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HomeMy WebLinkAbout1991.0905.TCRM.Minutes TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL SEPTEMBER 5, 1991 A public meeting of the Fountain Hills Town Council was convened and called to order by Vice Mayor Frank Clark at 6:30 p.m. , Thursday, September 5, 1991 , in the Fountain Hills Town Hall, located at 16836 E. Palisades Blvd. , Building C, Fountain Hills, Arizona. ROLL CALL - Following the pledge to the flag and the invocation by Reverend Glen Atchinson of the Fountain Hills Presbyterian Church, roll call was taken. Present for roll call were the following members of the Fountain Hills Town Council: Vice Mayor Frank Clark and Councilmembers Peg Tibbetts, Mike Minarsich, Charlie Fox, Wally Hudson and Bill O'Brien. Mayor John Cutillo was absent. Also present were Town Manager Paul Nordin, Director of Community Development Gary Jeppson, Associate Planner Loras Rauch, Town Engineer Randy Harrel, Town Attorney Bill Farrell, and Town Clerk Cassie Hansen. AGENDA ITEM #2 - ACCEPTANCE OF THE MEETING MINUTES OF MAY 2ND, JULY 2ND, 9TH. 10TH, 16TH. 18TH. 30TH, AUGUST 1ST, 13TH AND 15TH. 1991 Vice Mayor Clark called for a motion to accept the above stated agenda item and Councilman Minarsich made the MOTION. SECONDED by Councilwoman Tibbetts and CARRIED unanimously. AGENDA ITEM #3 - TOWN MANAGER'S REPORT #3.A.1 . Captain Hendershott from the Maricopa County Sheriff's Office presented the Community Based Policing Project and explained that it was a multi-phase program. He explained that they would use some things that were very common to the community and some things that were very new. Captain Hendershott said that the first project was to implement three hundred block watches in the community. He said that they had changed their philosophy in District 4 as far as how they implemented crime prevention programs and that it was a test district. Captain Hendershott stated that the Sheriff's Office had a centralized community services department and with District 4, they were decentralizing that responsibility and takeing it out to the local levels. The Captain stated that they had trained approximately forty posse reserves and regular officers to implement the program. Captain Hendershott said that they wanted to solicit Block Watch Commanders for specific neighborhoods and all the neighborhoods would work together. Captain Hendershott said that the commercial version of the block watch was Operation Notification. He explained that it had helped stop a lot of internal crime and helped the Sheriff's Department make quicker responses. He explained that businesses would be contacted and given an information card to fill out and put on the front of the building. if the police were patrolling and found anyone Lre Minutes of the Regular Session of the Town Council 09/05/91 Page 1 of 6 suspicious there after business hours, they would contact the appropriate management and confirm the individual 's reason for being there. Captain Hendershott said that the next program was the Business and Home Security Survey program which taught home and business owners how not to be victims of crimes. Captain Hendershott said the next program to be introduced was Operation identification and he felt that this was the most successful when properly implemented. The next program he touched on was the R.U.O.K. program which was new to the east valley. Captain Hendershott said that the R.U.O.K. program had been used successfully with the elderly or semi-disabled and implemented with a computerized phone call . Captain Hendershott added that the programs were all available to the community at no charge and the next step was for the community and the police department to start the programs. Councilman Minarsich asked how the public would be informed that the programs existed. Captain Hendershott said that the department had trained more than forty people for the programs he was introducing. These persons would contact the leaders of the major groups and businesses in town and try to get those individuals interested in being block leaders. Captain Hendershott added that they would publish a monthly news letter about the program. He said that the Sheriff's office was hosting a fair on November 16 that was no cost to the community. He said that they were going to try to have every division of the Sheriff's Department represented. Councilman Hudson made a MOTION that the Manager and the Vice Mayor be authorized to prepare a proclamation endorsing the various stages of the Sheriff's proposal and to allow it to be published. Councilwoman Tibbetts SECONDED it. Mary Petroff asked what the fingerprinting and identification in the home included. The motion CARRIED unanimously. #3.B.2. Mr. Nordin requested that the Council move ahead to this agenda item so that Ms. Terry Saverson from the Chamber could leave for another meeting. Mr. Nordin stated that he had prepared a motion which he felt incorporated all that the Council had discussed at the previous work session meeting. Councilman Fox asked why the Town wasn't just giving one lump sum of $15,000 for economic development. He added that there could be instructions that the funds must go for economic development usage. Councilman Fox stated that there could also be a provision that a monthly or quarterly report on the expenditures be provided. Mr. Nordin said that throughout the year, the Chamber would bring him their proposals and that he did not have a problem with whatever way the Council chose to proceed. Vice Mayor Clark said that he had missed the meeting at which this was discussed and requested that Mr. Nordin review it for him. Mr. Nordin said that neither the Chamber nor staff was prepared to make a presentation on what the money would be used for when the budget was adopted. Mr. Nordin stated that the Chamber wanted to come to the Town throughout the year with smaller monetary requests for various things. Mr. Nordin stated that it was Mayor Cutillo's, Councilman Minarsich's and his desire to establish a permanent staff position for the Economic Development Committee. They also felt that some of the $15,000 could be used as seed money for establishing that position. Councilman Minarsich said that it had been his understanding back at budget time that the fund's primary uses would be decided by the Economic Development Council . Councilman Minarsich added that a problem that the Council had was that they would come up with many good ideas and no one to implement them. Councilman Minarsich said that the main purpose of the Council for Economic Development was to attract new business to the community. He added that the Chamber also had a business Minutes of the Regular Session of the Town Council 09/05/91 Page 2 of 6 retention committee that had been doing an excellent job. Councilman Minarsich called on Ms. Saverson from the Chamber and asked if the Chamber's Business Retention Committee and the Economic Development Committee had been funded in the budget and she answered affirmatively to both. Councilman Fox asked approximately how much had been allocated for each. Ms. Saverson said that the Business Retention and Expansion Committee had approximately $18,000 budgeted for it. She said that the Economic Development Committee was much more difficult to approximate because there was $40,000 spent just to produce the material that the Council was now using. Ms. Saverson said that since the E.D.C. was formed the Chamber had spent approximately $7,000 and there was not a specific amount budgeted for the Council . Councilman Minarsich made a MOTION that the Town Manager be authorized to expend the maximum sum of $15,000 to the Fountain Hills Chamber of Commerce for economic development related activities during the present fiscal year. The Manager was further directed to adhere to the established Town purchasing regulations in making these distributions. The Manager was finally directed to provide a monthly report to the Council of all expenditures made under this authority. SECONDED by Councilman Fox. Mr. Bruce Hansen stated that the Chamber had furnished all of the support staff for the Economic Development Council and the Town had not furnished anything to date. Mr. Hansen said that he would like the Town to take a more active financial interest in the project. The motion CARRIED unanimously. 4k3.A.2. Mr. Nordin moved on to awarding the engineering design contract(s) for the street paving project. He stated that staff was prepared to recommend that the firm Stanley Consultants, Inc. be awarded the contract for the west portion of the street design work. Mr. Harrel, the Town Engineer, said that they had been in the negotiation process and the approximate figure would be $155,000. Mr. Nordin said that he would recommend that the Council authorize staff to enter into the contract in an amount not to exceed $155,000 with Stanley Consultants. Councilman Fox made the MOTION as stated. SECONDED by Councilwoman Tibbetts and CARRIED unanimously. #3.A.3. Mr. Nordin moved on to approving the purchase of a CAD work station and software for the engineering department. Mr. Nordin said that staff had received three bids, the low bid being submitted by the CAD Store. Mr. Nordin requested approval for staff to proceed with the purchase in the amount of $8,861 .44. Councilman Hudson made a MOTION to allow the Town Manager to purchase the CAD software and work station from the low bidder, the CAD Store, in the amount of $8,861 .44. SECONDED by Councilman O'Brien and CARRIED unanimously. #3.B.1 . Mr. Nordin moved on to the Sunset Kiwanis special event request for the mud mania event on September 15, 1991, and stated that staff recommended approval . Councilman Fox made the MOTTON as stated. SECONDED by Vice Mayor Clark and CARRTED unanimously. AGENDA ITEM #4 - RESOLUTION 1991-40, ADOPTING A LOSS CONTROL POLICY FOR THE TOWN OF FOUNTAIN HILLS Ms. Hansen stated that this item had been discussed at the last work/study where Councilman Hudson had explained the policy. Councilman Minarsich made a MOTION Minutes of the Regular Session of the Town Council 09/05/91 Page 3 of 6 to adopt Resolution 1991-40, adopting a loss control policy for the Town of Fountain Hills. SECONDED by Councilman Fox and CARRIED unanimously. Nmi) AGENDA ITEM #5 - RESOLUTION 1991-41 , REVISING RESOLUTION 1991-32, SECTION 2. RELATING TO THE SALARY RANGE FOR THE BUILDING OFFICIAL Mr. Jeppson said that staff had gone through the interviewing process two times and had been unsuccessful in engaging a desirable candidate for the community. Mr. Jeppson stated that the salary range was much lower than in neighboring jurisdictions. Councilman Minarsich asked how staff arrived at the range of $29k to $44k. Mr. Jeppson said that the range was determined by looking at the present budget and looking at current comparable staff salaries. Councilman O'Brien made a MOTION to adopt Resolution 1991-41 with the amendment of building official/inspector. SECONDED by Councilman Hudson and CARRIED unanimously. AGENDA ITEM #6 - ORDINANCE 91-14, AMENDING SECTION 2-5-3 OF THE FOUNTAIN HILLS TOWN CODE DEALING WITH THE READING OF ORDINANCES Mr. Nordin said staff recommended approval of the ordinance to speed up the Council 's meeting process. Councilman Hudson made a MOTION that in conformity with section 2-5-3 of the Town Code that the reading of the proposed ordinance he limited to the title only. SECONDED by Councilwoman Tibbetts and CARRIED unanimously. Councilman Hudson made a MOTION that Ordinance 91-14, an ordinance of the Mayor 114)and Common Council of the Town of Fountain Hills, Arizona, amending Section 2-5-3 of the Fountain Hills Town Code dealing with the reading of ordinances be approved as presented. SECONDED by Councilman Minarsich and CARRIED unanimously. AGENDA ITEM #7 - ORDINANCE 91-15, PROHIBITING THE PLACING OF UNATTENDED CONTAINERS FOR SOLICITING DEPOSIT OF RECYCLABLE MATERIALS OR DONATED ITEMS EXCEPT IN CONFORMANCE WITH THE PROVISIONS HEREOF; AMENDING CHAPTER 10 OF THE FOUNTAIN HILLS TOWN CODE BY ADDING THERETO A NEW ARTICLE 10-5 AND PROVIDING PENALTIES THEREFOR Councilman Minarsich made a MOTION to waive the reading of Ordinance 91-15 and Councilman Fox SECONDED it . Motion CARRIED unanimously. Councilman Minarsich made a MOTION to adopt Ordinance 91-15, as stated. SECONDED by Councilwoman Tibbetts and CARRIED unanimously. AGENDA ITEM #8 - ORDINANCE 91-16, REQUIRING ON-SITE RESTROOM FACILITIES AT CONSTRUCTION SITES IN CONFORMANCE WITH THE PROVISIONS HEREOF; AMENDING CHAPTER 10 OF THE FOUNTAIN HILLS TOWN CODE BY ADDING THERETO A NEW ARTICLE 10-6 AND PROVIDING PENALTIES THEREFOR Councilwoman Tibbetts made a MOTION to waive the reading of Ordinance 91-16. SECONDED by Councilman Fox and CARRIED unanimously. Mr. Nordin stated that Minutes of the Regular Session of the Town Council 09/05/91 1411) Page 4 of 6 • Council had received a revised version of the Ordinance and he advised that staff recommended approval of the revised version, not the original. Mr. Jeppson stated that the change mandated that there be one on-site toilet for any single family residential structure. Councilman O'Brien made a MOTION to approve. SECONDED by Councilman Fox and CARRIED unanimously. AGENDA ITEM #9 - APPROVAL OF THE FINAL PLAT FOR MIRAGE RESORT CASTTAS Ms. Rauch explained that staff was in receipt of all the plans and the final plat and it had all been approved. Councilman Minarsich made a MOTION to approve the final plat for Mirage Resort Casitas. SECONDED by Councilwoman Tibbetts and CARRIED unanimously. AGENDA ITEM #10 - PURSUANT TO A.R.S. 38-431 .O1 .A.3, VOTE TO GO INTO EXECUTIVE SESSION TO DISCUSS AND/OR RECEIVE LEGAL ADVICE FROM THE ATTORNEY OR ATTORNEYS OF THE PUBLIC BODY Councilman Hudson made a MOTION to adjourn to executive session. SECONDED by Councilman Minarsich and CARRIED unanimously. AGENDA ITEM #11 - CALL TO THE PUBLIC Mrs. Doris Dugger asked what new businesses were moving into the community and Councilman Minarsich stated that there was a new video tape transfer company opening in January. He stated that there were two other businesses that were coming out in October. AGENDA ITEM #12 - GO INTO EXECUTIVE SESSION/RETURN TO REGULAR SESSION AND ADJOURNMENT The Council adjourned at 7:40 p.m. to go into executive session. The Council returned to the regular session at 8:53 p.m. Councilman Hudson made a MOTION to adjourn. SECONDED by Councilman Minarsich and CARRIED unanimously. The Town Council adjourned at approximately 8:54 p.m. Minutes of the Regular Session of the Town Council 09/05/91 Page 5 of 6 TOWN OF FOUNTAIN HILLS 40011, By: John itillo, Mayor ATTEST: �� . 45--AA4A---) Cassie B. Hansen, Town Clerk PREPARED BY g0.04016A-.1 Lar.i L. Bra cher, Secretary CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting held by the Town Council of Fountain Hills on the 5th day of September 1991 . I further certify that the meeting was duly called and that a quorum was present. DATED this day of September 1991. 6)d4iaL- 6• Cassie B. Hansen, Town Clerk Minutes of the Regular Session of the Town Council 09/05/91 Page 6 of 6