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HomeMy WebLinkAbout1992.0929.TCWSM.Minutes TOWN OF FOUNTAIN HILLS MINUTES OF THE WORK/STUDY SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL SEPTEMBER 29, 1992 A public work study session of the Fountain Hills Town Council was convened and called to order by Mayor John Cutillo at 6:30 p.m., Tuesday, September 29, 1992, in the Council Chambers of the Town Hall Offices located at 16836 E. Palisades Blvd.,Building C,Fountain Hills, Arizona. Present were the following members of the Fountain Hills Town Council: Mayor John Cutillo,Vice Mayor Charlie Fox, and Councilmembers Wally Hudson, Bill O'Brien, Peg Tibbetts, Frank Clark, and Mike Minarsich. Also present were Town Manager Paul Nordin,Director of Community Development Gary Jeppson,Town Marshal Steve Gendler, and Town Clerk Cassie Hansen. Mayor Cutillo stated that he had had an unusual request from Ms.Erna Charles who wanted to address the Council. She stated that she would be out of town when the Council met for its regular session. She said that she had a letter going into The Times the next day and that she wanted to read it to the Council herself. Ms. Charles said it was about the Forum that the Town sent out. She read, "Hats off to the Town Council for the report we have just received in the mail called Fountain Hills Forum. You have filled a void long felt by your constituents and your plans for future issues sound great. So thanks to the Council,Kathy,John,Steve,Robin,Cassie,Randy,Jane,and Stuart. You are all deeply appreciated. Erna Charles." The Council thanked her. She said she represented a strong feeling in the whole community. Mayor Cutillo stated that the Town Manager had requested permission to speak regarding the consent agenda items. He said there would not be a consent agenda that evening. Agenda items 2,3,4,and 5 were addressed as follows. Mr.Nordin stated that in his manager's report he indicated that there might be a fifth easement abandonment request. He said they had received it. Mr. Nordin said that staff wanted to act on all five of the requests on the consent agenda on Thursday night. Councilman O'Brien said he did not agree with using the emergency clause. Vice Mayor Fox explained that many lot and home purchasers were not aware that they needed to obtain a utility easement. He said that by the time that fact was discovered, they were ready to begin construction but without the abandonment they could not begin construction. Vice Mayor Fox stated there was a standard thirty-day waiting period and the emergency clause eliminated that waiting period. Councilman O'Brien stated that he did not like the fact that using the emergency clause took away the protest period. Councilman Clark said he thought that when the Council abandoned one easement on a street, they should abandon all of them. Mr. Jeppson said that staff had tried that approach once and there were too many problems with it. He stated that that method delayed the approval of the original applicants. Councilman Clark asked if the applicant's request could be approved and the balance of the lot owners be dealt with immediately after that process had been completed. He said that all the details of a particular area would be "fresh" in everyone's minds and it would save much staff time. Councilwoman Tibbetts stated that local government should be able to accomplish the abandonments on a street-by-street basis. She said that it was critical that staff clearly explain to the property owners that the Town was not taking their land, merely assisting them in eliminating some "red tape" in the future. Mr. Nordin recommended that the Council grant staff the authority to abandon easements. Mayor Cutillo asked that the item to instruct staff to prepare a resolution to allow staff to make the abandonments be placed on a future agenda. AGENDA ITEM#2-CONSIDERATION OF RESOLUTION 1992-28,ABANDONING WHATEVER RIGHT, TITLE, OR INTEREST THE TOWN HAS IN THOSE CERTAIN PUBLIC UTILITY EASEMENTS AND DRAINAGE EASEMENTS AFFECTING ALONG THE REAR LOT LINE OF LOT 42,BLOCK 1,OF PLAT 505-C FOUNTAIN HILLS, ARIZONA, AS RECORDED IN BOOK 158 OF MAPS, PAGE 42, RECORDS OF MARICOPA COUNTY, ARIZONA AND DECLARING AN EMERGENCY. Minutes of the Work\Study Session of the Town Council 09-29-92 ,,,,r, Page 1 of 4 Discussion on this agenda item was as stated above agenda item 2. AGENDA ITEM#3-CONSIDERATION OF RESOLUTION 1992-29,ABANDONING WHATEVER RIGHT, TITLE, OR INTEREST THE TOWN HAS IN THOSE CERTAIN PUBLIC UTILITY EASEMENTS AND DRAINAGE EASEMENTS AFFECTING ALONG THE REAR LOT LINE OF LOT 46,BLOCK 1,OF PLAT 505-C FOUNTAIN HILLS, ARIZONA, AS RECORDED IN BOOK 158 OF MAPS, PAGE 42, RECORDS OF MARICOPA COUNTY, ARIZONA. Discussion on this agenda item was as stated above agenda item 2. AGENDA ITEM#4-CONSIDERATION OF RESOLUTION 1992-30,ABANDONING WHATEVER RIGHT, TITLE, OR INTEREST THE TOWN HAS IN THOSE CERTAIN PUBLIC UTILITY EASEMENTS AND DRAINAGE EASEMENTS AFFECTING ALONG THE REAR LOT LINE OF LOT 7,BLOCK 4,OF PLAT 505-A FOUNTAIN HILLS, ARIZONA, AS RECORDED IN BOOK 158 OF MAPS, PAGE 40, RECORDS OF MARICOPA COUNTY, ARIZONA AND DECLARING AN EMERGENCY. Discussion on this agenda item was as stated above agenda item 2. AGENDA ITEM#5-CONSIDERATION OF RESOLUTION 1992-31,ABANDONING WHATEVER RIGHT, TITLE, OR INTEREST THE TOWN HAS IN THOSE CERTAIN PUBLIC UTILITY EASEMENTS AND DRAINAGE EASEMENTS AFFECTING ALONG THE REAR LOT LINE OF LOT 6,BLOCK 12,OF PLAT 204 FOUNTAIN HILLS,ARIZONA,AS RECORDED IN BOOK 142 OF MAPS,PAGE 10,RECORDS OF MARICOPA COUNTY,ARIZONA;EXCEPT THE SOUTH TWENTY FEET OF THE EASEMENT ALONG THE WEST LOT LINE AND DECLARING AN EMERGENCY. Discussion on this agenda item was as stated above agenda item 2. AGENDA ITEM #6 - CONSIDERATION OF RESOLUTION 1992-32, DESIGNATING A CERTAIN VEHICLE FOR DUTY IN CONNECTION WITH SOCIAL SERVICE PROGRAMS AND ACTIVITIES OF A CONFIDENTIAL NATURE. Mr. Nordin stated that the request was for his vehicle to double for an unmarked vehicle for the Marshal's Department. Councilman O'Brien asked what the Marshal's Department needed with an unmarked car. Marshal Gendler said it was not for code enforcement but for the Town Court Collections Officer. He stated that a majority of the warrants and notices served were outside Fountain Hills and it was safer for the officers to use an unmarked vehicle. He stated that if the vehicle was not available and he needed to drive someplace he could use one of the other town vehicles. Mr. Nordin stated that staff wanted to place all of the utility easement abandonment requests,Resolution 1992-32, and the Scottsdale Kiwanis Special Event Request on the consent agenda for Thursday, October 1. AGENDA ITEM#7- CONSIDERATION OF THE SPECIAL EVENT REQUEST BY THE SCOTTSDALE KIWANIS FOR A 75 MILE BIKE TOUR WHICH WILL PASS THROUGH FOUNTAIN HILLS ON SATURDAY, OCTOBER 17, 1992. (11 Minutes of the Work\Study Session of the Town Council 09-29-92 Page 2 of 4 There was no discussion on this item. AGENDA ITEM#S - DISCUSSION ON THE PROCEDURE OF APPOINTING INDIVIDUALS TO FILL 4 SEATS OF THE EXPIRING TERMS ON THE PLANNING AND ZONING COMMISSION. Mayor Cutillo stated that he had written memos to the Council and he had presented a slate of four. He stated that the Council would act on that slate Thursday night. Mayor Cutillo asked for discussion. He referred to a memo from Mr. Nordin. Councilman Clark stated that he had wanted Mr. Slater reappointed but he did not get enough votes. He said that the two incumbents that reapplied should be reappointed. Councilman Clark said that continuity on the Commission was important at that time. Councilman Hudson agreed. AGENDA ITEM#9 - DISCUSSION ON APPOINTING AN INDIVIDUAL TO FILL THE SEAT ON THE PARKS AND RECREATION COMMISSION BEING VACATED BY BILL TIBBETTS. Mayor Cutillo stated that the applications had just been received. He suggested that the decision not be rushed in to since there were eight members on the Commission. Mr.Nordin had suggested that they just carry the term as a vacancy until the term came up early next year but that the Commission had requested that the vacancy be filled. Mr. Nordin asked the Council to prioritize the three applicants. He stated that at the next month's meeting staff would present the Council's recommendation. AGENDA ITEM #10 - DISCUSSION ON PURCHASING AN ASPHALT ROLLER FOR THE STREET DEPARTMENT. Mr. Nordin stated that staff requested the Council consider purchasing an asphalt roller this fiscal year instead of next fiscal year. He stated that the Town's existing one had broken down. Mr. Nordin stated that if the Council received the request favorably, he would prepare the bid request. AGENDA ITEM#11-PRESENTATION BY MARSHAL STEVE GENDLER ON THE TWO YEAR PLAN PREPARED FOR THE MARSHAL'S OFFICE. Marshal Gendler displayed a two year plan spread sheet. He stated that he had attended some of the hearings the Council held before approving the full time position. Marshal Gendler said that he had set some of the specific goals and objectives that the Council wanted for the Marshal's Department. He stated that there were six objectives represented on his PERT chart. Marshal Gendler said the first of the objectives was to enforce the Town's codes. He stated that at the end of September,the department had effectively eliminated the backlog of complaints. Marshal Gendler said that the department had received forty-five new complaints in September and thirty-five of them have been cleared. Marshal Gendler said another priority was to enhance the Reserve Program. He stated that he was developing a policy and procedure manual and then he would recruit Reserves to train. Marshal Gendler said he would present the manual to the Council in approximately the third quarter of the current fiscal year. He stated the third objective from the Council was to promote positive community relations. Marshal Gendler referred to the recent articles in the two local publications and his speaking engagements at the civic clubs and service groups. He stated that another objective was to be visible and accessible to the public. Marshal Gendler said another objective was to coordinate special events and he described his procedures and plans. He stated that the Department would be involved with all the special events in Fountain Hills. Marshal Gendler said the fmal objective was to coordinate with the Council, the Manager,and the Department Heads. He stated that his goal was to provide a monthly report of the activities and an explanation of the activities. Marshal Gendler explained the recent coordination with the High School and the activities there. He stated that he would bring as many grant requests before the Council as Minutes of the Work\Study Session of the Town Council 09-29-92 Page 3 of 4 possible,which would keep the cost of the department in line with the budget. Marshal Gendler explained his PERT chart to the Council, the color coding, and how he would indicate progress. Councilman Hudson complimented Marshal Gendler's attitude on the policy manual. He stared that law suits were lost due to poor policy manuals. Councilman Minarsich complimented the Marshal on the level of professionalism that he had shown with his schedule. Councilwoman Tibbetts said the Council's wishes had been addressed in a very short amount of time. Councilman Clark stated he appreciated Marshal Gendler's efforts to communicate with citizens on their complaints. Councilman O'Brien said he agreed with all that had been said. He asked for clarification on who approved the policy manual for the Reserves. Mr. Nordin stared that the Council approved it by Resolution. Vice Mayor Fox stated that the Marshal and his Reserves had done a great job. AGENDA ITEM#7 - ADJOURNMENT. Mayor Cutillo adjourned the Town Council Work/Study session at approximately 7:30 p.m. TOWN FO HILLS By: 4 / Jo tillo, Mayor ATTEST: CA.41J-L., • 1411&41("`-' Cassie B. Hansen, Town Clerk PREPARED BY41,10\ Lai L. Bratcher, Secretary CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Work/Study Session held by the Town Council of Fountain Hills on the 29th day of September 1992. I further certify that the meeting was duly called and that a quorum was present. DATED this day of October 1992. J3 • (iitiAN-11 ."...) Cassie B. Hansen, Town Clerk Minutes of the Work\Study Session of the Town Council 09-29-92 Page 4 of 4