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HomeMy WebLinkAbout1993.0216.TCWSM.MinutesTOWN OF FOUNTAIN HILLS MINUTES OF THE WORK/STUDY SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL FEBRUARY 16, 1993 A public work study session of the Fountain Hills Town Council was convened and called to order by Mayor John Cutillo at 6:30 p.m., Tuesday, February 16, 1993, in the Council Chambers of the Town Hall Offices located at 16836 E. Palisades Blvd., Building C, Fountain Hills, Arizona Present were the following members of the Fountain Hills Town Council: Mayor John Cutillo, Vice Mayor Bill O'Brien, and Councilmembers Wally Hudson, Charlie Fox, Peg Tibbetts, and Frank Clark. Councilman Minarsich arrived late. Also present were Town Manager Paul Nordin, Town Attorney Bill Farrell, Director of Community Development Gary Jeppson, Parks and Recreation Director Robin Goodman, and Town Clerk Cassie Hansen. AGENDA ITEM #2 - DISCUSSION OF THE MASTER PLAN FOR PHASE I OF GOLDEN EAGLE PARK Councilwoman Tibbetts gave an overview of the remarks from the Parks and Recreation Commission meeting. Response was favorable on the presentation by Coe & Van Loo. Mr. Nordin said he felt it was appropriate to move forward and consider this item. The necessary action was for the Council to authorize the Phase I construction to take place. The Council could pass a motion to accept the concept as presented in master Plan A/B. If the tennis courts were constructed elsewhere, Plan B would be in effect. If not, Plan A would be in effect. The construction contract documents would need to be executed by Coe & Van Loo for the construction of Phase I but would not be ready for the Councils' approval until March 4. Mr. Nordin had the authority for two (2) weeks to authorize the go ahead, with Councils approval. Commissioner Wendell Oliphant and a representative from Coo & Van Loo gave an overview presentation to the Council. Concerns and major points presented to the Council were: 1. Water that would occur in the facility. 2. Three (3) washes enter into the park. 3. Emergency spillway overflow across the football field. - The 100 year water surface elevation would be in the park 4. The finish floor of the restaurant and concession stand would need to be above the 100 year water surface elevation. 5. Parking would need to be at a relatively high elevation within the park facility. 6. The fields would be terraced. 7. Grading of the site and washes would need to be kept to a minimum. 8. Water and sewer lines. Councilman Fox made a suggestion that the slope around the field be made to provide areas where spectators could bring chairs or sit on the ground since there were limited bleachers at the field. Councilman Clark asked if liability would increase if all fields were in use at one time. Precautions were being taken to eliminate the problems. Additional bathrooms and locations were discussed Councilman Clark asked for the completion date of Phase I, Plan C. Ms Goodman said the schedule would be a playable amenity for February 1, 1994. Councilman Clark said another grant would be requested in June meaning funds would be in hand by December/January. He was concerned a point might be reached in October/November that would be a go/no go. He felt there might be a break- point and pause in the construction. Vice Mayor Fox said he would like to see at least 75% of the park completed when the grant was submitted in June. He would like to see the completion date moved up to September/October. Councilwoman Tibbetts said it was obvious the park could not be completed on the heritage grant so additional funding mechanisms would need to be incorporated. Mayor Cutillo asked if the construction would go out for bids. The construction would be but the design would not. Mr. Nordin said he would ask for approval to proceed with Phase I construction and give direction to the consultant with the current $5,000 to begin the bid documents. A Minutes of the Work\.Study Session of the Town Council 02/16/93 Page 1 of 2 , normal form contract would be prepared for Mr. Farrell's approval. The issue of what and how much volunteerism there might be for this project needed to be addressed. Mayor Cutillo asked if the playground equipment and sandbox would be bid separately. Mr. Nordin said the bulk of the project would be bid in one package; however, a final decision had not been determined. AGENDA ITEM #3 - DISCUSSION OF CHAPTER 2, PROCEDURES, OF THE PROPOSED ZONING ORDINANCE. Mr. Jeppson asked for clarification from Council regarding the special use permits and asked if the process could be streamline and shorten. Councilman Minarsich asked if there was a time limit and Mr. Jeppson said there was not a statutory limitation in the code. A great deal of discussion continued regarding the temporary use permit. Mr. Jeppson said if there was nothing unique or unusual, the temporary permit process was clear cut. If unique conditions because of location, timing, and the manner in which it would be operated were posed, unique standards and conditions would need to be made. Mr. Nordin said Mr. Farrell would review the special use permit from a legal standpoint. Mr. Jeppson said a time frame and appeals process would need to be set for the temporary use permit. A temporary use permit process would go to either the Commission or the Council. Mayor Cutillo asked if the fee for the special use permit included the cost of mailings and Mr. Jeppson said it wasn't broken down as such but that cost was covered. Limiting the temporary use permit process to 15 days received favorable comment from the Council. The Council reviewed Chapter 5 of the proposed Zoning Ordinance, voiced their concerns, suggests and questions. Following the review, the following changes were made to the proposed draft (see attached pages). AGENDA ITEM #4 - DISCUSSION OF CHAPTER 5, GENERAL PROVISIONS, OF THE PROPOSED ZONING ORDINANCE. The Council reviewed Chapter 5 of the proposed Zoning Ordinance, discussing areas of concern and making changes. The following changes were made to the proposed draft (see attached pages). AGENDA ITEM #5 - ADJOURNMENT. Mayor Cutillo adjourned the Town Council Work/Study session at approximately 10:05 p.m. By: ATTEST: Cassie B. Hansen, Town Clerk CERTIFICATION TOWN OF LS i John Cu ' , Mayor l PREPARED BY: Marcia M. Jewett, Admin. As st. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Work/Study Session held by the Town Council of Fountain Hills on the 16th day of February 1993. I further certify that the meeting was duly called and that a quorum was present. DATED this Y4--k day of March, 1993. Minutes of the Work\Study Session of the Town Council 02/16/93 Page 2 of 2 •