HomeMy WebLinkAbout1998.0917.TCRM.Minutes TOWN OF FOUNTAIN HILLS
MINUTES OF THE REGULAR SESSION OF THE
FOUNTAIN HILLS TOWN COUNCIL
SEPTEMBER 17, 1998
A public meeting of the Fountain Hills Town Council was convened and called to order by Mayor Morgan at 6:30 P.M.,
Thursday, September 17, 1998, in the Fountain Hills Town Hall Council Chambers, located at 16836 E. Palisades
Blvd.,Building B,Fountain Hills,Arizona.
ROLL CALL - Following the pledge to the flag and the invocation by Pastor Dennis Daniel of the First Baptist
Church, roll call was taken. Present for roll call were the following members of the Fountain Hills Town Council:
Mayor Sharon Morgan, and Councilmembers John Wyman, Sharon Hutcheson, Sid Apps, Marianne Wiggishoff, and
Penfield Mower. Vice Mayor Al Poma was absent. Also present were Town Manager Paul Nordin, Town Attorney
Bill Farrell, Town Clerk Cassie Hansen, Town Engineer Randy Harrel, Interim Community Development Director
Andrew McGuire and Planners Jeff Valder and Geir Sverdrup.
Mayor Morgan read the Consent Agenda, which consisted of the following agenda items:
AGENDA ITEM #1 - CONSIDERATION OF APPROVING THE MEETING MINUTES OF SEPTEMBER
1sT AND 3RD, 1998.
AGENDA ITEM #2 - CONSIDERATION OF RESOLUTION 1998-48 ABANDONING WHATEVER
RIGHT, TITLE, OR INTEREST THE TOWN HAS IN CERTAIN PUBLIC UTILITY AND DRAINAGE
klie EASEMENTS LOCATED ALONG THE NORTHWESTERLY AND NORTHEASTERLY LOT LINES OF
PLAT 506A, BLOCK 2, LOT 25, AS RECORDED IN BOOK 159 OF MAPS, PAGE 30 RECORDS OF
MARICOPA COUNTY,ARIZONA. (SIME EA98-22).
AGENDA ITEM #3 - CONSIDERATION OF RESOLUTION 1998-50, ACCEPTING THE REPORT OF
THE MCDOWELL MOUNTAIN PRESERVATION COMMISSION REGARDING THE STEPS
NECESSARY TO PRESERVE PORTIONS OF THE MCDOWELL MOUNTAINS WITHIN THE TOWN
OF FOUNTAIN HILLS; AUTHORIZING THE CONTINUANCE OF THE COMMISSION; DECLARING
THE TOWN'S INTENTION TO PURSUE THE RECOMMENDATIONS THEREIN; AND DIRECTING
THE COMMISSION TO CONTINUE WITH PUBLIC EDUCATION, INTER-GOVERNMENTAL LONG
RANGE PLANNING FOR SHARED PRESERVE MANAGEMENT AND UTILITY,AND DEVELOPMENT
OF RECOMMENDATIONS FOR THE MANAGEMENT OF A TOWN PRESERVE.
AGENDA ITEM #4 - CONSIDERATION OF THE SPECIAL EVENT LIQUOR LICENSE APPLICATION
SUBMITTED BY DIANE FLYNN FOR THE SUNRIDGE FOUNDATION FOR A FUND-RAISER TO BE
HELD ON SATURDAY, NOVEMBER 7, 1998 FROM 6:00 P.M. TO 12:00 A.M. THE EVENT WILL BE
HELD AT 13100 NORTH SUNRIDGE DRIVE.
AGENDA ITEM #5 - CONSIDERATION OF THE SPECIAL EVENT LIQUOR LICENSE APPLICATION
SUBMITTED BY DANIEL TANCREDI FOR THE KNIGHTS OF COLUMBUS ANNUAL BALL TO BE
HELD ON SATURDAY, OCTOBER 3, 6:30 P.M. TO 11:30 P.M.AT THE CHURCH OF THE ASCENSION
FELLOWSHIP HALL, 12615 N.FOUNTAIN HILLS BLVD.
Councilman Mower MOVED to approve the Consent Agenda as read. Councilwoman Wiggishoff SECONDED the
motion. A roll call vote was taken with the following results:
Town Council Regular Session 9/17/98
Page 1 of 4
Councilman Apps Aye
Councilman Wyman Aye
Councilman Mower Aye
Mayor Morgan Aye
Councilwoman Wiggishoff Aye
Councilwoman Hutcheson Aye
The motion CARRIED.
AGENDA ITEM #6 - INTRODUCTION OF THE STUDENTS FROM KASTERLEE, BELGIUM BY
COUNCILWOMAN MARIANNE WIGGISHOFF OF THE SISTER CITIES COMMITTEE.
Councilwoman Wiggishoff introduced the five students from our Sister City, Kasterlee, Belgium who were in Fountain
Hills for a two-week vacation. Mayor Morgan and Councilwoman Wiggishoff then presented the students with shirts,
coffee mugs and assorted Fountain Hills memorabilia. The students presented chocolates,pens and Kasterlee medallions
as well as a bottle of Belgium beer to the Council and the Mayor and expressed their hopes to improve relations between
the two cities.
AGENDA ITEM #7 - CONSIDERATION OF AWARDING THE BID FOR THE ANNUAL ELECTRICAL
CONTRACT.
Town Engineer Randy Harrel stated no bids had been received September 15th even though the project had been
cov advertised and a pre-bid meeting had been held. He said the short bid time and the required short construction time
had hindered the contractors' ability to bid on the project. He pointed out the Town Attorney had advised against
negotiating with an individual contractor and that it was in the best interests to close the bid and re-advertise. Mr.
Harrel stated the entrance sign work was not under time constraints and could be performed under a purchase order
issued after October 2°d with three written quotes. Likewise, the parking lot lighting project for the Kiwanis
building, also estimated under the $20,000 limit, could be approved by a purchase order after October 2nd. He
suggested Avenue of the Fountains electrical work be re-bid so that construction could begin in the Spring of 1999.
He said some immediate repairs to correct electrical hazards were necessary and anticipated the costs between
$1,000-$3,000. Councilman Wyman MOVED to close the bid. Councilwoman Wiggishoff SECONDED the
motion.
Bruce Hansen said the Christmas lighting program would be significantly affected by not having the electrical work
completed. Mr. Harrel said he needed to determine the capacity of the current system and would work with the
lighting representative. He stated that giving the contractors more time to bid the project and allowing them 90 days
rather than 60 days to complete the project might encourage them to submit bids.
The motion CARRIED unanimously.
AGENDA ITEM #8 — DISCUSSION AND DIRECTION TO STAFF REGARDING THE DEVELOPMENT
OF AN ARCHITECTURAL/DESIGN REVIEW PROCESS FOR THE TOWN.
Planner Jeff Valder referred to the Council's request for staff to develop a design review process. He asked the
Council for their input to this process. He said new projects would be reviewed in subjective matters such as paint
color, materials and architectural styles. He asked the Council to decide what kinds of projects would be reviewed
under this process, if the size of the project would determine its inclusion, and whether production home projects
Town Council Regular Session 9/17/98
Page 2 of 4
should be included in the process. Councilwoman Wiggishoff said written architectural guidelines should be
developed as a source of information for prospective builders to show them the expectations of the Town for
architectural design. She said she felt single family and production homes should not be included in the process but
that commercial and industrial buildings of whatever size as well as multi-family should be examined by the
architectural/design review process. Although prior architectural committees had been established in the Town, she
felt the effectiveness of some of those committees had failed declined. Councilman Mower asked the Town Attorney
for clarification as to what a general law town could propose for a design review process. Town Attorney Farrell
stated the Council should proceed with terms of a review process, submit it to the Planning and Zoning Commission
for a public hearing and after that time, his legal opinion could be determined. Town Manager Nordin said a draft of
a process could be returned to the Council after input was received from the Council. Mayor Morgan stated the
general need for uniformity in southwestern styles and colors was needed in the overall appearance of new buildings
in the Town. Councilwoman Hutcheson said she felt the downtown area should be planned with a definite theme or
guideline. She asked how the Town's guidelines could be blended with the existing architectural committee's
guidelines. Mr. Farrell stated the Town had the police power to regulate standards and guidelines but that the Town
could experience problems with penalties for failure to follow those guidelines. He stated design guidelines in
development agreements had worked favorably for the Town. Councilman Apps urged communication between Plat
208 property owners and the Town when guidelines are developed. Mr. Farrell stated there would be public hearing
opportunities for all property owners at Planning and Zoning Commission meetings as well as Town Council once a
drafted process was in order. Councilwoman Wiggishoff said she thought other commercial areas in the Town might
also be considered in the process, not just the downtown area, in an effort to prevent piecemeal development.
Mr. Valder asked the Council if institutional uses such as churches, government and schools should be included.
Councilwoman Wiggishoff said she preferred to include churches since they could be built in any neighborhood to
allow them to coordinate their style with the style of a neighborhood. Mr. Valder said he was concerned about
structures such as metal structures being constructed around in peripheral commercial and industrial areas in the
town. Councilman Wyman suggested large multi-family developments be included beyond a certain number of
units. Mr.Valder stated he would be able to present a draft sometime in November.
AGENDA ITEM#9- CALL TO THE PUBLIC.
Don Logan, El Pueblo Boulevard, commended the wash cleanup work done in Ashbrook Wash for fire safety
reasons, but expressed his concerns for the long-term safety of wildlife in that area.
AGENDA ITEM #10 - PURSUANT TO A.R.S. 38-431.03.A.3, A.R.S. 38-431.03.A.7, AND A.R.S. 38-
431.03.A.4, VOTE TO GO INTO EXECUTIVE SESSION FOR DISCUSSION OR CONSIDERATION FOR
LEGAL ADVICE WITH THE ATTORNEY OR ATTORNEYS OF THE PUBLIC BODY; DISCUSSIONS
OR CONSULTATIONS WITH DESIGNATED REPRESENTATIVES OF THE PUBLIC BODY IN ORDER
TO CONSIDER ITS POSITION AND INSTRUCT ITS REPRESENTATIVES REGARDING
NEGOTIATION FOR THE PURCHASE OF LEASE OF REAL PROPERTY; AND DISCUSSION OR
CONSULTATION WITH THE ATTORNEYS OF THE PUBLIC BODY IN ORDER TO CONSIDER ITS
POSITION AND INSTRUCT ITS ATTORNEYS REGARDING THE PUBLIC BODY'S POSITION IN
PENDING OR CONTEMPLATED LITIGATION; RESPECTIVELY.
Councilwoman Wiggishoff MOVED to go into Executive Session. Councilman Apps SECONDED the motion,which
CARRIED unanimously. Mayor Morgan recessed the Regular Session of the Town Council at 7:23 p.m.
L
AGENDA ITEM#11 - RETURN TO REGULAR SESSION AND ADJOURNMENT.
Town Council Regular Session 9/17/98
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Mayor Morgan reconvened the Regular Session at 8:43 p.m. Councilman Mower MOVED to adjourn the meeting.
L. Councilman Wyman SECONDED the motion, which CARRIED unanimously. Mayor Morgan adjourned the
meeting at 8:43 p.m.
TOWN OF FOUNTAIN HILLS
By/464V /4' '
Gi2%�...,/
Sharon Morgan,Mayor
A 1"I`EST: 6-4/J.A.A. , )J14.44-4(..,
Cassie B. Hansen,Town Clerk
64PREPARED BY: _) b. ( o�..J
Linda D.Lemmen,Executive Assistant
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Session Meeting
held by the Town Council of Fountain Hills on the 17th day of September, 1998. I further certify that the meeting was
duly called and that a quorum was present.
DATED this 1st day of October, 1998.
.4,-.4-4.4.41— V5 /L44-41A---'1
Cassie B.Hansen,Town Clerk
L
Town Council Regular Session 9/17/98
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