HomeMy WebLinkAboutRes 2007-01 L
RESOLUTION NO. 2007-01
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, APPROVING AN INTERGOVERNMENTAL
AGREEMENT WITH FOUNTAIN HILLS UNIFIED SCHOOL DISTRICT NO.
98 FOR SHARED FACILITY USE.
BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS as follows:
SECTION 1. That the Intergovernmental Agreement between the Town of Fountain
Hills (the "Town") and Fountain Hills Unified School District No. 98 (the "District"), relating to
the construction, installation, operation, maintenance and joint use of recreational and athletic
facilities (the "Agreement") is hereby approved in the form attached hereto as Exhibit A and
incorporated herein by reference.
SECTION 2. That the Mayor, the Town Manager, the Town Clerk and the Town
Attorney are hereby authorized and directed to take all steps necessary to cause the execution of
the Agreement.
PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills,
Arizona, February , 2007.
FOR THE TO OF FOUNTAIN HILLS: ATTESTED TO:
ILAAJ
Ri Air
7 J.Nic i ols, Mayor Bevelyn J. Be er, wn Clerk
REVIEWED BY: APPROVED AS TO FORM:
(-4
Timothy . Pickering, Town Manager Andrew J. McGuire, Town Attorney
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706218.1
„. INTERGOVERNMENTAL AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
THE FOUNTAIN HILLS UNIFIED SCHOOL DISTRICT NO. 98
FOR THE
CONSTRUCTION,INSTALLATION,OPERATION, MAINTENANCE AND
JOINT USE OF RECREATIONAL AND ATHLETIC.FACILITIES
THIS INTERGOVERNMENTAL AGREEMENT (this "Agreement”) is entered into
, 2007, between the Town of Fountain Hills, an Arizona municipal
corporation ( e "Town"), and the Fountain Hills Unified School District No. 98, a political
subdivision of the State of Arizona (the "District"). The Town and the District are collectively
referred to herein as the "Parties" and individually as a"Party."
RECITALS
A. ARIz. REV. STAT. §§ 11-951 and 11-952 authorize intergovernmental agreements
by and between political subdivisions and political agencies such as the District and the Town.
Further, the District is authorized by ARIz. REV. STAT. §§ 15-342.13 and the Town is authorized
by Town Code § 2-1-2 to enter into intergovernmental Agreements; and
B. The Town and the District have identified a need to enhance recreational and
physical development programs and activities within the Town by creating two recreational
facilities (collectively, the "Facilities") on real property owned by the District (collectively, the
"Project Sites"), as more particularly described and depicted on Exhibit A, attached hereto and
incorporated herein by reference; and
C. The Town and the District previously entered into an intergovernmental
agreement on April 7, 2005, for the purpose of establishing procedures for joint use of Town and
District Facilities (the "Joint Use IGA").
D. The Parties desire to enter into this Agreement to provide for the construction,
installation, operation, maintenance and joint use of the Facilities for recreational and physical
development programs and activities. The Town and the District intend to amend the Joint Use
IGA to include the Facilities, upon completion.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated
herein by reference, and the mutual promises and agreements set forth herein and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties
hereto state, confirm and agree as follows:
Low
696039.5
1. Development of the Facilities.
a. Ownership of the Property and Facilities. The District shall retain
ownership of the Project Sites. No course of conduct or actions by the Town will entitle the
Town to any ownership, title or interest in any of the real property associated with the Project
Sites. Upon completion, the Town shall dedicate the Facilities to the District in consideration of
the District's (i) grant of perpetual license set forth in subsection 1(b) below and (ii) promise to
operate, maintain and repair the Facilities as set forth in Section 3 below.
b. Grant of Perpetual Licenses. The District hereby grants to the Town, its
employees, agents, guests, customers, invitees and licensees, a perpetual license in, on, over, and
across the Project Sites and the District property adjacent to the Facilities, for design and
construction of the Facilities and thereafter the use of it by the Town, and its employees, agents,
guests, customers, invitees and licensees, in accordance with and subject to the terms of this
Agreement.
c. Document Review Procedures. The Parties shall jointly prepare the
master development plan for the Facilities. The Town shall be responsible for (1) the selection
of the design and engineering firms and (2) providing the design of the Facilities. The plans,
specifications and other construction documents for the Facilities shall be subject to joint review
and approval by the Parties. The Town shall provide the District the opportunity to comment on
all items that affect the design of the Facilities. Coordination shall include meetings and
information exchanges between corresponding personnel at all levels. The Parties shall jointly
review and comment on all engineering studies, technical data and specifications provided for
the design and construction of the Facilities under a schedule determined by the Parties to ensure
timely progress on and completion of improvements in accordance with the terms herein. If the
Town receives no comments on construction drawings and specifications, including all
modifications and changes thereto, within 30 days following delivery to the District, the District
will be deemed to have approved the construction drawings and specifications (such approved
construction drawings and specifications are referred to herein as the "Construction Plans").
d. Contractor Selection. The work and improvements within the Facilities
shall be completed in accordance with applicable law. The Town shall administer the
construction contract(s) necessary for the Facilities. The Town shall have the usual rights of the
owner of a public construction contract, including the authority to approve changes (subject to
the District's reasonable approval, and subject to the document review procedures set forth
above, with respect to the Facilities) and make payments. The Town shall enter into all
construction, supply and other contracts for the work to be performed and materials to be
supplied in connection with the Facilities.
e. Construction. The Facilities shall be constructed by the Town in
substantial conformity with the Construction Plans; provided, however that the total cost of the
Facilities shall not exceed the amount mutually agreed upon by the Town and the District prior to
award of a contract for construction of same (the "Maximum Cost"), which mutual agreement
cow shall be evidenced in writing, signed by persons authorized to bind each party. If the cost of
construction based on the Town's Construction Plans exceeds the Maximum Cost, and if the
696039.5
2
Town none-the-less proceeds with construction of the Facilities, the Town shall be solely
responsible for those additional costs. The District shall have the right to require and pay for
enhancements and upgrades to the Facilities. If reasonably feasible, any such enhancements
and/or upgrades required by the District shall be constructed or installed as "add-ons" or "change
orders" to existing contracts for the Facilities. The Town shall furnish a representative to
perform the usual and customary functions of a project manager.
f. Inspection and Acceptance of Facilities. The Town shall be responsible
for conducting all mandated inspections of the Facilities.
2. Facility Use. The Town, the District and the public shall be entitled to use the
Facilities in accordance with the Joint Use IGA.
3. Operation, Maintenance and Repair.
a. Facilities Inspection, Repairs and Planned Maintenance Needs. The
District shall bear all costs necessary for preventative maintenance, required maintenance and
repairs to the Facilities. The District shall, not less than quarterly, and more often as needed,
review planned maintenance, conduct inspections of the Facilities and develop preventative
maintenance plans, as well as identify any maintenance needs, repairs and associated costs. All
work associated with any and all repairs and maintenance needs for the Facilities shall be
completed and/or coordinated by the District, through its usual and customary procurement
416, process. In the event that the District fails to meet its maintenance obligations as set forth herein,
the Town may, in its sole discretion, complete, or cause to be completed, such maintenance and
repairs, the cost of which shall be reimbursed to the Town by the District within 30 days of
notice thereof from the Town. If the Facilities are damaged in the course of such maintenance or
repair, and the District believes that the damage is due to the negligence of the Town or its
contractors, the District shall provide prompt written notice to the Town. The Parties shall meet
within five working days of the date of the notice to discuss liability and repair issues. If the
Parties are unable to agree on those issues, and it is determined through an administrative or
judicial proceeding that the damage was caused by the acts or omissions of the Town or its
employees, officials, officers, officials, agents or contractors, the Town shall reimburse the
District for the reasonable costs of repairs or reconstruction of the Facilities.
b. Custodial Services. The District shall bear all costs necessary for
custodial services needed for the Facilities. In the event that the District fails to meet its
maintenance obligations as set forth herein, the Town may, in its sole discretion, complete, or
cause to be completed, such maintenance and repairs, the cost of which shall be reimbursed to
the Town by the District within 30 days of notice thereof from the Town.
c. Utilities. The District shall bear all costs necessary for all utility services
for the Facilities including, but not limited to, electrical, gas, water and phone services, as
applicable.
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696039.5
3
4. Indemnification and Insurance.
a. Indemnification. To the extent permitted by law, each Party shall defend,
indemnify and hold harmless the other Party and its departments, officers, employees and agents
from all losses, damages, claims, liabilities and expenses (including reasonable attorneys' fees)
for damages to property or for injury to or death of persons which relate to the performance of
this Agreement and which result from any negligent act or intentional misconduct of the
indemnifying Party or its departments, officers, employees or agents.
b. Insurance. The Town shall require, as a part of any contract for
construction of the Facilities, that builder's risk insurance is maintained in the amount of 100%
of the replacement cost of the Facilities at all times during the construction thereof. Thereafter,
the District shall maintain in full force and effect for the entire term of this Agreement such
policies of insurance as necessary to cover the full replacement cost of the Facilities and both
Parties shall maintain in full force and effect for the entire term of this Agreement commercial
liability insurance, naming the other party as an additional insured, from a reliable insurance
company authorized to transact business in Arizona in the amount of not less than $1,000,000
per occurrence for bodily injury or death.
5. Posting Information. The Parties agree that it is in the best interests of both that
the exchange and distribution of materials with information for the public regarding respective
programs, classes, athletic events and other activities at the Facilities should occur. Therefore,
both agree to the posting and/or distribution of information to students and/or the public be
provided by either party as may be requested.
6. Term. The term of this Agreement shall be 20 years (commencing on the date
hereof), unless it is sooner terminated (i) in accordance with Sections 7 or 9 below, or (ii) by
mutual written consent of the Parties. This Agreement shall thereafter automatically renew for
successive one-year terms, unless either Party gives notice to the other not less than 30 days prior
to the end of the then-current term that it does not wish to renew this Agreement.
7. Termination; Cancellation.
a. Default. In addition to any lawfully available remedies for breach of this
Agreement, this Agreement may be terminated by either Party for material cause 60 days after
written notice is given to the defaulting Party specifying the cause of the breach if such default is
either not cured within said 60-day period or the cure thereof is not commenced within such 60-
day period and thereafter continuously and diligently pursued to conclusion. In no event shall
such cure period extend longer than 120 days.
b. Cancellation. Each Party reserves all rights that it may have to cancel this
Agreement for possible conflicts of interest under ARIz. REV. STAT. § 38-511, as amended.
8. Disposition of Facilities Upon Termination of Agreement. In the event this
Agreement is terminated or cancelled pursuant to Section 7 above or Section 9 below after
construction of the Facilities has commenced, the District shall purchase the Facilities from the
Town not less than one year after the date of such termination or cancellation. The purchase
696039.5
4
price of the Facilities shall be the fair market value of the Facilities on the date of termination of
cancellation, as determined by an appraisal method as follows. Each Party shall choose a
qualified appraiser, who then jointly shall select a third, who shall conduct the appraisal. In the
event the Parties' appraisers are unable or unwilling to appoint a third, the Parties shall each
submit a list of three qualified appraisers to the Presiding Judge of the Arizona Superior Court,
Maricopa County, who shall select a qualified appraiser who shall conduct the appraisal.
9. Continuation Subject to Appropriation. The performance by each Party of its
obligations under this Agreement is subject to actual availability of funds appropriated by each
Party for such purposes. Each Party shall be the sole judge and authority in determining the
availability of funds under this Agreement and each Party shall keep the other Party fully
informed as to the availability of funds for its obligations. The obligation of either Party to fund
any obligation pursuant to this Agreement is a current expense of such Party, payable exclusively
from such annual appropriations, and is not a general obligation or indebtedness of the Party. If
the town Council or the District Board fails to appropriate money sufficient to meet its
obligations as set forth in this Agreement during any immediately succeeding fiscal year, this
Agreement shall terminate at the end of then-current fiscal year and the Parties shall thereafter be
relieved of any subsequent obligation under this Agreement.
10. Miscellaneous.
a. Assignment. Neither Party may assign, sublet, mortgage or encumber any
right or interest under this Agreement without the prior written consent of the other Party, which
consent may be withheld by the other Party in its absolute and sole discretion.
b. Notices and Requests. Any notice or other communication required or
permitted to be given under this Agreement shall be in writing and shall be deemed to have been
duly given if (1) delivered to the Party at the address set forth below, (2) deposited in the U.S.
Mail, registered or certified, return receipt requested, to the address set forth below, (3) given to
a recognized and reputable overnight delivery service, to the address set forth below or (4)
delivered by facsimile transmission to the number set forth below:
If to the Town: Town of Fountain Hills
16836 East Palisades Boulevard
Fountain Hills, Arizona 85268
Facsimile: 480-837-3145
Attn: Timothy Pickering, Town Manager
With copy to: GUST ROSENFELD, P.L.C.
201 East Washington, Suite 800
Phoenix, Arizona 85004-2327
Facsimile: 602-340-1538
Attn: Andrew J. McGuire, Esq.
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696039.5
5
If to the District:
or at such other address, and to the attention of such other person or officer, as any party may
designate in writing by notice duly given pursuant to this Section. Notices shall be deemed
received (1) when delivered to the party, (2) three business days after being placed in the U.S.
Mail, properly addressed, with sufficient postage, (3) the following business day after being
given to a recognized overnight delivery service, with the person giving the notice paying all
required charges and instructing the delivery service to deliver on the following business day, or
(4) when received by facsimile transmission during the normal business hours of the recipient. If
a copy of a notice is also given to a Party's counsel or other recipient, the provisions above
governing the date on which a notice is deemed to have been received by a Party shall mean and
refer to the date on which the Party, and not its counsel or other recipient to which a copy of the
notice may be sent, is deemed to have received the notice.
c. Approvals. With respect to any provision of this Agreement requiring the
consent or approval of either Party as to any matter, unless specifically provided to the contrary
in the particular provision requiring such consent or approval, that consent or approval shall not
be unreasonably withheld or unreasonably delayed by the Party whose consent or approval is
required.
d. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Arizona.
e. Attorneys' Fees. In the event of any litigation or arbitration arising out of
this Agreement, the substantially prevailing Party in such litigation or arbitration shall be entitled
to recover its attorneys' fees, expert witness fees and other costs of litigation.
f. Severability. The provisions of this Agreement are severable to the extent
that any provision or application held to be invalid by a Court of competent jurisdiction shall not
affect any other provision or application of the Agreement which may remain in effect without
the invalid provision or application.
g. Entire Agreement. This Agreement contains the entire understanding
between the Parties with respect to the subjects hereof and supersedes all prior negotiations and
agreements.
h. Amendments. This Agreement may be amended only by an instrument in
writing, approved by the governing body of each Party and signed by the Parties.
i. Waiver. The waiver of any breach of this Agreement shall not be deemed
to amend this Agreement and shall not constitute a waiver of any other subsequent breach.
696039.5
6
A-
Lj. Headings. Headings of this Agreement are for convenience only and shall
not affect the interpretation of this Agreement.
k. Counterparts. This Agreement may be executed in multiple counterparts,
each of which shall be an original and all of which shall constitute one and the same instrument.
1. Recordation of Agreement: Effective Date. This Agreement shall be filed
with the Maricopa County Recorder pursuant to ARIz. REV. STAT. § 11-952(G) upon its
execution. Notwithstanding the date of recordation, this Agreement shall be effective as of the
date first set forth above.
m. Time of Essence. Time is of the essence with respect to the performance
of each and every term, condition, and obligation of this Agreement
n. Further Acts. Each of the Parties hereto shall execute and deliver all such
documents and perform all such acts as reasonably necessary, from time to time, to carry out the
matters contemplated by this Agreement.
o. Nondiscrimination. Neither Party shall illegally discriminate in either the
provision of services to any person or in the employment of any person because of sex, race,
disability, national origin, veteran's status, sexual preference or religion. Each Party agrees to
comply with all applicable federal and state laws, rules, regulations, and executive orders relating
to non-discrimination, affirmative action and equal employment opportunity.
IN WITNESS WHEREOF, the parties hereto have executed this instrument as of the date
and year first set forth above.
"Town" "District"
TOWN OF FO TAIN HILLS, an Arizona FOUNTAIN HILLS UNIFIED SCHOOL
municipal co ation DISTRICT NO. 98, a political subdivision
of the State of Arizona
By:
Wallace . Ni ho n Manager
Name: / //1 4 Le-e y
Title: A r;171,41 <7,Pe 7` si den
ATTEST: ATTEST:
,,,,. Bevelyn J. Be er,own Clerk ecr tary of the chool Board
696039.5
7
REVIE REVIEWED BY:
e
44;41, ciininizel ,
Timothy G. Pickering,Town Manage Dr arian K. Hermi�,e, Superintendent
PURSUANT TO the provisions of Aiuz. REV. STAT. § 11-952.D., this Agreement has •
been submitted to and approved by the attorney for each of the public agencies who certify that,
with respect to their respective clients only, this Agreement is in proper form and it is within the
powers and authorities granted under the laws of this State to the District and Town.
C) 44/4"eueot.Z .
Andrew J. uire,Town Attorney J /4' it- TWO / Attorney for District
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696039.5
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EXHIBIT A
TO
INTERGOVERNMENTAL AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
THE FOUNTAIN HILLS UNIFIED SCHOOL DISTRICT NO. 98
FOR THE
CONSTRUCTION, INSTALLATION, OPERATION, MAINTENANCE AND
JOINT USE OF RECREATIONAL AND ATHLETIC FACILITIES
[Project Sites]
See following pages.
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696039.5
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