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HomeMy WebLinkAbout2012.0920.TCRM.Minutesz:\council packets\2012\r10-4-12\120920m.docx Page 1 of 5 TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL SEPTEMBER 20, 2012 REGULAR SESSION AGENDA * CALL TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Kavanagh called the meeting to order at 6:30 p.m. in the Town Hall Council Chambers. * INVOCATION – was provided by Leti Denny-Brown, from the Baha’I Faith Community * ROLL CALL Present for roll call were the following members of the Fountain Hills Town Council: Mayor Kavanagh, Vice Mayor Leger, Councilmember Hansen, Councilmember Brown, and Councilmember Elkie; Councilmember Dickey attended by conference call. Town Manager Ken Buchanan, Town Attorney Andrew McGuire and Town Clerk Bev Bender were also present. Councilmember Yates was absent. * MAYOR'S REPORT i.) The Mayor will review recent events attended relating to economic development. Mayor Kavanagh stated that as part of her continued outreach outside of Fountain Hills she attended the League of Arizona Cities and Town conference and that she had met with companies that service the Town and discuss ed issues with them: (Central Arizona Projects – who will make presentation at a future Council meeting: Century Link, Republic Services (the Town’s trash hauler); EPCOR, the parent company of Chaparral City Water; SRP, and Cox Communications, which resulted in a meeting being held in Fountain Hills to discuss infrastructure upgrading. The Mayor stated she had attended the Resolutions Committee meeting where discussions were held about future legislation. She noted that considering the Town may be doing an IGA with the Sanitary District she had attended a seminar on waste water and had spoken with representatives from Kingman (who were building a new facility) and Scottsdale (who have a state of the art facility). She said the Taoist Tai Chi Society had opened in Central Phoenix and that when she spoke at the event she had made a pitch for them to open a center in Fountain Hills after they had grown; she commented that she couldn’t think of a more perfect setting for doing Tai Chi than at Fountain Park. She stated that the Legislative Dinner was always a good opportunity to hear some of the ideas about bills that might be coming up that would impact Fountain Hills it was a good event to go to so that Fountain Hills has a presence. ii.) The Mayor will review information provided by the Arizona Department of Transportation (ADPT) regarding seeking public comment on its plan to comply with the Americans with Disabilities Act. Mayor Kavanagh reviewed the information in the packet regarding the fact that the Arizona Department of Transportation (ADOT) was seeking public input on its plan to comply with the Americans with Disabilities Act. She pointed out ADOT’s contact information was contained in the packet, which could be found on the Town’s website. She noted that the deadline to submit public comment was September 28. z:\council packets\2012\r10-4-12\120920m.docx Page 2 of 5 * SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS None. * CALL TO THE PUBLIC Town Clerk Bev Bender advised that there were no citizens wishing to speak under this agenda item. * CONSENT AGENDA AGENDA ITEM #1 – CONSIDERATION OF APPROVING THE TOWN COUNCIL MEETING MINUTES FROM AUGUST 23 AND SEPTEMBER 6, 2012. AGENDA ITEM #2 - CONSIDERATION OF RESOLUTION 2012-27, APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE FORT MCDOWELL YAVAPAI NATION RELATING TO PROPOSITION 202 FUNDING, IN THE AMOUNT OF $78,603. AGENDA ITEM #3 - CONSIDERATION OF A CONTRACT WITH ACE ASPHALT FOR REPAIR AND MAINTENANCE OF TOWN OWNED PARKING LOTS IN THE AMOUNT OF $56,007.13. AGENDA ITEM #4 - CONSIDERATION OF AUTHORIZING PAYMENT TO THE LEAGUE OF ARIZONA CITIES AND TOWNS, IN THE AMOUNT OF $14,545, FOR FY 12-13 LEAGUE DUES. AGENDA ITEM #5 - CONSIDERATION OF APPROVING AN ALLOCATION OF $3.500 FROM THE DOWNTOWN DEVELOPMENT FUND FOR THE “OKTOBERFEST” EVENT. AGENDA ITEM #6 – CONSIDERATION OF APPROVING A REQUEST TO OFFER MEMEBERSHIPS TO SENIOR SERVICES ON A CALENDAR YEAR RATHER THAN A FISCAL YAR AND ALLOWING FOR A GRACE PERIOD FOR NEW MEMBERS THAT JOIN. Councilmember Hansen MOVED to approve the Consent Agenda as listed and Councilmember Brown SECONDED the motion. There were no citizens wishing to speak on any of these items. A roll call vote was taken with the following results: Councilmember Dickey Aye Councilmember Elkie Aye Vice Mayor Leger Aye Councilmember Hansen Aye Councilmember Brown Aye Mayor Kavanagh Aye The motion CARRIED UNANIMOUSLY (6-0). REGULAR AGENDA AGENDA ITEM #7 – CONSIDERATION OF APPOINTING FOUR APPLICANTS TO SERVE ON THE PLANNING AND ZONING COMMISSION FROM OCTOBER 1, 2012, UNTIL SEPTEMBER 30, 2014, AND ONE APPLICANT TO SERVE FROM OCTOBER 1, 2012, UNTIL SEPTEMBER 30, 2013. z:\council packets\2012\r10-4-12\120920m.docx Page 3 of 5 Mayor Kavanagh MOVED to appoint (1) Angela Strohan, (2) Richard Turner, (3) Stan Connick, and (4) Eugene Slechta to serve on the Planning and Zoning Commission from October 1, 2012, until September 30, 2014; and appoint Steven Harris to serve on the Planning and Zoning Commission from October 1, 2012, until September 30, 2013. The Mayor clarified that the last proposed appointment (for Mr. Harris) was to complete the year vacated by Councilmember Cecil Yates. Councilmember Elkie SECONED the motion. There were no citizens wishing to speak on any of these items. A roll call vote was taken with the following results: Councilmember Hansen Aye Vice Mayor Leger Aye Councilmember Dickey Aye Councilmember Elkie Aye Councilmember Brown Aye Mayor Kavanagh Aye The motion CARRIED UNANIMOUSLY (6-0). Councilmember Elkie interjected that a couple of the appointees were in the audience and he thanked them for their willingness to serve (Steven Harris and Stan Connick were present). Councilmember Dickey interjected that she was currently attending the American Planners Association Conference and that one of the Planning and Zoning appointees was also in attendance (Richard Turner). AGENDA ITEM #8 – CONSIDERATION OF THE REAPPOINTMENT OF FOUNTAIN HILLS’ PRESIDEING JUDGE MITCHELL EISENBERG TO A FOUR-YEAR TERM, BEGINNING NOVEMBER 1, 2012, AND ENDING OCTOBER 31, 2016, AND CONSIDERATION OF AN AMENDMENT TO HIS EMPLOYEMENT AGREEMENT. Town Manager Ken Buchanan explained that this item was for the reappointment of the Presiding Judge and that as the amendments contained in the document were pretty self explanatory, he would be happy to answer any questions. Town Attorney Andrew McGuire reviewed that as discussed in the previous executive session , the contract is now before the Council to reappoint the Judge for four years as opposed to the initial two-year appointment. He said that per the Town Code, the first term was for two years, and the second term was for four years. He pointed out that the contracts in front of the Council were an amendment to his current contract and that whatever the motion was needed to address either Option A or B. He reiterated that the Judge’s contract could not be altered during his term except “for cause.” He commented whatever motion the Council made this evening would be in place until 2016, except but “for cause” in-between and that he too felt the contract amendments were fairly straightforward. Vice Mayor Leger MOVED to approve the reappointment of Fountain Hills’ Presiding Judge Mitchell Eisenberg to a four-year term beginning November 1, 2012, and Option A of the amendment to the professional services and employment agreement. Councilmember Elkie SECONDED the motion. There were no citizens wishing to speak on any of these items. The motion CARRIED UNANIMOUSLY (6-0). z:\council packets\2012\r10-4-12\120920m.docx Page 4 of 5 AGENDA ITEM #9 – CONSIDERATION OF THE STRATEGIC PLAN GOALS AND OPERATIONAL PRIORITIES FOR FY12-13 WITH POSSIBLE DIRECTION TO STAFF REGARDING IMPLEMENTATION. Town Manager Buchanan addressed the Council relative to this item. He stated he was requesting that the Council ratify the goals those so that staff could proceed. He commented that most were put into the FY12/13 annual budget but he was seeking ratification in conjunction with the seven priorities the Council gave during the Council/Staff retreat held on August 23. He stated he or staff would be happy to answer any questions regarding any one of the items in the strategic goals or priorities. Councilmember Brown MOVED to approve the strategic plan and goals and operational priorities for FY12/13 and to direct staff to create and implementation plan and Councilmember Hansen SECONDED the motion. There were no citizens wishing to speak on any of these items. Vice Mayor Leger thanked Mr. Buchanan for putting these documents together. He said the strategic goals should be familiar to all because basically they mirrored the strategic goals in the budget for FY12/13, which was approved. He pointed out that Item #5 (I9) was not included in the budget and he suggested that it be moved from active to the in- active grouping that the Town Manager had put together. He noted that Item #13 states consider a bond issuance for the construction of Fire Station #2 and that it was indicated in the FY12/13 budget as approved as a grant not a bond. He suggested that it also be moved to the in-active/delayed for future category. The Vice Mayor indicated he wanted to be cautious, that these two were not approved in the budget and that they needed to still be in play, but they needed to be moved to the in-active list, which was at the end of the packet. He indicated that those were the only changes that he would recommend. Mayor Kavanagh asked if the Vice Mayor would like to put that in the form of an amendment. Vice Mayor Leger MOVED to approve the strategic plan goals and operational priorities for FY12/13 with I9 amended and moved out of the strategic goals for the active list as well as Item #13, which is for the bond issuance. Councilmember Hansen SECONDED the motion. There were no citizens wishing to speak on any of these items. The motion CARRIED UNANIMOUSLY (6-0). AGENDA ITEM #10 - COUNCIL DISCUSSION/DIRECTION TO THE TOWN MANAGER KEN BUCHANAN. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the council: A. NONE. AGENDA ITEM #11 – SUMMARY OF COUNCIL REQUESTS AND REPORT ON RECENT ACTIVITIES BY TOWN MANAGER KEN BUCHANAN. None. AGENDA ITEM #12 – ADJOURNMENT. Vice Mayor Leger MOVED that the Council adjourn the meeting and Councilmember Elkie SECONDED the motion, which CARRIED UNANIMOUSLY (6-0). The meeting adjourned at 6:45 p.m. z:\council packets\2012\r10-4-12\120920m.docx Page 5 of 5 TOWN OF FOUNTAIN HILLS By_________________________________ Linda M. Kavanagh Mayor ATTEST AND PREPARED BY: ______________________________ Bevelyn J. Bender, Town Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Session held by the Town Council of Fountain Hills in the Town Hall Council Chambers on the 20th day of September, 2012. I further certify that the meeting was duly called and that a quorum was present. Dated this 4th day of October, 2012. ____________________________________ Bevelyn J. Bender, Town Clerk