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HomeMy WebLinkAboutRes 2005-54 RESOLUTION NO. 2005-54 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ESTABLISHING THE SENIOR SERVICES ADVISORY COMMISSION AND ADOPTING BYLAWS FOR ITS GOVERNANCE. BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, as follows: SECTION 1. There is hereby established a Senior Services Advisory Commission (the "SSAC") for the Town to advise the Town Council and the Town Manager with respect to the Senior Activity Center and senior programs. The SSAC shall be a regularly-scheduled commission and shall consist of seven members who shall be appointed and hold their seats in accordance with Section 9 of the Town Council Rules of Procedure, as amended. SECTION 2. The Bylaws for the SSAC are hereby approved in the form attached hereto as Exhibit A and incorporated herein by reference. PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills, Arizona,Nov ber 3, 2005. FOR THE N OF FOUNTAIN HILLS: ATTESTED TO: 40}-e W. J. Ni hols, ayor Bevelyn J. Ben r, To n Clerk REVIE APPROVED AS TO FORM: Timothy G. Pic ering, To nager Andrew J. McGuire, Town Attorney L 612540.3 EXHIBIT A [Senior Services Advisory Commission Bylaws] See following pages. L L 612540.3 SENIOR SERVICES ADVISORY COMMISSION BYLAWS L I. Officers The commission shall elect a chairperson and vice chairperson from among its own members, who shall serve for one (1) year and until their successors are elected and qualified. The chairperson shall preside at all meetings and exercise all the usual rights, duties and prerogatives of the head of any similar organization. The vice chairperson shall perform the duties of the chairperson in the latter's absence or disability. The commission may appoint other offices (e.g., secretary, etc.) as may be required. II. Powers and Duties The commission shall have the powers and duties to: A. Act in advisory capacity to the Town Council and Town Manager in all matters pertaining to the Senior Activity Center and senior programs. B. Act as liaison between the Town Council and the Senior Services of Fountain Hills, Arizona, a 501(c)(3). C. Consider provisions of the Town's annual budget for commission purposes during the process of the preparation of the budget and make recommendations with respect thereto to the Parks and Recreation Director. D. Make recommendations with respect to the planning of programs to the Parks and Recreation Director. E. Advise the Parks and Recreation Director with respect to the acceptance of money or personal property donated or offered to the Town for the commission. F. Perform such other duties not inconsistent with these bylaws as may be requested by the Town Council. III. Membership All matters concerning membership on the commission including, but limited to, appointments, terms, vacancies and removal, shall be in accordance with Section 9 of the Town Council Rules of Procedure, as amended. IV. Meetings A. The commission shall meet once monthly unless otherwise designated. Special meetings may be called by the chairperson or in his or her absence, the vice chairperson. In L 612540.3 addition, any three (3) members of the commission may make written request to the chairperson for a special meeting. L B. All meetings of the commission shall be open to the public and are subject to the Arizona Open Meeting Law. V. Conduct of Business A. Four (4) members shall constitute a quorum. The affirmative vote of four (4) members shall be required for passage of any matter before the commission. A member may abstain from voting only upon a declaration that he has a conflict of interest, in which case such member shall take no part in the deliberations on the matter in question. B. Robert's Rules of Order shall serve as a guide for the conduct of business, however, the chairperson of the commission shall have the authority and discretion to decide all matters of procedure. VI. Compensation The members of the commission shall serve without compensation for their services as such but may receive reimbursement for necessary travel and other expenses incurred on official duty with appropriate prior authorization. VII. Ex-Officio Members The Mayor, with the consent of the Town Council, may from time to time appoint ex-officio members to the commission. Such members shall serve at the pleasure of the Mayor and Town Council. Ex-officio members shall not be entitled to vote on any matter brought before the commission. L 612540.3