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HomeMy WebLinkAboutRes 2006-15 LRESOLUTION NO. 2006-15 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY FOR SPECIAL TRANSPORTATION SERVICES. BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows: SECTION 1. That the Intergovernmental Agreement between the Town of Fountain Hills and Maricopa County relating to a special transportation service program which provides limited transportation to the Mayo Clinic (the "Agreement") is hereby approved in the form attached hereto as Exhibit A and incorporated herein by reference. SECTION 2. That the Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby authorized and directed to take all steps necessary to cause the execution of the Agreement. PASSED , ►•1 ADOPTED BY the Mayor and Council of the Town of Fountain Hills, Arizona, April 20, 1 t 6. FOR THE ! OF FOUNTAIN HILLS: ATTESTED TO: L / OM la, . km , ,//ti W. J. Nicht s, Mayor Bevelyn J. Be er, own Clerk REVIEW APPROVED AS TO FORM: a t G Ti othy G. Pic enng, Town Mana An ew J. cGuire, Town Attorney L 643960.1 EXHIBIT A TO RESOLUTION NO. 2006-16 [Intergovernmental Agreement] See following pages. 643960.1 INTERGOVERNMENTAL AGREEMENT BETWEEN TOWN OF FOUNTAIN HILLS AND MARICOPA COUNTY July 31,2005 through June 30,2006 THIS AGREEMENT, entered into by the Town of Fountain Hills, hereinafter referred to as TOWN,and Maricopa County,hereinafter referred to as CONTRACTOR. NOW THEREFORE,it is agreed between the parties thereto that: I. SCOPE OF SERVICE Activities (1) The Contractor will be responsible for operating and administering a Special Transportation Service program which provides limited transportation, free of charge for elderly, low-income (individuals whose income is no more than 150% of the federal poverty level) and disabled residents of the Town of Fountain Hills. (2) The Contractor will be responsible for operating a general public shuttle service between the Town of Fountain.Hills and the Valley Metro bus stop located at the Mayo Clinic. The schedule of service will be established and marketed to the public. ii. TERM Services of the Contractor shall start July 1, 2005 and end on the June 30,2006. 111. PAYMENT It is expressly agreed and understood that the total amount paid by the Town under this Agreement shall not exceed $74,287.52 ($69,087.39 for operating services and $5,200.13 for capital costs)for Maricopa County Special.Transportation Services IV. NOTICES Notices shall be deemed effective upon receipt. Communication and details concerning this Agreement shall be directed to the following representatives: Town of Fountain.Hills: Maricopa County: Julie Ghetti Eddie Caine Town.Manager's Office Program Planner P.O. Box 17958 234 N. Central Avenue, Ste 300 Fountain Hills, Arizona 85269 Phoenix,Arizona 85004 L V. GENERAL CONDITIONS A. General Compliance The Contractor agrees to comply with all applicable federal, state and local laws and regulations governing the funds provided under this Agreement. The Contractor agrees to comply with the United States of America,Depaitinent of Transportation, Federal.Transit Administration Master Agreement,which is hereby incorporated into this Intergovernmental Agreement by reference VI. ADMINISTRATIVE REQUIREMENTS A. Documentation.and Recordkeeping I. Records Maintenance The Contractor shall maintain all records required by the federal regulations specified in 24 CFR Part 570.506 and that are pertinent to the activities to be funded under this Agreement. 2. Retention The Contractor shall retain all records pertinent to expenditures incurred under this Agreement for a period of five (5) years after the termination of all activities funded under this Agreement or after the resolution of all federal audit findings, whichever occurs later. Records for non-expendable property acquired with funds under this agreement shall be retained for five (5)years after final disposition of such property. 3. Audits and Inspections All Contractor records with respect to any matters covered by this Agreement shall be made available to the Town, or the Federal Government, at any time during normal business hours, as often as the Town deems necessary, to audit, examine and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the Contractor within 30 days after receipt by the Contractor. Failure of the Contractor to comply with the above audit requirements will constitute a violation of this contract and may result in the withholding of any future payments. The Contractor hereby agrees to have an annual agency audit conducted in accordance with current policy concerning Contractor audits. 4. Payment Procedures Fountain Hills 05-06[GA for STS Page 2 of 9 The Town will pay to the Contractor funds available under this Agreement based upon information submitted by the Contractor and consistent with any approved budget and Town policy concerning payment. The Town shall pay the Contractor an amount not to exceed $74,287.52 in lump sum,prior to September 30, 2005, upon submission by the Contractor of a properly executed claim(s). VII. BUDGET The Contractor shall establish and maintain a budget for the work contemplated by this Agreement. VIIII. CANCELLATION This agreement is subject to the provisions of A.R..S. 38-511. IX. TERMINATION This agreement may be terminated by either party with 60 days written notice. All amounts due or other obligations through the date of termination shall be performed within 60 days of the date of termination. X. INDEMNIFICATION AND INSURANCE Low The Contractor agrees to hold the Town harmless from all claims and liability arising out of the activities of the Contractor, its agents, and employees engaged in the performance of provisions of this Agreement. Contractor warrants and represents that it is self insured. Coverage through a self-insured program shall be sufficient to meet insurance requirements. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above: TOWN: CONTRACTOR: TOWN OF FOUNTAIN HILLS MARICOPA COUNTY Town M n er Chairman,Board of Supervisors Fountain Hills 05-06 IGA for STS Page 3 of 4 L Clerk,Board of Supervisors ,...) APPROVED AS TO FORM: APPROVED AS TO FORM: c Town Attorney MARICOPA COUNTY ATTORNEY Deputy County Attorney J Fountain Hilts 05-06 IGA for STS Page 4 of 4