HomeMy WebLinkAboutRes 2006-43 RESOLUTION NO. 2006-43
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, APPROVING AN AGREEMENT WITH THE
CITY OF TUCSON RELATING TO A COOPERATIVE PURCHASING
PROGRAM.
BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS as follows:
SECTION 1. That the Agreement between the Town of Fountain Hills and the City of
Tucson relating to a cooperative purchasing program (the "Agreement") is hereby approved in
the form attached hereto as Exhibit A and incorporated herein by reference.
SECTION 2. That the Mayor, the Town Manager, the Town Clerk and the Town
Attorney are hereby authorized and directed to cause the execution of the Agreement and to take
all steps necessary to carry out the purpose and intent of this Resolution.
PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills,
Arizona, June 15, 2006.
FOR THE TOWN OUNTAIN HILLS: ATTESTED TO:
W. J. Nicho , May Bevelyn J. d , Town Clerk
REVIEWED BY: APPROVED AS TO FORM:
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Timothy G. Pickering, T anager Andrew J. McGuire, Town Attorney
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EXHIBIT A
4109 TO
RESOLUTION NO. 2006-43
[Cooperative Purchasing Agreement]
See following pages.
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EXHIBIT I-C
EXHIBIT C
PARTICIPATION AGREEMENT
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ab • THIS PTICIPATION AGREEMENT (the "Participation Agreement") is made and entered into this •
day of jjLl1' e,2006, by and between Town of Fountain Hills, Arizona, (the "Participant"), and.CHASE
BANK USA,NATIONAL ASSOCIATION("Chase").
WITNESSETH:
WHEREAS,pursuant to a certain Master Agreement dated as of November 15, 2004 between the City of
Tucson ("the City") and Chase, Chase has agreed to administer for (as defined in the Master Agreement) of the
City (including, without limitation, the Customer) purchasing card account Program upon the terms and
conditions as contained in the attached Exhibit A(the"Terms and Conditions"); and
WHEREAS, the Participant desires to participate in the Program, subject to the Terms and Conditions;
NOW, THEREFORE,in consideration of the foregoing premises and the mutual agreements,provisions,
and covenants contained herein, the parties agree as follows:
1. Definitions. Except as otherwise provided herein, all capitalized terms used herein and defined
in the Master Agreement shall be used herein as so defined.
2. Participation in Program. By their execution of this Participation Agreement, the Participant
and Chase hereby agree to be bound by all the provisions of the Terms and Conditions relating to the Master
Agreement, effective as of the date hereof. All references to the "Customer"in the Terms and Conditions shall
be deemed to constitute references to the Participant hereunder. Participants with an anticipated annual net
spend of$5,000,000 or less will be required to use SmartData OnLine. Participants with an anticipated annual
net spend of $5,000,000- $15,000,000 will be advised to use SmartData OnLine but will have the option to use
PaymentNet. Participants with an anticipated annual net spend of over $15,000,000 will use PaymentNet.
Anticipated annual net spend will be based on the anticipated annual net spend of the Participant once the
Participant's program has been completely implemented.
3. Program Contacts. The parties hereby designate the following persons as their respective
primary, day to day contact persons for matters relating to the Program:
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4. Notices. The parties hereby designate the following addresses as their respective addresses for
460, notices given pursuant to the Terms and Conditions:
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5. Financial Incentives and Fees.
"Net Spend" means the aggregate amount of individual purchases posted to Accounts, net of the aggregate
amount of all refunds to Accounts (such as credits for returned merchandise or disputed billing items), and shall
not include (i) those amounts representing annual fees, finance charges and other fees or charges posted to
Accounts (such as late fees, returned check fees, cash advance fees, collection costs, administrative fees and
reporting fees) and (ii) the amount of all CTM, convenience check, cash advance transactions and fees. Net
Spend shall also exclude fraudulent or unauthorized charges posted to the Accounts and any amounts posted to
an Account with respect to which a Card has been reported lost or stolen.
Average Payment Terms" means the number of days between the statement end date and the payment posting
date of the full amount due,averaged over the Contract Year.
"Average Transaction Size" means Annual Net Spend divided by the total number of transactions made during
the Contract Year.
Performance Incentive.
Calculation of Incentive. For each Contract Year(or,if this Agreement is terminated prior to the end of a Contract Year,the
period from the end of the preceding Contract Year to the termination date), Chase shall pay to the Customer an incentive
calculated as a percentage of the Net Spend for such period, in accordance with the following table and terms (the
"Incentive"). Chase agrees to aggregate Net Spend incurred by Participants to determine the rebate percentage applicable to
the aggregate Customer purchase volume. Participants with a minimum of$1,000,000 in Net Spend will be paid by Chase a
rebate according to each individual Participant's payment terms,average transaction size,and large ticket transaction volume
per Card.
Pymnt due 7days from sttmnt end data Annual Net Spend
$1 mill $2mill $3mill,$5mill $7mi11 $10mi11$15mii1$20mill$25mi11$30mi11$40mi11$60mill$80mi11$100mill
$0.$99 av trans 0.10% 0.18% 0.41%0.69%0.77% 0.83% 0.90% 0.93% 0.99% 1.00% 1.01% 1.03% 1.05% 1.06%
$100.$199 av trans 0.22% 0.34% 0.56%0.85%0.92% 0.98% 1.05% 1.08% 1.14% 1.15% 1.16% 1.18% 1.20% 121%
$200+av trans 0.42% 0.42% 0.64%0.93%1.01% 1.06% 1.14% 1.16% 1.23% 1.24%_1.25%, 1.27%,1.29% 1.30%
Chase Manhattan Bank USA,N.A. 2 05-2004
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Pymnt due 14days from sttmnt end date Annual Net Spend
$lmill $2m111 $3m111 $5mi11 $7mi11 $10mill$15mlll$20m111$25mi11$30mi11$40mi11$60mi11$80mill$100mill
$0-$99 av trans 0.03% 0.10% 0.33%0.61%0.69% 0.75% 0.82% 0.84% 0.91% 0.92% 0.93% 0.95% 0.97% 0.98%
$100-$199 av trans 0.15% 0.25% 0.48%0.77%0.84% 0.90% 0.97% 1.00% 1.06% 1.07% 1.08% 1.10% 1.12%, 1.13%
$200+av trans 0.20% 0.34% 0.56%0.85%0.93% 0.98% 1.06% 1.08% 1.15% 1.16% 1.17% 1.19% 1.21% 1.22%
Pymnt due 21days from sttmnt end date Annual Net Spend
$1mill $2mi11 $3mil1 $5m111 $7mi11 $10mill$15mill $20mill$25m111,$30mi11$40mill$60m111$80mill$100mill
$0-$99 av trans 0.00% 0.02% 0.25%0.53%0.61% 0.67% 0.74% 0.76% 0.83% 0.84% 0.85% 0.87% 0.89% 0.90%
$100-$199 av trans 0.02% 0.17% 0.40%0.68%0.76% 0.82% 0.89% 0.91% 0.98% 0.99% 1.00% 1.02% 1.04% 1.05%
$200+av trans _0.05% 0.26% 0.48%0.77%0.85% 0.90% 0.98% 1.00% 1.07% 1.08% 1.09% 1.11% 1.13% 1.14%
To the extent large ticket interchange rates or other non-standard interchange rates are applicable,no more than five percent of the total
Net Spend shall qualify for such rates. Large Ticket Interchange is defined as the interchange applicable to transactions deemed to
qualify as Large Ticket Transactions by the relevant card association,according to its rules and regulations applicable at the time the
transaction occurs. If Large Ticket transactions account for five percent or more of the total Net Spend,any Large Ticket transactions
in excess of such five percent threshold will be designated as the"Large Ticket Portion." If there is a Large Ticket Portion,Incentive
attributable to the Large Ticket Portion only will be reduced according to the following table:
114 _ �f_�+M..f3. vie trtt (ilt 'e fr.
Large Ticket 5.01% 10.01% 15.01% 20.01% 25.01% 30.01% 35.01% 40.01% 45.01%
Average Transaction Size 10.00% 15.00% 20.00% 25.00% 30.00% 35.00% 40.00% 45.00% 50.00%
$5,000-$5,999 -0.06% -0.19% -0.26% -0.30% -0.32% - -0.34% -0.36% -0.37% -0.38%
$6,000-$6,999 -0.18% -0.31% -0.37% -0.41% -0.44% -0.46% -0.47% -0.48% -0.49%
$7,000-$7,999 -0.26% -0.39% -0.46% -0.50% -0.52% -0.54% -0.55% -0.57% -0.57%
$8,000-$8,999 -0.32% -0.45% -0.52% -0.56% -0.58% -0.60% -0.62% -0.63% -0.64%
$9,000-$9,999 -0.37% -0.50% -0.57% -0.61% -0.63% -0.65% -0.67% -0.68% -0.68%
$10,000-$24,999 -0.41% -0.54% -0.61% -0.65% -0.67% -0.69% -0.70% -0.71% -0.72%
$25,000-$49,999 -0.62% -0.75% -0.81% ;0.85% -0.88% -0.90% , -0.91% -0.92% -0.93%
$50,000-$99,999 -0.69% -0.82% -0.88% -0.92% -0.95% -0.97% -0.98% -0.99% -1.00%
$100,000-$199,999 -0.72% -0.85% -0.92% -0.96% -0.98% -1.00% -1.02% -1.03% -1.04%
$200,000&Over -0.74% -0.87% -0.94% -0.98% -1.00% -1.02% -1.03% -1.05% -1.05%
The applicable payment grid for the incentive payouts will be based on"Annual Net Spend", and Average Transaction Size
and Average.Payment Terms. Annual Net Spend is defined as Net Spend during the Contract Year. In all cases,the Incentive
is calculated annually and is payable within 60 days after the end of each Contract Year. In the event that the due date for any
Chase Manhattan Bank USA.N.A. 3 05-2004
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Incentive payment falls on a day that is not a Business Day, such payment shall be made on the next succeeding Business
Day.
Low
In the event this Agreement is terminated prior to the end of a Contract Year,the actual Net Spend for the elapsed portion of
such Contract Year shall be annualized solely for the purpose of determining, in accordance with the foregoing table, the
percentage to be applied to such actual Net Spend.
The Incentive is subject to reduction by all Losses. If Losses in one year exceed the amount of any or all Incentives earned,
Chase may carry forward the amount of such Loss to offset against future Incentives or invoice the Customer for the balance
owing,which shall be payable within 14 days ("Carryforward Losses"). The Incentive shall be determined by deducting the
Losses incurred by Chase on the Customer's Accounts during the twelve-month Incentive period and any outstanding
Carryforward Losses from the gross Incentive amount for such period. Upon termination of this Agreement, the Losses for
the preceding six-month period ending on the termination date(the"Last Six-Month Period")will be deemed,for purposes of
calculating the Incentive,to be equal to the Losses for the six-month period immediately preceding the Last Six-Month Period
plus any outstanding Carryforward Losses.
The Incentive shall be calculated only on qualified Net Spend sales volume. If the Customer is participating in more than
• one Chase Card Program,Chase reserves the right to offset any Losses from one Program against any Incentive earned under
any other Program. If more than five percent of the total Net Spend is attributed to large ticket or non-standard interchange
rates, Chase will determine the Incentive payable for the portion of the Net Spend that includes large ticket or non-standard
interchanges rates.
Definitions.
"Contract Year"means a 12-month period beginning on November 15,2004,or an anniversary of such date.
"Losses" means losses incurred by Chase on Accounts for collection fees (including cardholder late and
delinquency fees) paid and due to fraud or other unauthorized use and all other amounts that are outstanding
under Accounts and are not paid within 180 days of their respective due dates. Losses also include all monies
rr, owed by Customer in any capacity, whether or not due, and Chase shall have the right to set off such losses
against any Incentive payable. Any subsequent recovery of such losses by Chase will be credited back to the
Customer.
Billing and Payment:
Billing and payment of all charges made using the Commercial Card Program are subject to the following:
a. Billing Cycle/Payment Frequency: Monthly
b. Payment Method Options for payments made by Customer: Check,EDI,Wire Transfer,ESP/ACH,ACH
Debit or Credit
c. Payment Method for payments made by individual Cardholder: Check or ESP/ACH.
Fees:
a. Annual Administration Fee:
Purchasing Cards: $0.00 per Card per year or$0.00 per Card per month.
Provided, however, if no Cards are issued, the annual administrative fee shall be charged for each
Account number.
Chase Manhattan Bank USA,N.A. 4 O5-2004
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b. Cash advance Fee: Per Transaction:
2.5%of cash advance amount;minimum$2.50 per Transaction,maximum$30 per Transaction.
c. Late Payment Fee: For each product selected on Exhibit A,per occurrence:
Purchasing Card grace period after statement billing date: 14 days
1.0%late fee at 15 days
2.5%delinquency fee at 45 days and every 30 days thereafter
d. Copy Retrieval Fee, Per Request: first three copy requests at no cost; additional copy requests $5.00
each. No charge if dispute related.
e. Returned Item(Insufficient Funds)Fee: $15.00 per occurrence
f. Complete Customer Card Design and Production: $0.00 setup and$0.00 per Card.
Customer logo on Cards:$500
g. If elected,development of custom mappers: $100 per hour;minimum charge$400;no maximum charge.
h. If elected, development of customized reports: $100 per hour; minimum charge $400; no maximum
charge.
i. If elected,use of Taxware tax calculation product:$5,000.
j. If elected,EDI: all development and on-going transmission fees will be passed on to Customer.
k. If elected, PaymentNet set up fee is waived if Participant's Net Spend is greater than $15,000,000; or if
Participant's Net Spend is less than or equal to$15,000,000 then charge will be $7,500.00 (one-time set
up fee). If average Net Spend of all Participants is $12,5000,000 or greater per year then PaymentNet
fees will be waived.
1. If elected,File Transfer Protocol(r 1 P)—choose from the following:—Daily($500/month);
Weekly($250/month);_Bi-Weekly($125/month);—Monthly($75/month).
m. If elected, Convenience Checks: Two percent of check amount; minimum $2.00 per check; maximum
$30.00 per check.
n. If elected,Cash Transaction Module("CTM"):The module is priced on a per transaction basis.
Transactions are counted on an annual basis from the client anniversary date. Each row of data in
PaymentNet is considered a transaction.
Three tiers of pricing:
The first 24,000 transactions are$0.25 each
The next 120,000 transactions are$0.20 each
All transactions after the first 144,000 are$0.15 each
Minimum annual fee per year: $1,200.
Cardholders who do not also have a credit card or account number with Chase,may be granted access to
CTM for an annual fee of$10.00 each.
Chase Manhattan Bank USA,N.A 5 05-2004
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Customer will be assessed an additional fee of$20.00 for each returned ACH to cover manual
reprocessing costs. _
o. If elected, Training Consultant fee: Reasonable offsite training during implementation is provided at no
cost; additional training: $750 per day per consultant offsite(no charge for training at Commercial Card
Solutions' facilities in Salt Lake City, Utah).
P. Miscellaneous fees: Charges for other specialized services provided by Chase will be passed through to
Customer.
q. NIGP Application No Cost
r. If elected, SmartData OnLine set up fee is waived if Participant's Net Spend is greater than $5,000,000
and if Participant's Net Spend is less than or equal to$5,000,000 then charge will be$500 (one time set
up fee). If average Net Spend of all Participants is $12,5000,000 or greater per year then SmartData
Online fees will be waived.
s. If elected, SmartData OnLine Monthly Reporting Fees are waived if Participant's Net Spend is greater
than $5,000,000 and if Participant's Net Spend is less than or equal to $5,000,000 then charge will be
$50 per month. If average Net Spend of all Participants is $12,5000,000 or greater per year then
SmartData Online fees will be waived.
t. Emergency Card Replacement $25 per Card
8. Miscellaneous. This Participation Agreement shall be governed by and construed in accordance
with the substantive laws of the State of Arizona, and as applicable, federal law. The headings, captions, and
arrangements used in this Participation Agreement are for convenience only and shall not affect the
interpretation of this Participation Agreement.
(OwChase Manhattan Bank USA,N.A. 6 05-2004
GXFMS\CartCompliance\Biteen's Aocuments\City of Tucson\City of Tueson.RCard Agrt.10-13-04.EXEC.doc
' 1N WITNESS WHB
this Participation Agreement to be duly executed as
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WHEREOF, the parties have caused
,, of the date first written above.
CHASE:
Chase Bank USA,N.A.
B .
e b
Name aron K.
ice rest ant
Title:
CUSTOMER:
[Full
ame f Custo er
By: ckert n�
Name � �
Title: 0 tN ��
Customer Attestation: does hereby certify that the Customer
person signing above
undersigned, perform this Participation Agreement and that the peke undersigned,nnabove
e
u a duly authorized officer or representative of the Customer, by
TheP Agreement was witnessed
has been duly authorized to enter into and� of the Customer possessing authority to execute this
on
is
behalf of the Customer,whose execution of
this
artici anon
an officer, partner, member or other representative
Participation Agreement.
Name: _% ,
Title:
� os-�ooa
Chase Manhattan Bank USA,N.A. 10 13-04.S3CEC.doc
GATMS\Card�ComPHance\Bileen's Documents\City of Thcson\City of Tucson.P-Card AgR