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Home My WebLink AboutRes 2007-31 RESOLUTION NO. 2007-31 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, APPROVING AN AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY FOR SPECIAL TRANSPORTATION SERVICES. BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows: SECTION 1. That the amendment (the "Amendment") to the Intergovernmental Agreement between the Town of Fountain Hills and Maricopa County to provide special transportation services for senior citizens and handicapped individuals is hereby approved in the form attached hereto as Exhibit A and incorporated herein by reference. SECTION 2. That the Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby authorized and directed to cause the execution of the Amendment and to take all steps necessary to carry out the purpose and intent of this Resolution. PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, June 21, 2007. FOR THE TOWN FOUNTAIN HILLS: ATTESTED TO: W. J.Nichols, ay Bevelyn J. Be er, own Clerk REVIEW Y: APPROVED AS TO FORM: • Timothy G. Pic ering, Town Ma ger An w J. cGuire, Town Attorney 741675.1 01111111110110111 When recorded, please return to: I Town of Fountain Hills I OFFICIAL RECORDS OF 16705 E. Avenue of the Fountains j MARICOPA COUNTY RECORDER HELEN PURCELL Fountain Hills, AZ 85268 I 2007-0905217 08/10/07 02 :54 PM I 6 OF 6 Attn: Planning& Zoning I PPIUMBOP I CAPTION HEADING: INTERGOVERNMENTAL AGREEMENT WITH MARICOPA COUNTY FOR SPECIAL TRANSPORTATION SERVICES This is part of the official document. �• 1%11989 �4 Otis Copies Routed To: ❑ Administration ❑ Public Works ❑ Planning and Zoning ❑ CAD ASSOCIATED MYLAR MCR# ❑ File BOOK OF MAPS ON PAGE ❑ Other L EXHIBIT A TO RESOLUTION NO. 2007-31 [Amendment] See following pages. L L 741675.1 .I .. a ,.. CONTRACT NO. C-22-07-052-2-01 Amendment 1 • AMENDMENT TO THE CONTRACT BETWEEN MARICOPA COUNTY by and through • THE HUMAN SERVICES DEPARTMENT and TOWN OF FOUNTAIN HILLS I. The purpose of this Amendment is: A. to change the Scope of Service to increase the number of additional one-way trips to 5,360 and to change the "not to exceed amount"from $42,571.50 to $90,380.79, by removing the current "Page 1 of 3" and inserting with the attached "Page 1 of 3 —Amendment 1" B. To change the Payment Procedures increasing the "not to exceed amount" from $42,571.50 to $90,380.79 by removing the current "Page 2 of 3" and inserting the attached Page 2 and 3—Amendment 1" II. The effective date of this Amendment is January 15, 2007. III. The foregoing paragraphs contain all the changes made by this Amendment. All firir other terms and conditions of the original Agreement remain the same and in full force and effect. IN WITNESS WHEREOF, the parties have signed this Amendment. Approve Approved by: CONT CTOR MARICOPA COUNTY le:;/4004/5/VeL—• ut rize ignature Fulton Brock / Chairman, Board of Supervisors Date: (O 7 Date: MA 0 8 20 7 L cCarroll, Clerk oft e Board 0 lqa, L 1 C-22-07-052-2-01 Amendment 1 This agreement has been reviewed persuant to ARS § 11-952, as amended, by the undersigned County Attorney who has determined it is in proper form and within the powers and authority granted to Maricopa County. No opinion is expressed as to the authority of any parties, other than Maricopa C dnty, t enter i o this agreement. - ems - e7 l Martin Demos Deputy Maricopa County Attorney INTERGOVERNMENTAL AGREEMENT C-22-07-052-2-01 BETWEEN TOWN OF FOUNTAIN HILLS AND MARICOPA COUNTY July 1,2006,through June 30,2007 THIS AGREEMENT, entered into by the TOWN of Fountain Hills, hereinafter referred to as TOWN, and Maricopa County,hereinafter referred to as CONTRACTOR. NOW THEREFORE,it is agreed between the parties thereto that; I. SCOPE OF SERVICE Activities The Contractor will be responsible for administering a Special Transportation Services program that provides limited transportation, free of charge, for qualified elderly(individuals age 60 and older), low-income(individuals whose income is no more than 150%of the federal poverty level) and disabled residents of the TOWN. TOWN is expected to provide a map identifying all boundary lines. If no map is provided,the Contractor will use another reputable source. Client reservations must be made two days in advance for service: Reservation Hours—Weekdays from 7:00 a.m.till 2:00 p.m. Van Service Hours—Weekdays from 8:00 a.m.till 4:00 p.m. Contractor will provide monthly detailed information to TOWN regarding all STS trips (Trip origination&destination,client name,trip date(s)and purpose). II. TERM Services of the Contractor shall start July 1,2006,and end on June 30,2007. IIII. PAYMENT It is expressly agreed and understood that the total amount paid by the TOWN under this Agreement shall not exceed$90,380.79. IV. NOTICES Notices shall be deemed effective upon receipt. Communication and details concerning this Agreement shall be directed to the following representatives: TOWN of Fountain Hills: Maricopa County: Town of Fountain Hills Eddie Caine John W.Morast,P.E. Assistant Director of Administration • Assistant Public Works Director Maricopa County Human Services Dept/STS 16705 E.Avenue of the Fountains 234 N.Central Avenue,3'd Floor Fountain Hills,AZ 85268 Phoenix,Arizona 85004 • Page 1 of 2 AMENDMENT #1 V. GENERAL CONDITIONS General Compliance The Contractor agrees to comply with all applicable federal, state, and local laws and regulations governing the funds provided under this Agreement. The Contractor agrees to comply with the United States Department of Transportation, Federal Transit Administration Master Agreement,which is hereby incorporated into this Intergovernmental Agreement by reference. The contract administrator for the Human Services Department Special Transportation Service Program maintains a copy of the Agreement on file. VI. ADMINISTRATIVE REQUIREMENTS Documentation and Recordkeeping 1. Records to Be Maintained Contractor shall maintain all records required by the federal regulations specified in 24 CFR Part 570.506 and that are pertinent to the activities to be funded under this Agreement. 2. Retention The Contractor shall retain all records pertinent to expenditures incurred under this Agreement for a period of five (5) years after the termination of all activities funded under this Agreement or after the resolution of all federal audit findings, whichever occurs later. Records for non-expendable property acquired with funds under this Agreement shall be retained for five (5) years after final disposition of such property. 3. Audits and Inspections All Contractor records with respect to any matters covered by this Agreement shall be made available to the TOWN, or the Federal Government, at any time during normal business hours, as often as the TOWN deems necessary, to audit,examine and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the Contractor within 30 days after receipt by the Contractor. Failure of the Contractor to comply with the above audit requirements will constitute a violation of this contract and may result in the withholding of any future payments. The Contractor hereby agrees to have an annual agency audit conducted in accordance with current policy concerning Contractor audits. 1 4. Payment Procedures The TOWN will pay to the Contractor funds available under this Agreement based upon information submitted by the Contractor and consistent with any approved budget and TOWN policy concerning payment. The TOWN shall pay the Contractor an amount not to exceed $90,380.79, upon submission by the Contractor of a properly executed claim(s). If demand exceeds annual budget the Page 2of2 AMENDMENT#1