HomeMy WebLinkAboutFY19 Adopted Budget
The Government Finance Officers Association of the United States
and Canada (GFOA) presented a Distinguished Budget Presentation
Award to the Town of Fountain Hills, Arizona, for its Annual Budget
for the fiscal year beginning July 1, 2017. In order to receive this
award, a governmental unit must publish a budget document that
meets program criteria as a policy document, as a financial plan, as
an operations guide, and as a communications device.
This award is valid for a period of one year only. We believe our cur-
rent budget continues to conform to program requirements, and we
will submit it to GFOA to determine its eligibility for another award.
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Table of Contents
TABLE OF CONTENTS
INTRODUCTION
This section will give the reader a brief overview of the budget process. The budget mes-
sage from the Town Manager will summarize the goals of the Town Council and how the
budget will aid in the accomplishment of those goals. Also provided here is a brief over-
view of the Town as well as information about the Town Councilmembers.
Budget Message 7
Community Profile 19
Town Council 33
FINANCIAL OVERVIEW
This section provides a summary of the financial policies used by the Town and incorpo-
rated into the budget, budget highlights, a detailed discussion of the revenues and ex-
penditures of the Town and ends with an overview of the budget process.
Financial Overview & Policies 43
Budget Highlights 93
Revenue Summary 107
Expenditure Summary 125
Budget Process & Schedule 133
OPERATING BUDGETS
This section begins with an organization chart of the Town and then details all depart-
ments and divisions, missions, goals, and expenditures by programs and line items. Per-
formance measures, accomplishments, and objectives are provided within each depart-
ment section.
Operating Budgets 141
Organization Chart 142
Mayor & Town Council 143
Administration 149
Town Manager 157
Town Clerk 161
Administrative Services 165
Finance 169
Information Technology 173
Legal Services 177
General Government 179
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TABLE OF CONTENTS (cont.)
Municipal Court 183
Public Works 191
Public Works 199
Facilities 203
Engineering 208
Development Services 211
Development Services 218
Building Safety 221
Code Compliance 225
Mapping & Graphics 228
Planning & Zoning 231
Community Services 235
Community Services 244
Community Center 247
Parks 251
Recreation 257
Senior Services 261
Law Enforcement 265
Fire & Emergency Medical 271
SPECIAL REVENUE FUNDS
This section presents the special revenue funds of the Town. Fund expenditures are de-
tailed here, similar to the information presented in the Operating Budgets section.
Special Revenue Funds 279
Streets Division-Highway User Revenue Fund 280
Excise Tax Funds 287
Downtown Strategy Fund 289
Economic Development Fund 291
Tourism Fund 296
Special Revenue Fund 303
Table of Contents
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TABLE OF CONTENTS (cont.)
Court Enhancement Fund 309
Environmental Fund 313
Cottonwoods Maintenance District 319
DEBT SERVICE FUNDS
This section presents a summary of the various debt service funds of the Town and Tax
Levy and Tax Rate information.
Debt Service Funds 323
Summary of Tax Levy and Tax Rate Information 329
CAPITAL IMPROVEMENT PROGRAM
This section details the Town’s Capital Improvement Program, definitions, a summary, and
details of each project.
Capital Improvement Program 331
Capital Projects Summary 337
Capital Projects Information Sheets 345
Facilities Replacement Fund 399
VEHICLE REPLACEMENT PROGRAM
This section presents policy and procedures of the vehicle replacement program as well as
interfund charges.
Vehicle Replacement Program 403
Interfund Charges 408
SCHEDULES
This section presents information not found elsewhere in this budget document.
Comprehensive Fee Schedule 410
Schedule of Authorized Positions 431
Pay Plan 435
Resolution 2018-27 441
Glossary 445
Acronyms 459
Table of Contents
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Budget Message
HONORABLE MAYOR AND TOWN COUNCIL:
I am pleased to submit the proposed operating budget for the Town of Fountain
Hills for the fiscal year beginning on July 1, 2018, and ending June 30, 2019. The
proposed budget is balanced and designed to convey to the public a message that
articulates priorities and issues for the upcoming fiscal year.
Although each fund should be viewed individually, the Town’s proposed total budg-
et, including all funds is $32,414,866. It is important to note that the budget in-
cludes the use of one-time sources of funding, such as one-time accumulated re-
serves and grant funds. These funds cannot be relied upon for on-going operations
of the Town.
Department Directors and supervisors, Finance staff, and the Town Manager are
actively involved in the annual budget process. The primary focus is placed on the
General Fund (operating fund) which supports core services.
TEN-YEAR REVENUE AND EXPENDITURE FORECAST
During the past two years, the Town Council has discussed concerns about the fu-
ture of the Town’s finances. Last May, the Finance Director identified a cumulative
budget deficit of approximately $64 million that will occur over the next ten years.
This deficit is largely due to the fact that the Town’s revenues have remained rela-
tively flat over the past ten years as the Town’s expenditures have continued to
grow. This issue is largely a revenue issue rather than an expenditure issue as the
Town has significantly reduced staffing levels and contracted out a number of ser-
vices over the years. By doing so, the Town has diligently pared down expendi-
tures while preserving the core services and amenities that make Fountain Hills a
desirable place to live. In a number of critical service areas, staff members have
taken on additional responsibilities and additional workload to help keep down
costs.
The primary funding issues facing the Town of Fountain Hills include:
Increased costs for maintenance, repair and/or replacement of aging infra-
structure (roads, buildings, parks, the Fountain, etc.)
Dependence upon State-shared revenues to fund operating expenditures
Dependence upon economically volatile local sales tax to fund operational
expenditures and capital improvement projects
Decreased proportionate share of State-shared revenues due to increased
population of surrounding communities combined with negligible population
growth or decreased population in Fountain Hills
Lack of a growing, sustainable, and diversified revenue base to fund ongo-
ing operating costs
BUDGET MESSAGE June 5, 2018
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Budget Message
Potential state legislation impacting revenues, e.g., sweeping of State-
shared revenue or unfunded mandates
Retaining adequate staffing levels to maintain current service levels
Public safety costs as an increasing proportion of total expenditures, result-
ing in less funding for other core services
The chart below depicts the ten-year forecast as it was developed:
REVENUE OPTIONS – PROPOSED PRIMARY PROPERTY TAX
In May of 2017 and again in October of 2017, staff presented to the Town Council
a budget forecast that included the projected revenues and all operating and capi-
tal expenditures over the next ten years. The expenditures included all of the de-
ferred or underfunded programs such as pavement management, facilities replace-
ment fund, capital improvement program, staffing, increased public safety costs,
and other critical areas. The presentation also included revenue options for Town
Council consideration to address the revenue shortfall such as increased sales tax,
a fire district, a public safety fee, and a primary property tax. After thoroughly re-
viewing all of these options, the Mayor and Council on January 30, 2018, approved
a resolution to refer a $7.0 million property tax question to voters on
May 15, 2018. Unfortunately, the ballot referendum failed which will require the
Town Council to adopt other revenues and possible service level reductions to en-
sure that future budgets are balanced.
$-
$5
$10
$15
$20
$25
$30
$35
FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 FY24-25 FY25-26 FY26-27Millions10 Year Projection
Projected expenditures - 10 Year Projected Revenue - 10 year
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Budget Message
CORE SERVICE – PUBLIC SAFETY
One of the chief roles of government is to provide for the safety of its citizens. The
citizens of Fountain Hills receive great value from the Town’s contracts for public
safety with Maricopa County Sheriff’s Office and Rural/Metro Fire. Town funds that
are expended for public safety services provided under these contracts are undeni-
ably high quality and cost efficient.
However, the fact remains that public safety costs, while essential, represent an
ever-increasing proportion of the Town’s total expenditures. During the period
from FY01-02 through FY18-19, Town total General Fund expenditures increased
28.3% while public safety costs increased 83.7% leaving reduced funding to pay
for non-public safety core services. In FY18-19, public safety costs now represent
50.0% of the General Fund’s budget.
The chart below demonstrates the proportion of total Town expenditures relative
to public safety costs.
The problem lies not in total public safety costs to the Town, which are fair and
reasonable, but rather in the lack of a growing, sustainable, and diversified reve-
nue base. In order to provide the core services and amenities that the residents of
Fountain Hills expect, new sources of revenue must be found in the near future.
34.9%
37.2%
50.0%
$-
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
$14.0
$16.0
$18.0
FY01-02 Actual FY07-08 Actual FY18-19 BudgetMillionsPublic Safety Costs vs. Total General Fund
Expenditures
Public Safety Costs Total General Fund Expenditures
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Budget Message
The Town relies primarily on two main sources of revenue for operations: (1) State
-shared revenues (sales, income and vehicle license taxes distributed proportion-
ately by the State based on population); and (2) local taxes. Combined, these two
sources contribute 90% of the General Fund (34% and 56% respectively).
At the time of this budget message, staff members have been waiting on the final
State-shared revenue estimates from the State. Even though last fiscal year the
Town of Fountain Hills had a modest increase in State-shared revenues, the
amount of revenue received was about the same amount received as ten years
ago. This important source of revenue is projected to be flat and eventually decline
over time as high growth cities will receive larger allocations of State-shared reve-
nue.
The chart below demonstrates that overall local sales tax collections now reflect a
modest increase over prior years:
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
$3.5
$4.0
$4.5
$5.0
MillionsFY12-13 FY13-14 FY14-15 FY15-16 FY16-17
Fountain Hills 2.6% Sales Tax Activity by Sector -FY12 -13 thru FY16-17
Construction Transportation/Util Wholesale/Retail Restaurant/Bars
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Budget Message
While building activity in Fountain Hills has been on the upswing since 2016 and
continuing into 2018, particularly with large scale commercial, multifamily hous-
ing, and luxury housing construction, the total building permits issued is still below
the peak in the year 2000. The following chart shows the historical building permit
activity from the year 1998 forward.
BUDGET APPROACH
In developing the proposed FY18-19 budget, each Department Director was given
specific instructions to stay within the FY17-18 budget as the base budget for
FY18-19. New budget requests would have to be submitted separately as supple-
mental budget requests. This process was designed to maintain the current level
of effort for core services and streamline the process for justifying increases to the
base budget.
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The criteria used to evaluate the supplemental requests are as follows:
Is there a dedicated revenue source to pay for the new program or service?
Is the budget request one-time or ongoing?
Does the supplement address issues involving operational efficiencies, safe-
ty, a Council priority, or a Strategic Plan priority?
By working with Department Directors to find operational efficiencies and identify-
ing budget savings in the current budget, we were able to fund $384,818 in one-
time supplemental budget needs (offset by $210,568 in one-time revenues) and
$77,879 in ongoing supplemental needs (offset by $34,700 in on-going revenues).
CORE SERVICES BUDGET
In developing the proposed budget, staff focused on a review of services delivered
by the Town, increased scrutiny of expenditures, and prioritization of programs to
be funded with limited resources. This proposed budget provides the following core
services to Town citizens from the funding sources listed:
PUBLIC SAFETY
As mentioned earlier, Public Safety expenditures continue to consume a growing
proportion of the overall operating budget.
Last year staff negotiated a new contract with Rural/Metro Corporation to better
anticipate the annual cost of fire and emergency services in FY17-18 and into the
future. The Town Council approved a new multi-year agreement in 2018 with Ru-
ral/Metro Corporation that caps future contractual increases to three percent an-
nually.
The intergovernmental agreement for law enforcement services with the Maricopa
County Sheriff’s Office (MCSO) is based on the actual cost of services from the pri-
or fiscal year. The Town of Fountain Hills is predicting that the Town’s law enforce-
ment services budget will continue to escalate at an annual ten percent increase
due to increased costs tied to the Town’s proportionate share of MCSO’s under-
funded liabilities in the Arizona Public Safety Personnel Retirement System. Due to
FY17-18 FY18-19 Funding Source
Public Safety 7,737,459$ 8,129,715$ General Fund
General Government 310,879 656,326 General Fund
Administration 4,126,366 2,964,752 General Fund
Public Works 836,595 1,035,577 General Fund
Development Services 1,890,482 1,065,398 General Fund
Community Services 2,392,113 2,520,780 General Fund
Excise Tax Funds -
Downtown/ED/Tourism 522,817 544,955 Excise Tax
Special Revenue Funds 5,954,816 7,525,238 Special Revenue
Debt Service 2,906,902 2,760,682 Debt Service
Capital Funds 8,619,125 5,211,443 CIP
35,297,554$ 32,414,866$
Budget Message
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Budget Message
a variety of factors, nearly all of the municipalities and local government that par-
ticipate in the Public Safety Personnel Retirement System will be experiencing un-
precedented contribution increases to the retirement system on behalf of their
public safety employees in the foreseeable future.
RECOMMENDED STAFFING REQUESTS AND PERSONNEL CHANGES
The proposed FY18-19 budget includes converting two 24-hour, part-time Ac-
counting Clerk positions into one 40 hour, full-time Financial Services Technician.
In addition to saving .20 full-time equivalent employees (FTEs), the change will do
a better job of meeting the Finance Division’s needs than the current job share ar-
rangement.
All of the Department Directors made compelling justifications for additional staff-
ing as part of their supplemental budget requests. If the Town had the revenues to
support these requests, nearly all of the requests would have been recommended
for consideration in the FY18-19 budget. Unfortunately, with limited resources, I
am recommending only one new position: an IT Support Specialist. The IT Sup-
port Specialist position is designed to provide backup to the Network and Infor-
mation Technology Administrator and was identified as a concern by the Town’s
outside auditors.
The Development Services Department has requested to utilize a temporary part-
time Building Inspector. The cost of a temporary part-time Building Inspector will
be offset by a corresponding reduction in the contract with an outside company
that currently provides these services; this new arrangement will cost less money
and be more responsive to the Town’s building inspection needs. The Building In-
spector position will be evaluated next year to determine if it makes sense to add
this position based on the additional building activity occurring in Fountain Hills
and if the additional building permit fees will support this position. Since this posi-
tion is a contract position working directly for the Town, it does not increase the
Town’s FTE count.
The FY18-19 budget also includes minor reclassifications of positions. With the re-
view of the Town’s classifications, the Administrative Services Director has recom-
mended that the following positions be reclassified:
Court Clerk to Senior Court Clerk
CSR I to CSR II (affects part-time Community Center employees)
Parks Supervisor to Parks Superintendent
Operations Support Worker to Lead Operations Support Worker – Uti-
lizing existing budgeted hours, two part-time positions (Part-time
– Community Center – one would be reclassified, and one would
be open for internal recruitment)
MODEST INCREASE IN EMPLOYEE SALARY AND BENEFITS
In FY18-19, there is a recommendation to include an increase of 2.5 percent to the
salaries and wages of all existing employees on July 1, 2018, and another 2.5 per-
cent on January 1, 2019. This recommended adjustment will be for one year only
with no other adjustment being recommended the following year in FY19-20. The
cost of implementing the adjustment to salaries and wages is approximately
$130,000. Unlike a number of other municipalities, the Town of Fountain Hills does
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not fund a merit system to provide regular increases to salaries and wages. The
Town’s previous merit system was discontinued several years ago as a cost sav-
ings due to the Town’s inability to fund it on an ongoing basis.
In 2016, the Town of Fountain Hills joined a new employee health insurance pool,
Arizona Metropolitan Trust (AzMT), in order to lower the Town’s cost of providing
health insurance, dental insurance, life insurance, vision, flexible benefits program,
long-term disability, and a health and wellness program. Joining AzMT allowed
Fountain Hills to be in a group that focuses on providing benefits to local govern-
ment members, which saved the Town over $100,000 in premiums. The new
group offers overall improved benefit coverage through such providers as Blue
Cross/Blue Shield and Delta Dental. One of the major benefits of belonging to this
new group is that the Town of Fountain Hills has a seat on the Board of Directors
and has equal standing in determining plan design and setting future premiums.
The group also provides additional administrative support to the Town, which
saves considerable time and effort on the part of the Administrative Services Di-
rector.
In FY18-19 the Town’s portion of increased costs for employee medical, dental, vi-
sion, and other health-related benefits is projected to increase modestly by
$12,000. The medical insurance is only being increased by .06 percent.
COMMUNITY CONTRACTS
Over the years, a number of non-profit organizations have received grants in aid
from the Town of Fountain Hills in exchange for providing services to the commu-
nity. Recognizing that the Town does not have the resources to continue funding
these non-profits in the long-term, the Town Council reduced the funding of the
community contracts from the previous fiscal year. Based on the policy direction
from last fiscal year, the funding for community contracts in FY18-19 has again
been reduced from FY17-18 funding levels. The only organization exempt from this
reduction is the Extended Hands Food Bank, which provides much needed human
service needs in our community.
CAPITAL IMPROVEMENT PROGRAM
The Town of Fountain Hills remains committed to funding one-time capital projects
with one-time revenue sources. Whenever possible, the Town utilizes grants and
other outside funding sources to complete projects.
The Five-Year Capital Improvement Program, which represents an investment in
public facilities and infrastructure, totals $4,132,349 in FY18 -19, down from
$7,049,800 in FY17-18 or a 41.4 percent decrease from previous fiscal year. The
Town Council previewed the proposed Five Year Capital Improvement Program at a
special session on March 13, 2018, and provided direction and prioritization of the
proposed projects contained in the program. The two major projects in the
FY18-19 capital improvement budget for next year include the new Fire Station
No. 2 on Fountain Hills Boulevard and the Adero Canyon Trailhead. These two pro-
jects constitute approximately 64.4 percent of the overall capital improvement
budget in FY18-19.
Budget Message
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Budget Message
STRATEGIC PLAN
The Strategic Planning Advisory Commission (SPAC) submitted for Council adop-
tion the 2017 Strategic Plan for the Town of Fountain Hills. The 2017 Strategic
Plan is designed to provide guidance to the Town and impacts a variety of Town
activities, including policy recommendations, Town operations, and even capital
improvement projects.
The 2017 Strategic Plan contains a number of actions and performance measures
tied to the following strategic priorities:
Goal #1: Maximize Economic Development Opportunities in Fountain Hills
Goal #2: Ensure that Infrastructure and Physical Environment in Fountain
Hills are Well-Maintained and Safe
Goal #3: Attract Families and Working Professionals to Fountain Hills
Goal #4: Ensure that Fountain Hills Finances are Stable and Sustainable
Goal #5: Focus on Strengthening the Community and Improving the
Town’s Quality of Life
BUDGET ASSUMPTIONS FOR FY18-19 AND BEYOND
Adherence to State-imposed Expenditure Limitations Law which impacts the
Town’s ability to budget proposed capital projects
Revenue projections are determined using both a trend analysis formula, as
well as a flat percentage increase, but are estimates
Existing levels of service are maintained
A cost of living adjustment of 2.5 percent is recommended to go in effect on
July 1, 2018, for all full-time and part-time employees and another 2.5 percent
adjustment on January 1, 2019; since no adjustments will be recommended in
FY19-20, the net impact over two years will be an average of 2.5 percent a
year which is consistent with annual cost of living adjustment increases granted
in past years
An inflation factor of 3.0 percent has been added to existing budgets for Ad-
ministration, Public Works, Development Services and Community Services de-
partments in future years
The law enforcement contract with Maricopa County Sheriff’s Office has been
budgeted at an increase of 10.11 percent
The fire services contract with Rural/Metro Corporation is projected at a 3 per-
cent increase for FY18-19 and beyond
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Budget Message
The following chart provides General Fund projections through FY 22-23:
DISTINGUISHED BUDGET PRESENTATION AWARD
For the past sixteen years, the Town of Fountain Hills has been awarded the Gov-
ernment Finance Officers Association (GFOA) Distinguished Budget Presentation
Award. This award is presented to government entities that meet certain criteria in
the presentation of their budget. This Budget Message section is designed to pro-
vide the layperson with a broad view of the contents of the FY18-19 annual budg-
et, its processes, issues and anticipated outcomes.
A DEBT OF GRATITUDE
A special thank you is extended to the Mayor and Town Council, our numerous
Board and Commission Members, and our Town volunteers for their many hours of
volunteer service without which the Town could not function in the fine manner it
does. This volunteer core of 900 plus citizens provides the Town of Fountain Hills
with a vast bank of knowledge about subjects that contribute to planning for the
present and future of Fountain Hills.
I would also like to thank the Town of Fountain Hills Department Directors and
their staff members for their diligence in preparing their budgets. The Directors
and their staff attended several sessions with the Town Manager and Finance Divi-
sion to justify programs, develop cost estimates, and answer questions. This team
effort has resulted in a balanced budget that achieves the Council’s current goals
and assists in planning for the future of Fountain Hills.
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23
REVENUES
Intergovernmental 5,485,747$ 5,510,550$ 5,535,601$ 5,560,903$ 5,586,457$
Permits, Licenses, Fees 1,161,061 1,080,158 1,122,024 1,116,202 1,153,139
Building Revenue 556,662 588,802 554,104 576,366 793,042
Local Taxes 9,067,725 9,103,363 9,442,027 9,758,534 10,097,493
Total Revenues 16,271,195$ 16,282,873$ 16,653,756$ 17,012,005$ 17,630,131$
EXPENDITURES
Mayor & Town Council 82,592$ 85,070$ 87,622$ 90,251$ 92,959$
General government 656,326 366,327 377,317 388,637 400,296
Administration 2,438,780 2,466,944 2,585,953 2,618,531 2,742,088
Municipal Court 342,027 352,288 362,857 373,743 384,955
Public Works 839,254 864,432 890,365 917,076 944,588
Development Services 1,261,720 1,299,572 1,338,559 1,378,715 1,420,078
Community Services 2,520,781 2,596,404 2,674,296 2,754,525 2,837,161
Public Safety (Police & Fire) 8,129,715 8,668,411 9,252,748 9,887,043 10,576,039
Total Expenditures 16,271,195 16,699,448 17,569,717 18,408,521 19,398,164
Surplus/(Deficit)-$ (416,575)$ (915,961)$ (1,396,516)$ (1,768,033)$
Five-year Budget Projection
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Budget Message
Finally, I am extremely grateful to Finance Director Craig Rudolphy and Accountant
Beata Bogdan for their countless hours working evenings and weekends in prepar-
ing and finalizing the FY18-19 annual budget.
Respectfully submitted,
Grady E. Miller
Town Manager
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Budget Message
The Height of Desert Living 19
Community Profile
Community Profile
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COMMUNITY
PROFILE
The Town of Fountain Hills overlooks
the Verde River Valley and the east
Valley of the metro Phoenix area. It is
a master planned community estab-
lished in 1970 by McCulloch Properties
(now MCO Properties, Inc.). Prior to
1970, the area was a cattle ranch and
was part of one of the largest land and
cattle holdings in Arizona. The land
was purchased by Robert McCulloch in
the late 1960s and the community de-
signed by Charles Wood, Jr. (designer
of Disneyland in southern California).
One of the community’s most valuable
assets is its natural beauty. Incredible
views and natural desert terrain pro-
vide for a wide range of outdoor activi-
ties including hiking, biking, and golf.
In fact, Fountain Hills contains some of
the more challenging and picturesque
golf courses in the State of Arizona.
The crown jewel of Fountain Hills is our
beautiful fountain, which is one of the
world's tallest man-made fountains. It
serves as a focal point for the commu-
nity and attracts thousands of visitors
each year.
The fountain is nestled in the center of
a large man-made lake. With all three
pumps and under ideal conditions, the
plume of water rises 560 feet (171m)
in height from a concrete water lily
sculpture, though in normal operation
only two of the pumps are used, with
a fountain height of around 330 feet
(101m). The fountain operates for 15
minutes at the top of every hour be-
tween 9 AM and 9 PM, weather per-
mitting.
Fountain Hills is home to approxi-
mately 125 pieces of Town-owned art-
work throughout its downtown and at
public buildings. Art is a significant
part of the Town's heritage. The Public
Art Committee and its parent organi-
zation, the Fountain Hills Cultural and
Community Profile
The Height of Desert Living 21
Civic Association, is the official repre-
sentative of the Town in all matters
dealing with the promotion of public
art within Fountain Hills.
From striking statues set against
Fountain Hills’ mountain ranges to
photography located inside public
buildings, Fountain Hills has some-
thing for everyone. A wide variety of
fountains, bronze sculptures, and oth-
er art types and media are available
to be viewed. Residents and visitors
are invited to take self guided tours,
or take advantage of one of the “Art
Walk” guided tours.
Located on 13,006 acres of land,
Fountain Hills is surrounded by the
McDowell Mountains and Scottsdale
on the west, the Fort McDowell Ya-
vapai Nation on the east, the Salt Riv-
er Pima-Maricopa Indian Community
on the south, and the McDowell Moun-
tain Regional Park on the north. The
elevation is 1,520 feet at the fountain,
2,130 feet at the Golden Eagle Trail-
head, and is approximately 500 feet
above Phoenix.
Over the past twenty-five plus years,
Fountain Hills has grown from 10,190
residents to a Town of 23,899 in
2015. On June 5, 2006, the Town of
Fountain Hills became twenty square
miles and about ten percent larger by
annexing 1,300 acres of State Trust
Land. The process to annex the State
Trust Land occurred over a two and
one-half year period and development
of the land will occur over the next
decade. Annexing this property into
the Town ensures that its future de-
velopment will be of the highest quali-
ty under the Town’s standards. With
unparalleled scenic views of the sur-
rounding rugged mountains, and the
serenity of the Sonoran Desert, the
Town carefully protects the native flo-
ra, fauna, and scenic vistas. It is not
unusual to see bobcats, javelina,
jackrabbits or coyotes wandering the
fringes of the community. Amongst
the natural beauty, the Town contin-
ues to attract residents who build
their homes to take advantage of this
environment.
The Town offers a wide range of living
accommodations, from small condo-
minium complexes to large custom
homes. Fountain Hills also offers rec-
reational and cultural programs and
services that contribute to a high
quality of life for its residents. The
community consists of primarily resi-
dential property and open space; of
the total 20.32 square miles of land,
only 2.5% of the total is zoned com-
mercial and/or industrial, 23.3% is
preserved as open space and 51.0%
is residential. Of the remaining land,
2,488 acres are developable, with 72
acres being zoned commercial
(approximately 0.6%), 8 acres zoned
industrial (0.1%), and 1,528 acres are
right-of-way/streets (12%).
Community Profile
The Height of Desert Living 22
The Town provides or administers a
full range of services including public
safety (law enforcement, fire and
emergency services); development
services (code enforcement, planning
and zoning); public works (including
construction and maintenance of
streets and infrastructure); municipal
court; recreational activities; commu-
nity center; senior services and cul-
tural events. The Town does not
maintain utility or other operations
that require the establishment of en-
terprise funds.
Two hundred fifty-eight communities,
including Fountain Hills, earned
recognition from national non-profit
KaBOOM! as 2017 Playful City USA
communities honoring cities and
towns that ensure kids get the bal-
anced and active play they need to
thrive. From forty-four states and the
District of Columbia, the Playful City
USA honorees range from eleven-
time honorees to first-time recipi-
ents. In its 10th year, Playful City
USA is a national recognition pro-
gram that honors cities and towns for
taking bold steps to create more play
opportunities for all kids.
APRA (Arizona Parks and Recreation
Association) bestowed a Sports Pro-
gram Award on the Town for Nerf
Wars, and a Facility Award for the
Musical Instrument Park. IFEA/Haas
& Wilkerson (International Festivals &
Events Association) awarded six of
their coveted Pinnacle Awards to the
Town. Also, the Fountain Hills Thea-
Community Profile
The Height of Desert Living 23
ter was presented with quite a num-
ber of ariZoni awards. These honors
make us proud, and we continually
strive to make our community an
even better place to live.
The Arizona Office of Tourism recog-
nized the Town’s tourism staff with
the award for Outstanding Marketing
Campaign for 2017 for its “Get Out of
the Valley and into the Hills!” cam-
paign. The campaign encouraged vis-
itors to Arizona for major events such
as the Waste Management Open,
Spring Training Games, and the Final
Four game.
Fountain Hills’ low population density
is a major reason it is such a desira-
ble place to live. Unlike other regions
of the Valley, one can dine, play, and
commute, without congestion.
Fountain Hills’ land is currently devel-
oped at an average density of 1.4
dwelling units per acre for single
family homes and 6.9 units per acre
for multi-family housing.
At the end of 2017, there were 977
vacant single family lots and 96 va-
cant multi-family lots.
Based upon the 2015 US Census
population estimate figure of 23,899,
Fountain Hills has an average of
1,176.1 people per square mile, or
1.84 people per acre.
Community Profile
The Height of Desert Living 24
Community Profile
The Height of Desert Living 25
Demographics
* US CENSUS
** MAG
***TOWN DEVELOPMENT SERVICES
Population Housing Units Population Housing Units Population Housing Units
Occupied
Housing Units
Vacant
Housing Units22,489 13,167 20,235 10,491 11.1% 25.5% 10,339 2,828
201020102000Percent Change 2000-2010
Population
Age 0-17 Years
Population
Age 18 Years &
Over
22,489 3,230 19,259 14.4% 85.6%
Percent of Population
Population
2010
Population
Age 0-17
Years
Population
Age 18 Years
& Over
Community Profile
The Height of Desert Living 26
Community Profile
The Height of Desert Living 27
Community Profile
TOWN-WIDE BUILDING PERMITS ISSUED
The Height of Desert Living 28
TOWN-WIDE BUILDING PERMITS ISSUED
VALUATION IN DOLLARS
*1998-2017 Valuation includes commercial building permits as well as tenant improvements.
Community Profile
COMMERCIAL BUILDING PERMITS
ISSUED AND VALUATION
The Height of Desert Living 29
Public Schools Address
1. Fountain Hills High School 16100 E. Palisades Boulevard
2. Fountain Hills Middle School 15414 N. McDowell Mountain Road
3. McDowell Mountain Elementary School 14825 N. Fayette Drive
Preschools Address
4. McDowell Mountain Preschool 14825 N. Fayette Drive
5. Creative Child Care Preschool 17150 E. Amhurst Drive
6. Here We Grow Learning Center 16901 E. Palisades Boulevard
7. Maxwell Preschool Academy 15249 N. Fountain Hills Boulevard
8. Maria Montessori Preschool 16751 E. Glenbrook Boulevard
9. Promiseland Christian Preschool 15555 E. Bainbridge Avenue
10. Sunflower Preschool 15055 N. Fountain Hills Boulevard
Charter School Address
11. Fountain Hills Charter School 16751 E. Glenbrook Boulevard
East Valley Institute of Technology Address
12. EVIT—Fountain Hills Vocational Center 17300 E. Calaveras Avenue
The Fountain Hills Unified School District has earned a reputation for excellent aca-
demic programs, noteworthy student achievement, and high levels of parent and
community involvement. Over the past several years, the district has earned re-
spect throughout the state as a small, friendly, and high achieving system with
well-trained and motivated staff (www.fhusd.org).
Fountain Hills Schools
Fountain Hills High School
Fountain Hills Middle School McDowell Mountain Elementary School
Community Profile
The Height of Desert Living 30
Community Profile
The Height of Desert Living 31
Community Profile
Shopping Center Location Map
The Height of Desert Living 32
TOWN-WIDE LAND USE
Community Profile
The Height of Desert Living 33
Town Council
Town Council
The Height of Desert Living 34
Town Council
Organization Chart
FRONT ROW: Vice Mayor Dennis Brown, Mayor Linda M. Kavanagh, Councilmember Art Tolis
BACK ROW: Councilmember Cecil Yates (resigned May 29, 2018), Councilmember Alan Magazine,
Councilmember Nick DePorter, Councilmember Henry Leger
Development
Services
Citizens of Fountain Hills
Presiding Judge
Town of Fountain Hills Organization
Recreation /
Tourism
Community
ServicesFire / EMS Administration Law
Enforcement
Town Manager Town Attorney
Community
Center
Code
Enforcement
Building Safety Finance / I. T.
Town Clerk
Administrative
Services
Senior
Services
Parks
Town Prosecutor
Economic
Development
Appointed
by Council
Contracted
Volunteer
Program
Mayor and Town Council
GIS
Planning
Engineering
Streets
Facilities
Public Works
Inspection
Public
Information
The Height of Desert Living 35
Town Council
Linda M. Kavanagh
Mayor Linda M. Kavanagh's business
career began as second in command at
a book and magazine import company
in New York City, which catered to spe-
cialized markets. She then went on to
manage a salon and also became a
published author.
Upon moving to Arizona with her hus-
band and two sons, she became im-
mersed in business and community
service activities in her new hometown
of Fountain Hills. Mayor Kavanagh was
and is a member of many civic organi-
zations including the Cultural & Civic
Association, Fearless Kitty Rescue,
ADOG, Fountain Hills Republican Club,
Falcon Boosters, American Legion Aux-
iliary, PTO, Sister Cities Foundation,
Arizona Latino Republican Association,
Library Association, Friend of the
Chamber (past chair), Fountain Hills
Coalition (sector leader), McDowell
Park Association, Historical Society
(past board member), and Chamber
Ambassadors (past chair).
Mayor Kavanagh served on the Public
Art Committee and created the Foun-
tain Hills Docent-Guided Art Walk to
showcase the Town's world-renowned
art collection. Mayor Kavanagh was al-
so very active with the Visitors Bureau
to spur tourism and economic develop-
ment for the Town.
Mayor Kavanagh is an honorary Cap-
tain with the Maricopa County Sheriff’s
Department, was named Business Ad-
vocate of the Year by the Fountain Hills
Chamber of Commerce and also served
as its Board of Directors’ Chair. She
was also named Fountain Hills Parks &
Recreation Outstanding Volunteer of
the Year, Community Center Volunteer
of the Year, and received the River of
Time Museum Hero Award. Mayor Ka-
vanagh has been the Eggstravaganza’s
Hoppy Bunny for the past 20 years.
Mayor Kavanagh leads an active
Mayor’s Youth Council, made up of
freshmen to senior high school stu-
dents.
Mayor Kavanagh was inducted into the
Lower Verde River Valley Hall of Fame
in 2009, as a tribute to her many years
of active involvement with the Town's
civic, cultural, service, religious, and
business communities.
During Mayor Kavanagh’s six years in
office, she sat on the Maricopa Associa-
tion of Government’s Regional Council,
the Greater Phoenix Economic Council
Board of Directors, and the Greater
Phoenix Economic Council Mayors and
Supervisors Council. In addition, she
was elected to the Maricopa Associa-
tion of Government’s Economic Devel-
opment Committee to represent the
East Valley. Mayor Kavanagh repre-
sents Fountain Hills as a member of
the Arizona League of Cities and Towns
and was elected to sit on that board’s
Executive Committee. She also chairs
the League’s Neighborhoods, Quality of
Life, and Sustainability Policy Commit-
tee.
Mayor Linda Kavanagh earned a BA de-
gree in English and Education from
Queens College in New York City and is
an A+ certified computer repair techni-
cian, graphic designer, and unpaid Di-
rector of Constituent Services for her
husband, State Senator John Ka-
vanagh. She and her husband have
two sons and one grandson.
Mayor Kavanagh was re-elected to her
third term of office in 2016.
The Height of Desert Living 36
Vice Mayor Dennis Brown and his
wife, Judy, moved to Fountain Hills in
1996. In 1999, they opened their
construction company, Echelon Com-
pany, building both commercial and
residential products in Fountain Hills.
Vice Mayor Brown was the President
of the Fountain Hills Licensed Con-
tractors Association for five years
from 2002 through 2007.
In 2002, a Planning and Zoning Com-
mission seat became available. He
was appointed to serve on the Com-
mission and served for more than
seven years, four of which were as
Chair of the Commission. During his
seven year tenure on the Planning
and Zoning Commission, the Com-
mission rewrote the Town’s sign ordi-
nance, passed the Saguaro protection
ordinance, and wrote the Commercial
Architectural Guidelines.
Vice Mayor Brown and his wife have
supported Little League baseball and
football, the Fountain Hills Communi-
ty Theater, Movies in the Park, and
numerous other local organizations.
They have two sons and one daugh-
ter who have given them five – count
them five – granddaughters.
Town Council
Dennis Brown
The Height of Desert Living 37
Town Council
Nick DePorter
Councilmember Nick DePorter’s pro-
fessional experience includes com-
munity relations, business develop-
ment, strategic planning, and higher
education leadership. Nick is the Sen-
ior U.S. Public Policy and Government
Affairs Manager at LinkedIn. He is re-
sponsible for partnering with govern-
ment officials, business leaders, edu-
cation providers, and other communi-
ty stakeholders to create economic
opportunity for every member of the
workforce.
Councilmember DePorter currently
represents the Town of Fountain Hills
as a Regional Council Member for the
Maricopa Association of Governments
in addition to serving on the Chicanos
Por La Causa – Integrated Health &
Human Services Board, the City of
Phoenix Business and Workforce De-
velopment Board, the Maricopa
County Workforce Development
Board, and the Arizona State Univer-
sity – Career and Professional Devel-
opment Services Board. Nick previ-
ously served on the Fountain Hills
Strategic Planning Advisory Commis-
sion for three years, holding the posi-
tions of Chair and Vice-Chair. He also
served as a Board Member for the
Fountain Hills Cultural and Civic Asso-
ciation for two years.
Councilmember DePorter has enjoyed
living in Arizona for 22 years and
moved to Fountain Hills in 2010. He
was born in Long Beach, California
and primarily raised in Las Vegas, Ne-
vada. Nick holds a BA in Political Sci-
ence and a Master of Public Admin-
istration (MPA) from Arizona State
University. He enjoys traveling and
spending time with his wife, Adrienne,
and children, Jack and Abbie. Nick is
proud that his family, parents, and in-
laws all call Fountain Hills home.
The Height of Desert Living 38
As a resident of Fountain Hills for
over 25 years, Councilmember Henry
Leger is currently serving his
third term on Town Council. He has
served the Town in this capacity
since June of 2006. In addition to his
Town Council position, Henry is cur-
rently a member of several communi-
ty organizations, including the Foun-
tain Hills Cultural and Civic Associa-
tion and Chamber of Commerce.
Originally from Massachusetts, Henry
moved to Arizona in 1970 to attend
the University of Arizona where he
received his Master’s Degree in Edu-
cational Psychology. Henry worked as
a professional in the field of leader-
ship and organizational development
for 30 years. Throughout his career,
he held a number of leadership posi-
tions in education and government
work settings and worked as an in-
ternal consultant for several Fortune
500 companies. He is now retired
from that field.
Prior to his position on Town Council,
he volunteered his time on numerous
community initiatives and activities,
these include:
Serving on the Chamber’s Busi-
ness Vitality Advisory Committee
Serving on the Executive commit-
tee for the Downtown Visioning
project
Member of the Technical Advisory
Committee for our Town’s citizen-
driven strategic planning initiative
Co-chair of the Youth Visioning
Institute
Co-Chair for the community sur-
vey team
Board member, treasurer and
member of the Committee of Ar-
chitecture for the Firerock Ridge
neighborhood property owners’
association
Classroom volunteer in the Foun-
tain Hills School District
President and Vice President of
the Church Council at Shepherd of
the Hills Lutheran Church - Foun-
tain Hills
Henry is passionate about living in
Fountain Hills and contributing to its
quality of life. He cherishes spending
time with his family and friends and
enjoys hiking, golf, and the arts.
Henry and his wife Janet, have two
daughters, Kristin and Marisa. Marisa
a graduate of Fountain Hills High
School and is enrolled at the Univer-
sity of Arizona. Kristin, a graduate of
Fountain Hills High School and the
University of Arizona, recently com-
pleted service in the Peace Corps as
an Environmental Specialist. Janet is
an active volunteer in the community
and enjoys her long-standing profes-
sional career at CVS Health.
Town Council
Henry Leger
The Height of Desert Living 39
Councilmember Alan Magazine was
sworn in for his first term on the
Town Council on December 4, 2014.
Prior to that, he served for over five
years on the Strategic Planning Advi-
sory Commission, the last year as
Chair.
Born and raised in the Boston area,
his entire career took place in Wash-
ington, D.C. where he served as
president of three organizations, the
last being The Health Industry Manu-
facturers Association. Additionally, he
served on the staff of the Interna-
tional City Management Association,
as well as two four-year terms on the
Fairfax County Board of Supervisors
in Virginia. In the latter capacity, he
represented the county on the Metro-
politan Washington Council of Gov-
ernments’ Board of Directors, as well
as serving as Chairman of the North-
ern Virginia Transportation Commis-
sion.
During his “retirement” in Fountain
Hills, he has won numerous awards
as a nature photographer.
Councilmember Magazine received a
Ph.D. from the University of Maryland
in 1976. He has lived in Fountain Hills
with his wife, Cynthia, since 2006.
Magazine has two children and a
granddaughter. Cynthia has two chil-
dren from a previous marriage and
four grandchildren.
Town Council
Alan Magazine
The Height of Desert Living 40
Town Council
Art Tolis
Councilmember Art Tolis has been ac-
tive in the Fountain Hills community
for over 16 years. He has served on
many boards and commissions includ-
ing the Fountain Hills Chamber of
Commerce (2003-2007), Treasurer of
the Chamber in 2006, L. Alan Cruik-
shank River of Time Museum Board of
Directors, Fountain Hills Realtor Mar-
keting Chair/Scottsdale Association of
Realtors Board of Directors, the Town
of Fountain Hills Planning & Zoning
Commission, Four Peaks Rotary (2016
-2017 as President), and is a graduate
of the first Fountain Hills Leadership
Academy class. Prior to moving to Ari-
zona, Art was active in Connecticut
politics and also served on the Town
Council for Berlin, Connecticut. He has
a Bachelor’s Degree from Syracuse
University and a Master’s Certificate
from Pacific Coast Banking School/
University of Washington.
In addition to these community posi-
tions, Art is the owner of Tolis Mort-
gage Financial Group and is a licensed
mortgage broker, realtor and insur-
ance agent (life and health).
Art is married to Heather Tolis and is
the proud father to six children who
are either currently attending or have
graduated from the Fountain Hills Uni-
fied School District.
The Height of Desert Living 41
Elected Officials’ Terms of Office
Mayor:
Linda M. Kavanagh
Term of Office: First term: June, 2012 - November, 2014
Second term: December, 2014 – November, 2016
Third term: December, 2016 – November, 2018
Vice Mayor:
Dennis Brown
Term of Office: Partial term: May, 2009 – May, 2012
Second term: June, 2012 – November, 2016
Third term: December, 2016 – November, 2020
Councilmembers:
Nick DePorter
Term of Office: First term: December, 2014 – November, 2018
Henry Leger
Term of Office: First term: June, 2006 – May, 2010
Second term: June, 2010 – November, 2014
Third term: December, 2014 - November, 2018
Alan Magazine
Term of Office: First term: December, 2014 – November, 2018
Art Tolis
Term of Office: First term: December, 2016 – November, 2020
Cecil Yates (resigned May 29, 2018)
Term of Office: First term: June, 2012 – November, 2016
Second term: December, 2016 – May 29, 2018
Town Council
Terms of Office
The Height of Desert Living 42
Town Council
The Height of Desert Living 43
Financial Overview
&
Policies
Financial Overview & Policies
The Height of Desert Living 44
Financial Overview & Policies
FUND STRUCTURE
OPERATING
FUNDS
General Fund
(100)
Public Art Fund
(410)
Internal Service
Fund (800)
SPECIAL
REVENUE FUNDS
DEBT SERVICE
FUNDS
CAPITAL
IMPROVEMENT
FUNDS
Vehicle
Replacement
Fund (810)
Highway User
Revenue Fund
(HURF) (200)
Downtown
Strategy Fund
(300)
Special
Revenue/Grants
Fund (400)
Revenue Bond
Debt Service
(500)
General
Obligation Debt
Service (510)
Eagle Mountain
Debt Service
(520)
Court
Enhancement
Fund (420)
Municipal
Property
Corporation Debt
Service (530)
Capital Projects
Fund (600)
Fire & Emergency
Development Fee
Fund (720)
Parks/Recreation
Development Fee
Fund (740)
TOWN OF FOUNTAIN HILLS
BUDGETARY FUNDS
GOVERNMENTAL FUNDS
Economic
Development
Fund (310)
Environmental
Fund (460)
Tourism Fund
(320)
Facilities
Replacement
Fund (610)
Cottonwoods
Maintenance
District Fund
(540)
The Height of Desert Living 45
The preceding page depicts the budgetary funds of the Town. The table above rep-
resents the departments of the Town and the funds that are used by those depart-
ments.
Financial Overview & Policies
Fund
Statement
Department
Summary
Total Proposed
Budget
Fund Type Fund Department Amount
Operating Total 16,372,548$
General Fund Mayor & Town Council 104 143-148 82,592
General Fund Administration 104 149-178 2,438,780
General Fund General Government 104 179-182 656,326
General Fund Municipal Court 104 183-190 342,028
General Fund Public Works 104 191-210 1,035,577
General Fund Development Services 104 211-234 1,065,397
General Fund Community Services 104 235-264 2,520,780
General Fund Law Enforcement 104 265-270 4,211,488
General Fund Fire & Emergency Medical 104 271-278 3,918,227
Public Art Fund Community Services 104 128 54,100
Internal Service Fund Administration 104 128 -
Vehicle Replacement Fund Administration 104 403-408 47,253
Fund Type Fund Department Amount
Special Revenue Total 8,070,193$
Highway User Revenue Fund Public Works 104 279-286 5,541,496
Downtown Strategy Fund Administration 104 287-290 40,885
Economic Development Fund Administration 104 291-295 278,312
Tourism Fund Community Services 104 296-302 225,758
Special Revenue Fund Administration 104 303-308 1,188,800
Court Enhancement Fund Municipal Court 104 309-312 80,515
Environmental Fund Public Works 104 313-318 709,326
Cottonwoods Maintenance District Fund Public Works 104 319-322 5,101
Fund Type Fund Department Amount
Debt Service Total 2,760,682$
General Obligation Bond Fund Administration 105 324 1,972,850
Eagle Mountain CFD Fund Administration 105 325 405,968
Municipal Property Corporation Fund Administration 105 326 381,864
Fund Type Fund Department Amount
Capital Projects Total 5,211,443$
Capital Projects Fund Administration,
Community Services,
Public Works,
Development Services,
Fire & Emergency Medical 105 331-398 4,175,612
Facilities Replacement Fund Public Works 105 399-402 975,296
Development Fees Funds Community Services, Fire
& Emergency Medical 105 105, 129 60,535
GRAND TOTAL ALL FUNDS 32,414,866$
Page Number
Page Number
FUND/DEPARTMENT STRUCTURE
Governmental Funds
Page Number
Page Number
The Height of Desert Living 46
FUND STRUCTURE
The accounts of the Town are organized on the basis of funds, each of which is
considered a separate accounting entity. Operations of each fund are accounted
for with a separate set of self-balancing accounts that comprise its assets, liabili-
ties, fund equity, revenues and expenditures. Town resources are allocated to and
accounted for in individual funds based on the purposes for which they are to be
spent and the means by which spending activities are controlled. The Town of
Fountain Hills appropriates all funds in its budget process.
Operating Funds
«The General Fund (Fund 100) is the primary operating fund of the
Town and accounts for the resources and uses of various Fountain Hills depart-
ments. It exists to account for the financing of services traditionally associated
with local government. These services include police and fire protection, develop-
ment services (planning & zoning/code enforcement/GIS), public works (facilities),
community services (parks and recreation/community center/senior activity cen-
ter), general administration, and any other activity for which a special fund has
not been created. Governmental accounting requires the General Fund be used for
all financial resources except those required to be accounted for in another fund
and have designations of non-spendable, restricted, committed, assigned or unas-
signed.
«The Public Art Fund (Fund 410) is funded by developer in -lieu con-
tributions. These funds may only be used for the purchase and maintenance of art
and for the installation of this art throughout the community. This fund has a com-
mitted fund balance.
«The Internal Service Funds (Funds 800 and 810) are used to ac-
count for the Town’s business-type activities. These funds are considered self-
supporting in that the services rendered are financed through user charges or are
on a cost reimbursement basis. These funds are classified as having assigned fund
balances.
Internal Service Funds include:
General Internal Service Fund (Fund 800)
Vehicle Replacement Fund (Fund 810)
Special Revenue Funds are used to account for the proceeds of specific
revenue sources that are legally restricted to expenditures for specified purposes,
designated as committed or restricted. The Town maintains the following Special
Revenue Funds:
«The Highway User Revenue Fund (HURF) (Fund 200) is funded
by .2% of local sales tax, State-shared revenues and transfers from the Capital
Improvement Fund. The State of Arizona taxes motor fuels and collects a variety
of fees and charges relating to the registration and operation of motor vehicles.
These revenues are deposited in the Arizona Highway User Revenue Fund (HURF)
and are then distributed to the cities, towns, and counties and to the State High-
way Fund. This fund may only be used for street and highway purposes and is a
restricted fund.
Financial Overview & Policies
The Height of Desert Living 47
Financial Overview & Policies
«The Downtown Strategy Fund (Fund 300) is a committed fund
which may only be used for development of the downtown. Revenue for this fund
comes from the 20% of the .1% of local sales tax collections that have been dedi-
cated for this purpose.
«The Economic Development Fund (Fund 310) is a committed fund
which may only be used for economic development. Revenue for this fund comes
from the 80% of the .1% of local sales tax collections that have been dedicated for
this purpose.
«The Tourism Fund (Fund 320) is a committed fund which may only
be used for tourism. Revenue for this fund is provided by a transfer from the Eco-
nomic Development Fund and grant money.
«The Special Revenue/Grants Fund (Fund 400) is restricted by the
terms of the individual grants or program funds received. An example of this
would be state or federal funds. These funds are to be used only for the specific
program or programs for which the funds have been awarded and in accordance
with all the grant conditions.
«The Court Enhancement Fund (Fund 420) is a restricted fund which
may only be used to enhance the technological, operational and security capabili-
ties of the Fountain Hills Municipal Court and to support the operation of the Court
collection program. Revenues are derived from court fees and bond forfeitures.
«The Environmental Fund (Fund 460) is an assigned fund which may
only be used to help offset the costs of stormwater management and air quality
permit requirements as well as other environmental programs. These items in-
clude, but are not limited to, permit fees, wash maintenance, ADWR dam inspec-
tion and maintenance, street sweeping, storm drain cleaning and household haz-
ardous waste disposal. Revenues are derived from the annual environmental fee
billed to Town residents.
«The Cottonwoods Maintenance District Fund (Fund 540) is a re-
stricted fund which may only be used for maintenance of the Cottonwoods Mainte-
nance District. Revenues are derived from a secondary property tax.
Debt Service Funds are established for the payment of principal and inter-
est on bonded indebtedness. Revenues are derived from a secondary property tax
levy, and municipal property lease payments. (The 0.2% of local sales tax previ-
ously dedicated to mountain preserve bonds has been redirected to the Highway
User Revenue Fund for the pavement management program.) Revenues are re-
ceived in amounts sufficient to pay the annual debt service payment; therefore,
the fund balance will be no less than the annual debt service payment due on Ju-
ly 1 of the new fiscal year plus an amount equal to the average annual delinquen-
cy factor based on the prior three years’ delinquency rate, categorized as restrict-
ed.
The Height of Desert Living 48
Debt Service Funds include:
Revenue Bond Debt Service (Fund 500)
General Obligation Debt Service (Fund 510)
Eagle Mountain CFD Debt Service (Fund 520)
Municipal Property Corporation Debt Service (Fund 530)
Capital Improvement Funds are used for the acquisition and/ or construc-
tion of major capital items including facilities, heavy equipment, technology, open
space, park improvements, and major road improvements.
«The Capital Projects Fund (Fund 600) revenues are committed rev-
enues derived from excess General Fund revenues and 50% of the construction
related local sales tax. The Capital Projects Fund is the primary source of capital
improvements funding for the Town.
«The Facilities Replacement Fund (Fund 610) revenues are assigned
and currently the result of transfers from the General Fund. The Fund has been
established to cover replacement costs for large scale items that cannot be ab-
sorbed in annual operating budgets. These items include, but are not limited to,
roofing, interior and exterior building painting, carpet replacement, physical plant
mechanical equipment, Fire Department equipment, and parks and recreation
structures.
The Development Fee Funds (Funds 710-770) are restricted funds which may
only be used for the planning, design, and construction of public facilities serving
the needs of the new development from which it was collected and designated as
restricted. The Town has developed an Infrastructure Improvement Plan (IIP) that
identifies each public improvement that is proposed to be the subject of a develop-
ment fee. This IIP is incorporated as part of the Town’s Capital Improvement Pro-
gram (CIP). Development Fee funds now only include:
Fire & Emergency (Fund 720)
Parks/Recreation (Fund 740)
BUDGETARY AND ACCOUNTING BASIS
The budget is prepared on a budgetary basis of accounting for all fund types. Ex-
penditures are recorded when the related fund liability is incurred, and revenues
are recognized only when they are measurable and available. In all cases, when
goods and services are not received by year-end, the encumbrances lapse. This
basis means certain transactions are recognized in the budget on a basis other
than Generally Accepted Accounting Principles (GAAP), which is the basis used to
prepare the Town’s Comprehensive Annual Financial Report (CAFR). The major dif-
ferences between the budgetary and GAAP basis are:
Certain revenues, expenditures and transfers are not included on a budget-
ary basis, but are accrued and reported on a GAAP basis. For example, in-
creases or decreases in compensated absences are not reported for budget-
ary purposes, but are presented as revenues or expenditures on a GAAP ba-
sis.
Depreciation is not budgeted as an expense in budgetary accounting.
Financial Overview & Policies
The Height of Desert Living 49
Capital outlays are an expenditure in budgetary accounting and an asset in
GAAP.
Certain debt service principal and interest payments are accounted for as
expenditures in the General Fund on a budgetary basis, but are reported as
expenses in the Debt Service Fund on the GAAP basis.
All actual amounts in the budget document are shown on the budgetary basis to
facilitate meaningful comparisons.
Operating and Capital Budget Relationship
Included within the annual budget is a Capital Improvement Program presented on
a budgetary basis. Capital project budget funding sources are matched with budg-
eted expenditures. Governmental accounting procedures do not require adequate
budget to pay for an entire contract to be available and appropriated in the period
in which a contract is entered. Therefore, expenditures are presented on a budget-
ary basis which is a cash flow model.
For example, a 180 day construction contract entered into in May of fiscal year one
would have cash expenditures from May of fiscal year one through October of fis-
cal year two; however, the entire budget for this project would not be appropriat-
ed in fiscal year one, the year in which the contract was entered. Any unspent
funds at fiscal year-end are carried forward and budgeted again in year two.
Financial Overview & Policies
The Height of Desert Living 50
TOWN OF FOUNTAIN HILLS FINANCIAL POLICIES
I. INTRODUCTION
The Mayor and Town Council (the “Town Council”) of the Town of Fountain Hills
(the “Town”) understands that principles of sound financial management establish
the framework for overall fiscal planning and management. The principles set forth
guidelines for both current activities and long range planning. Following these prin-
ciples will enhance the Town’s financial health as well as its image and credibility
with its citizens, the public in general, bond rating agencies and investors. The pol-
icies will be reviewed periodically to assure the highest standards of fiscal manage-
ment. Policy changes will be needed as the Town continues to grow and becomes
more diverse and complex in the services it provides, as well as the organization
under which it operates, to provide these services to its citizens. The Town Manag-
er and staff have the primary role of reviewing and providing guidance in the fi-
nancial area to the Town Council.
II. OVERALL GOALS
The overall financial goals underlying these principles are:
2.1 Fiscal Conservatism. To ensure that the Town is, at all times, in a solid fi-
nancial condition, defined as:
A. Cash solvency – the ability to pay bills.
B. Budgetary solvency – the ability to balance the budget.
C. Long run solvency – the ability to pay future costs.
D. Service level solvency – the ability to provide needed and desired ser-
vices.
E. Adhering to the highest accounting and management practices as well
as the financial reporting and budgeting standards established by the
Government Finance Officers Association, by the Governmental Ac-
counting Standards Board (GASB) and by other professional organiza-
tions.
2.2 Maintaining Bond Rating. To maintain an Aa3 or better bond rating in the
financial community to assure the Town taxpayers that the Town govern-
ment is well managed and financially sound.
2.3 Stability. To have the ability to withstand local and regional economic fluctu-
ations, to adjust to changes in the service requirements of our community,
and to respond to changes in Federal and State priorities and funding as
they affect the Town’s residents.
2.4 Delivering Quality Services. To deliver quality services in an affordable, effi-
cient and cost-effective basis providing full value for each tax dollar.
Financial Overview & Policies
The Height of Desert Living 51
III. FUND BALANCE
Fund balance is defined as the cumulative difference of all revenues and expendi-
tures, also considered the difference between a fund’s assets and deferred out-
flows of resources and its liabilities and deferred inflows of resources. The purpose
of this policy is to establish a key element of the financial stability of the Town by
setting guidelines for fund balance. It is essential that the Town maintain adequate
levels of fund balance to mitigate financial risk that can occur from unforeseen
revenue fluctuations, unanticipated expenditures, and similar circumstances. The
fund balance also provides cash flow liquidity for the Town’s general operations.
Fund balance is an important indicator of the Town’s financial position and ade-
quate reserves must be maintained to allow the Town to continue providing ser-
vices to the community during periods of economic downturns and/or unexpected
emergencies or requirements.
The level of fund balance is related to the degree of uncertainty that the Town fac-
es. A prudent level of financial resources is necessary to protect against the need
to reduce service levels or raise taxes and fees due to temporary revenue short-
falls or unpredicted one-time expenditures. With the Town dependency upon State
-shared income and State sales tax revenues for approximately one third of the
General Fund budget, there is increased opportunity for fluctuation. Additionally, a
significant portion of Town revenue is received from sales taxes – both State-
shared and local – which are sensitive to fluctuations in the economy. Therefore,
the level of reserves needs to be sufficient to ensure stability in ongoing govern-
ment operations during a slowdown in the economy or legislative changes to the
revenue sharing formula.
Fund balance is one of the most widely used elements of state and local govern-
ment financial statements by (1) municipal bond analysts through credit reviews
and ratings, (2) taxpayer associations, (3) research organizations and oversight
bodies, (4) state, county and local legislators and officials, (5) financial statement
users and (6) reporters.
Other objectives that influence the size of the fund balance are:
1. Credit reviews performed by municipal bond analysts.
2. Preserving or improving the bond rating.
3. Maintaining a positive trend to historical fund balances.
4. Maintaining a rating equal to or better than surrounding communities.
The Governmental Accounting Standards Board (“GASB”) has found that useful-
ness and value of fund balance information provided is significantly reduced by
misunderstandings regarding the message that it conveys and the inconsistent
treatment and financial reporting practices of governments. GASB issued a pro-
nouncement, GASB Statement No. 54 (“GASB 54”), which applies to all financial
reports of all state and local governmental entities; GASB 54 intended to improve
financial reporting by providing fund balance categories and classifications that will
be more easily understood.
Financial Overview & Policies
The Height of Desert Living 52
3.1 Fund Balance Categories. An accounting distinction is made between por-
tions of fund balance that are spendable and nonspendable. These portions
are broken into five categories:
(A) Nonspendable fund balance—Includes amounts either not in
spendable form or legally or contractually required to be maintained
intact. This amount includes inventory, prepaids, and non-current re-
ceivables such as long-term loan and notes receivable and property
held for resale (unless the proceeds are restricted, committed, or as-
signed).
(B) Restricted fund balance—Includes amounts that are either (1) ex-
ternally imposed by creditors (such as through debt covenants),
grantors, contributors, or laws or regulations of other governments or
(2) imposed by law through constitutional provisions or enabling leg-
islation. Restricted fund balance means “restricted net assets” as de-
fined in the government-wide Statement of Net Assets, GASB State-
ment No. 34, as amended by GASB Statement No. 46.
(C) Committed fund balance—Includes amounts that are committed for
specific purposes by formal action of the Town Council. Amounts clas-
sified as “committed” are not subject to legal enforceability like re-
stricted fund balance; however, those committed amounts cannot be
used for any other purpose unless the Town Council removes or
changes the limitation by taking the same form of action it employed
to previously impose the limitation. The action to commit fund bal-
ances must occur prior to yearend; however, actual amounts can be
determined in the subsequent period.
(D) Assigned fund balance—Includes amounts that are intended by the
Town to be used for specific purposes, but are neither restricted nor
committed. Intent should be expressed by the Town Council itself or a
subordinate high-level body or official possessing the authority to as-
sign amounts to be used for specific purposes in accordance with poli-
cy established by the Town Council. This assignment would include
any activity reported in a fund other than the General Fund that is not
otherwise restricted more narrowly by the above definitions. The
Town is not allowed to assign balances that result in a residual deficit.
(E) Unassigned fund balance—Includes any remaining amounts after
applying categories (A)-(D) above (amounts not classified as non-
spendable, restricted, committed or assigned). Planned spending in
the subsequent year’s budget would be included in the unassigned
fund balance category. The General Fund is the only fund that will re-
port a positive unassigned balance.
3.2 General Fund.
The fund balance of the Town General Fund may consist of up to five com-
ponents, as described previously. In order to satisfy the objective of main-
taining a bond rating equal to or better than surrounding peer communities,
a combined General Fund operating fund balance of at least 30% of reve-
nues is recommended.
Financial Overview & Policies
The Height of Desert Living 53
A. Committed Fund Balance. The Town will maintain a committed fund
balance in the General Fund of 20% of the average actual General
Fund revenues for the preceding five fiscal years, indicating stable fis-
cal policies. The maintenance of this fund balance is a particularly im-
portant factor considered by credit rating agencies in their evaluation
of the credit worthiness of the Town. It is of primary importance that
the Town’s credit rating be protected.
(1) Rainy Day Fund to be Maintained. As a component of the Com-
mitted fund balance, the Town will maintain a Rainy Day Fund,
separate and apart from the Unassigned General Fund, which
shall be designated for use in the event of an unanticipated ex-
penditure or loss of revenue. The Rainy Day Fund balance at
the end of any fiscal year will be equal to a minimum of 20% of
the average actual General Fund revenues for the preceding
five fiscal years. This contingency will provide for the tempo-
rary financing of an unforeseen nature for that year. Expendi-
tures for these emergency or unforeseen appropriations can
only be undertaken with Town Manager approval and only if
funds are not available in the department requesting the fund-
ing.
(2) Guidelines for Rainy Day Fund. In order to achieve the objec-
tives of this policy, and to maintain sufficient working capital
and a comfortable margin of safety to address emergencies
and unexpected declines in revenue without borrowing, the fol-
lowing guidelines shall be adhered to by the Town Manager,
Town staff and Town Council:
(a) Deposit Rules. At the end of each fiscal year, the
Town Council shall transfer 5% of any surplus revenues
(before transfers to the Capital Projects Fund) to the
Rainy Day Fund. Deposits shall be made as set forth
herein until the Rainy Day Fund balance is equal to at
least 20% of the average actual General Fund revenues
for the preceding five fiscal years.
(b) Use Rules. Rainy Day Funds may only be expend-
ed for any one of the following purposes or under the
following circumstances:
(i) To replace the loss of more than 25% of the
Town’s local share of State-shared revenues re-
ceived pursuant to Ariz. Rev. Stat. § 43-206.
(ii) For any event that threatens the health,
safety or welfare of the Town’s citizens.
(iii) For any event that threatens the fiscal sta-
bility of the Town.
(iv) To address any matter declared as an
emergency by the Governor or the Mayor.
Financial Overview & Policies
The Height of Desert Living 54
(c) Withdrawal Rules. All withdrawals from the Rainy
Day Fund shall be subject to the following rules:
(i) Any appropriation shall require the approval
by at least 2/3 of the entire Town Council.
(ii) The maximum amount of Rainy Day with-
drawals in any fiscal year shall not exceed one-
half of the total balance in the Fund.
(d) Replenishment Rules. Any amounts withdrawn
from the Rainy Day Fund shall be replenished as follows
(and such repayment shall be in addition to the annual
deposits set forth above):
(i) All amounts shall be repaid in not more
than five years, in annual installments of not less
than 1% of the previous fiscal year General Fund
balance.
(ii) Repayments shall be appropriated as part
of the annual budget adoption.
B. Assigned Fund Balance. The Town will maintain an assigned fund bal-
ance in the General Fund of a minimum 10% of the average actual
General Fund revenues for the preceding five fiscal years. This as-
signed fund balance will be assigned for (1) “pay-as-you-go” capital
project expenditures, (2) vehicle or equipment replacement, (3) pre-
paying or defeasing existing Town debt or (4) any other expenditure
that is non-recurring in nature. The 10% is the minimum and may be
increased to accelerate accumulation of funds for a large capital ex-
penditure. To the extent these balances are expended, additional
funds necessary to restore this additional 10% amount will be provid-
ed in at least approximately equal contributions during the five fiscal
years following the fiscal year in which the event occurred. The as-
signed General Fund balance can be authorized for expenditure only
in accordance with Resolution 2012-02 adopted by the Mayor and
Town Council on June 7, 2012, as may be amended from time to
time.
C. Unassigned Fund Balance. Funds in excess of the balances described
in the preceding paragraphs will be unassigned General Fund balance,
unless otherwise assigned in accordance with GASB 54. By Resolu-
tion, the Town Council has allocated General Fund surplus funds to be
(1) transferred to the Rainy Day Fund, (2) transferred to Assigned
Fund Balance, (3) used to supplement “pay as you go” capital ex-
penditures in the Capital Projects Fund or (4) used to prepay or de-
fease existing Town debt. These funds may not be used to establish
or support costs that are recurring in nature. Any excess revenues
collected over budgeted and unexpended appropriations not needed
to meet fund balance requirements will be transferred to the Capital
Projects Fund.
Financial Overview & Policies
The Height of Desert Living 55
During the annual budget process, the Town Manager will estimate
the surplus or deficit for the current year and prepare a projection of
the year-end unassigned General Fund balance. Such projection will
include an analysis of trends in fund balance levels on an historical
and future projection basis.
The Finance Director is authorized to assign available fund balance for
specific purposes in accordance with GASB 54. It is the policy of the
Town that expenditures for which more than one category of fund
balance could be used, that the order of use is: nonspendable fund
balance, restricted fund balance, committed fund balance, assigned
fund balance and unassigned fund balance.
3.3 Special Revenue Funds.
A. HURF. The Highway User Revenue Fund (“HURF”) is restricted in use
solely for street and highway purposes. The fund depends upon State
-shared revenues for over 90% of annual revenues. The restricted
fund balance will be based on the minimum requirement as specified
in the schedule for projects funded with Special Revenue or grant
funds. The schedule will be reviewed on an annual basis to determine
the required amount to be set aside as restricted fund balance.
B. Excise Tax Funds. The excise tax funds are committed funds that the
Town Council may dedicate for specific purposes by resolution or as
part of the annual budget adoption.
3.4 Debt Service Funds.
The Debt Service Fund is established for the payment of principal and inter-
est on bonded indebtedness and as such is a restricted fund. Revenues are
derived from a property tax levy, pledged excise taxes, municipal property
lease payments, and shared revenues. Revenues are received in amounts
sufficient to pay the annual debt service payment; therefore, the restricted
fund balance will be no less than the annual debt service payment due on
July 1 of the new fiscal year and no more than the annual debt service pay-
ment due on July 1 plus an amount equal to the average annual delinquency
factor based on the prior three years’ delinquency rates.
3.5 Capital Projects Fund.
A Capital Projects Fund has been established to allow the Town to accumu-
late monies for (1) purchase of land or buildings, (2) improvements to Town
-owned properties, (3) grant matches associated with capital improvements,
(4) public safety projects and equipment purchases, (5) economic develop-
ment projects and (6) such other capital projects as determined by the
Town Council. The Capital Projects Fund will be funded by: (A) sales of real
and personal property belonging to the Town; (B) General Fund transfer of
any excess revenues (from the prior fiscal year) collected over budgeted
and unexpended appropriations not needed to meet fund balance require-
ments or re-appropriation; and (C) interest earnings on the balance of the
fund invested per the Town’s investment policy. Accounted for separately,
Financial Overview & Policies
The Height of Desert Living 56
Financial Overview & Policies
but considered part of the Capital Projects Fund, are accumulated develop-
ment fees collected pursuant to Ariz. Rev. Stat. § 9-463.05 that are as-
sessed on new construction for the purpose of funding growth. These funds
are restricted to growth-related capital expenditures as designated in the
Town’s adopted Infrastructure Improvements Plan. The fund balance will be
established each fiscal year during the budget process depending on
planned expenditures but cannot exceed accumulated revenues. The Town
shall first be entitled to recoup the cost of any capital improvements, infra-
structure, marketing or sales-related costs associated with the disposition of
property before crediting the Capital Projects Fund (for funds other than de-
velopment fees). The Town Council may approve the uses of the Capital
Projects Fund as a part of its annual budget or by motion and affirmative
vote at the time the expenditures are approved.
IV. FINANCIAL PLANNING
Financial planning refers to the process of identifying resources and allocating
those resources among competing purposes. The primary vehicle for this planning
is the preparation, monitoring, and analyses of the Town’s budget. It is increasing-
ly important to monitor the performance of the programs competing to receive
funding.
4.1 Budget Adoption. The Town Manager shall prepare a proposed annual budg-
et, which shall be submitted to the Town Council and the public for review in
accordance with Ariz. Rev. Stat. § 42-17001, et seq. The Town will budget
revenues and expenditures on the basis of a fiscal year beginning July 1 and
ending the following June 30. The Town Council will adopt the budget no lat-
er than June 30. By adopting the budget and the various funds set forth
therein, the Town Council expresses its intent to commit fund balances for
the purpose of GASB 54 classifications. The Town Manager shall execute the
Town Council policies as set forth in the finally adopted budget.
4.2 Budget Preparation. The Town Manager or authorized designee will prepare
a budget in accordance with the guidelines established by the Government
Finance Officers Association in its Distinguished Budget Award Program. The
proposed budget will contain the following:
A. Revenue estimates by major category, by major fund.
B. Expenditure estimates by department levels and major expenditure
category, by fund.
C. Estimated fund balance by fund.
D. Debt service by issue detailing principal and interest amounts by
fund.
E. Proposed personnel staffing levels.
F. A detailed schedule of capital projects, including a capital improve-
ment program.
G. Any additional information, data, or analysis requested of manage-
ment by the Town Council.
The Height of Desert Living 57
4.3 Operating Budget. The operating budget will be based on the principle that
current operating expenditures, including debt service, will be funded with
current revenues, creating a balanced budget. The Town will not balance the
current budget at the expense of meeting future years’ expenditures; for
example, accruing future years’ revenues, or rolling over short-term debt to
avoid planned debt retirement.
4.4 Revenue Sources. Ongoing operating costs should be supported by ongoing,
stable revenue sources. This policy protects the Town from fluctuating ser-
vice levels and avoids crises when one-time revenues are reduced or re-
moved. Revenues from growth or development should be targeted to costs
related to development, or invested in improvements that will benefit future
residents or make future service provision efficient.
4.5 Revenue Estimate. The Town Manager will provide an estimate of the
Town’s revenues annually for each fiscal year, as well as estimates of spe-
cial (grant, excise tax, etc.) revenues and interfund transfers.
4.6 Staffing. The budget will fully appropriate the resources needed for author-
ized regular staffing. At no time shall the number of regular full-time em-
ployees on the payroll exceed the total number of full-time positions author-
ized by the Town Council. All personnel actions shall be in conformance with
applicable Federal and State law and all Town ordinances and policies.
4.7 Budget Preparation Schedule. Annually, the Town Manager shall provide a
budget preparation schedule outlining the preparation timelines for the pro-
posed budget. Budget packages for the preparation of the budget, including
forms and instructions, shall be distributed to Town Departments in a timely
manner for the Department’s completion. Department Directors shall pre-
pare and return their budget proposals to the Administration Department,
as required in the budget preparation schedule.
4.8 Performance Measurement. Performance measurement indicators will be in-
tegrated into the budget process as appropriate.
4.9 Efficiency Analysis. Alternatives for improving the efficiency and effective-
ness of the Town’s programs and the productivity of its employees will be
considered during the budget process. Duplication of services and inefficien-
cy in service delivery should be eliminated wherever they are identified.
4.10 Department Responsibility. Department Directors are required to monitor
revenues and control expenditures to prevent exceeding their total depart-
mental expenditure budgets. Department Directors shall immediately notify
the Town Manager of any exceptional circumstances that could cause a de-
partmental expenditure budget to be exceeded.
4.11 Quarterly Report. A quarterly report on the status of the General Fund
budget and trends will be prepared within 60 days of the end of each quar-
ter by the Town Manager or authorized designee.
4.12 Deficit. If a deficit is projected during any fiscal year, the Town will take
steps to reduce expenditures, increase revenues or, if a deficit is caused by
an emergency, consider using the Rainy Day Fund, to the extent necessary
Financial Overview & Policies
The Height of Desert Living 58
to ensure a balanced budget at the close of the fiscal year. The Town Man-
ager may institute a cessation during the fiscal year on hirings, promotions,
transfers, and capital equipment purchases. Such action will not be taken
arbitrarily or without knowledge and support of the Town Council.
V. EXPENDITURE CONTROL
The Town Manager shall ensure compliance with the legally adopted budget. In ad-
dition, purchases and expenditures must comply with all applicable legal require-
ments.
5.1 Budgeted Expenditures. Expenditures will be controlled by an annual budget
at the departmental level. The Town Council shall adopt appropriations
through the budget process. Written procedures will be maintained for ad-
ministrative approval and processing of certain budget transfers within
funds.
5.2 Purchasing System and Policies. The Town will maintain a purchasing sys-
tem that provides needed materials in a timely manner to avoid interrup-
tions in the delivery of services. All purchases shall be made in accordance
with the Town’s purchasing policies, guidelines and procedures and applica-
ble State and Federal laws. The Town will endeavor to obtain supplies,
equipment, and services as economically as possible.
5.3 Internal Controls. Expenditures will be controlled through appropriate inter-
nal controls and procedures in processing invoices for payment.
5.4 State Expenditure Limit. The State of Arizona sets a limit on the expendi-
tures of local jurisdictions. The Town will comply with these expenditure lim-
itations and will submit an audited expenditure limitation report, audited fi-
nancial statements and audited reconciliation report as defined by the Uni-
form Expenditure Reporting System (Ariz. Rev. Stat. § 41-1279.07) to the
State Auditor General each year.
5.5 Capitalized Assets. All assets of $10,000 or more will be capitalized and rec-
orded in the Town of Fountain Hills Summary of Capital Assets.
VI. REVENUES AND COLLECTIONS
All government employees are considered stewards of public funds. In order to
provide funding for service delivery, the Town must have reliable revenue sources.
These diverse revenues must be collected equitably, timely and efficiently.
6.1 Balanced Revenue Base. The Town’s goal is a General Fund revenue base
that is equally balanced between sales taxes, State-shared revenues, prop-
erty tax, service fees, and other revenue sources.
6.2 Stable Revenue Base. The Town will strive for a diversified and stable reve-
nue base to shelter it from economic changes or short-term fluctuations and
in any one revenue source by doing the following:
A. Establishing new charges and fees as needed and as permitted by law
at reasonable levels.
Financial Overview & Policies
The Height of Desert Living 59
B. Pursuing legislative change, when necessary, to permit changes or
establishment of user charges and fees.
C. Aggressively collecting all revenues, late penalties, outstanding taxes
owed and related interest as authorized by law.
6.3 Monitoring Collection. The Town Manager or authorized designee will moni-
tor all taxes to ensure they are equitably administered and collections are
timely and accurate. Fees and charges should be based on benefits and/or
privileges granted by the Town, or based on costs of a particular service.
6.4 Intergovernmental Aid. The Town Manager or authorized designee should
pursue intergovernmental aid for those programs and activities that address
a recognized need and are consistent with the Town’s long-range objectives.
Any decision to pursue intergovernmental aid should include the considera-
tion of the following:
A. Present and future funding requirements.
B. Cost of administering the funds.
C. Costs associated with special conditions or regulations attached to the
grant award.
6.5 Cost Recovery. The Town will attempt to recover all allowable costs (both
direct and indirect) associated with the administration and implementation
of programs funded through intergovernmental aid. In the case of the Foun-
tain Hills Unified School District, the Town may determine to recover less
than full cost of services provided. In the case of State and Federally man-
dated programs, the Town will attempt to obtain full funding for the service
from the governmental entity requiring the service be provided. Allowable
costs will be determined based upon a “Cost Allocation Study” prepared pe-
riodically.
6.6 Growth Revenues. Local sales tax revenues are derived from several
sources with a significant portion from construction related activity. To en-
sure that the revenues from growth or development are targeted to costs
related to development, or invested in improvements that will benefit future
residents or make future service provision efficient, the Town will designate
50% of those one-time revenues to the Capital Projects Fund. Monthly,
these revenues will be transferred from the General Fund to the Capital Pro-
jects Fund for future appropriation.
VII. USER FEE COST RECOVERY
User fees and charges are payments for voluntarily-purchased, publicly-provided
services that benefit specific individuals. The Town relies on user fees and charges
to supplement other revenue sources in order to provide public services.
7.1 Establishing Fees. The Town may establish user fees and charges for certain
services provided to users receiving a specific benefit. User fees and charges
will be established to recover as much as possible the direct and indirect
costs of the program or service, unless the percentage of full cost recovery
has been mandated by specific action of the Town Council. It is recognized
Financial Overview & Policies
The Height of Desert Living 60
that occasionally competing policy objectives may result in reduced user
fees and charges that recover a smaller portion of service costs.
7.2 Recalculation. Periodically, the Town will recalculate the full costs of activi-
ties supported by user fees to identify the impact of inflation and other at-
tendant costs.
VIII. CASH HANDLING POLICY
Collecting and controlling cash at the Town are very important functions. The Cus-
tomer Service Representatives and Permit Technicians are the Town’s cash han-
dling agents. Strong internal controls for cash collection and handling are neces-
sary to prevent mistreatment of Town funds and to safeguard and protect employ-
ees from unwarranted charges of mishandling funds.
Historical practices shall not constitute justification for deviation from these proce-
dures. The material contained in this Section supersedes any previous policies and
procedures regarding the handling of cash followed within the Town and/or within
Departments. The Finance Division will conduct periodic reviews of cash handling
procedures. Any amendments to the policies require Town Council approval, but
the Town Manager may make interpretations and exceptions to the policies con-
tained in this Section as more particularly set forth in Subsection 8.13 below.
8.1 Individual Responsibilities. All cash transactions are to be processed by
Town staff (including cash, credit cards, checks, etc.) and not volunteers.
Any Department Director or manager with responsibilities for managing
Town cash receipts and those employees who are entrusted with the re-
ceipt, deposit and reconciliation of cash for Town-related activities shall be
responsible for knowledge of and compliance with this Section VIII. A refer-
ence to this Section should be included as part of all departmental policies
and procedures.
8.2 Establishing Cash Handling Sites. Ideally, from a control perspective, col-
lecting and controlling cash should be centralized in one location; however,
that is not always possible or practical. As a result, the collection of money
is, in part, decentralized. The Finance Division must authorize all cash han-
dling sites, including one-time requests for cash for special events. Depart-
ments requesting status as a cash handling site (or special events where
money is being collected and a cash float is needed) must submit a request
to the Finance Division at least 24 hours prior to the special event that in-
cludes:
A. Reason(s) why cash handling site or cash float is needed.
B. A list of the personnel involved with the cash handling site, descrip-
tions of their duties, and how segregation of duties will be main-
tained.
C. Whether a change drawer will be needed.
D. A description of the reconciliation process, including frequency of rec-
onciliation.
Financial Overview & Policies
The Height of Desert Living 61
E. A description of the process for safeguarding cash until it is deposit-
ed.
F. A schedule of how often and where cash deposits will be made.
8.3 Procedures for Cash Collection.
A. “Cash” is defined as any of the following accepted methods of pay-
ment for Town transactions:
(1) Cash (U.S. coin and currency).
(2) Checks (drawn on U.S. banks and made payable to the Town;
no third party checks).
(3) Credit Cards (MasterCard, Visa, Discover, American Express).
(4) Money Orders.
B. Cash should be physically protected through the use of vaults, safes,
cash registers, etc. Each Department is responsible to make the nec-
essary provisions to properly safeguard the cash receipts in its area
and maintain the necessary safe or vault that will ensure the security.
Generally, any amount of cash on hand must be maintained in a vault
or heavy safe (one which cannot be easily moved by two persons us-
ing a hand cart). Cash should not be retained in desk drawers or
standard file cabinets without a locking mechanism; petty cash must
be secured in a locked file cabinet and keys should be secured sepa-
rately.
C. The cash drawer should be kept shut when not in use and after each
transaction. The cash drawer, when open, should not be left unat-
tended when it contains money. The contents of cash drawers should
be placed in a safe, vault, or an approved, locked location after each
day; all safes are to be kept locked.
8.4 Receipts.
A. Procedures must be in place to record the daily beginning and ending
receipt numbers of the cash register, and include safeguards to pre-
vent manipulation of register totals, receipt numbers, etc. Automatic
numbering of receipts through a computerized system is an accepta-
ble alternative.
B. Receipts should be generated from either receipt books or cash regis-
ter receipt system.
C. Cash registers must be programmed to issue receipts, which shall
contain all information required by the accounting system to properly
credit and track payments.
D. Receipt books, if issued for special events, must be issued in sequen-
tial order. All books should be accounted for from the time of delivery
and returned to the Finance Division.
Financial Overview & Policies
The Height of Desert Living 62
E. Only those receipt books that have been distributed by the Finance
Division may be used.
F. At a minimum, sequential, pre-numbered receipt forms must contain
the following information:
(1) Date issued.
(2) Cashier and/or Department issuing the receipt.
(3) Name of payor (not the department name or revenue source).
(4) Net amount received.
(5) Sufficient information to identify the purpose of the payment.
(6) Form of payment (cash, check, credit card, etc.).
G. The receipt forms should also:
(1) Contain all available identifying numbers and other pertinent,
descriptive information including invoice numbers.
(2) Be issued in a minimum of two copies, one for the payor and
one to accompany the deposit.
(3) Never be altered; if any type of change is necessary, all copies
of the receipt must be clearly marked “void”, and a new receipt
issued.
(4) Be filed sequentially and retained by the Department (including
void receipts).
8.5 Cash Received in Person.
A. When a customer produces a mutilated bill (where a portion is miss-
ing), the receiver should request that the customer have a bank re-
deem the bill. No bill will be considered for acceptance if both serial
numbers are not present.
B. A printed receipt must be issued for each payment received when the
customer pays in person. At a remote location (for special events),
manual pre-numbered receipts may be used when cash register re-
ceipts are not available.
C. Departments may not accept post-dated checks, IOU’s, or third party
checks.
D. All cash received must be recorded through the computerized ac-
counting system with computer-generated official Town cash receipts.
When a cash handling site with a computerized accounting system
has to use temporary cash receipts, those temporary receipts must
be converted over to computerized receipts as soon as possible. If the
conversion cannot be accomplished within 48 hours, the cash should
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Financial Overview & Policies
be deposited into the Department’s safe and tracked in detail until it
is recorded on the computerized accounting system.
E. The customer must be presented an official Town receipt form with a
duplicate record being retained by the receiving Department. All num-
bered receipts must be accounted for, including the original of voided
receipts.
F. The cash handling site must maintain a clear separation of duties. An
individual should not have responsibility for more than one of the
cash handling components: collecting, depositing, disbursement, and
reconciling.
G. The procedures below are to be followed to safeguard the employee
and the cash:
(1) Account for cash as soon as is it received – count the cash in
front of customer.
(2) Keep cash received in view of the customer until the transac-
tion is complete.
(3) If change is required, count all cash and change in front of cus-
tomer.
(4) Reconcile the funds received to the computerized accounting
system cash report or to the total of the temporary receipts at
the end of the day or at the end of each shift and balance the
receipts as set forth in Subsection 8.9.
(5) Immediately place all cash in a cash drawer, safe or other se-
cure place until deposited. A secure area for processing and
safeguarding funds received should be provided and restricted
to authorized personnel.
(6) Personal transactions with Town cash funds are prohibited.
Monies may never be borrowed nor loaned from cash funds,
nor may personal checks be cashed from receipts.
(7) All employees paying for Town services (rentals, movie tickets,
animal license, business license, etc.) must be rung up by a
different employee under a separate user ID.
(8) Deposit all cash intact and not intermingled or substituted with
other cash.
(9) Pay refunds or expenditures through the appropriate Town
bank account on a Town-generated check from the main ac-
counts payable account for the smaller accounts. If the original
payment was made using credit/debit card, then whenever
possible refunds will be issued through the credit card per
credit card regulations.
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(10) Provide printed receipts generated by the financial system for
every transaction involving money.
(11) Voided cash receipts must be approved and initialed by a su-
pervisor before the daily deposit is done, noting the reason for
voiding the transaction.
(12) Deposit daily cash report and cash promptly at the end of each
day into the Finance Division safe.
(13) Place cash in amounts over $500.00 in the Finance Division
safe immediately following the transaction until the end of day
close out.
(14) Cashiers should enter transactions using their personal logins
(switch user) during a single shift.
(15) All packaged coin or strapped currency received as payment
should be removed from the package or straps and verified.
H. Cashing checks from Town deposits, borrowing cash for personal use,
lapping receipts to cover shortages in cash receipts, withholding
checks for deposit in order to float checks, commingling personal and
Town funds and modifying cash records are all serious offenses and
may result in discipline up to and including immediate discharge from
employment.
8.6 Cash Received Through the Mail.
A. When mail is opened, if the cash received is not credited directly into
the appropriate Town account or issued a receipt through a comput-
erized accounting system, a log of the checks, credit card transac-
tions and or cash should be prepared and submitted to the Finance
Division. The log should include the customer’s name, amount re-
ceived, check number and any other information available that may
assist in proper allocation of the funds. The envelope also should be
retained as part of the records.
B. When mail is opened, checks must be endorsed promptly with a re-
strictive endorsement stamp. Checks must be stored in a safe or oth-
er secure place approved by the Finance Division until deposited.
C. Unidentified receipts must be deposited to a depository account ap-
proved for such purposes. All reasonable attempts should be made to
identify the correct account and transfer the funds.
8.7 Check Acceptance.
A. The Federal Reserve has established a regulation to standardize check
endorsements:
(1) Checks must be made payable to the Town of Fountain Hills
and endorsed promptly with a restrictive endorsement stamp
payable to the Town of Fountain Hills. The endorsement
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The Height of Desert Living 65
stamps must be distributed by the Finance Division; this stamp
protects the check if lost or stolen.
(2) All depositor’s endorsements are limited to the top 1.5 inches
on the back side of the check, at the trailing edge of the check.
This area is where endorsements are normally placed. If you
look at the face of the check, the endorsement area is directly
behind where “Pay to the Order of” is printed.
(3) Any check that has been endorsed may not be returned to the
customer. Any marks below the 1.5 inches on the check may
obscure the bank routing number, cause delays in returning
checks, and forfeit the Town’s right to recovery. The purpose of
this regulation is to speed collection and returns.
(4) The endorsement must include the following:
FOR DEPOSIT ONLY
TOWN OF FOUNTAIN HILLS
[Account Number]
(5) Checks should have the customer information pre-printed on
the face of the check. Bank issued/generated checks are ac-
ceptable.
(6) Personal checks from employees for cash may not be cashed at
any counter in a Town facility.
(7) Checks or credit card transactions will not be cashed or pro-
cessed for more than the amount of purchase. Departments
are not authorized to return currency to the payor in the event
that the check exceeds the amount due to the Town.
B. Be sure that the name, branch, city and state where the drawer’s
bank is located is printed on the check.
C. The Town will not accept a check that is:
(1) Illegible or not written out clearly; checks should be written out
in blue or black ink only.
(2) For anything other than the exact amount (no change will be
given).
(3) A third party check (that is, checks made out to someone other
than the Town).
(4) Altered or changed.
(5) Undated, post-dated or stale dated (older than six months).
(6) Not signed.
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The Height of Desert Living 66
(7) A starter check, i.e. a check without the name, address and
check number on the face of the check.
(8) Not in U.S. funds.
(9) From a foreign bank, even if payable in U.S. funds.
(10) Transfer checks.
D. If the written amount on a check does not match the numerical
amount, the written amount will govern.
E. Money orders should be filled out by the customer in the presence of
Town staff; the customer must countersign and write Town of Foun-
tain Hills in the payee section.
8.8 Credit Card Acceptance.
A. Credit cards accepted are Visa, MasterCard, Discover, and American
Express.
B. When presented with a credit card, the Department cashier shall:
(1) Verify that the card has not been altered and is not expired.
(2) Check customer identification to verify that the name on the
card and the account name are the same, unless someone is
paying for other family members.
(3) Retain the credit card until the transaction is complete.
(4) Enter the credit card transaction by swiping the card through
the terminal on the keyboard; if the keyboard does not have a
terminal, the swipe reader is not functioning or payment is be-
ing taken over the telephone, the credit card number should be
entered manually when prompted.
(5) If the credit card information is being input from a paper regis-
tration form that includes the card number and payor signature,
shred or permanently mark over the portion of the form that
includes the credit card information as soon as the transaction
is complete and the card is accepted.
(6) If receiving credit card information over the phone, verify the
caller’s name as it appears on the card, verify the amount to be
processed, enter the credit card number, expiration date and
security code directly; immediately shred any piece of paper
where the information can be viewed or taken.
8.9 Balancing of Cash Receipts.
A. All funds collected must be balanced daily, by mode of payment, by
comparing the total of the cash, checks and credit cards to the com-
puterized accounting reports, to the manual receipts totals, including
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The Height of Desert Living 67
Financial Overview & Policies
the totals of the money received by mail. All cash receipts and sup-
porting documentation (daily deposit slip, system receipts, and sys-
tem reports) should be transferred daily to the accounting system
and all discrepancies should be resolved before the end of the day/
shift.
B. Daily cash counts and reconciliations will be performed on a random
basis by the Accountant or other senior Finance Division staff mem-
ber. These reconciliations should be signed and dated by the review-
er. The total monthly receipts should be balanced with the monthly
bank account statements and accounting system monthly reports and
all discrepancies should be resolved.
C. Currency and coin must be reconciled separately from checks, credit
cards and money orders by comparing actual cash received to the
cash total from the cash report or to the sum of the cash sales from
the manual receipts.
D. Over/short amounts must be separately recorded, investigated and
resolved to the extent possible as set out in the over/short portion of
this Section.
E. Because balancing can be a time-consuming task and requires atten-
tion to detail, it is recommended that each cashier pre-balance his/
her own drawer periodically during the day.
NOTE: On the rare occasion that a check needs to be forwarded to
another party by the Town of Fountain Hills, the check cannot be en-
dorsed. Any of the following positions are authorized to approve this
receipt without endorsement: the Town Manager, the Finance Direc-
tor, and the Town Clerk. Approval to accept this instrument in this
manner requires approval from one of the Town’s authorized signato-
ries in writing prior to the presentation of the instrument.
F. End of day close out process for cash collection points includes the
following:
(1) Two signatures on the daily cash report before depositing in
the Finance Division safe.
(2) Total deposit must match the printed report from the software
program.
(3) Deposits are turned in daily and deposited in the Finance Divi-
sion safe by the responsible party.
8.10 Cash Over & Short.
A. A daily accounting of cash received should be balanced against the
total amount on the daily reports run by the Department. Any amount
that is over or short shall be reported on the same day to the Depart-
ment Director and the Accountant.
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B. The discipline procedures set forth below should be followed if the es-
tablished dollar limits and frequency of overages and/or shortages are
exceeded. The current established dollar limit is five dollars. A log
should be established to record any overages and shortages, and the
employee’s name and date. Patterns, frequencies, and inconsistencies
should be noted on the employee’s performance review. Overages or
shortages of $50.00 or more are to be reported to the Finance Direc-
tor.
C. Warnings or exceptions involving cash overages or shortages shall be
retained in the employee’s permanent file.
D. If the shortage is the result of a suspected or documented theft, the
shortage must be reported immediately and in writing to the Account-
ant, the Finance Director, and the Town Manager who will submit to
law enforcement for investigation, regardless of amount.
E. Employees who handle cash are expected to be careful and accurate
and to balance their funds each day without overages or shortages.
Failure to follow internal controls and checks and balances as ap-
proved by the Finance Division is considered to be at least negligence
and could be considered misconduct subject to the following discipli-
nary procedures:
(1) Verbal Warning. A verbal warning will be given if an employee
has:
(i) Two or more over/shorts in any 90-day period
(regardless of the amount).
(ii) Cumulative over/shorts of $75.00 or more in any 30 -day
period.
(2) Written Warning.
(i) After an employee has received two verbal warnings, the
third warning will be in the form of a written warning. A
fourth warning will be subject to disciplinary action as
determined by the Department Director.
(ii) A written warning will be issued if an employee exceeds
a cumulative total of $100.00 or more cash short in any
month regardless of the number of verbal warnings.
8.11 Returned Check Procedures.
A. Any checks returned by the Town’s depository bank as uncollected
shall be sent to the Finance Division. Examples of returned checks in-
clude: non-sufficient funds (NSF), account closed, payor’s signature
missing, refer to maker and post-dated or stale-dated checks.
B. When a check is returned, the Finance Division prepares a negative
entry to the revenue journal, debiting the originating account for the
amount of the check and at the same time assessing a service fee in
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The Height of Desert Living 69
Financial Overview & Policies
the amount set forth in the Town’s adopted fee schedule. It is the re-
sponsibility of the Department that was credited with the revenue to
notify the check writer and use due diligence to collect the amount of
the check and the service fee. The check writer will be prohibited
from receiving Town services until the Town is paid the full amount,
plus the returned check fee. Restitution should be in the form of cur-
rency, money order, cashier’s check, or certified check. The Finance
Division will maintain an aging report on all non-collectable items;
this report will be submitted monthly to the Finance Director.
C. When restitution is obtained, the same account should be used that
was used on the negative entry and the deposit should be transferred
to the Customer Service Representative for inclusion in the daily de-
posit.
D. If after proper due diligence is performed, collection has not been
made, the Accountant may be consulted regarding returned items
that remain uncollected for further action through the State.
8.12 Preparation of Deposits (performed by the Finance Division).
A. The Finance Division shall prepare all deposits.
B. All checks must be made payable to Town of Fountain Hills and en-
dorsed. A calculator tape of the checks should be included with the
checks bundled together.
C. Cash must be recorded on the deposit slip in the appropriate space.
D. Only depository-issued deposit slips, including the appropriate ac-
count number(s) and sub-code(s) are to be used.
E. Someone not involved with collecting the cash, opening the mail or
reconciling the deposit must prepare the deposit.
F. Deposit from the Municipal Court should be secured in locking deposit
bags, which are available from the bank.
G. Trips to the bank should be at random times during each day.
8.13 Exceptions to Cash Handling Policy.
A. Any exception to this Section must be approved in writing by the De-
partment Director and requires the concurrence of the Finance Direc-
tor. For example, in cases where there is not enough staff available to
maintain complete separation of duties, an alternate process to safe-
guard Town funds must be established and approved by the Finance
Director. Requests for exceptions to these procedures must be sub-
mitted to the Finance Director in writing.
B. Town personnel are prohibited from depositing Town cash into check-
ing or other bank accounts unless the account has been set up by the
Finance Division.
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8.14 Records Retention. All cash receipts and related documents must be main-
tained in accordance with Records Retention Schedules pursuant to Ariz.
Rev. Stat. §§ 39-101 through 39-103 and 41-151.15 through 41-151.19.
Accounting reports, deposit slips, credit card receipts, copies of manual
cash receipts, etc. should be kept for the period specified by the Records
Retention Schedules.
IX. DEBT POLICY
The purpose of this debt policy is to provide for the preservation and enhancement
of the Town’s bond ratings, the maintenance of adequate debt service reserves,
compliance with debt instrument covenants and provisions and required disclo-
sures to investors, underwriters, and rating agencies. The Town’s overall debt
management policy is to ensure that financial resources are adequate in any gen-
eral economic situation to not preclude the Town’s ability to pay its debt when
due.
These policies are meant to supplement the legal framework of public debt laws
provided by the Arizona Constitution, State Statutes, Federal tax laws and the
Town’s current bond resolutions and covenants.
9.1 General.
A. The Town will (1) use current revenues to pay for short-term capital
projects, repair and maintenance items and (2) reserve long-term
debt for capital improvements with useful lives of ten years or more.
The Town will not use long-term debt to fund current governmental
operations and will manage its cash flow in a fashion that will prevent
any borrowing to meet working capital needs. However, exclusive re-
liance upon “pay-as-you-go” funds for capital improvements requires
existing residents to pay for improvements that will benefit new resi-
dents who relocate to the area after the expenditure is made. Financ-
ing capital projects with debt provides for an “intergenerational equi-
ty,” as the actual users of the capital asset pay for its cost over time,
rather than one group of users paying in advance for the costs of the
asset. Where there is a benefit to all future residents, debt financing
should be given consideration.
B. To increase its reliance on current revenue to finance its capital im-
provements, and promote a “pay-as-you-go” philosophy, the Town
will allocate each year a percentage of current revenues to maintain a
minimum 10% of average actual General Fund revenues for the pre-
ceding five fiscal years in the assigned fund balance.
9.2 Capital Improvement Plan
A. As part of the budget process each year, the Town Manager or au-
thorized designee will prepare a capital spending plan that provides a
detailed summary of specific capital projects for the five fiscal years
subsequent to the fiscal year presented. The plan will include the
name of the project, project schedule, capital cost by fiscal year and
a recommended specific funding source. The five year capital im-
provement plan will be developed within the constraints of the Town’s
ability to finance the plan.
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The Height of Desert Living 71
Financial Overview & Policies
B. The Town Manager and Department Directors will develop formal
ranking criteria that will be used in the evaluation of all capital pro-
jects. The ranking criteria will give greatest weight to those projects
that protect the health and safety of its citizens. “Pay-as-you-go” pro-
ject financing shall be given the highest priority. Capital improve-
ments that must rely upon debt financing shall be accorded a lower
priority and projects with a useful life of less than ten years shall not
be eligible for inclusion in bond issues except in extraordinary circum-
stances.
C. Lease-purchase financing shall be undertaken only when the project
is considered essential to the efficient operation of the Town or to re-
move expenditures that would exceed the State-imposed expenditure
limitation. The Town Manager or authorized designee shall be respon-
sible for ensuring that “pay-as-you-go” expenditures do not cause the
State-imposed expenditure limitation to be exceeded in any fiscal
year.
D. All capital project requests will be accompanied by a description of
the sources of funding to cover project costs. Where borrowing is rec-
ommended, a dedicated source of funds to cover debt service re-
quirements must be identified. All capital project requests will be re-
quired to identify any impact the project may have on future operat-
ing costs of the Town. The Town will seek grants to finance capital
improvements and will favor those projects that are likely to receive
grant money.
E. All capital project appropriations and amendments to the capital im-
provement plan must be approved by the Town Council.
F. The capital plan will include all equipment and facilities with a useful
life of greater than ten years and a cost greater than $50,000. Debt
financing shall not exceed the useful life of the infrastructure im-
provement or asset.
G. The following steps shall be used to prepare the Capital Improvement
Program (“CIP”):
(1) Establish Capital Improvement policies, including:
(a) Time period the CIP will cover.
(b) Facilities/equipment that will be included in the CIP.
(c) How acquisition of multiple items (e.g., computers) will
be treated.
(d) Identification of projects that are expected to be under-
taken, but fall outside the time horizon of the plan.
(2) Adopt standards to rank project requests.
(a) Projects that address a public health or safety concern
are given top priority.
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(b) Projects mandated by a court of competent jurisdiction
or a government with authority over the Town are equal
with public health or safety.
(c) Major maintenance (preservation of assets).
(d) Replacement of obsolete equipment (improving efficien-
cy).
(e) Expansion to meet demand caused by growth.
(f) Coordination of projects to achieve cost savings.
(g) Availability of cash to finance improvements from cur-
rent revenues.
(h) Acquisition of open space.
(3) Perform and maintain a capital inventory and identify useful
life.
(4) Identify projects.
(a) Status review of previously approved projects.
(b) Identification of new projects.
(c) Assess capital project alternatives.
(d) Complete project request forms.
(5) Assess funding sources.
(a) Available grants.
(b) Development fees shall be utilized to fund capital pro-
jects before “pay-as-you-go” and bond issuance financ-
ing.
(c) Developer contributions.
(d) Private contributions.
(e) Issuance of securities.
(f) Capital leases.
(6) Approve the CIP and Budget.
(a) Town Council review.
(b) Public hearing.
(c) Adoption of the CIP and capital budget.
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The Height of Desert Living 73
Financial Overview & Policies
All capital project requests will be accompanied by a description of the sources of
funding to cover project costs. Where borrowing is recommended, the source of
funds to cover debt service requirements must be identified. All capital project re-
quests will be required to identify any impact the project may have on future oper-
ating costs of the Town.
Department Directors will submit detailed descriptions of the useful life of capital
projects submitted in conjunction with the preparation of the Town’s CIP. The
Town Manager shall incorporate an estimate of the useful life of proposed capital
improvements in developing an amortization schedule for each bond issue. If a
short-lived asset or project (less than ten years) is included in a bond issue then
the bond amortization schedule shall be adjusted to reflect the asset’s rapid depre-
ciation. At no time shall the amortization exceed the life of the asset.
9.3 Financing Alternatives.
A. Financing alternatives include, but are not limited to:
(1) Grants.
(2) Developer Contributions.
(3) General Obligation (“GO”) Bond – requires voter approval, sup-
ported by an ad valorem (property) tax.
(4) Revenue Bonds – repaid with dedicated revenue source (HURF,
revenue generated by project).
(5) Municipal Property Corporation (“MPC”) Bonds – repaid with a
dedicated revenue source.
(6) Community Facilities District (“CFD”) or Special District Bonds
– supported by an ad valorem property tax, revenues of the
district or assessments of the cost of public infrastructure or
enhanced municipal services.
(7) Capital Leases – repaid within operating budget.
(8) Commercial Paper (CP) or Bond Anticipation Notes (BAN) with
terms less than two years.
B. Town debt service costs (GO Bonds, Revenue Bonds, MPC Bonds,
Leases) shall not exceed 20% of the Town’s operating revenue in or-
der to control fixed costs and ensure expenditure flexibility. Improve-
ment District, CFD and Special District debt service is not included in
this calculation because it is paid by district property owners and is
not an obligation of the general citizenry. Separate criteria for CFDs
have been established and included within the Town’s CFD policy.
C. The Town shall comply with all U.S. Internal Revenue Service arbi-
trage rebate requirements for bonded indebtedness.
D. Where applicable, the Town will structure GO bond issues to create
level debt service payments over the life of the issue. The goal will be
The Height of Desert Living 74
to strive for a debt repayment schedule to be no more than 15 years;
at no time will the debt exceed 25 years.
E. Refunding bonds will be measured against a standard of the net pre-
sent value debt service savings exceeding 3% of the principal amount
of the bonds being refunded, or if savings exceed $750,000, or for
the purposes of modifying restrictive covenants or to modify the ex-
isting debt structure to the benefit of the Town. Refinancings under-
taken for other reasons should proceed only when the advantages
have been clearly shown in a cost/benefit analysis of the transaction.
F. The Town will seek to maintain and, if possible, improve the current
bond rating in order to minimize borrowing costs and preserve access
to credit.
G. An analysis showing how a new issue combined with current debt im-
pacts the Town’s debt capacity and conformance with Town debt poli-
cies will accompany every future bond issue proposal. The debt ca-
pacity analysis should reflect a positive trend and include:
(1) Percent of debt outstanding as a percent of the legal debt limit.
(2) Measures of the tax and revenue base.
(3) Evaluation of trends relating to expenditures and fund balance.
(4) Debt service as a percentage of assessed valuation.
(5) Measures of debt burden on the community.
(6) Tax-exempt market factors affecting interest costs.
(7) Debt ratios.
H. MPC and contractual debt, which is non-voter approved, will be uti-
lized only when a dedicated revenue source (e.g., excise taxes) can
be identified to pay debt service expenses. The project to be financed
will generate net positive revenues (i.e., the additional revenues gen-
erated by the project will be greater than the debt service require-
ments).
I. The Town’s privilege/excise tax to debt service goal will be a ratio of
at least 2.5:1 to ensure the Town’s ability to pay for long-term debt
from this elastic revenue source.
9.4 Issuance of Obligations.
A. The Town shall select the underwriter and the paying agent/registrar
for each debt issuance based on competitive bid. The underwriter
must be a firm with an office in the Phoenix area and a record of prior
working relationships.
B. The request for proposals process will be designed to select the ser-
vice providers that offer the Town the best combination of expertise
Financial Overview & Policies
The Height of Desert Living 75
Financial Overview & Policies
and price. The Town is not required to select the firm offering the
lowest price, but a report must be prepared by the Town Manager
providing justification to the Town Council for a recommendation
when other than the lowest bidder is chosen. The review of all pro-
posals submitted shall be the responsibility of the Town Manager.
C. The Town will sell bonds through public sale, online bidding process
or an accelerated bidding process unless the Town Council authorizes
the bond to be sold by negotiated sale or private placement.
D. The Town Manager or designee and Town Attorney will coordinate
their activities to ensure that all securities are issued in the most effi-
cient and cost-effective manner and in compliance with the governing
statutes and regulations. The Town Manager and the Town Attorney
shall consult and jointly select the bond counsel for a bond issue.
E. The Town Manager or authorized designee will seek a rating on all
new issues which are being sold in the public market if economically
feasible.
F. The Town will report all financial information on an annual basis and
notices of listed events in a timely manner, not in excess of ten busi-
ness days after the occurrence of event, to the rating agencies and
the Municipal Securities Rulemaking Board (MSRB) Electronic Munici-
pal Market Access (EMMA) system. The annual report will include but
not be limited to the Town’s annual Comprehensive Annual Financial
Report (CAFR) and other items specified in the Town’s continuing dis-
closure undertakings.
G. Any institution or individual investing monies as an agent for the
Town shall do so in a manner consistent and in compliance with the
Town’s adopted Investment Policy.
H. The Town Manager or authorized designee will provide detailed draw
schedules for any project to be funded with borrowed monies. The
Town will invest the proceeds or direct a trustee to invest the pro-
ceeds of all borrowings in a manner that will ensure the availability of
funds as described in the draw schedules.
I. The Town acknowledges the responsibilities of the underwriting com-
munity and pledges to make all reasonable efforts to assist underwrit-
ers in their efforts to comply with Securities and Exchange Commis-
sion Rule 15c2-12 and MSRB Rule G-36. The Town will follow its
adopted issuance and post-issuance compliance procedures relating
to its tax-exempt financings.
X. INVESTMENT/CASH MANAGEMENT POLICY
It is the intent of this investment/cash management policy (the “Investment Policy”)
that idle public funds (i.e., uninvested funds) will be invested in a manner that main-
tains safety of principal, maintains liquidity to meet cash flow needs, provides com-
petitive investment returns and conforms to all state statutes governing the invest-
ment of public funds (the “Investment Portfolio”). The purpose of these investment
guidelines is to formalize the framework for the Town’s daily investment activities.
The Height of Desert Living 76
10.1 Scope. This Investment Policy shall be administered in a manner that follows
Arizona Revised Statutes Title 35, Chapter 2, Article 2.1, as amended and oth-
er investment guidelines mandated by statute and is limited in its application
to funds that are not immediately needed and are available for investment, in-
cluding any and/or all districts, component units, etc., of the Town. These
funds are accounted for in the Town’s Comprehensive Annual Financial Report
(“CAFR”) and may include:
A. The General Fund;
B. Highway User Revenue Fund;
C. Excise Tax Funds;
D. Special Revenue Funds;
E. Debt Service Funds;
F. Capital Project Funds
G. Development Fees Funds;
H. Internal Service Funds; and
I. Any new fund/component unit created unless specifically exempted.
Except for cash in certain restricted funds, the Town will consolidate cash bal-
ances from all funds to maximize investment earnings. Investment income will
be allocated to the various funds based on their respective participation and in
accordance with generally accepted accounting principles.
10.2 Prudence. Investments shall be made with judgment and care, under circum-
stances then prevailing, which persons of prudence, discretion, and intelligence
exercise in the management of their own affairs, not for speculation, but for
investment, considering the probable safety of their capital as well as the prob-
able income to be derived. The standard of prudence to be used by any firm or
individual given responsibility as Investment Officer shall be the “prudent per-
son” standard and shall be applied in the context of a professional investment
official managing an overall portfolio or account in a manner that aims to ac-
complish the objectives set forth in these policies. Investment Officers acting in
accordance with the Town’s written procedures and this Investment Policy and
exercising due diligence shall be relieved of personal responsibility for an indi-
vidual security’s credit risk or market price changes, provided deviations from
expectations are reported in a timely fashion and appropriate action is taken to
control adverse developments.
10.3 Objectives. In priority order, the primary objectives of Town investment activi-
ties are:
A. Safety: Safety of principal is the foremost objective of the investment
program. Investments of the Town shall be undertaken in a manner that
seeks to ensure the preservation of principal in the overall portfolio. To
attain this objective, the Town will diversify its investments by investing
funds among a variety of securities offering independent returns and fi-
nancial institutions.
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The Height of Desert Living 77
Financial Overview & Policies
B. Liquidity: The Town Investment Portfolio will remain sufficiently liquid
to enable the Town to meet all operating requirements that might be
reasonably anticipated. Liquidity will be achieved by matching invest-
ment maturities with forecasted cash flow funding requirements, by in-
vesting in securities with active secondary markets and by diversification
of maturities and call dates. Furthermore, since all possible cash de-
mands cannot be anticipated, a portion of the portfolio may also be
placed in savings accounts, Certificates of Deposit (“CDs”) or local gov-
ernment investment pools that offer same day liquidity for short-term
funds.
C. Yield (Return on Investments): The Town Investment Portfolio shall be
designed with the objective of attaining a market rate of return
throughout budgetary and economic cycles, taking into account the
investment risk constraints of safety and liquidity needs and the cash
flow characteristics of the portfolio.
Return shall be subordinated to safety and liquidity. The core of invest-
ments is limited to relatively low-risk securities in anticipation of earning
a fair return relative to the risk being assumed. Securities shall not be
sold prior to maturity, with the following exceptions:
(1) A security with declining credit may be sold early to minimize loss
of principal;
(2) A security swap would improve the quality, yield or target dura-
tion in the portfolio;
(3) Liquidity needs of the portfolio require that the security be sold;
and
(4) If market conditions present an opportunity for the Town to bene-
fit from the sale.
D. Risk of Loss: All participants in the investment process will seek to act
responsibly and prudently as custodians of the public trust. Investment
Officers will avoid any transactions that they reasonably believe might
impair public confidence in the Town’s ability to govern effectively. The
Town Council recognizes that in a diversified portfolio, occasional meas-
ured losses due to market volatility are inevitable, and must be consid-
ered within the context of the overall portfolio’s investment return, pro-
vided that adequate diversification has been implemented.
10.4 Investment Strategy. The Town intends to pursue a portfolio management phi-
losophy that includes passive management; passive management means that
the financial markets will be monitored by Investment Officers and invest-
ments will be purchased and sold based on the Town’s parameters for safety
and liquidity and based on market conditions. All marketable securities pur-
chased by the Town shall have active secondary markets, unless a specific
cash outflow is being matched with an investment that will be held to maturity
to meet that obligation. Securities may be purchased as a new issue or in the
secondary markets. Securities may be sold as provided in Section 4.3. Securi-
ties may be purchased with the intent from the beginning to sell them prior to
maturity or with the expectation that the security would likely be called prior to
The Height of Desert Living 78
maturity under the analyzed market scenario. The portfolio will be structured
to benefit from anticipated market conditions and to achieve a reasonable re-
turn. Relative value between asset groups shall be analyzed and pursued as
part of the investment program within the restrictions set forth by this Invest-
ment Policy. Diversification by market sector and security types, as well as ma-
turity will be used to protect the Town from credit and market risk in order to
meet liquidity requirements. Market and credit risk shall be minimized by di-
versification and are defined below:
A. Credit Risk: The Town will seek to mitigate credit risk, which is defined
as the risk of loss due to failure of the security issuer or backer. Mitigat-
ing credit risk is to be accomplished by carefully managing the allocation
of funds to non-government or insured sectors. The Finance Director will
monitor the credit holdings on a continuous basis to ensure they remain
appropriate to hold.
B. Interest Rate Risk: The Town will seek to mitigate interest rate risk,
which is defined as the risk that the market value of securities held in
the portfolio will decline due to increases in market interest rates subse-
quent to their purchase. This mitigation will be accomplished by:
(1) Structuring the Investment Portfolio so that securities mature
concurrent with the anticipated cash requirements for ongoing
operations, thereby avoiding, as much as possible, the need to
sell securities into an adverse market environment prior to ma-
turity;
(2) Investing funds primarily in shorter-term securities or similar in-
vestment pools and limiting the average maturity of the portfolio
in accordance with the needs of the Town; and
(3) With respect to any firm or individual given responsibility for in-
vestments, utilizing external research and advice regarding the
current interest rate outlook and global economic condition to op-
timize portfolio duration strategy.
C. Market Rate Risk: The Town will seek to mitigate market rate risk,
which is defined as the risk that the portfolio value will fluctuate due to
changes in the general level of interest rates. This mitigation will be ac-
complished by:
(1) Providing adequate liquidity for short-term cash needs; and
(2) Making longer-term investments only with funds that are not
needed for current cash flow purposes.
10.5 Responsibility and Control.
A. Delegation of Authority: Authority to manage the Town investment pro-
gram is derived from the Ariz. Rev. Stat. §§ 35-323 - 328. Manage-
ment responsibility for the investment program is hereby delegated to
the Finance Director. The Finance Director shall be primarily responsible
for ensuring the Investment Portfolio is invested according to this In-
vestment Policy. In carrying out these duties, the Finance Director may
Financial Overview & Policies
The Height of Desert Living 79
Financial Overview & Policies
delegate certain tasks to others (each an “Investment Officer”) whose
skill and experience are appropriate to the delegation. The term
“Investment Officer” includes the Finance Director (until a particular task
is delegated) and the “Investment Advisor,” as defined below and as de-
scribed in Section 10.5. A list of Town personnel eligible for delegation
as Investment Officer is attached to this Investment Policy in Appen-
dix A.
B. Establishment of Procedures: The Finance Director shall establish writ-
ten procedures for the operation of the investment program consistent
with this Investment Policy. Procedures should include reference to:
safekeeping, repurchase agreements, wire transfer agreements, bank-
ing service contracts and collateral/depository agreements. Such proce-
dures shall include explicit delegation of authority to persons responsible
for investment transactions. No person may engage in an investment
transaction except as provided under the terms of this Investment Policy
and the procedures established by the Finance Director.
C. Management Responsibilities: No person shall engage in an investment
transaction except as provided under the terms of Investment Policy,
the procedures established by the Finance Director, or designee, and
verbal or written authorization by the Finance Director to withdraw,
transfer, deposit and invest the Town’s funds. The Finance Director shall
be responsible for all transactions undertaken, and shall establish a sys-
tem of controls to regulate the activities of Investment Officers. The Fi-
nance Director has the authority to manage internally or to delegate the
management of the investment program to an investment advisor en-
gaged by the Town (the “Investment Advisor”). The Finance Director is
responsible for:
(1) Reporting Investment Portfolio performance to Town Manager;
(2) Evaluating the performance of the externally-managed portfolio;
(3) Monitoring Investment Advisor’s compliance with this Investment
Policy;
(4) Conveying the investment needs of the Town to the Investment
Advisor; and
(5) Developing investment strategy with the Investment Advisor.
D. Ethics and Conflicts of Interest: All persons involved in the investment
process shall refrain from personal business activity that could conflict
with proper execution of the investment program, or which could impair
their ability to make impartial investment decisions. Employees and In-
vestment Officers shall disclose to the Town Manager any material fi-
nancial interests in financial institutions that conduct business within the
Town, and they shall further disclose any material personal financial/
investment positions that could be related to the performance of the
Town, particularly with regard to the time of purchases and sales. This
Investment Policy expressly incorporates the provisions of Ariz. Rev.
Stat. Title 38, Chapter 3, Article 8.
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E. Disclosure: Investment Officers and employees shall disclose to the
Town Manger any material financial interest in financial institutions that
conduct business with the Town. Investment Officers and employees
shall further disclose any material personal investment positions that
could be related to the performance of the Town’s Investment Portfolio.
Investment Officers and employees shall subordinate their personal in-
vestment transaction to those of this jurisdiction, particularly with re-
gard to the timing of purchases and sales. An Investment Officer who is
related within the second degree by affinity or consanguinity to individu-
als seeking to sell an investment to the Town shall file a statement with
the Town Manager and the Finance Director disclosing that relationship.
F. Investment Training: Investment Officers shall have a finance, account-
ing or related degree and knowledge of treasury functions and the State
of Arizona laws governing public money management and investments.
10.6 Authorized Financial Dealers and Institutions. The Finance Director will main-
tain a list of qualified persons or firms authorized to provide investment ser-
vices that have been publicly procured. In addition, a list will also be main-
tained of the State pool of approved security broker/dealers selected by credit
worthiness who are authorized to provide investment services. The Town shall
qualify persons or firms by applying generally accepted industry standards
(i.e., capital requirements, asset quality, earnings, liquidity, management and
local community development) using available public agency and private rating
services as appropriate. Investment transactions shall only be conducted with
financial institutions that are licensed as may be required by law to do business
in Arizona. Primary government securities dealers, or broker-dealers engaged
in the business of selling government securities shall be registered in compli-
ance with section 15 or 15C of the Securities Exchange Act of 1934 and regis-
tered pursuant to Ariz. Rev. Stat. § 44-3151, as amended. It shall be the re-
sponsibility of the financial institutions and broker/dealers who desire to be-
come qualified bidders for investment transactions to provide the following:
i. Audited financial statements within six months of the close of the fiscal
year
ii. Proof of Financial Industry Regulatory Authority (FINRA) certification,
and trading resolution;
iii. Proof of State registration; and
iv. Certification of having read this Investment Policy and the Town’s de-
pository contracts.
An eligible listing of broker/dealers shall be established for the purchase and
sale of investment securities; a new list of approved broker/dealers will be es-
tablished as needed. External managers may also use their own lists of inter-
nally-approved broker-dealers, but only after any such list has been approved
by the Town Manager and Finance Director. A periodic review of the financial
condition and registrations of qualified companies will be conducted by the Fi-
nance Director and the Town Manager.
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The Height of Desert Living 81
Financial Overview & Policies
A. Selection of Depository, Financial Institutions and Broker/Dealers: De-
positories shall be selected through the Town’s procurement process,
with a typical contract being for two years with an option to extend the
contract for three additional one year terms. In selecting depositories,
the creditworthiness of institutions shall be considered, and the Finance
Director shall conduct a comprehensive review of the prospective depos-
itories’ credit characteristics and financial history. No public deposit shall
be made except in an eligible public depository as established by state
depository laws. The depository bank bid will not include bids for invest-
ment rates on certificates of deposit.
Certificate of deposit rates will be evaluated competitively between qual-
ified financial institutions in accordance with the manner in which all
other types of investment assets are purchased. The Investment Officer
may accept bids for certificates of deposit and for all marketable securi-
ties either orally, in writing, electronically, or in any combination of
these methods. The Investment Officer will strive to receive three price
quotes on marketable securities being sold, but may allow one broker/
dealer to sell at a predetermined price under certain market conditions.
Investments purchased shall be shopped competitively between ap-
proved financial institution and broker/dealers.
B. Insurability: Banks, financial institutions, individuals and firms seeking
to establish eligibility for the Town’s certificates of deposit purchase pro-
gram, shall submit financial statements, evidence of federal insurance
and other information as required by the Investment Officers.
10.7 Portfolio and Investment Asset Parameters.
A. Pricing: Market price for investments acquired for the Town’s Invest-
ment Portfolio shall be priced using independent pricing sources and
market value shall be monitored at least annually.
B. Eligible Investments: The Town’s eligible investments are governed by
Ariz. Rev. Stat. § 35-323 et seq. Furthermore, those investments not
identified in Ariz. Rev. Stat. § 35-323 et seq. are considered to be in-
eligible. For the eligible investments, the following limitations apply:
(1) Investments in insured or collateralized CDs in eligible deposi-
tories shall not exceed 30% of the portfolio.
(2) Investments in Certificate of Deposit Account Registry Services
shall not exceed 20% of the portfolio.
(3) Bonds, notes or other evidences of indebtedness of the State
or any of its counties, incorporated cities or towns, school dis-
tricts or special taxing districts, including registered warrants
that bear interest pursuant to Ariz. Rev. Stat. § 11-635, shall
not exceed 10% of the portfolio.
(4) Bonds, notes or evidences of indebtedness of any county, mu-
nicipal district, municipal utility or special taxing district of any
state that are payable from revenues, earnings or a special tax
specifically pledged for the payment of the principal and inter-
The Height of Desert Living 82
est on the obligations, and for the payment of which a lawful
sinking fund or reserve fund has been established and is being
maintained shall not exceed 10% of the portfolio.
(5) Bonds, notes or evidences of indebtedness issued by any coun-
ty improvement district or municipal improvement district of
any state to finance local improvements authorized by law, if
the principal and interest of the obligations are payable from
assessments on real property within the improvement district
shall not exceed 10% of the portfolio.
(6) Commercial paper of prime quality shall not exceed 30% of the
portfolio.
(7) Bonds, debentures, notes or other evidences of indebtedness
shall not exceed 30% of the portfolio.
(8) Negotiable or brokered certificates of deposit issued by a na-
tionally or state chartered bank or savings and loan association
shall not exceed 30% of the portfolio.
Bond proceeds shall be invested by the Finance Director (or the In-
vestment Officer, if such duties have been delegated) pursuant to ap-
plicable laws, relevant bond indenture requirements and relevant ten-
ets of this Investment Policy.
Proceeds from tax-exempt bonds shall be invested, recorded, and re-
ported in the manner set forth by the United States (“U.S.”) Treasury
and Internal Revenue Service to preserve the tax-exempt status of
the bonds. The Town’s Finance Department will maintain systems to
ensure that these requirements are met. Funds set aside to defease
Town debt in conjunction with an escrow agreement will be invested
in accordance with State law and appropriate bond documents and as
the trustee bank holding such funds deems necessary.
C. Prohibited Investments: Regardless of sector, no more than 5% of
the portfolio may be invested in any one issuer (excluding obligations
issued or guaranteed by the U.S. or any of the senior debt of its
agencies, sponsored agencies, corporations, sponsored corporations,
or instrumentalities). In addition to the limitations on investment
types according to Ariz. Rev. Stat. § 35-323 et seq., Town funds will
not be invested in any of the following:
(1) reverse repurchase agreement
(2) callable agencies
(3) derivative type investments such as collateralized mortgage
obligations, strips, floaters, etc.
(4) futures, contractual swaps, options
(5) inverse floaters
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The Height of Desert Living 83
Financial Overview & Policies
(6) interest only securities
(7) forward contracts
(8) interest bearing securities that have a possibility of not accru-
ing current income
(9) closed end management type companies
(10) securities whose yield/market value is based on currency, com-
modity, or non-interest indices
(11) bearer-form securities
D. Downgraded Credit Ratings: If the credit rating of a security is sub-
sequently downgraded below the minimum rating level specified in
this Investment Policy, the Finance Director shall evaluate the down-
grade on a case-by-case basis in order to determine if the security
should be held or sold. The Finance Director will apply the general ob-
jectives of safety, liquidity, yield, and legality to make the decision.
10.8 Collateralization. Where allowed by State law, full collateralization is required
on all demand deposit accounts, including checking accounts and non-
negotiable certificates of deposit. The State requires all depositories holding
public funds participate in the State managed pooled collateral program. The
State will monitor collateral for public funds to ensure the proper level of collat-
eral is maintained by participant depositories. The Finance Director will check
to ensure that any depository it utilizes is a State collateral pool participant. In
the event that the Town enters into a repurchase agreement, it shall require
collateralization at 102% and accept only the following insurance and securities
as collateral:
A. FDIC insurance coverage.
B. Obligations of the U.S., its agencies and instrumentalities, including
agency and instrumentality issued mortgage backed collateral if directly
guaranteed by the U.S.
C. Other obligations, the principal of and interest on which are uncondition-
ally guaranteed or insured by the State, the U.S. or its agencies and in-
strumentalities.
D. Obligations of states, agencies thereof, counties, cities, and other politi-
cal subdivisions of any state having been rated as to investment quality
by a NRSRO and having received a rating of no less than “A” or its
equivalent.
10.9 Safekeeping and Custody. All security transactions including collateral for re-
purchase agreements, entered into by the Town or its agents/trustees shall be
conducted on a delivery-versus-payment (“DVP”) basis. That is, funds shall not
be wired or paid until verification has been made that the safekeeping bank
received the correct security. The safekeeping, or custody, bank is responsible
for matching instructions from the Town’s Investment Officers on an invest-
ment settlement, with what is wired from the broker/dealer, prior to releasing
The Height of Desert Living 84
the Town’s designated funds for a given purchase. The security shall be held in
the name of the Town, or held on behalf of the Town, in a bank nominee
name. A third party custodian designated by the Finance Director and evi-
denced by safekeeping receipts will hold securities. The safekeeping bank’s
records shall assure the notation of the Town’s ownership of, or explicit claim
on, the securities. The original copy of all safekeeping receipts shall be deliv-
ered to the Town. Securities shall be held by a custodian designated by the
Town Manager and evidenced by safekeeping receipts.
10.10 Internal Control. The Town Manager shall establish an annual process of inde-
pendent review as part of the external audit. This review will provide internal
control by assuring compliance with policies and procedures. The Investment
Officer is responsible for establishing and maintaining an internal control struc-
ture designed to ensure that the assets of the Town are protected from loss,
theft, or misuse. The internal control structure shall be designed to provide
reasonable assurance that these objectives are met. The concept of reasona-
ble assurance recognizes that the cost of a control should not exceed the
benefits likely to be derived and the valuation of costs and benefits requires
estimates and judgments by management. Internal controls should address
the following points:
A. Control of collusion: Collusion is a situation where two or more em-
ployees are working in conjunction to defraud their employer.
B. Separation of transaction authority from accounting and record keep-
ing: By separating the person who authorizes or performs the transac-
tion from the people who record or otherwise account for the transac-
tion, a separation of duties is achieved.
C. Custodial safekeeping: Securities purchased from any bank or dealer
including appropriate collateral (as defined by state law) shall be
placed with an independent third party of custodial safekeeping.
D. Avoidance of physical delivery securities: Book-entry securities are
much easier to transfer and account for since actual delivery of a docu-
ment never takes place. Delivered securities must be properly safe-
guarded against loss or destruction. The potential for fraud and loss
increases with physically delivered securities.
E. Clear delegation of authority to staff members: Staff members must
have a clear understanding of their authority and responsibilities to
avoid improper actions. Clear delegation of authority also preserves
the internal control structure that is contingent on the various staff po-
sitions and their respective responsibilities.
F. Written confirmation of transactions for investments and wire trans-
fers: Due to the potential for error and improprieties arising from tele-
phone and electronic transactions, all transactions should be supported
by written communications and approved by the appropriate person.
Written communications may be via facsimile if on letterhead and if the
safekeeping institution has a list of authorized signatures.
Financial Overview & Policies
The Height of Desert Living 85
Financial Overview & Policies
G. Development of a wire transfer agreement with the lead bank and third
-party custodian: The Finance Director should ensure that an agree-
ment will be entered into and will address the following points: con-
trols, security provisions, and responsibilities of each party making and
receiving wire transfers.
10.11 Reporting. The Town Manager, or designee, is charged with the responsibility
of providing quarterly reports on investment activity and returns. The report
shall summarize investment transactions that occurred during the reporting
period, and shall include, at a minimum:
A. Asset listing showing par value, cost and market value of each security,
type of investment, issuer and interest rate;
B. Average maturity of the portfolio;
C. Maturity distribution of the portfolio;
D. Average portfolio credit quality;
E. Distribution by type of investment.
10.12 Investment Policy Adoption. This Investment Policy shall be adopted by resolu-
tion of the Town Council. The Investment Policy shall be reviewed at least once
every five years by the Finance Director and Town Manager and any modifica-
tions made hereto must be approved by the Town Council.
10.13 Certification. A copy of this Investment Policy will be provided upon request to
the senior management of any financial institution that is approved to transact
business with the Town in order that it is appraised of the policies of the Town.
The certification must be signed and executed by a senior member of the fi-
nancial institution before any business is conducted.
The Height of Desert Living 86
GLOSSARY
AGENCY: A debt security issued by a federal or federally sponsored agen-
cy. Federal agencies are backed by the full faith and credit of the U.S. Government.
Federally sponsored agencies (FSAs) are backed by each particular agency with a
market perception that there is an implicit government guarantee. An example of
federal agency is the Government National Mortgage Association (GNMA). An exam-
ple of a FSA is the Federal National Mortgage Association (FNMA).
ASKED: The price at which securities are offered.
BANKERS’ ACCEPTANCE (BA): A draft or bill or exchange accepted by a
bank or trust company. The accepting institution guarantees payment of the bill, as
well as the issuer.
BASIS POINT: A unit of measurement used in the valuation of fixed -income
securities equal to 1/100 of 1 percent of yield (e.g., “1/4” of 1 percent is equal to 25
basis points).
BID: The price offered by a buyer of securities. (When you are selling se-
curities, you ask for a bid.) See Offer.
BROKER: A broker brings buyers and sellers together for commission.
CERTIFICATE OF DEPOSIT (CDs): A time deposit with a specific maturity
evidenced by a certificate. Large-denomination CDs are typically negotiable.
CERTIFICATE OF DEPOSIT ACCOUNT REGISTRY SERVICES (CDARS): A net-
work of financial institutions offering CDs that diversify large deposits between
banks at FDIC limits.
COLLATERAL: Securities, evidence of deposit or other property which a
borrower pledges to secure repayment of a loan. Also refers to securities pledged by
a bank to secure deposits of public monies.
COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual
report for the Town. It includes five combined statements for each individual fund
and account group prepared in conformity with GAAP. It also includes supporting
schedules necessary to demonstrate compliance with finance-related legal and con-
tractual provisions, extensive introductory material, and a detailed Statistical Sec-
tion.
COUPON: (a) The annual rate of interest that a bond ’s issuer promises to pay
the bondholder on the bond’s face value. (b) A certificate attached to a bond evi-
dencing interest due on a payment date.
DEALER: A dealer, as opposed to a broker, acts as a principal in all transac-
tions, buying and selling for his own account.
DEBENTURE: A bond secured only by the general credit of the issuer.
Financial Overview & Policies
The Height of Desert Living 87
Financial Overview & Policies
DELIVERY VERSUS PAYMENT: There are two methods of delivery of securi-
ties: delivery versus payment and delivery versus receipt. Delivery versus payment
is delivery of securities with an exchange of money for the securities. Delivery ver-
sus receipt is delivery of securities with an exchange of a signed receipt for the se-
curities.
DISCOUNT: The difference between the cost price of a security and its ma-
turity when quoted at lower than face value. A security selling below original offer-
ing price shortly after sale also is considered to be at a discount.
DISCOUNT SECURITIES: Non -interest bearing money market instruments that
are issued a discount and redeemed at maturity for full face value (e.g., U.S. Treas-
ury Bills).
DIVERSIFICATION: Dividing investment funds among a variety of securi-
ties offering independent returns.
FEDERAL CREDIT AGENCIES: Agencies of the Federal Government set up to
supply credit to various classes of institutions and individuals, e.g., S&L’s small busi-
ness firms, students, farmers, farm cooperatives, and exporters.
FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency
that insures bank deposits, currently up to $250,000 per deposit.
FEDERAL FARM CREDIT BUREAU (FFCB): Debt securities issued by banks of
the Farm Credit System, a leading provider of loans, leases, and services to rural
communities and U.S. agriculture.
FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded.
This rate is currently pegged by the Federal Reserve through open-market opera-
tions.
FEDERAL HOME LOAN BANKS (FHLB): The institutions that regulate and
lend to savings and loan associations. The Federal Home Loan Banks play a role
analogous to that played by the Federal Reserve Banks vis-a-vis member commer-
cial banks.
FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): FNMA, like GNMA
was chartered under the Federal National Mortgage Association Act in 1938. FNMA is
a federal corporation working under the auspices of the Department of Housing and
Urban Development (HUD). It is the largest single provider of residential mortgage
funds in the U.S. Fannie Mae, as the corporation is called, is a private stockholder-
owned corporation. The corporation’s purchases include a variety of adjustable
mortgages and second loans, in addition to fixed-rate mortgages. FNMA’s securities
are also highly liquid and are widely accepted. FNMA assumes and guarantees that
all security holders will receive timely payment of principal and interest.
FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members
of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presi-
dents. The President of the New York Federal Reserve Bank is a permanent mem-
ber, while the other Presidents serve on a rotating basis. The Committee periodically
meets to set Federal Reserve guidelines regarding purchases and sales of Govern-
ment Securities in the open market as a means of influencing the volume of bank
credit and money.
The Height of Desert Living 88
FEDERAL RESERVE SYSTEM: The central bank of the U.S. created by Con-
gress and consisting of a seven-member Board of Governors in Washington, D.C.,
12 regional banks and about 5,700 commercial banks that are members of the sys-
tem.
FINANCIAL REGULATORY INDUSTRY AUTHORITY: A regulatory body creat-
ed after the merger of the National Association of Securities Dealers and the New
York Stock Exchange’s regulation committee. The Financial Industry Regulatory Au-
thority is responsible for governing business between brokers, dealers and the in-
vesting public. By consolidating these two regulators, FINRA aims to eliminate regu-
latory overlap and cost inefficiencies.
GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA OR GINNIE
MAE): Securities influencing the volume of bank credit guaranteed by
GNMA and issued by mortgage bankers, commercial banks, savings and loan associ-
ations, and other institutions. Security holder is protected by full faith and credit of
the U.S. Government. Ginnie Mae securities are backed by the FHA, VA, or FMHM
mortgages. The term “pass-throughs” is often used to describe Ginnie Maes.
GOVERNMENT SPONSORED ENTERPRISE AGENCIES (GSE): U.S. Govern-
ment Agencies, Government Sponsored Enterprises (GSEs), Corporations or Instru-
mentalities of the US Government – Federal Instrumentality Securities include, but
are not limited to, Federal National Mortgage Association (FNMA), the Federal Home
Loan Mortgage Corporation (FHLMC), Federal Home Loan Banks (FHLB), and the
Federal Farm Credit Bureau (FFCB).
INTERNAL CONTROLS: An internal control structure designed to ensure
that the assets of the entity are protected from loss, theft, or misuse. The internal
control structure is designed to provide reasonable assurance that these objectives
are met.
INVESTMENT ADVISOR: An independent person or group of people that
makes investment recommendations or conducts securities analysis for a fee.
LIQUIDITY: A liquid asset is one that can be converted easily and rapidly
into cash without a substantial loss of value. In the money market, a security is said
to be liquid if the spread between bid and asked prices is narrow and reasonable
size can be done at those quotes.
LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all
funds from political subdivisions that are placed in the custody of the State Treasur-
er for investment and reinvestment.
MARKET VALUE: The price at which a security is trading and could presum-
ably be purchased or sold.
MASTER REPURCHASE AGREEMENT: A written contract covering all future
transactions between the parties to repurchase/reverse repurchase agreements that
establishes each party’s rights in the transactions. A master agreement will often
specify, among other things, the right of the buyer-lender to liquidate the underly-
ing securities in the event of default by the seller-borrower.
MATURITY: The date upon which the principal or stated value of an invest-
ment becomes due and payable.
Financial Overview & Policies
The Height of Desert Living 89
MONEY MARKET: The market in which short -term debt instruments (i.e., bills,
commercial paper, bankers’ acceptances, etc.) are issued and traded.
OFFER: The price asked by a seller of securities. (When you are buying se-
curities, you ask for an offer.) See Asked and Bid.
OPEN MARKET OPERATIONS: Purchases and sales of government and cer-
tain other securities in the open market by the New York Federal Reserve Bank as
directed by the FOMC in order to influence the volume of money and credit in the
economy. Purchases inject reserves into the bank system and stimulate growth of
money and credit; sales have the opposite effect. Open market operations are the
Federal Reserve’s most important and most flexible monetary policy tool.
PORTFOLIO: Collection of securities held by an investor.
PRIMARY DEALER: A group of government securities dealers who submit
daily reports of market activity and positions and monthly financial statements to
the Federal Reserve Bank of New York and are subject to its informal oversight. Pri-
mary dealers include SEC-registered securities broker-dealer, banks, and a few un-
regulated firms.
PRUDENT PERSON RULE: An investment standard. In some states, the law
requires that a fiduciary, such as a trustee, may invest money only in a list of secu-
rities selected by the custody state - the so-called legal list. In other states, the
trustee may invest in a security if it is one which would be bought by a prudent per-
son of discretion and intelligence who is seeking a reasonable income and preserva-
tion of capital (see Ariz. Rev. Stat. §§ 14-10902 and 14-10906).
QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not
claim exemption from the payment of any sales or compensation use or ad valorem
taxes under the laws of this state, which has segregated for the benefit of the com-
mission eligible collateral having a value of not less than its maximum liability and
which has been approved by the Public Deposit Protection Commission to hold public
deposits.
RAINY DAY FUND: Designed to set revenue aside during times of above -
trend economic growth and to utilize this revenue during times of below-trend
growth. A Rainy Day Fund can be used to balance the budget which is the intend-
ed purpose.
RATE OF RETURN: The yield obtainable on a security based on it purchase
price or its current market price. This may be the amortized yield to maturity on a
bond the current income return.
REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells these
securities to an investor with an agreement to repurchase them at a fixed price on a
fixed date. The security “buyer” in effect lends the “seller” money for the period of
the agreement, and the terms of the agreement are structured to compensate him
for this. Dealers use RP extensively to finance their positions. Exception: When the
Fed is said to be doing RP, it is lending money, which is, increasing bank reserves.
SAFEKEEPING: A service to customers rendered by banks for a fee where-
by securities and valuables of all types and descriptions are held in the bank’s vaults
for protection.
Financial Overview & Policies
The Height of Desert Living 90
SECONDARY MARKET: A market made for the purchase and sale of out-
standing issues following the initial distribution.
SECURITIES & EXCHANGE COMMISSION (SEC): Agency created by Con-
gress to protest investors in securities transactions by administering securities legis-
lation.
SIFMA: Securities Industry and Financial Markets Association.
TOTAL RETURN: The sum of all investment income plus changes in the cap-
ital value of the portfolio. For mutual funds, return on an investment is composed of
share price appreciation plus any realized dividends or capital gains. This is calculat-
ed by taking the following components during a certain time period: (Price Apprecia-
tion) + (Dividends paid) + (Capital Gains) = Total Return.
U.S. TREASURY BILLS: A non -interest bearing discount security issued by the
U.S. Treasury to finance the national debt. Most bills are issued to mature in three
months, six months, or one year.
U.S. TREASURY BONDS: Long -term U.S. government debt securities with matur-
ities of ten years or longer and issued in minimum denominations of $1,000. Cur-
rently, the longest outstanding maturity for such securities is 30 years.
U.S. TREASURY NOTES: Intermediate U.S. government debt securities with
maturities of 1 to 10 years and issued in denominations ranging from $1,000 to $1
million or more.
U.S. TREASURY OBLIGATION: Direct obligations of the U.S. Treasury
whose payment is guaranteed by the U.S.
YIELD: The current rate of return on an investment security generally ex-
pressed as a percentage of the security’s current price.
Financial Overview & Policies
The Height of Desert Living 91
Financial Overview & Policies
Appendix A
Authorized Investment Officers:
PFM Asset Management LLC
Attn: Paulina Woo
1820 East Ray Road
Chandler, Arizona 85225
Town Manager
Town Accountant (limited in ministerial acts only)
Town Clerk (limited in ministerial acts only)
The Height of Desert Living 92
Financial Overview & Policies
The Height of Desert Living 93
Budget Highlights
Budget Highlights
The Height of Desert Living 94
Budget Introduction
In FY09-10, the Town introduced program budgeting. Program budgeting is a
method of budgeting expenditures to meet programmatic objectives rather than
budgeting on a line-item basis. In program budgeting, specific performance objec-
tives or outcomes are defined and the costs to produce those outcomes are enu-
merated in the budget. In FY16-17, although the budget document continues with
Department level, Division level and Program level budgets, many programs were
combined for more efficient managing and reporting purposes. There were also
two new Departments created. The new General Government Department was cre-
ated for all non-departmental, Town-wide items and the Public Works Department
was created out of the Development Services Department to oversee the HURF
(Streets), Facilities, and Engineering Divisions, as well as the Outside Inspections
program. For a summary of all Town programs, please see pages 127-129.
The proposed budget is
based on revenue projec-
tions that are conservative
and based on the expecta-
tion that the local and na-
tional economy will contin-
ue at its existing pace of
moderate growth in reve-
nues next fiscal year. Rev-
enues for all funds are
$25.5M with expenditures
of $32.4M with some funds
utilizing reserves for pro-
jects.
Budget Highlights
General Fund
64%
HURF
14%
Economic
Development
1%
Special Revenue
5%
Environmental
2%
GO Debt Service
8%
Eagle Mtn CFD
2%Capital Projects
2%
Vehicle
Replacement Fund
1%
TOWN OF FOUNTAIN HILLS
REVENUES BY FUND
Total All Funds = $25.5M
General Fund
50%
HURF
17%
Economic
Development
1%
Tourism
1%
Special
Revenue
4%
Environmental
2%
GO Debt Service
6%
Eagle Mtn CFD
1%
MPC Debt
Service
1%
Capital Projects
13%
Facilities
Replacement Fund
3%
TOWN OF FOUNTAIN HILLS
EXPENDITURES BY FUND
Total All Funds = $32.4M
The Height of Desert Living 95
Budget Highlights
It should be noted that the State-shared sources of revenue are very sensitive to
the fluctuations of the economy as well as to annual legislative appropriations. Ad-
ditionally, these revenues are distributed to cities and towns based on each munic-
ipality’s population compared to that of the entire State. Some municipalities have
abundant available land for expansion and will continue to grow in population,
while others, like Fountain Hills, have fixed borders and limited population growth.
Over time, Fountain Hills will, therefore, represent a smaller and smaller percent-
age of the total and will be allocated a smaller percentage of State-shared reve-
nues. Past efforts to diversify the Town’s revenue sources by asking the voters to
approve a primary property tax have been unsuccessful which has necessitated
reductions in force while maintaining the existing level of service. During FY15-16,
seven cities and towns had a mid-decade census done in order to capture a bigger
portion of State-shared revenues, which in turn, has had a negative impact on the
Town’s portion.
General Fund Budget Overview
The General Fund supports core services and is the largest fund with the greatest
potential for revenue fluctuations. Revenues from taxes, State-shared revenues,
license and permit fees, and charges for services provide the major resources to
fund programs and services delivered by the Town.
90% of the Town’s General
Fund resources are derived
from the local taxes and
State-shared revenues.
In FY08-09, the Town received
$14.8M in General Fund revenues
but dropped over $2M by FY12 to
$12.6M. The economic recovery
saw a return to an upward reve-
nue stream. The drop in FY13-14
reflects the reallocation of the
Vehicle License Tax revenue
(historically available for General
Fund expenditures) to the High-
way User Revenue Fund (HURF)
for pavement management.
Intergovernmental
34%
Permits, Licenses, Fees
7%
Building Revenue
3%
Local Taxes
56%
Town of Fountain Hills
FY18-19 General Fund Operating Revenues
TOTAL = $16.3M
$14.8
$13.4 $13.2 $12.6 $13.3 $13.2
$14.1 $14.7 $15.0
$17.0 $16.3
$-
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
$14.0
$16.0
$18.0
FY08-09 FY09-10 FY10-11 FY11-12 FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 FY18-19MillionsGeneral Fund Revenues
The Height of Desert Living 96
The economic recession forced the Town to focus on the delivery of core services,
defined by the Town Council as:
Public Safety – Fire and Emergency Medical, Law Enforcement
Administration – Finance, Administrative Services, Information Technology,
Town Manager, Town Clerk, General Government, and Judicial
Public Works - Facilities, Engineering
Development Services – Building Safety, Planning & Zoning, Code Enforce-
ment, Mapping & Graphics
Community Services – Parks, Recreation, Senior Services, Community Cen-
ter, Tourism, Open Space and Trails
In FY14-15 , the Town Council directed staff to develop a new program for funding
maintenance capital – those projects that are necessary to maintain the Town’s
infrastructure but are not considered a capital improvement program (i.e., under
the $50,000 threshold for capital). In FY15-16, the Town had a Capital Reserve
Study performed to identify those items. During the upcoming year, a transfer of
General Fund reserves in the amount of $500,000 is proposed into the Facilities
Replacement Fund to help cover some of those projects.
Following is a brief summary of what is included in the proposed General Fund
budget for FY18-19:
Salaries and Benefits - For FY18-19, additional staffing is proposed, totaling 0.5
FTEs; an Information Technology Support Specialist which has been highlighted by
the Town’s external auditors. Most Town employees’ salaries and benefits are
funded through the General Fund; salaries normally include overtime, sick leave,
vacation. The Town Manager is proposing a cost of living increase based on an up-
dated market analysis with a 2.5% adjustment being proposed on July 1 followed
by an additional 2.5% on January 1, 2019. The market analysis will result in a 5%
adjustment to pay ranges (see pay plan on pages 435-440). Because local govern-
ments are primarily a service industry, salaries and benefits comprise a major por-
tion of expenditures. For Fountain Hills, salaries and benefits represent 23% of the
proposed General Fund budget in FY18-19 and 14% of the total budget.
Employee benefits include health, vision and dental insurance, employer taxes,
disability, workers’ compensation insurance, and employer match of retirement
contributions. The Town does not provide a defined benefit pension plan for em-
ployees but rather matches employee contributions into a 401(a) account main-
tained by the International City/County Managers Association (ICMA).
The chart on the right shows
that the number of Town em-
ployees is only slightly higher
than at the lowest level in over
eighteen years while the level
of service to the citizens has
remained constant.
Budget Highlights
115
106
77
77
82 87 88 87
80
61 58 57
51 52 52 54 56 56
40
50
60
70
80
90
100
110
120
FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 FY19
Number of FTE Employees
The Height of Desert Living 97
Contractual Services - The Town contracts with outside professionals for a num-
ber of services which represents 35% of the total budget (58% of the General
Fund). Two major contracts included in this category are:
1. Fire protection and emergency medical services ($3,613,295), currently un-
der contract with Rural/Metro Corporation – 3% increase; and
2. Police protection ($4,090,928), currently provided through the Maricopa
County Sheriff’s Office – 10.1% increase.
These two contracts alone represent 44% of the General Fund budget in FY18-19.
Contractual Services also includes annual landscape maintenance contracts, equip-
ment and vehicle repairs, and facilities maintenance (janitorial, building mainte-
nance, etc.). Maintenance of the Town’s 119 acres of parks, Town medians, dams,
and washes are provided by independent contractors. These contracts are solicited
through a bid process to obtain the most competitive price for the Town. With
pavement management a high priority, the Town is placing a priority on infrastruc-
ture maintenance that has been deferred ($1,000,000 in funding annually).
Maintenance/Utilities - In FY18-19, maintenance/utilities represent 6% of the
total General Fund budget. The Town owns eight buildings that require mainte-
nance on HVAC equipment, interior and exterior surfaces, electric and plumbing,
fire systems, irrigation, etc. Town staff has been unable to dedicate the resources
necessary to maintain the buildings in an optimum condition; consequently future
budgets will require increasing amounts of maintenance funding to bring the build-
ings up to standards.
Supplies and Services - Supplies and Services include operational costs such as
insurance, office supplies, etc. for Town Hall and other Town-owned buildings and
accounts for 4% of the operating budget. The Town owns the Library/Museum, the
Community Center, two fire stations, a vehicle maintenance facility, the Kiwanis
building, Town Hall, and the Streets operations building.
Capital Outlays - Capital outlays include the purchase of furniture and equip-
ment, and the improvement of Town facilities with a cost of at least $10,000 but
less than $50,000. Expenditures of $50,000 or more are included in the Capital
Improvement Program. The Facilities Replacement Fund is used to cover the costs
of other infrastructure type items, such as buildings, parks, the fountain, etc.
HURF/Streets Fund Overview
The HURF/Streets Fund is a fund restricted to streets and transportation related
purposes. With an operational priority for pavement management, the revenue
from Vehicle License Taxes (VLT) will be appropriated within the HURF fund to be
used for pavement maintenance (not reconstruction). The available resources in
HURF are anticipated at $6.5M in FY18-19 including $1,081,889 from VLT. Road
maintenance has not been adequately funded for several years which has resulted
in serious degradation of the Town’s 181 miles of arterial and collector streets. The
FY18-19 program of work will continue to focus on resolving the long-term fiscal
needs for road maintenance.
Budget Highlights
The Height of Desert Living 98
The HURF/Streets fund provides funding for the following Town programs:
Streets Department—Administration, including Legal Services
Adopt-A-Street
Open Space
Pavement Management
Street Signs
Traffic Signals
Vehicle Maintenance
Excise Tax Funds Overview
The Excise Tax/Downtown Fund was created in FY00-01 designating .1% of the
Town’s 2.6% local sales tax to downtown development. Subsequently, on
April 18, 2013, the Town Council established an additional fund by splitting the
original Excise Tax/Downtown Fund into two separate funds:
Downtown Strategy Fund (original Excise Tax/Downtown Fund)
Economic Development Fund
Both funds were funded originally through the dedicated .1% of local sales tax
with a 60/40 split—60% of sales tax revenues allocated to the new Economic De-
velopment Fund and 40% of sales tax revenues allocated to the Downtown Strate-
gy Fund. The residual fund balance of the Excise Tax/Downtown Fund as of
June 30, 2013, was included with any new revenue in the Downtown Strategy
Fund to be used towards Town Center infrastructure improvement and develop-
ment.
The Economic Development Fund, originally, was funded with 60% of the .1% lo-
cal sales tax to be available for any economic development purpose. The Economic
Development budget also included a proposal to create a new fund for Tourism in
the amount of $103,000 as well as implementation of the Economic Development
Plan adopted by the Council in March 2013. A resolution (2014 -50) was passed on
December 4, 2014, changing the allocations to 80% to the Economic Development
Fund and 20% to the Downtown Strategy Fund effective January 1, 2015.
Special Revenue Fund Overview
All special revenues (grants, etc.) are received in the Special Revenue Fund. Oper-
ating expenses are also recorded in the Special Revenue Fund unless the projects
supported are in the Capital Improvement Program or the funds are in support of
ongoing Town services.
In 2013, with proceeds from a $60,000 grant from the State lottery funds (LTAF
II), the Town contracted with Valley Metro for a study on possible transportation
programs in Fountain Hills. The study was conducted throughout the community to
get a wide response as to the transportation needs; as a result, the Town created
the Ride-Choice program. Grant funds will be used for that program as long as
they are available. Additionally, a portion of subsequent funding is being used to
construct the first bus shelter in Town as part of a Park N’ Ride approach near
Town Hall.
Budget Highlights
The Height of Desert Living 99
Included in the FY18-19 budget is an appropriation in the event that unanticipated
grants become available. Other revenues in the Special Revenue Funds are the
Court Enhancement Fund, the Environmental Fund, and the Cottonwoods Mainte-
nance District Fund – these funds are committed/assigned/restricted for specific
purpose and not available for general operations.
Debt Service Funds Overview
Total debt service revenues for FY18-19 are budgeted at $2.8 million including
secondary property taxes for voter approved bonds and transfers from the General
Fund for the Community Center. Revenues are budgeted higher than expenditures
to allow for a delinquency factor in uncollected property tax revenues. The follow-
ing is a summary of the debt payments for FY18-19:
General Obligation Bonds (property taxes) $2.0 million
Municipal Property Corporation (excise taxes) $0.4 million
Eagle Mountain Facilities District (property taxes) $0.4 million
Development Fee Funds Overview
With limited funds from development anticipated, there are few capital projects
budgeted to be funded from development fees in the next fiscal year. However,
prior legislation required that the Town update the Infrastructure Improvement
Plan (IIP) and conduct a revised development fee study prior to August 1, 2014.
This study was initiated in FY12-13, completed in FY13-14 and is the basis for cur-
rent fees. The study was approved and reduced the number of fee categories from
five to two:
Law Enforcement, Streets, and Library/Museum were eliminated
Fire & Emergency and Parks/Recreation will remain
The fund balances remaining in the eliminated categories are included in the
FY18-19 expenditures to be used towards programs or projects that were included
in the original IIP.
Capital Projects Fund Overview
The Capital Projects Fund resources are derived from one time construction sales
tax (50% of revenues – the other 50% funds operations in the General Fund) as
well as bond proceeds or other revenue sources. During the building boom prior to
2008, the Town accumulated approximately $10M in the Capital Projects Fund and
had been cautious about moving forward with projects during the recession.
The following project areas and funding source are programmed for FY18-19 with
total expenditures for capital projects budgeted at $4.1M which include:
$2.3M for a new fire station relocation project, funded with CIP reserves
$0.4M in park improvements, funded with Development Fees and CIP
reserves
The complete list of projects is shown on page 338 and 342.
Budget Highlights
The Height of Desert Living 100
Budget Highlights
Operating
Funds
Debt Service
Funds
Capital Projects
Funds
Non-Major
Funds Total
Revenues:
Sales Tax 8,693,264$ -$ 461,465$ 1,194,095$ 10,348,824$
Property Tax - 2,396,159 - 6,642 2,402,801
Franchise Tax 374,461 - - - 374,461
Intergovernmental 5,485,747 - 140,000 3,891,795 9,517,542
Fines and Forfeitures 246,000 - - 52,000 298,000
Licenses and Permits 935,872 - 142,581 493,668 1,572,121
Charges for Services 210,724 - - 100,000 310,724
Leases and Rents 237,768 - - - 237,768
Investment Earnings 277,112 2,280 11,484 6,192 297,068
Other 95,159 - - 25,000 120,159
Sub total Revenues 16,556,107 2,398,439 755,530 5,769,392 25,479,468
Transfers In 52,600 381,554 500,000 566,407 1,500,561
Sub total 16,608,707 2,779,993 1,255,530 6,335,799 26,980,029
Use/(Source) of Reserves 884,495 (19,311) 4,155,913 1,914,301 6,935,398
Total Revenues 17,493,202$ 2,760,682$ 5,411,443$ 8,250,100$ 33,915,427$
Expenditures:
Current:
General Government:
Mayor and Council 82,592$ -$ -$ -$ 82,592$
Administration 2,438,779 2,760,682 43,263 1,513,098 6,755,822
General Government 703,579 - - - 703,579
Municipal Court 342,028 - - 80,515 422,543
Total General Government 3,566,978 2,760,682 43,263 1,593,613 7,964,536
Public Safety:
Fire & Emergency Medical 3,918,227 - 2,323,409 - 6,241,636
Law Enforcement 4,211,488 - - - 4,211,488
Total Public Service 8,129,715 - 2,323,409 - 10,453,124
Community Services 2,574,880 - 799,291 225,758 3,599,929
Public Works 1,035,577 - 2,045,480 6,250,822 9,331,879
Development Services 1,065,398 - - - 1,065,398
Sub total 16,372,548 2,760,682 5,211,443 8,070,193 32,414,866
Transfers Out 1,120,654 - 200,000 179,907 1,500,561
Total Expenditures 17,493,202$ 2,760,682$ 5,411,443$ 8,250,100$ 33,915,427$
Note: See page 44 for a listing of the funds included in each column.
FY18-19 Summary of Proposed Budget Revenues and Expenditures - All Funds
The Height of Desert Living 101
Budget Highlights
General
Government
25%
Public Safety
32%
Community
Services
11%
Public Works
29%
Development
Services
3%
TOWN OF FOUNTAIN HILLS
NET EXPENDITURES BY FUNCTION -ALL FUNDS
Total = $32.4M
Sales Tax
41%
Property Tax
9%
Franchise Fee
2%
Inter-
governmental
37%
Fines and
Forfeitures
1%
Licenses and
Permits
6%
Charges for
Services
1%
Leases
and
Rents
1%
Investment
Earnings
1%
TOWN OF FOUNTAIN HILLS
NET REVENUES BY TYPE -ALL FUNDS
Total = $25.5M
The Height of Desert Living 102
Budget Highlights
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Revenues:
Taxes:
Sales Tax 9,391,267$ 9,419,552$ 10,003,680$ 10,348,824$
Property Tax 2,543,298 2,287,444 2,271,894 2,402,801
Franchise Tax 360,319 367,119 360,000 374,461
Intergovernmental 7,559,436 7,917,650 9,554,941 9,517,542
Fines and Forfeitures 209,379 257,727 224,600 298,000
Licenses and Permits 1,368,536 1,314,481 2,740,279 1,572,121
Charges for Services 188,470 360,114 460,724 310,724
Leases and Rents 255,024 287,230 235,423 237,768
Investment Earnings 219,062 55,126 35,048 297,068
Other 499,160 446,300 668,937 120,159
Sub total Revenues 22,593,951 22,712,743 26,555,526 25,479,468
Transfers In 562,044 5,238,137 4,397,730 1,500,561
Sub total 23,155,995 27,950,880 30,953,256 26,980,029
Use/(Source) of Reserves 3,393,380 42,756 8,742,028 6,935,398
Total Revenues 26,549,375$ 27,993,636$ 39,695,284$ 33,915,427$
Expenditures:
Current:
General Government:
Mayor and Council 72,094$ 71,213$ 81,849$ 82,592$
Administration 5,086,592 5,466,577 5,763,071 6,755,822
General Government - 417,745 2,927,081 703,579
Municipal Court 304,058 300,637 420,178 422,543
Total General Government 5,462,744 6,256,172 9,192,179 7,964,536
Public Safety:
Fire & Emergency Medical 3,495,408 4,043,063 8,043,077 6,241,636
Law Enforcement 3,654,337 3,884,593 3,855,626 4,211,488
Total Public Service 7,149,745 7,927,656 11,898,703 10,453,124
Community Services 2,623,548 2,930,692 5,171,985 3,599,929
Public Works - 4,850,246 7,144,205 9,331,879
Development Services 10,751,294 790,733 1,890,482 1,065,398
Sub total Expenditures 25,987,331 22,755,499 35,297,554 32,414,866
Transfers Out 562,044 5,238,137 4,397,730 1,500,561
Total Expenditures 26,549,375$ 27,993,636$ 39,695,284$ 33,915,427$
Historical Summary of Revenues and Expenditures - All Funds
The Height of Desert Living 103
Budget Highlights
$-
$2
$4
$6
$8
$10
$12
$14
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
BudgetMillionsTown of Fountain Hills
Revenues -By Year and Type
Taxes
Intergovernmental
Debt Service Proceeds
Fines and Forfeitures
Licenses and Permits
Charges for Services
Leases and Rents
Investment Earnings
Other
$-
$2
$4
$6
$8
$10
$12
$14
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
BudgetMillionsTown of Fountain Hills
Expenditures -By Year and Function
General Government
Public Safety
Community Services
Development Services
Public Works
The Height of Desert Living 104
Budget Highlights
Fund/Department
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
FY18-19 Proposed Budget
Summary of Expenditures
Operating Funds
Mayor & Council 72,094$ 71,213$ 81,849$ 82,592$
Administration 1,906,679 1,921,811 2,539,519 2,438,780
General Government - 202,454 310,879 656,326
Municipal Court 301,299 300,515 339,913 342,028
Public Works 1,506,384 689,356 836,595 1,035,577
Development Services - 790,733 1,890,482 1,065,397
Community Services 2,120,066 2,273,100 2,392,113 2,520,780
Fire & Emergency Medical 3,481,018 3,674,953 3,881,833 3,918,227
Law Enforcement 3,654,337 3,884,593 3,855,626 4,211,488
Total General Fund 13,041,877 13,808,728 16,128,809 16,271,195
Community Services 7,920 50,518 39,383 54,100
Total Public Art Fund 7,920 50,518 39,383 54,100
Administration 66,020 53,368 63,702 -
Total Internal Service Fund 66,020 53,368 63,702 -
General Government 27,899 215,292 1,062,000 47,253
Total Vehicle/Equip Repl Fund 27,899 215,292 1,062,000 47,253
Total Operating Funds 13,143,716$ 14,127,906$ 17,293,894$ 16,372,548$
Special Revenue Funds
Public Works 2,560,815$ 2,962,316$ 3,828,714$ 5,541,496$
Total Highway User Revenue Fund 2,560,815 2,962,316 3,828,714 5,541,496
Administration 46,932 34,056 58,796 40,885
Total Downtown Strategy Fund 46,932 34,056 58,796 40,885
Administration 174,798 134,102 252,823 278,312
Total Economic Development Fund 174,798 134,102 252,823 278,312
Community Services 194,435 198,352 211,198 225,758
Total Tourism Fund 194,435 198,352 211,198 225,758
Administration 158,947 371,069 1,329,000 1,188,800
Total Special Revenue Fund 158,947 371,069 1,329,000 1,188,800
Municipal Court 2,759 122 80,265 80,515
Total Court Enhancement Fund 2,759 122 80,265 80,515
Public Works 472,351 494,638 711,806 709,326
Total Environmental Fund 472,351 494,638 711,806 709,326
Administration 2,705 3,798 5,031 5,101
Total Cottonwoods Maint District 2,705 3,798 5,031 5,101
Total Special Revenue Funds 3,613,742$ 4,198,453$ 6,477,633$ 8,070,193$
The Height of Desert Living 105
Budget Highlights
Fund/Department
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
FY18-19 Proposed Budget
Summary of Expenditures
Debt Service Funds
Administration 2,002,850$ 2,119,250$ 2,121,550$ 1,972,850$
Total Gen Oblig Debt Service 2,002,850 2,119,250 2,121,550 1,972,850
Administration 408,711 409,226 407,656 405,968
Total Eagle Mtn CFD Debt Service 408,711 409,226 407,656 405,968
Administration 513,550 393,690 377,696 381,864
Total Munic Prop Corp Debt Service 513,550 393,690 377,696 381,864
Total Debt Service Funds 2,925,111$ 2,922,166$ 2,906,902$ 2,760,682$
Capital Projects Funds
Administration 1,935$ 26,207$ 161,500$ 43,263$
Public Works 5,911,111 610,851 860,240 1,070,184
Community Services 300,591 408,187 2,480,000 750,000
Fire & Emergency Medical 14,391 368,109 4,150,000 2,312,165
Total Capital Projects Fund 6,228,028 1,413,354 7,651,740 4,175,612
Public Works 76,198 93,085 906,850 975,296
Total Facilities Replacement Fund 76,198 93,085 906,850 975,296
Fire & Emergency Medical - - 11,244 11,244
Total Fire/Emergency Dev Fee - - 11,244 11,244
Community Services - - 48,756 48,756
Total Park/Rec Dev Fee - - 48,756 48,756
Community Services 536 535 535 535
Total Open Space Dev Fee 536 535 535 535
Total Capital Projects Funds 6,304,762$ 1,506,974$ 8,619,125$ 5,211,443$
Total Expenditures 25,987,331$ 22,755,499$ 35,297,554$ 32,414,866$
The Height of Desert Living 106
Operating funds included in this table are the General Fund, Public Art and Internal
Service Funds. The Capital Projects and Non-Major Funds will be utilizing accumu-
lated reserves, as well as funds transferred into those funds, for one time capital
expenditures.
Budget Highlights
Operating
Funds
Debt Service
Funds
Capital Projects
Funds
Non-Major
Funds Total
Revenues:
Sales Tax 8,693,264$ -$ 461,465$ 1,194,095$ 10,348,824$
Property Tax - 2,396,159 - 6,642 2,402,801
Franchise Tax 374,461 - - - 374,461
Intergovernmental 5,485,747 - 140,000 3,891,795 9,517,542
Fines and Forfeitures 246,000 - - 52,000 298,000
Licenses and Permits 935,872 - 142,581 493,668 1,572,121
Charges for Services 210,724 - - 100,000 310,724
Leases and Rents 237,768 - - - 237,768
Investment Earnings 277,112 2,280 11,484 6,192 297,068
Other 95,159 - - 25,000 120,159
Sub total 16,556,107 2,398,439 755,530 5,769,392 25,479,468
Transfers In 52,600 381,554 500,000 566,407 1,500,561
Total Revenues 16,608,707 2,779,993 1,255,530 6,335,799 26,980,029
Expenditures:
General Government:
Mayor and Council 82,592 - - - 82,592
Administration 2,438,779 2,760,682 43,263 1,513,098 6,755,822
General Government 703,579 - - - 703,579
Municipal Court 342,028 - - 80,515 422,543
Total General Government 3,566,978 2,760,682 43,263 1,593,613 7,964,536
Public Safety:
Fire & Emergency Medical 3,918,227 - 2,323,409 - 6,241,636
Law Enforcement 4,211,488 - - - 4,211,488
Total Public Service 8,129,715 - 2,323,409 - 10,453,124
Community Services 2,574,880 - 799,291 225,758 3,599,929
Public Works 1,035,577 - 2,045,480 6,250,822 9,331,879
Development Services 1,065,398 - - - 1,065,398
Sub total 16,372,548 2,760,682 5,211,443 8,070,193 32,414,866
Transfers Out 1,120,654 - 200,000 179,907 1,500,561
Total Expenditures 17,493,202 2,760,682 5,411,443 8,250,100 33,915,427
Net Change in Fund Balance (884,495) 19,311 (4,155,913) (1,914,301) (6,935,398)
Fund Balance
Beginning of Year - estimated 7,390,978 531,759 6,461,637 4,931,492 19,315,866
End of Year 6,506,483$ 551,070$ 2,305,724$ 3,017,191$ 12,380,468$
Fund Balance Percentage Change (12%)4%(64%)(39%)(36%)
Note: See page 44 for a listing of the funds included in each column.
FY18-19 Projected Changes in Fund Balances
The Height of Desert Living 107
Revenue Summary
Revenue Summary
The Height of Desert Living 108
Revenue
This section provides a broad overview of the revenues included in the FY18-19
budget. Information is presented for each fund and fund type.
Total revenues for all funds are estimated at $25,479,468, excluding transfers.
The Operating Funds portion represents approximately 65% of the total. HURF/
Streets funds represent 14% of the total. Special Revenue funds represent another
7% of the budget. Debt Service represents 9%, Excise Tax is 2%, and Capital Pro-
jects represent 3%.
Revenue Summary
Operating Funds
65%
HURF
14%
Excise Tax Funds
2%
Special Revenue
Funds
7%
Debt Service Funds
9%
Capital Projects
Funds
3%
TOWN OF FOUNTAIN HILLS
REVENUES BY FUND TYPE
Total All Funds = $25.5M
The Height of Desert Living 109
Revenue Summary
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
FY18-19 Proposed Budget
Summary of Revenues
Operating Funds
Sales Tax-Local 7,869,026$ 7,974,977$ 8,481,288$ 8,693,264$
Franchise Fees 360,320 367,119 360,000 374,461
Liquor License Fees 4,000 2,550 1,500 2,000
Business License 134,873 134,864 131,076 136,365
Animal License 40,247 39,163 41,832 -
Building Permit 116,731 212,413 450,619 227,272
Sign Permits 8,845 8,860 7,675 8,175
Planning & Zoning Fees 7,058 4,611 16,259 17,489
Landscape Permits 16,800 23,100 28,980 23,100
Encroachment Permits 175,075 24,928 40,000 35,000
Variances 2,900 4,000 6,000 7,600
Subdivision Fees 71,460 34,950 37,750 45,250
Special Event Permit 7,555 6,850 3,500 5,225
Engineering Fees 3,150 4,050 6,250 3,950
Plan Review 188,955 135,838 349,714 176,326
Inspection Fees 14,992 65,869 17,000 12,500
Alcohol Permits 180 270 1,520 620
Third Party Revenues - - 950,000 235,000
Rental Fees 110,891 137,286 108,604 117,279
Non-Taxable Rental 11,209 11,209 11,209 300
Cell Tower Lease 132,924 138,735 115,610 120,189
Sales Tax-State 2,131,484 2,192,044 2,271,564 2,429,816
Income Tax-State 2,707,673 2,923,870 2,999,604 3,005,431
Fire Insurance Premium Tax 47,081 44,611 50,000 50,500
Program Fees 168,895 174,638 183,724 195,724
Sponsorships 8,590 7,708 10,200 10,200
Donations 26,230 28,519 35,085 61,209
Reimbursements/Refunds 26,375 12,542 1,000 1,000
Auction/Recycle Proceeds 74 78 1,140 640
Restitution/Ins Proceeds 100 - 4,500 4,500
Miscellaneous Revenue 2,255 5,211 5,200 5,310
Taxable Sales 10,034 12,499 7,300 10,800
Convenience Fees 4,149 - 1,500
Court Fines/Fees 185,279 211,190 200,000 246,000
Interest Income 93,776 3,679 12,680 7,200
Internal Service Charges 2,397 2,084 2,460 -
Total General Fund 14,687,434 14,954,464 16,950,843 16,271,195
In-Lieu Fees 500 6,468 15,000 15,000
Donations - 25 - -
Interest Income 14 479 60 240
Total Public Art Fund 514 6,972 15,060 15,240
Internal Service Charges 66,021 53,368 60,789 -
Vehicle Replacement Charges - - 5,100 -
Total Internal Service Fund 66,021 53,368 65,889 -
Auction/Recycle Proceeds 7,422 23,467 - -
Interest Income 1,331 3,221 240 1,200
Internal Service Charges 1,469 - - -
Vehicle Replacement Charges 206,115 238,583 331,163 268,472
Total Vehicle/Equip Repl Fund 216,337 265,271 331,403 269,672
Total Operating Funds 14,970,306$ 15,280,075$ 17,363,195$ 16,556,107$
The Height of Desert Living 110
Revenue Summary
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
FY18-19 Proposed Budget
Summary of Revenues
Special Revenue Funds
Sales Tax-Local -$ 719,662$ 769,512$ 796,063$
Vehicle License Tax 927,440 941,364 1,013,279 1,081,889
Highway User Tax 1,451,431 1,538,940 1,553,494 1,538,106
In-Lieu Fees 18,985 178,768 262,000 100,000
Adopt-A Street Fee 90 240 - -
Reimbursements/Refunds - 91 - -
Auction/Recycle Proceeds 1,301 992 - -
Restitution/Ins Proceeds 20,974 - 25,000 25,000
Miscellaneous Revenue 395 - - -
Interest Income 2,411 7,023 2,340 2,400
Internal Service Charges - 2,154 - -
Total Highway User Revenue Fund 2,423,027 3,389,234 3,625,625 3,543,458
Sales Tax-Local 70,878 71,966 76,956 79,607
Interest Income 11,784 1,487 3,060 1,260
Total Downtown Strategy Fund 82,662 73,453 80,016 80,867
Sales Tax-Local 283,511 287,865 307,800 318,425
Prop 202/Gaming Revenue - - - 10,000
Interest Income 215 482 48 240
Total Economic Development Fund 283,726 288,347 307,848 328,665
Grants 28,347 31,584 38,000 38,000
Prop 202/Gaming Rev 25,000 39,076 45,000 35,000
Sponsorships - - 10,000 -
Taxable Sales - 634 - -
Convenience Fees - 9 - -
Interest Income 148 392 180 180
Total Tourism Fund 53,495 71,695 93,180 73,180
Grants 72,624 138,576 1,000,000 1,046,800
LTAF II - 21,009 254,000 67,000
Prop 202/Gaming Rev 50,000 46,576 75,000 75,000
Total Special Revenue Fund 122,624 206,161 1,329,000 1,188,800
CCEF Revenue 21,526 43,494 22,000 48,500
JCEF Revenue 2,574 3,043 2,600 3,500
Interest Income 129 263 180 240
Total Court Enhancement Fund 24,229 46,800 24,780 52,240
Environmental Fee 486,751 500,731 492,444 493,668
Convenience Fees - 51 - -
Interest Income 410 2,048 540 1,800
Total Environmental Fund 487,161 502,830 492,984 495,468
Property Tax-Cy 5,430 5,653 5,454 6,642
Interest Income 30 74 36 72
Total Cottonwoods Maint District 5,460 5,727 5,490 6,714
Total Special Revenue Funds 3,482,384$ 4,584,247$ 5,958,923$ 5,769,392$
The Height of Desert Living 111
Revenue Summary
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
FY18-19 Proposed Budget
Summary of Revenues
Debt Service Funds
Property Tax-Cy 2,119,611$ 1,902,919$ 1,893,694$ 1,986,373$
Interest Income 2,514 4,408 720 1,200
Total Gen Oblig Bond Debt Service 2,122,125 1,907,327 1,894,414 1,987,573
Property Tax-Cy 418,257 378,872 372,746 409,786
Interest Income 472 938 120 240
Total Eagle Mtn CFD Debt Service 418,729 379,810 372,866 410,026
Sales Tax-Local 708,777 - - -
Interest Income 994 2,315 840 840
Total Munic Prop Corp Debt Service 709,771 2,315 840 840
Total Debt Service Funds 3,250,625$ 2,289,452$ 2,268,120$ 2,398,439$
The Height of Desert Living 112
Revenue Summary
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
FY18-19 Proposed Budget
Summary of Revenues
Capital Projects Funds
Sales Tax-Local 459,075$ 365,082$ 368,124$ 461,465$
Grants 118,356 - 255,000 140,000
Donations - - 20,000 -
Reimbursements/Refunds 119,407 54,136 150,000 -
Interest Income 82,141 19,757 6,024 7,224
Total Capital Projects Fund 778,979 438,975 799,148 608,689
Interest Income 192 4,141 1,440 3,600
Total Facilities Replacement Fund 192 4,141 1,440 3,600
Development Fees 33,021 21,666 35,866 33,297
Interest Income 216 412 120 240
Total Fire/Emergency Dev Fee 33,237 22,078 35,986 33,537
Development Fees 55,943 89,769 122,294 109,284
Interest Income 427 1,442 420 420
Total Park/Rec Dev Fee 56,370 91,211 122,714 109,704
Interest Income 21,858 2,564 6,000 -
Total Open Space Dev Fee 21,858 2,564 6,000 -
Total Capital Projects Funds 890,636$ 558,969$ 965,288$ 755,530$
Total Revenues 22,593,951$ 22,712,743$ 26,555,526$ 25,479,468$
The Height of Desert Living 113
See the following pages for a discussion of the major revenue types, restrictions
on use, and major influences for each type. The graphs on the following pages do
not represent all of the accounts combined into the above categories.
The use of reserves is intended to be for funding capital projects.
Revenue Summary
Operating
Funds
Debt Service
Funds
Capital Projects
Funds
Non-Major
Funds Total
% of
Total
Revenues:
Sales Tax 8,693,264$ -$ 461,465$ 1,194,095$ 10,348,824$ 31%
Property Tax - 2,396,159 - 6,642 2,402,801 7%
Franchise Tax 374,461 - - - 374,461 1%
Intergovernmental 5,485,747 - 140,000 3,891,795 9,517,542 28%
Fines and Forfeitures 246,000 - - 52,000 298,000 1%
Licenses and Permits 935,872 - 142,581 493,668 1,572,121 5%
Charges for Services 210,724 - - 100,000 310,724 1%
Leases and Rents 237,768 - - - 237,768 1%
Investment Earnings 277,112 2,280 11,484 6,192 297,068 1%
Other 95,159 - - 25,000 120,159 0%
Sub total Revenues 16,556,107 2,398,439 755,530 5,769,392 25,479,468 75%
Transfers In 52,600 381,554 500,000 566,407 1,500,561 4%
Sub total 16,608,707 2,779,993 1,255,530 6,335,799 26,980,029 80%
Use/(Source) of Reserves 884,495 (19,311) 4,155,913 1,914,301 6,935,398 20%
Total Revenues 17,493,202$ 2,760,682$ 5,411,443$ 8,250,100$ 33,915,427$ 100%
Note: See page 44 for a listing of the funds included in each column.
FY18-19 Revenues by Type
The Height of Desert Living 114
Revenue Summary
State-shared Sales Tax Revenue
General Fund
Restrictions Fiscal Year Amount
No restrictions on usage. Must be expended for public 2009-10 1,797,356$ -7.8%
purposes.2010-11 1,860,421$ 3.5%
2011-12 1,757,297$ -5.5%1
2012-13 1,840,766$ 4.7%
2013-14 1,957,505$ 6.3%
2014-15 2,055,241$ 5.0%
2015-16 2,131,484$ 3.7%
2016-17 2,192,043$ 2.8%1
2017-18 (est.)2,271,564$ 3.6%
2018-19 (est.)2,429,816$ 7.0%
1 Change as a result of census population
The State assesses a 5.6% sales tax, of which cities and towns share in the collections based on the relation of
its population to the total population of all incorporated cities and towns using the Department of Revenue
census figures (Fountain Hills represents .4% of the State total). The FY18-19 revenue projection is based on the
League of Arizona Cities and Towns bulletin and by the Arizona Department of Revenue forecast for Sales and Use
Tax.
Major Influences: Construction Activity, Retail Sales, Population and Economy
Percent
Change
Assumptions
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
STATE SHARED SALES TAX REVENUE
Fiscal years 2010 through 2019
The Height of Desert Living 115
Revenue Summary
Local Sales Tax
All Funds
Restrictions Fiscal Year Amount
Revenues from the 2.6% local sales tax are allocated to Capital 2009-10 7,644,441$ -14.4%
Projects, Pavement Maintenance, Downtown Strategy, Economic 2010-11 7,844,332$ 2.6%
Development and General Fund. General Fund proceeds are not 2011-12 7,779,219$ -0.8%
restricted but must be expended for public purpose.2012-13 7,957,162$ 2.3%
2013-14 8,454,297$ 6.2%
2014-15 8,983,050$ 6.3%
2015-16 9,391,267$ 4.5%
2016-17 9,419,552$ 0.3%
2017-18 (est.)10,003,682$ 6.2%
2018-19 (est.)10,348,824$ 3.5%
The local sales tax rate in Fountain Hills is 2.6% - total receipts for FY18-19 are estimated to be $10,348,824.
The construction related sales tax is derived from one-time activities and has been dedicated for one-time
expenditures. Another portion of the local sales tax is dedicated for downtown development. The following is a
breakdown of the dedicated and non-dedicated (General Fund) projections:
Dedications :
Downtown Strategy Fund 79,607$
Economic Development Fund 318,425
Pavement Maintenance 796,063
Capital Projects Fund 461,465
General Fund 8,693,264
Total Projections 10,348,824$
Major Influences: Economy, Construction Activity, Retail Sales, Public Policy
Assumptions
Percent
Change
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
LOCAL SALES TAX REVENUE
Fiscal years 2010 through 2019
The Height of Desert Living 116
Revenue Summary
Highway User Revenue
Highway User Revenue Fund
Restrictions Fiscal Year Amount
There is a State constitutional restriction on the use of 2009-10 1,391,100$ -5.3%
these funds which requires that these funds be used 2010-11 1,396,075$ 0.4%
solely for street and highway purposes. Payment of 2011-12 1,126,762$ -19.3%
principal and interest on highway and street bonds are 2012-13 1,232,187$ 9.4%
an approved use.2013-14 1,268,563$ 3.0%
2014-15 1,392,806$ 9.8%
2015-16 1,451,431$ 4.2%
2016-17 1,538,940$ 6.0%
2017-18 (est.)1,553,494$ 0.9%
2018-19 (est.)1,538,106$ -1.0%
Cities and towns receive 27.5% of fuel tax and transportation related fees collected by the State based on
population and county of origin of gasoline sales. The revenue estimate for FY18-19 is based on estimates of
revenue sharing by Arizona Department of Transportation (ADOT) in their distribution forecast for the next
fiscal year.
Major Influences: Gasoline sales, Population, Economy and State Policy
Percent
Change
Assumptions
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
HIGHWAY USER (HURF) REVENUE
Fiscal years 2010 through 2019
The Height of Desert Living 117
Revenue Summary
State-shared Income Tax Revenue
General Fund
Restrictions Fiscal Year Amount
No restrictions on usage. Must be expended for public 2009-10 3,162,174$ -13.6%
purposes.2010-11 2,383,874$ -24.6%
2011-12 1,898,088$ -20.4%1
2012-13 2,297,203$ 21.0%
2013-14 2,506,685$ 9.1%
2014-15 2,722,433$ 8.6%
2015-16 2,707,673$ -0.5%
2016-17 2,923,870$ 8.0%1
2017-18 (est.)2,999,604$ 2.6%
2018-19 (est.)3,005,431$ 0.2%
1 Change as a result of census population
A 1972 citizen's initiative gave the cities and towns a percentage share of the State income tax, officially
called Urban Revenue Sharing; Arizona cities and towns receive 15% of the State's income tax
collections. This State-shared revenue is distributed to cities and towns based on the relation of their
population to the total population of all incorporated cities and towns in the State according to the latest
census. Amounts distributed are based on actual income tax collections from two years prior to the fiscal
year in which the Town receives the funds. The projection for FY18-19 is provided by the League of
Arizona Cities and Towns and the State's Joint Legislative Budget Committee (JLBC).
Major Influences: Personal Income, Corporate Net Profits, Population and State Policy
Assumptions
Percent
Change
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
STATE SHARED INCOME TAX REVENUE
Fiscal years 2010 through 2019
The Height of Desert Living 118
Revenue Summary
Vehicle License Tax Revenue
Highway User Revenue Fund
Restrictions Fiscal Year Amount
Town Council has restricted for the Pavement 2009-10 821,321$ -7.7%
Management Program. 2010-11 799,551$ -2.7%
2011-12 722,126$ -9.7%
2012-13 752,949$ 4.3%
2013-14 800,475$ 6.3%
2014-15 858,874$ 7.3%
2015-16 927,440$ 8.0%
2016-17 941,364$ 1.5%
2017-18 (est.)1,013,279$ 7.6%
2018-19 (est.)1,081,889$ 6.8%
Approximately 20% of the revenues collected for the licensing of motor vehicles is distributed to
incorporated cities and towns. The Town receives its share of the vehicle license tax collections based on
its population in relation to the total incorporated population of the county (Fountain Hills represents .4%
of the State total). The remainder of the revenues collected are shared by schools, counties, and the
State. The Town Council of Fountain Hills passed Resolution 2013-02 designating proceeds from the VLT
to be used strictly for maintenance of Town's streets (transferred to HURF fund).
Major Influences: Automobile sales, Population, and State Policy
Assumptions
Percent
Change
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
VEHICLE LICENSE TAX REVENUE
Fiscal years 2010 through 2019
The Height of Desert Living 119
Revenue Summary
Fines and Forfeitures Revenue
General Fund
Restrictions Fiscal Year Amount
No restrictions on usage. Must be expended for public 2009-10 259,571$ -17.7%
purpose.2010-11 214,999$ -17.2%
2011-12 203,350$ -5.4%
2012-13 173,024$ -14.9%
2013-14 154,024$ -11.0%
2014-15 167,491$ 8.7%
2015-16 185,279$ 10.6%
2016-17 211,190$ 14.0%
2017-18 (est.)200,000$ -5.3%
2018-19 (est.)246,000$ 23.0%
Municipal Court fines come from traffic violations and other fines paid for the violation of municipal
ordinances. The Town contracts with the Maricopa County Sheriff's Office for traffic enforcement and has
seen an increase in the number of citations.
Major Influences: Population, Enforcement, Public Policy
Assumptions
Percent
Change
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
FINES AND FORFEITURES REVENUE
Fiscal years 2010 through 2019
The Height of Desert Living 120
Revenue Summary
Licensing Fee Revenue
General Fund
Restrictions Fiscal Year Amount
No restrictions on usage. Must be expended for public 2009-10 148,657$ -3.3%
purpose.2010-11 151,637$ 2.0%
2011-12 150,144$ -1.0%
2012-13 148,209$ -1.3%
2013-14 148,066$ -0.1%
2014-15 169,638$ 14.6%
2015-16 175,120$ 3.2%
2016-17 174,027$ -0.6%
2017-18 (est.)172,908$ -0.6%
2018-19 (est.)136,365$ -21.1%
License fees are derived from fees on professions, occupations, businesses ($131,076) within the
Town. The license fee is used primarily as a means of regulating businesses within the community.
The estimate for FY18-19 is based on 3,146 active business licenses. Beginning in FY18-19, animal
licensing has been transferred to Maricopa County Animal Care and Control.
Major Influences: Economy, Enforcement
Assumptions
Percent
Change
$-
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
$180,000
LICENSING FEE REVENUE
Fiscal years 2010 through 2019
The Height of Desert Living 121
Revenue Summary
Building Related Revenue
General Fund
Restrictions Fiscal Year Amount
No restrictions on usage. Must be expended for public 2009-10 236,343$ -38.7%
purpose.2010-11 253,074$ 7.1%
2011-12 232,447$ -8.2%
2012-13 262,403$ 12.9%
2013-14 396,875$ 51.2%
2014-15 538,264$ 35.6%
2015-16 605,966$ 12.6%
2016-17 518,619$ -14.4%
2017-18 (est.)960,247$ 85.2%
2018-19 (est.)556,662$ -42.0%
Revenues from this source include the fees collected from building permits, rezoning, improvement
plans, encroachment and subdivision plans. The estimates for FY18-19 are based on construction activity
provided by local developers and planning staff and reflect the general economy in new home
construction. The projected number of permits for next fiscal year is 55 single family, 29 multi-family
unit, and 7 commercial projects.
Major Influences: Population, Economy, Development, Public Policy
Percent
Change
Assumptions
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
BUILDING RELATED REVENUE
Fiscal years 2010 through 2019
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Revenue Summary
Charges For Services-Recreation User Fees
General Fund
Restrictions Fiscal Year Amount
No restrictions on usage. Must be expended for public 2009-10 192,728$ -2.5%
purpose.2010-11 187,524$ -2.7%
2011-12 180,223$ -3.9%
2012-13 152,106$ -15.6%
2013-14 138,089$ -9.2%
2014-15 156,839$ 13.6%
2015-16 168,895$ 7.7%
2016-17 174,638$ 3.4%
2017-18 (est.)183,724$ 5.2%
2018-19 (est.)195,724$ 6.5%
Charges for services are collected from recreation programs for youths to seniors. The Senior Center
offers programs for senior citizens including home delivered meals, fitness programs, special interest
classes, as well as social events.
Major Influences: Population, Internal Policy on Rates
Assumptions
Percent
Change
$-
$25,000
$50,000
$75,000
$100,000
$125,000
$150,000
$175,000
$200,000
CHARGES FOR SERVICES -RECREATION USER FEES
Fiscal years 2010 through 2019
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Revenue Summary
Charges For Services-Rentals
General Fund
Restrictions Fiscal Year Amount
No restrictions on usage. Must be expended for public 2009-10 226,429$ -16.8%
purpose.2010-11 238,104$ 5.2%
2011-12 217,987$ -8.4%
2012-13 226,600$ 4.0%
2013-14 252,874$ 11.6%
2014-15 269,774$ 6.7%
2015-16 255,204$ -5.4%
2016-17 287,500$ 12.7%
2017-18 (est.)236,943$ -17.6%
2018-19 (est.)238,388$ 0.6%
The Community Center provides meeting space for the Senior Activity Center, local organizations such
as weddings, the photography club, Community Chorus, Fountain Hills Realtors and various homeowners
associations. Park rentals include the Plaza and ramada rentals. Additional rental charges are collected
from cellular providers for use of Town property for their towers.
Major Influences: Population, Internal Policy on Rates
Assumptions
Percent
Change
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
CHARGES FOR SERVICES -RENTALS
Fiscal years 2010 through 2019
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Revenue Summary
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Expenditure Summary
Expenditure Summary
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Expenditures
This section provides a broad overview of the expenditures included in the
FY18-19 budget. Information is presented for each fund and fund type.
All Funds Expenditure Summary
Total expenditures for all funds are $32,414,866, excluding transfers. The Operat-
ing Funds represent 50% of the total. HURF/Streets Fund represents 17% of the
total Town budget. Special Revenue Funds represent 6% of the budget with Debt
Service representing 9%, Excise Tax 2%, and Capital Projects 16%.
With the introduction of program budgeting, all expenditures are categorized by
line item or program. A summary of all programs and proposed costs is shown on
the next pages.
Expenditure Summary
Operating Funds
50%
HURF
17%
Excise Tax Funds
2%
Special Revenue
Funds
6%
Debt Service Funds
9%
Capital Projects
Funds
16%
TOWN OF FOUNTAIN HILLS
EXPENDITURES BY FUND TYPE
Total All Funds = $32.4M
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Expenditure Summary
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
FY18-19 Proposed Budget
Summary of Expenditures by Fund and Program
Operating Funds
Accounting 35,050$ 158,931$ 193,745$ 217,063$
Administration 1,359,038 6,319,610 6,471,566 7,176,826
Amenities 328,783 - - -
Animal Control 31,613 23,576 32,324 31,724
Art & Culture 36,372 - - -
Attorney Services 269,919 331,298 565,605 479,770
Audit Services 97,477 - - -
Boards & Commissions 46,357 - - -
Budget 52,386 - - -
Building Inspection 277,080 204,675 1,245,056 592,025
Building Maintenance 555,577 440,145 148,565 151,813
Capital Improvement Prog 79,036 - - -
Civil Cases 33,877 - - -
Code Compliance 101,141 71,768 75,964 79,058
Community Events 109,497 92,687 161,778 180,478
Criminal Cases 52,691 - - -
Current Planning 104,017 - - -
Customer Service 19,284 36,980 40,698 41,406
Elections 33,106 - - -
Emergency Medical 1,507,914 - - -
Engineering 209,890 205,471 191,642 196,322
Environmental Service 28,742 - - -
Event Planning 54,563 - - -
Field Prep/Maint 171,163 - - -
Fire Suppression 1,648,174 - - -
Fountain 195,730 232,123 177,755 205,335
Home Delivered Meals 51,965 48,934 61,637 61,570
Incarceration/Transport 48,592 - - -
Juvenile 9,468 - - -
Landscape Maintenance 183,682 - - -
Legislation 43,022 13,643 16,070 16,290
Licensing 50,534 46,770 56,029 61,369
Long Range Planning 29,164 - - -
Mapping & Graphics 69,801 99,727 104,869 110,363
Media Relations - - 35,459 35,095
Network Administration 141,727 - - -
Open Space 26,436 48,696 25,158 37,158
Operations 109,779 4,737,077 5,778,546 5,817,182
Outside Inspections - 52,127 61,938 64,139
Patrol 3,554,666 - - -
Payroll 21,824 - - -
Permitting 114,556 - - -
Planning & Zoning - 81,569 105,554 109,814
Public Defender 4,250 - - -
Prosecutor 100,000 - - -
Purchasing 48,859 57,922 59,704 62,526
Records Management 15,982 - - -
Recruitment 31,328 - - -
Risk Management 262,051 274,396 351,385 357,246
Senior Memberships/Activities 98,185 66,741 - -
Social/Community Services 104,426 - - -
Support 42,632 - - -
Special Events 25,737 - - -
Special Interest Programs 32,806 17,025 15,847 15,821
Sports Activities 85,511 48,863 42,136 52,370
Stormwater Management 21,733 - - -
Strategic Planning 17,774 - - -
Training & Development 8,086 - - -
Treasury 41,487 - - -
Video Services 12,925 - - -
Volunteers 76,242 76,269 86,314 88,517
Web Site 35,822 - - -
Youth & Teen Programs 82,347 21,705 23,465 29,915
Total General Fund 13,041,876$ 13,808,728$ 16,128,809$ 16,271,195$
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Expenditure Summary
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
FY18-19 Proposed Budget
Summary of Expenditures by Fund and Program
Operating Funds - continued
Art & Culture 7,920$ 50,518$ 39,383$ 54,100$
Total Public Art Fund 7,920 50,518 39,383 54,100
Operational Support 66,021 53,368 63,702 -
Total Internal Service Fund 66,021 53,368 63,702 -
Vehicle Replacement 27,899 215,292 1,062,000 47,253
Total Vehicle Replacement Fund 27,899 215,292 1,062,000 47,253
Total Operating Funds 13,143,716$ 14,127,906$ 17,293,894$ 16,372,548$
Special Revenue Funds
Administration 171,026$ 290,357$ 406,425$ 380,678$
Adopt A Street 3,164 1 1,005 995
Legal Services 29,455 - - -
Open Space 294,114 383,541 374,582 399,282
Pavement Management 1,639,467 2,052,176 2,674,440 4,487,534
Street Signs 75,508 66,091 80,139 66,811
Traffic Signals 254,935 110,664 215,074 127,000
Vehicle Maintenance 93,146 59,486 77,049 79,196
Total Highway User Revenue Fund 2,560,815 2,962,316 3,828,714 5,541,496
Administration 46,932 34,056 58,796 40,885
Total Downtown Strategy Fund 46,932 34,056 58,796 40,885
Administration 174,798 134,102 252,823 278,312
Total Economic Development Fund 174,798 134,102 252,823 278,312
Administration 194,435 198,352 211,198 225,758
Total Tourism Fund 194,435 198,352 211,198 225,758
Grants Admin 158,947 371,069 1,329,000 1,188,800
Total Special Revenue Fund 158,947 371,069 1,329,000 1,188,800
Court Enhancement 2,759 122 50,265 50,515
Judicial Court Enhancement - - 30,000 30,000
Total Court Enhancement Fund 2,759 122 80,265 80,515
Administration 472,351 494,638 711,806 709,326
Total Environmental Fund 472,351 494,638 711,806 709,326
Cottonwoods Maintenance District 2,705 3,798 5,031 5,101
Total Cottonwoods Maint District 2,705 3,798 5,031 5,101
Total Special Revenue Funds 3,613,742$ 4,198,453$ 6,477,633$ 8,070,193$
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Expenditure Summary
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
FY18-19 Proposed Budget
Summary of Expenditures by Fund and Program
Debt Service Funds
Gen Oblig Bond Debt Service 2,002,850$ 2,119,250$ 2,121,550$ 1,972,850$
Eagle Mtn CFD Debt Service 408,711 409,226 407,656 405,968
Munic Prop Corp Debt Service 513,550 393,690 377,696 381,864
Total Debt Service Funds 2,925,111$ 2,922,166$ 2,906,902$ 2,760,682$
Capital Projects Funds
Administration 1,935$ 2,207$ 61,500$ 43,263$
Downtown Development - 24,000 100,000 -
Fire Suppression 14,391 368,109 4,150,000 2,312,165
General Govt Projects - 321,873 60,240 150,000
Park Development 300,591 408,187 2,480,000 750,000
Pavement Management 4,448,978 107,440 750,000 820,184
Stormwater Management 1,187,102 181,538 50,000 100,000
Traffic Signals 275,031 - - -
Total Capital Projects Fund 6,228,028 1,413,354 7,651,740$ 4,175,612$
Administration 76,198 93,085 906,850 975,296
Total Facilities Replacement Fund 76,198 93,085 906,850 975,296
Fire/Emergency Dev Fee - - 11,244 11,244
Park/Rec Dev Fee - - 48,756 48,756
Open Space Dev Fee 536 535 535 535
Total Development Fee Funds 536 535 60,535 60,535
Total Capital Projects Funds 6,304,762$ 1,506,974$ 8,619,125$ 5,211,443$
Total Expenditures 25,987,331$ 22,755,499$ 35,297,554$ 32,414,866$
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Expenditure Summary
Operating
Funds
Debt Service
Funds
Capital Projects
Funds
Non-Major
Funds Total
% of
Total
Expenditures:
General Government 3,566,978$ 2,760,682$ 43,263$ 1,593,613$ 7,964,536$ 23%
Public Safety 8,129,715 - 2,323,409 - 10,453,124 31%
Community Services 2,574,880 - 799,291 225,758 3,599,929 11%
Public Works 1,035,577 - 2,045,480 6,250,822 9,331,879 28%
Development Services 1,065,398 - - - 1,065,398 3%
Sub total Expenditures 16,372,548 2,760,682 5,211,443 8,070,193 32,414,866 96%
Transfers Out 1,120,654 - 200,000 179,907 1,500,561 4%
Total Expenditures 17,493,202$ 2,760,682$ 5,411,443$ 8,250,100$ 33,915,427$ 100%
Note: See page 44 for a listing of the funds included in each column.
FY18-19 Expenses by Function
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Department Division Proposed Budget
Mayor & Council Mayor & Council 82,592$
Administration Town Manager 353,484
Town Clerk 178,897
Administrative Services 533,399
Finance 592,728
Information Technology 300,502
Legal Services 479,770
Total Administration 2,438,780
General Government Non-Departmental 656,326
Municipal Court Municipal Court 342,028
Public Works Public Works 179,521
Engineering 196,323
Facilities 659,733
Total Public Works 1,035,577
Development Services Development Services 174,138
Planning & Zoning 109,814
Code Compliance 79,058
Mapping & Graphics 110,362
Building Safety 592,025
Total Development Services 1,065,397
Community Services Community Services 194,177
Recreation 617,498
Community Center 293,198
Senior Services 197,875
Parks-Town Hall 95,157
Parks-Fountain Park 448,437
Parks-Golden Eagle Park 321,351
Parks-Four Peaks Park 112,308
Parks-Desert Vista Park 89,365
Parks-Open Space/Trails 37,158
Parks-Avenue of the Fountains Plaza 114,256
Total Community Services 2,520,780
Law Enforcement Law Enforcement 4,211,488
Fire & Emergency Medical Fire & Emergency Medical 3,918,227
Total General Fund Expenditures 16,271,195$
FY18-19 General Fund Expenditures by Department and Division
Expenditure Summary
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Expenditure Limitation
Each year, the Economic Estimates Commission of the State of Arizona develops
expenditure limits for local governments in Arizona based on a formula using
1979-80 expenses adjusted for inflation and population growth. Cities and towns
are required to stay within the limits or incur a penalty (reduction in State-shared
revenues).
The FY18-19 expenditure limitation for the Town of Fountain Hills is $28,954,251
which is a 2.7% increase from the previous year. The limit applies to FY18-19 ex-
penditures of the Town (all funds) but allows for certain exemptions and deduc-
tions. For example, bond proceeds, debt service payments, grant expenditures,
and HURF are not included when determining compliance with the expenditure lim-
itation. However, development fee and capital project expenditures are subject to
the limitation. The table below is an estimate of the Town’s expenditure limitation,
deductions and exclusions and final spending authority.
Expenditure Summary
Total Expenditures 32,414,866$
Exclusions (Subtractions) from Revenues:
Separate Legal Entitites 792,933
Required fees paid to the Arizona Department of Revenue 65,000
Debt Service Payments 1,972,850
Dividends, Interest, Gains 66,331
Grants, Aid, Contributions from Federal Government 46,800
Grants, Aid, Contributions from Private Organizations 71,409
Amounts Received from State 1,365,000
Quasi-External interfund Transactions 8,460
Savings Reserved for Capital Purchase (voter approved)-
Highway User Revenues Excess 1979-80 5,779,774
Contracts with Other Political Subdivisions -
Refunds, Reimbursements 1,000
Voter Approved Exclusions -
Prior Years Carry Forward -
Total Exclusions 10,169,557
Expenditures subject to limitation 22,245,309
Expenditure Limitation 28,954,251
Under/(Over) Limitation 6,708,942$
EXPENDITURE LIMITATION ANALYSIS (Estimated)
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Budget Process
&
Schedule
Budget Process & Schedule
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Budget Process
Planning Process
A number of planning processes are in place to guide the Town’s decision making. Many
of these processes allow for direct citizen input through public hearings, community
meetings or participation in Council-appointed committees. The Town’s planning
processes include:
Planning Process Description
Town Vision, Mission, Goals and Values Sets the overall tone of the organization
and guides employees in managing the
daily operations of the Town.
General Plan A guide designed to encourage the most
appropriate use of land and resources
within the Town consistent with the
interest of the citizens. The General Plan
sets forth goals, objectives, policies and
implementation techniques that will guide
the development activity within the Town
and promote, preserve and protect the
health, safety, and general welfare of its
citizens.
Capital Improvement Program A five year guide to assist in long range
planning for the Town’s capital needs.
Details of the adopted Capital
Improvement Plan are found beginning
on page 331.
Fiscal Policy Guidelines Policies guiding the financial management
of the Town of Fountain Hills are
approved by the Town Council to ensure
a fiscally sound government. The
adoption of and compliance with these
policies is an important factor in Rating
Agency reviews. A summary of the
Town’s policies can be found beginning on
page 50.
Annual Budget Process Town staff develops a recommended
budget. Many of the decisions included in
that recommendation are driven by
processes noted above. A summary of
the Town’s budget process can be found
on the following pages.
Five Year Financial Plan A five year financial forecast is developed
annually as a tool to anticipate potential
budget imbalances. The current plan can
be found on page 16.
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Mission of the Budget Process
Communication and involvement with citizens and other stakeholders is stressed.
The broad nature of the budget mission allows issues to be addressed that have
limited the success of budgeting in the past. Apathy is a serious illness of govern-
ment; it is in the best interests of government to have involved stakeholders.
The term stakeholder refers to anyone affected by or who has a stake in govern-
ment. This term stakeholder includes, but is not limited to, citizens, customers,
elected officials, management, employees and their representatives, businesses,
vendors, other governments, and the media. It is vital that the budget processes
include diverse stakeholders.
Each year, the Town of Fountain Hills budget is developed from the Town Council’s
priorities by the Finance Division with the individual Departments and the Town
Manager. Meetings with each Department, the Town Manager and the Finance Di-
vision are held during the months of February/March. After these meetings are
completed, a proposed Town-wide balanced budget is prepared for submittal to
the full Town Council and public in April/May.
Recommended Budget Practices
The Town of Fountain Hills budget process is designed to meet citizens’ needs for
information and input; decision makers’ needs for information and advice from citi-
zens on their desired blend of services; and the time line set by the State of Arizo-
na through the Arizona Budget Law.
The Town of Fountain Hills budget process incorporates the recommended practic-
es promulgated by the National Advisory Council on State and Local Budgeting
(NACSLB) and the Government Finance Officers Association (GFOA). Concurrently,
Town staff apply diligent effort into improving the processes, decisions and out-
comes with each new budget year. The NACSLB’s practices encourage govern-
ments to consider the long-term consequences of actions to ensure that impacts of
budget decisions are understood over a multi-year planning horizon and to assess
whether program and service levels can be sustained.
Budget Definition
All cities and towns in Arizona are required to adopt an annual budget. State law
dictates that fiscal years begin on July 1 and end on June 30. Certain parts of the
budget document, such as summaries of revenues and expenditures showing two
years of spending history, are required by State law.
A good budget process is characterized by several essential features:
Incorporates a long-term perspective
Establishes linkages to broad goals
Focuses budget decisions on results and outcomes
Involves and promotes effective communication with stakeholders
Provides incentives to government management and employees
Budget Process
The Height of Desert Living 136
These key characteristics of good budgeting make clear that the budget process is
not simply an exercise in balancing revenues and expenditures one year at a time,
but is strategic in nature, encompassing a multi-year financial and operating plan
that allocates resources on the basis of identified goals. A good budget process
moves beyond the traditional concept of line-item expenditure control, providing
incentives and flexibility to managers that can lead to improved program efficiency
and effectiveness.
Principles and Elements of the Budget Process
The budget process consists of four broad principles that stem from the definition
and mission previously described. These principles are as follows:
1. A government should have broad goals that provide overall direction for the
government and serve as a basis for decision making.
2. A government should have specific policies, plans, programs and man-
agreement strategies to define how it will achieve its long-term goals.
3. A financial plan and budget that moves toward Town achievement of goals,
within the constraints of available resources, should be prepared and adopt-
ed.
4. Program and financial performance should be continually evaluated, and ad-
justments made, to encourage progress toward achieving goals.
These principles encompass many functions that spread across a governmental or-
ganization. They reflect the fact that development of a balanced budget is a politi-
cal and managerial process that also has financial and technical dimensions. Each
of the principles of the budget process incorporates components or elements that
represent achievable results. These elements help translate the guiding principles
into action components. Individual budgetary practices are derived from these ele-
ments. The principles and elements provide a structure to categorize budgetary
practices.
The Town of Fountain Hills has broad goals that provide overall direction for the
government and serves as a basis for decision-making.
Assess community needs, priorities, challenges and opportunities
Identify opportunities and challenges for governmental services, capital as-
sets, and management
Develop and disseminate broad goals
Develop approaches to achieve goals – a government should have specific
policies, plans, programs, and management strategies to define how it will
achieve its long-term goals
Adopt financial policies
Develop programmatic, operating, and capital policies and plans
Develop programs and services that are consistent with policies and plans
Develop management strategies
Develop a budget consistent with approaches to achieve goals – a financial
plan and budget that moves toward achievement of goals, within the con-
straints of available resources, should be prepared and adopted
Develop a process for preparing and adopting a budget
Develop and evaluate financial options
Make choices necessary to adopt a budget
Budget Process
The Height of Desert Living 137
Evaluate performance and make adjustments – program and financial per-
formance should be continually evaluated, and adjustments made, to en-
courage progress toward achieving goals
Monitor, measure, and evaluate performance
Make adjustments as needed
When does the “budget season” start?
The budget process typically begins in December or January when the Finance Di-
vision begins to review current levels of service, Council goals and objectives as
identified at the annual Council retreat, proposed capital improvements, and finan-
cial forecasts.
In reality, the budget process for the Town is actually an ongoing process.
Throughout the fiscal year, citizens and staff submit suggestions for new services,
regulations, funding sources, and improved service delivery, as well as concerns to
the Town Council and Commissions for discussion, study, and/or implementation.
Advisory Boards and Commissions develop plans for new or enhanced programs to
be included in the following year’s budget proposal.
Implementing, Monitoring, and Amending the Budget
A budget is an annual planning tool — it identifies the Town’s work plan and
matches the financial, material, and human resources available with the require-
ments to complete the work plan. The budget includes information about the or-
ganization and identifies the Council policy that directed the budget preparation.
Although a budget is often discussed as a financial document, the financial portion
means very little without the policy and administrative information that explains
what the organization intends to do with the financial resources.
In July, the Town staff begins the process of implementing the newly adopted
budget and is accountable for budgetary control throughout the fiscal year. Reve-
nue and expenditure patterns are examined, compared to budget plans, and cor-
rective action, if necessary, is taken during the fiscal year. Town management has
access to a monthly budget and activity report; the Town Council is provided a
summary budget report at the end of each quarter disclosing actual revenue, ex-
penditure, and fund balance performance as compared to the budget.
The Town of Fountain Hills budget is adopted at a Department level and the Capi-
tal Improvement Program is adopted at a project level. Control of each legally
adopted annual budget is at the Department level; the Town Manager may, at any
time, transfer any unencumbered appropriation balance or portion thereof be-
tween general classifications of expenditure (line items) within a Department. The
items are reduced by a like amount. At the request of the Town Manager, the
Council may transfer any unencumbered appropriation balance or portion thereof
between one Department to another.
Pursuant to Arizona Revised Statutes, “No expenditure shall be made for a purpose
not included in such budget...”. Thus, a contingency line item is included within
the General Fund to accommodate most unplanned expenditures. The other option
in amending the budget, according to State law, is for the Council to declare an
emergency and then transfer the monies from one line item or Department to an-
other. In essence, any approved Council transfers do amend the budget although
the budget is never reprinted.
Budget Process
The Height of Desert Living 138
What funds are included in this budget?
The accounts of the Town are organized on the basis of funds, each of which is
considered a separate accounting entity. Government resources are allocated to
and accounted for in individual funds based on the purposes for which they are to
be spent and the means by which spending activities are controlled. The Town of
Fountain Hills appropriates all funds in its budget process:
General Fund – revenues and expenditures to carry out basic governmental
activities such as police and fire, recreation, planning, legal services, admin-
istrative services, etc. (unrestricted).
Special Revenue Funds – revenues derived from specific taxes or other ear-
marked revenue sources, usually required by statute or ordinance to finance
particular activities. Highway User Revenue Fund (HURF), grants, and the
Excise Tax Funds are examples of special revenue funds.
Debt Service Funds – established to account for the accumulation of re-
sources for, and the payment of, general long-term debt principal and inter-
est. Municipal Property Corporation (MPC) and Community Facilities District
(CFD) funds are included within the debt service funds.
Capital Projects Funds – to account for the purchase or construction of ma-
jor capital facilities, heavy equipment, park improvements and major road
improvements. The Capital Projects Fund revenues are derived from excess
General Fund revenues and 50% of the construction related local sales tax.
These funds also include the Facilities Replacement Fund and the Develop-
ment Fee Funds.
When can a citizen have input into the budget process?
Town staff welcomes comments and suggestions throughout the year. The first op-
portunity for the Town Council to contribute to the budget is during the annual
goal setting retreat which is typically held around the beginning of the calendar
year. The proposed budget is presented to the public and Town Council in April/
May at which time a public hearing is held to receive input. This hearing is the op-
portunity to increase the budget for the next fiscal year before the maximum
spending amount is established. Once the maximum spending amount is adopted
as the tentative budget, line items can only be exchanged or decreased prior to
the budget’s final adoption.
Budget Process
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Budget Schedule
Budget Schedule FY18-19
Wed, November 15, 2017 Staff budget “kick-off” meeting in the Council Chambers and submission deadline for
pictures and text to Nancy for Mayor’s State of Town Address (see below*)
Thu, December 14, 2017 DEADLINE for preliminary operating budgets entered into MUNIS
Staffing requirements and budget supplements due to Finance
CIP project requests and funding sources due to Finance
New or changes to existing fees on Fee Schedule due
Thu, January 11, 2018 5 year Revenue Forecast due to Town Manager from Finance; Final reconciliation of
revenues vs. expenditures (Finance staff)
Thu, January 18, 2018 Mayor’s State of the Town Address
Mon - Thu, January 22 - 25, 2018 Departmental presentations for Town Manager
Mon, February 5, 2018 Department/Division templates due to Finance
Thu, February 8, 2018 Council Retreat Session - Priorities for FY17-18 with Council receiving preliminary CIP
Budget & Strategic Plan Review
Tues, February 20, 2018 Staff meeting to debrief Council Retreat
Mon, February 26, 2018 Final operating budgets entered into MUNIS based on proposed changes from Retreat
Mon, February 26, 2018 Staff to review proposed budget dates with Town Attorney for statute compliance
Fri, March 2, 2018 A.R.S. §9-499.15(B)(1)-(3): Deadline to publish the proposed fee and tax levy notice on the
Town’s website (including written report/data supporting any increases or new fees) for
legal compliance at least 60 days prior to date will be approved by the Council.
Tues, March 13, 2018 Council Special Session @ 5:30 PM – Consideration of CIP projects and possible discussion
of proposed or changes to Fees
Mon, April 9, 2018 Council receives proposed budget, posted online; Budget Schedules prepared for Legal
Mon, April 16, 2018 Final revenue projections entered into MUNIS
Wed, April 16, 2018 A.R.S. §9-499.15(B)(4): Deadline to post [on all Town social media sites] the “Notice of
Intent” - for legal compliance at least 15 days prior to date will be approved by Council.
Mon, April 16, 2018 Public Outreach/Open House (5:30 – 6:30 PM)
Mon, April 23, 2018 Council Budget Work-Shop - Special Session @ 5:00 PM
Tues, May 1, 2018 Town, CMD & EMCFD Meetings - Adoption of Tentative Budgets with notice of hearing
dates; notices sent to Cottonwood Homeowners the next day - CMD requires 20 days
between the date of the published notice and the final budget hearing, which (due to
advertising date limitations creates a 29-day window between the tentative budget
adoption and the final budget adoption; EMCFD requires 10 days between the date of the
published notice and the final budget hearing, which would allow the EMCFD budget to be
adopted with a 21-day gap between the tentative budget adoption and the final; however,
it is aligned with the CMD to avoid confusion
Wednesdays, May 9 & 16, 2018 Publish Notice of time & place of budget hearings, where budgets are available (Town Hall
& Library), and Tentative Budget(s) in the Times legal section for 2 consecutive weeks;
place on Town website & at Library the next day after adoption [A.R.S. §42-17103]
Tues, June 5, 2018 Town, CMD & EMCFD Meetings – Public Hearing held in Regular Session (required to be
held on or before the 14th day before the day on which it levies taxes); Council convenes
in Special Session & adopts Town’s Final Budget (A.R.S. §42-17104) and reconvenes the
Regular Session [14 days - June 19, 2018]
Tues, June 19, 2018 Town, CMD & EMCFD Meetings - Adoption of Tax Levy occurs on or before the 3rd Monday
in August [A.R.S. §42-17151]; Forward certified copy of approved tax levy ordinance(s) to
County Board of Supervisors the next business day
Thu, June 26, 2018 Post Final Budget(s) on website within 7 days of adoption [A.R.S. §42-17105 - for 60
months]
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Budget Schedule
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OPERATING BUDGETS
MAYOR & TOWN COUNCIL
ADMINISTRATION
MUNICIPAL COURT
GENERAL GOVERNMENT
PUBLIC WORKS
DEVELOPMENT SERVICES
COMMUNITY SERVICES
LAW ENFORCEMENT
FIRE & EMERGENCY MEDICAL
Operating Budgets
The Height of Desert Living 142
Operating Budgets
Organization Chart
Department Directors
Town Manager Grady Miller
Finance Director Craig Rudolphy
Presiding Judge Robert Melton
Community Services Director Rachel Goodwin
Development Services Director Robert Rodgers
Public Works Director Justin Weldy
Fire Chief Chief Dave Ott,
Rural/Metro Corporation
District Commander Captain Hank Brandimarte,
Maricopa County Sheriff’s Office
Town Prosecutor Mark Iacovino,
The Law Office of Mark Iacovino
Town Attorney—Interim Mitesh Patel,
Dickenson Wright PLLC
Development
Services
Citizens of Fountain Hills
Presiding Judge
Town of Fountain Hills Organization
Recreation /
Tourism
Community
ServicesFire / EMS Administration Law
Enforcement
Town Manager Town Attorney
Community
Center
Code
Enforcement
Building Safety Finance / I. T.
Town Clerk
Administrative
Services
Senior
Services
Parks
Town Prosecutor
Economic
Development
Appointed
by Council
Contracted
Volunteer
Program
Mayor and Town Council
GIS
Planning
Engineering
Streets
Facilities
Public Works
Inspection
Public
Information
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Mayor & Town Council
Operating Budgets
Mayor & Town Council
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MAYOR & TOWN COUNCIL
Mission Statement
The Mayor & Town Council are charged with serving the best interests of the com-
munity by providing for its safety and well-being; respecting its special, small-
town character and quality of life; providing superior public services; sustaining
the public trust through open and responsive government; and maintaining the
stewardship and preservation of its financial and natural resources.
FRONT ROW: Vice Mayor Dennis Brown, Mayor Linda M. Kavanagh, Councilmem-
ber Art Tolis
BACK ROW: Councilmember Cecil Yates (resigned May 29, 2018), Councilmember
Alan Magazine, Councilmember Nick DePorter, Councilmember Henry Leger
Operating Budgets
Mayor & Town Council
The Height of Desert Living 145
Department Overview
The Town Council is comprised of the Mayor and six Councilmembers, all of whom
are elected at large to serve the citizens of the Town of Fountain Hills. The term of
office for the Mayor is two years, and Councilmembers serve overlapping terms of
four years. The corporate powers of the Town are vested in the Council and are
exercised only as directed or authorized by law via ordinance, resolution, order or
motion. The Council appropriates funds and provides policy direction to Town staff.
The Council appoints a Town Manager, who is responsible for the day-to-day ad-
ministration of the Town. The Council also appoints the Presiding Judge, Town At-
torney, and Town Prosecutor.
Operating Budgets
Mayor & Town Council
Administration
100%
Use of Funds -Mayor & Town Council -By Program
Where does the money go?
Total Proposed Budget = $82,592
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Administration $ 72,094 $ 71,213 $ 81,849 $ 82,592
Total $ 72,094 $ 71,213 $ 81,849 $ 82,592
Expenditures by Program
The Height of Desert Living 146
Operating Budgets
Mayor & Town Council
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages $ 51,726 $ 54,652 55,118$ 56,074$
Employment Taxes 3,505 3,471 3,425 3,281
Benefits 6,366 5,269 5,483 5,604
Dues and Memberships 469 - - -
Meetings and Training 3,109 2,696 4,810 4,810
Maintenance and Repair 27 95 - -
Contractual Services 3,567 159 10,240 10,240
Supplies 1,131 2,717 2,100 2,503
Equipment/Improvement 216 - - -
Internal Service 1,978 2,154 673 80
Total $ 72,094 $ 71,213 $ 81,849 $ 82,592
Expenditures by Category
Wages
68%Employment
Taxes
4%
Benefits
7%
Meetings and
Training
6%
Contractual
Services
12%
Supplies
3%
Use of Funds -Mayor & Town Council -By Category
Where does the money go?
Total Proposed Budget = $82,592
The Height of Desert Living 147
Operating Budgets
Mayor & Town Council
The 2017 Fountain Hills Strategic Plan contains a number of actions and perfor-
mance measures tied to the following strategic priorities:
Goal #1: Maximize Economic Development Opportunities in Fountain
Hills
Goal #2: Ensure that Infrastructure and Physical Environment in
Fountain Hills are Well-Maintained and Safe
Goal #3: Attract Families and Working Professionals to Fountain Hills
Goal #4: Ensure that Fountain Hills Finances are Stable and Sustain
able
Goal #5: Focus on Strengthening the Community and Improving the
Town’s Quality of Life
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Operating Budgets
Mayor & Town Council
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
General Fund
Salaries-Full Time 16,476$ 18,652$ 19,118$ 20,074$
Salaries-Part Time 35,250 36,000 36,000 36,000
FICA 2,186 2,232 2,232 2,232
Medicare 736 759 800 813
Workers Compensation 188 130 94 101
Unemployment Insurance 396 350 299 135
Group Health Insurance 4,099 2,872 3,008 3,010
Group Dental Insurance 224 208 215 218
Group Vision Insurance 32 28 43 46
Disability Insurance 58 76 81 85
Retirement 1,889 2,052 2,103 2,208
Life Insurance 65 19 19 20
Bonus - 14 14 17
Dues, Subscript & Publicat 469 - - -
Meetings & Training 3,108 2,696 4,810 4,810
Sign Repair & Replacement 27 95 - -
Legal Fees 3,492 - 10,000 10,000
Printing Expense 74 159 240 240
Office Supplies - 414 600 600
Food & Beverage Supplies 234 265 400 800
Program Materials 898 1,737 900 900
Uniforms - 301 200 200
Postage & Delivery - - - 3
Furniture/Appliances 216 - - -
ISF-Copier Charges 34 187 20 80
ISF-Mail Service Charges 42 19 38 -
ISF-Telecom Charges 1,901 1,948 615 -
Total Mayor & Council 72,094$ 71,213$ 81,849$ 82,592$
FY18-19 Proposed Budget
Summary of Expenditures
Mayor & Council
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Administration
Operating Budgets
Administration
The Height of Desert Living 150
Operating Budgets
Administration Department
Note: Numbers in parentheses represent full-time equivalents (FTE).
Town Manager
Executive Assistant to Town
Manager & Town Council
ADMINISTRATION DEPARTMENT
Volunteer
Coordinator Town ClerkAdministrative
Services Director
Economic
Development
Director
Economic
Development
Analyst
Network & IT
Administrator
Financial Services
Technician
Accountant
Customer Service Rep II
Customer Service Rep II
Finance Director
Financial Services
Technician
IT Support
Specialist
Communications &
Marketing
Coordinator (.2)
(shared -Comm. Svcs.)
Part time
Full Time
Full Time
Shared
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Operating Budgets
Administration Department
ADMINISTRATION
Mission Statement
The Administration Department is dedicated to serving the citizens of Fountain
Hills by providing administrative direction and support to the Town’s Departments.
Administration provides accurate and current information on Council legislation
and administrative actions; provides for the delivery of comprehensive financial
services to internal and external customers; provides support to Town staff;
reaches out to political leaders and geographical neighbors to continue to grow re-
lationships in the best interests of the Town; and enhances the Town’s economic
base through business attraction, retention and business vitality activities.
Department Overview
The Administration Department is made up of six (6) Divisions and two (2) service
functions: Town Manager, Town Clerk, Administrative Services, Finance, Infor-
mation Technology, Legal Services, Media Relations service and the Volunteer Pro-
gram. The Town Manager provides direct supervision over the Town Clerk, Admin-
istrative Services, Finance, Economic Development, Media Relations service and
the Volunteer Program. The Town Manager also administers the budget for Legal
Services. The Finance Director is responsible for Finance and Information Technol-
ogy. The Administrative Services Director is responsible for Human Resources and
Risk Management.
Division
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Town Manager 354,404$ 292,381$ 342,920$ 353,484$
Information Technology 246,529 279,579 332,466 300,502
Town Clerk 125,043 134,820 192,852 178,897
Administrative Services 369,728 399,344 518,073 533,399
Finance 436,806 484,389 587,603 592,728
Legal Services 374,169 331,298 565,605 479,770
Total 1,906,679$ 1,921,811$ 2,539,519$ 2,438,780$
Expenditures by Division
Town Manager
14%
Information
Technology
12%
Town Clerk
7%
Administrative
Services
22%
Finance
25%
Legal Services
20%
Use of Funds -Administration -By Division
Where does the money go?
Total Proposed Budget = $2,438,780
The Height of Desert Living 152
Operating Budgets
Administration Department
Accounting
9%Administration
35%
Attorney
Services
19%Customer
Service
2%
Legislation
1%
Licensing
3%
Media
Relations
1%
Operations
8%
Purchasing
3%
Risk
Management
15%
Volunteers
4%
Use of Funds -Administration -By Program
Where does the money go?
Total Proposed Budget = $2,438,780
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Accounting 35,050$ 158,931$ 193,745$ 217,063$
Administration 412,144 742,867 901,692 882,882
Attorney Services 269,919 331,298 565,605 479,770
Audit Services 97,477 - - -
Budget 52,386 - - -
Customer Service 19,284 36,980 40,698 41,406
Elections 33,106 - - -
Legislation 43,022 13,642 16,070 16,290
Licensing 50,534 46,769 56,029 61,369
Media Relations - - 35,459 35,095
Network Administration 141,727 - - -
Operations - 182,737 232,818 196,616
Payroll 21,824 - - -
Public Defender 4,250 - - -
Prosecutor 100,000 - - -
Purchasing 48,859 57,922 59,704 62,526
Records Management 15,981 - - -
Recruitment 31,328 - - -
Risk Management 262,051 274,396 351,385 357,246
Social/Community Services 32,769 - - -
Support 42,632 - - -
Strategic Planning 17,774 - - -
Training & Development 8,086 - - -
Treasury 41,487 - - -
Video Services 12,925 - - -
Volunteers 76,242 76,269 86,314 88,517
Web Site 35,822 - - -
Total 1,906,679$ 1,921,811$ 2,539,519$ 2,438,780$
Expenditures by Program
The Height of Desert Living 153
Operating Budgets
Administration Department
Variance Explanations:
Meetings and Training: A budget supplement was added for employee education
assistance.
Equipment: No budget supplements were included in this budget year.
Internal Service: Some of these expenses were moved into General Government
for more efficient managing and for accounting purposes.
Wages
34%
Employment
Taxes
1%
Benefits
7%
Dues &
Memberships
6%
Meetings and
Training
2%
Utilities
1%
Contractual
Services
46%
Supplies
2%
Equipment
1%
Use of Funds -Administration -By Category
Where does the money go?
Total Proposed Budget = $2,438,780
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages 672,942$ 745,749$ 781,412$ 841,139$
Employment Taxes 15,053 17,410 18,327 18,078
Benefits 163,249 146,233 156,873 175,463
Dues & Memberships 131,594 126,751 145,122 144,197
Meetings and Training 20,164 18,470 40,588 57,902
Maintenance and Repair 602 3,173 6,200 11,000
Utilities 2,208 3,486 13,000 13,000
Contractual Services 809,599 771,275 1,247,748 1,120,423
Supplies 29,603 22,757 35,337 37,445
Equipment 33,508 50,114 75,475 13,950
Internal Service 23,257 16,393 19,437 6,183
Contingency 4,900 - - -
Total 1,906,679$ 1,921,811$ 2,539,519$ 2,438,780$
Expenditures by Category
The Height of Desert Living 154
Operating Budgets
Administration Department
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
FY18-19 Proposed Budget
Summary of Expenditures
Administration Department
General Fund
Salaries-Full Time 637,079$ 676,670$ 701,688$ 776,853$
Salaries-Part Time 35,341 68,765 79,724 64,286
Overtime 522 313 - -
FICA 2,209 4,274 4,902 3,945
Medicare 9,571 10,599 11,384 12,276
Workers Compensation 2,389 1,800 1,336 1,537
Unemployment Insurance 883 737 705 320
Group Health Insurance 83,796 62,508 60,228 68,332
Group Dental Insurance 4,225 4,750 4,953 5,886
Group Vision Insurance 521 544 820 992
Disability Insurance 2,238 2,636 2,957 3,266
Retirement 70,341 74,577 76,916 84,900
Life Insurance 2,128 694 705 764
Bonus - 524 514 643
Allowance/Stipend - - 9,780 10,680
Licenses/Filing Fees 86,734 81,231 100,380 100,946
Dues, Subscript & Publicat 44,861 45,520 44,742 43,252
Education/Tuition Reimb - - - 15,179
Meetings & Training 20,164 18,294 39,498 41,633
Boards & Commissions 176 1,090 1,090
Equipment Maint/Repair 602 1,574 5,000 5,000
Office Equip Maint/ Repair - 1,599 1,200 6,000
Telecommunications 2,208 3,486 13,000 13,000
Auditing Expense 53,840 65,250 91,512 108,681
Professional Fees 42,596 46,112 76,810 63,984
Legal Fees 370,084 225,294 451,840 361,000
Management Fees 16,090 15,986 17,825 17,825
Insurance Expense 231,353 237,830 316,101 320,003
Rentals & Leases - 809 1,140 1,140
Printing Expense 6,168 3,751 4,050 5,485
Advertising/Signage 5,363 6,055 7,890 8,425
Intergovt Agreements 49,845 49,710 56,000 66,000
Contractual Services - 300 40,000 -
Constituent Communication 1,985 3,079 3,500 1,500
Bank/Merc Acct Fees 8,075 6,343 11,280 11,580
Election Expense - 9,112 60,000 35,550
Community Contracts/Events 24,200 - - 4,200
Prosecutor Fees - 100,000 105,000 110,250
Public Defender Fees - 1,644 4,800 4,800
Office Supplies 4,332 2,711 5,747 6,286
Cleaning/Janitorial Supplies 8 - 10 10
Operating Supplies 2,506 1,480 6,850 4,285
Food & Beverage Supplies 7,239 8,322 10,210 11,310
Program Materials 11,125 9,670 11,714 9,987
Uniforms - 221 - -
Postage & Delivery 482 353 806 5,567
Miscellaneous Expense 3,911 - - -
Small Tools 139 1,056 - -
The Height of Desert Living 155
Operating Budgets
Administration Department
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
FY18-19 Proposed Budget
Summary of Expenditures
Administration Department
General Fund-continued
Software 1,548$ 1,961$ 54,050$ 550$
Hardware/Peripherals 31,591 46,623 21,425 13,400
Furniture/Appliances 230 - - -
Equipment - 475 - -
ISF-Copier Charges 11,978 4,502 6,380 4,355
ISF-Mail Service Charges 5,486 5,019 5,708 -
ISF-Vehicle Replacement Charge - - 694 1,353
ISF-Motor Pool Charges 71 1,029 390 474
ISF-Telecom Charges 5,722 5,843 6,265 -
Contingency 4,900 - - -
Total Administration 1,906,679$ 1,921,811$ 2,539,519$ 2,438,780$
The Height of Desert Living 156
Operating Budgets
Administration Department
FY17-18 Department Accomplishments
FY18-19 Objectives
Initiative Strategic Value
Created a Communications Plan for Town of
Fountain Hills N/A
Published Fountain Hills First to improve com-
munications Goal # 3, Objective #2
Provided direction to Council on revenue op-
tions Goal #4, Objective #1
Achieved Dark Skies Community Designation Goal #3, Objective #2
Initiative Strategic Value Estimated Cost/
Funding Source
Oversee and implement the 2017
Strategic Plan N/A $0
Implement Pavement Analysis rec-
ommendations Goal #2, Objective #1 $69,995/Streets Fund
Increase funding for business ac-
celerator Goal #1, Objective #1 $10,000/General Fund
Oversee and provide direction to
staff on completing major capital
projects, i.e. Fire Station #2 and
Adero Canyon trailhead
N/A $0
The Height of Desert Living 157
Town Manager Division
Service Delivery Plan
Provide leadership to ensure a high quality of life for the citizens of Fountain Hills
by utilizing Town resources to the greatest extent possible and offering superior
service. Work in conjunction with the Town Council and the Strategic Planning Ad-
visory Commission (SPAC) for successful implementation of Operational Priorities
and Strategic Plan Goals. Per direction and approval of the Town Council, adminis-
ter fee for service contracts and administer the Volunteer Program.
Operating Budgets
Town Manager Division
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Administration $ 227,620 $ 216,112 221,148$ 229,872$
Media Relations - - 35,458 35,095
Social/Community Services 32,769 - - -
Strategic Planning 17,774 - - -
Volunteers 76,241 76,269 86,314 88,517
Total $ 354,404 $ 292,381 $ 342,920 $ 353,484
Expenditures by Program
Administration
65%
Media
Relations
10%
Volunteers
25%
Use of Funds -Town Manager -By Program
Where does the money go?
Total Proposed Budget = $353,484
The Height of Desert Living 158
Operating Budgets
Town Manager Division
Wages
70%
Employment
Taxes
1%Benefits
14%Meetings and
Training
3%
Contractual
Services
7%
Supplies
5%
Use of Funds -Town Manager -By Category
Where does the money go?
Total Proposed Budget = $353,484
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages 219,687$ 220,308$ 234,204$ 244,344$
Employment Taxes 4,298 3,903 3,969 4,081
Benefits 50,036 43,227 47,797 49,916
Dues & Memberships 20,675 1,440 2,057 2,057
Meetings and Training 6,712 1,806 9,580 9,580
Utilities 1,009 938 - -
Contractual Services 25,937 1,745 21,635 25,975
Supplies 16,560 16,208 19,691 16,464
Equipment 274 515 - -
Internal Service 4,316 2,291 3,987 1,067
Contingency 4,900 - - -
Total 354,404$ 292,381$ 342,920$ 353,484$
Expenditures by Category
The Height of Desert Living 159
Operating Budgets
Town Manager Division
Activities/Results
The Town Volunteer Program presents an avenue in which the Town and its resi-
dents can work together to provide enhanced services to the community, person-
nel cost savings, as well as opportunities for volunteers to utilize their many tal-
ents. The volunteers enable new and innovative programs, such as the Art Docent
Walk and Save Our Sculpture Program as well as the Give a Lift transportation
program that could not otherwise be offered, as well as supplement and compli-
ment existing programs and services.
The Town presently works with more than 922 volunteers and in 2017, provided
over 22,000 hours, at an overall cost savings to the Town of $518,540 (using data
collected by the U.S. Census Bureau and the Bureau of Labor Statistics; AZ hourly
volunteer value was $23.57).
175 Volunteers delivered 3,919 meals to homebound residents in 2017
28 volunteers provided over 238 rides through the Give a Lift Program
Over 300 volunteers helped with:
Teen Court - 3
Halloween in the Hills - 60
Ballet Under the Stars - 10
Movie in the Park - 6
Town Hall receptions - 8
Guided Hikes - 66
Decorating the Community Center for the Holidays - 168
Hosting a Family Christmas party - 38
Volunteer Expo - 120
Over 116 volunteers helped make the Turkey Trot another success this year
32 volunteers provide excellent customer service and welcome to residents and
visitors at reception desks
8 volunteers currently provide specialize support to staff in a variety of func-
tions: accounting, special projects, archiving, filing, data entry, writing press
releases, maintaining the kiosks & more
403 volunteers served residents who for the most part are facing physical and/
or emotional, financial and transportation challenges - this program made a dif-
ference in lives of 41 residents
3 volunteers keep our public art pieces clean through the Save Our Sculptures
program (SOS); 5 volunteers are ready to lead art walk tours
100’s of volunteers assist with special events throughout the year, such as Con-
cours in the Hills, the Great Fair, Music Festival, Oktoberfest, Pitch, Hit, and
Run, Eggstravaganza as well as serving at the Tourism Booth at all events
18 volunteers served on the Fountain Hills Crisis Team
50 volunteers build and maintain trails
23 youth serve as volunteers on the Mayor’s Youth Council, a civic and service
program
60+ Volunteers serve on Advisory Committees, Boards, and Commissions
Our Town relies today, more than ever, upon the volunteer service of our residents
and is grateful for the incredible value and enhanced services that they bring to
Fountain Hills.
The Height of Desert Living 160
Operating Budgets
Town Manager Division
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
General Fund
Salaries-Full Time 219,687$ 220,308$ 234,204$ 244,344$
Medicare 3,270 3,217 3,413 3,573
Workers Compensation 829 541 400 437
Unemployment Insurance 199 145 156 71
Group Health Insurance 23,169 16,835 12,533 12,540
Group Dental Insurance 911 798 910 921
Group Vision Insurance 131 107 171 179
Disability Insurance 686 817 991 1,034
Retirement 24,402 24,342 25,763 26,879
Life Insurance 737 221 235 240
Bonus - 108 114 143
Allowance/Stipend - - 7,080 7,980
Licenses/Filing Fees 30 - - -
Dues, Subscript & Publicat 20,645 1,440 2,057 2,057
Meetings & Training 6,712 1,631 8,490 8,490
Boards & Commissions - 175 1,090 1,090
Telecommunications 1,009 938 - -
Professional Fees 112 608 18,920 18,920
Printing Expense 459 99 75 155
Advertising/Signage 167 - 1,140 1,200
Contractual Services - 300 - -
Constituent Communication 999 738 1,500 1,500
Community Contracts/Events 24,200 - - 4,200
Office Supplies 1,377 728 2,300 2,300
Operating Supplies 1,104 45 3,430 830
Food & Beverage Supplies 6,145 6,694 7,610 7,210
Program Materials 7,514 8,190 5,967 5,517
Uniforms - 221 - -
Postage & Delivery 420 329 384 607
Hardware 44 40 - -
Furniture/Appliances 230 - - -
Equipment - 475 - -
ISF-Copier Charges 2,633 954 2,125 750
ISF-Mail Service Charges 454 267 430 -
ISF-Vehicle Replacement Charges - - 179 235
ISF-Motor Pool Charges - 39 147 82
ISF-Telecom Charges 1,229 1,031 1,106 -
Contingency 4,900 - - -
Total Town Manager 354,404$ 292,381$ 342,920$ 353,484$
FY18-19 Proposed Budget
Summary of Expenditures
Town Manager
The Height of Desert Living 161
Town Clerk Division
Service Delivery Plan
The Town Clerk serves as the Town’s custodian of records for maintenance of doc-
uments necessary for the effective administration and operation of municipal gov-
ernment, as well as providing for the preservation of the Town’s permanent rec-
ords. The Town Clerk also serves as the Town’s election official who conducts mu-
nicipal elections and all election related activities in the most efficient and effective
manner and in full compliance with applicable State statutes and Town Code provi-
sions.
Operating Budgets
Town Clerk Division
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Administration 32,934$ 121,178$ 176,782$ 162,607$
Elections 33,106 - - -
Legislation 43,022 13,642 16,070 16,290
Records Management 15,981 - - -
Total 125,043$ 134,820$ 192,852$ 178,897$
Expenditures by Program
Administration
91%
Legislation
9%
Use of Funds -Town Clerk -By Program
Where does the money go?
Total Proposed Budget = $178,897
The Height of Desert Living 162
Operating Budgets
Town Clerk Division
Variance Explanations:
Contractual Services: The decrease is the result of lower costs associated with a
consolidated election as opposed to the all-mail ballot election which was held in
FY17-18.
Wages
56%
Employment
Taxes
1%
Benefits
10%
Meetings and
Training
3%
Contractual
Services
29%
Internal Service
1%
Use of Funds -Town Clerk -By Category
Where does the money go?
Total Proposed Budget = $178,897
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages 86,220$ 88,388$ 90,598$ 99,750$
Employment Taxes 1,570 1,516 1,524 1,650
Benefits 20,597 16,511 17,006 18,087
Dues & Memberships 434 375 720 720
Meetings and Training 221 2,474 4,724 4,824
Contractual Services 11,981 22,755 76,070 51,840
Supplies 735 196 551 670
Equipment 86 1,056 50 50
Internal Service 3,199 1,549 1,609 1,306
Total 125,043$ 134,820$ 192,852$ 178,897$
Expenditures by Category
The Height of Desert Living 163
Performance Measures
Operating Budgets
Town Clerk Division
Activities/Results
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Registered Voters:
Special (May 15, 2018)
Primary (Aug)
General (Nov – run-off)
NA
NA
16,387
Not a Town
election
16,991
NA
NA
17,500
Voter Turnout %
Special (May 15, 2018)
Primary (Aug)
General (Nov – run-off)
NA
NA
41%
Not a Town
election
40%
NA
NA
40%
Quality
Productivity
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Town Council Agenda/Meeting notices posted 33/23 39/42 34/25 34/25
Requests for Public Information processed 134 165 125 150
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Percentage of contracts processed within five
business days after approval
100% 100% 100% 100%
Percentage of agenda and meeting notices
posted in compliance legal requirements
100% 100% 100% 100%
The Height of Desert Living 164
Operating Budgets
Town Clerk Division
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
General Fund
Salaries-Full Time 86,220$ 88,388$ 90,598$ 99,750$
Medicare 1,195 1,250 1,314 1,447
Workers Compensation 300 211 155 178
Unemployment Insurance 75 55 55 25
Group Health Insurance 9,774 5,622 5,788 5,792
Group Dental Insurance 629 594 614 621
Group Vision Insurance 90 82 124 131
Disability Insurance 331 359 383 422
Retirement 9,484 9,723 9,966 10,973
Life Insurance 289 92 91 98
Bonus - 40 40 50
Licenses/Filing Fees - - 70 70
Dues, Subscript & Publicat 434 375 650 650
Meetings & Training 221 2,474 4,724 4,824
Professional Fees 9,447 10,095 11,470 12,210
Printing Expense - - - 80
Advertising/Signage 2,534 3,547 4,600 4,000
Election Expense - 9,112 60,000 35,550
Office Supplies 725 196 351 470
Postage & Delivery 10 - 200 200
Small Tools - 1,056 - -
Software - - 50 50
Hardware/Peripherals 86 - - -
ISF-Copier Charges 2,968 1,093 1,350 1,100
ISF-Mail Service Charges 8 15 14 -
ISF-Vehicle Replacement Charges - - - 153
ISF-Motor Pool Charges - 211 - 53
ISF-Telecom Charges 223 230 245 -
Total Town Clerk 125,043$ 134,820$ 192,852$ 178,897$
FY18-19 Proposed Budget
Summary of Expenditures
Town Clerk
The Height of Desert Living 165
Administrative Services Division
Service Delivery Plan
Lead the organization in the acquisition, maintenance, development, supervision
and measurement of the human assets and the results of their work (quality,
productivity and service). Protect the Town’s assets from loss and minimize em-
ployee injuries on the job.
Operating Budgets
Administrative Services Division
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Administration 46,439$ 124,948$ 166,688$ 176,153$
Payroll 21,824 - - -
Recruitment 31,328 - - -
Risk Management 262,051 274,396 351,385 357,246
Training & Development 8,086 - - -
Total 369,728$ 399,344$ 518,073$ 533,399$
Expenditures by Program
Administration
33%
Risk
Management
67%
Use of Funds -Administrative Services
By Program
Where does the money go?
Total Proposed Budget = $533,399
The Height of Desert Living 166
Variance Explanations:
Meetings and Training: A budget supplement was added for employee education
assistance.
Operating Budgets
Administrative Services Division
Wages
20%
Benefits
5%
Dues &
Memberships
2%
Meetings and
Training
7%
Contractual
Services
64%
Supplies
2%
Use of Funds -Administrative Services
By Category
Where does the money go?
Total Proposed Budget = $533,399
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages 80,385$ 98,325$ 100,784$ 105,822$
Employment Taxes 1,509 1,626 1,703 1,762
Benefits 20,421 22,609 24,079 24,392
Dues & Memberships 4,121 7,994 9,790 8,525
Meetings and Training 8,012 10,918 21,340 36,854
Utilities - 750 - -
Contractual Services 244,863 252,022 353,751 346,092
Supplies 9,241 3,629 5,596 9,040
Internal Service 1,176 1,471 1,030 912
Total 369,728$ 399,344$ 518,073$ 533,399$
Expenditures by Category
The Height of Desert Living 167
Performance Measures
Quality
Productivity
Operating Budgets
Administrative Services Division
Activities/Results
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Increase the percentage of employee perfor-
mance reviews completed on schedule 92% 97% 97% 97%
Increase or maintain the number of applica-
tions received per recruitment for non-
exempt positions
23 26 25 25
Increase or maintain the number of applica-
tions received per recruitment for exempt
positions
29 28 30 30
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Decrease the number of days lost to injury
per workers’ compensation claim 2 34 0 0
Maintain the turnover rate of full-time em-
ployees at an acceptable rate 12% 6% 6% 6%
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Number of full-time employees departed from
Town service 5 5 3 1
Number of exit interviews conducted 5 5 3 1
Ensure supervisors receive performance eval-
uation documentation four weeks in advance 95% 92% 100% 100%
Quarterly track and analyze performance
evaluation trends, including number of per-
formance evaluations that were late, type of
increases each employee received, etc.
100% 92% 100% 100%
Number of exempt recruitments conducted 2 3 1 1
Number of full-time non-exempt recruitments
conducted 2 2 2 0
Average number of days to fill a vacancy 43 65 60 60
Number of workers’ compensation claims due
to injury 1 3 0 0
The Height of Desert Living 168
Operating Budgets
Administrative Services Division
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
General Fund
Salaries-Full Time 80,385$ 98,325$ 100,784$ 105,822$
Medicare 1,095 1,335 1,476 1,549
Workers Compensation 266 236 173 189
Unemployment Insurance 148 55 54 24
Group Health Insurance 10,279 10,346 10,868 10,874
Group Dental Insurance 683 852 864 874
Group Vision Insurance - 53 74 77
Disability Insurance 352 399 416 427
Retirement 8,842 10,816 10,816 11,086
Life Insurance 264 102 101 104
Bonus - 41 40 50
Allowance/Stipend - - 900 900
Dues, Subscript & Publicat 4,121 7,994 9,790 8,525
Training/Cont Ed - - - 15,179
Meetings & Training 8,012 10,917 21,340 21,675
Telecommunications - 750 - -
Professional Fees 12,294 13,142 35,600 23,214
Legal Fees - - 1,000 1,000
Insurance Expense 231,353 237,830 316,101 320,003
Printing Expense 76 - 150 150
Advertising/Signage 1,141 1,050 900 1,725
Office Supplies 538 570 830 830
Cleaning/Janitorial Supplies - - 10 10
Operating Supplies 87 248 - -
Food & Beverage Supplies 1,094 1,628 2,600 4,100
Program Materials 3,611 1,162 2,040 3,940
Postage & Delivery 11 21 116 160
Miscellaneous Expense 3,900 - - -
ISF-Copier Charges 605 454 300 400
ISF-Mail Service Charges 124 66 107 -
ISF-Vehicle Replacement Charges - - 89 379
ISF- Motor Pool Charges - 495 42 133
ISF-Telecom Charges 447 457 492 -
Total Administrative Services 369,728$ 399,344$ 518,073$ 533,399$
FY18-19 Proposed Budget
Summary of Expenditures
Administrative Services
The Height of Desert Living 169
Finance Division
Service Delivery Plan
Provide efficient and cost effective financial oversight of both the short and long -
term components of the Town’s functions. Be proactive in providing financial infor-
mation to staff and citizens. Provide safe, secure and effective cash, banking, mer-
chant service, tax service and debt service administration for the Town.
Operating Budgets
Finance Division
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Accounting 35,050$ 158,931$ 193,745$ 217,062$
Administration 91,729 183,787 237,426 210,365
Audit Services 97,477 - - -
Budget 52,386 - - -
Customer Service 19,284 36,980 40,698 41,406
Licensing 50,534 46,769 56,029 61,369
Purchasing 48,859 57,922 59,705 62,526
Treasury 41,487 - - -
Total 436,806$ 484,389$ 587,603$ 592,728$
Expenditures by Program
Accounting
37%
Administration
35%
Customer
Service
7%
Licensing
10%Purchasing
11%
Use of Funds -Finance -By Program
Where does the money go?
Total Proposed Budget = $592,728
The Height of Desert Living 170
Variance Explanations:
Benefits: The increase is a result of combining two part-time accounting clerks in-
to one full-time financial services technician position.
Internal Service: Some of these expenses were moved into General Government
for more efficient managing and for accounting purposes.
Operating Budgets
Finance Division
Wages
48%Employment
Taxes
1%
Benefits
11%
Meetings
and
Training
1%
Maintenance &
Repair
1%
Contractual
Services
36%
Supplies
2%
Use of Funds -Finance -By Category
Where does the money go?
Total Proposed Budget = $592,728
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages 218,113$ 260,665$ 275,812$ 279,418$
Employment Taxes 6,368 8,978 9,765 6,943
Benefits 55,840 48,850 51,541 66,087
Dues & Memberships 2,575 3,138 5,385 2,935
Meetings and Training 4,851 3,139 4,944 6,644
Maintenance & Repair - 1,558 1,200 6,000
Utilities - 750 - -
Contractual Services 135,203 145,997 224,653 211,966
Supplies 1,782 2,264 4,072 9,021
Equipment - 343 - 900
Internal Service 12,074 8,707 10,231 2,814
Total 436,806$ 484,389$ 587,603$ 592,728$
Expenditures by Category
The Height of Desert Living 171
Performance Measures
Quality
Operating Budgets
Finance Division
Activities/Results
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Consecutive years for GFOA annual Certifi-
cate of Achievement for Excellence in Finan-
cial Reporting award
20 21 22 23
Consecutive years for GFOA annual Distin-
guished Budget Presentation award 14 15 16 17
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Actual revenue versus forecast—General
Fund only (excluding transfers) 103% 106% 105% 100%
Unqualified audit opinion Yes Yes Yes Yes
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Accounts payable checks issued 1,570 1,437 1,500 1,500
Purchase orders processed 797 900 900 900
Local tax revenues from audits $181,552 $229,297 $50,000 $50,000
Business licenses processed 2,874 2,889 3,000 3,000
Productivity
The Height of Desert Living 172
Operating Budgets
Finance Division
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
General Fund
Salaries-Full Time 182,250$ 191,587$ 196,088$ 242,923$
Salaries-Part Time 35,341 68,765 79,724 36,495
Overtime 522 313 - -
FICA 2,209 4,274 4,902 2,222
Medicare 3,018 3,651 4,007 4,071
Workers Compensation 755 624 471 500
Unemployment Insurance 387 429 385 150
Group Health Insurance 32,750 24,129 25,251 33,334
Group Dental Insurance 1,565 2,095 2,139 3,039
Group Vision Insurance 236 248 376 527
Disability Insurance 606 776 829 1,027
Retirement 20,073 21,109 21,569 26,721
Life Insurance 610 198 197 239
Bonus - 295 280 300
Allowance/Stipend - - 900 900
Licenses/Filing Fees 1,140 976 1,560 1,425
Dues, Subscript & Publicat 1,435 2,162 3,825 1,510
Meetings & Training 4,851 3,139 4,944 6,644
Office Equip Maint/Repair - 1,557 1,200 6,000
Telecommunications - 750 - -
Auditing Expense 53,840 65,250 91,513 108,681
Professional Fees 213 1,597 820 1,140
Management Fees 16,090 15,986 17,825 17,825
Rentals & Leases - 809 1,140 1,140
Printing Expense 5,633 3,652 3,825 5,100
Advertising/Signage 1,520 1,458 1,250 1,500
Intergovt Agreements 48,845 48,710 55,000 65,000
Constituent Communication 986 2,341 40,000 -
Contractual Services - - 2,000 -
Bank/Merc Acct Fees 8,075 6,194 11,280 11,580
Office Supplies 1,337 1,162 1,766 2,186
Operating Supplies 417 783 1,770 1,805
Program Materials - 318 530 530
Postage & Delivery 16 2 6 4,500
Miscellaneous Expense 11 - - -
Hardware/Peripherals - 343 - 900
ISF-Copier Charges 5,550 1,977 2,505 2,055
ISF-Mail Service Charges 4,891 4,647 5,134 -
ISF-Vehicle Replacement Charges - - 426 562
ISF-Motor Pool Charges 71 250 200 197
ISF-Telecom Charges 1,563 1,833 1,966 -
Total Finance 436,806$ 484,389$ 587,603$ 592,728$
FY18-19 Proposed Budget
Summary of Expenditures
Finance
The Height of Desert Living 173
Information Technology Division
Service Delivery Plan
The Information Technology Division is dedicated to providing professional support
in a timely and responsive manner while focusing on high availability and reliable
technology. The Division also endeavors to implement alternative technologies to
reduce operating and maintenance costs while improving the user experience.
Operating Budgets
Information Technology Division
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Administration 13,423$ 96,842$ 99,648$ 103,886$
Network Administration 141,727 - - -
Operations - 182,737 232,818 196,616
Support 42,632 - - -
Video Services 12,925 - - -
Web Site 35,822 - - -
Total 246,529$ 279,579$ 332,466$ 300,502$
Expenditures by Program
Administration
35%
Operations
65%
Use of Funds -Information Technology -By Program
Where does the money go?
Total Proposed Budget = $300,502
The Height of Desert Living 174
Variance Explanations:
Wages: Amounts were added to reflect a new part-time IT Support Specialist po-
sition.
Equipment: No budget supplements were included in this budget year.
Operating Budgets
Information Technology Division
Wages
37%
Benefits
6%
Dues &
Memberships
43%
Maintenance
and Repair
2%
Utilities
4%
Contractual
Services
3%
Supplies
1%Equipment
4%
Use of Funds -Information Technology -By Category
Where does the money go?
Total Proposed Budget = $300,502
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages 68,537$ 78,062$ 80,014$ 111,805$
Employment Taxes 1,308 1,387 1,366 3,642
Benefits 16,355 15,035 16,450 16,981
Dues & Memberships 99,927 109,672 122,450 125,240
Meetings and Training 368 133 - -
Maintenance and Repair 602 1,616 5,000 5,000
Utilities 1,198 1,049 13,000 13,000
Contractual Services 21,532 21,819 11,000 9,500
Supplies 1,285 460 5,427 2,250
Equipment 33,148 48,201 75,425 13,000
Internal Service 2,269 2,145 2,334 84
Total 246,529$ 279,579$ 332,466$ 300,502$
Expenditures by Category
The Height of Desert Living 175
Performance Measures
Quality
Productivity
Operating Budgets
Information Technology Division
Activities/Results
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Percentage of emergency related helpdesk
tickets resolved within two business hours 95% 95% 95% 98%
Percentage of high priority helpdesk tickets
resolved within four hours 98% 98% 98% 99%
Percentage of helpdesk tickets resolved with-
in twelve hours 95% 95% 95% 98%
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Total number of tickets opened 450 401 350 400
Total number of tickets closed without resolu-
tion 0 0 0 0
Total number of tickets resolved within es-
tablished timeframe 450 401 350 400
Number of issues resolved during initial con-
tact 400 360 300 375
Online Payments Processed (Website) N/A 659 1250 1500
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Availability of computer system up-time 99% 99% 99.9% 100%
Number of Public Meetings Recorded (Video) 24 25 25 25
Average cost involved for support per FTE $4,483 $3,384 $4,157 $4,059
The Height of Desert Living 176
Operating Budgets
Information Technology Division
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
General Fund
Salaries-Full Time 68,537$ 78,062$ 80,014$ 84,014$
Salaries-Part Time - - - 27,791
FICA - - - 1,723
Medicare 994 1,145 1,174 1,636
Workers Compensation 239 187 137 233
Unemployment Insurance 75 55 55 50
Group Health Insurance 7,824 5,576 5,788 5,792
Group Dental Insurance 437 412 426 431
Group Vision Insurance 64 53 75 78
Disability Insurance 263 285 338 356
Retirement 7,539 8,587 8,802 9,241
Life Insurance 228 81 81 83
Bonus - 41 40 100
Allowance/Stipend - - 900 900
Licenses/Filing Fees 85,564 80,255 98,750 99,450
Dues, Subscript & Publicat 14,363 29,417 23,700 25,790
Meetings & Training 368 133 - -
Equipment Maint/Repair 602 1,574 5,000 5,000
Office Equip Maint/Repair - 42 - -
Telecommunications 1,198 1,048 13,000 13,000
Professional Fees 20,530 20,670 10,000 8,500
Advertising/Signage 1 - - -
Intergovt Agreements 1,000 1,000 1,000 1,000
Bank/Merc Acct Fees - 149 - -
Office Supplies 355 55 500 500
Cleaning/Janitorial Supplies 8 - - -
Operating Supplies 898 405 1,650 1,650
Program Materials - - 3,177 -
Postage & Delivery 25 - 100 100
Small Tools 139 - - -
Software 1,548 1,961 54,000 500
Hardware/Peripherals 31,461 46,240 21,425 12,500
Peripherals - - - -
Equipment - - - -
ISF-Copier Charges 221 25 100 50
ISF-Mail Service Charges 10 24 23 -
ISF-Vehicle Replacement Charges - - - 25
ISF-Motor Pool Charges - 34 - 9
ISF-Telecom Charges 2,038 2,063 2,211 -
Capital Expenditures - - - -
Total Information Technology 246,529$ 279,579$ 332,466$ 300,502$
FY18-19 Proposed Budget
Summary of Expenditures
Information Technology
The Height of Desert Living 177
Legal Services Division
Service Delivery Plan
The Town Attorney and Town Prosecutor are appointed by the Town Council to
serve as general counsel for the Town in addition to responsibility for the efficient
disposition of criminal cases prosecuted in the Municipal Court.
Operating Budgets
Legal Services Division
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Attorney Services 269,919$ 331,298$ 565,605$ 479,770$
Public Defender 4,250 - - -
Prosecutor 100,000 - - -
Total 374,169$ 331,298$ 565,605$ 479,770$
Expenditures by Program
Attorney
Services
100%
Use of Funds -Legal Services -By Program
Where does the money go?
Total Proposed Budget = $479,770
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Dues & Memberships 3,863$ 4,130$ 4,720$ 4,720$
Contractual Services 370,084 326,938 560,640 475,050
Internal Service 222 230 245 -
Total 374,169$ 331,298$ 565,605$ 479,770$
Expenditures by Category
The Height of Desert Living 178
Productivity
Operating Budgets
Legal Services Division
Activities/Results
FY14-15
Actual FY15-16
Actual FY16-17
Estimate FY17-18
Target
Ordinances processed 11 6 16 8
Resolutions processed 41 31 40 30
Contracts and Agreements processed 40 111 132 150
Dues &
Memberships
1%
Contractual
Services
99%
Uses of Funds -Legal Services -By Category
Where does the money go?
Total Proposed Budget = $479,770
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
General Fund
Dues, Subscript & Publicat 3,863$ 4,130$ 4,720$ 4,720$
Legal Fees 370,084 225,294 450,840 360,000
Prosecutor Fees - 100,000 105,000 110,250
Public Defender Fees - 1,644 4,800 4,800
ISF-Telecom Charges 222 230 245 -
Total Legal Services 374,169$ 331,298$ 565,605$ 479,770$
FY18-19 Proposed Budget
Summary of Expenditures
Legal Services
The Height of Desert Living 179
General Government
Operating Budgets
General Government
The Height of Desert Living 180
Operating Budgets
General Government
GENERAL GOVERNMENT
Mission Statement
The mission of General Government is to provide a centralized location for Town-
wide expenditures rather than in individual departmental budgets. By doing so,
transparency will be enhanced.
Department Overview
The purpose of the General Government Department is to locate expenditures that
are Town-wide and do not belong to any one department. Such expenditures as
the community contracts, Town’s membership dues in the Arizona League of Cities
and Town, Maricopa Association of Governments, East Valley Partnership, and oth-
er Town-wide expenditures are located in the General Government Department.
Transfers for Municipal Property Corporation (MPC) debt service for the Communi-
ty Center are also located in General Government. Terms such as General Govern-
ment or Non-Departmental to describe the cost center is a common approach in
municipal budgeting.
Variance Explanations:
Non-Departmental: The increase will be re-allocated as the need for use of contin-
gency funding is approved.
Division
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Non-Departmental -$ 202,454$ 310,879$ 656,326$
Total -$ 202,454$ 310,879$ 656,326$
Expenditures by Division
Non-
Departmental
100%
Use of Funds -General Government-By Division
Where does the money go?
Total Proposed Budget = $656,326
The Height of Desert Living 181
Operating Budgets
General Government
Variance Explanations:
Administration: The increase will be re-allocated as the need for use of contingen-
cy funding is approved.
Variance Explanations:
Meetings & Training: Cuts were made to expenses related to the Sister Cities Inc.
Utilities/Supplies/Internal Service: Expenses were moved into General Govern-
ment for more efficient managing and accounting purposes.
Contingency: The increase will be re-allocated as the need for use of contingency
funding is approved.
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Administration -$ 202,454$ 310,879$ 656,326$
Total -$ 202,454$ 310,879$ 656,326$
Expenditures by Program
Administration
100%
Use of Funds -General Government-By Program
Where does the money go?
Total Proposed Budget = $656,326
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Dues & Memberships -$ 32,696$ 33,932$ 36,367$
Meetings & Training - 382 10,000 -
Maintenance & Repair - - - 7,800
Utilities - - - 25,500
Contractual Services - 142,063 265,536 231,745
Supplies - 610 1,000 6,076
Internal Service - - - (10,204)
Contingency - 26,703 411 359,042
Total -$ 202,454$ 310,879$ 656,326$
Expenditures by Category
The Height of Desert Living 182
Operating Budgets
General Government
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
General Fund
Dues, Subscript & Publicat -$ 32,696$ 33,933$ 36,367$
Meetings & Training - 358 10,000 -
Boards & Commissions - 24 - 7,800
Office Equipment Maint/Repair - - - 25,500
Telecommunications - - 138,800 100,000
Professional Fees - - - 10,000
Contractual Services - 12,758 13,000 -
Constituent Communication - 3,695 - -
Community Contracts/Events - 125,050 110,889 118,515
Holiday Lighting - 560 2,846 3,000
Interest Expense - - - 230
Office Supplies - - - 3,000
Program Materials - 610 1,000 1,000
Postage & Delivery - - - 2,076
ISF-Copier Charges - - - (8,380)
ISF-Motor Pool Charges - - - (1,825)
Contingency - 26,703 411 359,043
Total General Government -$ 202,454$ 310,879$ 656,326$
FY18-19 Proposed Budget
Summary of Expenditures
General Government
Maintenance &
Repair
1%
Utilities
4%
Contractual
Services
37%
Supplies
1%
Contingency
57%
Uses of Funds -General Government -By Category
Where does the money go?
Total Proposed Budget = $656,326
The Height of Desert Living 183
Municipal Court
Operating Budgets
Municipal Court
The Height of Desert Living 184
Operating Budgets
Municipal Court
*Presiding Judge
(.63)
Senior Court ClerkSenior Court Clerk
MUNICIPAL COURT
Court Administrator
-
*Part time -
Appointed
by Council
Full Time
The Height of Desert Living 185
MUNICIPAL COURT
Mission Statement
The Fountain Hills Municipal Court is committed to professionally serving the citi-
zens of Fountain Hills by administering justice in a fair, efficient and respectful
manner, so as to enhance public trust and community confidence in our court sys-
tem.
Department Overview
The Fountain Hills Municipal Court is the judicial branch of the Fountain Hills gov-
ernment. Pursuant to State law and the Town Code, decisions regarding the over-
all function of the Court are the sole responsibility of the Presiding Judge, who also
has exclusive supervisory authority over all court personnel. The Court has juris-
diction over civil traffic, criminal traffic and criminal misdemeanor offenses and vi-
olations of our Town Code and ordinances. The Court also has authority over spec-
ified juvenile offenses. In addition, the Municipal Court Presiding Judge has author-
ity to issue arrest/search warrants, civil orders of protection, and injunctions
against harassment. As part of the Arizona State Court System, the Fountain Hills
Municipal Court is subject to the authority and administrative supervision of the
Arizona Supreme Court. The Fountain Hills Municipal Court has legal obligations
and reporting responsibilities to the State as well as to the Town of Fountain Hills.
The Court must comply with constantly changing federal, state, and local laws and
administrative rules, including those relating to crimes and criminal procedure, vic-
tims’ rights, record keeping, ADA, minimum accounting standards and judicial eth-
ics.
Operating Budgets
Municipal Court
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Administration $ 205,262 $ 169,486 $ 188,172 $ 186,271
Civil Cases 33,878 - - -
Criminal Cases 52,691 - - -
Juvenile 9,468 - - -
Operations - 131,029 151,741 155,757
Total $ 301,299 $ 300,515 $ 339,913 $ 342,028
Expenditures by Program
The Height of Desert Living 186
Operating Budgets
Municipal Court
Administration
54%
Operations
46%
Use of Funds -Municipal Court -By Program
Where does the money go?
Total Proposed Budget = $342,028
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages 229,590$ 231,893$ 243,376$ 249,800$
Employment Taxes 8,673 9,107 8,834 8,834
Benefits 39,620 41,584 46,458 47,244
Dues and Memberships 1,710 4,362 8,287 7,663
Meetings and Training 3,158 409 3,665 3,465
Maintenance and Repair 1,107 635 3,159 3,159
Contractual Services 10,389 6,551 18,440 16,096
Supplies 1,854 2,408 2,860 4,272
Equipment 1,401 187 105 395
Internal Service 3,797 3,379 4,729 1,100
Total 301,299$ 300,515$ 339,913$ 342,028$
Expenditures by Category
Wages
73%
Employment
Taxes
3%
Benefits
14%
Dues and
Memberships
2%
Meetings
and
Training
1%
Maintenance
and Repair
1%
Contractual
Services
5%
Supplies
1%
Use of Funds -Municipal Court -By Category
Where does the money go?
Total Proposed Budget = $342,028
The Height of Desert Living 187
Operating Budgets
Municipal Court
FY17-18 Department Accomplishments
Initiative Strategic Value
Provided all court and judicial services as man-
dated by the Constitution, statutes and ordi-
nances as fairly, effectively and efficiently as
possible.
Goal #5 Objective #2
Provided community outreach through inform-
ing the public and Fountain Hills High School
about Teen Court and the justice system.
Goal #5 Objective #2
Goal #5 Objective #1
Effectively and efficiently monitored and en-
forced timely compliance with Court ordered
sentencing and diversion programs while hold-
ing defendants accountable for their actions
and obligations.
Goal #5 Objective #2
Complied with recognized Supreme Court/AOC
guidelines for timely case processing, manage-
ment and finances.
Goal #5 Objective #2
Goal #4 Objective #1
Transition to the new case management sys-
tem provided by the Arizona Supreme Court to
provide better access to justice.
Goal #5 Objective #2
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FY18-19 Objectives
Operating Budgets
Municipal Court
Initiative Strategic Value Estimated Cost/
Funding Source
Provide all court and judicial ser-
vices as mandated by the Constitu-
tion, statutes and ordinances as
fairly, effectively and efficiently as
possible.
Goal #5 Objective #2
$0
Provide community outreach and
garner support through informing
the public and Fountain Hills High
School about Teen Court and the
justice system.
Goal #3 Objective #2
Goal #5 Objective #1
Goal #5 Objective #2
$0
Refurbish or replace, as needed,
the benches in the Courtroom due
to the wear and tear that the
benches have received from years
of use.
Goal #2 Objective #1
$10,000/Court En-
hancement Funds
Eliminate paper files by transition-
ing to scanning of active case rec-
ords to improve case processing.
With the goal to become entirely
file less the processing time should
be reduced once the transition has
been completed providing the staff
a way to better serve the public.
Goal #2 Objective#2
Goal #5 Objective#2
$13,155/Court En-
hancement Funds
Comply with recognized Arizona
Supreme Court/AOC standards for
timely case processing, manage-
ment, and finances.
Goal #5 Objective #2
Goal #4 Objective #1
$0
Comply with standard court securi-
ty standards as defined and man-
dated by the Arizona Supreme
Court/AOC.
Goal #5 Objective #2
$30,000/Judicial Col-
lection Enhancement
Funds
Effectively and efficiently monitor
and enforce timely compliance with
Court ordered sentencing and di-
version programs while holding de-
fendants accountable for their ac-
tions and obligations.
Goal #5 Objective #2
$0
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Operating Budgets
Municipal Court
Activities/Results
Performance Measures
FY14-15
Actual FY15-16
Actual FY16-17
Estimate FY17-18
Target
Cases Filed 1,738 1,611 2,000 2,050
Cases Terminated 1,833 1,641 2,200 2,250
Hearings/Trials Held 1,585 1,070 1,900 1,950
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Operating Budgets
Municipal Court
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
General Fund
Salaries-Full Time 158,488$ 157,722$ 167,563$ 173,987$
Salaries-Part Time 71,102 72,126 75,813 75,813
Overtime - 2,045 - -
FICA 4,372 4,912 4,701 4,701
Medicare 3,265 3,385 3,531 3,624
Workers Compensation 736 517 382 409
Unemployment Insurance 300 293 220 100
Group Health Insurance 18,228 16,874 20,021 20,034
Group Dental Insurance 1,720 1,400 1,512 1,530
Group Vision Insurance 193 165 256 234
Disability Insurance 615 585 708 737
Retirement 18,332 22,246 23,632 24,338
Life Insurance 533 148 169 171
Bonus - 165 160 200
Dues, Subscript & Publicat 1,710 4,362 8,287 7,663
Meetings & Training 3,158 409 3,665 3,465
Office Equip Maint/ Repair 1,107 635 3,159 3,159
Auditing Expense - - 3,750 -
Professional Fees 216 555 2,150 2,956
Legal Fees - - 1,400 1,400
Printing Expense 480 633 2,000 2,000
Intergovt Agreements 5,470 5,000 8,600 9,200
Bank/Merc Acct Fees 4,223 363 540 540
Office Supplies 1,106 1,035 2,200 2,443
Cleaning/Janitorial Supplies 92 5 - 32
Safety Supplies - 16 - -
Operating Supplies 28 6 - -
Food & Beverage Supplies 558 429 660 660
Uniforms - 917 - -
Postage & Delivery - - - 1,137
Miscellaneous Expense 70 - - -
Software - 103 - -
Hardware/Peripherals 1,308 84 - 395
Furniture/Appliances 92 - - -
Equipment - - 105 -
ISF-Copier Charges 7 2 5 5
ISF-Mail Service Charges 1,398 978 1,400 -
ISF-Vehicle Replacement Charge - - 756 810
ISF-Motor Pool Charges 154 340 356 285
ISF-Telecom Charges 2,238 2,060 2,212 -
Total Municipal Court 301,299$ 300,515$ 339,913$ 342,028$
FY18-19 Proposed Budget
Summary of Expenditures
Municipal Court
The Height of Desert Living 191
Public Works
Operating Budgets
Public Works
The Height of Desert Living 192
Note: Numbers in parentheses represent full-time equivalents (FTE).
Operating Budgets
Public Works Department
Director
PUBLIC WORKS DEPARTMENT
Street Maintenance
Technician
Custodian
Facilities Maintenance Tech
Custodian
Streets Superintendent Facilities/Environmental
Supervisor
Street Maintenance
Technician
Fleet Mechanic/
Open Space Spclst.
Custodian
Part time
Full Time
Contracted
Executive Assistant (.5)
(shared with Development Services)
Full Time
Shared
Civil Engineering
Inspector Town Engineer
The Height of Desert Living 193
Operating Budgets
Public Works Department
PUBLIC WORKS
Mission Statement
The Public Works Department is dedicated to enhancing the quality of life in Foun-
tain Hills by ensuring the construction of quality infrastructure; maintenance of
roadways and traffic control devices; maintenance of Town-owned washes, dams,
medians and open space; and maintenance of Town facilities in a manner that pro-
vides a safe, healthy and secure environment for staff and visitors. The Depart-
ment strives to provide quality customer service in a professional and timely man-
ner.
Department Overview
The Public Works Department is made up of three (3) Divisions: Public Works, Fa-
cilities and Engineering. The Public Works Director provides direct supervision over
Division heads and the executive assistant.
Public Works
17%
Engineering
19%
Facilities
64%
Use of Funds -Public Works -By Division
Where does the money go?
Total Proposed Budget = $1,035,577
Division
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Public Works 162,573$ 172,490$ 179,824$ 179,521$
Engineering 209,890 205,471 191,642 196,323
Facilities 569,339 516,866 656,771 659,733
Total 941,802$ 894,827$ 1,028,237$ 1,035,577$
Expenditures by Division
The Height of Desert Living 194
Operating Budgets
Public Works Department
Administration
19%
Building
Maintenance
15%
Engineering
19%
Operations
41%
Outside
Inspections
6%
Use of Funds -Public Works -By Program
Where does the money go?
Total Proposed Budget = $1,035,577
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Administration 75,566$ 197,084$ 200,710$ 201,108$
Building Maintenance 555,577 440,145 148,565 151,813
Capital Improvement Projects 79,036 - - -
Engineering 209,890 205,471 191,642 196,323
Operations - - 425,382 422,194
Outside Inspections - 52,127 61,938 64,139
Stormwater Management 21,733 - - -
Total 941,802$ 894,827$ 1,028,237$ 1,035,577$
Expenditures by Program
The Height of Desert Living 195
Operating Budgets
Public Works Department
Wages
37%
Employment
Taxes
2%
Benefits
8%
Dues &
Memberships
1%Maintenance
and Repair
14%
Utilities
19%Contractual
Services
13%
Supplies
4%
Equipment
1%
Internal Service
1%
Use of Funds -Public Works -By Category
Where does the money go?
Total Proposed Budget = $1,035,577
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages 372,421$ 363,022$ 372,640$ 383,024$
Employment Taxes 20,445 16,576 14,621 18,222
Benefits 88,267 71,849 75,865 77,849
Dues & Memberships 1,137 9,822 13,095 11,215
Meetings and Training 1,074 525 3,580 3,260
Maintenance and Repair 119,769 89,412 158,382 152,383
Utilities 183,021 261,020 192,540 195,240
Contractual Services 97,182 35,261 123,980 131,886
Supplies 33,110 26,236 43,060 40,504
Equipment 10,094 760 10,350 5,950
Damages/Vandalism - - 900 900
Internal Service 15,282 18,372 19,224 15,144
Capital Expenditures - 1,972 - -
Total 941,802$ 894,827$ 1,028,237$ 1,035,577$
Expenditures by Category
The Height of Desert Living 196
Operating Budgets
Public Works Department
General Fund
Salaries-Full Time 327,284$ 318,443$ 326,985$ 335,078$
Salaries-Part Time 45,091 44,389 45,655 47,947
Overtime 46 190 - -
FICA 2,735 2,731 2,831 2,973
Medicare 5,281 5,159 5,416 5,560
Workers Compensation 11,807 8,340 6,024 9,532
Unemployment Insurance 622 345 350 157
Group Health Insurance 47,529 33,429 34,939 36,345
Group Dental Insurance 2,218 2,042 2,139 2,186
Group Vision Insurance 317 272 398 390
Disability Insurance 1,186 1,275 1,385 1,419
Retirement 36,001 34,243 35,968 36,859
Life Insurance 1,016 326 330 329
Bonus - 262 256 321
Allowance/Stipend - - 450 -
Licenses/Filing Fees 86 8,587 10,940 9,060
Dues, Subscript & Publicat 1,051 1,235 2,155 2,155
Meetings & Training 1,074 525 3,580 3,260
Building Maint/Repair 45,700 16,085 56,300 56,300
HVAC Repair 55,388 55,640 59,180 61,180
Plumbing Repair 2,565 165 13,900 6,100
Electrical Repair/Maint 2,311 - 5,140 5,140
Fire Protection Systems 1,509 6,504 6,745 7,045
Irrigation Repair 1,131 356 2,450 2,450
Backflow Testing & Maintenance 1,499 1,226 810 810
Drainage Maint/Repair - - 500 -
Equipment Maint/Repair 5,030 3,369 7,550 7,550
Vehicle Maint/Repair 2,107 399 2,160 2,160
Other Maint/Repair - 3,265 - -
Art Maint/Repair/Install 25 - - -
Sidewalk/Pathway Repair 1,724 - - -
Sign Repair & Replacement 780 1,023 2,548 2,548
Painting - 675 100 100
Lighting Repair - - 1,000 1,000
Electricity Expense 152,475 150,662 155,942 155,942
Refuse/Recycling 1,704 2,215 1,703 1,703
Telecommunications 2,782 3,034 3,060 5,760
Water/Sewer 23,037 24,426 26,985 26,985
Gas & Oil 3,022 2,926 4,850 4,850
Professional Fees 46,482 80,359 66,979 74,985
Rentals & Leases 397 30 750 750
Printing Expense 403 54 750 650
Advertising/Signage 199 65 - -
Contractual Services 23,846 19,889 25,000 25,000
Bank/Merc Acct Fees 459 446 1,500 1,500
Landscape Contracts 25,397 12,788 29,000 29,000
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
FY18-19 Proposed Budget
Summary of Expenditures
Public Works Department
The Height of Desert Living 197
Operating Budgets
Public Works Department
General Fund-continued
Office Supplies 3,286$ 742$ 1,860$ 1,860$
Cleaning/Janitorial Supplies 14,254 11,982 10,500 14,500
Safety Supplies 249 91 825 825
Operating Supplies 11,850 9,698 25,625 19,025
Food & Beverage Supplies 2,145 1,826 2,000 2,000
Uniforms 1,310 1,226 2,100 2,100
Postage & Delivery 16 59 150 194
Small Tools 1,268 25 950 950
Hardware/Peripherals 664 32 2,000 600
Furniture/Appliances 7,408 - 2,900 2,900
Equipment 754 703 1,500 1,500
Building Improvements Exp - - 3,000 -
Damages/Vandalism - - 900 900
ISF-Copier Charges 2,725 361 430 380
ISF-Mail Service Charges 52 89 56 -
ISF-Vehicle Replacement Charge 8,102 14,578 14,350 14,280
ISF-Motor Pool Charges 492 220 793 484
ISF-Telecom Charges 3,911 3,829 3,595 -
Vehicles - 1,972 - -
Total Public Works 941,802$ 894,827$ 1,028,237$ 1,035,577$
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
FY18-19 Proposed Budget
Summary of Expenditures
Public Works Department
The Height of Desert Living 198
Operating Budgets
Public Works Department
FY17-18 Department Accomplishments
FY18-19 Objectives
Initiative Strategic Value
Foster a culture of public service and volunteer-
ism
Goal #5, Objective #3
Initiative Strategic Value Estimated Cost/Funding
Source
Commission a study to identify
gap between actual and subdi-
vision ordinance specifications
and determine cost of meeting
ordnance specifications
Goal #2, Objective #1 $0/General Fund
Develop and adopt a compre-
hensive environmental plan for
Fountain Hills
Goal #2, Objective #2 $750,000/Environmental Fund
Research and report on eco-
nomic and logistic feasibility of
electric car changing stations
Goal #3, Objective #2 $6,000/General Fund
The Height of Desert Living 199
Operating Budgets
Public Works Division
Public Works Division
Service Delivery Plan
The Public Works Division, through its administrative services, is responsible for
the general oversight of capital projects and review, approval and inspections
related to encroachment permits.
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Administration 61,804$ 120,363$ 117,886$ 115,382$
Capital Improvement Program 79,036 - - -
Outside Inspections - 52,127 61,938 64,139
Stormwater Management 21,733 - - -
Total 162,573$ 172,490$ 179,824$ 179,521$
Expenditures by Program
Administration
64%
Outside
Inspections
36%
Use of Funds -Public Works -By Program
Where does the money go?
Total Proposed Budget = $179,521
The Height of Desert Living 200
Operating Budgets
Public Works Division
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages 119,432$ 118,292$ 121,830$ 119,658$
Employment Taxes 5,043 3,483 3,155 5,724
Benefits 30,142 24,477 27,088 27,562
Dues & Memberships 501 9,213 9,225 9,045
Meetings and Training 824 - 2,040 2,040
Maintenance and Repair - 364 1,360 1,360
Utilities 232 3,219 3,380 3,380
Contractual Services 254 703 2,200 1,700
Supplies 3,324 943 1,960 1,960
Equipment - - 450 450
Internal Service 2,821 9,824 7,136 6,642
Capital Expenditures - 1,972 - -
Total 162,573$ 172,490$ 179,824$ 179,521$
Expenditures by Category
Wages
67%
Employment
Taxes
3%
Benefits
15%
Dues &
Memberships
5%
Meetings and
Training
1%
Maintenance
and Repair
1%
Utilities
2%
Contractual
Services
1%
Supplies
1%Internal Service
4%
Use of Funds -Public Works -By Category
Where does the money go?
Total Proposed Budget = $179,521
The Height of Desert Living 201
Operating Budgets
Public Works Division
Activities/Results
Performance Measures
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Percentage of inspections completed within
24 hours of notice 99% 99% 99% 99%
Quality
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Number of right-of-way and encroachment
permits issued 271 229
300 300
Total number of inspections (includes multi-
ple inspection totals for residential, commer-
cial & encroachment permits)
410 360 350 350
Number of Capital improvement (CIP) pro-
jects completed 3 3 5 4
Productivity
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Expenditure per right-of-way and encroach-
ment permits issued $228.06 $525.60 $206.46 $214.22
Expenditure per inspection (includes multiple
inspection totals for residential, commercial &
encroachment permits)
$150.74 $334.34 $176.97 $183.61
The Height of Desert Living 202
Operating Budgets
Public Works Division
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
General Fund
Salaries-Full Time 119,432$ 118,292$ 121,830 119,658
Overtime - - - -
Medicare 1,679 1,676 1,775 1,737
Workers Compensation 3,238 1,716 1,285 3,945
Unemployment Insurance 126 91 95 42
Group Health Insurance 15,138 10,730 11,533 12,677
Group Dental Insurance 835 787 840 873
Group Vision Insurance 121 104 155 136
Disability Insurance 491 463 516 507
Retirement 13,138 12,206 13,401 13,163
Life Insurance 418 118 123 118
Bonus - 68 70 88
Allowance/Stipend - - 450 -
Licenses/Filing Fees - 8,503 8,740 8,560
Dues, Subscriptions & Publications 501 710 485 485
Meetings & Training 824 - 2,040 2,040
Vehicle Maint/Repair - 364 1,360 1,360
Telecommunications 232 940 780 780
Gas & Oil - 2,279 2,600 2,600
Professional Fees - 211 500 -
Printing Expense 254 54 200 200
Bank/Merc Acct Fees - 438 1,500 1,500
Office Supplies 3,154 614 1,285 1,285
Cleaning/Janitorial Supplies 5 - - -
Safety Supplies - - 100 100
Operating Supplies 10 - - -
Uniforms 155 329 575 575
Small Tools - - 450 450
ISF-Copier Charges 2,167 52 100 100
ISF-Mail Service Charges 15 45 10 -
ISF-Vehicle Replacement Charge - 9,154 6,384 6,518
ISF-Motor Pool Charges 306 - 28 24
ISF-Telecom Charges 334 574 614 -
Vehicles - 1,972 - -
Total Public Works 162,573$ 172,490$ 179,824$ 179,521$
FY18-19 Proposed Budget
Summary of Expenditures
Public Works Division
The Height of Desert Living 203
Service Delivery Plan
The Facilities Division is dedicated to maintaining a safe and clean environment in
Town-owned buildings for citizens and employees to enjoy. The Facilities Division
maintains Town Hall, Community Center, Library/Museum, Fire Stations Nos. 1
and 2, the Kiwanis Building, the Streets operations building and a vehicle mainte-
nance facility.
Facilities Division
Operating Budgets
Facilities Division
Location
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Town Hall 163,588$ 248,658$ 82,824$ 85,726$
Civic Center - 124,932 425,382 422,194
Community Center 129,801 - - -
Library/Museum 118,801 - - -
Community Theater 22,335 - - -
Kiwanis Building 9,787 - - -
Physical Plant 55,414 35,960 - -
Fire Station #1 53,856 - - -
Fire Station #2 15,757 - - -
Leased Buildings - 107,316 148,565 151,813
Total 569,339$ 516,866$ 656,771$ 659,733$
Expenditures by Location
Town Hall
13%
Civic Center
64%
Leased
Buildings
23%
Use of Funds -Facilities -By Location
Where does the money go?
Total Proposed Budget = $659,733
The Height of Desert Living 204
Operating Budgets
Facilities Division
Wages
23%
Employment
Taxes
1%
Benefits
4%
Maintenance
and Repair
23%
Utilities
30%
Contractual
Services
11%Supplies
6%Equipment
1%
Internal Service
1%
Use of Funds -Facilities -By Category
Where does the money go?
Total Proposed Budget = $659,733
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages 126,020$ 143,295$ 146,839$ 154,197$
Employment Taxes 11,196 9,828 8,610 9,469
Benefits 30,183 27,689 28,358 29,247
Dues & Memberships - 14 300 300
Maintenance and Repair 119,048 88,342 157,023 151,023
Utilities 179,857 179,338 188,380 191,080
Contractual Services 56,004 34,465 68,029 73,434
Supplies 29,415 24,588 40,650 38,053
Equipment 9,315 760 8,500 5,500
Damages/Vandalism - - 900 900
Internal Service 8,301 8,547 9,182 6,530
Total 569,339$ 516,866$ 656,771$ 659,733$
Expenditures by Category
The Height of Desert Living 205
Operating Budgets
Facilities Division
Performance Measures
Quality
Activities/Results
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Percentage of maintenance requests resolved
within 24 hours 80% 80% 80% 80%
Percentage of maintenance requests resolved
within 48 hours 92% 95% 95% 95%
Percentage of trade related work orders com-
pleted in house versus contracts 70% 70% 70% 70%
Productivity
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Civic Center utility costs per square foot
(water, sewer, electric – includes parking lot
lighting and landscape irrigation)
$1.92 $1.92 $2.00
$2.00
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Square footage of buildings maintained by
staff 117,387 117,387 107,507 107,507
Square footage of buildings cleaned by staff 23,500 23,500 23,500 23,500
Number of annual maintenance requests 350 350 350 350
Number of Custodial Staff 1.25 1.25 1.25 1.25
Library/Museum Custodial Staff .50 .50 .50 .50
Town Hall Custodial Staff .75 .75 .75 .75
The Height of Desert Living 206
Operating Budgets
Facilities Division
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
FY18-19 Proposed Budget
Summary of Expenditures
Facilities
General Fund
Salaries-Full Time 80,882$ 98,716$ 101,184$ 106,250$
Salaries-Part Time 45,091 44,389 45,655 47,947
Overtime 46 190 - -
FICA 2,735 2,731 2,831 2,973
Medicare 1,796 2,042 2,133 2,240
Workers Compensation 6,396 4,849 3,440 4,163
Unemployment Insurance 269 205 206 93
Group Health Insurance 19,930 15,334 15,670 15,928
Group Dental Insurance 677 720 746 754
Group Vision Insurance 100 94 131 136
Disability Insurance 310 401 429 450
Retirement 8,897 10,880 11,130 11,687
Life Insurance 270 103 102 104
Bonus - 158 150 188
Licenses/Filing Fees - 14 - -
Dues, Subscript & Publicat - - 300 300
Building Main/Repair 45,700 16,085 56,300 56,300
HVAC Repair 55,388 55,640 59,180 61,180
Plumbing Repair 2,565 165 13,900 6,100
Electrical Repair/Maint 2,311 - 5,140 5,140
Fire Protection Systems 1,509 6,504 6,745 7,045
Grounds Maint/Repair - - - -
Irrigation Repair 1,131 356 2,450 2,450
Backflow Testing & Maintenance 1,498 1,226 810 810
Drainage Maint/Repair - - 500 -
Equipment Maint/Repair 5,030 3,369 7,550 7,550
Vehicle Maint/Repair 1,386 35 800 800
Other Maint/Repair - 3,265 - -
Art Maint/Repair/Install 25 - - -
Sidewalk/Pathway Repair 1,724 - - -
Sign Repair & Replacement 780 1,023 2,547 2,547
Painting - 675 100 100
Lighting Repair - - 1,000 1,000
Electricity Expense 152,475 150,662 155,942 155,942
Refuse/Recycling 1,704 2,215 1,703 1,703
Telecommunications 1,000 1,388 1,500 4,200
Water/Sewer 23,037 24,426 26,985 26,985
Gas & Oil 1,642 647 2,250 2,250
Professional Fees 30,011 21,582 38,080 43,485
Rentals & Leases 397 30 750 750
Printing Expense - - 200 200
Advertising/Signage 199 65 - -
Landscape Contracts 25,397 12,788 29,000 29,000
Office Supplies 33 34 575 575
Cleaning/Janitorial Supplies 14,250 11,982 10,500 14,500
Safety Supplies 207 91 625 625
Operating Supplies 11,816 9,698 25,625 19,025
Food & Beverage Supplies 2,145 1,826 2,000 2,000
Uniforms 948 897 1,325 1,325
The Height of Desert Living 207
Operating Budgets
Facilities Division
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
FY18-19 Proposed Budget
Summary of Expenditures
Facilities
General Fund-continued
Postage & Delivery 16$ 59$ -$ 3$
Small Tools 1,129 25 500 500
Hardware/Peripherals 355 32 600 600
Furniture/Appliances 7,408 - 2,900 2,900
Equipment 423 703 1,500 1,500
Building Improvements Exp - - 3,000 -
Damages/Vandalism - - 900 900
ISF-Copier Charges 129 90 100 80
ISF-Mail Service Charges - 4 4 -
ISF-Vehicle Replacement Charge 5,263 5,424 6,342 6,450
ISF-Motor Pool Charges 2 4 - -
ISF-Telecom Charges 2,907 3,025 2,736 -
Total Facilities 569,339$ 516,866$ 656,771$ 659,733$
The Height of Desert Living 208
Engineering Division
Service Delivery Plan
The Engineering Division is responsible for the review of commercial and residen-
tial building plans, flood plain administration, preliminary and final plats, easement
abandonments, etc.
Operating Budgets
Engineering Division
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Engineering 209,890$ 205,471$ 191,642$ 196,323$
Total 209,890$ 205,471$ 191,642$ 196,323$
Expenditures by Program
Engineering
100%
Use of Funds -Engineering -By Program
Where does the money go?
Total Proposed Budget = $196,323
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages 126,970$ 101,435$ 103,971$ 109,170$
Employment Taxes 4,206 3,265 2,856 3,029
Benefits 27,943 19,683 20,419 21,040
Dues & Memberships 636 595 3,570 1,870
Meetings & Training 250 525 1,540 1,220
Maintenance and Repair 720 - - -
Utilities 2,931 706 780 780
Contractual Services 40,924 78,462 53,750 56,750
Supplies 371 94 450 491
Equipment 779 - 1,400 -
Internal Service 4,160 706 2,906 1,973
Total 209,890$ 205,471$ 191,642$ 196,323$
Expenditures by Category
The Height of Desert Living 209
Operating Budgets
Engineering Division
Performance Measures
Quality
Activities/Results
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Percentage of reviews of final plats, site plans
and commercial plans completed within es-
tablished turn-around time.
95% 95% 95% 99%
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Number of easements released or acquired 27 15 25 25
Wages
56%
Employment
Taxes
2%
Benefits
11%
Dues &
Memberships
1%
Meetings &
Training
1%
Contractual
Services
28%
Internal Service
1%
Use of Funds -Engineering -By Category
Where does the money go?
Total Proposed Budget = $196,323
The Height of Desert Living 210
Operating Budgets
Engineering Division
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
General Fund
Salaries-Full Time 126,970$ 101,435$ 103,971$ 109,170$
Overtime - - - -
Medicare 1,806 1,441 1,508 1,583
Workers Compensation 2,174 1,775 1,299 1,424
Unemployment Insurance 226 49 49 22
Group Health Insurance 12,461 7,364 7,736 7,740
Group Dental Insurance 706 534 553 559
Group Vision Insurance 96 73 112 118
Disability Insurance 385 412 440 462
Retirement 13,966 11,158 11,437 12,009
Life Insurance 328 105 105 107
Bonus - 37 36 45
Licenses/Filing Fees 86 70 2,200 500
Dues, Subscript & Publicat 550 525 1,370 1,370
Meetings & Training 250 525 1,540 1,220
Vehicle Maint/Repair 720 - - -
Office Equip Maint/ Repair - - - -
Telecommunications 1,550 706 780 780
Gas & Oil 1,381 - - -
Professional Fees 16,470 58,565 28,400 31,500
Printing Expense 149 - 350 250
Contractual Services 23,846 19,889 25,000 25,000
Bank/Merc Acct Fees 460 8 - -
Office Supplies 99 94 - -
Safety Supplies 42 - 100 100
Operating Supplies 23 - - -
Uniforms 206 - 200 200
Postage & Delivery - - 150 191
Small Tools 139 - - -
Hardware/Peripherals 309 - 1,400 -
Equipment 331 - - -
ISF-Copier Charges 430 220 230 200
ISF-Mail Service Charges 37 41 42 -
ISF-Vehicle Replacement Charge 2,840 - 1,625 1,312
ISF-Motor Pool Charges 184 215 764 461
ISF-Telecom Charges 670 230 245 -
Total Engineering 209,890$ 205,471$ 191,642$ 196,323$
FY18-19 Proposed Budget
Summary of Expenditures
Engineering
The Height of Desert Living 211
Development Services
Operating Budgets
Development Services
The Height of Desert Living 212
Operating Budgets
Development Services Department
Note: Numbers in parentheses represent full-time equivalents (FTE).
Director
DEVELOPMENT SERVICES DEPARTMENT
Executive Assistant (.5)
(shared with Public Works)
Senior Code
Enforcement
Officer
GIS Technician CAD
Operator Senior Planner
Chief Building
Official/Plans
Examiner
Civil Plans
Examiner (.5)
Building Permit
Technician
Building Permit
Technician (.5)Full Time
Full Time
Shared
Part time
Temporary
Building
Inspector
The Height of Desert Living 213
Operating Budgets
Development Services Department
DEVELOPMENT SERVICES
Mission Statement
The Development Services Department is dedicated to enhancing the quality of life
in Fountain Hills by providing plan review, construction permitting, building inspec-
tions, code enforcement, GIS as well as the use of innovative and proven land
planning techniques. The Department strives to provide quality customer service in
a professional and timely manner.
Department Overview
The Development Services Department is made up of five (5) Divisions: Develop-
ment Services, Building Safety, Code Compliance, Mapping & Graphics and Plan-
ning & Zoning. The Development Services Director provides direct supervision over
Division heads and the executive assistant. Previously, the Department also con-
tained the Engineering Division.
Variance Explanations:
Building Safety: Amounts were lowered for third-party inspections and plan re-
views.
Development
Services
16%
Planning
10%
Building Safety
57%
Code
Compliance
7%
Mapping &
Graphics
10%
Use of Funds -Development Services -By Division
Where does the money go?
Total Proposed Budget = $1,065,397
Division
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Development Services -$ 127,522$ 167,398$ 174,138$
Planning 161,923 81,569 105,554 109,814
Building Safety 231,716 204,675 1,245,056 592,025
Code Compliance 101,141 71,768 75,964 79,058
Mapping & Graphics 69,801 99,727 104,868 110,362
Total 564,581$ 585,261$ 1,698,840$ 1,065,397$
Expenditures by Division
The Height of Desert Living 214
Operating Budgets
Development Services Department
Variance Explanations:
Building Inspection: Amounts were lowered for third-party inspections and plan
reviews.
Administration
16%
Building
Inspection
57%
Code
Compliance
7%Mapping &
Graphics
10%
Planning
& Zoning
10%
Use of Funds -Development Services -By Program
Where does the money go?
Total Proposed Budget = $1,065,397
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Administration -$ 127,522$ 167,398$ 174,138$
Building Inspection 117,162 204,675 1,245,056 592,025
Code Compliance 101,141 71,768 75,964 79,058
Current Planning 104,017 - - -
Environmental Service 28,742 - - -
Long Range Planning 29,164 - - -
Mapping & Graphics 69,801 99,727 104,868 110,362
Permitting 114,554 - - -
Planning & Zoning - 81,569 105,554 109,814
Total 564,581$ 585,261$ 1,698,840$ 1,065,397$
Expenditures by Program
The Height of Desert Living 215
Operating Budgets
Development Services Department
Variance Explanations:
Contractual Services: Amounts were lowered for third-party inspections and plan
reviews.
Wages
55%
Employment
Taxes
2%
Benefits
10%
Meetings and
Training
1%
Contractual
Services
30%
Supplies
1%
Internal Service
1%
Use of Funds -Development Services -By Category
Where does the money go?
Total Proposed Budget = $1,065,397
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages 359,770$ 390,414$ 502,429$ 575,821$
Employment Taxes 12,452 10,803 14,896 19,840
Benefits 89,991 78,519 104,656 107,206
Dues & Memberships 11,740 3,476 4,018 4,078
Meetings and Training 2,722 489 10,620 11,710
Maintenance and Repair 6,983 1,038 5,020 5,152
Utilities 3,196 4,331 3,560 4,860
Contractual Services 61,852 68,648 1,030,364 314,064
Supplies 5,554 5,818 11,575 13,595
Equipment 153 7,618 250 300
Internal Service 10,168 14,107 11,452 8,771
Total 564,581$ 585,261$ 1,698,840$ 1,065,397$
Expenditures by Category
The Height of Desert Living 216
Operating Budgets
Development Services Department
FY17-18 Department Accomplishments
Initiative Strategic Value
Completed the 2017 edition of the “Land Use
Analysis and Statistical Report” Goal #1, Objective #1
Adopted Canyonside Development Ordinance Goal #1, Objective #2
Goal #3, Objective #1
Awarded “Dark Sky Community” designation Goal #1, Objective #3
Goal #2, Objective #2
Permitted Adero Canyon Phase II Goal #1, Objective #2
Updated the Sanitary District Sewer Atlas Goal #5, Objective #2
Approved CopperWynd Resort Expansion Goal #1, Objective #2
Goal #1, Objective #3
Initiated Wayfinding Sign Program Goal #1, Objective #2
FY18-19 Objectives
Initiative Strategic Value Estimated Cost/Funding
Source
Foster a culture of public ser-
vice and volunteerism Goal #5, Objective #3 $0/General Fund
Compete 2018 edition of “Land
Use Analysis and Statistical
Report”
Goal #1, Objective #1 $1,000/General Fund
Begin public outreach and ad-
vertising for the 2020 Census
update
Goal #5, Objective #2 $10,000/General Fund
The Height of Desert Living 217
Operating Budgets
Development Services Department
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
General Fund
Salaries-Full Time 359,770$ 390,414$ 460,855$ 483,899$
Salaries-Part Time - - 41,574 91,922
FICA - - 2,578 5,698
Overtime - - - -
Medicare 5,107 5,622 7,319 8,383
Workers Compensation 6,891 4,744 4,532 5,523
Unemployment Insurance 454 436 467 237
Group Health Insurance 44,546 30,974 45,359 45,389
Group Dental Insurance 2,871 2,328 3,442 3,229
Group Vision Insurance 396 330 607 560
Disability Insurance 1,396 1,441 1,949 2,048
Retirement 39,575 42,794 50,695 53,230
Life Insurance 1,207 368 464 475
Bonus - 284 340 475
Allowance/Stipend - - 1,800 1,800
Licenses/Filing Fees 10,525 1,272 1,350 1,350
Dues, Subscript & Publicat 1,215 2,204 2,668 2,727
Meetings & Training 2,722 489 10,620 11,710
Equipment Maint/Repair - - 2,700 2,700
Vehicle Maint/Repair 6,983 263 1,120 1,252
Office Equip Maint/Repair - 775 1,200 1,200
Telecommunications 2,485 3,161 1,560 2,860
Gas & Oil 711 1,170 2,000 2,000
Professional Fees 3,937 4,537 7,000 7,000
Rentals & Leases - 708 1,214 1,214
Printing Expense 72 647 1,250 1,950
Advertising/Signage 1,036 1,757 5,000 3,000
Contractual Services 53,980 56,090 62,500 62,500
Bank/Merc Acct Fees 2,827 4,908 3,400 3,400
ActiveNet Fees - - - -
Third Party Fees - - 950,000 235,000
Office Supplies 4,132 5,325 10,345 11,750
Safety Supplies 42 - - -
Operating Supplies - 173 - -
Food & Beverage Supplies 10 - - -
Program Materials 964 - - -
Uniforms 406 320 1,230 1,430
Postage & Delivery - - - 415
Small Tools 126 - 250 300
Software - - - -
Hardware/Peripherals 27 5,526 - -
Furniture/Appliances - 196 - -
Equipment - 1,897 - -
ISF-Copier Charges 1,308 1,439 1,260 1,130
ISF-Mail Service Charges 236 215 208 -
ISF-Vehicle Replacement Charge 5,754 10,224 7,296 7,251
ISF-Motor Pool Charges 524 280 602 390
ISF-Telecom Charges 2,346 1,950 2,086 -
Total Development Services 564,581$ 585,261$ 1,698,840$ 1,065,397$
FY18-19 Proposed Budget
Summary of Expenditures
Development Services Department
The Height of Desert Living 218
Operating Budgets
Development Services Division
Development Services Division
Service Delivery Plan
The Development Services Division, through its administrative services, provides
direction to and clerical support for the Department by the Development Services
Director and Executive Assistant.
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Administration -$ 127,522$ 167,398$ 174,138$
Total -$ 127,522$ 167,398$ 174,138$
Expenditures by Program
Administration
100%
Use of Funds -Development Services -By Program
Where does the money go?
Total Proposed Budget = $174,138
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages -$ 100,946$ 125,153$ 131,409$
Employment Taxes - 2,945 3,224 3,404
Benefits - 18,095 23,916 24,667
Dues & Memberships - 42 494 644
Education and Training - 138 4,100 4,100
Maintenance & Repair - 775 1,200 1,200
Utilities - 1,026 780 1,180
Contractual Services - 1,117 1,514 1,514
Supplies - 1,119 5,695 5,302
Equipment - 375 - -
Internal Service - 944 1,322 718
Total -$ 127,522$ 167,398$ 174,138$
Expenditures by Category
The Height of Desert Living 219
Operating Budgets
Development Services Division
Performance Measures
Quality
Activities/Results
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Continue to serve as staff liaison to the Plan-
ning & Zoning Commission, Zoning Board of
Adjustment, and Building Board of Appeals. 16 16 18 18
Continue to support joint P&Z Commission /
Town Council joint meetings 1 1 1 1
Prepare/Post Commission and Board meeting
agendas both pre and post meetings. 33 32 36 32
Prepare Commission and Board meeting
minutes and post approved meeting minutes. 22 24 26 24
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Continue to draft, propose and update vari-
ous improvements to the Zoning Ordinance,
Subdivision Ordinance, and Town Code. Yes Yes Yes Yes
Publish the annual Land Use Analysis and
Statistical Report Yes Yes Yes Yes
Administer contracts for engineering review
of various project’s Traffic and Parking Re-
ports 2 2 2 1
Administer contracts for plan review and in-
spection consulting services. 1 2 3 2
Wages
76%
Employment
Taxes
2%
Benefits
15%
Education and
Training
2%
Maintenance &
Repair
1%
Contractual
Services
1%
Supplies
3%
Use of Funds -Development Services -By Category
Where does the money go?
Total Proposed Budget = $174,138
Productivity
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Average processing cost per plan review N/A $326.98 $478.28 $465.04
The Height of Desert Living 220
Operating Budgets
Development Services Division
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
General Fund
Salaries-Full Time -$ 100,946$ 125,153$ 131,409$
Medicare - 1,469 1,816 1,907
Workers Compensation - 1,393 1,326 1,460
Unemployment Insurance - 82 82 37
Group Health Insurance - 6,038 8,682 8,688
Group Dental Insurance - 446 639 647
Group Vision Insurance - 58 112 117
Disability Insurance - 293 530 556
Retirement - 11,104 13,767 14,455
Life Insurance - 75 126 129
Bonus - 81 60 75
Dues, Subscript & Publicat - 42 494 644
Meetings & Training - 138 4,100 4,100
Office Equip Maint/Repair - 775 1,200 1,200
Telecommunications - 1,026 780 1,180
Rentals & Leases - 708 1,214 1,214
Printing Expense - 409 300 300
Office Supplies - 1,101 5,395 5,000
Uniforms - 18 300 300
Postage & Delivery - - - 2
Hardware/Peripherals - 44 - -
Furniture/Appliances - 196 - -
Equipment - 136 - -
ISF-Copier Charges - 490 475 320
ISF-Mail Service Charges - 21 - -
ISF-Vehicle Replacement Charges - - 325 295
ISF-Motor Pool Charges - 88 153 103
ISF-Telecom Charges - 345 369 -
Total Development Services -$ 127,522$ 167,398$ 174,138$
FY18-19 Proposed Budget
Summary of Expenditures
Development Services Division
The Height of Desert Living 221
Building Safety Division
Service Delivery Plan
The Building Safety Division is dedicated to processing applications for permits to
construct homes, commercial buildings, fences, swimming pools and other struc-
tures in a manner that is responsive and customer friendly. The Division coordi-
nates the review of plans for the structures it permits and conducts construction
inspections.
Operating Budgets
Building Safety Division
Variance Explanations:
Building Inspection: Amounts were lowered for third-party inspections and plan
reviews.
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Building Inspection 117,162$ 204,675$ 1,245,056$ 592,025$
Permitting 114,554 - - -
Total 231,716$ 204,675$ 1,245,056$ 592,025$
Expenditures by Program
Building
Inspection
100%
Use of Funds -Building Safety -By Program
Where does the money go?
Total Proposed Budget = $592,025
The Height of Desert Living 222
Operating Budgets
Building Safety Division
Variance Explanations:
Wages: A budget supplement for a contracted part-time building inspector posi-
tion was added.
Contractual Services: Amounts were lowered for third-party inspections and plan
reviews.
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages 127,435$ 110,405$ 179,348$ 236,577$
Employment Taxes 4,213 3,007 6,918 11,486
Benefits 31,255 20,004 35,104 35,691
Dues & Memberships 487 317 620 530
Meetings and Training 1,109 74 2,420 2,310
Maintenance and Repair 4,776 263 760 892
Utilities 1,067 1,317 1,000 1,000
Contractual Services 56,381 60,613 1,012,900 298,500
Supplies 464 953 1,050 1,271
Equipment - 1,144 150 200
Internal Service 4,529 6,578 4,786 3,568
Total 231,716$ 204,675$ 1,245,056$ 592,025$
Expenditures by Category
Wages
40%
Employment
Taxes
2%
Benefits
6%Contractual
Services
52%
Use of Funds -Building Safety -By Category
Where does the money go?
Total Proposed Budget = $592,025
The Height of Desert Living 223
Operating Budgets
Building Safety Division
Performance Measures
Quality
Activities/Results
Productivity
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Percentage of all residential building plan re-
views completed within established turna-
round times
100% 97% 97% 100%
Percentage of all commercial building plan
reviews completed within established turna-
round times
100% 100% 100% 100%
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Number of building plan reviews conducted
(multiple reviews possible) 459 456 600 700
Number of residential plan reviews conducted
(multiple reviews possible) 142 167 700 60
Number of commercial plan reviews conduct-
ed (multiple reviews possible) 15 18 30 10
Number of building inspectors FTE’s 1 1* 1* 1.725*
Total number of permits issued 410 509 500 550
Total number of inspections (all inspections) 2,112 2,672 3,000 5,500
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Average expenditure per inspection during
the reporting period (includes all inspections $109.71 $76.60 $98.35 $124.61
Average Cost per permit $565.16 $402.11 $509.11 $747.63
*Building Inspections are performed by Building Official and third party Inspectors
The Height of Desert Living 224
Operating Budgets
Building Safety Division
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
General Fund
Salaries-Full Time 127,435$ 110,405$ 137,774$ 144,655$
Salaries-Part Time - - 41,574 91,922
FICA - - 2,578 5,698
Overtime - - - -
Medicare 1,762 1,597 2,617 3,447
Workers Compensation 2,283 1,247 1,503 2,216
Unemployment Insurance 168 164 220 125
Group Health Insurance 14,933 6,631 16,656 16,667
Group Dental Insurance 1,163 715 1,291 1,052
Group Vision Insurance 168 92 221 156
Disability Insurance 520 391 582 612
Retirement 14,018 11,993 15,155 15,912
Life Insurance 453 100 139 142
Bonus - 81 160 250
Allowance/Stipend - - 900 900
Licenses/Filing Fees 60 101 - -
Dues, Subscript & Publicat 427 215 620 530
Meetings & Training 1,109 74 2,420 2,310
Equipment Maint/Repair - - 200 200
Vehicle Maint/Repair 4,776 263 560 692
Telecommunications 775 799 - -
Gas & Oil 292 518 1,000 1,000
Printing Expense - 160 400 1,000
Advertising/Signage - 22 - -
Contractual Services 53,980 56,090 60,000 60,000
Bank/Merc Acct Fees 2,401 4,342 2,500 2,500
Third Party Fees - - 950,000 235,000
Office Supplies 269 697 550 550
Safety Supplies 42 - - -
Operating Supplies - - - -
Uniforms 154 257 500 700
Small Tools - - - 21
Hardware/Peripherals - 1,144 150 200
ISF-Copier Charges 330 138 160 150
ISF-Mail Service Charges 32 28 38 -
ISF-Vehicle Replacement Charge 2,753 5,480 3,366 3,287
ISF-Motor Pool Charges 295 15 240 131
ISF-Telecom Charges 1,118 916 982 -
Total Building Safety 231,716$ 204,675$ 1,245,056$ 592,025$
FY18-19 Proposed Budget
Summary of Expenditures
Building Safety
The Height of Desert Living 225
Code Compliance Division
Service Delivery Plan
The Code Compliance Division is actively involved in maintaining an excellent
quality of life by addressing community issues such as abandoned vehicles, prop-
erty maintenance, improperly maintained pools, illegal signs, improper parking
on private property, and dumping or other destruction in Town-owned washes.
The Code Compliance Division strives to address problems in a confidential,
friendly and understanding way which allows for sufficient time to come into
compliance voluntarily.
Operating Budgets
Code Compliance Division
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Code Compliance 101,141$ 71,768$ 75,964$ 79,058$
Total 101,141$ 71,768$ 75,964$ 79,058$
Expenditures by Program
Code
Compliance
100%
Use of Funds -Code Compliance -By Program
Where does the money go?
Total Proposed Budget = $79,058
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages 71,859$ 51,222$ 52,490$ 55,115$
Employment Taxes 2,968 1,676 1,473 1,544
Benefits 19,033 12,006 12,427 12,754
Dues & Memberships - 14 150 150
Meetings and Training - 138 900 900
Maintenance and Repair 2,208 - 560 560
Utilities 1,193 1,538 1,780 1,780
Contractual Services - - 2,600 2,700
Supplies 235 173 130 320
Equipment 126 - - -
Internal Service 3,519 5,001 3,454 3,235
Total 101,141$ 71,768$ 75,964$ 79,058$
Expenditures by Category
The Height of Desert Living 226
Operating Budgets
Code Compliance Division
Performance Measures
Quality
**Note: The number of cases does not reflect the total quantity of requests for service, as cases are
not open on all requests and complaints. In addition to responding to inquiries, other administrative
duties take away time from case work.
Productivity
Activities/Results
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Percentage of code violations brought into
voluntary compliance prior to initiation of ad-
ministrative or judicial action
99% 99% 98% 99%
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Number of Code Enforcement Officers 1 1 1 1
Number of code violation cases ** 713 669 725 600
Number of code violation cases reviewed in
court proceedings (criminal and civil) 2 7 9 7
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Average cost per code violation case $141.85 $107.28 $104.87 $136.21
Wages
70%
Employment
Taxes
2%Benefits
16%
Meetings and
Training
1%
Maintenance
and Repair
1%
Utilities
3%
Contractual
Services
3%
Internal Service
4%
Use of Funds -Code Compliance -By Category
Where does the money go?
Total Proposed Budget = $79,058
The Height of Desert Living 227
Operating Budgets
Code Compliance Division
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
General Fund
Salaries-Full Time 71,859$ 51,222$ 52,490$ 55,115$
Medicare 1,039 732 762 800
Workers Compensation 1,836 889 656 719
Unemployment Insurance 94 55 55 25
Group Health Insurance 9,975 5,576 5,788 5,792
Group Dental Insurance 556 412 426 431
Group Vision Insurance 81 82 124 131
Disability Insurance 277 208 222 233
Retirement 7,904 5,635 5,774 6,063
Life Insurance 240 54 53 54
Bonus - 40 40 50
Licenses/Filing Fees - 14 100 100
Dues, Subscript & Publicat - - 50 50
Meetings & Training - 138 900 900
Vehicle Maint/Repair 2,207 - 560 560
Telecommunications 775 886 780 780
Gas & Oil 418 652 1,000 1,000
Printing Expense - - 100 200
Contractual Services - - 2,500 2,500
Office Supplies 21 173 - -
Operating Supplies - - - -
Uniforms 213 - 130 130
Postage - - - 190
Small Tools 126 - - -
ISF-Copier Charges 47 2 25 10
ISF-Mail Service Charges 25 26 22 -
ISF-Vehicle Replacement Charge 3,000 4,743 3,162 3,225
ISF-Telecom Charges 448 229 245 -
Total Code Compliance 101,141$ 71,768$ 75,964$ 79,058$
FY18-19 Proposed Budget
Summary of Expenditures
Code Compliance
The Height of Desert Living 228
Mapping & Graphics Division
Service Delivery Plan
The Mapping & Graphics Division is dedicated to providing excellent customer ser-
vice in a professional and timely manner. The Division is responsible for providing
internal and external customers with maps, graphic information, and research.
Operating Budgets
Mapping & Graphics Division
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Mapping & Graphics 69,801$ 99,727$ 104,868$ 110,362$
Total 69,801$ 99,727$ 104,868$ 110,362$
Expenditures by Program
Mapping &
Graphics
100%
Use of Funds -Mapping & Graphics -By Program
Where does the money go?
Total Proposed Budget = $110,362
The Height of Desert Living 229
Operating Budgets
Mapping & Graphics Division
Wages
71%Employment
Taxes
1%
Benefits
17%
Dues &
Memberships
1%
Meetings and
Training
2%Maintenance
and Repair
2%
Supplies
6%
Use of Funds -Mapping & Graphics -By Category
Where does the money go?
Total Proposed Budget = $110,362
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages 46,915$ 67,891$ 69,588$ 73,077$
Employment Taxes 1,006 1,170 1,184 1,216
Benefits 12,843 16,384 17,239 17,667
Dues & Memberships 1,064 1,569 1,000 1,000
Meetings and Training 85 - 2,000 2,000
Maintenance and Repair - - 2,500 2,500
Contractual Services 3,937 4,568 7,200 7,200
Supplies 3,429 3,342 3,600 5,400
Equipment 27 4,338 - -
Internal Service 495 465 557 302
Total 69,801$ 99,727$ 104,868$ 110,362$
Expenditures by Category
The Height of Desert Living 230
Operating Budgets
Mapping & Graphics Division
Activities/Results
Performance Measures
FY15-16 Actual FY16-17 Actual FY17-18 Estimate FY18-19 Target
Work order survey satisfaction rating 95% 95% 95% 95%
Quality
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Number of internal customer requests pro-
cessed 250 250 250 250
Number of aerial site plans completed 75 100 100 100
Number of external customer requests pro-
cessed 75 100 100 100
GIS database maintenance in hours 80 80 80 80
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
General Fund
Salaries-Full Time 46,915$ 67,891$ 69,588$ 73,077$
Overtime - - - -
Medicare 673 954 1,010 1,060
Workers Compensation 279 162 119 131
Unemployment Insurance 54 54 55 25
Group Health Insurance 6,886 8,064 8,445 8,450
Group Dental Insurance 426 412 660 668
Group Vision Insurance 44 54 75 78
Disability Insurance 175 276 294 310
Retirement 5,160 7,468 7,655 8,039
Life Insurance 151 70 70 72
Bonus - 41 40 50
Dues, Subscript & Publicat - 569 1,000 1,000
Licenses/Filing Fees 1,064 1,000 - -
Meetings & Training 85 - 2,000 2,000
Equipment Maint/Repair - - 2,500 2,500
Professional Fees 3,937 4,537 7,000 7,000
Printing Expense - - 100 100
Bank/Merc Acct Fees - 30 100 100
Office Supplies 3,429 3,342 3,500 5,300
Uniforms - - 100 100
Hardware/Peripherals 27 4,338 - -
ISF-Copier Charges 199 188 150 150
ISF-Vehicle Replacement Charges - - 110 113
ISF-Motor Pool Charges 74 47 52 39
ISF-Telecom Charges 223 230 245 -
Total Mapping & Graphics 69,801$ 99,727$ 104,868$ 110,362$
FY18-19 Proposed Budget
Summary of Expenditures
Mapping & Graphics
The Height of Desert Living 231
Planning & Zoning Division
Service Delivery Plan
The Planning & Zoning Division is dedicated to enhancing the quality of life in
Fountain Hills through innovative, proven planning techniques, and providing ex-
cellent customer service in a professional and timely manner. The Division imple-
ments land-use planning related goals, policies and programs as approved by the
Town Council. The Division processes applications for zoning interpretations and
verifications, preliminary and final sub-division plats, variances from the require-
ments of the Zoning Ordinance, Temporary Use Permits, Special Use Permits,
Commercial Site Plans, signs and amendments to the General Plan and Area Spe-
cific Plans. The Division also processes amendments to the Town’s regulations, the
Zoning Ordinance, Subdivision Ordinance and Town Code.
Operating Budgets
Planning & Zoning Division
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Current Planning 104,017 - -$ -$
Environmental Service 28,742 - - -
Long Range Planning 29,164 81,569 - -
Planning & Zoning - - 105,554 109,814
Total 161,923$ 81,569$ 105,554$ 109,814$
Expenditures by Program
Planning &
Zoning
100%
Use of Funds -Planning -By Program
Where does the money go?
Total Proposed Budget = $109,814
The Height of Desert Living 232
Operating Budgets
Planning & Zoning Division
Wages
72%
Employment
Taxes
2%
Benefits
15%
Dues &
Memberships
2%
Meetings and
Training
2%Utilities
1%
Contractual
Services
4%
Supplies
1%
Internal Service
1%
Use of Funds -Planning -By Category
Where does the money go?
Total Proposed Budget = $109,814
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages 113,562$ 59,949$ 75,850$ 79,643$
Employment Taxes 4,265 2,005 2,097 2,191
Benefits 26,860 12,031 15,970 16,427
Dues & Memberships 10,189 1,535 1,754 1,754
Meetings and Training 1,527 138 1,200 2,400
Utilities 935 450 - 900
Contractual Services 1,535 2,349 6,150 4,150
Supplies 1,425 231 1,100 1,302
Equipment - 1,761 100 100
Internal Service 1,625 1,120 1,333 947
Total 161,923$ 81,569$ 105,554$ 109,814$
Expenditures by Category
The Height of Desert Living 233
Operating Budgets
Planning & Zoning Division
Performance Measures
Quality
Activities/Results
FY15-16
Actual
FY16-17
Actual
FY17-18
Estimate
FY18-19
Target
Percentage of first reviews of plans complet-
ed within the established Department turna-
round time
100% 100% 100% 100%
FY15-16
Actual
FY16-17
Actual
FY17-18
Estimate
FY18-19
Target
Number of Administrative Use Permits 15 24 24 30
Number of ordinance/code changes pro-
cessed 4 8 8 11
Number of zoning cases 8 27 27 30
Number of Site Plans reviewed 12 6 6 6
Number of Building Permits Reviewed 464 527 527 532
The Height of Desert Living 234
Operating Budgets
Planning & Zoning Division
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
General Fund
Salaries-Full Time 113,561$ 59,949$ 75,850$ 79,643$
Overtime - - - -
Medicare 1,634 871 1,114 1,169
Workers Compensation 2,493 1,053 928 997
Unemployment Insurance 138 81 55 25
Group Health Insurance 12,752 4,665 5,788 5,792
Group Dental Insurance 726 343 426 431
Group Vision Insurance 102 45 75 78
Disability Insurance 425 274 321 337
Retirement 12,492 6,594 8,344 8,761
Life Insurance 363 69 76 78
Bonus - 41 40 50
Allowance/Stipend - - 900 900
Licenses/Filing Fees 9,401 587 1,250 1,250
Dues, Subscript & Publicat 788 947 504 504
Meetings & Training 1,527 138 1,200 2,400
Telecommunications 935 450 - 900
Printing Expense 72 78 350 350
Advertising/Signage 1,036 1,735 5,000 3,000
Bank/Merc Acct Fees 427 536 800 800
Office Supplies 412 186 900 900
Food & Beverage Supplies 10 - - -
Program Materials 964 - - -
Uniforms 39 45 200 200
Postage & Delivery - - - 202
Small Tools - - 100 100
Equipment - 1,761 - -
ISF-Copier Charges 732 621 450 500
ISF-Mail Service Charges 180 140 148 -
ISF-Vehicle Replacement Charge - - 333 331
ISF-Motor Pool Charges 155 130 157 116
ISF-Telecom Charges 559 230 245 -
Total Planning 161,923$ 81,569$ 105,554$ 109,814$
FY18-19 Proposed Budget
Summary of Expenditures
Planning & Zoning
The Height of Desert Living 235
Community Services
Operating Budgets
Community Services
The Height of Desert Living 236
Operating Budgets
Community Services Department
Note: Numbers in parentheses represent full-time equivalents (FTE).
Director Executive Assistant
Parks
Superintendent
Recreation
Manager
COMMUNITY SERVICES DEPARTMENT
Park Operations
Lead
Groundskeeper
II
Park Operations
Lead
Park Operations
Lead
Part time
Full Time
Recreation
Coordinator
Recreation
Coordinator
Park Attendant
(.39)
Park Attendant
(.40)
Park Attendant
(.39)
Lead Park Attend.
(.49)
Park Attendant
(.39)
Park Attendant
(.39)
Customer Service Rep II
(.53)
Customer Service Rep II
(.35)
Community Center
Manager
Senior Services
Supervisor
Senior Services Assistant
(.45)
Home Delivered Meals
Coordinator
(.75)
Senior Services Activities
Coordinator
(.58)
Community Center
Operations Coordinator
Lead Operations Support Worker
(.63)
Operations Sup Worker
(.20)
Operations Sup Worker
(.04)
Operations Sup Worker
(.65)
Operations Sup Worker
(.02)
Operations Sup Worker
(.11)
Lead Operations Support Worker
(.65)
Communications &
Marketing Coordinator (.8)
(shared –Admin.)
Full Time
Shared
The Height of Desert Living 237
Operating Budgets
Community Services Department
COMMUNITY SERVICES
Mission Statement
The mission of the Community Services Department is to provide exceptional cus-
tomer service to enhance the quality of life by providing and maintaining safe,
available, and accessible parks and facilities, recreation programs, events, and
services that will meet the intellectual, social, cultural, and leisure needs of all res-
idents.
Department Overview
Management and operations of Parks, Recreation, Community Center, Senior Ser-
vices, McDowell Mountain Preserve, Desert Botanical Garden, a growing public
trails system, public art, tourism, and the Avenue of the Fountains Plaza.
Division
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Community Services -$ 236,916$ 210,345$ 194,177$
Recreation 588,270 447,385 569,413 617,498
Parks 1,113,143 1,169,341 1,143,894 1,218,032
Community Center Operations 215,173 216,560 242,784 293,198
Senior Services 203,480 202,898 225,677 197,875
Total 2,120,066$ 2,273,100$ 2,392,113$ 2,520,780$
Expenditures by Division
Community
Services
8%
Recreation
24%
Parks
48%
Community
Center
Operations
12%
Senior Services
8%
Use of Funds -Community Services -By Division
Where does the money go?
Total Proposed Budget = $2,520,780
Variance Explanations:
Community Center Operations: Increased amounts reflect changes in the Pay Plan
ranges and position title changes.
The Height of Desert Living 238
Variance Explanations:
Open Space: Last fiscal year amounts included one-time budget supplements for
the opening of the Adero Canyon trailhead.
Sports Activities: Budgeted amounts were adjusted to better reflect actual ex-
penses.
Operating Budgets
Community Services Department
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Administration 409,496$ 771,273$ 621,313$ 628,247$
Amenities 328,783 - - -
Art & Culture 36,372 - - -
Boards & Commissions 46,357 - - -
Community Events 109,497 92,687 161,778 180,478
Event Planning 54,562 - - -
Field Prep/Maintenance 171,163 - - -
Fountain 195,730 232,123 177,755 205,335
Home Delivered Meals 51,965 48,935 61,637 61,570
Landscape Maintenance 183,682 - - -
Open Space 26,436 48,696 25,158 37,158
Operations 109,780 925,052 1,263,024 1,309,886
Senior Membership 98,185 66,741 - -
Social/Community Services 71,657 - - -
Special Events 25,737 - - -
Special Interest Programs 32,806 17,025 15,847 15,821
Sports Activities 85,511 48,863 42,136 52,370
Youth & Teen Programs 82,347 21,705 23,465 29,915
Total 2,120,066$ 2,273,100$ 2,392,113$ 2,520,780$
Expenditures by Program
The Height of Desert Living 239
Operating Budgets
Community Services Department
Administration
25%
Community
Events
7%
Fountain
8%
Home
Delivered
Meals
2%Open Space
1%
Operations
53%Special Interest
Programs
1%
Sports
Activities
2%
Youth & Teen
Programs
1%
Use of Funds -Community Services -By Program
Where does the money go?
Total Proposed Budget = $2,520,780
The Height of Desert Living 240
Operating Budgets
Community Services Department
Wages
39%
Employment
Taxes
2%Benefits
8%
Meetings and
Training
1%
Maintenance
and Repair
7%
Utilities
15%
Contractual
Services
20%
Supplies
5%
Equipment
1%Internal Service
2%
Use of Funds -Community Services -By Category
Where does the money go?
Total Proposed Budget = $2,520,780
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages 857,996$ 876,851$ 923,441$ 970,566$
Employment Taxes 48,395 40,892 39,989 43,436
Benefits 186,616 159,107 180,568 190,341
Dues & Memberships 4,284 6,284 6,014 6,149
Meetings and Training 7,179 10,615 15,750 17,790
Maintenance and Repair 155,096 287,731 194,602 180,672
Utilities 325,711 347,760 348,059 405,590
Contractual Services 350,553 365,594 444,418 495,175
Supplies 79,300 83,829 118,861 119,517
Equipment 9,580 46,996 43,020 24,500
Damages/Vandalism 3,863 132 2,100 2,100
Internal Service 41,489 47,309 50,291 39,944
Contingency - - 25,000 25,000
Capital Expenditures 50,004 - - -
Total 2,120,066$ 2,273,100$ 2,392,113$ 2,520,780$
Expenditures by Category
Variance Explanations:
Equipment: FY17-18 included the purchase of specialty equipment for the land-
scape maintenance for Golden Eagle Park.
Internal Service: Some of these expenses were moved into General Government
for more efficient managing and for accounting purposes.
The Height of Desert Living 241
Operating Budgets
Community Services Department
FY18-19 Objectives
Initiative Strategic Value Estimated Cost/Funding
Source
Complete the Adero Canyon
Trailhead Goal #1, Objective #3a $2.3 million – Developmental
Fees/CIP
Continue to increase the num-
ber of special events Goal #1, Objective #3a To be Determined/General
Fund
Organize specialty youth
camps Goal #3, Objective #2e To be Determined/General
Fund
Continue to participate in the
Youth Coalition Goal #5, Objective #1a $0
Continue to Support Youth
Sports Club Goal #3, Objective #2f $0
Expand the use of social media
to promote activities and
events
Goal #3, Objective #2b To be Determined/General
Fund
FY17-18 Department Accomplishments
Initiative Strategic Value
Conducted 1st annual summer camp Goal #3, Objective #2e
Won 2 AZ Parks and Recreation Association
awards and 6 Tourism awards Goal #1, Objective #3a
2 Grants were awarded to Tourism Goal #1, Objective #3
Completed resurfacing of basketball courts at
Golden Eagle Park Goal #2, Objective #1a; Goal #3, Objective #2f
Resurface Splash Pad at Fountain Park Goal #1, Objective #3; Goal #2, Objective #1a;
Goal #3, Objective #2c
Introduced new programs: table tennis, jewelry
making, essential oils, and meditation. Goal #3, Objective #2b; Goal #3, Objective
#2c; Goal #5, Objective #1a
Upgraded lights at Tennis Courts at Golden Ea-
gle Park Goal #2, Objective #1a; Goal #3, Objective #2f
Hosted a number of new special events on the
Avenue of the Fountains Plaza and Fountain
Park
Goal #1, Objective #3a; Goal #3, Objective #2c
Named Playful City for 7th consecutive year Goal #3 Objective #2c; Goal #3, Objective #2f;
Goal #5, Objective #1; Goal #5, Objective #1a
Improved water quality of Fountain Lake by in-
stalling aerators and water movers. Also in-
stalled a controller to regulate Fountain height
during windy conditions
Goal #1, Objective #3a; Goal #2, Objective #1a
The Height of Desert Living 242
Operating Budgets
Community Services Department
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
FY18-19 Proposed Budget
Summary of Expenditures
Community Services Department
General Fund
Salaries-Full Time 678,024$ 694,460$ 712,559$ 746,187$
Salaries-Part Time 178,102 181,248 210,882 224,379
Overtime 1,869 1,144 - -
FICA 11,184 11,349 12,902 13,730
Medicare 12,192 12,425 13,449 14,214
Workers Compensation 22,660 15,387 12,048 14,795
Unemployment Insurance 2,358 1,731 1,590 697
Group Health Insurance 103,608 76,199 83,993 86,856
Group Dental Insurance 6,438 6,233 6,751 6,831
Group Vision Insurance 987 718 1,074 1,126
Disability Insurance 2,493 2,469 3,013 3,157
Retirement 70,960 71,391 78,384 82,083
Life Insurance 2,130 661 717 733
Bonus - 1,436 1,236 1,545
Allowance/Stipend - - 5,400 8,010
Licenses/Filing Fees 1,695 3,717 1,940 1,940
Dues, Subscript & Publicat 2,589 2,567 4,074 4,209
Meetings & Training 7,179 10,420 14,600 17,215
Boards & Commissions - 195 1,150 575
Building Maint/Repair - 1,706 1,300 1,300
HVAC Repair 685 230 1,400 1,400
Plumbing Repair 1,015 3,741 2,650 2,700
Electrical Repair/Maint 8,959 6,269 12,950 5,950
Fire Protection Systems - 1,221 2,440 2,440
Grounds Maint/Repair 9,770 94,133 21,300 20,600
Irrigation Repair 22,456 22,819 20,400 20,400
Backflow Testing & Maintenance 392 296 2,450 2,450
Drainage Maint/Repair 1,900 - - -
Equipment Maint/Repair 44,872 94,393 22,090 31,790
Vehicle Maint/Repair 5,484 5,013 11,010 11,010
Office Equip Maint/ Repair 3,911 3,728 7,504 6,324
Other Maint/Repair 20,138 22,674 31,600 37,800
Art Maint/Repair/Install 5,284 - - -
Striping 754 379 2,380 2,380
Sidewalk/Pathway Repair 10,582 7,525 1,600 6,575
Sign Repair & Replacement 3,472 5,544 10,825 9,850
Painting 4,009 6,443 1,803 1,803
Lighting Repair 11,412 11,616 40,900 15,900
Electricity Expense 218,791 228,488 227,976 262,940
Refuse/Recycling 5,553 5,259 6,380 6,380
Telecommunications 9,029 10,867 6,467 9,942
Water/Sewer 81,801 92,543 92,424 111,516
Gas & Oil 10,537 10,604 14,812 14,812
Professional Fees 35,320 30,453 35,252 33,088
Instructor Fees 33,789 50,215 36,480 50,340
Rentals & Leases 29,721 29,253 55,001 60,221
Printing Expense 2,188 2,257 7,705 5,205
The Height of Desert Living 243
Operating Budgets
Community Services Department
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
FY18-19 Proposed Budget
Summary of Expenditures
Community Services Department
General Fund-continued
Advertising/Signage 2,637$ 2,691$ 3,250$ 3,250$
Contractual Services 37,498 45,269 52,074 54,924
Constituent Communication 25,259 28,822 32,990 33,990
Bank/Merc Acct Fees 5,256 5,815 8,345 6,704
Community Contracts/Events 74,547 57,184 67,500 97,500
Landscape Contracts 96,162 104,875 134,294 138,427
ActiveNet Fees 8,178 8,760 11,526 11,526
Office Supplies 3,110 3,320 3,700 3,700
Cleaning/Janitorial Supplies 12,636 12,563 14,779 13,279
Safety Supplies 164 415 1,100 1,100
Operating Supplies 27,835 27,615 64,528 63,728
Food & Beverage Supplies 2,492 3,719 2,520 3,120
Program Materials 30,462 32,510 28,505 30,610
Uniforms 2,597 3,663 3,729 3,729
Postage & Delivery 4 24 - 251
Small Tools 3,686 3,635 8,900 4,500
Software 212 - -
Hardware/Peripherals 1,717 847 2,000 -
Furniture/Appliances 726 15,212 16,500 15,000
Equipment 3,451 6,999 15,620 5,000
Park Improvements Exp - 20,091 - -
Damages/Vandalism 3,863 132 2,100 2,100
ISF-Copier Charges???5,032 3,107 4,155 875
ISF-Mail Service Charges 325 238 299 -
ISF-Vehicle Replacement Charge 29,691 37,565 38,233 38,948
ISF-Motor Pool Charges 217 4 191 121
ISF-Telecom Charges 6,225 6,394 7,414 -
Contingency 50,004 - 25,000 25,000
Park Improvements - - - -
Total Community Services 2,120,066$ 2,273,100$ 2,392,113$ 2,520,780$
The Height of Desert Living 244
Community Services Division
Service Delivery Plan
The Community Services Division, through its administrative services, provides di-
rection to and clerical support for the Department by the Community Services Di-
rector and Executive Assistant.
Operating Budgets
Community Services Division
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Administration -$ 236,916$ 210,345$ 194,177$
Total -$ 236,916$ 210,345$ 194,177$
Expenditures by Program
Administration
100%
Use of Funds -Community Services -By Program
Where does the money go?
Total Proposed Budget = $194,177
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages -$ 186,018$ 157,891$ 139,774$
Employment Taxes - 3,115 2,672 2,337
Benefits - 33,245 36,442 39,626
Dues & Memberships - 398 - -
Meetings and Training - 532 2,150 2,150
Maintenance and Repair - 2,282 6,000 2,720
Utilities - 973 1,380 600
Contractual Services - 3,347 - 3,600
Supplies - 767 450 452
Internal Service - 6,239 3,360 2,918
Total -$ 236,916$ 210,345$ 194,177$
Expenditures by Category
The Height of Desert Living 245
Operating Budgets
Community Services Division
Performance Measures
Activities/Results
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Continue to serve as staff liaison to the two
advisory commissions.
18
18
18
18
Continue to support commission and
Council joint meetings
2
2
1
1
Prepare/post commission meeting agendas
both pre and post meetings.
36
36
36
36
Prepare commission meeting minutes and
post approved meeting minutes.
18
18
18
18
Quality
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Continue to provide support for various im-
provements to the parks.
Yes
Yes
Yes
Yes
Administer contracts for various capital pro-
jects
1
2
2
3
Productivity
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Monitor number of trail users N/A 13,500 + 15,000+ 20,000+
Wages
72%
Employment
Taxes
1%
Benefits
21%
Meetings and
Training
1%
Maintenance
and Repair
1%
Contractual
Services
2%
Internal Service
2%
Use of Funds -Community Services -By Category
Where does the money go?
Total Proposed Budget = $194,177
The Height of Desert Living 246
Operating Budgets
Community Services Division
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
General Fund
Salaries-Full Time -$ 186,018$ 157,891$ 139,774$
Medicare - 2,581 2,291 2,040
Workers Compensation - 425 271 250
Unemployment Insurance - 109 110 47
Group Health Insurance - 15,039 16,656 20,662
Group Dental Insurance - 1,195 1,291 1,662
Group Vision Insurance - 140 221 293
Disability Insurance - 539 667 591
Retirement - 15,811 17,368 15,375
Life Insurance - 139 159 138
Bonus - 381 80 95
Allowance/Stipend - - - 810
Licenses/Filing Fees - 356 - -
Dues, Subscript & Publicat - 42 - -
Meetings & Training - 337 1,000 1,575
Boards & Commissions - 195 1,150 575
Vehicle Maint/Repair - 85 500 500
Office Equip Maint/Repair - 2,197 5,500 2,220
Telecommunications - 778 780 -
Gas & Oil - 195 600 600
Rentals & Leases - 3,293 - 3,600
Printing Expense - 54 - -
Office Supplies - 702 450 450
Cleaning/Janitorial Supplies - 8 - -
Operating Supplies - 58 - -
Postage - - - 2
ISF-Copier Charges - 6 10 5
ISF-Mail Service Charges - 19 2 -
ISF-Vehicle Replacement Charge - 5,757 2,856 2,913
ISF-Telecom Charges - 457 492 -
Total Community Services -$ 236,916$ 210,345$ 194,177$
FY18-19 Proposed Budget
Summary of Expenditures
Community Services Division
The Height of Desert Living 247
Community Center Division
Service Delivery Plan
The Community Center strives to enhance the quality of life of Fountain Hills resi-
dents by providing and maintaining a safe, available, and accessible facility that
will meet the needs of all residents.
Operating Budgets
Community Center Division
Variance Explanations:
Operations: Increased amounts reflect changes in the Pay Plan ranges and posi-
tion title changes.
Operations
100%
Use of Funds -Community Center -By Program
Where does the money go?
Total Proposed Budget = $293,198
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Administration 50,831$ 95,287$ -$ -$
Event Planning 54,562 - - -
Operations 109,780 121,273 242,784 293,198
Total 215,173$ 216,560$ 242,784$ 293,198$
Expenditures by Program
The Height of Desert Living 248
Operating Budgets
Community Center Division
Wages
71%
Employment
Taxes
4%
Benefits
9%
Meetings and
Training
1%
Maintenance
and Repair
1%
Utilities
2%
Contractual
Services
5%
Supplies
1%Equipment
6%
Use of Funds -Community Center -By Category
Where does the money go?
Total Proposed Budget = $293,198
Variance Explanations:
Wages: Increased amounts reflect changes in the Pay Plan ranges and position
title changes.
Contractual Services: Last fiscal year included a budget supplement for the evalu-
ation of the sound system.
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages 155,700$ 151,895$ 159,993$ 208,868$
Employment Taxes 10,233 9,580 8,734 11,726
Benefits 29,355 22,073 23,396 26,725
Dues & Memberships 779 853 1,092 1,092
Meetings and Training - - 2,000 2,000
Maintenance and Repair 1,868 1,531 2,004 2,004
Utilities 1,469 1,083 1,140 6,108
Contractual Services 7,515 8,155 18,654 12,133
Supplies 3,085 3,438 3,650 3,650
Equipment 2,576 15,522 18,800 18,800
Internal Service 2,593 2,430 3,321 92
Total 215,173$ 216,560$ 242,784$ 293,198$
Expenditures by Category
The Height of Desert Living 249
Performance Measures
Quality
Productivity
Operating Budgets
Community Center Division
Activities/Results
FY15-16
Actual
FY16-17
Actual
FY17-18
Estimate
FY18-19
Target
To attain a high overall satisfaction rating
(good or better) with quality on rental evalu-
ations
N/A
N/A
N/A
Good
FY15-16
Actual
FY16-17
Actual
FY17-18
Estimate
FY18-19
Target
Number of bookings 3,124 3,764 3,700 3,750
Number of patrons served 68,072 73,010 69,000 73,000
FY15-16
Actual
FY16-17
Actual
FY17-18
Estimate
FY18-19
Target
Net operating costs of facility per capita $9.57 $8.85 $9.92 $11.99
The Height of Desert Living 250
Operating Budgets
Community Center Division
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
General Fund
Salaries-Full Time 103,139$ 91,699$ 99,181$ 118,235$
Salaries-Part Time 52,434 60,196 60,812 90,633
Overtime 127 - - -
FICA 3,302 3,781 3,701 5,519
Medicare 2,256 2,201 2,310 3,037
Workers Compensation 4,183 3,141 2,336 2,981
Unemployment Insurance 492 456 387 189
Group Health Insurance 16,351 10,311 10,708 11,584
Group Dental Insurance 918 762 788 862
Group Vision Insurance 163 99 138 156
Disability Insurance 389 361 419 501
Retirement 11,198 10,087 10,910 13,006
Life Insurance 334 93 100 116
Bonus - 360 333 500
Licenses/Filing Fees 613 746 600 600
Dues, Subscript & Publicat 167 107 492 492
Meetings & Training - - 2,000 2,000
Office Equip Maint/ Repair 1,869 1,532 2,004 2,004
Telecommunications 1,469 1,083 1,140 6,108
Professional Fees - - 5,300 300
Rentals & Leases 3,272 3,477 3,480 3,600
Printing Expense - 62 130 130
Advertising/Signage 2,448 2,505 2,850 2,850
Constituent Communication - - 3,000 3,000
Bank/Merc Acct Fees 1,138 1,288 2,961 1,320
ActiveNet Fees 656 823 933 933
Office Supplies 501 675 450 450
Cleaning/Janitorial Supplies 8 11 - -
Operating Supplies 200 498 1,000 1,000
Food & Beverage Supplies 697 719 550 550
Program Materials 1,118 952 1,000 1,000
Uniforms 562 583 650 650
Small Tools 301 - 3,800 -
Furniture/Appliances - - 15,000 15,000
Hardware/Peripherals 749 523 - -
Furniture/Appliances 726 12,771 - -
Equipment 800 2,228 - 3,800
ISF-Copier Charges 391 268 360 -
ISF-Mail Service Charges 3 2 4 -
ISF-Vehicle Replacement Charges - - 60 68
ISF-Motor Pool Charges - - 28 24
ISF-Telecom Charges 2,199 2,160 2,869 -
Total Community Center 215,173$ 216,560$ 242,784$ 293,198$
FY18-19 Proposed Budget
Summary of Expenditures
Community Center
The Height of Desert Living 251
Parks Division
Service Delivery Plan
The Parks Division staff is dedicated to providing safe, clean and green parks that
will meet the intellectual, social, cultural, and leisure needs of all park patrons. The
Town’s park system has been developed to enhance the quality of life of Fountain
Hills residents with hiking trails and park facilities for youth and adult sports pro-
grams, youth and teen programs, special events, and facility rentals. Each year,
our experienced staff works to meet the goals through efficient park maintenance
and operations methods.
Operating Budgets
Parks Division
Variance Explanations:
Avenue of the Fountains Plaza: Budgeted amounts were adjusted to better reflect
actual expenses.
Desert Vista: Last fiscal year included a mid-year budget transfer from Contingen-
cy to fix the dog park lighting.
Open Space/Trails: Last fiscal year amounts included one-time budget supple-
ments for the opening of the Adero Canyon trailhead.
Town Hall
8%
Avenue of the
Fountains Plaza
9%
Fountain Park
38%
Golden Eagle
Park
26%
Four Peaks
Park
9%
Desert Vista
Park
7%
Open
Space/Trails
3%
Uses of Funds -Parks -By Location
Where the Money Goes
Total Proposed Budget = $1,218,032
Location Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Town Hall -$ 79,212$ 84,781$ 95,157$
Avenue of the Fountains Plaza 78,242 78,400 100,124 114,256
Fountain Park 402,816 466,587 417,722 448,437
Golden Eagle Park 356,344 228,978 291,365 321,351
Four Peaks Park 137,923 95,972 111,786 112,308
Desert Vista Park 111,382 171,496 112,958 89,365
Open Space/Trails 26,436 48,696 25,158 37,158
Total 1,113,143$ 1,169,341$ 1,143,894$ 1,218,032$
Expenditures by Location
The Height of Desert Living 252
Operating Budgets
Parks Division
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Administration 207,349$ 84,742$ 84,781$ 95,157$
Amenities 328,783 - - -
Field Prep/Maintenance 171,163 - - -
Fountain 195,730 232,123 177,755 205,335
Landscape Maintenance 183,682 - - -
Open Space 26,436 48,696 25,158 37,158
Operations - 803,780 856,200 880,382
Total 1,113,143$ 1,169,341$ 1,143,894$ 1,218,032$
Expenditures by Program
Administration
8%
Fountain
17%
Open Space
3%
Operations
72%
Uses of Funds -Parks -By Program
Where the Money Goes
Total Proposed Budget = $1,218,032
Variance Explanations:
Open Space: Last fiscal year amounts included one-time budget supplements for
the opening of the Adero Canyon trailhead.
The Height of Desert Living 253
Operating Budgets
Parks Division
Wages
21%Employment
Taxes
1%
Benefits
6%
Meetings and
Training
1%
Maintenance
and Repair
14%
Utilities
33%
Contractual
Services
15%
Supplies
6%
Internal Service
3%
Uses of Funds -Parks -By Category
Where the Money Goes
Total Proposed Budget = $1,218,032
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages 292,154$ 204,042$ 225,623$ 252,164$
Employment Taxes 15,148 9,446 8,567 9,630
Benefits 86,061 56,020 66,279 73,163
Dues & Memberships 819 2,324 1,040 1,040
Meetings and Training 1,888 1,560 6,350 6,940
Maintenance and Repair 145,485 281,459 186,548 172,298
Utilities 320,612 341,865 344,212 398,258
Contractual Services 122,040 172,653 167,251 184,583
Supplies 42,026 41,701 79,802 77,504
Equipment 5,139 25,196 19,720 4,500
Damages/Vandalism 3,863 132 2,100 2,100
Internal Service 27,904 32,943 36,402 35,852
Capital Expenditures 50,004 - - -
Total 1,113,143$ 1,169,341$ 1,143,894$ 1,218,032$
Expenditures by Category
Variance Explanations:
Equipment: FY17-18 included the purchase of specialty equipment for the land-
scape maintenance for Golden Eagle Park.
The Height of Desert Living 254
Operating Budgets
Parks Division
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
FY18-19 Proposed Budget
Summary of Expenditures
Parks
General Fund
Salaries-Full Time 290,782$ 203,016$ 225,623$ 252,164$
Salaries-Part Time 136 - - -
Overtime 1,236 1,026 - -
FICA 8 - - -
Medicare 4,130 2,884 3,314 3,712
Workers Compensation 10,425 6,265 4,979 5,794
Unemployment Insurance 584 297 274 124
Group Health Insurance 48,969 29,971 34,404 37,234
Group Dental Insurance 2,767 2,247 2,552 2,583
Group Vision Insurance 409 282 423 443
Disability Insurance 1,007 704 953 1,066
Retirement 32,060 22,445 24,819 27,739
Life Insurance 848 208 228 248
Bonus - 162 200 250
Allowance/Stipend - - 2,700 3,600
Licenses/Filing Fees 440 2,109 590 590
Dues, Subscript & Publicat 379 215 450 450
Meetings & Training 1,888 1,560 6,350 6,940
Building Main/Repair - 1,706 1,300 1,300
HVAC Repair 685 230 1,400 1,400
Plumbing Repair 1,015 3,741 2,650 2,700
Electrical Repair/Maint 8,959 6,269 12,950 5,950
Fire Protection Systems - 1,221 2,440 2,440
Grounds Maint/Repair 9,770 94,133 21,300 20,600
Irrigation Repair 22,456 22,819 20,400 20,400
Backflow Testing & Maintenance 393 296 2,450 2,450
Drainage Maint/Repair 1,900 - - -
Equipment Maint/Repair 44,872 94,393 22,090 30,290
Vehicle Maint/Repair 5,432 4,928 10,510 10,510
Other Maint/Repair 20,138 22,674 31,600 37,800
Parking Lot Repair - - - -
Striping 753 379 2,380 2,380
Sidewalk/Pathway Repair 10,582 7,525 1,600 6,575
Sign Repair & Replacement 3,109 3,085 10,775 9,800
Painting 4,009 6,443 1,803 1,803
Lighting Repair 11,412 11,616 40,900 15,900
Electricity Expense 218,791 228,488 227,976 262,940
Refuse/Recycling 5,553 5,259 6,380 6,380
Telecommunications 4,183 5,167 3,221 3,210
Water/Sewer 81,801 92,543 92,424 111,516
Gas & Oil 10,284 10,409 14,212 14,212
Professional Fees 16,650 18,523 15,200 13,900
Rentals & Leases 6,060 5,000 7,380 20,380
Printing Expense 1,953 2,040 6,400 3,900
Advertising/Signage - 88 - -
Contractual Services - - - 6,500
Bank/Merc Acct Fees 677 655 771 771
Community Contracts/Events - 40,925 2,500 -
The Height of Desert Living 255
Operating Budgets
Parks Division
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
FY18-19 Proposed Budget
Summary of Expenditures
Parks
General Fund-continued
Landscape Contracts 96,162$ 104,875$ 134,294$ 138,427$
ActiveNet Fees 539 545 705 705
Office Supplies 4 156 100 100
Cleaning/Janitorial Supplies 12,610 12,530 14,779 13,279
Safety Supplies 149 415 1,100 1,100
Operating Supplies 26,404 25,720 61,153 60,353
Food & Beverage Supplies 7 - 120 120
Program Materials 1,203 728 300 300
Uniforms 1,650 2,154 2,250 2,250
Postage & Delivery - - - 2
Small Tools 2,488 3,502 4,100 4,500
Equipment 2,651 1,603 - -
Park Improvements Exp - 20,091 15,620 -
Damages/Vandalism 3,863 132 2,100 2,100
ISF-Copier Charges 287 215 450 160
ISF-Mail Service Charges 9 2 1 -
ISF-Vehicle Replacement Charge 26,693 31,808 34,971 35,692
ISF-Motor Pool Charges 22 - - -
ISF-Telecom Charges 893 919 980 -
Park Improvements 50,004 - - -
Total Parks 1,113,143$ 1,169,341$ 1,143,894$ 1,218,032$
The Height of Desert Living 256
Operating Budgets
Parks Division
Performance Measures
Quality
Productivity
Activities/Results
Fountain Hills Park Systems FY15-16
Actual
FY16-17
Actual
FY17-18
Estimate
FY18-19
Target
Maintain a high overall satisfaction rating
(good or better) of maintenance/operations
Good Good Good Good
Number of Special Events hosted in parks 27 50 29 33
Appearance/availability Good Good Good Good
FY15-16
Actual
FY16-17
Actual
FY17-18
Estimate
FY18-19
Target
Restroom serviced and cleaned 365 days 365 days 365 days 365 days
Ramadas serviced and cleaned 365 365 365 365
Trails maintained and ready for use daily 365 365 365 365
Trailhead promotions with brochures, maps
and Town website 365 365 365 365
FY15-16
Actual
FY16-17
Actual
FY17-18
Estimate
FY18-19
Target
Net expenditures for park operations per cap-
ita $40.28 $44.30 $43.40 $47.02
Park rentals/
Revenue 208/
$56,832
203/
$36,249
225/
$30,260
225/
$30,260
Fountain Hills Hiking Trail visitors 1000+ 24,000+ 8,000+ 30,000+
Fountain Hills Recreation Statistics:
119 Acres of Developed Parks
740 Acres of Mountain Preserve Park
8 Acres of Botanical Garden Preserve
59.2 Acres of Lake Overlook Trail Preserve
7.7 Miles of Preserve Trails
8.7 Miles of Urban Trails (FIT)
The Height of Desert Living 257
Recreation Division
Service Delivery Plan
The Recreation Division strives to enhance the quality of life for Fountain Hills resi-
dents by providing recreation services that will meet the intellectual, social, cultur-
al, and leisure needs of all residents. Program activities include: special interest
classes, youth and adult sports programs, youth and teen programs, and special
events.
Operating Budgets
Recreation Division
Variance Explanations:
Sports Activities: Budgeted amounts were adjusted to better reflect actual costs.
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Administration 97,988$ 267,105$ 326,187$ 338,914$
Art & Culture 36,372 - - -
Boards & Commissions 46,355 - - -
Community Events 109,497 92,687 161,778 180,478
Social/Community Service 71,657 - - -
Special Events 25,737 - - -
Special Interest Programs 32,806 17,025 15,847 15,821
Sports Activities 85,511 48,863 42,136 52,370
Youth & Teen Programs 82,347 21,705 23,465 29,915
Total 588,270$ 447,385$ 569,413$ 617,498$
Expenditures by Program
Administration
55%
Community
Events
29%
Special Interest
Programs
3%
Sports
Activities
8%
Youth & Teen
Programs
5%
Use of Funds -Recreation -By Program
Where does the money go?
Total Proposed Budget = $617,498
The Height of Desert Living 258
Operating Budgets
Recreation Division
Wages
40%Employment
Taxes
2%
Benefits
7%
Dues &
Memberships
1%
Meetings and
Training
1%
Contractual
Services
40%
Supplies
5%
Contingency
4%
Use of Funds -Recreation -By Category
Where does the money go?
Total Proposed Budget = $617,498
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages 271,536$ 201,462$ 232,463$ 244,958$
Employment Taxes 15,666 11,504 12,072 13,767
Benefits 59,221 38,661 44,152 42,033
Dues & Memberships 2,380 1,549 2,467 2,567
Meetings and Training 5,292 8,044 5,050 6,500
Maintenance and Repair 7,380 2,459 - 1,500
Utilities 2,682 2,981 1,326 624
Contractual Services 186,653 143,403 213,396 248,796
Supplies 29,296 31,761 29,284 30,763
Equipment 1,051 3,405 1,000 -
Internal Service 7,113 2,156 3,203 990
Contingency - - 25,000 25,000
Total 588,270$ 447,385$ 569,413$ 617,498$
Expenditures by Category
The Height of Desert Living 259
Operating Budgets
Recreation Division
Activities/Results
Performance Measures
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
To attain a High overall satisfaction rating
(good or better) with the quality of Town rec-
reation programs in post-program evalua-
tions
85% 85% 85% 85%
To achieve a high return rate on recreation
program surveys 30% 30% 35% 38%
Quality
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Number of individual program participants1 2,362 2,737 2,800 2,900
Number of team sports program participants 750 345 525 650
Number of teen trip/teen activity participants 535 378 600 700
Number of volunteer hours in support of
Town recreation programs2 1,050 826 1,000 1,150
Number of youth sport, Boys and Girls Club,
and FHUSD facility bookings 1,820 1,397 1,525 1,600
1Does not include participations at special events or teen drop in programs.
2 Volunteer hours are estimated
Productivity
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Net operating costs of recreation programs
per capita $21.80 $7.36 $9.93 $11.42
The Height of Desert Living 260
Operating Budgets
Recreation Division
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
General Fund
Salaries-Full Time 208,776$ 148,068$ 162,166$ 172,978$
Salaries-Part Time 62,463 53,276 70,297 71,980
Overtime 298 118 - -
FICA 3,944 3,353 4,277 4,382
Medicare 3,796 2,814 3,382 3,600
Workers Compensation 7,066 4,793 3,898 5,548
Unemployment Insurance 859 544 515 237
Group Health Insurance 35,785 20,041 21,357 17,376
Group Dental Insurance 2,175 1,556 1,630 1,293
Group Vision Insurance 325 188 281 234
Disability Insurance 805 601 687 732
Retirement 19,434 15,826 17,839 19,029
Life Insurance 697 155 162 169
Bonus - 294 396 500
Allowance/Stipend - - 1,800 2,700
Licenses/Filing Fees 336 194 400 400
Dues, Subscript & Publicat 2,044 1,355 2,067 2,167
Meetings & Training 5,292 8,044 5,050 6,500
Vehicle Maint/Repair 53 - - -
Office Equip Maint/ Repair 2,043 - - -
Art Maint/Repair/Install 5,284 - - -
Sign Repair & Replacement - 2,459 - -
Equipment Maint/Repair - - - 1,500
Telecommunications 2,429 2,982 1,326 624
Gas & Oil 253 - - -
Professional Fees 18,510 11,674 12,880 17,880
Instructor Fees 33,589 50,215 35,400 47,800
Rentals & Leases 20,233 17,327 43,985 32,485
Printing Expense 135 122 1,100 1,100
Advertising/Signage 189 98 400 400
Contractual Services 11,830 17,070 19,800 15,800
Constituent Communication 21,548 24,018 25,700 26,700
Bank/Merc Acct Fees 2,863 3,176 3,423 3,423
Community Contracts/Events 74,547 16,259 65,000 97,500
ActiveNet Fees 3,209 3,444 5,708 5,708
Office Supplies 991 254 700 700
Cleaning/Janitorial Supplies 19 - - -
Safety Supplies 15 - - -
Operating Supplies 12 7 - -
Food & Beverage Supplies 605 1,098 550 550
Program Materials 27,264 29,452 27,205 28,595
Uniforms 386 926 829 829
Postage & Delivery 4 24 - 89
Small Tools 898 - 1,000 -
Software - 212 - -
Hardware/Peripherals 153 24 - -
Equipment - 3,168 - -
ISF-Copier Charges 2,111 732 1,185 710
ISF-Mail Service Charges 131 47 123 -
ISF-Vehicle Replacement Charge 2,998 - 286 207
ISF-Motor Pool Charges 194 4 135 73
ISF-Telecom Charges 1,679 1,373 1,474 -
Contingency - - 25,000 25,000
Total Recreation 588,270$ 447,385$ 569,413$ 617,498$
FY18-19 Proposed Budget
Summary of Expenditures
Recreation
The Height of Desert Living 261
Senior Services Division
Service Delivery Plan
Provide meeting space to members for programs and presentations. Coordinate
meeting schedule with support groups and offer social services for the community.
Deliver a quality noon-time meal to Town residents who require assistance in ob-
taining nutritional meals.
Operating Budgets
Senior Services Division
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Administration 53,328$ 87,223$ -$ -$
Boards & Commissions 2 - - -
Home Delivered Meals 51,965 48,934 61,637 61,570
Operations - - 164,040 136,305
Senior Memberships/Activities 98,185 66,741 - -
Total 203,480$ 202,898$ 225,677$ 197,875$
Expenditures by Program
Home
Delivered
Meals
31%
Operations
69%
Use of Funds -Senior Services-By Program
Where does the money go?
Total Proposed Budget = $197,875
The Height of Desert Living 262
Operating Budgets
Senior Services Division
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages 138,606$ 133,434$ 147,471$ 124,802$
Employment Taxes 7,348 7,247 7,944 5,976
Benefits 11,979 9,109 10,299 8,794
Dues & Memberships 306 1,160 1,415 1,450
Meetings and Training - 479 200 200
Maintenance and Repair 363 - 50 2,150
Utilities 947 858 - -
Contractual Services 34,345 38,037 45,117 46,063
Supplies 4,893 6,160 5,675 7,148
Equipment 814 2,874 3,500 1,200
Internal Service 3,879 3,540 4,006 92
Total 203,480$ 202,898$ 225,677$ 197,875$
Expenditures by Category
Wages
63%
Employment
Taxes
3%
Benefits
4%
Dues &
Memberships
1%
Maintenance
and Repair
1%
Contractual
Services
23%
Supplies
4%Equipment
1%
Use of Funds -Senior Services-By Category
Where does the money go?
Total Proposed Budget = $197,875
The Height of Desert Living 263
Operating Budgets
Senior Services Division
Performance Measures
Quality
Productivity
Activities/Results
FY15-16
Actual
FY16-17
Actual FY17-18
Estimate FY18-19
Target
Number of members 1,298 1,366 1,350 1,350
Maintain a high overall satisfaction rating
(good or better) of meal quality Good Good Good Good
FY15-16
Actual
FY16-17
Actual FY17-18
Estimate FY18-19
Target
Number of attendees to senior programs and
presentations 21,841 25,370 25,000 25,000
Number of days per year meals delivered 365 365 365 365
FY15-16
Actual
FY16-17
Actual FY17-18
Estimate FY18-19
Target
Number of senior programs offered 55 68 62 62
Number of special guest presentations of-
fered 33 48 46 45
Number of socialization activities/special
events offered 8 7 7 7
Number of support groups and social ser-
vices offered 12 14 13 11
Number of meals delivered annually 4,035 3,497 4,000 4,400
Number of clients participating in HDM pro-
gram 61 62 65 65
The Height of Desert Living 264
Operating Budgets
Senior Services Division
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
General Fund
Salaries-Full Time 75,328$ 65,659$ 67,698$ 63,036$
Salaries-Part Time 63,070 67,775 79,773 61,766
Overtime 209 - - -
FICA 3,930 4,214 4,924 3,829
Medicare 2,010 1,945 2,152 1,825
Workers Compensation 985 763 564 222
Unemployment Insurance 423 325 304 100
Group Health Insurance 2,503 836 868 -
Group Dental Insurance 577 474 490 431
Group Vision Insurance 90 8 11 -
Disability Insurance 290 264 287 267
Retirement 8,268 7,223 7,448 6,934
Life Insurance 250 67 68 62
Bonus - 238 227 200
Allowance/Stipend - - 900 900
Licenses/Filing Fees 306 312 350 350
Dues, Subscript & Publicat - 848 1,065 1,100
Meetings & Training - 479 200 200
Sign Repair & Replacement 363 - - 2,100
Telecommunications 947 858 50 50
Professional Fees 160 256 1,872 1,008
Instructor Fees 200 - 1,080 2,540
Rentals & Leases 156 156 156 156
Printing Expense 99 (22) 75 75
Contractual Services 25,668 28,199 32,274 32,624
Constituent Communication 3,710 4,803 4,290 4,290
Bank/Merc Acct Fees 577 697 1,190 1,190
ActiveNet Fees 3,774 3,947 4,180 4,180
Office Supplies 1,614 1,533 2,000 2,000
Cleaning/Janitorial Supplies - 14 - -
Operating Supplies 1,219 1,333 2,375 2,375
Food & Beverage Supplies 1,183 1,902 1,300 1,900
Program Materials 877 1,378 - 715
Postage & Delivery - - - 158
Small Tools - 133 - -
Hardware/Peripherals 815 300 2,000 -
Furniture/Appliances - 2,441 1,500 -
Equipment - - - 1,200
ISF-Copier Charges 2,243 1,886 2,150 -
ISF-Mail Service Charges 182 168 169 -
ISF-Vehicle Replacement Charges - - 60 68
ISF-Motor Pool Charges - - 28 24
ISF-Telecom Charges 1,454 1,486 1,599 -
Total Senior Services 203,480$ 202,898$ 225,677$ 197,875$
FY18-19 Proposed Budget
Summary of Expenditures
Senior Services
The Height of Desert Living 265
Law Enforcement
Operating Budgets
Law Enforcement
The Height of Desert Living 266
Operating Budgets
Law Enforcement
LAW ENFORCEMENT
District Commander
(1 Captain)
Patrol
Sergeants (6)
Detective Sergeant
Sergeant (1)
Deputy Commander
(1 Lieutenant)
Administration
(1 Civilian)
District Detectives
(3)
Patrol Deputies
(20)
School Resource
Officer (1)
Administrative Sergeant
(1)
Community Liaison
(1)
The Height of Desert Living 267
LAW ENFORCEMENT
Department Overview
The Maricopa County Sheriff’s Office is a fully integrated law enforcement agency
committed to being the leader in establishing the standards for providing quality
law enforcement, detention and support services to the citizens of Maricopa Coun-
ty and to other criminal justice agencies.
Under the command of Captain Henry Brandimarte, twenty two deputies are as-
signed to the Town of Fountain Hills. Of these, twenty deputies and six sergeants
are assigned to patrol. In addition, one deputy is assigned as the School Resource
Officer and one deputy is assigned as the Community Liaison to address quality of
life issues, court security, and administrative duties. Additionally, there are three
detectives assigned, one detective supervisor sergeant, one administrative ser-
geant, one Commander (Captain), one Deputy Commander (Lieutenant), and one
administrative assistant.
Mission Statement
The Maricopa County Sheriff’s Office (MCSO) proudly provides contractual law en-
forcement services to the Town of Fountain Hills by enforcing State and local laws,
selective Town Ordinances and deterring criminal activity. MCSO will protect life
and property, investigate criminal activity, and will work in partnership with the
Town Council, staff, community leaders, and residents to resolve issues and con-
cerns.
MCSO is dedicated to providing these services to the residents of Fountain Hills
and the general public in a respectful, courteous, and professional manner and is
supportive of the community-based policing principles.
Additionally, all sworn personnel will meet and stay current with established State
training as delineated by Arizona Peace Officer Standards and Training Board (AZ
POST) and the Maricopa County Sheriff’s Office as a means of reducing liability.
Operating Budgets
Law Enforcement
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Administration 19,465$ 3,861,018$ 3,823,302$ 4,179,764$
Animal Control 31,613 23,575 32,324 31,724
Incarceration/Transport 48,593 - - -
Patrol 3,554,666 - - -
Total 3,654,337$ 3,884,593$ 3,855,626$ 4,211,488$
Expenditures by Program
The Height of Desert Living 268
Operating Budgets
Law Enforcement
Administration
99%
Animal Control
1%
Use of Funds -Law Enforcement -By Program
Where does the money go?
Total Proposed Budget = $4,211,488
Contractual
Services
100%
Use of Funds -Law Enforcement -By Category
Where does the money go?
Total Proposed Budget = $4,211,488
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages 13,422$ -$ -$ -$
Employment Taxes 771 - - -
Benefits 1,500 - - -
Dues & Memberships 1,296 1,295 1,296 1,296
Contractual Services 3,634,149 3,880,125 3,821,946 4,197,427
Supplies 657 650 740 2,665
Equipment - - 1,955 -
Damages/Vandalism - - 10,000 10,000
Internal Service 2,542 2,523 2,644 100
Capital Expenditures - - 17,045 -
Total 3,654,337$ 3,884,593$ 3,855,626$ 4,211,488$
Expenditures by Category
The Height of Desert Living 269
Operating Budgets
Law Enforcement
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
General Fund
Salaries-Full Time 5,802$ -$ -$ -$
Salaries-Part Time 7,618 - - -
Overtime 3 - - -
FICA 482 - - -
Medicare 190 - - -
Workers Compensation 47 - - -
Unemployment Insurance 53 - - -
Group Health Insurance 820 - - -
Group Dental Insurance 13 - - -
Group Vision Insurance 2 - - -
Disability Insurance 18 - - -
Retirement 626 - - -
Life Insurance 20 - - -
Dues, Subscript & Publicat 1,295 1,295 1,296 1,296
Printing Expense - - 375 375
Advertising/Signage 646 644 - -
Intergovt Agreements 3,622,722 19,464 28,024 28,024
Contractual Services 10,515 2,808 10,000 10,000
Bank/Merc Acct Fees 266 320 600 600
Law Patrol - 3,814,531 3,715,447 4,090,928
Jail Fees - 42,358 67,500 67,500
Office Supplies - - 40 40
Program Materials 657 650 700 700
Postage & Delivery - - - 1,925
Equipment - - 1,955 -
Rewards Program - - 10,000 10,000
ISF-Copier Charges 124 172 125 100
ISF-Mail Service Charges 2,418 2,351 2,519 -
Furniture/Equipment - - 17,045 -
Total Law Enforcement 3,654,337$ 3,884,593$ 3,855,626$ 4,211,488$
FY18-19 Proposed Budget
Summary of Expenditures
Law Enforcement
Variance Explanations:
Capital Expenditures: Last year included a budget supplement to purchase a new
speed trailer.
The Height of Desert Living 270
Operating Budgets
Law Enforcement
For the six month period ending December 31:
Description July ‘16 to Dec. ‘16 July ‘17 to Dec. ‘17
Criminal Arrests 70 75
Criminal Citations Issued 56 49
Driving Under Influence (DUI) Arrests 9 6
Interviews 1,408 2,247
Juvenile Referrals 4 4
Traffic Arrests 34 25
Traffic Violations 973 678
Traffic Warnings 443 565
Barking Dog Warnings Issued 14 10
False Alarm Warnings Issued 72 31
The Height of Desert Living 271
Fire & Emergency Medical
Operating Budgets
Fire & Emergency Medical
The Height of Desert Living 272
Operating Budgets
Fire & Emergency Medical
Fire Chief (1)
Station Two Captains
(3)
A,B,C Shift
Station One Captains
(3)
A,B,C Shift
FIRE DEPARTMENT
Assistant Fire Chief/
Fire Marshal (1)
Firefighters (12)
A,B,C Shift
Firefighters (6)
A,B,C Shift
The Height of Desert Living 273
FIRE & EMERGENCY MEDICAL
Mission Statement
The mission of the Fire Department is to protect the safety and quality of life of
residents, visitors and businesses in Fountain Hills. This mission is achieved by a
commitment to exceptional service delivery in fire suppression, emergency medi-
cine and rescue, as well as a proactive approach to fire prevention and public safe-
ty education.
Department Overview
Fire protection and Emergency Medical Service (EMS) are provided by a public/
private combination of Town owned equipment and facilities, operated by contract
personnel from the Rural/Metro Corporation.
The Fire Department is responsible for EMS delivery and fire suppression within
the Town limits. The Fire Department is also responsible for fire prevention that
includes plan review and building inspections. The Fire Department takes the lead
role in emergency management at large scale disasters. The Fire Department also
provides other community services such as public education, youth career oriented
Explorer Post, child car seat installations and other safety programs.
Operating Budgets
Fire & Emergency Medical
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Administration 165,011$ 176,695$ 176,251$ 185,497$
FD Safety 159,918 - - -
FD EMS 1,507,914 - - -
FD Suppression 1,648,174 - - -
Operations - 3,498,258 3,705,582 3,732,730
Total 3,481,017$ 3,674,953$ 3,881,833$ 3,918,227$
Expenditures by Program
Administration
5%
Operations
95%
Use of Funds -Fire & Emergency Medical -By Program
Where does the money go?
Total Proposed Budget = $3,918,227
The Height of Desert Living 274
Operating Budgets
Fire & Emergency Medical
Variance Explanations:
Internal Service: Some of these expenses were moved into General Government
for more efficient managing and for accounting purposes.
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Dues & Memberships 480$ 500$ 3,360$ 3,360$
Meeting & Training - - 2,200 2,200
Maintenance and Repair 33,566 53,308 55,990 55,990
Utilities 16,549 19,547 25,580 30,320
Contractual Services 3,308,688 3,409,898 3,518,819 3,624,060
Supplies 3,672 4,953 11,960 12,000
Equipment 9,901 38,237 16,500 16,500
Internal Service 108,161 148,510 247,424 173,797
Total 3,481,017$ 3,674,953$ 3,881,833$ 3,918,227$
Expenditures by Category
Maintenance
and Repair
2%
Utilities
2%
Contractual
Services
92%
Internal Service
4%
Uses of Funds -Fire & Emergency Medical -By
Category
Where does the money go?
Total Proposed Budget = $3,918,227
The Height of Desert Living 275
FY17-18 Department Accomplishments
Initiative Strategic Value
Start building new Fire Station 2 N/A
Purchase replacement Ladder Truck N/A
FY18-19 Objectives
Initiative Strategic Value Estimated Cost/Funding
Source
Complete Building New Fire
Station 2 N/A $4,255,665/Capital Projects
Complete and Adopt new
Emergency Operations Plan N/A $0
Improve response times and
even out the call volume be-
tween stations
N/A $0
Operating Budgets
Fire & Emergency Medical
The Height of Desert Living 276
Operating Budgets
Fire & Emergency Medical
Activities/Results
Performance Measures
Quality
Productivity
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Child Car Seat installations 80 84 100 105
Public Education Activities 62 83 70 85
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Fire Prevention Inspections 572 723 580 780
Plan Reviews 236 228 300 240
FY15-16
Actual
FY16-17
Actual
FY17-18
Estimate
FY18-19
Target
Complete Annual Minimum Company Stand-
ards 100% 100% 100% 100%
Emergency Response Times (5 minutes) 84% 846 85% 90%
The Height of Desert Living 277
Operating Budgets
Fire & Emergency Medical
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
General Fund
Dues, Subscript & Publicat 480$ 500$ 3,360$ 3,360$
Meetings & Training - - 2,200 2,200
Building Maint/Repair - 12,154 3,000 3,000
HVAC Repair - 2,555 2,500 2,500
Plumbing Repair - 735 2,000 2,000
Fire Protection Systems - 814 915 915
Irrigation Repair - - 525 400
Backflow Testing & Maintenance - - 450 575
Equipment Maint/Repair 9,384 18,517 14,850 14,850
Vehicle Maint/Repair 24,182 18,533 29,000 29,000
Office Equip Maint/ Repair - - 150 150
Other Maint/Repair - - 2,400 2,400
Sign Repair & Replacement - - 200 200
Electricity Expense - - 3,000 3,000
Refuse/Recycling - - 1,080 1,080
Telecommunications 37 - - 4,740
Water/Sewer - - 1,500 1,500
Gas & Oil 16,512 19,548 20,000 20,000
Professional Fees - 392 640 640
Printing Expense - - 900 900
Intergovt Agreements 2,010 2,089 2,225 2,225
Contractual Services 3,306,677 3,405,877 3,508,054 3,613,295
Landscape Contracts - 1,540 7,000 7,000
Office Supplies - 87 550 550
Cleaning/Janitorial Supplies - - 50 50
Operating Supplies 2,527 1,764 6,760 6,760
Program Materials 1,145 1,048 1,000 1,000
Uniforms - 2,053 3,600 3,600
Postage - - - 40
Small Tools - 3,667 6,500 6,500
Hardware/Peripherals 130 315 - -
Furniture/Appliances - 1,884 - -
Equipment 9,772 32,371 10,000 10,000
ISF-Copier Charges 122 282 150 250
ISF-Mail Service Charges 232 53 160 -
ISF-Vehicle Replacement Charge 100,467 139,514 238,102 173,547
ISF-Telecom Charges 7,340 8,661 9,012 -
Total Fire & Emergency Medical 3,481,017$ 3,674,953$ 3,881,833$ 3,918,227$
FY18-19 Proposed Budget
Summary of Expenditures
Fire & Emergency Medical
The Height of Desert Living 278
Operating Budgets
Fire & Emergency Medical
The Height of Desert Living 279
Special Revenue Funds
Special Revenue Funds
The Height of Desert Living 280
Public Works
Streets Division
Highway User Revenue Fund
(HURF)
Special Revenue Funds
Public Works-Streets Division
Highway User Revenue Fund
The Height of Desert Living 281
Streets Division
Service Delivery Plan
The Streets Division is responsible for the maintenance of traffic signals; regulato-
ry signs; median landscape maintenance; storm debris clean up; street sweeping;
street-related emergency responses; vehicle maintenance; contract administration
as well as minor asphalt, curb and sidewalk repairs. The Highway User Revenue
Fund (HURF), which includes Vehicle License Tax (VLT) and transfers from the
Capital Improvement Fund, pays for Streets personnel and contract work for street
repair.
Variance Explanations:
Pavement Management: Pavement Maintenance budget increased to include un-
spent fund balance from FY17-18.
Traffic Signals: The decrease is a result of eliminating a full-time position and
contracting for the service.
Special Revenue Funds
Public Works-Streets Division
Highway User Revenue Fund
Administration
7%
Open Space
7%
Pavement
Management
82%
Street Signs
1%
Traffic
Signals
2%
Vehicle
Maintenance
1%
Use of Funds -Streets -By Program
Where does the money go?
Total Proposed Budget = $5,541,496
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Administration 171,026$ 290,357$ 406,425$ 380,678$
Adopt A Street 3,164 - 1,005 995
Legal Services 29,455 - - -
Open Space 294,114 383,541 374,582 399,282
Pavement Management 1,639,467 2,052,177 2,674,440 4,487,534
Street Signs 75,508 66,091 80,139 66,811
Traffic Signals 254,935 110,664 215,074 127,000
Vehicle Maintenance 93,146 59,486 77,049 79,196
Total 2,560,815$ 2,962,316$ 3,828,714$ 5,541,496$
Expenditures by Program
The Height of Desert Living 282
Special Revenue Funds
Public Works-Streets Division
Highway User Revenue Fund
Variance Explanations:
Management and Repair: Pavement Maintenance budget increased to include un-
spent fund balance from FY17-18.
Supplies: Amounts were eliminated for traffic signals since they will be covered
under the contracted service.
Contingency: Anticipated In-Lieu revenues are estimated to be less resulting in a
decreased contingency amount.
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages 236,206$ 303,776$ 305,410$ 310,237$
Employment Taxes 22,681 20,318 16,383 21,138
Benefits 84,340 79,936 84,410 89,874
Dues & Memberships 2,116 4,056 12,240 11,750
Meetings and Training 9 - 1,300 -
Maintenance and Repair 1,654,617 2,074,883 2,428,845 4,323,020
Utilities 131,620 116,735 154,875 143,430
Contractual Services 312,225 298,333 448,852 428,394
Supplies 14,872 12,721 30,120 20,820
Equipment 4,375 3,200 21,750 20,750
Damages/Vandalism 33,111 8,633 40,000 40,000
Internal Service 64,643 39,725 34,529 32,083
Contingency - - 250,000 100,000
Total 2,560,815$ 2,962,316$ 3,828,714$ 5,541,496$
Expenditures by Category
Wages
6%Benefits
2%
Maintenance
and Repair
79%
Utilities
3%
Contractual
Services
8%
Contingency
2%
Use of Funds -Streets -By Category
Where does the money go?
Total Proposed Budget = $5,541,496
The Height of Desert Living 283
Special Revenue Funds
Public Works-Streets Division
Highway User Revenue Fund
Performance Measures
Activities/Results
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Pothole repair requests completed within
two business days. 95% 95% 95% 95%
Quality
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Total residential lane miles 264 265 265 265
Total arterial lane miles 79 79 79 79
Number of vehicles in fleet 39 40 40 40
Acreage of medians maintained 56 56 56 56
Number of Adopt-a-Street participants 65 65 60 55
Productivity
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Net expenditures per capita $113.87 $121.00 $156.92 $226.61
The Height of Desert Living 284
Special Revenue Funds
Public Works-Streets Division
Highway User Revenue Fund
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
FY18-19 Proposed Budget
Summary of Expenditures
Highway User Revenue Fund
Highway User Revenue Fund
Salaries-Full Time 227,895$ 291,779$ 299,646$ 304,546$
Overtime 1,694 2,411 - -
On Call Pay 6,617 9,587 5,764 5,691
Medicare 3,165 4,148 4,439 4,516
Workers Compensation 19,156 15,900 11,680 16,505
Unemployment Insurance 360 269 264 117
Group Health Insurance 52,804 42,556 45,232 48,818
Group Dental Insurance 3,368 2,759 2,852 3,558
Group Vision Insurance 468 333 493 611
Disability Insurance 907 1,157 1,292 1,314
Retirement 25,996 32,655 33,594 34,128
Life Insurance 797 297 303 303
Bonus - 180 194 242
Allowance/Stipend - - 450 900
Licenses/Filing Fees 9 385 - -
Dues, Subscript & Publicat 2,107 3,671 12,240 11,750
Meetings & Training 9 - 1,300 -
Building Maint/Repair 208 1,027 28,500 15,000
HVAC Repair 11,996 95 - -
Plumbing Repair - 177 - -
Electrical Repair/Maint 1,120 9,864 3,000 3,000
Fire Protection Systems - 509 2,000 2,000
Grounds Maint/Repair 277 6,952 25,000 25,000
Irrigation Repair 4,525 2,643 2,500 2,500
Backflow Testing & Maintenance 2,502 2,498 6,110 6,110
Drainage Maint/Repair - - 10,000 10,000
Storm Damage Cleanup 160 - - -
Equipment Maint/Repair 121,165 256 68,500 68,500
Vehicle Maint/Repair 11,263 6,731 17,950 22,625
Office Equip Maint/ Repair - - 750 750
Other Maint/Repair 517 108,978 1,800 1,800
Road Repair 36,038 - - -
Striping - 500 50,000 50,000
Sidewalk/Pathway Repair - 52,273 70,000 70,000
Other Road Related Repair 6,349 16,724 - -
Sign Repair & Replacement 14,172 22,315 29,000 32,000
Pavement Management 1,441,370 1,841,942 2,103,735 4,013,735
Painting - 1,350 - -
Lighting Repair 2,956 48 10,000 -
Electricity Expense 34,964 32,140 39,670 32,720
Refuse/Recycling 3,788 3,812 16,200 16,200
Telecommunications 3,713 4,114 3,120 4,200
Water/Sewer 77,971 64,467 76,885 75,910
Gas & Oil 11,184 12,201 19,000 14,400
Auditing Expense 7,125 7,750 12,500 9,694
The Height of Desert Living 285
Special Revenue Funds
Public Works-Streets Division
Highway User Revenue Fund
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
FY18-19 Proposed Budget
Summary of Expenditures
Highway User Revenue Fund
Highway User Revenue Fund-continued
Professional Fees 11,047$ 4,900$ 30,600$ 30,600$
Legal Fees 29,454 25,033 50,080 40,000
Insurance Expense 95,540 76,145 97,083 87,000
Rentals & Leases - 50 - 5,000
Printing Expense 73 - - -
Intergovt Agreements 15,000 - - -
Contractual Services 1,361 32,829 71,500 56,100
Landscape Contracts 152,624 151,627 187,089 200,000
Office Supplies - 1,959 2,705 2,405
Cleaning/Janitorial Supplies 238 75 500 500
Safety Supplies 7 19 650 150
Operating Supplies 13,893 8,833 24,265 15,765
Food & Beverage Supplies 516 431 500 500
Uniforms 125 1,279 1,500 1,500
Postage & Delivery 92 125 - -
Small Tools 1,457 1,556 6,750 5,750
Software 356 - 7,500 7,500
Hardware/Peripherals 75 - - -
Furniture/Appliances 2,066 845 - -
Equipment 422 800 7,500 7,500
Damages/Vandalism 33,111 8,633 40,000 40,000
ISF-Copier Charges 6 9 5 5
ISF-Mail Service Charges 7 1 11 -
ISF-Vehicle Replacement Charge 62,101 36,703 31,450 32,078
ISF-Motor Pool Charges 12 28 - -
ISF-Telecom Charges 2,517 2,983 3,063 -
Contingency - - 250,000 100,000
Total Streets 2,560,815$ 2,962,316$ 3,828,714$ 5,541,496$
The Height of Desert Living 286
Special Revenue Funds
Public Works-Streets Division
Highway User Revenue Fund
The Height of Desert Living 287
Administration
Excise Tax Funds
Downtown Strategy
Economic Development
Tourism
Special Revenue Funds
Administration
Excise Tax Funds
The Height of Desert Living 288
The Town originally established an Excise Tax/Downtown Fund on August 3, 2000,
for the purpose of improving the downtown area to spur economic activity; this
fund had been funded through a dedicated portion of the Town’s local sales tax
(.1% of 2.6%).
On April 18, 2013, the Town Council established an additional fund by splitting the
original Excise Tax/Downtown Fund into two separate funds:
Downtown Strategy Fund (original Excise Tax/Downtown Fund)
Economic Development Fund (new)
Both funds were originally funded through the dedicated .1% of local sales tax
with a 60/40 split—60% of sales tax revenues would be allocated to the new Eco-
nomic Development Fund and 40% of sales tax revenues would be allocated to the
Downtown Strategy Fund. The residual fund balance of the Excise Tax/Downtown
Fund as of June 30, 2013, was included with any new revenue in the Downtown
Strategy Fund to be used towards Town Center infrastructure improvement and
development. In January 2015, the percentage was changed to 80/20, respective-
ly. The Economic Development Fund is now funded with 80% of the .1% local
sales tax and will be available for any economic development purpose.
Special Revenue Funds
Administration
Excise Tax Funds
The Height of Desert Living 289
Downtown Strategy Fund
Service Delivery Plan
The Downtown Strategy Fund was established to provide resources for enhance-
ment to the downtown area through capital and economic development expendi-
tures to enhance the downtown’s economic base.
Special Revenue Funds
Administration
Downtown Strategy Fund
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Administration 46,932$ 34,056$ 58,796$ 40,885$
Total 46,932$ 34,056$ 58,796$ 40,885$
Expenditures by Program
Administration
100%
Use of Funds -Downtown Strategy -By Program
Where does the money go?
Total Proposed Budget = $40,885
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Maintenance and Repair 18,380$ -$ 22,911$ 10,000$
Contractual Services 28,552 34,056 35,885 30,885
Total 46,932$ 34,056$ 58,796$ 40,885$
Expenditures by Category
Variance Explanations:
Administration: FY17-18 included amounts for replacement seasonal banners on
the Avenue of the Fountains.
The Height of Desert Living 290
Special Revenue Funds
Administration
Downtown Strategy Fund
Maintenance
and Repair
24%
Contractual
Services
76%
Use of Funds -Downtown Strategy -By Category
Where does the money go?
Total Proposed Budget = $40,885
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
Downtown Strategy Fund
Sign Repair & Replacement 2,853$ -$ $ 12,911.35 $ -
Lighting Repair 15,527 - 10,000 10,000
Management Fees 298 291 535 535
Holiday Lighting 28,254 33,765 35,350 30,350
Total Downtown Strategy
Fund 46,932$ 34,056$ 58,796$ 40,885$
FY18-19 Proposed Budget
Summary of Expenditures
Downtown Strategy Fund
Variance Explanations:
Maintenance & Repair: FY17-18 included amounts for replacement seasonal ban-
ners on the Avenue of the Fountains.
The Height of Desert Living 291
Economic Development Fund
Service Delivery Plan
Economic Development in Fountain Hills requires a collaborative effort to ensure
success. The Town of Fountain Hills plays a key role along with the business com-
munity and residents. The Town works collaboratively with the various stakeholder
groups and other agencies in its effort to diversify the local economy.
The Economic Development Plan is a multi-tiered approach to building a strong
economic base. Creating more base jobs locally will attract more year-round resi-
dents to live, work and play in the community. Expanding the market for local
businesses creates revenues that support the community’s quality of life. As reve-
nues are generated and the economic base expands, revenues are available for
basic services such as parks, recreation and roadway improvements.
Special Revenue Funds
Administration
Economic Development Fund
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Administration 174,798$ 134,102$ 252,823$ 278,312$
Total 174,798$ 134,102$ 252,823$ 278,312$
Expenditures by Program
Administration
100%
Use of Funds -Economic Development -By Program
Where does the money go?
Total Proposed Budget = $278,312
The Height of Desert Living 292
Special Revenue Funds
Administration
Economic Development Fund
Variance Explanations:
Benefits: The increase is due to changes in benefit elections.
Wages
52%Employment
Taxes
1%
Benefits
14%
Dues &
Memberships
3%
Meetings &
Training
2%
Contractual
Services
27%
Equipment/Imp
rovements
1%
Use of Funds -Economic Development -By Category
Where does the money go?
Total Proposed Budget = $278,312
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages 81,644$ 83,697$ 135,789$ 145,614$
Employment Taxes 1,486 1,441 2,339 2,449
Benefits 21,991 18,484 33,152 39,933
Dues & Memberships 17,877 8,755 9,456 8,606
Meetings & Training 2,339 4,074 6,915 6,915
Utilities 775 919 - -
Contractual Services 43,649 16,253 62,534 72,534
Supplies 73 164 200 200
Equipment/Improvements 4,617 31 2,000 2,000
Internal Service 347 284 438 61
Total 174,798$ 134,102$ 252,823$ 278,312$
Expenditures by Category
The Height of Desert Living 293
Special Revenue Funds
Administration
Economic Development Fund
Activities/Results
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Facilitate and/or recruit new base sector em-
ployment opportunities 32 jobs
$1M
CAPEX
20 jobs
$500K
CAPEX
30 jobs
$1M
CAPEX
20 jobs
$1M
CAPEX
Facilitate expansion of targeted existing busi-
ness 13 jobs
$100K
CAPEX
20 jobs
$50K
CAPEX
N/A 20 jobs
Support and structure assistance for entre-
preneurial growth 2 through
JumpStart
Biz
1 through
JumpStart
Biz
2 through
JumpStart
Biz
4 through
JumpStart
Biz
Performance Measures
The Height of Desert Living 294
Special Revenue Funds
Administration
Economic Development Fund
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
Economic Development Fund
Salaries-Full Time 81,644$ 83,697$ 135,789$ 145,614$
Medicare 1,127 1,185 1,996 2,139
Workers Compensation 284 201 233 260
Unemployment Insurance 75 54 110 50
Group Health Insurance 11,724 8,135 14,383 19,475
Group Dental Insurance 629 594 1,040 1,496
Group Vision Insurance 64 82 199 285
Disability Insurance 321 340 575 616
Retirement 8,981 9,207 14,937 16,018
Life Insurance 272 87 138 143
Bonus - 40 80 100
Allowance/Stipend - - 1,800 1,800
Dues, Subscript & Publicat 17,877 8,755 9,456 8,606
Meetings & Training 2,339 4,074 6,915 6,915
Telecommunications 775 919 - -
Professional Fees 9,550 10,659 - -
Printing Expense - 76 100 100
Advertising/Signage 300 518 - -
Community Contracts/Events 33,799 5,000 - -
Marketing - - 62,434 72,434
Tourism - - 200 200
Office Supplies 73 - - -
Uniforms - 164 2,000 2,000
Hardware/Peripherals 2,214 31 - -
Equipment 2,403 - 60 40
ISF-Copier Charges 110 54 13 -
ISF-Mail Service Charges 14 - 82 16
ISF-Motor Pool Charges - - 38 5
ISF-Telecom Charges 223 230 245 -
Total Economic
Development Fund 174,798$ 134,102$ 252,823$ 278,312$
FY18-19 Proposed Budget
Summary of Expenditures
Economic Development Fund
The Height of Desert Living 295
PROJECT TITLE: Economic Development Marketing
GRANT NUMBER: G1100
GRANT AMOUNT AWARDED: $10,000
TOWN’S MATCH AMOUNT: $ 0
TOTAL ESTIMATED PROJECT COST: $10,000
PROJECT DESCRIPTION/SCOPE:
Prop 202 funding will be used to research, design and implement new marketing strategies to in-
crease exposure for economic development in the Fountain Hills area. The efforts will specifically fo-
cus on marketing the area as a place to locate new business and create new employment opportuni-
ties for area residents.
TIMEFRAME: FY18-20
PROJECT JUSTIFICATION:
With limited funds for internal and external marketing efforts, it is imperative that the Town seek
outside revenue sources to achieve economic development goals.
FUNDING PRIORITY: High - Leverage Local Funds
Special Revenue Funds
Grant Information Sheets
G1100
The Height of Desert Living 296
Special Revenue Funds
Administration
Tourism Fund
Tourism Fund
Service Delivery Plan
Implement a comprehensive tourism program as outlined in the Town’s Economic
Development Plan. Provide a mix of marketing tools, with an emphasis on digital
methods, to promote Town programs, amenities, and special events. Maintain the
tourism website and provide timely analytic updates. Establish and maintain Foun-
tain Hills as a Destination Marketing Organization with the Arizona Office of Tour-
ism. Research grant opportunities, specific to Proposition 302 funding dispersed
through the Arizona Office of Tourism, and apply annually.
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Administration 194,435$ 198,352$ 211,198$ 225,758$
Total 194,435$ 198,352$ 211,198$ 225,758$
Expenditures by Program
Administration
100%
Use of Funds -Tourism -By Program
Where does the money go?
Total Proposed Budget = $225,758
The Height of Desert Living 297
Special Revenue Funds
Administration
Tourism Fund
Wages
23%
Benefits
6%
Dues &
Memberships
4%
Meetings &
Training
2%
Contractual
Services
61%
Supplies
3%Internal Service
1%
Use of Funds -Tourism -By Category
Where does the money go?
Total Proposed Budget = $225,758
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages 47,851$ 51,417$ 47,541$ 52,374$
Employment Taxes 930 929 842 915
Benefits 15,423 13,128 12,456 13,118
Dues & Memberships 2,704 2,993 7,750 8,383
Meetings & Training 2,270 3,668 3,500 3,500
Maintenance & Repair 1,361 800 - -
Utilities 382 1,130 498 498
Contractual Services 108,511 102,659 127,600 136,791
Supplies 7,539 17,807 6,649 7,880
Equipment/Improvement 3,344 1,180 1,000 1,000
Internal Service 4,120 2,641 3,362 1,299
Total 194,435$ 198,352$ 211,198$ 225,758$
Expenditures by Category
The Height of Desert Living 298
Special Revenue Funds
Administration
Tourism Fund
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Number of special events supported 44 48 50 55
Reach/maintain status of Destination Market-
ing Organization as determined by the Arizo-
na Office of Tourism standards
Reached Maintain Maintain Maintain
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Total distribution of collateral
(includes Visitor/ Dining Guides) 21,727 22,000 30,000 30,000
Percentage of in/out of county distribution 43/57 66/44 55/45 45/55
FY15-16
Actual FY16-17
Actual FY17-18
Estimate FY18-19
Target
Average monthly website views 26,027 30,000 40,000 40,000
Average monthly social media reach 16,737 20,000 25,000 35,000
Social Media Followers 4,271 4,570 5,000 5,200
Support overall quality of visitor experience
while in Fountain Hills via visitor surveys Good Good Good Good
Performance Measures
Quality
Productivity
The Height of Desert Living 299
Special Revenue Funds
Administration
Tourism Fund
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
Tourism Fund
Salaries-Full Time 47,851$ 51,417$ 47,541$ 52,374$
Medicare 681 743 700 771
Workers Compensation 167 126 93 122
Unemployment Insurance 82 60 49 22
Group Health Insurance 9,203 6,616 5,718 5,720
Group Dental Insurance 528 497 427 432
Group Vision Insurance 78 63 75 77
Disability Insurance 188 199 202 222
Retirement 5,264 5,656 5,230 5,761
Life Insurance 162 52 48 51
Bonus - 45 36 45
Allowance/Stipend - - 720 810
License/Filing Fee 590 - - -
Dues, Subscript & Publicat 2,114 2,993 7,750 8,383
Meetings & Training 2,270 3,668 3,500 3,500
Sign Repair & Replacement 1,361 800 - -
Telecommunications 382 1,130 498 498
Professional Fees 31,145 17,743 24,000 52,641
Rentals & Leases 4,706 6,275 3,000 3,550
Printing Expense - 79 - -
Advertising/Signage 71,123 76,468 99,100 79,100
Contractual Services - - - -
Constituent Communication 1,536 2,095 1,500 1,500
Office Supplies 714 487 700 700
Cleaning/Janitorial Supplies 4 - - -
Food & Beverage Supplies 302 5 500 500
Program Materials 6,161 16,964 4,449 4,086
Uniforms - 251 1,000 1,000
Postage & Delivery 359 99 - 1,594
Software 198 198 - -
Hardware/Peripherals 184 32 - -
Equipment 2,962 951 1,000 1,000
ISF-Copier Charges 2,746 1,173 1,820 1,100
ISF-Mail Service Charges 1,151 1,039 1,200 -
ISF-Vehicle Replacement Charge - - 66 147
ISF-Motor Pool Charges - 199 31 52
ISF-Telecom Charges 223 229 245 -
Total Tourism Fund 194,435$ 198,352$ 211,198$ 225,758$
FY18-19 Proposed Budget
Summary of Expenditures
Tourism Fund
The Height of Desert Living 300
Special Revenue Funds
Grant Information Sheets
G5201
PROJECT TITLE: Proposition 302 Grant for Tourism—Arizona Office of
Tourism
GRANT NUMBER: G5201
GRANT AMOUNT AWARDED: $38,000
TOWN’S MATCH AMOUNT: $ 0
TOTAL ESTIMATED PROJECT COST: $38,000
PROJECT DESCRIPTION/SCOPE:
Marketing grant through the Arizona Office of Tourism.
TIMEFRAME: FY18-19
PROJECT JUSTIFICATION:
Grant funding not requiring any Town matching funds.
FUNDING PRIORITY: High - Leverage Local Funds
The Height of Desert Living 301
PROJECT TITLE: Proposition 202 Grant for Tourism—Salt River Pima
Indian Community
GRANT NUMBER: G5202
GRANT AMOUNT AWARDED: $35,000
TOWN’S MATCH AMOUNT: $ 0
TOTAL ESTIMATED PROJECT COST: $35,000
PROJECT DESCRIPTION/SCOPE:
Marketing grant through Salt River Pima Indian Community for Special Events Support.
TIMEFRAME: FY18-19
PROJECT JUSTIFICATION:
Grant funding not requiring any Town matching funds.
FUNDING PRIORITY: High - Leverage Local Funds
Special Revenue Funds
Grant Information Sheets
G5202
The Height of Desert Living 302
PROJECT TITLE: Proposition 202 Grant for Tourism—Fort McDowell
GRANT NUMBER: G5204
GRANT AMOUNT AWARDED: $10,000
TOWN’S MATCH AMOUNT: $ 0
TOTAL ESTIMATED PROJECT COST: $10,000
PROJECT DESCRIPTION/SCOPE:
Fort McDowell grant for marketing the area and golfing activities.
TIMEFRAME: FY18-19
PROJECT JUSTIFICATION:
Grant funding not requiring any Town matching funds.
FUNDING PRIORITY: High - Leverage Local Funds
Special Revenue Funds
Grant Information Sheets
G5204
The Height of Desert Living 303
Administration
Special Revenue Fund
Special Revenue Funds
Administration
Special Revenue Fund
The Height of Desert Living 304
Special Revenue Fund
Service Delivery Plan
The Special Revenue Fund was established as a receptacle for grant monies, both
anticipated and unanticipated. Any monies received may have a matching ex-
penditure associated with it. If grants require a Town match, those monies are
transferred into this fund. Anticipated grants received on annual basis include
Proposition 202 funds and LTAF II funds.
Special Revenue Funds
Administration
Special Revenue Fund
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Administration 158,947$ 371,069$ 1,329,000$ 1,188,800$
Total 158,947$ 371,069$ 1,329,000$ 1,188,800$
Expenditures by Program
Administration
100%
Use of Funds -Special Revenue -By Program
Where does the money go?
Total Proposed Budget = $1,188,800
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Contractual Services 50,000$ 47,068$ 77,000$ 77,000$
Equipment/Improvements - - 15,000 46,800
Contingency - - 985,000 1,000,000
Capital Expenditures 108,947 324,001 252,000 65,000
Total 158,947$ 371,069$ 1,329,000$ 1,188,800$
Expenditures by Category
The Height of Desert Living 305
Special Revenue Funds
Administration
Special Revenue Fund
Variance Explanations:
Equipment/Improvements: Budget was increased for the HSIP Grant project
G3204.
Capital Expenditures: Budget was decreased for the Civic Center Bus Stop Im-
provements project G4101.
Contractual
Services
6%
Equipment/Imp
rovements
4%
Contingency
85%
Capital
Expenditures
5%
Use of Funds -Special Revenue -By Category
Where does the money go?
Total Proposed Budget = $1,188,800
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
Special Revenue Fund
Advertising/Signage -$ -$ 2,000$ 2,000$
Intergovt Agreements 50,000 46,576 75,000 75,000
Contractual Agreements - - - -
Constituent Communication - 492 - -
Street Improvements - - 15,000 46,800
Contingency - - 985,000 1,000,000
Park Improvements 108,947 303,484 - -
Other Infrastructure - 20,517 252,000 65,000
Total Special Revenue Fund 158,947$ 371,069$ 1,329,000$ 1,188,800$
FY18-19 Proposed Budget
Summary of Expenditures
Special Revenue Fund
The Height of Desert Living 306
Special Revenue Funds
Grant Information Sheets
G3204
PROJECT TITLE: Highway Safety Improvement Program — Stop Signs
GRANT NUMBER: G3204
GRANT AMOUNT AWARDED: $46,800
TOWN’S MATCH AMOUNT: $ 0
TOTAL ESTIMATED PROJECT COST: $46,800
PROJECT DESCRIPTION/SCOPE:
This project will provide improved stop signs on and intersecting with arterial streets.
TIMEFRAME: FY18-19
PROJECT JUSTIFICATION:
The Town applied for and was awarded a Highway Safety Improvement Program (HSIP) grant
through the Maricopa Association of Governments for the installation of guardrail impact attenuators
and traffic signal pedestrian countdown timers. The grant was revised to provide upgraded The traffic
signal pedestrian countdown times have been installed. This project will provide additional safety
measures for motorists and pedestrians while being funded 100% through grant funds.
FUNDING PRIORITY: High - Leverage Local Funds
The Height of Desert Living 307
PROJECT TITLE: Civic Center Bus Stop Improvements
GRANT NUMBER: G4101
GRANT AMOUNT AWARDED: $654,000
TOWN’S MATCH AMOUNT: $ 0
TOTAL ESTIMATED PROJECT COST: $492,000
PROJECT DESCRIPTION/SCOPE:
This project will relocate the existing Valley Metro 514 Express bus route origination point from Pali-
sades Boulevard south of La Montana Drive to a more centralized location at the Town ’s Civic Center.
The new bus stop location will provide for a bus shelter, parking and ADA compliance Additional
funding for future bus stop improvements Town-wide is also included in the total project.
TIMEFRAME: FY17-19
PROJECT JUSTIFICATION:
This project will provide for a centralized bus stop location for the 514 Express Route at the Town ’s
Civic Center and near higher density apartments and housing. Funding for the project is provided by
Local Transportation Assistance Funds (LTAF II).
FUNDING PRIORITY: High - Leverage Local Funds
Special Revenue Funds
Grant Information Sheets
G4101
The Height of Desert Living 308
Special Revenue Funds
Administration
Special Revenue Fund
The Height of Desert Living 309
Municipal Court
Court Enhancement Fund
Special Revenue Funds
Municipal Court
Court Enhancement Fund
The Height of Desert Living 310
Court Enhancement Fund
Service Delivery Plan
Pursuant to local ordinance and Arizona Revised Statutes, the Court collects mon-
ies deposited into the local Court Enhancement Fund (CCEF) and Judicial Court En-
hancement Fund (JCEF) to increase the effectiveness of Fountain Hills Municipal
Court. Pursuant to Town Resolution 2000-03A, Court Enhancement Funds shall be
used to offset the costs of computer software, personnel, equipment and supplies
needed to increase the effectiveness of Court case management. Pursuant to
A.R.S. §12-113(B), Judicial Court Enhancement Funds, “shall be used according to
plans approved by the Supreme Court to train court personnel, improve, maintain
and enhance the ability to collect and manage monies assessed or received by the
courts, including restitution, child support, fines and civil penalties, to improve
court automation, to improve case processing or the administration of justice and
for probation services.” The monies collected into these funds are to be used to
supplement the Court’s annual appropriations and shall not be used solely to fund
Court operations. Both funds are maintained as separate accounts within the Town
and any balance remaining in such accounts at the end of the fiscal year shall car-
ry over into the subsequent fiscal year.
Special Revenue Funds
Municipal Court
Court Enhancement Fund
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Court Enhancement 2,759$ 122$ 50,265$ 50,515$
Judicial Court Enhancement - - 30,000 30,000
Total 2,759$ 122$ 80,265$ 80,515$
Expenditures by Program
Court
Enhancement
63%
Judicial Court
Enhancement
37%
Use of Funds -Court Enhancement -By Program
Where does the money go?
Total Proposed Budget = $80,515
The Height of Desert Living 311
Special Revenue Funds
Municipal Court
Court Enhancement Fund
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Dues & Memberships -$ -$ 1,500$ 1,500$
Meetings & Training - - 5,500 2,500
Maintenance & Repair - - 14,500 4,500
Contractual Services - - 2,500 5,300
Supplies - - 500 500
Equipment/Improvements 2,759 122 25,765 36,215
Capital Expenditures - - 30,000 30,000
Total 2,759$ 122$ 80,265$ 80,515$
Expenditures by Category
Dues &
Memberships
2%
Meetings &
Training
3%
Maintenance & Repair
6%
Contractual
Services
7%
Supplies
1%
Equipment/Imp
rovements
44%
Capital
Expenditures
37%
Use of Funds -Court Enhancement -By Category
Where does the money go?
Total Proposed Budget = $80,515
Variance Explanations:
Maintenance & Repair/Equipment/Improvements: It was decided that the budget
supplement in FY17-18 for refinishing the court benches was to be carried over to
FY18-19 as court bench replacements instead.
The Height of Desert Living 312
Special Revenue Funds
Municipal Court
Court Enhancement Fund
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
Court Enhancement Fund
Dues, Subscript & Publicat -$ -$ 1,500$ 1,500$
Meetings & Training - - 5,500 2,500
Office Equip Maint/Repair - - 4,500 4,500
Other Maint/Repair - - 10,000 -
Rentals & Leases - - - 2,800
Printing Expense - - 2,000 2,000
Advertising/Signage - - 500 500
Office Supplies - - 500 500
Software - - 510 510
Hardware/Peripherals - 122 15,155 18,155
Furniture/Appliances 2,759 - 10,100 17,550
Computer Hardware - - 30,000 30,000
Total Court Enhancement Fund 2,759$ 122$ 80,265$ 80,515$
FY18-19 Proposed Budget
Summary of Expenditures
Court Enhancement Fund
The Height of Desert Living 313
Administration
Environmental Fund
Special Revenue Funds
Administration
Environmental Fund
The Height of Desert Living 314
Environmental Fund
Special Revenue Funds
Administration
Environmental Fund
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Administration 472,351$ 494,638$ 711,806$ 709,326$
Total 472,351$ 494,638$ 711,806$ 709,326$
Expenditures by Program
Administration
100%
Use of Funds -Environmental -By Program
Where does the money go?
Total Proposed Budget = $709,326
Service Delivery Plan
The Environment Fund was established to help offset the costs of stormwater
management and air quality permit requirements as well as other environmental
programs. These programs include, but are not limited to, stormwater and air
quality programs, public outreach, permit fees, wash maintenance, ADWR dam in-
spection and maintenance, street sweeping, storm drain cleaning and household
hazardous waste disposal. The Environmental Division provides environmental reg-
ulatory compliance oversight to Fountain Hills operations and facilities and the
management of the EPA’s Stormwater Pollution Prevention Plan (SWPPP), Phase II
Permit. This management includes oversight of staff training, field inspections,
implementing the best management practices outlined in the permit, and drafting
and submitting the annual reports required by the Arizona Department of Environ-
mental Quality. This permit is a State-mandated, unfunded requirement.
The Environmental Division is also responsible for coordinating recycling programs,
establishing energy efficiency activities and helping promote and implement sus-
tainable activities within the Town. This Division maintains environmental permits
and files for the Town of Fountain Hills and is funded by the environmental fee.
The Height of Desert Living 315
Special Revenue Funds
Administration
Environmental Fund
Wages
3%
Benefits
1%
Dues &
Memberships
2%
Maintenance &
Repair
62%
Contractual
Services
32%
Use of Funds -Environmental -By Category
Where does the money go?
Total Proposed Budget = $709,326
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Wages 18,004$ 18,283$ 18,740$ 19,677$
Employment Taxes 1,151 842 771 823
Benefits 4,191 3,625 3,742 3,853
Dues & Memberships 10,000 8,000 10,715 11,215
Meetings and Training - - 300 300
Maintenance & Repair 284,039 320,286 445,400 445,400
Contractual Services 154,966 142,448 230,138 225,945
Supplies - 1,069 2,000 2,000
Internal Service - 85 - 113
Contingency - - - -
Total 472,351$ 494,638$ 711,806$ 709,326$
Expenditures by Category
The Height of Desert Living 316
Special Revenue Funds
Administration
Environmental Fund
Quality
FY15-16
Actual
FY16-17
Actual FY17-18
Estimate FY18-19
Target
Total lane miles on sweeping schedule 316 316 317 317
Total lane miles swept annually 2,682 2,682 2,695 2,695
Acres of Town-owned washes maintained 75 65 65 65
Number of paper shedding events held* 2 2 2 2
Number of electronics recycling events
held 1 1 1 1
Number of household hazardous waste
events held 0 0 1 1
*Friends of the Library sponsored event
Performance Measures
Activities/Results
FY15-16
Actual
FY16-17
Actual FY17-18 Estimate FY18-19
Target
Percentage of residential sweeping com-
pleted within specified cycle* 100% 100% 100% 100%
Percentage of arterial sweeping completed
within specific cycle* 100% 100% 100% 100%
Completion of annual permit requirements N/A N/A 100% 100%
*Contracted street sweeping in FY13 -14. Arterial street sweeping changed from once every two
weeks to once every three weeks. FY14-15 actual sweeping costs were paid out of the Streets fund.
*Contracted street sweeping in FY13 -14. Arterial street sweeping changed from once every two
weeks to once every three weeks. FY14-15 actual sweeping costs were paid out of the Streets fund.
FY15-16
Actual
FY16-17
Actual FY17-18
Estimate FY18-19
Target
Expenditure for street sweeping* $87,908 $69,316 $90,000 $90,000
Expenditure per lane mile of streets
swept* $32.78 $25.84 $33.40 $33.40
Productivity
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Special Revenue Funds
Administration
Environmental Fund
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
Environmental Fund
Salaries-Full Time 18,004$ 18,283$ 18,740$ 19,677$
Medicare 260 265 272 286
Workers Compensation 872 564 485 531
Unemployment Insurance 19 14 14 6
Group Health Insurance 1,956 1,394 1,447 1,448
Group Dental Insurance 109 103 107 108
Group Health Vision 16 13 19 19
Disability Insurance 69 74 79 83
Retirement 1,981 2,011 2,061 2,164
Life Insurance 60 19 19 19
Bonus - 10 10 12
Licenses/Filing Fees 7,000 5,000 7,715 7,715
Dues, Subscript & Publicat 3,000 3,000 3,000 3,500
Meetings & Training - - 300 300
Grounds Maint/Repair - - 5,000 5,000
Wash Maintenance 146,817 135,958 210,000 210,000
Dam Inspection and Maint 19,960 16,024 20,400 20,400
Drainage Maint/Repair 92,188 140,842 180,000 180,000
Storm Damage Cleanup 25,074 27,462 30,000 30,000
Professional Fees 54,242 68,087 44,193 40,000
Contractual Services 98,816 74,332 135,920 135,920
Constituent Communication 1,134 - - -
Bank/Merc Acct Fees 24 29 25 25
Community Contracts/Events 750 - 50,000 50,000
Program Materials - 1,069 2,000 2,000
ISF-Copier Charges - 30 - 60
ISF-Vehicle Replacement Charge - - - 39
ISF-Motor Pool Charges - 55 - 14
Total Environmental Fund 472,351$ 494,638$ 711,806$ 709,326$
FY18-19 Proposed Budget
Summary of Expenditures
Environmental Fund
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Special Revenue Funds
Administration
Environmental Fund
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Cottonwoods Maintenance
District
Special Revenue Funds
Cottonwoods Maintenance District
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Special Revenue Funds
Cottonwoods Maintenance District
The Cottonwoods Maintenance District was formed by the Town Council in June
1999 for the purpose of improving the common areas of the Cottonwoods subdivi-
sion; the Town Council serves as the governing Board for the District. The Mainte-
nance District provides for the maintenance of the common area, which is per-
formed by the Town of Fountain Hills. The cost is repaid through an annual proper-
ty tax assessment per property owner levied by the Town and collected by Mari-
copa County. The estimated levy for FY18-19 is $114.52 which includes the annual
contract cost for landscaping as well as establishing a reserve amount for future
exterior wall maintenance.
COTTONWOODS MAINTENANCE DISTRICT
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
Revenues
Property Tax 5,430$ 5,653$ 5,454$ 6,642$
Interest Income 30 74 36 72
Total Revenues 5,460$ 5,727$ 5,490$ 6,714$
Expenditures
Grounds Maint/Repair (2,500)$ (3,600)$ (4,781)$ (4,851)$
Advertising/Signage (195) (195) (200) (250)
ISF-Mail Service Charges (10) (3) (50) -
Total Expenditures (2,705)$ (3,798)$ (5,031)$ (5,101)$
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Special Revenue Funds
Cottonwoods Maintenance District
Summary of Tax Levy—Cottonwoods Maintenance District
FY17-18 FY18-19
1.
-$ -$
2.
-$
3.Property tax levy amounts
A. Primary property taxes -$ -$
B. Secondary property taxes 5,454 6,642
C.Total property tax levy amounts 5,454$ 6,642$
4.Property taxes collected*
A. Primary property taxes
(1) Current year's levy -$
(2) Prior years’ levies -
(3) Total primary property taxes -
B. Secondary property taxes
(1) Current year's levy 5,454
(2) Prior years’ levies -
(3) Total secondary property taxes 5,454
C. Total property taxes collected 5,454$
5.Property tax rates
A. Town tax rate
(1) Primary property tax rate -$ -$
(2) Secondary property tax rate 94.0400 114.5200
(3) Total town tax rate 94.0400$ 114.5200$
*Includes actual property taxes collected as of the date the proposed budget was prepared,
Cottonwoods Maintenance District
Summary of Tax Levy and Tax Rate Information
Fiscal Year 18-19
Maximum allowable primary property tax levy.
A.R.S. §42-17051(A)
Amount received from primary property taxation
in the current year in excess of the sum of that
year's maximum allowable primary property tax
levy. A.R.S. §42-17102(A)(18)
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Special Revenue Funds
Cottonwoods Maintenance District
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Debt Service Funds
Debt Service Funds
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Debt Service Funds
The Debt Service Funds provide for the payment of interest, principal, and related
costs on General Obligation (GO) bonds (both the Town of Fountain Hills and the
Eagle Mountain Community Facilities District) and Municipal Property Corporation
(MPC) Revenue bonds.
General Obligation Debt
There have been four General Obligation bond issues that were approved by the
voters for specific purposes:
The first GO bond issue in 1991 (refunded in 1995) was to pave roads
that remained unpaved at the time of incorporation.
Additional GO bonds issued in 1999 and 2000 (partially refunded in
2005) were for the construction of a library/museum and acquiring land
for open space preservation.
Bonds issued in 2001 (partially refunded in 2005) were for the purchase
of mountain preserve land in the McDowell mountains.
Bonds were issued in December 2014 to pay for the Saguaro Boulevard
Reconstruction Project.
The annual property tax levy is based on the total amount required for the pay-
ment (with adjustments for carry-forward and/or interest earnings, delinquencies,
etc.) divided by the total assessed valuation for the Town of Fountain Hills.
The Town’s assessed property valuation for FY18-19 is estimated to be
$466,639,047 for the upcoming year (a 4.9% increase from the prior year). The
estimated levy, is $0.4257 per $100 of assessed value. The levy is $0.0002 lower
than last year.
Debt Service Funds
GENERAL OBLIGATION DEBT SERVICE
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
Revenues
Secondary Property Tax 2,119,611$ 1,902,919$ 1,893,694$ 1,986,373$
Interest Income 2,514 4,408 720 1,200
Total Revenues 2,122,125$ 1,907,327$ 1,894,414$ 1,987,573$
Expenditures
Principal Payments (1,770,000)$ (1,930,000)$ (1,980,000)$ (1,880,000)$
Interest Payments (231,850) (188,250) (140,950) (92,250)
Administrative/Trustee Fees (1,000) (1,000) (600) (600)
Total Expenditures (2,002,850)$ (2,119,250)$ (2,121,550)$ (1,972,850)$
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Debt Service Funds
Eagle Mountain Community Facilities District (CFD) Debt
There have been four bond issues (issued as General Obligation bonds) that were
approved for specific purposes:
The first two CFD bond issues in 1996 (refunded in 2005) were to ac-
quire certain public infrastructure benefiting the District, specifically a
sewer project, a storm water conveyance system project, the Eagle
Mountain Parkway Phase I project, and the Summer Hill Boulevard pro-
ject.
CFD bonds issued in 2005 were for refunding and defeasing the 1996 is-
sues.
Outstanding bonds were refinanced in 2015 to reduce interest costs.
The Eagle Mountain Community Facilities District debt payments are levied on the
property owners within the District. These obligations are paid by the property
owners using secondary property taxes, less any credits, carry-forward and/or in-
terest earnings and allowing for delinquencies. The anticipated rate based on the
estimated assessed valuation of $29,859,894 (an increase of 3.1% from the prior
year) is $1.3724 per $100 of assessed valuation compared to $1.2877 in the prior
year.
EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT DEBT SERVICE
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
Revenues
Property Tax 418,257$ 378,872$ 372,746$ 409,786$
Interest Income 472 938 120 240
Total Revenues 418,730$ 379,810$ 372,866$ 410,026$
Expenditures
Advertising/Signage (195)$ (170)$ (200)$ (200)$
Principal Payments (365,000) (375,000) (380,000) (385,000)
Interest Payments (43,516) (34,056) (27,456) (20,768)
Total Expenditures (408,711)$ (409,226)$ (407,656)$ (405,968)$
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Municipal Property Corporation (MPC) Debt
There have been four Municipal Property Corporation (MPC) bond issues that were
approved by the voters for specific purposes:
The first MPC bond issue in 2000 (partially refunded in 2005) was to
build the Community Center.
The second MPC issue was in 2001 (partially refunded in 2005) for the
purchase of mountain preserve land.
The third MPC issue was in 2004 for the construction of the Town Hall.
Outstanding bonds were refinanced in 2015 to reduce interest costs.
One of the methods of funding major municipal projects is the use of a municipal
property corporation (MPC). The Town created the Fountain Hills Municipal Proper-
ty Corporation and bonds were issued in 2000 and 2001 to build the Community
Center and purchase a portion of the McDowell Mountain Preserve. The MPC owns
the land and buildings purchased through bond proceeds. The bonds issued for the
Community Center are repaid through the General Fund within the General Gov-
ernment Department budget. When the bonds are retired, any assets owned by
the MPC will be turned over to the Town of Fountain Hills.
During FY11-12, the Town used surplus reserves to retire bonds that were issued
in 2004 for the Civic Center (Town Hall). The payoff provided a net savings of ap-
proximately $276,000 over the life of the bonds. The annual debt service payment
savings will be available in the General Fund for ongoing operations.
Beginning in FY16-17, the local sales tax that was dedicated to paying for the
mountain preserve bonds will be used to fund the pavement replacement program.
Debt Service Funds
MUNICIPAL PROPERTY CORPORATION DEBT SERVICE
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
Revenues
Sales-Excise Tax 708,777$ -$ -$ -$
Interest Income 994 2,315 840 840
Transfer In - 249,055 209,838 381,554
Total Revenues 709,771$ 251,370$ 210,678$ 382,394$
Expenditures
License/Filing Fees (10)$ (10)$ (10)$ (10)$
Principal Payments (480,000) (370,000) (360,000) (370,000)
Interest Payments (32,740) (22,680) (16,686) (10,854)
Administrative/Trustee Fees (800) (1,000) (1,000) (1,000)
Total Expenditures (513,550)$ (393,690)$ (377,696)$ (381,864)$
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Debt Service Funds
Outstanding Debt
Outstanding Debt
The Schedule below includes an itemization of the outstanding debt as of
June 30, 2018, after the scheduled principal and interest payment due July 1.
Outstanding Debt Schedule
Bond Purpose Date of Interest Date of Original Principal Principal Outstanding
Type of Issue Bond Issue Rate Maturity Amount Amount Retired Principal
GO Refunding 6/1/2005 4.00 7/1/2019 7,225,000$ 6,915,000$ 310,000$
GO
Road
Construction 12/18/2014
2.00-
3.00 7/1/2020 7,565,000 4,380,000 3,185,000
Total GO 14,790,000 11,295,000 3,495,000
Rev Refunding 6/4/2015 1.62 7/1/2020 1,880,000 1,210,000 670,000
Total Rev 1,880,000 1,210,000 670,000
GO Eagle Mtn 6/4/2015 1.76 7/1/2021 2,300,000 1,120,000 1,180,000
Total GO - Eagle Mtn 2,300,000 1,120,000 1,180,000
Grand Total 18,970,000$ 13,625,000$ 5,345,000$
GO General Obligation Bonds
Rev Revenue Bonds
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Legal Debt Margin Information
The Total Net Debt Applicable to Limit comes from the Report of Bonded Indebted-
ness and is related to those issues noted by the appropriate % debt limit.
20% limit - GO bonds for projects involving water, sewer, artificial lighting, parks,
open space, public safety, law enforcement, fire and emergency facilities, street
and transportation facilities and recreational facility improvements.
6% limit - GO bonds for any other general purpose improvements.
Proposition 117 in FY15-16 changed the basis for assessment from full cash value
to limited property value.
Debt Service Funds
Legal Debt Margin Information
FY15-16 FY16-17 FY17-18 FY18-19
6% Debt Limit
Debt limit 24,128,118$ 25,419,147$ 26,678,977$ 27,998,343$
Total applicable to limit - - - -
Legal debt margin 24,128,118$ 25,419,147$ 26,678,977$ 27,998,343$
Total net debt applicable to the limit
as a percentage of debt limit 0%0%0%0%
20% Debt Limit
Debt limit 80,427,061$ 84,730,489$ 88,929,923$ 93,327,809$
Total applicable to limit 2,000,000 7,405,000 5,475,000 3,495,000
Legal debt margin 78,427,061$ 77,325,489$ 83,454,923$ 89,832,809$
Total net debt applicable to the limit
as a percentage of debt limit 2%9%6%4%
Net Assessed Limited Property Value 402,135,304$ 423,652,443$ 444,649,617$ 466,639,047$
Town of Fountain Hills, Arizona
Legal Debt Margin Information
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Debt Service Funds
Summary of Tax Levy—Town of Fountain Hills
FY17-18 FY18-19
1.
-$ -$
2.
-$
3.Property tax levy amounts
A. Primary property taxes -$ -$
B. Secondary property taxes 1,893,694 1,986,373
C.Total property tax levy amounts 1,893,694$ 1,986,373$
4.Property taxes collected*
A. Primary property taxes
(1) Current year's levy -$
(2) Prior years’ levies -
(3) Total primary property taxes -
B. Secondary property taxes
(1) Current year's levy 1,893,694
(2) Prior years’ levies -
(3) Total secondary property taxes 1,893,694
C. Total property taxes collected 1,893,694$
5.Property tax rates
A. Town tax rate
(1) Primary property tax rate -$ -$
(2) Secondary property tax rate 0.4259 0.4257
(3) Total town tax rate 0.4259$ 0.4257$
B. Special assessment district tax rates
Secondary property tax rates - As of the date the proposed budget was prepared,
the Town was operating two (2) special assessment districts for which secondary
property taxes are levied. For information pertaining to these special assessment
districts and their tax rates, please contact the Town.
*Includes actual property taxes collected as of the date the proposed budget was prepared,
plus estimated property tax collections for the remainder of the fiscal year.
Town of Fountain Hills
Summary of Tax Levy and Tax Rate Information
Fiscal Year 18-19
Maximum allowable primary property tax levy.
A.R.S. §42-17051(A)
Amount received from primary property taxation
in the current year in excess of the sum of that
year's maximum allowable primary property tax
levy. A.R.S. §42-17102(A)(18)
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Debt Service Funds
Summary of Tax Levy—Eagle Mountain Community Facilities District
FY17-18 FY18-19
1.
-$ -$
2.
-$
3.Property tax levy amounts
A. Primary property taxes -$ -$
B. Secondary property taxes 372,746 409,786
C.Total property tax levy amounts 372,746$ 409,786$
4.Property taxes collected*
A. Primary property taxes
(1) Current year's levy -$
(2) Prior years’ levies -
(3) Total primary property taxes -
B. Secondary property taxes
(1) Current year's levy 372,746
(2) Prior years’ levies -
(3) Total secondary property taxes 372,746
C. Total property taxes collected 372,746$
5.Property tax rates
A. CFD tax rate
(1) Primary property tax rate -$ -$
(2) Secondary property tax rate 1.2877 1.3724
(3) Total CFD tax rate 1.2877$ 1.3724$
*Includes actual property taxes collected as of the date the proposed budget was prepared,
plus estimated property tax collections for the remainder of the fiscal year.
Eagle Mountain Community Facilities District
Summary of Tax Levy and Tax Rate Information
Fiscal Year 18-19
Maximum allowable primary property tax levy.
A.R.S. §42-17051(A)
Amount received from primary property taxation
in the current year in excess of the sum of that
year's maximum allowable primary property tax
levy. A.R.S. §42-17102(A)(18)
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Capital Improvement Program
Capital Improvement Program
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Capital Improvement Program (CIP) Policy and Procedures
Objective
To provide a policy and procedures for the development, approval, and implemen-
tation of the Town of Fountain Hills’ five (5) year and twenty (20) year Capital Im-
provement Programs (CIP).
Scope
This policy applies to all projects undertaken by the Town of Fountain Hills that
meet the definition of a capital improvement project detailed in the definitions sec-
tion.
Policy
The purpose of the Capital Improvement Program is to provide an authoritative
decision-making process for the evaluation, selection, and multi-year scheduling of
public physical improvements based on a projection of available fiscal resources
and the community's priorities.
The objectives of the Program are to:
a) ensure the timely repair, replacement and expansion of the Town’s infra-
structure;
b) serve as a link in the Town’s planning between the Town’s Strategic Plan
and all subsidiary plans with a 5-20 year horizon and the annual budget
process with a one-year horizon;
c) maintain control over the Town’s long-term cash flow in relation to the
Town's financial capacity; and
d) ensure efficient, effective and coordinated capital improvement.
Definitions
The following words, when used in connection with this policy, shall have the fol-
lowing meanings:
CAPITAL IMPROVEMENT PROGRAM: A multi-year planning document that is the
product of a systematic evaluation of capital projects. This Program serves as a
guide for the efficient and effective construction and maintenance of public facili-
ties, outlining a detailed timeline and financing schedule of capital projects for a
five (5) year period of time and a summary schedule of capital projects for a twen-
ty (20) year period.
CAPITAL IMPROVEMENT PROJECT: A capital project is a heavy equipment acquisi-
tion, a computer/software systems acquisition, or a public improvement that in-
volves construction of new infrastructure, additions to existing structures, renova-
tion of existing structures, and major repairs to infrastructure of a comprehensive
and non-routine nature. A capital project is defined in financial terms as a project
with a projected final cost of at least $50,000 and is a non-recurring expense.
In addition, the capital asset(s) resulting from the project should have a useful life
of at least 10 years. Studies, design and engineering fees greater than $10,000
which are preparatory to a capital project with a projected final cost of at least
$50,000 should be included as part of the capital project cost.
Capital Improvement Program
Policy & Procedures
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Capital Improvement Program
Policy & Procedures
INFRASTRUCTURE IMPROVEMENT PLAN (IIP): A written plan that individually or
collectively identifies each public service that is proposed to be the subject of a de-
velopment fee. The Town of Fountain Hills’ IIP is incorporated as part of the
Town’s CIP and follows the same timeline and procedure.
Process
A. Schedule: Annually, the CIP Coordinator and Finance Director will submit
a proposed CIP development calendar to the Town Manager for review.
Based on this calendar, the CIP Coordinator will initiate a request to the
management team for submission of updates, revisions and new projects for
the five (5) year Capital Improvement Program. A further, but less detailed,
review of the twenty (20) year Program will also be conducted.
B. Format: The management team will utilize the previous year's approved
CIP as a base for developing recommended additions, deletions, or changes
for incorporation in the updated CIP for the ensuing year. The management
team will utilize the standard format provided to submit new projects or
propose revisions to existing projects. All new projects will also include a
comprehensive estimate of the impact of the new project on the Town's an-
nual operating budget; e.g., salaries and benefits, supplies, utilities, fuel,
maintenance requirements, etc.
C. Finance Review: The Finance Director will assist the CIP Coordinator as
necessary in all facets of Capital Improvement Program development and
review including production of revenue estimates and estimated growth in
assessed valuation as well as overall financial analysis of the proposed pro-
gram. Additional assistance may be requested to help produce draft docu-
ments, etc.
D. Town Manager Review: The CIP Coordinator will provide a copy of the
proposed CIP document to the Finance Director and Town Manager for re-
view and comment prior to distribution of the CIP document to the Town
Council as part of the budget package.
E. Public Hearing: The proposed CIP will be considered at a public hearing
convened by the Town Council to accept comments and input from the pub-
lic on the content of the Program. Notice of said public hearing date, place,
and time will be made at least 60 days in advance of the scheduled hearing.
Copies of the proposed CIP will be made available to the public at least 30
days prior to the scheduled hearing date and at the hearing itself.
F. Town Council Approval: The final draft of the proposed CIP will be submit-
ted as an agenda item for formal approval by the Town Council at the first
Council Meeting in June.
G. Distribution: A copy of the approved CIP document will be published on
the Town’s website.
H. Implementation: Upon adoption of the CIP, projects included within the
applicable budget year may be implemented by the appropriate manage-
ment team member in compliance with the Town’s procurement policy, spe-
cial benefit district, or applicable procedure.
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I. Amendments: The adopted CIP may be amended upon approval of the
Town Council. Examples of amendments include cost increases for approved
projects, the acceleration of projects to the applicable budget year from a
future year, and the addition of projects not previously included in the CIP.
An amendment to the CIP will be submitted to the Town Manager for ap-
proval. Upon approval, the amendment should be prepared as an agenda
item for formal approval by the Town Council at a regular or special session.
Upon approval, a copy of the amended CIP document will be published on
the Town’s website.
Procedure
A. Form: The form listed as Attachment A shall be utilized to request inclu-
sion of a project in the Capital Improvement Program.
B. Funding Prioritization: As part of the project submittal process, manage-
ment team members shall identify project priorities to help determine which
projects are recommended for inclusion in the five-year CIP.
The initial measure of the project’s priority is first established using the fol-
lowing factors:
HIGH
Project protects the health and safety of the Town, its residents, visi-
tors and employees
Project is mandated by Federal, State or local, regulations
Project is a high priority of the Town Council, based on the most cur-
rent Strategic Plan or other subsidiary plans. Project prevents irrepa-
rable damage to existing facilities
Project leverages local funding with other non-local funding sources
Project finishes a partially completed project
MEDIUM
Project maintains existing service levels
Project provides for the maintenance of existing systems and equip-
ment
Project results in increased efficiency
Project reduces operational costs
Project significantly reduces losses in revenue or provides for signifi-
cant increased revenues
LOW
Project provides an expanded level of service or new public facility
not included in the Town Council’s priorities
Project is deferrable
Project uses debt financing
Capital Improvement Program
Policy & Procedures
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C. Funding Sources: The primary funding sources for the CIP are the Gen-
eral Fund, grants, development fees, excise taxes, HURF, bonded indebted-
ness, capital leases and Capital Projects funds. All potential projects must
identify the proposed sources of funding before submission of the CIP re-
quest. Projects that are funded by development fees must also identify the
relationship between the IIP project and the development fee from which it
is funded in the justification section of the CIP Form.
D. Project Schedule: Each Project Manager shall provide a preliminary
schedule which shall detail the various phases involved in the project and
their starting and ending dates. It is the responsibility of the Project Manag-
er to maintain this schedule or to provide schedule updates to the CIP Coor-
dinator on at least a quarterly basis.
Responsibility for Enforcement
The Town Manager, Finance Director and CIP Coordinator will be responsible for
ensuring that this policy is followed and/or updated as necessary.
Capital Improvement Program
Policy & Procedures
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Capital Improvement Program
Policy & Procedures
Attachment A
Town of Fountain Hills
Capital Improvement Project Information
PROJECT TITLE: Click here to enter text.
PROJECT NUMBER: Click here to enter text.
PROJECT DESCRIPTION/SCOPE: Click here to enter text.
TIMEFRAME: Click here to enter text. Example FY 2018-20
YEAR PROJECT BEGAN: Click here to enter text. Example FY 2018-19
TOTAL ESTIMATED PROJECT COST: Click here to enter text.
PROJECT JUSTIFICATION: Click here to enter text.
FUNDING PRIORITY: Click here to select a Priority from the list
Note: Double click on the below tables to update them in Excel. The totals will
automatically calculate.
Fund Type Prior Years FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
Capital Projects $0
Grant $0
Downtown Strategy $0
General $0
Developer $0
Development Fees $0
Bonds $0
Other Sources $0
Unfunded $0
Total $0 $0 $0 $0 $0 $0 $0
Funding Sources
Fund Type Prior Years FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
Acquisition
Planning $0
Design $0
Construction $0
Other Expenses $0
Total $0 $0 $0 $0 $0 $0 $0
Project Expenses
Fund Type FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 22-23 Total
Salaries & Benefits $0
Services & Supplies $0
Other Impact $0
Total $0 $0 $0 $0 $0 $0
Operating Impact
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Capital Projects Summary
Capital Projects Summary
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Capital Projects Summary
PROPOSED CAPITAL PROJECTS
FY18-19 THROUGH FY22-23
PROJECTS BY YEAR
Project
No. Project Title
Prior
Years' Costs FY18-19 FY19-20 FY20-21 FY21-22 FY22-23
Five Year Total
(excludes Prior
Years' Costs)
Stormwater Management/Drainage Projects
D6047 Drainage-Miscellaneous 100,299$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 250,000$
D6055 Drainage-Civic Center Improvements - 50,000 - - - - 50,000
TOTAL 100,299$ 100,000$ 50,000$ 50,000$ 50,000$ 50,000$ 300,000$
Facilities Projects
F4005 Fire Station #2 Relocation 2,370,661$ 2,312,165$ -$ -$ -$ -$ 2,312,165$
F4013 Fire Station #3 - - - 343,000 - 2,402,000 2,745,000
F4014 Fire Station #3 Vehicles & Equipment - - - - - 1,122,000 1,122,000
F4029 Civic Center Improvements - 150,000 - - - - 150,000
TOTAL 2,370,661$ 2,462,165$ -$ 343,000$ -$ 3,524,000$ 6,329,165$
Parks & Recreation Projects
P3023 New Pocket Park-West -$ -$ -$ 113,000$ -$ 790,000$ 903,000$
P3025 Adero Canyon Trailhead 2,146,630 350,000 - - - - 350,000
P3026 Fountain Park Access Improvements - - 834,006 - - - 834,006
P3028 Four Peaks Park - Phases II & III - - - - 2,000,000 3,300,000 5,300,000
P3030 Plaza Fountainside Courtyard Area Improvements - - - - 165,000 220,000 385,000
P3031
Fountain Lake Water Quality Improvments - Phase
II - - 2,622,400 - - - 2,622,400
P3032 Sport Field Lighting - - 1,733,000 - - - 1,733,000
P3033 Video Surveillance Cameras 50,000 100,000 50,000 50,000 - - 200,000
P3034 Golden Eagle Concrete Replacement - 50,000 - - - - 50,000
P3035 Four Peaks Park Playground Upgrades - 250,000 100,000 100,000 100,000 100,000 650,000
P3036 Desert Vista Skate Park Lights - - 70,000 - - - 70,000
TOTAL 2,196,630$ 750,000$ 5,409,406$ 263,000$ 2,265,000$ 4,410,000$ 13,097,406$
Street/Sidewalk Projects
S6003 Unpaved Alley Paving Projects 380,479$ 255,000$ 308,000$ -$ -$ -$ 563,000$
S6015
Fountain Hills Blvd Widening - Shea Boulevard to
Pinto - 100,000 - - - - 100,000
S6051 AOTF/La Montana Intersection Improvements - 40,000 100,000 - - - 140,000
S6053 Fountain Hills Blvd Shoulder Paving 307,846 170,184 - - - - 170,184
S6058
Shea Blvd. Widening - Palisades Blvd. to
Technology Dr.- 130,000 - - - - 130,000
S6059 Wayfinding Signs 75,500 25,000 150,000 - - - 175,000
S6060 Monument Signs - - 150,000 150,000 - - 300,000
S6061 Sidewalk Infill Program - 100,000 100,000 100,000 100,000 100,000 500,000
TOTAL 763,825$ 820,184$ 808,000$ 250,000$ 100,000$ 100,000$ 2,078,184$
Traffic Signal Projects
T5005 Traffic Signal-Palisades & Eagle Ridge/Palomino -$ -$ 500,000$ -$ -$ -$ 500,000$
TOTAL -$ -$ 500,000$ -$ -$ -$ 500,000$
Vehicle Replacement Program
Vehicle Replacement Per Schedule 47,253$ 322,524$ 59,303$ 55,141$ 669,622$ 1,153,843$
Contingency 41,323$ 67,674$ 9,060$ 24,150$ 80,840$ 223,047$
TOTAL PROPOSED CAPITAL PROJECTS 5,431,415$ 4,173,672$ 6,835,080$ 915,060$ 2,439,150$ 8,164,840$ 22,527,802$
(excludes Vehicle Replacement Program)
The Height of Desert Living 339
Capital Projects Summary
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
Capital Projects Fund
Management Fees 1,935$ 2,207$ 1,940$ 1,940$
Software - - - -
Hardware/Peripherals - - - -
Building Improvement Expenses - - - 150,000
Street Improvement Expenses - 64,387 100,000 25,000
Park Improvement Expenses - 48,680 145,000 50,000
Other Infrastructure Expenses - 97,144 10,240 -
Stormwater/Drainage Expenses - 48,937 50,000 50,000
Furniture/Equipment - 224,729 50,000 -
Building Improvements 14,391 368,109 4,150,000 2,312,165
Street Improvements 4,448,978 43,053 650,000 795,184
Park Improvements 300,591 359,507 2,335,000 700,000
Other Infrastructure 275,031 24,000 100,000 -
Stormwater/Drainage Improvements 1,187,102 132,601 - 50,000
Contingency - - 59,560 41,323
Total Capital Projects Fund 6,228,028$ 1,413,354$ 7,651,740$ 4,175,612$
FY18-19 Proposed Budget
Summary of Expenditures
Capital Projects Fund
The Height of Desert Living 340
Capital Projects Summary
CAPITAL PROJECTS FIVE-YEAR PROJECTION
REVENUES & PROJECT COSTS
REVENUES BY SOURCE
FIVE-YEAR
AVAILABLE
FUNDS
FY18-19
Requested
FY19-20
Requested
FY20-21
Requested
FY21-22
Requested
FY22-23
Requested
TOTAL FIVE-
YEAR
PROJECTION
SURPLUS/
(DEFICIT)
General Fund -$ -$ -$ -$ -$ -$ -$ -$
Highway User Fund - - - - - - - -
Downtown Strategy Fund 417,659 - 375,000 - - - 375,000 42,659
Grants 1,180,000 140,000 40,000 - 500,000 500,000 1,180,000 -
Capital Projects Fund 2,291,821 4,033,672 1,105,674 459,060 399,150 530,840 6,528,396 (4,236,575)
Development Fees:
Fire & Emergency Medical 407,012 - - 199,366 - 25,130 224,496 182,516
Open Space - - - - - - - -
Parks & Recreation 1,161,789 - - 113,000 - 583,728 696,728 465,061
Bonds - - - - - - - -
Developers - - - - - - - -
Other 60,000 - - - 40,000 20,000 60,000 -
Total Revenues By Source 5,518,281$ 4,173,672$ 1,520,674$ 771,426$ 939,150$ 1,659,698$ 9,064,620$ (3,546,339)$
Unfunded 13,463,182 - 5,314,406 143,634 1,500,000 6,505,142 13,463,182 (13,463,182)
Total Revenues Required 18,981,463$ 4,173,672$ 6,835,080$ 915,060$ 2,439,150$ 8,164,840$ 22,527,802$ (17,009,521)$
EXPENDITURES BY PROJECT TYPE & COSTS
FY18-19
Requested
FY19-20
Requested
FY20-21
Requested
FY21-22
Requested
FY22-23
Requested
TOTAL FIVE-
YEAR
PROJECTION
Stormwater Management/Drainage Projects 100,000$ 50,000$ 50,000$ 50,000$ 50,000$ 300,000$
Downtown Improvement Projects - - - - - -
Facilities Projects 2,462,165 - 343,000 - 3,524,000 6,329,165
Parks & Recreation Projects 750,000 5,409,406 263,000 2,265,000 4,410,000 13,097,406
Street/Sidewalk Projects 820,184 808,000 250,000 100,000 100,000 2,078,184
Traffic Signal Projects - 500,000 - - - 500,000
Contingency 41,323 67,674 9,060 24,150 80,840 223,047
Total Project Costs 4,173,672$ 6,835,080$ 915,060$ 2,439,150$ 8,164,840$ 22,527,802$
The Height of Desert Living 341
CAPITAL PROJECTS FIVE-YEAR PROJECTION
Capital Projects Summary
Excise Tax Fund
2%
Grants
5%
Capital Projects
Fund
29%
Development
Fees
4%Unfunded
60%
Projects by Funding Source
Revenues -FY19-23
TOTAL = $22.5M
Stormwater
Management/D
rainage Projects
1%
Facilities
Projects
27%
Parks &
Recreation
Projects
55%
Street/Sidewalk
Projects
9%
Traffic Signal
Projects
2%
Contingency
1%
Projects by Project Type
Expenditures -FY19-23
Total = $22.5M
The Height of Desert Living 342
The highlighted rows represent project funding through the Town’s Capital Projects Fund.
Capital Projects Summary
PROPOSED CAPITAL PROJECTS
FY18-19 THROUGH FY22-23
BY YEAR AND FUNDING SOURCE
Project
No.Project Title/Funding Source
Prior Years'
Costs FY18-19 FY19-20 FY20-21 FY21-22 FY22-23
Five Year
Source Total Project Total
D6047 Drainage-Miscellaneous 350,299$
Capital Projects Fund $ 100,299 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 250,000$
D6055 Drainage-Civic Center Improvements 50,000
Capital Projects Fund $ - $ 50,000 $ - $ - $ - $ - 50,000$
F4005 Fire Station #2 Relocation 4,682,826
Capital Projects Fund $ 1,967,719 $ 2,312,165 $ - $ - $ - $ - 2,312,165$
F4013 Fire Station #3 2,745,000
Development Fees - - - 199,366 - 25,130 224,496
Unfunded - - - 143,634 - 2,376,870 2,520,504
F4014 Fire Station #3 Vehicles & Equipment 1,122,000
Unfunded - - - - - 1,122,000 1,122,000
F4029 Civic Center Improvements 150,000
Capital Projects Fund $ - 150,000$ -$ -$ -$ -$ 150,000$
P3023 New Pocket Park-West 903,000
Development Fees - - - 113,000 - 583,728 696,728
Unfunded - - - - - 206,272 206,272
P3025 Adero Canyon Trailhead 2,496,630
Capital Projects Fund $ 329,974 350,000$ -$ -$ -$ -$ 350,000$
P3026 Fountain Park Access Improvements 834,006
Downtown Strategy - - 375,000 - - - 375,000
Unfunded - - 459,006 - - - 459,006
P3028 Four Peaks Park - Phases II & III 5,300,000
Grants - - - - 500,000 500,000 1,000,000
Unfunded - - - - 1,500,000 2,800,000 4,300,000
P3030 Plaza Fountainside Courtyard Area Improvements 385,000
Capital Projects Fund $ - -$ -$ -$ 125,000$ 200,000$ 325,000$
Other - - - - 40,000 20,000 60,000
P3031 Fountain Lake Water Quality Improvments - Phase II 2,622,400
Unfunded - - 2,622,400 - - - 2,622,400
P3032 Sport Field Lighting 1,733,000
Unfunded - - 1,733,000 - - - 1,733,000
P3033 Video Surveillance Cameras 250,000
Capital Projects Fund $ 50,000 100,000$ 50,000$ 50,000$ -$ -$ 200,000$
P3034 Golden Eagle Concrete Replacement 50,000
Capital Projects Fund $ - 50,000$ -$ -$ -$ -$ 50,000$
P3035 Four Peaks Park Playground Upgrades 650,000
Capital Projects Fund $ - 200,000$ 100,000$ 100,000$ 100,000$ 100,000$ 600,000$
Grants - 50,000 - - - - 50,000
P3036 Desert Vista Skate Park Lights 70,000
Capital Projects Fund $ - -$ 30,000$ -$ -$ -$ 30,000$
Grants - - 40,000 - - - 40,000
S6003 Unpaved Alley Paving Projects 943,479
Capital Projects Fund $ 380,479 255,000$ 308,000$ -$ -$ -$ 563,000$
S6015 Fountain Hills Blvd Widening - Shea Boulevard to Pinto 100,000
Capital Projects Fund $ - 100,000$ -$ -$ -$ -$ 100,000$
S6051 AOTF/La Montana Intersection Improvements 140,000
Capital Projects Fund $ - 40,000$ 100,000$ -$ -$ -$ 140,000$
S6053 Fountain Hills Blvd Shoulder Paving 478,030
Capital Projects Fund $ 307,846 170,184$ -$ -$ -$ -$ 170,184$
S6058 Shea Blvd. Widening - Palisades Blvd. to Technology Dr.130,000
Capital Projects Fund $ - 40,000$ -$ -$ -$ -$ 40,000$
Grants - 90,000 - - - - 90,000
S6059 Wayfinding Signs 250,500
Capital Projects Fund 75,500$ 25,000$ 150,000$ -$ -$ -$ 175,000$
S6060 Monument Signs 300,000
Capital Projects Fund -$ -$ 150,000$ 150,000$ -$ -$ 300,000$
S6061 Sidewalk Infill Program 500,000
Capital Projects Fund -$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 500,000$
T5005 Traffic Signal-Palisades & Eagle Ridge/Palomino 500,000
Unfunded - - 500,000 - - - 500,000
Contingency 223,047
Capital Projects Fund 41,323$ 67,674$ 9,060$ 24,150$ 80,840$ 223,047$
TOTAL PROPOSED CAPITAL PROJECTS 5,431,415$ 4,173,672$ 6,835,080$ 915,060$ 2,439,150$ 8,164,840$ 22,527,802$ 27,959,217$
The Height of Desert Living 343
Capital Projects Summary
PROPOSED CAPITAL PROJECTS
FY18-19 THROUGH FY22-23
BY YEAR AND FUNDING SOURCE
TOTALS
Source
Prior Years'
Costs FY18-19 FY19-20 FY20-21 FY21-22 FY22-23
Total
FY18-19 to
FY22-23 Project Total
Capital Projects Fund 3,211,817$ 4,033,672$ 1,105,674$ 459,060$ 399,150$ 530,840$ 6,528,396$ 9,740,213$
Grants - 140,000 40,000 - 500,000 500,000 1,180,000 1,180,000
Downtown Strategy - - 375,000 - - - 375,000 375,000
Development Fees 2,071,962 - - 312,366 - 608,858 921,224 2,993,186
Reimbursements from Developers - - - - - - - -
Bonds - - - - - - - -
HURF - - - - - - - -
Other 147,636 - - - 40,000 20,000 60,000 207,636
Funding Source Totals 5,431,415 4,173,672 1,520,674 771,426 939,150 1,659,698 9,064,620 14,496,035
Unfunded - - 5,314,406 143,634 1,500,000 6,505,142 13,463,182 13,463,182
Total Revenue Summary 5,431,415$ 4,173,672$ 6,835,080$ 915,060$ 2,439,150$ 8,164,840$ 22,527,802$ 27,959,217$
REVENUE SUMMARY TOTALS - BY FUNDING SOURCE
Activity
Prior Years'
Costs FY18-19 FY19-20 FY20-21 FY21-22 FY22-23
Total
FY18-19 to
FY22-23 Project Total
Acquisition -$ 50,000$ -$ -$ -$ 1,122,000$ 1,172,000$ 1,172,000$
Planning - 230,000 - - - - 230,000 230,000
Design 1,052,262 147,000 436,800 461,000 585,000 3,300,000 4,929,800 5,982,062
Construction 4,378,380 3,705,349 6,330,606 445,000 1,830,000 3,662,000 15,972,955 20,351,335
Other Expenses 773 41,323 67,674 9,060 24,150 80,840 223,047 223,820
Total Expenditure Summary 5,431,415$ 4,173,672$ 6,835,080$ 915,060$ 2,439,150$ 8,164,840$ 22,527,802$ 27,959,217$
EXPENDITURE SUMMARY TOTALS - BY PROJECT PHASE
The Height of Desert Living 344
Capital Projects Summary
The Height of Desert Living 345
Capital Projects
Information Sheets
Capital Projects Information Sheets
The Height of Desert Living 346
Capital Projects Information Sheets
D6047
PROJECT TITLE: Miscellaneous Drainage Improvements
PROJECT NUMBER: D6047
PROJECT DESCRIPTION/SCOPE:
This project will provide for the construction of new drainage facilities, major repairs, or the exten-
sion of existing facilities at locations of future road widening projects so that excess excavated mate-
rials may be put in place when available. This project will also address erosion issues as well as im-
prove drainage as needed.
TOWN GOALS
TIMEFRAME: FY15-23
YEAR PROJECT BEGAN: FY14-15
TOTAL ESTIMATED PROJECT COST: $350,299
PROJECT JUSTIFICATION:
The Town has worked successfully with municipal, private and utility construction contractors in the
past to place excess excavation materials at locations where future Town road widening projects will
require fill material. This work is done at no cost to the Town and will save on the costs to fill and
compact these areas in the future. The locations where the excess materials can be placed are now
limited without constructing or extending drainage culverts. Revegetation is also required in the are-
as where fill materials are placed to help with erosion and aesthetics.
FUNDING PRIORITY: High - Leverage Local Funds
The Height of Desert Living 347
Capital Projects Information Sheets
D6047
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Capital Projects 100,299$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 350,299$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 100,299$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 350,299$
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction 100,299 50,000 50,000 50,000 50,000 50,000 350,299
Other Expenses -
TOTAL 100,299$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 350,299$
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Salaries & Benefits
Services & Supplies
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
The Height of Desert Living 348
Capital Projects Information Sheets
D6055
PROJECT TITLE: Civic Center Drainage Improvements
PROJECT NUMBER: D6055
PROJECT DESCRIPTION/SCOPE:
Design and installation of storm drain piping along the southern and eastern limits of the Civic Center
Complex that was not completed during the initial construction of the facility or has since been modi-
fied and does not provide for adequate drainage. Design and installation of storm drain outlet into a
Maxwell drywell (French Drain) at the eastern limits of the Civic Center Complex will provide for ade-
quate drainage.
TOWN GOALS
TIMEFRAME: FY18-19
YEAR PROJECT BEGAN: FY18-19
TOTAL ESTIMATED PROJECT COST: $50,000
PROJECT JUSTIFICATION:
The current storm drain manhole located at the southwest corner of the complex was never connect-
ed to the storm drain east of the Community Center and has an undersized outfall pipe onto La Mon-
tana Drive which causes the manhole to back up and spill into the parking lot. The proposed storm
drain connection is shown on the original Civic Center plans as “future”. Additionally, the storm drain
system for the parking lot and Library roof drains runs into a storm drain along the eastern edge of
the Library parking lot. This system had dumped into a detention basin on the vacant lot to the east
but was previously filled in. The current storm drain system has no outlet and stagnant water re-
mains in the piping after each rain.
FUNDING PRIORITY: Medium - Results in Increased Efficiency
The Height of Desert Living 349
Capital Projects Information Sheets
D6055
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Capital Projects -$ 50,000$ -$ -$ -$ -$ 50,000$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 50,000$ -$ -$ -$ -$ 50,000$
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction 50,000 50,000
Other Expenses -
TOTAL -$ 50,000$ -$ -$ -$ -$ 50,000$
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Salaries & Benefits
Services & Supplies
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
The Height of Desert Living 350
PROJECT TITLE: Fire Station #2 Relocation
PROJECT NUMBER: F4005
PROJECT DESCRIPTION/SCOPE:
Construction of a new 9,600 square foot Fire Station #2 to replace the existing Fire Station #2 on
Saguaro Boulevard, south of Shea Boulevard. The new station location is on Fountain Hills Boulevard,
north of Shea Boulevard and will provide decreased response times within the service area.
TOWN GOALS
TIMEFRAME: FY09-19
YEAR PROJECT BEGAN: FY08-09
TOTAL ESTIMATED PROJECT COST: $4,682,826
PROJECT JUSTIFICATION:
The Fire Department has previously completed a study to improve response times for all areas within
the Town, in particular Eagle Mountain, Crestview, CopperWynd, Adero Canyon, Fire Rock, and the
Westridge developments. The criteria used included response times (5 minutes 90% of the time),
secondary emergency unit coverage, balanced call volumes, Town owned property, cost and sites
requiring little or no Planning & Zoning or Council action.
The new Fire Station location will afford superior overlapping coverage for both of the Town ’s Fire
Stations, which will equitably distribute and balance call volume, thus allowing better call support for
multiple calls. Relocating Fire Station #2 will allow for faster response times to the western limits of
Fountain Hills.
FUNDING PRIORITY: High - Finishes a Partially Completed Project
Capital Projects Information Sheets
F4005
The Height of Desert Living 351
Capital Projects Information Sheets
F4005
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Capital Projects 1,967,719$ 2,312,165$ -$ -$ -$ -$ 4,279,884$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees 255,306 255,306
Bonds -
Other Sources 147,636 147,636
Unfunded -
TOTAL 2,370,661$ 2,312,165$ -$ -$ -$ -$ 4,682,826$
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 435,957 27,000 462,957
Construction 1,934,704 2,285,165 4,219,869
Other Expenses -
TOTAL 2,370,661$ 2,312,165$ -$ -$ -$ -$ 4,682,826$
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
992,063$ 1,322,750$ 1,322,750$ 1,322,750$ 1,322,750$ 6,283,063$
278,175 370,900 370,900 370,900 370,900 1,761,775
-
1,270,238$ 1,693,650$ 1,693,650$ 1,693,650$ 1,693,650$ 8,044,838$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 352
Capital Projects Information Sheets
F4013
PROJECT TITLE: Fire Station #3
PROJECT NUMBER: F4013
PROJECT DESCRIPTION/SCOPE:
Design and construction of Fire Station No. 3 in the northwest portion of the Town. Due to site con-
straints, the fire station is anticipated to be approximately 3,000 square feet with two apparatus
bays. Construction completion by FY22-23 is based on the 2014 Land Use Assumptions and Infra-
structure Improvements Plan.
TOWN GOALS
TIMEFRAME: FY20-23
YEAR PROJECT BEGAN: FY20-21
TOTAL ESTIMATED PROJECT COST: $2,745,000
PROJECT JUSTIFICATION:
Fire Station #3 will allow the Fire Department to meet service levels and response times due to
growth in the community.
FUNDING PRIORITY: High - Protects Health & Safety of the Town
The Height of Desert Living 353
Capital Projects Information Sheets
F4013
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees 199,366 25,130 224,496
Bonds -
Other Sources -
Unfunded 143,634 2,376,870 2,520,504
TOTAL -$ -$ -$ 343,000$ -$ 2,402,000$ 2,745,000$
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 343,000 343,000
Construction 2,402,000 2,402,000
Other Expenses -
TOTAL -$ -$ -$ 343,000$ -$ 2,402,000$ 2,745,000$
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
-$ -$ -$ -$ 1,322,750$ 1,322,750$
370,000 370,000
-
-$ -$ -$ -$ 1,692,750$ 1,692,750$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 354
Capital Projects Information Sheets
F4014
PROJECT TITLE: Fire Station #3 Equipment
PROJECT NUMBER: F4014
PROJECT DESCRIPTION/SCOPE:
Purchase of pumper truck, brush truck, vehicle radios, portable radios, SCBA equipment, thermal
imaging camera, heart monitor/defibrillator and extrication equipment for Fire Station #3.
TOWN GOALS
TIMEFRAME: FY22-23
YEAR PROJECT BEGAN: FY22-23
TOTAL ESTIMATED PROJECT COST: $1,122,000
PROJECT JUSTIFICATION:
Fire Station #3 will allow the Fire Department to meet services levels and response times due to
growth in the community.
FUNDING PRIORITY: High - Protects Health & Safety of the Town
The Height of Desert Living 355
Capital Projects Information Sheets
F4014
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded 1,122,000 1,122,000
TOTAL -$ -$ -$ -$ -$ 1,122,000$ 1,122,000$
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Acquisition -$ -$ -$ -$ -$ 1,122,000$ 1,122,000$
Planning -
Design -
Construction -
Other Expenses -
TOTAL -$ -$ -$ -$ -$ 1,122,000$ 1,122,000$
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
-$ -$ -$ -$ -$ -$
6,928 6,928
83,000 83,000
-$ -$ -$ -$ 89,928$ 89,928$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 356
PROJECT TITLE: Civic Center Improvements
PROJECT NUMBER: F4029
PROJECT DESCRIPTION/SCOPE:
Removal and replacement of approximately 12,500 square feet of concrete between the Library and
Community Center, removal of turf areas and replacement with xeriscape, tree replacement and mis-
cellaneous improvements as needed.
TOWN GOALS
TIMEFRAME: FY18-19
YEAR PROJECT BEGAN: FY18-19
TOTAL ESTIMATED PROJECT COST: $150,000
PROJECT JUSTIFICATION:
The Library and Community Center were opened in 2001 and since that time the concrete plaza has
seen displacement causing tripping hazards. These trip hazards have been ground down to accepta-
ble limits but the concrete continues to shift. The irrigation for the small turf areas surrounding the
concrete plazas also run onto the concrete. Maintenance of these areas is a challenge and it is rec-
ommended to replace the turf areas with concrete curbing, decomposed granite and desert friendly
plants.
FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facili-
ties
Capital Projects Information Sheets
F4029
The Height of Desert Living 357
Capital Projects Information Sheets
F4029
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Capital Projects -$ 150,000$ -$ -$ -$ -$ 150,000$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 150,000$ -$ -$ -$ -$ 150,000$
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction 150,000 150,000
Other Expenses -
TOTAL -$ 150,000$ -$ -$ -$ -$ 150,000$
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 358
PROJECT TITLE: Pocket Park West
PROJECT NUMBER: P3023
PROJECT DESCRIPTION/SCOPE:
Development of a proposed pocket park to serve the western portion of the community near the
northeast corner of Sunridge Canyon Drive and Desert Canyon Drive. The project is adjacent to Fire
Station #3 and both projects should be done concurrently.
TOWN GOALS
TIMEFRAME: FY20-23
YEAR PROJECT BEGAN: FY20-21
TOTAL ESTIMATED PROJECT COST: $903,000
PROJECT JUSTIFICATION:
The Town's current General Plan recommends that the community add two neighborhood parks (10 -
15 acres), or pocket parks (less than 5 acres), to parts of the community that are currently not being
served because facilities are lacking and the distance to an existing community or neighborhood park
is excessive. The General Plan indicates that one new neighborhood park should be located on exist-
ing Town owned property near the northeast corner of Sunridge Canyon Drive and Desert Canyon
Drive.
FUNDING PRIORITY: Medium - Maintains Existing Level of Service
Capital Projects Information Sheets
P3023
The Height of Desert Living 359
Capital Projects Information Sheets
P3023
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees 113,000 583,728 696,728
Bonds -
Other Sources -
Unfunded 206,272 206,272
TOTAL -$ -$ -$ 113,000$ -$ 790,000$ 903,000$
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 113,000 113,000
Construction 790,000 790,000
Other Expenses -
TOTAL -$ -$ -$ 113,000$ -$ 790,000$ 903,000$
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
-$ -$ -$ -$ -$ -$
-
12,000 12,000
-$ -$ -$ -$ 12,000$ 12,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 360
PROJECT TITLE: Adero Canyon Trailhead
PROJECT NUMBER: P3025
PROJECT DESCRIPTION/SCOPE:
This access and trailhead will be the main entrance into the Town's McDowell Mountain Preserve
and would provide the public with a large parking area, trail access and information, restrooms, a
shade ramada, and drinking water. Parking for up to two buses will be provided on the site for the
potential use of the local school district to conduct on-site environmental classes. The site would be
designed to meet ADA requirements.
TOWN GOALS
TIMEFRAME: FY16-19
YEAR PROJECT BEGAN: FY15-16
TOTAL ESTIMATED PROJECT COST: $2,496,630
PROJECT JUSTIFICATION:
This entrance would be the sole means by which people would be able to access the McDowell Moun-
tain Preserve from the south without walking through existing MCO private property. MCO's schedule
for development of the planned access road for Adero Canyon also serves as the means by which
access to the trailhead site would be gained for the construction of the trailhead. The site has been
planned for a number of years with a master plan.
The trailhead site, once completed, will be ADA compliant and provide access to the complete Pre-
serve and its trail system which has already been constructed.
FUNDING PRIORITY: High - Leverage Local Funds
Capital Projects Information Sheets
P3025
The Height of Desert Living 361
Capital Projects Information Sheets
P3025
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Capital Projects 329,974$ 350,000$ -$ -$ -$ -$ 679,974$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees 1,816,656 1,816,656
Bonds -
Other Sources -
Unfunded -
TOTAL 2,146,630$ 350,000$ -$ -$ -$ -$ 2,496,630$
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 308,427 25,000 333,427
Construction 1,838,203 325,000 2,163,203
Other Expenses -
TOTAL 2,146,630$ 350,000$ -$ -$ -$ -$ 2,496,630$
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 25,000$
12,000 12,000 20,000 20,000 20,000 84,000
-
17,000$ 17,000$ 25,000$ 25,000$ 25,000$ 109,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 362
PROJECT TITLE: Fountain Park Access Improvements
PROJECT NUMBER: P3026
PROJECT DESCRIPTION/SCOPE:
Design and construction of a connection from the sidewalk along the east side of Saguaro Boulevard
at the Avenue of the Fountains alignment to connect to the existing pathway around Fountain Lake.
The improvements will be designed to be ADA compliant and may contain an observation area, steps,
ramps, retaining walls, handrails lighting, etc.
TOWN GOALS
TIMEFRAME: FY19-20
YEAR PROJECT BEGAN: FY19-20
TOTAL ESTIMATED PROJECT COST: $834,006
PROJECT JUSTIFICATION:
It has been observed that numerous pedestrians crossing Saguaro Boulevard at Avenue of the Foun-
tains walk directly down the sloped drainage area into Fountain Park instead of utilizing the existing
access points. Due to the existing change in grades from Saguaro Boulevard into Fountain Park, ac-
cess is challenging down the existing steep slope. It is likely that some combination of steps, ramps
and sidewalks will be required to provide a new access point into Fountain Park.
FUNDING PRIORITY: Low - Provides an Expanded Level of Service
Capital Projects Information Sheets
P3026
The Height of Desert Living 363
Capital Projects Information Sheets
P3026
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Downtown Strategy 375,000 375,000
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded 459,006 459,006
TOTAL -$ -$ 834,006$ -$ -$ -$ 834,006$
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 83,400 83,400
Construction 750,606 750,606
Other Expenses -
TOTAL -$ -$ 834,006$ -$ -$ -$ 834,006$
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
-$ -$ -$ -$ -$ -$
500 500 500 500 2,000
-
-$ 500$ 500$ 500$ 500$ 2,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 364
PROJECT TITLE: Four Peaks Park—Phases II & III
PROJECT NUMBER: P3028
PROJECT DESCRIPTION/SCOPE:
This project represents improvements to Four Peaks Park based on a revised park Master Plan. Work
would include new athletic field lighting, new picnic ramadas and pickelball courts.
TOWN GOALS
TIMEFRAME: FY21-23
YEAR PROJECT BEGAN: FY21-22
TOTAL ESTIMATED PROJECT COST: $5,300,000
PROJECT JUSTIFICATION:
This is the Town’s original park dating back decades. A new Master Plan for the neighborhood park
was developed with public input from the neighborhood.
FUNDING PRIORITY: Low - Deferrable
Capital Projects Information Sheets
P3028
The Height of Desert Living 365
Capital Projects Information Sheets
P3028
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant 500,000 500,000 1,000,000
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded 1,500,000 2,800,000 4,300,000
TOTAL -$ -$ -$ -$ 2,000,000$ 3,300,000$ 5,300,000$
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 500,000 500,000
Construction 1,500,000 3,300,000 4,800,000
Other Expenses -
TOTAL -$ -$ -$ -$ 2,000,000$ 3,300,000$ 5,300,000$
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
-$ -$ -$ 65,000$ 65,000$ 130,000$
25,000 25,000 50,000
8,000 8,000 16,000
-$ -$ -$ 98,000$ 98,000$ 196,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 366
PROJECT TITLE: Plaza Fountainside Courtyard Area Improvements
PROJECT NUMBER: P3030
PROJECT DESCRIPTION/SCOPE:
Remove existing turf and replace with pavilion area suitable for events needing a hardened surface.
TOWN GOALS
TIMEFRAME: FY21-23
YEAR PROJECT BEGAN: FY21-22
TOTAL ESTIMATED PROJECT COST: $385,000
PROJECT JUSTIFICATION:
Currently, the area has not had descent turf despite repeated efforts. Space is needed, with hard-
ened surface, for events.
FUNDING PRIORITY: Low—Provides an Expanded Level of Service
Capital Projects Information Sheets
P3030
The Height of Desert Living 367
Capital Projects Information Sheets
P3030
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Capital Projects -$ -$ -$ -$ 125,000$ 200,000$ 325,000$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources 40,000 20,000 60,000
Unfunded -
TOTAL -$ -$ -$ -$ 165,000$ 220,000$ 385,000$
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 85,000 85,000
Construction 80,000 220,000 300,000
Other Expenses -
TOTAL -$ -$ -$ -$ 165,000$ 220,000$ 385,000$
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
-$ -$ -$ -$ -$ -$
2,500 2,500 5,000
-
-$ -$ -$ 2,500$ 2,500$ 5,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 368
PROJECT TITLE: Fountain Lake Water Quality Improvements – Phase II
PROJECT NUMBER: P3031
PROJECT DESCRIPTION/SCOPE:
Continuation of the project which began in FY17 -18 with aeration improvements. In FY18-19, project
will include storage tanks to accept effluent water directly from the Sanitary District and new controls
for the operation of the fountain.
TOWN GOALS
TIMEFRAME: FY19-20
YEAR PROJECT BEGAN: FY19-20
TOTAL ESTIMATED PROJECT COST: $2,622,400
PROJECT JUSTIFICATION:
Project continued to include future improvements to the lake’s water quality.
FUNDING PRIORITY: Medium - Provides Maintenance of Existing Systems
Capital Projects Information Sheets
P3031
The Height of Desert Living 369
Capital Projects Information Sheets
P3031
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded 2,622,400 2,622,400
TOTAL -$ -$ 2,622,400$ -$ -$ -$ 2,622,400$
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 238,400 238,400
Construction 2,384,000 2,384,000
Other Expenses -
TOTAL -$ -$ 2,622,400$ -$ -$ -$ 2,622,400$
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 370
PROJECT TITLE: Sport Field Lighting
PROJECT NUMBER: P3032
PROJECT DESCRIPTION/SCOPE:
Replacement of existing 1,500 watt metal halide sports field lighting assemblies at Golden Eagle Park
and Four Peaks Park with LED field lighting assemblies.
TOWN GOALS
TIMEFRAME: FY19-20
YEAR PROJECT BEGAN: FY19-20
TOTAL ESTIMATED PROJECT COST: $1,733,000
PROJECT JUSTIFICATION:
Four Peaks Parks currently has 17 field lighting poles and metal halide lighting fixtures that were in-
stalled in the 1990s. Golden Eagle Park has 20 field lighting poles and metal halide lighting fixtures
installed in the 1990s. This project will leave the existing field lighting poles in place and will replace
the outdated lighting fixtures with LED fixtures offering better performance while reducing mainte-
nance and electrical costs.
FUNDING PRIORITY: Medium - Provides Maintenance of Existing Systems
Capital Projects Information Sheets
P3032
The Height of Desert Living 371
Capital Projects Information Sheets
P3032
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded 1,733,000 1,733,000
TOTAL -$ -$ 1,733,000$ -$ -$ -$ 1,733,000$
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction 1,733,000 1,733,000
Other Expenses -
TOTAL -$ -$ 1,733,000$ -$ -$ -$ 1,733,000$
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 372
PROJECT TITLE: Video Surveillance Cameras
PROJECT NUMBER: P3033
PROJECT DESCRIPTION/SCOPE:
Purchase and installation of video surveillance cameras at various Town parks and facilities.
TOWN GOALS
TIMEFRAME: FY17-21
YEAR PROJECT BEGAN: FY17-18
TOTAL ESTIMATED PROJECT COST: $250,000
PROJECT JUSTIFICATION:
The Town has seen an increase in vandalism at Town parks and facilities. Additional surveillance
cameras may deter vandalism or provide video evidence should vandalism occur.
FUNDING PRIORITY: High - Protects Health & Safety of the Town
Capital Projects Information Sheets
P3033
The Height of Desert Living 373
Capital Projects Information Sheets
P3033
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Capital Projects 50,000$ 100,000$ 50,000$ 50,000$ -$ -$ 250,000$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 50,000$ 100,000$ 50,000$ 50,000$ -$ -$ 250,000$
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Acquisition 45,000$ 95,000$ 45,000$ 45,000$ -$ -$ 230,000$
Planning -
Design 5,000 5,000 5,000 5,000 20,000
Construction -
Other Expenses -
TOTAL 50,000$ 100,000$ 50,000$ 50,000$ -$ -$ 250,000$
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
-$ -$ -$ -$ -$ -$
5,000 5,000 5,000 5,000 5,000 25,000
-
5,000$ 5,000$ 5,000$ 5,000$ 5,000$ 25,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 374
PROJECT TITLE: Golden Eagle Concrete Replacement
PROJECT NUMBER: P3034
PROJECT DESCRIPTION/SCOPE:
Remove existing concrete, cut roots and/or remove trees, and replace concrete for level surface and
accessibility.
TOWN GOALS
TIMEFRAME: FY18-19
YEAR PROJECT BEGAN: FY18-19
TOTAL ESTIMATED PROJECT COST: $50,000
PROJECT JUSTIFICATION:
Golden Eagle Park has severe concrete lifting due to roots from surrounding trees. This lifting creates
trip hazards and is a significant liability to the Town.
FUNDING PRIORITY: High - Protects Health & Safety of the Town
Capital Projects Information Sheets
P3034
The Height of Desert Living 375
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Capital Projects -$ 50,000$ -$ -$ -$ -$ 50,000$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 50,000$ -$ -$ -$ -$ 50,000$
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction 50,000 50,000
Other Expenses -
TOTAL -$ 50,000$ -$ -$ -$ -$ 50,000$
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
Capital Projects Information Sheets
P3034
The Height of Desert Living 376
PROJECT TITLE: Four Peaks Park Playground Upgrades
PROJECT NUMBER: P3035
PROJECT DESCRIPTION/SCOPE:
Redesign existing playground space and swing structures with new layout, play equipment and shade
structures at Four Peaks Park.
TOWN GOALS
TIMEFRAME: FY18-23
YEAR PROJECT BEGAN: FY18-19
TOTAL ESTIMATED PROJECT COST: $650,000
PROJECT JUSTIFICATION:
The Four Peaks Playground has a large swing structure that is underutilized and is misconfigured to
the space available. The current play surface is non-ADA compliant and is a liability risk to the Town.
Redevelopment of this area would enhance the park making it safer and more usable for children of
all ages. The addition of a ramada and shade structure would also be included in this project.
FUNDING PRIORITY: High - Protects Health & Safety of the Town
Capital Projects Information Sheets
P3035
The Height of Desert Living 377
Capital Projects Information Sheets
P3035
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Capital Projects -$ 200,000$ 100,000$ 100,000$ 100,000$ 100,000$ 600,000$
Grant 50,000 50,000
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 250,000$ 100,000$ 100,000$ 100,000$ 100,000$ 650,000$
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Acquisition -$ 50,000$ -$ -$ -$ -$ 50,000$
Planning -
Design -
Construction 200,000 100,000 100,000 100,000 100,000 600,000
Other Expenses -
TOTAL -$ 250,000$ 100,000$ 100,000$ 100,000$ 100,000$ 650,000$
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
-$ -$ -$ -$ -$ -$
8,000 8,000 8,000 10,000 10,000 44,000
-
8,000$ 8,000$ 8,000$ 10,000$ 10,000$ 44,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 378
PROJECT TITLE: Desert Vista Skate Park Lights
PROJECT NUMBER: P3036
PROJECT DESCRIPTION/SCOPE:
Installation of lights at the skate park. Grant funding will be requested, however, the grant funding is
not guaranteed.
TOWN GOALS
TIMEFRAME: FY19-20
YEAR PROJECT BEGAN: FY19-20
TOTAL ESTIMATED PROJECT COST: $70,000
PROJECT JUSTIFICATION:
The addition of lights at the skate park would allow for evening access to the facility.
FUNDING PRIORITY: Low - Provides an Expanded Level of Service
Capital Projects Information Sheets
P3036
The Height of Desert Living 379
Capital Projects Information Sheets
P3036
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Capital Projects -$ -$ 30,000$ -$ -$ -$ 30,000$
Grant 40,000 40,000
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ -$ 70,000$ -$ -$ -$ 70,000$
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 5,000 5,000
Construction 65,000 65,000
Other Expenses -
TOTAL -$ -$ 70,000$ -$ -$ -$ 70,000$
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
-$ -$ -$ -$ -$ -$
2,000 2,000 2,000 2,000 8,000
-
-$ 2,000$ 2,000$ 2,000$ 2,000$ 8,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 380
PROJECT TITLE: Unpaved Alley Paving Projects
PROJECT NUMBER: S6003
PROJECT DESCRIPTION/SCOPE:
This project involves paving a number of unpaved alleys throughout the Town. The paving project is
divided into five phases as follows:
Phase I: 1,400 LF from Panorama to Colony - Completed
Phase II: 870 LF from Tower to Panorama - Completed
Phase III: 890 LF from Panorama to Enterprise - Completed
Phase IV: 1,150 LF adjacent to Colony Wash and 770 linear feet from Fountain Hills Boulevard to
Glenbrook
Phase V: 770 feet from Fountain Hills Boulevard to Glenbrook and 425 feet from Rand Drive to
Sioux Drive
TOWN GOALS
TIMEFRAME: FY09-20
YEAR PROJECT BEGAN: FY08-09
TOTAL ESTIMATED PROJECT COST: $943,479
PROJECT JUSTIFICATION:
Maricopa County has mandated that all municipalities stabilize unpaved alleys to mitigate air pollu-
tion. The Town of Fountain Hills has entered into an IGA with Maricopa County requiring the unpaved
alleys to be stabilized.
FUNDING PRIORITY: High - Federal, State or Local Mandate
Capital Projects Information Sheets
S6003
The Height of Desert Living 381
Capital Projects Information Sheets
S6003
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Capital Projects 380,479$ 255,000$ 308,000$ -$ -$ -$ 943,479$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 380,479$ 255,000$ 308,000$ -$ -$ -$ 943,479$
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 14,658 25,000 45,000 84,658
Construction 365,048 230,000 263,000 858,048
Other Expenses 773 773
TOTAL 380,479$ 255,000$ 308,000$ -$ -$ -$ 943,479$
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
-$ -$ -$ -$ -$ -$
-
2,000 2,000 2,000 2,000 2,000 10,000
2,000$ 2,000$ 2,000$ 2,000$ 2,000$ 10,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 382
PROJECT TITLE: Fountain Hills Boulevard Widening - Shea Boulevard
to Segundo Drive
PROJECT NUMBER: S6015
PROJECT DESCRIPTION/SCOPE:
Design Concept Report for the widening of Fountain Hills Boulevard to four lanes from Shea Boule-
vard to Segundo Drive.
TOWN GOALS
TIMEFRAME: FY18-19
YEAR PROJECT BEGAN: FY18-19
TOTAL ESTIMATED PROJECT COST: $100,000
PROJECT JUSTIFICATION:
Fountain Hills Boulevard from Segundo Drive to just north of Shea Boulevard is currently one lane in
each direction. The Town’s General Plan identifies Fountain Hills Boulevard as a minor arterial road-
way which includes four travel lanes, center turn lane/median, bike lane curb & gutter, etc. The De-
sign Concept Report will provide a preliminary roadway layout, identify key issues, drainage improve-
ments, etc. for the safe and efficient movement of vehicles. This information will be used for a future
bond issue to fund the design and construction of the widening.
FUNDING PRIORITY: Medium - Results in Increased Efficiency
Capital Projects Information Sheets
S6015
The Height of Desert Living 383
Capital Projects Information Sheets
S6015
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Capital Projects -$ 100,000$ -$ -$ -$ -$ 100,000$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 100,000$ -$ -$ -$ -$ 100,000$
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning 100,000 - 100,000
Design -
Construction -
Other Expenses -
TOTAL -$ 100,000$ -$ -$ -$ -$ 100,000$
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 384
PROJECT TITLE: Avenue of the Fountains/La Montana Intersection Im-
provements
PROJECT NUMBER: S6051
PROJECT DESCRIPTION/SCOPE:
Traffic/pedestrian improvements to the Avenue of the Fountains/La Montana intersection area, in-
cluding: (1) reducing pedestrian and vehicular intersection crossing lengths with interim signing and
striping improvements; (2) reconfiguring the Post Office’s west driveway median cut to additionally
allow left turns onto Avenue of the Fountains; (3) La Montana Street Diet (Avenue of the Fountains -
El Lago) – adding parallel parking at the Civic Center frontage by narrowing the striped lane widths
along La Montana; and (4) working with the Post Office to move their drop -off mailboxes off-street
into their parking lot.
TOWN GOALS
TIMEFRAME: FY18-20
YEAR PROJECT BEGAN: FY18-19
TOTAL ESTIMATED PROJECT COST: $140,000
PROJECT JUSTIFICATION:
Traffic, bike, and pedestrian movements at the Avenue of the Fountains/La Montana intersection
have been an on-going issue since the Town’s incorporation, primarily due to the existing wide Ave-
nue of the Fountains median. This project will improve intersection traffic operations by reducing ve-
hicular and pedestrian crossing lengths, reducing traffic speeds, and eliminating nearby conflicts.
FUNDING PRIORITY: High - Protects Health & Safety of the Town.
Capital Projects Information Sheets
S6051
The Height of Desert Living 385
Capital Projects Information Sheets
S6051
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Capital Projects 40,000$ 100,000$ -$ -$ -$ 140,000$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 40,000$ 100,000$ -$ -$ -$ 140,000$
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 40,000 40,000
Construction 100,000 100,000
Other Expenses -
TOTAL -$ 40,000$ 100,000$ -$ -$ -$ 140,000$
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
-$ -$ -$ -$ -$ -$
1,000 1,000 1,000 1,000 4,000
-
-$ 1,000$ 1,000$ 1,000$ 1,000$ 4,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 386
PROJECT TITLE: Fountain Hills Boulevard Shoulder Paving
PROJECT NUMBER: S6053
PROJECT DESCRIPTION/SCOPE:
This project will pave the dirt shoulders along Fountain Hills Boulevard from Segundo Drive to Pinto
Drive providing dust mitigation and erosion control.
TOWN GOALS
TIMEFRAME: FY12-19
YEAR PROJECT BEGAN: FY11-12
TOTAL ESTIMATED PROJECT COST: $1,029,568; Town portion $478,030
PROJECT JUSTIFICATION:
The Town applied for and was awarded a Congestion Mitigation Air Quality (CMAQ) grant through the
Maricopa Association of Governments for the paving of the dirt shoulders on Fountain Hills Boulevard.
This project will provide dust mitigation, erosion control, run -off-the-road hazard mitigation, potential
future use by bicycles, and will reduce maintenance costs. The project design is funded by the Town,
with construction funded 94.3% through grant funds ($551,538) with a 5.7% local match require-
ment.
FUNDING PRIORITY: High - Leverage Local Funds
Capital Projects Information Sheets
S6053
The Height of Desert Living 387
Capital Projects Information Sheets
S6053
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Capital Projects 307,846$ 170,184$ -$ -$ -$ -$ 478,030$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 307,846$ 170,184$ -$ -$ -$ -$ 478,030$
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 167,720 167,720
Construction 140,126 170,184 310,310
Other Expenses -
TOTAL 307,846$ 170,184$ -$ -$ -$ -$ 478,030$
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
-$ -$ -$ -$ -$ -$
1,000 1,000 1,000 1,000 1,000 5,000
-
1,000$ 1,000$ 1,000$ 1,000$ 1,000$ 5,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 388
Capital Projects Information Sheets
S6058
PROJECT TITLE: Shea Boulevard Widening - Palisades Boulevard to
Technology Drive
PROJECT NUMBER: S6058
PROJECT DESCRIPTION/SCOPE:
Design Concept Report for the design and widening of Shea Boulevard to six lanes from Palisades
Boulevard to Technology Drive.
TOWN GOALS
TIMEFRAME: FY18-19
YEAR PROJECT BEGAN: FY18-19
TOTAL ESTIMATED PROJECT COST: $130,000
PROJECT JUSTIFICATION:
Shea Boulevard is a road of regional significance and has an average daily traffic volume of 26,000
vehicles at Palisades Boulevard. This project is a MAG Proposition 400 project which will provide for
70% of the project funding with a 30% match from the Town. The Design Concept Report will pro-
vide for an updated scope of work and cost estimate.
FUNDING PRIORITY: High - Leverage Local Funds
The Height of Desert Living 389
Capital Projects Information Sheets
S6058
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Capital Projects -$ 40,000$ -$ -$ -$ -$ 40,000$
Grant 90,000 90,000
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 130,000$ -$ -$ -$ -$ 130,000$
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning 130,000 130,000
Design -
Construction -
Other Expenses -
TOTAL -$ 130,000$ -$ -$ -$ -$ 130,000$
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 390
Capital Projects Information Sheets
S6059
PROJECT TITLE: Wayfinding Signs
PROJECT NUMBER: S6059
PROJECT DESCRIPTION/SCOPE:
Provide wayfinding signs at strategic locations throughout the Town to help direct visitors to public
amenities, parks, lodging and business areas.
TOWN GOALS
TIMEFRAME: FY17-20
YEAR PROJECT BEGAN: FY17-18
TOTAL ESTIMATED PROJECT COST: $225,500
PROJECT JUSTIFICATION:
Project will replace outdated wayfinding signage installed in 2000.
FUNDING PRIORITY: High - Town Council Priority
The Height of Desert Living 391
Capital Projects Information Sheets
S6059
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Capital Projects 75,500$ 25,000$ 150,000$ -$ -$ -$ 250,500$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 75,500$ 25,000$ 150,000$ -$ -$ -$ 250,500$
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 75,500 25,000 20,000 120,500
Construction 130,000 130,000
Other Expenses -
TOTAL 75,500$ 25,000$ 150,000$ -$ -$ -$ 250,500$
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 392
Capital Projects Information Sheets
S6060
PROJECT TITLE: Monument Signs
PROJECT NUMBER: S6060
PROJECT DESCRIPTION/SCOPE:
Replacement of two outdated Town monument signs on Shea Boulevard with new monument signs.
TOWN GOALS
TIMEFRAME: FY19-21
YEAR PROJECT BEGAN: FY19-20
TOTAL ESTIMATED PROJECT COST: $300,000
PROJECT JUSTIFICATION:
The current monument signs at the Town limits on Shea Boulevard are outdated. Updated signage
will conform to the Town’s branding efforts.
FUNDING PRIORITY: Medium - Provides Maintenance of Existing Systems
The Height of Desert Living 393
Capital Projects Information Sheets
S6060
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Capital Projects -$ 150,000$ 150,000$ -$ -$ 300,000$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ -$ 150,000$ 150,000$ -$ -$ 300,000$
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction 150,000 150,000 300,000
Other Expenses -
TOTAL -$ -$ 150,000$ 150,000$ -$ -$ 300,000$
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 394
PROJECT TITLE: Sidewalk Completion Program
PROJECT NUMBER: S6061
PROJECT DESCRIPTION/SCOPE:
Construct sidewalks to infill gaps between existing sidewalks; complete full street block sidewalk
lengths; connect to existing pedestrian generators (including schools, parks, churches, and commer-
cial areas), and for pedestrian safety (hazard removal, handicap accessibility, curb ramp upgrades,
and along arterial streets). Specific project locations will be submitted annually by staff for Town
Council consideration.
TOWN GOALS
TIMEFRAME: FY18-23
YEAR PROJECT BEGAN: FY18-19
TOTAL ESTIMATED PROJECT COST: $500,000
PROJECT JUSTIFICATION:
Most pre-incorporation areas within the Town were constructed without any sidewalks, requiring pe-
destrians to walk in the street. Increased roadway traffic has created safety hazards; and increased
pedestrian usage has intensified the hazards. Town funds may be used as matching funds for future
sidewalk grant application(s), when available. Some of the funds may be utilized for survey and/or
design work, when needed.
FUNDING PRIORITY: High - Finishes a Partially Completed Project
Capital Projects Information Sheets
S6061
The Height of Desert Living 395
Capital Projects Information Sheets
S6061
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Capital Projects -$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 500,000$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 500,000$
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning - -
Design -
Construction 100,000 100,000 100,000 100,000 100,000 500,000
Other Expenses -
TOTAL -$ 100,000$ 100,000$ 100,000$ 100,000$ 100,000$ 500,000$
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 396
Capital Projects Information Sheets
T5005
PROJECT TITLE: Palisades Boulevard and Eagle Ridge/Palomino Drive
Traffic Signal
PROJECT NUMBER: T5005
PROJECT DESCRIPTION/SCOPE:
Provide for design and construction of a traffic signal at the intersection of Palisades Boulevard and
Eagle Ridge Drive/Palomino Drive.
TOWN GOALS
TIMEFRAME: FY19-20
YEAR PROJECT BEGAN: FY19-20
TOTAL ESTIMATED PROJECT COST: $500,000
PROJECT JUSTIFICATION:
With the Adero Canyon development and anticipated expansion of the CopperWynd Resort on Eagle
Ridge Drive, traffic signal warrants at the intersection of Palisades Boulevard and Eagle Ridge Drive/
Palomino Drive are anticipated to be met based on the CopperWynd Resort traffic study. Once traffic
signal warrants are met, the design and construction of a traffic signal at the intersection will provide
for a more efficient flow of traffic.
FUNDING PRIORITY: Medium - Results in Increased Efficiency
The Height of Desert Living 397
Capital Projects Information Sheets
T5005
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Downtown Strategy -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded 500,000 500,000
TOTAL -$ -$ 500,000$ -$ -$ -$ 500,000$
ACTIVITY Prior Years FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 40,000 40,000
Construction 460,000 460,000
Other Expenses -
TOTAL -$ -$ 500,000$ -$ -$ -$ 500,000$
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
-$ -$ -$ -$ -$ -$
5,000 5,000 5,000 15,000
-
-$ -$ 5,000$ 5,000$ 5,000$ 15,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 398
Capital Projects
The Height of Desert Living 399
Administration
Facilities Replacement Fund
Capital Projects Funds
Administration
Facilities Replacement Fund
The Height of Desert Living 400
Facilities Replacement Fund
Service Delivery Plan
The Facilities Replacement Fund has been established to cover replacement costs
for large scale items that cannot be absorbed in annual operating budgets. These
items include, but are not limited to, roofing, interior and exterior building paint-
ing, carpet replacement, physical plant mechanical equipment, Fire Department
equipment and parks and recreation structures.
Capital Projects Funds
Administration
Facilities Replacement Fund
Program Name
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Administration 76,198$ 93,085$ 906,850$ 975,296$
Total 76,198$ 93,085$ 906,850$ 975,296$
Expenditures by Program
Administration
100%
Use of Funds -Facilities Replacement -By Program
Where does the money go?
Total Proposed Budget = $975,296
The Height of Desert Living 401
Capital Projects Funds
Administration
Facilities Replacement Fund
Category
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised
Budget
FY18-19
Proposed
Budget
Maintenance & Repair -$ 93,085$ 463,349$ 552,908$
Contractual Services 28,500 - - -
Equipment/Improvements 47,698 - 443,501 422,388
Contingency - - - -
Total 76,198$ 93,085$ 906,850$ 975,296$
Expenditures by Category
Maintenance &
Repair
57%
Equipment/Imp
rovements
43%
Use of Funds -Facilities Replacement -By Category
Where does the money go?
Total Proposed Budget = $975,296
Description
FY15-16
Actual
FY16-17
Actual
FY17-18
Revised Budget
FY18-19
Proposed Budget
Facilities Replacement Fund
Building Maint/Repair -$ 14,250$ 432,549$ 320,718$
HVAC Repair - - 30,800 -
Parking Lot Repair - 78,835 - 35,500
Painting - - - 196,690
Professional Fees 28,500 - - -
Furniture/Appliances - - - -
Equipment - - 55,208 199,000
Building Improvements Exp 47,698 - - -
Park Improvements Exp - - 388,293 223,388
Total Facilities Replacement
Fund 76,198$ 93,085$ 906,850$ 975,296$
FY18-19 Proposed Budget
Summary of Expenditures
Facilities Replacement Fund
The Height of Desert Living 402
Capital Projects Funds
Administration
Facilities Replacement Fund
The Height of Desert Living 403
Vehicle Replacement Program
Vehicle Replacement Program
The Height of Desert Living 404
Vehicle Replacement Program (VRP) Policy and Procedures
Objective
To provide a policy and procedures for the development and implementation of the
Town of Fountain Hills’ multi-year Vehicle Replacement Program (VRP).
Scope
This policy applies to all vehicles owned by the Town of Fountain Hills that meet
the definition detailed in the Definitions section.
Policy
The purpose of the Vehicle Replacement Program is to provide an authoritative de-
cision-making process for the evaluation, selection, and multi-year scheduling of
vehicle replacements based on a projection of available fiscal resources and the
vehicle’s age, mileage, engine hours and repair costs. The objectives of the pro-
gram are to:
a) Ensure the timely purchase, repair and replacement of the Town’s vehi-
cles;
b) Serve as a link in the Town’s planning between the Town’s operating and
capital budgets;
c) Maintain control over the Town’s long-term cash flow in relation to the
Town's financial capacity; and
d) Ensure efficient, effective and coordinated vehicle acquisition and re-
placement.
Definitions
The following words, when used in connection with this policy, shall have the fol-
lowing meanings:
VEHICLE REPLACEMENT PROGRAM: A multi-year planning document that is the
product of a systematic evaluation of vehicle utilization, repair and maintenance.
This plan serves as a guide for the efficient and effective replacement of vehicles,
outlining a detailed timeline and financing schedule of vehicle replacement.
VEHICLE: A vehicle is defined in financial terms as a piece of rolling stock with a
projected final cost of at least $10,000, or $1,000 if maintained as a stewardship
item, and a useful life of at least 7 years. Vehicles shall be subdivided into various
classifications, using gross vehicle weight rating standards (GVWR) when appropri-
ate, as follows (listed alphabetically):
Gator or Similar
Heavy Duty Trucks (commercial truck classes 7 and 8: over 26,000
GVWR (includes Dump Trucks)
Ladder Trucks
Light Duty Trucks (commercial truck classes 1, 2 and 3: 0 – 14,000 lb.
GVWR)
Medium Duty Trucks (commercial truck classes 4, 5 and 6: 14,001 –
26,000 GVWR)
Pumper Trucks
Sedans
Vehicle Replacement Program
Policy & Procedures
The Height of Desert Living 405
Small Utility Equipment (includes Bunker Rakes)
Street Sweepers
SUV (Sports Utility Vehicles)
Tractors/Loaders (includes Backhoes and Graders)
Trailers
Process
A. Schedule: Annually, the Public Works Director and Finance Director will
submit an updated VRP to the Town Manager for review in each fiscal year.
The Town Manager will review the proposal and forward the approved VRP
to the Finance Director for inclusion in the Town’s budget proposal.
B. Format: The Public Works Director will utilize the previous year's ap-
proved VRP as the base for developing recommended additions, deletions,
or changes for incorporation in the updated VRP for the coming year. All
new (not replacement) vehicle requests will also include a comprehensive
estimate of the impact of the new vehicle on the Town's annual operating
budget; e.g., fuel, maintenance requirements, etc.
C. Finance Review: The Finance Director will assist the Public Works Director
as necessary in all facets of the Vehicle Replacement Program development
and review including production of cost estimates, as well as an overall fi-
nancial analysis of the proposed program. Additional assistance may be re-
quested to help produce draft documents, etc.
D. Town Manager Review: The Public Works Director will provide a copy of
the proposed VRP document to the Finance Director and Town Manager for
review and comment. Following approval by the Town Manager the VRP will
be incorporated into the budget proposal for the coming year.
E. Implementation: Upon adoption of the VRP in the operating budget, vehi-
cles included within the applicable budget year may be purchased by the
Public Works Director, or his/her designee, in compliance with the Town’s
Procurement Policy.
F. Amendments: The adopted VRP may be amended upon recommendation
of the Public Works Director and approval of the Town Manager and Town
Council.
Procedure
A. Form: A New Vehicle Request form shall be utilized to request inclusion of
a new (not replacement) vehicle in the Vehicle Replacement Program. De-
partment Directors may request the addition of a new vehicle or transfer be-
tween departments to the VRP by submitting their request to the Public
Works Director as part of the budget process.
The Public Works Director shall include these requests in the VRP that is
submitted to the Finance Director and Town Manager.
B. Funding Prioritization: As part of the VRP development process, the Public
Works Director shall create vehicle replacement priorities to help determine
the vehicle replacement schedule which will be incorporated in the upcoming
fiscal year budget.
Vehicle Replacement Program
Policy & Procedures
The Height of Desert Living 406
The following guidelines shall be utilized (listed alphabetically):
Gator or Similar 7 years/15,000 hours
Heavy Duty Trucks 15 years/125,000 miles
Ladder Trucks 15 years/120,000 miles
Light Duty Trucks 10 years/100,000 miles
Medium Duty Trucks 12 years/125,000 miles
Pumper Trucks 15 years/120,000 miles
Sedans 10 years/100,000 miles
Small Utility Equipment 7 years/15,000 engine hours
Street Sweepers 8 years/75,000 miles
SUV (Sports Utility Vehicles) 10 years/100,000 miles
Tractors/Loaders 20 years/15,000 engine hours
Trailers 10 years
In addition to the factors listed previously, the Public Works Director, or his/
her designee, shall also review the utilization, maintenance records of the
vehicles, downtime and the overall condition of the vehicles when making
recommendations for replacement.
C. Funding Sources: The primary funding sources for the VRP are the Gen-
eral Fund and HURF Fund. Revenues for the Vehicle Replacement Fund will
also be generated from charges within the operating funds that support the
departments that utilize the subject vehicles; charges will be calculated
based on replacement cost and updated annually. Vehicles will be replaced
according to the schedule and based on model year. Surplus sale proceeds
and insurance claim proceeds will also be deposited to the Vehicle Replace-
ment Fund to help offset future vehicle costs.
D. Vehicle Disposal: At least once annually, the Public Works Director, or
his/her designee, shall prepare a list of vehicles to be retired from the
Town’s fleet based on the replacement schedule. At the discretion of the
Public Works Director and based on a recommendation from the fleet me-
chanic, early retirement of a vehicle with excessive maintenance may be
recommended. Excessive maintenance is defined as repair costs that exceed
40% of the vehicle value in a twelve-month period.
The Town Manager shall authorize the sales of these vehicles at auction by
signing over the vehicle title(s). The Public Works Director, or his/her de-
signee, shall then transport the vehicles to the auctioneer and shall be re-
sponsible to insure that the auction proceeds are submitted to the Finance
Division for deposit to the Vehicle Replacement Fund.
Responsibility for Enforcement
The Town Manager, Finance Director and Public Works Director will be responsible
for ensuring that this policy is followed and/or updated as necessary.
Vehicle Replacement Program
Policy & Procedures
The Height of Desert Living 407
Fiscal Year 18-19 Vehicle Replacement Recommendation
During FY12-13, the Vehicle Replacement Program was updated with changes to
the life of some vehicles and elimination of vehicles no longer utilized; the revised
Program was presented and approved by the Town Council. Therefore, for
FY18-19, one new vehicle is budgeted for vehicle replacement incorporating the
revised schedules.
Vehicle Replacement Program
Policy & Procedures
Attachment A
The Height of Desert Living 408
Vehicle Replacement Program
Interfund Charges
Department Vehicle No.Description Type
Mod
Year
Replacement
Cost FY18-19
Development Services 164 Equinox SUV 2017 $29,131.20 $2,913.12
Development Services 160 Ford F-150 Light Duty Truck 2017 $32,252.40 $3,225.24
Fire NEW (L822) Rosenbauer Ladder Truck 2018 $1,040,400.00 $69,360.00
Fire (E822)Spartan Pumper Truck 2014 $624,240.00 $41,616.00
Fire 752 (E823)Crimson Pumper Truck 2008 $624,240.00 $41,616.00
Fire 422 (S822) Ford F550 4x4 (V0822) Medium Duty Truck 2012 $99,878.40 $8,323.20
Fire (S823)Ford F550 4x4 Medium Duty Truck 2013 $56,181.60 $4,681.80
Fire 166 (D822) Ford F150 Supercab Light Duty Truck 2011 $32,252.40 $3,225.24
Fire 053(7 (D823))Ford F-150 4x4 Supercab Light Duty Truck 2009 $47,252.40 $4,725.24
Community Services 21 Bobcat Bobcat 2016 $13,525.20 $1,932.17
Community Services 162 Ford F-250 Light Duty Truck 2017 $32,252.40 $3,225.24
Community Services 20 Bobcat Bobcat 2013 $12,484.80 $1,783.54
Community Services 17 John Deere 4x2 Gator Gator or similar 2012 $12,484.80 $1,783.54
Community Services NEW Ford F-150 Pickup Light Duty Truck 2018 $31,000.00 $3,100.00
Community Services SS1 Tenant Sweeper Street Sweeper 2013 $46,818.00 $5,852.25
Community Services 3 Sand Pro 3040 Small Utility Equipment 2013 $22,888.80 $3,269.83
Community Services 16 Bobcat Gator or similar 2012 $12,484.80 $1,783.54
Community Services 18 Kawasaki Mule Gator or similar 2012 $12,484.80 $1,783.54
Community Services 14 Kubota KU Tractor/Loader B 2007 $29,131.20 $1,456.56
Community Services NEW Ford F-150 Pickup Light Duty Truck $32,252.40 $3,225.24
Community Services M-1 Kubota Small Utility Equipment 2014 $22,888.80 $3,269.83
Community Services 159 Ford F-150 Light Duty Truck 2016 $32,252.40 $3,225.24
Community Services 165 Equinox SUV 2017 $29,131.20 $2,913.12
Public Works 161 Ford F-150 Light Duty Truck 2017 $32,252.40 $3,225.24
Public Works 158 Ford F-250 Pickup W/Liftgate Light Duty Truck 2014 $32,252.40 $3,225.24
Public Works 163 Colorado Light Duty Truck 2017 $32,252.40 $3,225.24
Public Works 154 Ford F-150 Pickup W/Lights Light Duty Truck 2013 $32,252.40 $3,225.24
Public Works/Fleet 167 Chevy Impala Sedan 2017 $22,888.80 $2,288.88
Public Works/Fleet 166 Chevy Equinox SUV 2017 $29,131.20 $2,913.12
FUND 100 TOTAL 28 $236,392.44
Public Works/Streets 155 Ford F-250 Pickup W/Lights Light Duty Truck 2014 $32,252.40 $3,225.24
Public Works/Streets 157 Ford F-250 Supercab W/Lights Light Duty Truck 2014 $32,252.40 $3,225.24
Public Works/Streets 20 Caterpillar 426C Tractor/Loader 1999 $163,342.80 $8,167.14
Public Works/Streets 135 Freightliner M2106 Heavy Duty Truck 2005 $67,626.00 $4,508.40
Public Works/Streets 151 Ford F-450 Pickup Medium Duty Truck 2008 $56,181.60 $4,681.80
Public Works/Streets 156 Ford F-250 Pickup W/Lights Light Duty Truck 2014 $32,252.40 $3,225.24
Public Works/Streets 5085M John Deere 5085M Tractor Tractor/Loader 2013 $100,918.80 $5,045.94
FUND 200 TOTAL 7 $32,079.00
Fund 100 $236,392.44
Fund 200 $32,079.00
Total $268,471.44
Vehicle Replacement Interfund Charges
The Height of Desert Living 409
Schedules
Schedules
The Height of Desert Living 410
Comprehensive Fee Schedule
Effective July 1, 2018
Comprehensive Fee Schedule
Effective July 1, 2018
The Height of Desert Living 411
Comprehensive Fee Schedule
Effective July 1, 2018
Description Fee FY18-19
MISCELLANEOUS FEES
Services
Notarization $2.00 per signature
Affix Town Seal $2.00 each
Faxing Service - Local Only $2.00 First Page, $.50 Each Additional Page
Faxing Service - Long Distance $3.00 First Page, $.50 Each Additional Page
Email Document Service $0.00
Returned Check Fee $30.00
Incoming Wire Transfer Fee $35.00
ActiveNet Transaction Fee $2.50 per transaction
Convenience Fee - credit card payment $3.00 per transaction
Art Commission 20% of selling price
Campaign Fees
Pro/Con Argument Fee $100.00
Campaign Finance - Late Filing Fee $10.00 per business day (per ARS 16-918)
Copies - Non - Commercial
Photocopies (B&W) 8 1/2 x 11 $.25 per page
Photocopies (B&W) 8 1/2 x 14 $.30 per page
Photocopies (B&W) 11 x 17 $.40 per page
Photocopies (Color) 8 1/2 x 11 $.50 per page
Photocopies (Color) 8 1/2 x 14 $.60 per page
Photocopies (Color) 11 x 17 $.70 per page
Copies - Commercial
Photocopies (B&W) 8 1/2 x 11 $.50 per page
Photocopies (B&W) 8 1/2 x 14 $.60 per page
Photocopies (B&W) 11 x 17 $.80 per page
Photocopies (Color) 8 1/2 x 11 $1.00 per page
Photocopies (Color) 8 1/2 x 14 $1.20 per page
Photocopies (Color) 11 x 17 $1.40 per page
Documents (CD Only)
Town Code $25.00 ea
Zoning Ordinances $25.00 ea
Subdivision Code $25.00 ea
CAFR (Annual Financial Report)$25.00 ea
Annual Budget $25.00 ea
Land Use Analysis $25.00 ea
Council Meeting $25.00 ea
Other Materials $25.00 ea
Reports
License Report (Non - Commercial Use)$25.00 (CD or hard copy)
License Report (Commercial Use)$50.00 (CD or hard copy)
Adopt A Street
Fee, per sign $30.00
The Height of Desert Living 412
Comprehensive Fee Schedule
Effective July 1, 2018
Description Fee FY18-19
MISCELLANEOUS FEES (CONT.)
Maps
8 1/2" x 11" (B&W)$0.50
8 1/2" x 11" (Color)$2.00
8 1/2" x 11" (Photo)$3.00
11" x 17" Street/Index Map "Typical" (B&W)$6.00
11" x 17" Street/Index Map "Typical" (Color)$8.00
11" x 17" Aerial Site Plan (Photo)$20.00
24" x 36" Custom Map (B&W)$20.00
24" x 36" Custom Map (Color)$30.00
36" x 36" Bldg/Plat/Zoning Map (B&W)$30.00
36" x 36" Bldg/Plat/Zoning Map (Color)$40.00
60" x 60" Street/Bldg/Develop/Plat/Plot
(B&W)
$50.00
60" x 60" Street/Bldg/Develop/Plat/Plot
(Color)
$80.00
Map Book $25.00
DOG LICENSE
Non - neutered dog $0.00
Spayed/Neutered dog $0.00
Over 65 with neutered dog $0.00
Service Dog $0.00
Replacement Dog Tag $0.00
Late fee neutered dog (per month)$0.00
Late fee non - neutered dog (per month)$0.00
BUSINESS LICENSE FEES
Providers of services, wholesalers and manufacturers
with a fixed place of business within the town limits
$50.00/application and first year fee - non-
refundable
Retail merchants, restaurants, bars, contractors and
renters of real and personal property with a fixed
place of business within the town limits and persons
engaging in the sale of real estate
$50.00/application and first year fee - non-
refundable
Wholesalers, manufacturers and providers of
services without a fixed place of
business within the town limits
$50.00/application and first year fee - non-
refundable
Retail merchants, etc. (as above) without a fixed
place of business within the town limits
$50.00/application and first year fee - non-
refundable
Annual renewal fee for business within the town
limits
$35.00 - non-refundable
Annual renewal fee for business without a fixed place
of business within the town limits
$50.00 - non-refundable
Late fee for renewal of business license fee 25% of renewal fee
Penalty for operating a business without a license $100.00
The Height of Desert Living 413
Comprehensive Fee Schedule
Effective July 1, 2018
Description Fee FY18-19
BUSINESS LICENSE FEES (CONT.)
Peddlers, solicitors and mobile merchants $250.00/calendar quarter or fraction thereof - non-
refundable
Peddler investigation fee (per person)$41.00 - non-refundable
Promoters of entertainments, circuses, bazaars, etc.,
who receive a percentage of receipts or other
consideration for their services. Each such promoter
shall also obtain liability insurance of a minimum of
$1 million naming the Town as insured.
$100.00/week
Animal Show $100.00/week
Circus Parade Only $50.00/day
Handbill Distributor $10.00/day
Amusement Company, such as ferris wheel, merry -
go - round, etc., not part of a circus. Tent Show.
Wrestling Exhibition. Road Show, Carnival or Circus.
$100.00/day
Practice of palmistry, phrenology, astrology, fortune
telling, mind reading, clairvoyancy, magic or any
healing practices not licensed by the State of
Arizona, or any similar calling without a fixed place
of business
$50.00/day
Duplicate Business License $10.00 - non-refundable
Verification of License Letter $10.00 - non-refundable
First and second None
Third $50.00
Fourth $75.00
Fifth and Sixth $100.00
Seventh or more $200.00 each
License fee $25/annually - non-refundable
Lease Agreement Application Fee, each location $250.00, per location - non-refundable
Amendments to Cell Tower Lease Agreements $250.00, per location - non-refundable
Small Cell Wireless Facilities: (all fees are non-refundable)
ROW Use Fee $50/year x number of small wireless facilities (SWF)
Authority utility pole attachment $50/year per utility pole attachment
Small Wireless Facilities (SWF) collocation $100 per SWF up to five
Small Wireless Facilities (SWF) collocation $50 for SWF over five
Batched applications for up to 25 SWF's $100 per SWF up to five (at $100 each) ($500
maximum fee)
Batched applications for up to 25 SWF's $50 per SWF 6 - 20 sites ($1,000 maximum fee)
Applications for new, replacement or modified utility
poles NOT subject to zoning review
Not to Exceed $750.00
Applications for new, replacement or modified utility
poles and collocation of wireless facilities subject to
zoning review
Not to Exceed $1,000.00
FALSE ALARM SERVICE CHARGES (PER CALENDAR YEAR)
ALARM SYSTEM LICENSE PERMIT
WIRELESS COMMUNICATIONS (CELL TOWER ON TOWN PROPERTY)
The Height of Desert Living 414
Comprehensive Fee Schedule
Effective July 1, 2018
Description Fee FY18-19
SPECIAL EVENT PERMITS
Special Event Permits - Food/Event Vendors
Application Fee - Local (Fountain Hills) Business $100.00 - non-refundable
Application Fee - Non-Local Business $350.00 - non-refundable
Special Event Permits - Business
Application Fee - Business (If submitted at least 60
days prior to the event date)
$100.00 - non-refundable
Application Fee - If submitted 59 days or less prior to
the event date
$300.00 - non-refundable
Permit Fee $50 per day (not to exceed $400)
Special Event Permits - Non-Profit
Application Fee - Charitable Organization (If
submitted at least 60 days prior to the event date)
$50.00 - non-refundable
Application Fee - If submitted 59 days or less prior to
the event date
$200.00 - non-refundable
Permit Fee $25 per day (not to exceed $200)
Special Event Permits - Extra Fees
Special Event Liquor Application Fee See alcohol license application fees - non-
refundable
Utility Fees Actual cost of usage
Park/Open Space Fees, including Amphitheater,
Avenue of the Fountains Plaza, Great Lawn,
Centennial Circle and other lawns - Event with less
than 5,000 attendance
$2,500/day
Park/Open Space Fees, including Amphitheater,
Avenue of the Fountains Plaza, Great Lawn,
Centennial Circle and other lawns - Event with more
than 5,000 attendance
$3,500/day
Special Event Permits - Deposit Fees
Events with less than 1,000 attendance $500
Events with 1,000 - 1,999 attendance $1,000
Events with 2,000 - 5,000 attendance $2,500
Events with over 5,000 attendance $5,000
Special Event Permit Fees - Road Closure Admin
Fees
Events with less than 1,000 attendance $500
Events with 1,000 - 1,999 attendance $750
Events with 2,000 - 5,000 attendance $1,000
Events with over 5,000 attendance $1,500
Special Event Permit Fees - Vendor Compliance
Fine
First time penalty $250
Recurring penalty $750
Film permit application $50.00 non-refundable
The Height of Desert Living 415
Comprehensive Fee Schedule
Effective July 1, 2018
Description Fee FY18-19
ALCOHOL LICENSE APPLICATION
Person Transfer Fee $150.00 - non-refundable
Location Transfer Fee $150.00 - non-refundable
Probate/Will Assignment/Divorce Decree $150.00 - non-refundable
Extension of Premise $50.00 - non-refundable
Sampling Permit $50.00 - non-refundable
Acquisition of Control/Restructure/Agent Change $100.00 - non-refundable
Initial/Interim Application Fee
01 - In State Producer $500.00 - non-refundable
02 - Out of State Producer $500.00 - non-refundable
03 - Domestic Microbrewery $500.00 - non-refundable
04 - In State Wholesaler $500.00 - non-refundable
05 - Government $500.00 - non-refundable
06 - Bar, All Spirituous Liquors $500.00 - non-refundable
07 - Beer & Wine Bar $500.00 - non-refundable
08 - Conveyance $500.00 - non-refundable
09 - Liquor Store $500.00 - non-refundable
10 - Beer & Wine Store $500.00 - non-refundable
11 - Hotel/Motel $500.00 - non-refundable
12 - Restaurant $500.00 - non-refundable
13 - Domestic Farm Winery $500.00 - non-refundable
14 - Private Club
15 - Special Event $25.00 - non-refundable
16 - Wine Festival/Wine Fair $25.00 - non-refundable
ADULT ORIENTED BUSINESS LICENSE
Application Fee - Business $500.00 - non-refundable
Application Fee - Provider $100.00 - non-refundable
Application Fee - Manager $100.00 - non-refundable
Application Fee - Employee (per person)$50.00 - non-refundable
License Fee - annual - Business $200.00 - non-refundable
License Fee - annual - Provider $100.00 - non-refundable
License Fee - annual - Manager $100.00 - non-refundable
CABLE LICENSE
Initial License Application $2,500.00 - non-refundable
Transfer of ownership $2,000.00 - non-refundable
License modification, pursuant to 47 USC Sec 545 $2,500.00 - non-refundable
Other License modification up to $2000 - non-refundable
License fee - quarterly 5% of gross receipts
Late fee (after 30 days)5% plus interest of 1 1/2% per mo
The Height of Desert Living 416
Comprehensive Fee Schedule
Effective July 1, 2018
Description Fee FY18-19
EXCAVATIONS/IN - LIEU FEES
Base fee (per excavation)$250.00 plus:
Trench cut fees:
Newly paved or overlayed 0 - 1 yrs $55.00 per lineal ft.
Newly paved or overlayed 1 - 2 yrs $45.00 per lineal ft.
Newly paved or overlayed 2 - 3 yrs $35.00 per lineal ft.
Newly paved or overlayed 3 - 4 yrs $25.00 per lineal ft.
Newly paved or overlayed 4 - 5 yrs $15.00 per lineal ft.
Newly paved or overlayed 5 - 6 yrs $10.00 per lineal ft.
Slurry or chip sealed 0 - 2 years $4.00 per lineal ft.
Pavement replacement greater than 300 ft in length $2.50 per sq. yd.
Utility Pit fees:
Newly paved or overlayed 0 - 1 yrs $5.00 per Sq. ft.
Newly paved or overlayed 1 - 2 yrs $4.50 per Sq. ft.
Newly paved or overlayed 2 - 3 yrs $3.50 per Sq. ft.
Newly paved or overlayed 3 - 4 yrs $2.50 per Sq. ft.
Newly paved or overlayed 4 - 5 yrs $1.50 per Sq. ft.
Newly paved or overlayed 5 - 6 yrs $1.00 per Sq. ft.
Slurry or chip sealed 0 - 2 years $5.00 per Sq. ft.
Adjustment (MH, valve, monument, etc)$500 ea.
Striping $.55 per linear ft.
Lane Markers $150.00 ea.
Stop Bars $2.50 per Sq. ft.
Crosswalks $.79 per Sq. ft.
RPMs $7.00 ea.
Seal-Coat $2.00 per Sq. yd.
ENCROACHMENT/ENGINEERING PERMITS
Base Permit Fee $70.00 - non-refundable
2"/6" Paving A.C.$.35 per sq. yd.
1" Paving - Overlay or Top Course $.15 per sq. yd.
1" ABC or Select Subbase $.05 per sq. yd.
Permanent Barricading $25.00 ea.
Guard Rail/Hand Rail $.20 per linear ft.
Survey Monuments $10.00 ea.
Concrete Aprons $15.00 ea.
Scuppers $15.00 ea.
Review for Adjustments MH, etc.$10.00 ea.
4" Paving - PC Concrete $.22 per sq. yd.
Decorative Sidewalk or Paving $.30 per linear ft.
Sidewalk & Bike path $.30 per linear ft.
Curb & Gutter $.20 per linear ft.
Valley Gutter $.50 per linear ft.
Sign (regulator, street etc.)$5.00 ea.
Pavement Cuts $2.00 per linear ft.
Driveway/Driveway Modifications $30.00 ea.
Utility, Water Line, Sewer Line Trench $.15 per linear ft.
Drywells (maxwell or similar)$100.00 ea.
Storm Drain Pipe $2.00 per linear ft.
Catch Basins, Headwells $50.00 ea.
The Height of Desert Living 417
Comprehensive Fee Schedule
Effective July 1, 2018
Description Fee FY18-19
ENCROACHMENT/ENGINEERING PERMITS (CONT.)
Cutoff Walls $.35 per linear ft.
Slope Protection $.30 per sq. yd.
Rip Rap $.90 Sq. ft.
Retaining Wall $1.53 per linear ft.
Cut/Fill (Materials Moved)$.40 per cubic yd.
Box Culverts 5% of attached estimate
Miscellaneous 5% of attached estimate
Landscaping 5% of attached estimate
Irrigation 5% of attached estimate
Lighting 5% of attached estimate
Grading 5% of attached estimate
Utility Splice/Repair Pits (outside pvmt)$2.00 Sq. ft. (minimum $50.00)
Other 5% of attached estimate
In Lieu Payments Calculated for cuts greater than 300 feet in length -
per MAG section 336
Traffic Control Plan Review $200
Engineering Plan Review Fee $350 per sheet
Failure to obtain an Encroachment Permit $200
Failure to obtain a Final Inspection $100
Reinspection Fee $150
Investigation Fee for Work Done Without
Permit
$250 or the permit fee, whichever is greater, but
not to exceed $2,500 for every day or a portion of a
day from the time unpermitted work began until a
permit is obtained.
Oversize/Overweight Vehicle Permit $210.00
Haul Route Permit (greater than or equal to 500
cubic yards)
$210.00
Failure to barricade or improper barricading Up to $1,000
Permit Extension $50.00
Penalty for work w/o permit 50% of Permit Fee
Minimum Plan Review $70.00 per hour (1 - hour Minimum)
ENVIRONMENTAL FEE
Environmental fee:
per residential solid waste account $3.00 per month per parcel; billed $36.00 annually
per multifamily solid waste account (with a range
for number of units
to be determined
commercial solid waste accounts (license fee and/or
cost per commercial account)
to be determined
late fee for paying the environmental fee $5.00 per month up to a maximum of $35.
The Height of Desert Living 418
Comprehensive Fee Schedule
Effective July 1, 2018
Description Fee FY18-19
DEVELOPMENT SERVICES FEES
Easement or Right-of-Way Abandonment $350.00
Hillside Protection Reconfiguration and/or
Replacement of Hillside Protection Easement
$350.00
Revocation Administrative Fee $300.00
Engineering Plan Review Fee $350.00 per sheet
Final Plat Improvement:
Plan Checking $350.00 per sheet (includes 2nd and 3rd reviews)
Except water and sewer plans $175.00 per sheet (includes 2nd and 3rd reviews)
Water and sewer plans only $200.00 per sheet with corrections (4th+ reviews);
$75.00 per sheet for addendums (changes made
after approval).
Engineering Report/Calculations Review Fee
(Drainage, Environmental, Traffic, Structural, Water,
Sewer, etc.)
$350.00 per report
New/Address Change $25.00
DEVELOPMENT FEES
Single Family Residential $1,601
Multi - Family Residential $1,601/dwelling
Commercial $0.243/Sq. ft.
Office $0.243/Sq. ft.
Hotel $0.243/Sq. ft.
Industrial $0.243/Sq. ft.
Fee Detail (From Above)
Park & Recreation
Residential (1)$1,301/dwelling
Fire and Emergency
Residential (1)$300/dwelling
Non - Residential (2)$0.243/Sq. ft.
(1) Residential includes single and multi - family dwelling units
(2) Non - residential includes commercial and industrial square footage
The Height of Desert Living 419
Comprehensive Fee Schedule
Effective July 1, 2018
Description Fee FY18-19
PLANNING & ZONING FEES
Administrative Use Permit/Grand Opening Sign
Permit
$25.00
Appeal of a Decision by the Zoning Administrator $1,000.00 plus notification *^
Area Specific Plans and amendments $3,000.00 plus $ 100.00 per acre ^
Comprehensive Sign Plans and amendments $200.00
Commercial/Industrial/Multi-Family Site Plan Review $500.00 plus $200.00 for every 5,000 square feet
or portion thereof ^
Condominium Plats $1,500.00 plus $50.00 per unit ^
Continuance at Applicant Request $250.00
Cut & Fill Waiver $300
Development Agreements $5,000.00 plus $100 per acre or portion thereof
Development Agreements - Amendment $5,000
Final Plats $1,500.00 plus $ 50.00 per lot, unit or tract ^
General Plan Amendments Minor $ 3,000.00 plus $ 100.00 per acre ^
Major $ 5,000.00 plus $ 100.00 per acre ^
Hillside Protection Easement (HPE)$20.00 + applicable recording fees
Land Disturbance Fee $10.00 per Sq. ft. plus revegetation
Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit **
Public notice in Newspaper actual newspaper posting cost plus $10 processing
Notification fee $5.00 per mailing label plus actual newspaper
posting cost plus $10 processing.
Ordinances (Text Amendments)$2,000.00 plus notification *
Planned Area Developments (PAD)$2,000.00 plus $100 per acre or portion thereof
plus notification *
Planned Area Developments (PAD) - Amendment $2,000
Planned Unit Developments (PUD)$2,000.00 plus $100 per acre or portion thereof
plus notification *
Planned Unit Developments (PUD) - Amendment $2,000
Plat Abandonments $500.00 ^
Preliminary Plats $2,000.00 plus $50.00 per lot, unit or tract^
Recording Fees (subject to change without notice)$10 plus actual cost
Replats (lot joins, lot divisions, lot line adjustments)$500.00 up to three lots, more than 3 lots use Final
Plat fees ^
Rezones (Map)$2,000.00 plus $100 per acre or portion thereof
plus notification *^
Saguaro Cactus Permit $90.00
Special Use Permits and amendments $500.00 plus notification *^ - non-refundable
Temporary Use Permits $200.00 plus notification * - non-refundable
Temporary Visitor Permit (RV Parking):$25.00
Time Extension Fee $100.00
Tract Housing $500.00 per Standard Plan + $100 per
House Façade Variant
Variances $1,000.00 plus $300.00 for each additional variance
plus notification *^
Zoning Verification Letter $200.00
*$5.00 per mailing label plus actual newspaper posting cost plus $10 processing.
**Deposit required for Certificate of Occupancy (C of O) if landscaping is not installed; refundable upon
landscaping approval by Town within six (6) months.
^All fees include up to 3 reviews by staff. Any additional reviews will be subject to an additional fee equal
to 25% of the original fee. The "recording fee" is per Maricopa County's Fee Schedule and is, therefore,
subject to change.
The Height of Desert Living 420
Comprehensive Fee Schedule
Effective July 1, 2018
Description Fee FY18-19
Livable Area with A/C $.75 Sq. ft.
Covered Area: Garage and/or Patio (non A/C)$.45 Sq. ft.
Single Family Addition $.75 Sq. ft.
Area non A/C $.45 Sq. ft.
Single Family Remodel $.23 Sq. ft.
Area non A/C $.14 Sq. ft.
Solar Photovoltaic $140.00
Fence Walls $70 plus $.15 LF (Linear Footage)
Retaining Walls $70 plus $1.53 LF (Linear Footage)
Pools & Spas Attached $290 plus $.90 Sq. ft.
Stand Alone Spas $235.00
Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit **
One Discipline Permit $70.00 (building, plumbing, electrical or
mechanical)
Combination Permit $210.00
Miscellaneous Plan Review
Minimum Plan Review $70.00 per hour (1 - hour Minimum)
Revisions to Approved Plans $70.00 per hour (1 - hour Minimum)
Plumbing - Water heater replacement/solar
(minor)
$70.00
Mechanical - HVAC replacement (minor)$70.00
Electrical - panel repair (minor)$70.00
Demolition (minor)$120.00
Plan Review Add On (After 3rd Review)50% of Bldg Permit/Plan Review Fee
Reinspection Fee $150.00 per Trip
Plan copies 24x36 $3.00 per page - B&W
$5.00 per page - Color
Permit Extensions - Residential new
construction only (If Town has all records and
within current Code cycle)
$400.00
Permit Extensions - Residential remodel only (If
Town has all records and within current Code cycle)
$100.00
Refund for cancelled Single Family Home permit 35% of building permit fee paid - request must be
made within 180 days of original payment
Penalty for failure to obtain a building permit 50% of Bldg Permit/Plan Review Fee
BUILDING PERMIT/PLAN CHECK – SINGLE FAMILY RESIDENTIAL
Single Family Homes (Includes Permit and Plan Review)
Specialized Permits (Includes Permit and Plan Review)
Miscellaneous Permits (Plan Review Fee Extra)
Over the Counter Permits (No Plan Review Fee Required)
The Height of Desert Living 421
Comprehensive Fee Schedule
Effective July 1, 2018
Description Fee FY18-19
Area with A/C $.75 Sq. ft.
Covered Area (non A/C)$.45 Sq. ft.
Commercial Building Addition
Area with A/C $.75 Sq. ft.
Covered Area (non - A/C)$.45 Sq. ft.
Commercial Remodel (Existing)
Area with A/C $145 plus $.23 Sq. ft.
Covered Area (non - A/C)$145 plus $.14 Sq. ft.
Shell Only for Commercial & Multi - Family
Area with A/C $205 plus $.50 Sq. ft.
Covered Area (non – A/C)$70 plus $.45 Sq. ft.
Commercial Tenant Improvement
Area with A/C $145 plus $.23 Sq. ft.
Covered Area (non - A/C)$145 plus $.14 Sq. ft.
Apartments/Condominiums
Livable Area with A/C $.75 Sq. ft.
Covered Area (non - A/C)$.45 Sq. ft.
Livable Area with A/C $.60 Sq. ft.
Covered Area (non - A/C)$.37 Sq. ft.
Livable Area with A/C $.53 Sq. ft.
Covered Area (non - A/C)$.33 Sq. ft.
Solar Photovoltaic $140.00
Fence Walls $70 plus $.15 Lf (Linear Footage)
Retaining Walls $70 plus $1.53 LF (Linear Footage)
Pools & Spas Attached $290 plus $.90 Sq. ft.
Stand Alone Spas $235.00
Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit **
Specialized Permits (Includes Permit and Plan Review)
BUILDING PERMIT/PLAN CHECK - COMMERCIAL
Commercial Building Permit (Includes Permit and Plan Review)
Apartments/Condominiums with 4 or more units & recurring floor plans (0 -100,000 livable sq. ft.)
100,000 livable Sq. ft.)
Apartments/Condominiums with 4 or more units & recurring floor plans (Over 100,000 livable sq. ft.)
100,000 livable Sq. ft.)
**Deposit required for Certificate of Occupancy (C of O) if landscaping is not installed; refundable upon
landscaping approval by Town within six (6) months.
The Height of Desert Living 422
Comprehensive Fee Schedule
Effective July 1, 2018
Description Fee FY18-19
Minimum Permit (one discipline)$70.00 (or $210.00 for building, plumbing,
electrical and mechanical)
Minimum Combination (all disciplines)$210.00
Sign Permit, less than 32 Sq. ft. (Face
Replacement Only)
$50.00 per sign
Sign Permit, greater than 32 Sq. ft. (Face
Replacement Only)
$100.00 per sign
Sign Permit, less than 32 Sq. ft. (New)$190.00 per sign
Sign Permit, greater than 32 Sq. ft. (New)$240.00 per sign
Miscellaneous Plan Review
Minimum Plan Review $70.00 per hour (1 - hour Minimum)
Revisions to Approved Plans $70.00 per hour (1 - hour Minimum)
Plumbing - Water heater replacement/solar
(minor)
$70.00
Mechanical - HVAC replacement (minor)$70.00
Electrical - panel repair (minor)$70.00
Demolition (minor)$120.00
Plan Review Add On (After 3rd
Review)
50% of Bldg Permit/Plan Review Fee
Reinspection Fee $150.00 per trip
Permit Extensions - Commercial new
construction only (If Town has all
records and within current Code cycle)
$400.00
Permit Extensions - Commercial remodel only
(If Town has all records and
within current Code cycle)
$100.00
Penalty for failure to obtain a building permit 50% of Bldg Permit/Plan Review Fee
Refund for cancelled Commercial
Building permit (must be done in writing)
35% of building permit fee paid - request must be
made within 180 days of original payment
Appeal of Decision by Building Official/Fire
Marshall
$1,000 plus notification *^
BUILDING PERMIT/PLAN CHECK – COMMERCIAL (CONT.)
Miscellaneous Permits (Plan Review Fee is Separate)
Over the Counter Permits (No Plan Review Fee Required)
*$5.00 per mailing label plus actual newspaper posting cost plus $10 processing.
^All fees include up to 3 reviews by staff. Any additional reviews will be subject to an additional fee equal
to 25% of the original fee. The "recording fee" is per Maricopa County's Fee Schedule and is, therefore,
subject to change.
The Height of Desert Living 423
Comprehensive Fee Schedule
Effective July 1, 2018
Description Fee FY18-19
FIRE SAFETY FEES
Residential Automatic Sprinkler System
Plan Review/Inspection
0.05 Sq. ft. (minimum $25)
Commercial Automatic Sprinkler System
Plan Review/Inspection
$.10 Sq. ft. (minimum $50)
Commercial Auto Sprinkler System
Modification Plan Review/Inspection
$75.00
Commercial Hood System Plan
Review/Inspection
$100.00
Commercial Fire Alarm System Plan
Review/Inspection
$100.00
Commercial Fire Alarm System
Modification Plan Review/Inspection
$50.00
Residential LPG Installation
Review/Inspection
$50.00
Annual Adult Residential Group Care
Inspection
$100.00 per year
Annual Commercial Fire Inspection Fee $0.00
Tent Permit Fee (any tent over 200 Sq. ft.
& any canopy over 400 Sq. ft.)
$100.00
Reinspection Fee (beyond one re-check)$150.00 per trip
ABATEMENT FEES
Inspection fee $70.00 per hour (1 - hour minimum)
Reinspection fee $150.00 per trip
PARK FACILITY RENTALS
Park Rental Fees - Resident/Organization (1)Per Hour
Small Ramada - 2 hour minimum $10.00
Medium Ramada - 2 hour minimum $15.00
Large Ramada - 2 hour minimum $20.00
Meeting Rooms 2 hour minimum $10.00
Multi-Purpose Fields - 2 hour minimum $15.00
Tennis Courts - 90 minute reservation $5.00 without lighting
Tennis Courts - 90 minute reservation $7.00 with lighting
Open Park space, including Amphitheater, Avenue of
the Fountains Plaza, Great Lawn, Centennial Circle
and other lawns
$400/half day (4 hours or less)
$750/full day (over 4 hours)
(1) 10% wedding discount when combined with Community Center Rental
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Comprehensive Fee Schedule
Effective July 1, 2018
Description Fee FY18-19
PARK FACILITY RENTALS (CONT.)
Park Rental Fee Extras
Power Distribution Box Rental Fee & Deposit $15.00/box per day; $100.00 deposit per box and
power cable
Athletic Field Lights (2 hour minimum)$10.00 per hour
Athletic Field – Prep & Bases $25.00 per field
Alcohol Permit with Park Reservation $10.00 for 50 Consuming Adults - non-refundable
Fountain Operation $265.00 Per Half - Hour
Staff (2 hour minimum)$21 - $38 Per Hour
Park Rental Fees - Non-Resident/ Commercial
(1)
Per Hour
Small Ramada - 2 hour minimum $15.00
Medium Ramada - 2 hour minimum $22.50
Large Ramada - 2 hour minimum $30.00
Meeting Rooms - 2 hour minimum $15.00
Multi-Purpose Fields - 2 hour minimum $22.50
Tennis Courts - 90 minute reservation $10.00 without lights
Tennis Courts - 90 minute reservation $14.00 with lights
Open Park space, including Amphitheater, Avenue of
the Fountains Plaza, Great Lawn, Centennial Circle
and other lawns
$750/half day (4 hours or less)
$1,400/full day (over 4 hours)
(1) 10% wedding discount when combined with Community Center Rental
Park Rental Fee Extras
Power Distribution Box Rental Fee & Deposit $15.00/box per day; $100.00 deposit per box and
power cable
Athletic Field Lights - 2 hour minimum $10.00 per hour
Athletic Field – Prep & Bases $25.00 per field
Alcohol Permit with Park Reservation $10.00 for 50 Consuming Adults - non-refundable
Fountain Operation $265.00 Per Half - Hour
Staff - 2 hour minimum $21.00 - $38.00 Per Hour
Recreation Fees
Program Cancellation Fee $10.00
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Comprehensive Fee Schedule
Effective July 1, 2018
Description Fee FY18-19
COMMUNITY CENTER RENTALS
Community Center Rental - Resident/
Organization (Tier 2) (2)
Per Hour
Any Meeting Room - 2 hour minimum $17.00
One Ballroom (30 - 90 people)
Minimum 4 hours $36.00
Two Ballrooms *(91 - 160 people)
Minimum 4 hours $72.00
Three Ballrooms*( 161 - 250 people)
Minimum 4 hours $108.00
Grand Ballroom *( 251 - 450 people)
Minimum 4 hours $144.00
Lobby (2)Per Hour
4 hour minimum $34.00
Grand Ballroom & Lobby (2)
All Day Rate (Monday - Thursday 7:00 am to
Midnight)
$1,760.00
All Day Rate (Friday - Saturday 7:00 am to
Midnight)
$2,200.00
Weekend Rates: Friday & Saturday (2)
(no rentals on Sunday)
Weekend Rates: Friday-Sunday
Ballroom 3 (includes patio access and views)*Per Hour
4 hour minimum $41.00
4 hour minimum $41.00
4 hour minimum with contract 50% of Resident/Non-Profit rate
(2) 10% wedding discount when combined with a Park Rental
Ballroom 4 (includes patio access and views)
Tier 2 Groups meeting 6 or More Times per Year:
*Ballroom 3 not available as a standalone rental
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Comprehensive Fee Schedule
Effective July 1, 2018
Description Fee FY18-19
Community Center Rental - Non-Resident/
Commercial (Tier 3) (2)
Per Hour
Any Meeting Room $39.00
One Ballroom (30-90 people)
4 hour minimum $83.00
Two Ballrooms *(91 - 160 people)
4 hour minimum $166.00
Three Ballrooms*( 161 - 250 people)
4 hour minimum $249.00
Grand Ballroom *( 251 - 450 people)
4 hour minimum $332.00
Lobby (2)
4 hour minimum $69.00
Grand Ballroom & Lobby (2)
All Day Rate (Monday - Thursday 7:00 am to
Midnight)
$4,400.00
All Day Rate (Friday - Saturday 7:00 am to
Midnight)
$5,500.00
Weekend Rates: Friday & Saturday (2)
(no rentals on Sunday)
Weekend Rates: Friday-Sunday
Ballroom 3 (includes patio access and views)*Per Hour
4 hour minimum $124.00
4 hour minimum $124.00
4 hour minimum with contract 50% of Non-Resident/Commercial Rate
(2) 10% wedding discount when combined with a Park Rental
Tier 3 Groups meeting 6 or More Times per Year:
COMMUNITY CENTER RENTALS (CONT.)
Ballroom 4 (includes patio access and views)
*Ballroom 3 not available as a standalone rental
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Comprehensive Fee Schedule
Effective July 1, 2018
Description Fee FY18-19
Video Projector - Note Vission 3,000
Lumens
$40.00
Overhead Projector $15.00
Slide Projector $15.00
27" TV $15.00
Flat Screen TV $25.00
TV/VCR (or DVD)$0.00
VCR or DVD Player $10.00
Small Screen $5.00
Large Screen (8' x 10')$10.00
Large Screen Border $15.00
Ping Pong Table $15.00 per rental
Internet Access
Hard Wire $125 per day
Sound Reinforcement
Wireless Microphones $5.00
Speaker Table (Includes Mixing Board)$15.00 each
Conference Phone $10.00
Portable Sound System (Includes Mixing Board
and/or Portable Speaker)
$25.00
CD Player $10.00
Electricity (per booth)
110 V $15.00
220 V $40.00
Other
Easel $5.00
Papers & Markers $10.00
Portable White Board $5.00
Walker Display Board $5.00
Items for Sale
25' Extension Cord $15.00 each
Power Strip $15.00 each
Masking Tape $5.00 per roll
Miscellaneous
Dance Floor - per 3' x 3' parquet square $3.00
Staging 6' x 8" section $5.00
Piano - Tuning Extra
Upright $25.00
Grand $50.00
Coffee Service $5.00 per 8 cup pack
COMMUNITY CENTER RENTALS (CONT.)
Community Center Extra Service Fees - Resident/Non-Profit
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Comprehensive Fee Schedule
Effective July 1, 2018
Description Fee FY18-19
Video Projector - Note Vission 3,000 Lumens $75.00
Overhead Projector $30.00
Slide Projector $30.00
27" TV $30.00
Large Flat Panel Monitor $50.00
Flat Screen TV $50.00
VCR or DVD Player $20.00
Small Screen $10.00
Large Screen (8' x 10')$20.00
Large Screen Border $30.00
Ping Pong Table $30.00 per rental
Internet Access
Hard Wire $125.00 per day
Sound Reinforcement
Wireless Microphones $15.00
Speaker Table (Includes Mixing Board)$15.00 each
Conference Phone $20.00
Portable Sound System (Includes Mixing $50.00
CD Player $20.00
Electricity ( per booth)
110 V $25.00
220 V $75.00
Other
Easel $10.00
Papers & Markers $20.00
Portable White Board $10.00
Walker Display Board $10.00
Items for Sale
25' Extension Cord $15.00 each
Power Strip $15.00 each
Masking Tape $5.00 each
Miscellaneous
Dance Floor - Per 3' x 3' parquet square $5.00
Staging 6' x 8" section $10.00
Piano - Tuning Extra
Upright $50.00
Grand $100.00
Coffee Service $5.00 per (10) 8oz cup pack
Portable Bar $50.00
Labor Charges $25/hr
$40/hr OT
COMMUNITY CENTER RENTALS (CONT.)
Community Center Extra Service Fees - Non - Resident/Commercial
NOTE: All Rentals Are Subject To Applicable Arizona Sales Taxes
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Comprehensive Fee Schedule
Effective July 1, 2018
Description Fee FY18-19
Resident $20.00
Non - Resident $30.00
COURT FEES
Non-Sufficient Funds (checks returned to Court)$30.00 per check
Public Defender Actual costs for appointed attorney
Jail Reimbursement Actual costs billed by County for jail time served
Jury Costs (assessed if jury trial canceled within five
days of trial)
Actual administrative costs
Civil Traffic Default $50.00 per defaulted charge
Warrant $50.00 per warrant issued
Diversion Program Rescheduling $25.00
Court Clerk $17.00
Court User $30.00 per charge, plus surcharges
Public Records Search $2.00 per name
Copies $0.50 per page
Certified Copies $17.00
Copies of CDs $17.00
SENIOR SERVICES ANNUAL MEMBERSHIP FEES (CALENDAR YEAR)
NOTE: Court fees are subject to change throughout the fiscal year in accordance with
State Law and Arizona Supreme Court Rules.
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Comprehensive Fee Schedule
Effective July 1, 2018
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Schedule of
Authorized Positions
Schedule of Authorized Positions
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Schedule of Authorized Positions
Schedule of Authorized Positions
FY14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19
Authorized Authorized Authorized Authorized Authorized
Position Title FTE FTE FTE FTE FTE
Municipal Court
Presiding Judge 0.63 0.63 0.63 0.63 0.63
Court Administrator 1.00 1.00 1.00 1.00 1.00
Senior Court Clerk 1.00 1.00 1.00 1.00 2.00
Court Clerk 1.00 1.00 1.00 1.00 -
Authorized FTE 3.63 3.63 3.63 3.63 3.63
Administration
Town Manager 1.00 1.00 1.00 1.00 1.00
Administrative Services Director 1.00 1.00 1.00 1.00 1.00
Executive Asst to Town Mgr/Council 1.00 1.00 1.00 1.00 1.00
Town Clerk 1.00 1.00 1.00 1.00 1.00
Volunteer Coordinator 1.00 1.00 1.00 1.00 1.00
Economic Development Analyst - - - 1.00 1.00
Economic Development Specialist 1.00 1.00 - - -
Economic Development Director - - 1.00 1.00 1.00
Communications and Marketing Coordinator - - - 0.20 0.20
Information Technology Administrator 1.00 1.00 - - -
Network & Information Technology Administrator - - 1.00 1.00 1.00
Information Technology Support Specialist - - - - 0.50
Finance Director 1.00 1.00 1.00 1.00 1.00
Accountant 1.00 1.00 1.00 1.00 1.00
Financial Services Technician 1.00 1.00 1.00 1.00 2.00
Accounting Clerk 0.63 0.63 1.25 1.25 -
Customer Service Representative II 0.70 1.00 1.00 1.00 1.00
Authorized FTE 11.33 11.63 12.25 13.45 13.70
Public Works
Public Works Director - - 1.00 1.00 1.00
Civil Engineering Inspector 1.00 1.00 1.00 1.00 1.00
Executive Assistant - - 0.50 0.50 0.50
Town Engineer - - - - 1.00
Facilities/Environmental Supervisor 1.00 1.00 1.00 1.00 1.00
Facilities Maintenance Tech 1.00 1.00 1.00 1.00 1.00
Custodian 1.30 1.30 1.30 1.30 1.30
Streets Superintendent 1.00 1.00 1.00 1.00 1.00
Fleet Mechanic/Open Space-Landscape Spec 1.00 1.00 1.00 1.00 1.00
Traffic Signal Technician II 1.00 1.00 1.00 1.00 -
Street Maintenance Technician 1.00 1.00 1.00 1.00 2.00
Authorized FTE 8.30 8.30 9.80 9.80 10.80
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Compared to the high of 115 FTEs in FY01-02, the current level of 56 FTEs repre-
sents a total decrease of almost 50% over a eighteen year period. The reduction in
authorized FTEs is a result of the economic downturn and the need to reduce Town
expenditures, resulting in the consolidation of positions as well as actual staff
layoffs.
Schedule of Authorized Positions
Schedule of Authorized Positions
(continued)
FY14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19
Authorized Authorized Authorized Authorized Authorized
Position – Title FTE FTE FTE FTE FTE
Development Services
Development Services Director 1.00 1.00 1.00 1.00 1.00
Executive Assistant 1.00 1.00 0.50 0.50 0.50
Town Engineer 1.00 1.00 1.00 1.00 -
Senior Planner 1.00 1.00 1.00 1.00 1.00
GIS Technician/CAD Operator 1.00 1.00 1.00 1.00 1.00
Senior Code Enforcement Officer - - - 1.00 1.00
Code Enforcement Officer 1.00 1.00 1.00 - -
Chief Building Official/Plans Examiner 1.00 1.00 1.00 1.00 1.00
Civil Plans Examiner - - - 0.50 0.50
Building Permit Technician 1.00 1.00 1.00 1.50 1.50
Authorized FTE 8.00 8.00 7.50 8.50 7.50
Community Services
Community Services Director 1.00 1.00 1.00 1.00 1.00
Recreation Manager - - - 1.00 1.00
Recreation Supervisor 1.00 1.00 1.00 - -
Recreation Program Coordinator 2.00 2.00 2.00 2.00 2.00
Tourism Coordinator 1.00 1.00 1.00 - -
Communications and Marketing Coordinator - 0.80 0.80
Executive Assistant 1.00 1.00 1.00 1.00 1.00
Parks Supervisor 1.00 1.00 1.00 1.00 -
Parks Superintendent - - - - 1.00
Park Operations Lead 1.00 1.00 3.00 3.00 3.00
Lead Park Attendant 0.49 0.49 0.49 0.49 0.49
Park Attendant 1.96 1.96 1.96 1.96 1.96
Groundskeeper 3.00 3.00 1.00 - -
Groundskeeper II - - - 1.00 1.00
Customer Service Representative II 0.30 - - - 0.88
Customer Service Representative I 0.88 0.88 0.88 0.88 -
Community Center Manager - - - 1.00 1.00
Events & Operations Supervisor - CC 1.00 1.00 1.00 - -
Operations Coordinator - Community Center 1.00 1.00 1.00 1.00 1.00
Operations Support Worker 1.65 1.65 1.65 1.65 0.37
Lead Operations Support Worker - - - - 1.28
Senior Services Supervisor 1.00 1.00 1.00 1.00 1.00
Senior Services Activities Coordinator 0.58 0.58 0.58 0.58 0.58
Home Delivered Meals Coordinator 0.75 0.75 0.75 0.75 0.75
Senior Services Activities Assistant 0.45 0.45 0.45 0.45 0.45
Authorized FTE 21.06 20.76 20.76 20.56 20.56
Total Authorized FTE 52.32 52.32 53.94 55.94 56.19
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Schedule of Authorized Positions
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Pay Plan
Pay Plan
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Pay Plan
FY18-19 PAY PLAN—effective July 1, 2018
Position Title Minimum Maximum
Public Works Director 100,000$ 142,000$ 92,715$ - 131,850$
Finance Director 100,000 142,000 94,160 - 133,905
Development Services Director 100,000 142,000 92,715 - 131,850
Administrative Services Director 100,000 142,000 83,409 - 118,616
Town Clerk 95,000 134,900 68,423 - 97,305
Economic Development Director 95,000 134,900 66,520 - 94,599
Community Services Director 95,000 134,900 83,085 - 118,155
Town Engineer 91,357 129,727 89,128 - 126,749
Court Administrator 76,291 108,333 74,430 - 105,847
Chief Building Official/Plans Examiner 67,488 95,833 65,841 - 93,633
Recreation Manager 66,668 94,669 65,041 - 92,506
Parks Superintendent*66,668 94,669 57,753 - 82,131
Streets Superintendent 66,073 93,824 64,461 - 91,669
Senior Planner 65,801 93,437 64,196 - 91,292
Community Center Manager 64,324 91,340 62,755 - 89,244
Network and Information Technology Administrator 61,920 87,926 60,409 - 87,839
Facilities/Environmental Supervisor 57,561 81,737 56,157 - 79,862
Events and Operations Supervisor 55,971 79,479 54,605 - 74,327
Senior Services Supervisor 55,749 79,164 54,389 - 77,346
Executive Assistant to Town Manager/Council 55,357 78,607 54,006 - 76,801
Civil Plans Examiner 55,203 78,395 53,851 - 76,586
Economic Development Analyst 54,479 77,360 53,150 - 75,585
Volunteer Coordinator 51,097 72,558 49,850 - 70,892
Senior Code Enforcement Officer 51,097 72,558 49,850 - 70,892
Recreation Program Coordinator 51,097 72,558 49,850 - 70,892
Operations Coordinator - Community Center 51,097 72,558 49,850 - 70,892
Accountant 51,097 72,558 49,850 - 70,892
Communications and Marketing Coordinator 51,097 72,558 49,850 - 70,892
Exempt Positions
Previous Range
*Note: Position was reclassified; Previous Pay Ranges reflect previous position titles.
ANote: Information Technology Support Specialist is a new position for FY 2018-19 BNote: Lead Operations Support is a new position for FY 2018-19
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Pay Plan
FY18-19 PAY PLAN—effective July 1, 2018
Position Title Minimum Maximum
GIS Technician/CAD Operator $ 26.08 $ 37.04 $ 25.44 - $ 36.17
Information Technology Support Specialist 26.72 39.85 n/aA - n/aA
Civil Engineering Inspector 22.65 32.17 22.09 - 31.41
Executive Assistant 21.25 30.18 20.73 - 29.48
Fleet Mechanic/Open Space-Landscape Specialist 20.73 29.44 20.22 - 28.75
Park Operations Lead 20.73 29.44 20.22 - 28.75
Facilities Maintenance Technician 19.19 27.25 18.72 - 26.62
Building Permit Technician 18.69 26.54 18.23 - 25.93
Senior Court Clerk 18.19 25.83 17.74 - 25.22
Street Maintenance Technician 18.19 25.83 17.74 - 25.22
Court Clerk 17.38 24.68 16.95 - 24.11
Financial Services Technician 17.38 24.68 16.95 - 24.11
Groundskeeper II 17.38 24.68 16.95 - 24.11
Accounting Clerk 16.83 23.90 16.41 - 23.33
Customer Service Representative II 16.83 23.90 16.41 - 23.33
Senior Services Activities Coordinator 16.46 23.38 16.05 - 22.82
Lead Park Attendant 16.46 23.38 16.05 - 22.82
Lead Operations Support Worker 16.46 23.38 n/aB - n/aB
Customer Service Representative I 14.99 21.29 14.62 - 20.78
Home Delivered Meals Coordinator 14.66 20.82 14.30 - 20.33
Operations Support Worker 14.66 20.82 14.30 - 20.33
Custodian 13.55 19.25 13.21 - 18.79
Park Attendant 13.55 19.25 13.21 - 18.79
Senior Services Activities Assistant 13.55 19.25 13.21 - 18.79
Non-Exempt Positions
Previous Range
*Note: Position was reclassified; Previous Pay Ranges reflect previous position titles.
ANote: Information Technology Support Specialist is a new position for FY 2018-19 BNote: Lead Operations Support is a new position for FY 2018-19
The Height of Desert Living 438
Pay Plan
FY18-19 PAY PLAN—effective January 1, 2019
Position Title Minimum Maximum
Public Works Director 100,000$ 142,000$ 100,000$ - 142,000$
Finance Director 100,000 142,000 100,000 - 142,000
Development Services Director 100,000 142,000 100,000 - 142,000
Administrative Services Director 100,000 142,000 100,000 - 142,000
Town Clerk 95,000 134,900 95,000 - 134,900
Economic Development Director 95,000 134,900 95,000 - 134,900
Community Services Director 95,000 134,900 95,000 - 134,900
Town Engineer 93,641 132,970 91,357 - 129,727
Court Administrator 78,199 111,043 76,291 - 108,333
Chief Building Official/Plans Examiner 69,176 98,230 67,488 - 95,833
Recreation Manager 68,335 97,036 66,668 - 94,669
Parks Superintendent 68,335 97,036 66,668 - 94,669
Streets Superintendent 67,725 96,170 66,073 - 93,824
Senior Planner 67,447 95,775 65,801 - 93,437
Community Center Manager 65,933 93,625 64,324 - 91,340
Network and Information Technology Administrator 63,468 90,125 61,920 - 87,926
Facilities/Environmental Supervisor 59,001 83,781 57,561 - 81,737
Events and Operations Supervisor 57,371 81,467 55,971 - 79,479
Senior Services Supervisor 57,143 81,143 55,749 - 79,164
Executive Assistant to Town Manager/Council 56,741 80,572 55,357 - 78,607
Civil Plans Examiner 56,597 80,372 55,203 - 78,395
Economic Development Analyst 55,841 79,294 54,479 - 77,360
Volunteer Coordinator 52,375 74,373 51,097 - 72,558
Senior Code Enforcement Officer 52,375 74,373 51,097 - 72,558
Recreation Program Coordinator 52,375 74,373 51,097 - 72,558
Operations Coordinator - Community Center 52,375 74,373 51,097 - 72,558
Accountant 52,375 74,373 51,097 - 72,558
Communications and Marketing Coordinator 52,375 74,373 51,097 - 72,558
Exempt Positions
Previous Range
Note: Director &Town Clerk positions not changed in January due to previous adjustment in July
The Height of Desert Living 439
Pay Plan
FY18-19 PAY PLAN—effective January 1, 2019
Position Title Minimum Maximum
GIS Technician/CAD Operator $ 26.74 $ 37.98 $ 26.08 - $ 37.04
Information Technology Support Specialist 27.39 38.90 26.72 - 39.85
Civil Engineer Inspector 23.22 32.98 22.65 - 32.17
Executive Assistant 21.79 30.95 21.25 - 30.18
Fleet Mechanic/Open Space-Landscape Specialist 21.25 30.18 20.73 - 29.44
Park Operations Lead 21.25 30.18 20.73 - 29.44
Facilities Maintenance Technician 19.67 27.94 19.19 - 27.25
Building Permit Technician 19.16 27.21 18.69 - 26.54
Senior Court Clerk 18.65 26.49 18.19 - 25.83
Street Maintenance Technician 18.65 26.49 18.19 - 25.83
Court Clerk 17.82 25.31 17.38 - 24.68
Financial Services Technician 17.82 25.31 17.38 - 24.68
Groundskeeper II 17.82 25.31 17.38 - 24.68
Accounting Clerk 17.26 24.51 16.83 - 23.90
Customer Service Representative II 17.26 24.51 16.83 - 23.90
Senior Services Activities Coordinator 16.88 23.97 16.46 - 23.38
Lead Park Attendant 16.88 23.97 16.46 - 23.38
Lead Operations Support Worker 16.88 23.97 16.46 - 23.38
Customer Service Representative I 15.37 21.83 14.99 - 21.29
Home Delivered Meals Coordinator 15.03 21.35 14.66 - 20.82
Operations Support Worker 15.03 21.35 14.66 - 20.82
Custodian 13.89 19.73 13.55 - 19.25
Park Attendant 13.89 19.73 13.55 - 19.25
Senior Services Activities Assistant 13.89 19.73 13.55 - 19.25
Non-Exempt Positions
Previous Range
Note: Director &Town Clerk positions not changed in January due to previous adjustment in July
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Pay Plan
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Resolution 2018-27
Resolution 2018-27
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Resolution 2018-27
The Height of Desert Living 443
Resolution 2018-27
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Resolution 2018-27
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Glossary
Glossary
The Height of Desert Living 446
Account
A separate financial reporting unit for budgeting, management or accounting pur-
poses. All budgetary transactions, whether revenue or expenditure, are recorded
in accounts. Several related accounts may be grouped together in a fund. A list of
accounts is called a chart of accounts.
Accounting Standards
The generally accepted accounting principles (GAAP) promulgated by the Govern-
mental Accounting Standards Board (GASB) that guide the recording and reporting
of financial information by state and local governments.
Accrual Basis of Accounting
The basis of accounting under which transactions are recognized at the time they
are incurred, as opposed to when cash is received or sent. Expenses are recorded
at the time liabilities are incurred and revenues are recorded when earned. Un-
billed services are recorded as receivables at year end.
Actual vs. Budgeted
Difference between the amounts projected (budgeted) in revenues or expenditures
at the beginning of the fiscal year and the actual receipts or expenses, which are
incurred by the end of the fiscal year.
Adopted Budget
Used and and the
budget document. Represents by
the Town the
Adoption
Formal action by the Town Council, which sets the spending limits for the fiscal
year.
Ad Valorem Taxes
Commonly referred to as property taxes. The charges levied on all real, and cer-
tain personal property, according to the property’s assessed value and the tax
rate. Used as a source of monies to pay general obligation debt and to support the
General Fund.
Allocation
A part a by
and/or
Appropriation
Specific amount of monies authorized by the Town Council for the purpose of in-
curring obligations and acquiring goods and services. An appropriation is limited in
amount and time when it may be used unless it is for capital projects such as con-
structing roads and buildings.
Arbitrage
The ability to use tax exempt proceeds and, by investing those funds in higher
yielding taxable securities, generate a profit to the issuer.
Glossary
A-AR
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Assessed Valuation
A that and property a
property are by
and the a
Asset
Resources and property of the Town that can be used or applied to cover liabilities.
Alternatively, any owned physical object (tangible) or right (intangible) having a
monetary value or an item or source of wealth expressed in terms of any cost ben-
efitting a future period.
Attrition
A method of achieving a reduction in personnel by not refilling the positions vacat-
ed through resignation, reassignment, transfer, or retirement.
Audit Report
The report prepared by an auditor covering the audit or investigation of an entity’s
financial position for a given period of time, usually a year. As a general rule, the
report should include: 1) a statement of the scope of the audit; 2) explanatory
comments concerning exceptions from generally accepted auditing standards; 3)
opinions; 4) explanatory comments concerning verification procedures; 5) financial
statements and schedules; and 6) statistical tables, supplementary comments and
recommendations. The auditors signature follows 3). The Town is required to have
an annual audit conducted by qualified certified public accountants.
Authorized Positions
Employee positions which are authorized in the adopted budget.
Available (Unassigned) Fund Balance
Funds remaining from the prior year which are available for appropriation and ex-
penditure in the current year.
Balanced Budget
Arizona law (Title 42-Arizona Revised Statutes) requires the Town Council to annu-
ally adopt a balanced budget by purpose of public expense. State law defines this
balanced budget as “the primary property tax levy, when added together with all
other available resources, must equal these expenditures.” The total of proposed
expenditures will not exceed the total of estimated revenues and fund balances.
Base Budget
The ongoing expense for personnel, contractual services, commodities, and the
replacement of equipment to maintain service levels previously established by the
Town Council.
Basis of Accounting
D by t t Board Fund type
the of t r v r v t t r when
tr t or event r the r t t t t
Beginning Balance
The brought the year
Glossary
AS-BE
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Bond
A written promise to pay a specified sum of money (called the face value or princi-
pal amount) at a specified date or dates in the future (called the maturity dates),
and carrying interest at a specified rate, usually paid periodically. The difference
between a bond and a note is that a bond is issued for a longer period and re-
quires greater legal formality.
Bonds are primarily used to finance capital projects. The most common types of
bonds are:
General Obligation (GO) Bond: This type of bond is secured by the full faith,
credit, and taxing power of the municipality.
Revenue Bond: This type of bond is secured by the revenues from a specific
source such as gas taxes or water revenues.
Bond Rating
The measure of the quality and safety of a bond. The rating indicates the likelihood
that a debt issuer will be able to meet scheduled repayments and dictates the in-
terest rate paid.
Bond Refinancing
The payoff and re-issuance of bonds to obtain better interest rates and/or bond
conditions.
Budget
A an
a and them.
and the Town
and .
Budget Amendment
A change of budget appropriation between expenditure accounts that is different
from the original adopted budget. Budget amendments do not change the legal
spending limit adopted by the Town Council.
Budget Calendar
The schedule of key dates which a government follows in the preparation and
adoption of the budget.
Budget Document
The by to
to the
Budget Message
the
and the a the
the the year,
the the
Budgetary Basis of Accounting
The basis of accounting used to estimate financing sources and uses in the budget.
The method used to determine when revenues and expenditures are recognized
for budgetary purposes. This basis generally takes one of three forms: GAAP,
cash, or modified accrual.
Glossary
BO-BU
The Height of Desert Living 449
Budgetary Control
The control or management of a government in accordance with the approved
budget for the purpose of keeping expenditures within the limitations of available
appropriations and resources.
Capital Assets
Assets of significant value and having a useful life of several years. Capital assets
are also called fixed assets.
Capital Budget
A spending plan for improvements to, or acquisition of, land, facilities and infra-
structure that balances revenues and expenditures, specifies the sources of reve-
nues, and lists each project or acquisition. Normally a capital budget must be ap-
proved by the legislative body. The capital budget and accompanying appropria-
tion ordinance may be included in a consolidated budget document that has a sec-
tion devoted to capital expenditures and another to operating expenditures. Alter-
natively, two separate documents may be prepared – one for the capital budget
and one for the operating budget.
Capital Expenditure
A capital expenditure is made when purchasing a fixed asset having a value of
$10,000 or more and a useful life of more than one year.
Capital Improvement Program
The a
to
and and a
The a current and year
and the
The the must be the
Capital Improvement Project
Expenditures for the construction, purchase or renovation of Town facilities or
property that have a value greater than $50,000.
Capital Outlay
Expenditures resulting in the acquisition of or addition to the Town’s fixed assets
with a value of $10,000 or more and a useful economic lifetime of more than one
year.
Capital Project Carryover
An approved Capital Project that was not completed in the fiscal year and, there-
fore, was budgeted again in the current fiscal year in order to finish the project.
Capital Projects Funds
Capital project funds are used to account for and report financial resources that
are restricted, committed, or assigned to expenditure for capital outlays, including
the acquisition or construction of capital facilities and other capital assets. Capital
projects funds exclude those types of capital related outflows financed by proprie-
tary funds or for assets that will be held in trust for individuals, private organiza-
tions, or other governments.
Glossary
BU-CA
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Cash Basis of Accounting
The basis of accounting in which transactions are recognized only when cash
amounts are increased or decreased.
Cash-in-lieu
Funding for capital projects the Town requires from developers in lieu of them con-
structing necessary off- site improvements related to their development project.
Community Facilities District (CFD)
A separate legal entity established by the Town which allows for financing of public
improvements and services.
Comprehensive Annual Financial Report (CAFR)
The official annual financial report of the Town. The CAFR represents manage-
ment’s report to the Town Council, constituents, investors and creditors.
Contingency/Reserve
An amount, a budgetary reserve/contingency, set aside as available, with Town
Council approval, to cover unforeseen expenditures, emergency expenditures, or
revenue shortfalls.
Contractual Services
such etc. that
by the
Debt Limit
Statutory or constitutional limit on the principal amount of debt that an issuer may
incur (or that it may have outstanding at any one time).
Debt Ratio
Total debt divided by total assets.
Debt Service
The cost of paying principal and interest payments on outstanding bonds according
to a predetermined payment schedule.
Debt Service Fund
One or more funds established to account for revenues used to repay the principal
and interest on debt.
Deficit
The excess of an entity’s liabilities over its assets or the excess of expenditures or
expenses over revenues during a single accounting period.
Department
A the Town
an or a group
Depreciation
An accounting transaction which spreads the acquisition value of an asset across
its useful life. Alternatively, expiration in the service life of capital assets attributa-
ble to wear and tear, deterioration, action of the physical elements, inadequacy or
obsolescence.
Glossary
CA-DE
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Development Fees
Those fees and charges generated by building, development, and growth in the
Town.
Disbursement
The money an
Distinguished Budget Presentation Awards Program
A voluntary awards program administered by the Government Finance Officers As-
sociation of the United States and Canada to encourage governments to prepare
effective budget documents.
Division
A grouping of related activities within a particular Department (example, Senior
Services is a Division of Community Services).
Employee (or Fringe) Benefits
Contributions made by a government to meet commitments or obligations for em-
ployee -related expenses. Included is the Town’s share of costs for social security,
pension plans, medical and life insurance plans.
Encumbrance
The formal accounting recognition of appropriated or committed funds to be set
aside for a future expenditure. To encumber funds means to set aside or commit
funds for a specified future expenditure. For budgetary purposes, encumbrances
are considered expenditures.
Ending Balance
The that are or at the
end the
Estimated Revenue
The amount of projected revenue to be collected during the fiscal year.
Expenditure
A net decrease in financial resources. Expenditures include operating expenses
which require the use of current assets. If accounts are kept on the accrual basis,
this term designates total charges incurred, whether paid or unpaid. If they are
kept on the cash basis, the term covers only actual disbursements for these pur-
poses.
Expenditure Limitation
An amendment to the Arizona State Constitution that limits annual expenditures of
all municipalities. The Economic Estimates Commission, based on population
growth and inflation, sets the limit. All municipalities have the option of Home Rule
where the voters approve a four-year expenditure limit based on revenues re-
ceived.
Expenses
Charges incurred (whether paid immediately or unpaid) for operations, mainte-
nance, interest or other costs.
Fees
ci rv
Glossary
DE-FE
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Financial Plan
A summary by fund of planned revenues, expenditures, operating transfers, re-
serves, and fund balances.
Fiscal Policy
A government’s policies with respect to revenues, spending, and debt manage-
ment as these relate to government services, programs and capital investment.
Fiscal policy provides an agreed-upon set of principles for the planning and pro-
gramming of government budgets and their funding.
Fiscal Year
Any period of twelve consecutive months establishing the beginning and the end-
ing of financial transactions. For the Town of Fountain Hills, this period begins July
1 and ends June 30.
Fixed Assets
Assets of a long-term character which are intended to continue to be in use or
kept for more than one year and of a monetary value greater than $10,000.
Franchise Fees
Annual fees paid by utilities (e.g. cable TV) for use of Town public rights-of-way.
Franchise fees are typically a set percentage of gross revenue within the Town.
Full Faith and Credit
A pledge of a government’s taxing power to repay debt obligations.
Full-Time Equivalent Position (FTE)
A position converted to the decimal equivalent of a full-time position based on
2,080 hours per year. For example, a part-time typist working for 20 hours per
week would be equivalent to a 0.5 FTE.
Fund
An independent fiscal and accounting entity with a self-balancing set of accounts
recording cash and other financial resources, together with all related liabilities
and changes in these assets and liabilities.
Fund Balance
Difference between assets and liabilities reported in a government fund.
Non-spendable – Portions of fund balance that include amounts that
cannot be spent because they are either (a) not in spendable form or (b)
legally or contractually required to be maintained intact.
Restricted – Portion of fund balance that reflects constraints placed on
the use of resources that are either (a) externally imposed by creditors,
grantors, contributors, or laws or regulations of other governments or (b)
imposed by law through constitutional provisions or enabling legislation.
Committed – Amounts that can be used only for specific purposes pursu-
ant to constraints imposed by formal action of the government’s highest
level of decision-making authority. In the case of the Town, this would be
the Council and Mayor.
Assigned – Amounts that are constrained by the government’s intent to
be used for specific purposes, but that are neither restricted nor commit-
ted.
Glossary
FI-FU
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Unassigned – Residual classification for the General Fund. This classifi-
cation represents fund balance that has not been assigned to other funds
and that has not been restricted, committed, or assigned to specific pur-
poses within the general fund. The General Fund should be the only fund
that reports a positive unassigned fund balance amount.
General Fund
The major fund in most governmental entities. While other funds tend to be re-
stricted to a single purpose, the General Fund is a catch-all for general govern-
ment purposes. The General Fund contains the activities commonly associated
with municipal government, such as police and fire protection, parks and recrea-
tion.
General Obligation Bonds
This type of bond is backed by the full faith, credit and taxing power of the gov-
ernment. Bonds that finance a variety of public projects. The repayment of these
bonds is usually made from secondary property tax revenues.
General Plan
A plan approved by the Town Council that provides the fundamental policy direc-
tion and guidance on development decisions in the Town.
Generally Accepted Accounting Principles (GAAP)
U r r ci t and r r
the v t r that
t r ci
Goal
The end toward w rt r . A goal is general and timeless.
Governmental Funds
Governmental Funds are those through which most governmental functions of the
Town are recorded. Revenues are recognized as soon as they are both measurable
and available. Expenditures generally are recorded when a liability is incurred ex-
cept for unmatured interest on debt and certain similar obligations, which should
be recognized when due.
Grants
A contribution by a government or other organization to support a particular func-
tion. Grants may be classified as either operational or capital, depending upon the
grantee.
Highway User Revenue Fund (HURF)
A w t t on v
cl and t r tr rt t r t be
and w y r
Indirect Cost
A cost necessary for the functioning of the organization as a whole, but which can-
not be directly assigned to one service.
Infrastructure
The physical assets of a government (e.g. streets, public buildings, parks, etc.).
Glossary
FU-IN
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Interfund Transfers
The movement of monies between funds of the same governmental entity.
Intergovernmental
Refers to transactions between different levels of government, e.g. city, county,
state and federal.
Intergovernmental Agreement
A by
Intergovernmental Revenue
Funds received from federal, state, and other local government sources in the
form of grants, shared revenues, and payments in lieu of taxes.
Journal Entry
An entry into the financial system that transfers actual amounts from one ac-
count, department, or fund to another.
Lapsing Appropriation
An appropriation made for a certain period of time, generally for the budget year.
At the end of the specified period, any unexpended or unencumbered balance
lapses or ends, unless otherwise provided by law.
Levy
The total amount to be raised by general property taxes for purposes specified in
the property tax levy motion.
Levy Rate
The amount of tax levied for each $100 of assessed valuation.
Liability
Indebtedness of a governmental entity, such as amounts owed to vendors for ser-
vices rendered or goods received, and principal and interest owed to bondholders.
These amounts are debts or legal obligations which must be paid at some future
date.
Line-item Budget
A budget prepared along departmental lines that focuses on what is to be bought.
Local Transportation Assistance Fund (LTAF)
are by Lottery.
on must be transit or but a
may
Long-term Debt
Debt with a maturity of more than one year after the date of issuance.
Modified Accrual Basis of Accounting
The basis of accounting used by governmental-type funds. Under this basis, reve-
nues are recognized when they become both “measurable” and “available” to fi-
nance expenditures of the current period.
Glossary
IN-MO
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Municipal Property Corporation (MPC) Bond
Bonds that are backed by the excise taxes of the Town including local sales tax,
franchise tax, State-shared sales tax, and motor vehicle in-lieu tax. The MPC is a
non-profit corporation established for the purpose of issuing debt to purchase mu-
nicipal facilities, which it leases to the Town.
Object Detail
An expenditure classification, referring to the lowest and most detailed level of
classification, such as electricity, office supplies, asphalt, and furniture.
Objectives
Something to be accomplished in specific, well-defined, and measurable terms and
that is achievable within a specific time frame. The achievement of the objective
advances an organization toward a corresponding goal.
Obligations
Amounts which a government may be legally required to meet out of its resources.
They include not only actual liabilities, but also encumbrances not yet paid.
Operating Budget
Plans of current expenditures and the proposed means of financing them. The an-
nual operating budget is the primary means by which most of the financing of ac-
quisitions, spending, and service delivery activities of the Town are controlled.
Operating Expenses
The cost for personnel, materials, and equipment required for a department to
function.
Operating Impacts
Operating impacts are the additional, incremental revenues or costs associated
with the project—any new cost or revenue streams resulting from the project less
existing expenditures and revenues where applicable. These impacts include
maintenance expenses, utility and personnel expenses, revenues from project-
specific construction spending and operating revenues.
Operating Revenue
Funds that the government receives as income to pay for ongoing operations. The
revenue includes such items as taxes, fees from specific services, interest earn-
ings, and grant revenues. Operating revenues are used to pay for day-to-day ser-
vices.
Ordinance
A formal legislative by the body
not any such a
or the the
to .
Pay-as-you-go Basis
A term used to describe a financial policy by which capital outlays are financed
from current revenues rather than through borrowing.
Per Capita
A that per
the
Glossary
MU-PE
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Performance Based Budget
The Performance Based Budget is a customer based, performance driven, results
oriented budget system based on Outcome Management. Outcome Management is
a management approach that focuses on the results achieved when providing a
service.
Performance Indicators
Specific quantitative and qualitative measures of work performed as an objective
of specific departments or programs. Measurement of service performance indica-
tors that reflect the amount of money spent on services and the resulting out-
comes at a specific level of services provided.
Performance Measurement
Statistical indicators that permit program evaluation to be conducted in a budget-
ary context.
Performance Target
Percentage or number for each program performance measure that will be the de-
sired level of performance for the upcoming budget period.
Personal Services
The and
and may
and
Policy
A or to
and A be more
a
Program
A group of related activities performed by one or more divisions or departments of
the Town for the purpose of accomplishing a service the Town is responsible for
delivering.
Property Tax
Total property tax levied by a municipality on the assessed value of a property
within Town limits. In Arizona, the property tax system is divided into primary and
secondary.
Primary Property Tax – A limited tax levy used for operations based on
primary assessed valuation and primary tax rate. The tax rate is restrict-
ed to a 2% annual increase. Municipalities may use this tax for any pur-
pose.
Secondary Property Tax – An unlimited tax levy restricted to voter-
approved budget overrides. The tax is based on the secondary assessed
valuation and secondary tax rate.
Reserve
An account used to segregate a portion of a fund balance to indicate that it is not
available for expenditure, or it is legally set aside for a specific future use.
Glossary
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Resolution
A special or temporary order of the Town Council. Requires less formality than an
ordinance or statute.
Resources
Total amounts available for appropriation including estimated revenues, bond/loan
proceeds, fund transfers, and beginning fund balances.
Revenue
Amounts received by government from sources including taxes, fines, fees, grants,
or charges for services, which can be used to finance government operations or
capital assets. These amounts increase the net assets of the government. For
those revenues which are recorded on an accrual basis, this term designates addi-
tions to assets which (a) do not increase any liability, (b) do not represent recov-
ery of an expenditure, and (c) do not represent the cancellation of certain liabili-
ties without a corresponding increase in other liabilities or a decrease in assets.
Revenue Bonds
Bonds whose principal and interest are payable exclusively from earnings of a rev-
enue generating fund.
Secondary Property Tax Rate
Arizona statute does not limit the secondary tax levy amount and municipalities
may only use this levy to retire the principal and interest or redemption charges
on bonded debt.
Service Level
Services or products which comprise actual or expected output of a given pro-
gram. Focus is on results, not measures of workload.
Sinking Fund
A means of repaying funds that were borrowed through a bond issue. The issuer
makes periodic payments to a trustee who retires part of the issue by purchasing
the bonds in the open market.
Special Revenue Fund
out or other Such
are or to pay
a
State-shared Revenue
Includes the Town’s portion of State sales tax revenues, State income tax receipts,
and motor vehicle in-lieu taxes.
Strategic Plan
The Strategic Plan defines the Town’s strategy, or direction, and assists Town
management in making decisions on the allocation of personnel and resources.
Supplemental Appropriation
An additional appropriation made by the governing body after the budget year has
started.
Glossary
RE-SU
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Tax Levy
The total amount of the general property taxes collected for purposes specified in
the Tax Levy Ordinance.
Tax Rate
The amount of tax levied for each $100 of assessed valuation.
Taxes
Compulsory charges levied by a government for the purpose of financing services
performed for the common benefit of the people. This term does not include spe-
cific charges made against particular persons or property for current or permanent
benefit, such as special assessments.
Transfer
Movement of resources between two funds. Example: An interfund transfer would
include the transfer of operating resources from the General Fund to the Streets
Fund.
Unassigned Fund Balance
The portion of a fund’s balance that is not restricted or committed for a specific
purpose and is available for general appropriation.
Unencumbered Balance
The amount of an appropriation that is neither expended nor encumbered; essen-
tially the amount of money still available for future purposes.
Unreserved Fund Balance
The that not
and
User Fees
The fee charged for the direct receipt of a public service to the party or parties
who benefit from the service.
Valley
The area represented by the Greater Phoenix Metropolitan area. Phoenix is also
know as the Valley of the Sun.
Variance
Comparison of actual expenditure and revenues from one year to the next and
comparison of budget -to-actual in current fiscal year.
Working Capital
A financial metric which represents the amount of day-to-day operating liquidity
available. Also known as operating capital, it is calculated as current assets minus
current liabilities.
Working Cash
The excess of readily available assets over current liabilities.
Glossary
TA-WO
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Acronyms
Acronyms
The Height of Desert Living 460
ABC-American Base Course
AC-Asphaltic Concrete
ACA-Arizona Commerce Authority
ACMA-Arizona City Manager’s Association
ADA-Americans with Disabilities Act
ADEQ-Arizona Department of Environmental Quality
ADOG-Association of Dog Owners Group
ADOT-Arizona Department of Transportation
ADWR-Arizona Department of Water Resources
AGIC-Arizona Geographic Information Council
AICP-American Institute of Certified Planners
AOC-Administrative Office of the Courts
APA-American Planning Association
APRA-American Parks & Recreation Association
APWA-American Public Works Association
ARRA-American Recovery and Reinvestment Act of 2009
ARS-Arizona Revised Statutes
ASCE-American Society of Civil Engineers
AZBO-Arizona Building Officials
AZDOR-Arizona Department of Revenue
AZDOT-Arizona Department of Transportation
AZ POST-Arizona Peace Officer Standards and Training Board
BGC-Boys and Girls Club
BRE-Business Retention and Expansion
BVAC-Business Vitality Advisory Council
Acronyms
Acronyms
AB-BV
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CAD-Computer-Aided Design
CAFR-Comprehensive Annual Financial Report
CARE-Crisis Activated Response Effort
CCEF-Court Collection Enhancement fund
CELA-Code Enforcement League of Arizona
CFD-Community Facilities District
CIP-Capital Improvement Program
CMAQ-Congestion Mitigation and Air Quality
cu. yd.-Cubic Yard
EMCFD-Eagle Mountain Community Facilities District
EMMA-Electronic Municipal Market Access
EOC-Emergency Operations Center
EPIC-TBI-Excellence in Prehospital Care-Traumatic Brain Injury
FEMA-Federal Emergency Management Administration
FHUSD-Fountain Hills Unified School District
FIT-Fountain Hills Integrated Trails
FTE-Full Time Equivalent
FY-Fiscal Year
GAAP-Generally Accepted Accounting Principles
GADA-Greater Arizona Development Authority
GASB-Governmental Accounting Standards Board
GFOA-Government Finance Officers Association
GIS-Geographical Information System
GO-General Obligation
GPEC-Greater Phoenix Economic Council
HDM-Home Delivered Meals
HPE-Hillside Protection Easement
Acronyms
CA-HP
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HURF-Highway User Revenue Fund
HVAC-Heating, Cooling, and Air Conditioning
ICMA-International City/County Management Association
ICSC-International Council of Shopping Centers
ID-Improvement District
IFEA-International Festivals & Events Association
IGA-Intergovernmental Agreement
IIP-Infrastructure Improvement Plan
ISO-International Standards Organization
IT-Information Technology
ITS-Intelligent Transportation System
JCEF-Judicial Court Enhancement Fund
ln. ft.-Lineal (Linear) Feet
LTAP-Local Technical Assistance Program
LTAF-Local Transportation Assistance Fund
MAG-Maricopa Association of Governments
MCFCD-Maricopa County Flood Control District
MCSO-Maricopa County Sheriff’s Office
MH-Manhole
MHz-Megahertz
MPC-Municipal Property Corporation
MSRB-Municipal Securities Rulemaking Board
NACSLB-National Advisory Council on State and Local Budgeting
NRPA-National Recreation and Park Association
PC-Portland Cement
PUD-Planned Unit Developments
PTO-Parent Teacher Organization
Acronyms
HU-PT
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RFP-Request for Proposal
RFQ-Request for Quotation
RPM-Reflective Pavement Marker
RPTA-Regional Public Transit Agency
SEC-Securities and Exchange Commission
sq. ft.-Square Feet
sq. yd.-Square Yard
SR-State Route
STORM-Stormwater Outreach for Regional Municipalities
SWOT-Strengths, Weaknesses, Opportunities, Threats
V-Volt
VHF-Very High Frequency
VOIP-Voice Over Internet Protocol
VRF-Vehicle Replacement Fund
Acronyms
RF-VR
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Town of Fountain Hills
16705 E. Avenue of the Fountains
Fountain Hills, Arizona 85268
480-816-5100
www.fh.az.gov
- facebook.com/TownofFountainHills
- twitter.com/fhazgov