HomeMy WebLinkAboutFY15 Adopted BudgetThe Height of Desert Living
Fiscal Year 2014-2015
Adopted Budget
The Height of Desert Living 2
The Government Finance Officers Association of the United States
and Canada (GFOA) presented the award of Distinguished Budget
Presentation to the Town of Fountain Hills, Arizona, for its annual
budget for the fiscal year beginning July 1, 2013.
In order to receive this award, a governmental unit must publish a
budget document that meets program criteria as a: 1) Policy Docu-
ment, 2) Financial Plan, 3) Operations Guide, and 4) Communica-
tions Device.
This award is valid for a period of one year only. We believe our cur-
rent budget continues to conform to program requirements, and we
will submit it to GFOA to determine its eligibility for another award.
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Table of Contents
TABLE OF CONTENTS
INTRODUCTION
This section will give the reader a brief overview of the budget process. The budget mes-
sage from the Town Manager will summarize the goals of the Town Council and how the
budget will aid in the accomplishment of those goals. Also provided here is a brief over-
view of the Town as well as information about the Town Councilmembers.
Budget Message 6
Community Profile 22
Town Council 34
FINANCIAL OVERVIEW
This section provides a summary of the financial policies used by the Town and incorpo-
rated into the budget, budget highlights, a detailed discussion of the revenues and expen-
ditures of the Town and ends with an overview of the budget process.
Financial Overview & Policies 45
Budget Highlights 69
Revenue Summary 87
Expenditure Summary 104
Budget Process & Schedule 111
OPERATING BUDGETS
This section begins with an organization chart of the Town and then details all depart-
ments and divisions, missions, goals, and expenditures by programs and line items. Per-
formance measures, accomplishments, and objectives are provided within each depart-
ment section.
Operating Budgets 119
Organization Chart 120
Mayor & Town Council 121
Municipal Court 128
Administration 136
Town Manager 146
Town Clerk 151
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TABLE OF CONTENTS (cont.)
Human Resources/Risk Management 155
Finance 159
Information Technology 163
Economic Development (General Fund) 167
Legal Services 172
Development Services 175
Building Safety 184
Code Compliance 188
Engineering 192
Facilities 196
Mapping & Graphics 202
Planning 206
Community Services 210
Community Center 219
Parks 223
Recreation 230
Senior Services 235
Law Enforcement 240
Fire & Emergency Medical 248
SPECIAL REVENUE FUNDS
This section presents the special revenue funds of the Town. Fund expenditures are de-
tailed here, similar to the information presented in the Operating Budgets section.
Special Revenue Funds 255
Streets Division-Highway User Revenue Fund 256
Economic Development Funds 264
Downtown Strategy Fund 266
Economic Development Fund 270
Tourism Fund 274
Cottonwoods Maintenance District 279
Table of Contents
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TABLE OF CONTENTS (cont.)
DEBT SERVICE FUNDS
This section presents a summary of the various debt service funds of the Town and Tax
Levy and Tax Rate information.
Debt Service Funds 282
Summary of Tax Levy and Tax Rate Information 288
CAPITAL IMPROVEMENT PROGRAM
This section details the Town’s Capital Improvement Program, definitions, a summary, and
details of each project.
Capital Improvement Program 291
Capital Projects Summary 297
Capital Projects Information Sheets 305
VEHICLE REPLACEMENT PROGRAM
This section presents policy and procedures of the vehicle replacement program as well as
interfund charges.
Policy & Procedure 344
Interfund Charges 349
SCHEDULES
This section presents various information not found elsewhere in this budget document.
Comprehensive Fee Schedule 352
Schedule of Authorized Positions 375
Pay Plan 379
Resolution 2014-20 381
Glossary 383
Acronyms 396
Table of Contents
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BUDGET MESSAGE June 5, 2014
Honorable Mayor and Town Council:
I am pleased to submit the Operating Budgets for the Town of Fountain Hills for
the fiscal year beginning on July 1, 2014, and ending June 30, 2015 (FY14-15).
This budget is balanced and designed to convey to the public a budget message
that articulates priorities and issues for the upcoming fiscal year. The budget also
highlights any issues facing the staff in developing the budget, as well as short-
term financial and operational policies that were instrumental in guiding the devel-
opment of the annual budget. Although each fund should be viewed individually,
the Town’s proposed total budget, including all funds, is estimated at $44.8 million
in expenditures, with projected revenues of $35.2 million. It is important to note
that the budget includes the use of one-time resources such as one-time accumu-
lated reserves and grant funds as well. These funds cannot be relied upon for on-
going operations of the Town.
The budget process involves participation of members of the Executive Budget
Committee consisting of Department Directors, Finance staff, and the Town Man-
ager. The Committee was assigned the task of prioritizing expenditure requests to
meet the Council goals and provide a sustainable level of service with the re-
sources available. This budget is the product of that process and accomplishes that
goal. The primary focus of the proposed budget is usually the operating fund, or
General Fund, the Town’s largest fund, which supports basic services. With the
economic downturn came declining revenues. Developing the proposed budget,
therefore, required making choices to achieve a budget that balances the available
resources with the Council goals, while maintaining a level of service to support a
high quality of life in Fountain Hills.
Long-Term Concerns and Issues
The primary long-term issues that the Town of Fountain Hills is facing are:
Aging infrastructure
Decreased proportionate share of State Shared revenues due to increased
population of surrounding communities
Lack of sustainable or diversified revenue base
Dependence upon State Shared revenues
Living Wage Job Creation through business attraction and retention
Unknown legislation impacting revenues
Budget Message
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Strategic Goals and Priorities
Fountain Hills developed its first Strategic Plan in 2005 through a citizen-driven
planning process. Strategic Plan 2006-2010 outlined strategic priorities for imple-
mentation through 2010. Strategic Plan 2006-2010 also established the Strategic
Planning Advisory Commission (SPAC), a Council-appointed body intended to fos-
ter implementation of the Strategic Plan.
At the beginning of 2009, SPAC recognized the need to update the Strategic Plan.
Subsequently, Strategic Plan 2010 is built upon the foundation of a clearly defined
vision statement and eight key values, with specific indicators to evaluate Council
and staff priorities. Based on citizen input, the Strategic Plan is designed to guide
our future decisions grounded on these common values:
Strategic Plan 2010 honors and continues the Fountain Hills tradition of citizen-
driven planning. Some of the goals will span decades, so it is essential that the up-
dated Plan provides both long-range direction to achieve our vision yet have the
flexibility to implement the latest and best technologies and strategies as opportu-
nities arise.
Budget Message
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Budget Message
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Budget Message
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Action Plans
In order to achieve the broad set of strategic goals, the Town Council held a plan-
ning retreat in January 2014 to determine the most important priorities facing the
Town of Fountain Hills. Five (5) operational priorities were established as the most
important issues that are in need of being addressed by the organization. The nine
(9) Strategic Goals were ratified as a guide to further address community-wide pri-
orities. The budget retreat culminated with many of the priorities and goals estab-
lished earlier and in the Strategic Plan. The Operational Priorities and Strategic
Goals addressed in FY14-15 are listed below.
Budget Message
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FY 14/15 Operational Priorities:
1. Pavement Management Program
2. Economic Development Plan
3. Fountain Lake IGA
4. Fire Station #2
5. Facilities Replacement Fund
The FY14-15 Annual Budget is proposed at $44,807,389 which is approximately
$3.2 million more than the previous FY13-14 Annual Budget of $41,655,378. The
primary reason for the increase is a renewed investment in capital projects that
have been planned over the past five years - $22.2M of the total.
Budget Message
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The Strategic Plan Goals established as priorities in the FY14-15 Annual Budget
and their current status are:
1. C 3 - Solicit Public/Stakeholder Feedback as part of the decision-
making process.
Every effort has been made with existing personnel and current technology
to solicit public/stakeholder feedback as part of the decision-making proc-
ess. Citizen advisory commissions have contributed input regarding a num-
ber of projects, e.g., PSAC for Fire Station relocation; SPAC for the Eco-
nomic Development Plan; MMPC for trails; and CCAC for review of center
rules.
2. CR 4 - Implement a comprehensive communications plan to encour-
age informed citizen participation in civic life.
Website enhancements are in progress.
3. CR 6 - Evaluate customer satisfaction with Town services on a regu-
lar basis and implement appropriate service improvements.
On a citizen and stakeholder complaint basis, service is frequently reviewed
and improvements implemented.
4. CR 7 - Communicate the role of local government and clearly define
the trade-offs between service levels and amenities and the associ-
ated costs so residents can make informed choices.
Town staff has acted as a “Speakers Bureau” at many of the social and fra-
ternal organizations discussing the “state of the town.” The Citizens’ Acad-
emy allows residents to learn about local government.
5. EV 1 - Develop a comprehensive economic development strategy for
the town’s future and work with partners to forward economic
growth and awareness.
Implementation of the strategies set forth in the Economic Development
Plan that was adopted in 2013 is moving forward. Our economic develop-
ment partners include the Arizona Association for Economic Development
and the Greater Phoenix Economic Council.
6. EV 3 - Promote a mixed use core where residents can live, work,
learn and play in an urban village setting, as depicted in the Down-
town Area Specific Plan (Downtown Vision Master Plan).
Potential development is viewed with respect to the concepts adopted by
Council in the Downtown Area Specific Plan.
Budget Message
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7. EV 4 – Promote Retention, expansion and relocation of quality busi-
nesses.
Short-term priorities have been identified in two targeted industry sectors
(NAICS 62 and 54). The Town’s Economic Development Specialist is focus-
ing on (1) identifying companies with plans to expand and (2) identifying
companies with risk of leaving or downsizing.
8. I 2 – Lower the reliance on state revenues by developing a locally
controlled, reliable funding source for infrastructure maintenance.
Vehicle License Tax (VLT) funds are placed in a dedicated fund for pavement
maintenance.
9. I 3 – Maintain a current condition assessment of all roadways and
sidewalks and prioritize and implement maintenance efforts to mini-
mize costly reconstruction.
The 2009 road condition Stantec Report remains valid. The Pavement Man-
agement Plan adopted by Council is being implemented. A Pavement Re-
placement Plan is yet to be programmed and should identify an adequate
and dedicated funding source.
Core Services
The Town of Fountain Hills provides the following core services to its citizens and
their funding source:
Core Service Amount Fund
Public Safety $ 6,826,729 General Fund
Administration $ 2,450,028 General Fund
Downtown Excise Fund/ED $ 2,218,995 Excise Tax
Development Services $ 4,405,310 General Fund
Community Services $ 2,387,521 General Fund
Debt Service $ 2,008,335 Debt Service
Special Revenue Funds $ 1,661,747 Special Revenue
Capital (includes $50k DIF
Study Fee)
$ 22,775,330 CIP Fund
Internal $ 73,394 General Fund
Total $ 44,807,389
Budget Message
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Funding levels for the core services were affected by the prolonged recession re-
sulting in lower budgets levels, except in Public Safety. The core services of Ad-
ministration, Development Services and Community Services have been reduced
by a total of five (5) employee positions as well as program and operational
budget cuts – total full time equivalent employees (FTE’s) have been reduced from
88 FTE’s in FY07-08 to 51 FTE’s in the upcoming fiscal year.
Short Term Goals and Initiatives
During the recession, staff had taken a very conservative outlook when projecting
revenues for fiscal years 2009 through 2015 and made deep cuts in expenditures
while trying to accomplish the Council’s goals. Under the proposed budget, operat-
ing revenues for FY14-15 are projected to increase slightly compared to the past
three years primarily due to a cautiously optimistic economic forecast in sales tax
revenues. The Town relies on primarily two main sources of revenue for operations
– State Shared revenues (sales, income and vehicle license taxes from the State)
and the local sales tax; combined these two sources contribute almost 90% of the
General Fund operating budget (34% and 56% respectively). Shared revenues are
shared among cities and towns based on population and based on sales, corporate
and personal income tax and are subject to State appropriation. The State has
projected that this category of revenues will exceed the prior year by a modest 3%
which is reflected in the local revenues. Each year, there is pressure on the State
legislature from outside sources to change the allocation formula which threatens
to reduce the Town’s proportionate share.
Local revenues from construction related permits are beginning to show signs of a
moderate recovery – building permits have increased from single family residential
permits as shown in the chart below. The local economy also shows some signs of
recovery although not in all categories as another chart below summarize the local
sales activity both in the past and the future.
By addressing our problems early, and by observing prudent fiscal practices, the
Town has minimized our financial exposure going forward. Nevertheless, the Gen-
eral Fund budget process has been challenging for the staff and Council to accom-
modate the decrease in available resources. In order to balance the budget, not
only for the upcoming fiscal year but for the foreseeable future, the Council and
staff worked together with a plan that maintains as much of the service level as
possible with minimized impact on citizens.
Budget Message
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Budget Message
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
$3.5
$4.0 MillionsFY08-09 FY09 -10 FY10 -11 FY11-12 FY12 -13 FY13 -14 FY14 -15
Fountain Hills 2.6% Sales Tax Activity by Sector -FY08-09 thru FY14-15
Construction Transportation/Util Wholesale/Retail Restaurant/Bars
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Priorities and Issues for FY14-15
To frame the many decisions that have laid the foundation for projections con-
tained in the FY14-15 budget, it is necessary to reflect briefly on the past fiscal
year. For Fountain Hills, 2014 began with no expectation of an economic recovery
but rather a further decline in revenues; however, the local economy is showing
signs of a sustained recovery. The local retail sales tax receipts are maintaining a
6% increase over the prior year and restaurant/bar sales tax receipts are at a level
that has previously never been reached. In developing the proposed budget, Town
staff follows a zero-based approach, leading to a focused review of services deliv-
ered by the Town, increased scrutiny of expenditures, and prioritization of pro-
grams to be funded using limited resources. This analysis is made more effective
with the introduction, in FY08-09, of new computer software to implement pro-
gram budgeting. Additionally, the Town remains committed to funding one-time
capital projects with one-time revenue sources, such as construction related reve-
nues and surplus General Fund revenues. Ongoing operating costs should be
funded with stable and reliable revenue sources.
The principal issues facing the Town Council in developing the FY14-15 budget
are:
Identifying pavement management as a priority on par with public safety
Allocating resources for pavement replacement
Allocating resources to maintain the Town’s aging infrastructure (roads)
Establishing resources to fund operational capital maintenance such as
facilities
Threats to the Town’s revenue by legislative actions
Human resource capital to maintain current level of service
Managing water quality at Fountain Lake
Local business failures
Steps that the Town has or is taking to deal with the fiscal issues are:
Established pavement management as a high priority along with public
safety
Allocated resources for annual pavement maintenance of Town roads
Creating a policy and funding source for maintenance capital expendi-
tures
Utilizing voter approved bonds in the amount of $8.2M to reconstruct a
major Town road (Saguaro Boulevard)
Implement the Economic Development Plan
Working with the Fountain Hills Sanitary District on a joint proposal to
manage the water quality at Fountain Lake
Budget Message
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Budget Assumptions:
The local economy appears to have stabilized with razor-thin available
funds for the foreseeable future
Revenue projections are determined using both a trend analysis formula,
as well as a flat percentage increase (2%), but are estimates
Little or no change in the distribution of State Shared revenues
Maintaining existing level of service (no new programs)
Long Term
The Town’s General Fund, as the main operating fund, is projected to remain level
over the next five years with no plans for new revenue sources. An annexed parcel
of 1,300 acres was previously projected to begin development in FY14-15, how-
ever, there have been no indications that the project is moving forward in the near
future. The Town has not included any revenue from any new major development
within the next five years; new expenditure proposals must consider where the re-
sources to pay for the program will come from, particularly as expenditures begin
to outpace revenues in FY17-18. The future projections are based on the following
assumptions:
The annexed Ellman property is not included in the five year future reve-
nue estimates.
An inflation factor of 2% for Administration, Development Services and
Community Services departments has been added to the existing budg-
ets; public safety contracts for Maricopa County Sheriff’s Office has been
projected at a 4.5% increase and the emergency medical services con-
tract with Rural Metro Corporation is projected at 3% increase for FY14-
15 and beyond.
No increase in staffing levels is projected in the future budget estimates.
Annual debt service payment for the Community Center bonds is elimi-
nated in FY15-16.
Transaction Privilege Tax revenue on construction is included in projec-
tions; however, should the State TPT Construction Sales Tax laws
change, there will be a significant impact to the General Fund and in
these estimates as 50% of the construction sales tax is used to fund the
capital improvement projects and the other 50% is placed in the General
Fund as a revenue source. Reduction in service levels will be affected.
Budget Message
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General Fund projections through FY18-19 are shown below:
During the slowdown, the Town used the opportunity to restructure the organiza-
tion for more efficiency, evaluate core services and better connect with our
neighborhoods and citizens by concentrating on our core missions as defined by
the Mayor and Town Council. The chart below is a historical look at past and future
years’ General Fund revenues and expenditures. Even though the forecast is cau-
tiously optimistic, the Town remains a long way from returning to revenues of five
years ago.
$10.0
$12.0
$14.0
$16.0
$18.0
FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 FY19
General Fund Revenues and Expenditures
Fiscal Years 2007 through 2019
(in millions)
Revenues Expenditures
Budget Message
FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 FY18-19
REVENUES Estimate Estimate Estimate Estimate Estimate Estimate
Intergovernmental $4,555,649 $4,806,008 $4,936,577 $5,146,084 $5,319,292 $5,336,645
Permits, Licenses, Fees $1,008,508 $932,836 $947,900 $966,192 $986,318 $1,007,335
Building Revenue $299,020 $390,900 $544,900 $571,600 $595,600 $661,080
Local Taxes $7,319,880 $7,549,040 $7,630,635 $7,831,829 $8,049,587 $8,344,565
Total Revenues $13,183,057 $13,678,784 $14,060,012 $14,515,705 $14,950,797 $15,349,625
FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 FY18-19
EXPENDITURES Estimate Estimate Estimate Estimate Estimate Estimate
Town Council $79,702 $80,318 $82,326 $84,384 $86,494 $89,089
Administration $2,099,420 $2,094,545 $2,249,491 $2,256,103 $2,352,881 $2,404,002
Municipal Court $362,401 $275,165 $282,044 $289,095 $296,322 $305,212
Development Services $1,849,107 $2,014,506 $2,104,868 $2,157,490 $2,211,428 $2,339,066
Community Services $2,252,884 $2,387,521 $2,250,303 $2,306,561 $2,364,225 $2,435,151
Public Safety (Police & Fire)$6,539,543 $6,826,729 $7,082,225 $7,347,667 $7,623,457 $7,910,011
Total Expenditures $13,183,057 $13,678,784 $14,051,257 $14,441,300 $14,934,807 $15,482,531
Surplus/(Deficit)$0 $0 $8,755 $74,405 $15,990 ($132,906)
The Height of Desert Living 19
Change in priorities
The challenges of prior years were related to the national economy; however, the
economy has experienced a modest recovery since FY11-12. The loss of population
created an unanticipated decrease in operating revenue in FY11-12 that will not be
recovered without an increase in population with the next census.
The FY14-15 budget continues the Council’s priority of infrastructure maintenance,
specifically roads and Town-owned facilities. Staff was given direction to identify
and allocate resources towards a program that sets aside funding on an annual ba-
sis to be used to maintain the Town’s assets, such as building, parks and the foun-
tain.
The five-year capital improvement program totals $22.9 million, a 5.2% decrease
from last year’s program which had reflected the renewed objective of capitalizing
on grant and other funding opportunities to complete projects. This program
represents an investment in public facilities and infrastructure over the next five
years.
Economic Factors
There are indications that the decline in the local economy has leveled off and has
seen slight increases over the past two fiscal years. Other local activity such as
restaurants and telecommunications have seen significant and sustained increases
which provide signs of optimism. Another sign of recovery is the local construction
industry evidenced by increased building permit activity.
The Town’s goals are long-term and address the entire organization, such as the
long-term impacts of revenue shortfalls related to the decline of construction re-
lated activity revenue due to build-out and the continued threat of legislative poli-
cies that impact State Shared revenues. The long and short-term forecasts show
that the Town’s operating costs over the next four years can be sustained provided
that there are no increased demands on level of service. However, beginning in
the fifth year, projected expenditures will begin to outpace revenues. Given the
cyclical nature of the economy, it is difficult to project revenues two or more years
into the future with any degree of certainty. However, the long-range forecasts
serve as an early warning that the Town must continue to exercise restraint in its
long-term fiscal planning. The Town is past its highest historic period of expansion
with an economy that is maturing and moving to a slower – and more sustainable
level of growth.
Maintenance of the Reserve Fund
During FY11-12, the Town amended the existing financial policy on the classifica-
tion of fund balance in the annual financial reports; the Resolution created five
new classifications of governmental fund balances as required by the Governmen-
tal Accounting Standards Board (GASB) Statement No. 54. GASB has found that
the usefulness and value of fund balance information that was provided is signifi-
Budget Message
The Height of Desert Living 20
cantly reduced by misunderstandings regarding the message that it conveys, and
the inconsistent treatment and financial reporting practices of governments. In or-
der to improve how fund balance information is reported and enhance its decision-
usefulness, GASB issued Statement No. 54, Fund Balance Reporting and Govern-
mental Fund Type Definitions.
The overall principal and goal of GASB Statement No. 54 is to report governmental
fund balances based on a hierarchy that shows, from the highest to the lowest, the
level or form of constraints on fund balance, and accordingly, the extent to which
governments are bound to honor them:
Non-spendable – The initial distinction that is made in reporting fund bal-
ance information is identifying amounts that are considered non-spendable,
such as fund balance associated with inventories or fixed assets. In Fountain
Hills this classification would apply to our fuel inventory, fixed assets, and
prepaid items.
Restricted – The restricted fund balance category includes amounts that
can be spent only for the specific purposes stipulated by constitution, exter-
nal reporting providers, or through enabling legislation. In Fountain Hills this
classification would apply to Highway User Revenue Fund (HURF), Develop-
ment Fees, the Special Revenue/Grants Fund, the Court Enhancement Fund,
Cottonwoods Maintenance District Fund, and the Debt Service Funds.
Committed – The committed fund balance classification includes amounts
that can be used only for the specific purposes determined by a formal ac-
tion of the government’s highest level of decision-making authority. In
Fountain Hills this classification would apply to the Rainy Day Fund, Down-
town Strategy Fund, Economic Development Fund, Tourism Fund and any
General Fund surplus.
Assigned – Amounts in the assigned fund balance classification are in-
tended to be used by the government for specific purposes but do not meet
the criteria to be classified as restricted or committed. In Fountain Hills this
classification would apply to the Public Art Fund and the Internal Service
Funds.
Unassigned – The unassigned fund balance is the residual classification for
the government’s General Fund and includes all spendable amounts not con-
tained in the other classifications. In other funds, the unassigned classifica-
tion should be used only to report a deficit balance resulting from over-
spending for specific purposes for which amounts had been restricted, com-
mitted, or assigned. In Fountain Hills this classification would be any resid-
ual balance of monies not contained in any of the other classifications.
The requirements in GASB Statement No. 54 are intended to improve financial re-
porting by providing fund balance categories and classifications that will be more
easily understood. Elimination of the reserved component of fund balance in favor
of a restricted classification will enhance the consistency between information re-
ported in the government-wide statements and information in the governmental
fund financial statements and avoid confusion about the relationship between re-
served fund balance and restricted net assets.
Budget Message
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The fund balance classification approach now requires governments to classify
amounts consistently, regardless of the fund type or column in which they are pre-
sented. As a result, an amount cannot be classified as restricted in one fund but
unrestricted in another. The fund balance disclosure will give users information
necessary to understand the processes under which constraints are imposed upon
the use of resources and how those constraints may be modified or eliminated.
The clarifications of the governmental fund type definitions will reduce uncertainty
about which resources can or should be reported in the respective fund types.
Award Program
For the past twelve years the Town of Fountain Hills has been awarded the Gov-
ernment Finance Officers Association (GFOA) Distinguished Budget Presentation
Award. This award is presented to government entities that meet certain criteria in
the presentation of their budget. This Budget Message section is designed to pro-
vide the lay person with a broad view of the contents included in the FY14-15
Fountain Hills budget, its processes, issues and anticipated outcomes. Document
sections are cited in order to guide the reader to more in-depth information and
explanation of the drivers of Fountain Hills operating budget and capital improve-
ment program.
A Debt of Gratitude
I would like to offer my special thanks to the Fountain Hills Mayor, Town Council
members, the numerous Commission Members and our Town Volunteers for their
many hours of volunteer service without which the Town could not function in the
fine manner that it has over the years. This volunteer core of more than 700 citi-
zens offers Town staff a vast bank of knowledge about subjects that contribute not
only to planning for the present, but also for the future of Fountain Hills. I would
also like to thank the Town of Fountain Hills Department Directors and their super-
visors for their diligence and great effort in preparing their departmental budgets.
The Directors and their staff attended several sessions with the Finance Division
and Town Manager to justify their programs, develop cost estimates, and answer
many questions. The team’s efforts have resulted in a balanced budget, which
achieves the Council’s current goals and assists in future planning towards the vi-
sion of Fountain Hills.
Respectfully submitted,
Ken Buchanan
Town Manager
Budget Message
The Height of Desert Living 22
Community Profile
Community Profile
The Height of Desert Living 23
COMMUNITY
PROFILE
The Town of Fountain Hills is a master
planned community established in
1970 by McCulloch Properties (now
MCO Properties, Inc.). Prior to 1970,
the area was a cattle ranch and was
part of one of the largest land and cat-
tle holdings in Arizona. The land was
purchased by Robert McCulloch in the
late 1960s and the community de-
signed by Charles Wood, Jr. (designer
of Disneyland in southern California).
One of the community’s most valuable
assets is its natural beauty. Incredible
views and natural desert terrain pro-
vide for a wide range of outdoor activi-
ties including hiking, biking, and golf.
In fact, Fountain Hills contains some of
the more challenging and picturesque
golf courses in the State of Arizona.
The centerpiece of Fountain Hills is our
beautiful fountain; one of the world's
tallest man-made fountains. It serves
as a focal point for the community
and attracts thousands of visitors
each year.
The fountain, driven by three 600
horsepower (450kW) turbine pumps,
sprays water at a rate of 7,000 gal-
lons per minute though an 18-inch
nozzle. With all three pumps and un-
der ideal conditions, the fountain
reaches 560 feet (171m) in height,
though in normal operation only two
of the pumps are used, with a foun-
tain height of around 330 feet
(101m). When built, it was the world's
tallest fountain and held that record
for over a decade.
Fountain Hills is home to over 100
pieces of publicly displayed artwork
throughout its downtown and at public
buildings. Art is a significant part of
the Town's heritage. The many foun-
tains along the Avenue of the Foun-
tains were the beginning of the public
art collection.
Community Profile
The Height of Desert Living 24
Bronze sculptures and fountains with
community profile themes, ranging
from the whimsical to the serious, dot
the streets and adorn the public build-
ings, plazas and parks. The collection
also contains a wide variety of other
art types and media, including paint-
ings, stone, photography and metals.
Residents and visitors are invited to
wander the streets or take the “Art
Walk” guided tour.
Located on 13,006 acres of land,
Fountain Hills is surrounded by the
3,500-foot McDowell Mountains and
Scottsdale on the west, the Fort
McDowell Yavapai Nation on the east,
the Salt River Pima-Maricopa Indian
Community on the south and the
McDowell Mountain Regional Park on
the north. The elevation is 1,520 feet
at the fountain, 3,000 feet on Golden
Eagle Boulevard, and is 500 feet
above Phoenix.
Over the past twenty years, Fountain
Hills has grown from 10,190 residents
to a town of 22,489 in 2010. Although
the rate of growth has slowed due to
the lack of available land on which to
build, the Town continues to attract
residents who are building large cus-
tom homes to take advantage of the
scenic vistas surrounding our moun-
tain community.
The Town offers a wide range of living
accommodations, from small condo-
minium complexes to large custom
homes. Fountain Hills also offers rec-
reational, cultural and retirement pro-
grams that address the needs and
lifestyles of active families as well as
older adults. The community consists
of a total of 13,006 acres of property,
primarily residential and open space
(9,659 acres or 74%). Of the remain-
ing land, 2,637 acres are developable,
with 86 acres being zoned commercial
(approximately .7%), 8 acres zoned
industrial (.1%), and 1,521 acres are
right of way/streets (12%).
In 2006, Fountain Hills was named by
Phoenix Magazine as the best place to
live and was cited as "a welcome oasis
on the outskirts of a metropolis." The
magazine measured the quality of life
in 22 Valley communities, including a
statistical analysis of each community's
population, income, home price, crime
rate, miles to Sky Harbor Airport, and
square feet of retail. The criteria used
by the magazine in this ranking are
similar to the priorities established in
the Town's Strategic Plan. The volun-
teer spirit and high level of involve-
ment of the citizens and business rep-
resentatives were highlighted.
Community Profile
The Height of Desert Living 25
Fountain Hills has also earned a top
accolade from Business Week maga-
zine. In its February, 2009 online edi-
tion, Fountain Hills was named the
“Best Affordable Suburb” in all of Ari-
zona. The magazine evaluated sub-
urbs on a variety of factors but
weighted affordability most heavily.
They also considered lifestyle (short
commutes, clean air, low crime, good
weather, and green space), the quality
of schools, and the strength of the lo-
cal economy.
None of the places evaluated had
populations of more than 60,000 or
less than 5,000. Only one suburb per
state was selected.
Fountain Hills’ low population density
is a major reason it is such a desir-
able place to live. Unlike other re-
gions of the Valley one can dine,
play, and commute, without conges-
tion.
Fountain Hills’ land is currently devel-
oped at an average density of 1.4
dwelling units per acre for single
family homes and 6.9 units per acre
for multi-family housing.
At the end of the year, there were
1,031 vacant single family lots and
60 vacant multi-family lots.
Based upon 2010 population, Foun-
tain Hills’ has an average of 1,106.7
people per square mile, or 1.73 peo-
ple per acre.
Community Profile
The Height of Desert Living 26
Demographics
Community Profile
Year Fountain Hills Population
1980 2,772*
1985 5,200**
1990 10,030*
1995 13,745**
2000 20,235*
2005 24,492*
2010 22,489*
2020 25,929**
2030 31,042**
2040 31,181**
Estimated Buildout ~2050 36,540***
Population Trends
* US CENSUS
** MAG
***TOWN DEVELOPMENT SERVICES
The Height of Desert Living 27
Community Profile
0
5000
10000
15000
20000
25000
30000
35000
40000
1980 1985 1990 1995 2000 2005 2010 2020 2030 2040 2050
Fountain Hills Population Trends
YEARPOPULATION
The Height of Desert Living 28
TOWN-WIDE BUILDING PERMITS ISSUED
Community Profile
0
100
200
300
400
500
600
700
1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013NUMBER OF UNITSYEAR
SINGLE FAMILY
DUPLEX
MULTI-FAMILY
COMMERCIAL
Bldg.Total Units Bldg.Total Units
1998 582 16 32 36 170 784 26
1999 415 18 36 34 229 680 36
2000 326 33 66 23 97 489 37
2001 227 23 46 6 28 301 8
2002 135 3 6 4 33 174 16
2003 124 10 20 10 28 172 14
2004 143 7 14 64 154 311 14
2005 165 13 26 187 287 478 9
2006 95 3 6 102 137 238 19
2007 63 0 0 9 18 81 7
2008 25 1 2 2 2 29 7
2009 5 1 2 0 0 7 2
2010 11 0 0 0 0 11 0
2011 7 0 0 0 0 7 0
2012 6 0 0 0 0 6 0
2013 14 0 0 0 0 14 0
16 Year Total 2343 128 256 477 1183 3782 195
16 Year Average 146.4 8.0 16.0 29.8 73.9 236.4 12.2
CommercialSingle Family
Duplex Multi-Family Total Dwelling
UnitsYEAR
The Height of Desert Living 29
TOWN-WIDE BUILDING PERMITS ISSUED
VALUATION IN DOLLARS
*2000-2013 Valuation includes commercial building permits as well as tenant improvements.
Community Profile
COMMERCIAL BUILDING PERMITS
ISSUED AND VALUATION
Year Permits Issued Valuation ($ in Millions)
2000 45 25.869
2001 36 15.625
2002 30 16.698
2003 20 9.554
2004 55 23.021
2005 35 27.782
2006 44 15.792
2007 58 5.966
2008 62 10.701
2009 21 1.279
2010 18 0.719
2011 12 1.412
2012 21 1.296
2013 24 1.060
The Height of Desert Living 30
Community Profile
The Height of Desert Living 31
Community Profile
Shopping Center Location Map
The Height of Desert Living 32
Public Schools Address
1. Fountain Hills High School 16100 E. Palisades Blvd
2. Fountain Hills Middle School and 15414 N. McDowell Mountain Rd
Four Peaks Elementary School
3. McDowell Mountain Elementary School 14825 N. Fayette Drive
Preschools Address
4. McDowell Mountain Preschool 14825 N. Fayette Drive
5. Creative Child Care Preschool 17150 E. Amhurst Drive
6. Here We Grow Learning Center 16901 E. Palisades Blvd
7. Maxwell Preschool Academy 15249 N. Fountain Hills Blvd
8. Maria Montessori Preschool 16751 E. Glenbrook Blvd
9. Promiseland Christian Preschool 15555 E. Bainbridge Ave
10. Sunflower Preschool 15055 N. Fountain Hills Blvd
Charter School Address
11. Fountain Hills Charter School 16751 E. Glenbrook Blvd
The Fountain Hills Unified School District has earned a reputation for excellent aca-
demic programs, noteworthy student achievement, and high levels of parent and
community involvement. Over the past several years, the district has earned re-
spect throughout the state as a small, friendly, and high achieving system with
well-trained and motivated staff (www.fhusd.org).
Fountain Hills Schools
Fountain Hills High School Fountain Hills Middle School and Four Peaks
Elementary School
McDowell Mountain
Elementary School
Community Profile
The Height of Desert Living 33
TOWN-WIDE LAND USE
Community Profile
The Height of Desert Living 34
Town Council
Town Council
The Height of Desert Living 35
Town Council
Organization Chart
FRONT ROW: Councilmember Cassie Hansen, Mayor Linda M. Kavanagh, Councilmember Ginny
Dickey
BACK ROW: Councilmember Tait D. Elkie, Vice Mayor Cecil A. Yates, Councilmember Henry Leger,
Councilmember Dennis Brown
Development
Services
Citizens of Fountain Hills
Presiding Judge
Town of Fountain Hills Organization
Engineering/GIS
Streets/
Fleet
Recreation
Community
ServicesFire / EMS Administration Law Enforcement
Mayor and Town Council
Town Manager Town Attorney
Community
Center
Planning/
Code Enforcement
Building Safety
Facilities
Finance/I.T.
Town Clerk
Administrative Services
Senior
Services
Parks
Executive Assistant
Town Prosecutor
*Economic
Development (.63)
Appointed
by Council
Contracted
Volunteer Program
* Part time
The Height of Desert Living 36
Town Council
Linda M. Kavanagh
Linda M. Kavanagh moved to Foun-
tain Hills in 1993 with her husband of
30 plus years, John, and their two
children, Jonathan and Nicholas.
Mayor Kavanagh is a published au-
thor, A+ certified computer repair
technician, graphic designer and un-
paid Director of Constituent Services
for her husband, State Representa-
tive John Kavanagh. Prior to her mar-
riage, she helped run a book import
company and managed a salon in
New York City. She also earned a BA
in English and Education from
Queens College of the City of New
York.
Mayor Kavanagh was inducted into
the Lower Verde River Valley Hall of
Fame in 2009, as a tribute to her
many years of active involvement
with the Town’s civic, cultural, ser-
vice, religious and business commu-
nities.
Mayor Kavanagh was made a Special
Deputy with the Maricopa County
Sheriffs’ Department, was named
Business Advocate of the Year by the
Chamber of Commerce and also
served as its Board of Directors
Chair. She was also named Parks &
Recreation Outstanding Volunteer of
the Year, Community Center Volun-
teer of the Year and received the
River of Time Hero Award.
Mayor Kavanagh is a member of
many civic organizations including
the American Legion Auxiliary, Cul-
tural & Civic Association, ADOG,
Fountain Hills Republican Club, Fal-
con Boosters, Sister Cities Founda-
tion, Arizona Latino Republican Asso-
ciation, Library Association, Friend of
the Chamber (past chair), McDowell
Park Association and Chamber Am-
bassadors (past chair). She served
on the Public Art Committee and cre-
ated the Fountain Hills Docent -
Guided Art Walk. She is also active
with the Visitor’s Bureau and Busi-
ness Vitality Committee.
Mayor Kavanagh has helped raise
money for many local organizations
including the Maricopa County Sher-
iff’s Posse, Falcon Athletics, Team
Rychard, and the L. Alan Cruikshank
River of Time Museum.
The Height of Desert Living 37
Councilmember Dennis Brown and
his wife, Judy, moved to Fountain
Hills in 1996. In 1999, they opened
their construction company, Echelon
Company, building both commercial
and residential products in Fountain
Hills.
Councilmember Brown was the Presi-
dent of the Fountain Hills Licensed
Contractors Association for five years
from 2002 through 2007.
In 2002, a Planning and Zoning Com-
mission seat became available. He
was appointed to serve on the Com-
mission and served for more than
seven years, four of which were as
Chair of the Commission. During his
seven year tenure on the Planning
and Zoning Commission, the Com-
mission rewrote the Town’s sign ordi-
nance, passed the Saguaro protection
ordinance, and wrote the Commercial
Architectural Guidelines.
Councilmember Brown and his wife
have supported Little League baseball
and football, the Fountain Hills Com-
munity Theater, Movies in the Park,
and numerous other local organiza-
tions. They have two sons and one
daughter who have given them five –
count them five – granddaughters.
Town Council
Dennis Brown
The Height of Desert Living 38
A resident of Fountain Hills since
1983, Councilmember Ginny Dickey
has been very involved in the com-
munity and was inducted into the
Lower Verde River Valley Hall of
Fame in 2010. She served on the
Fountain Hills Unified School District
Board from 1994 to 2002, twice as
President, and was elected to the
Town Council during the 2006 March
Election and to her second term in
the 2010 Primary.
A Charter Member of the Fountain
Hills Cultural Council Board for seven
years, Councilmember Dickey also
served nine years on the Fountain
Hills Theater Board, earning their
Founders Award in 2009. She is a
member of Metropolitan Business and
Professional Women (2007 Woman of
the Year), the American Association
of University Women, the League of
Conservation Voters and the Sierra
Club. She participated in all of the
Fountain Hills Town Hall planning
sessions, starting in 1984.
Retired, Councilmember Dickey was
Assistant Director of Legislative Af-
fairs for the Arizona Department of
Environmental Quality and previously
employed at the Arizona State Sen-
ate and the U.S. Attorney's Office.
Born and raised in New York, she
lived in Vermont and New Hampshire
before following her parents and fam-
ily members to Fountain Hills. She
has a Bachelor of Science degree in
Mathematics from Tufts University.
Councilmember Dickey's family in-
cludes husband Jim, sons, Mike,
Brian and Frank Chin, daughter-in-
law Jessie and grandchildren Amelia,
Colin and Jack.
Town Council
Ginny Dickey
The Height of Desert Living 39
Councilmember Tait D. Elkie has
lived in Arizona for over 25 years,
and moved to Fountain Hills in 2006.
His volunteer activities include serv-
ing as Judge Advocate and Color
Guard member for the Veterans of
Foreign Wars (Post #7507), member
of the American Legion (Post #58),
President of Sunset Kiwanis, Mentor
for the Fountain Hills Teen Court,
Treasurer for the Fountain Hills Re-
publican Club, and as a Director for
the Fountain Hills Community Foun-
dation. Councilmember Elkie is also a
supporter of the Golden Eagle Foun-
dation, Fountain Hills High School
(Falcon Fiesta), and the Fountain
Hills Theater.
Councilmember Elkie earned his
Bachelor of Science in Justice Studies
at Arizona State University, and his
Juris Doctor at California Western
School of Law in 2002. Councilmem-
ber Elkie has been a licensed and
practicing attorney in Arizona since
2002. In 2008, Councilmember Elkie
opened his own practice in Fountain
Hills, and became an active member
of the Fountain Hills Chamber of
Commerce. Prior to becoming an at-
torney, Councilmember Elkie served
in the United States Marine Corps for
four years, attained the rank of Ser-
geant, and was honorably discharged
in 1993. While in the Marines, Coun-
cilmember Elkie served during the
first Gulf War in 1991, and also par-
ticipated in Operation Restore Hope
in Somalia in 1993.
Councilmember Elkie and his wife,
Michele, have been married since
2008, and are very happy to call
Fountain Hills their home.
Town Council
Tait D. Elkie
The Height of Desert Living 40
Councilmember Cassie Hansen
moved to Arizona from Aurora, Illi-
nois, in 1977, and spent the summer
living in a spec home built by her
parents in Fountain Hills.
In 1980, she met husband Bruce in
Phoenix where they began their tele-
communications business in 1983.
Moving to Fountain Hills in 1989,
they worked on the successful incor-
poration effort. Appointed by the in-
terim Council to serve as Town Clerk,
Hansen became the first Town em-
ployee.
Serving as Town Clerk and Director
of Administration for thirteen years,
her areas of responsibility included
human resources, facilities, finance,
information technology, and adminis-
trative support. She was the liaison
with many community groups includ-
ing the design and construction of
the library/museum and community
center, and the re-location of Senior
Services to Building C of the old
Town Hall complex.
Cassie has been an ongoing partici-
pant in the community since 1989,
having actively supported and/or par-
ticipated in the Civic Association, the
Community Chorus, the Arts Council
and Public Art Committee, the Foun-
tain Hills Theater, the Chamber Play-
ers, Sunridge Foundation, Fountain
Hills Chamber of Commerce (1998
Business Person of the Year), Foun-
tain Lake Republican Women’s Club,
the Fountain Hills Republican Club,
the Library Association, Lower Verde
River Valley Hall of Fame in 2004,
Boys & Girls Club, Cattleguard, PTO,
and mentor/director of various third
grade musical programs.
Town Council
Cassie Hansen
The Height of Desert Living 41
Originally from Massachusetts, Coun-
cilmember Henry Leger moved to
Arizona in 1970 to attend the Univer-
sity of Arizona. Henry and his wife,
Janet, were attracted to Fountain
Hills because of its natural beauty,
small town character and because it
is a safe place to live and raise a
family. Henry holds a Master’s De-
gree in Educational Psychology from
the University of Arizona and has
worked as a professional in the field
of leadership and organizational de-
velopment for the past 25 years.
Throughout his career, he has held a
number of leadership positions in
education and government and has
worked as an internal consultant for
several Fortune 500 companies.
As a long time resident, Henry im-
mersed himself into Fountain Hills so-
ciety by volunteering much of his
time on community activities and ini-
tiatives. He has been very active in
his neighborhood property owners’
association, serving as a board mem-
ber, treasurer and member of the as-
sociation’s Committee of Architec-
ture.
Henry served as President and Vice
President of the Church Council at
Shepherd of the Hills Lutheran
Church in Fountain Hills and has been
involved in his children’s education as
a teacher’s aide and parent volun-
teer. Henry served as a member of
the Technical Advisory Committee,
Co-chair of the Youth Visioning Insti-
tute, and member of the survey team
for the town’s citizen-driven strategic
planning initiative.
Town Council
Henry Leger
The Height of Desert Living 42
Vice Mayor Cecil A. Yates was born
in New York City, but grew up in
Bay Village, Ohio (a suburb of
Cleveland). He graduated from Bay
High School in 1985 and went on to
earn two degrees; one in Marketing
and the other in Management from
the University of Cincinnati in 1990.
He and his family moved to Foun-
tain Hills in 2005.
Councilmember Yates has served on
the Planning and Zoning committee
for five years and two years as its'
Vice Chairman. He has chaired the
General Plan update committee, the
economic and development commit-
tee with BVAC, co-chaired the sign
committee, and was treasurer of
Sunridge Canyon HOA. In his spare
time, Councilmember Yates coaches
soccer and is active on his church
council.
Councilmember Yates is an award
winning Commercial Real Estate De-
veloper. He is presently the Director
of Commercial Property for Tiempo,
Inc. and operates over 400,000
square feet of office and retail space
throughout Arizona. He has owned
and operated several restaurants
including Panini's Bar & Grill (as
seen on "Man vs. Food") and
Zeppes Pizzaria.
Councilmember Yates and his wife,
Nancy Yates, have been married
since 1995 and are the proud par-
ents of two children, Sophia and Ma-
son (not to mention their black lab,
Wizard, German Shepherd, Gracie,
their cat, Simba, and whatever other
crawling creatures their kids adopt!).
Town Council
Cecil A. Yates
The Height of Desert Living 43
Elected Officials’ Terms of Office
Mayor:
Linda M. Kavanagh
Term of Office: First term: June, 2012 - November, 2014
Vice Mayor:
Cecil A. Yates
Term of Office: First term: June, 2012 – November, 2016
Councilmembers:
Dennis Brown
Term of Office: Partial term: May, 2009 – May, 2012
Second term: June, 2012 – November, 2016
Ginny Dickey
Term of Office: Partial term: April, 2006 – May, 2006
First term: June, 2006 – May, 2010
Second term: June, 2010 – November, 2014
Tait D. Elkie
Term of Office: First term: June, 2010 – November, 2014
Cassie Hansen
Term of Office: First term: June, 2008 – May, 2012
Second term: June, 2012 – November, 2016
Henry Leger
Term of Office: First term: June, 2006 – May, 2010
Second term: June, 2010 – November, 2014
Town Council
Terms of Office
The Height of Desert Living 44
Town Council
The Height of Desert Living 45
Financial Overview
&
Policies
Financial Overview & Policies
The Height of Desert Living 46
Financial Overview & Policies
FUND STRUCTURE
Excise Tax/Downtown Fund (300)
GENERAL/
OPERATING
FUNDS
General Fund
(100)
Public Art Fund
(410)
General Internal
Service Fund
(800)
SPECIAL
REVENUE FUNDS
DEBT SERVICE
FUNDS
CAPITAL
IMPROVEMENT
FUNDS
Vehicle
Replacement
Fund (810)
Highway User
Revenue Fund
(HURF) (200)
Downtown
Strategy Fund
(300)
Special
Revenue/Grants
Fund (400)
Revenue Bond
Debt Service
(500)
General
Obligation Debt
Service (510)
Eagle Mountain
Debt Service
(520)
Court
Enhancement
Fund (420)
Municipal
Property
Corporation Debt
Service (530)
Capital Projects
Fund (600)
Law Enforcement
Development
Fee Fund (710)
Fire &
Emergency
Development
Fee Fund (720)
Streets
Development
Fee Fund (730)
Parks/Recreation
Development
Fee Fund (740)
Library/Museum
Development
Fee Fund (760)
TOWN OF FOUNTAIN HILLS
BUDGETARY FUNDS
GOVERNMENTAL FUNDS
Economic
Development
Fund (310)
Cottonwoods
Maintenance
District Fund
(540)
Tourism Fund
(320)
Facilities
Replacement
Fund (610)
The Height of Desert Living 47
The preceding page depicts the budgetary funds of the town. The table above
represents the departments of the Town and the funds that are used by those de-
partments.
Financial Overview & Policies
Fund
Statement
Department
Summary
Total Proposed
Budget
Fund Type Fund Department Amount
Operating Funds Total 13,767,178$
General Mayor & Town Council 106 121-127 80,318
General Municipal Court 106 128-135 275,165
General Administration 106 136-174 2,094,545
General Community Services 106 210-239 2,387,521
General Development Services 106 175-209 2,014,506
General Law Enforcement 106 240-247 3,379,630
General Fire & Emergency Medical 106 248-254 3,447,099
Public Art Fund Community Services 107 N/A 15,000
Internal Service Administration 108 N/A 72,394
Vehicle Replacement Fund Administration 108 344-350 1,000
Fund Type Fund Department Amount
Special Revenue Total 6,256,546$
Highway User Revenue Fund Development Services 107 255-263 2,387,204
Downtown Strategy Fund Administration 107 266-269 1,879,079
Economic Development Fund Administration 107 270-273 229,741
Tourism Fund Community Services 107 274-278 110,175
Special Revenue Fund Administration 107 N/A 1,566,132
Court Enhancement Fund Municipal Court 107 N/A 80,615
Cottonwoods Maintenance District Administration 107 279-281 3,600
Fund Type Fund Department Amount
Debt Service Total 2,008,335$
General Obligation Bond Administration 107 283 472,100
Eagle Mountain CFD Development Services 107 284 423,035
Municipal Property Corporation Administration 107 284-285 1,113,200
Fund Type Fund Department Amount
Capital Projects Total 22,775,330$
Capital Projects Fund Administration, Community
Services, Development
Services, Fire &
Emergency Medical
108 297-343 22,207,830
Facilities Replacement Fund Development Services N/A N/A -
Development Fees Community Services,
Development Services,
Fire & Emergency Medical,
Law Enforcement
108 N/A 567,500
GRAND TOTAL ALL FUNDS 44,807,389$
Page Number
Page Number
FUND/DEPARTMENT STRUCTURE
Governmental Funds
Page Number
Page Number
The Height of Desert Living 48
FUND STRUCTURE
The accounts of the Town are organized on the basis of funds, each of which is
considered a separate accounting entity. Operations of each fund are accounted
for with a separate set of self-balancing accounts that comprise its assets, liabili-
ties, fund equity, revenues and expenditures. Town resources are allocated to and
accounted for in individual funds based on the purposes for which they are to be
spent and the means by which spending activities are controlled. The Town of
Fountain Hills appropriates all funds in its budget process.
The General Fund (Fund 100) is the primary operating fund of the Town and ac-
counts for the resources and uses of various Fountain Hills departments. It exists
to account for the financing of services traditionally associated with local govern-
ment. These services include police and fire protection, development services
(public works/planning), community services (parks and recreation/community
center), general administration, and any other activity for which a special fund has
not been created. Governmental accounting requires the General Fund be used for
all financial resources except those required to be accounted for in another fund
and have designations of non-spendable, restricted, committed, assigned or unas-
signed.
«The Public Art Fund (Fund 410) is funded by developer in-lieu contribu-
tions. These funds may only be used for the purchase of art and for the installation
of this art throughout the community. Maintenance of the art is provided through
the General Fund. This fund has an assigned fund balance.
«The Internal Service Funds (Fund 800-810) are used to account for
the Town’s business-type activities. These funds are considered self-supporting in
that the services rendered are financed through user charges or are on a cost re-
imbursement basis. These funds are classified as having assigned fund balances.
Internal Service Funds include:
General Internal Service Fund (Fund 800)
Vehicle Replacement Fund (Fund 810)
Special Revenue Funds are used to account for the proceeds of specific revenue
sources that are legally restricted to expenditures for specified purposes, desig-
nated as committed or restricted. The Town maintains the following Special Reve-
nue Funds:
«The Highway User Revenue Fund (HURF) (Fund 200) is funded by
State Shared revenues. The State of Arizona taxes motor fuels and collects a vari-
ety of fees and charges relating to the registration and operation of motor vehi-
cles. These revenues are deposited in the Arizona Highway User Revenue Fund
(HURF) and are then distributed to the cities, towns and counties and to the State
Highway Fund. This fund may only be used for street and highway purposes and is
a restricted fund.
Financial Overview & Policies
The Height of Desert Living 49
«The Downtown Strategy Fund (Fund 300) is a committed fund which
may only be used for development of the downtown. Revenue for this fund comes
from the 40% of the .1% of local sales tax collections that have been dedicated for
this purpose.
«The Economic Development Fund (Fund 310) is a committed fund
which may only be used for economic development. Revenue for this fund comes
from the 60% of the .1% of local sales tax collections that have been dedicated for
this purpose.
«The Tourism Fund (Fund 320) is a committed fund which may only be
used for tourism. Revenue for this fund comes from a transfer from the Economic
Development Fund.
«The Special Revenue/Grants Fund (Fund 400) is restricted by the
terms of the individual grants or program funds received. An example of this
would be ARRA Funds. These funds are to be used only for the specific program or
programs for which the funds have been awarded and in accordance with all the
grant conditions.
«The Court Enhancement Fund (Fund 420) is a restricted fund which
may only be used to enhance the technological, operational and security capabili-
ties of the Fountain Hills Municipal Court and to support the operation of the Court
collection program. Revenues are derived from court fees and bond forfeitures.
«The Cottonwoods Maintenance District Fund (Fund 540) is a re-
stricted fund which may only be used for maintenance of the Cottonwoods Mainte-
nance District. Revenues are derived from a secondary property tax.
Debt Service Funds are established for the payment of principal and interest on
bonded indebtedness. Revenues are derived from a secondary property tax levy,
pledged excise taxes, municipal property lease payments and State Shared reve-
nues. Revenues are received in amounts sufficient to pay the annual debt service
payment; therefore, the fund balance will be no less than the annual debt service
payment due on July 1 of the new fiscal year and no more than 2% greater than
the annual delinquency factor based on the past five years delinquency rates,
categorized as restricted.
Debt Service funds include:
Revenue Bond Debt Service (Fund 500)
General Obligation Debt Service (Fund 510)
Eagle Mountain CFD Debt Service (Fund 520)
Municipal Property Corporation Debt Service (Fund 530)
Financial Overview & Policies
The Height of Desert Living 50
Capital Improvement Funds are used for the acquisition and or construction of
major capital items including facilities, heavy equipment, technology, open space,
park improvements and major road improvements.
«The Capital Projects Fund (Fund 600) revenues are assigned revenues
derived from excess General Fund revenues and 50% of the construction related
local sales tax. The Capital Projects Fund is the primary source of capital improve-
ments funding for the Town.
«The Facilities Replacement Fund (Fund 610) revenues are currently
the result of a transfer from the General Fund. A policy for this fund will be devel-
oped during FY14-15.
The Development Fee Funds (Funds 710-760) are restricted funds which may
only be used for the planning, design and construction of public facilities serving
the needs of the new development from which it was collected and designated as
restricted. The Town has developed an Infrastructure Improvement Plan (IIP) that
identifies each public improvement that is proposed to be the subject of a develop-
ment fee. This IIP is incorporated as part of the Town’s Capital Improvement Pro-
gram (CIP).
Development Fee funds include:
Law Enforcement (Fund 710)- to be eliminated
Fire & Emergency (Fund 720)
Streets (Fund 730) - to be eliminated
Parks/Recreation (Fund 740)
Library/Museum (Fund 760) - to be eliminated
BUDGETARY AND ACCOUNTING BASIS
The budget is prepared on a budgetary basis of accounting for all fund types. Ex-
penditures are recorded when the related fund liability is incurred, and revenues
are recognized only when they are measurable and available. In all cases, when
goods and services are not received by year-end, the encumbrances lapse. This
basis means certain transactions are recognized in the budget on a basis other
than Generally Accepted Accounting Principles (GAAP), which is the basis used to
prepare the Town’s Comprehensive Annual Financial Report (CAFR). The major dif-
ferences between the budgetary and GAAP basis are:
Certain revenues, expenditures and transfers are not included on a budget-
ary basis, but are accrued and reported on a GAAP basis. For example, in-
creases or decreases in compensated absences are not reported for budget-
ary purposes, but are presented as revenues or expenditures on a GAAP ba-
sis.
Depreciation is not budgeted as an expense in budgetary accounting.
Financial Overview & Policies
The Height of Desert Living 51
Capital outlays are an expenditure in budgetary accounting and an asset in
GAAP.
Certain debt service principal and interest payments are accounted for as
expenditures in the General Fund on a budgetary basis, but are reported as
expenses in the Debt Service Fund on the GAAP basis.
All actual amounts in the budget document are shown on the budgetary basis to
facilitate meaningful comparisons.
Operating and Capital Budget Relationship
Included within the annual budget is a Capital Improvement Program presented on
a budgetary basis. Capital project budget funding sources are matched with budg-
eted expenditures. Governmental accounting procedures do not require adequate
budget to pay for an entire contract to be available and appropriated in the period
in which a contract is entered. Therefore, expenditures are presented on a budget-
ary basis which is a cash flow model.
For example, a 180 day construction contract entered into in May of fiscal year one
would have cash expenditures from May of fiscal year one through October of fis-
cal year two; however, the entire budget for this project would not be appropri-
ated in fiscal year one, the year in which the contract was entered. Any unspent
funds at fiscal year-end are carried forward and budgeted again in year two.
Financial Overview & Policies
The Height of Desert Living 52
TOWN OF FOUNTAIN HILLS FINANCIAL POLICIES
Introduction
The principles of sound financial management establish the framework for overall
fiscal planning and management. The principles set forth guidelines for both cur-
rent activities and long range planning. Following these principles will enhance the
Town’s financial health as well as its image and credibility with its citizens, the
public in general, bond rating agencies and investors. The policies will be reviewed
annually to assure the highest standards of fiscal management. Policy changes will
be needed as the Town continues to grow and becomes more diverse and complex
in the services it provides, as well as the organization under which it operates, to
provide these services to its citizens. The Town Manager and staff have the pri-
mary role of reviewing and providing guidance in the financial area to the Town
Council.
Overall Goals
The overall financial goal is fiscal conservatism and underlying these principles
are:
1) To ensure that the Town is at all times in a solid financial condition, defined
as:
Cash solvency – the ability to pay bills
Budgetary solvency – the ability to balance the budget
Long run solvency – the ability to pay future costs
Service level solvency – the ability to provide needed and desired ser-
vices
Professionalism—Adhering to the highest accounting and management
practices for financial reporting and budgeting as set forth by the Gov-
ernment Finance Officers’ Association, the Governmental Accounting
Standards Board (GASB) and other professional organizations.
2) To maintain an Aa3 or better bond rating in the financial community to as-
sure the Town taxpayers that the Town government is well managed and finan-
cially sound.
3) To have the ability to withstand local and regional economic fluctuations, to
adjust to changes in the service requirements of our community, and to re-
spond to changes in Federal and State priorities and funding as they affect the
Town’s residents.
4) To deliver quality services in an affordable, efficient and cost-effective basis
providing full value for each tax dollar.
Fund Balance
Fund balance is defined as the cumulative difference of all revenues and expendi-
tures, also considered the difference between fund assets and fund liabilities,
known as fund equity. The purpose of this policy is to establish a key element of
Financial Overview & Policies
The Height of Desert Living 53
the financial stability of the Town by setting guidelines for fund balance. It is es-
sential that the Town maintain adequate levels of fund balance to mitigate finan-
cial risk that can occur from unforeseen revenue fluctuations, unanticipated expen-
ditures and similar circumstances. The fund balance also provides cash flow liquid-
ity for the Town’s general operations. Fund balance is an important indicator of the
Town’s financial position and adequate reserves must be maintained to allow the
Town to continue providing services to the community during periods of economic
downturns and/or unexpected emergencies or requirements.
The level of fund balance is related to the degree of uncertainty that the Town
faces. A prudent level of financial resources is necessary to protect against the
need to reduce service levels or raise taxes and fees due to temporary revenue
shortfalls or unpredicted one-time expenditures. With the Town dependency upon
State Shared Income and State Shared Sales Tax revenues for one third of the
General Fund budget, there is increased opportunity for fluctuation. Additionally, a
significant portion of Town revenue is received from sales taxes – both State
Shared and local - which are sensitive to fluctuations in the economy. Therefore,
the level of reserves needs to be sufficient to ensure stability in on-going govern-
ment operations during a slowdown in the economy or legislative changes to the
revenue sharing formula.
Fund balance is one of the most widely used elements of state and local govern-
ment financial statements by (1) municipal bond analysts through credit reviews
and ratings, (2) taxpayer associations, (3) research organizations and oversight
bodies, (4) state, county and local legislators and officials, (5) financial statement
users, and (6) reporters.
Other objectives that influence the size of the fund balance are:
1. Undergoing credit reviews performed by municipal bond analysts.
2. Preserving or improving the Aa3 bond rating.
3. Maintaining a positive trend to historical fund balances.
4. Maintaining a rating equal to or better than surrounding communities.
5. Maintaining ratios consistent with desired outcomes of ten key ratios of
financial condition (Government Finance Review, Dec. 1993).
The Governmental Accounting Standards Board (GASB) has found that the useful-
ness and value of fund balance information provided is significantly reduced by
misunderstandings regarding the message that it conveys, and the inconsistent
treatment and financial reporting practices of governments. GASB has issued a
pronouncement, GASB Statement 54 (GASB 54), that applies to all financial re-
ports of all state and local governmental entities; GASB 54 intended to improve
financial reporting by providing fund balance categories and classifications that will
be more easily understood.
Definitions:
Fund Equity – a fund’s equity is generally the difference between its assets and its
liabilities.
Financial Overview & Policies
The Height of Desert Living 54
Fund Balance – an accounting distinction is made between portions of fund equity
that are spendable and nonspendable. These portions are broken into five catego-
ries:
Nonspendable fund balance—Includes amounts either not in spendable
form or legally or contractually required to be maintained intact, such as the
principal balance of an endowment or permanent fund. This amount would
include inventory, prepaids, and non-current receivables such as long-term
loan and notes receivable and property held for resale (unless the proceeds
are restricted, committed or assigned).
Restricted fund balance—Reflects the same definition as restricted net as-
sets on the government-wide Statement of Net Position; constraints placed
on the use of amounts are either (1) externally imposed by creditors (such as
through debt covenants), grantors, contributors, or laws or regulations of
other governments or (2) imposed by law through constitutional provisions or
enabling legislation.
Committed fund balance—Includes amounts that are committed for specific
purposes by formal action of the Town Council. Amounts classified as
“committed” are not subject to legal enforceability like restricted fund bal-
ance; however, those committed amounts cannot be used for any other pur-
pose unless the Town Council removes or changes the limitation by taking the
same form of action it employed to previously impose the limitation. The ac-
tion to commit fund balances must occur prior to year end; however, actual
amounts can be determined in the subsequent period.
Assigned fund balance—Amounts that are intended by the Town to be used
for specific purposes, but are neither restricted nor committed, should be re-
ported as assigned fund balance. Intent should be expressed by the Town
Council itself or a subordinate high-level body or official possessing the au-
thority to assign amounts to be used for specific purposes in accordance with
policy established by the Town Council. This assignment would include any
activity reported in a fund other than the General Fund that is not otherwise
restricted more narrowly by the above definitions. The Town is not allowed to
assign balances that result in a residual deficit.
• Unassigned fund balance—Includes any remaining amounts after applying
the above definitions (amounts not classified as nonspendable, restricted,
committed or assigned). Planned spending in the subsequent year’s budget
would be included in the unassigned fund balance category. The General Fund
is the only fund that will report a positive unassigned balance.
General Fund
The Town’s fund balance may consist of up to five (5) components, as described
above. In order to satisfy the objective of maintaining a bond rating equal to or
better than surrounding peer communities, a combined General Fund operating
fund balance of at least 30% of revenues is recommended.
Financial Overview & Policies
The Height of Desert Living 55
Committed Fund Balance. The Town will maintain a committed fund balance in the
General Fund of 20% of the average actual General Fund revenues for the preced-
ing five fiscal years, indicating stable fiscal policies. The maintenance of this fund
balance is a particularly important factor considered by credit rating agencies in
their evaluation of the credit worthiness of the Town. It is of primary importance
that the Town’s credit rating be protected.
1. Rainy Day Fund to be Maintained. As a component of the committed fund
balance, the Town will maintain a Rainy Day Fund, separate and apart from the
Unassigned General Fund, which shall be designated for use in the event of an
unanticipated expenditure or loss of revenue. The Rainy Day Fund balance at
the end of any fiscal year will be equal to no less than 30 days of operating ex-
penditures for the upcoming fiscal year. This contingency will provide for the
temporary financing of an unforeseen nature for that year. Expenditures for
these emergency or unforeseen appropriations can only be undertaken with
Town Manager approval and only if funds are not available in the department
requesting the contingency funding.
2. Guidelines for Rainy Day Fund. In order to achieve the objectives of this pol-
icy, and to maintain sufficient working capital and a comfortable margin of
safety to address emergencies and unexpected declines in revenue without bor-
rowing, the following guidelines shall be adhered to by the Town Manager,
Town staff and Town Council:
A. Deposit Rules.
1. The initial Rainy Day Fund deposit was made by transferring the total
amount of the “undesignated, unreserved fund balance” from the
General Fund to the Rainy Day Fund.
2. At the end of each fiscal year, the Town Council shall transfer 5% of
any surplus revenues (before transfers to the Capital Projects Fund)
to the Rainy Day Fund. Deposits shall be made as set forth herein un-
til the Rainy Day Fund balance is equal to 10% of the average of the
General Fund revenues for the immediately preceding five years.
B. Use Rules. Rainy Day Funds may only be expended for any one of the fol-
lowing purposes or under the following circumstances:
1. To replace the loss of more than 25% of the Town’s local share of
State Shared revenues received pursuant to ARS § 43-206.
2. For any event that threatens the health, safety or welfare of the
Town’s citizens.
3. For any event that threatens the fiscal stability of the Town.
4. To address any matter declared as an emergency by the Governor or
the Mayor.
Financial Overview & Policies
The Height of Desert Living 56
C. Withdrawal Rules. All withdrawals from the Rainy Day Fund shall be sub-
ject to the following rules:
1. Any appropriation shall require the approval by at least 2/3 of the en-
tire Town Council.
2. The maximum amount of Rainy Day Fund withdrawals in any fiscal
year shall not exceed one-half of the total balance in the fund.
D. Replenishment Rules. Any amounts withdrawn from the Rainy Day Fund
shall be replenished as follows (and such repayment shall be in addition to
the annual deposits set forth above):
1. All amounts shall be repaid in not more than five years, in equal an-
nual installments of not less than 1% of the previous fiscal year’s
General Fund balance.
2. Repayments shall be appropriated as part of the annual budget adop-
tion.
Assigned Fund Balance. The Town will maintain an assigned fund balance in the
General Fund of a minimum 10% of the average actual General Fund revenues for
the preceding five fiscal years. This fund balance will be assigned for (1) “pay-as-
you-go” capital replacement expenditures, (2) equipment replacement, (3) capital
projects, (4) prepaying existing Town debt, or (5) any other expenditure that is
non-recurring in nature. The 10% is the minimum and is based on the Equipment
Replacement Schedule which may be increased to accelerate accumulation of
funds for a large capital expenditure. To the extent these balances are expended,
additional funds necessary to restore this additional 10% amount will be provided
in at least approximately equal contributions during the five fiscal years following
the fiscal year in which the event occurred. The assigned General Fund balance
can only be authorized for expenditure upon recommendation of the Town Man-
ager and vote of the Town Council.
Unassigned Fund Balance. Funds in excess of the balances described in the para-
graphs above will be unassigned General Fund balance, unless otherwise assigned
in accordance with GASB 54. By resolution, the Town Council has allocated Gen-
eral Fund surplus funds to be (1) transferred to the Rainy Day Fund, (2) used to
supplement “pay as you go” capital outlay expenditures in the Capital Projects
Fund, or (3) used to prepay existing Town debt. These funds may not be used to
establish or support costs that are recurring in nature. During the annual budget
process, the Town Manager will estimate the surplus or deficit for the current year
and prepare a projection of the year-end unassigned General Fund balance. Such
projection will include an analysis of trends in fund balance levels on a historical
and future projection basis.
Financial Overview & Policies
The Height of Desert Living 57
The Finance Director is authorized to assign available fund balance for specific pur-
poses in accordance with GASB 54. It is the policy of the Town, expenditures for
which more than one category of fund balance could be used, that the order of use
is: nonspendable fund balance, restricted fund balance, committed fund balance,
assigned fund balance, and unassigned fund balance. These guidelines will be re-
viewed by the Town Manager every three years following adoption (or sooner at
the direction of the Town Council).
Special Revenue Funds
1. HURF. The Highway User Revenue Fund (“HURF”) is required to be used
solely for street and highway purposes. The fund depends upon State
Shared revenues for over 90% of annual revenues. The restricted fund bal-
ance will be based on the minimum requirement as specified in the schedule
for projects funded with special revenue or grant funds. The schedule will be
reviewed on an annual basis to determine the required revenue amount to
be set aside as unassigned fund balance.
2. Downtown Strategy Fund. The Downtown Strategy Fund is a committed
fund which may only be used for development of the downtown. Revenue
for this fund comes from the 40% of the .1% of local sales tax collections
that have been dedicated for this purpose.
3. Economic Development Fund. The Economic Development Fund is a com-
mitted fund which may only be used for economic development. Revenue
for this fund comes from the 60% of the .1% of local sales tax collections
that have been dedicated for this purpose.
4. Tourism Fund. The Tourism Fund is a committed fund which may only be
used for tourism. Revenue for this fund comes from a transfer from the Eco-
nomic Development Fund.
Debt Service Funds
The Debt Service Fund is established for the payment of principal and interest on
bonded indebtedness and, as such, is a restricted fund. Revenues are derived from
a property tax levy, pledged excise taxes, municipal property lease payments and
shared revenues. Revenues are received in amounts sufficient to pay the annual
debt service payment; therefore, the fund balance will be no less than the annual
debt service payment due on July 1 of the new fiscal year and no more than 2%
greater than the annual delinquency factor based on the past five years delin-
quency rates.
Capital Projects Funds
A Capital Projects Fund has been established as an assigned fund to allow the
Town to accumulate monies for: (1) purchase of land or buildings, (2) improve-
ments to Town-owned properties, (3) grant matches associated with capital im-
provements, (4) public safety projects and equipment purchases, (5) economic de-
velopment projects, and (6) such other capital projects as determined by the Town
Council. The Capital Projects Fund will be funded by: (a) sales of real and personal
Financial Overview & Policies
The Height of Desert Living 58
property belonging to the Town, (b) general fund transfer of any excess revenues
collected over budgeted and unexpended appropriations not needed to meet fund
balance requirements or re-appropriation, and (c) interest earnings on the balance
of the fund invested per the Town’s investment policy. Accounted for separately,
but considered part of the Capital Projects Fund, are accumulated development
fees collected pursuant to ARS § 9-463.05 that are assessed on new construction
for the purpose of funding growth. These funds are restricted to growth-related
capital expenditures as designated in the Town’s adopted Infrastructure Improve-
ment Plan. The Fund Balance will be established each fiscal year during the budget
process depending on planned expenditures but cannot exceed accumulated reve-
nues. The Town shall first be entitled to recoup the cost of any capital improve-
ments, infrastructure, marketing or sales-related costs associated with the disposi-
tion of property before crediting the Capital Projects Fund (for funds other than
development fees). The Town Council has approved the uses of the Capital Pro-
jects Fund as a part of its annual budget or by motion and affirmative vote at a
time the expenditures are approved.
During FY14-15, the Town intends to establish the Facilities Replacement Fund.
Revenues for this fund will come from transfers from the General Fund.
FINANCIAL PLANNING
Fiscal planning refers to the process of identifying resources and allocating those
resources among competing purposes. The primary vehicle for this planning is the
preparation, monitoring and analysis of the Town’s budget. It is increasingly im-
portant to monitor the performance of the programs competing to receive funding.
1. The Town Manager shall submit to the Town Council a proposed annual
budget, which shall be submitted to the Town Council and the public for review
in accordance with ARS § 42-17001, et seq. The Town will budget revenues
and expenditures on the basis of a fiscal year which begins July 1 and ends on
the following June 30. The Town Council will adopt the budget no later than
June 30, and the Town Manager shall execute the Town Council policies as set
forth in the finally adopted budget.
2. The Town Manager or authorized designee will prepare a budget in accor-
dance with the guidelines established by the Government Finance Officers As-
sociation in its Distinguished Budget Award Program. The proposed budget will
contain the following:
A. Revenue estimates by major category, by major fund.
B. Expenditure estimates by department levels and major expenditure cate-
gory, by major fund.
C. Estimated fund balance by major fund.
D. Debt service, by issue, detailing principal and interest amounts by fund.
E. Proposed personnel staffing levels.
Financial Overview & Policies
The Height of Desert Living 59
F. A detailed schedule of capital projects, including a Capital Improvement
Program.
G. Any additional information, data, or analysis requested of management by
the Town Council.
3. The operating budget will be based on the principle that current operating
expenditures, including debt service, will be funded with current revenues cre-
ating a balanced budget. The Town will not balance the current budget at the
expense of meeting future years’ expenditures; for example, accruing future
years’ revenues or rolling over short-term debt to avoid planned debt retire-
ment.
4. Ongoing operating costs should be supported by ongoing, stable revenue
sources. This policy protects the Town from fluctuating service levels, and
avoids crises when one-time revenues are reduced or removed. Revenues from
growth or development should be targeted to costs related to development, or
invested in improvements that will benefit future residents or make future ser-
vice provision efficient.
5. The Town Manager will provide an estimate of the Town’s revenues annually
for each fiscal year. The estimates of special revenues (grant, excise tax, etc.)
and interfund transfers will also be provided by the Town Manager.
6. The budget will fully appropriate the resources needed for authorized regular
staffing. At no time shall the number of regular full-time employees on the pay-
roll exceed the total number of full-time positions authorized by the Town
Council. All personnel actions shall be in conformance with applicable Federal
and State law and all Town ordinances and policies.
7. The Town Manager shall provide, annually, a budget preparation schedule
outlining the preparation timelines for the proposed budget. Budget packages
for the preparation of the budget, including forms and instructions, shall be dis-
tributed to Town departments in a timely manner for the department’s comple-
tion. Department Directors shall prepare and return their budget proposals to
the Administration Department, as required in the budget preparation schedule.
8. Performance measurement indicators will be integrated into the budget proc-
ess as appropriate.
9. Alternatives for improving the efficiency and effectiveness of the Town’s pro-
grams and the productivity of its employees will be considered during the
budget process. Duplication of services and inefficiency in service delivery
should be eliminated wherever they are identified.
Financial Overview & Policies
The Height of Desert Living 60
10. Department Directors are required to monitor revenues and control expen-
ditures to prevent exceeding their total departmental expenditure budget. It is
the responsibility of these Department Directors to immediately notify the Town
Manager of any exceptional circumstances that could result in a departmental
expenditure budget to be exceeded.
11. A quarterly report on the status of the General Fund budget and trends will
be prepared within 60 days of the end of each quarter by the Town Manager or
authorized designee. In addition, the quarterly report shall include revenue and
expenditure projections through the end of the fiscal year.
12. If a deficit is projected during any fiscal year, the Town will take steps to
reduce expenditures, increase revenues or, if a deficit is caused by an emer-
gency, consider using the Rainy Day Fund, to the extent necessary, to ensure a
balanced budget at the close of the fiscal year. The Town Manager may insti-
tute a cessation during the fiscal year on hirings, promotions, transfers, and
capital equipment purchases. Such action will not be taken arbitrarily and with-
out knowledge and support of the Town Council.
EXPENDITURE CONTROL
The Town Manager shall ensure compliance with the legally adopted budget. In ad-
dition, purchases and expenditures must comply with all applicable legal require-
ments.
1. Expenditures will be controlled by an annual budget at the departmental
level. The Town Council shall adopt appropriations through the budget process.
Written procedures will be maintained for administrative approval and process-
ing of certain budget transfers within funds.
2. The Town will maintain a purchasing system that provides needed materials
in a timely manner to avoid interruptions in the delivery of services. All pur-
chases shall be made in accordance with the Town’s purchasing policies, guide-
lines and procedures and applicable State and Federal laws. The Town will en-
deavor to obtain supplies, equipment and services as economically as possible.
3. Expenditures will be controlled through appropriate internal controls and
procedures in processing invoices for payment.
4. The State of Arizona sets a limit on the expenditures of local jurisdictions.
The Town will comply with these expenditure limitations and will submit an au-
dited expenditure limitation report, audited financial statements and audited
reconciliation report as defined by the Uniform Expenditure Reporting System
(ARS § 41-1279.07) to the State Auditor General each year.
5. Assets will be capitalized at $10,000 and will be recorded in the Town of
Fountain Hills’ Summary of General Fixed Assets.
Financial Overview & Policies
The Height of Desert Living 61
REVENUES AND COLLECTIONS
All government employees are considered stewards of public funds. In order to
provide funding for service delivery, the Town must have reliable revenue sources.
These diverse revenues must be collected equitably, timely and efficiently.
1. The Town’s goal is a General Fund revenue base that is equally balanced be-
tween sales taxes, State Shared revenues, property tax, service fees and other
revenue sources.
2. The Town will strive for a diversified and stable revenue base to shelter it
from economic changes or short-term fluctuations and in any one revenue
source by doing the following:
A. Establishing new charges and fees as needed and as permitted by law at
reasonable levels.
B. Pursuing legislative change, when necessary, to permit changes or estab-
lishment of user charges and fees.
C. Aggressively collecting all revenues, late penalties, outstanding taxes
owed and related interest as authorized by law.
3. The Town Manager or authorized designee will monitor all taxes to ensure
they are equitably administered and collections are timely and accurate. Fees
and charges should be based on benefits and/or privileges granted by the
Town, or based on costs of a particular service.
4. The Town Manager or authorized designee should pursue intergovernmental
aid for those programs and activities that address a recognized need and are
consistent with the Town’s long-range objectives. Any decision to pursue inter-
governmental aid should include the consideration of the following:
A. Present and future funding requirements.
B. Cost of administering the funds.
C. Costs associated with special conditions or regulations attached to the
grant award.
5. The Town will attempt to recover all allowable costs (both direct and indi-
rect) associated with the administration and implementation of programs
funded through intergovernmental aid. In the case of the Fountain Hills Unified
School District, the Town may determine to recover less than full cost of ser-
vices provided. In the case of State and Federally mandated programs, the
Town will attempt to obtain full funding for the service from the governmental
entity requiring the service be provided. Allowable costs will be determined
based upon a “Cost Allocation Study” prepared periodically.
Financial Overview & Policies
The Height of Desert Living 62
6. Local sales tax revenues are derived from several sources with, historically,
a significant portion from construction related activity. To ensure that the
revenues from growth or development are targeted to costs related to devel-
opment, or invested in improvements that will benefit future residents or make
future service provision efficient, the Town will designate 50% of those one-
time revenues to the Capital Projects Fund. At the end of each fiscal year,
these revenues will be transferred from the General Fund to the Capital Pro-
jects Fund for future appropriation.
USER FEE COST RECOVERY
User fees and charges are payments for voluntarily purchased, publicly provided
services that benefit specific individuals. The Town relies on user fees and charges
to supplement other revenue sources in order to provide public services.
1. The Town may establish user fees and charges for certain services provided
to users receiving a specific benefit.
2. User fees and charges will be established to recover, as much as possible,
the direct and indirect costs of the program or service, unless the percentage of
full cost recovery has been mandated by specific action of the Town Council. It
is recognized that occasionally competing policy objectives may result in re-
duced user fees and charges that recover a smaller portion of service costs.
3. Periodically, the Town will recalculate the full costs of activities supported by
user fees to identify the impact of inflation and other attendant costs.
DEBT POLICY
The purpose of this debt policy is to provide for the preservation and enhancement
of the Town’s bond ratings, the maintenance of adequate debt service reserves,
compliance with debt instrument covenants and provisions and required disclo-
sures to investors, underwriters and rating agencies. The Town’s overall debt man-
agement policy is to ensure that financial resources are adequate in any general
economic situation to not preclude the Town’s ability to pay its debt when due.
These policies are meant to supplement the legal framework of public debt laws
provided by the Arizona Constitution, State Statutes, Federal tax laws and the
Town’s current bond resolutions and covenants. The Arizona Constitution limits a
city or town’s bonded debt capacity (outstanding principal) to certain percentages
of the Town’s secondary assessed valuation by the type of project to be con-
structed. There is a limit of 20% of secondary assessed valuation for projects in-
volving water, sewer, artificial lighting, parks, open space, public safety, law en-
forcement, fire and emergency facilities, street and transportation facilities, and
recreational facility improvements. There is a limit of 6% of secondary assessed
valuation for any other general-purpose project.
Financial Overview & Policies
The Height of Desert Living 63
1. General.
A. The Town will (a) use current revenues to pay for short-term capital
projects, repair and maintenance items and (b) reserve long-term debt
for capital improvements with useful lives of ten years or more. The
Town will not use long-term debt to fund current governmental opera-
tions and will manage its cash flow in a fashion that will prevent any bor-
rowing to meet working capital needs. However, exclusive reliance upon
pay-as-you-go funds for capital improvements requires existing residents
to pay for improvements that will benefit new residents who relocate to
the area after the expenditure is made. Financing capital projects with
debt provides for an “inter-generational equity”, as the actual users of
the capital asset pay for its cost over time, rather than one group of us-
ers paying in advance for the costs of the asset. Where there is a benefit
to all future residents, debt financing should be given consideration.
B. To increase its reliance on current revenue to finance its capital im-
provements, and promote a pay-as-you-go philosophy, the Town will ap-
propriate each year a percentage of current revenues to maintain a mini-
mum 10% of average actual General Fund revenues for the preceding
five fiscal years in the assigned fund balance.
2. Capital Improvement Program.
A. As part of the budget process each year, the Town Manager or author-
ized designee will prepare a capital spending plan that provides a de-
tailed summary of specific capital projects for the five fiscal years subse-
quent to the fiscal year presented. The plan will include the name of the
project, project schedule, capital cost by fiscal year and a recommended
specific funding source. The five-year Capital Improvement Program will
be developed within the constraints of the Town’s ability to finance the
program.
B. The Town Manager and Department Directors will develop formal
ranking criteria that will be used in the evaluation of all capital projects.
The program ranking criteria will give greatest weight to those projects
which protect the health and safety of its citizens. Pay-as-you-go project
financing shall be given the highest priority. Capital improvements that
must rely upon debt financing shall be accorded a lower priority and pro-
jects with a useful life of less than ten years shall not be eligible for in-
clusion in bond issues.
C. Lease purchase financing shall only be undertaken when the project is
considered essential to the efficient operation of the Town or to remove
expenditures that would exceed the State-imposed expenditure limita-
tion. The Town Manager or authorized designee shall be responsible for
ensuring that pay-as-you-go expenditures do not cause the State-
Financial Overview & Policies
The Height of Desert Living 64
imposed expenditure limitation to be exceeded in any fiscal year.
D. All capital project requests will be accompanied by a description of the
sources of funding to cover project costs. Where borrowing is recom-
mended, a dedicated source of funds to cover debt service requirements
must be identified. All capital project requests will be required to identify
any impact the project may have on future operating costs of the Town.
The Town will seek grants to finance capital improvements and will favor
those projects which are likely to receive grant money.
E. All capital project appropriations and amendments to the Capital Im-
provement Program must be approved by the Town Council.
F. The Capital Improvement Program will include all equipment and fa-
cilities with a useful life of greater than ten years and a cost greater than
$50,000. Debt financing shall not exceed the useful life of the infrastruc-
ture improvement or asset.
G. Six steps in preparation of Capital Improvement Program:
(1) Establish capital improvement policies.
(a) Time period the CIP will cover.
(b) Facilities/equipment that will be included in the CIP.
(c) How acquisition of multiple items (e.g. computers) will be
treated.
(d) Identification of projects that are expected to be undertaken,
but fall outside the time horizon of the plan.
(2) Adopt standards to rank project requests.
(a) Projects that address a public health or safety concern are
given top priority.
(b) Projects mandated by a court of competent jurisdiction or a
government with authority over the Town are equal with public
health or safety.
(c) Major maintenance (preservation of assets).
(d) Replacement of obsolete equipment (improving efficiency).
(e) Expansion to meet demand caused by growth.
(f) Coordination of projects to achieve cost savings.
(g) Availability of cash to finance improvements from current reve-
nues.
(h) Acquisition of open space.
(3) Perform and maintain a capital inventory and identify useful life.
(4) Identify projects.
(a) Status review of previously approved projects.
(b) Identification of new projects.
(c) Assess capital project alternatives.
(d) Complete project request forms.
Financial Overview & Policies
The Height of Desert Living 65
(5) Assess funding sources.
(a) Available grants.
(b) Development fees shall be utilized to fund capital projects be-
fore pay-as-you-go and bond issuance financing.
(c) Developer contributions.
(d) Public/Private partnerships.
(e) Issuance of securities.
(f) Capital leases.
(6) Approve the CIP and budget.
(a) Legislative review.
(b) Public hearing.
(c) Adoption of the CIP and capital budget.
The Town of Fountain Hills Capital Improvement Program ranking criteria
will give greatest weight to those projects which protect the health and
safety of its citizens. Pay-as-you-go project financing shall be given the
highest priority. Capital improvements that must rely upon debt financ-
ing shall be accorded a lower priority. All capital project requests will be
accompanied by a description of the sources of funding to cover project
costs. Where borrowing is recommended, the source of funds to cover
debt service requirements must be identified. All capital project requests
will be required to identify any impact the project may have on future
operating costs of the Town. Department Directors will submit a detailed
description of the useful life of capital projects submitted in conjunction
with the preparation of the Town’s CIP. Projects with a useful life of less
than ten years shall not be eligible for inclusion in bond issues except in
extraordinary circumstances. The Town Manager shall incorporate an es-
timate of the useful life of proposal capital improvements in developing
an amortization schedule for each bond issue. If a short-lived asset or
project (less than ten years) is included in a bond issue, then the bond
amortization schedule shall be adjusted to reflect the asset’s rapid de-
preciation. At no time shall the amortization exceed the life of the asset.
3. Financing Alternatives.
A. Financing alternatives include, but are not limited to:
(1) Grants.
(2) Developer contributions.
(3) General Obligation (GO) Bonds – requires voter approval, sup-
ported by an ad valorem (property) tax.
(4) Revenue Bonds – repaid with dedicated revenue stream (HURF,
revenue generated by project).
(5) Municipal Property Corporation (MPC) Bonds – repaid with a
dedicated revenue source.
Financial Overview & Policies
The Height of Desert Living 66
(6) CFD or Special District Bonds – supported by an ad valorem
(property) tax.
(7) Capital leases – repaid within operating budget.
(8) Commercial paper (CP) or Bond Anticipation Notes (BAN) with
terms less than two years.
B. Town debt service costs (GO, Revenue Bonds, MPC, Leases) shall not
exceed 20% of the Town’s operating revenue in order to control fixed
costs and ensure expenditure flexibility. Improvement District (ID), Com-
munity Facility District (CFD) and Special District debt service is not in-
cluded in this calculation because it is paid by district property owners
and is not an obligation of the general citizenry. Separate criteria have
been established and included within the Town’s CFD policy.
C. In accordance with requirements of the State of Arizona Constitution,
total bonded indebtedness shall not exceed 20% of the Town’s total sec-
ondary assessed valuation of taxable property in the Town for water,
sewer, artificial lighting, parks, open space, public safety, law enforce-
ment, fire and emergency facilities, street and transportation facilities,
and recreational facility improvements and 6% of the total secondary as-
sessed valuation of taxable property in the Town for all other general
purpose project.
D. The Town shall comply with all U.S. Internal Revenue Service arbi-
trage rebate requirements for bonded indebtedness.
E. Where applicable, the Town will structure General Obligation Bond is-
sues to create level debt service payments over the life of the issue. The
goal will be to strive for a debt repayment schedule to be no more than
15 years; at no time will the debt exceed 25 years.
F. Refunding bonds will be measured against a standard of the net pre-
sent value debt service savings exceeding 3% of the principal amount of
the bonds being refunded, or if savings exceed $750,000, or for the pur-
poses of modifying restrictive covenants or to modify the existing debt
structure to the benefit of the Town. Refinancings undertaken for other
reasons should proceed only when the advantages have been clearly
shown in a cost/benefit analysis of the transaction.
G. The Town will seek to maintain and, if possible, improve the current
bond rating in order to minimize borrowing costs and preserve access to
credit.
H. An analysis showing how a new issue combined with current debt im-
pacts the Town’s debt capacity and conformance with Town debt policies
will accompany every future bond issue proposal. The debt capacity
analysis should reflect a positive trend and include:
Financial Overview & Policies
The Height of Desert Living 67
(1) Percent of debt outstanding as a percent of the legal debt limit.
(2) Measures of the tax and revenue base.
(3) Evaluation of trends relating to expenditures and fund balance.
(4) Debt service as a percentage of assessed valuation.
(5) Measures of debt burden on the community.
(6) Tax-exempt market factors affecting interest costs.
(7) Debt ratios.
I. Municipal Property Corporation and contractual debt, which is non-
voter approved, will be utilized only when a dedicated revenue source
(e.g. excise taxes) can be identified to pay debt service expenses. The
project to be financed will generate net positive revenues (i.e., the addi-
tional revenues generated by the project will be greater than the debt
service requirements).
J. The Town’s privilege/excise tax to debt service goal will be a ratio of at
least 3.5:1 to ensure the Town’s ability to pay for long-term debt from
this elastic revenue source.
4. Issuance of Obligations.
A. The Town shall select the underwriter and the paying agent/registrar
for each debt issuance based on competitive bid. The underwriter must
be a firm domiciled in Arizona with an office in the Phoenix area and a
record of prior working relationships.
B. The request for proposals process will be designed to select the ser-
vice providers that offer the Town the best combination of expertise and
price. The Town is not required to select the firm offering the lowest
price, but a report must be prepared by the Town Manager providing jus-
tification to the Town Council for a recommendation when other than the
lowest bidder is chosen. The review of all proposals submitted shall be
the responsibility of the Town Manager.
C. The Town of Fountain Hills will use competitive sales as the primary
means of selling new General Obligation or Revenue bonds that are re-
paid through ad valorem (property) taxes. Negotiated sales will be per-
mitted for all other debt issues when it is expected to result in a lower
true interest cost than would a competitive sale of that same date and
structure or there is evidence of volatile market conditions, complex se-
curity features, or another overriding factor.
D. The Town Manager or designee and Town Attorney will coordinate
their activities to ensure that all securities are issued in the most effi-
cient and cost-effective manner and in compliance with the governing
statutes and regulations. The Town Manager and the Town Attorney shall
consult and jointly select the bond counsel for a bond issue. The Town
Financial Overview & Policies
The Height of Desert Living 68
Attorney will review all documents related to the issuance of securities
by the jurisdiction.
E. The Town Manager or authorized designee will seek a rating on all
new issues which are being sold in the public market if economically fea-
sible.
F. The Town will report, on an annual basis, all financial information and/
or notices of material events to the rating agencies and Electronic Mu-
nicipal Market Access (EMMA). The annual report will include, but not be
limited to, the Town’s Comprehensive Annual Financial Report (CAFR).
G. Any institution or individual investing monies as an agent for the
Town shall do so in a manner consistent and in compliance with the
Town’s adopted Investment Policy.
H. The Town Manager or authorized designee will provide detailed draw
schedules for any project to be funded with borrowed monies. The Town
will invest the proceeds or direct a trustee to invest the proceeds of all
borrowings in a manner that will ensure the availability of funds as de-
scribed in the draw schedules.
I. The Town acknowledges the responsibilities of the underwriting com-
munity and pledges to make all reasonable efforts to assist underwriters
in their efforts to comply with SEC Rule 15c2-12 and MSRB Rule G-36.
Financial Overview & Policies
The Height of Desert Living 69
Budget Highlights
Budget Highlights
The Height of Desert Living 70
Budget Introduction
In FY09-10, the Town introduced program budgeting. Program budgeting is a
method of budgeting expenditures to meet programmatic objectives rather than
budgeting on a line-item basis. In program budgeting, specific performance objec-
tives or outcomes are defined and the costs to produce those outcomes are enu-
merated in the budget. With each year’s budget, we have moved closer to produc-
ing a true Program Budget. In FY14-15, the budget document continues with De-
partment level, Division level and Program level budgets. We believe program
budgeting will provide the citizens with a much better picture of the true cost of
providing Town services. For a summary of all Town programs, please see pages
106-108.
The proposed budget is based on revenue projections that are conservative and
based on the expectation that the local and national economy will continue at its
existing pace of moderate growth in revenues next fiscal year. Revenues for all
funds are $35.2M (excluding reserves) with expenditures of $44.8M with some
funds utilizing reserves for projects.
Budget Highlights
General
Fund
31%
HURF/Stree
ts Fund
5%
Economic
Developme
nt Fund
1%
Special
Revenue
Fund
3%
Debt
Service
Fund
4%
Capital
Projects
Fund
34%
Reserves/Fu
nd Balance
22%
TOWN OF FOUNTAIN HILLS
REVENUES BY FUND
Total All
Funds =
$44.8M
General Fund
31%
HURF/Streets
Fund
5%
Downtown
Strategy Fund
4%
Special
Revenue Fund
4%
Debt Service
Fund
4%
Capital
Projects Fund
50%
Development
Fees
1%
TOWN OF FOUNTAIN HILLS
EXPENDITURES BY FUND
Total All
Funds =
$44.8M
The Height of Desert Living 71
It should be noted that State Shared sources of revenue are very sensitive to the
fluctuations of the economy as well as to annual legislative appropriations. Addi-
tionally, these revenues are distributed to cities and towns based on each munici-
pality’s population compared to that of the entire State. Some municipalities have
abundant available land for expansion and will continue to grow in population,
while others, like Fountain Hills, have fixed borders and limited population growth.
Over time, Fountain Hills will, therefore, represent a smaller and smaller percent-
age of the total and will be allocated a smaller percentage of State Shared reve-
nues. Past efforts to diversify the Town’s revenue sources by asking the voters to
approve a primary property tax have been unsuccessful which has necessitated
reductions in force while maintaining the existing level of service.
General Fund Budget Overview
The General Fund supports core services and is the largest fund with the greatest
potential for revenue fluctuations. Revenues from taxes, State Shared revenues,
license and permit fees, and charges for services provide the major resources to
fund programs and services delivered by the Town.
Almost 90% of the Town’s Gen-
eral Fund resources are derived
from the local sales tax and
State Shared revenues.
In FY08-09, the Town received
$14.8M in General Fund revenues
but dropped over $2M by FY12 to
$12.6M. The economic recovery
saw a return to a more sustain-
able revenue stream to $13.6M.
The drop by FY13-14 reflects the
reallocation of the Vehicle License
Tax revenue (historically avail-
able for General Fund expendi-
tures) to the Highway User Reve-
nue Fund (HURF) for pavement
management.
Budget Highlights
$13.5
$13.2
$12.6
$13.3 $13.2
$13.7
$10.0
$12.0
$14.0
$16.0
FY09-10 FY10-11 FY11-12 FY12-13 FY13-14 FY14-15
General Fund Revenues
(in millions)
Intergovernmental
34%
Permits, Licenses,
Fees
7%
Building Revenue
3%
Local Taxes
56%
FY14-15 GENERAL FUND OPERATING
REVENUES
The Height of Desert Living 72
The economic recession forced the Town to focus on the delivery of core services,
defined by the Town Council as:
Public Safety – Fire/Emergency Medical, Law Enforcement and Judicial
Administration – Economic Development, Finance, Human Resources, Infor-
mation Technology, Town Manager, Town Clerk
Development Services – Building Safety, Engineering, Planning, Code En-
forcement, Streets, Stormwater/Environmental Services, Facilities, Mapping
& Graphics
Community Services – Parks, Recreation, Senior Services, Community Cen-
ter, Open Space and Trails
In addition to the focus on core services, the Town Council directed staff to de-
velop a new program in FY14-15 for funding maintenance capital – those projects
that are necessary to maintain the Town’s infrastructure but are not considered a
capital improvement program (i.e., under the $50,000 threshold for capital). Dur-
ing the upcoming year, staff will create a maintenance capital policy, identify the
projects that would fall under the new program and also identify a sustainable
funding source for those projects.
A longer term goal is to identify resources to create a pavement replacement pro-
gram; this program would ensure that a sustainable and standardized program
would be appropriated annually for the Town’s 390 lane miles of roads.
Following is a brief summary of what is included in the proposed General Fund
budget for FY14-15:
Salaries and Benefits - After the staff reductions made between FY09-10 and
FY12-13, there remains a total of 51 full time equivalent employees (FTE) pro-
posed for FY14-15, compared to 115 FTE in FY01-02, and 80 FTE in FY09-10. Most
Town employees’ salaries and benefits are funded through the General Fund; sala-
ries normally include overtime, sick leave, vacation and a set aside for merit in-
creases. The Town Council has historically preferred merit increases based on per-
formance and market as opposed to across the board cost of living increases. Staff
is proposing a merit based compensation adjustment based on an updated market
analysis with a 2.5% adjustment being proposed for FY14-15. The market analysis
may result in adjustments to pay ranges (see pay plan on page 379). Because lo-
The chart on the right shows
that the number of Town em-
ployees is at the lowest level in
over fifteen years while the
level of service to the citizens
has remained constant.
Budget Highlights
108
115
106
77 77 82
87 88 87
80
61 58 57
51 51
40
50
60
70
80
90
100
110
120
Number of FTE Employees
The Height of Desert Living 73
cal governments are primarily a service industry, salaries and benefits comprise a
major portion of expenditures. For Fountain Hills, salaries & benefits represent
24% of the proposed General Fund budget in FY14-15.
Employee benefits include health, vision and dental insurance, employer taxes,
disability, workers’ compensation insurance, and employer match of retirement
contributions. The Town does not provide a defined benefit pension plan for em-
ployees but rather matches employee contributions into a 401(a) account main-
tained by the International City/County Managers Association (ICMA).
Contractual Services - The Town contracts with outside professionals for a num-
ber of services which represents 19% of the total budget (58% of the General
Fund). Two major contracts included in this category are:
1. Fire protection and emergency medical services ($3,232,828), currently un-
der contract with Rural Metro Corporation – 3% increase; and
2. Police protection ($3,373,500), currently provided through the Maricopa
County Sheriff’s Office – 8% increase.
These two contracts alone represent 48% of the General Fund budget in FY14-15.
Contractual Services also includes annual landscape maintenance contracts, equip-
ment and vehicle repairs, and facilities maintenance (janitorial, building mainte-
nance, etc.). Maintenance of the Town’s 116 acres of parks, Town medians, dams,
and washes are provided by independent contractors. These contracts are solicited
through a bid process to obtain the most competitive price for the Town. With
pavement management a high priority, the Town is placing a priority on infrastruc-
ture maintenance that has been deferred ($1,000,000 in the HURF fund).
Repairs and Maintenance - In FY14-15, Repairs and Maintenance represents 4%
of the total General Fund budget. The Town owns nine buildings that require main-
tenance on HVAC equipment, interior and exterior surfaces, electric and plumbing,
fire systems, irrigation, etc. Town staff has been unable to dedicate the resources
necessary to maintain the buildings in an optimum condition; consequently future
budgets will require increasing amounts of maintenance funding to bring the build-
ings up to standards.
Supplies and Services - Supplies and Services include operational costs such as
utilities, insurance, office supplies, etc. for Town Hall and other Town-owned build-
ings and accounts for 6% of the operating budget. The Town owns the Library, the
Museum, the Community Center, two fire stations, a vehicle maintenance facility,
the Kiwanis building, and the Community Theater building. Other items in this
category are gas and oil, postage, travel, and communications.
Capital Outlays - Capital outlays include the purchase of furniture and equip-
ment, and the improvement of Town facilities with a cost of at least $10,000 but
less than $50,000. Expenditures of $50,000 or more are included in the Capital
Improvement Program. The Town began, with the FY10-11 budget, the inclusion of
Budget Highlights
The Height of Desert Living 74
equipment replacement charges to each department based on depreciation to be
transferred and expended within a Vehicle Replacement Fund.
HURF/Streets Fund Overview
The HURF/Streets Fund is a fund restricted to streets and transportation related
purposes. With an operational priority for pavement management, the revenue
from Vehicle License Taxes (VLT) will be appropriated within the HURF fund to be
used for pavement maintenance (not reconstruction). The available resources in
HURF are anticipated to remain at $2.1M in FY14-15 which includes approximately
$867,000 from VLT. Road maintenance has not been adequately funded for sev-
eral years which has resulted in serious degradation of the Town’s 186 miles of ar-
terial and collector streets. The FY14-15 program of work will continue to focus on
resolving the long-term fiscal needs for road maintenance.
The HURF/Streets fund provides funding for the following Town programs:
Streets Department—Administration
Adopt-A-Street
Legal Services
Open Space
Pavement Management
Street Signs
Street Sweepers
Traffic Signals
Vehicle Maintenance
Excise Tax Funds
The Excise Tax/Downtown Fund was created in FY00-01 designating 4% of the
Town’s 2.6% local sales tax to downtown development. Subsequently, the Town
Council created a second restricted fund for Economic Development by splitting
the portion of local sales tax 70/30 with 70% for Excise Tax/Downtown Fund and
30% for economic development. On April 18, 2013, the Town Council established
an additional fund by splitting the original Excise Tax/Downtown Fund into two
separate funds:
Downtown Strategy Fund (original Excise Tax/Downtown Fund )
Economic Development Fund (new)
Both funds are funded through the dedicated .1% of local sales tax with a 60/40
split—60% of sales tax revenues will be allocated to the new Economic Develop-
ment Fund and 40% of sales tax revenues will be allocated to the Downtown
Strategy Fund. The residual fund balance of the Excise Tax/Downtown Fund as of
June 30, 2013, was included with any new revenue in the Downtown Strategy
Fund to be used towards Town Center infrastructure improvement and develop-
ment.
Budget Highlights
The Height of Desert Living 75
The new fund, Economic Development Fund, will be funded with 60% of the .1%
local sales tax and will be available for any economic development purpose. The
proposed Downtown Strategy budget includes an expenditure of $1.5M for im-
provements to the downtown medians that will be transferred to the Capital Pro-
jects Fund. The Economic Development budget also includes a proposal to create a
new fund for Tourism in the amount of $103,000 as well as implementation of the
Economic Development Plan adopted by the Council in March 2013.
Special Revenue Fund Overview
All special revenues (grants, etc) are received in the Special Revenue Fund. Oper-
ating expenses are also recorded in the Special Revenue Fund unless the projects
supported are in the Capital Improvement Program or the funds are in support of
ongoing Town services. In these cases, funds are transferred from the Special
Revenue Fund to either the Capital Projects Fund or the General Fund.
With proceeds from a $63,000 grant from the State lottery funds (LTAF II), the
Town contracted with Valley Metro for a study on possible transportation programs
in Fountain Hills that will bring visitors and workers into Town. The study was con-
ducted throughout the community to get a wide response as to the transportation
needs; depending on the results, grant funds will be used for that program as long
as they are available.
Included in the FY14-15 budget is an appropriation of $1.5M in the event that an
unanticipated grant becomes available. Other revenues in the Special Revenue
Fund are the Public Art Fund, the Court Enhancement Fund, and the Cottonwoods
Maintenance District Fund – these funds will be assigned/restricted for specific
purpose and not available for general operations.
Debt Service Funds Overview
Total debt service revenues for FY14-15 are budgeted at $1.7 million including
secondary property taxes for voter approved bonds, transfers from the General
Fund for the Community Center and excise taxes to pay for Municipal Property
Corporation (MPC) debt (mountain bonds). The following is a summary of the debt
payments for FY14-15:
General Obligation Bonds (property taxes) $0.5 million
Municipal Property Corporation (excise taxes) $1.1 million
Eagle Mountain Facilities District (property taxes) $0.4 million
Development Fees Fund Overview
With limited funds from development anticipated, there are few capital projects
budgeted to be funded from Development Fees in the next fiscal year. However,
new legislation requires that the Town update the Infrastructure Improvement
Plan (IIP) and conduct a revised development fee study prior to August 1, 2014.
This study was initiated in FY12-13, completed in FY13-14 and is the basis for pro-
Budget Highlights
The Height of Desert Living 76
posed new fees. If approved, the number of fee categories is being reduced from
five to two:
Law Enforcement, Streets, and Library/Museum will be eliminated
Fire & Emergency and Parks/Recreation will remain
The fund balances remaining in the eliminated categories are included in the FY14-
15 expenditures to be used towards programs or projects that were included in the
original IIP.
Capital Projects Fund Overview
The Capital Projects Fund resources are derived from one time construction sales
tax (50% of revenues – the other 50% funds operations in the General Fund) as
well as bond proceeds or other revenue sources. During the building boom prior to
2008, the Town accumulated approximately $10M in the Capital Projects Fund and
has been cautious about moving forward with projects during the recession.
Any proposed capital funding policy should include prioritization of projects based
on strategic plans, need, cost, life expectancy, etc. A revised policy will be pre-
sented to the Town Council late in FY14-15.
The following project areas and funding source are programmed for FY14-15:
Budget Highlights
Stormwater
Management/
Drainage
Projects
7%
Downtown
Improvement
Projects
9%
Fire &
Emergency
Medical
Projects
12%
Parks &
Recreation
Projects
8%
Street/
Sidewalk
Projects
61%
Traffic Signal
Projects
2%
Contingency
1%
Projects by Project Type
The Height of Desert Living 77
Total expenditures for capital projects are $22.2M which includes:
$8.2M in bonds to reconstruct Saguaro Boulevard
$4.4M for Shea Boulevard widening, mostly grant funded
$2.5M for a new fire station relocation project with CIP reserves
$1.5M in park improvements funded with CIP reserves
$1.6M in wash channelization project, mostly grant funded
$1.5M for the downtown median project funded through excise taxes
The complete list of projects is shown on page 298.
The annual impact on the FY14-15 operating budget as a result of the proposed
capital improvement projects is expected to decrease maintenance costs although
the amount is unknown at this time. The projects are replacing existing roads, fa-
cilities and open space that require high maintenance due to their age. No ongoing
personnel related costs are anticipated from the completion of these projects. The
park improvements include renovation of the east parking lot with lights, low level
lighting of interior and exterior sidewalks, signage and area lighting.
Budget Highlights
Downtown
Strategy Fund
9%
Grants
19%
Capital Projects
Fund
33%
Developer
1%
Development
Fees
2%
Bonds
36%
Projects by Funding Source
The Height of Desert Living 78
Budget Highlights
Operating
Funds
Debt Service
Funds
Capital
Projects Funds
Non-Major
Funds Total
Revenues:
Sales Tax 7,232,640$ 619,800$ 324,600$ 293,940$ 8,470,980$
Property Tax - 904,248 - 4,823 909,071
Franchise Tax 316,400 - - - 316,400
Intergovernmental 4,806,008 - 4,314,000 3,627,226 12,747,234
Debt Service Proceeds - - 8,200,000 - 8,200,000
Fines and Forfeitures 150,011 - - 14,250 164,261
Licenses and Permits 691,409 - 12,490 - 703,899
Charges for Services 141,350 - - 12,240 153,590
Leases and Rents 241,762 - - - 241,762
Investment Earnings 62,424 1,310 19,900 1,500 85,134
Other 282,999 236,000 2,445,772 199,060 3,163,831
Sub total 13,925,003 1,761,358 15,316,762 4,153,039 35,156,162
Use/(Source) of Reserves (157,825) 246,977 7,458,568 2,103,507 9,651,227
Total Revenues 13,767,178$ 2,008,335$ 22,775,330$ 6,256,546$ 44,807,389$
Expenditures:
Current:
General Government:
Mayor and Council 80,318$ -$ -$ 80,615$ 160,933$
Administration 2,077,939 1,585,300 2,055,080 3,678,552 9,396,871
Municipal Court 275,165 - - - 275,165
Total General Government 2,433,422 1,585,300 2,055,080 3,759,167 9,832,969
Public Safety:
Law Enforcement 3,379,630 - 203,000 - 3,582,630
Fire & Emergency Medical 3,447,099 - 2,677,000 - 6,124,099
Total Public Service 6,826,729 - 2,880,000 - 9,706,729
Community Services 2,402,521 - 1,757,250 110,175 4,269,946
Development Services 2,104,506 423,035 16,083,000 2,387,204 20,997,745
Total Expenditures 13,767,178$ 2,008,335$ 22,775,330$ 6,256,546$ 44,807,389$
FY14-15 Summary of Proposed Budget Revenues and Expenditures - All Funds
The Height of Desert Living 79
Budget Highlights
Sales Tax
25%
Property Tax
1%
Franchise Tax
1%
Inter -
governmental
54%
Debt Service
Proceeds
10%
Licenses and
Permits
1%
Other
4%
44%Use/(Source) of
Reserves
12%
TOWN OF FOUNTAIN HILLS
REVENUES BY TYPE -ALL FUNDS
Administration
21%Municipal
Court
1%
Law
Enforcement
8%
Fire &
Emergency
Medical
14%
Community
Services
9%
Development
Services
47%
TOWN OF FOUNTAIN HILLS
EXPENDITURES BY FUNCTION -ALL FUNDS
The Height of Desert Living 80
Budget Highlights
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Revenues:
Taxes:
Sales Tax 7,779,219$ 7,957,163$ 8,016,083$ 8,470,980$
Property Tax 1,457,702 1,421,614 1,448,111 909,071
Franchise Tax 332,130 334,668 303,000 316,400
Intergovernmental 5,995,694 6,323,048 11,950,644 12,747,234
Debt Service Proceeds - - 8,200,000 8,200,000
Fines and Forfeitures 223,673 187,251 260,670 164,261
Licenses and Permits 427,862 570,904 933,412 703,899
Charges for Services 258,999 162,085 167,288 153,590
Leases and Rents 206,018 213,870 224,544 241,762
Investment Earnings 88,881 56,665 64,110 85,134
Other 2,894,147 1,817,132 2,522,207 3,163,831
Sub total 19,664,325 19,044,400 34,090,069 35,156,162
Use/(Source) of Reserves 2,232,341 (348,591) 7,565,309 9,651,227
Total Revenues 21,896,666$ 18,695,809$ 41,655,378$ 44,807,389$
Expenditures:
Current:
General Government:
Mayor and Council 68,444$ 76,004$ 79,702$ 160,933$
Administration 9,943,023 5,479,159 10,523,637 9,396,871
Municipal Court 391,029 385,252 411,276 275,165
Total General Government 10,402,496 5,940,415 11,014,615 9,832,969
Public Safety:
Law Enforcement 2,829,196 2,891,378 3,126,325 3,582,630
Fire & Emergency Medical 3,186,970 3,317,115 4,123,218 6,124,099
Total Public Service 6,016,166 6,208,493 7,249,543 9,706,729
Community Services 2,235,516 2,132,341 3,432,884 4,269,946
Development Services 3,242,488 4,414,560 19,958,336 20,997,745
Total Expenditures 21,896,666$ 18,695,809$ 41,655,378$ 44,807,389$
Historical Summary of Revenues and Expenditures - All Funds
The Height of Desert Living 81
Budget Highlights
-2
0
2
4
6
8
10
12
14
FY11 -12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
BudgetIn MillionsTown of Fountain Hills
Revenues -By Year and Type
Sales Tax
Property Tax
Franchise Tax
Intergovernmental
Debt Service Proceeds
Fines and Forfeitures
Licenses and Permits
Charges for Services
Leases and Rents
Investment Earnings
Other
Reserves
0
5
10
15
20
25
FY11 -12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
BudgetIn MillionsTown of Fountain Hills
Expenditures -By Year and Function
Mayor and Council
Administration
Municipal Court
Law Enforcement
Fire & Emergency
Medical
Community Services
Development Services
The Height of Desert Living 82
Operating funds included in this table are the General Fund, Public Art and Internal
Service Funds. Debt Service Funds reflect the prior repayment of bonds with the
local sales tax. The Capital Projects and Non-Major funds will be utilizing accumu-
lated reserves for one time capital expenditures.
Budget Highlights
Operating
Funds
Debt Service
Funds
Capital
Projects Funds
Non-Major
Funds Total
Revenues:
Sales Tax 7,232,640$ 619,800$ 324,600$ 293,940$ 8,470,980$
Property Tax - 904,248 - 4,823 909,071
Franchise Tax 316,400 - - - 316,400
Intergovernmental 4,806,008 - 4,314,000 3,627,226 12,747,234
Debt Service Proceeds - - 8,200,000 - 8,200,000
Fines and Forfeitures 150,011 - - 14,250 164,261
Licenses and Permits 691,409 - 12,490 - 703,899
Charges for Services 141,350 - - 12,240 153,590
Leases and Rents 241,762 - - - 241,762
Investment Earnings 62,424 1,310 19,900 1,500 85,134
Other 282,999 236,000 2,445,772 199,060 3,163,831
Total Revenues 13,925,003 1,761,358 15,316,762 4,153,039 35,156,162
Expenditures:
General Government:
Mayor and Council 80,318 - - 80,615 160,933
Administration 2,077,939 1,585,300 2,055,080 3,678,552 9,396,871
Municipal Court 275,165 - - - 275,165
Total General Government 2,433,422 1,585,300 2,055,080 3,759,167 9,832,969
Public Safety:
Law Enforcement 3,379,630 - 203,000 - 3,582,630
Fire & Emergency Medical 3,447,099 - 2,677,000 - 6,124,099
Total Public Service 6,826,729 - 2,880,000 - 9,706,729
Community Services 2,402,521 - 1,757,250 110,175 4,269,946
Development Services 2,104,506 423,035 16,083,000 2,387,204 20,997,745
Total Expenditures 13,767,178 2,008,335 22,775,330 6,256,546 44,807,389
Net Change in Fund Balance 157,825 (246,977) (7,458,568) (2,103,507) (9,651,227)
Fund Balance
Beginning of Year - estimated 6,951,041 (16,587) 7,832,581 135,516 14,902,551
End of Year 7,108,866$ (263,564)$ 374,013$ (1,967,991)$ 5,251,324$
Fund Balance Percentage Change 2%1489%(95%)(1552%)(65%)
Note: See page 46 for a listing of the funds included in each column.
FY14-15 Projected Changes in Fund Balances
The Height of Desert Living 83
Budget Highlights
Fund/Department
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
FY14-15 Proposed Budget
Summary of Expenditures
General Fund
Mayor & Council 68,444$ 76,004$ 79,702$ 80,318$
Administration 3,813,990 2,720,606 2,099,421 2,094,545
Municipal Court 385,931 373,952 362,401 275,165
Development Services 1,429,798 1,534,135 1,849,107 2,014,506
Community Services 1,992,532 1,987,467 2,252,883 2,387,521
Fire & Emergency Medical 3,156,440 3,253,049 3,418,218 3,447,099
Law Enforcement 2,828,129 2,890,427 3,121,325 3,379,630
Total General Fund 13,675,264$ 12,835,640$ 13,183,057$ 13,678,784$
Special Revenue Funds
Development Services 1,049,128$ 2,049,424$ 3,316,318$ 2,387,204$
Highway User Revenue Fund 1,049,128 2,049,424 3,316,318 2,387,204
Administration 119,121 176,322 1,954,079 1,879,079
Downtown Strategy Fund 119,121 176,322 1,954,079 1,879,079
Administration - - 171,119 229,741
Economic Development Fund - - 171,119 229,741
Community Services - - - 110,175
Tourism Fund - - - 110,175
Administration 168,305 125,222 1,297,964 1,566,132
Special Revenue Fund 168,305 125,222 1,297,964 1,566,132
Community Services 8,440 3,680 15,000 15,000
Public Art Fund 8,440 3,680 15,000 15,000
Municipal Court 5,098 11,300 48,875 80,615
Court Enhancement Fund 5,098 11,300 48,875 80,615
Administration - 11,033 3,500 3,600
Cottonwoods Maint District - 11,033 3,500 3,600
Total Special Revenue Funds 1,350,092$ 2,376,981$ 6,806,855$ 6,271,546$
The Height of Desert Living 84
Budget Highlights
Fund/Department
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
FY14-15 Proposed Budget
Summary of Expenditures
Debt Service Funds
Development Services -$ -$ -$ -$
Revenue Bond Debt Service - - - -
Administration 1,017,562 1,001,062 1,015,850 472,100
Gen Oblig Debt Service 1,017,562 1,001,062 1,015,850 472,100
Development Services 421,610 421,193 425,235 423,035
Eagle Mtn CFD Debt Service 421,610 421,193 425,235 423,035
Administration 3,844,609 1,089,175 1,111,400 1,113,200
Munic Prop Corp Debt Service 3,844,609 1,089,175 1,111,400 1,113,200
Total Debt Service Funds 5,283,781$ 2,511,430$ 2,552,485$ 2,008,335$
Capital Projects Fund
Administration 277,207$ 176,217$ 2,110,080$ 2,055,080$
Development Services 338,330 399,066 14,229,000 15,808,000
Community Services 217,819 131,978 1,145,000 1,714,750
Fire & Emergency Medical 30,063 63,115 720,000 2,630,000
Total Capital Projects Fund 863,419$ 770,376$ 18,204,080$ 22,207,830$
Development Fees
Law Enforcement 1,067$ 951$ 5,000$ 203,000$
Law Enforcement Dev Fee 1,067 951 5,000 203,000
Fire & Emergency Medical 467 951 5,000 47,000
Fire/Emergency Dev Fee 467 951 5,000 47,000
Development Services 3,622 4,315 20,000 275,000
Streets Dev Fee 3,622 4,315 20,000 275,000
Community Services 3,495 3,795 15,000 -
Park/Rec Dev Fee 3,495 3,795 15,000 -
Community Services 12,677 4,470 - -
Open Space Dev Fee 12,677 4,470 - -
Community Services 553 951 5,000 42,500
Library/Museum Dev Fee 553 951 5,000 42,500
Administration 527,487 - - -
General Govt Dev Fee 527,487 - - -
Total Development Fees 549,368$ 15,433$ 50,000$ 567,500$
The Height of Desert Living 85
Budget Highlights
Fund/Department
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
FY14-15 Proposed Budget
Summary of Expenditures
Internal Service
Administration 68,658$ 63,186$ 71,010$ 72,394$
Internal Service Fund 68,658 63,186 71,010 72,394
Administration 106,084 116,336 669,214 1,000
Development Services - 6,427 118,677 -
Vehicle/Equip Repl Fund 106,084 122,763 787,891 1,000
Total Internal Service 174,742$ 185,949$ 858,901$ 73,394$
Grand Total of All Funds 21,896,666$ 18,695,809$ 41,655,378$ 44,807,389$
The Height of Desert Living 86
Budget Highlights
The Height of Desert Living 87
Revenue Summary
Revenue Summary
The Height of Desert Living 88
Revenue
This section provides a broad overview of the revenues included in the FY14-15
budget. Information is presented for each fund.
Total revenues for all funds are estimated at $44,807,389. The General Fund por-
tion represents approximately 31% of the total. HURF/Streets funds represent 5%
of the total. Special Revenue funds represent another 3% of the budget. Debt Ser-
vice represents 4%, Capital Projects represent 34% and Reserves/Fund Balance
represents the remaining 22% of the total revenues.
Revenue Summary
General
Fund
31%
HURF/Stree
ts Fund
5%
Economic
Developme
nt Fund
1%
Special
Revenue
Fund
3%
Debt
Service
Fund
4%
Capital
Projects
Fund
34%
Reserves/Fu
nd Balance
22%
TOWN OF FOUNTAIN HILLS
REVENUES BY FUND
Total All
Funds =
$44.8M
The Height of Desert Living 89
Revenue Summary
General Fund
Sales Tax-Local 6,571,198$ 6,758,279$ 7,016,880$ 7,232,640$
Franchise Fees 332,130 334,668 303,000 316,400
Liquor License Fees 1,725 2,150 1,500 1,500
Business License 103,648 102,614 108,960 111,305
Animal License 46,496 45,595 47,365 41,006
Building Permit 58,897 86,420 299,020 390,900
Sign Permits 5,735 11,240 3,350 3,350
Planning & Zoning Fees 7,916 9,090 10,000 10,000
Landscape Permits 2,689 420 1,260 1,348
Encroachment Permits 33,262 41,025 35,000 35,000
Variances 4,700 4,200 4,000 4,000
Subdivision Fees 11,600 7,100 21,000 21,000
Special Event Permit 3,425 3,675 1,825 2,500
Engineering Fees 2,800 4,550 2,500 2,500
Plan Review 89,508 86,144 50,000 50,000
Inspection Fees 15,340 12,214 17,000 17,000
Rental Fees 94,898 83,003 82,588 94,850
Non-Taxable Rental 5,443 3,472 6,500 6,500
Cell Tower Lease 105,677 127,395 135,456 140,412
Sales Tax-State 1,757,297 1,840,766 1,936,920 2,048,760
Income Tax-State 1,898,088 2,297,203 2,508,960 2,722,248
Vehicle License Tax 722,126 752,949 - -
Fire Insurance Prem Tax 119,141 34,719 109,769 35,000
Program Fees 180,223 152,106 124,848 124,850
Non-Taxable Fees 1,510 1,650 2,200 1,500
Sponsorships 7,641 8,845 10,200 10,200
Donations 940 439 300 300
Reimbursements/Refunds 527 170,853 - 1,000
Auction/Recycle Proceeds 1,127 623 1,150 1,150
Restitution/Ins Proceeds 7,021 6,533 - 1,000
Miscellaneous Revenue 135,470 59,869 18,886 19,830
Taxable Sales 8,270 7,241 15,000 15,000
Court Fines/Fees 203,350 173,024 246,420 150,011
Abatements - - - -
Interest Income 38,493 22,611 61,200 62,424
Internal Service Charges - 253 - 3,300
Total General Fund 12,578,311$ 13,252,938$ 13,183,057$ 13,678,784$
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
FY14-15 Proposed Budget
Summary of Revenues
The Height of Desert Living 90
Revenue Summary
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
FY14-15 Proposed Budget
Summary of Revenues
Special Revenue Funds
Vehicle License Tax -$ -$ 749,700$ 867,000$
Highway User Tax 1,126,762 1,232,187 1,268,640 1,194,094
In-Lieu Fees 69,116 4,796 25,000 12,000
Adopt-A-Street Fee 180 120 240 240
Reimbursements/Refunds - - - -
Auction/Recycle Proceeds 3,154 1,128 - -
Restitution/Ins Proceeds 11,825 8,112 - -
Miscellaneous Revenue 1,220 1,000 6,060 6,060
Interest Income 448 711 1,200 1,200
Transfer In - 767,000 - -
Total Highway User Revenue Fund 1,212,705 2,015,054 2,050,840 2,080,594
Sales-Excise Tax 302,606 305,703 114,084 117,540
Interest Income 8,883 5,654 - -
Total Downtown Strategy Fund 311,489 311,357 114,084 117,540
Sales-Excise Tax - - 171,119 176,400
Transfer In - - - 90,000
Total Economic Development Fund - - 171,119 266,400
Transfer In - - - 103,000
Total Tourism Fund - - - 103,000
Grants 30,019 36,957 1,498,655 1,500,000
LTAF II - 9,662 - 66,132
Prop 202/Gaming Rev 138,000 78,603 - -
Donations - - - -
Transfer In 286 - - -
Total Special Revenue Fund 168,305 125,222 1,498,655 1,566,132
In-Lieu Fees 7,970 3,412 15,000 15,000
Transfer In - 780 - -
Total Public Art Fund 7,970 4,192 15,000 15,000
CCEF Revenue 17,696 12,087 14,250 14,250
JCEF Revenue 2,627 2,140 - -
Interest Income 300 196 300 300
Total Court Enhancement Fund 20,623 14,423 14,550 14,550
Property Tax-Cy 3,335 3,339 4,823 4,823
Interest Income 12 9 - -
Total Cottonwoods Maint District 3,347 3,348 4,823 4,823
Total Special Revenue Funds 1,724,439$ 2,473,596$ 3,869,071$ 4,168,039$
The Height of Desert Living 91
Revenue Summary
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
FY14-15 Proposed Budget
Summary of Revenues
Debt Service Funds
Interest Income -$ -$ -$ -$
Transfer In - - - -
Total Revenue Bond Debt Serv - - - -
Property Tax-Cy 1,029,242 998,602 1,013,040 474,000
Interest Income 305 372 210 210
Total Gen Oblig Bd Debt Serv 1,029,547 998,974 1,013,250 474,210
Property Tax-Cy 425,125 419,673 430,248 430,248
Interest Income 98 123 600 600
Total Eagle Mtn CFD Debt Serv 425,223 419,796 430,848 430,848
Sales-Excise Tax 605,213 611,406 594,000 619,800
Interest Income 588 276 500 500
Transfer In 2,463,118 403,454 193,500 236,000
Total Munic Prop Corp Debt Serv 3,068,919 1,015,136 788,000 856,300
Total Debt Service Funds 4,523,689$ 2,433,906$ 2,232,098$ 1,761,358$
Capital Projects Fund
Sales Tax-Local 300,202$ 281,775$ 120,000$ 324,600$
Development Fees - - 200,000 -
Debt Serv/Bond Proceeds - - 8,200,000 8,200,000
Grants 204,261 40,001 3,878,000 4,314,000
Miscellaneous Revenue - 11,626 - -
Interest Income 30,713 21,140 - 19,800
Transfer In 6,623 108,943 2,093,000 2,302,000
Total Capital Projects Fund 541,799$ 463,485$ 14,491,000$ 15,160,400$
Facilities Replacement Fund
Transfer In - - - 143,772
Total Facilities Replacement Fund -$ -$ -$ 143,772$
The Height of Desert Living 92
Revenue Summary
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
FY14-15 Proposed Budget
Summary of Revenues
Development Fees
Development Fees 1,245$ 1,539$ 15,760$ -$
Interest Income 166 207 100 100
Total Law Enforcement Dev Fee 1,411 1,746 15,860 100
Development Fees 1,045 4,376 3,540 4,990
Interest Income 33 43 - -
Total Fire/Emergency Dev Fee 1,078 4,419 3,540 4,990
Development Fees 25,905 107,605 94,802 -
Interest Income 29 89 - -
Total Streets Dev Fee 25,934 107,694 94,802 -
Development Fees 9,312 41,353 14,790 7,500
Interest Income - - - -
Total Park/Rec Dev Fee 9,312 41,353 14,790 7,500
Development Fees 867 (810) - -
Interest Income 8,635 5,192 - -
Total Open Space Dev Fee 9,502 4,382 - -
Development Fees 585 1,333 1,740 -
Interest Income 35 43 - -
Total Library/Museum Dev Fee 620 1,376 1,740 -
Development Fees 1,161 (928) - -
Interest Income 143 - - -
Total General Govt Dev Fee 1,304 (928) - -
Total Development Fees 49,161$ 160,042$ 130,732$ 12,590$
Internal Service
Miscellaneous Revenue 494$ 169$ -$ -$
Internal Service Charges 63,738 60,001 61,329 62,246
Total Internal Service 64,232 60,170 61,329 62,246
Auction/Recycle Proceeds 15,706 11,017 - -
Restitution/Ins Proceeds - 12,664 - -
Internal Service Charges 3,978 1,519 1,200 1,268
Vehicle Repl Charges 163,010 173,359 121,582 167,705
Transfer In - 1,704 - -
Total Vehicle/Equip Repl Fund 182,694 200,263 122,782 168,973
Total Internal Service 246,926$ 260,433$ 184,111$ 231,219$
Grand Total of All Funds 19,664,325$ 19,044,400$ 34,090,069$ 35,156,162$
The Height of Desert Living 93
See the following pages for a discussion of the major revenue types, restrictions
on use, and major influences for each type. The graphs on the following pages do
not represent all of the accounts combined into the above categories.
The use of reserves is intended to be used for funding capital projects.
Revenue Summary
Operating
Funds
Debt Service
Funds
Capital
Projects Funds
Non-Major
Funds Total
% of
Total
Revenues:
Sales Tax 7,232,640$ 619,800$ 324,600$ 293,940$ 8,470,980$ 19%
Property Tax - 904,248 - 4,823 909,071 2%
Franchise Tax 316,400 - - - 316,400 1%
Intergovernmental 4,806,008 - 4,314,000 3,627,226 12,747,234 28%
Debt Service Proceeds - - 8,200,000 - 8,200,000 18%
Fines and Forfeitures 150,011 - - 14,250 164,261 0%
Licenses and Permits 691,409 - 12,490 - 703,899 2%
Charges for Services 141,350 - - 12,240 153,590 0%
Leases and Rents 241,762 - - - 241,762 1%
Investment Earnings 62,424 1,310 19,900 1,500 85,134 0%
Other 282,999 236,000 2,445,772 199,060 3,163,831 7%
Sub total 13,925,003 1,761,358 15,316,762 4,153,039 35,156,162 78%
Use/(Source) of Reserves (157,825) 246,977 7,458,568 2,103,507 9,651,227 22%
Total Revenues 13,767,178$ 2,008,335$ 22,775,330$ 6,256,546$ 44,807,389$ 100%
FY14-15 Revenues by Type
The Height of Desert Living 94
Revenue Summary
State Shared Sales Tax Revenue
General Fund
The Height of Desert Living 95
Revenue Summary
Local Sales Tax
All Funds
The Height of Desert Living 96
Revenue Summary
State Shared Income Tax Revenue
General Fund
The Height of Desert Living 97
Revenue Summary
Highway User Revenue
Highway User Revenue Fund
The Height of Desert Living 98
Revenue Summary
Vehicle License Tax Revenue
Highway User Revenue Fund
The Height of Desert Living 99
Revenue Summary
Fines and Forfeitures Revenue
General Fund
The Height of Desert Living 100
Revenue Summary
Licensing Fee Revenue
General Fund
The Height of Desert Living 101
Revenue Summary
Building Related Revenue
General Fund
The Height of Desert Living 102
Revenue Summary
Charges For Services-Recreation User Fees
General Fund
The Height of Desert Living 103
Revenue Summary
Charges For Services-Rentals
General Fund
The Height of Desert Living 104
Expenditure Summary
Expenditure Summary
The Height of Desert Living 105
Expenditures
This section provides a broad overview of the expenditures included in the FY14-
15 budget. Information is presented for each fund.
All Funds Expenditure Summary
Total expenditures for all funds are $44,807,389 including transfers. The General
Fund represents 31% of the total. HURF/Streets Fund represents 5% of the total
Town budget. The Downtown Strategy Fund represents 4% of the total. other Spe-
cial Revenue Funds represent 4% of the budget, Development Fees 1%, with Debt
Service representing 4%, and Capital Projects representing 50%.
With the introduction of program budgeting, all expenditures are categorized by
line item or program. A summary of all programs and proposed costs are shown
on the next pages.
Expenditure Summary
General Fund
31%
HURF/Streets
Fund
5%
Downtown
Strategy Fund
4%
Special
Revenue Fund
4%
Debt Service
Fund
4%
Capital
Projects Fund
50%
Development
Fees
1%
TOWN OF FOUNTAIN HILLS
EXPENDITURES BY FUND
Total All
Funds =
$44.8M
The Height of Desert Living 106
Expenditure Summary
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
FY14-15 Proposed Budget
Summary of Expenditures by Fund and Program
General Fund
Accounting 50,894$ 51,450$ 40,021$ 50,596$
Administration 3,222,709 2,182,194 1,803,861 1,856,548
Amenities 174,517 218,515 189,155 232,996
Animal Control 36,675 37,880 67,399 39,825
Art & Culture 6,328 7,767 48,159 42,021
Attorney Services 234,427 236,759 198,840 232,430
Audit Services 65,836 65,925 68,723 68,279
Boards & Commissions 41,059 43,473 58,600 60,627
Budget 42,273 39,636 46,067 45,514
Building Inspection 179,693 209,033 228,237 236,190
Building Maintenance 554,740 655,717 795,964 760,192
Capital Improvement Prog 85,486 87,949 90,157 96,002
Civil Cases 41,862 40,347 40,080 30,999
Code Compliance 126,190 91,185 101,215 104,546
Community Events 98,436 99,135 99,526 106,480
Criminal Cases 83,948 75,831 62,954 48,996
Current Planning 92,696 94,363 101,860 106,782
Customer Service 26,817 31,974 31,816 30,416
Elections 142,014 29,979 85,950 58,917
Emergency Medical 1,358,688 1,377,727 1,420,416 1,468,591
Engineering 127,088 124,254 151,621 159,813
Environmental Service 65,606 29,398 31,997 35,215
Event Planning 50,785 54,013 58,156 60,394
Field Prep/Maint 172,747 152,826 186,387 207,282
Fire Projects 1,510,388 1,550,938 1,659,508 1,628,240
Fountain 189,489 188,860 218,236 224,165
Home Delivered Meals 94,727 74,521 68,140 65,266
Incarceration/Transport 54,106 66,434 84,000 67,500
Juvenile 17,758 15,467 11,608 8,292
Landscape Maintenance 185,482 176,540 197,547 233,369
Legislation 39,179 42,081 46,668 48,183
Licensing 39,355 35,877 38,365 37,202
Long Range Planning 25,573 25,972 28,249 29,315
Mapping & Graphics 71,867 86,156 76,112 76,812
Network Administration 151,979 193,367 164,675 151,955
Open Space 36,673 31,762 40,790 39,581
Operations - - 124,228 137,406
Patrol 2,729,379 2,762,382 2,946,840 3,249,300
Payroll 14,515 15,255 16,696 22,060
Permitting 92,960 108,205 113,234 122,699
Public Defender 1,500 2,750 4,800 4,800
Prosecutor 110,000 110,000 110,001 90,000
Purchasing 16,844 17,157 25,452 40,380
Records Management 14,953 16,223 15,979 16,735
Recruitment 27,865 7,405 20,913 32,575
Risk Management 200,464 254,571 280,811 281,456
Senior Memberships 55,985 80,550 94,631 99,108
Social/Community Services 377,015 386,637 140,326 140,772
Support 45,173 45,881 59,338 41,974
Special Events 26,889 27,364 28,245 25,864
Special Interest Programs 27,979 26,889 36,315 43,025
Sports Activities 58,715 56,901 67,088 78,819
Stormwater Management 190,547 193,225 210,401 216,905
Strategic Planning 14,736 21,330 21,751 21,848
Training & Development 486 3,315 3,000 7,000
Treasury 38,564 44,091 44,293 46,808
Video Services 36,189 20,593 15,333 10,529
Volunteers 53,639 55,471 43,310 69,565
Web Site 11,096 15,139 21,966 38,393
Youth & Teen Programs 31,681 39,001 97,047 91,232
Total General Fund 13,675,264$ 12,835,640$ 13,183,057$ 13,678,784$
The Height of Desert Living 107
Expenditure Summary
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
FY14-15 Proposed Budget
Summary of Expenditures by Fund and Program
Highway User Revenue Fund
Administration 119,299$ 140,481$ 392,726$ 170,717$
Adopt A Street 3,481 3,164 3,796 4,804
Legal Services 26,247 25,696 21,600 24,000
Open Space 262,956 263,788 272,548 275,863
Pavement Management 139,125 1,225,433 2,218,995 1,493,250
Street Signs 55,452 75,621 83,042 86,798
Street Sweeping 128,883 133,990 81,769 92,563
Traffic Mgmt 93,761 - - -
Traffic Signals 144,367 106,317 157,572 152,034
Vehicle Maintenance 75,557 74,934 84,270 87,175
Total Highway User Revenue Fund 1,049,128$ 2,049,424$ 3,316,318$ 2,387,204$
Downtown Strategy Fund
Administration 119,121$ 176,322$ 1,954,079$ 1,879,079$
Total Downtown Strategy Fund 119,121$ 176,322$ 1,954,079$ 1,879,079$
Economic Development Fund
Administration -$ -$ 171,119$ 229,741$
Total Economic Development Fund -$ -$ 171,119$ 229,741$
Tourism Fund
Administration -$ -$ -$ 110,175$
Total Tourism Fund -$ -$ -$ 110,175$
Special Revenue Funds
Environmental Service -$ -$ -$ -$
Grants Admin 168,305 125,222 1,297,964 1,566,132
Transportation - - - -
Total Special Revenue Fund 168,305 125,222 1,297,964 1,566,132
Art & Culture 8,440 3,680 15,000 15,000
Total Public Art Fund 8,440 3,680 15,000 15,000
Administration - - - 30,000
Equipment Replacement 5,098 11,300 48,875 50,615
Total Court Enhancement Fund 5,098 11,300 48,875 80,615
Cottonwoods Maintenance District - 11,033 3,500 3,600
Total Cottonwoods Maint District - 11,033 3,500 3,600
Total Special Revenue Funds 181,843$ 151,235$ 1,365,339$ 1,665,347$
Debt Service Funds
Revenue Bond Debt Service -$ -$ -$ -$
Gen Oblig Bd Debt Service 1,017,562 1,001,062 1,015,850 472,100
Eagle Mtn CFD Debt Service 421,610 421,193 425,235 423,035
Munic Prop Corp Debt Service 3,844,609 1,089,175 1,111,400 1,113,200
Total Debt Service Funds 5,283,781$ 2,511,430$ 2,552,485$ 2,008,335$
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Expenditure Summary
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
FY14-15 Proposed Budget
Summary of Expenditures by Fund and Program
Capital Projects Fund
Administration 35,306$ 2,805$ 160,830$ 190,080$
Downtown Development 13,247 145,306 1,940,000 1,865,000
Fire Projects 30,063 63,115 720,000 2,630,000
General Govt Projects 228,655 28,106 234,250 100,000
Library/Museum Project 109,128 38,000 - -
Open Space - 16,212 - -
Park Development 108,690 77,766 1,145,000 1,714,750
Pavement Management 257,966 391,900 13,478,000 13,618,000
Stormwater Management 20,351 7,166 126,000 1,690,000
Traffic Signals 60,013 - 400,000 400,000
Total Capital Projects Fund 863,419$ 770,376$ 18,204,080$ 22,207,830$
Development Fees
Law Enforcement Dev Fee 1,067$ 951$ 5,000$ 203,000$
Fire/Emergency Dev Fee 467 951 5,000 47,000
Streets Dev Fee 3,622 4,315 20,000 275,000
Park/Rec Dev Fee 3,495 3,795 15,000 -
Open Space Dev Fee 12,677 4,470 - -
Library/Museum Dev Fee 553 951 5,000 42,500
General Govt Dev Fee 527,487 - - -
Total Development Fees 549,368$ 15,433$ 50,000$ 567,500$
Internal Service
Operational Support 68,658$ 63,186$ 71,010$ 72,394$
Equipment Replacement - - - -
Vehicle Replacement 106,084 122,763 787,891 1,000
Total Internal Service 174,742$ 185,949$ 858,901$ 73,394$
Grand Total of All Funds 21,896,666$ 18,695,809$ 41,655,378$ 44,807,389$
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Expenditure Summary
Department Division Proposed Budget
General Fund Operations
Mayor & Council Mayor & Council 80,318$
Municipal Court Municipal Court 275,165
Administration Town Manager 501,393
Town Clerk 159,247
Human Resources/Risk Management 400,557
Finance 362,738
Information Technology 253,380
Legal Services 327,230
Economic Development 90,000
Total Administration 2,094,545
Development Services Engineering 537,899
Facilities 922,690
Planning 171,311
Code Compliance 104,546
Mapping & Graphics 76,812
Building Safety 201,248
Total Development Services 2,014,506
Community Services Recreation 585,347
Community Center 457,104
Senior Services 230,025
Parks-Fountain Park 446,680
Parks-Golden Eagle Park 363,049
Parks-Desert Vista Park 114,808
Parks-Four Peaks Park 150,927
Parks-Open Space/Trails 39,581
Total Community Services 2,387,521
Law Enforcement Law Enforcement 3,379,630
Fire & Emergency Medical Fire & Emergency Medical 3,447,099
Total General Fund Operations 13,678,784
Special Revenue Fund Operations
Development Services Streets/HURF 2,387,204
Administration Downtown Strategy Fund 1,879,079
Administration Economic Development Fund 229,741
Administration Tourism Fund 110,175
Total Special Revenue Fund Operations 4,606,199
All Operating Fund Expenditures 18,284,983$
FY14-15 Operating Expenditures by Department and Division
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Expenditure Limitation
Each year, the Economic Estimates Commission of the State of Arizona develops
expenditure limits for local governments in Arizona based on a formula using
1979-80 expenses adjusted for inflation and population growth. Cities and towns
are required to stay within the limits or incur a penalty (reduction in State Shared
revenues).
The preliminary FY14-15 expenditure limitation for the Town of Fountain Hills is
$26,068,452 which is a .1% decrease from the previous year. The limit applies to
FY14-15 expenditures of the Town (all funds) but allows for certain exemptions
and deductions. For example, bond proceeds, debt service payments, grant expen-
ditures, and HURF and are not included when determining compliance with the ex-
penditure limitation. However, development fee and capital project expenditures
are subject to the limitation. The table below is an estimate of the Town’s expendi-
ture limitation, deductions and exclusions and final spending authority.
Expenditure Summary
Total Expenditures 44,807,389$
Exclusions from Revenues:
Bond Proceeds carried forward -
Bond Proceeds 8,200,000
Debt Service Payments 1,540,135
Dividends, Interest, Gains 64,110
Grants 5,376,655
Received from State(LTAF, GETUM Grants)4,806,008
Contributions from private organization -
Highway User Revenues excess 1979-80 1,268,640
Savings Reserved for Capital Purchase (voter approved)-
Contracts with Other Political Subdivisions 10,909
Refunds, Reimbursements -
Voter Approved Exclusions -
Prior Years Carryforward -
Total Exclusions 21,266,457
Expenditures subject to limitation 23,540,932
Expenditure Limitation (estimated)26,068,452
Under/(Over) Limitation 2,527,520$
EXPENDITURE LIMITATION ANALYSIS (Estimated)
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Budget Process
&
Schedule
Budget Process & Schedule
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Planning Process
Planning Process
A number of planning processes are in place to guide the Town’s decision making. Many
of these processes allow for direct citizen input through public hearings, community
meetings or participation in Council-appointed committee. The Town’s planning
processes include:
Planning Process Description
Town Vision, Mission, Goals and Values Sets the overall tone of the organization
and guides employees in managing the
daily operations of the Town.
General Plan A guide designed to encourage the most
appropriate use of land and resources
within the Town consistent with the
interest of the citizens. The General Plan
sets forth goals, objectives, policies and
implementation techniques that will guide
the development activity within the Town
and promote, preserve and protect the
health, safety, and general welfare of its
citizens.
Capital Improvement Plan A five year guide to assist in long range
planning for the Town’s capital needs.
Details of the adopted Capital
Improvement Plan are found beginning
on page 291.
Fiscal Policy Guidelines Policies guiding the financial management
of the Town of Fountain Hills are
approved by the Town Council to ensure
a fiscally sound government. The
adoption of and compliance with these
policies is an important factor in Rating
Agency reviews. A summary of the
Town’s policies can be found beginning on
page 45.
Annual Budget Process Town staff develops a recommended
budget. Many of the decisions included in
that recommendation are driven by
processes noted above. A summary of
the Town’s budget process can be found
on the following pages.
Five Year Financial Plan A five year financial forecast is developed
annually as a tool to anticipate potential
budget imbalances. The current plan can
be found on pages 17-18.
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Mission of the Budget Process
Communication and involvement with citizens and other stakeholders is stressed.
The broad nature of the budget mission allows issues to be addressed that have
limited the success of budgeting in the past. Apathy is a serious illness of govern-
ment; it is in the best interests of government to have involved stakeholders.
The term stakeholder refers to anyone affected by or who has a stake in govern-
ment. This term stakeholder includes, but is not limited to: citizens, customers,
elected officials, management, employees and their representatives, businesses,
vendors, other governments, and the media. It is vital that the budget processes
include diverse stakeholders.
Each year the Town of Fountain Hills budget is developed from the Town Council’s
priorities by the Finance Division with the individual Departments and the Town
Manager. Meetings with each Department, the Town Manager and the Finance Di-
vision are held during the month of March. After these meetings are completed, a
proposed Town-wide balanced budget is prepared for submittal to the full Town
Council and public in May.
Recommended Budget Practices
The Town of Fountain Hills budget process is designed to meet citizens’ needs for
information and input; decision makers’ needs for information and advice from citi-
zens on their desired blend of services; and the time line set by the State of Ari-
zona through the Arizona Budget Law.
The Town of Fountain Hills budget process incorporates the recommended prac-
tices promulgated by the National Advisory Council on State and Local Budgeting
(NACSLB) and the Government Finance Officers Association (GFOA). Concurrently,
Town staff apply diligent effort into improving the processes, decisions and out-
comes with each new budget year. The NACSLB’s practices encourage govern-
ments to consider the long-term consequences of actions to ensure that impacts of
budget decisions are understood over a multi-year planning horizon and to assess
whether program and service levels can be sustained.
Budget Definition
All cities and towns in Arizona are required to adopt an annual budget. State law
dictates that fiscal years begin on July 1 and end on June 30. Certain parts of the
budget document, such as summaries of revenues and expenditures showing two
years of spending history, are required by State law.
A good budget process is characterized by several essential features:
Incorporates a long-term perspective
Establishes linkages to broad goals
Focuses budget decisions on results and outcomes
Budget Process
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Involves and promotes effective communication with stakeholders
Provides incentives to government management and employees
These key characteristics of good budgeting make clear that the budget process is
not simply an exercise in balancing revenues and expenditures one year at a time,
but is strategic in nature, encompassing a multi-year financial and operating plan
that allocates resources on the basis of identified goals. A good budget process
moves beyond the traditional concept of line-item expenditure control, providing
incentives and flexibility to managers that can lead to improved program efficiency
and effectiveness.
Principles and Elements of the Budget Process
The budget process consists of four broad principles that stem from the definition
and mission previously described. These principles are as follows:
1. A government should have broad goals that provide overall direction for the
government and serve as a basis for decision making.
2. A government should have specific policies, plans, programs and man-
agement strategies to define how it will achieve its long-term goals.
3. A financial plan and budget that moves toward town achievement of goals,
within the constraints of available resources, should be prepared and
adopted.
4. Program and financial performance should be continually evaluated, and ad-
justments made, to encourage progress toward achieving goals.
These principles encompass many functions that spread across a governmental or-
ganization. They reflect the fact that development of a balanced budget is a politi-
cal and managerial process that also has financial and technical dimensions. Each
of the principles of the budget process incorporates components or elements that
represent achievable results. These elements help translate the guiding principles
into action components. Individual budgetary practices are derived from these ele-
ments. The principles and elements provide a structure to categorize budgetary
practices.
The Town of Fountain Hills has broad goals that provide overall direction for the
government and serves as a basis for decision-making.
Assess community needs, priorities, challenges and opportunities
Identify opportunities and challenges for governmental services, capital as-
sets, and management
Develop and disseminate broad goals
Develop approaches to achieve goals – a government should have specific
policies, plans, programs, and management strategies to define how it will
achieve its long-term goals
Adopt financial policies
Develop programmatic, operating, and capital policies and plans
Develop programs and services that are consistent with policies and plans
Budget Process
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Develop management strategies
Develop a budget consistent with approaches to achieve goals – a financial
plan and budget that moves toward achievement of goals, within the con-
straints of available resources, should be prepared and adopted
Develop a process for preparing and adopting a budget
Develop and evaluate financial options
Make choices necessary to adopt a budget
Evaluate performance and make adjustments – program and financial per-
formance should be continually evaluated, and adjustments made, to en-
courage progress toward achieving goals
Monitor, measure, and evaluate performance
Make adjustments as needed
When does the “budget season” start?
The budget process typically begins in January when the Finance Division begins to
review current levels of service, Council goals and objectives as identified at the
annual Council retreat, proposed capital improvements, and financial forecasts.
In reality, the budget process for the Town is actually an ongoing process.
Throughout the fiscal year, citizens and staff submit suggestions for new services,
regulations, funding sources, and improved service delivery, as well as concerns to
the Town Council and Commissions for discussion, study, and/or implementation.
Advisory Boards and Commissions develop plans for new or enhanced programs to
be included in the following year’s budget proposal.
Implementing, Monitoring, and Amending the Budget
A budget is an annual planning tool - it identifies the Town’s work plan and
matches the financial, material, and human resources available with the require-
ments to complete the work plan. The budget includes information about the or-
ganization and identifies the Council policy that directed the budget preparation.
Although a budget is often discussed as a financial document, the financial portion
means very little without the policy and administrative information that explains
what the organization intends to do with the financial resources.
In July, the Town staff begins the process of implementing the newly adopted
budget and is accountable for budgetary control throughout the fiscal year. Reve-
nue and expenditure patterns are examined, compared to budget plans, and cor-
rective action, if necessary, is taken during the fiscal year. Town management is
provided with a monthly budget and activity report; the Town Council is provided a
summary budget report at the end of each quarter disclosing actual revenue, ex-
penditure, and fund balance performance as compared to the budget.
The Town of Fountain Hills budget is adopted at a Department level and the Capi-
tal Improvement Program is adopted at a project level. Control of each legally
adopted annual budget is at the Department level; the Town Manager may, at any
time, transfer any unencumbered appropriation balance or portion thereof be-
Budget Process
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tween general classifications of expenditure (line items) within a Department. The
items are reduced by a like amount. At the request of the Town Manager, the
Council may transfer any unencumbered appropriation balance or portion thereof
between one Department to another.
Pursuant to Arizona Revised Statutes, “No expenditure shall be made for a purpose
not included in such budget...”. Thus, a contingency line item is included within
the General Fund to accommodate most unplanned expenditures. The other option
in amending the budget, according to State law, is for the Council to declare an
emergency and then transfer the monies from one line item or Department to an-
other. In essence, any approved Council transfers do amend the budget although
the budget is never reprinted. All transfers are reflected on the following year’s le-
gal schedules as required by the Auditor General’s Office.
What funds are included in this budget?
The accounts of the Town are organized on the basis of funds, each of which is
considered a separate accounting entity. Government resources are allocated to
and accounted for in individual funds based on the purposes for which they are to
be spent and the means by which spending activities are controlled. The Town of
Fountain Hills appropriates all funds in its budget process:
General Fund – revenues and expenditures to carry out basic governmental
activities such as police and fire, recreation, planning, legal services, admin-
istrative services, etc. (unrestricted).
Special Revenue Funds – revenues derived from specific taxes or other ear-
marked revenue sources, usually required by statute or ordinance to finance
particular activities. Highway User Revenue Fund (HURF), grants, and the
Economic Development Funds are examples of special revenue funds .
Debt Service Funds – established to account for the accumulation of re-
sources for, and the payment of, general long-term debt principal and inter-
est. Municipal Property Corporation (MPC) and Community Facilities District
(CFD) funds are included within the debt service funds.
Capital Projects Funds – to account for the purchase or construction of ma-
jor capital facilities, heavy equipment, park improvements and major road
improvements. The Capital Projects Fund revenues are derived from excess
General Fund revenues and 50% of the construction related local sales tax.
Budget Process
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When can a citizen have input into the budget process?
Town staff welcomes comments and suggestions throughout the year. The first op-
portunity for the Town Council to contribute to the budget is during the annual
goal setting retreat which is typically held around the beginning of the calendar
year. The proposed budget is presented to the public and Town Council in May at
which time a public hearing is held to receive input. This hearing is the opportunity
to increase the budget for the next fiscal year before the maximum spending
amount is established. Once the maximum spending amount is adopted as the
tentative budget, line items can only be exchanged or decreased prior to the
budget’s final adoption.
Budget Process
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Budget Schedule
Budget Schedule FY14-15
Thu, October 31, 2013 5 yr Revenue Forecast due to Town Manager
Tues, November 5, 2013 Bond Election held
Wed, November 13, 2013 Department Directors review and prioritize the proposed CIP projects
Tues, December 31, 2013 Preliminary operating budgets entered into MUNIS
Staffing Requirements due to Finance
Mon, January 6, 2014 Staff to publish fee and tax levy notice on website for legal compliance
Wed, Jan 8 and Thu, Jan 9, 2014 Council Retreat Session - Priorities for FY14-15; Council receives
preliminary CIP Budget & Strategic Plan Review
Thu, January 16, 2014 Final operating budgets entered into MUNIS
Thu, February 6, 2014 Department/Division templates due to Finance for inclusion in budget
book
Thu, March 6, 2014 Final revenue projections entered into MUNIS
Mon-Thu, March 10-13, 2014 Department presentations due to Town Manager
Mon, March 31, 2014 Council receives proposed budget
Thu, April 17, 2014 Public Outreach/Open House held prior to the Council meeting (5:30 PM
– 6:30 PM)
Mon, April 28, 2014 Council Budget Work Study Session
Tues, April 29, 2014 Council Budget Work Study Session (if needed)
Wed, April 30, 2014 Council Budget Work Study Session (if needed)
Thu, May 1, 2014 Town, CMD & EMCFD Meetings - Adoption of Tentative Budgets
Thu, June 5, 2014 Town, CMD & EMCFD Meetings – Regular Session Public Hearing
Thu, June 19, 2014 Town, CMD & EMCFD Meetings - Adoption of Tax Levy
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OPERATING BUDGETS
MAYOR & TOWN COUNCIL
MUNICIPAL COURT
ADMINISTRATION
DEVELOPMENT SERVICES
COMMUNITY SERVICES
LAW ENFORCEMENT
FIRE & EMERGENCY MEDICAL
Operating Budgets
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Operating Budgets
Organization Chart
Department Directors
Town Manager Ken Buchanan
Finance Director Craig Rudolphy
Presiding Judge Robert Melton
Community Services Director Mark Mayer
Development Services Director Paul Mood
Fire Chief Randy Roberts,
Rural Metro Corporation
District Commander Captain Joe Rodriquez,
Maricopa County Sheriff’s Office
Town Prosecutor Mark Iacovino
The Law Office of Mark Iacovino
Town Attorney Andrew McGuire,
Gust Rosenfeld, P.L.C.
Development
Services
Citizens of Fountain Hills
Presiding Judge
Town of Fountain Hills Organization
Engineering/GIS
Streets/
Fleet
Recreation
Community
ServicesFire / EMS Administration Law Enforcement
Mayor and Town Council
Town Manager Town Attorney
Community
Center
Planning/
Code Enforcement
Building Safety
Facilities
Finance/I.T.
Town Clerk
Administrative Services
Senior
Services
Parks
Executive Assistant
Town Prosecutor
*Economic
Development (.63)
Appointed
by Council
Contracted
Volunteer Program
* Part time
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Mayor & Town Council
Operating Budgets
Mayor & Town Council
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MAYOR & TOWN COUNCIL
Mission Statement
The Mayor & Town Council are charged with serving the best interests of the com-
munity by providing for its safety and well-being; respecting its special, small-
town character and quality of life; providing superior public services; sustaining
the public trust through open and responsive government; and maintaining the
stewardship and preservation of its financial and natural resources.
FRONT ROW: Councilmember Cassie Hansen, Mayor Linda M. Kavanagh, Council-
member Ginny Dickey
BACK ROW: Councilmember Tait D. Elkie, Vice Mayor Cecil A. Yates, Councilmem-
ber Henry Leger, Councilmember Dennis Brown
Operating Budgets
Mayor & Town Council
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Department Overview
The Town Council is comprised of the Mayor and six Councilmembers, all of whom
are elected at large to serve the citizens of the Town of Fountain Hills. The term of
office for the Mayor is two years, and Councilmembers serve overlapping terms of
four years. The corporate powers of the Town are vested in the Council and are
exercised only as directed or authorized by law via ordinance, resolution, order or
motion. The Council appropriates funds and provides policy direction to Town staff.
The Council appoints a Town Manager, who is responsible for the day-to-day ad-
ministration of the Town. The Council also appoints the Presiding Judge, Town At-
torney, and Town Prosecutor.
Operating Budgets
Mayor & Town Council
Program Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Administration $ 68,444 $ 76,004 $ 79,702 $ 80,318
Total $ 68,444 $ 76,004 $ 79,702 $ 80,318
Expenditures by Program
Administration
100%
Use of Funds -Mayor & Town Council -By Program
Where does the money go?
Total Proposed Budget = $80,318
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Operating Budgets
Mayor & Town Council
Operational Priorities for FY14-15
Pavement Management Program
Economic Development Plan
Fountain Lake IGA with Sanitary District
Fire Station #2 Relocation
Facilities Replacement Fund
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Wages $ 52,518 $ 59,753 59,704$ 59,703$
Employment Taxes 4,771 4,812 4,927 4,269
Benefits 3,849 5,492 5,711 5,528
Dues and Memberships 360 650 360 360
Education and Training 3,153 3,059 4,575 900
Maintenance and Repair 74 219 - -
Contractual Services 148 70 1,900 1,990
Supplies 2,544 342 350 5,493
Internal Service 1,027 1,607 2,175 2,075
Total $ 68,444 $ 76,004 $ 79,702 $ 80,318
Expenditures by Category
Wages
75%
Employment
Taxes
5%
Benefits
7%
Education and
Training
1%
Contractual
Services
2%
Supplies
7%
Internal Service
3%
Use of Funds -Mayor & Town Council -By Category
Where does the money go?
Total Proposed Budget = $80,318
Variance Explanations:
Supplies: Includes the purchase of 20th anniversary pins as well as supplies in
anticipation of the 25th anniversary celebration.
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STRATEGIC PLAN GOALS FOR FY14-15
From the Values listed in the Strategic Plan 2010, Council identified the following
Strategic Directions as Goals for FY14-15.
Civility
C 3 Genuinely solicit and consider public and stakeholder feedback as part of
the decision-making process.
Maintain and Improve Community Infrastructure
I 2 Lower the reliance on State revenues by developing a locally controlled,
reliable funding source for infrastructure maintenance.
I 3 Maintain a current condition assessment of all roadways and sidewalks and
prioritize and implement maintenance efforts to minimize costly reconstruc-
tion.
Economic Vitality
EV 1 Develop a comprehensive economic development strategy for the Town’s
future and work with our partners to forward economic growth and aware-
ness.
EV 3 Promote a mixed use core where residents can live, work, learn and play
in an urban village setting, as depicted in the Downtown Area Specific Plan
(Downtown Vision Master Plan).
EV 4 Promote retention, expansion and relocation of quality businesses.
Civic Responsibility
CR 4 Implement a comprehensive communications plant o encourage in-
formed citizen participation in civic life.
CR 6 Evaluate customer satisfaction with Town services on a regular basis and
implement appropriate service improvements.
CR 7 Communicate the role of local government and clearly define the trade-
offs between service levels and amenities and the associated costs so resi-
dents can make informed choices.
Operating Budgets
Mayor & Town Council
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Operating Budgets
Mayor & Town Council
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
General Fund
Salaries-Full Time 52,517$ 59,752$ 23,704$ 23,703$
Salaries-Part Time - - 36,000 36,000
FICA 2,232 2,232 2,232 2,232
Medicare 753 854 866 866
Workers Compensation 631 672 727 332
Unemployment Insurance 1,155 1,054 1,102 839
Group Health Insurance 1,805 2,588 2,766 2,583
Group Dental Insurance 101 154 161 157
Group Vision Insurance 16 23 23 23
Disability Insurance 62 51 83 83
Retirement 1,817 2,607 2,608 2,607
Life Insurance 48 70 70 75
Dues, Subscript & Publicat 360 650 360 360
Training/Cont Ed 495 - - -
Meetings & Conferences 2,658 3,060 4,575 900
Sign Repair & Replacement 74 219 - -
Professional Fees - - - -
Printing Expense 149 70 400 490
Community Contracts/Events - - 1,500 1,500
Office Supplies 1,611 342 350 100
Food & Beverage Supplies 933 - - 250
Miscellaneous Expense - - - 5,143
ISF-Copier Charges 41 83 100 100
ISF-Mail Service Charges 13 12 25 25
ISF-Telecom Charges 973 1,511 2,050 1,950
Total Mayor & Council 68,444$ 76,004$ 79,702$ 80,318$
FY14-15 Proposed Budget
Summary of Expenditures
Mayor & Council
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Operating Budgets
Mayor & Town Council
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Municipal Court
Operating Budgets
Municipal Court
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Operating Budgets
Municipal Court
Presiding Judge (.63)
Court ClerkSenior Court Clerk
MUNICIPAL COURT
Court Administrator
-
*Part time -
Appointed
by Council
Full Time
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MUNICIPAL COURT
Mission Statement
The Fountain Hills Municipal Court is committed to professionally serving the citi-
zens of Fountain Hills by administering justice in a fair, efficient and respectful
manner, so as to enhance public trust and community confidence in our court sys-
tem.
Department Overview
The Fountain Hills Municipal Court is the judicial branch of the Fountain Hills gov-
ernment. Pursuant to State law and the Town Code, decisions regarding the over-
all function of the Court are the sole responsibility of the Presiding Judge, who also
has exclusive supervisory authority over all court personnel. The Court has juris-
diction over civil traffic, criminal traffic and criminal misdemeanor offenses and
violations of our Town Code and ordinances. The Court also has authority over
specified juvenile offenses. In addition, the Presiding Judge has authority to issue
arrest/search warrants, civil orders of protection and injunctions against harass-
ment. As part of the Arizona State Court System, the Fountain Hills Municipal
Court is subject to the authority and administrative supervision of the Arizona Su-
preme Court. The Fountain Hills Municipal Court has legal obligations and reporting
responsibilities to the State as well as to the Town of Fountain Hills. The Court
must comply with constantly changing federal, state and local laws and adminis-
trative rules, including those relating to crimes and criminal procedure, victims’
rights, record keeping, ADA, minimum accounting standards and judicial ethics.
Operating Budgets
Municipal Court
Variance Explanations:
Administration: A decrease is due to the reduction in salary and elimination of
benefits for the Presiding Judge position as it transitioned from full-time to part-
time in FY 2013-2014. This decrease also includes a reduction in the Court Admin-
istrator’s salary as a new Court Administrator replaced a Court Administrator that
retired in FY 13-14.
Civil/Criminal Cases: A slight decrease is due to a reduction in the number of civil
and criminal complaints projected to be filed with the court by law enforcement.
The Municipal Court does not have control over the number of complaints filed.
Program Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Administration $ 242,363 $ 242,308 $ 247,759 $ 186,878
Civil Cases 41,862 40,347 40,080 30,999
Criminal Cases 83,948 75,831 62,954 48,996
Juvenile 17,758 15,467 11,608 8,292
Total $ 385,931 $ 373,953 $ 362,401 $ 275,165
Expenditures by Program
The Height of Desert Living 131
Operating Budgets
Municipal Court
Variance Explanations:
Wages/Benefits: A decrease is due to the reduction in salary and elimination of
benefits for the Presiding Judge position as it will transition from full-time to part-
time.
Administration
68%
Civil Cases 11%
Criminal Cases
18%
Juvenile 3%
Use of Funds -Municipal Court -By Program
Where does the money go?
Total Proposed Budget = $275,165
Wages
72%
Employment
Taxes
3%
Benefits
14%Dues and
Memberships
2%
Contractual
Services
6%
Supplies
1%
Internal Service
1%
Use of Funds -Municipal Court -By Category
Where does the money go?
Total Proposed Budget = $275,165
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Wages 287,222$ 281,915$ 259,834$ 197,340$
Employment Taxes 5,891 5,406 5,063 6,896
Benefits 71,942 67,108 64,596 39,666
Dues and Memberships 4,987 4,116 4,341 4,441
Education and Training 754 25 700 2,100
Maintenance and Repair 553 470 800 320
Contractual Services 7,603 8,177 19,590 17,070
Supplies 1,505 2,266 3,600 3,800
Equipment - 427 - -
Internal Service 5,474 4,043 3,877 3,532
Total 385,931$ 373,953$ 362,401$ 275,165$
Expenditures by Category
The Height of Desert Living 132
FY13-14 Department Accomplishments
Operating Budgets
Municipal Court
Initiative Strategic Value
Complied with recognized Supreme Court/AOC
guidelines for timely case processing, manage-
ment and finances.
CR1-Foster an environment of accessible, re-
sponsive governance.
Continued the Fountain Hills Community Teen
Court which includes students from Fountain
Hills and the surrounding communities through a
partnership with Fountain Hills High School and
Juvenile Court of Maricopa County.
CR1-Foster an environment of accessible, re-
sponsive governance; CR2-Discover, recognize
and utilize the talents of our citizens and use
these assets to address community needs; CR3-
Foster a culture of public service and volunteer-
ism; and C2-Support community events and
activities that create opportunities to build com-
munity and friendship.
Continued community outreach through inform-
ing the public and Fountain Hills High School
about Teen Court and the justice system.
CR1-Foster an environment of accessible, re-
sponsive governance.
Successfully hired a new Court Administrator. CR1-Foster an environment of accessible, re-
sponsive governance.
Court staff completed all training required by the
Supreme Court.
CR1-Foster an environment of accessible, re-
sponsive governance.
The Height of Desert Living 133
Operating Budgets
Municipal Court
Initiative Strategic Value Estimated Cost/Funding
Source
Provide all court and judicial ser-
vices as mandated by the Constitu-
tion, statutes and ordinances as
fairly, effectively and efficiently as
possible.
CR6 -Evaluate customer
satisfaction with Town ser-
vices on a regular basis
and implement appropriate
service improvements and
CR7-Communicate the role
of local government and
clearly define the trade-
offs between service levels
and amenities and the as-
sociated costs so residents
can make informed
choices.
$0
Provide community outreach
through informing the public and
Fountain Hills High School about
Teen Court and the justice system.
CR4-Implement a compre-
hensive communications
plan to encourage in-
formed citizen participa-
tion in civic life.
$0
Effectively and efficiently monitor
and enforce timely compliance with
Court ordered sentencing and di-
version programs while holding de-
fendants accountable for their ac-
tions and obligations.
CR6 -Evaluate customer
satisfaction with Town ser-
vices on a regular basis
and implement appropriate
service improvements and
CR7-Communicate the role
of local government and
clearly define the trade-
offs between service levels
and amenities and the as-
sociated costs so residents
can make informed
choices.
$0
Enhance the court’s audiovisual
conferencing capabilities to accom-
modate more hearings for in-
custody defendants and to allow
remote access by litigants.
CR6-Evaluate customer
satisfaction with Town ser-
vices on a regular basis
and implement appropriate
service improvements.
$30,000/Judicial Court En-
hancement Fund
Transition to the new case manage-
ment system provided by the Ari-
zona Supreme Court to provide bet-
ter access to justice.
CR6 -Evaluate customer
satisfaction with Town ser-
vices on a regular basis
and implement appropriate
service improvements.
$0
Process cases more efficiently by
transitioning to e -Citations -
electronic filing of law enforcement
citations.
CR6 -Evaluate customer
satisfaction with Town ser-
vices on a regular basis
and implement appropriate
service improvements.
$0
Eliminate paper files by transition-
ing to disconnected scanning of ac-
tive case records to improve case
processing.
CR6 -Evaluate customer
satisfaction with Town ser-
vices on a regular basis
and implement appropriate
service improvements.
$0
FY14-15 Objectives
The Height of Desert Living 134
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Cases Filed 2,173 1,740 1,841 1,800
Cases Terminated 2,497 2,008 2,063 2,000
Hearings/Trials Held 731 703 1,788 1,700
Activities/Results
Performance Measures
Operating Budgets
Municipal Court
The Height of Desert Living 135
Operating Budgets
Municipal Court
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
General Fund
Salaries-Full Time 287,221$ 281,914$ 259,834$ 197,340$
Overtime - - - -
FICA - - - 2,620
Medicare 4,054 3,997 3,844 2,859
Workers Compensation 510 609 618 1,004
Unemployment Insurance 1,327 800 601 413
Group Health Insurance 36,096 31,699 31,608 19,616
Group Dental Insurance 2,129 2,781 1,924 1,822
Group Vision Insurance 283 243 220 193
Disability Insurance 1,078 640 930 542
Retirement 31,594 31,011 29,145 17,013
Life Insurance 761 735 769 480
License/Filing Fees - 10 - -
Dues, Subscript & Publicat 4,987 4,107 4,341 4,441
Training/Cont Ed 632 25 300 700
Meetings & Conferences 123 - 400 1,400
Office Equip Maint/ Repair 553 469 800 320
Sign Repair & Replacement - - - -
Auditing Expense - - 2,500 2,500
Professional Fees 15 30 150 150
Legal Fees 140 125 8,000 2,000
Rentals & Leases - - - 480
Printing Expense 1,183 2,076 2,000 2,000
Advertising/Signage - - 150 150
Intergovt Agreements 4,519 4,503 4,600 7,600
Bank/Merc Acct Fees 1,747 1,443 1,950 1,950
ActiveNet Fees - - 240 240
Office Supplies 1,165 1,498 3,300 3,300
Safety Supplies 10 - - -
Food & Beverage Supplies 330 768 300 500
Peripherals - 317 - -
Furniture/Appliances - 110 - -
ISF-Copier Charges 12 2 32 32
ISF-Mail Service Charges 1,188 1,008 1,200 1,200
ISF-Motor Pool Charges 335 279 250 250
ISF-Telecom Charges 3,939 2,754 2,395 2,050
Total Municipal Court 385,931$ 373,953$ 362,401$ 275,165$
FY14-15 Proposed Budget
Summary of Expenditures
Municipal Court
The Height of Desert Living 136
Administration
Operating Budgets
Administration
The Height of Desert Living 137
Operating Budgets
Administration
Note: Numbers in parentheses represent full-time equivalents (FTE).
Town Manager
Executive Assistant
Volunteer
Coordinator
ADMINISTRATION DEPARTMENT
IT Administrator
Financial Services Tech Accountant
*Accounting Clerk (.63)
*Customer Service Rep II (1)
Finance Director Town Clerk
Administrative
Services
Director
*Economic
Development (.63)
* Part time
Full Time
The Height of Desert Living 138
ADMINISTRATION
Mission Statement
The Administration Department is dedicated to serving the citizens of Fountain
Hills by providing administrative direction and support to the Town’s Departments.
Administration provides accurate and current information on Council legislation
and administrative actions; provides for the delivery of comprehensive financial
services to internal and external customers; provides support to Town staff;
reaches out to political leaders and geographical neighbors to continue to grow re-
lationships in the best interests of the Town; and enhances the Town’s economic
base through business attraction, retention and business vitality activities.
Department Overview
The Administration Department is made up of seven (7) Divisions: Town Manager,
Town Clerk, Human Resources/Risk Management, Finance, Information Technol-
ogy, Economic Development, and Legal Services. The Town Manager provides di-
rect supervision over the Town Clerk, Human Resources/Risk Management, Fi-
nance, and Economic Development. The Town Manager also administers the
budget for Legal Services. The Finance Director is responsible for Finance and In-
formation Technology.
Operating Budgets
Administration
Division
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Town Manager 482,023$ 1,207,682$ 541,923$ 501,393$
Information Technology 275,015 309,022 276,804 253,380
Town Clerk 223,468 117,554 179,210 159,247
Human Resources/Risk Mgmt.356,085 401,131 360,754 400,557
Finance 2,062,653 321,485 336,849 362,738
Economic Development 68,819 14,223 90,240 90,000
Legal Services 345,927 349,509 313,641 327,230
Total 3,813,990$ 2,720,606$ 2,099,421$ 2,094,545$
Expenditures by Division
Town Manager
24%
Information
Technology
12%
Town Clerk
8%
Human
Resources/Risk
Mgmt.
19%
Finance
17%
Economic
Development
4%
Legal Services
16%
Use of Funds -Administration -By Division
Where does the money go?
Total Proposed Budget = $2,094,545
The Height of Desert Living 139
Variance Explanations:
Accounting: Due to a reorganization of the Finance Division, there were personnel
allocation changes that affected the program costs; increased staff time is allo-
cated to the purchasing program with a decrease of staff time for the support and
network administration programs.
Elections: The costs for two mail ballot elections are included in the Town Clerk’s
FY14-15 budget. The Primary Election will be held August 26, 2014; the General
Election will be held November 4, 2014, so that qualified electors may determine
who will fill the one seat for Mayor and the three seats for Councilmember. The
cost for the Maricopa County Elections election services have been budgeted at a
reduced rate of $0.50 per registered voter as the Town’s election is on the State’s
consolidated ballot. The total number of registered voters will be determined by
each election’s registration deadline. The overall contractual services cost was re-
duced as a result of the reduced per registered voter rate for the Town’s 2014
election services with Maricopa County Elections (i.e. rate at $0.50 per registered
voter vs. the mail ballot election rate of $2.12). Costs also include publication of
various election notices for both elections and the Spanish translation of voter in-
formation and election notices.
Operating Budgets
Administration
Program Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Accounting 50,894$ 51,450$ 40,021$ 50,596$
Administration 2,143,314 1,072,982 664,334 616,684
Attorney Services 234,427 236,759 198,840 232,430
Audit Services 65,836 65,925 68,723 68,279
Boards & Commissions 4 - - -
Budget 42,273 39,636 46,067 45,514
Customer Service 26,817 31,974 31,816 30,416
Elections 142,014 29,979 85,950 58,917
Legislation 39,179 42,081 46,668 48,183
Licensing 39,355 35,877 38,365 37,202
Network Administration 151,979 193,367 164,675 151,955
Payroll 14,515 15,255 16,696 22,060
Public Defender 1,500 2,750 4,800 4,800
Prosecutor 110,000 110,000 110,001 90,000
Purchasing 16,844 17,157 25,452 40,380
Records Management 14,953 16,223 15,979 16,735
Recruitment 27,865 7,405 20,914 32,576
Risk Management 200,464 254,571 280,811 281,456
Social/Community Services 291,875 291,395 30,318 30,245
Support 45,172 45,881 59,338 41,974
Strategic Planning 14,736 21,330 21,751 21,848
Training & Development 486 3,315 3,000 7,000
Treasury 38,564 44,091 44,293 46,808
Video Services 36,189 20,593 15,333 10,529
Volunteers 53,639 55,471 43,310 69,565
Web Site 11,096 15,139 21,966 38,393
Total 3,813,990$ 2,720,606$ 2,099,421$ 2,094,545$
Expenditures by Program
The Height of Desert Living 140
Operating Budgets
Administration
Variance Explanations (cont.):
Payroll: The Volunteer Coordinator position was changed to be a full-time posi-
tion.
Purchasing: Due to a reorganization of the Finance Division, there were personnel
allocation changes that affected the program costs; increased staff time is allo-
cated to the purchasing program with a decrease of staff time for the support and
network administration programs.
Recruitment: The improving local economy means many other cities/towns are
recruiting for new positions. The Town anticipates that these opportunities may
attract Fountain Hills employees which would mean additional recruitment efforts
to replace them.
Support: Due to a reorganization of the Finance Division, there were personnel
allocation changes that affected the program costs; increased staff time is allo-
cated to the purchasing program with a decrease of staff time for the support and
network administration programs.
Volunteers: The Volunteer Coordinator position was changed to be a full-time po-
sition.
Web Site: One of the goals of the Strategic Plan and the Town Council is to de-
velop an economic development plan. That plan was adopted by the Town Council
in March 2013 and an Economic Development Administrator was hired. The objec-
tive in FY14-15 is to further the program by investing in an Economic Development
website to enhance those efforts through data resources.
Accounting
2%
Administration
30%
Attorney
Services
12%
Audit
Services
3%Budget
2%Elections
3%Legislation
2%
Licensing
2%
Network
Administration
7%
Purchasing
2%
Web Site
2%
Use of Funds -Administration -By Program
Where does the money go?
Total Proposed Budget = $2,094,545
Note: Programs that account for 1% of the total are not shown on the chart.
The Height of Desert Living 141
Operating Budgets
Administration
Variance Explanations:
Benefits: The passage of the Affordable Care Act (ACA) impacted the Administra-
tion Department by providing benefits to two part-time employees who work over
30 hours per week – these costs are included in the FY14-15 budget.
Education and Training: The Human Resources and Town Clerk divisions have in-
creased their budgets for continuing education and training. The Town Clerk will be
attending the National Clerk’s Association conference out of state for the first time.
The budget anticipates additional training for employees to update their skills and
knowledge that has been deferred due to budget constraints.
Equipment: The decrease in expenditures for equipment is related to one time
purchases in computer equipment by Information Technology that will not be re-
peated in FY14-15. Included in the IT budget is the purchase of new software for a
citizen web portal that enables citizens to access Town records through the inter-
net.
Transfers: Amount was transferred to the Economic Development Fund for activi-
ties instead of using Contractual Services as in the past.
Contingency: Amount was reduced to provide funding for the new Facilities Re-
placement Fund.
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Wages 646,682$ 697,533$ 658,529$ 672,493$
Employment Taxes 19,135 20,277 20,957 16,545
Benefits 130,820 140,017 125,157 190,640
Dues & Memberships 153,055 132,994 125,824 133,096
Education and Training 9,647 8,403 13,408 23,496
Maintenance and Repair 1,479 1,138 9,020 6,970
Utilities 2,847 2,639 3,086 2,460
Contractual Services 1,027,682 947,699 877,484 780,579
Supplies 25,413 24,352 28,531 24,646
Equipment 31,549 82,477 51,780 34,600
Internal Service 22,007 20,123 17,245 19,020
Transfers 1,743,674 642,954 - 90,000
Contingency - - 168,400 100,000
Total 3,813,990$ 2,720,606$ 2,099,421$ 2,094,545$
Expenditures by Category
The Height of Desert Living 142
Operating Budgets
Administration
Wages
33%
Employment
Taxes
1%
Benefits
9%
Dues &
Memberships
6%
Education and
Training
1%
Contractual
Services
37%
Supplies
1%
Equipment
2%
Internal Service
1%
Contingency
5%
Use of Funds -Administration -By Category
Where does the money go?
Total Proposed Budget = $2,094,545
The Height of Desert Living 143
FY13-14 Department Accomplishments
FY14-15 Objectives
Operating Budgets
Administration
Initiative Strategic Value
Voter approval for $8.2M in bonds for reconstruction of Saguaro
Boulevard
I3-Pavement Management
Conducted second bi-annual Citizens Academy CR4-Implement communica-
tions plan for civic involvement
Transitioned Tourism program from Chamber of Commerce to
Town program
EV5-Promote Fountain Hills as a
visitor destination
Developed a plan for sustainable maintenance of Town owned
facilities/property
I9-Build a protected fund to
finance the major periodic
maintenance of community fa-
cilities
Expanded Mayor’s Youth Council program CR5-Support and develop pro-
grams that educate and involve
our youth in community gov-
ernance
Supported Town’s first Chinese Festival of Lights C2-Support community events
and activities that create oppor-
tunities to build community and
friendship
Initiative Strategic Value Estimated Cost/Funding
Source
Enhance Town website through
a web portal
CR1-Foster an environment of
accessible, responsive gov-
ernance
$20,000/General Fund
Develop a funding source and
program for pavement replace-
ment
I3-Maintain a current condi-
tion assessment of all road-
ways and sidewalks and pri-
oritize and implement mainte-
nance efforts to minimize
costly reconstruction
$15,000/General Fund
Conduct a survey of citizens CR6-Evaluate customer satis-
faction with Town services on
a regular basis and implement
appropriate service improve-
ments
$25,000/General Fund
The Height of Desert Living 144
Operating Budgets
Administration
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
General Fund
Salaries-Full Time 571,314$ 614,201$ 520,975$ 638,948$
Salaries-Part Time 75,365 80,169 137,554$ 33,545$
Overtime - 1,082 - -
Severance - 2,081 - -
FICA 4,708 4,904 8,422 2,079
Medicare 9,124 9,837 9,438 9,666
Workers Compensation 2,049 3,698 1,706 3,700
Unemployment Insurance 3,254 1,839 1,391 1,100
Group Health Insurance 60,315 64,692 59,921 111,110
Group Dental Insurance 3,872 4,317 4,647 5,013
Group Vision Insurance 570 597 544 1,053
Disability Insurance 1,989 1,279 2,243 2,210
Retirement 62,524 67,376 56,222 69,279
Life Insurance 1,550 1,756 1,580 1,975
Licenses/Filing Fees 113,391 92,964 89,179 91,416
Dues, Subscript & Publicat 39,665 40,030 36,645 41,680
Training/Cont Ed 1,900 4,733 4,530 10,160
Meetings & Conferences 7,747 3,670 8,878 13,336
Equipment Maint/Repair 1,178 1,075 7,400 5,000
Office Equip Maint/ Repair - - 1,500 1,800
Sign Repair & Replacement 301 63 120 170
Telecommunications 2,736 2,639 3,086 2,460
Gas & Oil 111 - - -
Auditing Expense 50,700 52,706 55,000 55,000
Professional Fees 53,036 20,631 50,531 69,040
Legal Fees 342,181 345,304 309,701 323,200
Management Fees 10,625 15,819 18,950 18,950
Insurance Expense 161,396 210,245 256,840 243,800
Printing Expense 4,930 1,706 10,490 1,565
Advertising/Signage 5,621 5,420 9,360 10,340
Intergovt Agreements 104,458 - 42,032 24,104
Contractual Services - 445 90,000 -
Bank/Merc Acct Fees 9,046 9,733 10,020 10,020
Community Contracts/Events 182,490 182,490 24,200 24,200
Tourism 103,200 103,200 - -
ActiveNet Fees - - 360 360
Office Supplies 4,488 5,166 5,460 3,970
Cleaning/Janitorial Supplies - - 15 10
Operating Supplies 4,749 5,038 6,910 5,955
Food & Beverage Supplies 5,614 5,189 6,615 8,510
Program Materials 7,293 8,275 5,181 5,691
Postage & Delivery 2,499 580 4,350 510
Miscellaneous Expense 770 104 - -
Small Tools 67 - - -
Software 563 8,921 15,180 20,600
Hardware 27,627 72,197 35,600 13,000
Peripherals 2,667 968 1,000 1,000
Furniture/Appliances 625 391 - -
Equipment - - - -
FY14-15 Proposed Budget
Summary of Expenditures
Administration
The Height of Desert Living 145
Operating Budgets
Administration
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
FY14-15 Proposed Budget
Summary of Expenditures
Administration
General Fund-continued
ISF-Copier Charges 4,809$ 8,230$ 5,566$ 8,867$
ISF-Mail Service Charges 4,280 3,766 4,028 4,588
ISF-Vehicle Replacement Charge - - - -
ISF-Motor Pool Charges 698 102 50 120
ISF-Telecom Charges 12,221 8,024 7,601 5,445
Transfer Out 1,743,674 642,954 - 90,000
Contingency - - 168,400 100,000
Total Administration 3,813,990$ 2,720,606$ 2,099,421$ 2,094,545$
The Height of Desert Living 146
Town Manager Division
Service Delivery Plan
Provide leadership to ensure a high quality of life for the citizens of Fountain Hills
by utilizing Town resources to the greatest extent possible and offering superior
service. Work in conjunction with the Town Council and the Strategic Planning Ad-
visory Commission (SPAC) for successful implementation of Operational Priorities
and Strategic Plan Goals. Per direction and approval of the Town Council, adminis-
ter fees for service contracts.
Variance Explanations:
Volunteers: The Volunteer Coordinator position was changed to be a full-time po-
sition.
Operating Budgets
Town Manager Division
Administration
76%
Social/
Community
Services
5%
Volunteers
14%
Use of Funds -Town Manager -By Program
Where does the money go?
Total Proposed Budget = $501,393
Program Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Administration $ 175,412 $ 894,956 446,544$ 379,735$
Social/Community Services 291,875 291,395 30,318 30,245
Strategic Planning 14,736 21,330 21,751 21,848
Volunteers - - 43,310 69,565
Total $ 482,023 $ 1,207,681 $ 541,923 $ 501,393
Expenditures by Program
The Height of Desert Living 147
Operating Budgets
Town Manager Division
Variance Explanations:
Benefits: The increase is attributable to making the Volunteer Coordinator a full-
time position.
Contingency: Amount was reduced to provide funding for the new Facilities Re-
placement Fund.
Wages
48%
Employment
Taxes
1%
Benefits
13%
Dues &
Memberships
4%
Education and
Training
1%
Contractual
Services
10%Supplies
2%
Internal
Service
1%
Contingency
20%
Use of Funds -Town Manager -By Category
Where does the money go?
Total Proposed Budget = $501,393
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Wages 134,555$ 202,348$ 234,493$ 238,159$
Employment Taxes 3,330 5,707 6,200 4,982
Benefits 25,143 41,365 43,003 65,882
Dues & Memberships 19,615 19,391 19,090 19,090
Education and Training 3,996 2,501 5,435 5,275
Maintenance and Repair 277 10 1,500 500
Utilities 882 927 - 780
Contractual Services 289,682 285,888 49,610 49,440
Supplies 2,221 2,707 10,935 11,665
Equipment 400 554 - -
Internal Service 1,922 3,329 3,257 5,620
Transfers - 642,954 - -
Contingency - - 168,400 100,000
Total 482,023$ 1,207,681$ 541,923$ 501,393$
Expenditures by Category
The Height of Desert Living 148
Performance Measures
Productivity
Operating Budgets
Town Manager Division
Activities/Results
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Town-wide Full-Time Equivalents (FTE’s) 58 57 51 52
Town-wide Full-Time Equivalents per 1,000
residents 2.6 2.5 2.3 2.3
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Citizen Survey 0 0 0 $24,000
Sales Tax per Capita $305 $322 $328 $342
Quality
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Personnel Costs per Full Time Equivalent $62,708 $67,989 $70,631 $71,182
Program Operating Costs (All Funds) $12.1M $15.2M $15.5M $16.5M
Program Operating Budget Expense per resi-
dent $553 $661 $676 $680
The Height of Desert Living 149
Operating Budgets
Town Manager Division
The Height of Desert Living 150
Operating Budgets
Town Manager Division
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
General Fund
Salaries-Full Time 134,553$ 202,349$ 203,723$ 238,159$
Salaries-Part Time - - 30,770 -
FICA - - 1,908 -
Medicare 1,919 2,853 3,305 3,368
Workers Compensation 888 2,561 580 1,291
Unemployment Insurance 523 293 407 323
Group Health Insurance 9,280 17,638 18,807 37,116
Group Dental Insurance 555 1,008 1,022 1,564
Group Vision Insurance 88 143 145 219
Disability Insurance 367 402 694 809
Retirement 14,554 21,596 21,751 25,442
Life Insurance 299 577 584 732
Dues, Subscript & Publicat 19,616 19,391 19,090 19,090
Training/Cont Ed - 25 - -
Meetings & Conferences 3,996 2,476 5,435 5,275
Office Equip Maint/ Repair - - 1,500 450
Sign Repair & Replacement 277 10 - 50
Telecommunications 796 927 - 780
Gas & Oil 86 - - -
Professional Fees 3,750 - 25,300 25,100
Printing Expense 95 140 - -
Advertising/Signage 148 58 110 140
Bank/Merc Acct Fees - - - -
Community Contracts/Events 182,490 182,490 24,200 24,200
Tourism 103,200 103,200 - -
Office Supplies 1,868 2,547 2,890 1,700
Operating Supplies - - 2,655 2,700
Food & Beverage Supplies 331 70 4,415 5,910
Program Materials - - 925 1,145
Postage & Delivery 21 90 50 210
Small Tools 67 - - -
Software - 30 - -
Hardware - 98 - -
Peripherals 333 301 - -
Furniture/Appliances 125 - -
ISF-Copier Charges 927 2,800 2,169 3,800
ISF-Mail Service Charges 23 18 238 650
ISF-Vehicle Replacement Charge - - - -
ISF-Motor Pool Charges - - - 120
ISF-Telecom Charges 973 511 850 1,050
Transfer Out - 642,954 - -
Contingency - - 168,400 100,000
Total Town Manager 482,023$ 1,207,681$ 541,923$ 501,393$
FY14-15 Proposed Budget
Summary of Expenditures
Town Manager
The Height of Desert Living 151
Town Clerk Division
Service Delivery Plan
The Town Clerk serves as the Town’s election official and custodian of records and
conducts municipal elections and all related activities in the most efficient and ef-
fective manner in full compliance with all applicable State statutes and Town Code
provisions. The Town Clerk maintains documents necessary for the effective ad-
ministration and operation of municipal government and preserves the Town’s per-
manent records.
Variance Explanations:
Elections: The costs for two mail ballot elections are included in the Town Clerk’s
FY14-15 budget. The Primary Election will be held August 26, 2014; the General
Election will be held November 4, 2014, so that qualified electors may determine
who will fill the one seat for Mayor and the three seats for Councilmember. The
cost for the Maricopa County Elections election services have been budgeted at a
reduced rate of $0.50 per registered voter as the Town’s election is on the State’s
consolidated ballot. The total number of registered voters will be determined by
each election’s registration deadline. The overall contractual services cost was re-
duced as a result of the reduced per registered voter rate for the Town’s 2014
election services with Maricopa County Elections (i.e. rate at $0.50 per registered
voter vs. the mail ballot election rate of $2.12). Costs also include publication of
various election notices for both elections and the Spanish translation of voter in-
formation and election notices.
Operating Budgets
Town Clerk Division
Program Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Administration 27,322$ 29,271$ 30,613$ 35,412$
Elections 142,014 29,979 85,950 58,917
Legislation 39,179 42,081 46,668 48,183
Records Management 14,953 16,223 15,979 16,735
Total 223,468$ 117,554$ 179,210$ 159,247$
Expenditures by Program
Administration
22%
Elections
37%
Legislation
30%
Records
Management
11%
Use of Funds -Town Clerk -By Program
Where does the money go?
Total Proposed Budget = $159,247
The Height of Desert Living 152
Operating Budgets
Town Clerk Division
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Wages 77,345$ 79,278$ 81,264$ 83,306$
Employment Taxes 1,466 1,407 1,538 1,787
Benefits 20,868 21,274 22,446 25,201
Dues & Memberships 436 265 670 670
Education and Training 465 905 2,386 5,365
Maintenance and Repair 24 - 120 570
Contractual Services 119,001 11,548 64,252 39,799
Supplies 2,461 231 4,600 625
Equipment - 896 100 100
Internal Service 1,402 1,750 1,834 1,824
Total 223,468$ 117,554$ 179,210$ 159,247$
Expenditures by Category
Wages
53%
Employment
Taxes
1%
Benefits
16%
Education and
Training
3%Contractual
Services
26%Internal
Service
1%
Use of Funds -Town Clerk -By Category
Where does the money go?
Total Proposed Budget = $159,247
Variance Explanations:
Contractual Services: The costs for two mail ballot elections are included in the
Town Clerk’s FY14-15 budget. The Primary Election will be held August 26, 2014;
the General Election will be held November 4, 2014, so that qualified electors may
determine who will fill the one seat for Mayor and the three seats for Councilmem-
ber. The cost for the Maricopa County Elections election services have been budg-
eted at a reduced rate of $0.50 per registered voter as the Town’s election is on
the State’s consolidated ballot. The total number of registered voters will be deter-
mined by each election’s registration deadline. The overall contractual services
cost was reduced as a result of the reduced per registered voter rate for the
Town’s 2014 election services with Maricopa County Elections (i.e. rate at $0.50
per registered voter vs. the mail ballot election rate of $2.12). Costs also include
publication of various election notices for both elections and the Spanish transla-
tion of voter information and election notices.
The Height of Desert Living 153
Performance Measures
Quality
Productivity
Operating Budgets
Town Clerk Division
Activities/Results
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Registered Voters: Bond Election
Primary
General
16,043
16,074
N/A
N/A
N/A
16,031
17,000
17,250
Voter Turnout % Bond Election
Primary
General
39%
34%
N/A
N/A
N/A
43%
41%
37%
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Percentage of contracts processed within 5
business days after approval 100% 100% 100% 100%
Percentage of agenda meeting notices posted
in compliance with State Law and Town Policy 100% 100% 100% 100%
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Town Council Agenda /Meeting notices posted 58/31 51/32 40/20 43/25
Ordinances processed 6 13 10 10
Resolutions processed 42 39 35 35
Contract and Agreements processed 40 42 25 25
Requests for Public Information processed 170 125 120 120
The Height of Desert Living 154
Operating Budgets
Town Clerk Division
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
General Fund
Salaries-Full Time 77,345$ 79,278$ 81,264$ 83,306$
Medicare 1,025 1,054 1,180 1,209
Workers Compensation 176 184 207 464
Unemployment Insurance 265 169 151 114
Group Health Insurance 11,161 11,416 12,250 14,757
Group Dental Insurance 593 643 644 640
Group Vision Insurance 90 90 91 89
Disability Insurance 290 172 287 291
Retirement 8,508 8,721 8,940 9,164
Life Insurance 226 232 234 260
Licenses/Filing Fees 21 10 70 70
Dues, Subscript & Publicat 415 255 600 600
Training/Cont Ed 355 483 970 800
Meetings & Conferences 110 422 1,416 4,565
Office Equip Maint/Repair - - - 450
Sign Repair & Replacement 24 - 120 120
Professional Fees 8,565 9,478 11,695 12,295
Printing Expense 3,485 69 9,075 -
Advertising/Signage 2,493 2,001 6,450 6,900
Intergovt Agreements 104,458 - 37,032 20,604
Office Supplies 311 199 400 425
Postage & Delivery 2,151 32 4,200 200
Software - 11 100 100
Hardware - 885 - -
ISF-Copier Charges 927 1,434 1,500 1,500
ISF-Mail Service Charges 85 42 94 94
ISF-Motor Pool Charges - 12 - -
ISF-Telecom Charges 389 262 240 230
Total Town Clerk 223,468$ 117,554$ 179,210$ 159,247$
FY14-15 Proposed Budget
Summary of Expenditures
Town Clerk
The Height of Desert Living 155
Human Resources/Risk Management Division
Service Delivery Plan
Lead the organization in the acquisition, maintenance, development, supervision
and measurement of the human assets and the results of their work (quality, pro-
ductivity and service). Protect the Town’s assets from loss and minimize employee
injuries on the job.
Variance Explanations:
Administration/Payroll/Recruitment: Increases due to returning the Human Re-
sources position to a full-time position.
Operating Budgets
Human Resources/Risk Management Division
Program Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Administration 59,115$ 65,114$ 39,333$ 57,466$
Payroll 14,515 15,255 16,696 22,060
Recruitment 27,865 7,405 20,914 32,576
Risk Management 200,464 254,571 280,811 281,455
Training & Development 486 3,315 3,000 7,000
Volunteers 53,640 55,471 - -
Total 356,085$ 401,131$ 360,754$ 400,557$
Expenditures by Program
Administration
14%
Payroll
6%
Recruitment
8%
Risk
Management
70%
Training &
Development
2%
Use of Funds -Human Resources/Risk Management
By Program
Where does the money go?
Total Proposed Budget = $400,557
The Height of Desert Living 156
Operating Budgets
Human Resources/Risk Management Division
Variance Explanations:
Wages/Benefits: Increase due to returning the Human Resources position to a full
-time position.
Wages 24%
Benefits 8%
Education and
Training 2%
Contractual
Services 64%
Supplies 2%
Use of Funds -Human Resources/Risk Management
By Category
Where does the money go?
Total Proposed Budget = $400,557
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Wages 119,796$ 132,479$ 71,707$ 92,250$
Employment Taxes 4,300 4,257 5,649 1,965
Benefits 18,318 19,867 - 30,635
Dues & Memberships 1,667 2,097 1,740 765
Education and Training 486 3,315 3,000 7,500
Maintenance & Repair - - - 450
Utilities 25 - - -
Contractual Services 192,587 221,159 270,176 257,645
Supplies 15,806 15,243 7,561 7,471
Equipment 874 117 - -
Internal Service 2,226 2,597 921 1,876
Transfers - - - -
Total 356,085$ 401,131$ 360,754$ 400,557$
Expenditures by Category
The Height of Desert Living 157
Performance Measures
Quality
Productivity
Operating Budgets
Human Resources/Risk Management Division
Activities/Results
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Increase the percentage of employee per-
formance reviews completed on schedule 90% 90% 95% 96%
Increase or maintain the number of applica-
tions received per recruitment for non-
exempt positions
45 N/A N/A 20
Increase or maintain the number of applica-
tions received per recruitment for exempt
positions
43 N/A 18 20
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Decrease the number of days lost to injury
per workers’ compensation claim 2 128 0 0
Maintain the turnover rate of full-time em-
ployees at an acceptable rate 8% 8% 11.6% 6%
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Number of full-time employees departed from
Town service 5 5 7 4
Number of exit interviews conducted 4 5 3 4
Ensure supervisors receive performance
evaluation documentation four weeks in ad-
vance
100% 95% 100% 100%
Quarterly track and analyze performance
evaluation trends, including number of per-
formance evaluations that were late, type of
increases each employee received, etc.
100% 100% 100% 100%
Number of exempt recruitments conducted 1 0 6 2
Number of full-time non-exempt recruitments
conducted 1 1 1 1
Average number of days to fill a vacancy 35 14 30 35
Number of workers’ compensation claims due
to injury 1 1 1 0
The Height of Desert Living 158
Operating Budgets
Human Resources/Risk Management Division
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
General Fund
Salaries-Full Time 90,999$ 104,037$ -$ 92,250$
Salaries-Part Time 28,796 27,359 71,707 -
Overtime - 1,082 - -
FICA 1,785 1,763 4,339 -
Medicare 1,702 1,878 1,017 1,339
Workers Compensation 271 285 179 513
Unemployment Insurance 542 331 114 113
Group Health Insurance 7,219 7,445 - 18,651
Group Dental Insurance 405 439 - 988
Group Vision Insurance 64 64 - 493
Disability Insurance 363 202 - 316
Retirement 10,000 11,444 - 9,900
Life Insurance 267 273 - 287
Dues, Subscript & Publicat 1,667 2,097 1,740 765
Training/Cont Ed 486 3,315 3,000 7,300
Meetings & Conferences - - - 200
Gas & Oil 25 - - -
Office Equip Maint/Repair - - - 450
Professional Fees 30,340 9,885 11,536 11,645
Legal Fees - 168 500 400
Management Fees - 150 - -
Insurance Expense 161,396 210,245 256,840 243,800
Printing Expense - 66 - -
Advertising/Signage 852 646 1,300 1,800
Community Contracts/Events - - - -
Office Supplies 889 533 590 245
Cleaning/Janitorial Supplies - - 15 10
Operating Supplies 2,162 1,589 500 400
Food & Beverage Supplies 4,838 4,895 2,200 2,600
Program Materials 6,905 7,784 4,256 4,216
Postage & Delivery 242 442 - -
Miscellaneous Expense 770 - - -
Small Tools - - - -
Hardware 249 - - -
Peripherals - 117 - -
Furniture/Appliances 625 - - -
ISF-Copier Charges 106 1,135 116 1,113
ISF-Mail Service Charges 450 417 270 298
ISF-Motor Pool Charges 113 - 50 -
ISF-Telecom Charges 1,557 1,045 485 465
Transfer Out - - - -
Total Human Resources/Risk
Management 356,085$ 401,131$ 360,754$ 400,557$
FY14-15 Proposed Budget
Summary of Expenditures
Human Resources/Risk Management
The Height of Desert Living 159
Finance Division
Service Delivery Plan
Provide efficient and cost effective financial oversight of both the short and long-
term components of the Town’s functions. Provide safe, secure and effective cash,
banking, merchant service, tax service and debt service administration for the
Town.
Operating Budgets
Finance Division
Variance Explanations:
Accounting: Due to a reorganization of the Finance Division, there were personnel
allocation changes that affected the program costs; increased staff time is allo-
cated to the purchasing program with a decrease of staff time for the support and
network administration programs.
Purchasing: Due to a reorganization of the Finance Division, there were personnel
allocation changes that affected the program costs; increased staff time is allo-
cated to the purchasing program with a decrease of staff time for the support and
network administration programs.
Program Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Accounting 50,894$ 51,450$ 40,021$ 50,596$
Administration 1,782,067 35,376 42,112 43,543
Audit Services 65,836 65,924 68,723 68,279
Boards & Commissions 4 - - -
Budget 42,273 39,636 46,067 45,514
Customer Service 26,816 31,974 31,816 30,416
Licensing 39,355 35,877 38,365 37,202
Purchasing 16,844 17,157 25,452 40,380
Treasury 38,564 44,091 44,293 46,808
Total 2,062,653$ 321,485$ 336,849$ 362,738$
Expenditures by Program
Accounting
14%
Administration
12%
Audit Services
19%
Budget
13%
Customer
Service
8%
Licensing
10%
Purchasing
11%
Treasury
13%
Use of Funds -Finance -By Program
Where does the money go?
Total Proposed Budget = $362,738
The Height of Desert Living 160
Variance Explanations:
Benefits: The increase is the result of a reallocation of FTEs and the corresponding
benefits.
Operating Budgets
Finance Division
Wages
53%
Employment
Taxes
2%
Benefits
15%
Dues &
Memberships
1%
Education and
Training
1%Contractual
Services
25%Internal Service
2%
Use of Funds -Finance -By Category
Where does the money go?
Total Proposed Budget = $362,738
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Wages 187,078$ 184,400$ 185,877$ 192,558$
Employment Taxes 7,354 6,976 5,844 6,367
Benefits 31,933 31,545 36,944 53,306
Dues & Memberships 2,187 1,757 2,004 3,321
Education and Training 1,655 1,682 2,587 5,356
Maintenance & Repair - - - 450
Utilities 878 1,056 780 780
Contractual Services 74,701 81,508 92,245 89,895
Supplies 2,947 4,033 3,315 3,435
Equipment - 31 - -
Internal Service 10,246 8,497 7,253 7,270
Transfers 1,743,674 - - -
Total 2,062,653$ 321,485$ 336,849$ 362,738$
Expenditures by Category
The Height of Desert Living 161
Performance Measures
Quality
Productivity
Operating Budgets
Finance Division
Activities/Results
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Consecutive years for GFOA annual Certifi-
cate of Achievement for Excellence in Finan-
cial Reporting award
17 18
19 20
Consecutive years for GFOA annual Distin-
guished Budget Presentation award 10 11
12 13
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Actual revenue versus forecast 104% 97% 96% 97%
Unqualified audit opinion Yes Yes Yes Yes
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Accounts payable checks issued 1,569 1,538 1,525 1,500
Purchase orders processed 1,163 1,137 1,065 1,160
Local tax revenues from audits $80,601 $30,000 $73,750 $30,000
Business licenses processed 2,248 2,230 2,475 2,560
The Height of Desert Living 162
Operating Budgets
Finance Division
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
General Fund
Salaries-Full Time 140,508$ 133,746$ 150,800$ 159,013$
Salaries-Part Time 46,569 48,573 35,077 33,545
Severance - 2,081 - -
FICA 2,923 3,140 2,175 2,079
Medicare 2,681 2,644 2,699 2,788
Workers Compensation 421 431 473 1,063
Unemployment Insurance 1,329 760 497 437
Group Health Insurance 14,440 14,812 17,783 33,207
Group Dental Insurance 1,073 1,170 1,402 1,374
Group Vision Insurance 159 161 191 188
Disability Insurance 487 289 531 560
Retirement 15,392 14,722 16,592 17,487
Life Insurance 382 392 445 490
Licenses/Filing Fees 853 719 1,139 1,396
Dues, Subscript & Publicat 1,334 1,038 865 1,925
Training/Cont Ed 588 910 560 2,060
Meetings & Conferences 1,067 772 2,027 3,296
Office Equip Maint/Repair - - - 450
Grounds Maint/Repair - - - -
Telecommunications 878 1,056 780 780
Auditing Expense 50,700 52,706 55,000 55,000
Professional Fees 2,033 - - -
Management Fees 10,625 15,669 18,950 18,950
Printing Expense 1,350 1,366 1,415 1,565
Advertising/Signage 960 1,590 1,500 1,500
Intergovt Agreements - - 5,000 2,500
Contractual Services - 445 - -
Bank/Merc Acct Fees 9,034 9,733 10,020 10,020
ActiveNet Fees - - 360 360
Office Supplies 1,154 1,464 1,330 1,350
Operating Supplies 1,403 1,749 1,985 1,755
Food & Beverage Supplies - 223 - -
Program Materials 388 491 - 330
Postage & Delivery 2 1 - -
Miscellaneous Expense - 104 - -
Software - 11 - -
Hardware - - - -
Peripherals - 20 - -
Equipment - - - -
ISF-Copier Charges 2,346 2,668 1,681 2,354
ISF-Mail Service Charges 3,641 3,279 3,406 3,526
ISF-Motor Pool Charges 18 12 - -
ISF-Telecom Charges 4,241 2,538 2,166 1,390
Transfer Out 1,743,674 - - -
Total Finance 2,062,653$ 321,485$ 336,849$ 362,738$
FY14-15 Proposed Budget
Summary of Expenditures
Finance
The Height of Desert Living 163
Information Technology Division
Service Delivery Plan
The Information Technology Division is dedicated to providing professional support
in a timely and responsive manner while focusing on high availability and reliable
technology. The Division also endeavors to implement alternative technologies to
reduce operating and maintenance costs.
Variance Explanations:
Support: Proposed in FY14-15, Information Technology FTE's have been reduced
from 1.75 to 1. This reduction in staffing reduces support (ITSUP) expenses by
$17,415. There are also corresponding wage and benefit reductions totaling
$26,116 with the reduction in FTEs.
Web Site: This fiscal year, $20,000 is budgeted to redesign the Town’s website.
This expense will be the first year of a three year commitment to create the new,
user-friendly and modern website. The complete project cost is $60,000.
Operating Budgets
Information Technology Division
Administration
4%
Network
Administration
60%
Support 17%
Video
Services 4%
Web Site 15%
Use of Funds -Information Technology -By Program
Where does the money go?
Total Proposed Budget = $253,380
Program Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Administration 30,579$ 34,042$ 15,492$ 10,529$
Network Administration 151,979 193,367 164,675 151,955
Support 45,172 45,881 59,338 41,974
Video Services 36,189 20,593 15,333 10,529
Web Site 11,096 15,139 21,966 38,393
Total 275,015$ 309,022$ 276,804$ 253,380$
Expenditures by Program
The Height of Desert Living 164
Variance Explanations:
Wages/Benefits: Proposed in FY14-15, Information Technology FTE's have been
reduced from 1.75 to 1. This reduction in staffing reduces the corresponding wage
and benefit reductions totaling $26,116 with the reduction in FTEs.
Contractual Service: The Civics Plus website redesign project is a three year con-
tract to redevelop and host a new Town website.
Equipment: Equipment costs have been reduced from the previous fiscal year by
the elimination of in-house video streaming servers and associated hardware. The
Town now utilizes Ustream for Internet broadcasting of Town Council meetings and
YouTube for storage/archiving.
Operating Budgets
Information Technology Division
Wages
26%
Employment
Taxes
1%
Benefits
6%Dues &
Memberships
41%
Maintenance
and Repair
2%
Contractual
Services
8%
Supplies
1%
Equipment
14%
Internal Service
1%
Use of Funds -Information Technology -By Category
Where does the money go?
Total Proposed Budget = $253,380
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Wages 90,034$ 93,298$ 85,188$ 66,220$
Employment Taxes 1,953 1,832 1,726 1,444
Benefits 24,230 24,833 22,764 15,616
Dues & Memberships 120,522 100,681 98,120 105,050
Education and Training 81 - - -
Maintenance and Repair 1,178 1,128 7,400 5,000
Utilities 654 649 2,306 900
Contractual Services 285 209 2,000 21,000
Supplies 1,445 2,138 2,120 1,450
Equipment 30,275 80,879 51,680 34,500
Internal Service 4,358 3,375 3,500 2,200
Transfers - - - -
Total 275,015$ 309,022$ 276,804$ 253,380$
Expenditures by Category
The Height of Desert Living 165
Performance Measures
Quality
Productivity
Operating Budgets
Information Technology Division
Activities/Results
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Percentage of emergency related helpdesk
tickets resolved within two business hours 95% 95% 95% 95%
Percentage of high priority helpdesk tickets
resolved within four hours 98% 99% 99% 99%
Percentage of helpdesk tickets resolved
within twelve hours 95% 95% 95% 95%
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Total number of tickets opened 1,205 900 850 800
Total number of tickets closed without resolu-
tion 0 0 0 0
Total number of tickets resolved within es-
tablished timeframe 1,180 750 850 800
Number of issues resolved during initial con-
tact 639 550 750 750
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Employee cost involved for support $43,619 $44,476 $45,805 $37,423
Availability of computer system up-time 95% 98.5% 99.25% 99.9%
The Height of Desert Living 166
Operating Budgets
Information Technology Division
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
General Fund
Salaries-Full Time 90,033$ 93,298$ 85,188$ 66,220$
Medicare 1,280 1,326 1,237 962
Workers Compensation 207 219 267 369
Unemployment Insurance 466 286 222 113
Group Health Insurance 12,634 12,927 11,081 7,379
Group Dental Insurance 950 1,032 1,579 447
Group Vision Insurance 137 137 117 64
Disability Insurance 341 202 731 234
Retirement 9,904 10,263 8,939 7,286
Life Insurance 265 273 317 206
Licenses/Filing Fees 112,517 92,235 87,970 89,950
Dues, Subscript & Publicat 8,005 8,446 10,150 15,100
Training/Cont Ed 81 - - -
Meetings & Conferences - - - -
Equipment Maint/Repair 1,178 1,075 7,400 5,000
Sign Repair & Replacement - 53 - -
Telecommunications 654 649 2,306 900
Professional Fees 285 144 2,000 20,000
Printing Expense - 65 - -
Intergovt Agreements - - - 1,000
Office Supplies 210 422 250 250
Operating Supplies 1,184 1,701 1,770 1,100
Postage & Delivery 51 15 100 100
Software 563 8,869 15,080 20,500
Hardware 27,378 71,215 35,600 13,000
Peripherals 2,334 530 1,000 1,000
Furniture/Appliances - 266 - -
ISF-Copier Charges 75 187 100 100
ISF-Mail Service Charges 1 6 20 20
ISF-Motor Pool Charges - 37 - -
ISF-Telecom Charges 4,282 3,144 3,380 2,080
Total Information Technology 275,015$ 309,022$ 276,804$ 253,380$
FY14-15 Proposed Budget
Summary of Expenditures
Information Technology
The Height of Desert Living 167
Economic Development Division –
(General Fund)
Service Delivery Plan
In FY13-14, the Town’s Economic Development duties were budgeted to be carried
out by a contracted position. Based upon the responses to an issued Request for
Proposals (RFP), it was deemed too expensive to pursue. An alternative solution
was taken to hire a part-time Economic Development specialist position. This posi-
tion will focus on the recently adopted Economic Development Plan and will func-
tion under the Administration Department.
Economic development in Fountain Hills requires a collaborative effort to ensure
success. The Town of Fountain Hills plays a key role along with the business com-
munity and residents. The Town works collaboratively with the various stakeholder
groups and other agencies in its effort to diversify the local economy.
The Economic Development Plan is based on expanding the local economy and im-
proving the standard of living within the Fountain Hills area. Following is a list of
success objectives that will assist in implementation. Many of these objectives are
similar to The Ahwahnee Principles for Smart Economic Development created by
the Center for Livable Communities in Sacramento, California.
Coordinated Approach: All entities involved in economic development must work
together to achieve mutually agreed-upon goals to ensure a sustainable effort.
Community Collaboration: A comprehensive understanding of the town and re-
gion and a commitment to collaborating with entities throughout the region (e.g.,
federal agencies and incorporated communities) are critical.
Smart Growth: The regional environment is a tremendous asset that should be
protected for community and economic development reasons. The community
must take great strides in addressing resource issues, such as water, to ensure
long-term sustainability.
Long-Term Efforts: Economic development is not a one-shot activity. Success
requires long-term investments (e.g., infrastructure and telecommunications) as
well as continued focused effort and evaluation.
Existing Business Support: The Town’s focus is on supporting existing enter-
prises, while looking at diversifying the economic base is important. Existing busi-
nesses are Fountain Hills’ most valuable assets because they are already contrib-
uting to the local economy and quality of life. They are also the best source of
business expansion and local job growth.
Operating Budgets
Economic Development Division (General Fund)
The Height of Desert Living 168
Operating Budgets
Economic Development Division (General Fund)
Service Delivery Plan (cont.)
Corporate Responsibility: Fountain Hills encourages enterprises to work as civic
partners, contributing to the community, protecting the natural environment, and
providing workers with good pay, benefits, and opportunities for upward mobility,
within a healthy working environment.
Human Investment: Human resources are so valuable in the Information Age.
Fountain Hills will strive to provide life-long skills and learning opportunities by in-
vesting in excellent schools, post-secondary institutions, and opportunities for con-
tinuous education and training that are available to all.
Program Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Administration 68,819$ 14,223$ 90,240$ 90,000$
Total 68,819$ 14,223$ 90,240$ 90,000$
Expenditures by Program
Administration
100%
Use of Funds -
Economic Development (General Fund) -By Program
Where does the money go?
Total Proposed Budget = $90,000
The Height of Desert Living 169
Variance Explanations:
Contractual Services/Transfers: Amount was transferred from the Economic De-
velopment Fund for activities instead of using Contractual Services as in the past
Operating Budgets
Economic Development Division (General Fund)
Transfers
100%
Use of Funds -Economic Development (General Fund)
By Category
Where does the money go?
Total Proposed Budget = $90,000
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Wages 37,875$ 5,730$ -$ -$
Employment Taxes 733 98 - -
Benefits 10,327 1,133 - -
Dues & Memberships 5,303 4,692 - -
Education and Training 2,963 - - -
Utilities 409 7 - -
Contractual Services 9,244 2,250 90,000 -
Supplies 501 - - -
Internal Service 1,464 313 240 -
Transfers - - - 90,000
Total 68,819$ 14,223$ 90,240$ 90,000$
Expenditures by Category
The Height of Desert Living 170
Performance metrics are applied to measure a plan's activities and its overall per-
formance. As there is always an element of uncertainty about the future, regular
review to ensure that a plan is still effective and achieving desired outcomes is
critical. Performance metrics should support the intended strategic outcome and
typical meet six criteria: time, cost, resources, scope, quality, and actions. Per-
formance metrics will be established with each strategic initiative to provide an-
nual assessment of progress.
Our Economic Objectives are the broad desired achievement that Fountain Hills
will accomplish through the implementation of the Economic Development Plan.
The economic objectives are:
• Grow Our Economy
• Maximize Our Talent
• Enhance Our Community
Our Focused Approach is how Fountain Hills is going to achieve its economic ob-
jectives. All five objectives are important and would be addressed simultaneously.
The focused approach is through the following strategic initiatives:
• Business Attraction
• Business Retention and Expansion
• Entrepreneurial Development
• Foundational Maintenance
• Locational Catalysts
Our Targeted Industry Sectors are the business sectors that offer Fountain Hills
the most opportunity and will be pursued through our focused approach. Industry
sectors help the community meet the stated economic objectives:
• Professional, Technical, and Scientific Services
• Healthcare, Medical, Biosciences, and Wellness
• Finance and Insurance
• Tourism and Recreation
• Retail
Operating Budgets
Economic Development Division (General Fund)
Activities/Results
The Height of Desert Living 171
Operating Budgets
Economic Development Division (General Fund)
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
General Fund
Salaries-Full Time 37,875$ 1,493$ -$ -$
Salaries-Part Time - 4,237 - -
Medicare 518 81 - -
Workers Compensation 86 17 - -
Unemployment Insurance 129 - - -
Group Health Insurance 5,581 454 - -
Group Dental Insurance 296 25 - -
Group Vision Insurance 32 3 - -
Disability Insurance 142 12 - -
Retirement 4,166 630 - -
Life Insurance 110 9 - -
Dues, Subscript & Publicat 5,302 4,693 - -
Training/Cont Ed 390 - - -
Meetings & Conferences 2,574 - - -
Telecommunications 409 7 - -
Professional Fees 8,063 1,125 - -
Printing Expense - - - -
Advertising/Signage 1,169 1,125 - -
Contractual Services - - 90,000 -
Bank/Merc Acct Fees 13 - - -
Office Supplies 56 - - -
Food & Beverage Supplies 445 - - -
Postage & Delivery - - - -
ISF-Copier Charges 428 6 - -
ISF-Mail Service Charges 79 4 - -
ISF-Motor Pool Charges 567 40 - -
ISF-Telecom Charges 389 262 240 -
Transfer Out - - - 90,000
Total Economic Development 68,819$ 14,223$ 90,240$ 90,000$
FY14-15 Proposed Budget
Summary of Expenditures
Economic Development
The Height of Desert Living 172
Legal Services Division
Service Delivery Plan
The Town Attorney and Town Prosecutor are appointed by the Town Council to
serve as general counsel for the Town in addition to responsibility for the efficient
disposition of criminal cases prosecuted in the Municipal Court.
Operating Budgets
Legal Services Division
Program Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Attorney Services 234,427$ 236,759$ 198,840$ 232,430$
Public Defender 1,500 2,750 4,800 4,800
Prosecutor 110,000 110,000 110,001 90,000
Total 345,927$ 349,509$ 313,641$ 327,230$
Expenditures by Program
Attorney
Services
71%
Public
Defender
1%
Prosecutor
28%
Use of Funds -Legal Services -By Program
Where does the money go?
Total Proposed Budget = $327,230
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Dues & Memberships 3,325$ 4,110$ 4,200$ 4,200$
Contractual Services 342,181 345,137 309,201 322,800
Supplies 32 - - -
Internal Service 389 262 240 230
Total 345,927$ 349,509$ 313,641$ 327,230$
Expenditures by Category
The Height of Desert Living 173
Productivity
Operating Budgets
Legal Services Division
Activities/Results
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Number of Resolutions prepared 42 40 35 35
Number of Ordinances prepared 6 10 10 10
Number of Contracts and Agreements pre-
pared 40 42 25 25
Dues &
Memberships
1%
Contractual
Services
99%
Uses of Funds -Legal Services -By Category
Where does the money go?
Total Proposed Budget = $327,230
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
General Fund
Dues, Subscript & Publicat 3,325$ 4,111$ 4,200$ 4,200$
Legal Fees 342,181 345,136 309,201 322,800
Postage & Delivery 32 - - -
ISF-Copier Charges - - - -
ISF-Mail Service Charges - - - -
ISF-Telecom Charges 389 262 240 230
Total Legal Services 345,927$ 349,509$ 313,641$ 327,230$
FY14-15 Proposed Budget
Summary of Expenditures
Legal Services
The Height of Desert Living 174
Operating Budgets
Legal Services Division
The Height of Desert Living 175
Development Services
Operating Budgets
Development Services
The Height of Desert Living 176
Operating Budgets
Development Services
Note: Numbers in parentheses represent full-time equivalents (FTE).
Director
DEVELOPMENT SERVICES DEPARTMENT
Streets
Maintenance Tech
Engineering
Inspector
Code Enforcement
Officer
*Custodian (.8)
Maintenance Tech
GIS Technician /
CAD Operator
Permit Tech
*Custodian (.5)
Streets Superintendent Facilities /Environmental
Supervisor
Town Engineer Senior Planner
Chief Building
Official/
Plans Examiner
Traffic Signal Tech II
Fleet Mechanic/
Open Space Specialist
*Custodian
* Part time
Full Time
Contracted
Executive Assistant
The Height of Desert Living 177
DEVELOPMENT SERVICES
Mission Statement
The Development Services Department is dedicated to enhancing the quality of life
in Fountain Hills by ensuring the construction of quality infrastructure; mainte-
nance of roadways and traffic control devices; maintenance of Town-owned
washes, dams, medians and open space; maintenance of public facilities; plan re-
view, construction permitting, and building inspections; environmental compliance,
enforcement of Town codes, improved environmental quality as well as the use of
innovative and proven land planning techniques. The Department strives to pro-
vide quality customer service in a professional and timely manner.
Department Overview
The Development Services Department is made up of seven (7) Divisions: Building
Safety, Code Compliance, Engineering, Facilities, Mapping & Graphics and Planning
in the General Fund. The Streets Division is funded through the Highway Users
Revenue Fund (HURF). The Development Services Director provides direct supervi-
sion over Division heads and the executive management assistant.
Operating Budgets
Development Services
Division
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Engineering 458,132$ 462,357$ 515,111$ 537,899$
Facilities 459,874 574,001 805,973 922,690
Planning 183,875 149,733 162,106 171,311
Building Safety 129,860 170,703 188,590 201,248
Code Compliance 126,190 91,185 101,215 104,546
Mapping & Graphics 71,867 86,156 76,112 76,812
Total 1,429,798$ 1,534,135$ 1,849,107$ 2,014,506$
Expenditures by Division
Engineering
26%
Facilities
46%
Planning
9%
Building Safety
10%
Code
Compliance
5%
Mapping &
Graphics
4%
Use of Funds -Development Services -By Division
Where does the money go?
Total Proposed Budget = $2,014,506
The Height of Desert Living 178
Operating Budgets
Development Services
Program Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Administration 58,475$ 63,362$ 72,941$ 227,677$
Building Inspection 36,900 62,498 75,356 78,549
Building Maintenance 456,404 567,569 795,964 760,192
Capital Improvement Projects 85,486 87,949 90,157 96,002
Code Compliance 126,190 91,185 101,215 104,546
Current Planning 92,696 94,363 101,860 106,782
Engineering 127,088 124,254 151,621 159,813
Environmental Service 65,606 29,398 31,997 35,214
Long Range Planning 25,573 25,972 28,249 29,315
Mapping & Graphics 71,867 86,156 76,112 76,812
Open Space 6 - - -
Permitting 92,960 108,204 113,234 122,699
Stormwater Management 190,547 193,225 210,401 216,905
Total 1,429,798$ 1,534,135$ 1,849,107$ 2,014,506$
Expenditures by Program
Administration
11%
Building
Inspection
4%
Building
Maintenance
38%
Capital
Improvement
Projects
5%
Code
Compliance
5%Current
Planning
5%Engineering
8%
Environmental
Service
2%
Long Range
Planning
1%
Mapping &
Graphics
4%
Permitting
6%
Stormwater
Management
11%
Use of Funds -Development Services -By Program
Where does the money go?
Total Proposed Budget = $2,014,506
Variance Explanations:
Administration: The amount includes the transfer to the new Facilities Replace-
ment Fund.
The Height of Desert Living 179
Operating Budgets
Development Services
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Wages 698,381$ 691,040$ 704,017$ 719,809$
Employment Taxes 27,276 24,178 26,266 43,626
Benefits 166,861 166,019 172,826 195,780
Dues & Memberships 10,760 12,032 14,167 21,372
Education and Training 2,452 1,230 9,550 9,105
Maintenance and Repair 232,112 352,736 484,811 447,861
Utilities 219,593 185,404 233,600 226,597
Contractual Services 21,393 24,370 107,641 109,910
Supplies 21,015 31,287 57,699 61,710
Equipment 5,826 29,584 14,250 8,715
Damages/Vandalism 1,437 - 250 250
Internal Service 22,692 16,255 24,030 25,999
Transfers - - - 143,772
Total 1,429,798$ 1,534,135$ 1,849,107$ 2,014,506$
Expenditures by Category
Variance Explanations:
Employment Taxes: The increase is due primarily to higher Workers’ Compensa-
tion rates.
Dues & Memberships: The increase includes a new Environmental Protection
Agency (EPA)/Arizona Department of Environmental Quality (ADEQ) permit review
fee.
Equipment: The primary cause for the decrease was the one-time purchase of fur-
niture for Fire Station #1.
Transfers: This amount is being transferred as the initial funding for the Facilities
Replacement Fund.
Wages
37%
Employment
Taxes
2%
Benefits
10%
Dues &
Memberships
1%
Education and
Training
Maintenance
and Repair
23%
Utilities
11%
Contractual
Services
5%Supplies
3%Equipment
Internal Service
1%
Transfers
7%
Use of Funds -Development Services -By Category
Where does the money go?
Total Proposed Budget = $2,014,506
The Height of Desert Living 180
FY13-14 Department Accomplishments
Operating Budgets
Development Services
FY14-15 Objectives
Initiative Strategic Value
Completed Town-owned wash and ADWR juris-
dictional dam maintenance
ES2-Maintain and improve Community infra-
structure
Completed the 2013 edition of the “Land Use
Analysis and Statistical Report”
EV1-Economic Vitality
Completed Fire Station No. 1 Renovation P3-Public Safety, Health, and Welfare
Organized florescent light bulb and electronics
recycling events
ES1-Environmental Stewardship
Completed Zone 7 Pavement Management Pro-
gram
I3-Maintain and Improve Community Infrastruc-
ture
Initiative Strategic Value Estimated Cost/Funding
Source
Foster a culture of public ser-
vice and volunteerism CR3-Foster a culture of public
service and volunteerism $0
Complete Town-owned wash
and ADWR jurisdictional dam
maintenance
ES2-Maintain & improve com-
munity infrastructure
$150,000/General Fund
Complete 2014 edition of “Land
Use Analysis and Statistical
Report”
EV1-Economic Vitality $1,000/General Fund
The Height of Desert Living 181
Operating Budgets
Development Services
The Height of Desert Living 182
Operating Budgets
Development Services
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
General Fund
Salaries-Full Time 657,927$ 649,758$ 664,439$ 677,834$
Salaries-Part Time 40,037 40,261 39,577 41,974
Overtime 416 1,022 - -
FICA 2,501 2,516 2,456 2,602
Medicare 10,045 9,763 10,219 10,441
Workers Compensation 11,131 10,021 11,860 29,265
Unemployment Insurance 3,599 1,879 1,731 1,318
Group Health Insurance 82,725 84,842 88,863 110,126
Group Dental Insurance 5,420 5,606 5,678 5,670
Group Vision Insurance 804 756 933 933
Disability Insurance 2,402 1,358 2,336 2,378
Retirement 73,587 71,553 73,097 74,561
Life Insurance 1,923 1,904 1,919 2,112
Licenses/Filing Fees 5,855 5,399 7,700 12,700
Dues, Subscript & Publicat 4,906 6,633 6,467 8,672
Training/Cont Ed 1,652 15 1,575 2,010
Meetings & Conferences 800 1,215 7,975 7,095
Building Main/Repair 16,046 91,621 65,028 92,693
HVAC Repair 45,934 41,776 90,633 118,435
Plumbing Repair 4,921 2,123 25,914 20,844
Electrical Repair/Maint 3,129 2,729 6,080 4,955
Fire Protection Systems 8,420 10,068 9,385 10,485
Grounds Maint/Repair 2,892 - 1,110 405
Irrigation Repair 10 - - -
Backflow Testing & Maintenance 511 1,502 1,185 1,185
Wash Maintenance 113,998 141,626 150,000 150,000
Dam Inspection And Maint 17,348 13,400 20,400 20,400
Equipment Maint/Repair 3,903 6,006 13,153 10,105
Vehicle Maint/Repair 2,654 910 3,288 2,563
Office Equip Maint/ Repair 1,815 349 1,521 2,462
Other Maint/Repair 1,816 7,695 5,445 2,825
Parking Lot Repair - 22,954 - -
Striping - - - 2,400
Sidewalk/Pathway Repair - - 41,000 -
Sign Repair & Replacement 236 2,009 - 1,345
Painting 535 7,967 44,390 5,435
Lighting Repair 7,943 - 6,280 1,325
Electricity Expense 151,006 148,445 183,155 183,155
Refuse/Recycling 2,739 2,351 6,350 1,703
Telecommunications 3,006 3,436 5,240 5,004
Water/Sewer 29,985 26,513 31,605 29,585
Gas & Oil 4,841 4,660 7,250 7,150
AZDWR Fees 28,017 - - -
FY14-15 Proposed Budget
Summary of Expenditures
Development Services
The Height of Desert Living 183
Operating Budgets
Development Services
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
FY14-15 Proposed Budget
Summary of Expenditures
Development Services
General Fund-continued
Professional Fees 10,699$ 18,172$ 26,170$ 27,306$
Engineering Fees 4,200 - 13,600 15,000
Rentals & Leases 661 - 2,050 400
Printing Expense 463 945 2,165 1,796
Advertising/Signage 997 867 2,500 2,500
Contractual Services 4,348 4,360 25,000 25,000
Bank/Merc Acct Fees 25 25 - -
Landscape Contracts - - 36,036 37,788
ActiveNet Fees - - 120 120
Office Supplies 4,448 5,781 8,676 7,960
Cleaning/Janitorial Supplies 12,257 11,228 22,325 19,130
Safety Supplies 313 137 1,025 1,025
Operating Supplies - 10,328 20,990 19,790
Food & Beverage Supplies 2,430 1,513 1,800 2,000
Program Materials 815 858 850 925
Uniforms 715 1,403 1,883 2,730
Postage & Delivery 37 39 150 150
Miscellaneous Expense - - - 8,000
Small Tools 949 487 2,315 2,315
Software 1,269 4,984 600 -
Hardware 193 6,343 - -
Peripherals 187 65 - -
Furniture/Appliances 2,579 10,022 7,200 2,200
Equipment 650 7,683 4,135 4,200
Damages/Vandalism 1,437 - 250 250
ISF-Copier Charges 3,962 3,524 3,275 4,348
ISF-Mail Service Charges 378 267 958 1,016
ISF-Vehicle Replacement Charge 8,014 5,189 12,629 13,342
ISF-Motor Pool Charges 2,647 1,000 900 898
ISF-Telecom Charges 7,692 6,274 6,268 6,395
Transfer Out - - - 143,772
Total Development Services 1,429,798$ 1,534,135$ 1,849,107$ 2,014,506$
The Height of Desert Living 184
Building Safety Division
Service Delivery Plan
The Building Safety Division is dedicated to processing applications for permits to
construct homes, commercial buildings, fences, swimming pools and other struc-
tures in a manner that is responsive and customer friendly. The Division coordi-
nates the review of plans for the structures it permits and conducts construction
inspections.
Operating Budgets
Building Safety Division
Program Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Building Inspections 36,900$ 62,498$ 75,356$ 78,549$
Permitting 92,960 108,205 113,234 122,699
Total 129,860$ 170,703$ 188,590$ 201,248$
Expenditures by Program
Building
Inspections
39%
Permitting
61%
Use of Funds -Building Safety -By Program
Where does the money go?
Total Proposed Budget = $201,248
The Height of Desert Living 185
Operating Budgets
Building Safety Division
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Wages 89,610$ 125,231$ 128,301$ 131,525$
Employment Taxes 2,678 3,513 3,743 5,914
Benefits 25,546 28,723 29,893 36,996
Dues & Memberships 278 1,778 890 1,305
Education and Training 1,279 1,045 1,700 1,710
Maintenance and Repair 169 27 1,069 935
Utilities 1,013 1,245 1,720 1,768
Contractual Services 4,378 4,635 15,320 15,320
Supplies 645 525 1,350 1,100
Equipment - - 150 150
Internal Service 4,264 3,981 4,454 4,525
Transfers - - - -
Total 129,860$ 170,703$ 188,590$ 201,248$
Expenditures by Category
Wages
65%
Employment
Taxes
3%
Benefits
18%
Education and
Training
1%
Utilities
1%
Contractual
Services
8%
Supplies
1%
Internal
Service
2%
Use of Funds -Building Safety -By Category
Where does the money go?
Total Proposed Budget = $201,248
Variance Explanations:
Benefits: The increase is a result of changes in coverage for an employee.
The Height of Desert Living 186
Performance Measures
Quality
Operating Budgets
Building Safety Division
Activities/Results
Productivity
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Percentage of all residential building plan re-
views completed within established turn-
around times
97% 97% 100% 97%
Percentage of all commercial building plan
reviews completed within established turn-
around times
97% 97% 100% 97%
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Number of building plan reviews conducted
(multiple reviews possible) 375 420 420 420
Number of residential plan reviews conducted
(multiple reviews possible) 100 125 125 125
Number of commercial plan reviews con-
ducted (multiple reviews possible) 250 250 250 235
Number of building inspection FTE’s 2 2 2 2
Total number of permits 400 425 450 525
Total number of inspections (all inspections) 1,800 2,000 2,100 2,250
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Average expenditure per inspection during
the reporting period (includes all inspections) $20.50 $31.25 $35.88 $34.91
Average cost per permit $232.40 $254.60 $251.63 $233.71
The Height of Desert Living 187
Operating Budgets
Building Safety Division
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
General Fund
Salaries-Full Time 89,610$ 125,231$ 128,301$ 131,525$
Salaries-Part Time - - - -
FICA - - - -
Medicare 1,230 1,744 1,861 1,906
Workers Compensation 952 1,426 1,551 3,757
Unemployment Insurance 496 343 331 251
Group Health Insurance 14,017 13,004 13,611 20,302
Group Dental Insurance 866 1,170 1,182 1,188
Group Vision Insurance 134 167 167 166
Disability Insurance 312 243 450 462
Retirement 9,857 13,769 14,114 14,469
Life Insurance 360 369 369 409
Licenses/Filing Fees - - - -
Dues, Subscript & Publicat 278 1,778 890 1,305
Training/Cont Ed 1,279 - - 60
Meetings & Conferences - 1,045 1,700 1,650
Equipment Maint/Repair - - 287 125
Vehicle Maint/Repair 168 27 782 560
Office Equip Maint/Repair - - - 250
Telecommunications 314 526 720 768
Gas & Oil 699 719 1,000 1,000
Printing Expense 6 250 200 200
Contractual Services 4,348 4,361 15,000 15,000
Bank/Merc Acct Fees 25 25 - -
ActiveNet Fees - - 120 120
Office Supplies 214 114 800 550
Uniforms 431 411 550 550
Small Tools - - 150 150
ISF-Copier Charges 73 160 537 600
ISF-Mail Service Charges 5 23 70 75
ISF-Vehicle Replacement Charge 2,595 2,595 2,647 2,700
ISF-Motor Pool Charges 34 16 - -
ISF-Telecom Charges 1,557 1,187 1,200 1,150
Total Building Safety 129,860$ 170,703$ 188,590$ 201,248$
FY14-15 Proposed Budget
Summary of Expenditures
Building Safety
The Height of Desert Living 188
Code Compliance Division
Service Delivery Plan
The Code Compliance Division is actively involved in maintaining an excellent
quality of life by addressing community issues such as abandoned vehicles, prop-
erty maintenance, improperly maintained pools, illegal signs, improper parking
on private property, and dumping or other destruction in Town-owned washes.
The Code Compliance Division strives to address problems in a confidential,
friendly and understanding way which allows for sufficient time to come into
compliance voluntarily.
Operating Budgets
Code Compliance Division
Program Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Code Compliance 126,190$ 91,185$ 101,215$ 104,546$
Total 126,190$ 91,185$ 101,215$ 104,546$
Expenditures by Program
Code
Compliance
100%
Use of Funds -Code Compliance -By Program
Where does the money go?
Total Proposed Budget = $104,546
The Height of Desert Living 189
Operating Budgets
Code Compliance Division
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Wages 97,277$ 66,417$ 68,060$ 69,780$
Employment Taxes 3,242 2,042 2,189 3,983
Benefits 21,089 17,614 18,452 18,378
Dues & Memberships 35 35 135 135
Education and Training 50 90 625 625
Maintenance and Repair 20 73 780 560
Utilities 910 1,093 1,720 1,768
Contractual Services - 445 5,270 5,072
Supplies 315 301 580 580
Equipment 187 - - -
Internal Service 3,065 3,075 3,404 3,665
Transfers - - - -
Total 126,190$ 91,185$ 101,215$ 104,546$
Expenditures by Category
Wages
66%
Employment
Taxes
3%
Benefits
17%
Education and
Training
1%
Maintenance
and Repair
1%Utilities
2%
Contractual
Services
5%Supplies
1%
Internal Service
4%
Use of Funds -Code Compliance -By Category
Where does the money go?
Total Proposed Budget = $104,546
The Height of Desert Living 190
Performance Measures
Quality
Productivity
Operating Budgets
Code Compliance Division
Activities/Results
FY11-12
Actual
FY12-13
Actual
FY13-14
Estimate
FY14-15
Target
Percentage of code violations brought into
voluntary compliance prior to initiation of ad-
ministrative or judicial action
99% 99% 98% 99%
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Number of Code Enforcement Officers 1 1 1 1
Number of code violation cases 840 800 800 775
Number of code violation cases reviewed in
court proceedings (does not include barking
dog cases)
2 1 10 5
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Average cost per code violation case $150.23 $113.98 $126.52 $134.90
The Height of Desert Living 191
Operating Budgets
Code Compliance Division
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
General Fund
Salaries-Full Time 97,275$ 66,416$ 68,060$ 69,780$
Medicare 1,391 942 987 1,012
Workers Compensation 1,388 908 1,014 2,828
Unemployment Insurance 464 192 188 143
Group Health Insurance 9,037 9,337 9,877 9,593
Group Dental Insurance 708 554 572 568
Group Vision Insurance 113 81 81 81
Disability Insurance 341 144 239 244
Retirement 10,700 7,304 7,487 7,675
Life Insurance 191 195 196 217
Licenses/Filing Fees - - 100 100
Dues, Subscript & Publicat 35 35 35 35
Training/Cont Ed 25 15 400 450
Meetings & Conferences 25 75 225 175
Vehicle Maint/Repair 20 73 780 560
Telecommunications 349 527 720 768
Gas & Oil 561 566 1,000 1,000
Printing Expense - 445 270 72
Contractual Services - - 5,000 5,000
Office Supplies 176 301 450 450
Program Materials - - - -
Uniforms 139 - 130 130
Postage & Delivery - - - -
Small Tools 165 - - -
Peripherals 22 - - -
Equipment - - - -
ISF-Copier Charges 45 28 200 400
ISF-Mail Service Charges 19 25 72 100
ISF-Vehicle Replacement Charge 2,595 2,595 2,647 2,700
ISF-Motor Pool Charges 17 23 - -
ISF-Telecom Charges 389 404 485 465
Total Code Compliance 126,190$ 91,185$ 101,215$ 104,546$
FY14-15 Proposed Budget
Summary of Expenditures
Code Compliance
The Height of Desert Living 192
Engineering Division
Service Delivery Plan
The Engineering Division is responsible for design, contract administration and
construction oversight for capital projects. The Division is also responsible for the
review of commercial and residential plans, utility plans, encroachment permits as
well as the maintenance of Town-owned washes and six ADWR jurisdictional dams.
Operating Budgets
Engineering Division
Program Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Administration 55,005$ 56,930$ 62,932$ 65,179$
Capital Improvement Program 85,486 87,949 90,157 96,002
Engineering 127,088 124,254 151,621 159,813
Open Space 6 - - -
Stormwater Management 190,547 193,224 210,401 216,905
Total 458,132$ 462,357$ 515,111$ 537,899$
Expenditures by Program
Administration
12%
Capital
Improvement
Program
18%Engineering
30%
Stormwater
Management
40%
Use of Funds -Engineering -By Program
Where does the money go?
Total Proposed Budget = $537,899
The Height of Desert Living 193
Operating Budgets
Engineering Division
Variance Explanations:
Dues & Memberships: A new $5,000 Arizona Department of Environmental Quality
(ADEQ) permit fee is required.
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Wages 232,889$ 222,614$ 227,564$ 232,452$
Employment Taxes 7,439 6,835 7,802 12,774
Benefits 60,296 58,256 60,460 67,776
Dues & Memberships 7,522 6,989 8,940 13,979
Education and Training 55 95 4,285 3,680
Maintenance and Repair 133,482 156,048 171,702 172,610
Utilities 2,399 3,619 4,640 4,088
Contractual Services 4,715 2,893 20,500 21,972
Supplies 1,014 444 2,226 2,035
Equipment - 1,750 1,050 450
Internal Service 8,321 2,814 5,942 6,083
Transfers - - - -
Total 458,132$ 462,357$ 515,111$ 537,899$
Expenditures by Category
Wages
43%
Employment
Taxes
2%
Benefits
13%
Dues &
Memberships
3%
Education and
Training
1%
Maintenance
and Repair
32%
Utilities
1%
Contractual
Services
4%
Internal Service
1%
Use of Funds -Engineering -By Category
Where does the money go?
Total Proposed Budget = $537,899
The Height of Desert Living 194
Performance Measures
Quality
Productivity
Activities/Results
Operating Budgets
Engineering Division
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Percentage of reviews of final plats, site plans
and commercial plans completed within es-
tablished turn-around time.
95% 95% 95% 95%
Percentage of inspections completed within
24 hours of notice 95% 95% 100% 97%
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Acres of Town-owned washes maintained* 70 75 75 75
Number of right-of-way and encroachment
permits issued 300 300 300 300
Number of easements released or acquired 21 20 20 22
Number of capital improvement projects
(CIP) completed 2 2 3 4
Total number of inspections (includes multi-
ple inspection totals for residential, commer-
cial & CIP projects)
250 275 300 375
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Expenditure per inspection (includes multiple
inspection totals for residential, commercial &
CIP projects)
$850.30 $771.65 $805.93 $682.17
*658 acres of Town-owned washes
The Height of Desert Living 195
Operating Budgets
Engineering Division
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
General Fund
Salaries-Full Time 232,889$ 222,297$ 227,564$ 232,452$
Overtime - 318 - -
Medicare 3,252 3,090 3,303 3,372
Workers Compensation 3,357 3,299 4,062 9,071
Unemployment Insurance 831 446 437 331
Group Health Insurance 31,075 30,525 31,706 38,339
Group Dental Insurance 1,793 1,862 1,840 1,895
Group Vision Insurance 271 254 427 435
Disability Insurance 863 475 798 815
Retirement 25,618 24,490 25,034 25,569
Life Insurance 676 650 655 723
Licenses/Filing Fees 5,779 5,188 6,350 11,350
Dues, Subscript & Publicat 1,743 1,801 2,590 2,629
Training/Cont Ed - - 175 500
Meetings & Conferences 55 95 4,110 3,180
Wash Maintenance 113,998 141,626 150,000 150,000
Dam Inspection And Maint 17,348 13,400 20,400 20,400
Vehicle Maint/Repair 2,136 672 343 560
Office Equip Maint/ Repair - 349 959 1,650
Telecommunications 1,279 1,551 2,340 1,788
Gas & Oil 1,120 2,068 2,300 2,300
Professional Fees - 2,555 1,400 1,400
Engineering Fees 4,200 - 13,600 15,000
Printing Expense 386 184 500 572
Advertising/Signage 129 154 - -
Contractual Services - - 5,000 5,000
Office Supplies 968 300 1,601 1,135
Safety Supplies 9 - 200 200
Operating Supplies - 19 - -
Food & Beverage Supplies - - - -
Uniforms - 125 275 550
Postage & Delivery 37 - 150 150
Small Tools - 357 450 450
Software - 641 600 -
Hardware - 706 - -
Peripherals - 46 - -
Equipment - - - -
ISF-Copier Charges 2,127 901 1,043 1,083
ISF-Mail Service Charges 96 87 400 425
ISF-Vehicle Replacement Charge 2,825 - 2,735 2,784
ISF-Motor Pool Charges 1,910 766 741 741
ISF-Telecom Charges 1,362 1,060 1,023 1,050
Transfer Out - - - -
Total Engineering 458,132$ 462,357$ 515,111$ 537,899$
FY14-15 Proposed Budget
Summary of Expenditures
Engineering
The Height of Desert Living 196
Service Delivery Plan
The Facilities Division is dedicated to maintaining a safe and clean environment in
Town-owned buildings for citizens and employees to enjoy. The Facilities Division
maintains Town Hall, Community Center, Library/Museum, Fire Stations #1 and
#2, Kiwanis Building and the Fountain Hills Theatre.
Facilities Division
Operating Budgets
Facilities Division
Variance Explanations:
Town Hall: The HVAV controllers will be replaced n FY14-15.
Community Center: The concrete replacement that was included in the FY13-14
budget has been moved to the Capital Improvement Fund.
Kiwanis Building: Items not considered to be major repairs were removed from
the budget.
Fire Station #1:
Location
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Town Hall 146,366$ 179,084$ 207,816$ 427,004$
Community Center 103,430 155,505 233,098 185,311
Library/Museum 110,319 135,858 204,855 174,247
Community Theater 8,458 17,668 8,755 9,450
Kiwanis Building 3,177 3,171 13,817 8,655
Physical Plant 60,141 46,762 51,694 48,740
Fire Station #1 26,119 23,768 62,034 49,929
Fire Station #2 1,864 12,185 23,904 19,354
Total 459,874$ 574,001$ 805,973$ 922,690$
Expenditures by Location
The Height of Desert Living 197
Variance Explanations:
Benefits: Increase is the result of adding insurance coverage under the Affordable
Care Act (ACA).
Transfers: Amount represents the initial funding for the new Facilities Replace-
ment Fund.
Operating Budgets
Facilities Division
Town Hall
47%
Community
Center
20%
Library/
Museum
17%
Community
Theater
1%
Kiwanis
Building
1%
Physical Plant
5%
Fire Station #1
5%
Fire Station #2
2%
Use of Funds -Facilities -By Location
Where does the money go?
Total Proposed Budget = $922,690
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Wages 117,198$ 116,766$ 117,224$ 120,694$
Employment Taxes 9,731 8,154 8,515 13,480
Benefits 18,026 20,972 22,118 28,790
Dues & Memberships 146 273 - -
Education and Training 348 - - -
Maintenance and Repair 97,216 195,736 307,206 270,212
Utilities 187,115 179,386 224,740 218,193
Contractual Services 4,647 11,196 58,486 59,724
Supplies 15,329 24,233 47,043 51,420
Equipment 5,639 14,515 12,950 8,015
Damages/Vandalism 1,437 - 250 250
Internal Service 3,042 2,770 7,441 8,140
Transfers - - - 143,772
Total 459,874$ 574,001$ 805,973$ 922,690$
Expenditures by Category
The Height of Desert Living 198
Operating Budgets
Facilities Division
Wages
13%
Employment
Taxes
1%
Benefits
3%
Maintenance
and Repair
29%
Utilities
24%
Contractual
Services
6%Supplies
6%Equipment
1%
Internal Service
1%
Transfers
16%
Use of Funds -Facilities -By Category
Where does the money go?
Total Proposed Budget = $922,690
The Height of Desert Living 199
Performance Measures
Quality
Productivity
Activities/Results
Operating Budgets
Facilities Division
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Percentage of maintenance requests resolved
within 24 hours 95% 80% 79% 80%
Percentage of maintenance requests resolved
within 48 hours 96% 94% 92% 92%
Percentage of trade related work orders com-
pleted in house versus contracts 85% 70% 70% 70%
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Square footage of buildings maintained by
staff 117,387 117,387 117,387 117,387
Square footage of buildings cleaned by staff 23,500 23,500 23,500 23,500
Number of annual maintenance requests 1,200 1,470 1,625 1,625
Number of custodial staff 1.25 1.25 1.25 1.25
Community Center custodial staff .10 .10 .10 .10
Library/Museum custodial staff .40 .40 .40 .40
Town Hall custodial staff .75 .75 .75 .75
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Civic Center utility costs per square foot
(water, sewer, electric – includes parking lot
lighting and landscape irrigation)
$.49 $.47 $.47 $.39
The Height of Desert Living 200
Operating Budgets
Facilities Division
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
General Fund
Salaries-Full Time 76,745$ 75,801$ 77,647$ 78,720$
Salaries-Part Time 40,037 40,261 39,577 41,974
Overtime 416 704 - -
FICA 2,501 2,516 2,456 2,602
Medicare 1,760 1,686 1,704 1,753
Workers Compensation 4,370 3,439 3,933 8,800
Unemployment Insurance 1,100 512 422 325
Group Health Insurance 7,610 11,439 12,253 18,819
Group Dental Insurance 762 681 713 692
Group Vision Insurance 120 100 104 96
Disability Insurance 267 153 276 277
Retirement 9,055 8,378 8,545 8,661
Life Insurance 210 221 227 245
Licenses/Filing Fees - 144 - -
Dues, Subscript & Publicat 146 129 - -
Training/Cont Ed 348 - - -
Building Main/Repair 16,046 91,621 65,027 92,692
HVAC Repair 45,934 41,776 90,633 118,435
Plumbing Repair 4,921 2,123 25,914 20,844
Electrical Repair/Maint 3,129 2,729 6,080 4,955
Fire Protection Systems 8,420 10,068 9,385 10,485
Grounds Maint/Repair 2,892 - 1,110 405
Irrigation Repair 10 - - -
Backflow Testing & Maintenance 511 1,502 1,185 1,185
Equipment Maint/Repair 3,903 5,154 9,056 6,680
Vehicle Maint/Repair 330 138 1,300 800
Office Equip Maint/ Repair 615 - 400 400
Other Maint/Repair 1,816 7,695 5,445 2,825
Parking Lot Repair - 22,954 - -
Striping - - - 2,400
Sidewalk/Pathway Repair - - 41,000 -
Sign Repair & Replacement 212 2,009 - 1,345
Painting 535 7,967 44,390 5,435
Lighting Repair 7,943 - 6,280 1,325
Electricity Expense 151,006 148,445 183,155 183,155
Refuse/Recycling 2,739 2,351 6,350 1,703
Telecommunications 925 771 1,280 1,500
Water/Sewer 29,985 26,513 31,605 29,585
Gas & Oil 2,460 1,307 2,350 2,250
Professional Fees 3,915 11,196 20,270 21,406
Rentals & Leases 661 - 2,050 400
Printing Expense 71 - 130 130
Bank/Merc Acct Fees - - - -
Landscape Contracts - - 36,036 37,788
Office Supplies 194 141 175 175
FY14-15 Proposed Budget
Summary of Expenditures
Facilities
The Height of Desert Living 201
Operating Budgets
Facilities Division
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
FY14-15 Proposed Budget
Summary of Expenditures
Facilities
General Fund-continued
Cleaning/Janitorial Supplies 12,257$ 11,228$ 22,325$ 19,130$
Safety Supplies 304 137 825 825
Operating Supplies - 10,309 20,990 19,790
Food & Beverage Supplies 2,430 1,513 1,800 2,000
Uniforms 144 867 928 1,500
Postage & Delivery - 39 - -
Miscellaneous Expense - - - 8,000
Small Tools 784 130 1,615 1,615
Software 1,269 4,342 - -
Hardware 193 - - -
Peripherals 165 20 - -
Furniture/Appliances 2,579 10,022 7,200 2,200
Equipment 650 - 4,135 4,200
Damages/Vandalism 1,437 - 250 250
ISF-Copier Charges 19 38 50 50
ISF-Mail Service Charges 2 8 16 16
ISF-Vehicle Replacement Charge - - 4,601 5,160
ISF-Motor Pool Charges - 17 - -
ISF-Telecom Charges 3,021 2,707 2,775 2,915
Transfer Out - - - 143,772
Total Facilities 459,874$ 574,001$ 805,973$ 922,690$
The Height of Desert Living 202
Mapping & Graphics Division
Service Delivery Plan
The Mapping & Graphics Division is dedicated to providing excellent customer ser-
vice in a professional and timely manner. The Division is responsible for providing
internal and external customers with maps, graphic information, and research.
Operating Budgets
Mapping & Graphics Division
Program Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Mapping & Graphics 71,867$ 86,156$ 76,112$ 76,812$
Total 71,867$ 86,156$ 76,112$ 76,812$
Expenditures by Program
Mapping &
Graphics
100%
Use of Funds -Mapping & Graphics -By Program
Where does the money go?
Total Proposed Budget = $76,812
The Height of Desert Living 203
Operating Budgets
Mapping & Graphics Division
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Wages 46,679$ 47,860$ 48,025$ 48,211$
Employment Taxes 1,055 998 1,013 1,235
Benefits 13,517 13,893 14,462 15,266
Dues & Memberships - - 150 -
Education and Training - - 1,000 1,150
Maintenance and Repair 1,200 853 3,000 2,500
Utilities - 4,421 - -
Contractual Services 6,784 4,493 4,500 4,500
Supplies 2,233 13,319 3,500 3,500
Equipment - - - -
Internal Service 399 319 462 450
Transfers - - - -
Total 71,867$ 86,156$ 76,112$ 76,812$
Expenditures by Category
Wages
62%
Employment
Taxes
2%
Benefits
20%
Education and
Training
1%
Maintenance
and Repair
3%
Contractual
Services
6%
Supplies
5%Internal Service
1%
Use of Funds -Mapping & Graphics -By Category
Where does the money go?
Total Proposed Budget = $76,812
The Height of Desert Living 204
Performance Measures
Quality
Activities/Results
Operating Budgets
Mapping & Graphics Division
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
eFountain work order survey satisfaction rat-
ing 95% 95% 95% 95%
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Number of internal customer requests proc-
essed 316 200 200 200
Number of aerial site plans completed 74 75 75 82
Number of external customer requests proc-
essed 96 50 50
60
GIS database maintenance in hours 40 100 100 75
The Height of Desert Living 205
Operating Budgets
Mapping & Graphics Division
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
General Fund
Salaries-Full Time 46,678$ 47,859$ 48,025$ 48,211$
Medicare 672 687 697 700
Workers Compensation 176 187 203 449
Unemployment Insurance 206 124 113 86
Group Health Insurance 7,509 7,776 8,238 9,061
Group Dental Insurance 514 563 582 531
Group Vision Insurance 49 49 49 49
Disability Insurance 175 104 169 169
Retirement 5,134 5,263 5,283 5,303
Life Insurance 137 140 141 153
Dues, Subscript & Publicat - - 150 -
Training/Cont Ed - - 1,000 1,000
Meetings & Conferences - - - 150
Equipment Maint/Repair - 852 3,000 2,500
Office Equip Maint/ Repair 1,200 - - -
Professional Fees 6,784 4,421 4,500 4,500
Printing Expense - - - -
Office Supplies 2,233 4,493 3,500 3,500
Hardware - 5,636 - -
Equipment - 7,683 - -
ISF-Copier Charges 4 11 120 120
ISF-Motor Pool Charges 7 46 102 100
ISF-Telecom Charges 389 262 240 230
Total Mapping & Graphics 71,867$ 86,156$ 76,112$ 76,812$
FY14-15 Proposed Budget
Summary of Expenditures
Mapping & Graphics
The Height of Desert Living 206
Planning Division
Service Delivery Plan
The Planning Division is dedicated to enhancing the quality of life in Fountain Hills
through innovative, proven planning techniques, and providing excellent customer
service in a professional and timely manner. The Division implements land use
planning related goals, policies and programs as approved by the Town Council.
The Division processes applications for zoning interpretations and verifications,
preliminary and final subdivision plats, variances from the requirements of the
Zoning Ordinance, Temporary Use Permits, Special Use Permits, Concept Plans
(site plans), signs and amendments to the General Plan and Area Specific Plans.
The Division also processes amendments to the Town’s regulations, the Zoning Or-
dinance, Subdivision Ordinance and Town Code.
Environmental Service provides regulatory compliance oversight to Fountain Hills’
operations and facilities. These programs include, but are not limited to, Storm
Water and Air Quality programs. Environmental Service is also responsible for co-
ordinating recycling programs, energy efficiency activities to help promote and im-
plement sustainable activities within the Town. This Division also maintains regula-
tory compliance permits for the Town.
Operating Budgets
Planning Division
Program Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Administration -$ -$ -$ -$
Current Planning 92,696 94,363 101,860 106,782
Environmental Service 65,606 29,398 31,997 35,215
Long Range Planning 25,573 25,972 28,249 29,314
Total 183,875$ 149,733$ 162,106$ 171,311$
Expenditures by Program
Current
Planning
62%
Environmental
Service
21%
Long Range
Planning
17%
Use of Funds -Planning -By Program
Where does the money go?
Total Proposed Budget = $171,311
The Height of Desert Living 207
Operating Budgets
Planning Division
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Wages 114,728$ 112,153$ 114,842$ 117,146$
Employment Taxes 3,130 2,636 3,004 6,240
Benefits 28,387 26,561 27,441 28,574
Dues & Memberships 2,780 2,957 4,052 5,953
Education and Training 720 - 1,940 1,940
Maintenance and Repair 24 - 1,055 1,044
Utilities 28,156 61 780 780
Contractual Services 868 779 3,565 3,322
Supplies 1,479 1,290 3,000 3,075
Equipment - - 100 100
Internal Service 3,603 3,296 2,327 3,137
Transfers - - - -
Total 183,875$ 149,733$ 162,106$ 171,311$
Expenditures by Category
Wages
68%
Employment
Taxes
4%
Benefits
17%
Dues &
Memberships
3%
Education and
Training
1%
Maintenance
and Repair
1%
Contractual
Services
2%
Supplies
2%
Internal Service
2%
Use of Funds -Planning -By Category
Where does the money go?
Total Proposed Budget = $171,311
The Height of Desert Living 208
Performance Measures
Quality
Activities/Results
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Percentage of first reviews of plans com-
pleted within the established Department
turnaround time
100% 100% 100% 100%
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Number of temporary use permits completed 9 9 9 10
Number of ordinance/code changes proc-
essed 6 4 4 5
Number of zoning cases 16 20 15 10
Number of concept plans reviewed 6 8 8 12
Number of A-frame sign permits 50 50 50 65
Number of paper shredding events held* 2 2* 2* 2*
Number of recycling events held 2 2 1 1**
CFL/florescent bulb recycling 0 0 0 2
*Funded by the Fountain Hills Library Association.
** Electronic event
Operating Budgets
Planning Division
The Height of Desert Living 209
Operating Budgets
Planning Division
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
General Fund
Salaries-Full Time 114,729$ 112,151$ 114,842$ 117,145$
Salaries-Part Time - - - -
FICA - - - -
Medicare 1,740 1,614 1,667 1,698
Workers Compensation 889 761 1,097 4,360
Unemployment Insurance 502 261 240 182
Group Health Insurance 13,478 12,762 13,178 14,012
Group Dental Insurance 777 776 789 796
Group Vision Insurance 118 105 105 106
Disability Insurance 444 239 404 411
Retirement 13,221 12,350 12,634 12,884
Life Insurance 349 329 331 365
Licenses/Filing Fees 76 68 1,250 1,250
Dues, Subscript & Publicat 2,703 2,890 2,802 4,703
Meetings & Conferences 720 - 1,940 1,940
Equipment Maint/Repair - - 810 800
Vehicle Maint/Repair - - 83 83
Office Equip Maint/ Repair - - 162 162
Sign Repair & Replacement 24 - - -
Telecommunications 139 61 180 180
Gas & Oil - - 600 600
AZDWR Fees 28,017 - - -
Printing Expense - 66 1,065 822
Advertising/Signage 868 714 2,500 2,500
Office Supplies 664 432 2,150 2,150
Food & Beverage Supplies - - - -
Program Materials 815 858 850 925
Postage & Delivery - - - -
Small Tools - - 100 100
Peripherals - - - -
ISF-Copier Charges 1,693 2,386 1,325 2,095
ISF-Mail Service Charges 256 124 400 400
ISF-Motor Pool Charges 680 132 57 57
ISF-Telecom Charges 973 654 545 585
Total Planning 183,875$ 149,733$ 162,106$ 171,311$
FY14-15 Proposed Budget
Summary of Expenditures
Planning
The Height of Desert Living 210
Community Services
Operating Budgets
Community Services
The Height of Desert Living 211
Operating Budgets
Community Services
Note: Numbers in parentheses represent full-time equivalents (FTE).
Director
Executive Assistant
Parks SupervisorRecreation
Supervisor
COMMUNITY SERVICES DEPARTMENT
Groundskeeper
Groundskeeper
*Customer Service Rep I
(.53)
*Customer Service Rep I
(.35)
)
Groundskeeper
Community Center
Operations Coordinator
Events and Operations
Supervisor
Senior Services
Supervisor
*Senior
Services
Assistant
(.45)
*Home
Delivered
Meals
Coord (.75)
*Activities
Coordinator
(.58)
Parks Lead
*Operations Support
Worker (.83)
*Operations Support
Worker (.82)
* Part time
Full Time
Recreation
Coordinator
Recreation
Coordinator
*Park Attendant.
(.49)
*Park Attendant.
(.49)
*Park Attendant.
(.49)
*Park Attendant.
(.49)
*Park Attendant.
(.49)
*Tourism
Assistant (.5)
The Height of Desert Living 212
COMMUNITY SERVICES
Mission Statement
The mission of the Community Services Department is to provide exceptional cus-
tomer service to enhance the quality of life by providing and maintaining safe,
available, and accessible parks and facilities, recreation programs, events, and
services that will meet the intellectual, social, cultural, and leisure needs of all
residents.
Department Overview
Management and operations of Parks, Recreation, Community Center, Senior Ser-
vices, McDowell Mountain Preserve, Desert Botanical Garden, Tourism, a growing
public trails system, and public art.
Operating Budgets
Community Services
Division
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Recreation 435,584$ 444,749$ 575,801$ 585,347$
Parks 930,548 935,176 1,005,344 1,115,045
Community Center Operations 404,072 400,664 443,795 457,104
Senior Services 222,328 206,878 227,943 230,025
Total 1,992,532$ 1,987,467$ 2,252,883$ 2,387,521$
Expenditures by Division
Recreation
24%
Parks
47%
Community
Center
Operations
19%
Senior Services
10%
Use of Funds -Community Services -By Division
Where does the money go?
Total Proposed Budget = $2,387,521
The Height of Desert Living 213
Variance Explanations:
Amenities: Parks included a 25% increase to proposed water rates for all parks.
Tennis courts at Golden Eagle Park will be resurfaced. And a new annual payment
to Buckeye (Sunridge) for an easement for water/pumping effluent.
Operating Budgets
Community Services
Administration
23%
Amenities 9%
Art &
Culture 2%
Boards &
Commissions
3%Community
Events 4%
Event Planning
3%
Field Prep/
Maintenance
8%
Fountain 9%
Home
Delivered
Meals 3%
Landscape
Maintenance
10%
Open Space 2%
Operations 6%
Senior
Membership
4%
Social/Commu
nity Services
3%
Special Interest
Programs 2%
Sports
Activities 3%
Youth & Teen
Programs
3%
Use of Funds -Community Services -By Program
Where does the money go?
Total Proposed Budget = $2,387,521
Note: Programs that account for 1% of the total are not shown on the chart.
Program Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Administration 558,587$ 554,839$ 560,674$ 561,091$
Amenities 174,517 218,515 189,155 232,996
Art & Culture 6,328 7,767 48,159 42,021
Boards & Commissions 41,055 43,473 58,600 60,627
Building Maintenance 98,336 88,147 - -
Community Events 98,436 99,135 99,526 106,480
Event Planning 50,785 54,013 58,156 60,394
Field Prep/Maintenance 172,747 152,826 186,387 207,282
Fountain 189,489 188,860 218,236 224,165
Home Delivered Meals 94,727 74,521 68,140 65,266
Landscape Maintenance 185,482 176,540 197,547 233,369
Open Space 36,667 31,762 40,790 39,581
Operations - - 124,228 137,406
Senior Membership 55,985 80,550 94,631 99,108
Social/Community Services 84,127 66,363 79,959 78,795
Special Events 26,889 27,364 28,245 25,864
Special Interest Programs 27,979 26,890 36,315 43,025
Sports Activities 58,715 56,901 67,088 78,819
Youth & Teen Programs 31,681 39,001 97,047 91,232
Total 1,992,532$ 1,987,467$ 2,252,883$ 2,387,521$
Expenditures by Program
The Height of Desert Living 214
Variance Explanations:
Employment Taxes: The increase is due to an increase in the Workers’ Compensa-
tion amount.
Equipment: Purchase a new Kubota 20331 diesel turf mower for Golden Eagle
Park to use on ball fields, etc.
Operating Budgets
Community Services
Wages
35%
Employment
Taxes
3%
Benefits
8%
Maintenance
and Repair
7%
Utilities
13%
Contractual
Services
15%
Supplies
6%
Equipment
2%Internal Service
2%Transfers
8%
Use of Funds -Community Services -By Category
Where does the money go?
Total Proposed Budget = $2,387,521
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Wages 824,115$ 822,745$ 857,263$ 847,675$
Employment Taxes 42,711 39,670 42,520 61,121
Benefits 172,880 171,062 181,408 193,061
Dues & Memberships 9,316 5,976 4,661 5,101
Education and Training 2,784 5,704 9,835 12,050
Maintenance and Repair 108,617 132,347 157,863 165,707
Utilities 276,771 282,686 289,726 318,061
Contractual Services 214,307 185,585 330,358 376,227
Supplies 98,540 105,585 126,902 135,495
Equipment 13,678 4,557 21,950 35,870
Damages/Vandalism 5,805 6,540 2,300 2,100
Internal Service 29,508 29,806 34,597 41,553
Transfers 193,500 195,204 193,500 193,500
Total 1,992,532$ 1,987,467$ 2,252,883$ 2,387,521$
Expenditures by Category
The Height of Desert Living 215
FY13-14 Department Accomplishments
FY14-15 Objectives
Operating Budgets
Community Services
Initiative Strategic Value Estimated Cost/Funding
Source
Expand the Urban Trail Pro-
gram—next phase R2-Recreational opportunities
and amenities $20,000/CIP
To increase, to the extent pos-
sible, both internal (Town) and
external (Others) special
events in the Community
C2-Civility-and R1, R2 R3-
Recreational Opportunities and
Amenities
TBD/General Fund
To continue to participate/
provide input to the Fountain
Hills Coalition and the School
Health Committee
P5-Public Safety, Health and
Welfare
$0
To again be designated as a
Playful City USA—5th year
R1, R4-Recreational Opportuni-
ties and Amenities
$0
Initiative Strategic Value
Received 4th year recognition as Playful City
USA R3-Recreational opportunities and amenities
Expanded toddler/youth/teen offerings at Com-
munity Center R1-Recreational opportunities and amenities
Provided over 6,000 meals under the Home De-
livered Meals program P4-Public Safety, Health and Welfare
Partnered with various travel companies for
trips for seniors R1-Recreational opportunities and amenities
Developed various Trail Programs/brochures R2-Recreational opportunities and amenities&
EV5-Economic Vitality
Completed Level 1 Background Checks - HDM P1-Public Safety, Health and Welfare
Implemented the Urban Trail Program R2-Recreational opportunities and amenities;
ES6 -Environemental Stewardship; EV5 -
Economic Vitality
Resurfaced parking lots for four parks I9-Recreational opportunities and amenities
Assumed responsibility for the Town’s tourism
efforts
R1, R2, R3-Recreational opportunities and
amenities
The Height of Desert Living 216
Operating Budgets
Community Services
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
General Fund
Salaries-Full Time 666,507$ 665,672$ 663,384$ 651,058$
Salaries-Part Time 154,741 154,729 193,879 196,617
Overtime 2,868 2,344 - -
FICA 9,928 9,718 12,028 11,766
Medicare 11,756 11,718 12,443 12,199
Workers Compensation 13,612 13,793 15,013 34,888
Unemployment Insurance 7,415 4,440 3,036 2,268
Group Health Insurance 87,923 85,705 94,831 107,435
Group Dental Insurance 6,594 7,652 7,936 8,344
Group Vision Insurance 946 1,010 1,394 1,365
Disability Insurance 2,466 1,505 2,340 2,272
Retirement 73,038 73,260 72,988 71,617
Life Insurance 1,912 1,930 1,919 2,028
Licenses/Filing Fees 3,181 1,508 2,060 2,140
Dues, Subscript & Publicat 6,136 4,468 2,601 2,961
Training/Cont Ed 478 1,350 2,310 4,500
Meetings & Conferences 2,306 4,354 7,525 7,550
Building Main/Repair 179 970 1,150 850
HVAC Repair 2,904 - 1,700 4,350
Plumbing Repair 1,006 1,352 2,450 2,750
Electrical Repair/Maint 1,308 4,533 4,750 5,450
Fire Protection Systems 322 479 1,000 1,200
Grounds Maint/Repair 9,323 15,773 12,294 10,300
Irrigation Repair 21,021 14,381 17,535 15,900
Backflow Testing & Maintenance 1,291 1,175 2,000 2,500
Equipment Maint/Repair 9,354 17,839 55,610 35,290
Vehicle Maint/Repair 5,911 5,793 10,300 11,100
Office Equip Maint/ Repair 2,294 2,968 1,800 600
Other Maint/Repair 8,009 17,023 11,803 34,500
Art Maint/Repair/Install 4,500 4,715 8,971 8,500
Parking Lot Repair - 33,411 - -
Striping 2,771 220 2,900 1,900
Sidewalk/Pathway Repair 2,132 18 200 1,550
Sign Repair & Replacement 1,767 2,520 1,050 2,600
Painting 173 658 - 4,767
Lighting Repair 34,352 8,518 22,350 21,600
Electricity Expense 198,815 211,357 211,848 235,560
Refuse/Recycling 6,116 6,375 8,076 6,020
Telecommunications 7,915 7,156 7,178 6,808
Water/Sewer 50,511 44,342 49,284 55,221
Gas & Oil 13,414 13,458 13,340 14,452
Professional Fees 32,034 19,438 26,230 35,055
Instructor Fees 11,331 9,420 17,484 21,984
Rentals & Leases 21,848 32,672 30,333 34,503
Printing Expense 1,533 583 3,820 6,740
FY14-15 Proposed Budget
Summary of Expenditures
Community Services
The Height of Desert Living 217
Operating Budgets
Community Services
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
FY14-15 Proposed Budget
Summary of Expenditures
Community Services
General Fund-continued
Advertising/Signage 1,768$ 3,228$ 6,610$ 4,710$
Contractual Services 75,960 63,278 46,110 47,385
Constituent Communication 3,361 - - 31,400
Bank/Merc Acct Fees 3,893 4,748 11,991 11,989
Community Contracts/Events - - 99,120 79,296
Landscape Contracts 62,580 48,803 76,890 91,990
ActiveNet Fees - 3,416 11,770 11,175
Office Supplies 6,569 4,768 9,250 8,400
Cleaning/Janitorial Supplies 6,635 11,923 10,593 12,353
Safety Supplies 863 1,403 1,100 1,100
Operating Supplies 50,351 51,228 68,286 75,729
Food & Beverage Supplies 1,710 3,197 3,265 2,345
Program Materials 28,225 28,662 30,585 31,985
Uniforms 3,721 4,170 3,823 3,583
Postage & Delivery 267 233 - -
Miscellaneous Expense 200 - - -
Small Tools 7,242 3,814 9,050 8,670
Hardware - - - -
Peripherals 162 743 - -
Furniture/Appliances 2,855 - 12,900 11,200
Equipment 3,418 - - 16,000
Damages/Vandalism 5,805 6,540 2,300 2,100
ISF-Copier Charges 4,722 5,754 6,561 7,726
ISF-Mail Service Charges 383 423 487 592
ISF-Vehicle Replacement Charge 13,136 15,200 19,884 26,875
ISF-Motor Pool Charges 296 136 - -
ISF-Telecom Charges 10,971 8,293 7,665 6,360
Transfer Out 193,500 195,204 193,500 193,500
Total Community Services 1,992,532$ 1,987,467$ 2,252,883$ 2,387,521$
The Height of Desert Living 218
Operating Budgets
Community Services
The Height of Desert Living 219
Community Center Division
Service Delivery Plan
The Community Center strives to enhance the quality of life of Fountain Hills resi-
dents by providing and maintaining a safe, available, and accessible facility that
will meet the needs of all residents.
Operating Budgets
Community Center Division
Administration
77%
Boards &
Commissions
4%
Event Planning
19%
Use of Funds -Community Center -By Program
Where does the money go?
Total Proposed Budget = $457,104
Program Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Administration 243,014$ 246,317$ 249,000$ 246,451$
Boards & Commissions 11,937 12,187 12,411 12,853
Operations 98,336 88,147 - -
Event Planning 50,785 54,013 58,156 60,394
Operations - - 124,228 137,406
Total 404,072$ 400,664$ 443,795$ 457,104$
Expenditures by Program
The Height of Desert Living 220
Operating Budgets
Community Center Division
Wages
36%
Employment
Taxes
3%
Benefits
10%
Contractual
Services
4%Supplies
1%
Equipment
3%
Internal Service
1%
Transfers
42%
Use of Funds -Community Center -By Category
Where does the money go?
Total Proposed Budget = $457,104
Variance Explanations:
Benefits: Increase is the result of adding insurance coverage under the Affordable
Care Act (ACA).
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Wages 153,629$ 152,928$ 167,397$ 163,500$
Employment Taxes 8,385 7,466 8,538 13,021
Benefits 30,048 30,657 32,466 46,061
Dues & Memberships 566 367 583 608
Education and Training - 199 - -
Maintenance and Repair 2,483 2,968 1,600 600
Utilities 1,076 1,190 1,080 1,020
Contractual Services 3,377 4,963 16,154 16,944
Supplies 2,808 2,312 3,950 3,950
Equipment 3,261 - 15,300 14,850
Internal Service 4,939 4,114 3,227 3,050
Transfers 193,500 193,500 193,500 193,500
Contingency - - - -
Capital - - - -
Total 404,072$ 400,664$ 443,795$ 457,104$
Expenditures by Category
The Height of Desert Living 221
Performance Measures
Quality
Productivity
1 Population for FY11-12 - FY14-15 is based on the 2010 U.S. Census.
Operating Budgets
Community Center Division
Activities/Results
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
To attain a high overall satisfaction rating
(good or better) with quality on rental
evaluations
N/A N/A Good Good
To achieve a high return rate on rental sur-
veys N/A N/A 50% 50%
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Number of bookings 3,315 3,200 3,370 3,384
Number of patrons served 68,492 67,000 70,000 72,000
Number of hours worked by volunteer staff in
support of facility operations 875 875 875 884
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Net operating costs of facility per capita1 $17.97 $17.82 $19.61 $19.75
The Height of Desert Living 222
Operating Budgets
Community Center Division
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
General Fund
Salaries-Full Time 104,139$ 105,968$ 108,907$ 107,618$
Salaries-Part Time 49,467 46,899 58,490 55,882
Overtime 23 61 - -
FICA 3,151 2,908 3,628 3,464
Medicare 2,212 2,204 2,429 2,371
Workers Compensation 1,541 1,520 1,835 6,713
Unemployment Insurance 1,480 834 646 473
Group Health Insurance 16,671 16,981 18,255 31,854
Group Dental Insurance 1,202 1,305 1,357 1,460
Group Vision Insurance 174 174 176 198
Disability Insurance 387 229 383 376
Retirement 11,308 11,656 11,981 11,839
Life Insurance 306 310 314 334
Licenses/Filing Fees 312 329 325 350
Dues, Subscript & Publicat 254 38 258 258
Meetings & Conferences - 199 - -
Equipment Maint/Repair 189 - - -
Office Equip Maint/ Repair 2,294 2,968 1,600 600
Sign Repair & Replacement - - - -
Telecommunications 1,076 1,190 1,080 1,020
Professional Fees - - 300 300
Rentals & Leases - - 2,100 3,120
Printing Expense 66 - 1,760 1,630
Advertising/Signage 1,565 3,124 6,150 4,250
Constituent Communication - - - 1,800
Bank/Merc Acct Fees 1,747 1,837 4,911 4,911
ActiveNet Fees - 2 933 933
Office Supplies 958 461 750 750
Operating Supplies 220 - 1,000 1,000
Food & Beverage Supplies 277 376 550 550
Program Materials 1,026 1,128 1,000 1,000
Uniforms 326 359 650 650
Postage & Delivery - (10) - -
Small Tools 668 - 4,100 3,650
Hardware - - - -
Peripherals 162 - - -
Furniture/Appliances 2,431 - 11,200 11,200
ISF-Copier Charges 185 623 322 680
ISF-Mail Service Charges 7 14 25 40
ISF-Telecom Charges 4,748 3,477 2,880 2,330
Transfer Out 193,500 193,500 193,500 193,500
Total Community Center 404,072$ 400,664$ 443,795$ 457,104$
FY14-15 Proposed Budget
Summary of Expenditures
Community Center
The Height of Desert Living 223
Parks Division
Service Delivery Plan
The Parks Division staff is dedicated to providing safe, clean and green parks that
will meet the intellectual, social, cultural, and leisure needs of all park patrons. The
Town’s park system has been developed to enhance the quality of life of Fountain
Hills residents with hiking trails and park facilities for Youth and Adult Sports Pro-
grams, Youth and Teen Programs, Special Events, and Facility Rentals. Each year,
our experienced staff works to meet the goals through efficient park maintenance
and operations methods.
Operating Budgets
Parks Division
Location Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Fountain Park 373,389$ 383,784$ 415,738$ 446,680$
Golden Eagle Park 313,691 304,664 314,953 363,049
Four Peaks Park 116,549 120,065 130,183 150,927
Desert Vista Park 83,924 94,902 103,680 114,808
Trails 36,667 31,761 40,790 39,581
Total 924,220$ 935,176$ 1,005,344$ 1,115,045$
Expenditures by Location
Fountain Park
39%
Golden Eagle
Park
33%
Four Peaks
Park
14%
Desert Vista
Park
10%
Trails
4%
Uses of Funds -Parks -By Location
Where the Money Goes
Total Proposed Budget = $1,115,045
The Height of Desert Living 224
Operating Budgets
Parks Division
Variance Explanations:
Amenities: Fountain Park increases due to higher costs for lighting and water;
Four Peaks is higher due to Musco remote link and water rates. Desert Vista is
higher because of cleaning supplies and irrigation leaks; Golden Eagle is due to
tennis court maintenance, Musco remote link to field #1, the annual easement fee
to Buckeye West LLC and higher water rates.
Program Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Administration 165,318$ 166,674$ 173,229$ 177,652$
Amenities 174,517 218,515 189,155 232,996
Field Prep/Maintenance 172,747 152,826 186,387 207,282
Fountain 189,489 188,860 218,236 224,165
Landscape Maintenance 185,482 176,540 197,547 233,369
Open Space 36,667 31,761 40,790 39,581
Total 924,220$ 935,176$ 1,005,344$ 1,115,045$
Expenditures by Program
Administration
15%
Amenities
21%
Field Prep/
Maintenance
18%
Fountain
20%
Landscape
Maintenance
21%
Open Space
4%
Uses of Funds -Parks -By Program
Where the Money Goes
Total Proposed Budget = $1,115,045
The Height of Desert Living 225
Variance Explanations:
Employment Taxes: The increase is due to an increase in the Workers’ Compensa-
tion amount.
Contractual Services: Increases in the cost of landscaping for the parks, printing
of trail brochures and the design of a pump station account for the change from
the prior year.
Equipment: Purchase a new Kubota 20331diesel turf mower for Golden Eagle Park
to use for ball fields and open turf areas.
Internal Service: Vehicle replacement fee added for the Tenant sweeper and new
Kubota 20331 diesel mower.
Operating Budgets
Parks Division
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Wages 294,463$ 287,888$ 274,025$ 278,983$
Employment Taxes 13,524 12,853 12,647 20,446
Benefits 79,200 75,552 80,723 81,271
Dues & Memberships 2,090 740 1,670 1,780
Education and Training 201 1,138 2,700 2,300
Maintenance and Repair 101,358 122,917 146,542 156,057
Utilities 272,226 279,370 285,696 314,773
Contractual Services 74,095 61,867 95,798 121,316
Supplies 62,715 66,508 79,564 89,084
Equipment 6,277 3,717 4,950 21,020
Damages/Vandalism 5,805 6,540 2,300 2,100
Internal Service 12,266 14,382 18,729 25,915
Transfers - 1,704 - -
Capital - - - -
Total 924,220$ 935,176$ 1,005,344$ 1,115,045$
Expenditures by Category
Wages
26%
Employment
Taxes
2%
Benefits
7%
Maintenance
and Repair
14%
Utilities
28%
Contractual
Services
11%
Supplies
8%
Equipment
2%Internal Service
2%
Uses of Funds -Parks -By Category
Where the Money Goes
Total Proposed Budget = $1,115,045
The Height of Desert Living 226
Performance Measures
Quality
Productivity
Operating Budgets
Parks Division
Activities/Results
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Maintain a high overall satisfaction rating
(good or better) of maintenance/operations Good Good Good Good
Number of Special Events hosted in parks 23 23 25 25
Appearance/availability Good Good Good Good
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Restroom serviced and cleaned 365 days 365 days 365 days 365 days
Ramadas serviced and cleaned 365 365 365 365
Trails maintained and ready for use daily 365 365 365 365
Trailhead promotions with brochures, maps
and Town website 365 365 365 365
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Park bookings 2,445 2,500 2,500 2,500
Park rentals/revenue 282/
$15,549 286/
$15,500 300/
$16,500 300/
$16,500
Department hosted special events 10 10 10 10
Fountain Hills Hiking Trail visitors 1000+ 1000+ 1000+ 1000+
Fountain Hills Park Statistics:
116 Acres of Developed Parks
740 Acres of Mountain Preserve Park
8 Acres of Botanical Garden Preserve
59.2 Acres of Lake Overlook Trail Preserve
10.43 Miles of Trails
The Height of Desert Living 227
Operating Budgets
Parks Division
The Height of Desert Living 228
Operating Budgets
Parks Division
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
General Fund
Salaries-Full Time 294,190$ 287,725$ 274,025$ 278,983$
Overtime 274 163 - -
Medicare 4,175 4,101 3,978 4,052
Workers Compensation 7,302 7,654 7,782 15,725
Unemployment Insurance 2,047 1,097 887 669
Group Health Insurance 41,667 38,373 44,234 44,340
Group Dental Insurance 2,784 3,515 3,686 3,548
Group Vision Insurance 442 507 883 850
Disability Insurance 1,085 686 969 972
Retirement 32,391 31,648 30,152 30,690
Life Insurance 831 824 799 871
Licenses/Filing Fees 1,790 390 1,090 1,140
Dues, Subscript & Publicat 300 350 580 640
Training/Cont Ed 190 790 2,275 1,800
Meetings & Conferences 11 348 425 500
Building Main/Repair 179 970 1,150 850
HVAC Repair 2,904 - 1,700 4,350
Plumbing Repair 1,006 1,352 2,450 2,750
Electrical Repair/Maint 1,308 4,533 4,750 5,450
Fire Protection Systems 322 479 1,000 1,200
Grounds Maint/Repair 9,323 15,773 12,294 10,300
Irrigation Repair 21,021 14,381 17,535 15,900
Backflow Testing & Maintenance 1,291 1,175 2,000 2,500
Equipment Maint/Repair 9,165 17,839 55,610 35,290
Vehicle Maint/Repair 5,787 5,358 9,800 10,600
Other Maint/Repair 8,009 17,023 11,803 34,500
Parking Lot Repair - 33,411 - -
Striping 2,771 220 2,900 1,900
Sidewalk/Pathway Repair 2,132 18 200 1,550
Sign Repair & Replacement 1,615 1,208 1,000 2,550
Painting 173 658 - 4,767
Lighting Repair 34,352 8,518 22,350 21,600
Electricity Expense 198,815 211,357 211,848 235,560
Refuse/Recycling 6,116 6,375 8,076 6,020
Telecommunications 3,964 4,160 4,048 4,120
Water/Sewer 50,511 44,342 49,284 55,221
Gas & Oil 12,820 13,137 12,440 13,852
Professional Fees 9,720 9,538 11,400 18,000
Rentals & Leases 1,672 2,967 5,580 7,780
Printing Expense 124 - 200 2,300
Bank/Merc Acct Fees - 241 553 551
Landscape Contracts 62,580 48,803 76,890 91,990
FY14-15 Proposed Budget
Summary of Expenditures
Parks
The Height of Desert Living 229
Operating Budgets
Parks Division
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
FY14-15 Proposed Budget
Summary of Expenditures
Parks
General Fund-continued
ActiveNet Fees -$ 317$ 1,175$ 695$
Office Supplies 23 15 200 200
Cleaning/Janitorial Supplies 6,635 11,923 10,393 12,153
Safety Supplies 863 1,403 1,100 1,100
Operating Supplies 49,180 49,199 64,283 71,683
Food & Beverage Supplies 42 - 120 120
Program Materials 3,367 1,921 1,100 1,700
Uniforms 2,604 1,823 2,368 2,128
Postage & Delivery - 225 - -
Small Tools 6,277 3,717 4,950 5,020
Furniture/Appliances - - - -
Equipment - - - 16,000
Damages/Vandalism 5,805 6,540 2,300 2,100
ISF-Copier Charges 1,075 1,136 733 1,026
ISF-Mail Service Charges 8 2 28 28
ISF-Vehicle Replacement Charge 10,209 12,375 17,003 23,936
ISF-Telecom Charges 973 869 965 925
Transfer Out - 1,704 - -
Total Parks 924,220$ 935,176$ 1,005,344$ 1,115,045$
The Height of Desert Living 230
Recreation Division
Service Delivery Plan
The Recreation Division strives to enhance the quality of life of Fountain Hills resi-
dents by providing recreation services that will meet the intellectual, social cul-
tural, and leisure needs of all residents.
Program activities include: Special Interest Classes, Youth and Adult Sports Pro-
grams, Youth and Teen Programs, Special Events, and Facility Rentals.
Operating Budgets
Recreation Division
Program Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Administration 93,886$ 90,756$ 88,832$ 88,306$
Art & Culture 6,328 7,767 48,159 42,021
Boards & Commissions 28,470 30,571 30,630 30,805
Community Events 83,837 99,136 99,526 106,480
Social/Community Service 84,127 66,363 79,959 78,795
Special Events 26,889 27,364 28,245 25,864
Special Interest Programs 27,979 26,890 36,315 43,025
Sports Activities 58,715 56,901 67,088 78,819
Youth & Teen Programs 31,681 39,001 97,047 91,232
Total 441,912$ 444,749$ 575,801$ 585,347$
Expenditures by Program
Administration
15%Art & Culture
7%
Boards &
Commissions
5%
Community
Events
19%
Social/
Community
Service
14%
Special Events
4%
Special Interest
Programs
7%
Sports
Activities
13%Youth & Teen
Programs
13%
Use of Funds -Recreation -By Program
Where does the money go?
Total Proposed Budget = $585,347
The Height of Desert Living 231
Variance Explanations:
Employment Taxes: The increase is due to an increase in the Workers’ Compensa-
tion amount.
Operating Budgets
Recreation Division
Wages
44%
Employment
Taxes
3%
Benefits
9%
Education and
Training
2%
Maintenance
and Repair
2%
Contractual
Services
32%
Supplies
6%
Internal Service
2%
Use of Funds -Recreation -By Category
Where does the money go?
Total Proposed Budget = $585,347
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Wages 252,714$ 256,169$ 269,636$ 256,073$
Employment Taxes 13,553 12,447 13,612 19,106
Benefits 51,590 52,487 54,935 51,689
Dues & Memberships 6,343 4,573 2,113 2,413
Education and Training 2,504 4,367 7,050 9,750
Maintenance and Repair 4,624 6,450 9,571 9,000
Utilities 3,126 1,818 2,590 1,908
Contractual Services 64,178 64,946 172,043 189,759
Supplies 29,873 32,549 35,240 36,140
Equipment 4,140 731 - -
Internal Service 9,267 8,212 9,011 9,509
Transfers - - - -
Total 441,912$ 444,749$ 575,801$ 585,347$
Expenditures by Category
The Height of Desert Living 232
Performance Measures
Quality
Productivity
1 Does not include participation at special events, drop-in teen programs, or Boys and Girls Club partner-
ships.
2 Populations for FY10-11—FY13-14 are based on the 2010 U.S. Census.
Operating Budgets
Recreation Division
Activities/Results
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
To attain a high overall satisfaction rating
(good or better) with the quality of Town rec-
reation programs on program evaluations
N/A N/A 80% 80%
To achieve a high return rate on recreation
program surveys N/A N/A 25% 50%
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Number of individual program participants1 1,848 1,641 2,200 2,420
Number of team sports program participants 1,140 585 600 600
Number of hours worked by volunteer staff in
support of recreation activities 950 1,000 1,000 1,000
Number of Youth Sports, Boys and Girls Club
and School District Facility Bookings 1,658 1,500 1,500 1,500
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Net operating costs of recreation programs
per capita2 $15.60 $16.37 $22.06 $22.94
The Height of Desert Living 233
Operating Budgets
Recreation Division
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
General Fund
Salaries-Full Time 199,236$ 201,441$ 203,216$ 185,681$
Salaries-Part Time 50,907 52,650 66,420 70,392
Overtime 2,570 2,077 - -
FICA 3,396 3,388 4,122 3,939
Medicare 3,595 3,603 3,914 3,615
Workers Compensation 4,181 3,972 4,627 10,850
Unemployment Insurance 2,380 1,484 949 702
Group Health Insurance 26,811 27,431 29,357 27,674
Group Dental Insurance 1,492 1,620 1,683 2,140
Group Vision Insurance 236 236 240 227
Disability Insurance 718 426 716 648
Retirement 21,773 22,200 22,357 20,423
Life Insurance 560 574 582 577
Licenses/Filing Fees 792 497 350 350
Dues, Subscript & Publicat 5,552 4,076 1,763 2,063
Training/Cont Ed 220 560 - 2,700
Meetings & Conferences 2,284 3,807 7,050 7,050
Equipment Maint/Repair - - - -
Vehicle Maint/Repair 124 435 500 500
Office Equip Maint/ Repair - - 100 -
Art Maint/Repair/Install 4,500 4,715 8,971 8,500
Sign Repair & Replacement - 1,300 - -
Telecommunications 2,532 1,497 1,690 1,308
Gas & Oil 594 321 900 600
Professional Fees 9,095 8,885 12,405 15,905
Instructor Fees 11,331 8,970 16,884 21,384
Rentals & Leases 19,951 29,431 22,425 23,375
Printing Expense 1,235 443 1,650 2,600
Advertising/Signage 139 104 300 300
Contractual Services 19,300 14,683 11,460 13,400
Constituent Communication 1,680 - - 25,700
Bank/Merc Acct Fees 1,447 1,786 2,868 2,868
Community Contracts/Events - - 99,120 79,296
ActiveNet Fees - 643 4,931 4,931
Office Supplies 3,828 2,308 5,300 5,300
Cleaning/Janitorial Supplies - - 200 200
Operating Supplies 313 904 - -
Food & Beverage Supplies 749 1,734 450 550
Program Materials 23,726 25,612 28,485 29,285
Uniforms 791 1,991 805 805
Postage & Delivery 267 - - -
Miscellaneous Expense 200 - - -
Small Tools 297 97 - -
Peripherals - 635 - -
Furniture/Appliances 425 - - -
Equipment 3,418 - - -
ISF-Copier Charges 3,188 2,935 3,800 4,650
ISF-Mail Service Charges 125 191 230 320
ISF-Vehicle Replacement Charge 2,928 2,825 2,881 2,939
ISF-Motor Pool Charges 289 136 - -
ISF-Telecom Charges 2,737 2,126 2,100 1,600
Transfer Out - - - -
Total Recreation 441,912$ 444,749$ 575,801$ 585,347$
FY14-15 Proposed Budget
Summary of Expenditures
Recreation
The Height of Desert Living 234
Operating Budgets
Recreation Division
The Height of Desert Living 235
Senior Services Division
Service Delivery Plan
Provide meeting space to members for programs and presentations. Coordinate
meeting schedule with support groups and offer social services for the community.
Deliver a quality noon-time meal to Town residents who require assistance in ob-
taining nutritional meals.
Operating Budgets
Senior Services Division
Administration
22%
Boards &
Commissions
7%
Home
Delivered
Meals
28%
Senior
Memberships/
Activities
43%
Use of Funds -Senior Services-By Program
Where does the money go?
Total Proposed Budget = $230,025
Program Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Administration 56,369$ 51,091$ 49,613$ 48,682$
Boards & Commissions 648 716 15,559 16,969
Community Events 14,599 - - -
Home Delivered Meals 94,727 74,521 68,140 65,266
Senior Memberships/Activities 55,985 80,550 94,631 99,108
Total 222,328$ 206,878$ 227,943$ 230,025$
Expenditures by Program
The Height of Desert Living 236
Operating Budgets
Senior Services Division
Wages
65%
Employment
Taxes
4%
Benefits
6%
Contractual
Services
21%
Supplies
3%
Internal Service
1%
Use of Funds -Senior Services-By Category
Where does the money go?
Total Proposed Budget = $230,025
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Wages 123,310$ 125,761$ 146,205$ 149,119$
Employment Taxes 7,250 6,905 7,723 8,548
Benefits 12,042 12,367 13,284 14,040
Dues & Memberships 316 295 295 300
Education and Training 79 - 85 -
Maintenance and Repair 152 12 150 50
Utilities 343 308 360 360
Contractual Services 72,656 53,809 46,363 48,208
Supplies 3,144 4,215 8,148 6,321
Equipment - 108 1,700 -
Internal Service 3,036 3,098 3,630 3,079
Total 222,328$ 206,878$ 227,943$ 230,025$
Expenditures by Category
The Height of Desert Living 237
Performance Measures
Quality
Productivity
Operating Budgets
Senior Services Division
Activities/Results
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Number of members 1,233 1,129 1,200 1,250
Maintain a high overall satisfaction rating
(good or better) of meal quality Good Good Good Good
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Number of attendees to senior programs and
presentations 23,159 20,858 22,000 22,000
Number of days per year meals delivered 365 365 365 365
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Number of senior programs offered 42 51 51 50
Number of special presentations offered 41 31 32 30
Number of socialization activities/special
events offered 6 10 8 6
Number of attendees at Activities EXPO 525 450 450 450
Number of meals delivered annually 8,419 6,945 5,000 5,000
Number of clients participating in HDM pro-
gram 68 78 60 60
The Height of Desert Living 238
Operating Budgets
Senior Services Division
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
General Fund
Salaries-Full Time 68,944$ 70,538$ 77,236$ 78,776$
Salaries-Part Time 54,366 55,180 68,969 70,343
Overtime - 43 - -
FICA 3,381 3,423 4,278 4,363
Medicare 1,774 1,810 2,122 2,161
Workers Compensation 587 646 769 1,600
Unemployment Insurance 1,507 1,025 554 424
Group Health Insurance 2,775 2,919 2,985 3,567
Group Dental Insurance 1,116 1,212 1,210 1,196
Group Vision Insurance 93 93 95 90
Disability Insurance 276 164 272 276
Retirement 7,566 7,756 8,498 8,665
Life Insurance 216 223 224 246
Licenses/Filing Fees 287 292 295 300
Dues, Subscript & Publicat 30 4 - -
Training/Cont Ed 68 - 35 -
Meetings & Conferences 11 - 50 -
Office Equip Maint/ Repair - - 100 -
Sign Repair & Replacement 152 12 50 50
Telecommunications 343 308 360 360
Gas & Oil - - - -
Professional Fees 13,219 1,015 2,125 850
Instructor Fees - 450 600 600
Rentals & Leases 224 273 228 228
Printing Expense 109 139 210 210
Advertising/Signage 65 - 160 160
Contractual Services 56,660 48,594 34,650 33,985
Constituent Communication 1,680 - - 3,900
Bank/Merc Acct Fees 699 884 3,659 3,659
ActiveNet Fees - 2,454 4,731 4,616
Office Supplies 1,759 1,984 3,000 2,150
Operating Supplies 637 1,126 3,003 3,046
Food & Beverage Supplies 641 1,087 2,145 1,125
Program Materials 106 - - -
Postage & Delivery - 18 - -
Small Tools - - - -
Peripherals - 108 - -
Furnitue/Appliances - - 1,700 -
ISF-Copier Charges 275 1,060 1,706 1,370
ISF-Mail Service Charges 243 216 204 204
ISF-Motor Pool Charges 7 - - -
ISF-Telecom Charges 2,512 1,822 1,720 1,505
Total Senior Services 222,328$ 206,878$ 227,943$ 230,025$
FY14-15 Proposed Budget
Summary of Expenditures
Senior Services
The Height of Desert Living 239
Operating Budgets
Senior Services Division
The Height of Desert Living 240
Law Enforcement
Operating Budgets
Law Enforcement
The Height of Desert Living 241
Operating Budgets
Law Enforcement
Adminstration
1 Civilian
District Detectives
3 Deputies
School Resource
1 Deputy
Detective Supervisor
1 Sergeant
Patrol Deputies
19 Deputies
Patrol Supervisors
4 Sergeants
Deputy Commander
1 Lieutenant
District Commander
1 Captain
District 7 Staffing
Law Enforcement and Community Services
The Height of Desert Living 242
LAW ENFORCEMENT
Department Overview
The Maricopa County Sheriff’s Office is a fully integrated law enforcement agency
committed to being the leader in establishing the standards for providing quality
law enforcement, detention and support services to the citizens of Maricopa
County and to other criminal justice agencies.
Under the command of Captain Joe Rodriguez, twenty deputies are assigned full-
time to the Town of Fountain Hills. Of these, nineteen deputies and three ser-
geants are assigned to patrol. One deputy is assigned to the Schools and Commu-
nity Services Department to address quality of life issues, court security, and ad-
ministrative duties. Additionally, there are three detectives assigned, one Com-
mander (Captain), one Deputy Commander (Lieutenant), and one administrative
assistant.
Mission Statement
The Maricopa County Sheriff’s Office (MCSO) proudly provides contractual law en-
forcement services to the Town of Fountain Hills by enforcing State and local laws,
selective Town Ordinances and deterring criminal activity. MCSO will protect life
and property, investigate criminal activity, and will work in partnership with the
Town Council, staff, community leaders, and residents to resolve issues and con-
cerns.
MCSO is dedicated to providing these services to the residents of Fountain Hills
and the general public in a respectful, courteous, and professional manner and is
supportive of the community-based policing principles.
Additionally, all sworn personnel will meet and stay current with established State
training as delineated by Arizona Peace Officer Standards and Training Board (AZ
POST) and the Maricopa County Sheriff’s Office as a means of reducing liability.
Operating Budgets
Law Enforcement
Program Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Administration 7,969$ 23,731$ 23,086$ 23,005$
Animal Control 36,675 37,880 67,399 39,825
Incarceration/Transport 54,106 66,434 84,000 67,500
Patrol 2,729,379 2,762,382 2,946,840 3,249,300
Total 2,828,129$ 2,890,427$ 3,121,325$ 3,379,630$
Expenditures by Program
The Height of Desert Living 243
Operating Budgets
Law Enforcement
Variance Explanations:
Animal Control: The Town contracts with Maricopa County Rabies and Animal
Control for the administration and enforcement of shelter services and animal con-
trol. The decrease in the projected expenditure for the program is based on an es-
timate that is closer to the actual costs for the program over the past three years.
Administration
1%
Animal Control
1%
Incarceration/
Transport
3%
Patrol
96%
Use of Funds -Law Enforcement -By Program
Where does the money go?
Total Proposed Budget = $3,379,630
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Wages 12,991$ 13,935$ 14,130$ 13,353$
Employment Taxes 855 801 774 761
Benefits 977 1,247 1,336 1,597
Dues & Memberships - 1,218 - -
Maintenance & Repair - 109 - -
Utilities 346 - - -
Contractual Services 2,809,853 2,869,992 3,101,020 3,359,844
Supplies 1,202 877 1,845 1,845
Equipment - - - -
Internal Service 1,905 2,248 2,220 2,230
Total 2,828,129$ 2,890,427$ 3,121,325$ 3,379,630$
Expenditures by Category
The Height of Desert Living 244
Operating Budgets
Law Enforcement
Wages
1%
Contractual
Services
99%
Use of Funds -Law Enforcement -By Category
Where does the money go?
Total Proposed Budget = $3,379,630
The Height of Desert Living 245
FY13-14 Department Accomplishments
Operating Budgets
Law Enforcement
For the six month period ending December 31:
Initiative Strategic Value
Text-a-Tip Program resulting in over 70 arrests
the first two years CR1-Foster accessible, responsive Governance
Posted “Raids OnLine” for the public at
www.raidsonline.com CR1-Foster accessible, responsive Governance
Partnered with Fountain Hills Drug Coalition with
events to deter drug use among teens P1-Public Safety
Conducted emergency preparedness training for
Fountain Hills Schools P1-Public Safety
Increased participation in Safe Homes Network P2-Public Safety
Sponsored 17 Midnight Madness programs for
Town Youth R4-Support community events
Increased visibility through participation in pub-
lic events R4-Support community events
Creation of “Power Squad” to target specific is-
sues within the community P1-Public safety
Initiative Strategic Value Estimated Cost/
Funding Source
Participate in Town Citizen Academy CR7-Communicate the role of local
government $0
Conduct Quarterly Report and Open
Houses for Citizens CR6Solicit public/stakeholder feed-
back $0
Participate in Fountain Hills Coalition R4-Support community events/ ac-
tivities to build community and
friendship
$0
Increase Traffic Enforcement P3-Public Safety In contract
FY14-15 Objectives
July ‘12 to Dec. ‘12 July ‘13 to Dec. ‘13
Criminal Arrests 222 298
Criminal Citations Issued 140 160
Driving Under Influence (DUI) Arrests 39 23
Interviews 1,503 1172
Juvenile Referrals 1 0
Traffic Arrests 72 122
Traffic Violations 494 852
Traffic Warnings 191 77
Barking Dog Warnings Issued 7 3
False Alarm Warnings Issued 2 5
The Height of Desert Living 246
Operating Budgets
Law Enforcement
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
General Fund
Salaries-Full Time 5,112$ 6,041$ 6,369$ 6,018$
Salaries-Part Time 7,880 7,894 7,761 7,335
FICA 488 489 482 456
Medicare 187 200 206 195
Workers Compensation 30 35 37 74
Unemployment Insurance 149 76 49 36
Group Health Insurance 361 519 554 886
Group Dental Insurance 20 31 33 9
Group Vision Insurance 3 5 5 1
Disability Insurance 17 13 23 21
Retirement 562 662 701 662
Life Insurance 13 18 20 18
Licenses/Filing Fees - 18 - -
Dues, Subscript & Publicat - 1,200 - -
Equipment Maintenance - 109 - -
Telecommunications 346 - - -
Advertising/Signage - 65 220 220
Intergovt Agreements 2,809,853 2,854,927 3,085,440 3,344,264
Contractual Services - 15,000 15,000 15,000
ActiveNet Fees - - 360 360
Office Supplies 563 - 40 40
Operating Supplies - 275 1,205 1,205
Program Materials 639 602 600 600
Postage & Delivery - - - -
Equipment - - - -
ISF-Copier Charges 73 104 100 110
ISF-Mail Service Charges 1,833 2,144 2,120 2,120
Total Law Enforcement 2,828,129$ 2,890,427$ 3,121,325$ 3,379,630$
FY14-15 Proposed Budget
Summary of Expenditures
Law Enforcement
The Height of Desert Living 247
Operating Budgets
Law Enforcement
The Height of Desert Living 248
Fire & Emergency Medical
Operating Budgets
Fire & Emergency Medical
The Height of Desert Living 249
Fire Chief
Station Two Captains
A,B,C Shift
Station One Captains
A,B,C Shift
FIRE DEPARTMENT
Assistant Fire Chief
Fire Marshal
CARE Coordinator
Firefighters
A,B,C Shift
Firefighters
A,B,C Shift
Operating Budgets
Fire & Emergency Medical
The Height of Desert Living 250
FIRE & EMERGENCY MEDICAL
Mission Statement
The mission of the Fire Department is to protect the safety and quality of life of
residents, visitors and businesses in Fountain Hills. This mission is achieved by a
commitment to exceptional service delivery in fire suppression, emergency medi-
cine and rescue, as well as a pro-active approach to fire prevention and public
safety education.
Department Overview
Fire protection and Emergency Medical Service (EMS) are provided by a public/
private combination of Town owned equipment and facilities, operated by contract
personnel from the Rural/Metro Corporation.
The Fire Department is responsible for EMS delivery and fire suppression within
the Town limits. The Fire Department is also responsible for fire prevention that
includes plan review and building inspections. The Fire Department takes the lead
role in emergency management at large scale disasters. The Fire Department also
provides other community services such as public education, youth career oriented
Explorer Post, a Crisis Response Team (CARE), child car seat installations and
other safety programs.
Operating Budgets
Fire & Emergency Medical
Program Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
FD Administration 143,558$ 148,968$ 155,365$ 160,895$
FD Safety 142,793 146,535 152,880 157,641
FD EMS 1,358,688 1,377,728 1,420,416 1,468,591
FD Suppression 1,510,388 1,550,938 1,659,508 1,628,240
FD Care 1,013 28,880 30,049 31,732
Total 3,156,440$ 3,253,049$ 3,418,218$ 3,447,099$
Expenditures by Program
FD
Administration
4%
FD Safety
5%
FD EMS
43%
FD Suppression
47%
FD Care
1%
Use of Funds -Fire & Emergency Medical -By Program
Where does the money go?
Total Proposed Budget = $3,447,099
The Height of Desert Living 251
Operating Budgets
Fire & Emergency Medical
Variance Explanations:
Supplies: This increase was due to a purchase of 20 new Draeger Self Contained
Breathing Apparatus (SCBA’s) to replace outdated safety equipment.
Internal Service: This change is due to a changed allotment for the Vehicle Re-
placement Program, subsequent to purchasing a 2014 Crimson Fire Pumper to re-
place an existing pumper that will be placed into reserve status.
Transfers: Less money is needed to provide matching funds for grants that could
be received.
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Dues & Memberships 214$ 185$ 750$ 750$
Maintenance and Repair 47,479 34,105 42,373 42,565
Utilities 23,399 25,687 22,000 22,700
Contractual Services 2,939,345 3,051,706 3,144,080 3,238,678
Supplies 1,645 979 94,125 6,400
Equipment 26,791 13,932 15,777 16,500
Internal Service 117,281 126,455 71,113 107,506
Transfers 286 - 28,000 12,000
Total 3,156,440$ 3,253,049$ 3,418,218$ 3,447,099$
Expenditures by Category
Maintenance
and Repair
1%
Utilities
1%
Contractual
Services
94%
Internal Service
4%
Uses of Funds -Fire & Emergency Medical -By Category
Where does the money go?
Total Proposed Budget = $3,447,099
The Height of Desert Living 252
FY13-14 Department Accomplishments
FY14-15 Objectives
Operating Budgets
Fire & Emergency Medical
Initiative Strategic Value
Replace Engine 822 P3-Public Safety, Health and Welfare
Replace Brush 823 P3-Public Safety, Health and Welfare
Replace Self Contained Breathing Apparatus P3-Public Safety, Health and Welfare
Complete Station #1 Bunkroom P4-Public Safety, Health and Welfare
Initiative Strategic Value Estimated Cost/Funding
Source
Purchase Dual Band Portable
Radios to replace existing
P3-Public Safety, Health and
Welfare
$98,276.21/FEMA Grant
$10,920/Town Match
Relocate Fire Station #2 P3-Public Safety, Health and
Welfare
$2,110,000/Capital Projects
The Height of Desert Living 253
Activities/Results
Performance Measures
Quality
Operating Budgets
Fire & Emergency Medical
Productivity
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Child Car Seat installations 66 70 70 70
Public Education Activities 520 500 500 500
Child Bicycle Helmet Program 0 75 150 100
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Fire Prevention Inspections 518 520 520 520
Plan Reviews 118 120 120 140
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Complete Annual Minimum Company Stan-
dards 100% 100% 100% 100%
Emergency Response Times (5 minutes) 72% 70% 70% 75%
The Height of Desert Living 254
Operating Budgets
Fire & Emergency Medical
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
General Fund
Licenses/Filing Fees 5$ -$ -$ -$
Dues, Subscript & Publicat 210 185 750 750
Equipment Maint/Repair 13,478 8,306 11,123 11,315
Vehicle Maint/Repair 33,929 25,799 31,000 31,000
Office Equip Maint/ Repair - - 150 150
Sign Repair & Replacement 72 - 100 100
Telecommunications 389 93 100 100
Gas & Oil 23,009 25,593 21,900 22,600
Printing Expense 87 326 1,000 1,000
Advertising/Signage - 141 - -
Intergovt Agreements 1,322 1,161 1,500 1,850
Contractual Services 2,937,936 3,050,078 3,141,580 3,235,828
Office Supplies 307 514 600 600
Safety Supplies - - 92,525 -
Operating Supplies - - - 4,800
Program Materials 1,326 465 1,000 1,000
Postage & Delivery 12 - - -
Small Tools 5,218 4,611 5,777 6,500
Peripherals - - - -
Equipment 21,573 9,321 10,000 10,000
ISF-Copier Charges - 4 100 110
ISF-Mail Service Charges 22 48 265 335
ISF-Vehicle Replacement Charge 114,835 121,211 63,823 99,707
ISF-Motor Pool Charges - 2 - -
ISF-Telecom Charges 2,424 5,191 6,925 7,354
Transfer Out 286 - 28,000 12,000
Total Fire & Emergency Medical 3,156,440$ 3,253,049$ 3,418,218$ 3,447,099$
FY14-15 Proposed Budget
Summary of Expenditures
Fire & Emergency Medical
The Height of Desert Living 255
Special Revenue Funds
Special Revenue Funds
The Height of Desert Living 256
Development Services
Streets Division
Highway User Revenue Fund
(HURF)
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
The Height of Desert Living 257
Streets Division
Service Delivery Plan
The Streets Division is responsible for the maintenance of traffic signals; regula-
tory signs; median landscape maintenance; storm debris clean up; street sweep-
ing; street-related emergency responses; vehicle maintenance; contract admini-
stration as well as minor asphalt, curb and sidewalk repairs. The Highway Users
Revenue Fund (HURF) pays for Streets personnel and contract work for street re-
pair.
Variance Explanations:
Administration: The Street Yard modular building was completed in FY13-14.
Pavement Management: No pavement management is scheduled in FY14-15 so
that the revenue from the Highway User Revenue Fund (HURF) and Vehicle Li-
cense Tax (VLT) can accumulate. There will be a one time use of HURF reserves to
complete striping and sidewalk repairs.
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
Program Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Administration 119,299$ 140,481$ 392,727$ 170,717$
Adopt A Street 3,481 3,164 3,796 4,804
Legal Services 26,247 25,696 21,600 24,000
Open Space 262,956 263,788 272,548 275,863
Pavement Management 139,125 1,225,433 2,218,994 1,493,249
Street Signs 55,452 75,621 83,042 86,798
Street Sweepers 128,883 133,990 81,769 92,563
Traffic Management 93,761 - - -
Traffic Signals 144,367 106,317 157,572 152,034
Vehicle Maintenance 75,557 74,934 84,270 87,176
Total 1,049,128$ 2,049,424$ 3,316,318$ 2,387,204$
Expenditures by Program
The Height of Desert Living 258
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
Variance Explanations:
Employment Taxes: The increase is due primarily to higher Workers’ Compensa-
tion rates.
Maintenance and Repair: No pavement management work is scheduled in FY14-
15 so that the revenue from the Highway User Revenue Fund (HURF) and Vehicle
License Tax (VLT) can accumulate.
Contractual Services: One time use of HURF reserve funds will be used for drain-
age parcel cleaning.
Supplies: The increase is the result of the reclassification of other costs previously
charged to other accounts.
Administration
6%
Legal Services
1%
Open Space
12%
Pavement
Management
63%
Street Signs
4%
Street
Sweepers
4%
Traffic Signals
6%
Vehicle
Maintenance
4%
Use of Funds -Streets -By Program
Where does the money go?
Total Proposed Budget = $2,387,204
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Wages 315,692$ 308,823$ 272,553$ 277,556$
Employment Taxes 25,595 23,816 23,324 42,925
Benefits 99,566 94,663 89,382 95,412
Dues & Memberships 1,689 3,029 4,070 4,070
Education and Training 305 - 1,300 1,300
Maintenance and Repair 157,157 1,159,661 2,156,425 1,267,695
Utilities 152,526 148,248 152,564 175,053
Contractual Services 224,680 250,631 333,675 448,325
Supplies 16,784 15,131 20,671 28,816
Equipment 19,659 8,329 9,000 9,000
Damages/Vandalism 6,025 2,632 - -
Internal Service 29,450 34,461 28,354 37,052
Transfers - - 225,000 -
Contingency - - - -
Total 1,049,128$ 2,049,424$ 3,316,318$ 2,387,204$
Expenditures by Category
The Height of Desert Living 259
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
Wages
12%
Employment
Taxes
2%
Benefits
4%
Maintenance
and Repair
53%
Utilities
7%
Contractual
Services
19%
Supplies
1%
Internal Service
2%
Use of Funds -Streets -By Category
Where does the money go?
Total Proposed Budget = $2,387,204
Variance Explanations (continued):
Internal Service: The increase is the result of higher internal charges for new ve-
hicles placed into service during FY13-14.
Transfers: A one-time transfer was made in the prior year to pay for the new
Street Yard facility.
The Height of Desert Living 260
Performance Measures
Quality
Productivity
*Contracted street sweeping in FY13-14. Arterial street sweeping changed from once per every two
weeks to once every three weeks.
Activities/Results
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Percentage of residential sweeping completed
within specified cycle 100% 100% 100% 100%
Percentage of arterial sweeping completed
within specific cycle 100% 100% 100% 100%
Percentage of fleet preventive maintenance
completed on time 100% 100% 100% 100%
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Total lane miles on sweeping schedule 336 336 316 316
Total lane miles swept annually 3,456 3,456 2,682 2,682
Total residential lane miles 264 264 264 264
Total arterial lane miles 72 72 72 72
Number of vehicles in fleet 41 39 36 30
Acreage of medians maintained 59 59 59 59
Number of Adopt-a-Street participants 64 64 66 64
**Outsourced sweeping services to Maricopa County contract.
FY11-12
Actual FY12-13
Actual FY13-14
Estimate FY14-15
Target
Expenditure for street sweeping* $150,188 $148,181 $82,599 $92,084
Expenditure per lane mile of streets swept* $43.46 $42.88 $30.80 $34.33
The Height of Desert Living 261
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
The Height of Desert Living 262
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
Highway User Revenue Fund
Salaries-Full Time 302,955$ 282,660$ 272,553$ 277,556$
Salaries-Part Time 5,953 525 - -
Overtime 2,480 2,795 - -
On Call Pay 4,303 3,413 - -
Severance - 19,430 - -
FICA 369 33 - -
Medicare 4,323 4,208 3,957 4,025
Workers Compensation 18,952 18,984 18,653 38,358
Unemployment Insurance 1,952 592 714 542
Group Health Insurance 59,022 55,202 53,380 58,858
Group Dental Insurance 3,671 3,635 3,351 3,269
Group Vision Insurance 523 465 955 953
Disability Insurance 1,175 653 957 969
Retirement 34,235 33,869 29,984 30,533
Life Insurance 940 839 755 830
Licenses/Filing Fees 10 18 1,340 1,340
Dues, Subscript & Publicat 1,679 3,011 2,730 2,730
Training/Cont Ed 305 - 1,300 1,300
Building Main/Repair 683 47 3,500 3,500
HVAC Repair 1,118 839 - -
Plumbing Repair 650 - - -
Electrical Repair/Maint 375 1,926 3,000 3,000
Fire Protection Systems 1,028 953 1,600 2,000
Grounds Maint/Repair 224 415 - -
Irrigation Repair 6,695 9,203 7,500 7,500
Backflow Testing & Maintenance 5,939 2,532 7,800 7,800
Equipment Maint/Repair 13,112 11,488 33,500 23,000
Vehicle Maint/Repair 36,812 16,443 10,950 14,000
Office Equip Maint/ Repair - 274 750 1,470
Other Maint/Repair 10,021 8,332 13,800 13,800
Road Repair 31,597 8,769 50,000 100,000
Parking Lot Repair - - - -
Striping 15,747 4,612 - -
Sidewalk/Pathway Repair 10,390 22,044 - 75,000
Other Road Related Repair 9,708 5,604 10,000 -
Sign Repair & Replacement 13,058 17,742 20,025 16,625
Pavement Management - 1,048,366 1,994,000 1,000,000
Painting - 29 - -
Lighting Repair - 43 - -
Electricity Expense 38,392 38,646 43,500 46,800
Refuse/Recycling 8,854 10,968 7,000 6,200
Telecommunications 3,540 3,809 3,384 3,228
Water/Sewer 71,257 69,244 77,380 96,725
Gas & Oil 30,482 25,580 21,300 22,100
Auditing Expense 6,825 6,960 7,125 7,125
FY14-15 Proposed Budget
Summary of Expenditures
Streets
The Height of Desert Living 263
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
FY14-15 Proposed Budget
Summary of Expenditures
Streets
Highway User Revenue Fund-continued
Professional Fees 4,065$ 11,582$ 15,500$ 140,500$
Engineering Fees - - - -
Legal Fees 26,247 25,696 21,600 24,000
Insurance Expense 51,752 69,701 71,200 71,200
Rentals & Leases - - - -
Printing Expense - - - -
Intergovt Agreements 14,847 16,648 25,000 25,000
Contractual Services 1,456 2,145 84,500 94,500
Bank/Merc Acct Fees 50 - - -
Landscape Contracts 119,438 117,899 108,750 86,000
Office Supplies 353 475 2,035 1,505
Cleaning/Janitorial Supplies 533 134 1,000 1,000
Safety Supplies 78 1,067 400 350
Operating Supplies 13,250 11,244 14,240 22,765
Food & Beverage Supplies 25 22 - 200
Program Materials 1,773 329 1,500 1,500
Uniforms 547 1,845 1,496 1,496
Postage & Delivery 225 15 - -
Small Tools 3,853 2,722 7,000 7,000
Software 558 459 2,000 2,000
Hardware - 4,691 - -
Furniture/Appliances - 456 - -
Equipment 15,249 - - -
Damages/Vandalism 6,025 2,632 - -
ISF-Copier Charges - 3 - -
ISF-Mail Service Charges 26 2 194 500
ISF-Vehicle Replacement Charge 27,025 31,759 25,245 33,672
ISF-Telecom Charges 2,399 2,698 2,915 2,880
Transfer Out - - 225,000 -
Contingency - - - -
Total Streets 1,049,128$ 2,049,424$ 3,316,318$ 2,387,204$
The Height of Desert Living 264
Administration
Economic Development Funds
Downtown Strategy
Economic Development
Tourism
Special Revenue Funds
Administration
Economic Development Funds
The Height of Desert Living 265
The Town originally established an Excise Tax/Downtown Fund on August 3, 2000,
for the purpose of improving the downtown area to spur economic activity; this
fund has been funded through a dedicated portion of the Town’s local sales tax
(.1% of 2.6%).
On April 18, 2013, the Town Council established an additional fund by splitting the
original Excise Tax/Downtown Fund into two separate funds:
Downtown Strategy Fund (original Excise Tax/Downtown Fund )
Economic Development Fund (new)
Both funds are funded through the dedicated .1% of local sales tax with a 60/40
split—60% of sales tax revenues will be allocated to the new Economic Develop-
ment Fund and 40% of sales tax revenues will be allocated to the Downtown
Strategy Fund. The residual fund balance of the Excise Tax/Downtown Fund as of
June 30, 2013, was included with any new revenue in the Downtown Strategy
Fund to be used towards Town Center infrastructure improvement and develop-
ment.
The new fund, Economic Development Fund, will be funded with 60% of the .1%
local sales tax and will be available for any economic development purpose.
Special Revenue Funds
Administration
Economic Development Funds
The Height of Desert Living 266
Downtown Strategy Fund
Service Delivery Plan
The Downtown Strategy Fund was established to provide resources for enhance-
ment to the downtown area through capital and economic development expendi-
tures to enhance the downtown’s economic base.
Special Revenue Funds
Administration
Downtown Strategy Fund
Program Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Administration 119,121$ 176,322$ 1,954,079$ 1,879,079$
Total 119,121$ 176,322$ 1,954,079$ 1,879,079$
Expenditures by Program
Administration
100%
Use of Funds -Downtown Strategy
By Program
Where does the money go?
Total Proposed Budget = $1,879,079
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Wages 37,875$ 5,730$ -$ -$
Employment Taxes 739 98 - -
Benefits 10,324 1,133 - -
Dues & Memberships 4,370 4,395 - -
Education and Training 1,559 - - -
Maintenance and Repair - 4,079 - -
Utilities 395 7 - -
Contractual Services 56,948 51,937 30,350 30,350
Supplies 54 - 83,729 83,729
Equipment 234 - - -
Internal Service 6,623 108,943 - -
Transfers - - 1,840,000 1,765,000
Total 119,121$ 176,322$ 1,954,079$ 1,879,079$
Expenditures by Category
The Height of Desert Living 267
Special Revenue Funds
Administration
Downtown Strategy Fund
Contractual
Services
2%Supplies
4%
Transfers
94%
Use of Funds -Downtown Strategy
By Category
Where does the money go?
Total Proposed Budget = $1,879,079
The Height of Desert Living 268
Performance Measures
Quality
Productivity
Activities/Results
Improvements to the downtown area
Through new businesses or new activities
Increased economic activity in the downtown area
Special Revenue Funds
Administration
Downtown Strategy Fund
The Height of Desert Living 269
Special Revenue Funds
Administration
Downtown Strategy Fund
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
Downtown Strategy Fund
Salaries-Full Time 37,876$ 1,493$ -$ -$
Salaries-Part Time - 4,237 - -
Medicare 518 81 - -
Workers Compensation 86 17 - -
Unemployment Insurance 135 - - -
Group Health Insurance 5,578 454 - -
Group Dental Insurance 295 25 - -
Group Vision Insurance 32 3 - -
Disability Insurance 142 12 - -
Retirement 4,166 630 - -
Life Insurance 110 9 - -
Dues, Subscript & Publicat 4,370 4,395 - -
Training/Cont Ed 149 - - -
Meetings & Conferences 1,410 - - -
Sign Repair & Replacement - 4,079 - -
Telecommunications 395 7 - -
Professional Fees 19,515 1,125 - -
Management Fees 133 667 - -
Printing Expense - - - -
Advertising/Signage 1,169 1,171 - -
Bank/Merc Acct Fees 13 - - -
Community Contracts/Events - 13,811 - -
Holiday Lighting 36,118 35,163 30,350 30,350
Office Supplies 54 - - -
Food & Beverage Supplies - - - -
Program Materials - - - -
Miscellaneous Expense - - 83,729 83,729
ISF-Copier Charges 194 - - -
ISF-Mail Service Charges 37 - - -
ISF-Motor Pool Charges 3 - - -
Transfer Out 6,623 108,943 1,840,000 1,765,000
Total Downtown Strategy
Fund 119,121$ 176,322$ 1,954,079$ 1,879,079$
FY14-15 Proposed Budget
Summary of Expenditures
Downtown Strategy Fund
The Height of Desert Living 270
Economic Development Fund
Service Delivery Plan
Create more base jobs locally to attract more year-round residents to live, work,
and play in the community. Expand the market for local businesses creating reve-
nues that support the community’s quality of life. As revenues are generated and
the economic base expands, revenues are available for needed basic services such
as parks, recreation, and roadway improvements. The economic development
game plan is a multi-tiered approach to building a strong economic base.
Variance Explanations:
Administration: The Economic Development Administrator was hired to implement
the Economic Development Plan.
Special Revenue Funds
Administration
Economic Development Fund
Program Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Administration -$ -$ $171,119 $229,741
Total -$ -$ 171,119$ 229,741$
Expenditures by Program
Administration
100%
Use of Funds -Economic Development
By Program
Where does the money go?
Total Proposed Budget = $229,741
The Height of Desert Living 271
Variance Explanations:
Wages: An Economic Development specialist was hired to implement the Eco-
nomic Development Plan.
Contractual Services: Tourism was previously contracted to the Fountain Hills
Chamber of Commerce, but is now part of the Town of Fountain Hills budget.
Transfers: Amount is transferred into the new Tourism Fund, which is now part of
the Town’s budget.
Special Revenue Funds
Administration
Economic Development Fund
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Wages -$ -$ -$ 50,449$
Employment Taxes - - - 4,206
Benefits - - - -
Dues & Memberships - - 8,844 11,211
Education & Training - - - -
Utilities - - - 900
Contractual Services - - 162,275 59,275
Supplies - - - -
Internal Service - - - 700
Transfers - - - 103,000
Total -$ -$ 171,119$ 229,741$
Expenditures by Category
Wages
22%
Employment
Taxes
2%
Dues &
Memberships
5%
Contractual
Services
26%
Transfers
45%
Use of Funds -Economic Development
By Category
Where does the money go?
Total Proposed Budget = $229,741
The Height of Desert Living 272
Performance Measures
Productivity
Activities/Results
Pending the implementation of the Economic Development Plan with the following
objective:
Grow our Economy
Maximize our Talent
Enhance our Community
Quality
Focused approach to achieve economic objectives through the following strategic
initiatives:
Business Attraction
Business Retention and Expansion
Entrepreneurial Development
Foundational Maintenance
Locational Catalysts
Industry sectors that will help the community meet the stated economic objec-
tives:
Professional, Technical, and Scientific Services
Healthcare, Medical, Biosciences and Wellness
Finance and Insurance
Tourism and Recreation
Retail
Education Services
Special Revenue Funds
Administration
Economic Development Fund
The Height of Desert Living 273
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed
Budget
Economic Development Fund
Salaries-Full Time -$ -$ -$ 50,449$
FICA - - - 3,128
Medicare - - - 732
Workers Compensation - - - 274
Unemployment Insurance - - - 72
Retirement - - - -
Dues, Subscript & Publicat - - 8,844 11,211
Telecommunications - - - 900
Professional Fees - - 4,500 4,500
Contractual Services - - 44,880 44,880
Community Contracts/Events - - 9,895 9,895
Tourism - - 103,000 -
ISF-Copier Charges - - - 470
ISF-Telecom Charges - - - 230
Transfer Out - - - 103,000
Total Economic
Development Fund -$ -$ 171,119$ 229,741$
FY14-15 Proposed Budget
Summary of Expenditures
Economic Development Fund
Special Revenue Funds
Administration
Economic Development Fund
The Height of Desert Living 274
Tourism Fund
Service Delivery Plan
Implement a comprehensive tourism and recreation development program as out-
lined in the Town’s Economic Development Plan. Provide a mix of marketing tools,
with an emphasis on digital methods, to promote Town programs, amenities, and
special events. Maintain the tourism website. Reestablish Fountain Hills as a Desti-
nation Marketing Organization (DMO) with the Arizona Office of Tourism. Continue
to foster/improve relationship with Ft. McDowell.
Action Steps:
a) Actively pursue the Vision Plan’s core element of a first class performance
venue in Fountain Park as the central attraction component for enhanced
downtown vibrancy through non-resident visitation as well as increased resi-
dent patronage.
b) Collaborate with Fort McDowell Yavapai Nation to adequately fund and im-
plement a destination marketing effort focused on niche tourism segments
such as golf (Sonoran Desert Golf Trail), weddings, desert/Southwest Ex-
perience, Native American Heritage and Old West experience, and arts.
c) Promote the Community Center and other local venues as viable meeting
and event centers.
d) Explore the feasibility and initiate strategies to expand hospitality facilities in
Fountain Hills.
e) Develop more multi-day major events to Fountain Hills while ensuring long-
term viability of existing events.
f) Implement a program to attract more group tours to Fountain Hills.
Variance Explanations:
Administration: Cost for new responsibility for Town’s tourism effort.
Special Revenue Funds
Administration
Tourism Fund
Program Name
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Administration -$ -$ -$110,175
Total -$ -$ -$ 110,175$
Expenditures by Program
The Height of Desert Living 275
Variance Explanations:
Wages/Contractual Services/Supplies: Increased as a result of the new responsi-
bilities and the hiring of an intern on staff.
Special Revenue Funds
Administration
Tourism Fund
Category
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised
Budget
FY14-15
Proposed
Budget
Wages -$ -$ -$ 36,211$
Employment Taxes - - - 4,632
Benefits - - - 1,532
Dues & Memberships - - - 2,350
Education & Training - - - 1,000
Contractual Services - - - 49,250
Supplies - - - 11,000
Internal Service - - - 1,200
Total -$ -$ -$ 107,175$
Expenditures by Category
Administration
100%
Use of Funds -Tourism
By Program
Where does the money go?
Total Proposed Budget = $110,175
The Height of Desert Living 276
Special Revenue Funds
Administration
Tourism Fund
Wages
34%
Employment
Taxes
4%
Benefits
1%
Dues &
Memberships
2%
Education &
Training
1%
Contractual
Services
47%
Supplies
10%
Internal Service
1%
Use of Funds -Tourism
By Category
Where does the money go?
Total Proposed Budget = $107,175
The Height of Desert Living 277
Special Revenue Funds
Administration
Tourism Fund
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed
Budget
Tourism Fund
Salaries-Full Time -$ -$ -$ 6,363$
Salaries-Part Time - - - 29,848
FICA - - - 1,850
Medicare - - - 525
Workers Compensation - - - 2,132
Unemployment Insurance - - - 125
Group Health Insurance - - - 738
Group Dental Insurance - - - 45
Group Vision Insurance - - - 6
Disability Insurance - - - 23
Retirement - - - 700
Life Insurance - - - 20
Dues, Subscript & Publicat - - - 2,350
Meetings & Conferences - - - 1,000
Professinal Fees - - - 18,000
Printing Expense - - - 4,000
Advertising/Signage - - - 27,250
Office Supplies - - - 500
Program Materials - - - 10,000
Postage & Delivery - - - 500
ISF-Copier Charges - - - 3,000
ISF-Mail Service Charges - - - 900
ISF-Telecom Charges - - - 300
Total Tourism Fund -$ -$ -$ 110,175$
FY14-15 Proposed Budget
Summary of Expenditures
Tourism Fund
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Special Revenue Funds
Administration
Tourism Fund
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Cottonwoods Maintenance
District
Special Revenue Funds
Cottonwoods Maintenance District
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Special Revenue Funds
Cottonwoods Maintenance District
The Cottonwoods Maintenance District was formed by the Town Council in June,
1999 for the purpose of improving the common areas of the Cottonwoods subdivi-
sion; the Town Council serves as the governing Board for the district. The Mainte-
nance District provides for the maintenance of the common area, which is per-
formed by the Town of Fountain Hills. The cost is repaid through an annual prop-
erty tax assessment per property owner levied by the Town and collected by Mari-
copa County. The estimated levy for FY14-15 is $83.15 which includes the annual
contract cost for landscaping as well as establishing a reserve amount for future
exterior wall maintenance.
COTTONWOODS MAINTENANCE DISTRICT
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
Revenues
Property Tax 3,335$ 3,339$ 4,823$ 4,823$ Interest Income 12 9 - -
Total Revenues 3,347$ 3,348$ 4,823$ 4,823$
Expenditures
Grounds Maint/Repair -$ (10,733)$ (3,500)$ (3,500)$
Advertising/Signage - (194) - -
ISF-Mail Service Charges - (106) - (100)
Total Expenditures -$ (11,033)$ (3,500)$ (3,600)$
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Special Revenue Funds
Cottonwoods Maintenance District
Summary of Tax Levy—Cottonwoods Maintenance District
FY13-14 FY14-15
1.
$$
2.
$
3.Property tax levy amounts
A. Primary property taxes $$
B. Secondary property taxes 4,823 4,823
C.Total property tax levy amounts $4,823 $4,823
4.Property taxes collected*
A. Primary property taxes
(1) Current year's levy $
(2) Prior years’ levies
(3) Total primary property taxes
B. Secondary property taxes
(1) Current year's levy 4,823
(2) Prior years’ levies
(3) Total secondary property taxes 4,823
C. Total property taxes collected $4,823
5.Property tax rates
A. City/Town tax rate
(1) Primary property tax rate $$
(2) Secondary property tax rate 83.1500 83.1500
(3) Total city/town tax rate $83.1500 $83.1500
*Includes actual property taxes collected as of the date the proposed budget was prepared,
plus estimated property tax collections for the remainder of the fiscal year.
Cottonwoods Maintenance District
Summary of Tax Levy and Tax Rate Information
Fiscal Year 14-15
Maximum allowable primary property tax levy.
A.R.S. §42-17051(A)
Amount received from primary property taxation
in the current year in excess of the sum of that
year's maximum allowable primary property tax
levy. A.R.S. §42-17102(A)(18)
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Debt Service Funds
Debt Service Funds
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Debt Service Funds
The Debt Service Funds provide for the payment of interest, principal, and related
costs on General Obligation (GO) bonds (both the Town of Fountain Hills and the
Eagle Mountain Community Facilities District) and Municipal Property Corporation
(MPC) Revenue bonds.
General Obligation Debt
There have been three General Obligation bond issues that were approved by the
voters for specific purposes:
The first GO bond issue in 1991 (refunded in 1995) was to pave roads that
remained unpaved at the time of incorporation.
Additional GO bonds issued in 1999 and 2000 (partially refunded in 2005)
were for the construction of a library/museum.
Bonds issued in 2001 (partially refunded in 2005) were for the purchase of
mountain preserve land in the McDowell mountains.
The annual property tax levy is based on the total amount required for the pay-
ment (with adjustments for carry-forward, delinquencies, etc.) divided by the total
secondary assessed valuation for the Town of Fountain Hills.
The Town’s secondary assessed property valuation for FY14-15 is estimated to be
$402,965,927 for the upcoming year (a 10.0% jump from the prior year) and the
estimated levy is $0.1151 per $100 of assessed value. The levy is $.1614 lower
than last year as a result of the decrease in the Town’s outstanding debt.
Debt Service Funds
GENERAL OBLIGATION DEBT SERVICE
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
Revenues
Secondary Property Tax 1,029,242$ 998,602$ 1,013,040$ 474,000$
Interest Income 305 372 210 210
Total Revenues 1,029,547$ 998,974$ 1,013,250$ 474,210$
Expenditures
Principal Payments (840,000)$ (855,000)$ (900,000)$ (390,000)$
Interest Payments (177,312) (145,812) (113,750) (80,000)
Administrative/Trustee Fees (250) (250) (2,100) (2,100)
Total Expenditures (1,017,562)$ (1,001,062)$ (1,015,850)$ (472,100)$
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Eagle Mountain Community Facilities District (CFD) Debt
There have been three bond issues (issued as General Obligation bonds) that were
approved for specific purposes:
The first two CFD bond issues in 1996 (refunded in 2005) were to acquire
certain public infrastructure benefiting the District, specifically a sewer pro-
ject, a storm water conveyance system project, the Eagle Mountain Parkway
Phase I project, and the Summer Hill Boulevard project.
CFD bonds issued in 2005 were for refunding and defeasing the 1996 is-
sues.
The Eagle Mountain Community Facilities District debt payments are levied on the
property owners within the district. These obligations are paid by the property
owners using secondary property taxes, less any credits, carry-forward and/or in-
terest earnings. The anticipated rate based on the estimated assessed valuation of
$26,800,905 (an increase of 12.5% from the prior year) is $1.6095 per $100 of
assessed valuation compared to $1.84 in the prior year.
Municipal Property Corporation Debt
There have been three Municipal Property Corporation (MPC) bond issues that
were approved by the voters for specific purposes:
The first MPC bond issue in 2000 (partially refunded in 2005) was to build
the Community Center.
The second MPC issue was in 2001 (partially refunded in 2005) for the pur-
chase of mountain preserve land.
The third MPC issue was in 2004 for the construction of the Town Hall.
Debt Service Funds
EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT DEBT SERVICE
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
Revenues
Property Tax 425,125$ 419,673$ 430,248$ 430,248$
Interest Income 97 122 600 600
Total Revenues 425,223$ 419,796$ 430,848$ 430,848$
Expenditures
Advertising/Signage -$ (83)$ -$ -$
Principal Payments (280,000) (290,000) (305,000) (315,000)
Interest Payments (134,260) (123,760) (112,885) (100,685) Administrative/Trustee Fees (7,350) (7,350) (7,350) (7,350)
Total Expenditures (421,610)$ (421,193)$ (425,235)$ (423,035)$
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Debt Service Funds
One of the methods of funding major municipal projects is the use of a municipal
property corporation (MPC). The Town created the Fountain Hills Municipal Prop-
erty Corporation and bonds were issued in 2000 and 2001 to build the Community
Center and purchase a portion of the McDowell Mountain Preserve. The MPC owns
the land and buildings purchased through bond proceeds; the annual debt service
payment for the Fountain Hills MPC mountain preserve bonds are paid from a dedi-
cated portion of the local sales tax revenues within the MPC debt service fund. The
bonds issued for the Community Center are repaid through the General Fund
within the Community Services Department/Community Center Division budget.
When the bonds are retired, any assets owned by the MPC will be turned over to
the Town of Fountain Hills.
During FY11-12, the Town used surplus reserves to retire bonds that were issued
in 2005 for the Civic Center (Town Hall). The payoff provided a net savings of ap-
proximately $276,000 over the life of the bonds. The annual debt service payment
savings will be available in the General Fund for ongoing operations.
MUNICIPAL PROPERTY CORPORATION DEBT SERVICE
Description
FY11-12
Actual
FY12-13
Actual
FY13-14
Revised Budget
FY14-15
Proposed Budget
Revenues
Sales-Excise Tax 605,213$ 611,406$ 594,000$ 619,800$
Interest Income 588 276 500 500 Transfer In 2,463,118 403,454 193,500 236,000
Total Revenues 3,068,919$ 1,015,136$ 788,000$ 856,300$
Expenditures
License/Filing Fees (510)$ -$ -$ -$
Principal Payments (845,000) (895,000) (955,000) (995,000)
Interest Payments (222,099) (189,675) (149,400) (111,200)
Administrative/Trustee Fees (7,000) (4,500) (7,000) (7,000)
Advance Refunding (2,732,500) - - - Issuance Costs (37,500) - - -
Total Expenditures (3,844,609)$ (1,089,175)$ (1,111,400)$ (1,113,200)$
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Debt Service Funds
Outstanding Debt
Outstanding Debt
The Schedule below includes an itemization of the outstanding debt as of June 30,
2014, after the scheduled principal and interest payment due July 1.
Outstanding Debt Schedule
Bond Purpose Date of Interest Date of Original Principal Principal Amount Outstanding
Type of Issue Bond Issue Rate Maturity Amount Amount Retired Refunded Principal
GO Refunding 6/1/2005 4.00 7/1/2019 7,225,000$ 5,225,000$ -$ 2,000,000$
Total GO 7,225,000 5,225,000 - 2,000,000
Rev Revenue 12/1/2004
4.25-
4.50 7/1/2019 3,645,000 2,000,000 - 1,645,000 *
Rev Refunding 6/1/2005
3.25-
4.00 7/1/2020 5,330,000 2,550,000 - 2,780,000
Total Rev 8,975,000 4,550,000 - 4,425,000
SA Eagle Mtn 7/12/2005
4.00-
4.125 7/1/2021 4,555,000 2,060,000 - 2,495,000
Total SA 4,555,000 2,060,000 - 2,495,000
Grand Total 20,755,000$ 11,835,000$ -$ 8,920,000$
GO General Obligation Bonds
Rev Revenue Bonds
SA Special Assessment Bonds
* Bonds were defeased on 12/28/2011 and funds are currently held in escrow.
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Legal Debt Margin Information
The Total Net Debt Applicable to Limit comes from the Report of Indebtedness,
Department of Revenue, and is related to those issues noted by the appropriate %
debt limit.
20% limit - GO bonds for projects involving water, sewer, artificial lighting, parks,
open space, public safety, law enforcement, fire and emergency facilities, street
and transportation facilities and recreational facility improvements.
6% limit - GO bonds for any other general purpose improvements.
Debt Service Funds
Legal Debt Margin Information
FY10-11 FY11-12 FY12-13 FY14-15
6% Debt Limit
Debt limit 27,111,608$ 22,651,303$ 21,978,160$ 24,177,956$
Total applicable to limit - - - -
Legal debt margin 27,111,608$ 22,651,303$ 21,978,160$ 24,177,956$
Total net debt applicable to the limit
as a percentage of debt limit 0%0%0%0%
20% Debt Limit
Debt limit 90,372,027$ 75,504,344$ 73,260,534$ 80,593,185$
Total applicable to limit 4,595,000 3,755,000 2,900,000 2,000,000
Legal debt margin 85,777,027$ 71,749,344$ 70,360,534$ 78,593,185$
Total net debt applicable to the limit
as a percentage of debt limit 5%5%4%2%
Secondary Assessed Value $451,860,136 $377,521,718 $366,302,672 $402,965,927
Town of Fountain Hills, Arizona
Legal Debt Margin Information
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Debt Service Funds
Summary of Tax Levy—Town of Fountain Hills
FY13-14 FY14-15
1.
$$
2.
$
3.Property tax levy amounts
A. Primary property taxes $$
B. Secondary property taxes 1,013,040 463,622
C.Total property tax levy amounts $1,013,040 $463,622
4.Property taxes collected*
A. Primary property taxes
(1) Current year's levy $
(2) Prior years’ levies
(3) Total primary property taxes
B. Secondary property taxes
(1) Current year's levy 1,000,800
(2) Prior years’ levies
(3) Total secondary property taxes 1,000,800
C. Total property taxes collected $1,000,800
5.Property tax rates
A. City/Town tax rate
(1) Primary property tax rate $$
(2) Secondary property tax rate 0.2765 0.1151
(3) Total city/town tax rate $0.2765 $0.1151
B. Special assessment district tax rates
Secondary property tax rates - As of the date the proposed budget was prepared, the
two (2)special assessment districts for which secondary
property taxes are levied. For information pertaining to these special assessment districts
and their tax rates, please contact the city/town.
*
city/town was operating
Includes actual property taxes collected as of the date the proposed budget was prepared,
plus estimated property tax collections for the remainder of the fiscal year.
Town of Fountain Hills
Summary of Tax Levy and Tax Rate Information
Fiscal Year 14-15
Maximum allowable primary property tax levy.
A.R.S. §42-17051(A)
Amount received from primary property taxation
in the current year in excess of the sum of that
year's maximum allowable primary property tax
levy. A.R.S. §42-17102(A)(18)
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Debt Service Funds
Summary of Tax Levy—Eagle Mountain Community Facilities District
FY13-14 FY14-15
1.
$$
2.
$
3.Property tax levy amounts
A. Primary property taxes $$
B. Secondary property taxes 430,248 430,248
C.Total property tax levy amounts $430,248 $430,248
4.Property taxes collected*
A. Primary property taxes
(1) Current year's levy $
(2) Prior years’ levies
(3) Total primary property taxes
B. Secondary property taxes
(1) Current year's levy 430,248
(2) Prior years’ levies
(3) Total secondary property taxes 430,248
C. Total property taxes collected $430,248
5.Property tax rates
A. City/Town tax rate
(1) Primary property tax rate $$
(2) Secondary property tax rate 1.8400 1.6095
(3) Total city/town tax rate $1.8400 $1.6095
*Includes actual property taxes collected as of the date the proposed budget was prepared,
plus estimated property tax collections for the remainder of the fiscal year.
Eagle Mountain Community Facilities District
Summary of Tax Levy and Tax Rate Information
Fiscal Year 14-15
Maximum allowable primary property tax levy.
A.R.S. §42-17051(A)
Amount received from primary property taxation
in the current year in excess of the sum of that
year's maximum allowable primary property tax
levy. A.R.S. §42-17102(A)(18)
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Debt Service Funds
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Capital Improvement Program
Capital Improvement Program
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Capital Improvement Program (CIP) Policy and Procedures
Objective
To provide a policy and procedures for the development, approval, and implemen-
tation of the Town of Fountain Hills’ five (5) year and twenty (20) year Capital Im-
provement Programs (CIP).
Scope
This policy applies to all projects undertaken by the Town of Fountain Hills that
meet the definition of a capital improvement project detailed in the definitions sec-
tion.
Policy
The purpose of the Capital Improvement Program is to provide an authoritative
decision-making process for the evaluation, selection, and multi-year scheduling of
public physical improvements based on a projection of available fiscal resources
and the community's priorities.
The objectives of the Program are to:
a) ensure the timely repair, replacement and expansion of the Town’s infra-
structure;
b) serve as a link in the Town’s planning between the Town’s Strategic Plan
and all subsidiary plans with a 5-20 year horizon and the annual budget
process with a one-year horizon;
c) maintain control over the Town’s long-term cash flow in relation to the
Town's financial capacity; and
d) ensure efficient, effective and coordinated capital improvement.
Definitions
The following words, when used in connection with this policy, shall have the fol-
lowing meanings:
CAPITAL IMPROVEMENT PROGRAM: A multi-year planning document that is the
product of a systematic evaluation of capital projects. This Program serves as a
guide for the efficient and effective construction and maintenance of public facili-
ties, outlining a detailed timeline and financing schedule of capital projects for a
five (5) year period of time and a summary schedule of capital projects for a
twenty (20) year period.
CAPITAL IMPROVEMENT PROJECT: A capital project is a heavy equipment acquisi-
tion, a computer/software systems acquisition, or a public improvement that in-
volves construction of new infrastructure, additions to existing structures, renova-
tion of existing structures, and major repairs to infrastructure of a comprehensive
Capital Improvement Program
Policy & Procedures
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and non-routine nature. A capital project is defined in financial terms as a project
with a projected final cost of at least $50,000 and is a non-recurring expense.
In addition, the capital asset(s) resulting from the project should have a useful life
of at least 10 years. Studies, design and engineering fees greater than $10,000
which are preparatory to a capital project with a projected final cost of at least
$50,000 should be included as part of the capital project cost.
INFRASTRUCTURE IMPROVEMENT PLAN (IIP): A written plan that individually or
collectively identifies each public service that is proposed to be the subject of a de-
velopment fee. The Town of Fountain Hills’ IIP is incorporated as part of the
Town’s CIP and follows the same timeline and procedure.
Process
A. Schedule: Annually, the CIP Coordinator and Finance Director will submit
a proposed CIP development calendar to the Town Manager for review.
Based on this calendar, the CIP Coordinator will initiate a request to the
management team for submission of updates, revisions and new projects for
the five (5) year Capital Improvement Program. A further, but less detailed,
review of the twenty (20) year Program will also be conducted.
B. Format: The management team will utilize the previous year's approved
CIP as a base for developing recommended additions, deletions, or changes
for incorporation in the updated CIP for the ensuing year. The management
team will utilize the standard format provided to submit new projects or
propose revisions to existing projects. All new projects will also include a
comprehensive estimate of the impact of the new project on the Town's an-
nual operating budget; e.g., salaries and benefits, supplies, utilities, fuel,
maintenance requirements, etc.
C. Finance Review: The Finance Director will assist the CIP Coordinator as
necessary in all facets of Capital Improvement Program development and
review including production of revenue estimates and estimated growth in
assessed valuation as well as overall financial analysis of the proposed pro-
gram. Additional assistance may be requested to help produce draft docu-
ments, etc.
D. Town Manager Review: The CIP Coordinator will provide a copy of the
proposed CIP document to the Finance Director and Town Manager for re-
view and comment prior to distribution of the CIP document to the Town
Council as part of the budget package.
E. Public Hearing: The proposed CIP will be considered at a public hearing
convened by the Town Council to accept comments and input from the pub-
lic on the content of the Program. Notice of said public hearing date, place,
and time will be made at least 60 days in advance of the scheduled hearing.
Copies of the proposed CIP will be made available to the public at least 30
Capital Improvement Program
Policy & Procedures
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days prior to the scheduled hearing date and at the hearing itself.
F. Town Council Approval: The final draft of the proposed CIP will be submit-
ted as an agenda item for formal approval by the Town Council at the first
Council Meeting in June.
G. Distribution: A copy of the approved CIP document will be published on
the Town’s website.
H. Implementation: Upon adoption of the CIP, projects included within the
applicable budget year may be implemented by the appropriate manage-
ment team member in compliance with the Town’s purchasing policy, spe-
cial benefit district, or applicable procedure.
I. Amendments: The adopted CIP may be amended upon approval of the
Town Council. Examples of amendments include cost increases for approved
projects, the acceleration of projects to the applicable budget year from a
future year, and the addition of projects not previously included in the CIP.
An amendment to the CIP will be submitted to the Town Manager for ap-
proval. Upon approval, the amendment should be prepared as an agenda
item for formal approval by the Town Council at a regular or special session.
Upon approval, a copy of the amended CIP document will be published on
the Town’s website.
Procedure
A. Form: The form listed as Attachment A shall be utilized to request inclu-
sion of a project in the Capital Improvement Program.
B. Funding Prioritization: As part of the project submittal process, manage-
ment team members shall identify project priorities to help determine which
projects are recommended for inclusion in the five-year CIP.
The initial measure of the project’s priority is first established using the fol-
lowing factors:
HIGH
Project protects the health and safety of the Town, its residents, visi-
tors and employees
Project is mandated by Federal, State or local, regulations
Project is a high priority of the Town Council, based on the most cur-
rent Strategic Plan or other subsidiary plans. Project prevents irrepa-
rable damage to existing facilities
Project leverages local funding with other non-local funding sources
Project finishes a partially completed project
Capital Improvement Program
Policy & Procedures
The Height of Desert Living 295
MEDIUM
Project maintains existing service levels
Project provides for the maintenance of existing systems and equip-
ment
Project results in increased efficiency
Project reduces operational costs
Project significantly reduces losses in revenue or provides for signifi-
cant increased revenues
LOW
Project provides an expanded level of service or new public facility
not included in the Town Council’s priorities
Project is deferrable
Project uses debt financing
C. Funding Sources: The primary funding sources for the CIP are the Gen-
eral Fund, grants, development fees, excise taxes, HURF, bonded indebted-
ness, capital leases and Capital Projects funds. All potential projects must
identify the proposed sources of funding before submission of the CIP re-
quest. Projects that are funded by development fees must also identify the
relationship between the IIP project and the development fee from which it
is funded in the justification section of the CIP Form.
D. Project Schedule: Each Project Manager shall provide a preliminary
schedule which shall detail the various phases involved in the project and
their starting and ending dates. It is the responsibility of the Project Man-
ager to maintain this schedule or to provide schedule updates to the CIP Co-
ordinator on at least a quarterly basis.
Responsibility for Enforcement
The Town Manager, Finance Director and CIP Coordinator will be responsible for
ensuring that this policy is followed and/or updated as necessary.
Capital Improvement Program
Policy & Procedures
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Capital Improvement Program
Policy & Procedures
Attachment A
Town of Fountain Hills
Capital Improvement Project Information
PROJECT TITLE: Click here to enter text.
PROJECT NUMBER: Click here to enter text.
PROJECT DESCRIPTION/SCOPE: Click here to enter text.
TIMEFRAME: Click here to enter text. Example FY 2014-17
YEAR PROJECT BEGAN: Click here to enter text. Example FY 2014-15
TOTAL ESTIMATED PROJECT COST: Click here to enter text.
PROJECT JUSTIFICATION: Click here to enter text.
FUNDING PRIORITY: Click here to select a Priority from the list
Note: Double click on the below tables to update them in Excel. The totals will
automatically calculate.
Fund Type Prior Years FY 14-15 FY15-16 FY 16-17 FY 17-18 FY 18-19 Total
General $0
Capital Projects $0
Excise Tax $0
Grant $0
HURF $0
Development Fee $0
Developer $0
Unfunded $0
Other $0
Total $0 $0 $0 $0 $0 $0 $0
Funding Sources
Fund Type Prior Years FY 14-15 FY15-16 FY 16-17 FY 17-18 FY 18-19 Total
Planning $0
Design $0
Construction $0
Other $0
Total $0 $0 $0 $0 $0 $0 $0
Project Expenses
Fund Type FY 14-15 FY15-16 FY 16-17 FY17-18 FY 18-19 Total
Salaries & Benefits $0
Services & Supplies $0
Other $0
Total $0 $0 $0 $0 $0 $0
Operating Impact
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Capital Projects Summary
Capital Projects Summary
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PROPOSED CAPITAL PROJECTS
FY14-15 THROUGH FY18-19
BY PROJECT BY YEAR
Capital Projects Summary
Project
No.Project Title FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 Five-Year Total
Stormwater Management/Drainage
Projects
D6030 Ashbrook Wash Channelization Improvements-
Bayfield to Del Cambre
1,640,000$ -$ -$ -$ -$ 1,640,000$
D6047 Miscellaneous Drainage Improvements 50,000 - - - - 50,000$
TOTAL 1,690,000$ -$ -$ -$ -$ 1,690,000$
Downtown Improvement Projects
E8501 Downtown Vision Master Plan-Phase I
(Greening)
100,000$ -$ -$ -$ -$ 100,000$
E8502 Downtown Vision Master Plan - Phase II
(Avenue/Lakeside Project)
200,000 200,000 - - - 400,000
E8504 Ave of the Fountains Improvements 1,525,000 - - - - 1,525,000
TOTAL 1,825,000$ 200,000$ -$ -$ -$ 2,025,000$
Fire & Emergency Medical Projects
F4005 Fire Station 2 Relocation 2,510,000$ -$ -$ -$ -$ 2,510,000$
F4027 Assistance To Fire Fighters Grant – Radios 120,000 - - - - 120,000
TOTAL 2,630,000$ -$ -$ -$ -$ 2,630,000$
General Government Projects
F4029 Civic Center Improvements 100,000$ -$ -$ -$ -$ 100,000$
TOTAL 100,000$ -$ -$ -$ -$ 100,000$
Parks & Recreation Projects
P3011 Fountain Park Improvements 1,394,750$ -$ -$ -$ -$ 1,394,750$
P3022 Fountain Lake Water Quality Improvements 300,000 - - - - 300,000
P3024 Urban Trail Improvements 20,000 20,000 20,000 - - 60,000
TOTAL 1,714,750$ 20,000$ 20,000$ -$ -$ 1,754,750$
Street/Sidewalk Projects
S6003 Unpaved Alley Paving Projects 325,000 190,000 180,000 - - 695,000$
S6005 Shea Boulevard Widening 4,360,000 - - - - 4,360,000
S6009 Downtown Sidewalk Program 40,000 - - - - 40,000
S6010 Saguaro Blvd Reconstruction 8,200,000 - - - - 8,200,000
S6053 Fountain Hills Blvd Shoulder Paving 296,000 - - - - 296,000
S6054 Highway Safety Improvement Program 57,000 - - - - 57,000
S6056 Shea Blvd. Eastbound Bike Lane 380,000 - - - - 380,000
TOTAL 13,658,000$ 190,000$ 180,000$ -$ -$ 14,028,000$
Traffic Signal Projects
T5011 Traffic Signal-Palisades & Saguaro Upgrades 400,000$ -$ -$ -$ -$ 400,000
TOTAL 400,000$ -$ -$ -$ -$ 400,000$
Contingency 190,080$ 4,100$ 2,000$ -$ -$ 196,180
TOTAL PROPOSED CAPITAL
PROJECTS
22,207,830$ 414,100$ 202,000$ -$ -$ 22,823,930$
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PROPOSED CAPITAL PROJECTS
FY14-15 THROUGH FY18-19
BY PROJECT BY FUNDING SOURCE
Capital Projects Summary
Project
No.Project Title
Capital Projects
Fund Grants
Downtown
Strategy
Fund
General
Fund
Development
Fees Developer Bonds Total
Stormwater Management/Drainage Projects
D6030 Ashbrook Wash Channelization Improvements-
Bayfield to Del Cambre
920,000$ 720,000$ -$ -$ -$ -$ -$ 1,640,000$
D6047 Miscellaneous Drainage Improvements 50,000 - - - - - - 50,000
TOTAL 970,000$ 720,000$ -$ -$ -$ -$ -$ 1,690,000$
Downtown Improvement Projects
E8501 Downtown Vision Master Plan-Phase I
(Greening)
-$ 100,000$ -$ -$ -$ -$ -$ 100,000$
E8502 Downtown Vision Master Plan - Phase II
(Avenue/Lakeside Project)
- - 400,000 - - - - 400,000
E8504 Ave of the Fountains Improvements - - 1,525,000 - - - - 1,525,000
TOTAL -$ 100,000$ 1,925,000$ -$ -$ -$ -$ 2,025,000$
Fire & Emergency Medical Projects
F4005 Fire Station 2 Relocation 2,260,000$ -$ -$ -$ 250,000$ -$ -$ 2,510,000$
F4027 Assistance To Fire Fighters Grant – Radios 108,000 - - 12,000 - - - 120,000
TOTAL 2,368,000$ -$ -$ 12,000$ 250,000$ -$ -$ 2,630,000$
F4029 Civic Center Improvements 100,000$ -$ -$ -$ -$ -$ -$ 100,000$
TOTAL 100,000$ -$ -$ -$ -$ -$ -$ 100,000$
Parks & Recreation Projects
P3011 Fountain Park Improvements 1,394,750$ -$ -$ -$ -$ -$ -$ 1,394,750$
P3022 Fountain Lake Water Quality Improvements 300,000 - - - - - - 300,000
P3024 Urban Trail Improvements 60,000 - - - - - - 60,000
TOTAL 1,754,750$ -$ -$ -$ -$ -$ -$ 1,754,750$
Street/Sidewalk Projects
S6003 Unpaved Alley Paving Projects 695,000$ -$ -$ -$ -$ -$ -$ 695,000$
S6005 Shea Boulevard Widening 927,000 2,958,000 - - 275,000 200,000 - 4,360,000
S6009 Downtown Sidewalk Program - - 40,000 - - - - 40,000
S6010 Saguaro Blvd Reconstruction - - - - - - 8,200,000 8,200,000
S6053 Fountain Hills Blvd Shoulder Paving 41,000 255,000 - - - - - 296,000
S6054 Highway Safety Improvement Program - 57,000 - - - - - 57,000
S6056 Shea Blvd. Eastbound Bike Lane 156,000 224,000 - - - - - 380,000
TOTAL 1,819,000$ 3,494,000$ 40,000$ -$ 275,000$ 200,000$ 8,200,000$ 14,028,000$
Traffic Signal Projects
T5011 Traffic Signal-Palisades & Saguaro Upgrades 400,000$ -$ -$ -$ -$ -$ -$ 400,000$
TOTAL 400,000$ -$ -$ -$ -$ -$ -$ 400,000$
Contingency 196,180$ -$ -$ -$ -$ -$ -$ 196,180$
TOTAL PROPOSED CAPITAL PROJECTS 7,607,930$ 4,314,000$ 1,965,000$ 12,000$ 525,000$ 200,000$ 8,200,000$ 22,823,930$
The Height of Desert Living 300
CAPITAL PROJECTS FIVE-YEAR PROJECTION
REVENUES & PROJECT COSTS
Capital Projects Summary
REVENUES BY SOURCE
FIVE-YEAR
AVAILABLE
FUNDS
FY14-15
Requested
FY15-16
Requested
FY16-17
Requested
FY17-18
Requested
FY18-19
Requested
TOTAL FIVE-
YEAR
PROJECTION
SURPLUS/
DEFICIT
General Fund 12,000$ 12,000$ -$ -$ -$ -$ 12,000$ -$
Highway User Fund - - - - - -
Downtown Strategy Fund 3,194,911 1,765,000 200,000 - - - 1,965,000 1,229,911
Grants 4,314,000 4,314,000 - - - - 4,314,000 -
Capital Projects Fund 12,671,265 7,191,830 214,100 202,000 - - 7,607,930 5,063,336
Development Fees:
Streets 285,000 - - - - - - 285,000
Law Enforcement 225,000 - - - - - - 225,000
Fire & Emergency Medical 40,157 - - - - - - 40,157
Open Space 1,645,000 525,000 - - - - 525,000 1,120,000
Recreation 141,500 - - - - - - 141,500
Library/Museum - - - - - - - -
General Government - - - - - - - -
Bonds 8,200,000 8,200,000 - - - - 8,200,000 -
Developers 200,000 200,000 - - - - 200,000 -
Unfunded - - - - - - - -
Other - - - - - - - -
Total Revenues By Source 30,928,833$ 22,207,830$ 414,100$ 202,000$ -$ -$ 22,823,930$ 8,104,904$
PROJECT TYPE & COSTS
FY14-15
Requested
FY15-16
Requested
FY16-17
Requested
FY17-18
Requested
FY18-19
Requested
TOTAL FIVE-
YEAR
PROJECTION
Stormwater Management/Drainage Projects 1,690,000$ -$ -$ -$ -$ 1,690,000$
Downtown Improvement Projects 1,825,000 200,000 - - - 2,025,000
Fire & Emergency Medical Projects 2,630,000 - - - - 2,630,000
Law Enforcement Projects - - - - - -
Library, Art and Museum Projects - - - - - -
General Government Projects 100,000 - - - - 100,000
Open Space Projects - - - - - -
Parks & Recreation Projects 1,714,750 20,000 20,000 - - 1,754,750
Street/Sidewalk Projects 13,658,000 190,000 180,000 - - 14,028,000
Traffic Signal Projects 400,000 - - - - 400,000
Vehicle Replacement Program - - - - - -
Contingency 190,080 4,100 2,000 - - 196,180
Total Project Costs 22,207,830$ 414,100$ 202,000$ -$ -$ 22,823,930$
The Height of Desert Living 301
CAPITAL PROJECTS FIVE-YEAR PROJECTION
Capital Projects Summary
Stormwater
Management/
Drainage
Projects
7%
Downtown
Improvement
Projects
9%
Fire &
Emergency
Medical
Projects
12%
Parks &
Recreation
Projects
8%
Street/
Sidewalk
Projects
61%
Traffic Signal
Projects
2%
Contingency
1%
Projects by Project Type
Downtown
Strategy Fund
9%
Grants
19%
Capital Projects
Fund
33%
Developer
1%
Development
Fees
2%
Bonds
36%
Projects by Funding Source
The Height of Desert Living 302
The highlighted rows represent project funding through the Town’s Capital Improvement Program
(CIP).
Capital Projects Summary
PROPOSED CAPITAL PROJECTS
FY14-15 THROUGH FY18-19
BY YEAR AND FUNDING SOURCE
Project
No.Project Title/Funding Source FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 Source Total Project Total
D6030 Ashbrook Wash Channelization
Improvements-Bayfield to Del Cambre
1,640,000$
Capital Projects Fund 920,000$ -$ -$ -$ -$ 920,000$
Grants 720,000 - - - 720,000
D6047 Miscellaneous Drainage Improvements 50,000
Capital Projects Fund 50,000 - - - - 50,000
E8501 Downtown Vision Master Plan-Phase I
(Greening)100,000
Grants 100,000 - - - - 100,000
E8502 Downtown Vision Master Plan - Phase II
(Avenue/Lakeside Project)400,000
Downtown Strategy Fund 200,000 200,000 - - - 400,000
E8504 Ave of the Fountains Improvements 1,525,000
Downtown Strategy Fund 1,525,000 - - - - 1,525,000
F4005 Fire Station 2 Relocation 2,510,000
Capital Projects Fund 2,260,000 - - - - 2,260,000
Development Fees 250,000 250,000
F4027 Assistance To Fire Fighters Grant – Radios 120,000
Capital Projects Fund 108,000 - - - - 108,000
General Fund 12,000 - - - - 12,000
F4029 Civic Center Improvements 100,000
Capital Projects Fund 100,000 100,000
P3011 Fountain Park Improvements 1,394,750
Capital Projects Fund 1,394,750 - - - - 1,394,750
P3022 Fountain Lake Water Quality Improvements 300,000
Capital Projects Fund 300,000 - - - - 300,000
P3024 Urban Trail Improvements 60,000
Capital Projects Fund 20,000 20,000 20,000 - - 60,000
S6003 Unpaved Alley Paving Projects 695,000
Capital Projects Fund 325,000 190,000 180,000 - - 695,000
S6005 Shea Boulevard Widening 4,360,000
Capital Projects Fund 927,000 - - - - 927,000
Grants 2,958,000 - - - - 2,958,000
Reimbursements from Developers 200,000 - - - - 200,000
Development Fees 275,000 - - - - 275,000
S6009 Downtown Sidewalk Program 40,000
Downtown Strategy Fund 40,000 - - - - 40,000
S6010 Saguaro Blvd Reconstruction 8,200,000
Bond 8,200,000 - - - - 8,200,000
S6053 Fountain Hills Blvd Shoulder Paving 296,000
Capital Projects Fund 41,000 - - - - 41,000
Grants 255,000 - - - - 255,000
S6054 Highway Safety Improvement Program 57,000
Capital Projects Fund - - - - -
Grants 57,000 - - - - 57,000
S6056 Shea Blvd. Eastbound Bike Lane 380,000
Capital Projects Fund 156,000 - - - - 156,000
Grants 224,000 - - - - 224,000
T5011 Traffic Signal-Palisades & Saguaro Upgrades 400,000
Capital Projects Fund 400,000 - - - - 400,000
Contingency 196,180
Capital Projects Fund 190,080 4,100 2,000 - - 196,180
TOTAL PROPOSED CAPITAL PROJECTS 22,207,830$ 414,100$ 202,000$ -$ -$ 22,823,930$ 22,823,930$
The Height of Desert Living 303
Capital Projects Summary
PROPOSED CAPITAL PROJECTS
FY14-15 THROUGH FY18-19
BY YEAR AND FUNDING SOURCE
TOTALS
FY14-15 FY15-16 FY16-17 FY17-18 FY18-19
Total FY14-15 -
FY18-19
Capital Projects Fund 7,191,830$ 214,100$ 202,000$ -$ -$ 7,607,930$
Grants 4,314,000 - - - - 4,314,000
Reimbursements from Developers 200,000 - - - - 200,000
Downtown Strategy Fund 1,765,000 200,000 - - - 1,965,000
Development Fees 525,000 - - - - 525,000
HURF - - - - - -
General Fund 12,000 - - - - 12,000
Bond 8,200,000 - - - - 8,200,000
Total 22,207,830$ 414,100$ 202,000$ -$ -$ 22,823,930$
The Height of Desert Living 304
Capital Projects Summary
The Height of Desert Living 305
Capital Projects
Information Sheets
Capital Projects Information Sheets
The Height of Desert Living 306
Capital Projects Information Sheets
D6030
PROJECT TITLE: Ashbrook Wash Channelization Improvements
PROJECT NUMBER: D6030
PROJECT DESCRIPTION/SCOPE:
This project will upgrade the channel and culverts along the Ashbrook Wash between Bayfield Drive
and Del Cambre Avenue to carry run-off from a 100-year storm event without flooding adjacent resi-
dences.
The work is anticipated to include a new culvert at Bayfield Drive (six barrel, 8' x 5' concrete box cul-
vert), a new culvert at Saguaro Boulevard (seven barrel, 10' x 4' concrete box culvert), grading a
portion of the channel length, excess vegetation removal, and two segments of masonry floodwall.
TOWN GOALS
TIMEFRAME: FY14-15
YEAR PROJECT BEGAN: FY13-14
TOTAL ESTIMATED PROJECT COST: $1,716,000
PROJECT JUSTIFICATION:
Survey data and hydraulic calculations from the Maricopa County Flood Control District (MCFCD)
show that 13 houses and duplex units are susceptible to flooding in the 100 -year flood along
Ashbrook Wash between Bayfield Drive and Del Cambre Avenue. The MCFCD had deferred its assess-
ment of the Town's 2009 CIP submittal request pending confirmation of the flooding hazard.
Based on this new information, the Town updated and re-submitted its Capital Improvement Program
Prioritization Procedure request to the MCFCD. MCFCD staff has recommended approval of the pro-
ject to their Board of Directors and if approved, the Town and the MCFCD will split the project costs
equally with the MCFCD managing the project's design and construction.
FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities
The Height of Desert Living 307
Capital Projects Information Sheets
D6030
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Capital Projects 38,000$ 920,000$ -$ -$ -$ -$ 958,000$
Grant 38,000 720,000 758,000
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 76,000$ 1,640,000$ -$ -$ -$ -$ 1,716,000$
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning 76,000 76,000 152,000
Design -
Construction 1,564,000 1,564,000
Other Expenses -
TOTAL 76,000$ 1,640,000$ -$ -$ -$ -$ 1,716,000$
FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
Other Impact
TOTAL
The Height of Desert Living 308
Capital Projects Information Sheets
D6047
PROJECT TITLE: Miscellaneous Drainage Improvements
PROJECT NUMBER: D6047
PROJECT DESCRIPTION/SCOPE:
This project will provide for the construction of new drainage facilities or the extension of existing
facilities at locations of future road widening projects so that excess excavated materials may be put
in place when available. The project will also provide for the revegetation of these locations.
TOWN GOALS
TIMEFRAME: FY14-15
YEAR PROJECT BEGAN: FY14-15
TOTAL ESTIMATED PROJECT COST: $50,000
PROJECT JUSTIFICATION:
The Town has worked successfully with municipal, private and utility construction contractors in the
past to place excess excavation materials at locations where future Town road widening projects will
require fill material. This work is done at no cost to the Town and will save on the costs to fill and
compact these areas in the future. The locations where the excess materials can be placed are now
limited without constructing or extending drainage culverts. Revegetation is also required in the ar-
eas where fill materials are placed to help with erosion and aesthetics.
FUNDING PRIORITY: High - Leverage Local Funds
The Height of Desert Living 309
Capital Projects Information Sheets
D6047
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Capital Projects -$ 50,000$ -$ -$ -$ -$ 50,000$
Grant -
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 50,000$ -$ -$ -$ -$ 50,000$
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction 50,000 50,000
Other Expenses -
TOTAL -$ 50,000$ -$ -$ -$ -$ 50,000$
FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Salaries & Benefits
Services & Supplies
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
The Height of Desert Living 310
Capital Projects Information Sheets
E8501
PROJECT TITLE: Downtown Vision Master Plan - Phase I (Greening)
PROJECT NUMBER: E8501
PROJECT DESCRIPTION/SCOPE:
Project is planned to introduce additional trees, and potentially shrubs, to Fountain Park and a num-
ber of vacant lots principally in the downtown area. Grant funds and donations will be sought for this
work.
TOWN GOALS
TIMEFRAME: FY14-15
YEAR PROJECT BEGAN: FY14-15
TOTAL ESTIMATED PROJECT COST: $100,000
PROJECT JUSTIFICATION:
The "Greening of Downtown" was one of the recommendations to come from the Downtown Visioning
Master Plan. The "Greening of Downtown" envisioned additional trees and shrubbery for Fountain
Park to provide additional shade and aesthetic appeal and the planting of greenery in the Town's pri-
vately-owned, large vacant lots in the downtown area.
The source of funding is to be donation driven. The project will include a demonstration planting area
on the Park's east side, trees along the sidewalks and paths in and around the Park, and more in-
tensely planted "grove" areas, which are envisioned to include both trees and shrubs. Lastly, addi-
tional work that is envisioned included naturalization of the Park islands and a desert wildflower area
among others.
FUNDING PRIORITY: High - Finishes a Partially Completed Project
The Height of Desert Living 311
Capital Projects Information Sheets
E8501
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant 100,000 100,000
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 100,000$ -$ -$ -$ -$ 100,000$
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction -
Other Expenses 100,000 100,000
TOTAL -$ 100,000$ -$ -$ -$ -$ 100,000$
FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Salaries & Benefits
Services & Supplies
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
The Height of Desert Living 312
Capital Projects Information Sheets
E8502
PROJECT TITLE: Downtown Vision Master Plan - Phase II (Avenue/ Lakeside Project)
PROJECT NUMBER: E8502
PROJECT DESCRIPTION/SCOPE:
This project may be used as an inducement to reimburse a developer(s) up to $400,000 for con-
struction of Town approved streetscape/sidewalks/road improvements for development of a project
or projects in the Lakeside District and/or The Avenue District in alignment with the Downtown Vision
Master Plan adopted by Council on 9/17/09 and in alignment with the Downtown Area Specific Plan
framework. It may also be used by the Town for streetscape/sidewalks/road improvements/parking
studies to induce a developer(s) to develop a project or projects in the above mentioned Districts.
TOWN GOALS
TIMEFRAME: FY14-16
YEAR PROJECT BEGAN: N/A
TOTAL ESTIMATED PROJECT COST: $400,000
PROJECT JUSTIFICATION:
In FY05-06 and FY06-07, the Town completed Phases I and II of the "Avenue of the Fountains En-
hancement Project." Phase I included design of the entire project, and construction of the street-
scape and sidewalks on the north side of the Avenue. Phase II included construction of the street-
scape and sidewalks on the south side of the Avenue in front of Town Hall.
In January 2009, the Town of Fountain Hills and the Fountain Hills Chamber of Commerce, embarked
on a journey to develop a master plan for downtown Fountain Hills. Swaback Partners was engaged
to assist in this project. The process included input in structured group settings. Two different
groups, inclusive of community leaders and local constituents, formally assisted in defining the vision
- the Project Team and the Focus Group. In addition, the process included numerous public meetings
to discuss the project progress, and receive feedback and guidance.
This project will continue the "Avenue of the Fountains Enhancement Project" in the form of an in-
ducement up to $400,000 to reimburse a developer or developers for developing a project(s) in the
Lakeside District or The Avenue District in alignment with the Downtown Vision Master Plan. It may
also be in the form of a Town project to induce a development. The Town Council would formalize the
reimbursement or inducement through an adopted Development Agreement which would outline the
conditions of the reimbursements or inducements.
FUNDING PRIORITY: High - Town Council Priority
The Height of Desert Living 313
Capital Projects Information Sheets
E8502
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Excise Tax/Downtown 200,000 200,000 400,000
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 200,000$ 200,000$ -$ -$ -$ 400,000$
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction -
Other Expenses 200,000 200,000 400,000
TOTAL -$ 200,000$ 200,000$ -$ -$ -$ 400,000$
FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Salaries & Benefits
Services & Supplies
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
The Height of Desert Living 314
Capital Projects Information Sheets
E8504
PROJECT TITLE: Avenue of the Fountains Improvements
PROJECT NUMBER: E8504
PROJECT DESCRIPTION/SCOPE:
This project will include improvements to the median along the Avenue of the Fountains from Sa-
guaro Boulevard to La Montana to provide a more vibrant and pedestrian friendly downtown area as
well as provide areas for special events.
TOWN GOALS
TIMEFRAME: FY12-15
YEAR PROJECT BEGAN: FY11-12
TOTAL ESTIMATED PROJECT COST: $1,720,000
PROJECT JUSTIFICATION:
The Avenue of the Fountains median between Saguaro Boulevard and La Montana is utilized for nu-
merous community events throughout the year. Due to its age and use, the median area is in need
of improvements including, but not limited to, the replacement of trees, curbing, brick pavers, irriga-
tion systems, electrical systems and replacement of the fountains.
FUNDING PRIORITY: Medium - Provides Maintenance of Existing Systems
The Height of Desert Living 315
Capital Projects Information Sheets
E8504
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Excise Tax/Downtown 195,000 1,525,000 1,720,000
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 195,000$ 1,525,000$ -$ -$ -$ -$ 1,720,000$
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 95,000 95,000
Construction 100,000 1,525,000 1,625,000
Other Expenses -
TOTAL 195,000$ 1,525,000$ -$ -$ -$ -$ 1,720,000$
FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
-$ -$ -$ -$ -$ -$
-
50,000 50,000 50,000 50,000 50,000 200,000
50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 200,000$
Salaries & Benefits
Services & Supplies
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
The Height of Desert Living 316
PROJECT TITLE: Fire Station #2 Relocation
PROJECT NUMBER: F4005
PROJECT DESCRIPTION/SCOPE:
Construction of a new 6,000 sq. ft. Fire Station on/near Shea Boulevard between Fountain Hills
Boulevard and Palisades Boulevard per the Fire Department Master Plan. This station will replace the
existing Fire Station on Saguaro Boulevard, south of Shea Boulevard. The project includes engineer-
ing, design, and construction.
TOWN GOALS
TIMEFRAME: FY05-15
YEAR PROJECT BEGAN: FY04-05
TOTAL ESTIMATED PROJECT COST: $2,510,000
PROJECT JUSTIFICATION:
The Fire Department has completed a study of seven sites, two current stations, and five potential
locations to improve response times for all areas within the Town (in particular Eagle Mountain,
Crestview, Copperwynd, Adero Canyon, Fire Rock, and the Westridge developments).
The criteria used: response times, emergency unit coverage, Town owned property, (cost), and site
requiring little or no Planning & Zoning or Council action.
Five minute response 90% (entire town area of the time vs. the standard 4 minutes that all fire de-
partments strive to reach). The current Rural Metro contract calls for 5 and 8 minute response areas.
The logic for this decision was based on the Town Fire Sprinkler Ordinance of 1996.
The new Fire Station location on/near Shea Boulevard will afford superior overlapping coverage for
both Fire Stations, which will equitably distribute and balance call volume, thus allowing better call
support for multiple calls. This station will also enhance the Insurance Service Organization (ISO)
station location rating.
Upon completion of this project, the current Station #2 may be retained by the Town for future
needs or sold and funds returned to the CIP fund. This Study has been under review and develop-
ment since 2003.
FUNDING PRIORITY: Medium - Results in Increased Efficiency
Capital Projects Information Sheets
F4005
The Height of Desert Living 317
Capital Projects Information Sheets
F4005
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Capital Projects -$ 2,260,000$ -$ -$ -$ -$ 2,260,000$
Grant -
Excise Tax/Downtown -
General -
Developer -
Development Fees 250,000 250,000
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 2,510,000$ -$ -$ -$ -$ 2,510,000$
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 200,000 200,000
Construction 2,310,000 2,310,000
Other Expenses -
TOTAL -$ 2,510,000$ -$ -$ -$ -$ 2,510,000$
FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 318
PROJECT TITLE: Assistance to Firefighters Grant / Radios
PROJECT NUMBER: F4027
PROJECT DESCRIPTION/SCOPE:
Fountain Hills continues to move to a regional automatic aid communication system. The Town has
committed, through grants which the Town has received the past three years, to upgrade the VHF
portable and mobile radios, and added 800 MHz mobile radios to the apparatus. This grant will pur-
chase 12 portable VHF/700-800 MHz radios, 2 base station radios, and battery chargers. This grant is
a 90% Federal grant with a 10% Town match.
TOWN GOALS
TIMEFRAME: FY14-15
YEAR PROJECT BEGAN: FY14-15
TOTAL ESTIMATED PROJECT COST: $120,000
PROJECT JUSTIFICATION:
This grant will serve a two-fold purpose: better trained firefighters, which will provide each depart-
ment the ability to protect lives and property in our communities for years to come, and most impor-
tantly, better trained firefighters are safer firefighters which in turn could prevent injuries.
FUNDING PRIORITY: High - Protects Health & Safety of the Town
Capital Projects Information Sheets
F4027
The Height of Desert Living 319
Capital Projects Information Sheets
F4027
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Capital Projects -$ 108,000$ -$ -$ -$ -$ 108,000$
Grant -
Excise Tax/Downtown -
General 12,000 12,000
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 120,000$ -$ -$ -$ -$ 120,000$
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Acquisition -$ 120,000$ -$ -$ -$ -$ 120,000$
Planning -
Design -
Construction -
Other Expenses -
TOTAL -$ 120,000$ -$ -$ -$ -$ 120,000$
FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 320
PROJECT TITLE: Civic Center Improvements
PROJECT NUMBER: F4029
PROJECT DESCRIPTION/SCOPE:
Removal and replacement of approximately 12,500 square feet of concrete between the Library and
Community Center, removal of turf areas and replacement with xeriscape, tree replacement and mis-
cellaneous improvements as needed.
TOWN GOALS
TIMEFRAME: FY14-15
YEAR PROJECT BEGAN: FY14-15
TOTAL ESTIMATED PROJECT COST: $100,000
PROJECT JUSTIFICATION:
The Library and Civic Center were opened in 2001 and since that time the concrete plaza has seen
displacement causing tripping hazards. These trip hazards have been ground down to acceptable lim-
its but the concrete continues to shift. The irrigation for the small turf areas surrounding the concrete
plazas also run onto the concrete. Maintenance of these areas is a challenge and it is recommended
to replace the turf areas with concrete curbing, decomposed granite and desert friendly plants.
FUNDING PRIORITY: Medium—Provides Maintenance of Existing Systems
Capital Projects Information Sheets
F4029
The Height of Desert Living 321
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Capital Projects -$ 100,000$ -$ -$ -$ -$ 100,000$
Grant -
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 100,000$ -$ -$ -$ -$ 100,000$
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 5,000 5,000
Construction 95,000 95,000
Other Expenses -
TOTAL -$ 100,000$ -$ -$ -$ -$ 100,000$
FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
Capital Projects Information Sheets
F4029
The Height of Desert Living 322
Capital Projects Information Sheets
P3011
PROJECT TITLE: Fountain Park Improvements
PROJECT NUMBER: P3011
PROJECT DESCRIPTION/SCOPE:
Remaining improvements to Fountain Park include renovation of the east parking lot with lights, low
level lighting of interior and exterior sidewalks, monument signage, and amphitheater area lighting
and staging for day and evening events.
TOWN GOALS
TIMEFRAME: FY14-15
YEAR PROJECT BEGAN: FY13-14
TOTAL ESTIMATED PROJECT COST: $1,500,000
PROJECT JUSTIFICATION:
Fountain Park has undergone several phases of improvements since the Town acquired the Park in
1997. All improvements are being done in conjunction with the approved Park master plan and will
help keep Fountain Park the signature facility in Fountain Hills. These items represent the final im-
provements to the Park as outlined in the most recent master plan, which was approved in 1999.
FUNDING PRIORITY: High - Finishes a Partially Completed Project
The Height of Desert Living 323
Capital Projects Information Sheets
P3011
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Capital Projects 105,250$ 1,394,750$ -$ -$ -$ -$ 1,500,000$
Grant -
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 105,250$ 1,394,750$ -$ -$ -$ -$ 1,500,000$
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 105,250 105,250
Construction 1,394,750 1,394,750
Other Expenses -
TOTAL 105,250$ 1,394,750$ -$ -$ -$ -$ 1,500,000$
FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
22,725$ 22,725$ 22,725$ 22,725$ 22,725$ 90,900$
28,300 28,300 28,300 28,300 28,300 113,200
-
51,025$ 51,025$ 51,025$ 51,025$ 51,025$ 204,100$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 324
PROJECT TITLE: Fountain Lake Water Quality Improvements
PROJECT NUMBER: P3022
PROJECT DESCRIPTION/SCOPE:
This project will help improve water quality in Fountain Lake by developing a comprehensive water
quality management program.
TOWN GOALS
TIMEFRAME: FY14-15
YEAR PROJECT BEGAN: FY14-15
TOTAL ESTIMATED PROJECT COST: $300,000
PROJECT JUSTIFICATION:
Fountain Lake serves as the centerpiece of the Town activities. The total lake area is approximately
29 acres and receives reclaimed wastewater with a high nutrient concentration. Over the years, the
lake has experienced episodes of low oxygen levels, occasional algae blooms, unpleasant odors, and
even fish die off.
Meetings are being held between the Town and the Fountain Hills Sanitary District to help determine
the extent and funding levels needed to further improve the lake's water quality in the future. A
comprehensive water quality management program was previously completed by a consultant. Fu-
ture improvements to help aerate or “mix” the lake may be required with estimated funding shown in
FY13-14.
FUNDING PRIORITY: Medium - Maintains Existing Service Level
Capital Projects Information Sheets
P3022
The Height of Desert Living 325
Capital Projects Information Sheets
P3022
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Capital Projects 300,000$ -$ -$ -$ -$ 300,000$
Grant -
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 300,000$ -$ -$ -$ -$ 300,000$
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning 50,000 50,000
Design -
Construction 250,000 250,000
Other Expenses -
TOTAL -$ 300,000$ -$ -$ -$ -$ 300,000$
FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 326
PROJECT TITLE: Urban Trail Improvements
PROJECT NUMBER: P3024
PROJECT DESCRIPTION/SCOPE:
Work to include the planning of both Phase II and III of the Urban Trail Plans and the continued im-
plementation of the trails plan. Design work will include the work on Phases II and III. This design
will also include work to complete a number of gaps in the Urban Trail Plan where sections of side-
walks are needed and will include street striping and signage along the routes.
TOWN GOALS
TIMEFRAME: FY13-17
YEAR PROJECT BEGAN: FY12-13
TOTAL ESTIMATED PROJECT COST: $130,000
PROJECT JUSTIFICATION:
Phase I was implemented in FY11-12. The proposed remaining work will complete the remaining two
phases of the Urban Trail Plan. The Urban Trail Plan and its implementation was one of the goals set
by the Council in FY11-12. This work will complete the plan.
FUNDING PRIORITY: Low - Provides an Expanded Level of Service
Capital Projects Information Sheets
P3024
The Height of Desert Living 327
Capital Projects Information Sheets
P3024
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Capital Projects 70,000$ 20,000$ 20,000$ 20,000$ -$ -$ 130,000$
Grant -
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 70,000$ 20,000$ 20,000$ 20,000$ -$ -$ 130,000$
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 70,000 70,000
Construction 20,000 20,000 20,000 60,000
Other Expenses -
TOTAL 70,000$ 20,000$ 20,000$ 20,000$ -$ -$ 130,000$
FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
-$ -$ -$ -$ -$ -$
-
1,000 1,000 1,000 1,000 1,000 4,000
1,000$ 1,000$ 1,000$ 1,000$ 1,000$ 4,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 328
PROJECT TITLE: Unpaved Alley Paving Projects
PROJECT NUMBER: S6003
PROJECT DESCRIPTION/SCOPE:
This project involves paving a number of unpaved alleys throughout the Town. The paving project is
divided into five phases as follows:
Phase I: 1,400 LF from Panorama to Colony - Completed
Phase II: 870 LF from Tower to Panorama - Completed
Phase III: 890 LF from Panorama to Enterprise in FY14-15
Phase IV: 1,150 LF adjacent to Colony Wash and 770 linear feet from Fountain Hills Blvd to Glen-
brook in FY15-16
Phase V: 635 LF from Desert Vista to Saxon Dr. and 410 LF from Tioga south and east of Pano-
rama in FY16-17
TOWN GOALS
TIMEFRAME: FY10-17
YEAR PROJECT BEGAN: FY09-10
TOTAL ESTIMATED PROJECT COST: $695,000
PROJECT JUSTIFICATION:
Maricopa County has mandated that all municipalities stabilize unpaved alleys to mitigate air pollu-
tion. The Town of Fountain Hills has entered into an IGA with Maricopa County requiring the unpaved
alleys to be stabilized.
FUNDING PRIORITY: High - Federal, State or Local Mandate
Capital Projects Information Sheets
S6003
The Height of Desert Living 329
Capital Projects Information Sheets
S6003
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Capital Projects -$ 325,000$ 190,000$ 180,000$ -$ -$ 695,000$
Grant -
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 325,000$ 190,000$ 180,000$ -$ -$ 695,000$
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 15,000 15,000 15,000 45,000
Construction 310,000 175,000 165,000 650,000
Other Expenses -
TOTAL -$ 325,000$ 190,000$ 180,000$ -$ -$ 695,000$
FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
-$ -$ -$ -$ -$ -$
-
2,000 2,000 2,000 2,000 2,000 8,000
2,000$ 2,000$ 2,000$ 2,000$ 2,000$ 8,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 330
PROJECT TITLE: Shea Boulevard Widening
PROJECT NUMBER: S6005
PROJECT DESCRIPTION/SCOPE:
This project will widen Shea Boulevard to three lanes in each direction from the east Town boundary
to approximately 1,000 feet west of Technology Drive. Also included in the project are improvements
to the Shea and Saguaro intersection, a rubberized asphalt overlay of the existing pavement, curb
and gutter, sidewalks, traffic signal improvements, traffic signal interconnect conduit, wiring and ap-
purtenances.
TOWN GOALS
TIMEFRAME: FY10-15
YEAR PROJECT BEGAN: FY09-10
TOTAL ESTIMATED PROJECT COST: $4,360,000
PROJECT JUSTIFICATION:
Shea Boulevard is a road of regional significance and has an average traffic volume of 25,000 vehi-
cles per day at Saguaro Boulevard. This project is a MAG Proposition 400 project which will provide
for 70% of the project funding with a 30% match from the Town. The MAG reimbursement in the
FY12-13 Arterial Life Cycle Program (ALCP) is a maximum of $709,000 in FY13 -14, $500,000 in FY14
-15 and $1,594,000 in FY16-17. The Town was also awarded MCDOT Special Project Funds in the
amount of $152,000 to provide for a rubberized asphalt overlay from the Beeline Highway (SR 87) to
the eastern Town limit.
FUNDING PRIORITY: High - Leverage Local Funds
Capital Projects Information Sheets
S6005
The Height of Desert Living 331
Capital Projects Information Sheets
S6005
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Capital Projects -$ 927,000$ -$ -$ -$ -$ 927,000$
Grant 2,958,000 2,958,000
Excise Tax/Downtown -
General -
Developer 200,000 200,000
Development Fees 275,000 275,000
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 4,360,000$ -$ -$ -$ -$ 4,360,000$
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Acquisition -$ 50,000$ -$ -$ -$ -$ 50,000$
Planning -
Design 150,000 150,000
Construction 4,160,000 4,160,000
Other Expenses -
TOTAL -$ 4,360,000$ -$ -$ -$ -$ 4,360,000$
FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 332
PROJECT TITLE: Downtown Sidewalk Program
PROJECT NUMBER: S6009
PROJECT DESCRIPTION/SCOPE:
This project provides for the infill of sidewalks in the downtown area.
TOWN GOALS
TIMEFRAME: FY14-15
YEAR PROJECT BEGAN: FY14-15
TOTAL ESTIMATED PROJECT COST: $40,000
PROJECT JUSTIFICATION:
During the FY13-14 budget process, Council identified $40,000 from the Downtown Strategy Fund to
be utilized for the infill of sidewalks in the downtown area. Sidewalk priority locations have yet to be
determined.
FUNDING PRIORITY: Low- Provides an Expanded level of Service
Capital Projects Information Sheets
S6009
The Height of Desert Living 333
Capital Projects Information Sheets
S6009
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Excise Tax/Downtown 40,000 40,000
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 40,000$ -$ -$ -$ -$ 40,000$
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction 40,000 40,000
Other Expenses -
TOTAL -$ 40,000$ -$ -$ -$ -$ 40,000$
FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 334
PROJECT TITLE: Saguaro Boulevard Reconstruction
PROJECT NUMBER: S6010
PROJECT DESCRIPTION/SCOPE:
This project will reconstruct Saguaro Boulevard from Trevino Drive to Fountain Hills Boulevard includ-
ing the removal and replacement of subgrade as required. Also included are major drainage improve-
ments at Palisades, minor drainage improvements at various locations, and ADA improvements as
required. Coordinate project with Palisades and Avenue of the Fountains traffic signal improvements
(T5011).
TOWN GOALS
TIMEFRAME: FY14-15
YEAR PROJECT BEGAN: FY14-15
TOTAL ESTIMATED PROJECT COST: $8,200,000
PROJECT JUSTIFICATION:
Saguaro Boulevard was one of the first streets constructed in Fountain Hills and is a major truck
route. This reconstruction is the first major work performed on the street. There have been some
repairs performed in areas over time, however, the overall condition of the asphalt requires recon-
struction.
FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities
Capital Projects Information Sheets
S6010
The Height of Desert Living 335
Capital Projects Information Sheets
S6010
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds 8,200,000 8,200,000
Other Sources -
Unfunded -
TOTAL -$ 8,200,000$ -$ -$ -$ -$ 8,200,000$
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 500,000 500,000
Construction 7,700,000 7,700,000
Other Expenses -
TOTAL -$ 8,200,000$ -$ -$ -$ -$ 8,200,000$
FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 336
PROJECT TITLE: Fountain Hills Boulevard Shoulder Paving
PROJECT NUMBER: S6053
PROJECT DESCRIPTION/SCOPE:
This project will pave the dirt shoulders along Fountain Hills Boulevard from Segundo Drive to Pinto
Drive providing dust mitigation and erosion control.
TOWN GOALS
TIMEFRAME: FY12-15
YEAR PROJECT BEGAN: FY11-12
TOTAL ESTIMATED PROJECT COST: $396,000
PROJECT JUSTIFICATION:
The Town applied for and was awarded a Congestion Mitigation Air Quality (CMAQ) grant through the
Maricopa Association of Governments for the paving of the dirt shoulders on Fountain Hills Boulevard.
This project will provide dust mitigation, erosion control, run-off-the-road hazard mitigation, potential
future use by bicycles, and will reduce maintenance costs. The project design is funded by the Town,
with construction funded 94.3% through grant funds with a 5.7% local match requirement.
FUNDING PRIORITY: High - Leverage Local Funds
Capital Projects Information Sheets
S6053
The Height of Desert Living 337
Capital Projects Information Sheets
S6053
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Capital Projects 100,000$ 41,000$ -$ -$ -$ -$ 141,000$
Grant 255,000 255,000
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 100,000$ 296,000$ -$ -$ -$ -$ 396,000$
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 100,000 25,000 125,000
Construction 271,000 271,000
Other Expenses -
TOTAL 100,000$ 296,000$ -$ -$ -$ -$ 396,000$
FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
-$ -$ -$ -$ -$ -$
1,000 1,000 1,000 1,000 1,000 4,000
-
1,000$ 1,000$ 1,000$ 1,000$ 1,000$ 4,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 338
Capital Projects Information Sheets
S6054
PROJECT TITLE: Highway Safety Improvement Program
PROJECT NUMBER: S6054
PROJECT DESCRIPTION/SCOPE:
This project will provide improved stop signs on and intersecting with arterial streets. The project will
also include the purchase of twenty traffic signal pedestrian countdown timers to be installed by the
Streets Division.
TOWN GOALS
TIMEFRAME: FY14-15
YEAR PROJECT BEGAN: FY14-15
TOTAL ESTIMATED PROJECT COST: $57,000
PROJECT JUSTIFICATION:
The Town applied for and was awarded a Highway Safety Improvement Program (HSIP) grant
through the Maricopa Association of Governments for the installation of guardrail impact attenuators
and traffic signal pedestrian countdown timers. This project will provide additional safety measures
for motorists and pedestrians while being funded 82% through grant funds.
FUNDING PRIORITY: High - Leverage Local Funds
The Height of Desert Living 339
Capital Projects Information Sheets
S6054
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant 57,000 57,000
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 57,000$ -$ -$ -$ -$ 57,000$
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction 57,000 57,000
Other Expenses -
TOTAL -$ 57,000$ -$ -$ -$ -$ 57,000$
FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 340
PROJECT TITLE: Shea Boulevard Eastbound Bike Lane
PROJECT NUMBER: S6056
PROJECT DESCRIPTION/SCOPE:
This project will provide an eastbound bike lane on Shea Boulevard from Palisades to Fountain Hills
Boulevard.
TOWN GOALS
TIMEFRAME: FY14-15
YEAR PROJECT BEGAN: FY14-15
TOTAL ESTIMATED PROJECT COST: $380,000
PROJECT JUSTIFICATION:
Staff is working with ADOT to reallocate savings from favorable construction bids received for the
Shea Gap Project (S6025) to complete the eastbound bike lane from Palisades to Fountain Hills
Boulevard. This project will be administered by ADOT.
FUNDING PRIORITY: High - Leverage Local Funds
Capital Projects Information Sheets
S6056
The Height of Desert Living 341
Capital Projects Information Sheets
S6056
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Capital Projects -$ 156,000$ -$ -$ -$ -$ 156,000$
Grant 224,000 224,000
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 380,000$ -$ -$ -$ -$ 380,000$
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 100,000 100,000
Construction 280,000 280,000
Other Expenses -
TOTAL -$ 380,000$ -$ -$ -$ -$ 380,000$
FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 342
PROJECT TITLE: Traffic Signal - Palisades and Saguaro Upgrades
PROJECT NUMBER: T5011
PROJECT DESCRIPTION/SCOPE:
Remove and replace existing traffic signal poles, foundations, mast arms, signal heads, and conduits
to meet current standards.
TOWN GOALS
TIMEFRAME: FY13-15
YEAR PROJECT BEGAN: FY13-14
TOTAL ESTIMATED PROJECT COST: $400,000
PROJECT JUSTIFICATION:
The traffic signal at Palisades and Saguaro was built to Maricopa County standards prior to incorpora-
tion of the Town of Fountain Hills. Conditions of the traffic signal will be assessed annually until re-
placement is warranted.
FUNDING PRIORITY: Medium - Maintains Existing Service Level
Capital Projects Information Sheets
T5011
The Height of Desert Living 343
Capital Projects Information Sheets
T5011
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Capital Projects 400,000$ -$ -$ -$ -$ 400,000$
Grant -
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 400,000$ -$ -$ -$ -$ 400,000$
ACTIVITY Prior Years FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 40,000 40,000
Construction 360,000 360,000
Other Expenses -
TOTAL -$ 400,000$ -$ -$ -$ -$ 400,000$
FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 344
Vehicle Replacement Program
Policy
&
Procedure
Vehicle Replacement Program
The Height of Desert Living 345
Objective
To provide a policy and procedures for the development, approval, and implemen-
tation of the Town of Fountain Hills’ multi-year Vehicle Replacement Program
(VRP).
Scope
This policy applies to all vehicles owned by the Town of Fountain Hills that meet
the definition detailed in the definitions section.
Policy
The purpose of the Vehicle Replacement Program is to provide an authoritative de-
cision-making process for the evaluation, selection, and multi-year scheduling of
vehicle replacements based on a projection of available fiscal resources and the
vehicle’s age, mileage, engine hours and repair costs. The objectives of the pro-
gram are to:
Ensure the timely purchase, repair and replacement of the Town’s vehi-
cles;
Serve as a link in the Town’s planning between the Town’s operating and
capital budgets;
Maintain control over the Town’s long-term cash flow in relation to the
Town's financial capacity; and
Ensure efficient, effective and coordinated vehicle acquisition and re-
placement.
Definitions
The following words when used in connection with this policy shall have the follow-
ing meanings:
VEHICLE REPLACEMENT PROGRAM: A multi-year planning document that is the
product of a systematic evaluation of vehicle utilization, repair and maintenance.
This plan serves as a guide for the efficient and effective replacement of vehicles,
outlining a detailed timeline and financing schedule of vehicle replacement.
VEHICLE: A vehicle is defined in financial terms as a piece of rolling stock with a
projected final cost of at least $10,000 and a useful life of at least 7 years. Vehi-
cles shall be subdivided into various classifications, using gross vehicle weight rat-
ing standards, as follows:
Sedans
Sports Utility Vehicle (SUV)
Light Duty Truck (commercial truck classes 1, 2 and 3)
Vehicle Replacement Program
Policy & Procedure
The Height of Desert Living 346
Medium Duty Truck (commercial truck classes 4, 5 and 6)
Heavy Duty Truck (commercial truck classes 7 and 8)
Street Sweeper
Fire Ladder Truck
Fire Pumper Truck
Utility Vehicle/Bunker Rake
Loader/Grader/Tractor
Dump Truck
Trailer
Process
A. Schedule: Annually, the Development Services Director and Finance Di-
rector will submit an updated VRP to the Town Manager for review in Febru-
ary of each fiscal year. The Town Manager will review the proposal and for-
ward the approved VRP to the Finance Director in March for inclusion in the
Town’s CIP budget proposal.
B. Format: The Development Services Director will utilize the previous
year's approved VRP as the basis for developing recommended additions,
deletions, or changes for incorporation in the updated VRP for the ensuing
year. All new (not replacement) vehicle requests will also include a compre-
hensive estimate of the impact of the new vehicle on the Town's annual op-
erating budget; e.g., fuel, maintenance requirements, etc.
C. Finance Review: The Finance Director will assist the Development Ser-
vices Director as necessary in all facets of the Vehicle Replacement Program
development and review including production of cost estimates, as well as
an overall financial analysis of the proposed program. Additional assistance
may be requested to help produce draft documents, etc.
D. Town Manager Review: The Development Services Director will provide a
copy of the proposed VRP document to the Finance Director and Town Man-
ager for review and comment. Following approval by the Town Manager, the
VRP will be incorporated into the CIP budget proposal for the coming year.
E. Implementation: Upon adoption of the VRP in the operating budget, vehi-
cles included within the applicable budget year may be purchased by the
Development Services Director, or his/her designee in compliance with the
Vehicle Replacement Program
Policy & Procedure
The Height of Desert Living 347
Town’s Purchasing Policy.
F. Amendments: The adopted VRP may be amended upon recommendation
of the Development Services Director and approval of the Town Manager
and Town Council.
Procedure
A. Form: A New Vehicle Request form shall be utilized to request inclusion of
a new (not replacement) vehicle in the Vehicle Replacement Plan. Depart-
ment Directors may request the addition of a new vehicle or transfer be-
tween departments to the VRP by submitting their request to the Develop-
ment Services Director in January as part of the budget process.
The Development Services Director shall include these requests in the VRP
that is submitted to the Finance Director and Town Manager.
B. Funding Prioritization: As part of the VRP development process, the De-
velopment Services Director shall create vehicle replacement priorities to
help determine the vehicle replacement schedule which will be incorporated
in the five (5) year Capital Improvement Program included in the upcoming
fiscal year budget.
The following guidelines shall be utilized:
Sedans 10 years/100,000 miles
Sports Utility Vehicle (SUV) 10 years/100,000 miles
Light Duty Truck 10 years/100,000 miles
Medium Duty Truck 12 years/125,000 miles
Heavy Duty Truck 12 years/125,000 miles
Street Sweeper 8 years/75,000 miles
Fire Ladder Truck 25 years/120,000 miles
Fire Pumper Truck 15 years/120,000 miles
Utility Vehicle/Bunker Rake 7 years/15,000 engine hours
Loader/Grader/Tractor 20 years/15,000 engine hours
Dump Truck 15 years/125,000 miles
Trailer 10 years
Vehicle Replacement Program
Policy & Procedure
The Height of Desert Living 348
In addition to the factors listed previously, the Development Services Direc-
tor, or his/her designee, shall also review the utilization, maintenance re-
cords of the vehicles, downtime and the overall condition of the vehicles
when making recommendations for replacement.
C. Funding Sources: The primary funding sources for the VRP are the Gen-
eral Fund and Streets Fund. Revenues for the Vehicle Replacement Fund will
also be generated from charges within the operating funds that support the
departments that utilize the subject vehicles; charges will be calculated
based on replacement cost and updated annually. Vehicles will be replaced
according to the schedule and based on model year. Surplus sale proceeds
and insurance claim proceeds will also be deposited to the Vehicle Replace-
ment Fund to help offset future vehicle and equipment costs.
D. Vehicle Disposal: At least once annually, the Development Services Di-
rector, or his/her designee, shall prepare a list of vehicles to be retired from
the Town’s fleet based on the replacement schedule. At the discretion of the
Development Services Director and based on a recommendation from the
fleet mechanic, early retirement of a vehicle with excessive maintenance
may be recommended. Excessive maintenance is defined as repair costs
that exceed 40% of the vehicle value in a twelve month period.
The Town Manager shall authorize the sales of these vehicles at auction by
signing over the vehicle title(s). The Development Services Director, or his/
her designee, shall then transport the vehicles to the auctioneer and shall
be responsible to insure that the auction proceeds are submitted to the Fi-
nance Division for deposit to the Vehicle Replacement Fund.
Responsibility for Enforcement
The Town Manager, Finance Director and Development Services Director will
be responsible for ensuring that this policy is followed and/or updated as
necessary.
Fiscal Year 14-15 Vehicle Replacement Recommendation
During FY12-13, the Vehicle Replacement Policy was updated with changes
to the life of some vehicles and elimination of vehicles no longer utilized;
the revised Policy was presented and approved by the Town Council. For
FY14-15, no vehicles are budgeted for vehicle replacements incorporating
the revised schedules.
Vehicle Replacement Program
Policy & Procedure
The Height of Desert Living 349
Vehicle Replacement Program
Interfund Charges
Department Vehicle No.Description
Mod
Year
Replacement
Cost
Replacement
Schedule FY14-15
Development Services 148 Ford Escape Hybrid 2008 $25,947.22 10 years/100,000 miles $2,699.55
Development Services 149 Ford Escape Hybrid 2008 $25,947.22 10 years/100,000 miles $2,699.55
Fire 483 (L822)American LaFrance 1998 $444,527.00 25 years/120,000 miles $18,499.44
Fire 752 (E823)Crimson 2008 $369,225.00 15 years/120,000 miles $25,609.45
Fire 528 (E822)American LaFrance 1999 $396,032.00 15 years/120,000 miles $27,468.78
Fire 422 (S822)Ford F550 4x4 (V0822)2012 $95,911.85 12 years/125,000 miles $8,315.56
Fire (S823)Equipment on Truck 2001 $20,000.00 12 years/125,000 miles $1,700.00
Fire ? (S823)Ford F550 4x4 2013 $38,176.75 12 years/125,000 miles $1,908.84
Fire 166 (D822)Ford F150 Supercab 2011 $28,829.10 10 years/100,000 miles $2,999.38
Fire 140 Ford Escape Hybrid 2007 $29,275.00 10 years/100,000 miles $2,839.64
Fire 053(7 (D823))Ford F-150 4x4 Supercab 2009 $43,004.00 10 years/100,000 miles $4,474.14
Community Services 11 John Deere 4x2 Gator 2013 $6,590.00 7 years/15,000 hours $960.26
Community Services 141 Ford F-150 2007 $15,174.00 10 years/100,000 miles $1,578.70
Community Services 20 Bobcat 2013 $7,943.04 7 years/15,000 hours $1,157.41
Community Services 17 John Deere 4x2 Gator 2012 $6,248.47 7 years/15,000 hours $960.26
Community Services 146 Ford F-150 Pickup 2007 $18,288.49 10 years/100,000 miles $1,902.73
Community Services SS1 Tenant Sweeper 2013 $44,372.45 7 years/15,000 hours $6,465.70
Community Services 3 Sand Pro 3040 2013 $21,398.39 7 years/15,000 hours $3,118.05
Community Services 16 Bobcat 2012 $8,965.95 7 years/15,000 hours $1,306.47
Community Services 18 Mule 2012 $8,119.82 7 years/15,000 hours $1,183.17
Community Services 14 Kubota KU 2007 $27,199.30 20 years/15,000 hours $1,414.91
Community Services 142 Ford F-250 Pickup 2007 $19,089.00 10 years/100,000 miles $1,986.02
Community Services 147 Ford F-150 Pickup 2007 $18,288.49 10 years/100,000 miles $1,902.73
Community Services 143 Ford Escape Hybrid 2006 $28,247.00 10 years/100,000 miles $2,938.82
Development Services 93 Mobile Tank Unit $0.00 non-replaceable
Development Services 145 Ford F-150 Supercab 2007 $25,403.00 10 years/100,000 miles $2,750.83
Development Services 158 Ford F-250 Pickup W/Liftgate 2014 $24,089.98 10 years/100,000 miles $2,409.00
Development Services 154 Ford F-250 Pickup W/Lights 2013 $27,293.70 10 years/100,000 miles $2,783.96
FUND 100 TOTAL $134,033.33
Development Services/Streets 155 Ford F-250 Pickup W/Lights 2014 $24,047.88 10 years/100,000 miles $2,404.79
Development Services/Streets 157 Ford F-250 Supercab W/Lights 2014 $26,440.10 10 years/100,000 miles $2,644.01
Development Services/Streets 20 Caterpillar 426C 1999 $88,393.00 20 years/15,000 hours $4,598.20
Development Services/Streets 135 Freightliner M2106 2005 $63,170.13 15 years/125,000 miles $4,381.48
Development Services/Streets 151 Ford F-450 Pickup 2008 $52,182.78 12 years/125,000 miles $4,524.25
Development Services/Streets 156 Ford F-250 Pickup W/Lights 2014 $24,047.88 10 years/100,000 miles $2,404.79
Development Services/Streets 5085M John Deere 5085M Tractor 2013 $59,555.10 20 years/15,000 hours $2,977.76
Development Services/Streets 134 Ford F-550 Pickup-Bucket 2005 $41,994.25 12 years/125,000 miles $3,569.51
Development Services/Streets 134A Aerial Platform-2005 Ford F550 2005 $36,597 24 years/125,000 miles $2,239.74
Development Services/Streets 113 Ford F-150 Pickup 2001 $23,764.00 10 years/100,000 miles
Development Services/Streets 138 Ford Escape Hybrid 2006 $27,748.00 10 years/100,000 miles $2,886.90
Development Services/Streets 144 Ford Escape Hybrid 2007 $29,844.00 10 years/100,000 miles $1,040.40
Development Services/Streets 9 1998 John Deere 4x2 Gator 1998 $10,000.00 7 years/15,000 hours
FUND 200 TOTAL $33,671.82
Fund 100 $134,033.33
Fund 200 $33,671.82
Total $167,705.15
Vehicle Replacement Interfund Charges
The Height of Desert Living 350
Vehicle Replacement Program
The Height of Desert Living 351
Schedules
Schedules
The Height of Desert Living 352
Comprehensive Fee Schedule
Effective July 1, 2014
Comprehensive Fee Schedule
Effective July 1, 2013
The Height of Desert Living 353
Comprehensive Fee Schedule
Effective July 1, 2014
Description Fee - FY14-15
MISCELLANEOUS FEES
Services
Notarization $2.00 per signature
Affix Town Seal $2.00 each
Faxing Service - Local Only $2.00 First Page, $.50 Each Additional
Page
Faxing Service - Long Distance $3.00 First Page, $.50 Each Additional
Page
E - Mail Document Service $0.00
Returned Check Fee $30.00
Incoming Wire Transfer Fee $35.00
Campaign Fees
Pro/Con Argument Fee $100.00
Campaign Finance - Late Filing Fee $10.00 per business day (per ARS 16-918)
Copies - Non - Commercial
Photocopies (B&W) 8 1/2 x 11 $.25 per page
Photocopies (B&W) 8 1/2 x 14 $.30 per page
Photocopies (B&W) 11 x 17 $.40 per page
Photocopies (Color) 8 1/2 x 11 $.50 per page
Photocopies (Color) 8 1/2 x 14 $.60 per page
Photocopies (Color) 11 x 17 $.70 per page
Copies - Commercial
Photocopies (B&W) 8 1/2 x 11 $.50 per page
Photocopies (B&W) 8 1/2 x 14 $.60 per page
Photocopies (B&W) 11 x 17 $.80 per page
Photocopies (Color) 8 1/2 x 11 $1.00 per page
Photocopies (Color) 8 1/2 x 14 $1.20 per page
Photocopies (Color) 11 x 17 $1.40 per page
Documents
Town Code $25.00 (CD or hard copy)
Zoning Ordinances $25.00 (CD or hard copy)
Subdivision Code $25.00 (CD or hard copy)
CAFR (Annual Financial Report) $25.00 (CD or hard copy)
Annual Budget $25.00 (CD or hard copy)
Land Use Analysis $25.00 (hard copy only)
CD of Council Meeting $25.00 ea
Other Materials on CD $25.00 ea
The Height of Desert Living 354
Comprehensive Fee Schedule
Effective July 1, 2014
MISCELLANEOUS FEES (CONT.)
Reports
License Report (Non - Commercial Use) $25.00 (CD or hard copy)
License Report (Commercial Use) $50.00 (CD or hard copy)
Maps
8 1/2" x 11" Street/Index Map "Typical"
(B&W)
$0.50
8 1/2" x 11" Street/Index Map "Typical"
(Color)
$2.00
8 1/2" x 11" Street/Index Map "Typical"
(Photo)
$3.00
11" x 17" Street/Index Map "Typical"
(B&W)
$0.75
11" x 17" Street/Index Map "Typical"
(Color)
$3.00
11" x 17" Street/Index Map "Typical"
(Photo)
$5.00
11" x 17" Aerial Site Plan (Photo) $20.00
24" x 36" Street/Final Plat/As Built (B&W) $3.00
24" x 36" Street/Final Plat/As Built (Color) $20.00
24" x 36" Street/Final Plat/As Built (Photo) $30.00
60" x 60" Street/Bldg/Develop/Plat/Plot
(B&W)
$35.00
60" x 60" Street/Bldg/Develop/Plat/Plot
(Color)
$75.00
60" x 60" Street/Bldg/Develop/Plat/Plot
(Photo)
$125.00
Plat Map Book $25.00
Adopt A Street
Fee, per sign $30.00
DOG LICENSE
Non - neutered dog $42.00
Spayed/Neutered dog $17.00
Over 65 with neutered dog $6.00
Service Dog No fee
Replacement Dog Tag $4.00
Late fee neutered dog (per month) $2.00
Late fee non - neutered dog (per month) $4.00
Description Fee - FY14-15
The Height of Desert Living 355
Comprehensive Fee Schedule
Effective July 1, 2014
BUSINESS LICENSE FEES
Providers of services, wholesalers and
manufacturers with a fixed place of
business within the town limits
$50.00/application and first year fee
Retail merchants, restaurants, bars,
contractors and rental of real and personal
property with a fixed place of business
within the town limits and persons
engaging in the sale or rental of rental of
real estate
$50.00/application and first year fee
Wholesalers, manufacturers and providers
of services without a fixed place of
business within the town limits
$50.00/application and first year fee
Retail merchants, etc. (as above) without a
fixed place of business within the town
limits
$50.00/application and first year fee
Annual renewal fee for business within the
town limits
$35.00
Annual renewal fee for business without a
fixed place of business within the town
limits
$50.00
Peddlers, solicitors and mobile merchants $250.00/calendar quarter or fraction
thereof
Peddler investigation fee (per person) $25.00
Promoters of entertainments, circuses,
bazaars, etc., who receive a percentage of
receipts or other consideration for their
services. Each such promoter shall also
obtain liability insurance of a minimum of
$1 million naming the Town as insured.
$100.00/week
Animal Show $100.00/week
Circus Parade Only $50.00/day
Handbill Distributor $10.00/day
Description Fee - FY14-15
The Height of Desert Living 356
Comprehensive Fee Schedule
Effective July 1, 2014
BUSINESS LICENSE FEES (CONT.)
Amusement Company, such as ferris
wheel, merry - go - round, etc., not part of
a circus
$100.00/day
Tent Show $100.00/day
Wrestling Exhibition $100.00/day
Road Show, Carnival or Circus $100.00/day
Practice of palmistry, phrenology,
astrology, fortune telling, mind reading,
clairvoyancy, magic or any healing
practices not licensed by the State of
Arizona, or any similar calling without a
fixed place of business
$50.00/day
Duplicate Business License $10.00
Verification of License Letter $10.00
FALSE ALARM SERVICE CHARGES (PER CALENDAR YEAR)
First and second None
Third $50.00
Fourth $75.00
Fifth and Sixth $100.00
Seventh or more $200.00 each
WIRELESS COMMUNICATIONS (CELL TOWER ON TOWN PROPERTY)
Application Fee, each location $100.00
SPECIAL EVENT PERMITS
Special Event Permits - Business
Application Fee - Business $100.00
Permit Fee $50 per day (not to exceed $400)
Special Event Permits - Non-Profit
Application Fee - Charitable Organization $50.00
Permit Fee $25 per day (not to exceed $200)
Special Event Permits - Extra Fees
Special Event Liquor Application Fee See alcohol license application fees
Utility Fees Actual cost of usage
Description Fee - FY14-15
The Height of Desert Living 357
Comprehensive Fee Schedule
Effective July 1, 2014
ALCOHOL LICENSE APPLICATION
Person Transfer Fee $150.00
Location Transfer Fee $150.00
Probate/Will Assignment/Divorce Decree $150.00
Extension of Premise $25.00
Sampling Permit $25.00
Initial/Interim Application Fee
01 - In State Producer $500.00
02 - Out of State Producer $500.00
03 - Domestic Microbrewery $500.00
04 - In State Wholesaler $500.00
05 - Government $500.00
06 - Bar, All Spirituous Liquors $500.00
07 - Beer & Wine Bar $500.00
08 - Conveyance $500.00
09 - Liquor Store $500.00
10 - Beer & Wine Store $500.00
11 - Hotel/Motel $500.00
12 - Restaurant $500.00
13 - Domestic Farm Winery $500.00
14 - Private Club $0.00
15 - Special Event $25.00
16 - Wine Festival/Wine Fair $25.00
ADULT ORIENTED BUSINESS LICENSE
Application Fee - Business $500.00
Application Fee - Provider $100.00
Application Fee - Manager $100.00
Application Fee - Employee (per person) $50.00
License Fee - annual - Business $200.00
License Fee - annual - Provider $100.00
License Fee - annual - Manager $100.00
CABLE LICENSE
Initial License Application $2,500.00
Transfer of ownership $2,000.00
License modification, pursuant to 47 USC
Sec 545
$2,500.00
Other License modification up to $2000
License fee - quarterly 5% of gross receipts
Late fee (after 30 days) 5% plus interest of 1 1/2% per mo
Description Fee - FY14-15
The Height of Desert Living 358
Comprehensive Fee Schedule
Effective July 1, 2014
EXCAVATIONS/IN - LIEU FEES
Base fee (per excavation) $250.00 plus:
Trench cut fees:
Newly paved or overlayed 0 - 1 yrs $55.00 per lineal ft.
Newly paved or overlayed 1 - 2 yrs $45.00 per lineal ft.
Newly paved or overlayed 2 - 3 yrs $35.00 per lineal ft.
Newly paved or overlayed 3 - 4 yrs $25.00 per lineal ft.
Newly paved or overlayed 4 - 5 yrs $15.00 per lineal ft.
Newly paved or overlayed 5 - 6 yrs $10.00 per lineal ft.
Slurry or chip sealed 0 - 2 years $4.00 per lineal ft.
Pavement replacement greater than 600 ft
in length
$2.50 per sq. yd.
Utility Pit fees:
Newly paved or overlayed 0 - 1 yrs $5.00 per sq. ft.
Newly paved or overlayed 1 - 2 yrs $4.50 per sq. ft.
Newly paved or overlayed 2 - 3 yrs $3.50 per sq. ft.
Newly paved or overlayed 3 - 4 yrs $2.50 per sq. ft.
Newly paved or overlayed 4 - 5 yrs $1.50 per sq. ft.
Newly paved or overlayed 5 - 6 yrs $1.00 per sq. ft.
Slurry or chip sealed 0 - 2 years $5.00 per sq. ft.
Adjustment (MH, valve, monument, etc) $500 ea.
Striping $.55 per linear ft.
Lane Markers $150.00 ea.
Stop Bars $2.50 per sq. ft.
Crosswalks $.79 per sq. ft.
RPMs $7.00 ea.
ENCROACHMENT PERMITS
Base Permit Fee $50.00
2"/6" Paving A.C. $.35 per sq. yd.
1" Paving - Overlay or Top Course $.15 per sq. yd.
1" ABC or Select Subbase $.05 per sq. yd.
Permanent Barricading $25.00 ea.
Guard Rail/Hand Rail $.20 per linear ft.
Survey Monuments $10.00 ea.
Concrete Aprons $15.00 ea.
Scuppers $15.00 ea.
Review for Adjustments MH, etc. $10.00 ea.
4" Paving - PC Concrete $.22 per sq. yd.
Description Fee - FY14-15
The Height of Desert Living 359
Comprehensive Fee Schedule
Effective July 1, 2014
ENCROACHMENT PERMITS (CONT.)
Decorative Sidewalk or Paving $.30 per linear ft.
Sidewalk & Bike path $.30 per linear ft.
Curb & Gutter $.20 per linear ft.
Valley Gutter $.50 per linear ft.
Sign (regulator, street etc.) $5.00 ea.
Pavement Cuts $2.00 per linear ft.
Driveway Cuts $30.00 ea.
Utility, Water Line, Sewer Line Trench $.15 per linear ft.
Drywells (maxwell or similar) $100.00 ea.
Storm Drain Pipe $2.00 per linear ft.
Catch Basins, Headwells $50.00 ea.
Cutoff Walls $.35 per linear ft.
Slope Protection $.30 per sq. yd.
Rip Rap $.90 sq. ft.
Retaining Wall $1.53 per linear ft.
Cut/Fill (Materials Moved) $.40 per cubic yd.
Box Culverts 5% of attached estimate
Miscellaneous 5% of attached estimate
Landscaping 5% of attached estimate
Irrigation 5% of attached estimate
Lighting 5% of attached estimate
Grading 5% of attached estimate
Utility Splice/Repair Pits (outside pvmt) $2.00 sq. ft. (minimum $50.00)
Other 5% of attached estimate
In Lieu Payments Calculated for cuts greater than 600 feet in
length
Traffic Control Plan Review $200
Engineering Plan Review Fee $350 per sheet
Failure to obtain an Encroachment Permit $200
Failure to obtain a Final Inspection $100
Reinspection Fee $150
Investigation Fee for Work Done Without
Permit
$250 or the permit fee, whichever is
greater, but not to exceed $2,500 for
every day or a portion of a day from the
time unpermitted work began until a
permit is obtained.
Description Fee - FY14-15
The Height of Desert Living 360
Comprehensive Fee Schedule
Effective July 1, 2014
PUBLIC WORKS FEES
Easement or Right - of - Way
Abandonment
$350.00
Revocation Administrative Fee $300.00
Engineering Plan Review Fee $350 per sheet
Failure to barricade or improper
barricading
Up to $1,000
PLANNING & ZONING FEES
Area Specific Plans and amendments $3,000.00 plus $ 100.00 per acre ^
General Plan Amendments Minor $ 3,000.00 plus $ 100.00 per acre ^
Major $ 5,000.00 plus $ 100.00 per acre ^
Preliminary Plats $2,000.00 plus $50.00 per lot, unit or tract
^
Time Extension Fee $100.00
Final Plats $1,500.00 plus $ 50.00 per lot, unit or
tract ^
Replats (lot joins, lot divisions, lot line
adjustments)
$500.00 up to three lots, more than 3 lots
use Final Plat fees ^
Plat Abandonments $500.00 ^
Condominium Plats $1,500.00 plus $50.00 per unit ^
Cut & Fill Waiver $300
Final Plat Improvement:
Plan Checking $350.00 per sheet (includes 2nd and 3rd
reviews)
Except water and sewer plans $175.00 per sheet (includes 2nd and 3rd
reviews)
Water and sewer plans only $200.00 per sheet with corrections (4th +
reviews)
$75.00 per sheet for addendums (changes
made after approval).
Tract Housing $500.00 per Standard Plan + $100 per
House Façade Variant
Recording Fees (subject to change without
notice)
$24.00 first page for plat filed for record, +
$20.00 per page for each additional copy,
and;
$9.00 for each instrument, +
$1.00 for each additional page over 5
pages.
Description Fee - FY14-15
The Height of Desert Living 361
Comprehensive Fee Schedule
Effective July 1, 2014
PLANNING & ZONING FEES (CONT.)
Concept Plans or Design Review $500.00 plus $200.00 for every 5,000
square feet or portion thereof ^
Time Extension fee $ 100.00
Site Plan Review $500.00 plus $ 100 per acre or portion
thereof
Hillside Protection Easement (HPE) $20.00 + applicable recording fees
Land Disturbance Fee $10.00 per sq. ft.
Rezones (Map) $2,000.00 plus $100 per acre or portion
thereof plus notification *^
Ordinances (Text Amendments) $2,000.00 plus notification *
Planned Unit Developments (PUD) $2,000.00 plus $100 per acre or portion
thereof plus notification *
Development Agreements $2,500.00 plus $100 per acre or portion
thereof
Zoning Verification Letter $200.00
Continuance at Applicant Request $250.00
Variances $1,000.00 plus $300.00 for each additional
variance plus notification *^
Appeal of a Decision by the Zoning
Administrator
$1,000.00 plus notification *^
Special Use Permits and amendments $500.00 plus notification *^
Temporary Use Permits $200.00 plus notification *
Time extension Fee $100.00
Comprehensive Sign Plans and
amendments
$200.00
Administrative Use Permit/Grand Opening
Sign Permit
$25.00
Landscape Plan Review $420.00 plus $ 2,500.00 refundable
deposit **
Saguaro Cactus Permit $90.00
Temporary Visitor Permit (RV Parking): $25.00
New/Address Change $25.00
Notification fee $5.00 per mailing label and $ 60.00 per
newspaper posting as appropriate
*Plus a notification charge of $5.00 per mailing label and/or $60 per newspaper posting
as appropriate
**Deposit refundable upon landscaping approval by Town
^All fees include up to 3 reviews by staff. Any additional reviews will be subject to an
additional fee equal to 25% of the original fee. The "recording fee" is per Maricopa
County's Fee Schedule and is, therefore, subject to change.
Description Fee - FY14-15
The Height of Desert Living 362
Comprehensive Fee Schedule
Effective July 1, 2014
DEVELOPMENT FEES
Single Family Residential $8,130
Multi - Family Residential $6,458/dwelling
Commercial $4.034/s.f.
Office $3.034/s.f.
Hotel $2.457/s.f.
Industrial $1.434/s.f.
Fee Detail (From Above)
Law Enforcement
Residential (1) $112/dwelling
Non - Residential (2) $0.070/s.f.
Park & Recreation
Residential (1) $2,118/dwelling
Streets
SF - Residential $5,614/dwelling
MF - Residential $3,942/dwelling
Commercial $3.835/s.f.
Hotel $2.258/s.f.
Industrial $1.235/s.f.
Office $2.835/s.f.
Fire and Emergency
Residential (1) $207/dwelling
Non - Residential (2) $0.129/s.f.
Library and Museum
Residential (1) $79/dwelling
(1) Residential includes single and multi - family dwelling units
(2) Non - residential includes commercial and industrial square footage
Description Fee - FY14-15
The Height of Desert Living 363
Comprehensive Fee Schedule
Effective July 1, 2014
BUILDING PERMIT/PLAN CHECK – SINGLE FAMILY RESIDENTIAL
Single Family Homes (Includes Permit and Plan Review)
Livable Area with A/C $.75 Sq.ft.
Covered Area: Garage and/or Patio (non
A/C)
$.45 Sq.ft.
Single Family Addition $.75 Sq.ft.
Area non A/C $.45 Sq.ft.
Single Family Remodel $.23 Sq.ft.
Area non A/C $.14 Sq.ft.
Specialized Permits (Includes Permit and Plan Review)
Solar Photovoltaic $140.00
Fence Walls $70 plus $.15 LF (Linear Footage)
Retaining Walls $70 plus $1.53 LF (Linear Footage)
Pools & Spas Attached $290 plus $.90 Sq.ft.
Stand Alone Spas $235.00
Landscape Plan Review $420.00 plus $ 2,500.00 refundable
deposit **
Miscellaneous Permits (Plan Review Fee Extra)
One Discipline Permit $70.00 (building, plumbing, electrical or
mechanical)
Combination Permit $210.00
Miscellaneous Plan Review
Minimum Plan Review $70.00 per hour (1 - hour Minimum)
Revisions to Approved Plans $70.00 per hour (1 - hour Minimum)
Over the Counter Permits (No Plan Review Fee Required)
Plumbing - Water heater replacement/solar
(minor)
$70.00
Mechanical - HVAC replacement (minor) $70.00
Electrical - panel repair (minor) $70.00
Demolition (minor) $120.00
Description Fee - FY14-15
The Height of Desert Living 364
Comprehensive Fee Schedule
Effective July 1, 2014
BUILDING PERMIT/PLAN CHECK – SINGLE FAMILY RESIDENTIAL (CONT.)
Plan Review Add On (After 3rd
Review)
50% of Bldg Permit/Plan Review Fee
Reinspection Fee $150.00 per Trip
Plan copies 24x36 $3.00 per page - B&W
$5.00 per page - Color
Permit Extensions - Residential new
construction only (If Town has all
records and within current Code cycle)
$400.00
Permit Extensions - Residential
remodel only (If Town has all records and
within current Code cycle)
$100.00
Refund for cancelled Single Family
Home permit
35% of building permit fee paid
Penalty for failure to obtain a building
permit
50% of Bldg Permit/Plan Review Fee
BUILDING PERMIT/PLAN CHECK - COMMERCIAL
Commercial Building Permit (Includes Permit and Plan Review)
Area with A/C $.75 Sq.ft.
Covered Area (non A/C) $.45 Sq.ft.
Commercial Building Addition
Area with A/C $.75 Sq.ft.
Covered Area (non - A/C) $.45 Sq.ft.
Commercial Remodel (Existing)
Area with A/C $145 plus $.23 Sq.ft.
Covered Area (non - A/C) $145 plus $.14 Sq.ft.
Description Fee - FY14-15
The Height of Desert Living 365
Comprehensive Fee Schedule
Effective July 1, 2014
BUILDING PERMIT/PLAN CHECK – COMMERCIAL (CONT.)
Shell Only for Commercial & Multi -
Family
Area with A/C $205 plus $.50 Sq.ft.
Covered Area (non – A/C) $70 plus $.45 Sq.ft.
Commercial Tenant Improvement
Area with A/C $145 plus $.23 Sq.ft.
Covered Area (non - A/C) $145 plus $.14 Sq.ft.
Apartments/Condominiums
Livable Area with A/C $.75 Sq.ft.
Covered Area (non - A/C) $.45 Sq.ft.
Apartments/Condominiums with 4 or more units & recurring floor plans (0 -
100,000 livable sq.ft.)
Livable Area with A/C $.60 Sq.ft.
Covered Area (non - A/C) $.37 Sq.ft.
Apartments/Condominiums with 4 or more units & recurring floor plans (Over
100,000 livable sq.ft.)
Livable Area with A/C $.53 Sq.ft.
Covered Area (non - A/C) $.33 Sq.ft.
Specialized Permits (Includes Permit and Plan Review)
Solar Photovoltaic $140.00
Fence Walls $70 plus $.15 Lf (Linear Footage)
Retaining Walls $70 plus $1.53 LF (Linear Footage)
Pools & Spas Attached $290 plus $.90 Sq.ft.
Stand Alone Spas $235.00
Landscape Plan Review $420.00 plus $ 2,500.00 refundable
deposit **
Description Fee - FY14-15
The Height of Desert Living 366
Comprehensive Fee Schedule
Effective July 1, 2014
BUILDING PERMIT/PLAN CHECK – COMMERCIAL (CONT.)
Miscellaneous Permits (Plan Review Fee is Separate)
Minimum Permit (one discipline) $70.00 (or $210.00 for building, plumbing,
electrical and mechanical)
Minimum Combination (all disciplines) $210.00
Sign Permit, less than 32 sq.ft. (Face
Replacement Only)
$50.00 per sign
Sign Permit, greater than 32 sq.ft. (Face
Replacement Only)
$100.00 per sign
Sign Permit, less than 32 sq.ft. (New) $190.00 per sign
Sign Permit, greater than 32 sq.ft. (New) $240.00 per sign
Miscellaneous Plan Review
Minimum Plan Review $70.00 per hour (1 - hour Minimum)
Revisions to Approved Plans $70.00 per hour (1 - hour Minimum)
Over the Counter Permits (No Plan Review Fee Required)
Plumbing - Water heater replacement/solar
(minor)
$70.00
Mechanical - HVAC replacement (minor) $70.00
Electrical - panel repair (minor) $70.00
Demolition (minor) $120.00
Plan Review Add On (After 3rd
Review)
50% of Bldg Permit/Plan Review Fee
Reinspection Fee $150.00 per trip
Permit Extensions - Commercial new
construction only (If Town has all
records and within current Code cycle)
$400.00
Permit Extensions - Commercial
remodel only (If Town has all records and
within current Code cycle)
$100.00
Penalty for failure to obtain a building
permit
$100.00
Refund for cancelled Commercial
Building permit (must be done in
writing)
35% of building permit fee paid
Description Fee - FY14-15
The Height of Desert Living 367
Comprehensive Fee Schedule
Effective July 1, 2014
FIRE SAFETY FEES
Residential Automatic Sprinkler System
Plan Review/Inspection
0.05 sq. ft. (minimum $25)
Commercial Automatic Sprinkler System
Plan Review/Inspection
$.10 sq. ft. (minimum $50)
Commercial Auto Sprinkler System
Modification Plan Review/Inspection
$75.00
Commercial Hood System Plan
Review/Inspection
$100.00
Commercial Fire Alarm System Plan
Review/Inspection
$100.00
Commercial Fire Alarm System
Modification Plan Review/Inspection
$50.00
Residential LPG Installation
Review/Inspection
$50.00
Annual Adult Residential Group Care
Inspection
$100.00 per year
Annual Commercial Fire Inspection Fee $15.00 effective 1/1/12
Tent Permit Fee (any tent over 200 sq. ft.
& any canopy over 400 sq. ft.)
$100.00
Reinspection Fee (beyond one re - check) $150.00 per trip
ABATEMENT FEES
Inspection fee $70.00 per hour (1 - hour minimum)
Reinspection fee $150.00 per trip
PARK FACILITY RENTALS
Park Rental Fees - Resident Per Hour
Small Ramada - 2 hour minimum $10.00
Medium Ramada - 2 hour minimum $15.00
Large Ramada - 2 hour minimum $20.00
Meeting Rooms 2 hour minimum $10.00
Multi-Purpose Fields - 2 hour minimum $15.00
Open Turn Areas - 3 hour minimum (1) $50.00
Performance Pad (Amphitheater) - 3 hour
minimum (1)
$75.00
Tennis Courts - 90 minute reservation $5.00 without lighting
Tennis Courts - 90 minute reservation $7.00 with lighting
Description Fee - FY14-15
The Height of Desert Living 368
Comprehensive Fee Schedule
Effective July 1, 2014
PARK FACILITY RENTALS (CONT.)
Park Rental Fee Extras
Athletic Field Lights (2 hour minimum) $10.00 Per Hour
Athletic Field – Prep & Bases $25.00 Each
Alcohol Permit with Park Reservation $10.00 For 50 Consuming Adults
Fountain Operation $265.00 Per Half - Hour
Staff (2 hour minimum) $21 - $38 Per Hour
Park Rental Fees - Non - Resident Per Hour
Small Ramada - 2 hour minimum $15.00
Medium Ramada - 2 hour minimum $22.50
Large Ramada - 2 hour minimum $30.00
Meeting Rooms - 2 hour minimum $15.00
Multi-Purpose Fields - 2 hour minimum $22.50
Open Turf Areas - 3 hour minimum (1) $75.00
Performance Pad (Amphitheater) - 3 hour
minimum (1)
$112.50
Tennis Courts - 90 minute reservation $10.00 without lights
Tennis Courts - 90 minute reservation $14.00 with lights
Park Rental Fee Extras
Athletic Field Lights - 2 hour minimum $10.00 Per Hour
Athletic Field – Prep & Bases $25.00 Each
Alcohol Permit with Park Reservation $10.00 For 50 Consuming Adults
Fountain Operation $265.00 Per Half - Hour
Staff - 2 hour minimum $21.00 - $38.00 Per Hour
Recreation Fees
Program Cancellation Fee $10.00
Description Fee - FY14-15
The Height of Desert Living 369
Comprehensive Fee Schedule
Effective July 1, 2014
COMMUNITY CENTER RENTALS
Community Center Rental -
Resident/Non-Profit (Tier 2)
Per Hour
Any Meeting Room - 2 hour minimum $15.00 Per Hour
One Ballroom (30 - 90 people)
Minimum 4 hours $32.50
Two Ballrooms *(91 - 160 people)
Minimum 4 hours (1) (2) $65.00
Minimum 4 hours (1) (2) $97.50
Grand Ballroom *( 251 - 450 people)
Minimum 4 hours (1) (2) $130.00
Lobby Per Hour
4 hour minimum $31.25
Grand Ballroom & Lobby (2)
All Day Rate (Monday - Thursday 7:00 am
to Midnight)
$1,600.00
All Day Rate (Friday - Saturday 7:00 am to
Midnight)
$2,000.00
Kitchen Usage Fee per Ballroom $30.00
Weekend Rates: Friday & Saturday
(no rentals on Sunday)
Weekend Rates: Friday-Sunday
Ballroom 3 (includes patio access and
views)*
Per Hour
4 hour minimum (1) (2) $37.50
Ballroom 4 (includes patio access and views)
4 hour minimum (2) $37.50
Tier 2 Groups meeting 6 or More Times per Year:
4 hour minimum with contract 50% of Resident/Non-Profit rate
Centennial Circle - 3 hour minimum $75.00
*Ballroom 3 not available as a standalone rental
Description Fee - FY14-15
The Height of Desert Living 370
Comprehensive Fee Schedule
Effective July 1, 2014
COMMUNITY CENTER RENTALS (CONT.)
Community Center Rental - Non-
Resident/Commercial (Tier 3)
Per Hour
Any Meeting Room $35.00
One Ballroom (30-90 people)
4 hour minimum $75.00
Two Ballrooms *(91 - 160 people)
4 hour minimum $150.00
Three Ballrooms*( 161 - 250 people)
4 hour minimum $225.00
Grand Ballroom *( 251 - 450 people)
4 hour minimum $300.00
Lobby
4 hour minimum $62.50
Grand Ballroom & Lobby
All Day Rate (Monday - Thursday 7:00 am
to Midnight)
$4,000.00
All Day Rate (Friday - Saturday 7:00 am to
Midnight)
$5,000.00
Kitchen Usage Fee per Ballroom $60.00
Weekend Rates: Friday & Saturday
(no rentals on Sunday)
Weekend Rates: Friday-Sunday
Ballroom 3 (includes patio access and
views)*
Per Hour
4 hour minimum $112.50
Ballroom 4 (includes patio access and views)
4 hour minimum $112.50
Tier 3 Groups meeting 6 or More Times per Year:
4 hour minimum with contract 50% of Non-Resident/Commercial Rate
Centennial Circle - 3 hour minimum $112.50
*Ballroom 3 not available as a standalone rental
Description Fee - FY14-15
The Height of Desert Living 371
Comprehensive Fee Schedule
Effective July 1, 2014
COMMUNITY CENTER RENTALS (CONT.)
Community Center Extra Service Fees - Resident/Non-Profit
Video Projector - Note Vission 3,000
Lumens
$40.00
Overhead Projector $15.00
Slide Projector $15.00
27" TV $15.00
Flat Screen TV $25.00
TV/VCR (or DVD) $0.00
VCR or DVD Player $10.00
Small Screen $5.00
Large Screen (8' x 10') $10.00
Large Screen Border $15.00
Internet Access
Hard Wire $125 per day
Sound Reinforcement
Microphones
Wireless $5.00
Speaker Table (Includes Mixing Board) $15.00 each
Conference Phone $10.00
Portable Sound System (Includes Mixing
Board and/or Portable Speaker)
$25.00
CD Player $10.00
Electricity (per booth)
110 V $15.00
220 V $40.00
Other
Easel $5.00
Papers & Markers $10.00
Portable White Board $5.00
Walker Display Board $5.00
Items for Sale
25' Extension Cord $15.00 each
Power Strip $15.00 each
Masking Tape $5.00 per roll
Description Fee - FY14-15
The Height of Desert Living 372
Comprehensive Fee Schedule
Effective July 1, 2014
COMMUNITY CENTER RENTALS (CONT.)
Miscellaneous
Dance Floor - per 3' x 3' parquet square $3.00
Staging 6' x 8" section $5.00
Piano - Tuning Extra
Upright $25.00
Grand $50.00
Coffee Service $5.00 per 8 cup pack
Community Center Extra Service Fees - Non - Resident/Commercial
Video Projector - Note Vission 3,000
Lumens
$75.00
Overhead Projector $30.00
Slide Projector $30.00
27" TV $30.00
Large Flat Panel Monitor $50.00
Flat Screen TV $50.00
VCR or DVD Player $20.00
Small Screen $10.00
Large Screen (8' x 10') $20.00
Large Screen Border $30.00
Internet Access
Hard Wire $125.00 per day
Sound Reinforcement
Microphones
Wireless $15.00
Speaker Table (Includes Mixing Board) $15.00 each
Conference Phone $20.00
Portable Sound System (Includes Mixing
Board and/or Portable Speaker)
$50.00
CD Player $20.00
Electricity ( per booth)
110 V $25.00
220 V $75.00
Description Fee - FY14-15
The Height of Desert Living 373
Comprehensive Fee Schedule
Effective July 1, 2014
COMMUNITY CENTER RENTALS (CONT.)
Other
Easel $10.00
Papers & Markers $20.00
Portable White Board $10.00
Walker Display Board $10.00
Items for Sale
25' Extension Cord $15.00 each
Power Strip $15.00 each
Masking Tape $5.00 each
Miscellaneous
Dance Floor - Per 3' x 3' parquet square $5.00
Staging 6' x 8" section $10.00
Piano - Tuning Extra
Upright $50.00
Grand $100.00
Coffee Service $5.00 per (10) 8oz cup pack
Portable Bar $50.00
Labor Charges $25/hr
$40/hr OT
NOTE: All Rentals Are Subject To Applicable Arizona Sales Taxes
SENIOR SERVICES ANNUAL MEMBERSHIP FEES (CALENDAR YEAR)
Resident $20.00
Non - Resident $30.00
Description Fee - FY14-15
The Height of Desert Living 374
Town of Fountain Hills
Comprehensive Fee Schedule
Effective July 1, 2014
Description Fee - FY14-15
COURT FEES
Non - Sufficient Funds (checks returned to
Court)
$29.00 per check
Public Defender Actual costs for appointed attorney
Jail Reimbursement Actual costs billed by County for jail time
served
Jury Costs (assessed if jury trial canceled
within five days of trial)
Actual administrative costs
Civil Traffic Default $25.00 per defaulted charge
Warrant $50.00 per warrant issued
Diversion Program Rescheduling $25.00
Court Clerk $17.00
Court User $10.00 per charge, plus surcharges
Public Records Search $2.00 per name
Copies $0.50 per page
Certified Copies $17.00
Copies of CDs $17.00
NOTE: Court fees are subject to change throughout the fiscal year in accordance with
State Law and Arizona Supreme Court Rules.
Comprehensive Fee Schedule
Effective July 1, 2014
Description Fee - FY14-15
The Height of Desert Living 375
Schedule of
Authorized Positions
Schedule of Authorized Positions
The Height of Desert Living 376
Schedule of Authorized Positions
Schedule of Authorized Position
FY10-11 FY11-12 FY12-13 FY13-14 FY14-15
Authorized Authorized Authorized Authorized Proposed
Position Title FTE FTE FTE FTE FTE
Municipal Court
Presiding Judge 1.00 1.00 1.00 1.00 0.63
Court Administrator 1.00 1.00 1.00 1.00 1.00
Senior Court Clerk 1.00 1.00 1.00 1.00 1.00
Court Clerk 2.00 2.00 2.00 1.00 1.00
Authorized FTE 5.00 5.00 5.00 4.00 3.63
Administration
Town Manager 1.00 1.00 1.00 1.00 1.00
Deputy Town Manager/Finance Director 1.00 1.00 1.00 1.00 -
Administrative Services Director 1.00
Executive Asst to Town Mgr/Council 1.00 1.00 1.00 1.00 1.00
Town Clerk 1.00 1.00 1.00 1.00 1.00
Human Resources Administrator/Risk Mgr.1.00 1.00 1.00 0.75 -
Volunteer Coordinator 0.75 0.88 0.88 0.88 1.00
Economic Development Administrator 1.00 1.00 1.00 - -
Economic Development Specialist 0.63 0.63
Information Technology Coordinator 1.00 1.00 1.00 1.00 -
Information Technology Administrator - - - - 1.00
Information Technology Technician 0.50 0.75 0.75 0.50 -
Finance Director - - - - 1.00
Accounting Supervisor 1.00 1.00 1.00 1.00 -
Accountant - - - - 1.00
Financial Services Technician 1.00 0.75 0.75 0.50 1.00
Accounting Clerk 0.50 0.50 0.50 0.50 0.63
Customer Service Representative II 0.50 0.70 0.80 0.80 0.70
Authorized FTE 11.25 11.58 11.68 10.56 10.96
The Height of Desert Living 377
Schedule of Authorized Positions
Schedule of Authorized Position
FY10-11 FY11-12 FY12-13 FY13-14 FY14-15
Authorized Authorized Authorized Authorized Proposed
Position – Title FTE FTE FTE FTE FTE
Development Services
Developmental Services Director 1.00 1.00 1.00 1.00 1.00
Town Engineer 1.00 1.00 1.00 1.00 1.00
Civil Engineering Inspector 1.00 1.00 1.00 1.00 1.00
Planner - Environmental (Stormwater)1.00 1.00 - - -
Executive Assistant 1.00 1.00 1.00 1.00 1.00
Facilities Supervisor 1.00 1.00 - - -
Facilities/Environmental Supervisor - - 1.00 1.00 1.00
Facilities Maintenance Tech 1.00 1.00 1.50 1.00 1.00
Custodian 1.25 1.25 1.25 1.25 1.30
Street Superintendent 1.00 1.00 1.00 1.00 1.00
Open Space & Landscape Specialist 1.00 - - - -
Fleet Mechanic/Open Space-Landscape Spec 1.00 1.00 1.00 1.00 1.00
Traffic Signal Technician I 0.50 - - - -
Traffic Signal Technician II 1.00 1.00 1.00 1.00 1.00
Street Maintenance Technician 4.00 3.00 3.00 1.00 1.00
Senior Planner 1.00 1.00 1.00 1.00 1.00
Planner 0.50 - - - -
GIS Technician/CAD Operator 1.00 1.00 1.00 1.00 1.00
Code Enforcement Officer 1.00 1.50 1.00 1.00 1.00
Chief Building Official/Plans Examiner - - 1.00 1.00 1.00
Chief Building Official 1.00 1.00 - - -
Plans Examiner 1.00 0.50 - - -
Building Permit Technician 1.00 1.00 1.00 1.00 1.00
Authorized FTE 23.25 20.25 18.75 16.25 16.30
The Height of Desert Living 378
The continued reduction in authorized FTEs is a result of the economic downturn
and the need to reduce town expenditures, resulting in the consolidation of posi-
tions as well as actual staff layoffs.
Compared to the high of 115 FTEs in FY01-02, the current level of 51 FTEs repre-
sents a total decrease of 56% over a twelve year period.
Schedule of Authorized Positions
Schedule of Authorized Position
FY10-11 FY11-12 FY12-13 FY13-14 FY14-15
Authorized Authorized Authorized Authorized Proposed
Position – Title FTE FTE FTE FTE FTE
Community Services
Community Services Director 1.00 1.00 1.00 1.00 1.00
Recreation Supervisor 1.00 1.00 1.00 1.00 1.00
Recreation Program Coordinator 2.00 2.00 2.00 2.00 2.00
Recreation Assistant 2.35 2.45 2.45 2.45 -
Tourism Assistant - - - - 0.50
Executive Assistant 1.00 1.00 1.00 1.00 1.00
Parks Supervisor 1.00 1.00 1.00 1.00 1.00
Park Operations Lead 3.00 3.00 2.00 1.00 1.00
Park Attendant - - - - 2.45
Groundskeeper 2.00 2.00 3.00 3.00 3.00
Customer Service Representative II 0.50 0.30 0.30 0.30 0.30
Events Coordinator - Community Center 1.00 1.00 1.00 1.00 -
Events & Operations Supervisor - CC 1.00
Operations Coordinator - Community Center 1.00 1.00 1.00 1.00 1.00
Operations Support Worker 1.50 2.00 1.65 1.65 1.65
Operations Support Assistant 0.50 - - - -
Customer Service Representative I 1.00 1.00 1.00 1.00 0.88
Senior Services Supervisor 1.00 1.00 1.00 1.00 1.00
Senior Services Activities Coordinator 0.58 0.58 0.58 0.58 0.58
Home Delivered Meals Coordinator 0.75 0.75 0.75 0.75 0.75
Senior Services Assistant 0.45 0.45 0.45 0.45 0.45
Authorized FTE 21.63 21.53 21.18 20.18 20.56
Total Authorized FTE 61.13 58.36 56.61 50.99 51.45
The Height of Desert Living 379
Pay Plan
Pay Plan
The Height of Desert Living 380
FY14-15 PAY PLAN
Pay Plan
Position Title Minimum Maximum
Finance Director 83,323$ 118,494$ 77,542$ -110,273$
Development Services Director 82,044 116,675 82,044 -116,675
Town Engineer 78,870 112,161 75,283 -107,060
Administrative Services Director 73,809 104,978 68,082 -96,819
Community Services Director 73,523 104,557 72,277 -102,785
Court Administrator 65,864 93,665 65,864 -93,665
Town Clerk 60,548 86,105 58,419 -83,078
Chief Building Official/Plans Examiner 58,263 82,856 54,891 -78,061
Street Superintendent 57,042 81,119 52,056 -74,029
Senior Planner 56,807 80,785 56,193 -79,912
Recreation Supervisor 52,906 75,238 52,056 -74,029
Parks Supervisor 51,106 72,678 51,106 -72,678
Information Technology Administrator 50,511 71,832 48,610 -69,128
Facilities/Environmental Supervisor 49,694 70,670 46,000 -65,417
Events and Operations Supervisor - Comm. Ctr. 46,328 65,883 - -
Executive Assistant to Town Manager/Council 46,000 65,417 46,000 -65,417
Senior Services Supervisor 44,122 62,746 43,642 -62,063
Accountant 42,463 60,387 - -
Recreation Program Coordinator 40,111 57,042 39,253 -55,822
Operations Coordinator - Community Ctr. 37,282 53,019 35,676 -50,735
Volunteer Coordinator 32,635 46,410 29,536 -41,995
Position Title Minimum Maximum
Economic Development Specialist 28.30$ 40.25$ -$ --$
GIS Technician/CAD Operator 22.50 32.00 20.39 -29.00
Traffic Signal Technician II 21.95 31.22 20.39 -29.00
Civil Engineer Inspector 19.54 27.79 19.54 -27.79
Code Enforcement Officer 18.34 26.08 18.16 -25.83
Executive Assistant 18.34 26.08 17.17 -24.42
Fleet Mechanic/Open Space-Landscape 17.89 25.44 17.89 -25.44
Park Operations Lead 17.89 25.44 17.89 -25.44
Facilities Maintenance Technician 16.56 23.55 16.56 -23.55
Building Permit Technician 16.13 22.94 16.13 -22.94
Senior Court Clerk 15.69 22.31 15.47 -22.00
Street Maintenance Technician 15.69 22.31 15.00 -21.33
Court Clerk 15.00 21.33 13.75 -19.55
Financial Services Technician 15.00 21.33 15.00 -21.33
Accounting Clerk 14.51 20.63 13.75 -19.55
Customer Service Representative II 14.51 20.63 14.20 -20.19
Activities Coordinator - Senior Services 14.20 20.19 14.20 -20.19
Customer Service Representative I 12.93 18.41 11.57 -16.47
Home Delivered Meals Coordinator 12.65 18.01 11.57 -16.47
Groundskeeper 12.65 18.01 12.36 -17.60
Operations Worker - Community Center 12.65 18.01 12.36 -17.60
Custodian 11.69 16.62 11.16 -15.87
Park Attendant 11.69 16.62 9.92 -14.11
Activities Assistant - Senior Services 11.69 16.62 9.92 -14.11
Tourism Assistant 11.69 16.62 - --
Previous Range
Previous Range
Non-Exempt Positions
Exempt Positions
The Height of Desert Living 381
Resolution 2014-20
Resolution 2014-20
The Height of Desert Living 382
Resolution 2014-20
The Height of Desert Living 383
Glossary
Glossary
The Height of Desert Living 384
Account
A separate financial reporting unit for budgeting, management or accounting pur-
poses. All budgetary transactions, whether revenue or expenditure, are recorded
in accounts. Several related accounts may be grouped together in a fund. A list of
accounts is called a chart of accounts.
Accounting Standards
The generally accepted accounting principles (GAAP) promulgated by the Govern-
mental Accounting Standards Board (GASB) that guide the recording and reporting
of financial information by state and local governments.
Accrual Basis of Accounting
The basis of accounting under which transactions are recognized at the time they
are incurred, as opposed to when cash is received or sent. Expenses are recorded
at the time liabilities are incurred and revenues are recorded when earned. Un-
billed services are recorded as receivables at year end.
Actual vs. Budgeted
Difference between the amounts projected (budgeted) in revenues or expenditures
at the beginning of the fiscal year and the actual receipts or expenses, which are
incurred by the end of the fiscal year.
Adoption
Formal action by the Town Council, which sets the spending limits for the fiscal
year.
Ad Valorem Taxes
Commonly referred to as property taxes. The charges levied on all real, and cer-
tain personal property, according to the property’s assessed value and the tax
rate. Used as a source of monies to pay general obligation debt and to support the
General Fund.
Appropriation
Specific amount of monies authorized by the Town Council for the purpose of in-
curring obligations and acquiring goods and services. An appropriation is limited in
amount and time when it may be used unless it is for capital projects such as con-
structing roads and buildings.
Arbitrage
The ability to use tax exempt proceeds and, by investing those funds in higher
yielding taxable securities, generate a profit to the issuer.
Assessed Valuation
A value set upon real and personal property by the Maricopa County Assessor for
the purpose of levying property taxes.
Glossary
A-AS
The Height of Desert Living 385
Asset
The resources and property of the Town that can be used or applied to cover li-
abilities. Alternatively, any owned physical object (tangible) or right (intangible)
having a monetary value or an item or source of wealth expressed in terms of any
cost benefitting a future period.
Attrition
A method of achieving a reduction in personnel by not refilling the positions va-
cated through resignation, reassignment, transfer, or retirement.
Audit Report
The report prepared by an auditor covering the audit or investigation of an entity’s
financial position for a given period of time, usually a year. As a general rule, the
report should include: 1) a statement of the scope of the audit; 2) explanatory
comments concerning exceptions from generally accepted auditing standards; 3)
opinions; 4) explanatory comments concerning verification procedures; 5) financial
statements and schedules; and 6) statistical tables, supplementary comments and
recommendations. The auditors signature follows 3). The Town is required to have
an annual audit conducted by qualified certified public accountants.
Authorized Positions
Employee positions which are authorized in the adopted budget.
Available (Unassigned) Fund Balance
Funds remaining from the prior year which are available for appropriation and ex-
penditure in the current year.
Balanced Budget
Arizona law (Title 42-Arizona Revised Statutes) requires the Town Council to annu-
ally adopt a balanced budget by purpose of public expense. State law defines this
balanced budget as “the primary property tax levy, when added together with all
other available resources, must equal these expenditures.” The total of proposed
expenditures will not exceed the total of estimated revenues and fund balances.
Base Budget
The ongoing expense for personnel, contractual services, commodities, and the
replacement of equipment to maintain service levels previously established by the
Town Council.
Bond
A written promise to pay a specified sum of money (called the face value or princi-
pal amount) at a specified date or dates in the future (called the maturity dates),
and carrying interest at a specified rate, usually paid periodically. The difference
between a bond and a note is that a bond is issued for a longer period and re-
quires greater legal formality.
Bonds are primarily used to finance capital projects. The most common types of
bonds are:
Glossary
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General Obligation (GO) Bond: This type of bond is secured by the full faith,
credit, and taxing power of the municipality.
Revenue Bond: This type of bond is secured by the revenues from a specific
source such as gas taxes or water revenues.
Bond Refinancing
The payoff and re-issuance of bonds to obtain better interest rates and/or bond
conditions.
Budget
A financial plan of estimated expenditures and anticipated resources adopted for a
specific period of time outlining a plan for achieving council goals and objectives.
Budget Amendment
A change of budget appropriation between expenditure accounts which does not
change the legal spending limit adopted by Town Council.
Budget Calendar
The schedule of key dates which a government follows in the preparation and
adoption of the budget.
Budgetary Basis of Accounting
The basis of accounting used to estimate financing sources and uses in the budget.
The method used to determine when revenues and expenditures are recognized
for budgetary purposes. This basis generally takes one of three forms: GAAP,
cash, or modified accrual.
Budgetary Control
The control or management of a government in accordance with the approved
budget for the purpose of keeping expenditures within the limitations of available
appropriations and resources.
Capital Assets
Assets of significant value and having a useful life of several years. Capital assets
are also called fixed assets.
Capital Budget
A spending plan for improvements to, or acquisition of, land, facilities and infra-
structure that balances revenues and expenditures, specifies the sources of reve-
nues, and lists each project or acquisition. Normally a capital budget must be ap-
proved by the legislative body. The capital budget and accompanying appropria-
tion ordinance may be included in a consolidated budget document that has a sec-
tion devoted to capital expenditures and another to operating expenditures. Or
two separate documents may be prepared – one for the capital budget and one for
the operating budget.
Glossary
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Capital Expenditure
A capital expenditure is made when purchasing a fixed asset having a value of
$10,000 or more and a useful life of more than one year.
Capital Improvement Program
A plan for capital outlay to be incurred each year over a fixed number of years to
meet capital needs arising from the Town’s long-term needs.
Capital Improvement Project
Expenditures for the construction, purchase or renovation of Town facilities or
property that have a value greater than $50,000.
Capital Outlay
Expenditures resulting in the acquisition of or addition to the Town’s fixed assets
with a value of $10,000 or more and a useful economic lifetime of more than one
year.
Capital Project Carryover
An approved Capital Project that was not completed in the fiscal year and, there-
fore, was budgeted again in the current fiscal year in order to finish the project.
Capital Projects Funds
Capital project funds are used to account for and report financial resources that
are restricted, committed, or assigned to expenditure for capital outlays, including
the acquisition or construction of capital facilities and other capital assets. Capital
projects funds exclude those types of capital related outflows financed by proprie-
tary funds or for assets that will be held in trust for individuals, private organiza-
tions, or other governments.
Cash Basis of Accounting
The basis of accounting in which transactions are recognized only when cash
amounts are increased or decreased.
Community Facilities District (CFD)
A separate legal entity established by the Town which allows for financing of public
improvements and services.
Comprehensive Annual Financial Report (CAFR)
The official annual financial report of the Town. The CAFR represents manage-
ment’s report to the Town Council, constituents, investors and creditors.
Contingency/Reserve
An amount, a budgetary reserve/contingency, set aside as available, with Town
Council approval, to cover unforeseen expenditures, emergency expenditures, or
revenue shortfalls.
Glossary
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Debt Limit
Statutory or constitutional limit on the principal amount of debt that an issuer may
incur (or that it may have outstanding at any one time).
Debt Ratio
Total debt divided by total assets.
Debt Service
The cost of paying principal and interest payments on outstanding bonds according
to a predetermined payment schedule.
Debt Service Fund
One or more funds established to account for revenues used to repay the principal
and interest on debt.
Deficit
The excess of an entity’s liabilities over its assets or the excess of expenditures or
expenses over revenues during a single accounting period.
Department
A functional group of the Town with related activities aimed at accomplishing a
major Town service or program.
Depreciation
An accounting transaction which spreads the purchase cost of an asset across its
useful life. Alternatively, expiration in the service life of capital assets attributable
to wear and tear, deterioration, action of the physical elements, inadequacy or ob-
solescence.
Development Fees
Those fees and charges generated by building, development, and growth in the
Town.
Distinguished Budget Presentation Awards Program
A voluntary awards program administered by the Government Finance Officers As-
sociation of the United States and Canada to encourage governments to prepare
effective budget documents.
Division
A grouping of related activities within a particular Department (example, Senior
Services is a division of Community Services).
Employee (or Fringe) Benefits
Contributions made by a government to meet commitments or obligations for em-
ployee fringe benefits. Included are the government’s share of costs for the vari-
ous retirement, medical and life insurance plans.
Glossary
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Encumbrance
The formal accounting recognition of appropriated or committed funds to be set
aside for a future expenditure. To encumber funds means to set aside or commit
funds for a specified future expenditure. For budgetary purposes, encumbrances
are considered expenditures.
Estimated Revenue
The amount of projected revenue to be collected during the fiscal year.
Expenditure
A net decrease in financial resources. Expenditures include operating expenses
which require the use of current assets. If accounts are kept on the accrual basis,
this term designates total charges incurred, whether paid or unpaid. If they are
kept on the cash basis, the term covers only actual disbursements for these pur-
poses.
Expenditure Limitation
An amendment to the Arizona State Constitution that limits annual expenditures of
all municipalities. The Economic Estimates Commission, based on population
growth and inflation, sets the limit. All municipalities have the option of Home Rule
where the voters approve a four-year expenditure limit based on revenues re-
ceived.
Expenses
Charges incurred (whether paid immediately or unpaid) for operations, mainte-
nance, interest or other costs.
Financial Plan
A summary by fund of planned revenues, expenditures, operating transfers, re-
serves, and fund balances.
Fiscal Policy
A government’s policies with respect to revenues, spending, and debt manage-
ment as these relate to government services, programs and capital investment.
Fiscal policy provides an agreed-upon set of principles for the planning and pro-
gramming of government budgets and their funding.
Fiscal Year
Any period of twelve consecutive months establishing the beginning and the end-
ing of financial transactions. For the Town of Fountain Hills, this period begins July
1 and ends June 30.
Fixed Assets
Assets of a long-term character which are intended to continue to be in use or
kept for more than one year and of a monetary value greater than $10,000.
Full Faith and Credit
A pledge of a government’s taxing power to repay debt obligations.
Glossary
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Full-Time Equivalent Position (FTE)
A position converted to the decimal equivalent of a full-time position based on
2,080 hours per year. For example, a part-time typist working for 20 hours per
week would be equivalent to a 0.5 FTE.
Fund
An independent fiscal and accounting entity with a self-balancing set of accounts
recording cash and other financial resources, together with all related liabilities
and changes in these assets and liabilities.
Fund Balance
The excess of the assets of a fund over its liabilities, reserves and carryovers. A
balance or carryover that occurs when actual revenues exceed budgeted revenues
and/or when actual expenditures are less than budgeted expenditures.
GAAP (Generally accepted accounting principles)
Uniform minimum standards for financial accounting and recording encompassing
the conventions, rules, and procedures that define accepted accounting principles.
General Fund
The major fund in most governmental entities. While other funds tend to be re-
stricted to a single purpose, the General Fund is a catch-all for general govern-
ment purposes. The General Fund contains the activities commonly associated
with municipal government, such as police and fire protection, parks and recrea-
tion.
General Obligation Bonds
This type of bond is backed by the full faith, credit and taxing power of the gov-
ernment. Bonds that finance a variety of public projects. The repayment of these
bonds is usually made from secondary property tax revenues.
General Plan
A plan approved by the Town Council that provides the fundamental policy direc-
tion and guidance on development decisions in the Town.
Goal
A statement of broad direction, purpose, or intent based on the needs of the com-
munity. A goal is general and timeless.
Governmental Funds
Governmental Funds are those through which most governmental functions of the
Town are recorded. Revenues are recognized as soon as they are both measurable
and available. Expenditures generally are recorded when a liability is incurred ex-
cept for unmatured interest on debt and certain similar obligations, which should
be recognized when due.
Glossary
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Grants
A contribution by a government or other organization to support a particular func-
tion. Grants may be classified as either operational or capital, depending upon the
grantee.
Indirect Cost
A cost necessary for the functioning of the organization as a whole, but which can-
not be directly assigned to one service.
Infrastructure
The physical assets of a government (e.g. streets, public buildings, parks, etc.)
Interfund Transfers
The movement of monies between funds of the same governmental entity.
Intergovernmental
Refers to transactions between different levels of government, e.g. city, county,
state and federal.
Intergovernmental Revenue
Funds received from federal, state, and other local government sources in the
form of grants, shared revenues, and payments in lieu of taxes.
Lapsing Appropriation
An appropriation made for a certain period of time, generally for the budget year.
At the end of the specified period, any unexpended or unencumbered balance
lapses or ends, unless otherwise provided by law.
Levy
The total amount to be raised by general property taxes for purposes specified in
the property tax levy motion.
Levy Rate
The amount of tax levied for each $100 of assessed valuation.
Liability
Indebtedness of a governmental entity, such as amounts owed to vendors for ser-
vices rendered or goods received, and principal and interest owed to bondholders.
These amounts are debts or legal obligations which must be paid at some future
date.
Line-item Budget
A budget prepared along departmental lines that focuses on what is to be bought.
Long-term Debt
Debt with a maturity of more than one year after the date of issuance.
Glossary
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Modified Accrual Basis of Accounting
The basis of accounting used by governmental-type funds. Under this basis, reve-
nues are recognized when they become both “measurable” and “available” to fi-
nance expenditures of the current period.
Municipal Property Corporation (MPC) Bond
Bonds that are backed by the excise taxes of the Town including local sales tax,
franchise tax, State Shared sales tax, and motor vehicle in-lieu tax. The MPC is a
non-profit corporation established for the purpose of issuing debt to purchase mu-
nicipal facilities, which it leases to the Town.
Object Detail
An expenditure classification, referring to the lowest and most detailed level of
classification, such as electricity, office supplies, asphalt, and furniture.
Objectives
Something to be accomplished in specific, well-defined, and measurable terms and
that is achievable within a specific time frame. The achievement of the objective
advances an organization toward a corresponding goal.
Obligations
Amounts which a government may be legally required to meet out of its resources.
They include not only actual liabilities, but also encumbrances not yet paid.
Operating Budget
Plans of current expenditures and the proposed means of financing them. The an-
nual operating budget is the primary means by which most of the financing of ac-
quisitions, spending, and service delivery activities of the Town are controlled.
Operating Expenses
The cost for personnel, materials, and equipment required for a department to
function.
Operating Impacts
Operating impacts are the additional, incremental revenues or costs associated
with the project—any new cost or revenue streams resulting from the project less
existing expenditures and revenues where applicable. These impacts include main-
tenance expenses, utility and personnel expenses, revenues from project-specific
construction spending and operating revenues.
Operating Revenue
Funds that the government receives as income to pay for ongoing operations. The
revenue includes such items as taxes, fees from specific services, interest earn-
ings, and grant revenues. Operating revenues are used to pay for day-to-day ser-
vices.
Ordinance
A formal legislative enactment by the Town Council.
Glossary
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Pay-as-you-go Basis
A term used to describe a financial policy by which capital outlays are financed
from current revenues rather than through borrowing.
Performance Based Budget
The Performance Based Budget is a customer based, performance driven, results
oriented budget system based on Outcome Management. Outcome Management is
a management approach that focuses on the results achieved when providing a
service.
Performance Indicators
Specific quantitative and qualitative measures of work performed as an objective
of specific departments or programs. Measurement of service performance indica-
tors that reflect the amount of money spent on services and the resulting out-
comes at a specific level of services provided.
Performance Measurement
Statistical indicators that permit program evaluation to be conducted in a budget-
ary context.
Performance Target
Percentage or number for each program performance measure that will be the de-
sired level of performance for the upcoming budget period.
Program
A functional grouping of departmental expenditures or activities which are directed
toward a common purpose, consistent over time and meet the following criteria:
comprehensive, distinctive, practical, and clear. Activities performed by one or
more organizational units for the purpose of accomplishing a function for which the
Town is responsible.
Property Tax
The total property tax levied by a municipality. Arizona’s municipal property tax
system is divided into a primary and secondary tax rate. The rate is expressed as
dollars per $100 of assessed valuation.
Primary Property Tax Rate
Arizona statute limits the primary property tax levy amount and municipalities
may use this tax for any purpose.
Reserve
An account used to segregate a portion of a fund balance to indicate that it is not
available for expenditure, or it is legally set aside for a specific future use.
Resolution
A special or temporary order of the Town Council. Requires less formality than an
ordinance or statute.
Glossary
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Resources
Total amounts available for appropriation including estimated revenues, bond/loan
proceeds, fund transfers, and beginning fund balances.
Revenue
Amounts received by government from sources including taxes, fines, fees, grants,
or charges for services, which can be used to finance government operations or
capital assets. These amounts increase the net assets of the government. For
those revenues which are recorded on an accrual basis, this term designates addi-
tions to assets which (a) do not increase any liability, (b) do not represent recov-
ery of an expenditure, and (c) do not represent the cancellation of certain liabili-
ties without a corresponding increase in other liabilities or a decrease in assets.
Revenue Bonds
Bonds whose principal and interest are payable exclusively from earnings of a
revenue generating fund.
Secondary Property Tax Rate
Arizona statute does not limit the secondary tax levy amount and municipalities
may only use this levy to retire the principal and interest or redemption charges
on bonded debt.
Service Level
Services or products which comprise actual or expected output of a given pro-
gram. Focus is on results, not measures of workload.
Sinking Fund
A means of repaying funds that were borrowed through a bond issue. The issuer
makes periodic payments to a trustee who retires part of the issue by purchasing
the bonds in the open market.
Special Revenue Fund
Accounts for the proceeds of specific revenue sources that are legally restricted to
expenditure for specific purposes.
State Shared Revenue
Includes the Town’s portion of State sales tax revenues, State income tax receipts,
and motor vehicle in-lieu taxes.
Strategic Plan
The Strategic Plan defines the Town’s strategy, or direction, and assists Town
management in making decisions on the allocation of personnel and resources.
Supplemental Appropriation
An additional appropriation made by the governing body after the budget year has
started.
Glossary
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Tax Levy
The total amount of the general property taxes collected for purposes specified in
the Tax Levy Ordinance.
Tax Rate
The amount of tax levied for each $100 of assessed valuation.
Taxes
Compulsory charges levied by a government for the purpose of financing services
performed for the common benefit of the people. This term does not include spe-
cific charges made against particular persons or property for current or permanent
benefit, such as special assessments.
Transfer
Movement of resources between two funds. Example: An interfund transfer would
include the transfer of operating resources from the General Fund to the Streets
Fund.
Unassigned Fund Balance
The portion of a fund’s balance that is not restricted or committed for a specific
purpose and is available for general appropriation.
Unencumbered Balance
The amount of an appropriation that is neither expended nor encumbered; essen-
tially the amount of money still available for future purposes.
User Fees
The fee charged for the direct receipt of a public service to the party or parties
who benefit from the service.
Valley
The area represented by the Greater Phoenix Metropolitan area. Phoenix is also
know as the Valley of the Sun.
Working Capital
A financial metric which represents the amount of day-to-day operating liquidity
available. Also known as operating capital, it is calculated as current assets minus
current liabilities.
Working Cash
The excess of readily available assets over current liabilities.
Glossary
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Acronyms
Acronyms
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ABC-American Base Course
AC-Asphaltic Concrete
ACA-Arizona Commerce Authority
ACMA-Arizona City Manager’s Association
ADA-Americans with Disabilities Act
ADEQ-Arizona Department of Environmental Quality
ADOG-Association of Dog Owners Group
ADOT-Arizona Department of Transportation
ADWR-Arizona Department of Water Resources
AGIC-Arizona Geographic Information Council
AICP-American Institute of Certified Planners
AOC-Administrative Office of the Courts
APA-American Planning Association
APRA-American Parks & Recreation Association
APWA-American Public Works Association
ARRA-American Recovery and Reinvestment Act of 2009
ARS-Arizona Revised Statutes
ASCE-American Society of Civil Engineers
AZBO-Arizona Building Officials
AZDOR-Arizona Department of Revenue
AZDOT-Arizona Department of Transportation
AZ POST-Arizona Peace Officer Standards and Training Board
Acronyms
Acronyms
AA-AZ
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BGC-Boys and Girls Club
BRE-Business Retention and Expansion
BVAC-Business Vitality Advisory Council
CAD-Computer-Aided Design
CAFR-Comprehensive Annual Financial Report
CARE-Crisis Activated Response Effort
CELA-Code Enforcement League of Arizona
CFD-Community Facilities District
CIP-Capital Improvement Program
CMAQ-Congestion Mitigation and Air Quality
cu. yd.-Cubic Yard
EMCFD-Eagle Mountain Community Facilities District
EMMA-Electronic Municipal Market Access
EOC-Emergency Operations Center
EPIC-TBI-Excellence in Prehospital Care-Traumatic Brain Injury
FEMA-Federal Emergency Management Administration
FHUSD-Fountain Hills Unified School District
FTE-Full Time Equivalent
FY-Fiscal Year
GAAP-Generally Accepted Accounting Principles
GADA-Greater Arizona Development Authority
GASB-Governmental Accounting Standards Board
GFOA-Government Finance Officers Association
GIS-Geographical Information System
Acronyms
BG-GI
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GO-General Obligation
GPEC-Greater Phoenix Economic Council
HDM-Home Delivered Meals
HPE-Hillside Protection Easement
HURF-Highway User Revenue Fund
HVAC-Heating, Cooling, and Air Conditioning
ICMA-International City/County Management Association
ICSC-International Council of Shopping Centers
ID-Improvement District
IGA-Intergovernmental Agreement
IIP-Infrastructure Improvement Plan
ISO-International Standards Organization
IT-Information Technology
ITS-Intelligent Transportation System
ln. ft.-Lineal (Linear) Feet
LTAP-Local Technical Assistance Program
LTAF-Local Transportation Assistance Fund
MAG-Maricopa Association of Governments
MCFCD-Maricopa County Flood Control District
MCSO-Maricopa County Sheriff’s Office
MH-Manhole
MHz-Megahertz
MPC-Municipal Property Corporation
MSRB-Municipal Securities Rulemaking Board
Acronyms
GO-MS
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NACSLB-National Advisory Council on State and Local Budgeting
NRPA-National Recreation and Park Association
PC-Portland Cement
PUD-Planned Unit Developments
PTO-Parent Teacher Organization
RFP-Request for Proposal
RFQ-Request for Quotation
RPM-Reflective Pavement Marker
RPTA-Regional Public Transit Agency
SEC-Securities and Exchange Commission
sq. ft.-Square Feet
sq. yd.-Square Yard
SR-State Route
STORM-Stormwater Outreach for Regional Municipalities
V-Volt
VHF-Very High Frequency
VOIP-Voice Over Internet Protocol
VRF-Vehicle Replacement Fund
Acronyms
NA-VR
Town of Fountain Hills
16705 E. Avenue of the Fountains
Fountain Hills, Arizona 85268
480-816-5100
www.fh.az.gov