HomeMy WebLinkAboutFY14 Adopted BudgetTOWN OF FOUNTAIN HILLS,
ARIZONA
FISCAL YEAR 2013-2014
ADOPTED BUDGET
The Government Finance Officers Association of the United States
and Canada (GFOA) presented the award of Distinguished Budget
Presentation to the Town of Fountain Hills, Arizona, for its annual
budget for the fiscal year beginning July 1, 2012.
In order to receive this award, a governmental unit must publish a
budget document that meets program criteria as a: 1) Policy Docu-
ment, 2) Financial Plan, 3) Operations Guide, and 4) Communica-
tions Device.
This award is valid for a period of one year only. We believe our cur-
rent budget continues to conform to program requirements, and we
will submit it to GFOA to determine its eligibility for another award.
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Page TABLE OF CONTENTS
INTRODUCTION
This section will give the reader a brief overview of the budget process. The budget mes-
sage from the Town Manager will summarize the goals of the Town Council and how the
budget will aid in the accomplishment of those goals. Also provided here is a brief over-
view of the Town as well as information about the Town Councilmembers.
Budget Message 6
Community Profile 22
Town Council 34
FINANCIAL OVERVIEW
This section provides a summary of the financial policies used by the Town and incorpo-
rated into the budget, budget highlights, a detailed discussion of the revenues and expen-
ditures of the Town and ends with an overview of the budget process.
Financial Overview & Policies 45
Budget Highlights 69
Revenue Summary 85
Expenditure Summary 102
Budget Process & Schedule 110
OPERATING BUDGETS
This section begins with an organization chart of the Town and then details all depart-
ments and divisions, missions, goals, and expenditures by programs and line items. Per-
formance measures, accomplishments, and objectives are provided within each depart-
ment section.
Operating Budgets 119
Organization Chart 120
Mayor & Town Council 121
Municipal Court 128
Administration 135
Town Manager 146
Table of Contents
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TABLE OF CONTENTS (cont.)
Town Clerk 151
Human Resources/Risk Management 155
Finance 159
Information Technology 163
Economic Development (General Fund) 167
Legal Services 172
Development Services 174
Building Safety 184
Code Compliance 188
Engineering 192
Facilities 196
Mapping & Graphics 202
Planning 206
Community Services 210
Community Center 221
Parks 225
Recreation 232
Senior Services 238
Law Enforcement 242
Fire & Emergency Medical 247
SPECIAL REVENUE FUNDS
This section presents the special revenue funds of the Town. Fund expenditures are de-
tailed here, similar to the information presented in the Operating Budgets section.
Special Revenue Funds 253
Streets Division-Highway User Revenue Fund 254
Economic Development Funds 262
Downtown Strategy Fund 264
Economic Development Fund 268
Cottonwoods Maintenance District 272
Table of Contents
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TABLE OF CONTENTS (cont.)
DEBT SERVICE FUNDS
This section presents a summary of the various debt service funds of the Town and Tax
Levy and Tax Rate information.
Debt Service Funds 275
Summary of Tax Levy and Tax Rate Information 281
CAPITAL IMPROVEMENT PROGRAM
This section details the Town’s Capital Improvement Program, definitions, a summary, and
details of each project.
Capital Improvement Program 283
Capital Projects Summary 289
Capital Projects Information Sheets 297
VEHICLE REPLACEMENT PROGRAM
This section presents policy and procedures of the vehicle replacement program as well as
interfund charges.
Policy & Procedure 342
Interfund Charges 347
SCHEDULES
This section presents various information not found elsewhere in this budget document.
Comprehensive Fee Schedule 350
Schedule of Authorized Positions 378
Pay Plan 382
Resolution 2013-23 384
Glossary 386
Acronyms 399
Table of Contents
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BUDGET MESSAGE June 20, 2013
Honorable Mayor and Town Council:
I am pleased to submit the Operating Budgets for the Town of Fountain Hills for
the fiscal year beginning July 1, 2013, and ending June 30, 2014 (FY13 -14). This
budget is balanced and designed to convey to the public a budget message that
articulates priorities and issues for the upcoming fiscal year. The budget also high-
lights any issues facing the staff in developing the budget, as well as short-term
financial and operational policies that were instrumental in guiding the develop-
ment of the annual budget. Although each fund should be viewed individually, the
Town’s proposed total budget, including all funds, is estimated at $41.7 million in
expenditures, with projected revenues of $34.1 million. It is important to note that
the budget includes the use of one-time resources such as reserves and grant
funds (see page 78). These funds cannot be relied upon for ongoing operations of
the Town.
The budget process involves participation of members of the Executive Budget
Committee consisting of Department Directors, Finance staff, and the Town Man-
ager. The Committee was assigned the task of prioritizing expenditure requests to
meet the Council goals and providing a sustainable level of service with the re-
sources available. This budget is the product of that process and accomplishes that
goal. The primary focus of the proposed budget is usually the operating fund, spe-
cifically the General Fund, which supports basic services. Because of the economic
downturn, revenues declined. Developing the proposed budget, therefore, required
making choices to achieve a budget that balances the available resources with the
Council goals, while maintaining a level of service to support a high quality of life
in Fountain Hills.
Long-Term Concerns and Issues
The primary long-term issues that the Town of Fountain Hills is facing are:
Aging infrastructure
Decreased proportionate share of State Shared revenues due to increased
population of surrounding communities
Lack of sustainable or diversified revenue base
Dependence upon State Shared revenues
Business attraction and retention
Implementation of a Downtown Vision Master Plan
Budget Message
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Strategic Goals and Priorities
Fountain Hills developed its first Strategic Plan in 2005 through a citizen-driven
planning process. Strategic Plan 2006-2010 outlined strategic priorities for imple-
mentation through 2010. Strategic Plan 2006-2010 also established the Strategic
Planning Advisory Commission (SPAC), a Council-appointed body intended to fos-
ter implementation of the Strategic Plan.
At the beginning of 2009, SPAC recognized the need to update the Strategic Plan.
Subsequently, Strategic Plan 2010 was built upon the foundation of a clearly de-
fined vision statement and eight key values, with specific indicators to evaluate
Council and staff priorities. Based on citizen input, the Strategic Plan is designed to
guide our future decisions grounded on these common values:
Strategic Plan 2010 honors and continues the Fountain Hills tradition of citizen-
driven planning. Some of the goals will span decades, so it is essential that the up-
dated Plan provides both long-range direction to achieve our vision yet have the
flexibility to implement the latest and best technologies and strategies as opportu-
nities arise.
Budget Message
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Budget Message
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Budget Message
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Budget Message
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Core Services
Funding levels for the core services have been affected in FY13-14 with lower
budget levels, except in Public Safety, due to the transfer of the Vehicle License
Tax (VLT $750,000) from the General Fund to the HURF Fund for the Pavement
Management Program. The core services of Administration, Development Services
and Community Services were reduced a total of five (5) employee positions as
well as program and operational budget cuts made to back fill the loss of the VLT
revenue. Details of the reduction are a result of the adopted Resolution 2013-02 in
FY12-13:
Outsource street sweeping program (1 FTE) $50,000
Eliminate vacant street maintenance position 50,000
Reduce HURF operations budget (programs) 75,000
Current Pavement Management funding in HURF 50,000
Drawdown of HURF Reserves (maximum six years) 25,000
TOTAL HURF REDUCTIONS $250,000
Reduce one staff position in Parks Division $43,300
Reduce Program Budgets to:
Ballet Arizona 7,000
Homecoming Parade 3,600
Homecoming Tailgate Party 1,500
Sock Hop 2,150
New Teen Programs 2,450
TOTAL COMMUNITY SERVICES REDUCTIONS $60,000
Reduce outside contract for inspections $30,000
Reduce expenditures for code abatement 5,000
Eliminate household hazardous waste event 45,000
Eliminate purchase of GIS equipment 25,000
TOTAL DEVELOPMENT SERVICES REDUCTIONS $105,000
Reduce one part-time position in Finance $17,000
Reduce one full-time position in Municipal Court 50,000
Reduce one full-time position to part-time in Administration 40,000
Reduction to Economic Development-General Fund budget 90,000
Reduce General Fund Contingency to previous years 285,000
Transfer Tourism expenditure to Economic Development Fund 103,000
TOTAL ADMINISTRATION REDUCTIONS $585,000
Employee Positions Eliminated
1. Court Clerk – full-time
2. Financial Services Technician – part-time
3. Parks Groundskeeper – full-time
4. Street Maintenance Technician, Sweeper – full-time (outsource contract)
5. Street Maintenance Technician – full-time – currently vacant
6. Human Resources Administrator from full-time status (40 hrs/wk) to part-time
status (30 hrs/wk)
Budget Message
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Short Term Goals and Initiatives
During the prolonged recession, staff had taken a very conservative outlook when
projecting revenues for fiscal years 2009 through 2013 and made deep cuts in ex-
penditures while trying to accomplish the Council’s goals. Under the proposed
budget, operating revenues for FY13-14 are projected to increase compared to the
past three years primarily due to a cautiously optimistic economic forecast in sales
tax revenues. The Town relies primarily on two main sources of revenue for opera-
tions – State Shared revenues (sales, income and vehicle license taxes from the
State) and the local sales tax; combined, these two sources contribute 90% of the
General Fund operating budget (34% and 56% respectively). State Shared reve-
nues are shared among cities and towns based on population and based on sales,
corporate and personal income tax and are subject to State appropriation. The
State has projected that this category of revenues will exceed the prior year by
11% which is reflected in the local revenues. Each year, there is pressure on the
State legislature from outside sources to change the allocation formula which
threatens to reduce the Town’s proportionate share.
Local revenues from construction related permits are projected to continue to re-
main flat during FY13-14; residential permits are beginning to show signs of a
moderate recovery. The local economy also shows some signs of recovery al-
though not in all categories – the chart below summarizes the local sales activity
both in the past and the future.
By addressing our problems early, and by observing prudent fiscal practices, the
Town has minimized our financial exposure going forward. Nevertheless, the Gen-
eral Fund budget process has been challenging for the staff and Executive Budget
Committee to accommodate the decrease in available resources. In order to bal-
ance the budget, not only for the upcoming fiscal year, but for the foreseeable fu-
ture, the Executive Budget Committee and staff worked together with a plan that
maintains as much of the service level as possible with minimized impact on citi-
zens.
Budget Message
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Priorities and Issues for FY13-14
To frame the many decisions that have laid the foundation for projections con-
tained in the FY13-14 budget, it is necessary to reflect briefly on the past fiscal
year. For Fountain Hills, FY10-11 began with no expectation of an economic recov-
ery but rather a further decline in revenues; however, the local economy is show-
ing signs of a sustained recovery. The local retail sales tax receipts are remaining
flat over the prior year but restaurant/bar sales tax receipts are at a record high
level.
In developing the proposed budget, Town staff follows a zero-based approach,
leading to a focused review of services delivered by the Town, increased scrutiny
of expenditures, and prioritization of programs to be funded using limited re-
sources. This analysis is made more effective with the introduction in FY08-09 of
new computer software to implement program budgeting. Additionally, the Town
remains committed to funding one-time capital projects with one-time revenue
sources, such as construction related revenues and surplus General Fund reve-
nues. Ongoing operating costs should be funded with stable and reliable revenue
sources.
Action Plans
In order to achieve the broad set of strategic goals, the Town Council held a plan-
ning retreat in August, 2012 to determine the most important priorities facing the
Town of Fountain Hills. Seven (7) Operational Priorities were established as the
most important issues that are in need of being addressed by the organization.
The twelve (12) Strategic Goals were ratified as a guide to further address com-
munity-wide priorities. Another retreat was held in January, 2013 to further dis-
cuss priorities focusing on the upcoming FY13-14 annual budget. The budget re-
treat culminated with many of the priorities and goals established earlier and also
contained in the 2010 Strategic Plan. The Operational Priorities and Strategic Goals
addressed in FY13-14 are listed below.
Operational Priorities: Timeframe
Pavement Management Program Adopted
Economic Development Plan Adopted
Fountain Lake IGA with Sanitary District Discussions Underway
Town Prosecutor Model Determined/Funded
Community Partnership Funding Policy March, 2014
Fire Station #2 Relocation (site undetermined) CIP 2015
Volunteer Program Continuation June, 2013
Budget Message
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Strategic Goals: Timeframe
EV1 – Develop Economic Development Plan Implement in 2014
EV2 – Sustainable local revenue stream June, 2014
EV4 – Promote BRE Program Implement in 2014
I2 – Develop reliable source of funding for
infrastructure maintenance January, 2013
I3 – Pavement Management Program Implemented March, 2013
R2 – Interconnected Multi-Use Trails/Bike
Paths including the FIT Urban Trails Kickoff April, 2013
C2 – Support Community Events/Activities Ongoing
to build Community & Friendship
C3 - Solicit Public/Stakeholder Feedback November, 2013
CR1 - Foster responsive government Ongoing
CR2, CR3 - Expand Volunteerism Program June, 2013
CR6 - Evaluate customer satisfaction December, 2013
CR7 - Communicate role of government February, 2014
The FY13-14 annual budget is proposed at $41,655,378, which is approximately
$10 million more than the previous FY12-13 annual budget of $31,513,009. The
main reason for the increase is the recently approved Resolution 2013-05 asking
the voters to approve a Road Bond Election in the amount of $8,200,000 for a ma-
jor road reconstruction project.
Budget Message
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The principal issues facing the Town Council in developing the FY13-14 budget
are:
Identifying pavement management as a priority on par with public safety
Allocating resources to maintain the Town’s aging infrastructure (roads)
Threats to the Town’s revenue by legislative actions
Human resource capital to maintain current level of service
Managing water quality at Fountain Lake
Local business failures
Steps that the Town is taking to deal with the fiscal issues are:
Establish pavement management as a high priority along with public safety
Allocate resources from the General Fund to the HURF/Streets Fund for an-
nual maintenance of Town roads
Present to the voters the question of whether to sell bonds in the amount of
$8.2M to reconstruct a major Town road
Develop an Economic Development Plan
Work with the Fountain Hills Sanitary District on a joint proposal to manage
the water quality at Fountain Lake
Write proposal for citizen survey for desired level of service for the commu-
nity
Budget Assumptions:
The local economy appears to have stabilized to a “New Normal” with razor-
thin available funds for the foreseeable future
Revenue projections are determined using both a trend analysis formula, as
well as a flat percentage increase (2%), but are estimates
Little or no change in the distribution of State Shared revenues
Maintaining existing level of service (no new programs/no new employees)
Long Term
The Town’s General Fund, as the main operating fund, is projected to remain level
over the next five years with no plans for new revenue sources. An annexed parcel
of 1,300 acres was previously projected to begin development in FY14-15, how-
ever, there have been no indications that the project is moving forward in the near
future. The Town has not included any revenue from any new major development
within the next five years; new expenditure proposals must consider where the re-
sources to pay for the program will come from. The future projections are based
on the following assumptions:
The annexed Ellman property is not included in the five-year future revenue
estimates.
Budget Message
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An inflation factor of 2% for Administration, Development Services and
Community Services Departments has been added to the existing budgets;
public safety contracts for Maricopa County Sheriff’s Office has been pro-
jected at a 6% increase and the Fire & Emergency Medical Services contract
with Rural Metro Corporation is projected at a 3% increase for FY13-14.
No increase in staffing levels is projected in the future budget estimates.
Annual debt service payment for Community Center bonds is eliminated in
FY15-16.
Building revenue assumes there is no change in the distribution of construc-
tion sales tax (considered a one-time revenue; therefore, 50% of this re-
source is allocated to the Capital Projects Fund and 50% to the General
Fund). If the current proposal in the State legislature is passed, the con-
struction sales tax will be eliminated; this change may have a significant im-
pact on the level of service with further service reductions.
General Fund projections through FY17-18:
During the slowdown, the Town used the opportunity to restructure the organiza-
tion for more efficiency, evaluate core services and better connect with our
neighborhoods and citizens by concentrating on our core missions as defined by
the Mayor and Town Council. The charts on the following page show a historical
look at past years’ General Fund revenues, especially those related to building.
Even though the future forecast is cautiously optimistic, the Town remains a long
way from returning to building related revenues of eight years ago.
Budget Message
FY13-14 FY14-15 FY15-16 FY16-17 FY17-18
Estimate Estimate Estimate Estimate Estimate
REVENUES
Intergovernmental 4,555,668$ 4,794,586$ 4,738,576$ 4,806,195$ 4,938,170$
Permits, Licenses, Fees 1,011,147 1,030,986 1,055,667 1,081,319 1,109,203
Building Revenue 299,020 299,020 435,700 534,700 534,600
Local Taxes 7,317,222 7,416,859 7,492,301 7,758,018 7,885,108
Total Revenues 13,183,057 13,541,451 13,722,244 14,180,232 14,467,081
EXPENDITURES
Mayor & Town Council 79,702 81,695 83,737 85,830 87,976
Administration 2,120,075 1,999,297 2,092,347 2,098,031 2,193,857
Municipal Court 362,401 371,461 380,748 390,266 400,023
Development Services 1,849,106 1,895,334 1,942,717 1,991,285 2,041,067
Community Services 2,232,230 2,288,036 2,152,237 2,206,043 2,261,194
Public Safety (Police & Fire)6,539,543 6,782,549 7,034,952 7,297,129 7,516,043
Total Expenditures 13,183,057 13,418,372 13,686,738 14,068,584 14,500,160
Surplus/(Deficit)-$ 123,079$ 35,506$ 111,648$ (33,079)$
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Change in Priorities
The challenges of prior years were related to the national economy; however, the
economy appears to be experiencing a modest recovery. The loss of population
created an unanticipated decrease in operating revenue in FY11-12 that will not be
recovered without an increase in population with the next census.
New priorities for FY13-14 developed by the Town Council during their annual re-
treat are:
Creating a comprehensive economic development strategy for forward
economic growth and awareness
Developing a balanced, equitable, sustainable, local financing structure
to support the Town’s core government services at desired service levels
Promote retention, expansion and relocation of quality businesses
Provide an interconnected, multi-use trail and bicycle system that pro-
motes active living, physical activity, education and appreciation of our
parks and natural resources
Maintain a current condition assessment of all roadways and sidewalks
and prioritize and implement maintenance efforts to minimize costly re-
construction
Support community events and activities that create opportunities to
build community and friendship
The five-year Capital Improvement Program totals $24.1 million, a 60% decrease
from last year’s program, which reflects the deferral of major projects associated
with development in the annexed state trust land until there are indications of this
development moving forward. This Program represents an investment in public fa-
Budget Message
$14.8
$13.3
$12.0 $12.0
$13.1 $13.2
$10.0
$12.0
$14.0
$16.0
FY08-09 FY09-10 FY10-11 FY11-12 FY12-13 FY13-14
General Fund Expenditures
(in millions)
$2.1
$1.6
$0.9
$0.7
$0.3 $0.3 $0.2 $0.2
$0.1
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
FY04-05 FY05-06 FY06-07 FY07-08 FY08-09 FY09-10 FY10-11 FY11-12 FY12-13
Building Related Revenues
(in millions)
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cilities and infrastructure over the next five years.
Economic Factors
There are indications that the decline in the local economy has leveled off and the
economy has seen a slight increase over the current fiscal year. Other local activ-
ity such as restaurants and telecommunications have seen significant and sus-
tained increases which provide signs of optimism. However, construction activity
remains fairly flat and is not anticipated to recover until the annexed state trust
land begins to be developed.
The Town’s goals are long-term and address the entire organization, such as the
long-term impacts of revenue shortfalls related to the decline of construction re-
lated activity revenue due to build-out and the continued threat of legislative poli-
cies that impact State Shared revenues. The long and short-term forecasts show
that the Town’s operating costs over the next five years can be sustained provided
that there are no increased demands on level of service. However, beyond five
years will depend on the development of the Town’s last undeveloped land. Given
the cyclical nature of the economy, it is difficult to project revenues two or more
years into the future with any degree of certainty. However, the long-range fore-
casts serve as an early warning that the Town must continue to exercise restraint
in its long-term fiscal planning. The Town is past its highest historic period of ex-
pansion, with an economy that is maturing and moving to a slower – and more
sustainable – level of growth.
Maintenance of the Reserve Fund
During FY11-12, the Town amended the existing financial policy on the classifica-
tion of fund balance in the annual financial reports; the Resolution created five
new classifications of governmental fund balances as required by the Governmen-
tal Accounting Standards Board (GASB) Statement 54. GASB had found that the
usefulness and value of fund balance information that was provided was signifi-
cantly reduced by misunderstandings regarding the message that it conveyed, and
the inconsistent treatment and financial reporting practices of governments. In or-
der to improve how fund balance information was reported and enhance its deci-
sion-usefulness, GASB issued Statement 54, Fund Balance Reporting and Govern-
mental Fund Type Definitions.
The overall principal and goal of GASB Statement 54 is to report governmental
fund balances based on a hierarchy that shows, from the highest to the lowest, the
level or form of constraints on fund balance, and accordingly, the extent to which
governments are bound to honor them:
Nonspendable – The initial distinction that is made in reporting fund balance
information is identifying amounts that are considered non-spendable, such
as fund balance associated with inventories or fixed assets. In Fountain
Hills, this classification would apply to our fuel inventory, fixed assets, and
Budget Message
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prepaid items.
Restricted – The restricted fund balance category includes amounts that can
be spent only for the specific purposes stipulated by constitution, external
reporting providers, or through enabling legislation. In Fountain Hills, this
classification would apply to Highway User Revenue Fund (HURF), Develop-
ment Fees, the Grant/Special Revenue Fund, and the Debt Service Funds.
Committed – The committed fund balance classification includes amounts
that can be used only for the specific purposes determined by a formal ac-
tion of the government’s highest level of decision-making authority. In
Fountain Hills, this classification would apply to the Rainy Day Fund, Down-
town Strategy Fund, Economic Development Fund, and any General Fund
surplus.
Assigned – Amounts in the assigned fund balance classification are intended
to be used by the government for specific purposes but do not meet the cri-
teria to be classified as restricted or committed. In Fountain Hills, this clas-
sification would apply to the Public Art Fund and the Vehicle Replacement
Fund.
Unassigned – The unassigned fund balance is the residual classification for
the government’s General Fund and includes all spendable amounts not con-
tained in the other classifications. In other funds, the unassigned classifica-
tion should be used only to report a deficit balance resulting from over-
spending for specific purposes for which amounts had been restricted, com-
mitted, or assigned. In Fountain Hills, this classification would be any resid-
ual balance of monies not contained in any of the other classifications.
The requirements in GASB Statement 54 are intended to improve financial report-
ing by providing fund balance categories and classifications that will be more easily
understood. Elimination of the reserved component of fund balance in favor of a
restricted classification will enhance the consistency between information reported
in the government-wide statements and information in the governmental fund fi-
nancial statements and avoid confusion about the relationship between reserved
fund balance and restricted net assets.
The fund balance classification approach now requires governments to classify
amounts consistently, regardless of the fund type or column in which they are pre-
sented. As a result, an amount cannot be classified as restricted in one fund but
unrestricted in another. The fund balance disclosure will give users information
necessary to understand the processes under which constraints are imposed upon
the use of resources and how those constraints may be modified or eliminated.
The clarifications of the governmental fund type definitions will reduce uncertainty
about which resources can or should be reported in the respective fund types.
Award Program
For the past twelve years, the Town of Fountain Hills has been awarded the Gov-
ernment Finance Officers Association (GFOA) Distinguished Budget Presentation
Award. This award is presented to government entities that meet certain criteria in
the presentation of their budget. This Budget Message section is designed to pro-
Budget Message
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vide the lay person with a broad view of the contents included in the FY13-14
Fountain Hills budget, its processes, issues and anticipated outcomes. Document
sections are cited in order to guide the reader to more in-depth information and
explanation of the drivers of the Fountain Hills operating budget and Capital Im-
provement Program.
A Debt of Gratitude
I would like to offer my special thanks to the Fountain Hills Mayor, Town Council
members, the numerous Commission Members, and Town Volunteers for their
many hours of volunteer service without which the Town could not function in the
fine manner that it has over the years. This Volunteer core of more than 800 citi-
zens offers Town staff a vast bank of knowledge about subjects that contribute not
only to planning for the present, but also for the future of Fountain Hills. I would
also like to thank the Town of Fountain Hills Department Directors and supervisors
for their diligence and great effort in preparing their departmental budgets. The
Directors and their staff attended several sessions with the Executive Budget Com-
mittee to justify their programs, develop cost estimates, and answer many ques-
tions. The team’s efforts have resulted in a balanced budget, which achieves the
Council’s current goals and assists in future planning towards the vision of Foun-
tain Hills.
Respectfully submitted,
Ken Buchanan
Town Manager
Budget Message
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Budget Message
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Community Profile
Community Profile
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COMMUNITY
PROFILE
The Town of Fountain Hills is a master
planned community established in
1970 by McCulloch Properties (now
MCO Properties, Inc.). Prior to 1970,
the area was a cattle ranch and was
part of one of the largest land and cat-
tle holdings in Arizona. The land was
purchased by Robert McCulloch in the
late 1960s and the community de-
signed by Charles Wood, Jr. (designer
of Disneyland in southern California).
One of the community’s most valuable
assets is its natural beauty. Incredible
views and natural desert terrain pro-
vide for a wide range of outdoor activi-
ties including hiking, biking, and golf.
In fact, Fountain Hills contains some of
the more challenging and picturesque
golf courses in the State of Arizona.
The centerpiece of Fountain Hills is our
beautiful fountain; one of the world's
tallest man-made fountains. It serves
as a focal point for the community
and attracts thousands of visitors
each year.
The fountain, driven by three 600
horsepower (450kW) turbine pumps,
sprays water at a rate of 7,000 gal-
lons per minute though an 18-inch
nozzle. With all three pumps and un-
der ideal conditions, the fountain
reaches 560 feet (171m) in height,
though in normal operation only two
of the pumps are used, with a foun-
tain height of around 330 feet
(101m). When built, it was the world's
tallest fountain and held that record
for over a decade.
Fountain Hills is home to over 100
pieces of publicly displayed artwork
throughout its downtown and at public
buildings. Art is a significant part of
the Town's heritage. The many foun-
tains along the Avenue of the Foun-
tains were the beginning of the public
art collection.
Community Profile
The Height of Desert Living 24
Bronze sculptures and fountains with
community profile themes, ranging
from the whimsical to the serious, dot
the streets and adorn the public build-
ings, plazas and parks. The collection
also contains a wide variety of other
art types and media, including paint-
ings, stone, photography and metals.
Residents and visitors are invited to
wander the streets or take the “Art
Walk” guided tour.
Located on 13,006 acres of land,
Fountain Hills is surrounded by the
3,500-foot McDowell Mountains and
Scottsdale on the west, the Fort
McDowell Yavapai Nation on the east,
the Salt River Pima-Maricopa Indian
Community on the south and the
McDowell Mountain Regional Park on
the north. The elevation is 1,520 feet
at the fountain, 3,000 feet on Golden
Eagle Boulevard, and is 500 feet
above Phoenix.
Over the past twenty years, Fountain
Hills has grown from 10,190 residents
to a town of 22,489 in 2010. Although
the rate of growth has slowed due to
the lack of available land on which to
build, the Town continues to attract
residents who are building large cus-
tom homes to take advantage of the
scenic vistas surrounding our moun-
tain community.
The Town offers a wide range of living
accommodations, from small condo-
minium complexes to large custom
homes. Fountain Hills also offers rec-
reational, cultural and retirement pro-
grams that address the needs and
lifestyles of active families as well as
older adults. The community consists
of a total of 13,006 acres of property,
primarily residential and open space
(9,659 acres or 74%). Of the remain-
ing land, 2,644 acres are developable,
with 86 acres being zoned commercial
(approximately .7%) and 1,521 acres
are right of way/streets (12%); there
is no industrial zoning available.
In 2006, Fountain Hills was named by
Phoenix Magazine as the best place to
live and was cited as "a welcome oasis
on the outskirts of a metropolis." The
magazine measured the quality of life
in 22 Valley communities, including a
statistical analysis of each community's
population, income, home price, crime
rate, miles to Sky Harbor Airport, and
square feet of retail. The criteria used
by the magazine in this ranking are
similar to the priorities established in
the Town's Strategic Plan. The volun-
teer spirit and high level of involve-
ment of the citizens and business rep-
resentatives were highlighted.
Fountain Hills has also earned a top ac-
colade from Business Week magazine.
Community Profile
The Height of Desert Living 25
In its February, 2009 online edition,
Fountain Hills was named the “Best
Affordable Suburb” in all of Arizona.
The magazine evaluated suburbs on a
variety of factors but weighted af-
fordability most heavily. They also
considered lifestyle (short commutes,
clean air, low crime, good weather,
and green space), the quality of
schools, and the strength of the local
economy.
None of the places evaluated had
populations of more than 60,000 or
less than 5,000. Only one suburb per
state was selected.
Fountain Hills’ low population density
is a major reason it is such a desir-
able place to live. Unlike other re-
gions of the Valley one can dine,
play, and commute, without conges-
tion.
Fountain Hills’ land is currently devel-
oped at an average density of 1.4
dwelling units per acre for single
family homes and 6.9 units per acre
for multi-family housing.
At the end of the year, there were
1,045 vacant single family lots and
60 vacant multi-family lots.
Based upon 2010 population, Foun-
tain Hills’ has an average of 1,106.7
people per square mile, or 1.73 peo-
ple per acre.
Community Profile
The Height of Desert Living 26
Demographics
Community Profile
* U.S. CENSUS
** MAG
*** CLARITAS INC
**** DEVELOPMENT SERVICES DEPARTMENT,
TOWN OF FOUNTAIN HILLS
The Height of Desert Living 27
Community Profile
0
5
10
15
20
25
30
35
40
1980 1985 1990 1995 2000 2005 2010 2020 2030THOUSANDSFountain Hills Population Trends
YEARPOPULATION
The Height of Desert Living 28
TOWN-WIDE BUILDING PERMITS ISSUED
Community Profile
The Height of Desert Living 29
TOWN-WIDE BUILDING PERMITS ISSUED
VALUATION IN DOLLARS
*2000-2012 Valuation includes commercial building permits as well as tenant improvements.
Community Profile
COMMERCIAL BUILDING PERMITS
ISSUED AND VALUATION
The Height of Desert Living 30
Community Profile
The Height of Desert Living 31
Community Profile
The Height of Desert Living 32
Public Schools Address
1. Fountain Hills High School 16100 E. Palisades Blvd
2. Fountain Hills Middle School 15414 N. McDowell Mountain Rd
3. Four Peaks Elementary School - (CLOSED)17300 E. Calaveras Ave
4. McDowell Mountain Elementary School 14825 N. Fayette Drive
Preschools Address
5. Creative Child Care Preschool 17150 E. Amhurst Drive
6. Here We Grow Learning Center 16901 E. Palisades Blvd
7. Maxwell Preschool Academy 15249 N. Fountain Hills Blvd
8. Maria Montessori Preschool 16751 E. Glenbrook Blvd
9. Promiseland Christian Preschool 15555 E. Bainbridge Ave
10. Sunflower Preschool 15055 N. Fountain Hills Blvd
Charter School Address
11. Fountain Hills Charter School 16751 E. Glenbrook Blvd
The Fountain Hills Unified School District has earned a reputation for excellent aca-
demic programs, noteworthy student achievement, and high levels of parent and
community involvement. Over the past several years, the district has earned re-
spect throughout the state as a small, friendly, and high achieving system with
well-trained and motivated staff (www.fhusd.org).
Fountain Hills Schools
Fountain Hills High School Fountain Hills Middle School
McDowell Mountain Elementary School
Community Profile
The Height of Desert Living 33
TOWN-WIDE LAND USE
Community Profile
The Height of Desert Living 34
Town Council
Town Council
The Height of Desert Living 35
Town Council
Organization Chart
FRONT ROW: Councilmember Cassie Hansen, Mayor Linda M. Kavanagh, Councilmember Ginny
Dickey
BACK ROW: Vice Mayor Tait D. Elkie, Councilmember Cecil A. Yates, Councilmember Henry Leger,
Councilmember Dennis Brown
The Height of Desert Living 36
Town Council
Linda M. Kavanagh
Linda M. Kavanagh moved to Foun-
tain Hills in 1993 with her husband of
30 plus years, John, and their two
children, Jonathan and Nicholas.
Mayor Kavanagh is a published au-
thor, A+ certified computer repair
technician, graphic designer and un-
paid Director of Constituent Services
for her husband, State Representa-
tive John Kavanagh. Prior to her mar-
riage, she helped run a book import
company and managed a salon in
New York City. She also earned a BA
in English and Education from
Queens College of the City of New
York.
Mayor Kavanagh was inducted into
the Lower Verde River Valley Hall of
Fame in 2009, as a tribute to her
many years of active involvement
with the Town’s civic, cultural, ser-
vice, religious and business commu-
nities.
Mayor Kavanagh was made a Special
Deputy with the Maricopa County
Sheriffs’ Department, was named
Business Advocate of the Year by the
Chamber of Commerce and also
served as its Board of Directors
Chair. She was also named Parks &
Recreation Outstanding Volunteer of
the Year, Community Center Volun-
teer of the Year and received the
River of Time Hero Award.
Mayor Kavanagh is a member of
many civic organizations including
the American Legion Auxiliary, Cul-
tural & Civic Association, ADOG,
Fountain Hills Republican Club, Fal-
con Boosters, Sister Cities Founda-
tion, Arizona Latino Republican Asso-
ciation, Library Association, Friend of
the Chamber (past chair), McDowell
Park Association and Chamber Am-
bassadors (past chair). She served
on the Public Art Committee and cre-
ated the Fountain Hills Docent -
Guided Art Walk. She is also active
with the Visitor’s Bureau and Busi-
ness Vitality Committee.
Mayor Kavanagh has helped raise
money for many local organizations
including the Maricopa County Sher-
iff’s Posse, Falcon Athletics, Team
Rychard, and the L. Alan Cruikshank
River of Time Museum.
The Height of Desert Living 37
Councilmember Dennis Brown and
his wife, Judy, moved to Fountain
Hills in 1996. In 1999, they opened
their construction company, Echelon
Company, building both commercial
and residential products in Fountain
Hills.
Councilmember Brown was the Presi-
dent of the Fountain Hills Licensed
Contractors Association for five years
from 2002 through 2007.
In 2002, a Planning and Zoning Com-
mission seat became available. He
was appointed to serve on the Com-
mission and served for more than
seven years, four of which were as
Chair of the Commission. During his
seven year tenure on the Planning
and Zoning Commission, the Com-
mission rewrote the Town’s sign ordi-
nance, passed the Saguaro protection
ordinance, and wrote the Commercial
Architectural Guidelines.
Councilmember Brown and his wife
have supported Little League baseball
and football, the Fountain Hills Com-
munity Theater, Movies in the Park,
and numerous other local organiza-
tions. They have two sons and one
daughter who have given them five –
count them five – granddaughters.
Town Council
Dennis Brown
The Height of Desert Living 38
A resident of Fountain Hills since
1983, Councilmember Ginny Dickey
has been very involved in the com-
munity and was inducted into the
Lower Verde River Valley Hall of
Fame in 2010. She served on the
Fountain Hills Unified School District
Board from 1994 to 2002, twice as
President, and was elected to the
Town Council during the 2006 March
Election and to her second term in
the 2010 Primary.
A Charter Member of the Fountain
Hills Cultural Council Board for seven
years, Councilmember Dickey also
served nine years on the Fountain
Hills Theater Board, earning their
Founders Award in 2009. She is a
member of Metropolitan Business and
Professional Women (2007 Woman of
the Year), the American Association
of University Women, the League of
Conservation Voters and the Sierra
Club. She participated in all of the
Fountain Hills Town Hall planning
sessions, starting in 1984.
Retired, Councilmember Dickey was
Assistant Director of Legislative Af-
fairs for the Arizona Department of
Environmental Quality and previously
employed at the Arizona State Sen-
ate and the U.S. Attorney's Office.
Born and raised in New York, she
lived in Vermont and New Hampshire
before following her parents and fam-
ily members to Fountain Hills. She
has a Bachelor of Science degree in
Mathematics from Tufts University.
Councilmember Dickey's family in-
cludes husband Jim, sons, Mike,
Brian and Frank Chin, daughter-in-
law Jessie and grandchildren Amelia,
Colin and Jack.
Town Council
Ginny Dickey
The Height of Desert Living 39
Vice Mayor Tait D. Elkie has lived in
Arizona for over 25 years, and moved
to Fountain Hills in 2006. His volun-
teer activities include serving as
Judge Advocate and Color Guard
member for the Veterans of Foreign
Wars (Post #7507), member of the
American Legion (Post #58), Presi-
dent of Sunset Kiwanis, Mentor for
the Fountain Hills Teen Court, Treas-
urer for the Fountain Hills Republican
Club, and as a Director for the Foun-
tain Hills Community Foundation.
Vice Mayor Elkie is also a supporter
of the Golden Eagle Foundation,
Fountain Hills High School (Falcon Fi-
esta), and the Fountain Hills Theater.
Vice Mayor Elkie earned his Bachelor
of Science in Justice Studies at Ari-
zona State University, and his Juris
Doctor at California Western School
of Law in 2002. Vice Mayor Elkie has
been a licensed and practicing attor-
ney in Arizona since 2002. In 2008,
Vice Mayor Elkie opened his own
practice in Fountain Hills, and be-
came an active member of the Foun-
tain Hills Chamber of Commerce.
Prior to becoming an attorney, Vice
Mayor Elkie served in the United
States Marine Corps for four years,
attained the rank of Sergeant, and
was honorably discharged in 1993.
While in the Marines, Vice Mayor El-
kie served during the first Gulf War in
1991, and also participated in Opera-
tion Restore Hope in Somalia in
1993.
Vice Mayor Elkie and his wife, Mich-
ele, have been married since 2008,
and are very happy to call Fountain
Hills their home.
Town Council
Tait D. Elkie
The Height of Desert Living 40
Councilmember Cassie Hansen
moved to Arizona from Aurora, Illi-
nois, in 1977, and spent the summer
living in a spec home built by her
parents in Fountain Hills.
In 1980, she met husband Bruce in
Phoenix where they began their tele-
communications business in 1983.
Moving to Fountain Hills in 1989,
they worked on the successful incor-
poration effort. Appointed by the in-
terim Council to serve as Town Clerk,
Hansen became the first Town em-
ployee.
Serving as Town Clerk and Director
of Administration for thirteen years,
her areas of responsibility included
human resources, facilities, finance,
information technology, and adminis-
trative support. She was the liaison
with many community groups includ-
ing the design and construction of
the library/museum and community
center, and the re-location of Senior
Services to Building C of the old
Town Hall complex.
Cassie has been an ongoing partici-
pant in the community since 1989,
having actively supported and/or par-
ticipated in the Civic Association, the
Community Chorus, the Arts Council
and Public Art Committee, the Foun-
tain Hills Theater, the Chamber Play-
ers, Sunridge Foundation, Fountain
Hills Chamber of Commerce (1998
Business Person of the Year), Foun-
tain Lake Republican Women’s Club,
the Fountain Hills Republican Club,
the Library Association, Lower Verde
River Valley Hall of Fame in 2004,
Boys & Girls Club, Cattleguard, PTO,
and mentor/director of various third
grade musical programs.
Town Council
Cassie Hansen
The Height of Desert Living 41
Originally from Massachusetts, Coun-
cilmember Henry Leger moved to
Arizona in 1970 to attend the Univer-
sity of Arizona. Henry and his wife,
Janet, were attracted to Fountain
Hills because of its natural beauty,
small town character and because it
is a safe place to live and raise a
family. Henry holds a Master’s De-
gree in Educational Psychology from
the University of Arizona and has
worked as a professional in the field
of leadership and organizational de-
velopment for the past 25 years.
Throughout his career, he has held a
number of leadership positions in
education and government and has
worked as an internal consultant for
several Fortune 500 companies.
As a long time resident, Henry im-
mersed himself into Fountain Hills so-
ciety by volunteering much of his
time on community activities and ini-
tiatives. He has been very active in
his neighborhood property owners’
association, serving as a board mem-
ber, treasurer and member of the as-
sociation’s Committee of Architec-
ture.
Henry served as President and Vice
President of the Church Council at
Shepherd of the Hills Lutheran
Church in Fountain Hills and has been
involved in his children’s education as
a teacher’s aide and parent volun-
teer. Henry served as a member of
the Technical Advisory Committee,
Co-chair of the Youth Visioning Insti-
tute, and member of the survey team
for the town’s citizen-driven strategic
planning initiative.
Town Council
Henry Leger
The Height of Desert Living 42
Cecil A. Yates was born in New
York City, but grew up in Bay Vil-
lage, Ohio (a suburb of Cleveland).
He graduated from Bay High School
in 1985 and went on to earn two
degrees; one in Marketing and the
other in Management from the Uni-
versity of Cincinnati in 1990. He and
his family moved to Fountain Hills in
2005.
Councilmember Yates has served on
the Planning and Zoning committee
for five years and two years as its'
Vice Chairman. He has chaired the
General Plan update committee, the
economic and development commit-
tee with BVAC, co-chaired the sign
committee, and was treasurer of
Sunridge Canyon HOA. In his spare
time, Councilmember Yates coaches
soccer and is active on his church
council.
Councilmember Yates is an award
winning Commercial Real Estate De-
veloper. He is presently the Director
of Commercial Property for Tiempo,
Inc. and operates over 400,000
square feet of office and retail space
throughout Arizona. He has owned
and operated several restaurants
including Panini's Bar & Grill (as
seen on "Man vs. Food") and
Zeppes Pizzaria.
Councilmember Yates and his wife,
Nancy Yates, have been married
since 1995 and are the proud par-
ents of two children, Sophia and Ma-
son (not to mention their black lab,
Wizard, German Shepherd, Gracie,
their cat, Simba, and whatever other
crawling creatures their kids adopt!).
Town Council
Cecil A. Yates
The Height of Desert Living 43
Elected Officials’ Terms of Office
Mayor:
Linda M. Kavanagh
Term of Office: First term: June, 2012 - November, 2014
Vice Mayor:
Tait D. Elkie
Term of Office: First term: June, 2010 – November, 2014
Councilmembers:
Dennis Brown
Term of Office: Partial term: May, 2009 – May, 2012
Second term: June, 2012 – November, 2016
Ginny Dickey
Term of Office: Partial term: April, 2006 – May, 2006
First term: June, 2006 – May, 2010
Second term: June, 2010 – November, 2014
Cassie Hansen
Term of Office: First term: June, 2008 – May, 2012
Second term: June, 2012 – November, 2016
Henry Leger
Term of Office: First term: June, 2006 – May, 2010
Second term: June, 2010 – November, 2014
Cecil A. Yates
Term of Office: First term: June, 2012 – November, 2016
Town Council
Terms of Office
The Height of Desert Living 44
Town Council
The Height of Desert Living 45
Financial Overview
&
Policies
Financial Overview & Policies
The Height of Desert Living 46
Financial Overview & Policies
FUND STRUCTURE
Excise Tax/Downtown Fund (300)
GENERAL/
OPERATING
FUNDS
General Fund
(100)
Public Art Fund
(410)
General Internal
Service Fund
(800)
SPECIAL
REVENUE FUNDS
DEBT SERVICE
FUNDS
CAPITAL
IMPROVEMENT
FUNDS
Vehicle
Replacement
Fund (810)
Highway User
Revenue Fund
(HURF) (200)
Downtown
Strategy Fund
(300)
Special
Revenue/Grants
Fund (400)
Court
Enhancement Fund
(420)
Revenue Bond
Debt Service
(500)
General
Obligation Debt
Service (510)
Eagle Mountain
Debt Service
(520)
Cottonwoods
Maintenance
District Fund
(540)
Municipal
Property
Corporation Debt
Service (530)
Capital Projects
Fund (600)
Law Enforcement
Development Fee
Fund (710)
Fire & Emergency
Development Fee
Fund (720)
Streets
Development Fee
Fund (730)
Parks/Recreation
Development Fee
Fund (740)
Library/Museum
Development Fee
Fund (760)
TOWN OF FOUNTAIN HILLS
BUDGETARY FUNDS
GOVERNMENTAL FUNDS
Economic
Development
Fund (310)
The Height of Desert Living 47
The preceding page depicts the budgetary funds of the town. The table above
represents the departments of the Town and the funds that are used by those de-
partments.
Financial Overview & Policies
Fund
Statement
Department
Summary
Total Proposed
Budget
Fund Type Fund Department Amount
Operating Funds Total 13,856,267$
General Mayor & Town Council 104-105 121-127 79,702
General Municipal Court 104-105 128-134 362,401
General Administration 104-105 135-173 2,120,074
General Community Services 104-105 210-241 2,232,230
General Development Services 104-105 174-209 1,849,107
General Law Enforcement 104-105 242-246 3,121,325
General Fire & Emergency Medical 104-105 247-252 3,418,218
Public Art Fund Community Services 106 N/A 15,000
Internal Service Administration 107 N/A 71,010
Vehicle Replacement Fund Administration 107 346-347 587,200
Fund Type Fund Department Amount
Special Revenue Total 5,998,546$
Highway User Revenue Fund Development Services 105 254-261 2,322,318
Downtown Strategy Fund Administration 105 264-267 1,954,079
Economic Development Fund Administration 105 268-271 171,119
Special Revenue Fund Administration 106 N/A 1,498,655
Court Enhancement Fund Municipal Court 106 N/A 48,875
Cottonwoods Maintenance District Administration 106 272-274 3,500
Fund Type Fund Department Amount
Debt Service Total 2,552,485$
General Obligation Bond Administration 106 276 1,015,850
Eagle Mountain CFD Development Services 106 277 425,235
Municipal Property Corporation Administration 106 277-278 1,111,400
Fund Type Fund Department Amount
Capital Projects Total 19,248,080$
Capital Projects Fund Administration, Community
Services, Development
Services, Fire &
Emergency Medical
106 289-296 19,198,080
Development Fees
Community Services,
Development Services,
Fire & Emergency Medical,
Law Enforcement
107 N/A 50,000
GRAND TOTAL ALL FUNDS 41,655,378$
Page Number
Page Number
FUND/DEPARTMENT STRUCTURE
Governmental Funds
Page Number
Page Number
The Height of Desert Living 48
Fund Structure
The accounts of the Town are organized on the basis of funds, each of which is
considered a separate accounting entity. Operations of each fund are accounted
for with a separate set of self-balancing accounts that comprise its assets, liabili-
ties, fund equity, revenues and expenditures. Town resources are allocated to and
accounted for in individual funds based on the purposes for which they are to be
spent and the means by which spending activities are controlled. The Town of
Fountain Hills appropriates all funds in its budget process.
The General Fund (Fund 100) is the primary operating fund of the Town and ac-
counts for the resources and uses of various Fountain Hills departments. It exists
to account for the financing of services traditionally associated with local govern-
ment. These services include police and fire protection, development services
(public works/planning), community services (parks and recreation/community
center), general administration, and any other activity for which a special fund has
not been created. Governmental accounting requires the General Fund be used for
all financial resources except those required to be accounted for in another fund
and have designations of non-spendable, restricted, committed, assigned or unas-
signed.
«The Public Art Fund (Fund 410) is funded by developer in-lieu contribu-
tions. These funds may only be used for the purchase of art and for the installation
of this art throughout the community. Maintenance of the art is provided through
the General Fund. This fund has an assigned fund balance.
«Internal Service Funds (Fund 800-810) are used to account for the
Town’s business-type activities. These funds are considered self-supporting in that
the services rendered are financed through user charges or are on a cost reim-
bursement basis. These funds are classified as having assigned fund balances.
Internal Service Funds include:
General Internal Service Fund (Fund 800)
Vehicle Replacement Fund (Fund 810)
Special Revenue Funds are used to account for the proceeds of specific revenue
sources that are legally restricted to expenditures for specified purposes, desig-
nated as committed or restricted. The Town maintains the following Special Reve-
nue Funds:
«The Highway User Revenue Fund (HURF) (Fund 200) is funded by
State Shared revenues. The State of Arizona taxes motor fuels and collects a vari-
ety of fees and charges relating to the registration and operation of motor vehi-
cles. These revenues are deposited in the Arizona Highway User Revenue Fund
(HURF) and are then distributed to the cities, towns and counties and to the State
Highway Fund. This fund may only be used for street and highway purposes and is
a restricted fund.
Financial Overview & Policies
The Height of Desert Living 49
«The Downtown Strategy Fund (Fund 300) is a committed fund which
may only be used for development of the downtown. Revenue for this fund comes
from 40% of the .1% of local sales tax collections that have been dedicated for
this purpose.
«The Economic Development Fund (Fund 310) is a committed fund
which may only be used for economic development. Revenue for this fund comes
from 60% of the .1% of local sales tax collections that have been dedicated for
this purpose.
«The Special Revenue/Grants Fund (Fund 400) is restricted by the
terms of the individual grants or program funds received. An example of this
would be ARRA Funds. These funds are to be used only for the specific program or
programs for which the funds have been awarded and in accordance with all the
grant conditions.
«The Court Enhancement Fund (Fund 420) is a restricted fund which
may only be used to enhance the technological, operational and security capabili-
ties of the Fountain Hills Municipal Court and to support the operation of the Court
collection program. Revenues are derived from court fees and bond forfeitures.
«The Cottonwoods Maintenance District Fund (Fund 540) is a re-
stricted fund which may only be used for maintenance of the Cottonwoods Mainte-
nance District. Revenues are derived from a secondary property tax.
Debt Service Funds are established for the payment of principal and interest on
bonded indebtedness. Revenues are derived from a secondary property tax levy,
pledged excise taxes, municipal property lease payments and State Shared reve-
nues. Revenues are received in amounts sufficient to pay the annual debt service
payment; therefore, the fund balance will be no less than the annual debt service
payment due on July 1 of the new fiscal year and no more than 2% greater than
the annual delinquency factor based on the past five years delinquency rates,
categorized as restricted.
Debt Service funds include:
Revenue Bond Debt Service (Fund 500)
General Obligation Debt Service (Fund 510)
Eagle Mountain CFD Debt Service (Fund 520)
Municipal Property Corporation Debt Service (Fund 530)
Capital Improvement Funds are used for the acquisition and or construction of
major capital items including facilities, heavy equipment, technology, open space,
park improvements and major road improvements.
«The Capital Projects Fund (Fund 600) revenues are assigned revenues
derived from excess General Fund revenues and 50% of the construction related
Financial Overview & Policies
The Height of Desert Living 50
local sales tax. The Capital Projects Fund is the primary source of capital improve-
ments funding for the Town.
The Development Fee Funds (Funds 710-760) are restricted funds which may
only be used for the planning, design and construction of public facilities serving
the needs of the new development from which it was collected and designated as
restricted. The Town is required to develop an Infrastructure Improvement Plan
(IIP) that identifies each public improvement that is proposed to be the subject of
a development fee. This IIP is incorporated as part of the Town’s Capital Improve-
ment Program (CIP).
Development Fee funds include:
Law Enforcement (Fund 710)
Fire & Emergency (Fund 720)
Streets (Fund 730)
Parks/Recreation (Fund 740)
Library/Museum (Fund 760)
Budgetary and Accounting Basis
The budget is prepared on a budgetary basis of accounting for all fund types. Ex-
penditures are recorded when the related fund liability is incurred, and revenues
are recognized only when they are measurable and available. In all cases, when
goods and services are not received by year-end, the encumbrances lapse. This
basis means certain transactions are recognized in the budget on a basis other
than Generally Accepted Accounting Principles (GAAP), which is the basis used to
prepare the Town’s Comprehensive Annual Financial Report (CAFR). The major dif-
ferences between the budgetary and GAAP basis are:
Certain revenues, expenditures and transfers are not included on a budget-
ary basis, but are accrued and reported on a GAAP basis. For example, in-
creases or decreases in compensated absences are not reported for budget-
ary purposes, but are presented as revenues or expenditures on a GAAP ba-
sis.
Depreciation is not budgeted as an expense in budgetary accounting.
Capital outlays are an expenditure in budgetary accounting and an asset in
GAAP.
Certain debt service principal and interest payments are accounted for as
expenditures in the General Fund on a budgetary basis, but are reported as
expenses in the Debt Service Fund on the GAAP basis.
Financial Overview & Policies
The Height of Desert Living 51
All actual amounts in the budget document are shown on the budgetary basis to
facilitate meaningful comparisons.
Operating and Capital Budget Relationship
Included within the annual budget is a Capital Improvement Program presented on
a budgetary basis. Capital Project budget funding sources are matched with budg-
eted expenditures. Governmental accounting procedures do not require adequate
budget to pay for an entire contract to be available and appropriated in the period
in which a contract is entered. Therefore, expenditures are presented on a budget-
ary basis which is a cash flow model.
For example, a 180 day construction contract entered into in May of fiscal year one
would have cash expenditures from May of fiscal year one through October of fis-
cal year two; however, the entire budget for this project would not be appropri-
ated in fiscal year one, the year in which the contract was entered. Any unspent
funds at fiscal year-end are carried forward and budgeted again in year two.
Financial Overview & Policies
The Height of Desert Living 52
Town of Fountain Hills Financial Policies
Introduction
The principles of sound financial management establish the framework for overall
fiscal planning and management. The principles set forth guidelines for both cur-
rent activities and long range planning. Following these principles will enhance the
Town’s financial health as well as its image and credibility with its citizens, the
public in general, bond rating agencies and investors. The policies will be reviewed
annually to assure the highest standards of fiscal management. Policy changes will
be needed as the Town continues to grow and becomes more diverse and complex
in the services it provides, as well as the organization under which it operates, to
provide these services to its citizens. The Town Manager and staff have the pri-
mary role of reviewing and providing guidance in the financial area to the Town
Council.
Overall Goals
The overall financial goals underlying these principles are:
1) Fiscal Conservatism: to ensure that the Town is at all times in a solid finan-
cial condition, defined as:
Cash solvency – the ability to pay bills
Budgetary solvency – the ability to balance the budget
Long run solvency – the ability to pay future costs
Service level solvency – the ability to provide needed and desired ser-
vices
Adhering to the highest accounting and management practices for finan-
cial reporting and budgeting as set forth by the Government Finance Of-
ficers’ Association, the Governmental Accounting Standards Board
(GASB) and other professional organizations.
2) To maintain an Aa3 or better bond rating in the financial community to as-
sure the Town taxpayers that the Town government is well managed and finan-
cially sound.
3) To have the ability to withstand local and regional economic fluctuations, to
adjust to changes in the service requirements of our community, and to re-
spond to changes in Federal and State priorities and funding as they affect the
Town’s residents.
4) To deliver quality services in an affordable, efficient and cost-effective basis
providing full value for each tax dollar.
Fund Balance
Fund balance is defined as the cumulative difference of all revenues and expendi-
tures, also considered the difference between fund assets and fund liabilities,
known as fund equity. The purpose of this policy is to establish a key element of
the financial stability of the Town by setting guidelines for fund balance. It is es-
Financial Overview & Policies
The Height of Desert Living 53
sential that the Town maintain adequate levels of fund balance to mitigate finan-
cial risk that can occur from unforeseen revenue fluctuations, unanticipated expen-
ditures and similar circumstances. The fund balance also provides cash flow liquid-
ity for the Town’s general operations. Fund balance is an important indicator of the
Town’s financial position and adequate reserves must be maintained to allow the
Town to continue providing services to the community during periods of economic
downturns and/or unexpected emergencies or requirements.
The level of fund balance is related to the degree of uncertainty that the Town
faces. A prudent level of financial resources is necessary to protect against the
need to reduce service levels or raise taxes and fees due to temporary revenue
shortfalls or unpredicted one-time expenditures. With the Town dependency upon
State Shared Income and State Shared Sales Tax revenues for one third of the
General Fund budget, there is increased opportunity for fluctuation. Additionally, a
significant portion of Town revenue is received from sales taxes – both State
Shared and local - which are sensitive to fluctuations in the economy. Therefore,
the level of reserves needs to be sufficient to ensure stability in on-going govern-
ment operations during a slowdown in the economy or legislative changes to the
revenue sharing formula.
Fund balance is one of the most widely used elements of state and local govern-
ment financial statements by (1) municipal bond analysts through credit reviews
and ratings, (2) taxpayer associations, (3) research organizations and oversight
bodies, (4) state, county and local legislators and officials, (5) financial statement
users, and (6) reporters.
Other objectives that influence the size of the fund balance are:
1. Undergoing credit reviews performed by municipal bond analysts.
2. Preserving or improving the Aa3 bond rating.
3. Maintaining a positive trend to historical fund balances.
4. Maintaining a rating equal to or better than surrounding communities.
5. Maintaining ratios consistent with desired outcomes of ten key ratios of
financial condition (Government Finance Review, Dec. 1993).
The Governmental Accounting Standards Board (GASB) has found that the useful-
ness and value of fund balance information provided is significantly reduced by
misunderstandings regarding the message that it conveys, and the inconsistent
treatment and financial reporting practices of governments. GASB has issued a
pronouncement, GASB Statement 54 (GASB 54), that applies to all financial re-
ports of all state and local governmental entities; GASB 54 intended to improve
financial reporting by providing fund balance categories and classifications that will
be more easily understood.
Definitions:
Fund Equity – a fund’s equity is generally the difference between its assets and its
liabilities
Financial Overview & Policies
The Height of Desert Living 54
Fund Balance – an accounting distinction is made between portions of fund equity
that are spendable and nonspendable. These portions are broken into five catego-
ries:
Nonspendable fund balance—Includes amounts either not in spendable form
or legally or contractually required to be maintained intact, such as the princi-
pal balance of an endowment or permanent fund. This amount would include
inventory, prepaids, and non-current receivables such as long-term loan and
notes receivable and property held for resale (unless the proceeds are re-
stricted, committed or assigned).
Restricted fund balance—Reflects the same definition as restricted net assets
on the government-wide Statement of Net Assets; constraints placed on the
use of amounts are either (1) externally imposed by creditors (such as
through debt covenants), grantors, contributors, or laws or regulations of
other governments or (2) imposed by law through constitutional provisions or
enabling legislation.
Committed fund balance—Includes amounts that are committed for specific
purposes by formal action of the Town Council. Amounts classified as
“committed” are not subject to legal enforceability like restricted fund bal-
ance; however, those committed amounts cannot be used for any other pur-
pose unless the Town Council removes or changes the limitation by taking the
same form of action it employed to previously impose the limitation. The ac-
tion to commit fund balances must occur prior to year end; however, actual
amounts can be determined in the subsequent period.
Assigned fund balance—Amounts that are intended by the Town to be used
for specific purposes, but are neither restricted nor committed, should be re-
ported as assigned fund balance. Intent should be expressed by the Town
Council itself or a subordinate high-level body or official possessing the au-
thority to assign amounts to be used for specific purposes in accordance with
policy established by the Town Council. This assignment would include any
activity reported in a fund other than the General Fund that is not otherwise
restricted more narrowly by the above definitions. The Town is not allowed to
assign balances that result in a residual deficit.
• Unassigned fund balance—Includes any remaining amounts after applying the
above definitions (amounts not classified as nonspendable, restricted, com-
mitted or assigned). Planned spending in the subsequent year’s budget would
be included in the unassigned fund balance category. The General Fund is the
only fund that will report a positive unassigned balance.
General Fund
The Town’s fund balance may consist of up to five (5) components, as described
above. In order to satisfy the objective of maintaining a bond rating equal to or
better than surrounding peer communities, a combined General Fund operating
fund balance of at least 30% of revenues is recommended.
Financial Overview & Policies
The Height of Desert Living 55
Committed Fund Balance. The Town will maintain a committed fund balance in the
General Fund of 20% of the average actual General Fund revenues for the preced-
ing five fiscal years, indicating stable fiscal policies. The maintenance of this fund
balance is a particularly important factor considered by credit rating agencies in
their evaluation of the credit worthiness of the Town. It is of primary importance
that the Town’s credit rating be protected.
1. Rainy Day Fund to be Maintained. As a component of the committed fund
balance, the Town will maintain a Rainy Day Fund, separate and apart from the
Unassigned General Fund, which shall be designated for use in the event of an
unanticipated expenditure or loss of revenue. The Rainy Day Fund balance at
the end of any fiscal year will be equal to no less than 30 days of operating ex-
penditures for the upcoming fiscal year. This contingency will provide for the
temporary financing of an unforeseen nature for that year. Expenditures for
these emergency or unforeseen appropriations can only be undertaken with
Town Manager approval and only if funds are not available in the department
requesting the contingency funding.
2. Guidelines for Rainy Day Fund. In order to achieve the objectives of this pol-
icy, and to maintain sufficient working capital and a comfortable margin of
safety to address emergencies and unexpected declines in revenue without bor-
rowing, the following guidelines shall be adhered to by the Town Manager,
Town staff and Town Council:
A. Deposit Rules.
1. The initial Rainy Day Fund deposit shall be made by transferring the
total amount of the “undesignated unreserved fund balance” from the
General Fund to the Rainy Day Fund.
2. At the end of each fiscal year, the Town Council shall transfer 5% of
any surplus revenues (before transfers to the Capital Projects Fund)
to the Rainy Day Fund. Deposits shall be made as set forth herein un-
til the Rainy Day Fund balance is equal to 10% of the average of the
General Fund revenues for the immediately preceding five years.
B. Use Rules. Rainy Day Funds may only be expended for any one of the fol-
lowing purposes or under the following circumstances:
1. To replace the loss of more than 25% of the Town’s local share of
State Shared revenues received pursuant to ARS §43-206.
2. For any event that threatens the health, safety or welfare of the
Town’s citizens.
3. For any event that threatens the fiscal stability of the Town.
4. To address any matter declared as an emergency by the Governor or
the Mayor.
Financial Overview & Policies
The Height of Desert Living 56
C. Withdrawal Rules. All withdrawals from the Rainy Day Fund shall be sub-
ject to the following rules:
1. Any appropriation shall require the approval by at least 2/3 of the en-
tire Town Council.
2. The maximum amount of Rainy Day withdrawals in any fiscal year
shall not exceed one-half of the total balance in the fund.
D. Replenishment Rules. Any amounts withdrawn from the Rainy Day Fund
shall be replenished as follows (and such repayment shall be in addition to
the annual deposits set forth above):
1. All amounts shall be repaid in not more than five years, in equal an-
nual installments of not less than 1% of the previous fiscal year’s
General Fund balance.
2. Repayments shall be appropriated as part of the annual budget adop-
tion.
Assigned Fund Balance. The Town will maintain an assigned fund balance in the
General Fund of a minimum 10% of the average actual General Fund revenues for
the preceding five fiscal years. This fund balance will be assigned for (1) “pay-as-
you-go” capital replacement expenditures, (2) equipment replacement, (3) capital
projects, (4) prepaying existing Town debt, or (5) any other expenditure that is
non-recurring in nature. The 10% is the minimum and is based on the Property
and Equipment Replacement Schedule which may be increased to accelerate accu-
mulation of funds for a large capital expenditure. To the extent these balances are
expended, additional funds necessary to restore this additional 10% amount will
be provided in at least approximately equal contributions during the five fiscal
years following the fiscal year in which the event occurred. The assigned General
Fund balance can only be authorized for expenditure upon recommendation of the
Town Manager and vote of the Town Council.
Unassigned Fund Balance. Funds in excess of the balances described in the para-
graphs above will be unassigned General Fund balance, unless otherwise assigned
in accordance with GASB 54. By resolution, the Town Council has allocated Gen-
eral Fund surplus funds to be (1) transferred to the Rainy Day Fund, (2) used to
supplement “pay as you go” capital outlay expenditures in the Capital Projects
Fund, or (3) used to prepay existing Town debt. These funds may not be used to
establish or support costs that are recurring in nature. During the annual budget
process, the Town Manager will estimate the surplus or deficit for the current year
and prepare a projection of the year-end unassigned General Fund balance. Such
projection will include an analysis of trends in fund balance levels on a historical
and future projection basis.
Financial Overview & Policies
The Height of Desert Living 57
The Deputy Town Manager/Finance Director is authorized to assign available fund
balance for specific purposes in accordance with GASB 54. It is the policy of the
Town, expenditures for which more than one category of fund balance could be
used, that the order of use is: nonspendable fund balance, restricted fund balance,
committed fund balance, assigned fund balance, and unassigned fund balance.
These guidelines will be reviewed by the Town Manager every three years follow-
ing adoption (or sooner at the direction of the Town Council).
Special Revenue Funds
1. HURF. The Highway User Revenue Fund (“HURF”) is required to be used
solely for street and highway purposes. The fund depends upon State
Shared revenues for over 90% of annual revenues. The restricted fund bal-
ance will be based on the minimum requirement as specified in the schedule
for projects funded with special revenue or grant funds. The schedule will be
reviewed on an annual basis to determine the required revenue bond
amount to be set aside as unassigned fund balance.
2. Downtown Strategy Fund. The Downtown Strategy Fund is a committed
fund which may only be used for development of the downtown. Revenue
for this fund comes from 40% of the .1% of local sales tax collections that
have been dedicated for this purpose.
3. Economic Development Fund. The Economic Development Fund is a com-
mitted fund which may only be used for economic development. Revenue
for this fund comes from 60% of the .1% of local sales tax collections that
have been dedicated for this purpose.
Debt Service Funds
The Debt Service Fund is established for the payment of principal and interest on
bonded indebtedness and as such is a restricted fund. Revenues are derived from
a property tax levy, pledged excise taxes, municipal property lease payments and
shared revenues. Revenues are received in amounts sufficient to pay the annual
debt service payment; therefore, the fund balance will be no less than the annual
debt service payment due on July 1 of the new fiscal year and no more than 2%
greater than the annual delinquency factor based on the past five years delin-
quency rates.
Capital Projects Funds
A Capital Projects Fund has been established as an assigned fund to allow the
Town to accumulate monies for: (1) purchase of land or buildings, (2) improve-
ments to Town-owned properties, (3) grant matches associated with capital im-
provements, (4) public safety projects and equipment purchases, (5) economic de-
velopment projects, and (6) such other capital projects as determined by the Town
Council. The Capital Projects Fund will be funded by: (a) sales of real and personal
property belonging to the Town, (b) general fund transfer of any excess revenues
collected over budgeted and unexpended appropriations not needed to meet fund
balance requirements or re-appropriation, and (c) interest earnings on the balance
of the fund invested per the Town’s investment policy. Accounted for separately,
Financial Overview & Policies
The Height of Desert Living 58
but considered part of the Capital Projects Fund, are accumulated development
fees collected pursuant to ARS §9-463.05 that are assessed on new construction
for the purpose of funding growth. These funds are restricted to growth-related
capital expenditures as designated in the Town’s adopted Infrastructure Improve-
ment Plan. The Fund Balance will be established each fiscal year during the budget
process depending on planned expenditures but cannot exceed accumulated reve-
nues. The Town shall first be entitled to recoup the cost of any capital improve-
ments, infrastructure, marketing or sales-related costs associated with the disposi-
tion of property before crediting the Capital Projects Fund (for funds other than
development fees). The Town Council has approved the uses of the Capital Pro-
jects Fund as a part of its annual budget or by motion and affirmative vote at a
time the expenditures are approved.
FINANCIAL PLANNING
Fiscal planning refers to the process of identifying resources and allocating those
resources among competing purposes. The primary vehicle for this planning is the
preparation, monitoring and analyses of the Town’s budget. It is increasingly im-
portant to monitor the performance of the programs competing to receive funding.
1. The Town Manager shall submit to the Town Council a proposed annual
budget, which shall be submitted to the Town Council and the public for review
in accordance with ARS §42-17001, et seq. The Town will budget revenues and
expenditures on the basis of a fiscal year which begins July 1 and ends on the
following June 30. The Town Council will adopt the budget no later than June
30, and the Town Manager shall execute the Town Council policies as set forth
in the finally adopted budget.
2. The Town Manager or authorized designee will prepare a budget in accor-
dance with the guidelines established by the Government Finance Officers As-
sociation in its Distinguished Budget Award Program. The proposed budget will
contain the following:
A. Revenue estimates by major category, by major fund.
B. Expenditure estimates by department levels and major expenditure cate-
gory, by major fund.
C. Estimated fund balance by major fund.
D. Debt service, by issue, detailing principal and interest amounts by fund.
E. Proposed personnel staffing levels.
F. A detailed schedule of capital projects, including a Capital Improvement
Program.
G. Any additional information, data, or analysis requested of management by
the Town Council.
3. The operating budget will be based on the principle that current operating
expenditures, including debt service, will be funded with current revenues cre-
ating a balanced budget. The Town will not balance the current budget at the
expense of meeting future years’ expenditures; for example, accruing future
Financial Overview & Policies
The Height of Desert Living 59
years’ revenues or rolling over short-term debt to avoid planned debt retire-
ment.
4. Ongoing operating costs should be supported by ongoing, stable revenue
sources. This policy protects the Town from fluctuating service levels, and
avoids crises when one-time revenues are reduced or removed. Revenues from
growth or development should be targeted to costs related to development, or
invested in improvements that will benefit future residents or make future ser-
vice provision efficient.
5. The Town Manager will provide an estimate of the Town’s revenues annually
for each fiscal year. The estimates of special revenues (grant, excise tax, etc.)
and interfund transfers will also be provided by the Town Manager.
6. The budget will fully appropriate the resources needed for authorized regular
staffing. At no time shall the number of regular full-time employees on the pay-
roll exceed the total number of full-time positions authorized by the Town
Council. All personnel actions shall be in conformance with applicable Federal
and State law and all Town ordinances and policies.
7. The Town Manager shall provide, annually, a budget preparation schedule
outlining the preparation timelines for the proposed budget. Budget packages
for the preparation of the budget, including forms and instructions, shall be dis-
tributed to Town departments in a timely manner for the department’s comple-
tion. Department Directors shall prepare and return their budget proposals to
the Administration Department, as required in the budget preparation schedule.
8. Performance measurement indicators will be integrated into the budget proc-
ess as appropriate.
9. Alternatives for improving the efficiency and effectiveness of the Town’s pro-
grams and the productivity of its employees will be considered during the
budget process. Duplication of services and inefficiency in service delivery
should be eliminated wherever they are identified.
10. Department Directors are required to monitor revenues and control expen-
ditures to prevent exceeding their total departmental expenditure budget. It is
the responsibility of these Department Directors to immediately notify the Town
Manager of any exceptional circumstances that could result in a departmental
expenditure budget to be exceeded.
11. A quarterly report on the status of the General Fund budget and trends will
be prepared within 60 days of the end of each quarter by the Town Manager or
authorized designee. In addition, the quarterly report shall include revenue and
expenditure projections through the end of the fiscal year.
12. If a deficit is projected during any fiscal year, the Town will take steps to
reduce expenditures, increase revenues or, if a deficit is caused by an emer-
Financial Overview & Policies
The Height of Desert Living 60
gency, consider using the Rainy Day Fund, to the extent necessary, to ensure a
balanced budget at the close of the fiscal year. The Town Manager may insti-
tute a cessation during the fiscal year on hirings, promotions, transfers, and
capital equipment purchases. Such action will not be taken arbitrarily and with-
out knowledge and support of the Town Council.
EXPENDITURE CONTROL
The Town Manager shall ensure compliance with the legally adopted budget. In ad-
dition, purchases and expenditures must comply with all applicable legal require-
ments.
1. Expenditures will be controlled by an annual budget at the departmental
level. The Town Council shall adopt appropriations through the budget process.
Written procedures will be maintained for administrative approval and process-
ing of certain budget transfers within funds.
2. The Town will maintain a purchasing system that provides needed materials
in a timely manner to avoid interruptions in the delivery of services. All pur-
chases shall be made in accordance with the Town’s purchasing policies, guide-
lines and procedures and applicable State and Federal laws. The Town will en-
deavor to obtain supplies, equipment and services as economically as possible.
3. Expenditures will be controlled through appropriate internal controls and
procedures in processing invoices for payment.
4. The State of Arizona sets a limit on the expenditures of local jurisdictions.
The Town will comply with these expenditure limitations and will submit an au-
dited expenditure limitation report, audited financial statements and audited
reconciliation report as defined by the Uniform Expenditure Reporting System
(ARS §41-1279.07) to the State Auditor General each year.
5. Assets will be capitalized at $10,000 and will be recorded in the Town of
Fountain Hills’ Summary of General Fixed Assets.
REVENUES AND COLLECTIONS
All government employees are considered stewards of public funds. In order to
provide funding for service delivery, the Town must have reliable revenue sources.
These diverse revenues must be collected equitably, timely and efficiently.
1. The Town’s goal is a General Fund revenue base that is equally balanced be-
tween sales taxes, State Shared revenues, property tax, service fees and other
revenue sources.
2. The Town will strive for a diversified and stable revenue base to shelter it
from economic changes or short-term fluctuations and in any one revenue
source by doing the following:
Financial Overview & Policies
The Height of Desert Living 61
A. Establishing new charges and fees as needed and as permitted by law at
reasonable levels.
B. Pursuing legislative change, when necessary, to permit changes or estab-
lishment of user charges and fees.
C. Aggressively collecting all revenues, late penalties, outstanding taxes
owed and related interest as authorized by law.
3. The Town Manager or authorized designee will monitor all taxes to ensure
they are equitably administered and collections are timely and accurate. Fees
and charges should be based on benefits and/or privileges granted by the
Town, or based on costs of a particular service.
4. The Town Manager or authorized designee should pursue intergovernmental
aid for those programs and activities that address a recognized need and are
consistent with the Town’s long-range objectives. Any decision to pursue inter-
governmental aid should include the consideration of the following:
A. Present and future funding requirements.
B. Cost of administering the funds.
C. Costs associated with special conditions or regulations attached to the
grant award.
5. The Town will attempt to recover all allowable costs (both direct and indi-
rect) associated with the administration and implementation of programs
funded through intergovernmental aid. In the case of the Fountain Hills Unified
School District, the Town may determine to recover less than full cost of ser-
vices provided. In the case of State and Federally mandated programs, the
Town will attempt to obtain full funding for the service from the governmental
entity requiring the service be provided. Allowable costs will be determined
based upon a “Cost Allocation Study” prepared periodically.
6. Local sales tax revenues are derived from several sources with a significant
portion from construction related activity. To ensure that the revenues from
growth or development are targeted to costs related to development, or in-
vested in improvements that will benefit future residents or make future ser-
vice provision efficient, the Town will designate 85% of those one-time reve-
nues to the Capital Projects Fund. At the end of each fiscal year, these reve-
nues will be transferred from the General Fund to the Capital Projects Fund for
future appropriation.
Financial Overview & Policies
The Height of Desert Living 62
USER FEE COST RECOVERY
User fees and charges are payments for voluntarily purchased, publicly provided
services that benefit specific individuals. The Town relies on user fees and charges
to supplement other revenue sources in order to provide public services.
1. The Town may establish user fees and charges for certain services pro-
vided to users receiving a specific benefit.
2. User fees and charges will be established to recover, as much as possible,
the direct and indirect costs of the program or service, unless the percent-
age of full cost recovery has been mandated by specific action of the Town
Council. It is recognized that occasionally competing policy objectives may
result in reduced user fees and charges that recover a smaller portion of
service costs.
3. Periodically, the Town will recalculate the full costs of activities supported
by user fees to identify the impact of inflation and other attendant costs.
DEBT POLICY
The purpose of this debt policy is to provide for the preservation and enhancement
of the Town’s bond ratings, the maintenance of adequate debt service reserves,
compliance with debt instrument covenants and provisions and required disclo-
sures to investors, underwriters and rating agencies. The Town’s overall debt man-
agement policy is to ensure that financial resources are adequate in any general
economic situation to not preclude the Town’s ability to pay its debt when due.
These policies are meant to supplement the legal framework of public debt laws
provided by the Arizona Constitution, State Statutes, Federal tax laws and the
Town’s current bond resolutions and covenants. The Arizona Constitution limits a
city or town’s bonded debt capacity (outstanding principal) to certain percentages
of the Town’s secondary assessed valuation by the type of project to be con-
structed. There is a limit of 20% of secondary assessed valuation for projects in-
volving water, sewer, artificial lighting, parks, open space, public safety, law en-
forcement, fire and emergency facilities, street and transportation facilities, and
recreational facility improvements. There is a limit of 6% of secondary assessed
valuation for any other general-purpose project.
1. General.
A. The Town will (a) use current revenues to pay for short-term capital
projects, repair and maintenance items and (b) reserve long-term debt
for capital improvements with useful lives of ten years or more. The
Town will not use long-term debt to fund current governmental opera-
tions and will manage its cash flow in a fashion that will prevent any bor-
rowing to meet working capital needs. However, exclusive reliance upon
Financial Overview & Policies
The Height of Desert Living 63
pay-as-you-go funds for capital improvements requires existing residents
to pay for improvements that will benefit new residents who relocate to
the area after the expenditure is made. Financing capital projects with
debt provides for an “inter-generational equity”, as the actual users of
the capital asset pay for its cost over time, rather than one group of us-
ers paying in advance for the costs of the asset. Where there is a benefit
to all future residents, debt financing should be given consideration.
B. To increase its reliance on current revenue to finance its capital im-
provements, and promote a pay-as-you-go philosophy, the Town will ap-
propriate each year a percentage of current revenues to maintain a mini-
mum 10% of average actual General Fund revenues for the preceding
five fiscal years in the assigned fund balance.
2. Capital Improvement Program.
A. As part of the budget process each year, the Town Manager or author-
ized designee will prepare a capital spending plan that provides a de-
tailed summary of specific capital projects for the five fiscal years subse-
quent to the fiscal year presented. The plan will include the name of the
project, project schedule, capital cost by fiscal year and a recommended
specific funding source. The five-year Capital Improvement Program will
be developed within the constraints of the Town’s ability to finance the
program.
B. The Town Manager and Department Directors will develop formal
ranking criteria that will be used in the evaluation of all capital projects.
The program ranking criteria will give greatest weight to those projects
which protect the health and safety of its citizens. Pay-as-you-go project
financing shall be given the highest priority. Capital improvements that
must rely upon debt financing shall be accorded a lower priority and pro-
jects with a useful life of less than ten years shall not be eligible for in-
clusion in bond issues.
C. Lease purchase financing shall only be undertaken when the project is
considered essential to the efficient operation of the Town or to remove
expenditures that would exceed the State-imposed expenditure limita-
tion. The Town Manager or authorized designee shall be responsible for
ensuring that pay-as-you-go expenditures do not cause the State-
imposed expenditure limitation to be exceeded in any fiscal year.
D. All capital project requests will be accompanied by a description of the
sources of funding to cover project costs. Where borrowing is recom-
mended, a dedicated source of funds to cover debt service requirements
must be identified. All capital project requests will be required to identify
any impact the project may have on future operating costs of the Town.
The Town will seek grants to finance capital improvements and will favor
those projects which are likely to receive grant money.
Financial Overview & Policies
The Height of Desert Living 64
E. All capital project appropriations and amendments to the Capital Im-
provement Program must be approved by the Town Council.
F. The Capital Improvement Program will include all equipment and fa-
cilities with a useful life of greater than ten years and a cost greater than
$50,000. Debt financing shall not exceed the useful life of the infrastruc-
ture improvement or asset.
G. Six steps in preparation of Capital Improvement Program:
(1) Establish capital improvement policies.
(a) Time period the CIP will cover.
(b) Facilities/equipment that will be included in the CIP.
(c) How acquisition of multiple items (e.g. computers) will be
treated.
(d) Identification of projects that are expected to be undertaken,
but fall outside the time horizon of the plan.
(2) Adopt standards to rank project requests.
(a) Projects that address a public health or safety concern are
given top priority.
(b) Projects mandated by a court of competent jurisdiction or a
government with authority over the Town are equal with public
health or safety.
(c) Major maintenance (preservation of assets).
(d) Replacement of obsolete equipment (improving efficiency).
(e) Expansion to meet demand caused by growth.
(f) Coordination of projects to achieve cost savings.
(g) Availability of cash to finance improvements from current reve-
nues.
(h) Acquisition of open space.
(3) Perform and maintain a capital inventory and identify useful life.
(4) Identify projects.
(a) Status review of previously approved projects.
(b) Identification of new projects.
(c) Assess capital project alternatives.
(d) Complete project request forms.
(5) Assess funding sources.
(a) Available grants.
(b) Development fees shall be utilized to fund capital projects be-
fore pay-as-you-go and bond issuance financing.
(c) Developer contributions.
(d) Public/Private partnerships.
(e) Issuance of securities.
(f) Capital leases.
Financial Overview & Policies
The Height of Desert Living 65
(6) Approve the CIP and budget.
(a) Legislative review.
(b) Public hearing.
(c) Adoption of the CIP and capital budget.
The Town of Fountain Hills Capital Improvement Program ranking criteria
will give greatest weight to those projects which protect the health and
safety of its citizens. Pay-as-you-go project financing shall be given the
highest priority. Capital improvements that must rely upon debt financ-
ing shall be accorded a lower priority. All capital project requests will be
accompanied by a description of the sources of funding to cover project
costs. Where borrowing is recommended, the source of funds to cover
debt service requirements must be identified. All capital project requests
will be required to identify any impact the project may have on future
operating costs of the Town. Department Directors will submit a detailed
description of the useful life of capital projects submitted in conjunction
with the preparation of the Town’s CIP. Projects with a useful life of less
than ten years shall not be eligible for inclusion in bond issues except in
extraordinary circumstances. The Town Manager shall incorporate an es-
timate of the useful life of proposal capital improvements in developing
an amortization schedule for each bond issue. If a short-lived asset or
project (less than ten years) is included in a bond issue, then the bond
amortization schedule shall be adjusted to reflect the asset’s rapid de-
preciation. At no time shall the amortization exceed the life of the asset.
3. Financing Alternatives.
A. Financing alternatives include, but are not limited to:
(1) Grants.
(2) Developer contributions.
(3) General Obligation (GO) Bonds – requires voter approval, sup-
ported by an ad valorem (property) tax.
(4) Revenue Bonds – repaid with dedicated revenue stream (HURF,
revenue generated by project).
(5) Municipal Property Corporation (MPC) Bonds – repaid with a
dedicated revenue source.
(6) CFD or Special District Bonds – supported by an ad valorem
property tax.
(7) Capital leases – repaid within operating budget.
(8) Commercial paper (CP) or Bond Anticipation Notes (BAN) with
terms less than two years.
B. Town debt service costs (GO, Revenue Bonds, MPC, Leases) shall not
exceed 20% of the Town’s operating revenue in order to control fixed
costs and ensure expenditure flexibility. Improvement District (ID), Com-
munity Facility District (CFD) and Special District debt service is not in-
Financial Overview & Policies
The Height of Desert Living 66
cluded in this calculation because it is paid by district property owners
and is not an obligation of the general citizenry. Separate criteria have
been established and included within the Town’s CFD policy.
C. In accordance with requirements of the State of Arizona Constitution,
total bonded indebtedness shall not exceed 20% of the Town’s total sec-
ondary assessed valuation of taxable property in the Town for water,
sewer, artificial lighting, parks, open space, public safety, transportation,
streets and recreational facility improvements and 6% of the total secon-
dary assessed valuation of taxable property in the Town for all other
general purposes.
D. The Town shall comply with all U.S. Internal Revenue Service arbi-
trage rebate requirements for bonded indebtedness.
E. Where applicable, the Town will structure General Obligation Bond is-
sues to create level debt service payments over the life of the issue. The
goal will be to strive for a debt repayment schedule to be no more than
15 years; at no time will the debt exceed 25 years.
F. Refunding bonds will be measured against a standard of the net pre-
sent value debt service savings exceeding 3% of the principal amount of
the bonds being refunded, or if savings exceed $750,000, or for the pur-
poses of modifying restrictive covenants or to modify the existing debt
structure to the benefit of the Town. Refinancings undertaken for other
reasons should proceed only when the advantages have been clearly
shown in a cost/benefit analysis of the transaction.
G. The Town will seek to maintain and, if possible, improve the current
bond rating in order to minimize borrowing costs and preserve access to
credit.
H. An analysis showing how a new issue combined with current debt im-
pacts the Town’s debt capacity and conformance with Town debt policies
will accompany every future bond issue proposal. The debt capacity
analysis should reflect a positive trend and include:
(1) Percent of debt outstanding as a percent of the legal debt limit.
(2) Measures of the tax and revenue base.
(3) Evaluation of trends relating to expenditures and fund balance.
(4) Debt service as a percentage of assessed valuation.
(5) Measures of debt burden on the community.
(6) Tax-exempt market factors affecting interest costs.
(7) Debt ratios.
I. Municipal Property Corporation and contractual debt, which is non-
voter approved, will be utilized only when a dedicated revenue source
(e.g. excise taxes) can be identified to pay debt service expenses. The
project to be financed will generate net positive revenues (i.e., the addi-
Financial Overview & Policies
The Height of Desert Living 67
tional revenues generated by the project will be greater than the debt
service requirements).
J. The Town’s privilege/excise tax to debt service goal will be a ratio of at
least 3.5:1 to ensure the Town’s ability to pay for long-term debt from
this elastic revenue source.
4. Issuance of Obligations.
A. The Town shall select the underwriter and the paying agent/registrar
for each debt issuance based on competitive bid. The underwriter must
be a firm domiciled in Arizona with an office in the Phoenix area and a
record of prior working relationships.
B. The request for proposals process will be designed to select the ser-
vice providers that offer the Town the best combination of expertise and
price. The Town is not required to select the firm offering the lowest
price, but a report must be prepared by the Town Manager providing jus-
tification to the Town Council for a recommendation when other than the
lowest bidder is chosen. The review of all proposals submitted shall be
the responsibility of the Town Manager.
C. The Town of Fountain Hills will use competitive sales as the primary
means of selling new General Obligation or Revenue bonds that are re-
paid through ad valorem (property) taxes. Negotiated sales will be per-
mitted for all other debt issues when it is expected to result in a lower
true interest cost than would a competitive sale of that same date and
structure or there is evidence of volatile market conditions, complex se-
curity features, or another overriding factor.
D. The Town Manager or designee and Town Attorney will coordinate
their activities to ensure that all securities are issued in the most effi-
cient and cost-effective manner and in compliance with the governing
statutes and regulations. The Town Manager and the Town Attorney shall
consult and jointly select the bond counsel for a bond issue. The Town
Attorney will review all documents related to the issuance of securities
by the jurisdiction.
E. The Town Manager or authorized designee will seek a rating on all
new issues which are being sold in the public market if economically fea-
sible.
F. The Town will report, on an annual basis, all financial information and/
or notices of material events to the rating agencies and Electronic Mu-
nicipal Market Access (EMMA). The annual report will include, but not be
limited to, the Town’s Comprehensive Annual Financial Report (CAFR).
Financial Overview & Policies
The Height of Desert Living 68
G. Any institution or individual investing monies as an agent for the
Town shall do so in a manner consistent and in compliance with the
Town’s adopted Investment Policy.
H. The Town Manager or authorized designee will provide detailed draw
schedules for any project to be funded with borrowed monies. The Town
will invest the proceeds or direct a trustee to invest the proceeds of all
borrowings in a manner that will ensure the availability of funds as de-
scribed in the draw schedules.
I. The Town acknowledges the responsibilities of the underwriting com-
munity and pledges to make all reasonable efforts to assist underwriters
in their efforts to comply with SEC Rule 15c2-12 and MSRB Rule G-36.
Financial Overview & Policies
The Height of Desert Living 69
Budget Highlights
Budget Highlights
The Height of Desert Living 70
Budget Introduction
In FY09-10, the Town introduced program budgeting. Program budgeting is a
method of budgeting expenditures to meet programmatic objectives rather than
budgeting on a line-item basis. In program budgeting, specific performance ob-
jectives or outcomes are defined and the costs to produce those outcomes are
enumerated in the budget. With each year’s budget, we have moved closer to
producing a true Program Budget. In FY13-14, the budget document includes
Department level, Division level and Program level budgets. We believe program
budgeting will provide the citizens with a much better picture of the true cost of
providing Town services. For a summary of all Town programs, please see pages
104-107.
The proposed budget is based on revenue projections that are conservative and
based on the expectation that the local and national economy will continue at its
existing pace and that there will not be any significant drop in revenues in the
next fiscal year. Revenues for all funds are $34.1M (excluding reserves) with ex-
penditures of $41.7M with some funds utilizing reserves for projects.
Budget Highlights
General Fund
32%
HURF/Streets Fund
5%
Downtown Strategy
Fund
5%Special Revenue Fund
4%Debt Service Fund
6%
Capital Projects Fund
46%
Internal Service
Funds
2%
TOWN OF FOUNTAIN HILLS
EXPENDITURES BY FUND
TOTAL ALL
FUNDS
$41.7M
General Fund
32%
HURF/
Streets Fund
5%
Special Revenue
Fund
4%
Debt Service
Fund
5%
Capital Projects
Fund
35%
Internal Service
Funds
1%Reserves/Fund
Balance
18%
TOWN OF FOUNTAIN HILLS
REVENUES BY FUND
TOTAL ALL FUNDS
$41.7M
The Height of Desert Living 71
It should be noted that sources of State Shared revenue are very sensitive to the
fluctuations of the economy as well as to annual legislative appropriations. Addi-
tionally, these revenues are distributed to cities and towns based on each munici-
pality’s population compared to that of the entire State. Some municipalities have
abundant, available land for expansion and will continue to grow in population,
while others, like Fountain Hills, have fixed borders and limited population growth.
Over time, Fountain Hills will, therefore, represent a smaller and smaller percent-
age of the total and will be allocated a smaller percentage of State Shared reve-
nues. Past efforts to diversify the Town’s revenue sources by asking the voters to
approve a primary property tax have been unsuccessful which has necessitated
reductions in force while maintaining the existing level of service.
General Fund Overview
The General Fund supports core services and is the largest fund with the greatest
potential for revenue fluctuations. Revenues from taxes, State Shared revenues,
license and permit fees, and charges for services provide the major resources to
fund programs and services delivered by the Town.
In FY08-09, the town received
$14,828,010 in General Fund
revenues. By FY11-12, budg-
eted General Fund revenues
had decreased by 15% to
$12,578,311. In FY13-14,
revenues are anticipated to
decrease from FY12-13 by 3%
reflecting the reallocation of
the Vehicle License Tax reve-
nue (historically available for
General Fund expenditures) to
the Highway User Revenue
Fund (HURF) for pavement
management.
Budget Highlights
90% of the Town’s General
Fund resources are derived
from the local sales tax and
State Shared revenues.
Intergovernmental
34%
Local Taxes
56%
Charges for
Service
2%
Licenses & Permits
5%
Fines & Forfeitures
2%Miscellaneous
1%
FY13-14 GENERAL FUND
OPERATING REVENUES
The Height of Desert Living 72
Following is a brief summary of what is included in the proposed General Fund
Budget for FY13-14:
Salaries and Benefits - After the staff reductions made between FY09-10 and
FY12-13, there remains a total of 50 full time equivalent employees (FTE) pro-
posed for FY13-14, compared to 115 FTE in FY01-02, and 81 FTE in FY09-10. Most
Town employees’ salaries and benefits are funded through the General Fund
(except Streets staff who are funded with restricted revenues). Salaries normally
include overtime, sick leave, vacation and an amount set aside for merit increases.
The Town Council has historically preferred merit increases based on performance
and market analysis as opposed to across the board cost of living increases. How-
ever, due to the recession, the Council has only awarded two cost of living allow-
ances for the staff over the past four years. Staff is proposing to return to a merit
based compensation adjustment with an updated market analysis and 2.5% allow-
ance being proposed for FY13-14. The market analysis may result in adjustments
to pay ranges (see pay plan on page 383). Because local governments are primar-
ily a service industry, salaries and benefits comprise a major portion of expendi-
tures. For Fountain Hills, salaries & benefits represent 24% of the proposed Gen-
eral Fund budget in FY13-14.
Employee benefits include health, vision and dental insurance, employer taxes,
disability, workers compensation insurance, and employer match retirement con-
tributions. The Town does not provide a defined benefit pension plan for employ-
ees but rather matches employee contributions into a 401(a) account maintained
by the International City/County Management Association (ICMA).
The chart on the right shows
that the number of Town em-
ployees is at the lowest level
in over fifteen years while
the level of service to the
citizens has remained con-
stant.
Contractual Services - The Town contracts with outside professionals for a num-
ber of services and represents 20% of the total budget (57% of the General Fund).
Two major contracts included in this category are:
1. Fire protection and emergency medical services ($3,144,080), currently un-
der contract with Rural Metro Corporation; and
2. Police protection ($2,946,840), currently provided through the Maricopa
County Sheriff’s Office.
Budget Highlights
The Height of Desert Living 73
These two contracts alone represent 46% of the General Fund budget in FY13-14.
Contractual services also includes annual landscape maintenance contracts, equip-
ment and vehicle repairs, and facilities maintenance (janitorial, building mainte-
nance, etc.). Maintenance of the Town’s 116 acres of parks, Town medians, dams,
and washes are provided by independent contractors. These contracts are solicited
through a bid process to obtain the most competitive price for the Town. With
pavement management a high priority, the Town is placing a priority on infrastruc-
ture maintenance that has been deferred.
Repairs and Maintenance - In FY13-14, Repairs and Maintenance represents 5%
of the total General Fund budget. The Town owns eight buildings that require
maintenance on HVAC equipment, interior and exterior surfaces, electric and
plumbing, fire systems, irrigation, etc. Town staff has been unable to dedicate the
resources necessary to maintain the buildings in an optimum condition; conse-
quently, future budgets will require increasing amounts of maintenance funding to
bringing the buildings up to standards.
Supplies and Services - Supplies and services include operational costs such as
utilities, insurance, office supplies, etc. for Town Hall and other Town-owned build-
ings and accounts for 7% of the operating budget. The Town owns the Library/
Museum, the Community Center, two fire stations, a vehicle maintenance facility,
the Kiwanis building, and the Fountain Hills Theater building. Other items in this
category are gas and oil, postage, travel, and communications.
Capital Outlays - Capital outlays include the purchase of furniture and equip-
ment, and the improvement of Town facilities with a cost of at least $10,000 but
less than $50,000. Expenditures of $50,000 or more are included in the Capital
Improvement Program.
HURF/Streets Fund Overview
The HURF/Streets Fund is a fund restricted to streets and transportation related
purposes. With an operational priority for pavement management, the General
Fund revenue from Vehicle License Taxes (VLT) will be appropriated within the
HURF Fund to be used for pavement maintenance (not reconstruction). The avail-
able resources in HURF are anticipated to increase to $2.3M in FY13-14 which in-
cludes the $750,000 from VLT. Road maintenance has not been adequately funded
for several years which has resulted in serious degradation of the Town’s 390 lane
miles of arterial and collector streets. The FY13-14 program of work will focus on
resolving the long-term fiscal needs for road maintenance.
Budget Highlights
The Height of Desert Living 74
The HURF/Streets Fund provides funding for the following Town programs:
Streets Department—Administration
Adopt-A-Street
Legal
Open Space
Pavement Management
Street Signage
Street Sweeping
Traffic Signals
Vehicle Maintenance
Economic Development Funds Overview
The Downtown Strategy Fund (formerly called the Excise Tax/Downtown Fund)
was created in FY00-01 designating a portion of the Town’s local sales tax to
downtown development. Economic development for the downtown area has been
funded through these proceeds, which now has a fund balance of approximately
$2.1M. The proposed budget includes an expenditure of $1.7M for improvements
to the downtown medians that will be transferred to the Capital Projects Fund.
During FY12-13, a new fund was created with a portion of the excise tax dedicated
to economic development, including a proposal to fund Tourism in the amount of
$103,000 as well as implementation of the Economic Development Plan adopted
by the Council in March, 2013.
Special Revenue Fund Overview
All special revenues (grants, etc) are received in the Special Revenue Fund. Oper-
ating expenses are also recorded in the Special Revenue Fund unless the projects
supported are in the Capital Improvement Program or the funds are in support of
ongoing Town services. In these cases, funds are transferred from the Special
Revenue Fund to either the Capital Projects Fund or the General Fund.
Due to the potential for a $63,000 grant from the State lottery funds (LTAF II) and
no matching General Fund resources, the Town contracted with Valley Metro for a
study on possible transportation programs in Fountain Hills that will bring visitors
and workers into Town. The study was conducted throughout the community to
get a wide response as to the transportation needs; depending on the results,
grant funds will be used for that program as long as they are available.
Included in the FY13-14 budget is an appropriation of $1.5M in the event that un-
anticipated grants becomes available. Other revenues in the Special Revenue Fund
are the Cottonwoods Maintenance District and Court Enhancement Fund – these
funds will be restricted for specific purpose and not available for general opera-
tions.
Budget Highlights
The Height of Desert Living 75
Debt Service Funds Overview
Total debt service revenues for FY13-14 are budgeted at $2.5 million, including
secondary property taxes for voter approved bonds, transfers from the General
Fund for the Community Center and excise taxes to pay for Municipal Property
Corporation (MPC) debt (mountain preserve bonds). The following is a summary of
the debt payments for FY13-14:
General Obligation Bonds (property taxes) $1.0 million
Municipal Property Corporation (excise taxes) $1.1 million
Eagle Mountain Community Facilities District (property taxes) $0.4 million
Development Fees Fund Overview
With limited funds from development anticipated, there are no capital projects
budgeted to be funded from development fees in the next fiscal year. However,
new legislation requires that the Town update the Infrastructure Improvement
Plan (IIP) and conduct a revised development fee study prior to August 1, 2014.
This study was initiated in FY12-13 and will be continued in FY13-14 - $50,000 is
allocated to complete the study.
Capital Projects Fund Overview
The Capital Projects Fund resources are derived from one time construction sales
tax (50% of revenues – the other 50% funds operations in the General Fund) as
well as bond proceeds or other revenue sources. During the building boom prior to
2008, the Town accumulated approximately $10M in the Capital Projects Fund and
has been cautious about moving forward with projects during the recession. The
following project areas and funding source are programmed for FY13-14:
Budget Highlights
Project Category
FY13-14
Budget
Capital
Projects
Fund
Downtown
Strategy
Fund
General
Fund
HURF
Fund
Non-Town
Funds
Downtown
Improvements $ 1,900,000 $ - $ 1,800,000 $ - $ - $ 100,000
Street/Sidewalk
Improvements 14,512,000 2,584,000 40,000 - - 11,888,000
Traffic Signals 400,000 400,000 - - - -
Park Improvements 1,145,000 1,145,000 - - - -
General Government
Projects 225,000 - - 225,000 -
Fire & EMS Projects 700,000 420,000 - 28,000 - 252,000
Drainage 126,000 88,000 - - - 38,000
Contingency 190,080 190,080 - - - -
TOTAL 19,198,080$ 4,827,080$ 1,840,000$ 28,000$ 225,000$ 12,278,000$
The Height of Desert Living 76
The complete list of projects begins on page 289.
The annual impact on the operating budget as a result of budgeted capital im-
provement projects is estimated at $5,000 in additional operating expenses in
FY13-14. No ongoing personnel related costs are anticipated from the completion
of these projects.
Budget Highlights
General Fund
$28K Downtown
Strategy Fund
$1.84
Cost Sharing Other
$200K HURF
$225K
GO Bonds
$8.2M
Grants
$3.88M
Capital Project
Reserves
$4.83M
Capital Projects By Funding Source
TOTAL $19.2 M
The Height of Desert Living 77
Budget Highlights
The Height of Desert Living 78
Budget Highlights
Operating
Funds
Debt Service
Funds
Capital
Projects Funds
Non-Major
Funds Total
Revenues:
Sales Tax 7,016,880$ 594,000$ 120,000$ 285,203$ 8,016,083$
Property Tax - 1,443,288 - 4,823 1,448,111
Franchise Tax 303,000 - - - 303,000
Intergovernmental 4,555,649 - 3,878,000 3,516,995 11,950,644
Debt Service Proceeds - - 8,200,000 - 8,200,000
Fines and Forfeitures 246,420 - - 14,250 260,670
Licenses and Permits 602,780 - 330,632 - 933,412
Charges for Services 142,048 - - 25,240 167,288
Rents and Royalties 224,544 - - - 224,544
Investment Earnings 61,200 1,310 100 1,500 64,110
Other 229,647 193,500 2,093,000 6,060 2,522,207
Use/(Source) of Reserves 474,099 320,387 4,626,348 2,144,475 7,565,309
Total Revenues 13,856,267$ 2,552,485$ 19,248,080$ 5,998,546$ 41,655,378$
Expenditures:
Current:
General Government:
Mayor and Council 79,702$ -$ -$ -$ 79,702$
Administration 2,778,284 2,127,250 2,130,080 3,627,353 10,662,967
Municipal Court 362,401 - - 48,875 411,276
Total General Government 3,220,387 2,127,250 2,130,080 3,676,228 11,153,945
Public Safety:
Law Enforcement 3,121,325 - 5,000 - 3,126,325
Fire & Emergency Medical 3,418,218 - 705,000 - 4,123,218
Total Public Service 6,539,543 - 710,000 - 7,249,543
Community Services 2,247,230 - 1,165,000 - 3,412,230
Development Services 1,849,107 425,235 15,243,000 2,322,318 19,839,660
Total Expenditures 13,856,267$ 2,552,485$ 19,248,080$ 5,998,546$ 41,655,378$
Note: See page 46 for a listing of the funds included in each column.
FY13-14 Summary of Proposed Budget Revenues and Expenditures - All Funds
The Height of Desert Living 79
Sales Tax
25%
Property Tax
3%Franchise Tax
1%
Inter-
governmental
54%
Debt Service
Proceeds
20%
Fines and
Forfeitures
1%Licenses and
Permits
2%
Other
6%
Use/(Source) of
Reserves
18%
TOWN OF FOUNTAIN HILLS
REVENUES BY TYPE -ALL FUNDS
Administration
26%Municipal
Court
1%
Law
Enforcement
7%
Fire &
Emergency
Medical
10%
Community
Services
8%
Development
Services
48%
TOWN OF FOUNTAIN HILLS
EXPENDITURES BY FUNCTION -ALL FUNDS
Budget Highlights
The Height of Desert Living 80
Budget Highlights
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed
Budget
Revenues:
Taxes:
Sales Tax 7,527,582$ 7,779,219$ 7,721,760$ 8,016,083$
Property Tax 1,853,813 1,457,702 1,426,215 1,448,111
Franchise Tax 322,659 332,130 603,000 303,000
Intergovernmental 7,072,725 5,995,694 13,539,056 11,950,644
Debt Service Proceeds - - - 8,200,000
Fines and Forfeitures 236,221 223,673 304,050 260,670
Licenses and Permits 459,979 427,862 569,411 933,412
Charges for Services 253,180 258,999 466,854 167,288
Rents and Royalties 227,195 206,018 222,090 224,544
Investment Earnings 28,069 88,881 63,900 64,110
Other 772,358 2,894,147 1,841,375 2,522,207
Use/(Source) of Reserves (1,270,249) 2,232,341 4,755,298 7,565,309
Total Revenues 17,483,532$ 21,896,666$ 31,513,009$ 41,655,378$
Expenditures:
Current:
General Government:
Mayor and Council 66,759$ 68,444$ 82,811$ 79,702$
Administration 4,958,877 9,943,023 8,496,922 10,662,967
Municipal Court 423,346 391,029 450,183 411,276
Total General Government 5,448,982 10,402,496 9,029,916 11,153,945
Public Safety:
Law Enforcement 2,712,283 2,829,196 2,951,102 3,126,325
Fire & Emergency Medical 3,123,906 3,186,970 6,220,335 4,123,218
Total Public Service 5,836,189 6,016,166 9,171,437 7,249,543
Community Services 2,230,050 2,235,516 2,854,088 3,412,230
Development Services 3,968,311 3,242,488 10,457,568 19,839,660
Total Expenditures 17,483,532$ 21,896,666$ 31,513,009$ 41,655,378$
Historical Summary of Revenues and Expenditures - All Funds
The Height of Desert Living 81
-2
0
2
4
6
8
10
12
14
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
BudgetIn MillionsTown of Fountain Hills
Revenues -By Year and Type
Sales Tax
Property Tax
Franchise Tax
Intergovernmental
Debt Service Proceeds
Fines and Forfeitures
Licenses and Permits
Charges for Services
Rents and Royalties
Investment Earnings
Other
Reserves
0
5
10
15
20
25
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
BudgetIn MillionsTown of Fountain Hills
Expenditures -By Year and Function
Mayor and Council
Administration
Municipal Court
Law Enforcement
Fire & Emergency
Medical
Community Services
Development Services
Budget Highlights
The Height of Desert Living 82
Operating funds included in this table are the General Fund, Public Art and Internal
Service Funds. The decrease in fund balance is related to the use of reserves in
the Internal Service Fund (Vehicle Replacement) to replace vehicles according to
the Vehicle Replacement Policy. Debt Service Funds include the repayment of
bonds through the local sales tax which has accumulated reserves to pay the
FY13-14 payment. The Capital Projects and Non-Major funds will be utilizing accu-
mulated reserves for one time capital expenditures.
Budget Highlights
Operating
Funds
Debt Service
Funds
Capital
Projects Funds
Non-Major
Funds Total
Revenues:
Sales Tax 7,016,880$ 594,000$ 120,000$ 285,203$ 8,016,083$
Property Tax - 1,443,288 - 4,823 1,448,111
Franchise Tax 303,000 - - - 303,000
Intergovernmental 4,555,649 - 3,878,000 3,516,995 11,950,644
Debt Service Proceeds - - 8,200,000 - 8,200,000
Fines and Forfeitures 246,420 - - 14,250 260,670
Licenses and Permits 602,780 - 330,632 - 933,412
Charges for Services 142,048 - - 25,240 167,288
Rents and Royalties 224,544 - - - 224,544
Investment Earnings 61,200 1,310 100 1,500 64,110
Other 229,647 193,500 2,093,000 6,060 2,522,207
Total Revenues 13,382,168 2,232,098 14,621,732 3,854,071 34,090,069
Expenditures:
Current:
General Government:
Mayor and Council 79,702 - - - 79,702
Administration 2,778,284 2,127,250 2,130,080 3,627,353 10,662,967
Municipal Court 362,401 - - 48,875 411,276
Total General Government 3,220,387 2,127,250 2,130,080 3,676,228 11,153,945
Public Safety:
Law Enforcement 3,121,325 - 5,000 - 3,126,325
Fire & Emergency Medical 3,418,218 - 705,000 - 4,123,218
Total Public Service 6,539,543 - 710,000 - 7,249,543
Community Services 2,247,230 - 1,165,000 - 3,412,230
Development Services 1,849,107 425,235 15,243,000 2,322,318 19,839,660
Total Expenditures 13,856,267 2,552,485 19,248,080 5,998,546 41,655,378
Net Change in Fund Balance (474,099) (320,387) (4,626,348) (2,144,475) (7,565,309)
Fund Balance
Beginning of Year - estimated 7,473,789 90,474 7,382,762 2,185,070 17,132,095
End of Year 6,999,690$ (229,913)$ 2,756,414$ 40,595$ 9,566,786$
(6.34%)(354.12%)(62.66%)(98.14%)(44.16%)
Note: See page 46 for a listing of the funds included in each column.
FY13-14 Projected Changes in Fund Balances
Fund Balance Percentage Change
The Height of Desert Living 83
Fund/Department
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
FY13-14 Proposed Budget
Summary of Expenditures
Budget Highlights
General Fund
Mayor & Council 66,759$ 68,444$ 82,811$ 79,702$
Administration 1,966,600 3,813,990 2,194,672 2,120,074
Municipal Court 410,903 385,931 402,933 362,401
Development Services 1,565,364 1,429,798 2,007,578 1,849,107
Community Services 2,207,718 1,992,532 2,226,088 2,232,230
Fire & Emergency Medical 3,060,292 3,156,440 3,255,335 3,418,218
Law Enforcement 2,712,283 2,828,129 2,946,102 3,121,325
Total General Fund 11,989,919$ 13,675,264$ 13,115,519$ 13,183,057$
Special Revenue Funds
Development Services 1,123,229$ 1,049,128$ 2,348,880$ 2,322,318$
Highway User Revenue Fund 1,123,229 1,049,128 2,348,880 2,322,318
Administration 131,631 119,121 183,968 1,954,079
Downtown Strategy Fund 131,631 119,121 183,968 1,954,079
Administration - - - 171,119
Economic Development Fund - - - 171,119
Administration 229,802 168,305 1,280,000 1,498,655
Special Revenue Fund 229,802 168,305 1,280,000 1,498,655
Community Services 14,175 8,440 210,000 15,000
Public Art Fund 14,175 8,440 210,000 15,000
Municipal Court 12,443 5,098 47,250 48,875
Court Enhancement Fund 12,443 5,098 47,250 48,875
Administration - - 18,315 3,500
Cottonwoods Maint District - - 18,315 3,500
Total Special Revenue Funds 1,511,280$ 1,350,092$ 4,088,413$ 6,013,546$
Debt Service Funds
Development Services (388)$ -$ -$ -$
Revenue Bond Debt Service (388) - - -
Administration 1,029,852 1,017,562 1,002,912 1,015,850
Gen Oblig Debt Service 1,029,852 1,017,562 1,002,912 1,015,850
Development Services 410,710 421,610 421,110 425,235
Eagle Mtn CFD Debt Service 410,710 421,610 421,110 425,235
Administration 1,418,767 3,844,609 1,076,700 1,111,400
Munic Prop Corp Debt Service 1,418,767 3,844,609 1,076,700 1,111,400
Total Debt Service Funds 2,858,941$ 5,283,781$ 2,500,722$ 2,552,485$
The Height of Desert Living 84
Budget Highlights
Fund/Department
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
FY13-14 Proposed Budget
Summary of Expenditures
Capital Projects Fund
Administration 49,313$ 277,207$ 2,235,281$ 2,130,080$
Development Services 859,896 338,330 5,660,000 15,223,000
Community Services 8,157 217,819 398,000 1,145,000
Fire & Emergency Medical 63,614 30,063 2,960,000 700,000
Total Capital Projects Fund 980,980$ 863,419$ 11,253,281$ 19,198,080$
Development Fees
Law Enforcement -$ 1,067$ 5,000$ 5,000$
Law Enforcement Dev Fee - 1,067 5,000 5,000
Fire & Emergency Medical - 467 5,000 5,000
Fire/Emergency Dev Fee - 467 5,000 5,000
Development Services - 3,622 20,000 20,000
Streets Dev Fee - 3,622 20,000 20,000
Community Services - 3,495 15,000 15,000
Park/Rec Dev Fee - 3,495 15,000 15,000
Community Services - 12,677 - -
Open Space Dev Fee - 12,677 - -
Community Services - 553 5,000 5,000
Library/Museum Dev Fee - 553 5,000 5,000
Administration - 527,487 - -
General Govt Dev Fee - 527,487 - -
Total Development Fees -$ 549,368$ 50,000$ 50,000$
Internal Service
Administration 67,608$ 68,658$ 102,370$ 71,010$
Internal Service Fund 67,608 68,658 102,370 71,010
Administration 74,804 106,084 402,704 587,200
Vehicle/Equip Repl Fund 74,804 106,084 402,704 587,200
Total Internal Service 142,412$ 174,742$ 505,074$ 658,210$
Grand Total of All Funds 17,483,532$ 21,896,666$ 31,513,009$ 41,655,378$
The Height of Desert Living 85
Revenue Summary
Revenue Summary
The Height of Desert Living 86
Revenue
This section provides a broad overview of the revenues included in the FY13-14
budget. Information is presented for each fund.
Total revenues for all funds are estimated at $41,655,378. The General Fund por-
tion represents approximately 32% of the total. HURF/Streets funds represent 5%
while the Internal Service Fund represents 1% of the total. Special Revenue funds
represent another 4% of the budget. Debt Service represents 5%, Capital Projects
represent 35% and Reserves/Fund Balance represents the remaining 18% of the
total revenues.
General Fund
32%
HURF/
Streets Fund
5%
Special Revenue
Fund
4%
Debt Service
Fund
5%
Capital Projects
Fund
35%
Internal Service
Funds
1%Reserves/Fund
Balance
18%
TOWN OF FOUNTAIN HILLS
REVENUES BY FUND
TOTAL ALL FUNDS
$41.7M
Revenue Summary
The Height of Desert Living 87
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
FY13-14 Proposed Budget
Summary of Revenues
Revenue Summary
General Fund
Sales Tax-Local 6,556,254$ 6,571,198$ 6,715,080$ 7,016,880$
Liquor License Fees 50 1,725 1,500 1,500
Business License 102,795 103,648 114,679 108,960
Animal License 48,842 46,496 47,365 47,365
Building Permit 66,158 58,897 84,650 299,020
Sign Permits 1,405 5,735 3,350 3,350
Planning & Zoning Fees 24,917 7,916 10,000 10,000
Landscape Permits 1,260 2,689 1,260 1,260
Encroachment Permits 28,385 33,262 35,000 35,000
Variances 6,925 4,700 4,000 4,000
Subdivision Fees 9,600 11,600 21,000 21,000
Special Event Permit 1,300 3,425 1,825 1,825
Engineering Fees 1,430 2,800 2,500 2,500
Plan Review 100,988 89,508 94,650 50,000
Inspection Fees 12,006 15,340 17,000 17,000
Franchise Fees 322,659 332,130 603,000 303,000
Cell Tower Lease 102,103 105,677 135,456 135,456
Sales Tax-State 1,860,421 1,757,297 1,880,400 1,936,920
Income Tax-State 2,383,874 1,898,088 2,259,840 2,508,960
Vehicle License Tax 799,551 722,126 758,400 -
Fire Insurance Prem Tax 122,008 119,141 116,776 109,769
Program Fees 187,524 180,223 204,414 124,848
Rental Fees 118,999 94,898 76,454 82,588
Taxable Sales 10,801 8,270 15,000 15,000
Non-Taxable Rental 6,093 5,443 10,180 6,500
Non-Taxable Fees 2,400 1,510 2,200 2,200
Sponsorships 8,720 7,641 12,400 10,200
Donations 3,399 940 - 300
Reimbursements/Refunds 16,152 527 - -
Auction/Recycle Proceeds 524 1,127 1,150 1,150
Restitution/Ins Proceeds 40 7,021 - -
Miscellaneous Revenue 20,122 135,470 18,886 18,886
Court Fines/Fees 214,999 203,350 289,800 246,420
Abatements - - - -
Interest Income 11,608 38,493 60,000 61,200
Total General Fund 13,154,312$ 12,578,311$ 13,598,215$ 13,183,057$
The Height of Desert Living 88
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
FY13-14 Proposed Budget
Summary of Revenues
Revenue Summary
Special Revenue Funds
Vehicle License Tax -$ -$ -$ 749,700$
Highway User Tax 1,396,075 1,126,762 1,265,640 1,268,640
In-Lieu Fees 63,016 69,116 50,000 25,000
Adopt-A-Street Fee 240 180 240 240
Reimbursements/Refunds - - - -
Auction/Recycle Proceeds - 3,154 - -
Restitution/Ins Proceeds 16,270 11,825 - -
Miscellaneous Revenue 5,428 1,220 4,800 6,060
Interest Income 247 448 1,200 1,200
Total Highway User Revenue Fund 1,481,276 1,212,705 1,321,880 2,050,840
Sales-Excise Tax 293,415 302,606 295,560 114,084
Interest Income 1,177 8,883 - -
Total Downtown Strategy Fund 294,592 311,489 295,560 114,084
Sales-Excise Tax - - - 171,119
Total Economic Development Fund - - - 171,119
Grants 36,995 30,019 1,500,000 1,498,655
LTAF II 20,962 - - -
Prop 202/Gaming Rev 152,332 138,000 - -
Donations 4,000 - - -
Transfer In 15,513 286 40,000 -
Total Special Revenue Fund 229,802 168,305 1,540,000 1,498,655
In-Lieu Fees - 7,970 210,000 15,000
Transfer In 14,175 - - -
Total Public Art Fund 14,175 7,970 210,000 15,000
CCEF Revenue 18,461 17,696 14,250 14,250
JCEF Revenue 2,761 2,627 - -
Interest Income 463 300 300 300
Total Court Enhancement Fund 21,685 20,623 14,550 14,550
Property Tax-Cy 3,293 3,335 3,315 4,823
Interest Income 2 12 - -
Total Cottonwoods Maint District 3,295 3,347 3,315 4,823
Total Special Revenue Funds 2,044,825$ 1,724,439$ 3,385,305$ 3,869,071$
The Height of Desert Living 89
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
FY13-14 Proposed Budget
Summary of Revenues
Revenue Summary
Debt Service Funds
Interest Income -$ -$ -$ -$
Transfer In - - - -
Total Revenue Bond Debt Serv - - - -
Property Tax-Cy 970,276 1,029,242 1,000,800 1,013,040
Interest Income 79 305 1,200 210
Total Gen Oblig Bd Debt Serv 970,355 1,029,547 1,002,000 1,013,250
Property Tax-Cy 394,346 425,125 422,100 430,248
Interest Income 27 98 600 600
Total Eagle Mtn CFD Debt Serv 394,373 425,223 422,700 430,848
Sales-Excise Tax 880,244 605,213 591,120 594,000
Interest Income 1,474 588 500 500
Transfer In 387,000 2,463,118 193,500 193,500
Total Munic Prop Corp Debt Serv 1,268,718 3,068,919 785,120 788,000
Total Debt Service Funds 2,633,446$ 4,523,689$ 2,209,820$ 2,232,098$
Capital Projects Fund
Sales Tax-Local 283,567$ 300,202$ 120,000$ 120,000$
Development Fees - - - 200,000
Debt Serv/Bond Proceeds - - - 8,200,000
Grants 300,507 204,261 5,758,000 3,878,000
Miscellaneous Revenue - - 15,000 -
Interest Income 10,357 30,713 - -
Transfer In - 6,623 1,299,000 2,093,000
Total Capital Projects Fund 594,431$ 541,799$ 7,192,000$ 14,491,000$
The Height of Desert Living 90
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
FY13-14 Proposed Budget
Summary of Revenues
Revenue Summary
Development Fees
Development Fees 5,190$ 1,245$ 15,760$ 15,760$
Interest Income 207 166 100 100
Total Law Enforcement Dev Fee 5,397 1,411 15,860 15,860
Development Fees 1,180 1,045 3,540 3,540
Interest Income 40 33 - -
Total Fire/Emergency Dev Fee 1,220 1,078 3,540 3,540
Development Fees 14,153 25,905 94,802 94,802
Interest Income 4 29 - -
Total Streets Dev Fee 14,157 25,934 94,802 94,802
Development Fees 14,203 9,312 14,790 14,790
Interest Income - - - -
Total Park/Rec Dev Fee 14,203 9,312 14,790 14,790
Development Fees 7,135 867 - -
Interest Income 1,792 8,635 - -
Total Open Space Dev Fee 8,927 9,502 - -
Development Fees 1,936 585 1,740 1,740
Interest Income 41 35 - -
Total Library/Museum Dev Fee 1,977 620 1,740 1,740
Development Fees 10,121 1,161 - -
Interest Income 551 143 - -
Total General Govt Dev Fee 10,672 1,304 - -
Total Development Fees 56,553$ 49,161$ 130,732$ 130,732$
Internal Service
Miscellaneous Revenue 260$ 494$ -$ -$
Internal Service Charges 66,843 63,738 73,065 61,330
Total Internal Service 67,103 64,232 73,065 61,330
Auction/Recycle Proceeds 13,188 15,706 - -
Internal Service Charges 5,142 3,978 5,730 1,200
Vehicle Repl Charges 155,414 163,010 161,140 121,581
Transfer In 29,367 - 1,704 -
Total Vehicle/Equip Repl Fund 203,111 182,694 168,574 122,781
Total Internal Service 270,214$ 246,926$ 241,639$ 184,111$
Grand Total of All Funds 18,753,781$ 19,664,325$ 26,757,711$ 34,090,069$
The Height of Desert Living 91
See the following pages for a discussion of the major revenue types, restrictions
on use, and major influences for each type. The graphs on the following pages do
not match the figures above because the graphs do not represent all of the ac-
counts combined into the above categories.
The use of reserves is intended to be used for funding capital projects.
Revenue Summary
Operating
Funds
Debt Service
Funds
Capital
Projects Funds
Non-Major
Funds Total
% of
Total
Revenues:
Sales Tax 7,016,880$ 594,000$ 120,000$ 285,203$ 8,016,083$ 19%
Property Tax - 1,443,288 - 4,823 1,448,111 3%
Franchise Tax 303,000 - - - 303,000 1%
Intergovernmental 4,555,649 - 3,878,000 3,516,995 11,950,644 29%
Debt Service Proceeds - - 8,200,000 - 8,200,000 20%
Fines and Forfeitures 246,420 - - 14,250 260,670 1%
Licenses and Permits 602,780 - 330,632 - 933,412 2%
Charges for Services 142,048 - - 25,240 167,288 0%
Rents and Royalties 224,544 - - - 224,544 1%
Investment Earnings 61,200 1,310 100 1,500 64,110 0%
Other 229,647 193,500 2,093,000 6,060 2,522,207 6%
Use/(Source) of Reserves 474,099 320,387 4,626,348 2,144,475 7,565,309 18%
Total Revenues 13,856,267$ 2,552,485$ 19,248,080$ 5,998,546$ 41,655,378$ 100%
Note: See page 46 for a listing of the funds included in each column.
FY13-14 Revenues by Type
The Height of Desert Living 92
Revenue Summary
State Shared Sales Tax Revenue
General Fund
The Height of Desert Living 93
Revenue Summary
Local Sales Tax
All Funds
The Height of Desert Living 94
Revenue Summary
State Shared Income Tax Revenue
General Fund
The Height of Desert Living 95
Revenue Summary
Highway User Revenue
Highway User Revenue Fund
The Height of Desert Living 96
Revenue Summary
Vehicle License Tax Revenue
Highway User Revenue Fund
The Height of Desert Living 97
Revenue Summary
Fines and Forfeitures Revenue
General Fund
The Height of Desert Living 98
Revenue Summary
Licensing Fee Revenue
General Fund
The Height of Desert Living 99
Revenue Summary
Building Related Revenue
General Fund
The Height of Desert Living 100
Revenue Summary
Charges For Services-Recreation User Fees
General Fund
The Height of Desert Living 101
Revenue Summary
Charges For Services-Rentals
General Fund
The Height of Desert Living 102
Expenditure Summary
Expenditure Summary
The Height of Desert Living 103
Expenditures
This section provides a broad overview of the expenditures included in the FY13-
14 budget. Information is presented for each fund.
All Funds Expenditure Summary
Total expenditures for all funds are $41,655,378 including transfers. The General
Fund represents 32% of the total. HURF/Streets Fund represents 5% of the total
Town budget. The Downtown Strategy fund represents 5% of the total. Other Spe-
cial Revenue funds represent 4% of the budget, with Debt Service representing
6%, Capital Projects representing 46%, and Internal Service Fund representing
2%.
With the introduction of program budgeting, all expenditures are categorized by
line item or program. A summary of all programs and proposed costs are shown
on the next pages.
General Fund
32%
HURF/Streets Fund
5%
Downtown Strategy
Fund
5%Special Revenue Fund
4%Debt Service Fund
6%
Capital Projects Fund
46%
Internal Service
Funds
2%
TOWN OF FOUNTAIN HILLS
EXPENDITURES BY FUND
TOTAL ALL
FUNDS
$41.7M
Expenditure Summary
The Height of Desert Living 104
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
FY13-14 Proposed Budget
Summary of Expenditures by Fund and Program
Expenditure Summary
General Fund
Accounting 37,236$ 50,894$ 51,799$ 40,021$
Administration 1,870,896 3,222,709 1,658,502 1,822,550
Amenities 192,397 174,517 241,710 185,055
Animal Control 38,630 36,675 65,324 67,399
Art Acquisition/Maint - 6,328 9,807 45,688
Attorney Services 184,716 234,427 197,400 198,840
Audit Services 74,438 65,836 65,232 68,723
Boards & Commissions 33,221 41,059 58,272 58,600
Budget 47,759 42,273 41,389 46,067
Building Inspection 229,818 179,693 243,067 228,237
Building Maintenance 613,828 554,740 955,920 921,192
Capital Improvement Prog 89,174 85,486 87,581 90,157
Civil Cases 41,761 41,862 44,266 40,080
Code Compliance 116,371 126,190 102,586 101,215
Community Events 102,820 98,436 108,492 95,026
Criminal Cases 86,209 83,948 87,746 62,954
Current Planning 120,985 92,696 100,833 101,860
Customer Service 22,073 26,817 31,425 31,816
Elections 20,619 142,014 88,595 85,950
Emergency Medical 19,905 1,358,688 1,379,243 1,420,016
Engineering 88,385 127,088 172,345 153,021
Environmental Service 51,275 65,606 32,191 31,996
Event Planning 52,845 50,785 54,991 57,156
Field Prep/Maint 149,035 172,747 186,956 183,387
Financial Collections 1,415 - - -
Fire Projects 2,762,479 1,510,388 1,551,476 1,659,908
Fountain 175,010 189,489 200,900 198,083
Home Delivered Meals 91,564 94,727 117,431 69,640
Incarceration/Transport 78,309 54,106 96,000 84,000
Juvenile 20,381 17,758 18,659 11,608
Landscape Maintenance 170,505 185,482 211,506 206,318
Legislation 40,573 39,179 45,017 46,668
Licensing 24,931 39,355 35,475 38,365
Long Range Planning 35,588 25,573 27,330 28,249
Mapping & Graphics 81,147 71,867 96,363 76,112
Network Administration 113,846 151,979 205,476 159,640
Open Space 139,891 36,673 40,677 40,790
Operational Support (99,418) - - -
Patrol 2,582,036 2,729,379 2,762,382 2,946,840
Payroll 14,917 14,515 15,111 16,696
Permitting 169,227 92,960 111,057 113,234
Public Defender 2,750 1,500 9,960 4,800
Prosecutor 110,000 110,000 110,000 110,001
Purchasing 34,392 16,844 17,142 25,452
Records Management 20,350 14,953 16,488 15,979
Recruitment 3,553 27,865 8,417 20,413
Risk Management 268,573 200,464 255,912 280,811
Senior Memberships 68,055 55,985 85,686 93,131
Senior Programs 513 - - -
Social/Community Services 429,952 377,015 397,415 140,326
Support 59,443 45,173 45,742 59,338
Special Events 13,666 26,889 27,728 28,245
Special Interest Programs 38,414 27,979 34,884 36,315
The Height of Desert Living 105
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
FY13-14 Proposed Budget
Summary of Expenditures by Fund and Program
Expenditure Summary
General Fund - continued
Sports Activities 66,279$ 58,715$ 67,610$ 71,588$
Stormwater Management 48,181 190,547 215,669 210,401
Strategic Planning 18,908 14,736 21,257 21,751
Training & Development 865 486 5,000 3,000
Treasury 27,124 38,564 46,693 44,293
Video Services 9,130 36,189 19,771 16,833
Volunteers 34,697 53,639 57,111 43,310
Web Site 8,314 11,096 33,372 26,466
Youth & Teen Programs 39,963 31,681 39,130 97,447
Total General Fund 11,989,919$ 13,675,264$ 13,115,519$ 13,183,057$
Highway User Revenue Fund
Administration 133,110$ 119,299$ 190,991$ 392,727$
Adopt A Street 19,262 3,481 3,193 3,796
Legal Services 22,591 26,247 21,600 21,600
Open Space 310,621 262,956 302,698 272,548
Pavement Management 70,081 139,125 1,366,266 1,224,994
Street Signs 89,951 55,452 86,472 83,042
Street Sweeping 141,605 128,883 126,805 81,769
Traffic Mgmt 93,494 93,761 - -
Traffic Signals 153,697 144,367 170,336 157,572
Vehicle Maintenance 88,817 75,557 80,519 84,270
Total Highway User Revenue Fund 1,123,229$ 1,049,128$ 2,348,880$ 2,322,318$
Downtown Strategy Fund
Administration 131,631$ 119,121$ 183,968$ 1,954,079$
Total Downtown Strategy Fund 131,631$ 119,121$ 183,968$ 1,954,079$
Economic Development Fund
Administration -$ -$ -$ 171,119$
Total Economic Development Fund -$ -$ -$ 171,119$
The Height of Desert Living 106
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
FY13-14 Proposed Budget
Summary of Expenditures by Fund and Program
Expenditure Summary
Special Revenue Funds
Environmental Service 9,500$ -$ -$ -$
Grants Admin 183,827 168,305 1,280,000 1,498,655
Transportation 36,475 - - -
Total Special Revenue Fund 229,802 168,305 1,280,000 1,498,655
Art & Culture 14,175 8,440 210,000 15,000
Total Public Art Fund 14,175 8,440 210,000 15,000
Equipment Replacement 12,443 5,098 47,250 48,875
Total Court Enhancement Fund 12,443 5,098 47,250 48,875
Cottonwoods Maintenance District - - 18,315 3,500
Total Cottonwoods Maint District - - 18,315 3,500
Total Special Revenue Funds 256,420$ 181,843$ 1,555,565$ 1,566,030$
Debt Service Funds
Revenue Bond Debt Service (388)$ -$ -$ -$
Gen Oblig Bd Debt Service 1,029,852 1,017,562 1,002,912 1,015,850
Eagle Mtn CFD Debt Service 410,710 421,610 421,110 425,235
Munic Prop Corp Debt Service 1,418,767 3,844,609 1,076,700 1,111,400
Total Debt Service Funds 2,858,941$ 5,283,781$ 2,500,722$ 2,552,485$
Capital Projects Fund
Administration 29,367$ 35,306$ 33,281$ 190,080$
Downtown Development 19,946 13,247 2,142,000 1,940,000
Fire Projects 63,614 30,063 2,960,000 700,000
General Govt Projects - 228,655 60,000 225,000
Library/Museum Project 8,157 109,128 48,000 -
Open Space - - 50,000 20,000
Park Development - 108,690 300,000 1,125,000
Pavement Management 713,197 257,966 5,451,000 14,472,000
Stormwater Management - 20,351 65,000 126,000
Traffic Signals 146,699 60,013 144,000 400,000
Total Capital Projects Fund 980,980$ 863,419$ 11,253,281$ 19,198,080$
The Height of Desert Living 107
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
FY13-14 Proposed Budget
Summary of Expenditures by Fund and Program
Expenditure Summary
Development Fees
Law Enforcement Dev Fee -$ 1,067$ 5,000$ 5,000$
Fire/Emergency Dev Fee - 467 5,000 5,000
Streets Dev Fee - 3,622 20,000 20,000
Park/Rec Dev Fee - 3,495 15,000 15,000
Open Space Dev Fee - 12,677 - -
Library/Museum Dev Fee - 553 5,000 5,000
General Govt Dev Fee - 527,487 - -
Total Development Fees -$ 549,368$ 50,000$ 50,000$
Internal Service
Operational Support 67,608$ 68,658$ 102,370$ 71,010$
Equipment Replacement 44,652 - - -
Vehicle Replacement 30,152 106,084 402,704 587,200
Total Internal Service 142,412$ 174,742$ 505,074$ 658,210$
Grand Total of All Funds 17,483,532$ 21,896,666$ 31,513,009$ 41,655,378$
The Height of Desert Living 108
Expenditure Summary
Department Division/Fund Proposed Budget
General Fund Operations
Mayor & Council Mayor & Council 79,702$
Municipal Court Municipal Court 362,401
Administration Town Manager 562,576
Town Clerk 179,210
Human Resources/Risk Management 360,754
Finance 336,849
Information Technology 276,804
Legal Services 313,641
Economic Development 90,240
Total Administration 2,120,074
Development Services Engineering 515,111
Facilities 805,973
Planning 162,106
Code Compliance 101,215
Mapping & Graphics 76,112
Building Safety 188,590
Total Development Services 1,849,107
Community Services Recreation 573,730
Community Center 443,795
Senior Services 227,943
Parks-Fountain Park 397,156
Parks-Golden Eagle Park 314,853
Parks-Desert Vista Park 103,780
Parks-Four Peaks Park 130,183
Parks-Open Space/Trails 40,790
Total Community Services 2,232,230
Law Enforcement Law Enforcement 3,121,325
Fire & Emergency Medical Fire & Emergency Medical 3,418,218
Total General Fund Operations 13,183,057
Special Revenue Fund Operations
Development Services Streets/HURF 2,322,318
Administration Downtown Strategy Fund 1,954,079
Administration Economic Development Fund 171,119
Total Special Revenue Fund Operations 4,447,516
All Operating Fund Expenditures 17,630,573$
FY13-14 Operating Expenditures by Division
The Height of Desert Living 109
Expenditure Limitation
Each year, the Economic Estimates Commission of the State of Arizona develops
expenditure limits for local governments in Arizona based on a formula using
1979-80 expenses adjusted for inflation and population growth. Cities and towns
are required to stay within the limits or incur a penalty (reduction in State Shared
revenues).
The preliminary FY13-14 expenditure limitation for the Town of Fountain Hills is
$26,097,167 which is 3% higher than the previous year. The limit applies to
FY13-14 expenditures of the Town (all funds) but allows for certain exemptions
and deductions. For example, debt service payments, HURF, bond proceeds, ARRA
funds, and grant expenditures are not included when determining compliance with
the expenditure limitation. However, development fee and capital project expendi-
tures are subject to the limitation. The table below is an estimate of the Town’s
expenditure limitation, deductions and exclusions and final spending authority.
Expenditure Summary
Total Expenditures 41,655,378$
Exclusions from Revenues:
Bond Proceeds 8,200,000
Debt Service Payments 2,552,485
Dividends, Interest, Gains 64,110
Grants 5,378,000
Highway User Revenues excess 1979-80 1,268,640
Prior Years Carryforward 2,694,279
Total Exclusions 20,157,514
Expenditures subject to limitation 21,497,864
Expenditure Limitation (estimated)26,097,167
Under/(Over) Limitation 4,599,303$
EXPENDITURE LIMITATION ANALYSIS
The Height of Desert Living 110
Budget Process
&
Schedule
Budget Process & Schedule
The Height of Desert Living 111
Planning Process
Planning Process
A number of planning processes are in place to guide the Town’s decision making. Many
of these processes allow for direct citizen input through public hearings, community
meetings or participation in Council-appointed committee. The Town’s planning
processes include:
Planning Process Description
Town Vision, Mission, Goals and Values Sets the overall tone of the organization
and guides employees in managing the
daily operations of the Town.
General Plan A guide designed to encourage the most
appropriate use of land and resources
within the Town consistent with the
interest of the citizens. The General Plan
sets forth goals, objectives, policies and
implementation techniques that will guide
the development activity within the Town
and promote, preserve and protect the
health, safety, and general welfare of its
citizens.
Capital Improvement Plan A five year guide to assist in long range
planning for the Town’s capital needs.
Details of the adopted Capital
Improvement Plan are found beginning
on page 283.
Fiscal Policy Guidelines Policies guiding the financial management
of the Town of Fountain Hills are
approved by the Town Council to ensure
a fiscally sound government. The
adoption of and compliance with these
policies is an important factor in Rating
Agency reviews. A summary of the
Town’s policies can be found beginning on
page 45.
Annual Budget Process Town staff develops a recommended
budget. Many of the decisions included in
that recommendation are driven by
processes noted above. A summary of
the Town’s budget process can be found
on the following pages.
Five Year Financial Plan A five year financial forecast is developed
annually as a tool to anticipate potential
budget imbalances. The current plan can
be found on pages 16-17.
The Height of Desert Living 112
Mission of the Budget Process
Communication and involvement with citizens and other stakeholders is stressed.
The broad nature of the budget mission allows issues to be addressed that have
limited the success of budgeting in the past. Apathy is a serious illness of govern-
ment; it is in the best interests of government to have involved stakeholders.
The term stakeholder refers to anyone affected by or who has a stake in govern-
ment. This term stakeholder includes, but is not limited to: citizens, customers,
elected officials, management, employees and their representatives, businesses,
vendors, other governments, and the media. It is vital that the budget processes
include diverse stakeholders.
Each year the Town of Fountain Hills budget is developed from the Town Council’s
priorities by the Finance Division with the individual Departments and the Town
Manager. Meetings with each Department, the Town Manager and the Finance Di-
vision are held during the month of March. After these meetings are completed, a
proposed Town-wide balanced budget is prepared for submittal to the full Town
Council and public in May.
Recommended Budget Practices
The Town of Fountain Hills budget process is designed to meet citizens’ needs for
information and input; decision makers’ needs for information and advice from citi-
zens on their desired blend of services; and the time line set by the State of Ari-
zona through the Arizona Budget Law.
The Town of Fountain Hills budget process incorporates the recommended prac-
tices promulgated by the National Advisory Council on State and Local Budgeting
(NACSLB) and the Government Finance Officers Association (GFOA). Concurrently,
Town staff apply diligent effort into improving the processes, decisions and out-
comes with each new budget year. The NACSLB’s practices encourage govern-
ments to consider the long-term consequences of actions to ensure that impacts of
budget decisions are understood over a multi-year planning horizon and to assess
whether program and service levels can be sustained.
Budget Definition
All cities and towns in Arizona are required to adopt an annual budget. State law
dictates that fiscal years begin on July 1 and end on June 30. Certain parts of the
budget document, such as summaries of revenues and expenditures showing two
years of spending history, are required by State law.
A good budget process is characterized by several essential features:
Incorporates a long-term perspective
Establishes linkages to broad goals
Focuses budget decisions on results and outcomes
Budget Process
The Height of Desert Living 113
Involves and promotes effective communication with stakeholders
Provides incentives to government management and employees
These key characteristics of good budgeting make clear that the budget process is
not simply an exercise in balancing revenues and expenditures one year at a time,
but is strategic in nature, encompassing a multi-year financial and operating plan
that allocates resources on the basis of identified goals. A good budget process
moves beyond the traditional concept of line-item expenditure control, providing
incentives and flexibility to managers that can lead to improved program efficiency
and effectiveness.
Principles and Elements of the Budget Process
The budget process consists of four broad principles that stem from the definition
and mission previously described. These principles are as follows:
1. A government should have broad goals that provide overall direction for the
government and serve as a basis for decision making.
2. A government should have specific policies, plans, programs and man-
agement strategies to define how it will achieve its long-term goals.
3. A financial plan and budget that moves toward town achievement of goals,
within the constraints of available resources, should be prepared and
adopted.
4. Program and financial performance should be continually evaluated, and ad-
justments made, to encourage progress toward achieving goals.
These principles encompass many functions that spread across a governmental or-
ganization. They reflect the fact that development of a balanced budget is a politi-
cal and managerial process that also has financial and technical dimensions. Each
of the principles of the budget process incorporates components or elements that
represent achievable results. These elements help translate the guiding principles
into action components. Individual budgetary practices are derived from these ele-
ments. The principles and elements provide a structure to categorize budgetary
practices.
The Town of Fountain Hills has broad goals that provide overall direction for the
government and serves as a basis for decision-making.
Assess community needs, priorities, challenges and opportunities
Identify opportunities and challenges for governmental services, capital as-
sets, and management
Develop and disseminate broad goals
Develop approaches to achieve goals – a government should have specific
policies, plans, programs, and management strategies to define how it will
achieve its long-term goals
Adopt financial policies
Develop programmatic, operating, and capital policies and plans
Develop programs and services that are consistent with policies and plans
Budget Process
The Height of Desert Living 114
Develop management strategies
Develop a budget consistent with approaches to achieve goals – a financial
plan and budget that moves toward achievement of goals, within the con-
straints of available resources, should be prepared and adopted
Develop a process for preparing and adopting a budget
Develop and evaluate financial options
Make choices necessary to adopt a budget
Evaluate performance and make adjustments – program and financial per-
formance should be continually evaluated, and adjustments made, to en-
courage progress toward achieving goals
Monitor, measure, and evaluate performance
Make adjustments as needed
When does the “budget season” start?
The budget process typically begins in January when the Finance Division begins to
review current levels of service, Council goals and objectives as identified at the
annual Council retreat, proposed capital improvements, and financial forecasts.
In reality, the budget process for the Town is actually an ongoing process.
Throughout the fiscal year, citizens and staff submit suggestions for new services,
regulations, funding sources, and improved service delivery, as well as concerns to
the Town Council and Commissions for discussion, study, and/or implementation.
Advisory Boards and Commissions develop plans for new or enhanced programs to
be included in the following year’s budget proposal.
Implementing, Monitoring, and Amending the Budget
A budget is an annual planning tool - it identifies the Town’s work plan and
matches the financial, material, and human resources available with the require-
ments to complete the work plan. The budget includes information about the or-
ganization and identifies the Council policy that directed the budget preparation.
Although a budget is often discussed as a financial document, the financial portion
means very little without the policy and administrative information that explains
what the organization intends to do with the financial resources.
In July, the Town staff begins the process of implementing the newly adopted
budget and is accountable for budgetary control throughout the fiscal year. Reve-
nue and expenditure patterns are examined, compared to budget plans, and cor-
rective action, if necessary, is taken during the fiscal year. Town management is
provided with a monthly budget and activity report; the Town Council is provided a
summary budget report at the end of each quarter disclosing actual revenue, ex-
penditure, and fund balance performance as compared to the budget.
The Town of Fountain Hills budget is adopted at a Department level and the Capi-
tal Improvement Program is adopted at a project level. Control of each legally
adopted annual budget is at the Department level; the Town Manager may, at any
time, transfer any unencumbered appropriation balance or portion thereof be-
Budget Process
The Height of Desert Living 115
tween general classifications of expenditure (line items) within a Department. The
items are reduced by a like amount. At the request of the Town Manager, the
Council may transfer any unencumbered appropriation balance or portion thereof
between one Department to another.
Pursuant to Arizona Revised Statutes, “No expenditure shall be made for a purpose
not included in such budget...”. Thus a contingency line item is included within the
General Fund to accommodate most unplanned expenditures. The other option in
amending the budget, according to State law, is for the Council to declare an
emergency and then transfer the monies from one line item or Department to an-
other. In essence, any approved Council transfers do amend the budget although
the budget is never reprinted. All transfers are reflected on the following year’s le-
gal schedules as required by the Auditor General’s Office.
What funds are included in this budget?
The accounts of the Town are organized on the basis of funds, each of which is
considered a separate accounting entity. Government resources are allocated to
and accounted for in individual funds based on the purposes for which they are to
be spent and the means by which spending activities are controlled. The Town of
Fountain Hills appropriates all funds in its budget process:
General Fund – revenues and expenditures to carry out basic governmental
activities such as police and fire, recreation, planning, legal services, admin-
istrative services, etc. (unrestricted).
Special Revenue Funds – revenues derived from specific taxes or other ear-
marked revenue sources, usually required by statute or ordinance to finance
particular activities. Highway User Revenue Fund (HURF), grants, and the
Economic Development Funds are examples of special revenue funds .
Debt Service Funds – established to account for the accumulation of re-
sources for, and the payment of, general long-term debt principal and inter-
est. Municipal Property Corporation (MPC) and Community Facilities District
(CFD) funds are included within the debt service funds.
Capital Projects Funds – to account for the purchase or construction of ma-
jor capital facilities, heavy equipment, park improvements and major road
improvements. The Capital Projects Fund revenues are derived from excess
General Fund revenues and 50% of the construction related local sales tax.
Budget Process
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When can a citizen have input into the budget process?
Town staff welcomes comments and suggestions throughout the year. The first op-
portunity for the Town Council to contribute to the budget is during the annual
goal setting retreat which is typically held around the beginning of the calendar
year. The proposed budget is presented to the public and Town Council in May at
which time a public hearing is held to receive input. This hearing is the opportunity
to increase the budget for the next fiscal year before the maximum spending
amount is established. Once the maximum spending amount is adopted as the
tentative budget, line items can only be exchanged or decreased prior to the
budget’s final adoption.
Budget Process
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Budget Schedule
Budget Schedule FY13-14
August 15, 2012 Budget meetings begin (every other Wednesday 4pm-5pm)
October 1, 2012 5 yr Revenue forecast due to staff
December 31, 2012 Preliminary operating budgets posted in MUNIS
Staffing requirements due to Finance
January 2, 2013 Publish fee and tax levy notice in local newspaper and website
January 24, 2013 Council Goal Setting Session
February 12, 2013 Work Study- CIP
February 21, 2013 Council Meeting-Approve CIP
February 28, 2013 Final operating budgets posted in MUNIS
Department/division templates due to Finance
March 1, 2013 EMCFD and CMD notice on website for tax levy
March 4, 2013 Final revenue projections posted in MUNIS
March 4-7, 2013 Department presentations due to Town Manager
April 4, 2013 Council Meeting-Approve fee schedule
April 22, 2013 Council receives proposed budget
Proposed budget posted online
May 1, 2013 Cottonwoods Maintenance District mailing
May 1, 2013 Budget Open House/Special Meeting
May 6, 2013 Special Meeting-Department Presentations
May 7, 2013 Special Meeting -Department Presentations (if necessary)
May 8, 2013 Special Meeting -Department Presentations (if necessary)
May 16, 2013 Adoption of Tentative Budget Maximum
May 22 & 29, 2013 Publish Tentative Budget in newspaper
June 6, 2013 Council Meeting-Adoption of Final Budget
June 20, 2013 Council Meeting-Adoption of Tax Levy
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Budget Schedule
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OPERATING BUDGETS
MAYOR & TOWN COUNCIL
MUNICIPAL COURT
ADMINISTRATION
DEVELOPMENT SERVICES
COMMUNITY SERVICES
LAW ENFORCEMENT
FIRE & EMERGENCY MEDICAL
Operating Budgets
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Operating Budgets
Organization Chart
Department Directors
Town Manager Ken Buchanan
Deputy Town Manager/ Julie A. Ghetti
Finance Director
Presiding Judge Mitchell S. Eisenberg
Community Services Director Mark Mayer
Development Services Director Paul Mood
Interim Fire Chief Randy Roberts,
Rural Metro Corporation
District Commander Captain Joe Rodriquez,
Maricopa County Sheriff’s Office
Town Prosecutor Iacovino & Kayler
Town Attorney Andrew McGuire,
Gust Rosenfeld, P.L.C.
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Mayor & Town Council
Operating Budgets
Mayor & Town Council
The Height of Desert Living 122
MAYOR & TOWN COUNCIL
Mission Statement
The Mayor & Town Council are charged with serving the best interests of the com-
munity by providing for its safety and well-being; respecting its special, small-
town character and quality of life; providing superior public services; sustaining
the public trust through open and responsive government; and maintaining the
stewardship and preservation of its financial and natural resources.
FRONT ROW: Councilmember Cassie Hansen, Mayor Linda M. Kavanagh, Council-
member Ginny Dickey
BACK ROW: Vice Mayor Tait D. Elkie, Councilmember Cecil A. Yates, Councilmem-
ber Henry Leger, Councilmember Dennis Brown
Operating Budgets
Mayor & Town Council
The Height of Desert Living 123
Department Overview
The Town Council is comprised of the Mayor and six Councilmembers, all of whom
are elected at large to serve the citizens of the Town of Fountain Hills. The term of
office for the Mayor is two years, and Councilmembers serve overlapping terms of
four years. The corporate powers of the Town are vested in the Council and are
exercised only as directed or authorized by law via ordinance, resolution, order or
motion. The Council appropriates funds and provides policy direction to Town staff.
The Council appoints a Town Manager, who is responsible for the day-to-day ad-
ministration of the Town. The Council also appoints the Presiding Judge, Town At-
torney, and Town Prosecutor.
Operating Budgets
Mayor & Town Council
Program Name
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Administration $ 66,759 $ 68,444 $ 82,811 $ 79,702
Total $ 66,759 $ 68,444 $ 82,811 $ 79,702
Expenditures by Program
Administration
100%
Use of Funds -Mayor & Town Council -By Program
Where does the money go?
Total Proposed Budget = $79,702
The Height of Desert Living 124
Operating Budgets
Mayor & Town Council
Category
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Wages $ 53,015 $ 52,518 59,704$ 59,704$
Employment Taxes 3,986 4,771 5,575 4,927
Benefits 3,841 3,849 5,511 5,711
Dues and Memberships 360 360 360 360
Education and Training 2,558 3,153 8,510 4,575
Maintenance and Repair 115 74 - -
Contractual Services 450 148 2,250 1,900
Supplies 1,918 2,544 350 350
Internal Service 516 1,027 551 2,175
Total $ 66,759 $ 68,444 $ 82,811 $ 79,702
Expenditures by Category
Wages
76%
Employment
Taxes
6%
Benefits
7%Education and
Training
6%
Contractual
Services
2%
Internal Service
3%
Use of Funds -Mayor & Town Council -By Category
Where does the money go?
Total Proposed Budget = $79,702
Operational Priorities for FY13-14
Pavement Management Program
Economic Development Plan
Fountain Lake IGA with Sanitary District
Community Partnership Funding Policy
Fire Station #2 Relocation
Town Prosecutor
Volunteer Program Continuation
The Height of Desert Living 125
STRATEGIC PLAN GOALS FOR FY13-14
From the Values listed in the Strategic Plan 2010, Council identified the following
Strategic Directions as Goals for FY13-14.
Civility
C 2 Support community events and activities that create opportunities to build
community.
C 3 Genuinely solicit and consider public and stakeholder feedback as part of
the decision-making process.
Maintain and Improve Community Infrastructure
I 2 Lower the reliance on State revenues by developing a locally controlled,
reliable funding source for infrastructure maintenance.
I 3 Maintain a current condition assessment of all roadways and sidewalks and
prioritize and implement maintenance efforts to minimize costly reconstruc-
tion.
Economic Vitality
EV 1 Develop a comprehensive economic development strategy for the Town’s
future and work with our partners to forward economic growth and aware-
ness.
EV 2 Develop and maintain a balanced, equitable, sustainable and local fi-
nancing structure to support the Town’s core government services at de-
sired service levels.
EV 4 Promote retention, expansion and relocation of quality businesses.
Civic Responsibility
CR 1 Foster an environment of accessible, responsive governance.
CR 2 Discover, recognize and utilize the talents of our citizens and use these
assets to address community needs.
CR 3 Foster a culture of public service and volunteerism.
CR 6 Evaluate customer satisfaction with Town services on a regular basis and
implement appropriate service improvements.
Operating Budgets
Mayor & Town Council
The Height of Desert Living 126
CR 7 Communicate the role of local government and clearly define the trade-
offs between service levels and amenities and the associated costs so resi-
dents can make informed choices.
Recreational Opportunities and Amenities
R 2 Provide an interconnected, multi-use trail and bicycle system that pro-
motes active living, physical activity, education and appreciation of our
parks and natural resources.
Operating Budgets
Mayor & Town Council
The Height of Desert Living 127
Operating Budgets
Mayor & Town Council
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
General Fund
Salaries-Full Time 53,015$ 52,517$ 23,704$ 23,704$
Salaries-Part Time - - 36,000 36,000
FICA 2,232 2,232 2,232 2,232
Medicare 759 753 866 866
Workers Compensation 579 631 707 727
Unemployment Insurance 416 1,155 1,770 1,102
Group Health Insurance 1,742 1,805 2,569 2,766
Group Dental Insurance 96 101 154 161
Group Vision Insurance 16 16 24 23
Disability Insurance 70 62 88 83
Retirement 1,868 1,817 2,608 2,608
Life Insurance 49 48 68 70
Dues, Subscript & Publicat 360 360 360 360
Training/Cont Ed - 495 - -
Meetings & Conferences 2,557 2,658 8,510 4,575
Sign Repair & Replacement 115 74 - -
Professional Fees 450 - - -
Printing Expense - 149 750 400
Community Contracts/Events - - 1,500 1,500
Office Supplies 188 1,611 350 350
Food & Beverage Supplies 1,647 933 - -
Miscellaneous Expense 84 - - -
ISF-Copier Charges 40 41 50 100
ISF-Mail Service Charges 29 13 25 25
ISF-Telecom Charges 447 973 476 2,050
Total Mayor & Council 66,759$ 68,444$ 82,811$ 79,702$
FY13-14 Proposed Budget
Summary of Expenditures
Mayor & Council
The Height of Desert Living 128
Municipal Court
Operating Budgets
Municipal Court
The Height of Desert Living 129
Operating Budgets
Municipal Court
The Height of Desert Living 130
MUNICIPAL COURT
Mission Statement
The Fountain Hills Municipal Court is committed to professionally serving the citi-
zens of Fountain Hills by administering justice in a fair, efficient and respectful
manner, so as to enhance public trust and community confidence in our court sys-
tem.
Department Overview
The Fountain Hills Municipal Court is the judicial branch of the Fountain Hills gov-
ernment. Pursuant to State law and the Town Code, decisions regarding the over-
all function of the Court are the sole responsibility of the Presiding Judge, who also
has exclusive supervisory authority over all court personnel. The Court has juris-
diction over civil traffic, criminal traffic and criminal misdemeanor offenses and
violations of our Town Code and ordinances. The Court also has authority over
specified juvenile offenses. In addition, the Presiding Judge has authority to issue
arrest/search warrants, civil orders of protection and injunctions against harass-
ment. As part of the Arizona State Court System, the Fountain Hills Municipal
Court is subject to the authority and administrative supervision of the Arizona Su-
preme Court. The Fountain Hills Municipal Court has legal obligations and reporting
responsibilities to the State as well as to the Town of Fountain Hills. The Court
must comply with constantly changing federal, state and local laws and adminis-
trative rules, including those relating to crimes and criminal procedure, victims’
rights, record keeping, ADA, minimum accounting standards and judicial ethics.
Operating Budgets
Municipal Court
Program Name
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Administration $ 261,138 $ 242,363 $ 252,262 $ 247,759
Civil Cases 41,761 41,862 44,266 40,080
Criminal Cases 86,208 83,948 87,746 62,954
Financial Collections 1,415 - - -
Juvenile 20,381 17,758 18,659 11,608
Total $ 410,903 $ 385,931 $ 402,933 $ 362,401
Expenditures by Program
Variance Explanations:
All programs:
The main reason that all programs decreased was due to the elimination of one
full-time position.
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Operating Budgets
Municipal Court
Category
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Wages 297,822$ 287,222$ 299,119$ 265,834$
Employment Taxes 5,237 5,891 6,129 5,063
Benefits 82,712 71,942 74,169 64,596
Dues and Memberships 4,242 4,987 4,025 4,341
Education and Training 250 754 800 700
Maintenance and Repair 476 553 800 800
Contractual Services 13,890 7,603 10,680 13,590
Supplies 2,270 1,505 3,600 3,600
Equipment 77 - - -
Internal Service 3,927 5,474 3,611 3,877
Total 410,903$ 385,931$ 402,933$ 362,401$
Expenditures by Category
Variance Explanations:
Wages:
The decrease is due to the loss of one full-time position.
Contractual Services:
This line item includes $2,500 for a triennial court audit.
Administration
69%
Civil Cases
11%
Criminal Cases
17%
Protective Orders
11%
Use of Funds -Municipal Court -By Program
Where does the money go?
Total Proposed Budget = $362,401
Wages
74%
Employment
Taxes
1%
Benefits
18%
Dues and
Memberships
1%
Contractual
Services
4%
Supplies
1%
Internal Service
1%
Use of Funds -Municipal Court -By Category
Where does the money go?
Total Proposed Budget = $362,401
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FY12-13 Department Accomplishments
FY13-14 Objectives
Operating Budgets
Municipal Court
Initiative Strategic Value
Complied with recognized Supreme Court/AOC
guidelines for timely case processing, manage-
ment and finances
Civic Responsibility-CR1
Continued the Fountain Hills Community Teen
Court which includes students from Fountain
Hills and the surrounding communities through a
partnership with Fountain Hills High School and
Juvenile Court of Maricopa County
Civic Responsibility-CR5 & Education, Learning
and Culture-ELC1
Successfully completed a Core Review con-
ducted by the Administrative Office of the Courts
Civic Responsibility-CR1
Court staff completed all training required by the
Supreme Court
Civic Responsibility-CR1
Expanded use of home detention as provided by
statute
Civic Responsibility-CR1
Initiative Strategic Value Estimated Cost/Funding
Source
Provide all court and judicial ser-
vices as mandated by the Constitu-
tion, statutes and ordinances as
fairly, effectively and efficiently as
possibl
Civic Responsibility-CR1 $0/General Fund
Effectively and efficiently monitor
and enforce timely compliance with
Court ordered sentencing and di-
version programs while holding de-
fendants accountable for their ac-
tions and obligations
Civic Responsibility-CR1 $0/General Fund
Participate in Regional Homeless
Court with other courts to provide a
means to resolve cases
Civic Responsibility-CR1 $0/General Fund
Enhance the court’s video confer-
encing capabilities to accommodate
more hearings for in-custody defen-
dants
Civic Responsibility-CR1 $5,000/Court Enhancement
Fund
Transition to the new case manage-
ment system provided by the Ari-
zona Supreme Court
Civic Responsibility-CR1 $0/General Fund
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Activities/Results
Performance Measures
Operating Budgets
Municipal Court
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Cases Filed 2,584 2,173 1,740 1,800
Cases Terminated 2,858 2,497 2,065 1,950
Hearings/Trials Held 738 731 765 770
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Operating Budgets
Municipal Court
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
General Fund
Salaries-Full Time 297,805$ 287,221$ 299,119$ 265,834$
Overtime 16 - - -
Medicare 4,164 4,054 4,340 3,844
Workers Compensation 468 510 582 618
Unemployment Insurance 605 1,327 1,207 601
Group Health Insurance 44,891 36,096 36,698 31,608
Group Dental Insurance 2,703 2,129 2,309 1,924
Group Vision Insurance 380 283 291 220
Disability Insurance 1,235 1,078 1,106 930
Retirement 32,761 31,594 32,905 29,145
Life Insurance 742 761 860 769
Dues, Subscript & Publicat 4,243 4,987 4,025 4,341
Training/Cont Ed 100 632 300 300
Meetings & Conferences 150 123 500 400
Office Equip Maint/ Repair 446 553 800 800
Sign Repair & Replacement 30 - - -
Auditing Expense 2,500 - - 2,500
Professional Fees 61 15 130 150
Legal Fees 2,780 140 2,000 2,000
Printing Expense 1,967 1,183 2,000 2,000
Advertising/Signage - - - 150
Intergovt Agreements 4,500 4,519 4,600 4,600
Bank/Merc Acct Fees 2,082 1,747 1,950 1,950
ActiveNet Fees - - - 240
Office Supplies 1,940 1,165 3,300 3,300
Safety Supplies - 10 - -
Food & Beverage Supplies 330 330 300 300
Peripherals 77 - - -
ISF-Copier Charges 54 12 32 32
ISF-Mail Service Charges 1,052 1,188 1,200 1,200
ISF-Motor Pool Charges 172 335 - 250
ISF-Telecom Charges 2,649 3,939 2,379 2,395
Total Municipal Court 410,903$ 385,931$ 402,933$ 362,401$
FY13-14 Proposed Budget
Summary of Expenditures
Municipal Court
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Administration
Operating Budgets
Administration
The Height of Desert Living 136
Operating Budgets
Administration
Note: Numbers in parentheses represent full-time equivalents (FTE).
The Height of Desert Living 137
ADMINISTRATION
Mission Statement
The Administration Department is dedicated to serving the citizens of Fountain
Hills by providing administrative direction and support to the Town’s Departments.
Administration provides accurate and current information on Council legislation
and administrative actions; provides for the delivery of comprehensive financial
services to internal and external customers; provides support to Town staff;
reaches out to political leaders and geographical neighbors to continue to grow re-
lationships in the best interests of the Town; and enhances the Town’s economic
base through business attraction, retention and business vitality activities.
Department Overview
The Administration Department is made up of six (6) Divisions: Town Manager,
Town Clerk, Human Resources/Risk Management, Finance, Information Technol-
ogy, and Economic Development. The Town Manager provides direct supervision
over the Town Clerk, Human Resources/Risk Management, and Economic Develop-
ment. The Town Manager also administers the budget for Legal Services. The Dep-
uty Town Manager is responsible for Finance and Information Technology.
Operating Budgets
Administration
Division
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Town Manager 570,016$ 482,023$ 625,919$ 562,576$
Information Technology 211,686 275,015 317,449 276,804
Town Clerk 113,872 223,468 179,526 179,210
Human Resources/Risk Mgmt.401,597 356,085 415,624 360,754
Finance 307,303 2,062,653 324,318 336,849
Economic Development 64,660 68,819 14,476 90,240
Legal Services 297,466 345,927 317,360 313,641
Total 1,966,600$ 3,813,990$ 2,194,672$ 2,120,074$
Expenditures by Division
Variance Explanations:
Town Manager:
The Volunteer Program, previously housed in the Human Resources/Risk Manage-
ment Division, now resides in the Town Manager Division and resulted in an in-
crease totaling $43,310. There was also a change in Community Partnership con-
tracts. The Extended Hands Food Bank remains in the Town Manager Division but
is 20% lower than last year’s amount, while the Boys & Girls Club has been moved
to the Community Services Department/Recreation Division also at a 20% reduc-
tion, totaling $64,000 for FY13-14. The Fountain Hills Theatre contract remains at
the same amount as last year, $70,240, with 50% being moved to the Community
Services Department/Recreation Division and 50% being moved to the newly
formed Economic Development Fund. Tourism has been moved from the General
Fund, in the Town Manager Division, to the Economic Development Fund.
The Height of Desert Living 138
Variance Explanations (cont):
Economic Development:
FY12-13 funds were transferred to the pavement management program.
Operating Budgets
Administration
Town Manager
27%
Information
Technology
13%
Town Clerk
8%
Human
Resources/Risk
Mgmt.
17%
Finance
16%
Economic
Development
4%
Legal Services
15%
Use of Funds -Administration -By Division
Where does the money go?
Total Proposed Budget = $2,120,074
Program Name
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Accounting 37,236$ 50,894$ 51,799$ 40,021$
Administration 519,421 2,143,314 479,239 684,522
Attorney Services 184,716 234,427 197,400 198,840
Audit Services 74,438 65,836 65,232 68,723
Boards & Commissions 4,552 4 260 -
Budget 47,759 42,273 41,389 46,067
Customer Service 22,073 26,817 31,425 31,816
Elections 20,620 142,014 88,595 85,950
Legislation 40,572 39,179 45,017 46,668
Licensing 24,931 39,355 35,475 38,365
Network Administration 113,845 151,979 205,476 159,640
Operational Support (99,418) - - -
Payroll 14,917 14,515 15,111 16,696
Public Defender 2,750 1,500 9,960 4,800
Prosecutor 110,000 110,000 110,000 110,001
Purchasing 34,392 16,844 17,142 25,452
Records Management 20,350 14,953 16,488 15,979
Recruitment 3,553 27,865 8,417 20,414
Risk Management 268,573 200,464 255,912 280,811
Social/Community Services 362,839 291,875 291,389 30,318
Support 59,443 45,172 45,742 59,338
Strategic Planning 18,908 14,736 21,257 21,751
Training & Development 865 486 5,000 3,000
Treasury 27,124 38,564 46,693 44,293
Video Services 9,130 36,189 19,771 16,833
Volunteers 34,697 53,639 57,111 43,310
Web Site 8,314 11,096 33,372 26,466
Total 1,966,600$ 3,813,990$ 2,194,672$ 2,120,074$
Expenditures by Program
The Height of Desert Living 139
Operating Budgets
Administration
Variance Explanations:
Accounting:
This program decreased due to the reduction of .50 FTE in the Finance Division.
Administration:
The increase is mainly due to the restoration of Contingency funds that were util-
ized for pavement management. There is also $5,000 included in the Finance Divi-
sion to comply with the Open Books requirement, Arizona’s official Transparency
Web Site in accordance with ARS §41-725.
Network Administration:
Software maintenance fees are being billed differently with the change from Class
to ActiveNet. MUNIS maintenance is at a stable level which is less than the previ-
ous year. Dues and subscriptions decreased due to the decision not to implement
online storage for disaster recovery. Hardware costs have decreased due to the
number of items in the rotation for replacement in FY13-14.
Public Defender:
The number of cases needing a public defender has decreased resulting in a lower
cost.
Recruitment:
The increase is due to a reallocation in the FTEs for Human Resources.
Social/Community Services:
The Extended Hands Food Bank is 20% lower than last year’s amount, while the
Boys & Girls Club has been moved to the Community Services Department/
Recreation Division also at a 20% reduction totaling $64,000 for FY13-14. The
Fountain Hills Theatre contract remains at the same amount as last year, $70,240,
with 50% being moved to the Community Services Department/Recreation Divi-
sion and 50% being moved to the newly formed Economic Development Fund.
Tourism has been moved from the General Fund, in the Town Manager Division, to
the Economic Development Fund.
Purchasing, Support and Web Site:
A reallocation of FTEs between the Information Technology Division and Finance
Division resulted in an increase in Support and Purchasing as well as a decrease in
Web Site.
Volunteers:
This program has been transferred from the Human Resources/Risk Management
Division to the Town Manager Division, eliminating the Human Resources/Risk
Management Administrator’s FTE portion.
The Height of Desert Living 140
Operating Budgets
Administration
Category
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Wages 609,729$ 646,682$ 687,033$ 658,529$
Employment Taxes 16,847 19,135 18,930 20,956
Benefits 147,080 130,820 139,277 125,157
Dues & Memberships 124,254 153,055 157,666 130,304
Education and Training 13,107 9,647 15,026 13,908
Maintenance and Repair 1,053 1,479 10,120 11,620
Utilities 4,591 2,847 1,633 3,086
Contractual Services 985,166 1,027,682 1,025,990 876,984
Supplies 19,717 25,413 30,361 28,531
Equipment 9,904 31,549 58,100 44,700
Internal Service 19,639 22,007 15,108 17,245
Transfers 15,513 1,743,674 - -
Contingency - - 35,428 189,054
Total 1,966,600$ 3,813,990$ 2,194,672$ 2,120,074$
Expenditures by Category
Accounting
2%
Administration
33%Attorney
Services
9%
Audit
Services
3%
Budget
2%
Customer
Service
2%
Elections
4%Legislation
2%
Licensing
2%
Network
Administration
8%
Prosecutor
5%
Risk
Management
13%
Support
3%
Treasury
2%Volunteers
2%
Use of Funds -Administration -By Program
Where does the money go?
Total Proposed Budget = $2,120,074
Note: Programs that account for 1% of the total are not shown on the chart.
The Height of Desert Living 141
Variance Explanations:
Wages:
The Human Resources Administrator was reclassified from a full-time position to a
part-time position resulting in a wage decrease.
Dues and Memberships:
Dues and Memberships decreased mainly due to the items in the Network Admini-
stration as discussed in the variance explanations for programs.
Contractual Services:
This category includes the citizens survey mentioned in Division variances as well
as the relocation of the Boys & Girls Club and half of the Fountain Hills Theatre to
the Community Services Department/Recreation Division, and the proposed funds
for Tourism and the other half of the funds for the Fountain Hills Theatre being re-
located to the Economic Development Fund. This area reflects the reduction of the
one-time expense in FY12-13 for the legal review of the Human Resources manual
mentioned in the variances by program. Liability insurance increased as well as the
miscellaneous claims against the town. Since the Economic Development Adminis-
trator position is currently vacant, associated expenses of $90,000 were coded in
this category rather than breaking them out like previous years. The $5,000 to
participate in Open Books, Arizona’s official Transparency Web Site in accordance
with ARS §41-725, mentioned in the program variance is part of this category.
Equipment:
Hardware costs have decreased due to the number of items in the rotation for re-
placement in FY13-14.
Operating Budgets
Administration
Wages
31%
Employment
Taxes
1%
Benefits
6%
Dues &
Memberships
6%
Education and
Training
1%
Maintenance
and Repair
1%
Contractual
Services
41%
Supplies
1%
Equipment
2%
Internal Service
1%
Contingency
9%
Use of Funds -Administration -By Category
Where does the money go?
Total Proposed Budget = $2,120,074
The Height of Desert Living 142
FY12-13 Department Accomplishments
FY13-14 Objectives
Operating Budgets
Administration
Initiative Strategic Value
Pavement Management Program initiated including funding Develop reliable funding source
for infrastructure maintenance-
I2
Economic Development Plan adopted Develop Economic Development
Plan-EV1
Facilitated new community event - Cyclovia Support Community Events/
Activities to build Community &
Friendship-C2
Facilitated Council focus on core services Develop balanced, equitable,
sustainable, local Financing
Structure for Core Services-EV2
Dedication of Cutillo Plaza Foster accessible, responsive
Governance-CR1
Fire Station Location Master Plan adopted Develop reliable funding source
for infrastructure maintenance-
I2
Initiative Strategic Value Estimated Cost/Funding
Source
Conduct citizen satisfaction
survey Evaluate customer satisfaction
on a regular basis-CR6 $30,000/General Fund
Ask voter approval for road
reconstruction Pavement Management Pro-
gram-I3 $49,000/General Fund
Conduct citizens academy Communicate the role of local
government-CR7 $0/General Fund
Enhance Town website to pro-
mote Economic Development Promote retention, expansion
and relocation of quality busi-
nesses-EV4
$0/General Fund
The Height of Desert Living 143
Operating Budgets
Administration
The Height of Desert Living 144
Operating Budgets
Administration
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
General Fund
Salaries-Full Time 547,043$ 571,314$ 603,346$ 520,974$
Salaries-Part Time 62,688 75,365 83,687 137,554
FICA 4,042 4,708 4,928 8,422
Medicare 9,994 9,124 9,875 9,438
Workers Compensation 1,406 2,049 1,699 1,706
Unemployment Insurance 1,404 3,254 2,428 1,391
Group Health Insurance 66,812 60,315 64,165 59,921
Group Dental Insurance 4,279 3,872 4,320 4,647
Group Vision Insurance 668 570 628 544
Disability Insurance 2,643 1,989 2,237 2,243
Retirement 70,844 62,524 66,188 56,222
Life Insurance 1,834 1,550 1,739 1,580
Licenses/Filing Fees 84,635 113,391 116,263 92,459
Dues, Subscript & Publicat 39,619 39,665 41,403 37,845
Training/Cont Ed 3,609 1,900 6,008 4,830
Meetings & Conferences 9,497 7,747 9,018 9,078
Equipment Maint/Repair 71 1,178 10,000 10,000
Office Equip Maint/ Repair 803 - - 1,500
Sign Repair & Replacement 179 301 120 120
Telecommunications 3,570 2,736 1,633 3,086
Gas & Oil 1,021 111 - -
Auditing Expense 58,554 50,700 51,375 55,000
Professional Fees 27,985 53,036 56,401 50,031
Legal Fees 294,454 342,181 324,860 309,701
Management Fees - 10,625 18,500 18,950
Insurance Expense 228,675 161,396 215,840 256,840
Printing Expense 1,659 4,930 11,370 10,490
Advertising/Signage 5,078 5,621 10,915 9,360
Intergovt Agreements - 104,458 41,559 42,032
Contractual Services - - - 90,000
Bank/Merc Acct Fees 10,757 9,046 9,480 10,020
Community Contracts/Events 358,003 182,490 182,490 24,200
Tourism - 103,200 103,200 -
ActiveNet Fees - - - 360
Office Supplies 6,649 4,488 4,555 5,460
Cleaning/Janitorial Supplies - - 35 15
Operating Supplies 2,151 4,749 6,970 6,910
Food & Beverage Supplies 4,888 5,614 7,543 6,615
Program Materials 5,703 7,293 7,429 5,181
Postage & Delivery 327 2,499 3,829 4,350
Miscellaneous Expense - 770 - -
Small Tools 66 67 - -
Software 3,891 563 - 8,100
Hardware 4,146 27,627 58,100 35,600
Peripherals 1,900 2,667 - 1,000
Furniture/Appliances - 625 - -
Equipment (99) - - -
FY13-14 Proposed Budget
Summary of Expenditures
Administration
The Height of Desert Living 145
Operating Budgets
Administration
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
FY13-14 Proposed Budget
Summary of Expenditures
Administration
General Fund-continued
ISF-Copier Charges 4,234$ 4,809$ 3,557$ 5,566$
ISF-Mail Service Charges 3,913 4,280 4,236 4,028
ISF-Vehicle Replacement Charge 2,984 - - -
ISF-Motor Pool Charges 1,158 698 90 50
ISF-Telecom Charges 7,350 12,221 7,225 7,601
Transfer Out 15,513 1,743,674 - -
Contingency - - 35,428 189,054
Total Administration 1,966,600$ 3,813,990$ 2,194,672$ 2,120,074$
The Height of Desert Living 146
Town Manager Division
Service Delivery Plan
Provide leadership to ensure a high quality of life for the citizens of Fountain Hills
by utilizing Town resources to the greatest extent possible and offering superior
service. Work in conjunction with the Town Council and the Strategic Planning Ad-
visory Commission (SPAC) for successful implementation of Operational Priorities
and Strategic Plan Goals. Per direction and approval of the Town Council, adminis-
ter fees for service contracts.
Variance Explanations:
Administration:
The increase in this program is mainly due to the restoration of contingency funds
that were utilized for pavement management.
Social/Community Support:
This decrease is related to the transfer of two of the Community Partnership con-
tracts, Boys and Girls Club to the Community Services Department/Recreation Di-
vision and Fountain Hills Theatre which was split between the Community Services
Department/Recreation Division and the Economic Development Fund. Tourism
was also moved to the Economic Development Fund. The remaining contract in
this Division was reduced by 20%.
Volunteers:
This program was moved from the Human Resources/Risk Management Division to
the Town Manager Division.
Operating Budgets
Town Manager Division
Administration
90%
Social/
Community
Services
5%
Strategic
Planning
4%
Use of Funds -Town Manager -By Program
Where does the money go?
Total Proposed Budget = $562,576
Program Name
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Administration $ 287,687 $ 175,412 313,273$ 467,197$
Operational Support (99,418) - - -
Social/Community Services 362,839 291,875 291,389 30,318
Strategic Planning 18,908 14,736 21,257 21,751
Volunteers - - - 43,310
Total $ 570,016 $ 482,023 $ 625,919 $ 562,576
Expenditures by Program
The Height of Desert Living 147
Operating Budgets
Town Manager Division
Category
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Wages 129,099$ 134,555$ 202,334$ 234,492$
Employment Taxes 3,928 3,330 3,780 6,200
Benefits 47,098 25,143 41,534 43,003
Dues & Memberships 18,518 19,615 19,965 19,090
Education and Training 3,349 3,996 4,761 5,435
Maintenance and Repair 982 277 - 1,500
Utilities 2,142 882 - -
Contractual Services 357,190 289,682 315,690 49,610
Supplies 3,401 2,221 1,000 10,935
Equipment 96 400 - -
Internal Service 4,213 1,922 1,427 3,257
Transfers - - - -
Contingency - - 35,428 189,054
Capital - - - -
Total 570,016$ 482,023$ 625,919$ 562,576$
Expenditures by Category
Wages
41%
Employment
Taxes
1%
Benefits
8%
Dues &
Memberships
3%
Education and
Training
1%
Contractual
Services
9%
Supplies
2%
Internal
Service
1%
Contingency
34%
Use of Funds -Town Manager -By Category
Where does the money go?
Total Proposed Budget = $562,576
Variance Explanations:
Wages and Employment Taxes:
The transfer of the Volunteer program from the Human Resources/Risk Manage-
ment Division to the Town Manager Division resulted in an increase in these two
categories.
Contractual Services:
This decrease is related to moving the Community Partnership contracts to other
departments/funds. The remaining contract in this Division was reduced by 20%.
Supplies:
The increase is related to the Volunteer program.
The Height of Desert Living 148
Performance Measures
Productivity
Operating Budgets
Town Manager Division
Activities/Results
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Estimate
Town-wide Full-Time Equivalents (FTE’s) 61 58 57 50
Town-wide Full-Time Equivalents per 1,000
residents 2.5 2.7 2.5 2.2
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Estimate
Citizen Survey responses 1,051 N/A N/A 2,500
Sales Tax per Capita $304 $305 $322 $364
Quality
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Estimate
Personnel Costs per Full Time Equivalent $68,128 $62,708 $67,989 $70,631
Program Operating Costs (All Funds) $11.8M $12.1M $15.2M $15.5M
Program Operating Budget Expense per resi-
dent $486 $553 $661 $676
$0.00 $0.20 $0.40 $0.60 $0.80 $1.00 $1.20 $1.40
Fountain Hills
Paradise Valley
Casa Grande
Gilbert
Goodyear
Mesa
Queen Creek
Scottsdale
Surprise
Tempe
Comparison of FY12-13 General Fund Operating Cost
Per 1,000 Citizens
Fiscal Years*
The Height of Desert Living 149
Operating Budgets
Town Manager Division
The Height of Desert Living 150
Operating Budgets
Town Manager Division
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
General Fund
Salaries-Full Time 129,095$ 134,553$ 202,334$ 203,722$
Salaries-Part Time - - - 30,770
FICA - - - 1,908
Medicare 3,223 1,919 2,849 3,305
Workers Compensation 462 888 488 580
Unemployment Insurance 244 523 443 407
Group Health Insurance 18,850 9,280 17,468 18,807
Group Dental Insurance 1,314 555 1,007 1,022
Group Vision Insurance 213 88 149 145
Disability Insurance 934 367 738 694
Retirement 25,126 14,554 21,598 21,751
Life Insurance 661 299 574 584
Dues, Subscript & Publicat 18,518 19,616 19,965 19,090
Meetings & Conferences 3,349 3,996 4,761 5,435
Office Equip Maint/ Repair 803 - - 1,500
Sign Repair & Replacement 179 277 - -
Telecommunications 1,122 796 - -
Gas & Oil 1,021 86 - -
Professional Fees - 3,750 30,000 25,300
Printing Expense - 95 - -
Advertising/Signage - 148 - 110
Bank/Merc Acct Fees 50 - - -
Community Contracts/Events 357,140 182,490 182,490 24,200
Tourism - 103,200 103,200 -
Office Supplies 3,106 1,868 1,000 2,890
Operating Supplies 52 - - 2,655
Food & Beverage Supplies 244 331 - 4,415
Program Materials - - - 925
Postage & Delivery - 21 - 50
Small Tools - 67 - -
Peripherals 96 333 - -
ISF-Copier Charges 275 927 400 2,169
ISF-Mail Service Charges 34 23 75 238
ISF-Vehicle Replacement Charge 2,984 - - -
ISF-Motor Pool Charges 26 - - -
ISF-Telecom Charges 895 973 952 850
Contingency - - 35,428 189,054
Total Town Manager 570,016$ 482,023$ 625,919$ 562,576$
FY13-14 Proposed Budget
Summary of Expenditures
Town Manager
The Height of Desert Living 151
Town Clerk Division
Service Delivery Plan
Serve as the Town’s election official and custodian of records; conduct municipal
elections and all related activities in the most efficient and effective manner in full
compliance with all applicable State statutes and Town Code provisions. Maintain
documents necessary for the effective administration and operation of municipal
government and preserve the Town’s permanent records.
Variance Explanations:
Elections:
The cost for one election is included in the FY13-14 budget for the purpose of a
Special Bond Election to be held November 5, 2013 (bond elections are only held
in November). Last year, the Town Council authorized the continuation of mail bal-
lot elections in Fountain Hills and the cost for Maricopa County Elections election
services has been budgeted as a municipal standalone mail election. However, it is
unknown at this time which governmental entities might have ballot measures/
candidates on the November, 2013 General Election ballot, which would reduce the
Town’s cost for consolidated services that would be provided by Maricopa County
Elections.
Operating Budgets
Town Clerk Division
Program Name
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Administration 32,330$ 27,322$ 29,426$ 30,613$
Elections 20,619 142,014 88,595 85,950
Legislation 40,573 39,179 45,017 46,668
Records Management 20,350 14,953 16,488 15,979
Total 113,872$ 223,468$ 179,526$ 179,210$
Expenditures by Program
Administration
17%
Elections
48%
Legislation
26%
Records
Management
9%
Use of Funds -Town Clerk -By Program
Where does the money go?
Total Proposed Budget = $179,210
The Height of Desert Living 152
Operating Budgets
Town Clerk Division
Category
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Wages 79,525$ 77,345$ 79,280$ 81,264$
Employment Taxes 1,329 1,466 1,593 1,538
Benefits 20,758 20,868 21,364 22,446
Dues & Memberships 300 436 495 670
Education and Training 390 465 2,103 2,386
Maintenance and Repair - 24 120 120
Contractual Services 10,049 119,001 68,032 64,252
Supplies 467 2,461 4,154 4,600
Equipment - - 1,000 100
Internal Service 1,054 1,402 1,385 1,834
Total 113,872$ 223,468$ 179,526$ 179,210$
Expenditures by Category
Wages
45%
Employment
Taxes
1%
Benefits
13%
Education and
Training
1%
Contractual
Services
36%Supplies
3%
Internal
Service
1%
Use of Funds -Town Clerk -By Category
Where does the money go?
Total Proposed Budget = $179,210
The Height of Desert Living 153
Performance Measures
Quality
Productivity
Operating Budgets
Town Clerk Division
Activities/Results
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Registered Voters: Bond Election
Primary
General
16,419
16,043
16,074
16,674
N/A
N/A
16,700
16,750
Voter Turnout % Bond Election
Primary
General
41%
39%
34%
40%
N/A
N/A
40%
35%
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Percentage of contracts processed within 5
business days after approval 100% 100% 100% 100%
Percentage of agenda meeting notices posted
in compliance with State Law and Town Policy 100% 100% 100% 100%
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Town Council Agenda /Meeting notices posted 54/23 58/31 40/20 40/20
Ordinances processed 5 6 10 10
Resolutions processed 50 42 40 35
Contract and Agreements processed 36 40 15 15
Requests for Public Information processed 118 170 125 120
The Height of Desert Living 154
Operating Budgets
Town Clerk Division
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
General Fund
Salaries-Full Time 79,526$ 77,345$ 79,280$ 81,264$
Medicare 1,056 1,025 1,151 1,180
Workers Compensation 159 176 198 207
Unemployment Insurance 113 265 244 151
Group Health Insurance 10,779 11,161 11,378 12,250
Group Dental Insurance 570 593 644 644
Group Vision Insurance 90 90 94 91
Disability Insurance 341 290 294 287
Retirement 8,748 8,508 8,724 8,940
Life Insurance 230 226 230 234
Licenses/Filing Fees 27 21 70 70
Dues, Subscript & Publicat 273 415 425 600
Training/Cont Ed 80 355 618 970
Meetings & Conferences 310 110 1,485 1,416
Sign Repair & Replacement - 24 120 120
Professional Fees 7,854 8,565 10,948 11,695
Printing Expense - 3,485 9,075 9,075
Advertising/Signage 2,195 2,493 6,450 6,450
Intergovt Agreements - 104,458 41,559 37,032
Office Supplies 403 311 470 400
Postage & Delivery 64 2,151 3,684 4,200
Software - - - 100
Hardware - - 1,000 -
ISF-Copier Charges 540 927 815 1,500
ISF-Mail Service Charges 51 85 94 94
ISF-Motor Pool Charges 16 - - -
ISF-Telecom Charges 447 389 476 240
Total Town Clerk 113,872$ 223,468$ 179,526$ 179,210$
FY13-14 Proposed Budget
Summary of Expenditures
Town Clerk
The Height of Desert Living 155
Human Resources/Risk Management Division
Service Delivery Plan
Lead the organization in the acquisition, maintenance, development, supervision
and measurement of the human assets and the results of their work (quality, pro-
ductivity and service). Protect the Town’s assets from loss and minimize employee
injuries on the job.
Variance Explanations:
Administration:
The decrease in this program is due to the Human Resources Administrator chang-
ing from full-time to part-time (FTE of 1 to .75) and the transfer of the Volunteer
program to the Town Manager Division.
Recruitment and Risk Management:
With the transfer of the Volunteer program, there was a reallocation of FTEs re-
sulting in an increase to these programs.
Volunteers:
The volunteer program is now housed in the Town Manager Division.
Operating Budgets
Human Resources/Risk Management Division
Program Name
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Administration 79,164$ 59,115$ 74,073$ 39,833$
Payroll 14,917 14,515 15,111 16,696
Recruitment 3,553 27,865 8,417 20,414
Risk Management 268,573 200,464 255,912 280,811
Training & Development 693 486 5,000 3,000
Volunteers 34,697 53,640 57,111 -
Total 401,597$ 356,085$ 415,624$ 360,754$
Expenditures by Program
Administration
10%
Payroll
5%
Recruitment
6%
Risk
Management
78%
Training &
Development
1%
Use of Funds -Human Resources/Risk Management
By Program
Where does the money go?
Total Proposed Budget = $360,754
The Height of Desert Living 156
Operating Budgets
Human Resources/Risk Management Division
Category
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Wages 108,100$ 119,796$ 123,296$ 71,707$
Employment Taxes 3,130 4,300 4,403 5,649
Benefits 17,460 18,318 18,731 -
Dues & Memberships 1,690 1,667 1,795 1,740
Education and Training 693 486 5,500 3,500
Utilities - 25 - -
Contractual Services 241,084 192,587 240,168 269,676
Supplies 11,507 15,806 19,517 7,561
Equipment 66 874 - -
Internal Service 2,354 2,226 2,214 921
Transfers 15,513 - - -
Total 401,597$ 356,085$ 415,624$ 360,754$
Expenditures by Category
Wages
20%Employment
Taxes
2%
Education and
Training
1%
Contractual
Services
75%
Supplies
2%
Use of Funds -Human Resources/Risk Management
By Category
Where does the money go?
Total Proposed Budget = $360,754
Variance Explanations:
Wages and Benefits:
The decrease in these programs is due to the Human Resources Administrator
changing from full-time to part-time (FTE of 1 to .75) and the transfer of the Vol-
unteer program to the Town Manager Division.
Contractual Services:
The increase in this program is due to the liability insurance increase.
Supplies:
The decrease in supplies is related to the relocation of the Volunteer program to
the Town Manager Division.
The Height of Desert Living 157
Performance Measures
Quality
Productivity
Operating Budgets
Human Resources/Risk Management Division
Activities/Results
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Increase the percentage of employee per-
formance reviews completed on schedule 88% 90% 70% 75%
Increase or maintain the number of applica-
tions received per recruitment for non-
exempt positions
12 45 22 15
Increase or maintain the number of applica-
tions received per recruitment for exempt
positions
20 43 20 25
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Decrease the number of days lost to injury
per workers’ compensation claim 1 2 49 5
Maintain the turnover rate of full-time em-
ployees at an acceptable rate 6% 8% 6% 6%
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Number of full-time employees departed from
Town service 4 5 3 3
Number of exit interviews conducted 2 3 3 3
Ensure supervisors receive performance
evaluation documentation four weeks in ad-
vance
100% 100% 90% 100%
Quarterly track and analyze performance
evaluation trends, including number of per-
formance evaluations that were late, type of
increases each employee received, etc.
N/A 100% 100% 100%
Number of exempt recruitments conducted 3 1 1 2
Number of full-time non-exempt recruitments
conducted 0 1 1 1
Average number of days to fill a vacancy N/A 35 26 30
Number of workers’ compensation claims due
to injury 3 1 1 1
The Height of Desert Living 158
Operating Budgets
Human Resources/Risk Management Division
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
General Fund
Salaries-Full Time 88,873$ 90,999$ 93,277$ -$
Salaries-Part Time 19,229 28,796 30,019 71,707
FICA 1,192 1,785 1,862 4,339
Medicare 1,536 1,702 1,779 1,017
Workers Compensation 218 271 306 179
Unemployment Insurance 184 542 456 114
Group Health Insurance 6,620 7,219 7,340 -
Group Dental Insurance 364 405 440 -
Group Vision Insurance 61 64 69 -
Disability Insurance 380 363 347 -
Retirement 9,778 10,000 10,265 -
Life Insurance 258 267 270 -
Dues, Subscript & Publicat 1,690 1,667 1,795 1,740
Training/Cont Ed 693 486 5,300 3,300
Meetings & Conferences - - 200 200
Gas & Oil - 25 - -
Professional Fees 10,834 30,340 12,208 11,036
Legal Fees - - 10,500 500
Insurance Expense 228,675 161,396 215,840 256,840
Printing Expense 115 - - -
Advertising/Signage 596 852 1,620 1,300
Community Contracts/Events 863 - - -
Office Supplies 716 889 1,290 590
Cleaning/Janitorial Supplies - - 35 15
Operating Supplies 1,130 2,162 3,270 500
Food & Beverage Supplies 3,891 4,838 7,493 2,200
Program Materials 5,573 6,905 7,429 4,256
Postage & Delivery 196 242 - -
Miscellaneous Expense - 770 - -
Small Tools 66 - - -
Hardware - 249 - -
Furniture/Appliances - 625 - -
ISF-Copier Charges 495 106 555 116
ISF-Mail Service Charges 388 450 653 270
ISF-Motor Pool Charges 128 113 50 50
ISF-Telecom Charges 1,342 1,557 956 485
Transfer Out 15,513 - - -
Total Human Resources/Risk
Management 401,597$ 356,085$ 415,624$ 360,754$
FY13-14 Proposed Budget
Summary of Expenditures
Human Resources/Risk Management
The Height of Desert Living 159
Finance Division
Service Delivery Plan
Provide efficient and cost effective financial oversight of both the short and long-
term components of the Town’s functions. Provide safe, secure and effective cash,
banking, merchant service, tax service and debt service administration for the
Town.
Operating Budgets
Finance Division
Variance Explanations:
Accounting:
The decrease in the Accounting program is related to the reduction of .50 FTE.
Purchasing:
The increase in this program is a result of a reallocation of FTEs between this Divi-
sion and the Information Technology Division.
Program Name
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Accounting 37,236$ 50,894$ 51,799$ 40,021$
Administration 34,798 1,782,067 34,903 42,112
Audit Services 74,438 65,836 65,232 68,723
Boards & Commissions 4,552 4 260 -
Budget 47,759 42,273 41,389 46,067
Customer Service 22,073 26,816 31,425 31,816
Licensing 24,931 39,355 35,475 38,365
Purchasing 34,392 16,844 17,142 25,452
Treasury 27,124 38,564 46,693 44,293
Total 307,303$ 2,062,653$ 324,318$ 336,849$
Expenditures by Program
Accounting
12%
Administration
13%
Audit Services
20%
Budget
14%
Customer
Service
9%
Licensing
11%
Purchasing
8%Treasury
13%
Use of Funds -Finance -By Program
Where does the money go?
Total Proposed Budget = $336,849
The Height of Desert Living 160
Variance Explanations:
Contractual Services:
The increase in this category is mainly attributable to the Town’s participation in
the State of Arizona’s Open Books program to comply with Arizona’s official Trans-
parency Web Site in accordance with ARS §41-725 in addition to a new contract
for the annual financial audit.
Transfers:
During FY11-12, the Town used reserves and residual fund balance to retire the
debt on outstanding Municipal Property Corporation (MPC) bonds for the Town Hall
that was built in 2004.
Operating Budgets
Finance Division
Category
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Wages 178,700$ 187,078$ 183,088$ 185,877$
Employment Taxes 6,398 7,354 7,041 5,844
Benefits 32,528 31,933 31,612 36,944
Dues & Memberships 1,898 2,187 2,948 2,004
Education and Training 1,814 1,655 2,662 2,587
Utilities 705 878 780 780
Contractual Services 73,221 74,701 83,490 92,245
Supplies 3,058 2,947 3,570 3,315
Equipment (99) - 400 -
Internal Service 9,080 10,246 8,727 7,253
Transfers - 1,743,674 - -
Total 307,303$ 2,062,653$ 324,318$ 336,849$
Expenditures by Category
Wages
55%
Employment
Taxes
2%
Benefits
11%
Dues &
Memberships
1%
Education and
Training
1%Contractual
Services
27%
Supplies
1%Internal
Service
2%
Use of Funds -Finance -By Category
Where does the money go?
Total Proposed Budget = $336,849
The Height of Desert Living 161
Performance Measures
Quality
Productivity
Operating Budgets
Finance Division
Activities/Results
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Consecutive years for GFOA annual Certifi-
cate of Achievement for Excellence in Finan-
cial Reporting award
16 17 18
19
Consecutive years for GFOA annual Distin-
guished Budget Presentation award 9 10 11
12
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Actual revenue versus forecast 103% 104% 97% 100%
Unqualified audit opinion Yes Yes Yes Yes
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Accounts payable checks issued 1,534 1,569 1,538 1,500
Purchase orders processed 1,060 1,163 1,137 1,140
Local tax revenues from audits $19,940 $80,601 $30,000 $30,000
Business licenses processed 2,255 2,248 2,230 2,250
The Height of Desert Living 162
Operating Budgets
Finance Division
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
General Fund
Salaries-Full Time 135,241$ 140,508$ 133,657$ 150,800$
Salaries-Part Time 43,459 46,569 49,431 35,077
FICA 2,850 2,923 3,066 2,175
Medicare 2,562 2,681 2,659 2,699
Workers Compensation 338 421 456 473
Unemployment Insurance 648 1,329 860 497
Group Health Insurance 15,799 14,440 14,680 17,783
Group Dental Insurance 1,078 1,073 1,172 1,402
Group Vision Insurance 165 159 170 191
Disability Insurance 514 487 499 531
Retirement 14,615 15,392 14,705 16,592
Life Insurance 357 382 386 445
Licenses/Filing Fees 1,063 853 1,273 1,139
Dues, Subscript & Publicat 835 1,334 1,675 865
Training/Cont Ed 115 588 90 560
Meetings & Conferences 1,699 1,067 2,572 2,027
Grounds Maint/Repair - - 780 780
Telecommunications 705 878 51,375 55,000
Auditing Expense 58,554 50,700 120 -
Professional Fees 541 2,033 18,500 18,950
Management Fees - 10,625 2,295 1,415
Printing Expense 1,508 1,350 1,720 1,500
Advertising/Signage 1,911 960 - 5,000
Bank/Merc Acct Fees 10,707 9,034 9,480 10,020
ActiveNet Fees - - - 360
Office Supplies 2,103 1,154 1,545 1,330
Operating Supplies 685 1,403 1,930 1,985
Food & Beverage Supplies 91 - 50 -
Program Materials 130 388 - -
Postage & Delivery 49 2 45 -
Hardware - - 400 -
Equipment (99) - - -
ISF-Copier Charges 2,389 2,346 1,681 1,681
ISF-Mail Service Charges 3,367 3,641 3,390 3,406
ISF-Motor Pool Charges - 18 - -
ISF-Telecom Charges 3,324 4,241 3,656 2,166
Transfer Out - 1,743,674 - -
Total Finance 307,303$ 2,062,653$ 324,318$ 336,849$
FY13-14 Proposed Budget
Summary of Expenditures
Finance
The Height of Desert Living 163
Information Technology Division
Service Delivery Plan
The Information Technology Division is dedicated to providing professional support
in a timely and responsive manner while focusing on high availability and reliable
technology. The Division also endeavors to implement alternative technologies to
reduce operating and maintenance costs.
Variance Explanations:
Network Administration:
This fiscal year, the Town continues the computer/server replacement program
and will focus mainly on the Fire Stations. There is $15,600 budgeted for replace-
ment of 12 computers and 2 servers, which is less than the previous fiscal year.
There is also $15,000 included in this budget (ITNET) to expand the Town’s sur-
veillance system to Desert Vista Park which cost is lower than the surveillance
equipment the previous fiscal year. FY12-13 budget reflects a transfer of $8,000 to
be used for Pavement Management.
Support and Web Site:
A reallocation of FTEs in the Information Technology Division resulted in an in-
crease in Support and a decrease in Web Site.
Operating Budgets
Information Technology Division
Program Name
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Administration 20,783$ 30,579$ 13,088$ 14,527$
Network Administration 113,845 151,979 205,476 159,640
Support 59,443 45,172 45,742 59,338
Training & Development 171 - - -
Video Services 9,130 36,189 19,771 16,833
Web Site 8,314 11,096 33,372 26,466
Total 211,686$ 275,015$ 317,449$ 276,804$
Expenditures by Program
Administration
5%
Network
Administration
58%
Support
21%
Video Services
6%
Web Site
10%
Use of Funds -Information Technology -By Program
Where does the money go?
Total Proposed Budget = $276,804
The Height of Desert Living 164
Variance Explanations:
Dues and Memberships:
Software maintenance fees are being billed differently with the change from Class
to ActiveNet. MUNIS maintenance is at a stable level which is less than the previ-
ous year. Dues and subscriptions decreased due to the decision not to implement
online storage for disaster recovery which had been included in the previous fiscal
year.
Equipment:
Hardware costs have decreased due to the number of items in the rotation for re-
placement in FY13-14.
Operating Budgets
Information Technology Division
Category
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Wages 82,905$ 90,034$ 93,305$ 85,188$
Employment Taxes 1,521 1,953 2,015 1,726
Benefits 20,988 24,230 24,903 22,764
Dues & Memberships 92,725 120,522 124,770 102,600
Education and Training 75 81 - -
Maintenance and Repair 71 1,178 10,000 10,000
Utilities 1,419 654 516 2,306
Contractual Services 1,250 285 2,000 2,000
Supplies 418 1,445 2,120 2,120
Equipment 9,841 30,275 56,700 44,600
Internal Service 473 4,358 1,120 3,500
Transfers - - - -
Total 211,686$ 275,015$ 317,449$ 276,804$
Expenditures by Category
Wages
30%
Employment
Taxes
1%
Benefits
8%Dues &
Memberships
37%
Maintenance
and Repair
4%
Utilities
1%
Contractual
Services
1%
Supplies
1%
Equipment
16%
Internal Service
1%
Use of Funds -Information Technology -By Category
Where does the money go?
Total Proposed Budget = $276,804
The Height of Desert Living 165
Performance Measures
Quality
Productivity
Operating Budgets
Information Technology Division
Activities/Results
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Percentage of emergency related helpdesk
tickets resolved within two business hours 90% 95% 95% 95%
Percentage of high priority helpdesk tickets
resolved within four hours 97% 98% 99% 99%
Percentage of helpdesk tickets resolved
within twelve hours 95% 95% 95% 95%
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Total number of tickets opened 1,171 1,205 900 850
Total number of tickets closed without resolu-
tion 0 0 0 0
Total number of tickets resolved within es-
tablished timeframe 1,112 1,180 750 850
Number of issues resolved during initial con-
tact 1.053 639 550 750
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Employee cost involved for support $42,997 $43,619 $44,476 $45,805
Availability of computer system up-time N/A 95% 98.5% 99.25%
The Height of Desert Living 166
Operating Budgets
Information Technology Division
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
General Fund
Salaries-Full Time 82,905$ 90,033$ 93,305$ 85,188$
Medicare 1,185 1,280 1,356 1,237
Workers Compensation 166 207 234 267
Unemployment Insurance 170 466 425 222
Group Health Insurance 10,452 12,634 12,845 11,081
Group Dental Insurance 726 950 1,032 1,579
Group Vision Insurance 113 137 143 117
Disability Insurance 340 341 347 731
Retirement 9,119 9,904 10,266 8,939
Life Insurance 237 265 270 317
Licenses/Filing Fees 83,545 112,517 114,920 91,250
Dues, Subscript & Publicat 9,180 8,005 9,850 11,350
Training/Cont Ed 10 81 - -
Meetings & Conferences 65 - - -
Equipment Maint/Repair 71 1,178 10,000 10,000
Telecommunications 1,419 654 516 2,306
Professional Fees 1,250 285 2,000 2,000
Office Supplies 135 210 250 250
Operating Supplies 284 1,184 1,770 1,770
Postage & Delivery - 51 100 100
Software 3,891 563 - 8,000
Hardware 4,146 27,378 56,700 35,600
Peripherals 1,804 2,334 - 1,000
ISF-Copier Charges 21 75 100 100
ISF-Mail Service Charges 5 1 20 20
ISF-Telecom Charges 447 4,282 1,000 3,380
Total Information Technology 211,686$ 275,015$ 317,449$ 276,804$
FY13-14 Proposed Budget
Summary of Expenditures
Information Technology
The Height of Desert Living 167
Economic Development Division –
(General Fund)
Service Delivery Plan
The Town’s Economic Development Administrator position is currently unfilled; the
proposed budget does not recommend refilling that position but will include fund-
ing for economic development services on a contractual basis. The Scope of Work
for the contract will be based on the recently adopted Economic Development Plan
and will be coordinated by the Town Manager.
Economic development in Fountain Hills requires a collaborative effort to ensure
success. The Town of Fountain Hills plays a key role along with the business com-
munity and residents. The Town works collaboratively with the various stakeholder
groups and other agencies in its effort to diversify the local economy.
The Economic Development Plan is based on expanding the local economy and im-
proving the standard of living within the Fountain Hills area. Following is a list of
success objectives that will assist in implementation. Many of these objectives are
similar to The Ahwahnee Principles for Smart Economic Development created by
the Center for Livable Communities in Sacramento, California.
Coordinated Approach: All entities involved in economic development must work
together to achieve mutually agreed-upon goals to ensure a sustainable effort.
Community Collaboration: A comprehensive understanding of the town and re-
gion and a commitment to collaborating with entities throughout the region (e.g.,
federal agencies and incorporated communities) are critical.
Smart Growth: The regional environment is a tremendous asset that should be
protected for community and economic development reasons. The community
must take great strides in addressing resource issues, such as water, to ensure
long-term sustainability.
Long-Term Efforts: Economic development is not a one-shot activity. Success
requires long-term investments (e.g., infrastructure and telecommunications) as
well as continued focused effort and evaluation.
Existing Business Support: The Town’s focus is on supporting existing enter-
prises, while looking at diversifying the economic base is important. Existing busi-
nesses are Fountain Hills’ most valuable assets because they are already contrib-
uting to the local economy and quality of life. They are also the best source of
business expansion and local job growth.
Operating Budgets
Economic Development Division (General Fund)
The Height of Desert Living 168
Operating Budgets
Economic Development Division (General Fund)
Program Name
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Administration 64,660$ 68,819$ 14,476$ 90,240$
Total 64,660$ 68,819$ 14,476$ 90,240$
Expenditures by Program
Administration
100%
Use of Funds -
Economic Development (General Fund) -By Program
Where does the money go?
Total Proposed Budget = $90,240
Variance Explanations:
Administration:
Some of the FY12-13 budgeted funds were transferred to the Pavement Manage-
ment Program, therefore resulting in an increase for FY13-14. The Town’s Eco-
nomic Development Administrator left Fountain Hills for another municipality, and
this position remains vacant.
Service Delivery Plan (cont.)
Corporate Responsibility: Fountain Hills encourages enterprises to work as civic
partners, contributing to the community, protecting the natural environment, and
providing workers with good pay, benefits, and opportunities for upward mobility,
within a healthy working environment.
Human Investment: Human resources are so valuable in the Information Age.
Fountain Hills will strive to provide life-long skills and learning opportunities by in-
vesting in excellent schools, post-secondary institutions, and opportunities for con-
tinuous education and training that are available to all.
The Height of Desert Living 169
Variance Explanations:
All Categories:
Some of the FY12-13 budgeted funds were transferred to the Pavement Manage-
ment Program, therefore resulting in an increase for FY13-14. The Town’s Eco-
nomic Development Administrator left Fountain Hills for another municipality and
this position remains vacant. As the Economic Development Plan is implemented,
the proposed expenditure categories may be adjusted to reflect this planned use of
resources.
Contractual
Services
100%
Use of Funds -Economic Development (General Fund)
By Category
Where does the money go?
Total Proposed Budget = $90,240
Operating Budgets
Economic Development Division (General Fund)
Category
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Wages 31,401$ 37,875$ 5,729$ -$
Employment Taxes 540 733 98 -
Benefits 8,248 10,327 1,133 -
Dues & Memberships 6,121 5,303 4,693 -
Education and Training 6,786 2,963 - -
Utilities 325 409 337 -
Contractual Services 7,917 9,244 2,250 90,000
Supplies 866 501 - -
Internal Service 2,456 1,464 236 240
Total 64,660$ 68,819$ 14,476$ 90,240$
Expenditures by Category
The Height of Desert Living 170
Performance metrics are applied to measure a plan's activities and its overall per-
formance. As there is always an element of uncertainty about the future, regular
review to ensure that a plan is still effective and achieving desired outcomes is
critical. Performance metrics should support the intended strategic outcome and
typical meet six criteria: time, cost, resources, scope, quality, and actions. Per-
formance metrics will be established with each strategic initiative to provide an-
nual assessment of progress.
Economic Objectives are the broad desired achievement that Fountain Hills will
accomplish through the implementation of the Economic Development Plan. The
economic objectives are:
• Grow Our Economy
• Maximize Our Talent
• Enhance Our Community
Our Focused Approach is how Fountain Hills is going to achieve its economic ob-
jectives. All five objectives are important and would be addressed simultaneously.
The focused approach is through the following strategic initiatives:
• Business Attraction
• Business Retention and Expansion
• Entrepreneurial Development
• Foundational Maintenance
• Locational Catalysts
Targeted Industry Sectors are the business sectors that offer Fountain Hills the
most opportunity and will be pursued through our focused approach. Industry sec-
tors help the community meet the stated economic objectives:
• Professional, Technical, and Scientific Services
• Healthcare, Medical, Biosciences, and Wellness
• Finance and Insurance
• Tourism and Recreation
• Retail
• Education
Operating Budgets
Economic Development Division (General Fund)
Activities/Results
The Height of Desert Living 171
Operating Budgets
Economic Development Division (General Fund)
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
General Fund
Salaries-Full Time 31,398$ 37,875$ 1,491$ -$
Salaries-Part Time - - 4,237 -
Medicare 432 518 81 -
Workers Compensation 63 86 17 -
Unemployment Insurance 45 129 - -
Group Health Insurance 4,312 5,581 454 -
Group Dental Insurance 228 296 25 -
Group Vision Insurance 26 32 3 -
Disability Insurance 134 142 12 -
Retirement 3,459 4,166 630 -
Life Insurance 90 110 9 -
Dues, Subscript & Publicat 6,121 5,302 4,693 -
Training/Cont Ed 2,711 390 - -
Meetings & Conferences 4,075 2,574 - -
Telecommunications 325 409 337 -
Professional Fees 7,506 8,063 1,125 -
Printing Expense 36 - - -
Advertising/Signage 376 1,169 1,125 -
Contractual Services - - - 90,000
Bank/Merc Acct Fees - 13 - -
Office Supplies 186 56 - -
Food & Beverage Supplies 662 445 - -
Postage & Delivery 18 - - -
ISF-Copier Charges 513 428 7 -
ISF-Mail Service Charges 60 79 4 -
ISF-Motor Pool Charges 989 567 41 -
ISF-Telecom Charges 895 389 185 240
Total Economic Development 64,660$ 68,819$ 14,476$ 90,240$
FY13-14 Proposed Budget
Summary of Expenditures
Economic Development
The Height of Desert Living 172
Legal Services Division
Service Delivery Plan
The Town Attorney and Town Prosecutor are appointed by the Town Council to
serve as general counsel for the Town in addition to responsibility for the efficient
disposition of criminal cases prosecuted in the Municipal Court.
Operating Budgets
Legal Services Division
Variance Explanations:
Attorney Services:
The Town Attorney handles all legal affairs of the Town government including con-
tract reviews, legal advice, lawsuits and general representation. The proposed ex-
penditures presume no major lawsuits will be filed.
Public Defender:
The number of cases needing a public defender has decreased resulting in a lower
cost.
Program Name
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Attorney Services 184,716$ 234,427$ 197,400$ 198,840$
Public Defender 2,750 1,500 9,960 4,800
Prosecutor 110,000 110,000 110,000 110,001
Total 297,466$ 345,927$ 317,360$ 313,641$
Expenditures by Program
Attorney
Services
63%
Public
Defender
2%
Prosecutor
35%
Use of Funds -Legal Services -By Program
Where does the money go?
Total Proposed Budget = $313,641
Category
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Dues & Memberships 3,003$ 3,325$ 3,000$ 4,200$
Contractual Services 294,454 342,181 314,360 309,201
Supplies - 32 - -
Internal Service 9 389 - 240
Total 297,466$ 345,927$ 317,360$ 313,641$
Expenditures by Category
The Height of Desert Living 173
Productivity
Operating Budgets
Legal Services Division
Activities/Results
Dues &
Memberships
1%
Contractual
Services
99%
Uses of Funds -Legal Services -By Category
Where does the money go?
Total Proposed Budget = $313,641
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Number of Resolutions prepared 50 42 40 35
Number of Ordinances prepared 5 6 10 10
Number of Contracts prepared 36 40 15 15
Number of Requests for Proposals 2 1 2 1
Number of IGAs prepared 4 4 3 3
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
General Fund
Dues, Subscript & Publicat 3,003$ 3,325$ 3,000$ 4,200$
Legal Fees 294,454 342,181 314,360 309,201
Postage & Delivery - 32 - -
ISF-Copier Charges - - - -
ISF-Mail Service Charges 9 - - -
ISF-Telecom Charges - 389 - 240
Total Legal Services 297,466$ 345,927$ 317,360$ 313,641$
FY13-14 Proposed Budget
Summary of Expenditures
Legal Services
The Height of Desert Living 174
Development Services
Operating Budgets
Development Services
The Height of Desert Living 175
Operating Budgets
Development Services
Note: Numbers in parentheses represent full-time equivalents (FTE).
The Height of Desert Living 176
DEVELOPMENT SERVICES
Mission Statement
The Development Services Department is dedicated to enhancing the quality of life
in Fountain Hills by ensuring the construction of quality infrastructure; mainte-
nance of roadways and traffic control devices; maintenance of Town-owned
washes, dams, medians and open space; maintenance of public facilities; plan re-
view, construction permitting, and building inspections; environmental compliance,
enforcement of Town codes, improved environmental quality as well as the use of
innovative and proven land planning techniques. The Department strives to pro-
vide quality customer service in a professional and timely manner.
Department Overview
The Development Services Department is made up of seven (7) Divisions: Building
Safety, Code Compliance, Engineering, Facilities, Mapping & Graphics and Planning
in the General Fund. The Streets Division is funded through the Highway User
Revenue Fund (HURF). The Development Services Director provides direct supervi-
sion over Division heads and the executive management assistant.
Variance Explanations:
Engineering:
The decrease is mainly due to a match for a transportation grant that ended up
not being needed and does not need to be included going forward. Contractual
services decreased by 75% for inspections and outside plan review.
Planning:
The decrease is mainly due to the elimination of the household hazardous waste
event totaling $45,000.
Mapping & Graphics:
Since new equipment was purchased in FY12-13, none was needed in FY13-14 re-
sulting in a decrease.
Operating Budgets
Development Services
Division
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Engineering 377,760$ 458,132$ 577,546$ 515,111$
Facilities 523,683 459,874 865,778 805,973
Planning 207,667 183,875 160,353 162,106
Building Safety 258,735 129,860 204,952 188,590
Code Compliance 116,372 126,190 102,586 101,215
Mapping & Graphics 81,147 71,867 96,363 76,112
Total 1,565,364$ 1,429,798$ 2,007,578$ 1,849,107$
Expenditures by Division
The Height of Desert Living 177
Operating Budgets
Development Services
Engineering
28%
Facilities
44%
Planning
9%
Building Safety
10%
Code
Compliance
5%
Mapping &
Graphics
4%
Use of Funds -Development Services -By Division
Where does the money go?
Total Proposed Budget = $1,849,107
Program Name
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Administration 59,332$ 58,475$ 114,783$ 71,542$
Building Inspection 89,508 36,900 93,895 75,355
Building Maintenance 516,544 456,404 852,946 795,964
Capital Improvement Projects 89,174 85,486 87,581 90,157
Code Compliance 116,371 126,190 102,586 101,215
Current Planning 120,985 92,696 100,833 101,860
Engineering 88,385 127,088 172,345 153,021
Environmental Service 51,276 65,606 32,190 31,997
Long Range Planning 35,588 25,573 27,330 28,249
Mapping & Graphics 81,147 71,867 96,363 76,112
Open Space 99,646 6 - -
Permitting 169,227 92,960 111,057 113,234
Stormwater Management 48,181 190,547 215,669 210,401
Total 1,565,364$ 1,429,798$ 2,007,578$ 1,849,107$
Expenditures by Program
Variance Explanations:
Administration:
The decrease is mainly due to a match for a transportation grant that ended up
not being needed and does not need to be included going forward.
Building Inspection:
Contracted inspection assistance was decreased 58% resulting in a decrease of
$20,000.
The Height of Desert Living 178
Operating Budgets
Development Services
Administration
4%
Building
Inspection
4%
Building
Maintenance
43%
Capital
Improvement
Projects
5%
Code
Compliance
5%Current
Planning
6%
Engineering
8%
Environmental
Service
2%
Long Range
Planning
2%
Mapping &
Graphics
4%
Permitting
6%
Stormwater
Management
11%
Use of Funds -Development Services -By Program
Where does the money go?
Total Proposed Budget = $1,849,107
Category
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Wages 833,642$ 698,381$ 698,864$ 704,017$
Employment Taxes 28,943 27,276 29,115 26,266
Benefits 193,215 166,861 164,769 172,826
Dues & Memberships 7,992 10,760 19,178 14,167
Education and Training 1,263 2,452 12,405 9,550
Maintenance and Repair 221,168 232,112 577,958 494,811
Utilities 194,999 219,593 231,360 233,600
Contractual Services 15,986 21,393 114,015 102,641
Supplies 24,456 21,015 51,855 57,699
Equipment 14,083 5,826 41,560 9,250
Damages/Vandalism 260 1,437 250 250
Internal Service 28,607 22,692 25,499 24,030
Transfers 750 - 40,750 -
Total 1,565,364$ 1,429,798$ 2,007,578$ 1,849,107$
Expenditures by Category
Variance Explanations (cont.):
Building Maintenance:
FY12-13 included many items that had been previously postponed. There is still
ongoing maintenance and repairs included in FY13-14. Sidewalk replacement
around the Centennial Circle totaling $60,000 is included since trip hazards have
been identified. Painting totals $12,100 for the Community Center and $31,955 for
Fire Station #1.
Mapping & Graphics:
Since new equipment was purchased in FY12-13, none was needed in FY13-14 re-
sulting in a decrease.
The Height of Desert Living 179
Variance Explanations:
Dues and Memberships:
FY12-13 included $5,000 for an EPA/ADEQ permit that was not budgeted in FY13-
14.
Maintenance and Repair:
FY12-13 included many items that had been previously postponed. There is still
ongoing maintenance and repairs included in FY13-14. Sidewalk replacement
around the Centennial Circle totaling $60,000 is included since trip hazards have
been identified. Painting totals $12,100 for the Community Center and $31,955 for
Fire Station #1.
Equipment:
A new plotter/scanner and printer for Mapping & Graphics was purchased in FY12-
13 resulting in a decrease in FY13-14.
Operating Budgets
Development Services
Wages
37%
Employment
Taxes
1%
Benefits
9%
Dues &
Memberships
1%
Education and
Training
1%
Maintenance
and Repair
27%
Utilities
13%
Contractual
Services
6%
Supplies
3%Equipment
1%
Internal Service
1%
Use of Funds -Development Services -By Category
Where does the money go?
Total Proposed Budget = $1,849,107
The Height of Desert Living 180
FY12-13 Department Accomplishments
Operating Budgets
Development Services
FY13-14 Objectives
Initiative Strategic Value
Completed Town-owned wash and ADWR juris-
dictional dam maintenance Maintain and Improve Community Infrastructure
Completed the 2012 edition of the "Land Use
Analysis and Statistical Report" Economic Vitality
Completed Medical Marijuana ordinance Public Safety, Health and Welfare
Completed Sign Ordinance Update Economic Vitality
Organized paper shredding and electronics recy-
cling events Environmental Stewardship
Completed Zone 6 Pavement Management Pro-
gram Maintain and Improvement
Foster a culture of public service and volunteer-
ism Civic Responsibility-CR3
Explore and implement new technologies and
opportunities that will minimize noise, air, and
light pollution and reduce energy consumption
Environmental Stewardship-ES3
Initiative Strategic Value Estimated Cost/Funding
Source
Complete Town-owned wash
and ADWR jurisdictional dam
maintenance
Maintain and Improve Commu-
nity Infrastructure $150,000/General Fund
Complete the 2013 edition of
the “Land Use Analysis and
Statistical Report”
Economic Vitality $1,000/General Fund
Organize paper shredding and
electronic recycling events Environmental Stewardship Paper shredding – Paid by Li-
brary Association
Electronics recycling event –
Paid by vendor
Complete Zone 6 Pavement
Management Program Maintain and Improvement $867,000/HURF and General
Fund
Explore and implement new
technologies and opportunities
that will minimize noise, air,
and light pollution and reduce
energy consumption
Environmental Stewardship -
ES3 $0/General Fund
Foster a culture of public ser-
vice and volunteerism Civic Responsibility-CR3 $0/General Fund
The Height of Desert Living 181
Operating Budgets
Development Services
The Height of Desert Living 182
Operating Budgets
Development Services
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
General Fund
Salaries-Full Time 775,556$ 657,927$ 649,752$ 664,439$
Salaries-Part Time 55,939 40,037 49,112 39,577
Overtime 2,146 416 - -
FICA 3,474 2,501 3,668 2,456
Medicare 12,000 10,045 10,283 10,219
Workers Compensation 11,715 11,131 12,267 11,860
Unemployment Insurance 1,754 3,599 2,897 1,731
Group Health Insurance 95,071 82,725 82,538 88,863
Group Dental Insurance 6,361 5,420 5,515 5,678
Group Vision Insurance 1,015 804 959 933
Disability Insurance 3,070 2,402 2,405 2,336
Retirement 85,541 73,587 71,481 73,097
Life Insurance 2,157 1,923 1,871 1,919
Licenses/Filing Fees 3,006 5,855 12,700 7,700
Dues, Subscript & Publicat 4,987 4,906 6,478 6,467
Training/Cont Ed 747 1,652 1,535 1,575
Meetings & Conferences 516 800 10,870 7,975
Building Main/Repair 22,105 16,046 117,563 65,028
HVAC Repair 64,834 45,934 79,952 81,633
Plumbing Repair 8,280 4,921 27,030 25,914
Electrical Repair/Maint 4,383 3,129 11,845 6,080
Fire Protection Systems 8,951 8,420 11,043 9,385
Grounds Maint/Repair 94 2,892 1,110 1,110
Irrigation Repair - 10 - -
Backflow Testing & Maintenance 385 511 1,185 1,185
Wash Maintenance 61,517 113,998 150,000 150,000
Dam Inspection And Maint 20,250 17,348 20,400 20,400
Equipment Maint/Repair 4,961 3,903 17,682 13,153
Vehicle Maint/Repair 1,797 2,654 2,512 3,288
Office Equip Maint/ Repair 717 1,815 1,521 1,521
Other Maint/Repair 7,896 1,816 20,855 5,445
Parking Lot Repair 1,278 - 35,450 -
Sidewalk/Pathway Repair 1,319 - 1,785 60,000
Sign Repair & Replacement 737 236 2,975 -
Painting 6,118 535 68,110 44,390
Lighting Repair 5,547 7,943 6,940 6,280
Electricity Expense 158,116 151,006 183,155 183,155
Refuse/Recycling 2,640 2,739 6,350 6,350
Telecommunications 4,004 3,006 3,800 5,240
Water/Sewer 26,675 29,985 31,605 31,605
Gas & Oil 3,563 4,841 6,450 7,250
AZDWR Fees - 28,017 - -
FY13-14 Proposed Budget
Summary of Expenditures
Development Services
The Height of Desert Living 183
Operating Budgets
Development Services
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
FY13-14 Proposed Budget
Summary of Expenditures
Development Services
General Fund-continued
Professional Fees 10,862$ 10,699$ 22,105$ 19,770$
Engineering Fees 3,500 4,200 20,000 15,000
Rentals & Leases 43 661 2,050 2,050
Printing Expense 1,156 463 2,360 2,165
Advertising/Signage 401 997 2,500 2,500
Contractual Services - 4,348 65,000 25,000
Bank/Merc Acct Fees 25 25 - -
Landscape Contracts - - - 36,036
ActiveNet Fees - - - 120
Office Supplies 6,334 4,448 9,676 8,676
Cleaning/Janitorial Supplies 12,759 12,257 22,880 22,325
Safety Supplies 868 313 925 1,025
Operating Supplies - - 13,665 20,990
Food & Beverage Supplies 2,062 2,430 1,800 1,800
Program Materials 751 815 850 850
Uniforms 1,328 715 1,883 1,883
Postage & Delivery 353 37 176 150
Small Tools 4,037 949 2,315 2,315
Software - 1,269 5,100 600
Hardware 122 193 - -
Peripherals 1,069 187 - -
Furniture/Appliances 6,045 2,579 6,475 2,200
Equipment 2,810 650 27,670 4,135
Damages/Vandalism 260 1,437 250 250
ISF-Copier Charges 2,972 3,962 1,295 3,275
ISF-Mail Service Charges 358 378 380 958
ISF-Vehicle Replacement Charge 10,942 8,014 8,014 12,629
ISF-Motor Pool Charges 3,753 2,647 5,078 900
ISF-Telecom Charges 10,581 7,692 10,732 6,268
Transfer Out 750 - 40,750 -
Total Development Services 1,565,364$ 1,429,798$ 2,007,578$ 1,849,107$
The Height of Desert Living 184
Building Safety Division
Service Delivery Plan
The Building Safety Division is dedicated to processing applications for permits to
construct homes, commercial buildings, fences, swimming pools and other struc-
tures in a manner that is responsive and customer friendly. The Division coordi-
nates the review of plans for the structures it permits and conducts construction
inspections.
Operating Budgets
Building Safety Division
Variance Explanations:
Building Inspections:
Contracted inspection assistance was decreased $20,000 in FY13-14.
Program Name
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Building Inspections 89,509$ 36,900$ 93,895$ 75,356$
Permitting 169,226 92,960 111,057 113,234
Total 258,735$ 129,860$ 204,952$ 188,590$
Expenditures by Program
Building
Inspections
40%
Permitting
60%
Use of Funds -Building Safety -By Program
Where does the money go?
Total Proposed Budget = $188,590
The Height of Desert Living 185
Operating Budgets
Building Safety Division
Category
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Wages 194,111$ 89,610$ 125,163$ 128,301$
Employment Taxes 5,673 2,678 3,821 3,743
Benefits 51,330 25,546 28,565 29,893
Dues & Memberships 391 278 890 890
Education and Training 648 1,279 3,420 1,700
Maintenance and Repair 11 169 619 1,069
Utilities 1,598 1,013 1,360 1,720
Contractual Services - 4,378 35,200 15,320
Supplies 565 645 1,350 1,350
Equipment 91 - 150 150
Internal Service 4,317 4,264 4,414 4,454
Transfers - - - -
Total 258,735$ 129,860$ 204,952$ 188,590$
Expenditures by Category
Wages
68%
Employment
Taxes
2%
Benefits
16%
Education and
Training
1%
Maintenance
and Repair
1%
Utilities
1%
Contractual
Services
8%
Supplies
1%
Internal
Service
2%
Use of Funds -Building Safety -By Category
Where does the money go?
Total Proposed Budget = $188,590
Variance Explanations:
Contractual Services:
Contracted inspection assistance was decreased $20,000 in FY13-14.
The Height of Desert Living 186
Performance Measures
Quality
Operating Budgets
Building Safety Division
Activities/Results
Productivity
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Percentage of all residential building plan re-
views completed within established turn-
around times
100% 97% 97% 100%
Percentage of all commercial building plan
reviews completed within established turn-
around times
100% 97% 97% 100%
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Number of building plan reviews conducted
(multiple reviews possible) 329 375 420 420
Number of residential plan reviews conducted
(multiple reviews possible) 92 100 125 125
Number of commercial plan reviews con-
ducted (multiple reviews possible) 237 250 250 250
Number of building inspection FTE’s 2.5 2 2 2
Total number of permits 354 400 425 450
Total number of inspections (all inspections) 1,546 1,800 2,000 2,000
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Average expenditure per inspection during
the reporting period (includes all inspections) $57.90 $69.59 $46.95 $37.68
Average cost per permit $478.04 $273.58 $261.31 $251.64
The Height of Desert Living 187
Operating Budgets
Building Safety Division
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
General Fund
Salaries-Full Time 187,200$ 89,610$ 125,163$ 128,300$
Salaries-Part Time 6,910 - - -
FICA 428 - - -
Medicare 2,684 1,230 1,816 1,861
Workers Compensation 2,192 952 1,474 1,551
Unemployment Insurance 368 496 531 331
Group Health Insurance 27,140 14,017 12,643 13,611
Group Dental Insurance 1,874 866 1,159 1,182
Group Vision Insurance 304 134 171 167
Disability Insurance 852 312 463 450
Retirement 20,583 9,857 13,769 14,114
Life Insurance 576 360 360 369
Licenses/Filing Fees 17 - - -
Dues, Subscript & Publicat 375 278 890 890
Training/Cont Ed 648 1,279 - -
Meetings & Conferences - - 3,420 1,700
Equipment Maint/Repair - - 287 287
Vehicle Maint/Repair 11 168 332 782
Telecommunications 863 314 360 720
Gas & Oil 735 699 1,000 1,000
Printing Expense - 6 200 200
Contractual Services - 4,348 35,000 15,000
Bank/Merc Acct Fees - 25 - -
ActiveNet Fees - - - 120
Office Supplies 566 214 800 800
Uniforms - 431 550 550
Small Tools 91 - 150 150
ISF-Copier Charges 75 73 103 537
ISF-Mail Service Charges 17 5 50 71
ISF-Vehicle Replacement Charge 2,595 2,595 2,595 2,647
ISF-Motor Pool Charges 65 34 - -
ISF-Telecom Charges 1,566 1,557 1,666 1,200
Total Building Safety 258,735$ 129,860$ 204,952$ 188,590$
FY13-14 Proposed Budget
Summary of Expenditures
Building Safety
The Height of Desert Living 188
Code Compliance Division
Service Delivery Plan
The Code Compliance Division is actively involved in maintaining an excellent
quality of life by addressing community issues such as abandoned vehicles, prop-
erty maintenance, improperly maintained pools, illegal signs, improper parking
on private property, dumping or other destruction in Town-owned washes. The
Code Compliance Division strives to address problems in a confidential, friendly
and understanding way which allows for sufficient time to come into compliance
voluntarily.
Operating Budgets
Code Compliance Division
Program Name
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Code Compliance 116,371$ 126,190$ 102,586$ 101,215$
Total 116,371$ 126,190$ 102,586$ 101,215$
Expenditures by Program
Code
Compliance
100%
Use of Funds -Code Compliance -By Program
Where does the money go?
Total Proposed Budget = $101,215
The Height of Desert Living 189
Operating Budgets
Code Compliance Division
Category
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Wages 84,143$ 97,277$ 66,397$ 68,060$
Employment Taxes 2,219 3,242 2,227 2,189
Benefits 19,337 21,089 17,546 18,452
Dues & Memberships 35 35 135 135
Education and Training 25 50 585 625
Maintenance and Repair 671 20 330 780
Utilities 946 910 1,360 1,720
Contractual Services 362 - 10,265 5,270
Supplies 785 315 580 580
Equipment 626 187 - -
Internal Service 7,222 3,065 3,161 3,404
Transfers - - - -
Total 116,371$ 126,190$ 102,586$ 101,215$
Expenditures by Category
Wages
67%
Employment
Taxes
2%
Benefits
18%
Education and
Training
1%
Maintenance
and Repair
1%Utilities
2%
Contractual
Services
5%Supplies
1%
Internal Service
3%
Use of Funds -Code Compliance -By Category
Where does the money go?
Total Proposed Budget = $101,215
Variance Explanations:
Contractual Services:
Code abatements were decreased by $5,000.
The Height of Desert Living 190
Performance Measures
Quality
Productivity
Operating Budgets
Code Compliance Division
Activities/Results
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Percentage of code violations brought into
voluntary compliance prior to initiation of ad-
ministrative or judicial action
99% 99% 99% 98%
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Number of Code Enforcement Officers 1 1 1 1
Number of code violation cases 843 840 800 800
Number of code violation cases reviewed in
court proceedings (does not include barking
dog cases)
2 2 1 10
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Average cost per code violation case $138.04 $149.82 $128.23 $126.52
The Height of Desert Living 191
Operating Budgets
Code Compliance Division
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
General Fund
Salaries-Full Time 84,144$ 97,275$ 66,397$ 68,060$
Medicare 1,203 1,391 963 987
Workers Compensation 840 1,388 963 1,014
Unemployment Insurance 175 464 301 188
Group Health Insurance 9,059 9,037 9,175 9,877
Group Dental Insurance 497 708 548 572
Group Vision Insurance 86 113 83 81
Disability Insurance 253 341 245 239
Retirement 9,254 10,700 7,304 7,487
Life Insurance 188 191 191 196
Licenses/Filing Fees - - 100 100
Dues, Subscript & Publicat 35 35 35 35
Training/Cont Ed - 25 360 400
Meetings & Conferences 25 25 225 225
Vehicle Maint/Repair 671 20 330 780
Telecommunications 406 349 360 720
Gas & Oil 540 561 1,000 1,000
Printing Expense 362 - 265 270
Contractual Services - - 10,000 5,000
Office Supplies 194 176 450 450
Program Materials 150 - - -
Uniforms 420 139 130 130
Postage & Delivery 20 - - -
Small Tools 98 165 - -
Peripherals 371 22 - -
Equipment 157 - - -
ISF-Copier Charges 88 45 58 200
ISF-Mail Service Charges 25 19 32 72
ISF-Vehicle Replacement Charge 5,522 2,595 2,595 2,647
ISF-Motor Pool Charges 693 17 - -
ISF-Telecom Charges 895 389 476 485
Total Code Compliance 116,371$ 126,190$ 102,586$ 101,215$
FY13-14 Proposed Budget
Summary of Expenditures
Code Compliance
The Height of Desert Living 192
Engineering Division
Service Delivery Plan
The Engineering Division is responsible for design, contract administration and
construction oversight for capital projects. The Division is also responsible for the
review of commercial and residential plans, utility plans, encroachment permits as
well as the maintenance of Town-owned washes and six ADWR jurisdictional dams.
Operating Budgets
Engineering Division
Variance Explanations:
Administration:
The decrease is mainly due to the transportation grant match that had been in-
cluded in FY12-13.
Engineering:
Inspections and outside plan reviews were decreased by $15,000.
Program Name
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Administration 52,374$ 55,005$ 101,951$ 61,532$
Capital Improvement Program 89,175 85,486 87,581 90,157
Engineering 88,385 127,088 172,345 153,021
Open Space 99,645 6 - -
Stormwater Management 48,181 190,547 215,669 210,401
Total 377,760$ 458,132$ 577,546$ 515,111$
Expenditures by Program
Administration
11%
Capital
Improvement
Program
18%
Engineering
30%
Stormwater
Management
41%
Use of Funds -Engineering -By Program
Where does the money go?
Total Proposed Budget = $515,111
The Height of Desert Living 193
Operating Budgets
Engineering Division
Category
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Wages 212,890$ 232,889$ 222,324$ 227,564$
Employment Taxes 6,782 7,439 7,820 7,802
Benefits 54,528 60,296 57,629 60,460
Dues & Memberships 1,862 7,522 13,825 8,940
Education and Training 222 55 5,185 4,285
Maintenance and Repair 81,802 133,482 171,909 171,702
Utilities 2,435 2,399 3,720 4,640
Contractual Services 7,626 4,715 40,950 20,500
Supplies 360 1,014 2,152 2,226
Equipment 769 - 2,850 1,050
Internal Service 8,484 8,321 9,182 5,942
Transfers - - 40,000 -
Total 377,760$ 458,132$ 577,546$ 515,111$
Expenditures by Category
Wages
44%
Employment
Taxes
2%
Benefits
12%
Dues &
Memberships
2%
Education and
Training
1%
Maintenance
and Repair
33%
Utilities
1%
Contractual
Services
4%
Internal Service
1%
Use of Funds -Engineering -By Category
Where does the money go?
Total Proposed Budget = $515,111
Variance Explanations:
Contractual Services:
Inspections and outside plan reviews were decreased by $15,000.
Transfers:
The decrease is due to the transportation grant match that had been included in
FY12-13.
The Height of Desert Living 194
Performance Measures
Quality
Productivity
Activities/Results
Operating Budgets
Engineering Division
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Percentage of reviews of final plats, site plans
and commercial plans completed within es-
tablished turn-around time.
95% 95% 95% 95%
Percentage of inspections completed within
24 hours of notice 95% 95% 95% 100%
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Acres of Town-owned washes maintained* 35 70 75 75
Number of right-of-way and encroachment
permits issued 354 300 300 300
Number of capital improvement projects
(CIP) completed 2 2 2 3
Total number of inspections (includes multi-
ple inspection totals for residential, commer-
cial & CIP projects)
298 250 275 300
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Expenditure per inspection (includes multiple
inspection totals for residential, commercial &
CIP projects)
$595.84 $940.02 $945.19 $810.59
*658 acres of Town-owned washes
The Height of Desert Living 195
Operating Budgets
Engineering Division
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
General Fund
Salaries-Full Time 210,894$ 232,889$ 222,323$ 227,564$
Overtime 1,993 - - -
Medicare 3,149 3,252 3,224 3,303
Workers Compensation 3,291 3,357 3,896 4,062
Unemployment Insurance 342 831 700 437
Group Health Insurance 27,841 31,075 29,452 31,706
Group Dental Insurance 1,585 1,793 1,814 1,840
Group Vision Insurance 257 271 443 427
Disability Insurance 822 863 823 798
Retirement 23,422 25,618 24,458 25,034
Life Insurance 601 676 639 655
Licenses/Filing Fees 295 5,779 11,350 6,350
Dues, Subscript & Publicat 1,568 1,743 2,475 2,590
Training/Cont Ed 99 - 175 175
Meetings & Conferences 124 55 5,010 4,110
Wash Maintenance 61,517 113,998 150,000 150,000
Dam Inspection And Maint 20,250 17,348 20,400 20,400
Vehicle Maint/Repair 35 2,136 550 343
Office Equip Maint/ Repair - - 959 959
Telecommunications 1,181 1,279 1,620 2,340
Gas & Oil 1,254 1,120 2,100 2,300
Professional Fees 3,789 - - -
Engineering Fees 3,500 4,200 20,000 15,000
Printing Expense 337 386 950 500
Advertising/Signage - 129 - -
Contractual Services - - 20,000 5,000
Office Supplies 315 968 1,601 1,601
Safety Supplies - 9 100 200
Food & Beverage Supplies 32 - - -
Uniforms - - 275 275
Postage & Delivery 14 37 176 150
Small Tools 144 - 450 450
Software - - 600 600
Hardware 122 - - -
Peripherals 503 - - -
Equipment - - 1,800 -
ISF-Copier Charges 1,218 2,127 72 1,043
ISF-Mail Service Charges 28 96 45 400
ISF-Vehicle Replacement Charge 2,825 2,825 2,825 2,735
ISF-Motor Pool Charges 1,953 1,910 3,623 741
ISF-Telecom Charges 2,460 1,362 2,618 1,023
Transfer Out - - 40,000 -
Total Engineering 377,760$ 458,132$ 577,546$ 515,111$
FY13-14 Proposed Budget
Summary of Expenditures
Engineering
The Height of Desert Living 196
Service Delivery Plan
The Facilities Division is dedicated to maintaining a safe and clean environment in
Town-owned buildings for citizens and employees to enjoy. The Facilities Division
maintains Town Hall, Community Center, Library/Museum, Fire Stations #1 and
#2, Kiwanis Building and the Fountain Hills Theatre.
Facilities Division
Operating Budgets
Facilities Division
Variance Explanations:
Overall, salaries & benefits were reallocated to separate Fire Station #2, Fountain
Hills Theater, and Kiwanis from the other locations.
Community Theatre:
One-time repairs were included in FY12-13.
Kiwanis Building:
The antiquated electrical system requires some repairs in FY13-14.
Physical Plant:
The decrease is due to fewer items needing special attention this year.
Fire Station #1:
FY12-13 included $31,155 for painting the exterior of the building.
Fire Station #2:
This is the first year for the salary and benefit allocation to Fire Station #2 instead
of being lumped into Fire Station #1.
Location
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Town Hall 176,010$ 146,366$ 228,382$ 207,816$
Community Center 122,125 103,430 230,596 233,098
Library/Museum 96,627 110,319 223,465 223,855
Community Theater 4,205 8,458 18,465 8,755
Kiwanis Building 5,069 3,177 7,115 9,817
Physical Plant 79,931 60,141 69,528 51,694
Fire Station #1 30,374 26,119 74,487 52,034
Fire Station #2 9,342 1,864 13,740 18,904
Total 523,683$ 459,874$ 865,778$ 805,973$
Expenditures by Location
The Height of Desert Living 197
Variance Explanations:
Maintenance and Repair:
The decrease is due to fewer items needing special attention this year.
Contractual Services:
The increase is mainly due to landscape maintenance.
Equipment:
The decrease is a result of equipment purchases in FY12-13 to include a new vac-
uum cleaner and chairs for the Community Center.
Operating Budgets
Facilities Division
Category
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Wages 132,327$ 117,198$ 124,861$ 117,224$
Employment Taxes 8,992 9,731 11,094 8,515
Benefits 19,057 18,026 20,999 22,118
Dues & Memberships 236 146 175 -
Education and Training - 348 - -
Maintenance and Repair 137,958 97,216 403,133 317,206
Utilities 189,732 187,115 224,740 224,740
Contractual Services 2,325 4,647 17,685 53,486
Supplies 17,021 15,329 40,273 47,043
Equipment 12,015 5,639 18,660 7,950
Damages/Vandalism 260 1,437 250 250
Internal Service 3,010 3,042 3,158 7,441
Transfers 750 - 750 -
Total 523,683$ 459,874$ 865,778$ 805,973$
Expenditures by Category
Town Hall
27%
Community
Center
29%
Library/Museu
m
28%
Community
Theater
1%
Kiwanis
Building
1%
Physical Plant
6%
Fire Station #1
6%
Fire Station #2
2%
Use of Funds -Facilities -By Location
Where does the money go?
Total Proposed Budget = $805,973
The Height of Desert Living 198
Wages
14%
Employment
Taxes
1%Benefits
3%
Maintenance
and Repair
39%
Utilities
28%
Contractual
Services
7%
Supplies
6%
Equipment
1%
Use of Funds -Facilities -By Category
Where does the money go?
Total Proposed Budget = $805,973
Operating Budgets
Facilities Division
The Height of Desert Living 199
Performance Measures
Quality
Productivity
Activities/Results
Operating Budgets
Facilities Division
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Percentage of maintenance requests resolved
within 24 hours 95% 80% 79% 80%
Percentage of maintenance requests resolved
within 48 hours 96% 94% 92% 95%
Percentage of trade related work orders com-
pleted in house versus contracts 85% 75% 70% 70%
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Square footage of buildings maintained by
staff 117,387 117,387 117,387 117,387
Square footage of buildings cleaned by staff 23,500 23,500 23,500 23,500
Number of annual maintenance requests 1,200 1,470 1,625 1,625
Number of custodial staff 1.25 1.25 1.25 1.25
Community Center custodial staff .10 .10 .10 .10
Library/Museum custodial staff .40 .40 .40 .40
Town Hall custodial staff .75 .75 .75 .75
Contracted weekend custodial services 0 0 0 $17,000
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Civic Center utility costs per square foot
(water, sewer, electric – includes parking lot
lighting and landscape irrigation)
$.45 $.46 $.38 $.38
The Height of Desert Living 200
Operating Budgets
Facilities Division
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
General Fund
Salaries-Full Time 93,510$ 76,745$ 75,749$ 77,646$
Salaries-Part Time 38,665 40,037 49,112 39,577
Overtime 153 416 - -
FICA 2,403 2,501 3,668 2,456
Medicare 1,878 1,760 1,957 1,704
Workers Compensation 4,257 4,370 4,672 3,933
Unemployment Insurance 454 1,100 797 422
Group Health Insurance 7,008 7,610 11,377 12,253
Group Dental Insurance 952 762 682 713
Group Vision Insurance 154 120 106 104
Disability Insurance 379 267 281 276
Retirement 10,293 9,055 8,334 8,545
Life Insurance 270 210 219 227
Dues, Subscript & Publicat 236 146 175 -
Training/Cont Ed - 348 - -
Building Main/Repair 22,105 16,046 117,563 65,028
HVAC Repair 64,834 45,934 79,952 81,633
Plumbing Repair 8,280 4,921 27,030 25,914
Electrical Repair/Maint 4,383 3,129 11,845 6,080
Fire Protection Systems 8,951 8,420 11,043 9,385
Grounds Maint/Repair 94 2,892 1,110 1,110
Irrigation Repair - 10 - -
Backflow Testing & Maintenance 385 511 1,185 1,185
Equipment Maint/Repair 4,578 3,903 15,590 9,056
Vehicle Maint/Repair 1,079 330 1,300 1,300
Office Equip Maint/ Repair 717 615 400 400
Other Maint/Repair 7,896 1,816 20,855 5,445
Parking Lot Repair 1,278 - 35,450 -
Sidewalk/Pathway Repair 1,319 - 1,785 60,000
Sign Repair & Replacement 394 212 2,975 -
Painting 6,118 535 68,110 44,390
Lighting Repair 5,547 7,943 6,940 6,280
Electricity Expense 158,116 151,006 183,155 183,155
Refuse/Recycling 2,640 2,739 6,350 6,350
Telecommunications 1,267 925 1,280 1,280
Water/Sewer 26,675 29,985 31,605 31,605
Gas & Oil 1,034 2,460 2,350 2,350
Professional Fees 2,093 3,915 15,505 15,270
Rentals & Leases 43 661 2,050 2,050
Printing Expense 165 71 130 130
Bank/Merc Acct Fees 25 - - -
Landscape Contracts - - - 36,036
Office Supplies 191 194 175 175
FY13-14 Proposed Budget
Summary of Expenditures
Facilities
The Height of Desert Living 201
Operating Budgets
Facilities Division
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
FY13-14 Proposed Budget
Summary of Expenditures
Facilities
General Fund-continued
Cleaning/Janitorial Supplies 12,759$ 12,257$ 22,880$ 22,325$
Safety Supplies 868 304 825 825
Operating Supplies - - 13,665 20,990
Food & Beverage Supplies 1,992 2,430 1,800 1,800
Uniforms 907 144 928 928
Postage & Delivery 303 - - -
Small Tools 3,282 784 1,615 1,615
Software - 1,269 4,500 -
Hardware - 193 - -
Peripherals 35 165 - -
Furniture/Appliances 6,045 2,579 6,475 2,200
Equipment 2,653 650 6,070 4,135
Damages/Vandalism 260 1,437 250 250
ISF-Copier Charges 23 19 26 50
ISF-Mail Service Charges 11 2 15 16
ISF-Vehicle Replacement Charge - - - 4,601
ISF-Telecom Charges 2,976 3,021 3,117 2,775
Transfer Out 750 - 750 -
Total Facilities 523,683$ 459,874$ 865,778$ 805,973$
The Height of Desert Living 202
Mapping & Graphics Division
Service Delivery Plan
The Mapping & Graphics Division is dedicated to providing excellent customer ser-
vice in a professional and timely manner. The Division is responsible for providing
internal and external customers with maps, graphic information, and research.
Operating Budgets
Mapping & Graphics Division
Variance Explanations:
Mapping & Graphics:
FY12-13 included funds to replace the plotter/scanner and printer which results in
a decrease in the FY13-14 budget.
Mapping &
Graphics
100%
Use of Funds -Mapping & Graphics -By Program
Where does the money go?
Total Proposed Budget = $76,112
Program Name
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Mapping & Graphics 81,147$ 71,867$ 96,363$ 76,112$
Total 81,147$ 71,867$ 96,363$ 76,112$
Expenditures by Program
The Height of Desert Living 203
Operating Budgets
Mapping & Graphics Division
Variance Explanations:
Equipment:
FY12-13 included funds to replace the plotter/scanner and printer which resulted
in a decrease in the FY13-14 budget.
Wages
63%
Employment
Taxes
1%
Benefits
19%
Education and
Training
1%
Maintenance
and Repair
4%
Contractual
Services
6%
Supplies
5%Internal Service
1%
Use of Funds -Mapping & Graphics -By Category
Where does the money go?
Total Proposed Budget = $76,112
Category
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Wages 54,526$ 46,679$ 47,847$ 48,025$
Employment Taxes 996 1,055 1,071 1,013
Benefits 15,813 13,517 13,838 14,462
Dues & Memberships - - 150 150
Education and Training - - 1,000 1,000
Maintenance and Repair 383 1,200 995 3,000
Utilities - - - -
Contractual Services 5,051 6,784 6,600 4,500
Supplies 3,836 2,233 4,500 3,500
Equipment - - 19,800 -
Internal Service 542 399 562 462
Transfers - - - -
Total 81,147$ 71,867$ 96,363$ 76,112$
Expenditures by Category
The Height of Desert Living 204
Performance Measures
Quality
Activities/Results
Operating Budgets
Mapping & Graphics Division
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
eFountain work order survey satisfaction rat-
ing 95% 95% 95% 95%
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Number of internal customer requests proc-
essed 316 200 200 200
Number of aerial site plans completed 74 75 75 75
Number of external customer requests proc-
essed 86 50 50 50
GIS database maintenance in hours 40 100 100 100
The Height of Desert Living 205
Operating Budgets
Mapping & Graphics Division
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
General Fund
Salaries-Full Time 54,526$ 46,678$ 47,847$ 48,025$
Medicare 785 672 694 697
Workers Compensation 109 176 196 203
Unemployment Insurance 102 206 181 113
Group Health Insurance 8,766 7,509 7,652 8,238
Group Dental Insurance 587 514 557 582
Group Vision Insurance 60 49 50 49
Disability Insurance 245 175 177 169
Retirement 5,996 5,134 5,264 5,283
Life Insurance 158 137 138 141
Dues, Subscript & Publicat - - 150 150
Training/Cont Ed - - 1,000 1,000
Equipment Maint/Repair 383 - 995 3,000
Office Equip Maint/ Repair - 1,200 - -
Professional Fees 4,980 6,784 6,600 4,500
Printing Expense 71 - - -
Office Supplies 3,837 2,233 4,500 3,500
Equipment - - 19,800 -
ISF-Copier Charges 41 4 35 120
ISF-Motor Pool Charges 54 7 51 102
ISF-Telecom Charges 447 389 476 240
Total Mapping & Graphics 81,147$ 71,867$ 96,363$ 76,112$
FY13-14 Proposed Budget
Summary of Expenditures
Mapping & Graphics
The Height of Desert Living 206
Planning Division
Service Delivery Plan
The Planning Division is dedicated to enhancing the quality of life in Fountain Hills
through innovative, proven planning techniques, and providing excellent customer
service in a professional and timely manner. The Division implements land use
planning related goals, policies and programs as approved by the Town Council.
The Division processes applications for zoning interpretations and verifications,
preliminary and final subdivision plats, variances from the requirements of the
Zoning Ordinance, Temporary Use Permits, Special Use Permits, Concept Plans
(site plans), signs and amendments to the General Plan and Area Specific Plans.
The Division also processes amendments to the Town’s regulations, the Zoning Or-
dinance, Subdivision Ordinance and Town Code.
Environmental Service provides regulatory compliance oversight to Fountain Hills’
operations and facilities. These programs include, but are not limited to, Storm
Water and Air Quality programs. Environmental Service is also responsible for co-
ordinating recycling programs, energy efficiency activities to help promote and im-
plement sustainable activities within the Town. This Division also maintains regula-
tory compliance permits for the Town.
Operating Budgets
Planning Division
Program Name
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Administration (181)$ -$ -$ -$
Current Planning 120,985 92,696 100,833 101,860
Environmental Service 51,275 65,606 32,190 31,997
Long Range Planning 35,588 25,573 27,330 28,249
Total 207,667$ 183,875$ 160,353$ 162,106$
Expenditures by Program
Current
Planning
63%
Environmental
Service
20%
Long Range
Planning
17%
Use of Funds -Planning -By Program
Where does the money go?
Total Proposed Budget = $162,106
The Height of Desert Living 207
Operating Budgets
Planning Division
Category
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Wages 155,646$ 114,728$ 112,272$ 114,842$
Employment Taxes 4,282 3,130 3,082 3,004
Benefits 33,149 28,387 26,192 27,441
Dues & Memberships 5,468 2,780 4,003 4,052
Education and Training 367 720 2,215 1,940
Maintenance and Repair 343 24 972 1,055
Utilities 288 28,156 180 780
Contractual Services 623 868 3,315 3,565
Supplies 1,889 1,479 3,000 3,000
Equipment 582 - 100 100
Internal Service 5,030 3,603 5,022 2,327
Transfers - - - -
Total 207,667$ 183,875$ 160,353$ 162,106$
Expenditures by Category
Wages
72%
Employment
Taxes
2%
Benefits
17%
Dues &
Memberships
2%Education and
Training
1%
Maintenance
and Repair
1%
Contractual
Services
2%
Supplies
2%
Internal Service
1%
Use of Funds -Planning -By Category
Where does the money go?
Total Proposed Budget = $162,106
The Height of Desert Living 208
Performance Measures
Quality
Activities/Results
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Percentage of first reviews of plans com-
pleted within the established Department
turnaround time
100% 100% 100% 100%
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Number of temporary use permits completed 9 9 9 3
Number of ordinance/code changes proc-
essed 4 6 4 4
Number of zoning cases 14 16 20 15
Number of subdivision cases 0 6 8 8
Number of concept plans reviewed 6 5 5 5
Number of A-frame sign permits 50 50 50 50
Number of paper shredding events held* 2 2 2* 2*
Number of recycling events held 2 2 2 1
*Funded by the Fountain Hills Library Association.
Operating Budgets
Planning Division
The Height of Desert Living 209
Operating Budgets
Planning Division
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
General Fund
Salaries-Full Time 145,280$ 114,729$ 112,272$ 114,842$
Salaries-Part Time 10,365 - - -
FICA 643 - - -
Medicare 2,301 1,740 1,629 1,667
Workers Compensation 1,025 889 1,066 1,097
Unemployment Insurance 313 502 387 240
Group Health Insurance 15,257 13,478 12,239 13,178
Group Dental Insurance 864 777 755 789
Group Vision Insurance 153 118 106 105
Disability Insurance 519 444 416 404
Retirement 15,994 13,221 12,352 12,634
Life Insurance 363 349 324 331
Licenses/Filing Fees 2,695 76 1,250 1,250
Dues, Subscript & Publicat 2,773 2,703 2,753 2,802
Meetings & Conferences 367 720 2,215 1,940
Equipment Maint/Repair - - 810 810
Vehicle Maint/Repair - - - 83
Office Equip Maint/ Repair - - 162 162
Sign Repair & Replacement 343 24 - -
Telecommunications 288 139 180 180
Gas & Oil - - - 600
AZDWR Fees - 28,017 - -
Printing Expense 222 - 815 1,065
Advertising/Signage 401 868 2,500 2,500
Office Supplies 1,233 664 2,150 2,150
Food & Beverage Supplies 38 - - -
Program Materials 601 815 850 850
Postage & Delivery 16 - - -
Small Tools 422 - 100 100
Peripherals 160 - - -
ISF-Copier Charges 1,529 1,693 1,001 1,325
ISF-Mail Service Charges 277 256 238 400
ISF-Motor Pool Charges 988 680 1,404 57
ISF-Telecom Charges 2,237 973 2,379 545
Total Planning 207,667$ 183,875$ 160,353$ 162,106$
FY13-14 Proposed Budget
Summary of Expenditures
Planning
The Height of Desert Living 210
Community Services
Operating Budgets
Community Services
The Height of Desert Living 211
Operating Budgets
Community Services
Note: Numbers in parentheses represent full-time equivalents (FTE).
The Height of Desert Living 212
COMMUNITY SERVICES
Mission Statement
The mission of the Community Services Department is to provide exceptional cus-
tomer service to enhance the quality of life by providing and maintaining safe,
available, and accessible parks and facilities, recreation programs, events, and
services that will meet the intellectual, social, cultural, and leisure needs of all
residents.
Department Overview
Management and operations of Parks, Recreation, Community Center, Senior Ser-
vices, McDowell Mountain Preserve, Desert Botanical Garden, a growing public
trails system, and public art.
Variance Explanations:
Recreation:
Recreation increased due to the transfer of the Community Partnership contracts,
Boys & Girls Club and half of the Fountain Hills Theater, from the Administration
Department/Town Manager Division.
Parks:
Staff has been reduced by one person, and the Fountain Park Lead position has
been reclassified as a Groundskeeper position. Both changes have resulted in a
significant savings in salary and benefits.
Community Center Operations:
The increase includes a copier lease, ActiveNet fees which replaces the mainte-
nance fees on the Class software, equipment such as microphones, podiums, ser-
vice carts and a flat screen monitor, and the replacement of more chairs.
Senior Services:
FY12-13 includes $17,160 for background checks for the Home Delivered Meals
(HDM) program. FY13-14 also reflects a reduction in expenditures in HDM since
parting with Area Agency on Aging.
Operating Budgets
Community Services
Division
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Recreation 499,158$ 435,584$ 483,301$ 573,730$
Parks 925,912 930,548 1,053,926 986,762
Community Center Operations 570,504 404,072 421,050 443,795
Senior Services 212,144 222,328 267,811 227,943
Total 2,207,718$ 1,992,532$ 2,226,088$ 2,232,230$
Expenditures by Division
The Height of Desert Living 213
Variance Explanations:
Amenities:
FY12-13 included $38,860 for parking lot repair in all four parks. Salaries and
benefits have decreased with the change of the Fountain Park Lead position to a
Groundskeeper position.
Art & Culture:
Half of the Community Partnership contract for the Fountain Hills Theatre has been
moved here from the Administration Department/Town Manager Division.
Operating Budgets
Community Services
Program Name
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Administration 813,339$ 558,587$ 562,068$ 560,574$
Amenities 192,397 174,517 241,710 185,055
Art & Culture - 6,328 9,807 45,688
Boards & Commissions 28,669 41,055 58,012 58,600
Building Maintenance 97,285 98,336 102,974 125,228
Community Events 102,820 98,436 108,492 95,026
Event Planning 52,845 50,785 54,991 57,156
Field Prep/Maintenance 149,035 172,747 186,956 183,387
Fountain 175,010 189,489 200,900 198,083
Home Delivered Meals 91,564 94,727 117,431 69,640
Landscape Maintenance 170,506 185,482 211,506 206,318
Open Space 40,245 36,667 40,677 40,790
Senior Membership 68,055 55,985 85,686 93,131
Senior Programs 513 - - -
Social/Community Services 67,113 84,127 75,526 79,959
Special Events 13,666 26,889 27,728 28,245
Special Interest Programs 38,414 27,979 34,884 36,315
Sports Activities 66,279 58,715 67,610 71,588
Youth & Teen Programs 39,963 31,681 39,130 97,447
Total 2,207,718$ 1,992,532$ 2,226,088$ 2,232,230$
Expenditures by Program
Recreation
26%
Parks
44%
Community
Center
Operations
20%
Senior Services
10%
Use of Funds -Community Services -By Division
Where does the money go?
Total Proposed Budget = $2,232,230
The Height of Desert Living 214
Operating Budgets
Community Services
Note: Programs that account for 1% of the total are not shown on the chart.
Administration
25%
Amenities
8%
Boards &
Commissions
3%
Building
Maintenance
6%
Community
Events
4%
Event Planning
3%
Field Prep/
Maintenance
8%
Fountain
9%
Home
Delivered
Meals
3%
Landscape
Maintenance
9%
Open Space
2%
Senior
Membership
4%
Social/Commu
nity Services
4%
Special Interest
Programs
2%
Sports
Activities
3%
Youth & Teen
Programs
3%
Use of Funds -Community Services -By Program
Where does the money go?
Total Proposed Budget = $2,232,230
Variance Explanations (cont.):
Home Delivered Meals:
The decrease is mainly due to a reduction in contractual services due to the num-
ber of meals. The program no longer services Area Agency on Aging clients as of
January 1, 2013. Professional fees in FY12-13 included $17,160 for fingerprinting
and background checks.
Youth & Teen Programs:
The increase is mainly due to the transfer of the Community Partnership contract
for the Boys & Girls Club. It is proposed at a 20% reduction as compared to last
year, which totals $64,000 for FY13-14.
The Height of Desert Living 215
Variance Explanations:
Contractual Services:
The increase is due to the transfer of the Community Partnership contracts for the
Boys & Girls Club and half of the funding for the Fountain Hills Theatre from the
Administration Department/ Town Manager Division.
Maintenance and Repair:
The reduction is due to the inclusion of funds in FY12-13 to repair the parking lots
in the four parks totaling $38,860.
Equipment:
The increase is due to allocating funds to purchase or replace equipment at the
Community Center such as microphones, podiums, service carts, a flat screen
monitor, and chairs.
Operating Budgets
Community Services
Category
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Wages 876,550$ 824,115$ 876,770$ 857,263$
Employment Taxes 39,461 42,711 45,225 42,520
Benefits 181,908 172,880 177,694 181,408
Dues & Memberships 5,842 9,316 7,924 4,661
Education and Training 5,805 2,784 4,930 9,835
Maintenance and Repair 82,395 108,617 165,830 137,510
Utilities 265,423 276,771 287,442 288,326
Contractual Services 205,208 214,307 281,115 332,458
Supplies 102,474 98,540 138,130 126,102
Equipment 7,126 13,678 5,090 21,250
Damages/Vandalism 587 5,805 1,201 2,300
Internal Service 34,514 29,508 40,033 35,097
Transfers 400,425 193,500 194,704 193,500
Total 2,207,718$ 1,992,532$ 2,226,088$ 2,232,230$
Expenditures by Category
Wages
38%
Employment
Taxes
2%
Benefits
8%
Maintenance
and Repair
6%
Utilities
13%
Contractual
Services
15%
Supplies
6%
Equipment
1%
Internal Service
2%
Transfers
9%
Use of Funds -Community Services -By Category
Where does the money go?
Total Proposed Budget = $2,232,230
The Height of Desert Living 216
FY12-13 Department Accomplishments
FY13-14 Objectives
Operating Budgets
Community Services
Initiative Strategic Value Estimated Cost/Funding
Source
Expand the Urban Trail Pro-
gram Recreational opportunities and
amenities-R2 $20,000/CIP
To increase, to the extent pos-
sible, both internal (Town) and
external (Others) special
events in the Community
Civility-C2 and Recreational
Opportunities and Amenities-
R1, R2 & R3.
TBD/General Fund
To continue to participate/
provide input to the Fountain
Hills Coalition and the School
Health Committee
Public Safety, Health and Wel-
fare-P5
$0/General Fund
To again be designated as a
Playful City USA
Recreational Opportunities and
Amenities-R1 & R4
$0/General Fund
Initiative Strategic Value
Received 3rd year recognition as Playful City USA Recreational opportunities and amenities-R3
Expanded toddler/youth/teen offerings at Com-
munity Center Recreational opportunities and amenities-R1
Completed final “Greening” phase in Fountain
Park Civic Responsibility-CR3, ES2, & ES4
Provided over 7,500 meals under the Home De-
livered Meals program Public Safety, Health and Welfare-P4
Partnered with various travel companies for
trips for seniors Recreational opportunities and amenities-R1
Developed various Trail Programs/brochures Recreational opportunities and amenities-R2 &
EV5
Completed Level 1 Background Checks - HDM Public Safety, Health and Welfare-P1
Implemented the Urban Trail Program Recreational opportunities and amenities-R2,
ES6, & EV5
Resurfaced parking lots for four parks Recreational opportunities and amenities-I9
The Height of Desert Living 217
Operating Budgets
Community Services
The Height of Desert Living 218
Operating Budgets
Community Services
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
General Fund
Salaries-Full Time 708,237$ 666,507$ 691,547$ 663,384$
Salaries-Part Time 165,934 154,741 185,223 193,879
Overtime 2,380 2,868 - -
FICA 10,936 9,928 11,599 12,028
Medicare 12,534 11,756 12,731 12,443
Workers Compensation 12,999 13,612 15,775 15,013
Unemployment Insurance 2,992 7,415 5,120 3,036
Group Health Insurance 92,391 87,923 88,083 94,831
Group Dental Insurance 6,457 6,594 7,724 7,936
Group Vision Insurance 981 946 1,439 1,394
Disability Insurance 2,907 2,466 2,560 2,340
Retirement 77,169 73,038 75,889 72,988
Life Insurance 2,003 1,912 1,999 1,919
Licenses/Filing Fees 2,727 3,181 2,305 2,060
Dues, Subscript & Publicat 3,116 6,136 5,619 2,601
Training/Cont Ed 1,625 478 905 2,310
Meetings & Conferences 4,180 2,306 4,025 7,525
Building Main/Repair 664 179 900 850
HVAC Repair 2,184 2,904 1,300 1,700
Plumbing Repair 1,607 1,006 2,710 2,450
Electrical Repair/Maint 5,170 1,308 7,850 4,750
Fire Protection Systems 294 322 1,710 1,000
Grounds Maint/Repair 3,569 9,323 11,889 14,400
Irrigation Repair 10,711 21,021 8,050 18,500
Backflow Testing & Maintenance 1,191 1,291 1,700 2,500
Equipment Maint/Repair 19,537 9,354 32,875 34,957
Vehicle Maint/Repair 6,218 5,911 10,485 10,800
Office Equip Maint/ Repair 2,004 2,294 1,700 1,800
Other Maint/Repair 18,388 8,009 13,611 12,303
Art Maint/Repair/Install - 4,500 6,300 6,900
Parking Lot Repair - - 38,860 -
Striping 1,774 2,771 3,000 2,900
Sidewalk/Pathway Repair 775 2,132 - 200
Sign Repair & Replacement 1,260 1,767 2,940 1,550
Painting - 173 - -
Lighting Repair 7,049 34,352 19,950 19,950
Electricity Expense 197,861 198,815 211,548 211,848
Refuse/Recycling 5,477 6,116 6,870 8,076
Telecommunications 8,565 7,915 8,684 7,178
Water/Sewer 42,251 50,511 47,660 47,884
Gas & Oil 11,267 13,414 12,680 13,340
Professional Fees 20,328 32,034 43,465 27,130
Instructor Fees 16,518 11,331 20,866 21,984
Rentals & Leases 20,244 21,848 32,373 26,233
Printing Expense 729 1,533 2,675 2,920
FY13-14 Proposed Budget
Summary of Expenditures
Community Services
The Height of Desert Living 219
Operating Budgets
Community Services
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
FY13-14 Proposed Budget
Summary of Expenditures
Community Services
General Fund-continued
Advertising/Signage 369$ 1,768$ 5,136$ 5,610$
Contractual Services 75,137 75,960 89,530 45,710
Constituent Communication 20,000 3,361 - -
Bank/Merc Acct Fees 4,630 3,893 4,290 11,991
Community Contracts/Events - - - 99,120
Landscape Contracts 47,254 62,580 82,780 79,990
ActiveNet Fees - - - 11,770
Office Supplies 7,151 6,569 9,250 9,250
Cleaning/Janitorial Supplies 10,831 6,635 10,139 10,593
Safety Supplies 462 863 500 1,100
Operating Supplies 47,945 50,351 69,186 66,886
Food & Beverage Supplies 1,926 1,710 4,420 3,265
Program Materials 26,262 28,225 40,332 31,185
Uniforms 5,226 3,721 4,303 3,823
Postage & Delivery 2,642 267 - -
Miscellaneous Expense 29 200 - -
Small Tools 5,564 7,242 5,090 10,050
Hardware 400 - - -
Peripherals 119 162 - -
Furniture/Appliances 688 2,855 - 11,200
Equipment 355 3,418 - -
Damages/Vandalism 587 5,805 1,201 2,300
ISF-Copier Charges 4,030 4,722 6,911 7,061
ISF-Mail Service Charges 2,993 383 511 487
ISF-Vehicle Replacement Charge 11,043 13,136 13,136 19,884
ISF-Motor Pool Charges 31 296 - -
ISF-Telecom Charges 16,418 10,971 19,475 7,665
Transfer Out 400,425 193,500 194,704 193,500
Total Community Services 2,207,718$ 1,992,532$ 2,226,088$ 2,232,230$
The Height of Desert Living 220
Operating Budgets
Community Services
The Height of Desert Living 221
Community Center Division
Service Delivery Plan
The Community Center strives to enhance the quality of life of Fountain Hills resi-
dents by providing and maintaining a safe, available, and accessible facility that
will meet the needs of all residents.
Operating Budgets
Community Center Division
Program Name
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Administration 420,282$ 243,014$ 250,892$ 249,000$
Boards & Commissions 92 11,937 12,193 12,411
Building Maintenance 97,285 98,336 102,974 125,228
Event Planning 52,845 50,785 54,991 57,156
Total 570,504$ 404,072$ 421,050$ 443,795$
Expenditures by Program
Administration
56%
Boards &
Commissions
3%
Building
Maintenance
28%
Event Planning
13%
Use of Funds -Community Center -By Program
Where does the money go?
Total Proposed Budget = $443,795
Variance Explanations:
Building Maintenance:
This line item includes the purchase/replacement of equipment such as micro-
phones, podiums, service carts, a flat screen monitor, and more chairs.
The Height of Desert Living 222
Operating Budgets
Community Center Division
Category
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Wages 134,478$ 153,629$ 162,977$ 167,397$
Employment Taxes 7,041 8,385 8,671 8,538
Benefits 23,698 30,048 30,792 32,466
Dues & Memberships 383 566 583 583
Education and Training - - - -
Maintenance and Repair 2,015 2,483 1,600 1,600
Utilities 1,198 1,076 720 1,080
Contractual Services 2,497 3,377 8,660 15,154
Supplies 3,034 2,808 3,950 3,950
Equipment 2,262 3,261 1,650 16,300
Internal Service 6,898 4,939 8,447 3,227
Transfers 387,000 193,500 193,000 193,500
Contingency - - - -
Capital - - - -
Total 570,504$ 404,072$ 421,050$ 443,795$
Expenditures by Category
Wages
38%
Employment
Taxes
2%
Benefits
7%
Contractual
Services
3%
Supplies
1%
Equipment
4%
Internal Service
1%
Transfers
44%
Use of Funds -Community Center -By Category
Where does the money go?
Total Proposed Budget = $443,795
Variance Explanations:
Contractual Services:
The increase includes a copier lease as well as ActiveNet fees which replaces the
maintenance on the Class software.
Equipment:
This includes the purchase/replacement of equipment such as microphones, podi-
ums, service carts, a flat screen monitor, and more chairs.
The Height of Desert Living 223
Performance Measures
Quality
Productivity
1 Population for FY10-11 - FY13-14 is based on the 2010 U.S. Census.
Operating Budgets
Community Center Division
Activities/Results
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
To attain a high overall satisfaction rating
(good or better) with quality on rental
evaluations
N/A N/A N/A Good
To achieve a high return rate on rental sur-
veys N/A N/A N/A 50%
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Number of bookings 3,396 3,315 3,200 3,370
Number of patrons served 74,517 68,492 67,000 70,000
Number of hours worked by volunteer staff in
support of facility operations 866 875 875 875
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Net operating costs of facility per capita1 $8.16 $9.37 $10.14 $11.13
The Height of Desert Living 224
Operating Budgets
Community Center Division
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
General Fund
Salaries-Full Time 84,192$ 104,139$ 105,908$ 108,907$
Salaries-Part Time 50,284 49,467 57,069 58,490
Overtime - 23 - -
FICA 3,357 3,151 3,539 3,628
Medicare 1,931 2,212 2,366 2,429
Workers Compensation 1,135 1,541 1,729 1,835
Unemployment Insurance 619 1,480 1,037 646
Group Health Insurance 13,293 16,671 16,956 18,255
Group Dental Insurance 898 1,202 1,305 1,357
Group Vision Insurance 137 174 180 176
Disability Insurance 303 387 393 383
Retirement 8,837 11,308 11,651 11,981
Life Insurance 230 306 307 314
Licenses/Filing Fees 345 312 325 325
Dues, Subscript & Publicat 38 254 258 258
Equipment Maint/Repair 4 189 - -
Office Equip Maint/ Repair 2,004 2,294 1,600 1,600
Sign Repair & Replacement 7 - - -
Telecommunications 1,198 1,076 720 1,080
Professional Fees - - 300 300
Rentals & Leases - - - 2,100
Printing Expense 323 66 1,760 1,760
Advertising/Signage 92 1,565 4,650 5,150
Bank/Merc Acct Fees 2,082 1,747 1,950 4,911
ActiveNet Fees - - - 933
Office Supplies 1,679 958 750 750
Operating Supplies 33 220 1,000 1,000
Food & Beverage Supplies 934 277 550 550
Program Materials - 1,026 1,000 1,000
Uniforms 388 326 650 650
Small Tools 1,508 668 1,650 5,100
Hardware 400 - - -
Peripherals 80 162 - -
Furniture/Appliances 274 2,431 - 11,200
ISF-Copier Charges 89 185 322 322
ISF-Mail Service Charges 21 7 25 25
ISF-Telecom Charges 6,789 4,748 8,100 2,880
Transfer Out 387,000 193,500 193,000 193,500
Total Community Center 570,504$ 404,072$ 421,050$ 443,795$
FY13-14 Proposed Budget
Summary of Expenditures
Community Center
The Height of Desert Living 225
Parks Division
Service Delivery Plan
The Parks Division staff is dedicated to providing safe, clean and green parks that
will meet the intellectual, social, cultural, and leisure needs of all park patrons. The
Town’s park system has been developed to enhance the quality of life of Fountain
Hills residents with hiking trails and park facilities for Youth and Adult Sports Pro-
grams, Youth and Teen Programs, Special Events, and Facility Rentals. Each year,
our qualified staff works to meet the goals through efficient park maintenance and
operations methods.
Variance Explanations:
The Parks Division staff has been reduced by one person and the Fountain Park
Lead position has been reclassified as a Groundskeeper position. Both changes
have resulted in a significant savings in salary and benefits.
Operating Budgets
Parks Division
Fountain Park
40%
Golden Eagle
Park
32%
Four Peaks
Park
13%
Desert Vista
Park
11%
Trails
4%
Uses of Funds -Parks -By Location
Where the Money Goes
Total Proposed Budget = $986,762
Location Name
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Fountain Park 352,242$ 373,389$ 416,310$ 397,156$
Golden Eagle Park 312,571 313,691 365,016 314,853
Four Peaks Park 125,514 116,549 126,913 130,183
Desert Vista Park 95,340 83,924 105,010 103,780
Trails 40,245 36,667 40,677 40,790
Total 925,912$ 924,220$ 1,053,926$ 986,762$
Expenditures by Location
The Height of Desert Living 226
Operating Budgets
Parks Division
Administration
17%
Amenities
19%
Field Prep/
Maintenance
18%
Fountain
20%
Landscape
Maintenance
21%
Open Space
4%
Uses of Funds -Parks -By Program
Where the Money Goes
Total Proposed Budget = $986,762
Variance Explanations:
Amenities:
FY12-13 included $38,860 for parking lot repair in all four parks. Salaries and
benefits have decreased with the change of the Fountain Park Lead position to a
Groundskeeper position.
Landscape Maintenance:
This line item includes $6,000 for replacement trees and shrubs in Fountain Park
as well as Golden Eagle Park. The overall decrease is attributed to the staff reduc-
tion and reclassification.
Program Name
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Administration 198,719$ 165,318$ 172,177$ 173,129$
Amenities 192,397 174,517 241,710 185,055
Field Prep/Maintenance 149,035 172,747 186,956 183,387
Fountain 175,010 189,489 200,900 198,083
Landscape Maintenance 170,506 185,482 211,506 206,318
Open Space 40,245 36,667 40,677 40,790
Total 925,912$ 924,220$ 1,053,926$ 986,762$
Expenditures by Program
The Height of Desert Living 227
Variance Explanations:
Wages:
The Parks Division staff has been reduced by one person, and the Fountain Park
Lead position has been reclassified as a Groundskeeper position. Both changes
have resulted in a significant savings in salary and benefits.
Maintenance and Repair:
FY12-13 included $38,860 for parking lot repairs in all four parks. FY13-14 in-
cludes maintenance items but nothing as large as the previous fiscal year resulting
in a decrease.
Operating Budgets
Parks Division
Category
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Wages 328,168$ 294,463$ 311,586$ 274,025$
Employment Taxes 13,085 13,524 15,195 12,647
Benefits 88,928 79,200 81,935 80,723
Dues & Memberships 2,513 2,090 1,975 1,670
Education and Training 555 201 1,705 2,700
Maintenance and Repair 80,001 101,358 155,980 128,260
Utilities 260,550 272,226 282,082 284,296
Contractual Services 56,583 74,095 101,960 99,398
Supplies 63,537 62,715 80,145 77,064
Equipment 4,136 6,277 3,440 4,950
Damages/Vandalism 587 5,805 1,201 2,300
Internal Service 14,845 12,266 15,018 18,729
Transfers 12,424 - 1,704 -
Capital - - - -
Total 925,912$ 924,220$ 1,053,926$ 986,762$
Expenditures by Category
Wages
28%
Employment
Taxes
1%
Benefits
8%
Maintenance
and Repair
13%
Utilities
29%
Contractual
Services
10%
Supplies
8%
Equipment
1%Internal Service
2%
Uses of Funds -Parks -By Category
Where the Money Goes
Total Proposed Budget = $986,762
The Height of Desert Living 228
Performance Measures
Quality
Productivity
Operating Budgets
Parks Division
Activities/Results
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Maintain a high overall satisfaction rating
(good or better) of maintenance/operations Good Good Good Good
Number of Special Events hosted in parks N/A 23 23 25
Appearance/availability Good Good Good Good
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Restroom serviced and cleaned 365 days 365 days 365 days 365 days
Ramadas serviced and cleaned 365 365 365 365
Trails maintained and ready for use daily 365 365 365 365
Trailhead promotions with brochures, maps
and Town website 365 365 365 365
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Park bookings 2,437 2,445 2,500 2,500
Park rentals/revenue 313/
$17,081 282/
$15,549 286/
$15,500 300/
$16,500
Department hosted special events 10 10 10 10
Fountain Hills Hiking Trail visitors 1000+ 1000+ 1000+ 1000+
Fountain Hills Park Statistics:
116 Acres of Developed Parks
740 Acres of Mountain Preserve Park
8 Acres of Botanical Garden Preserve
59.2 Acres of Lake Overlook Trail Pre-
serve
10.43 Miles of Trails
The Height of Desert Living 229
Operating Budgets
Parks Division
The Height of Desert Living 230
Operating Budgets
Parks Division
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
General Fund
Salaries-Full Time 328,168$ 294,190$ 311,586$ 274,025$
Overtime - 274 - -
Medicare 4,649 4,175 4,527 3,978
Workers Compensation 7,642 7,302 8,995 7,782
Unemployment Insurance 794 2,047 1,673 887
Group Health Insurance 47,171 41,667 41,087 44,234
Group Dental Insurance 2,861 2,784 3,587 3,686
Group Vision Insurance 486 442 915 883
Disability Insurance 1,397 1,085 1,157 969
Retirement 36,085 32,391 34,283 30,152
Life Insurance 928 831 906 799
Licenses/Filing Fees 2,105 1,790 1,340 1,090
Dues, Subscript & Publicat 408 300 635 580
Training/Cont Ed 285 190 905 2,275
Meetings & Conferences 270 11 800 425
Building Main/Repair 664 179 900 850
HVAC Repair 2,184 2,904 1,300 1,700
Plumbing Repair 1,607 1,006 2,710 2,450
Electrical Repair/Maint 5,170 1,308 7,850 4,750
Fire Protection Systems 294 322 1,710 1,000
Grounds Maint/Repair 3,569 9,323 11,889 14,400
Irrigation Repair 10,711 21,021 8,050 18,500
Backflow Testing & Maintenance 1,191 1,291 1,700 2,500
Equipment Maint/Repair 19,475 9,165 32,875 34,957
Vehicle Maint/Repair 6,048 5,787 9,985 10,300
Other Maint/Repair 18,388 8,009 13,611 12,303
Parking Lot Repair - - 38,860 -
Striping 1,774 2,771 3,000 2,900
Sidewalk/Pathway Repair 775 2,132 - 200
Sign Repair & Replacement 1,102 1,615 1,590 1,500
Painting - 173 - -
Lighting Repair 7,049 34,352 19,950 19,950
Electricity Expense 197,861 198,815 211,548 211,848
Refuse/Recycling 5,477 6,116 6,870 8,076
Telecommunications 4,307 3,964 4,224 4,048
Water/Sewer 42,251 50,511 47,660 47,884
Gas & Oil 10,652 12,820 11,780 12,440
Professional Fees 8,790 9,720 13,700 11,900
Rentals & Leases 434 1,672 5,380 5,580
Printing Expense 105 124 100 200
Bank/Merc Acct Fees - - - 553
Landscape Contracts 47,254 62,580 82,780 79,990
FY13-14 Proposed Budget
Summary of Expenditures
Parks
The Height of Desert Living 231
Operating Budgets
Parks Division
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
FY13-14 Proposed Budget
Summary of Expenditures
Parks
General Fund-continued
ActiveNet Fees -$ -$ -$ 1,175$
Office Supplies 132 23 200 200
Cleaning/Janitorial Supplies 10,812 6,635 9,939 10,393
Safety Supplies 462 863 500 1,100
Operating Supplies 46,609 49,180 64,238 61,183
Food & Beverage Supplies 9 42 120 120
Program Materials 2,224 3,367 2,300 1,700
Uniforms 3,289 2,604 2,848 2,368
Small Tools 3,722 6,277 3,440 4,950
Furniture/Appliances 414 - - -
Damages/Vandalism 587 5,805 1,201 2,300
ISF-Copier Charges 683 1,075 733 733
ISF-Mail Service Charges 49 8 28 28
ISF-Vehicle Replacement Charge 11,043 10,209 10,209 17,003
ISF-Telecom Charges 3,071 973 4,048 965
Transfer Out 12,425 - 1,704 -
Total Parks 925,912$ 924,220$ 1,053,926$ 986,762$
In memory of Robert “Bo” Cichuniec who
passed away on January 10, 2013.
The Height of Desert Living 232
Recreation Division
Service Delivery Plan
The Recreation Division strives to enhance the quality of life of Fountain Hills resi-
dents by providing recreation services that will meet the intellectual, social cul-
tural, and leisure needs of all residents.
Program activities include: Special Interest Classes, Youth and Adult Sports Pro-
grams, Youth and Teen Programs, Special Events, and Facility Rentals.
Operating Budgets
Recreation Division
Administration
16%
Art & Culture
8%
Boards &
Commissions
5%
Community
Events
17%
Social/
Community
Service
14%
Special Events
5%
Special
Interest
Programs
6%
Sports
Activities
12%Youth & Teen
Programs
13%
Use of Funds -Recreation -By Program
Where does the money go?
Total Proposed Budget = $573,730
Variance Explanations:
Art & Culture:
Half of the Community Partnership contract for Fountain Hills Theatre has been
moved here from the Administration Department/Town Manager Division.
Youth & Teen Programs:
The increase is mainly due to the transfer of the Community Partnerships contract
for the Boys & Girls Club. It is proposed at a 20% reduction as compared to last
year totaling $64,000.
Program Name
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Administration 156,647$ 93,886$ 89,634$ 88,832$
Art & Culture - 6,328 9,807 45,688
Boards & Commissions 28,577 28,470 30,491 30,630
Community Events 88,500 83,837 108,492 95,026
Social/Community Service 67,112 84,127 75,526 79,959
Special Events 13,666 26,889 27,728 28,245
Special Interest Programs 38,414 27,979 34,884 36,315
Sports Activities 66,279 58,715 67,610 71,588
Youth & Teen Programs 39,963 31,681 39,130 97,447
Total 499,158$ 441,912$ 483,302$ 573,730$
Expenditures by Program
The Height of Desert Living 233
Variance Explanations:
Contractual Services:
The increase is due to the transfer of the Community Partnership contracts for the
Boys & Girls Club and Fountain Hills Theatre from the Administration Department/
Town Manager Division.
Supplies:
The decrease is mainly a result of reduction in materials for youth and teen pro-
grams as well as special events.
Operating Budgets
Recreation Division
Wages
48%
Employment
Taxes
2%
Benefits
10%
Education and
Training
1%
Maintenance
and Repair
1%
Contractual
Services
30%
Supplies
6%
Internal Service
2%
Use of Funds -Recreation -By Category
Where does the money go?
Total Proposed Budget = $573,730
Category
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Wages 291,586$ 252,714$ 259,022$ 269,636$
Employment Taxes 12,875 13,553 13,472 13,612
Benefits 58,703 51,590 52,066 54,935
Dues & Memberships 2,670 6,343 4,826 2,113
Education and Training 5,215 2,504 3,225 7,050
Maintenance and Repair 227 4,624 8,200 7,500
Utilities 3,214 3,126 3,920 2,590
Contractual Services 79,795 64,178 81,976 171,543
Supplies 32,690 29,873 43,837 35,240
Equipment 511 4,140 - -
Internal Service 10,672 9,267 12,758 9,511
Transfers 1,000 - - -
Total 499,158$ 441,912$ 483,302$ 573,730$
Expenditures by Category
The Height of Desert Living 234
Performance Measures
Quality
Productivity
1 Does not include participation at special events, drop-in teen programs, or Boys and Girls Club partner-
ships.
2 Populations for FY10-11—FY13-14 are based on the 2010 U.S. Census.
Operating Budgets
Recreation Division
Activities/Results
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
To attain a high overall satisfaction rating
(good or better) with the quality of Town rec-
reation programs on program evaluations
N/A N/A N/A Good
To achieve a high return rate on recreation
program surveys N/A N/A N/A 50%
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Number of individual program participants1 1,759 1,848 1,641 1,650
Number of team sports program participants 1,080 1,140 585 600
Number of hours worked by volunteer staff in
support of recreation activities 3,350 950 1,000 1,000
Number of Youth Sports, Boys and Girls Club
and School District Facility Bookings 1,465 1,658 1,500 1,500
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Net operating costs of recreation programs
per capita2 $22.20 $19.65 $21.49 $25.52
The Height of Desert Living 235
Operating Budgets
Recreation Division
The Height of Desert Living 236
Operating Budgets
Recreation Division
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
General Fund
Salaries-Full Time 233,021$ 199,236$ 196,633$ 203,216$
Salaries-Part Time 56,182 50,907 62,389 66,420
Overtime 2,380 2,570 - -
FICA 3,831 3,396 3,871 4,122
Medicare 4,186 3,595 3,760 3,914
Workers Compensation 3,853 4,181 4,319 4,627
Unemployment Insurance 1,005 2,380 1,522 949
Group Health Insurance 29,779 26,811 27,269 29,357
Group Dental Insurance 1,653 1,492 1,621 1,683
Group Vision Insurance 270 236 247 240
Disability Insurance 963 718 729 716
Retirement 25,374 21,773 21,633 22,357
Life Insurance 664 560 567 582
Licenses/Filing Fees - 792 350 350
Dues, Subscript & Publicat 2,670 5,552 4,476 1,763
Training/Cont Ed 1,305 220 - -
Meetings & Conferences 3,910 2,284 3,225 7,050
Equipment Maint/Repair 57 - - -
Vehicle Maint/Repair 170 124 500 500
Office Equip Maint/ Repair - - 100 100
Art Maint/Repair/Install - 4,500 6,300 6,900
Sign Repair & Replacement - - 1,300 -
Telecommunications 2,654 2,532 3,020 1,690
Gas & Oil 560 594 900 900
Professional Fees 11,538 9,095 12,305 12,805
Instructor Fees 16,518 11,331 20,066 21,384
Rentals & Leases 19,601 19,951 26,765 18,325
Printing Expense 230 1,235 750 750
Advertising/Signage 185 139 300 300
Contractual Services 12,009 19,300 20,230 11,060
Constituent Communication 18,000 1,680 - -
Bank/Merc Acct Fees 1,715 1,447 1,560 2,868
Community Contracts/Events - 99,120
ActiveNet Fees - - - 4,931
Office Supplies 3,395 3,828 5,300 5,300
Cleaning/Janitorial Supplies 19 - 200 200
Operating Supplies 429 313 - -
Food & Beverage Supplies 589 749 500 450
Program Materials 24,038 23,726 37,032 28,485
Uniforms 1,549 791 805 805
Postage & Delivery 2,642 267 - -
Miscellaneous Expense 29 200 - -
Small Tools 118 297 - -
Peripherals 39 - - -
FY13-14 Proposed Budget
Summary of Expenditures
Recreation
The Height of Desert Living 237
Operating Budgets
Recreation Division
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
FY13-14 Proposed Budget
Summary of Expenditures
Recreation
General Fund-continued
Furniture/Appliances -$ 425$ -$ -$
Equipment 355 3,418 - -
ISF-Copier Charges 2,948 3,188 4,300 4,300
ISF-Mail Service Charges 2,753 125 230 230
ISF-Vehicle Replacement Charge - 2,928 2,928 2,881
ISF-Motor Pool Charges 31 289 - -
ISF-Telecom Charges 4,941 2,737 5,300 2,100
Transfer Out 1,000 - - -
Total Recreation 499,158$ 441,912$ 483,302$ 573,730$
The Height of Desert Living 238
Senior Services Division
Service Delivery Plan
Provide meeting space to members for programs and presentations. Coordinate
meeting schedule with support groups and offer social services for the community.
Deliver a quality noon-time meal to Town residents who require assistance in ob-
taining nutritional meals.
Variance Explanations:
Home Delivered Meals:
Decrease in contractual services due to reduction in the number of meals since the
program no longer services Area Agency on Aging clients as of January 1, 2013.
Professional fees in FY12-13 included $17,160 for fingerprinting and background
checks.
Operating Budgets
Senior Services Division
Program Name
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Administration 37,692$ 56,369$ 49,366$ 49,613$
Boards & Commissions - 648 15,328 15,559
Community Events 14,320 14,599 - -
Home Delivered Meals 91,564 94,727 117,431 69,640
Senior Memberships 68,055 55,985 85,686 93,131
Senior Programs 513 - - -
Total 212,144$ 222,328$ 267,811$ 227,943$
Expenditures by Program
Administration
21%
Boards &
Commissions
7%
Home
Delivered
Meals
31%
Senior
Memberships
41%
Use of Funds -Senior Services-By Program
Where does the money go?
Total Proposed Budget = $227,943
The Height of Desert Living 239
Variance Explanations:
Contractual Services:
The decrease is due to reduction in the number of meals since the program no
longer services Area Agency on Aging clients as of January 1, 2013. Professional
fees in FY12-13 included $17,160 for fingerprinting and background checks. The
replacement of Class software with ActiveNet has associated fees that are included
in this line.
Operating Budgets
Senior Services Division
Category
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Wages 122,319$ 123,310$ 143,185$ 146,205$
Employment Taxes 6,461 7,250 7,887 7,723
Benefits 10,579 12,042 12,901 13,284
Dues & Memberships 277 316 540 295
Education and Training 35 79 - 85
Maintenance and Repair 152 152 50 150
Utilities 461 343 720 360
Contractual Services 66,333 72,656 88,519 46,363
Supplies 3,212 3,144 10,198 9,848
Equipment 216 - - -
Internal Service 2,099 3,036 3,811 3,630
Total 212,144$ 222,328$ 267,811$ 227,943$
Expenditures by Category
Wages
65%
Employment
Taxes
3%
Benefits
6%
Contractual
Services
20%
Supplies
4%
Internal Service
2%
Use of Funds -Senior Services-By Category
Where does the money go?
Total Proposed Budget = $227,943
The Height of Desert Living 240
Performance Measures
Quality
Productivity
Operating Budgets
Senior Services Division
Activities/Results
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Number of members 1,208 1,233 1,233 1,240
Maintain a high overall satisfaction rating
(good or better) of meal quality N/A Good Good Good
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Number of attendees to senior programs and
presentations 22,113 23,159 23,000 23,000
Number of days per year meals delivered 365 365 365 365
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Number of senior programs offered 31 42 43 43
Number of special presentations offered 30 41 35 35
Number of socialization activities/special
events offered 6 6 8 6
Number of attendees at Activities EXPO 450 525 450 450
Number of meals delivered annually 9,742 8,419 7,200 5,000
Number of clients participating in HDM pro-
gram 90 68 80 65
The Height of Desert Living 241
Operating Budgets
Senior Services Division
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
General Fund
Salaries-Full Time 62,852$ 68,944$ 77,420$ 77,236$
Salaries-Part Time 59,468 54,366 65,765 68,969
FICA 3,748 3,381 4,189 4,278
Medicare 1,769 1,774 2,078 2,122
Workers Compensation 368 587 732 769
Unemployment Insurance 575 1,507 888 554
Group Health Insurance 2,148 2,775 2,771 2,985
Group Dental Insurance 1,045 1,116 1,211 1,210
Group Vision Insurance 89 93 97 95
Disability Insurance 244 276 281 272
Retirement 6,872 7,566 8,322 8,498
Life Insurance 181 216 219 224
Licenses/Filing Fees 277 287 290 295
Dues, Subscript & Publicat - 30 250 -
Training/Cont Ed 35 68 - 35
Meetings & Conferences - 11 - 50
Office Equip Maint/ Repair - - - 100
Sign Repair & Replacement 152 152 50 50
Telecommunications 406 343 720 360
Gas & Oil 56 - - -
Professional Fees - 13,219 17,160 2,125
Instructor Fees - - 800 600
Rentals & Leases 209 224 228 228
Printing Expense 71 109 65 210
Advertising/Signage 92 65 186 160
Contractual Services 63,128 56,660 69,300 34,650
Constituent Communication 2,000 1,680 - -
Bank/Merc Acct Fees 833 699 780 3,659
ActiveNet Fees - - - 4,731
Office Supplies 1,945 1,759 3,000 3,000
Operating Supplies 874 637 3,948 4,703
Food & Beverage Supplies 393 641 3,250 2,145
Program Materials - 106 - -
Small Tools 216 - - -
ISF-Copier Charges 311 275 1,556 1,706
ISF-Mail Service Charges 170 243 228 204
ISF-Motor Pool Charges - 7 - -
ISF-Telecom Charges 1,617 2,512 2,027 1,720
Total Senior Services 212,144$ 222,328$ 267,811$ 227,943$
FY13-14 Proposed Budget
Summary of Expenditures
Senior Services
The Height of Desert Living 242
Law Enforcement
Operating Budgets
Law Enforcement
The Height of Desert Living 243
LAW ENFORCEMENT
Department Overview
The Maricopa County Sheriff’s Office is a fully integrated law enforcement agency
committed to being the leader in establishing the standards for providing quality
law enforcement, detention and support services to the citizens of Maricopa
County and to other criminal justice agencies.
Under the command of Captain Joe Rodriguez, twenty deputies are assigned full-
time to the Town of Fountain Hills. Of these, nineteen deputies and three ser-
geants are assigned to patrol. One deputy is assigned to the Schools and Commu-
nity Services Department to address quality of life issues, court security, and ad-
ministrative duties. Additionally, there are three detectives assigned, one Com-
mander (Captain), one Deputy Commander (Lieutenant), and one administrative
assistant.
Mission Statement
The Maricopa County Sheriff’s Office (MCSO) proudly provides contractual law en-
forcement services to the Town of Fountain Hills by enforcing State and local laws,
selective Town Ordinances and deterring criminal activity. MCSO will protect life
and property, investigate criminal activity, and will work in partnership with the
Town Council, staff, community leaders, and residents to resolve issues and con-
cerns.
MCSO is dedicated to providing these services to the residents of Fountain Hills
and the general public in a respectful, courteous, and professional manner and is
supportive of the community-based policing principles.
Additionally, all sworn personnel will meet and stay current with established State
training as delineated by Arizona Peace Officer Standards and Training Board (AZ
POST) and the Maricopa County Sheriff’s Office as a means of reducing liability.
Operating Budgets
Law Enforcement
Program Name
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Administration 13,308$ 7,969$ 22,396$ 23,086$
Animal Control 38,630 36,675 65,324 67,399
Incarceration/Transport 78,309 54,106 96,000 84,000
Patrol 2,582,036 2,729,379 2,762,382 2,946,840
Total 2,712,283$ 2,828,129$ 2,946,102$ 3,121,325$
Expenditures by Program
Variance Explanations:
Patrol:
The contract for law enforcement services with Maricopa County Sheriff’s Office is
a full cost recovery contract; the charge to Fountain Hills is based on the level of
service (beats) that the Town requests. The Town contracts for 3.8 beats and the
The Height of Desert Living 244
Operating Budgets
Law Enforcement
Administration
1%Animal Control
2%
Incarceration/
Transport
3%
Patrol
94%
Use of Funds -Law Enforcement -By Program
Where does the money go?
Total Proposed Budget = $3,121,325
Category
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Wages 7,171$ 12,991$ 13,591$ 14,130$
Employment Taxes 493 855 780 774
Benefits 576 977 1,254 1,336
Dues & Memberships 19 - - -
Utilities - - - -
Contractual Services 2,697,828 346 2,927,982 3,101,020
Supplies 585 2,809,853 275 1,845
Equipment 3,300 1,202 - -
Internal Service 2,311 1,905 2,220 2,220
Total 2,712,283$ 2,828,129$ 2,946,102$ 3,121,325$
Expenditures by Category
Wages
1%
Contractual
Services
99%
Use of Funds -Law Enforcement -By Category
Where does the money go?
Total Proposed Budget = $3,121,325
Variance Explanations (cont.):
Patrol (cont.):
costs include salaries and benefits, vehicles, equipment, communication and
technology, and dispatching – the contract increased by 6.7% to cover those
costs.
The Height of Desert Living 245
FY12-13 Department Accomplishments
Operating Budgets
Law Enforcement
For the six month period ending December 31:
Initiative Strategic Value
Text-a-Tip Program resulting in over 50 arrests
the first year Foster accessible, responsive Governance-CR1
Posted “Raids OnLine” for the public at
www.raidsonline.com Foster accessible, responsive Governance-CR1
Partnered with Fountain Hills Drug Coalition with
events to deter drug use among teens Public Safety-P1
Conducted emergency preparedness training for
Fountain Hills Schools Public Safety-P1
Increased participation in Safe Homes Network Public Safety-P2
Sponsored 18 Midnight Madness programs for
Town Youth Support community events
Increased visibility through participation in pub-
lic events Support community events
Creation of “Power Squad” to target specific is-
sues within the community Public safety
Initiative Strategic Value Estimated Cost/
Funding Source
Participate in Town Citizen Academy Communicate the role of local gov-
ernment-CR7 $0/General Fund
Conduct Quarterly Report and Open
Houses for Citizens Solicit public/stakeholder feedback-
CR6 $0/General Fund
Expand Block Watch Program Support community events/ activi-
ties to build community and friend-
ship-R4
$0/General Fund
Participate in Fountain Hills Coalition Support community events/ activi-
ties to build community and friend-
ship-R4
$0/General Fund
Increase Traffic Enforcement Public Safety-P3 In contract
FY13-14 Objectives
July '11 - Dec. '11 July '12 to Dec. '12
Criminal Arrests 154 222
Criminal Citations Issued 99 140
Driving Under Influence (DUI) Arrests 19 39
Interviews 1,113 1,503
Juvenile Referrals 5 1
Traffic Arrests 59 72
Traffic Violations 711 494
Traffic Warnings 332 191
Barking Dog Warnings Issued 2 7
False Alarm Warnings Issued 5 2
The Height of Desert Living 246
Operating Budgets
Law Enforcement
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
General Fund
Salaries-Full Time 1,557$ 5,112$ 6,022$ 6,369$
Salaries-Part Time 5,611 7,880 7,569 7,761
FICA 348 488 470 482
Medicare 104 187 198 206
Workers Compensation 19 30 34 37
Unemployment Insurance 23 149 78 49
Group Health Insurance 348 361 514 554
Group Dental Insurance 19 20 31 33
Group Vision Insurance 3 3 5 5
Disability Insurance 20 17 23 23
Retirement 172 562 663 701
Life Insurance 14 13 18 20
Licenses/Filing Fees 19 - - -
Telecommunications - 346 - -
Advertising/Signage - - - 220
Intergovt Agreements 2,697,828 2,809,853 2,912,982 3,085,440
Contractual Services - - 15,000 15,000
ActiveNet Fees - - - 360
Office Supplies - 563 - 40
Operating Supplies - - 275 1,205
Program Materials 637 639 - 600
Postage & Delivery (51) - - -
Equipment 3,300 - - -
ISF-Copier Charges 92 73 100 100
ISF-Mail Service Charges 2,220 1,833 2,120 2,120
Total Law Enforcement 2,712,283$ 2,828,129$ 2,946,102$ 3,121,325$
FY13-14 Proposed Budget
Summary of Expenditures
Law Enforcement
The Height of Desert Living 247
Fire & Emergency Medical
Operating Budgets
Fire & Emergency Medical
The Height of Desert Living 248
FIRE & EMERGENCY MEDICAL
Mission Statement
The mission of the Fire & Emergency Medical Department is to protect the quality
of life for the residents, businesses, and visitors of Fountain Hills with the highest
level of protection against loss of life and property. The Department upholds the
commitment through quality emergency services and a proactive emphasis on
public education, code enforcement, hazard investigation, innovative life and
safety awareness, and community service; while maintaining the highest level of
professionalism in all aspects of rescue, emergency medical service, fire preven-
tion and suppression, and control of hazardous situations.
Department Overview
Fire protection and emergency medical services are provided to the residents
through a unique public/private sector combination of municipally-owned equip-
ment and facilities operated by contract personnel from Rural Metro Corporation.
The Fire Department is responsible for prevention and suppression of structural
and wild land fires within the Town limits. The Fire Department also provides build-
ing safety inspections and plan review for construction activity, enforces the Town
Fire Code and Ordinances, emergency medical services and transports, hazardous
material mitigation, and takes the lead role in emergency response to natural dis-
asters. In conjunction with its primary role, the Fire Department provides a wide
range of auxiliary community services such as public education, youth-oriented ex-
plorer post, car seat installation, Crisis Activated Response Effort (CARE), and a
community bicycle helmet program.
Operating Budgets
Fire & Emergency Medical
Variance Explanations:
All Programs:
The increase is due to the automatic contract escalator.
Program Name
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
FD Administration 137,599$ 143,558$ 144,944$ 155,365$
FD Safety 140,309 142,793 149,172 152,880
FD EMS 19,905 1,358,688 1,379,243 1,420,016
FD Suppression 2,762,479 1,510,388 1,551,476 1,659,908
FD Care - 1,013 30,500 30,049
Total 3,060,292$ 3,156,440$ 3,255,335$ 3,418,218$
Expenditures by Program
The Height of Desert Living 249
Operating Budgets
Fire & Emergency Medical
FD
Administration
5%
FD Safety
4%
FD EMS
42%
FD Suppression
48%
FD Care
1%
Use of Funds -Fire & Emergency Medical -By Program
Where does the money go?
Total Proposed Budget = $3,418,218
Maintenance
and Repair
1%
Utilities
1%
Contractual
Services
92%
Supplies
3%Internal Service
2%
Transfers
1%
Uses of Funds -Fire & Emergency Medical -By Category
Where does the money go?
Total Proposed Budget = $3,418,218
Category
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Dues & Memberships 160$ 214$ 750$ 750$
Maintenance and Repair 44,314 47,479 44,950 41,250
Utilities 20,277 23,399 22,000 22,000
Contractual Services 2,853,939 2,939,345 3,052,878 3,144,080
Supplies 2,129 1,645 1,600 94,525
Equipment 24,317 26,791 17,500 16,500
Internal Service 115,156 117,281 115,657 71,113
Transfers - 286 - 28,000
Total 3,060,292$ 3,156,440$ 3,255,335$ 3,418,218$
Expenditures by Category
Variance Explanations:
Supplies:
The increase is due to the need to replace self-contained breathing apparatus
(SCBAs) in case a grant is not received.
The Height of Desert Living 250
FY12-13 Department Accomplishments
FY13-14 Objectives
Operating Budgets
Fire & Emergency Medical
Initiative Strategic Value
Station #1 Bunkroom addition is in design phase Public Safety, Health and Welfare
Instituted Customer Service Feedback Program Public Safety, Health and Welfare
Instituted Traumatic Brain Injury Training. All
members are now EPIC-TBI Certified Public Safety, Health and Welfare
Initiative Strategic Value Estimated Cost/Funding
Source
Replace Engine 822 Public Safety, Health and Wel-
fare $550,000/Vehicle Replacement
Program
Add 800 MHz Portable Radios
to response vehicles Public Safety, Health and Wel-
fare $12,000/General Fund
$100,000/Rural/Metro
Replace all Self -Contained
Breathing Apparatus (SCBA) Public Safety, Health and Wel-
fare $92,925/Capital Projects Funds
The Height of Desert Living 251
Activities/Results
Performance Measures
Quality
Operating Budgets
Fire & Emergency Medical
Productivity
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Child Car Seat installations N/A 66 70 70
Public Education Activities N/A 520 500 500
Child Bicycle Helmet Program 150 0 75 150
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Fire Prevention Inspections 486 518 520 520
Plan Reviews 100 118 120 120
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Complete Annual Minimum Company Stan-
dards 100% 100% 100% 100%
Emergency Response Times (5 minutes) 73% 72% 70% 70%
The Height of Desert Living 252
Operating Budgets
Fire & Emergency Medical
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
General Fund
Licenses/Filing Fees 11$ 5$ -$ -$
Dues, Subscript & Publicat 150 210 750 750
Equipment Maint/Repair 11,201 13,478 10,700 10,000
Vehicle Maint/Repair 33,112 33,929 34,000 31,000
Office Equip Maint/ Repair - - 150 150
Sign Repair & Replacement - 72 100 100
Telecommunications 83 389 100 100
Gas & Oil 20,193 23,009 21,900 21,900
Printing Expense 133 87 1,300 1,000
Advertising/Signage 120 - - -
Intergovt Agreements 1,322 1,322 1,500 1,500
Contractual Services 2,852,364 2,937,936 3,050,078 3,141,580
Office Supplies 1,535 307 600 600
Safety Supplies - - - 92,925
Program Materials 483 1,326 1,000 1,000
Postage & Delivery 111 12 - -
Small Tools 3,460 5,218 7,500 6,500
Peripherals 953 - - -
Equipment 19,905 21,573 10,000 10,000
ISF-Copier Charges 76 - 100 100
ISF-Mail Service Charges 205 22 265 265
ISF-Vehicle Replacement Charge 113,594 114,835 114,816 63,823
ISF-Telecom Charges 1,281 2,424 476 6,925
Transfer Out - 286 - 28,000
Total Fire & Emergency Medical 3,060,292$ 3,156,440$ 3,255,335$ 3,418,218$
FY13-14 Proposed Budget
Summary of Expenditures
Fire & Emergency Medical
In memory of Chief Scott LeGreca who
passed away on June 15, 2013.
The Height of Desert Living 253
Special Revenue Funds
Special Revenue Funds
The Height of Desert Living 254
Development Services
Streets Division
Highway User Revenue Fund
(HURF)
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
The Height of Desert Living 255
Streets Division
Service Delivery Plan
The Streets Division is responsible for the maintenance of traffic signals; regula-
tory signs; median landscape maintenance; storm debris clean up; street sweep-
ing; street-related emergency responses; vehicle maintenance; contract admini-
stration as well as minor asphalt, curb and sidewalk repairs. The Highway User
Revenue Fund (HURF) pays for Streets personnel and contract work for street re-
pair.
Variance Explanations:
Administration:
This line item includes a $225,000 transfer to the Capital Projects Fund for project
F4002-Street Maintenance Facility Improvements.
Pavement Management:
The Town’s Pavement Management Program has been severely unfunded. FY13-14
includes $1,000,000 for Town pavement projects.
Street Sweepers:
This program decreased due to the elimination of one position for a service that is
now being contracted.
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
Program Name
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Administration 133,110$ 119,299$ 190,991$ 392,727$
Adopt A Street 19,262 3,481 3,193 3,796
Legal Services 22,591 26,247 21,600 21,600
Open Space 310,621 262,956 302,698 272,548
Pavement Management 70,081 139,125 1,366,266 1,224,994
Street Signs 89,951 55,452 86,472 83,042
Street Sweepers 141,605 128,883 126,805 81,769
Traffic Management 93,494 93,761 - -
Traffic Signals 153,697 144,367 170,336 157,572
Vehicle Maintenance 88,817 75,557 80,519 84,270
Total 1,123,229$ 1,049,128$ 2,348,880$ 2,322,318$
Expenditures by Program
The Height of Desert Living 256
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
Category
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Wages 410,816$ 315,692$ 350,447$ 272,553$
Employment Taxes 30,548 25,595 30,083 23,324
Benefits 119,821 99,566 114,645 89,382
Dues & Memberships 3,905 1,689 5,040 4,070
Education and Training 1,475 305 1,300 1,300
Maintenance and Repair 147,801 157,157 1,257,350 1,162,425
Utilities 130,186 152,526 151,180 152,564
Contractual Services 227,771 224,680 359,738 333,675
Supplies 15,866 16,784 22,236 20,671
Equipment 10,069 19,659 12,695 9,000
Damages/Vandalism 1,517 6,025 - -
Internal Service 23,454 29,450 32,233 28,354
Transfers - - - 225,000
Contingency - - 11,933 -
Total 1,123,229$ 1,049,128$ 2,348,880$ 2,322,318$
Expenditures by Category
Administration
16%
Legal Services
1%
Open Space
12%
Pavement
Management
52%
Street Signs
4%
Street
Sweepers
4%
Traffic Signals
7%
Vehicle
Maintenance
4%
Use of Funds -Streets -By Program
Where does the money go?
Total Proposed Budget = $2,322,318
Variance Explanations:
Wages, Employment Taxes and Benefits:
The decrease is due to elimination of 2.0 FTEs.
Maintenance and Repair:
The increase is due to Pavement Management Program.
Transfers:
This line item is for a transfer to the Capital Projects Fund for project F4002-Street
Maintenance Facility Improvements
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Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
Wages
12%
Employment
Taxes
1%
Benefits
4%
Maintenance
and Repair
50%
Utilities
7%
Contractual
Services
14%
Supplies
1%
Internal Service
1%
Transfers
10%
Use of Funds -Streets -By Category
Where does the money go?
Total Proposed Budget = $2,322,318
The Height of Desert Living 258
Performance Measures
Quality
Productivity
*FY11-12 and FY12-13 street sweeping expenditures does not include $54,465 for vehicle replace-
ment costs.
Activities/Results
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Percentage of residential sweeping completed
within specified cycle 100% 100% 100% 100%
Percentage of arterial sweeping completed
within specific cycle 100% 100% 100% 100%
Percentage of fleet preventive maintenance
completed on time 100% 100% 100% 100%
FY10-11
Actual FY11-12
Actual FY12-13
Estimate FY13-14
Target
Total lane miles on sweeping schedule 336 336 336 336
Total lane miles swept annually 3,456 3,456 3,456 3,456
Total residential lane miles 311 311 311 311
Total arterial lane miles 79 79 79 79
Number of vehicles in fleet 44 41 39 36
Acreage of medians maintained 68 68 68 68
Number of Adopt-a-Street participants 60 64 64 66
**Outsourced sweeping services to Maricopa County contract.
FY10-11
Actual FY11-12
Actual * FY12-13
Estimate *
FY13-14
Target
**
Expenditure for street sweeping $196,069 $150,188 $148,181 $82,599
Expenditure per lane mile of streets swept $56.73 $43.46 $42.88 $23.90
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Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
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Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
Highway User Revenue Fund
Salaries-Full Time 373,132$ 302,955$ 350,447$ 272,553$
Salaries-Part Time 22,749 5,953 - -
Overtime 6,128 2,480 - -
On Call Pay 8,802 4,303 - -
FICA 1,410 369 - -
Medicare 5,948 4,323 5,088 3,957
Workers Compensation 22,209 18,952 23,365 18,653
Unemployment Insurance 981 1,952 1,630 714
Group Health Insurance 68,089 59,022 68,297 53,380
Group Dental Insurance 3,996 3,671 4,367 3,351
Group Vision Insurance 604 523 1,220 955
Disability Insurance 1,686 1,175 1,052 957
Retirement 44,335 34,235 38,553 29,984
Life Insurance 1,112 940 1,156 755
Licenses/Filing Fees - 10 1,340 1,340
Dues, Subscript & Publicat 3,905 1,679 3,700 2,730
Training/Cont Ed 1,475 305 1,300 1,300
Building Main/Repair 516 683 2,000 3,500
HVAC Repair - 1,118 - -
Plumbing Repair 99 650 - -
Electrical Repair/Maint 21,363 375 3,000 3,000
Fire Protection Systems 1,572 1,028 1,600 1,600
Grounds Maint/Repair - 224 - -
Irrigation Repair 2,021 6,695 7,500 7,500
Backflow Testing & Maintenance 8,749 5,939 7,800 7,800
Equipment Maint/Repair 27,608 13,112 33,500 33,500
Vehicle Maint/Repair 30,119 36,812 30,825 10,950
Office Equip Maint/ Repair 199 - 300 750
Other Maint/Repair 21,662 10,021 13,800 13,800
Road Repair 8,259 31,597 100,000 50,000
Parking Lot Repair 1,074 - - -
Striping 3,388 15,747 - -
Sidewalk/Pathway Repair 934 10,390 - -
Other Road Related Repair 695 9,708 10,000 10,000
Sign Repair & Replacement 19,332 13,058 20,025 20,025
Pavement Management - - 1,027,000 1,000,000
Painting 212 - - -
Electricity Expense 12,649 38,392 43,500 43,500
Refuse/Recycling 12,472 8,854 15,000 7,000
Telecommunications 4,357 3,540 3,800 3,384
Water/Sewer 70,931 71,257 51,880 77,380
Gas & Oil 29,778 30,482 37,000 21,300
Auditing Expense 7,997 6,825 7,125 7,125
FY13-14 Proposed Budget
Summary of Expenditures
Streets
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Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
FY13-14 Proposed Budget
Summary of Expenditures
Streets
Special Revenue Funds
Development Services-Streets Division
Highway User Revenue Fund
Highway User Revenue Fund-continued
Professional Fees 1,165$ 4,065$ 34,000$ 15,500$
Engineering Fees - - 15,605 -
Legal Fees 22,591 26,247 21,600 21,600
Insurance Expense 75,651 51,752 71,200 71,200
Rentals & Leases 3,750 - - -
Printing Expense 71 - - -
Intergovt Agreements - 14,847 25,008 25,000
Contractual Services 1,526 1,456 14,500 84,500
Bank/Merc Acct Fees 25 50 - -
Landscape Contracts 114,996 119,438 170,700 108,750
Office Supplies 2,854 353 2,752 2,035
Cleaning/Janitorial Supplies 117 533 1,000 1,000
Safety Supplies - 78 500 400
Operating Supplies 11,049 13,250 14,240 14,240
Food & Beverage Supplies 180 25 - -
Program Materials 708 1,773 1,500 1,500
Uniforms 850 547 2,244 1,496
Postage & Delivery 109 225 - -
Small Tools 3,778 3,853 6,300 7,000
Software 4,273 558 2,000 2,000
Hardware - - 4,395 -
Equipment 2,019 15,249 - -
Damages/Vandalism 1,517 6,025 - -
ISF-Copier Charges - - - -
ISF-Mail Service Charges 34 26 102 194
ISF-Vehicle Replacement Charge 16,851 27,025 25,173 25,245
ISF-Telecom Charges 6,568 2,399 6,958 2,915
Transfer Out - - - 225,000
Contingency - - 11,933 -
Total Streets 1,123,229$ 1,049,128$ 2,348,880$ 2,322,318$
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Administration
Economic Development Funds
Downtown Strategy
Economic Development
Special Revenue Funds
Administration
Economic Development Funds
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The Town originally established an Excise Tax/Downtown Fund on August 3, 2000,
for the purpose of improving the downtown area to spur economic activity; this
fund has been funded through a dedicated portion of the Town’s local sales tax
(.1% of 2.6%).
On April 18, 2013 the Town Council established an additional fund by splitting the
original Excise Tax/Downtown Fund into two separate funds:
Downtown Strategy Fund (original Excise Tax/Downtown Fund )
Economic Development Fund (new)
Both funds are funded through the dedicated .1% of local sales tax with a 60/40
split—60% of sales tax revenues will be allocated to the new Economic Develop-
ment Fund and 40% of sales tax revenues will be allocated to the Downtown
Strategy Fund. The residual fund balance of the Excise Tax/Downtown Fund as of
June 30, 2013, will be included with any new revenue in the Downtown Strategy
Fund to be used towards Town Center infrastructure improvement and develop-
ment.
The new fund, Economic Development Fund, will be funded with 60% of the .1%
local sales tax and will be available for any economic development purpose.
Special Revenue Funds
Administration
Economic Development Funds
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Downtown Strategy Fund
Service Delivery Plan
The Downtown Strategy Fund was established to provide resources for enhance-
ment to the downtown area through capital and economic development expendi-
tures to enhance the downtown’s economic base.
Special Revenue Funds
Administration
Downtown Strategy Fund
Variance Explanations:
Administration:
This line item includes a transfer to the Capital Projects Fund for project E8504-
Avenue of the Fountains Improvements.
Program Name
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Administration 131,631$ 119,121$ 183,968$ 1,954,079$
Total 131,631$ 119,121$ 183,968$ 1,954,079$
Expenditures by Program
Administration
100%
Use of Funds -Downtown Strategy
By Program
Where does the money go?
Total Proposed Budget = $1,954,079
Category
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Wages 45,326$ 37,875$ 38,822$ -$
Employment Taxes 801 739 781 -
Benefits 12,303 10,324 10,570 -
Dues & Memberships 4,990 4,370 3,419 -
Education and Training 2,720 1,559 3,725 -
Maintenance and Repair 11,837 - - -
Utilities 379 395 360 -
Contractual Services 50,775 56,948 124,236 30,350
Supplies 1,412 54 300 83,729
Equipment - 234 - -
Internal Service 1,088 6,623 1,755 -
Transfers - - - 1,840,000
Total 131,631$ 119,121$ 183,968$ 1,954,079$
Expenditures by Category
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Variance Explanations:
Contractual Services:
This line item includes $4,500 for JumpStart Biz and $30,350 for holiday lighting
which was also included in the previous year’s budget.
Supplies:
With the unfilled position of the Economic Development Administrator and the re-
cently adopted Economic Development Plan, the work plan has not yet been final-
ized; therefore, an appropriation of $83,729 been allocated to miscellaneous ex-
pense with the expectation that mid-year transfers will be brought back to the
Town Council.
Transfers:
This line item includes a transfer to the Capital Projects Fund for project E8504-
Avenue of the Fountains Improvements.
Special Revenue Funds
Administration
Downtown Strategy Fund
Contractual
Services
2%Supplies
4%
Transfers
94%
Use of Funds -Downtown Strategy
By Category
Where does the money go?
Total Proposed Budget = $1,954,079
The Height of Desert Living 266
Performance Measures
Quality
Productivity
Activities/Results
Improvements to the downtown area
Through new businesses or new activities
Increased economic activity in the downtown area
Special Revenue Funds
Administration
Downtown Strategy Fund
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Special Revenue Funds
Administration
Downtown Strategy Fund
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
Downtown Strategy Fund
Salaries-Full Time 45,325$ 37,876$ 38,822$ -$
Medicare 639 518 563 -
Workers Compensation 94 86 97 -
Unemployment Insurance 68 135 121 -
Group Health Insurance 6,467 5,578 5,689 -
Group Dental Insurance 342 295 321 -
Group Vision Insurance 39 32 33 -
Disability Insurance 212 142 144 -
Retirement 5,109 4,166 4,271 -
Life Insurance 135 110 112 -
Dues, Subscript & Publicat 4,990 4,370 3,419 -
Training/Cont Ed 787 149 725 -
Meetings & Conferences 1,933 1,410 3,000 -
Sign Repair & Replacement 11,837 - - -
Telecommunications 379 395 360 -
Professional Fees 24,019 19,515 36,100 -
Management Fees - 133 - -
Printing Expense 36 - 2,786 -
Advertising/Signage 6,699 1,169 - -
Bank/Merc Acct Fees 25 13 - -
Community Contracts/Events - - 50,000 -
Holiday Lighting 19,996 36,118 35,350 30,350
Office Supplies 229 54 300 -
Food & Beverage Supplies 1,071 - - -
Program Materials 112 - - -
Miscellaneous Expense - - - 83,729
ISF-Copier Charges 703 194 505 -
ISF-Mail Service Charges 358 37 1,100 -
ISF-Motor Pool Charges 27 3 150 -
Transfer Out - 6,623 - 1,840,000
Total Downtown Strategy Fund 131,631$ 119,121$ 183,968$ 1,954,079$
FY13-14 Proposed Budget
Summary of Expenditures
Downtown Strategy Fund
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Economic Development Fund
Service Delivery Plan
Create more base jobs locally to attract more year-round residents to live, work,
and play in the community. Expand the market for local businesses creating reve-
nues that support the community’s quality of life. As revenues are generated and
the economic base expands, revenues are available for needed basic services such
as parks, recreation, and roadway improvements. The economic development
game plan is a multi-tiered approach to building a strong economic base.
Variance Explanations:
Administration:
This increase is due to the establishment of this fund to be used for economic de-
velopment. Revenue for this fund comes from .1% of local sales tax collections
that have been dedicated for this purpose.
Special Revenue Funds
Administration
Economic Development Fund
Program Name
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Administration -$ -$ -$ 171,119$
Total -$ -$ -$ 171,119$
Expenditures by Program
Administration
100%
Use of Funds -Economic Development
By Program
Where does the money go?
Total Proposed Budget = $171,119
The Height of Desert Living 269
Variance Explanations:
Dues & Memberships:
This line item represents 100% of the GPEC dues. In the previous fiscal year, 50%
of the dues were paid out of the Economic Development Division in the General
Fund with the other 50% being paid out of the Excise Tax/Downtown Fund which
has been renamed the Downtown Strategy Fund.
Contractual Services:
This line item includes funds for JumpStart Biz, the Fountain Hills Theatre (which
was previously 100% in the General Fund and now only 50% in the General Fund),
Tourism (previously 100% in the General Fund), and special events.
Special Revenue Funds
Administration
Economic Development Fund
Dues &
Memberships
5%
Contractual
Services
95%
Use of Funds -Economic Development
By Category
Where does the money go?
Total Proposed Budget = $171,119
Category
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised
Budget
FY13-14
Proposed
Budget
Dues & Memberships -$ -$ -$ 8,844$
Contractual Services - - - 162,275
Total -$ -$ -$ 171,119$
Expenditures by Category
The Height of Desert Living 270
Performance Measures
Productivity
Activities/Results
Pending the implementation of the Economic Development Plan with the following
objective:
Grow our Economy
Maximize our Talent
Enhance our Community
Quality
Focused approach to achieve economic objectives through the following strategic
initiatives:
Business Attraction
Business Retention and Expansion
Entrepreneurial Development
Foundational Maintenance
Locational Catalysts
Industry sectors that will help the community meet the stated economic objec-
tives:
Professional, Technical, and Scientific Services
Healthcare, Medical, Biosciences and Wellness
Finance and Insurance
Tourism and Recreation
Retail
Education Services
Special Revenue Funds
Administration
Economic Development Fund
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
Economic Development Fund
Dues, Subscript & Publicat -$ -$ -$ 8,844$
Professional Fees - - - 4,500
Contractual Services - - - 44,880
Community Contracts/Events - - - 9,895
Tourism - - - 103,000
Total Economic Development Fund -$ -$ -$ 171,119$
FY13-14 Proposed Budget
Summary of Expenditures
Economic Development Fund
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Special Revenue Funds
Administration
Economic Development Fund
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Cottonwoods Maintenance
District
Special Revenue Funds
Cottonwoods Maintenance District
The Height of Desert Living 273
Special Revenue Funds
Cottonwoods Maintenance District
The Cottonwoods Maintenance District was formed by the Town Council in June,
1999 for the purpose of improving the common areas of the Cottonwoods subdivi-
sion; the Town Council serves as the governing Board for the district. The Mainte-
nance District provides for the maintenance of the common area, which is per-
formed by the Town of Fountain Hills. The cost is repaid through an annual prop-
erty tax assessment per property owner levied by the Town and collected by Mari-
copa County. The estimated levy for FY13-14 is $83.15 which includes the annual
contract cost for landscaping as well as establishing a reserve amount for future
exterior wall maintenance.
COTTONWOODS MAINTENANCE DISTRICT
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
Revenues
Property Tax 3,293$ 3,335$ 3,315$ 4,823$ Interest Income 2 12 - -
Total Revenues 3,295$ 3,347$ 3,315$ 4,823$
ExpendituresGrounds Maint/Repair -$ -$ 18,315$ 3,500$
Total Expenditures -$ -$ 18,315$ 3,500$
The Height of Desert Living 274
Special Revenue Funds
Cottonwoods Maintenance District
Summary of Tax Levy—Cottonwoods Maintenance District
FY12-13 FY13-14
1.
$$
2.
$
3.Property tax levy amounts
A. Primary property taxes $$
B. Secondary property taxes 3,315 4,823
C.Total property tax levy amounts $3,315 $4,823
4.Property taxes collected*
A. Primary property taxes
(1) Current year's levy $
(2) Prior years’ levies
(3) Total primary property taxes $
B. Secondary property taxes
(1) Current year's levy $3,315
(2) Prior years’ levies
(3) Total secondary property taxes $3,315
C. Total property taxes collected $3,315
5.Property tax rates
A. City/Town tax rate
(1) Primary property tax rate
(2) Secondary property tax rate 57.1500 83.1500
(3) Total city/town tax rate 57.1500 83.1500
*Includes actual property taxes collected as of the date the proposed budget was prepared, plus
estimated property tax collections for the remainder of the fiscal year.
Cottonwoods Maintenance District
Summary of Tax Levy and Tax Rate Information
Fiscal Year 13-14
Maximum allowable primary property tax levy.
A.R.S. §42-17051(A)
Amount received from primary property taxation in
the current year in excess of the sum of that year's
maximum allowable primary property tax levy.
A.R.S. §42-17102(A)(18)
The Height of Desert Living 275
Debt Service Funds
Debt Service Funds
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Debt Service Funds
The Debt Service Funds provide for the payment of interest, principal, and related
costs on General Obligation (GO) bonds (both the Town of Fountain Hills and the
Eagle Mountain Community Facilities District) and Municipal Property Corporation
(MPC) Revenue bonds.
General Obligation Debt
There have been three General Obligation bond issues that were approved by the
voters for specific purposes:
The first GO bond issue in 1991 (refunded in 1995) was to pave roads that
remained unpaved at the time of incorporation.
Additional GO bonds issued in 1999 and 2000 (partially refunded in 2005)
were for the construction of a library/museum.
Bonds issued in 2001 (partially refunded in 2005) were for the purchase of
mountain preserve land in the McDowell mountains.
The annual property tax levy is based on the total amount required for the pay-
ment (with adjustments for carry-forward, delinquencies, etc.) divided by the total
secondary assessed valuation for the Town of Fountain Hills.
The Town’s secondary assessed property valuation for FY13-14 is estimated to be
$366,302,672 for the upcoming year (a 3.0% drop from the prior year) and the
estimated levy is $0.2765 per $100 of assessed value. The levy is $.0108 higher
than last year as a result of the decrease in the Town’s secondary assessed value.
GENERAL OBLIGATION DEBT SERVICE
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
Revenues
Secondary Property Tax 970,276$ 1,029,242$ 1,000,800$ 1,013,040$ Interest Income 79 305 1,200 210
Total Revenues 970,355$ 1,029,547$ 1,002,000$ 1,013,250$
Expenditures
Principal Payments 820,000$ 840,000$ 855,000$ 900,000$
Interest Payments 208,712 177,312 145,812 113,750
Administrative/Trustee Fees 1,140 250 2,100 2,100
Total Expenditures 1,029,852$ 1,017,562$ 1,002,912$ 1,015,850$
Debt Service Funds
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Eagle Mountain Community Facilities District (CFD) Debt
There have been three bond issues (issued as General Obligation bonds) that were
approved for specific purposes:
The first two CFD bond issues in 1996 (refunded in 2005) were to acquire
certain public infrastructure benefiting the District, specifically a sewer pro-
ject, a storm water conveyance system project, the Eagle Mountain Parkway
Phase I project, and the Summer Hill Boulevard project.
CFD bonds issued in 2005 were for refunding and defeasing the 1996 is-
sues.
The Eagle Mountain Community Facilities District debt payments are levied on the
property owners within the district. These obligations are paid by the property
owners using secondary property taxes, less any credits, carry-forward and/or in-
terest earnings. The anticipated rate based on the estimated assessed valuation of
$23,829,347 (decrease of 1.3% from the prior year) is $1.84 per $100 of assessed
valuation compared to $1.7483 in the prior year.
Municipal Property Corporation Debt
There have been three Municipal Property Corporation (MPC) bond issues that
were approved by the voters for specific purposes:
The first MPC bond issue in 2000 (partially refunded in 2005) was to build
the Community Center.
The second MPC issue was in 2001 (partially refunded in 2005) for the pur-
chase of mountain preserve land.
The third MPC issue was in 2004 for the construction of the Town Hall.
EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT DEBT SERVICE
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
Revenues
Property Tax 394,346$ 425,125$ 422,100$ 430,248$ Interest Income 27 98 600 600
Total Revenues 394,373$ 425,223$ 422,700$ 430,848$
Expenditures
Principal Payments 260,000$ 280,000$ 290,000$ 305,000$
Interest Payments 143,360 134,260 123,760 112,885 Administrative/Trustee Fees 7,350 7,350 7,350 7,350
Total Expenditures 410,710$ 421,610$ 421,110$ 425,235$
Debt Service Funds
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Debt Service Funds
One of the methods of funding major municipal projects is the use of a municipal
property corporation (MPC). The Town created the Fountain Hills Municipal Prop-
erty Corporation and bonds were issued in 2000 and 2001 to build the Community
Center and purchase a portion of the McDowell Mountain Preserve. The MPC owns
the land and buildings purchased through bond proceeds; the annual debt service
payment for the Fountain Hills MPC mountain preserve bonds are paid from a dedi-
cated portion of the local sales tax revenues within the MPC debt service fund. The
bonds issued for the Community Center are repaid through the General Fund
within the Community Services Department/Community Center Division budget –
these bonds will be retired in FY14-15. When the bonds are retired, any assets
owned by the MPC will be turned over to the Town of Fountain Hills.
During FY11-12, the Town used surplus reserves to retire bonds that were issued
in 2005 for the Civic Center (Town Hall). The payoff provided a net savings of ap-
proximately $276,000 over the life of the bonds. The annual debt service payment
savings will be available in the General Fund for ongoing operations.
MUNICIPAL PROPERTY CORPORATION DEBT SERVICE
Description
FY10-11
Actual
FY11-12
Actual
FY12-13
Revised Budget
FY13-14
Proposed Budget
Revenues
Sales-Excise Tax 880,244$ 605,213$ 591,120$ 594,000$
Interest Income 1,474 588 500 500 Transfer In 387,000 2,463,118 193,500 193,500
Total Revenues 1,268,718$ 3,068,919$ 785,120$ 788,000$
Expenditures
License/Filing Fees -$ 510$ -$ -$
Principal Payments 1,034,999 845,000 880,000 955,000
Interest Payments 376,616 222,099 189,700 149,400
Administrative/Trustee Fees 7,152 7,000 7,000 7,000
Advance Refunding - 2,732,500 - - Issuance Costs - 37,500 - -
Total Expenditures 1,418,767$ 3,844,609$ 1,076,700$ 1,111,400$
The Height of Desert Living 279
Debt Service Funds
Outstanding Debt
Outstanding Debt
The Schedule below includes an itemization of the outstanding debt as of June 30,
2013, after the scheduled principal and interest payment due July 1.
OUTSTANDING DEBT SCHEDULE
Bond Purpose Date of Interest Date of Original Principal Principal Amount Outstanding
Type of Issue Bond Issue Rate Maturity Amount Amount Retired Refunded Principal
GO Refunding 6/1/2005
3.25-
4.00 7/1/2019 7,225,000$ 4,325,000$ -$ 2,900,000$
Total GO 7,225,000 4,325,000 - 2,900,000
Rev Refunding 6/1/2005
3.25-
4.00 7/1/2019 5,330,000 1,595,000 - 3,735,000
Total Rev 5,330,000 1,595,000 - 3,735,000
SA Eagle Mtn 7/12/2005
3.25-
4.125 7/1/2021 4,555,000 1,755,000 - 2,800,000
Total SA 4,555,000 1,755,000 - 2,800,000
Grand Total 17,110,000$ 7,675,000$ -$ 9,435,000$
GO General Obligation Bonds
Rev Revenue Bonds
SA Special Assessment Bonds
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Legal Debt Margin Information
The Total Net Debt Applicable to Limit comes from the Report of Indebtedness,
Department of Revenue, and is related to those issues noted by the appropriate %
debt limit.
20% limit - GO bonds for projects involving water, sewer, artificial lighting, parks,
open space, public safety, law enforcement, fire and emergency facilities, street
and transportation facilities and recreational facility improvements.
6% limit - GO bonds for any other general purpose improvements.
Debt Service Funds
Legal Debt Margin Information
FY09-10 FY10-11 FY11-12 FY12-13
6% Debt Limit
Debt limit 34,592,143$ 27,111,608$ 22,651,303$ 21,978,160$
Total applicable to limit - - - -
Legal debt margin 34,592,143$ 27,111,608$ 22,651,303$ 21,978,160$
Total net debt applicable to the limit
as a percentage of debt limit 0%0%0%0%
20% Debt Limit
Debt limit 115,307,143$ 90,372,027$ 75,504,344$ 73,260,534$
Total applicable to limit 5,415,000 4,595,000 3,755,000 2,900,000
Legal debt margin 109,892,143$ 85,777,027$ 71,749,344$ 70,360,534$
Total net debt applicable to the limit
as a percentage of debt limit 5%5%5%4%
Secondary Assessed Value $576,535,714 $451,860,136 $377,521,718 $366,302,672
Town of Fountain Hills, Arizona
Legal Debt Margin Information
The Height of Desert Living 281
Debt Service Funds
Summary of Tax Levy—Town of Fountain Hills
FY12-13 FY13-14
1.
$$
2.
$
3.Property tax levy amounts
A. Primary property taxes $$
B. Secondary property taxes 1,000,800 1,013,040
C.Total property tax levy amounts $1,000,800 $1,013,040
4.Property taxes collected*
A. Primary property taxes
(1) Current year's levy $
(2) Prior years’ levies
(3) Total primary property taxes $
B. Secondary property taxes
(1) Current year's levy $1,000,800
(2) Prior years’ levies
(3) Total secondary property taxes $1,000,800
C. Total property taxes collected $1,000,800
5.Property tax rates
A. City/Town tax rate
(1) Primary property tax rate
(2) Secondary property tax rate 0.2657 0.2765
(3) Total city/town tax rate 0.2657 0.2765
B. Special assessment district tax rates
Secondary property tax rates - As of the date the proposed budget was prepared, the
two (2)special assessment districts for which secondary
property taxes are levied. For information pertaining to these special assessment districts
and their tax rates, please contact the city/town.
*
city/town was operating
Includes actual property taxes collected as of the date the proposed budget was prepared, plus
estimated property tax collections for the remainder of the fiscal year.
Town of Fountain Hills
Summary of Tax Levy and Tax Rate Information
Fiscal Year 13-14
Maximum allowable primary property tax levy.
A.R.S. §42-17051(A)
Amount received from primary property taxation in
the current year in excess of the sum of that year's
maximum allowable primary property tax levy.
A.R.S. §42-17102(A)(18)
The Height of Desert Living 282
Debt Service Funds
Summary of Tax Levy—Eagle Mountain Community Facilities District
FY12-13 FY13-14
1.
$$
2.
$
3.Property tax levy amounts
A. Primary property taxes $$
B. Secondary property taxes 422,100 430,248
C.Total property tax levy amounts $422,100 $430,248
4.Property taxes collected*
A. Primary property taxes
(1) Current year's levy $
(2) Prior years’ levies
(3) Total primary property taxes $
B. Secondary property taxes
(1) Current year's levy $422,100
(2) Prior years’ levies
(3) Total secondary property taxes $422,100
C. Total property taxes collected $422,100
5.Property tax rates
A. City/Town tax rate
(1) Primary property tax rate
(2) Secondary property tax rate 1.7483 1.8400
(3) Total city/town tax rate 1.7483 1.8400
*Includes actual property taxes collected as of the date the proposed budget was prepared, plus
estimated property tax collections for the remainder of the fiscal year.
Eagle Mountain Community Facilities District
Summary of Tax Levy and Tax Rate Information
Fiscal Year 13-14
Maximum allowable primary property tax levy.
A.R.S. §42-17051(A)
Amount received from primary property taxation in
the current year in excess of the sum of that year's
maximum allowable primary property tax levy.
A.R.S. §42-17102(A)(18)
The Height of Desert Living 283
Capital Improvement Program
Capital Improvement Program
The Height of Desert Living 284
Capital Improvement Program (CIP) Policy and Procedures
Objective
To provide a policy and procedures for the development, approval, and implemen-
tation of the Town of Fountain Hills’ five (5) year and twenty (20) year Capital Im-
provement Programs (CIP).
Scope
This policy applies to all projects undertaken by the Town of Fountain Hills that
meet the definition of a capital improvement project detailed in the definitions sec-
tion.
Policy
The purpose of the Capital Improvement Program is to provide an authoritative
decision-making process for the evaluation, selection, and multi-year scheduling of
public physical improvements based on a projection of available fiscal resources
and the community's priorities.
The objectives of the Program are to:
a) ensure the timely repair, replacement and expansion of the Town’s infra-
structure;
b) serve as a link in the Town’s planning between the Town’s Strategic Plan
and all subsidiary plans with a 5-20 year horizon and the annual budget
process with a one-year horizon;
c) maintain control over the Town’s long-term cash flow in relation to the
Town's financial capacity; and
d) ensure efficient, effective and coordinated capital improvement.
Definitions
The following words, when used in connection with this policy, shall have the fol-
lowing meanings:
CAPITAL IMPROVEMENT PROGRAM: A multi-year planning document that is the
product of a systematic evaluation of capital projects. This Program serves as a
guide for the efficient and effective construction and maintenance of public facili-
ties, outlining a detailed timeline and financing schedule of capital projects for a
five (5) year period of time and a summary schedule of capital projects for a
twenty (20) year period.
CAPITAL IMPROVEMENT PROJECT: A capital project is a heavy equipment acquisi-
tion, a computer/software systems acquisition, or a public improvement that in-
volves construction of new infrastructure, additions to existing structures, renova-
tion of existing structures, and major repairs to infrastructure of a comprehensive
Capital Improvement Program
Policy & Procedures
The Height of Desert Living 285
and non-routine nature. A capital project is defined in financial terms as a project
with a projected final cost of at least $50,000 and is a non-recurring expense.
In addition, the capital asset(s) resulting from the project should have a useful life
of at least 10 years. Studies, design and engineering fees greater than $10,000
which are preparatory to a capital project with a projected final cost of at least
$50,000 should be included as part of the capital project cost.
INFRASTRUCTURE IMPROVEMENT PLAN (IIP): A written plan that individually or
collectively identifies each public service that is proposed to be the subject of a de-
velopment fee. The Town of Fountain Hills’ IIP is incorporated as part of the
Town’s CIP and follows the same timeline and procedure.
Process
A. Schedule: Annually, the CIP Coordinator and Finance Director will submit
a proposed CIP development calendar to the Town Manager for review.
Based on this calendar, the CIP Coordinator will initiate a request to the
management team for submission of updates, revisions and new projects for
the five (5) year Capital Improvement Program. A further, but less detailed,
review of the twenty (20) year Program will also be conducted.
B. Format: The management team will utilize the previous year's approved
CIP as a base for developing recommended additions, deletions, or changes
for incorporation in the updated CIP for the ensuing year. The management
team will utilize the standard format provided to submit new projects or
propose revisions to existing projects. All new projects will also include a
comprehensive estimate of the impact of the new project on the Town's an-
nual operating budget; e.g., salaries and benefits, supplies, utilities, fuel,
maintenance requirements, etc.
C. Finance Review: The Finance Director will assist the CIP Coordinator as
necessary in all facets of Capital Improvement Program development and
review including production of revenue estimates and estimated growth in
assessed valuation as well as overall financial analysis of the proposed pro-
gram. Additional assistance may be requested to help produce draft docu-
ments, etc.
D. Town Manager Review: The CIP Coordinator will provide a copy of the
proposed CIP document to the Finance Director and Town Manager for re-
view and comment prior to distribution of the CIP document to the Town
Council as part of the budget package.
E. Public Hearing: The proposed CIP will be considered at a public hearing
convened by the Town Council to accept comments and input from the pub-
lic on the content of the Program. Notice of said public hearing date, place,
and time will be made at least 60 days in advance of the scheduled hearing.
Copies of the proposed CIP will be made available to the public at least 30
Capital Improvement Program
Policy & Procedures
The Height of Desert Living 286
days prior to the scheduled hearing date and at the hearing itself.
F. Town Council Approval: The final draft of the proposed CIP will be submit-
ted as an agenda item for formal approval by the Town Council at the first
Council Meeting in June.
G. Distribution: A copy of the approved CIP document will be published on
the Town’s website.
H. Implementation: Upon adoption of the CIP, projects included within the
applicable budget year may be implemented by the appropriate manage-
ment team member in compliance with the Town’s purchasing policy, spe-
cial benefit district, or applicable procedure.
I. Amendments: The adopted CIP may be amended upon approval of the
Town Council. Examples of amendments include cost increases for approved
projects, the acceleration of projects to the applicable budget year from a
future year, and the addition of projects not previously included in the CIP.
An amendment to the CIP will be submitted to the Town Manager for ap-
proval. Upon approval, the amendment should be prepared as an agenda
item for formal approval by the Town Council at a regular or special session.
Upon approval, a copy of the amended CIP document will be published on
the Town’s website.
Procedure
A. Form: The form listed as Attachment A shall be utilized to request inclu-
sion of a project in the Capital Improvement Program.
B. Funding Prioritization: As part of the project submittal process, manage-
ment team members shall identify project priorities to help determine which
projects are recommended for inclusion in the five-year CIP.
The initial measure of the project’s priority is first established using the fol-
lowing factors:
HIGH
Project protects the health and safety of the Town, its residents, visi-
tors and employees
Project is mandated by Federal, State or local, regulations
Project is a high priority of the Town Council, based on the most cur-
rent Strategic Plan or other subsidiary plans. Project prevents irrepa-
rable damage to existing facilities
Project leverages local funding with other non-local funding sources
Project finishes a partially completed project
Capital Improvement Program
Policy & Procedures
The Height of Desert Living 287
MEDIUM
Project maintains existing service levels
Project provides for the maintenance of existing systems and equip-
ment
Project results in increased efficiency
Project reduces operational costs
Project significantly reduces losses in revenue or provides for signifi-
cant increased revenues
LOW
Project provides an expanded level of service or new public facility
not included in the Town Council’s priorities
Project is deferrable
Project uses debt financing
C. Funding Sources: The primary funding sources for the CIP are the Gen-
eral Fund, grants, development fees, excise taxes, HURF, bonded indebted-
ness, capital leases and Capital Projects funds. All potential projects must
identify the proposed sources of funding before submission of the CIP re-
quest. Projects that are funded by development fees must also identify the
relationship between the IIP project and the development fee from which it
is funded in the justification section of the CIP Form.
D. Project Schedule: Each Project Manager shall provide a preliminary
schedule which shall detail the various phases involved in the project and
their starting and ending dates. It is the responsibility of the Project Man-
ager to maintain this schedule or to provide schedule updates to the CIP Co-
ordinator on at least a quarterly basis.
Responsibility for Enforcement
The Town Manager, Finance Director and CIP Coordinator will be responsible for
ensuring that this policy is followed and/or updated as necessary.
Capital Improvement Program
Policy & Procedures
The Height of Desert Living 288
Attachment A
Town of Fountain Hills
Capital Improvement Project Information Form
PROJECT TITLE: Click here to enter text.
PROJECT NUMBER: Click here to enter text.
PROJECT DESCRIPTION/SCOPE:
Click here to enter text.
TIMEFRAME: Click here to enter text. Example FY 2012-15
YEAR PROJECT BEGAN: Click here to enter text. Example FY 2012-13
TOTAL ESTIMATED PROJECT COST: Click here to enter text.
PROJECT JUSTIFICATION:
Click here to enter text.
FUNDING PRIORITY: Click here to select a Priority from the list
Note: Double click on the below tables to update them in Excel. The totals will automatically calculate.
Fund Type Prior Year FY2012-2013 FY2013-2014 FY 2014-2015 FY2015-2016 FY 2016-2017 Total
General $0
Capital Projects $0
Excise Tax $0
Grant $0
HURF $0
Development Fee $0
Developer $0
Unfunded $0
Other $0
Total $0 $0 $0 $0 $0 $0 $0
Funding Sources
Fund Type Prior Year FY2012-2013 FY2013-2014 FY 2014-2015 FY2015-2016 FY 2016-2017 Total
Planning $0
Design $0
Construction $0
Other $0
Total $0 $0 $0 $0 $0 $0 $0
Project Expenses
Fund Type FY2012-2013 FY2013-2014 FY 2014-2015 FY2015-2016 FY 2016-2017 Total
Salaries & Benefits $0
Services & Supplies $0
Other $0
Total $0 $0 $0 $0 $0 $0
Operating Impact
Capital Improvement Program
Policy & Procedures
The Height of Desert Living 289
Capital Projects Summary
Capital Projects Summary
The Height of Desert Living 290
PROPOSED CAPITAL PROJECTS
FY13-14 THROUGH FY17-18
BY PROJECT BY YEAR
Capital Projects Summary
Project
No.Project Title FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Five-Year Total
Stormwater Management/Drainage
Projects
D6030 Ashbrook Wash Channelization Improvements-
Bayfield to Del Cambre
76,000$ 76,000$ 1,364,000$ -$ -$ 1,516,000$
D6047 Miscellaneous Drainage Improvements 50,000 - - - - 50,000
TOTAL 126,000$ 76,000$ 1,364,000$ -$ -$ 1,566,000$
Downtown Improvement Projects
E8501 Downtown Vision Master Plan-Phase I
(Greening)
100,000$ -$ -$ -$ -$ 100,000$
E8502 Downtown Vision Master Plan - Phase II
(Avenue/Lakeside Project)
200,000 200,000 - - - 400,000
E8504 Ave of the Fountains Improvements 1,600,000 - - - - 1,600,000
TOTAL 1,900,000$ 200,000$ -$ -$ -$ 2,100,000$
Fire & Emergency Medical Projects
F4005 Fire Station 2 Relocation -$ 2,110,000$ -$ -$ -$ 2,110,000$
F4015 Fire Station 1 Renovation 420,000 - - - - 420,000$
F4025 Portable Live Fire Training Unit 160,000 - - - - 160,000
F4027 Assistance To Fire Fighters Grant – Radios 120,000 - - - - 120,000
TOTAL 700,000$ 2,110,000$ -$ -$ -$ 2,810,000$
General Government Projects
F4002 Street Maintenance Facility Improvements 225,000$ -$ -$ -$ -$ 225,000$
TOTAL 225,000$ -$ -$ -$ -$ 225,000$
Parks & Recreation Projects
P3011 Fountain Park Improvements 825,000$ 675,000$ -$ -$ -$ 1,500,000$
P3022 Fountain Lake Water Quality Improvements 300,000 - - - - 300,000
P3024 Urban Trail Improvements 20,000 20,000 20,000 20,000 - 80,000
TOTAL 1,145,000$ 695,000$ 20,000$ 20,000$ -$ 1,880,000$
Street/Sidewalk Projects
S6003 Unpaved Alley Paving Projects 325,000$ 190,000$ 180,000$ -$ -$ 695,000$
S6005 Shea Boulevard Widening 3,903,000 - - - - 3,903,000
S6008 Pavement Management 1,000,000 - - - - 1,000,000
S6009 Downtown Sidewalk Program 40,000 - - - - 40,000
S6010 Saguaro Blvd Reconstruction 8,200,000 - - - - 8,200,000
S6053 Fountain Hills Blvd Shoulder Paving 336,000 - - - - 336,000
S6054 Highway Safety Improvement Program 57,000 - - - - 57,000
S6056 Shea Blvd. Eastbound Bike Lane 651,000 - - - - 651,000
TOTAL 14,512,000$ 190,000$ 180,000$ -$ -$ 14,882,000$
Traffic Signal Projects
T5011 Traffic Signal-Palisades & Saguaro Upgrades 400,000$ -$ -$ -$ -$ 400,000$
TOTAL 400,000$ -$ -$ -$ -$ 400,000$
Contingency 190,080$ 32,710$ 15,640$ 200$ -$ 238,630$
TOTAL PROPOSED CAPITAL
PROJECTS
19,198,080$ 3,303,710$ 1,579,640$ 20,200$ -$ 24,101,630$
The Height of Desert Living 291
PROPOSED CAPITAL PROJECTS
FY13-14 THROUGH FY17-18
BY PROJECT BY FUNDING SOURCE
Capital Projects Summary
Project
No.Project Title
Capital Projects
Fund Grants
Downtown
Strategy
Fund
General
Fund Developer Bonds HURF Total
Stormwater Management/Drainage Projects
D6030 Ashbrook Wash Channelization Improvements-
Bayfield to Del Cambre
758,000$ 758,000$ -$ -$ -$ -$ -$ 1,516,000$
D6047 Miscellaneous Drainage Improvements 50,000 - - - - - - 50,000
TOTAL 808,000$ 758,000$ -$ -$ -$ -$ -$ 1,566,000$
Downtown Improvement Projects
E8501 Downtown Vision Master Plan-Phase I
(Greening)
-$ 100,000$ -$ -$ -$ -$ -$ 100,000$
E8502 Downtown Vision Master Plan - Phase II
(Avenue/Lakeside Project)
- - 400,000 - - - - 400,000
E8504 Ave of the Fountains Improvements - - 1,600,000 - - - - 1,600,000
TOTAL -$ 100,000$ 2,000,000$ -$ -$ -$ -$ 2,100,000$
Fire & Emergency Medical Projects
F4005 Fire Station 2 Relocation 2,110,000$ -$ -$ -$ -$ -$ -$ 2,110,000$
F4015 Fire Station 1 Renovation 420,000 - - - - - - 420,000
F4025 Portable Live Fire Training Unit - 144,000 - 16,000 - - - 160,000
F4027 Assistance To Fire Fighters Grant – Radios - 108,000 - 12,000 - - - 120,000
TOTAL 2,530,000$ 252,000$ -$ 28,000$ -$ -$ -$ 2,810,000$
General Government Projects
F4002 Street Maintenance Facility Improvements -$ -$ -$ -$ -$ -$ 225,000$ 225,000$
TOTAL -$ -$ -$ -$ -$ -$ 225,000$ 225,000$
Parks & Recreation Projects
P3011 Fountain Park Improvements 1,500,000$ -$ -$ -$ -$ -$ -$ 1,500,000$
P3022 Fountain Lake Water Quality Improvements 300,000 - - - - - - 300,000
P3024 Urban Trail Improvements 80,000 - - - - - - 80,000
TOTAL 1,880,000$ -$ -$ -$ -$ -$ -$ 1,880,000$
Street/Sidewalk Projects
S6003 Unpaved Alley Paving Projects 695,000$ -$ -$ -$ -$ -$ -$ 695,000$
S6005 Shea Boulevard Widening 957,000 2,746,000 - - 200,000 - - 3,903,000
S6008 Pavement Management 1,000,000 - - - - - - 1,000,000
S6009 Downtown Sidewalk Program - - 40,000 - - - - 40,000
S6010 Saguaro Blvd Reconstruction - - - - - 8,200,000 - 8,200,000
S6053 Fountain Hills Blvd Shoulder Paving 81,000 255,000 - - - - - 336,000
S6054 Highway Safety Improvement Program 10,000 47,000 - - - - - 57,000
S6056 Shea Blvd. Eastbound Bike Lane 211,000 440,000 - - - - - 651,000
TOTAL 2,954,000$ 3,488,000$ 40,000$ -$ 200,000$ 8,200,000$ -$ 14,882,000$
Traffic Signal Projects
T5011 Traffic Signal-Palisades & Saguaro Upgrades 400,000$ -$ -$ -$ -$ -$ -$ 400,000$
TOTAL 400,000$ -$ -$ -$ -$ -$ -$ 400,000$
Contingency 238,630$ -$ -$ -$ -$ -$ -$ 238,630$
TOTAL PROPOSED CAPITAL PROJECTS 8,810,630$ 4,598,000$ 2,040,000$ 28,000$ 200,000$ 8,200,000$ 225,000$ 24,101,630$
The Height of Desert Living 292
CAPITAL PROJECTS FIVE-YEAR PROJECTION
REVENUES & PROJECT COSTS
Capital Projects Summary
REVENUES BY SOURCE
FIVE-YEAR
AVAILABLE
FUNDS
FY13-14
Requested
FY14-15
Requested
FY15-16
Requested
FY16-17
Requested
FY17-18
Requested
TOTAL FIVE-
YEAR
PROJECTION
SURPLUS/
DEFICIT
General Fund 28,000$ 28,000$ -$ -$ -$ -$ 28,000$ -$
Downtown Strategy Fund 2,530,945 1,840,000 200,000 - - - 2,040,000 490,945
Grants 4,598,000 3,878,000 38,000 682,000 - - 4,598,000 -
Capital Projects Fund 6,925,438 4,827,080 3,065,710 897,640 20,200 - 8,810,630 (1,885,192)
Development Fees:
Streets 54,139 - - - - - - 54,139
Law Enforcement 201,101 - - - - - - 201,101
Fire & Emergency Medical 40,157 - - - - - - 40,157
Open Space 1,646,154 - - - - - - 1,646,154
Recreation 10,301 - - - - - - 10,301
Library/Museum 41,923 - - - - - - 41,923
General Government - - - - - - - -
Bonds 8,200,000 8,200,000 - - - - 8,200,000 -
Developers 200,000 200,000 - - - - 200,000 -
Unfunded - - - - - - - -
Other - - - - - - - -
Total Revenues By Source 24,476,158$ 19,198,080$ 3,303,710$ 1,579,640$ 20,200$ -$ 24,101,630$ 374,528$
PROJECT TYPE & COSTS
FY13-14
Requested
FY14-15
Requested
FY15-16
Requested
FY16-17
Requested
FY17-18
Requested
TOTAL FIVE-
YEAR
PROJECTION
Stormwater Management/Drainage Projects 126,000$ 76,000$ 1,364,000$ -$ -$ 1,566,000$
Downtown Improvement Projects 1,900,000 200,000 - - - 2,100,000
Fire & Emergency Medical Projects 700,000 2,110,000 - - - 2,810,000
General Government Projects 225,000 - - - - 225,000
Parks & Recreation Projects 1,145,000 695,000 20,000 20,000 - 1,880,000
Street/Sidewalk Projects 14,512,000 190,000 180,000 - - 14,882,000
Traffic Signal Projects 400,000 - - - - 400,000
Contingency 190,080 32,710 15,640 200 - 238,630
Total Project Costs 19,198,080$ 3,303,710$ 1,579,640$ 20,200$ -$ 24,101,630$
The Height of Desert Living 293
CAPITAL PROJECTS FIVE-YEAR PROJECTION
Capital Projects Summary
Downtown
Strategy Fund
8%
Grants
19%
Capital Projects
Fund
38%
Bonds
34%
HURF
1%
Projects by Funding Source
Stormwater
Management/
Drainage
Projects
6%
Downtown
Improvement
Projects
9%
Fire &
Emergency
Medical
Projects
12%
General
Government
Projects
1%
Parks &
Recreation
Projects
8%
Street/
Sidewalk
Projects
61%
Traffic Signal
Projects
2%
Contingency
1%
Projects by Project Type
The Height of Desert Living 294
PROPOSED CAPITAL PROJECTS
FY13-14 THROUGH FY17-18
BY YEAR AND FUNDING SOURCE
The highlighted rows represent project funding through the Town’s Capital Improvement Program
(CIP).
Capital Projects Summary
Project
No.Project Title/Funding Source FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 Source Total Project Total
D6030 Ashbrook Wash Channelization
Improvements-Bayfield to Del Cambre
1,516,000$
Capital Projects Fund 38,000$ 38,000$ 682,000$ -$ -$ 758,000$
Grants 38,000 38,000 682,000 - - 758,000
D6047 Miscellaneous Drainage Improvements 50,000
Capital Projects Fund 50,000 - - - - 50,000
E8501 Downtown Vision Master Plan-Phase I
(Greening)100,000
Grants 100,000 - - - - 100,000
E8502 Downtown Vision Master Plan - Phase II
(Avenue/Lakeside Project)400,000
Downtown Strategy Fund 200,000 200,000 - - - 400,000
E8504 Ave of the Fountains Improvements 1,600,000
Downtown Strategy Fund 1,600,000 - - - - 1,600,000
F4002 Street Maintenance Facility Improvements 225,000
HURF 225,000 - - - - 225,000
F4005 Fire Station 2 Relocation 2,110,000
Capital Projects Fund - 2,110,000 - - - 2,110,000
F4015 Fire Station 1 Renovation 420,000
Capital Projects Fund 420,000 - - - - 420,000
F4025 Portable Live Fire Training Unit 160,000
General Fund 16,000 - - - - 16,000
Grants 144,000 - - - - 144,000
F4027 Assistance To Fire Fighters Grant – Radios 120,000
General Fund 12,000 - - - - 12,000
Grants 108,000 - - - - 108,000
P3011 Fountain Park Improvements 1,500,000
Capital Projects Fund 825,000 675,000 - - - 1,500,000
P3022 Fountain Lake Water Quality Improvements 300,000
Capital Projects Fund 300,000 - - - - 300,000
P3024 Urban Trail Improvements 80,000
Capital Projects Fund 20,000 20,000 20,000 20,000 - 80,000
S6003 Unpaved Alley Paving Projects 695,000
Capital Projects Fund 325,000 190,000 180,000 - - 695,000
S6005 Shea Boulevard Widening 3,903,000
Capital Projects Fund 957,000 - - - - 957,000
Grants 2,746,000 - - - - 2,746,000
Reimbursements from Developers 200,000 - - - - 200,000
S6008 Pavement Management 1,000,000
Capital Projects Fund 1,000,000 - - - - 1,000,000
S6009 Downtown Sidewalk Program 40,000
Downtown Strategy Fund 40,000 - - - - 40,000
S6010 Saguaro Blvd Reconstruction 8,200,000
Bond 8,200,000 - - - - 8,200,000
S6053 Fountain Hills Blvd Shoulder Paving 336,000
Capital Projects Fund 81,000 - - - - 81,000
Grants 255,000 - - - - 255,000
S6054 Highway Safety Improvement Program 57,000
Capital Projects Fund 10,000 - - - - 10,000
Grants 47,000 - - - - 47,000
S6056 Shea Blvd. Eastbound Bike Lane 651,000
Capital Projects Fund 211,000 - - - - 211,000
Grants 440,000 - - - - 440,000
T5011 Traffic Signal-Palisades & Saguaro Upgrades 400,000
Capital Projects Fund 400,000 - - - - 400,000
Contingency 238,630
Capital Projects Fund 190,080 32,710 15,640 200 - 238,630
TOTAL PROPOSED CAPITAL PROJECTS 19,198,080$ 3,303,710$ 1,579,640$ 20,200$ -$ 24,101,630$ 24,101,630$
The Height of Desert Living 295
PROPOSED CAPITAL PROJECTS
FY13-14 THROUGH FY17-18
BY YEAR AND FUNDING SOURCE
TOTALS
Capital Projects Summary
FY13-14 FY14-15 FY15-16 FY16-17 FY17-18
Total FY13-14 -
FY17-18
Capital Projects Fund 4,827,080$ 3,065,710$ 897,640$ 20,200$ -$ 8,810,630$
Grants 3,878,000 38,000 682,000 - - 4,598,000
Reimbursements from Developers 200,000 - - - - 200,000
Downtown Strategy Fund 1,840,000 200,000 - - - 2,040,000
HURF 225,000 - - - - 225,000
General Fund 28,000 - - - - 28,000
Bond 8,200,000 - - - - 8,200,000
Total 19,198,080$ 3,303,710$ 1,579,640$ 20,200$ -$ 24,101,630$
The Height of Desert Living 296
Capital Projects Summary
The Height of Desert Living 297
Capital Projects
Information Sheets
Capital Projects Information Sheets
The Height of Desert Living 298
PROJECT TITLE: Ashbrook Wash Channelization Improvements
PROJECT NUMBER: D6030
PROJECT DESCRIPTION/SCOPE:
This project will upgrade the channel and culverts along the Ashbrook Wash between Bayfield Drive
and Del Cambre Avenue to carry run-off from a 100-year storm event without flooding adjacent resi-
dences.
The work is anticipated to include a new culvert at Bayfield Drive (six barrel, 8' x 5' concrete box cul-
vert), a new culvert at Saguaro Boulevard (seven barrel, 10' x 4' concrete box culvert), grading a
portion of the channel length, excess vegetation removal, and two segments of masonry floodwall.
TOWN GOALS
TIMEFRAME: FY14-16
YEAR PROJECT BEGAN: FY13-14
TOTAL ESTIMATED PROJECT COST: $1,516,000
PROJECT JUSTIFICATION:
Survey data and hydraulic calculations from the Maricopa County Flood Control District (MCFCD)
show that 13 houses and duplex units are susceptible to flooding in the 100 -year flood along
Ashbrook Wash between Bayfield Drive and Del Cambre Avenue. The Town and the MCFCD will split
the project costs equally with the MCFCD managing the project's design and construction.
FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities
Capital Projects Information Sheets
D6030
The Height of Desert Living 299
Capital Projects Information Sheets
D6030
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Capital Projects -$ 38,000$ 38,000$ 682,000$ -$ -$ 758,000$
Grant 38,000 38,000 682,000 758,000
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 76,000$ 76,000$ 1,364,000$ -$ -$ 1,516,000$
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning 76,000 76,000 152,000
Design -
Construction 1,364,000 1,364,000
Other Expenses -
TOTAL -$ 76,000$ 76,000$ 1,364,000$ -$ -$ 1,516,000$
FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
ACTIVITY
Salaries & Benefits
Services & Supplies
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
The Height of Desert Living 300
PROJECT TITLE: Miscellaneous Drainage Improvements
PROJECT NUMBER: D6047
PROJECT DESCRIPTION/SCOPE:
This project will provide for the construction of new drainage facilities or the extension of existing
facilities at locations of future road widening projects so that excess excavated materials may be put
in place when available. The project will also provide for the revegetation of these locations.
TOWN GOALS
TIMEFRAME: FY13-14
YEAR PROJECT BEGAN: FY13-14
TOTAL ESTIMATED PROJECT COST: $50,000
PROJECT JUSTIFICATION:
The Town has worked successfully with municipal, private and utility construction contractors in the
past to place excess excavation materials at locations where future Town road widening projects will
require fill material. This work is done at no cost to the Town and will save on the costs to fill and
compact these areas in the future. The locations where the excess materials can be placed are now
limited without constructing or extending drainage culverts. Revegetation is also required in the ar-
eas where fill materials are placed to help with erosion and aesthetics.
FUNDING PRIORITY: High - Leverage Local Funds
Capital Projects Information Sheets
D6047
The Height of Desert Living 301
Capital Projects Information Sheets
D6047
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Capital Projects -$ 50,000$ -$ -$ -$ -$ 50,000$
Grant -
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 50,000$ -$ -$ -$ -$ 50,000$
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction 50,000 50,000
Other Expenses -
TOTAL -$ 50,000$ -$ -$ -$ -$ 50,000$
FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Salaries & Benefits
Services & Supplies
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
The Height of Desert Living 302
PROJECT TITLE: Downtown Vision Master Plan - Phase I (Greening)
PROJECT NUMBER: E8501
PROJECT DESCRIPTION/SCOPE:
Project is planned to introduce additional trees, and potentially shrubs, to Fountain Park and a num-
ber of vacant lots, principally in the downtown area. Grant funds and donations will be sought for this
work.
TOWN GOALS
TIMEFRAME: FY13-14
YEAR PROJECT BEGAN: FY13-14
TOTAL ESTIMATED PROJECT COST: $100,000
PROJECT JUSTIFICATION:
The "Greening of Downtown" was one of the recommendations to come from the Downtown Vision
Master Plan. The "Greening of Downtown" envisioned additional trees and shrubbery for Fountain
Park to provide additional shade and aesthetic appeal and the planting of greenery in the Town's pri-
vately-owned, large vacant lots in the downtown area.
The source of funding is to be donation driven. The project will include a demonstration planting area
on the Park's east side, trees along the sidewalks and paths in and around the Park, and more in-
tensely planted "grove" areas, which are envisioned to include both trees and shrubs. Lastly, addi-
tional work that is envisioned including naturalization of the Park islands and a desert wildflower
area, among others.
FUNDING PRIORITY: High - Finishes a Partially Completed Project
Capital Projects Information Sheets
E8501
The Height of Desert Living 303
Capital Projects Information Sheets
E8501
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant 100,000 100,000
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 100,000$ -$ -$ -$ -$ 100,000$
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction 100,000 100,000
Other Expenses -
TOTAL -$ 100,000$ -$ -$ -$ -$ 100,000$
FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Salaries & Benefits
Services & Supplies
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
The Height of Desert Living 304
PROJECT TITLE: Downtown Vision Master Plan - Phase II (Avenue/ Lakeside Project)
PROJECT NUMBER: E8502
PROJECT DESCRIPTION/SCOPE:
This project may be used as an inducement to reimburse a developer(s) up to $400,000 for con-
struction of Town approved streetscape/sidewalks/road improvements for development of a project
or projects in the Lakeside District and/or The Avenue District in alignment with the Downtown Vision
Master Plan adopted by Council on September 17, 2009, and in alignment with the Downtown Area
Specific Plan framework.
TOWN GOALS
TIMEFRAME: FY14-15
YEAR PROJECT BEGAN: N/A
TOTAL ESTIMATED PROJECT COST: $400,000
PROJECT JUSTIFICATION:
In FY05-06 and FY06-07, the Town completed Phases I and II of the "Avenue of the Fountains En-
hancement Project." Phase I included design of the entire project, and construction of the street-
scape and sidewalks on the north side of the Avenue of the Fountains. Phase II included construction
of the streetscape and sidewalks on the south side of the Avenue in front of Town Hall.
In January 2009, the Town of Fountain Hills and the Fountain Hills Chamber of Commerce embarked
on a journey to develop a master plan for downtown Fountain Hills. Swaback Partners was engaged
to assist in this project. The process included input in structured group settings. Two different
groups, inclusive of community leaders and local constituents, formally assisted in defining the vision
- the Project Team and the Focus Group. In addition, the process included numerous public meetings
to discuss the project progress and receive feedback and guidance.
This project will continue the "Avenue of the Fountains Enhancement Project" in the form of an in-
ducement up to $400,000 to reimburse a developer or developers for developing a project(s) in the
Lakeside District or The Avenue District in alignment with the Downtown Vision Master Plan. It may
also be in the form of a Town project to induce a development. The Town Council would formalize the
reimbursement or inducement through an adopted Development Agreement which would outline the
conditions of the reimbursements or inducements.
FUNDING PRIORITY: High - Town Council Priority
Capital Projects Information Sheets
E8502
The Height of Desert Living 305
Capital Projects Information Sheets
E8502
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Excise Tax/Downtown 200,000 200,000 400,000
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 200,000$ 200,000$ -$ -$ -$ 400,000$
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction -
Other Expenses 200,000 200,000 400,000
TOTAL -$ 200,000$ 200,000$ -$ -$ -$ 400,000$
FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Salaries & Benefits
Services & Supplies
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
The Height of Desert Living 306
PROJECT TITLE: Avenue of the Fountains Improvements
PROJECT NUMBER: E8504
PROJECT DESCRIPTION/SCOPE:
This project will include improvements to the median along the Avenue of the Fountains from Sa-
guaro Boulevard to La Montana to provide a more vibrant and pedestrian friendly downtown area as
well as provide areas for special events.
TOWN GOALS
TIMEFRAME: FY12-14
YEAR PROJECT BEGAN: FY11-12
TOTAL ESTIMATED PROJECT COST: $1,720,000
PROJECT JUSTIFICATION:
The Avenue of the Fountains median between Saguaro Boulevard and La Montana is utilized for nu-
merous community events throughout the year. Due to its age and use, the median area is in need
of improvements including, but not limited to, the replacement of trees, curbing, brick pavers, irriga-
tion systems, electrical systems and replacement of the fountains. The project budget includes a
$400,000 allowance for lighting.
FUNDING PRIORITY: Medium - Provides Maintenance of Existing Systems
Capital Projects Information Sheets
E8504
The Height of Desert Living 307
Capital Projects Information Sheets
E8504
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Excise Tax/Downtown 120,000 1,600,000 1,720,000
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 120,000$ 1,600,000$ -$ -$ -$ -$ 1,720,000$
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 120,000 40,000 160,000
Construction 1,560,000 1,560,000
Other Expenses -
TOTAL 120,000$ 1,600,000$ -$ -$ -$ -$ 1,720,000$
FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
-$ -$ -$ -$ -$ -$
-
50,000 50,000 50,000 50,000 200,000
-$ 50,000$ 50,000$ 50,000$ 50,000$ 200,000$
Salaries & Benefits
Services & Supplies
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
The Height of Desert Living 308
PROJECT TITLE: Street Maintenance Facility Improvements
PROJECT NUMBER: F4002
PROJECT DESCRIPTION/SCOPE:
This project will provide a new modular office for the Streets Maintenance Division with funding com-
ing from HURF reserves.
TOWN GOALS
TIMEFRAME: FY13-14
YEAR PROJECT BEGAN: FY13-14
TOTAL ESTIMATED PROJECT COST: $225,000
PROJECT JUSTIFICATION:
The current Streets Maintenance Facility is not adequately sized or configured for day to day opera-
tions. Staff currently utilizes a 975 square foot mobile home trailer that was brought to the site in
1993 as a temporary facility. This project will provide an approximate 1,450 square foot modular
building for office space and traffic signal electronic equipment storage.
FUNDING PRIORITY: Medium - Results in Increased Efficiency
Capital Projects Information Sheets
F4002
The Height of Desert Living 309
Capital Projects Information Sheets
F4002
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds -
Other Sources 225,000 225,000
Unfunded -
TOTAL -$ 225,000$ -$ -$ -$ -$ 225,000$
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction 225,000 225,000
Other Expenses -
TOTAL -$ 225,000$ -$ -$ -$ -$ 225,000$
FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 310
PROJECT TITLE: Fire Station #2 Relocation
PROJECT NUMBER: F4005
PROJECT DESCRIPTION/SCOPE:
Construction of a new 6,000 sq. ft. Fire Station on/near Shea Boulevard between Fountain Hills
Boulevard and Palisades Boulevard. This station will replace the existing Fire Station on Saguaro
Boulevard, south of Shea Boulevard. The project includes engineering, design, and construction.
TOWN GOALS
TIMEFRAME: FY05-15
YEAR PROJECT BEGAN: FY04-05
TOTAL ESTIMATED PROJECT COST: $2,110,000
PROJECT JUSTIFICATION:
The Fire Department has completed a study of seven sites, two current stations and five potential
locations, to improve response times for all areas within the Town (in particular Eagle Mountain,
Crestview, Copperwynd, Adero Canyon, Fire Rock, and the Westridge developments).
The criteria used was: response times, emergency unit coverage, Town-owned property, cost, and
site requiring little or no Planning & Zoning or Council action.
The goal is a five minute response 90% of the time (the standard is five minutes that all fire depart-
ments strive to reach). The current Rural Metro contract calls for five (5) and eight (8) minute re-
sponse areas.
The new Fire Station location on Shea Boulevard will afford superior overlapping coverage for both
Fire Stations, which will equitably distribute and balance call volume, thus allowing better call sup-
port for multiple calls. This station will also enhance the Insurance Service Organization (ISO) station
location rating.
Upon completion of this project, the current Fire Station #2 may be retained by the Town for future
needs or sold and funds returned to the Capital Projects Fund. This Study has been under review and
development since 2003.
FUNDING PRIORITY: Medium - Results in Increased Efficiency
Capital Projects Information Sheets
F4005
The Height of Desert Living 311
Capital Projects Information Sheets
F4005
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Capital Projects -$ -$ 2,110,000$ -$ -$ -$ 2,110,000$
Grant -
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ -$ 2,110,000$ -$ -$ -$ 2,110,000$
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 140,000 140,000
Construction 1,970,000 1,970,000
Other Expenses -
TOTAL -$ -$ 2,110,000$ -$ -$ -$ 2,110,000$
FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 312
PROJECT TITLE: Fire Station #1 Renovation
PROJECT NUMBER: F4015
PROJECT DESCRIPTION/SCOPE:
This project will provide a 1,500 square foot addition for five bunkrooms, a shower room and storage
space. This addition will be a one story structure to the north side of the existing building.
The existing double wide trailer utilized for the ambulance crew will be tested for asbestos and de-
molished. This space will be converted to parking to replace the parking space used for the addition.
The ambulance crew will be relocated to the existing living space.
TOWN GOALS
TIMEFRAME: FY13-14
YEAR PROJECT BEGAN: FY12-13
TOTAL ESTIMATED PROJECT COST: $495,000
PROJECT JUSTIFICATION:
1. The existing station has a 12' X 20' sleeping space for five firefighters, a 12' X 12' captain’s office/
sleeping space and non-ADA compliant washroom/shower.
2. No female space.
3. Lack of station storage.
4. Existing external trailer, which houses the two person ambulance crew, is in deplorable condition
(the floor could collapse) and is extremely expensive to power and cool; will be razed and removed.
This area will be converted to parking space.
5. The existing living space in the station will be converted for the ambulance crew. The bathroom/
shower will be used for this crew.
6. Storage will be added to the existing space.
7. An opportunity to introduce energy efficiency technology to save on utility costs will then exist.
FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing
Facilities
Capital Projects Information Sheets
F4015
The Height of Desert Living 313
Capital Projects Information Sheets
F4015
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Capital Projects 75,000$ 420,000$ -$ -$ -$ -$ 495,000$
Grant -
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 75,000$ 420,000$ -$ -$ -$ -$ 495,000$
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 75,000 50,000 125,000
Construction 370,000 370,000
Other Expenses -
TOTAL 75,000$ 420,000$ -$ -$ -$ -$ 495,000$
FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
-$ -$ -$ -$ -$ -$
1,000 2,000 2,000 2,000 7,000
-
1,000$ 2,000$ 2,000$ 2,000$ -$ 7,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 314
PROJECT TITLE: Portable Live Training Unit
PROJECT NUMBER: F4025
PROJECT DESCRIPTION/SCOPE:
The Fountain Hills Fire Department will be applying for a regional Assistance to Firefighters Grant for
a portable Live Fire Training Unit. This grant is a 90% Federal grant with a 10% local match (to be
provided by Rio Verde, Fort McDowell and Salt River Fire Departments). Fountain Hills and Rio Verde
would split the cash matching funds and either Fort McDowell or Salt River will donate a site to locate
the training unit.
TOWN GOALS
TIMEFRAME: FY13-14
YEAR PROJECT BEGAN: FY13-14
TOTAL ESTIMATED PROJECT COST: $160,000
PROJECT JUSTIFICATION:
This grant will serve a two-fold purpose: better trained firefighters, which will provide each depart-
ment the ability to protect lives and property in our communities for years to come, and most impor-
tantly, better trained firefighters are safer firefighters which in turn could prevent injuries.
FUNDING PRIORITY: High - Protects Health & Safety of the Town
Capital Projects Information Sheets
F4025
The Height of Desert Living 315
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant 144,000 144,000
Excise Tax/Downtown -
General 16,000 16,000
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 160,000$ -$ -$ -$ -$ 160,000$
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Acquisition -$ 160,000$ -$ -$ -$ -$ 160,000$
Planning -
Design -
Construction -
Other Expenses -
TOTAL -$ 160,000$ -$ -$ -$ -$ 160,000$
FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
Capital Projects Information Sheets
F4025
The Height of Desert Living 316
PROJECT TITLE: Assistance to Firefighters Grant - Radios
PROJECT NUMBER: F4027
PROJECT DESCRIPTION/SCOPE:
Fountain Hills continues to move to a regional automatic aid communication system. The Town has
committed, through grants which the Town has received the past three years, to upgrade the VHF
portable and mobile radios, and has added 800 MHz mobile radios to the apparatus. This grant will
purchase 12 portable VHF/700-800 MHz radios, 2 base station radios, and battery chargers. This
grant is a 90% Federal grant with a 10% Town match.
TOWN GOALS
TIMEFRAME: FY13-14
YEAR PROJECT BEGAN: FY13-14
TOTAL ESTIMATED PROJECT COST: $120,000
PROJECT JUSTIFICATION:
This grant will serve a two-fold purpose: better trained firefighters, which will provide each depart-
ment the ability to protect lives and property in our communities for years to come, and most impor-
tantly, better trained firefighters are safer firefighters which in turn could prevent injuries.
FUNDING PRIORITY: High - Protects Health & Safety of the Town
Capital Projects Information Sheets
F4027
The Height of Desert Living 317
Capital Projects Information Sheets
F4027
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant 108,000 108,000
Excise Tax/Downtown -
General 12,000 12,000
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 120,000$ -$ -$ -$ -$ 120,000$
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Acquisition -$ 120,000$ -$ -$ -$ -$ 120,000$
Planning -
Design -
Construction -
Other Expenses -
TOTAL -$ 120,000$ -$ -$ -$ -$ 120,000$
FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 318
Capital Projects Information Sheets
P3011
PROJECT TITLE: Fountain Park Improvements
PROJECT NUMBER: P3011
PROJECT DESCRIPTION/SCOPE:
Remaining improvements to Fountain Park include renovation of the east parking lot with lights, low
level lighting of interior and exterior sidewalks, monument signage, and amphitheater area lighting
and staging for day and evening events.
TOWN GOALS
TIMEFRAME: FY14-15
YEAR PROJECT BEGAN: FY13-14
TOTAL ESTIMATED PROJECT COST: $1,500,000
PROJECT JUSTIFICATION:
Fountain Park has undergone several phases of improvements since the Town acquired the Park in
1997. All improvements are being done in conjunction with the approved Park master plan and will
help keep Fountain Park the signature facility in Fountain Hills. These items represent the final im-
provements to the Park as outlined in the most recent master plan, which was approved in 1999.
FUNDING PRIORITY: High - Finishes a Partially Completed Project
The Height of Desert Living 319
Capital Projects Information Sheets
P3011
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Capital Projects -$ 825,000$ 675,000$ -$ -$ -$ 1,500,000$
Grant -
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 825,000$ 675,000$ -$ -$ -$ 1,500,000$
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 150,000 150,000
Construction 675,000 675,000 1,350,000
Other Expenses -
TOTAL -$ 825,000$ 675,000$ -$ -$ -$ 1,500,000$
FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
-$ 22,725$ 22,725$ 22,725$ 22,725$ 90,900$
28,300 28,300 28,300 28,300 113,200
-
-$ 51,025$ 51,025$ 51,025$ 51,025$ 204,100$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 320
PROJECT TITLE: Fountain Lake Water Quality Improvements
PROJECT NUMBER: P3022
PROJECT DESCRIPTION/SCOPE:
This project will help improve water quality in Fountain Lake by developing a comprehensive water
quality management program.
TOWN GOALS
TIMEFRAME: FY13-14
YEAR PROJECT BEGAN: FY13-14
TOTAL ESTIMATED PROJECT COST: $300,000
PROJECT JUSTIFICATION:
Fountain Lake serves as the centerpiece of the Town activities. The total lake area is approximately
29 acres and receives reclaimed wastewater with a high nutrient concentration. Over the years, the
lake has experienced episodes of low oxygen levels, occasional algae blooms, unpleasant odors, and
even fish die off.
Meetings are being held between the Town and the Fountain Hills Sanitary District to help determine
the extent and funding levels needed to further improve the lake's water quality in the future. A
comprehensive water quality management program was previously completed by a consultant. Fu-
ture improvements to help aerate or “mix” the lake may be required with estimated funding shown in
FY13-14.
FUNDING PRIORITY: Medium - Maintains Existing Service Level
Capital Projects Information Sheets
P3022
The Height of Desert Living 321
Capital Projects Information Sheets
P3022
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Capital Projects -$ 300,000$ -$ -$ -$ -$ 300,000$
Grant -
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 300,000$ -$ -$ -$ -$ 300,000$
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning 50,000 50,000
Design -
Construction 250,000 250,000
Other Expenses -
TOTAL -$ 300,000$ -$ -$ -$ -$ 300,000$
FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 322
PROJECT TITLE: Urban Trail Improvements
PROJECT NUMBER: P3024
PROJECT DESCRIPTION/SCOPE:
Work to include the planning of both Phase II and III of the Urban Trail Plans and the continued im-
plementation of the trails plan. Design work will include the work on Phases II and III. This design
will also include work to complete a number of gaps in the Urban Trail Plan where sections of side-
walks are needed and will include street striping and signage along the routes.
TOWN GOALS
TIMEFRAME: FY13-17
YEAR PROJECT BEGAN: FY12-13
TOTAL ESTIMATED PROJECT COST: $130,000
PROJECT JUSTIFICATION:
Phase I was implemented in FY11-12. The proposed remaining work will complete the remaining two
phases of the Urban Trail Plan. The Urban Trail Plan and its implementation was one of the goals set
by the Council in FY11-12. This work will complete the plan.
FUNDING PRIORITY: Low - Provides an Expanded Level of Service
Capital Projects Information Sheets
P3024
The Height of Desert Living 323
Capital Projects Information Sheets
P3024
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Capital Projects 50,000$ 20,000$ 20,000$ 20,000$ 20,000$ -$ 130,000$
Grant -
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 50,000$ 20,000$ 20,000$ 20,000$ 20,000$ -$ 130,000$
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 19,000 19,000
Construction 31,000 20,000 20,000 20,000 20,000 111,000
Other Expenses -
TOTAL 50,000$ 20,000$ 20,000$ 20,000$ 20,000$ -$ 130,000$
FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
-$ -$ -$ -$ -$ -$
-
1,000 1,000 1,000 1,000 1,000 5,000
1,000$ 1,000$ 1,000$ 1,000$ 1,000$ 5,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 324
PROJECT TITLE: Unpaved Alley Paving Projects
PROJECT NUMBER: S6003
PROJECT DESCRIPTION/SCOPE:
This project involves paving a number of unpaved alleys throughout the Town. The paving project is
divided into five phases as follows:
Phase I: 1,400 ln. ft. from Panorama to Colony - Completed
Phase II: 870 ln. ft. from Tower to Panorama - Completed
Phase III: 890 ln. ft. from Panorama to Enterprise in FY13-14
Phase IV: 1,150 ln. ft. adjacent to Colony Wash and 770 linear feet from Fountain Hills Blvd to
Glenbrook in FY14-15
Phase V: 635 ln. ft. from Desert Vista to Saxon Dr. and 410 LF from Tioga south and east of
Panorama in FY15-16
TOWN GOALS
TIMEFRAME: FY10-16
YEAR PROJECT BEGAN: FY09-10
TOTAL ESTIMATED PROJECT COST: $695,000
PROJECT JUSTIFICATION:
Maricopa County has mandated that all municipalities stabilize unpaved alleys to mitigate air pollu-
tion. The Town of Fountain Hills has entered into an IGA with Maricopa County requiring the unpaved
alleys to be stabilized.
FUNDING PRIORITY: High - Federal, State or Local Mandate
Capital Projects Information Sheets
S6003
The Height of Desert Living 325
Capital Projects Information Sheets
S6003
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Capital Projects -$ 325,000$ 190,000$ 180,000$ -$ -$ 695,000$
Grant -
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 325,000$ 190,000$ 180,000$ -$ -$ 695,000$
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 15,000 15,000 15,000 45,000
Construction 310,000 175,000 165,000 650,000
Other Expenses -
TOTAL -$ 325,000$ 190,000$ 180,000$ -$ -$ 695,000$
FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
-$ -$ -$ -$ -$ -$
-
2,000 2,000 2,000 2,000 2,000 10,000
2,000$ 2,000$ 2,000$ 2,000$ 2,000$ 10,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 326
PROJECT TITLE: Shea Boulevard Widening
PROJECT NUMBER: S6005
PROJECT DESCRIPTION/SCOPE:
This project will widen Shea Boulevard to three lanes in each direction from the east Town boundary
to approximately 1,000 feet west of Technology Drive. Also included in the project are improvements
to the Shea and Saguaro intersection, a rubberized asphalt overlay of the existing pavement, curb
and gutter, sidewalks, traffic signal improvements, traffic signal interconnect conduit, wiring and ap-
purtenances.
TOWN GOALS
TIMEFRAME: FY10-14
YEAR PROJECT BEGAN: FY09-10
TOTAL ESTIMATED PROJECT COST: $4,003,000
PROJECT JUSTIFICATION:
Shea Boulevard is a road of regional significance and has an average traffic volume of 25,000 vehi-
cles per day at Saguaro Boulevard. This project is a MAG Proposition 400 project which will provide
for 70% of the project funding with a 30% match from the Town. The MAG reimbursement in the
FY12-13 Arterial Life Cycle Program (ALCP) is a maximum of $709,000 in FY13 -14, $500,000 in FY14
-15 and $1,594,000 in FY16-17. The Town was also awarded MCDOT Special Project Funds in the
amount of $152,000 to provide for a rubberized asphalt overlay from the Beeline Highway (SR 87) to
the eastern Town limit.
FUNDING PRIORITY: High - Leverage Local Funds
Capital Projects Information Sheets
S6005
The Height of Desert Living 327
Capital Projects Information Sheets
S6005
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Capital Projects 100,000$ 957,000$ -$ -$ -$ -$ 1,057,000$
Grant 2,746,000 2,746,000
Excise Tax/Downtown -
General -
Developer 200,000 200,000
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 100,000$ 3,903,000$ -$ -$ -$ -$ 4,003,000$
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 100,000 127,000 227,000
Construction 3,726,000 3,726,000
Other Expenses 50,000 50,000
TOTAL 100,000$ 3,903,000$ -$ -$ -$ -$ 4,003,000$
FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 328
PROJECT TITLE: Pavement Management
PROJECT NUMBER: S6008
PROJECT DESCRIPTION/SCOPE:
The Pavement Management Program in FY13-14 will consist of removing and replacing areas of dam-
aged asphalt as well as surface treatments in Zone 7 of the Town’s Pavement Management Area.
TOWN GOALS
TIMEFRAME: Ongoing
YEAR PROJECT BEGAN: N/A
TOTAL ESTIMATED PROJECT COST: Ongoing
PROJECT JUSTIFICATION:
The use of Capital Projects Funds to supplement the Pavement Management Program in FY13 -14 is
part of the approved Pavement Management Program.
FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing
Facilities
Capital Projects Information Sheets
S6008
The Height of Desert Living 329
Capital Projects Information Sheets
S6008
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Capital Projects -$ 1,000,000$ -$ -$ -$ -$ 1,000,000$
Grant -
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 1,000,000$ -$ -$ -$ -$ 1,000,000$
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction 1,000,000 1,000,000
Other Expenses -
TOTAL -$ 1,000,000$ -$ -$ -$ -$ 1,000,000$
FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 330
PROJECT TITLE: Downtown Sidewalk Program
PROJECT NUMBER: S6009
PROJECT DESCRIPTION/SCOPE:
This project provides for the infill of sidewalks in the downtown area.
TOWN GOALS
TIMEFRAME: FY13-14
YEAR PROJECT BEGAN: FY13-14
TOTAL ESTIMATED PROJECT COST: $40,000
PROJECT JUSTIFICATION:
During the FY13-14 budget process, Council identified $40,000 from the Downtown Strategy Fund to
be utilized for the infill of sidewalks in the downtown area. Sidewalk priority locations have yet to be
determined.
FUNDING PRIORITY: Low- Provides an Expanded level of Service
Capital Projects Information Sheets
S6009
The Height of Desert Living 331
Capital Projects Information Sheets
S6009
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Excise Tax/Downtown 40,000 40,000
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 40,000$ -$ -$ -$ -$ 40,000$
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 8,000 8,000
Construction 32,000 32,000
Other Expenses -
TOTAL -$ 40,000$ -$ -$ -$ -$ 40,000$
FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 332
PROJECT TITLE: Saguaro Boulevard Reconstruction
PROJECT NUMBER: S6010
PROJECT DESCRIPTION/SCOPE:
This project will reconstruct Saguaro Boulevard from Trevino Drive to Fountain Hills Boulevard includ-
ing the removal and replacement of subgrade as required. Also included are major drainage improve-
ments at Palisades, minor drainage improvements at various locations, and ADA improvements as
required. Coordinate project with Palisades Boulevard and Avenue of the Fountains traffic signal im-
provements (T5011).
TOWN GOALS
TIMEFRAME: FY13-14
YEAR PROJECT BEGAN: FY13-14
TOTAL ESTIMATED PROJECT COST: $8,200,000
PROJECT JUSTIFICATION:
Saguaro Boulevard was one of the first streets constructed in Fountain Hills and is a major truck
route. This reconstruction is the first major work performed on the street. There have been some
repairs performed in areas over time, however, the overall condition of the asphalt requires recon-
struction.
FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities
Capital Projects Information Sheets
S6010
The Height of Desert Living 333
Capital Projects Information Sheets
S6010
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Capital Projects -$ -$ -$ -$ -$ -$ -$
Grant -
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds 8,200,000 8,200,000
Other Sources -
Unfunded -
TOTAL -$ 8,200,000$ -$ -$ -$ -$ 8,200,000$
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 500,000 500,000
Construction 7,700,000 7,700,000
Other Expenses -
TOTAL -$ 8,200,000$ -$ -$ -$ -$ 8,200,000$
FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 334
PROJECT TITLE: Fountain Hills Boulevard Shoulder Paving
PROJECT NUMBER: S6053
PROJECT DESCRIPTION/SCOPE:
This project will pave the dirt shoulders along Fountain Hills Boulevard from Segundo Drive to Pinto
Drive providing dust mitigation and erosion control.
TOWN GOALS
TIMEFRAME: FY12-14
YEAR PROJECT BEGAN: FY11-12
TOTAL ESTIMATED PROJECT COST: $396,000
PROJECT JUSTIFICATION:
The Town applied for and was awarded a Congestion Mitigation Air Quality (CMAQ) grant through the
Maricopa Association of Governments for the paving of the dirt shoulders on Fountain Hills Boulevard.
This project will provide dust mitigation, erosion control, run-off-the-road hazard mitigation, potential
future use by bicycles, and will reduce maintenance costs. The project design is funded by the Town,
with construction funded 94.3% through grant funds with a 5.7% local match requirement.
FUNDING PRIORITY: High - Leverage Local Funds
Capital Projects Information Sheets
S6053
The Height of Desert Living 335
Capital Projects Information Sheets
S6053
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Capital Projects 60,000$ 81,000$ -$ -$ -$ -$ 141,000$
Grant 255,000 255,000
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL 60,000$ 336,000$ -$ -$ -$ -$ 396,000$
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 60,000 65,000 125,000
Construction 271,000 271,000
Other Expenses -
TOTAL 60,000$ 336,000$ -$ -$ -$ -$ 396,000$
FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
-$ -$ -$ -$ -$ -$
1,000 1,000 1,000 1,000 1,000 5,000
-
1,000$ 1,000$ 1,000$ 1,000$ 1,000$ 5,000$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 336
PROJECT TITLE: Highway Safety Improvement Program
PROJECT NUMBER: S6054
PROJECT DESCRIPTION/SCOPE:
This project will provide guardrail impact attenuators at five locations on Shea Boulevard and four
locations on Palisades Boulevard. The project will also include the purchase of twenty traffic signal
pedestrian countdown timers to be installed by the Streets Division.
TOWN GOALS
TIMEFRAME: FY13-14
YEAR PROJECT BEGAN: FY13-14
TOTAL ESTIMATED PROJECT COST: $57,000
PROJECT JUSTIFICATION:
The Town applied for and was awarded a Highway Safety Improvement Program (HSIP) grant
through the Maricopa Association of Governments for the installation of guardrail impact attenuators
and traffic signal pedestrian countdown timers. This project will provide additional safety measures
for motorists and pedestrians while being funded 82% through grant funds.
FUNDING PRIORITY: High - Leverage Local Funds
Capital Projects Information Sheets
S6054
The Height of Desert Living 337
Capital Projects Information Sheets
S6054
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Capital Projects -$ 10,000$ -$ -$ -$ -$ 10,000$
Grant 47,000 47,000
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 57,000$ -$ -$ -$ -$ 57,000$
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design -
Construction 57,000 57,000
Other Expenses -
TOTAL -$ 57,000$ -$ -$ -$ -$ 57,000$
FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 338
PROJECT TITLE: Shea Boulevard Eastbound Bike Lane and Overlay
PROJECT NUMBER: S6056
PROJECT DESCRIPTION/SCOPE:
This project will provide a rubberized asphalt overlay on Shea Boulevard from Palisades Boulevard to
Fountain Hills Boulevard and provide pavement for an eastbound bike lane.
TOWN GOALS
TIMEFRAME: FY13-14
YEAR PROJECT BEGAN: FY13-14
TOTAL ESTIMATED PROJECT COST: $651,000
PROJECT JUSTIFICATION:
Staff is working with ADOT to reallocate savings from favorable construction bids received for the
Shea Gap Project (S6025) to complete the eastbound bike lane and pavement overlay from Palisades
Boulevard to Fountain Hills Boulevard. The rubberized asphalt overlay will provide for long -term
maintenance restoration of the pavement surface. This project will be administered by ADOT.
FUNDING PRIORITY: High - Leverage Local Funds
Capital Projects Information Sheets
S6056
The Height of Desert Living 339
Capital Projects Information Sheets
S6056
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Capital Projects -$ 211,000$ -$ -$ -$ -$ 211,000$
Grant 440,000 440,000
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 651,000$ -$ -$ -$ -$ 651,000$
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 110,000 110,000
Construction 541,000 541,000
Other Expenses -
TOTAL -$ 651,000$ -$ -$ -$ -$ 651,000$
FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 340
PROJECT TITLE: Traffic Signal - Palisades and Saguaro Upgrades
PROJECT NUMBER: T5011
PROJECT DESCRIPTION/SCOPE:
Remove and replace existing traffic signal poles, foundations, mast arms, signal heads, and conduits
to meet current standards.
TOWN GOALS
TIMEFRAME: FY13-14
YEAR PROJECT BEGAN: FY13-14
TOTAL ESTIMATED PROJECT COST: $400,000
PROJECT JUSTIFICATION:
The traffic signal at Palisades and Saguaro Boulevard was built to Maricopa County standards prior to
incorporation of the Town of Fountain Hills. Conditions of the traffic signal will be assessed annually
until replacement is warranted.
FUNDING PRIORITY: Medium - Maintains Existing Service Level
Capital Projects Information Sheets
T5011
The Height of Desert Living 341
Capital Projects Information Sheets
T5011
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Capital Projects -$ 400,000$ -$ -$ -$ -$ 400,000$
Grant -
Excise Tax/Downtown -
General -
Developer -
Development Fees -
Bonds -
Other Sources -
Unfunded -
TOTAL -$ 400,000$ -$ -$ -$ -$ 400,000$
ACTIVITY Prior Years FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
Acquisition -$ -$ -$ -$ -$ -$ -$
Planning -
Design 40,000 40,000
Construction 360,000 360,000
Other Expenses -
TOTAL -$ 400,000$ -$ -$ -$ -$ 400,000$
FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 TOTAL
-$ -$ -$ -$ -$ -$
-
-
-$ -$ -$ -$ -$ -$
Other Impact
TOTAL
FUNDING SOURCES
PROJECT EXPENSES
OPERATING IMPACT
ACTIVITY
Salaries & Benefits
Services & Supplies
The Height of Desert Living 342
Vehicle Replacement Program
Policy
&
Procedure
Vehicle Replacement Program
The Height of Desert Living 343
Objective
To provide a policy and procedures for the development, approval, and implemen-
tation of the Town of Fountain Hills’ multi-year Vehicle Replacement Program
(VRP).
Scope
This policy applies to all vehicles owned by the Town of Fountain Hills that meet
the definition detailed in the definitions section.
Policy
The purpose of the Vehicle Replacement Program is to provide an authoritative de-
cision-making process for the evaluation, selection, and multi-year scheduling of
vehicle replacements based on a projection of available fiscal resources and the
vehicle’s age, mileage, engine hours and repair costs. The objectives of the pro-
gram are to:
Ensure the timely purchase, repair and replacement of the Town’s vehi-
cles;
Serve as a link in the Town’s planning between the Town’s operating and
capital budgets;
Maintain control over the Town’s long-term cash flow in relation to the
Town's financial capacity; and
Ensure efficient, effective and coordinated vehicle acquisition and re-
placement.
Definitions
The following words when used in connection with this policy shall have the follow-
ing meanings:
VEHICLE REPLACEMENT PROGRAM: A multi-year planning document that is the
product of a systematic evaluation of vehicle utilization, repair and maintenance.
This plan serves as a guide for the efficient and effective replacement of vehicles,
outlining a detailed timeline and financing schedule of vehicle replacement.
VEHICLE: A vehicle is defined in financial terms as a piece of rolling stock with a
projected final cost of at least $10,000 and a useful life of at least 7 years. Vehi-
cles shall be subdivided into various classifications, using gross vehicle weight rat-
ing standards, as follows:
Sedans
Sports Utility Vehicle (SUV)
Light Duty Truck (commercial truck classes 1, 2 and 3)
Vehicle Replacement Program
Policy & Procedure
The Height of Desert Living 344
Medium Duty Truck (commercial truck classes 4, 5 and 6)
Heavy Duty Truck (commercial truck classes 7 and 8)
Street Sweeper
Fire Ladder Truck
Fire Pumper Truck
Utility Vehicle/Bunker Rake
Loader/Grader/Tractor
Dump Truck
Trailer
Process
A. Schedule: Annually, the Development Services Director and Finance Di-
rector will submit an updated VRP to the Town Manager for review in Febru-
ary of each fiscal year. The Town Manager will review the proposal and for-
ward the approved VRP to the Finance Director in March for inclusion in the
Town’s CIP budget proposal.
B. Format: The Development Services Director will utilize the previous
year's approved VRP as the basis for developing recommended additions,
deletions, or changes for incorporation in the updated VRP for the ensuing
year. All new (not replacement) vehicle requests will also include a compre-
hensive estimate of the impact of the new vehicle on the Town's annual op-
erating budget; e.g., fuel, maintenance requirements, etc.
C. Finance Review: The Finance Director will assist the Development Ser-
vices Director as necessary in all facets of the Vehicle Replacement Program
development and review including production of cost estimates, as well as
an overall financial analysis of the proposed program. Additional assistance
may be requested to help produce draft documents, etc.
D. Town Manager Review: The Development Services Director will provide a
copy of the proposed VRP document to the Finance Director and Town Man-
ager for review and comment. Following approval by the Town Manager, the
VRP will be incorporated into the CIP budget proposal for the coming year.
E. Implementation: Upon adoption of the VRP in the operating budget, vehi-
cles included within the applicable budget year may be purchased by the
Development Services Director, or his/her designee in compliance with the
Vehicle Replacement Program
Policy & Procedure
The Height of Desert Living 345
Town’s Purchasing Policy.
F. Amendments: The adopted VRP may be amended upon recommendation
of the Development Services Director and approval of the Town Manager
and Town Council.
Procedure
A. Form: A New Vehicle Request form shall be utilized to request inclusion of
a new (not replacement) vehicle in the Vehicle Replacement Plan. Depart-
ment Directors may request the addition of a new vehicle or transfer be-
tween departments to the VRP by submitting their request to the Develop-
ment Services Director in January as part of the budget process.
The Development Services Director shall include these requests in the VRP
that is submitted to the Finance Director and Town Manager.
B. Funding Prioritization: As part of the VRP development process, the De-
velopment Services Director shall create vehicle replacement priorities to
help determine the vehicle replacement schedule which will be incorporated
in the five (5) year Capital Improvement Program included in the upcoming
fiscal year budget.
The following guidelines shall be utilized:
Sedans 10 years/100,000 miles
Sports Utility Vehicle (SUV) 10 years/100,000 miles
Light Duty Truck 10 years/100,000 miles
Medium Duty Truck 12 years/125,000 miles
Heavy Duty Truck 12 years/125,000 miles
Street Sweeper 8 years/75,000 miles
Fire Ladder Truck 25 years/120,000 miles
Fire Pumper Truck 15 years/120,000 miles
Utility Vehicle/Bunker Rake 7 years/15,000 engine hours
Loader/Grader/Tractor 20 years/15,000 engine hours
Dump Truck 15 years/125,000 miles
Trailer 10 years
Vehicle Replacement Program
Policy & Procedure
The Height of Desert Living 346
In addition to the factors listed previously, the Development Services Direc-
tor, or his/her designee, shall also review the utilization, maintenance re-
cords of the vehicles, downtime and the overall condition of the vehicles
when making recommendations for replacement.
C. Funding Sources: The primary funding sources for the VRP are the Gen-
eral Fund and Streets Fund. Revenues for the Vehicle Replacement Fund will
also be generated from charges within the operating funds that support the
departments that utilize the subject vehicles; charges will be calculated
based on replacement cost and updated annually. Vehicles will be replaced
according to the schedule and based on model year. Surplus sale proceeds
and insurance claim proceeds will also be deposited to the Vehicle Replace-
ment Fund to help offset future vehicle and equipment costs.
D. Vehicle Disposal: At least once annually, the Development Services Di-
rector, or his/her designee, shall prepare a list of vehicles to be retired from
the Town’s fleet based on the replacement schedule. At the discretion of the
Development Services Director and based on a recommendation from the
fleet mechanic, early retirement of a vehicle with excessive maintenance
may be recommended. Excessive maintenance is defined as repair costs
that exceed 40% of the vehicle value in a twelve month period.
The Town Manager shall authorize the sales of these vehicles at auction by
signing over the vehicle title(s). The Development Services Director, or his/
her designee, shall then transport the vehicles to the auctioneer and shall
be responsible to insure that the auction proceeds are submitted to the Fi-
nance Division for deposit to the Vehicle Replacement Fund.
Responsibility for Enforcement
The Town Manager, Finance Director and Development Services Director will
be responsible for ensuring that this policy is followed and/or updated as
necessary.
Fiscal Year 13-14 Vehicle Replacement Recommendation
During FY12-13, the Vehicle Replacement Policy was updated with changes
to the life of some vehicles and elimination of vehicles no longer utilized;
the revised Policy was presented and approved by the Town Council. For
FY13-14, $587,200 is budgeted for vehicle replacements incorporating the
revised schedules. Below is the proposed replacement:
Vehicle Replacement Program
Policy & Procedure
Fire Pumper Truck 550,000$
Park Equipment 8,200
Tractor/Loader 28,000
Fleet Gas & Oil 1,000
587,200$
The Height of Desert Living 347
Vehicle Replacement Program
Interfund Charges
Department Vehicle No.Description
Mod
Year
Replacement
Cost
Replacement
Schedule FY13-14
Development Services 148 Ford Escape Hybrid 2008 $25,947.22 10 years/100,000 miles $2,646.62
Development Services 149 Ford Escape Hybrid 2008 $25,947.22 10 years/100,000 miles $2,646.62
Fire 483 (L822)American LaFrance 1998 $444,527.00 25 years/120,000 miles $18,136.70
Fire 752 (E823)Crimson 2008 $369,225.00 15 years/120,000 miles $25,107.30
Fire 528 (E822)American LaFrance 1999 $396,032.00 15 years/120,000 miles $26,930.18
Fire 422 (S822)Ford F550 4x4 (V0822)2012 $95,911.85 12 years/125,000 miles $8,152.51
Fire 166 (D822)Ford F150 Supercab 2011 $28,829.10 10 years/100,000 miles $2,940.57
Fire 140 Ford Escape Hybrid 2007 $29,275.00 10 years/100,000 miles $1,888.75
Fire 053(7 (D823))Ford F-150 4x4 Supercab 2009 $43,004.00 10 years/100,000 miles $4,386.41
Community Services 11 John Deere 4x2 Gator 2007 $6,590.00 7 years/15,000 hours $960.26
Community Services 141 Ford F-150 2007 $15,174.00 10 years/100,000 miles $1,547.75
Community Services 17 John Deere 4x2 Gator 2012 $6,248.47 7 years/15,000 hours $941.43
Community Services 16 Bobcat 2012 $8,965.95 7 years/15,000 hours $1,306.47
Community Services 14 Kubota KU 2007 $27,199.30 20 years/15,000 hours $1,387.16
Community Services 142 Ford F-250 Pickup 2007 $19,089.00 10 years/100,000 miles $1,947.08
Community Services 146 Ford F-150 Pickup 2007 $18,288.49 10 years/100,000 miles $1,538.89
Community Services 147 Ford F-150 Pickup 2007 $18,288.49 10 years/100,000 miles $1,865.43
Community Services 143 Ford Escape Hybrid 2006 $28,247.00 10 years/100,000 miles $2,881.19
FUND 100 TOTAL $107,211.29
Development Services/Streets 145 Ford F-150 Supercab 2007 $25,403.00 10 years/100,000 miles $2,591.11
Development Services/Streets 20 Caterpillar 426C 1999 $88,393.00 20 years/15,000 hours $4,508.04
Development Services/Streets 135 Freightliner M2106 2005 $63,170.13 15 years/125,000 miles $4,295.57
Development Services/Streets 151 Ford F-450 Pickup 2008 $52,182.78 12 years/125,000 miles $4,435.54
Development Services/Streets 134A Ariel Platform-2005 Ford F550 2005 $36,597 24 years/125,000 miles $2,195.82
Development Services/Streets 138 Ford Escape Hybrid 2006 $27,748.00 10 years/100,000 miles $2,830.30
Development Services/Streets 144 Ford Escape Hybrid 2007 $29,844.00 10 years/100,000 miles $3,044.09
FUND 200 TOTAL $23,900.46
Fund 100 $107,211.29
Fund 200 $23,900.46
Total $131,111.75
Vehicle Replacement Interfund Charges
The Height of Desert Living 348
Vehicle Replacement Program
The Height of Desert Living 349
Schedules
Schedules
The Height of Desert Living 350
Comprehensive Fee Schedule
Effective July 1, 2013
Comprehensive Fee Schedule
Effective July 1, 2013
The Height of Desert Living 351
Description Fee
MISCELLANEOUS FEES
Services
Notarization $2.00 per signature
Affix Town Seal $2.00 each
Faxing Service - Local Only $2.00 first page, $.50 each additional page
Faxing Service - Long Distance $3.00 first page, $.50 each additional page
Returned Check Fee $30.00
Campaign Fees
Pro/Con Argument Fee $100.00
Campaign Finance - Late Filing Fee $10.00 per day
Copies - Non-Commercial
Photocopies (B&W) 8 1/2 x 11 $.25 per page
Photocopies (B&W) 8 1/2 x 14 $.30 per page
Photocopies (B&W) 11 x 17 $.40 per page
Photocopies (Color) 8 1/2 x 11 $.50 per page
Photocopies (Color) 8 1/2 x 14 $.60 per page
Photocopies (Color) 11 x 17 $.70 per page
Copies - Commercial
Photocopies (B&W) 8 1/2 x 11 $.50 per page
Photocopies (B&W) 8 1/2 x 14 $.60 per page
Photocopies (B&W) 11 x 17 $.80 per page
Photocopies (Color) 8 1/2 x 11 $1.00 per page
Photocopies (Color) 8 1/2 x 14 $1.20 per page
Photocopies (Color) 11 x 17 $1.40 per page
Documents
Town Code $25.00 (CD or hard copy)
Zoning Ordinances $25.00 (CD or hard copy)
Subdivision Code $25.00 (CD or hard copy)
CAFR (Comprehensive Annual Financial Re-
port)
$25.00 (CD or hard copy)
Annual Budget $25.00 (CD or hard copy)
Land Use Analysis $25.00 (hard copy only)
CD of Council Meeting $25.00 each
Other Materials on CD $25.00 each
Comprehensive Fee Schedule
Effective July 1, 2013
The Height of Desert Living 352
Description Fee
MISCELLANEOUS FEES (CONT.)
Reports
License Report (Non-Commercial Use) $25.00 (CD or hard copy)
License Report (Commercial Use) $50.00 (CD or hard copy)
Maps
8 1/2" x 11" Street/Index Map
"Typical" (B&W)
$.50
8 1/2" x 11" Street/Index Map
"Typical" (Color)
$2.00
8 1/2" x 11" Street/Index Map
"Typical" (Photo)
$3.00
11" x 17" Street/Index Map "Typical" (B&W) $.75
11" x 17" Street/Index Map
"Typical" (Color)
$3.00
11" x 17" Street/Index Map
"Typical" (Photo)
$5.00
11" x 17" Aerial Site Plan (Photo) $20.00
24" x 36" Street/Final Plat/As Built (B&W) $3.00
24" x 36" Street/Final Plat/As Built (Color) $20.00
24" x 36" Street/Final Plat/As Built (Photo) $30.00
60" x 60" Street/Bldg/Develop/Plat/Plot
(B&W)
$35.00
60" x 60" Street/Bldg/Develop/Plat/Plot
(Color)
$75.00
60" x 60" Street/Bldg/Develop/Plat/Plot
(Photo)
$125.00
Plat Map Book $25.00
Adopt A Street
Fee $30.00 per sign
Dog License
Non-neutered Dog $42.00
Spayed/Neutered Dog $17.00
Over 65 with Neutered Dog $6.00
Service Dog $0.00
Replacement Dog Tag $4.00
Late Fee Neutered Dog $2.00 per month
Late Fee Non-neutered Dog $4.00 per month
Comprehensive Fee Schedule
Effective July 1, 2013
The Height of Desert Living 353
Description Fee
BUSINESS LICENSE FEES
Providers of services, wholesalers and
manufacturers with a fixed place of busi-
ness within the town limits
$50.00 per application and first year fee
Retail merchants, restaurants, bars, con-
tractors and rental of real and personal
property with a fixed place of business
within the town limits and persons engag-
ing in the sale or rental of rental of real es-
tate
$50.00 per application and first year fee
Wholesalers, manufacturers and providers
of services without a fixed place of business
within the town limits
$50.00 per application and first year fee
Retail merchants, etc. (as above) without a
fixed place of business within the town lim-
its
$50.00 per application and first year fee
Annual renewal fee for business within the
town limits
$35.00
Annual renewal fee for business without a
fixed place of business within the town lim-
its
$50.00
Temporary Vendor Permit (Special Events
Only)
$50.00 per application and processing fee
Peddlers, solicitors and mobile merchants $250.00 per calendar quarter or fraction
thereof
Peddler investigation fee (per person) $25.00
Promoters of entertainments, circuses, ba-
zaars, etc., who receive a percentage of
receipts or other consideration for their
services. each such promoter shall also ob-
tain liability insurance of a minimum of $1
million naming the Town as insured.
$100.00 per week
Animal Show $100.00 per week
Circus Parade Only $50.00 per day
Handbill Distributor $10.00 per day
Comprehensive Fee Schedule
Effective July 1, 2013
The Height of Desert Living 354
Description Fee
BUSINESS LICENSE FEES (CONT.)
Amusement Company, such as ferris
wheel, merry-go-round, etc., not part of a
circus
$100.00 per day
Tent Show $100.00 per day
Wrestling Exhibition $100.00 per day
Road Show, Carnival or Circus $100.00 per day
Practice of palmistry, phrenology, astrol-
ogy, fortune telling, mind reading, clairvoy-
ancy, magic or any healing practices not
licensed by the State of Arizona, or any
similar calling without a fixed place of busi-
ness
$50.00 per day
Duplicate Business License $10.00
Verification of License Letter $10.00
Alarm License
Application Fee $100.00
Annual License Fee $30.00
Criminal History Investigation $25.00 per person
Duplicate Alarm License $10.00
False Alarm Service Charges (per cal-
endar year)
First and Second $0.00
Third $50.00
Fourth $75.00
Fifth and Sixth $100.00
Seventh or More $200.00 each
Wireless Communications (Cell Tower
on Town property)
Application Fee $100.00 each location
Comprehensive Fee Schedule
Effective July 1, 2013
X X
The Height of Desert Living 355
Description Fee
SPECIAL EVENT PERMITS
Special Event Permits - Business
Application Fee - Business $100.00
Permit Fee $50.00 per day (not to exceed $400.00)
Special Event Permits - Non-Profit
Application Fee - Charitable Organization $50.00
Permit Fee $25.00 per day (not to exceed $200.00)
Special Event Permits - Extra Fees
Special Event Liquor Application Fee See alcohol license application fees
Utility Fees Actual cost of usage
Comprehensive Fee Schedule
Effective July 1, 2013
The Height of Desert Living 356
Description Fee
ALCOHOL LICENSE APPLICATION
Person Transfer Fee $150.00
Location Transfer Fee $150.00
Probate/Will Assignment/Divorce Decree $150.00
Extension of Premise $25.00
Initial Application Fee
01 - In State Producer $500.00
02 - Out of State Producer $500.00
03 - Domestic Microbrewery $500.00
04 - In State Wholesaler $500.00
05 - Government $500.00
06 - Bar, All Spirituous Liquors $500.00
07 - Beer & Wine Bar $500.00
08 - Conveyance $500.00
09 - Liquor Store $500.00
10 - Beer & Wine Store $500.00
11 - Hotel/Motel $500.00
12 - Restaurant $500.00
13 - Domestic Farm Winery $500.00
14 - Private Club $0.00
15 - Special Event $25.00
16 - Wine Festival/Wine Fair $25.00
ADULT ORIENTED BUSINESS LICENSE
Application Fee - Business $500.00
Application Fee - Provider $100.00
Application Fee - Manager $100.00
Application Fee - Employee $50.00 per person
License Fee - Annual - Business $200.00
License Fee - Annual - Provider $100.00
License Fee - Annual - Manager $100.00
Comprehensive Fee Schedule
Effective July 1, 2013
The Height of Desert Living 357
Description Fee
CABLE LICENSE
Initial License Application $2,500.00
Transfer of Ownership $2,000.00
License Modification, pursuant to 47 USC
Sec 545
$2,500.00
Other License Modification Up to $2,000.00
License Fee - Quarterly 5% of gross receipts
Late Fee (after 30 days) 5% plus interest of 1½% per month
EXCAVATIONS/IN-LIEU FEES
Base Fee (per excavation) $250.00 plus fees below
Trench Cut Fees:
Newly paved or overlayed 0-1 yrs $55.00 per ln. ft.
Newly paved or overlayed 1-2 yrs $45.00 per ln. ft.
Newly paved or overlayed 2-3 yrs $35.00 per ln. ft.
Newly paved or overlayed 3-4 yrs $25.00 per ln. ft.
Newly paved or overlayed 4-5 yrs $15.00 per ln. ft.
Newly paved or overlayed 5-6 yrs $10.00 per ln. ft.
Slurry or chip sealed 0-2 years $4.00 per ln. ft.
Pavement replacement greater than 600 ft
in length
$2.50 per sq. yd.
Utility Pit Fees:
Newly paved or overlayed 0-1 yrs $5.00 per sq. ft.
Newly paved or overlayed 1-2 yrs $4.50 per sq. ft.
Newly paved or overlayed 2-3 yrs $3.50 per sq. ft.
Newly paved or overlayed 3-4 yrs $2.50 per sq. ft.
Newly paved or overlayed 4-5 yrs $1.50 per sq. ft.
Newly paved or overlayed 5-6 yrs $1.00 per sq. ft.
Slurry or chip sealed 0-2 years $5.00 per sq. ft.
Adjustment (MH, valve, monument, etc.) $500.00 each
Striping $.55 per ln. ft.
Lane Markers $150.00 each
Stop Bars $2.50 per sq. ft.
Crosswalks $.79 per sq. ft.
RPMs $7.00 each
Comprehensive Fee Schedule
Effective July 1, 2013
The Height of Desert Living 358
Description Fee
ENCROACHMENT PERMITS
Base Permit Fee $50.00
2"/6" Paving AC $.35 per sq. yd.
1" Paving - Overlay or Top Course $.15 per sq. yd.
1" ABC or Select Subbase $.05 per sq. yd.
Permanent Barricading $25.00 each
Guardrail/Handrail $.20 per ln. ft.
Survey Monuments $10.00 each
Concrete Aprons $15.00 each
Scuppers $15.00 each
Review for Adjustments (MH, etc.) $10.00 each
4" Paving - PC Concrete $.22 per sq. yd.
Decorative Sidewalk or Paving $.30 per ln. ft.
Sidewalk & Bike Path $.30 per ln. ft.
Curb & Gutter $.20 per ln. ft.
Valley Gutter $.50 per ln. ft.
Sign (regulator, street etc.) $5.00 each
Pavement Cuts $2.00 per ln. ft.
Driveway Cuts $30.00 each
Utility, Water Line, Sewer Line Trench $.15 per ln. ft.
Drywells (maxwell or similar) $100.00 each
Storm Drain Pipe $2.00 per ln. ft.
Catch Basins, Headwells $50.00 each
Cutoff Walls $.35 per ln. ft.
Slope Protection $.30 per sq. yd.
Rip Rap $.90 sq. ft.
Retaining Wall $1.53 per ln. ft.
Cut/Fill (Materials Moved) $.40 per cu. yd.
Box Culverts 5% of attached estimate
Miscellaneous 5% of attached estimate
Landscaping 5% of attached estimate
Irrigation 5% of attached estimate
Lighting 5% of attached estimate
Grading 5% of attached estimate
Utility Splice/Repair Pits (outside pave-
ment)
$2.00 sq. ft. (minimum $50.00)
Other 5% of attached estimate
Comprehensive Fee Schedule
Effective July 1, 2013
The Height of Desert Living 359
Description Fee
ENCROACHMENT PERMITS (CONT.)
In-Lieu Payments Calculated for cuts greater than 600 feet in
length
Traffic Control Plan Review $200.00
Engineering Plan Review Fee $350.00 per sheet
Failure to Obtain an Encroachment Permit $200.00
Failure to Obtain a Final Inspection $100.00
Reinspection Fee $150.00
Investigation Fee for Work Done Without
Permit
$250.00 or the permit fee, whichever is
greater, but not to exceed $2,500.00 for
every day or a portion of a day from the
time unpermitted work began until a per-
mit is obtained.
PUBLIC WORKS FEES
Easement or Right-of-Way Abandonment $350.00
Revocation Administrative Fee $300.00
Engineering Plan Review Fee $350.00 per sheet
Failure to Barricade or Improper Barricad-
ing
Up to $1,000.00
Comprehensive Fee Schedule
Effective July 1, 2013
The Height of Desert Living 360
Description Fee
PLANNING & ZONING FEES
Area Specific Plans and Amendments $3,000.00 plus $100.00 per acre ^
General Plan Amendments Minor $3,000.00 plus $100.00 per acre ^
Major $5,000.00 plus $100.00 per acre ^
Preliminary Plats $2,000.00 plus $50.00 per lot, unit or tract
^
Time Extension Fee $100.00
Final Plats $1,500.00 plus $50.00 per lot, unit or tract
^
Replats (lot joins, lot divisions, lot line ad-
justments)
$500.00 up to three lots; more than 3 lots
use Final Plat fees ^
Plat Abandonments $500.00 ^
Condominium Plats $1,500.00 plus $50.00 per unit ^
Cut & Fill Waiver $300.00
Final Plat Improvement:
Plan Checking $350.00 per sheet (includes 2nd and 3rd
reviews)
Except Water and Sewer Plans $175.00 per sheet (includes 2nd and 3rd
reviews)
Water and Sewer Plans Only $200.00 per sheet with corrections (4th
plus reviews)
$75.00 per sheet for addendums (changes
made after approval).
Tract Housing $500.00 per standard plan plus $100.00
per House Façade Variant
Recording Fees (subject to change without
notice)
$24.00 first page for plat filed for record,
plus $20.00 per page for each additional
copy, and $9.00 for each instrument, plus
$1.00 for each additional page over 5
pages.
Concept Plans or Design Review $500.00 plus $200.00 for every 5,000
square feet or portion thereof ^
Time extension fee $100.00
Site Plan Review $500.00 plus $100.00 per acre or portion
thereof
Hillside Protection Easement (HPE) $20.00 plus applicable recording fees
Land Disturbance Fee $10.00 per sq. ft.
Rezones (map) $2,000.00 plus $100.00 per acre or portion
thereof plus notification *^
Ordinances (text amendments) $2,000.00 plus notification *
Planned Unit Developments (PUD) $2,000.00 plus $100.00 per acre or portion
thereof plus notification *
Development Agreements $2,500.00 plus $100.00 per acre or portion
thereof
Comprehensive Fee Schedule
Effective July 1, 2013
The Height of Desert Living 361
Description Fee
PLANNING & ZONING FEES (CONT.)
Zoning Verification Letter $200.00
Continuance at Applicant Request $250.00
Variances $1,000.00 plus $300.00 for each additional
variance plus notification *^
Appeal of a Decision by the Zoning Admin-
istrator
$1,000.00 plus notification *^
Special Use Permits and Amendments $500.00 plus notification *^
Temporary Use Permits $200.00 plus notification *
Time Extension Fee $100.00
Comprehensive Sign Plans and Amend-
ments
$200.00
A Frame Sign Permit $5.00
Administrative Use Permit/Grand Opening
Sign Permit
$25.00
Landscape Plan Review $420.00 plus $2,500.00 refundable deposit
**
Saguaro Cactus Permit $90.00
Temporary Visitor Permit (RV parking): $25.00
New/Address Change $25.00
Notification Fee $5.00 per mailing label and $40.00 per
newspaper posting as appropriate
*Plus a notification charge of $5.00 per
mailing label and/or $25.00 per newspaper
posting, as appropriate
**Deposit refundable upon landscaping ap-
proval by Town
^All fees include up to 3 reviews by staff.
Any additional reviews will be subject to an
additional fee equal to 25% of the original
fee. The "recording fee" is per Maricopa
County's Fee Schedule and is, therefore,
subject to change.
Comprehensive Fee Schedule
Effective July 1, 2013
The Height of Desert Living 362
Description Fee
DEVELOPMENT FEES
Single Family Residential $8,298.00
Multi-Family Residential $6,626.00 per dwelling
Commercial $4.139 per sq. ft.
Office $3.139 per sq. ft.
Hotel $2.562 per sq. ft.
Industrial $1.539 per sq. ft.
Fee Detail (from above)
General Government
Residential (1) $168.00 per dwelling
Non-Residential (2) $.105 per sq. ft.
Law Enforcement
Residential (1) $112.00 per dwelling
Non-Residential (2) $.070 per sq. ft.
Park & Recreation
Residential (1) $2,118.00 per dwelling
Streets
SF - Residential $5,614.00 per dwelling
MF - Residential $3,942.00 per dwelling
Commercial $3.835 per sq. ft.
Hotel $2.258 per sq. ft.
Industrial $1.235 per sq. ft.
Office $2.835 per sq. ft.
Fire and Emergency
Residential (1) $207.00 per dwelling
Non-Residential (2) $.129 per sq. ft.
Library and Museum
Residential (1) $79.00 per dwelling
(1) Residential includes single and multi -
family dwelling units
(2) Non-residential includes commercial and
industrial square footage
Comprehensive Fee Schedule
Effective July 1, 2013
The Height of Desert Living 363
Description Fee
BUILDING PERMIT/PLAN CHECK –
SINGLE FAMILY RESIDENTIAL
Single Family Homes (Includes Permit
and Plan Review)
Livable Area with A/C $.75 sq. ft.
Covered Area: Garage and/or Patio (non-A/
C)
$.45 sq. ft.
Single Family Addition $.75 sq. ft.
Area non-A/C $.45 sq. ft.
Single Family Remodel $.23 sq. ft.
Area non-A/C $.14 sq. ft.
Specialized Permits (Includes Permit
and Plan Review)
Solar Photovoltaic $140.00
Fence Walls $70.00 plus $.15 ln. ft.
Retaining Walls $70.00 plus $1.53 ln. ft.
Pools & Spas Attached $290.00 plus $.90 sq. ft.
Stand Alone Spas $235.00
Landscape Plan Review $420.00 plus $2,500.00 refundable deposit
**
Miscellaneous Permits (Plan Review
Fee Extra)
One Discipline Permit $70.00 (building, plumbing, electrical or
mechanical)
Combination Permit $210.00
Miscellaneous Plan Review
Minimum Plan Review (minimum 1 hour) $70.00 per hour
Revisions to Approved Plans (minimum 1
hour)
$70.00 per hour
Comprehensive Fee Schedule
Effective July 1, 2013
The Height of Desert Living 364
Description Fee
BUILDING PERMIT/PLAN CHECK – SIN-
GLE FAMILY RESIDENTIAL (CONT.)
Over the Counter Permits (No Plan Re-
view Fee Required)
Plumbing - Water heater replacement/solar
(minor)
$70.00
Mechanical - HVAC replacement (minor) $70.00
Electrical - panel repair (minor) $70.00
Demolition (minor) $120.00
Plan Review Add On (After 3rd Review) 50% of building permit/plan review fee
Reinspection Fee $150.00 per trip
Permit Extensions - Residential new
construction only (If Town has all records
and within current Code cycle)
$400.00
Permit Extensions - Residential remodel
only (If Town has all records and within cur-
rent Code cycle)
$100.00
Refund for cancelled Single Family
Home permit
35% of building permit fee paid
Penalty for failure to obtain a building
permit
50% of building permit/plan review fee
Comprehensive Fee Schedule
Effective July 1, 2013
The Height of Desert Living 365
Description Fee
BUILDING PERMIT/PLAN CHECK -
COMMERCIAL
Commercial Building Permit (Includes
Permit and Plan Review)
Area with A/C $.75 sq. ft.
Covered Area (non-A/C) $.45 sq. ft.
Commercial Building Addition
Area with A/C $.75 sq. ft.
Covered Area (non-A/C) $.45 sq. ft.
Commercial Remodel (Existing)
Area with A/C $145.00 plus $.23 sq. ft.
Covered Area (non-A/C) $145.00 plus $.14 sq. ft.
Shell Only for Commercial & Multi -
Family
Area with A/C $205.00 plus $.50 sq. ft.
Covered Area (non-A/C) $70.00 plus $.45 sq. ft.
Commercial Tenant Improvement
Area with A/C $145.00 plus $.23 sq. ft.
Covered Area (non-A/C) $145.00 plus $.14 sq. ft.
Apartments/Condominiums
Livable Area with A/C $.75 sq. ft.
Covered Area (non-A/C) $.45 sq. ft.
Apartments/Condominiums with 4 or
more units & recurring floor plans (0 -
100,000 livable sq. ft.)
Livable Area with A/C $.60 sq. ft.
Covered Area (non-A/C) $.37 sq. ft.
Apartments/Condominiums with 4 or
more units & recurring floor plans
(Over 100,000 livable sq. ft.)
Livable Area with A/C $.53 sq. ft.
Covered Area (non-A/C) $.33 sq. ft.
Comprehensive Fee Schedule
Effective July 1, 2013
The Height of Desert Living 366
Description Fee
BUILDING PERMIT/PLAN CHECK –
COMMERCIAL (CONT.)
Specialized Permits (Includes Permit
and Plan Review)
Solar Photovoltaic $140.00
Fence Walls $70.00 plus $.15 ln. ft.
Retaining Walls $70.00 plus $1.53 ln. ft.
Pools & Spas Attached $290.00 plus $.90 sq. ft.
Stand Alone Spas $235.00
Landscape Plan Review $420.00 plus $2,500.00 refundable deposit
**
Miscellaneous Permits (Plan Review
Fee is Separate)
Minimum Permit (one discipline) $70.00 (or $210.00 for building, plumbing,
electrical and mechanical)
Minimum Combination (all disciplines) $210.00
Sign Permit, less than 32 sq. ft. (face re-
placement only)
$50.00 per sign
Sign Permit, greater than 32 sq. ft. (face
replacement only)
$100.00 per sign
Sign Permit, less than 32 sq. ft. (new) $190.00 per sign
Sign Permit, greater than 32 sq. ft. (new) $240.00 per sign
Miscellaneous Plan Review
Minimum Plan Review (minimum 1 hour) $70.00 per hour
Revisions to Approved Plans (minimum 1
hour)
$70.00 per hour
Over the Counter Permits (No Plan Re-
view Fee Required)
Plumbing - Water heater replacement/solar
(minor)
$70.00
Mechanical - HVAC replacement (minor) $70.00
Electrical - panel repair (minor) $70.00
Demolition (minor) $120.00
Plan Review Add On (After 3rd Re-
view)
50% of building permit/plan review fee
Reinspection Fee $150.00 per trip
Comprehensive Fee Schedule
Effective July 1, 2013
The Height of Desert Living 367
Description Fee
BUILDING PERMIT/PLAN CHECK –
COMMERCIAL (CONT.)
Permit Extensions - Commercial new
construction only (If Town has all records
and within current Code cycle)
$400.00
Permit Extensions - Commercial re-
model only (If Town has all records and
within current Code cycle)
$100.00
Penalty for failure to obtain a building
permit
$100.00
Refund for cancelled Commercial
Building permit (must be done in writ-
ing)
35% of building permit fee paid
**Deposit refundable upon landscaping ap-
proval by Town
Comprehensive Fee Schedule
Effective July 1, 2013
The Height of Desert Living 368
Description Fee
FIRE SAFETY FEES
Residential Automatic Sprinkler System
Plan Review/Inspection
$.05 sq. ft. (minimum $25.00)
Commercial Automatic Sprinkler System
Plan Review/Inspection
$.10 sq. ft. (minimum $50.00)
Commercial Automatic Sprinkler System
Modification Plan Review/Inspection
$75.00
Commercial Hood System Plan Review/
Inspection
$100.00
Commercial Fire Alarm System Plan Re-
view/Inspection
$100.00
Commercial Fire Alarm System Modification
Plan Review/Inspection
$50.00
Residential LPG Installation Review/
Inspection
$50.00
Annual Adult Residential Group Care In-
spection
$100.00 per year
Annual Commercial Fire Inspection Fee $15.00
Tent Permit Fee (any tent over 200 sq. ft.
& any canopy over 400 sq. ft.)
$100.00
Reinspection Fee (beyond one re-check) $150.00 per trip
ABATEMENT FEES
Inspection Fee (minimum 1 hour) $70.00 per hour
Reinspection Fee $150.00 per trip
Comprehensive Fee Schedule
Effective July 1, 2013
The Height of Desert Living 369
Description Fee
PARK FACILITY RENTALS
Park Rental Fees - Resident
Small Ramada - minimum 2 hours $10.00 per hour
Medium Ramada - minimum 2 hours $15.00 per hour
Large Ramada - minimum 2 hours $20.00 per hour
Meeting Rooms - minimum 2 hours $10.00 per hour
Multi-Purpose Fields - minimum 2 hours $15.00 per hour
Open Turn Areas - minimum 3 hours (3) $50.00 per hour
Performance Pad (Amphitheater) - mini-
mum 3 hours (3)
$75.00 per hour
Tennis Courts - 90 minute reservation $5.00 day
Tennis Courts - 90 minute reservation $7.00 with lighting
Park Rental Fee Extras
Athletic Field Lights (minimum 2 hours) $10.00 per hour
Athletic Field – Prep & Bases $25.00 each
Alcohol Permit with Park Reservation $10.00 for 50 consuming adults
Fountain Operation $265.00 per half-hour
Staff - minimum 2 hours $21.00 - $38.00 per hour
Park Rental Fees - Non-Resident
Small Ramada - minimum 2 hours $15.00 per hour
Medium Ramada - minimum 2 hours $22.50 per hour
Large Ramada - minimum 2 hours $30.00 per hour
Meeting Rooms - minimum 2 hours $15.00 per hour
Multi-Purpose Fields - minimum 2 hours $22.50 per hour
Open Turf Areas - minimum 3 hours (3) $75.00 per hour
Performance Pad (Amphitheater) - mini-
mum 3 hours (3)
$112.50 per hour
Tennis Courts - 90 minute reservation $10.00 day
Tennis Courts - 90 minute reservation $14.00 with lights
Comprehensive Fee Schedule
Effective July 1, 2013
The Height of Desert Living 370
Description Fee
PARK FACILITY RENTALS (CONT.)
Park Rental Fee Extras
Athletic Field Lights - minimum 2 hours $10.00 per hour
Athletic Field – Prep & Bases $25.00 each
Alcohol Permit with Park Reservation $10.00 for 50 consuming adults
Fountain Operation $265.00 per half-hour
Staff - minimum 2 hours $21.00 - $38.00 per hour
RECREATION FEES
Program Cancellation Fee $10.00
(3) 10% wedding discount when combined
with Community Center Rental
Comprehensive Fee Schedule
Effective July 1, 2013
The Height of Desert Living 371
Description
Fee
COMMUNITY CENTER RENTALS
Community Center Rental - Resident/
Non-Profit (Tier 2)
Any Meeting Room - minimum 2 hours $15.00 per hour
One Ballroom (30 - 90 people)
minimum 4 hours
$32.50 per hour
Two Ballrooms (91 - 160 people)
minimum 4 hours (1) (2)
$65.00 per hour
Three Ballrooms (161 - 250 people)
minimum 4 hours (1) (2)
$97.50 per hour
Grand Ballroom (251 - 450 people)
minimum 4 hours (1) (2)
$130.00 per hour
Lobby
Minimum 4 hours $31.25 per hour
Grand Ballroom & Lobby(2)
All Day Rate (Monday - Thursday 7:00 AM
to Midnight)
$1,600.00
All Day Rate (Friday - Saturday 7:00 AM to
Midnight)
$2,000.00
Kitchen Usage Fee per Ballroom $30.00 per hour
Weekend Rates: Friday - Sunday
Ballroom 3 (includes patio access and
views)
minimum 4 hours (1) (2)
$37.50 per hour
Ballroom 4 (includes patio access and
views)
minimum 4 hours (2)
$37.50 per hour
Groups Meeting 6 or More Times per
Year:
Ballroom - minimum 4 hours with contract $16.25 per hour
Centennial Circle - minimum 3 hours $75.00 per hour
Comprehensive Fee Schedule
Effective July 1, 2013
The Height of Desert Living 372
Description Fee
COMMUNITY CENTER RENTALS
(CONT.)
Community Center Rental - Non-
Resident/Commercial (Tier 3)
Any Meeting Room - minimum 2 hours $35.00 per hour
One Ballroom (30 - 90 people)
minimum 4 hours
$75.00 per hour
Two Ballrooms (91 - 160 people)
minimum 4 hours (1) (2)
$150.00 per hour
Three Ballrooms (161 - 250 people)
minimum 4 hours (1) (2)
$225.00 per hour
Grand Ballroom (251 - 450 people)
minimum 4 hours (1) (2)
$300.00 per hour
Lobby
Minimum 4 hours $62.50 per hour
Grand Ballroom & Lobby(2)
All Day Rate (Monday - Thursday 7:00 AM
to Midnight)
$4,000.00
All Day Rate (Friday - Saturday 7:00 AM to
Midnight)
$5,000.00
Kitchen Usage Fee per Ballroom $60.00 per hour
Weekend Rates: Friday - Sunday
Ballroom 3 (includes patio access and
views)
minimum 4 hours (2)
$112.50 per hour
Ballroom 4 (includes patio access and
views)
minimum 4 hours (2)
$112.50 per hour
Groups Meeting 6 or More Times per
Year:
Ballroom - minimum 4 hours with contract $30.00 per hour
Centennial Circle - minimum 3 hours $112.50 per hour
Comprehensive Fee Schedule
Effective July 1, 2013
The Height of Desert Living 373
Description Fee
COMMUNITY CENTER RENTALS
(CONT.)
Community Center Extra Service Fees -
Resident/Non-Profit
Video Projector $40.00
Overhead Projector $15.00
Slide Projector $15.00
27" TV $15.00
Flat Screen TV $25.00
VCR or DVD Player $10.00
Small Screen $5.00
Large Screen (8' x 10') $10.00
Large Screen Border $15.00
Internet Access
Wireless $0.00
Hard Wire $125.00 per day
Sound Reinforcement
Wireless Microphones $5.00
Speaker Table (Includes Mixing Board) $15.00 each
Conference Phone $10.00
Portable Sound System (Includes Mixing
Board and/or Portable Speaker)
$25.00
CD Player $10.00
Electricity (per booth)
110 V $15.00
220 V $40.00
Other
Easel $5.00
Papers & Markers $10.00
Portable White Board $5.00
Walker Display Board $5.00
Comprehensive Fee Schedule
Effective July 1, 2013
The Height of Desert Living 374
Comprehensive Fee Schedule
Effective July 1, 2013
Description Fee
COMMUNITY CENTER RENTALS
(CONT.)
Items for Sale
25' Extension Cord $15.00 each
Power Strip $15.00 each
Masking Tape $5.00 per roll
Miscellaneous
Dance Floor - per 3' x 3' Parquet Square $3.00
Staging 6' x 8’ Section $5.00
Piano-Tuning Extra
Upright $25.00
Grand $50.00
Coffee Service $5.00 per 8 cup pack
Community Center Extra Service Fees -
Non-Resident/Commercial
Video Projector $75.00
Overhead Projector $30.00
Slide Projector $30.00
27" TV $30.00
Flat Screen TV $50.00
VCR or DVD Player $20.00
Small Screen $10.00
Large Screen (8' x 10') $20.00
Large Screen Border $30.00
Internet Access
Wireless $0.00
Hard Wire $125.00 per day
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Comprehensive Fee Schedule
Effective July 1, 2013
Description
Fee
COMMUNITY CENTER RENTALS
(CONT.)
Sound Reinforcement
Wireless Microphones $15.00
Speaker Table (Includes Mixing Board) $15.00 each
Conference Phone $20.00
Portable Sound System (Includes Mixing
Board and/or Portable Speaker)
$50.00
CD Player $20.00
Electricity ( per booth)
110 V $25.00
220 V $75.00
Other
Easel $10.00
Papers & Markers $20.00
Portable White Board $10.00
Walker Display Board $10.00
Items for Sale
25' Extension Cord $15.00 each
Power Strip $15.00 each
Masking Tape $5.00 each
The Height of Desert Living 376
Description Fee
COMMUNITY CENTER RENTALS
(CONT.)
Miscellaneous
Dance Floor - per 3' x 3' Parquet Square $5.00
Staging 6' x 8’ Section $10.00
Piano-Tuning Extra
Upright $50.00
Grand $100.00
Coffee Service $5.00 per (10) 8oz cup pack
Portable Bar $50.00
Staff Charges $25.00 per hour
$40.00 per hour overtime
NOTE: All Rentals Are Subject To Appli-
cable Arizona Sales Taxes
(1) Ballroom 3 not available as a standalone
rental
(2) 10% wedding discount when combined
with Fountain Park rental
Comprehensive Fee Schedule
Effective July 1, 2013
The Height of Desert Living 377
Description Fee
SENIOR SERVICES ANNUAL MEMBER-
SHIP FEES (CALENDAR YEAR)
Resident $20.00
Non-Resident $30.00
COURT FEES
Non-Sufficient Funds (checks returned to
Court)
$29.00 per check
Public Defender Actual costs for appointed attorney
Jail Reimbursement Actual costs billed by County for jail time
served
Jury Costs (assessed if jury trial canceled
within five days of trial)
Actual administrative costs
Civil Traffic Default $25.00 per defaulted charge
Warrant $50.00 per warrant issued
Diversion Program Rescheduling $25.00
Court Clerk $17.00
Court User $10.00 per charge, plus surcharges
Public Records Search $2.00 per name
Copies $.50 per page
Certified Copies $17.00
Copies of CDs $17.00
NOTE: Court fees are subject to change
throughout the fiscal year in accordance
with State Law and Arizona Supreme Court
Rules.
Comprehensive Fee Schedule
Effective July 1, 2013
The Height of Desert Living 378
Schedule of
Authorized Positions
Schedule of Authorized Positions
The Height of Desert Living 379
Schedule of Authorized Positions
Position – Title FY10-11 FY11-12 FY12-13 FY13-14
Authorized Authorized Authorized Proposed
FTE FTE FTE FTE
Municipal Court
Presiding Judge 1.00 1.00 1.00 1.00
Court Administrator 1.00 1.00 1.00 1.00
Senior Court Clerk 1.00 1.00 1.00 1.00
Court Clerk 2.00 2.00 2.00 1.00
Authorized FTE 5.00 5.00 5.00 4.00
Administration
Town Manager 1.00 1.00 1.00 1.00
Assistant to the Town Manager - - - -
Deputy Town Manager/Finance Director 1.00 1.00 1.00 1.00
Executive Asst to Town Mgr/Council 1.00 1.00 1.00 1.00
Administrative Assistant - - - -
Town Clerk 1.00 1.00 1.00 1.00
Human Resources Administrator/Risk Mgr.1.00 1.00 1.00 0.75
Volunteer Coordinator 0.75 0.88 0.88 0.88
Economic Development Administrator 1.00 1.00 1.00 -
Public Information Officer - - - -
Community Affairs/Media Relations - - - -
Information Technology Coordinator 1.00 1.00 1.00 1.00
Information Technology Technician 0.50 0.75 0.75 0.50
Information Technology Intern - - - -
Finance Director - - - -
Accounting Supervisor 1.00 1.00 1.00 1.00
Financial Services Technician 1.00 0.75 0.75 0.50
Accounting Clerk 0.50 0.50 0.50 0.50
Customer Service Representative I 0.50 0.70 0.80 0.80
Receptionist - - - -
Authorized FTE 11.25 11.58 11.68 9.93
Schedule of Authorized Positions
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Schedule of Authorized Positions
Position – Title FY10-11 FY11-12 FY12-13 FY13-14
Authorized Authorized Authorized Proposed
FTE FTE FTE FTE
Development Services
Developmental Services Director 1.00 1.00 1.00 1.00
Public Works Director - - - -
Town Engineer 1.00 1.00 1.00 1.00
Civil Engineer - - - -
Senior Civil Engineer Inspector - - - -
Civil Engineering Inspector 1.00 1.00 1.00 1.00
Planner - Environmental (Stormwater)1.00 1.00 - -
Executive Assistant 1.00 1.00 1.00 1.00
Facilities Supervisor 1.00 1.00 - -
Facilities/Environmental Supervisor - - 1.00 1.00
Facilities Maintenance Tech 1.00 1.00 1.50 1.00
Maintenance/Custodial Worker - - - -
Custodian 1.25 1.25 1.25 1.25
Street Superintendent 1.00 1.00 1.00 1.00
Open Space & Landscape Specialist 1.00 - - -
Fleet Mechanic/Open Space-Landscape Spec 1.00 1.00 1.00 1.00
Traffic Signal Technician I 0.50 - - -
Traffic Signal Technician II 1.00 1.00 1.00 1.00
Street Maintenance Technician 4.00 3.00 3.00 1.00
Planning &Zoning Director - - - -
Senior Planner 1.00 1.00 1.00 1.00
Planner 0.50 - - -
GIS Technician/CAD Operator 1.00 1.00 1.00 1.00
Senior Code Enforcement Officer - - - -
Code Enforcement Officer 1.00 1.50 1.00 1.00
Planning Assistant - - - -
Chief Building Official/Plans Examiner - - 1.00 1.00
Chief Building Official 1.00 1.00 - -
Plans Examiner 1.00 0.50 - -
Building Inspector - - - -
Building Permit Technician 1.00 1.00 1.00 1.00
Authorized FTE 23.25 20.25 18.75 16.25
Schedule of Authorized Positions
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The continued reduction in authorized FTEs is a result of the economic downturn
Schedule of Authorized Positions
Position – Title FY10-11 FY11-12 FY12-13 FY13-14
Authorized Authorized Authorized Proposed
FTE FTE FTE FTE
Community Services
Community Services Director 1.00 1.00 1.00 1.00
Recreation Supervisor 1.00 1.00 1.00 1.00
Recreation Program Coordinator 2.00 2.00 2.00 2.00
Recreation Assistant 2.35 2.45 2.45 2.45
Recreation Aide - - - -
Recreation Intern - - - -
Executive Assistant 1.00 1.00 1.00 1.00
Parks Supervisor 1.00 1.00 1.00 1.00
Park Operations Lead 3.00 3.00 2.00 1.00
Park Ranger - - - -
Groundskeeper 2.00 2.00 3.00 3.00
Customer Service Representative II 0.50 0.30 0.30 0.30
Comm Ctr Director - - - -
Comm Ctr Operations Supervisor - - - -
Community Center Event Coordinator 1.00 1.00 1.00 1.00
Community Center Operations Coordinator 1.00 1.00 1.00 1.00
Operations Support Worker 1.50 2.00 1.65 1.65
Operations Support Assistant 0.50 - - -
Customer Service Representative I 1.00 1.00 1.00 1.00
Bartender - - - -
Senior Services Supervisor 1.00 1.00 1.00 1.00
Senior Services Activities Coordinator 0.58 0.58 0.58 0.58
HDM/Special Programs Admin - - - -
Home Delivered Meals Coordinator 0.75 0.75 0.75 0.75
Senior Services Activity Assistant 0.45 0.45 0.45 0.45
Senior Aide - - - -
Driver - - - -
Authorized FTE 21.63 21.53 21.18 20.18
Total Authorized FTE 61.13 58.36 56.61 50.36
Schedule of Authorized Positions
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Pay Plan
Pay Plan
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FY13-14 PAY PLAN
Pay Plan
Position Title Minimum Maximum
Deputy Town Manager/Finance Director 77,542$ 110,273$ 77,542$ -110,273$
Development Services Director 82,044 116,675 82,044 -116,675
Town Engineer 75,283 107,060 75,283 -107,060
Community Services Director 72,277 102,785 72,277 -102,785
Human Resources Administrator/Risk Manager 68,082 96,819 68,082 -96,819
Court Administrator 65,864 93,665 65,864 -93,665
Town Clerk 58,419 83,078 58,419 -83,078
Senior Planner 56,193 79,912 56,193 -79,912
Chief Building Official/Plans Examiner 54,891 78,061 54,891 -78,061
Recreation Supervisor 52,056 74,029 52,056 -74,029
Street Superintendent 52,056 74,029 52,056 -74,029
Accounting Supervisor 51,906 73,816 51,906 -73,816
Parks Supervisor 51,106 72,678 51,106 -72,678
Information Technology Coordinator 48,610 69,128 48,610 -69,128
Facilities/Environmental Supervisor 46,000 65,417 46,000 -65,417
Executive Assistant to Town Manager/Council 46,000 65,417 46,000 -65,417
Senior Services Supervisor 43,642 62,063 43,642 -62,063
Recreation Program Coordinator 39,253 55,821 39,253 -55,821
Community Center Event Coordinator 39,253 55,821 39,253 -55,821
Community Center Operations Coordinator 35,676 50,735 35,676 -50,735
Position Title Minimum Maximum
Civil Engineering Inspector 19.54$ 27.79$ 19.54$ -27.79$
GIS Technician/CAD Operator 20.39 29.00 20.39 -29.00
Traffic Signal Technician II 20.39 29.00 20.39 -29.00
Information Technology Technician 17.89 25.44 17.89 -25.44
Code Enforcement Officer 18.16 25.83 18.16 -25.83
Executive Assistant 17.17 24.42 17.17 -24.42
Fleet Mechanic/Open Space-Landscape Spec. 17.89 25.44 17.89 -25.44
Park Operations Lead 17.89 25.44 17.89 -25.44
Senior Court Clerk 15.47 22.00 15.47 -22.00
Facilities Maintenance Technician 16.56 23.55 16.56 -23.55
Building Permit Technician 16.13 22.94 16.13 -22.94
Street Maintenance Technician 15.00 21.33 15.00 -21.33
Financial Services Technician 15.00 21.33 15.00 -21.33
Volunteer Coordinator 14.20 20.19 14.20 -20.19
Accounting Clerk 13.75 19.55 13.75 -19.55
Customer Service Representative II 14.20 20.19 14.20 -20.19
Senior Services Activities Coordinator 14.20 20.19 14.20 -20.19
Court Clerk 13.75 19.55 13.75 -19.55
Home Delivered Meals Coordinator 11.57 16.47 11.57 -16.47
Customer Serve Representative I 11.57 16.47 11.57 -16.47
Groundskeeper 12.36 17.60 12.36 -17.60
Operations Support Worker 12.36 17.60 12.36 -17.60
Recreation Assistant 9.92 14.11 9.92 -14.11
Custodian 11.16 15.87 11.16 -15.87
Senior Services Activities Assistant 9.92 14.11 9.92 -14.11
Exempt Positions
Non-Exempt Positions
Previous Range
FY12-13
Previous Range
FY12-13
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Resolution 2013-23
Resolution 2013-23
The Height of Desert Living 385
Resolution 2013-23
The Height of Desert Living 386
Glossary
Glossary
The Height of Desert Living 387
Account
A separate financial reporting unit for budgeting, management or accounting pur-
poses. All budgetary transactions, whether revenue or expenditure, are recorded
in accounts. Several related accounts may be grouped together in a fund. A list of
accounts is called a chart of accounts.
Accounting Standards
The generally accepted accounting principles (GAAP) promulgated by the Govern-
mental Accounting Standards Board (GASB) that guide the recording and reporting
of financial information by state and local governments.
Accrual Basis of Accounting
The basis of accounting under which transactions are recognized at the time they
are incurred, as opposed to when cash is received or sent. Expenses are recorded
at the time liabilities are incurred and revenues are recorded when earned. Un-
billed services are recorded as receivables at year end.
Actual vs. Budgeted
Difference between the amounts projected (budgeted) in revenues or expenditures
at the beginning of the fiscal year and the actual receipts or expenses, which are
incurred by the end of the fiscal year.
Adoption
Formal action by the Town Council, which sets the spending limits for the fiscal
year.
Ad Valorem Taxes
Commonly referred to as property taxes. The charges levied on all real, and cer-
tain personal property, according to the property’s assessed value and the tax
rate. Used as a source of monies to pay general obligation debt and to support the
General Fund.
Appropriation
Specific amount of monies authorized by the Town Council for the purpose of in-
curring obligations and acquiring goods and services. An appropriation is limited in
amount and time when it may be used unless it is for capital projects such as con-
structing roads and buildings.
Arbitrage
The ability to use tax exempt proceeds and, by investing those funds in higher
yielding taxable securities, generate a profit to the issuer.
Assessed Valuation
A value set upon real and personal property by the Maricopa County Assessor for
the purpose of levying property taxes.
Glossary
A-AS
The Height of Desert Living 388
Asset
The resources and property of the Town that can be used or applied to cover li-
abilities. Alternatively, any owned physical object (tangible) or right (intangible)
having a monetary value or an item or source of wealth expressed in terms of any
cost benefitting a future period.
Attrition
A method of achieving a reduction in personnel by not refilling the positions va-
cated through resignation, reassignment, transfer, or retirement.
Audit Report
The report prepared by an auditor covering the audit or investigation of an entity’s
financial position for a given period of time, usually a year. As a general rule, the
report should include: 1) a statement of the scope of the audit; 2) explanatory
comments concerning exceptions from generally accepted auditing standards; 3)
opinions; 4) explanatory comments concerning verification procedures; 5) financial
statements and schedules; and 6) statistical tables, supplementary comments and
recommendations. The auditors signature follows 3). The Town is required to have
an annual audit conducted by qualified certified public accountants.
Authorized Positions
Employee positions which are authorized in the adopted budget.
Available (Unassigned) Fund Balance
Funds remaining from the prior year which are available for appropriation and ex-
penditure in the current year.
Balanced Budget
Arizona law (Title 42-Arizona Revised Statutes) requires the Town Council to annu-
ally adopt a balanced budget by purpose of public expense. State law defines this
balanced budget as “the primary property tax levy, when added together with all
other available resources, must equal these expenditures.” The total of proposed
expenditures will not exceed the total of estimated revenues and fund balances.
Base Budget
The ongoing expense for personnel, contractual services, commodities, and the
replacement of equipment to maintain service levels previously established by the
Town Council.
Bond
A written promise to pay a specified sum of money (called the face value or princi-
pal amount) at a specified date or dates in the future (called the maturity dates),
and carrying interest at a specified rate, usually paid periodically. The difference
between a bond and a note is that a bond is issued for a longer period and re-
quires greater legal formality.
Bonds are primarily used to finance capital projects. The most common types of
bonds are:
Glossary
AS-BO
The Height of Desert Living 389
General Obligation (GO) Bond: This type of bond is secured by the full faith,
credit, and taxing power of the municipality.
Revenue Bond: This type of bond is secured by the revenues from a specific
source such as gas taxes or water revenues.
Bond Refinancing
The payoff and re-issuance of bonds to obtain better interest rates and/or bond
conditions.
Budget
A financial plan of estimated expenditures and anticipated resources adopted for a
specific period of time outlining a plan for achieving council goals and objectives.
Budget Amendment
A change of budget appropriation between expenditure accounts which does not
change the legal spending limit adopted by Town Council.
Budget Calendar
The schedule of key dates which a government follows in the preparation and
adoption of the budget.
Budgetary Basis of Accounting
The basis of accounting used to estimate financing sources and uses in the budget.
The method used to determine when revenues and expenditures are recognized
for budgetary purposes. This basis generally takes one of three forms: GAAP,
cash, or modified accrual.
Budgetary Control
The control or management of a government in accordance with the approved
budget for the purpose of keeping expenditures within the limitations of available
appropriations and resources.
Capital Assets
Assets of significant value and having a useful life of several years. Capital assets
are also called fixed assets.
Capital Budget
A spending plan for improvements to, or acquisition of, land, facilities and infra-
structure that balances revenues and expenditures, specifies the sources of reve-
nues, and lists each project or acquisition. Normally a capital budget must be ap-
proved by the legislative body. The capital budget and accompanying appropria-
tion ordinance may be included in a consolidated budget document that has a sec-
tion devoted to capital expenditures and another to operating expenditures. Or
two separate documents may be prepared – one for the capital budget and one for
the operating budget.
Glossary
BO-CA
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Capital Expenditure
A capital expenditure is made when purchasing a fixed asset having a value of
$10,000 or more and a useful life of more than one year.
Capital Improvement Program
A plan for capital outlay to be incurred each year over a fixed number of years to
meet capital needs arising from the Town’s long-term needs.
Capital Improvement Project
Expenditures for the construction, purchase or renovation of Town facilities or
property that have a value greater than $50,000.
Capital Outlay
Expenditures resulting in the acquisition of or addition to the Town’s fixed assets
with a value of $10,000 or more and a useful economic lifetime of more than one
year.
Capital Project Carryover
An approved Capital Project that was not completed in the fiscal year and, there-
fore, was budgeted again in the current fiscal year in order to finish the project.
Capital Projects Funds
Capital project funds are used to account for and report financial resources that
are restricted, committed, or assigned to expenditure for capital outlays, including
the acquisition or construction of capital facilities and other capital assets. Capital
projects funds exclude those types of capital related outflows financed by proprie-
tary funds or for assets that will be held in trust for individuals, private organiza-
tions, or other governments.
Cash Basis of Accounting
The basis of accounting in which transactions are recognized only when cash
amounts are increased or decreased.
Community Facilities District (CFD)
A separate legal entity established by the Town which allows for financing of public
improvements and services.
Comprehensive Annual Financial Report (CAFR)
The official annual financial report of the Town. The CAFR represents manage-
ment’s report to the Town Council, constituents, investors and creditors.
Contingency/Reserve
An amount, a budgetary reserve/contingency, set aside as available, with Town
Council approval, to cover unforeseen expenditures, emergency expenditures, or
revenue shortfalls.
Glossary
CA-CO
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Debt Limit
Statutory or constitutional limit on the principal amount of debt that an issuer may
incur (or that it may have outstanding at any one time).
Debt Ratio
Total debt divided by total assets.
Debt Service
The cost of paying principal and interest payments on outstanding bonds according
to a predetermined payment schedule.
Debt Service Fund
One or more funds established to account for revenues used to repay the principal
and interest on debt.
Deficit
The excess of an entity’s liabilities over its assets or the excess of expenditures or
expenses over revenues during a single accounting period.
Department
A functional group of the Town with related activities aimed at accomplishing a
major Town service or program.
Depreciation
An accounting transaction which spreads the purchase cost of an asset across its
useful life. Alternatively, expiration in the service life of capital assets attributable
to wear and tear, deterioration, action of the physical elements, inadequacy or ob-
solescence.
Development Fees
Those fees and charges generated by building, development, and growth in the
Town.
Distinguished Budget Presentation Awards Program
A voluntary awards program administered by the Government Finance Officers As-
sociation of the United States and Canada to encourage governments to prepare
effective budget documents.
Division
A grouping of related activities within a particular Department (example, Senior
Services is a division of Community Services).
Employee (or Fringe) Benefits
Contributions made by a government to meet commitments or obligations for em-
ployee fringe benefits. Included are the government’s share of costs for the vari-
ous retirement, medical and life insurance plans.
Glossary
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Encumbrance
The formal accounting recognition of appropriated or committed funds to be set
aside for a future expenditure. To encumber funds means to set aside or commit
funds for a specified future expenditure. For budgetary purposes, encumbrances
are considered expenditures.
Estimated Revenue
The amount of projected revenue to be collected during the fiscal year.
Expenditure
A net decrease in financial resources. Expenditures include operating expenses
which require the use of current assets. If accounts are kept on the accrual basis,
this term designates total charges incurred, whether paid or unpaid. If they are
kept on the cash basis, the term covers only actual disbursements for these pur-
poses.
Expenditure Limitation
An amendment to the Arizona State Constitution that limits annual expenditures of
all municipalities. The Economic Estimates Commission, based on population
growth and inflation, sets the limit. All municipalities have the option of Home Rule
where the voters approve a four-year expenditure limit based on revenues re-
ceived.
Expenses
Charges incurred (whether paid immediately or unpaid) for operations, mainte-
nance, interest or other costs.
Financial Plan
A summary by fund of planned revenues, expenditures, operating transfers, re-
serves, and fund balances.
Fiscal Policy
A government’s policies with respect to revenues, spending, and debt manage-
ment as these relate to government services, programs and capital investment.
Fiscal policy provides an agreed-upon set of principles for the planning and pro-
gramming of government budgets and their funding.
Fiscal Year
Any period of twelve consecutive months establishing the beginning and the end-
ing of financial transactions. For the Town of Fountain Hills, this period begins July
1 and ends June 30.
Fixed Assets
Assets of a long-term character which are intended to continue to be in use or
kept for more than one year and of a monetary value greater than $10,000.
Full Faith and Credit
A pledge of a government’s taxing power to repay debt obligations.
Glossary
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Full-Time Equivalent Position (FTE)
A position converted to the decimal equivalent of a full-time position based on
2,080 hours per year. For example, a part-time typist working for 20 hours per
week would be equivalent to a 0.5 FTE.
Fund
An independent fiscal and accounting entity with a self-balancing set of accounts
recording cash and other financial resources, together with all related liabilities
and changes in these assets and liabilities.
Fund Balance
The excess of the assets of a fund over its liabilities, reserves and carryovers. A
balance or carryover that occurs when actual revenues exceed budgeted revenues
and/or when actual expenditures are less than budgeted expenditures.
GAAP (Generally accepted accounting principles)
Uniform minimum standards for financial accounting and recording encompassing
the conventions, rules, and procedures that define accepted accounting principles.
General Fund
The major fund in most governmental entities. While other funds tend to be re-
stricted to a single purpose, the General Fund is a catch-all for general govern-
ment purposes. The General Fund contains the activities commonly associated
with municipal government, such as police and fire protection, parks and recrea-
tion.
General Obligation Bonds
This type of bond is backed by the full faith, credit and taxing power of the gov-
ernment. Bonds that finance a variety of public projects. The repayment of these
bonds is usually made from secondary property tax revenues.
General Plan
A plan approved by the Town Council that provides the fundamental policy direc-
tion and guidance on development decisions in the Town.
Goal
A statement of broad direction, purpose, or intent based on the needs of the com-
munity. A goal is general and timeless.
Governmental Funds
Governmental Funds are those through which most governmental functions of the
Town are recorded. Revenues are recognized as soon as they are both measurable
and available. Expenditures generally are recorded when a liability is incurred ex-
cept for unmatured interest on debt and certain similar obligations, which should
be recognized when due.
Glossary
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Grants
A contribution by a government or other organization to support a particular func-
tion. Grants may be classified as either operational or capital, depending upon the
grantee.
Indirect Cost
A cost necessary for the functioning of the organization as a whole, but which can-
not be directly assigned to one service.
Infrastructure
The physical assets of a government (e.g. streets, public buildings, parks, etc.)
Interfund Transfers
The movement of monies between funds of the same governmental entity.
Intergovernmental
Refers to transactions between different levels of government, e.g. city, county,
state and federal.
Intergovernmental Revenue
Funds received from federal, state, and other local government sources in the
form of grants, shared revenues, and payments in lieu of taxes.
Lapsing Appropriation
An appropriation made for a certain period of time, generally for the budget year.
At the end of the specified period, any unexpended or unencumbered balance
lapses or ends, unless otherwise provided by law.
Levy
The total amount to be raised by general property taxes for purposes specified in
the property tax levy motion.
Levy Rate
The amount of tax levied for each $100 of assessed valuation.
Liability
Indebtedness of a governmental entity, such as amounts owed to vendors for ser-
vices rendered or goods received, and principal and interest owed to bondholders.
These amounts are debts or legal obligations which must be paid at some future
date.
Line-item Budget
A budget prepared along departmental lines that focuses on what is to be bought.
Long-term Debt
Debt with a maturity of more than one year after the date of issuance.
Glossary
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Modified Accrual Basis of Accounting
The basis of accounting used by governmental-type funds. Under this basis, reve-
nues are recognized when they become both “measurable” and “available” to fi-
nance expenditures of the current period.
Municipal Property Corporation (MPC) Bond
Bonds that are backed by the excise taxes of the Town including local sales tax,
franchise tax, State Shared sales tax, and motor vehicle in-lieu tax. The MPC is a
non-profit corporation established for the purpose of issuing debt to purchase mu-
nicipal facilities, which it leases to the Town.
Object Detail
An expenditure classification, referring to the lowest and most detailed level of
classification, such as electricity, office supplies, asphalt, and furniture.
Objectives
Something to be accomplished in specific, well-defined, and measurable terms and
that is achievable within a specific time frame. The achievement of the objective
advances an organization toward a corresponding goal.
Obligations
Amounts which a government may be legally required to meet out of its resources.
They include not only actual liabilities, but also encumbrances not yet paid.
Operating Budget
Plans of current expenditures and the proposed means of financing them. The an-
nual operating budget is the primary means by which most of the financing of ac-
quisitions, spending, and service delivery activities of the Town are controlled.
Operating Expenses
The cost for personnel, materials, and equipment required for a department to
function.
Operating Impacts
Operating impacts are the additional, incremental revenues or costs associated
with the project—any new cost or revenue streams resulting from the project less
existing expenditures and revenues where applicable. These impacts include main-
tenance expenses, utility and personnel expenses, revenues from project-specific
construction spending and operating revenues.
Operating Revenue
Funds that the government receives as income to pay for ongoing operations. The
revenue includes such items as taxes, fees from specific services, interest earn-
ings, and grant revenues. Operating revenues are used to pay for day-to-day ser-
vices.
Ordinance
A formal legislative enactment by the Town Council.
Glossary
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Pay-as-you-go Basis
A term used to describe a financial policy by which capital outlays are financed
from current revenues rather than through borrowing.
Performance Based Budget
The Performance Based Budget is a customer based, performance driven, results
oriented budget system based on Outcome Management. Outcome Management is
a management approach that focuses on the results achieved when providing a
service.
Performance Indicators
Specific quantitative and qualitative measures of work performed as an objective
of specific departments or programs. Measurement of service performance indica-
tors that reflect the amount of money spent on services and the resulting out-
comes at a specific level of services provided.
Performance Measurement
Statistical indicators that permit program evaluation to be conducted in a budget-
ary context.
Performance Target
Percentage or number for each program performance measure that will be the de-
sired level of performance for the upcoming budget period.
Program
A functional grouping of departmental expenditures or activities which are directed
toward a common purpose, consistent over time and meet the following criteria:
comprehensive, distinctive, practical, and clear. Activities performed by one or
more organizational units for the purpose of accomplishing a function for which the
Town is responsible.
Property Tax
The total property tax levied by a municipality. Arizona’s municipal property tax
system is divided into a primary and secondary tax rate. The rate is expressed as
dollars per $100 of assessed valuation.
Primary Property Tax Rate
Arizona statute limits the primary property tax levy amount and municipalities
may use this tax for any purpose.
Reserve
An account used to segregate a portion of a fund balance to indicate that it is not
available for expenditure, or it is legally set aside for a specific future use.
Resolution
A special or temporary order of the Town Council. Requires less formality than an
ordinance or statute.
Glossary
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Resources
Total amounts available for appropriation including estimated revenues, bond/loan
proceeds, fund transfers, and beginning fund balances.
Revenue
Amounts received by government from sources including taxes, fines, fees, grants,
or charges for services, which can be used to finance government operations or
capital assets. These amounts increase the net assets of the government. For
those revenues which are recorded on an accrual basis, this term designates addi-
tions to assets which (a) do not increase any liability, (b) do not represent recov-
ery of an expenditure, and (c) do not represent the cancellation of certain liabili-
ties without a corresponding increase in other liabilities or a decrease in assets.
Revenue Bonds
Bonds whose principal and interest are payable exclusively from earnings of a
revenue generating fund.
Secondary Property Tax Rate
Arizona statute does not limit the secondary tax levy amount and municipalities
may only use this levy to retire the principal and interest or redemption charges
on bonded debt.
Service Level
Services or products which comprise actual or expected output of a given pro-
gram. Focus is on results, not measures of workload.
Sinking Fund
A means of repaying funds that were borrowed through a bond issue. The issuer
makes periodic payments to a trustee who retires part of the issue by purchasing
the bonds in the open market.
Special Revenue Fund
Accounts for the proceeds of specific revenue sources that are legally restricted to
expenditure for specific purposes.
State Shared Revenue
Includes the Town’s portion of State sales tax revenues, State income tax receipts,
and motor vehicle in-lieu taxes.
Strategic Plan
The Strategic Plan defines the Town’s strategy, or direction, and assists Town
management in making decisions on the allocation of personnel and resources.
Supplemental Appropriation
An additional appropriation made by the governing body after the budget year has
started.
Glossary
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Tax Levy
The total amount of the general property taxes collected for purposes specified in
the Tax Levy Ordinance.
Tax Rate
The amount of tax levied for each $100 of assessed valuation.
Taxes
Compulsory charges levied by a government for the purpose of financing services
performed for the common benefit of the people. This term does not include spe-
cific charges made against particular persons or property for current or permanent
benefit, such as special assessments.
Transfer
Movement of resources between two funds. Example: An interfund transfer would
include the transfer of operating resources from the General Fund to the Streets
Fund.
Unassigned Fund Balance
The portion of a fund’s balance that is not restricted or committed for a specific
purpose and is available for general appropriation.
Unencumbered Balance
The amount of an appropriation that is neither expended nor encumbered; essen-
tially the amount of money still available for future purposes.
User Fees
The fee charged for the direct receipt of a public service to the party or parties
who benefit from the service.
Valley
The area represented by the Greater Phoenix Metropolitan area. Phoenix is also
know as the Valley of the Sun.
Working Capital
A financial metric which represents the amount of day-to-day operating liquidity
available. Also known as operating capital, it is calculated as current assets minus
current liabilities.
Working Cash
The excess of readily available assets over current liabilities.
Glossary
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Acronyms
Acronyms
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ABC-American Base Course
AC-Asphaltic Concrete
ACA-Arizona Commerce Authority
ACMA-Arizona City Manager’s Association
ADA-Americans with Disabilities Act
ADEQ-Arizona Department of Environmental Quality
ADOG-Association of Dog Owners Group
ADOT-Arizona Department of Transportation
ADWR-Arizona Department of Water Resources
AGIC-Arizona Geographic Information Council
AICP-American Institute of Certified Planners
AOC-Administrative Office of the Courts
APA-American Planning Association
APRA-American Parks & Recreation Association
APWA-American Public Works Association
ARRA-American Recovery and Reinvestment Act of 2009
ARS-Arizona Revised Statutes
ASCE-American Society of Civil Engineers
AZBO-Arizona Building Officials
AZDOR-Arizona Department of Revenue
AZDOT-Arizona Department of Transportation
AZ POST-Arizona Peace Officer Standards and Training Board
Acronyms
Acronyms
AA-AZ
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BGC-Boys and Girls Club
BRE-Business Retention and Expansion
BVAC-Business Vitality Advisory Council
CAD-Computer-Aided Design
CAFR-Comprehensive Annual Financial Report
CARE-Crisis Activated Response Effort
CELA-Code Enforcement League of Arizona
CFD-Community Facilities District
CIP-Capital Improvement Program
CMAQ-Congestion Mitigation and Air Quality
cu. yd.-Cubic Yard
EMCFD-Eagle Mountain Community Facilities District
EMMA-Electronic Municipal Market Access
EOC-Emergency Operations Center
EPIC-TBI-Excellence in Prehospital Care-Traumatic Brain Injury
FEMA-Federal Emergency Management Administration
FHUSD-Fountain Hills Unified School District
FTE-Full Time Equivalent
FY-Fiscal Year
GAAP-Generally Accepted Accounting Principles
GADA-Greater Arizona Development Authority
GASB-Governmental Accounting Standards Board
GFOA-Government Finance Officers Association
GIS-Geographical Information System
Acronyms
BG-GI
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GO-General Obligation
GPEC-Greater Phoenix Economic Council
HDM-Home Delivered Meals
HPE-Hillside Protection Easement
HURF-Highway User Revenue Fund
HVAC-Heating, Cooling, and Air Conditioning
ICMA-International City/County Management Association
ICSC-International Council of Shopping Centers
ID-Improvement District
IGA-Intergovernmental Agreement
IIP-Infrastructure Improvement Plan
ISO-International Standards Organization
IT-Information Technology
ITS-Intelligent Transportation System
ln. ft.-Lineal (Linear) Feet
LTAP-Local Technical Assistance Program
LTAF-Local Transportation Assistance Fund
MAG-Maricopa Association of Governments
MCFCD-Maricopa County Flood Control District
MCSO-Maricopa County Sheriff’s Office
MH-Manhole
MHz-Megahertz
MPC-Municipal Property Corporation
MSRB-Municipal Securities Rulemaking Board
Acronyms
GO-MS
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NRPA-National Recreation and Park Association
PC-Portland Cement
PUD-Planned Unit Developments
PTO-Parent Teacher Organization
RFP-Request for Proposal
RFQ-Request for Quotation
RPM-Reflective Pavement Marker
RPTA-Regional Public Transit Agency
SEC-Securities and Exchange Commission
sq. ft.-Square Feet
sq. yd.-Square Yard
SR-State Route
STORM-Stormwater Outreach for Regional Municipalities
V-Volt
VHF-Very High Frequency
VOIP-Voice Over Internet Protocol
VRF-Vehicle Replacement Fund
Acronyms
NR-VR
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Acronyms
Town of Fountain Hills
16705 E. Avenue of the Fountains
Fountain Hills, Arizona 85268
480-816-5100
www.fh.az.gov