Loading...
HomeMy WebLinkAboutFY13 Adopted BudgetThe Height of Desert Living TOWN OF FOUNTAIN HILLS, ARIZONA FISCAL YEAR 2012-2013 ADOPTED BUDGET Greening Project Teddy Roosevelt Bronze Sculpture The Height of Desert Living 2 The Height of Desert Living 3 TABLE OF CONTENTS INTRODUCTION Budget Message 6 Community Profile 19 Town Council 23 FINANCIAL OVERVIEW Financial Overview & Policies 31 Budget Highlights 47 Revenue Summary 56 Expenditure Summary 72 Budget Process & Schedule 80 OPERATING BUDGETS Operating Budgets 87 Mayor & Town Council 90 Municipal Court 96 Administration 101 Town Manager 108 Town Clerk 112 Human Resources/Risk Management 116 Finance 120 Information Technology 124 Economic Development (General Fund) 128 Legal Services 131 Page TABLE OF CONTENTS INTRODUCTION Budget Message 6 Community Profile 19 Town Council 31 FINANCIAL OVERVIEW Financial Overview & Policies 41 Budget Highlights 65 Revenue Summary 79 Expenditure Summary 96 Budget Process & Schedule 104 OPERATING BUDGETS Operating Budgets 111 Organization Chart 113 Mayor & Town Council 114 Municipal Court 121 Administration 126 Town Manager 134 Town Clerk 138 Human Resources/Risk Management 142 Finance 146 Information Technology 150 Economic Development (General Fund) 154 Legal Services 157 Table of Contents The Height of Desert Living 4 TABLE OF CONTENTS Development Services 159 Building Safety 168 Code Compliance 171 Engineering 175 Facilities 179 Mapping & Graphics 184 Planning 187 Community Services 191 Community Center 201 Parks 205 Recreation 212 Senior Services 218 Law Enforcement 222 Fire & Emergency Medical 227 SPECIAL REVENUE FUNDS Special Revenue Funds 233 Streets-Highway User Revenue Fund 234 Economic Development—Excise Tax/Downtown Fund 241 Debt Service Funds 245 Summary of Tax Levy and Tax Rate Information 249 CAPITAL IMPROVEMENT PROGRAM Capital Improvement Program 251 Capital Projects Summary 257 Capital Projects Information Sheets 265 Table of Contents The Height of Desert Living 5 TABLE OF CONTENTS VEHICLE REPLACEMENT PROGRAM Policy & Procedure 330 Vehicle List 335 SCHEDULES Comprehensive Fee Schedule 339 Authorized Positions 362 Resolution No. 2012-11 366 Glossary 368 Acronyms 376 Table of Contents The Height of Desert Living 6 BUDGET MESSAGE June 7, 2012 Honorable Mayor and Town Council: I am pleased to submit the Operating Budgets for the Town of Fountain Hills for the fiscal year beginning on July 1, 2012, and ending June 30, 2013 (FY12-13). This budget is balanced and designed to convey to the public a budget message that articulates priorities and issues for the upcoming fiscal year. The budget also highlights any issues facing the staff in developing the budget, as well as short- term financial and operational policies that were instrumental in guiding the devel- opment of the annual budget. Although each fund should be viewed individually, the Town’s proposed total budget, including all funds, is estimated at $31.4 million in expenditures, with projected revenues of $31.4 million (reserves in the capital projects fund will be used to fund some projects). It is important to note that the budget includes the use of one-time resources such as American Recovery and Re- Investment Act (ARRA) and grant funds. These funds cannot be relied upon for on- going operations of the Town. The budget process involves participation of members of the Executive Budget Committee consisting of Department Directors, Finance staff, the Town Manager, a member of the Town Council and the Mayor. The Committee was assigned the task of prioritizing expenditure requests to meet the Council goals and provide a sus- tainable level of service with the resources available. This budget is the product of that process and accomplishes that goal. The primary focus of the proposed budget is usually the operating fund, or General Fund, the Town’s largest fund, which supports basic services. With the economic downturn came declining reve- nues. Developing the proposed budget, therefore, required making choices to achieve a budget that balances the available resources with the Council goals, while maintaining a level of service to support a high quality of life in Fountain Hills. Budget Message The Height of Desert Living 7 The sources of funds included in the budget total $31.4 million, with the major components reflected in the table below: The Financial Overview section provides additional detailed information on planned revenues. Budget Message Revenues FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget General Fund $13.3M $13.1M $12.6M $13.7M Highway User Fund $1.5M $1.5M $1.2M $1.3M Excise Tax $.3M $.3M $.3M $.3M Development Fees $.2M $.0M $.1M $.1M Debt Service $3.3M $2.6M $2.3M $2.2M Public Art Fund $.0M $.0M $.0M $.2M Special Revenue Fund $.3M $.2M $1.5M $1.6M Capital Projects Fund $1.3M $.8M $14.1M $7.4M Reserves $.0 $.0 $5.1M $4.7M GRAND TOTAL REVENUES $20.1M $18.6M $37.1M $31.4M General Fund 44% HURF/Streets Fund 4%Excise Tax/Downtown Fund 1% Public Art Fund 1% Special Revenue Fund 5% Debt Service Fund 7% Capital Projects Fund 23% Reserves/Fund Balance 15% TOWN OF FOUNTAIN HILLS REVENUES BY SOURCE TOTAL ALL SOURCES $31.4M The Height of Desert Living 8 Expenditures FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget General Fund $12.6M $11.9M $12.6M $13.5M Highway User Fund $1.2M $1.1M $1.3M $1.3M Excise Tax $.1M $.1M $.2M $.2M Development Fees $.1M $.0M $.1M $.1M Debt Service $3.3M $2.9M $5.5M $2.5M Public Art Fund $.0M $.0M $.0M $.2M Special Revenue Fund $.2M $.2M $1.4M $1.6M Capital Projects Fund $.7M $.9M $16.0M $12.0M GRAND TOTAL EXPENDI- TURES $18.3M $17.1M $37.1M $31.4M Adopted budget expenditures total $31.4 million. The budget includes $15 million to support daily operations and services, with the remaining $16.4 million for debt, grants and capital projects. The following table shows expenditures by use: The Financial Overview section provides additional detailed information on planned expenditures. Budget Message General Fund 43% HURF/Streets Fund 4% Excise Tax/ Downtown Fund 1% Public Art Fund 1% Special Revenue Fund 5% Debt Service Fund 8% Capital Projects Fund 38% TOWN OF FOUNTAIN HILLS EXPENDITURES BY USE TOTAL ALL USES $31.4M The Height of Desert Living 9 Long-Term Concerns and Issues The primary long-term issues that the Town of Fountain Hills is facing are: Aging infrastructure Decreased proportionate share of State Shared revenues due to increased population of surrounding communities Lack of sustainable or diversified revenue base Dependence upon State Shared revenues Business attraction and retention Implementation of a Downtown Vision Master Plan Strategic Goals and Priorities Fountain Hills developed its first Strategic Plan in 2005 through a citizen-driven planning process. Strategic Plan 2006-2010 outlined strategic priorities for imple- mentation through 2010. Strategic Plan 2006-2010 also established the Strategic Planning Advisory Commission (SPAC), a Council-appointed body intended to fos- ter implementation of the Strategic Plan. At the beginning of 2009, SPAC recognized the need to update the Strategic Plan. In the spring, SPAC Commissioners initiated a reconnaissance effort to learn from the public and stakeholders the successes of Strategic Plan 2006-2010 and to identify opportunities for the update. Over the course of the next year, SPAC led a grassroots engagement effort to update the Strategic Plan. In May 2010, Council adopted the revised Strategic Plan with the following Vision and Values. Vision Fountain Hills is a distinctive community designed to invigorate the body, mind, and spirit, and strives to: Be stewards of this unique enclave, dedicated to preserving the environment and visual aesthetic and to living in balance with the Sonoran Desert; Champion the diversity of experiences our residents bring to our community and rely on this depth of experience to innovatively address our challenges; Be economically sustainable and anchor our vitality in an active, vibrant town core that serves us culturally, socially and economically; and, Be civic-minded and friendly, taking responsibility for our Town’s success by building partnerships and investing our talent and resources. Budget Message The Height of Desert Living 10 Values Civility Our Pledge Build a community in which all can feel valued, welcome and as though they belong. Strategic Directions C 1 Practice the art of civility in all public settings and encourage those around you to do the same. C 2 Support community events and activities that create opportunities to build community and friendship. C 3 Genuinely solicit and consider public and stakeholder feedback as part of the decision making process. C 4 Be the friendliest place in the Valley. Environmental Stewardship Our Pledge Preserve the natural beauty that surrounds us and protect it so future generations can enjoy it. Strategic Directions ES 1 Educate residents about our environment to increase awareness and pro- mote stewardship. ES 2 Protect and enhance natural infrastructure, including native vegetation, terrain and open space. ES 3 Explore and implement new technologies and opportunities that will mini- mize noise, air and light pollution and reduce energy consumption. ES 4 Promote water conservation and identify ways to use of this precious de- sert resource wisely. ES 5 Protect selected view sheds from development and other manmade ob- structions. ES 6 Improve access to the Sonoran Desert experience. Civic Responsibility Our Pledge Take responsibility for our community’s future and foster opportuni- ties for all residents to participate fully in our community through accessible, re- sponsive leadership. Strategic Directions CR 1 Foster an environment of accessible, responsive governance. CR 2 Discover, recognize and utilize the talents of our citizens and use these assets to address community needs. CR 3 Foster a culture of public service and volunteerism. Budget Message The Height of Desert Living 11 CR 4 Implement a comprehensive communications plan to encourage informed citizen participation in civic life. CR 5 Support and develop programs that educate and involve our youth in community governance. CR 6 Evaluate customer satisfaction with Town services on a regular basis and implement appropriate service improvements. CR 7 Communicate the role of local government and clearly define the trade- offs between service levels and amenities and the associated costs so residents can make informed choices. Education, Learning and Culture Our Pledge Support quality, lifelong learning opportunities and cultural assets that enrich our lives. Strategic Directions ELC 1 Partner with Fountain Hills’ schools and other institutions to develop quality educational programming and opportunities. ELC 2 Support partners in providing arts and cultural opportunities and ameni- ties. ELC 3 Promote and celebrate cultural diversity. ELC 4 Position the community’s arts and cultural businesses, venues and amenities as economic drivers integrated into the Town’s comprehensive eco- nomic strategy. ELC 5 Encourage access to higher learning opportunities or the establishment of an educational or training campus within our community. Economic Vitality Our Pledge Maintain a strong commitment to financial stability and local control, and will promote economic growth that leverages Fountain Hills’ assets by building a dynamic, diverse economy that supports our community’s needs and promotes successful businesses. Strategic Directions EV 1 Develop a comprehensive economic development strategy for the Town’s future and work with our partners to forward economic growth and awareness. EV 2 Develop and maintain a balanced, equitable, sustainable and local financ- ing structure to support the Town’s core government services at desired service levels. EV 3 Promote a mixed use core where residents can live, work, learn and play in an urban village setting, as depicted in the Downtown Area Specific Plan (Downtown Vision Master Plan). EV 4 Promote retention, expansion and relocation of quality businesses. EV 5 Promote Fountain Hills as a visitor destination. Budget Message The Height of Desert Living 12 EV 6 Identify a slate of economic development tools and strategies (including tax incentives, fee abatements, etc.) to stimulate economic growth. EV 7 Identify areas for redevelopment, revitalization or reuse. EV 8 Promote unique and vibrant neighborhood and business districts. Recreational Opportunities and Amenities Our Pledge Make Fountain Hills a pedestrian and bicycle-friendly community by contributing to healthy lifestyles, providing recreational and physical exercise op- portunities to citizens, and taking advantage of Fountain Hills’ closeness to the So- noran Desert. Strategic Directions R 1 Offer a wide range of cost-effective and accessible programs and services for all ages to promote a healthy and active community. R 2 Provide an interconnected, multi-use trail and bicycle system that pro- motes active living, physical activity, education and appreciation of our parks and natural resources. R 3 Support local organizations in providing affordable quality programs to pro- mote recreational, sports, fitness and wellness programs for all ages. R 4 Support community events and activities that create opportunities to build community and neighborhood identity. Maintain and Improve Community Infrastructure Our Pledge Maintain and improve our infrastructure to ensure a high quality living experience, enhance economic opportunities, and support and protect property values and community investments. Strategic Directions I 1 Maintain a five-year capital improvement Program that includes pro- grammed maintenance projects. I 2 Lower the reliance on state revenues by developing a locally controlled, re- liable funding source for infrastructure maintenance. I 3 Maintain a current condition assessment of all roadways and sidewalks and prioritize and implement maintenance efforts to minimize costly reconstruction. I 4 Partner with local civic and social organizations to assist in amenity upkeep and maintenance. I 5 Explore ways to reduce wear and tear on the transportation system includ- ing transit options and limiting of truck traffic. I 6 Coordinate closely with downtown development efforts to ensure adequate infrastructure is planned and amenities identified and programmed. I 7 Maintain an up-to-date impact fee structure and equitable development agreements to ensure new growth is not a burden on existing residents and businesses. Budget Message The Height of Desert Living 13 I 8 Periodically meet with other community service providers to do joint plan- ning and ensure that service providers can accommodate new customers re- sulting from growth without compromising service levels to existing residents and businesses. I 9 Build a protected fund to finance the major periodic maintenance of com- munity facilities. Public Safety, Health and Welfare Our Pledge Protect the health and safety of our community and promote a high quality life. Strategic Directions P 1 Promote and enhance community-based partnerships in crime prevention, fire and emergency preparedness. P 2 Reduce risk and increase safety through “community policing” and commu- nity-based fire prevention programs. P 3 Ensure appropriate service levels for public safety. P 4 Explore health and welfare opportunities, including the creation of a small hospital or a niche health-related service cluster. P 5 Support health and wellness instruction throughout the community. Budget Message The Height of Desert Living 14 Short Term Goals and Initiatives Due to the recession, staff had taken a very conservative outlook when projecting revenues for fiscal years 2009 through 2012 and made deep cuts in expenditures while trying to accomplish the Council’s goals. Under the proposed budget, operat- ing revenues for FY12-13 are projected to increase compared to the past three years primarily due to optimistic economic forecasts in sales tax revenues. The State income tax is shared among cities and towns based on population and based on corporate and personal income tax from two years prior. The State has pro- jected that this category of revenues will exceed the prior year by 17% which is reflected in the local revenues. Revenues from construction related permits con- tinue to remain flat during FY12-13; residential permits have declined 90% since FY06-07. By addressing our problems early, and by observing prudent fiscal practices, the Town has minimized our financial exposure going forward. Nevertheless, the Gen- eral Fund budget process has been challenging for the staff and Budget Committee to accommodate the decrease in available resources. In order to balance the budget, not only for the upcoming fiscal year but for the foreseeable future, the Budget Committee and staff worked together with a plan that maintains as much of the service level as possible with minimized impact on citizens. The principal issues facing the Town Council in developing the FY12-13 budget are: Maintenance of Town’s aging infrastructure Sustainable revenue source Reliance on State Shared revenues as a major revenue Human resource capital to maintain current level of service Local business failures Steps that the Town is taking to deal with the fiscal issues are: Proposal for citizen survey for desired level of service for the community Conduct a post mortem on failed road bond issue Take advantage of economic recovery for maintenance of Town infrastructure (excluding roads) Support Phase I of Downtown Vision Master Plan (planting trees in downtown and Fountain Park) being provided by donations and volunteers Support local private water company initiative for franchise agreement Updated retail trade analysis to define gaps Priorities and Issues for FY12-13 To frame the many decisions that have laid the foundation for projections con- tained in the FY12-13 budget, it is necessary to reflect briefly on the past fiscal year. For Fountain Hills, 2011 began with no expectation of an economic recovery but rather a further decline in revenues: however, the local economy is showing signs of a sustained recovery. The local retail sales tax receipts are remaining flat over the prior year but restaurant/bar sales tax receipts are at a record high level. Budget Message The Height of Desert Living 15 In developing the proposed budget, Town staff follows a zero-based approach, leading to a focused review of services delivered by the Town, increased scrutiny of expenditures, and prioritization of programs to be funded using limited re- sources. This analysis is made more effective with the introduction in FY08-09 of new computer software to implement program budgeting. Additionally, the Town remains committed to funding one-time capital projects with one-time revenue sources, such as construction related revenues and surplus General Fund reve- nues. Ongoing operating costs should be funded with stable and reliable revenue sources. During the slowdown, we used the opportunity to restructure the organization for more efficiency, evaluate core services and better connect with our neighborhoods and citizens by concentrating on our core missions as defined by the Mayor and Town Council. The chart below is a historical look at past years’ General Fund reve- nues; even though the forecast is cautiously optimistic, the Town remains a long way from returning to revenues of five years ago. Change in priorities The challenges of prior years were related to the national economy; however, the economy appears to be experiencing a modest recovery. The loss of population created an unanticipated decrease in operating revenue in FY11-12 that will not be recovered without an increase in population with the next census. New priorities for FY12-13 developed by the Town Council during their annual re- treat are: A focus on public and stakeholder feedback as part of the decision making process Creating a comprehensive economic development strategy for forward eco- nomic growth and awareness Developing a balanced, equitable, sus- tainable, local financing structure to support the Town’s core government services at desired service levels Promote retention, expansion and re- location of quality businesses Lower reliance on State Shared reve- nues by developing a locally con- trolled, reliable funding source for infrastructure maintenance Communicate the role of local govern- ment and clearly define the trade- offs between service levels and amenities and the associated costs so residents can make informed choices Discover, recognize and utilize the talents of our citizens and use these assets to address community needs Budget Message The Height of Desert Living 16 Provide an interconnected, multi-use trail and bicycle system that promotes active living, physical activity, education and appreciate of our parks and natural resources Maintain a current condition assessment of all roadways and sidewalks and prioritize and implement maintenance efforts to minimize costly reconstruc- tion Support community events and activities that create opportunities to build community and friendship Foster an environment of accessible, responsive governance Evaluate customer satisfaction with Town services on a regular basis and im- plement appropriate service improvements The five-year capital improvement program totals $60.2 million, a 11.5% decrease from last year’s program which reflects the completion of a major road project with funding through the American Recovery and Reinvestment Act. This program represents an investment in public facilities and infrastructure over the next five years. Economic Factors There are indications that local retail activity has leveled off and has seen a slight increase for the last half of the current fiscal year. Other local activity such as res- taurants and telecommunications have seen significant and sustained increases which provide signs of optimism. However, construction activity continues to de- cline and is not anticipated to recover until FY14-15 when recently annexed land begins to be developed. The Town’s goals are long-term and address the entire organization, such as the long-term impacts of revenue shortfalls related to the decline of construction re- lated activity revenue due to build-out. The long and short-term forecasts show that the Town’s operating costs over the next five years can be sustained given the same level of service. However, beyond five years will depend on the develop- ment of the Town’s last undeveloped land. Given the cyclical nature of the econ- omy, it is difficult to project revenues two or more years into the future with any degree of certainty. However, the long-range forecasts serve as an early warning that the Town must continue to exercise restraint in its long-term fiscal planning. The Town is past its highest historic period of expansion; with an economy that is maturing and moving to a slower – and more sustainable level of growth. Maintenance of the Reserve Fund During FY11-12, the Town amended the existing financial policy on the classifica- tion of fund balance in the annual financial reports; the Resolution will create five new classifications of governmental fund balances as required by the Governmen- tal Accounting Standards Board (GASB) Statement No. 54. GASB has found that the usefulness and value of fund balance information that was provided is signifi- cantly reduced by misunderstandings regarding the message that it conveys, and the inconsistent treatment and financial reporting practices of governments. In or- Budget Message The Height of Desert Living 17 der to improve how fund balance information is reported and enhance its decision- usefulness, GASB issued Statement No. 54, Fund Balance Reporting and Govern- mental Fund Type Definitions. The overall principal and goal of GASB Statement No. 54 is to report governmental fund balances based on a hierarchy that shows, from the highest to the lowest, the level or form of constraints on fund balance, and accordingly, the extent to which governments are bound to honor them: Nonspendable – The initial distinction that is made in reporting fund balance information is identifying amounts that are considered non-spendable, such as fund balance associated with inventories or fixed assets. In Fountain Hills this classification would apply to our fuel inventory, fixed assets, and pre- paid items. Restricted – The restricted fund balance category includes amounts that can be spent only for the specific purposes stipulated by constitution, external reporting providers, or through enabling legislation. In Fountain Hills this classification would apply to Highway Users Revenue Fund (HURF), Develop- ment Fees, the Grant/Special Revenue Fund, and the Debt Service Fund. Committed – The committed fund balance classification includes amounts that can be used only for the specific purposes determined by a formal action of the government’s highest level of decision-making authority. In Fountain Hills this classification would apply to the Rainy Day Fund, Excise/Downtown Fund, current Designated and Reserved Fund Balance, and any General Fund surplus. Assigned – Amounts in the assigned fund balance classification are intended to be used by the government for specific purposes but do not meet the crite- ria to be classified as restricted or committed. In Fountain Hills this classifi- cation would apply to the current Designated, Unreserved Fund Balance. Unassigned – The unassigned fund balance is the residual classification for the government’s General Fund and includes all spendable amounts not con- tained in the other classifications. In other funds, the unassigned classifica- tion should be used only to report a deficit balance resulting from over- spending for specific purposes for which amounts had been restricted, com- mitted, or assigned. In Fountain Hills this classification would be any resid- ual balance of monies not contained in any of the other classifications. The requirements in GASB Statement No. 54 are intended to improve financial re- porting by providing fund balance categories and classifications that will be more easily understood. Elimination of the reserved component of fund balance in favor of a restricted classification will enhance the consistency between information re- ported in the government-wide statements and information in the governmental fund financial statements and avoid confusion about the relationship between re- served fund balance and restricted net assets. The fund balance classification approach now requires governments to classify amounts consistently, regardless of the fund type or column in which they are pre- sented. As a result, an amount cannot be classified as restricted in one fund but Budget Message The Height of Desert Living 18 unrestricted in another. The fund balance disclosure will give users information necessary to understand the processes under which constraints are imposed upon the use of resources and how those constraints may be modified or eliminated. The clarifications of the governmental fund type definitions will reduce uncertainty about which resources can or should be reported in the respective fund types. Award Program For the past ten years the Town of Fountain Hills has been awarded the Govern- ment Finance Officers Association (GFOA) Distinguished Budget Presentation Award. This award is presented to government entities that meet certain criteria in the presentation of their budget. This Budget Message section is designed to pro- vide the lay person with a broad view of the contents included in the FY12-13 Fountain Hills budget, its processes, issues and anticipated outcomes. Document sections are cited in order to guide the reader to more in-depth information and explanation of the drivers of Fountain Hills operating budget and capital improve- ment program. A Debt of Gratitude I would like to offer my special thanks to the Fountain Hills Mayor, Town Council members, the numerous Commission Members and Town Volunteers for their many hours of volunteer service without which the Town could not function in the fine manner that it has over the years. This volunteer core of more than 700 citi- zens offers Town staff a vast bank of knowledge about subjects that contribute not only to planning for the present, but also for the future of Fountain Hills. I would also like to thank the Town of Fountain Hills Department Directors and supervisors for their diligence and great effort in preparing their departmental budgets. The Directors and their staff attended several sessions with the Executive Budget Com- mittee to justify their programs, develop cost estimates, and answer many ques- tions. The team’s efforts have resulted in a balanced budget, which achieves the Council’s current goals and assists in future planning towards the vision of Foun- tain Hills. Respectfully submitted, Ken Buchanan Town Manager Budget Message The Height of Desert Living 19 Community Profile Community Profile The Height of Desert Living 20 COMMUNITY PROFILE The Town of Fountain Hills is a master planned community established in 1970 by McCulloch Properties (now MCO Properties, Inc.). Prior to 1970 the area was a cattle ranch and was part of one of the largest land and cat- tle holdings in Arizona. The land was purchased by Robert McCulloch in the late 1960s and the community de- signed by Charles Wood, Jr. (designer of Disneyland in southern California). One of the community’s most valuable assets is its natural beauty. Incredible views and natural desert terrain pro- vide for a wide range of outdoor activi- ties including hiking, biking, boating and golf. In fact, Fountain Hills con- tains some of the more challenging and picturesque golf courses in the State of Arizona. The centerpiece of Fountain Hills is our beautiful fountain; one of the world's tallest man-made fountains. It serves as a focal point for the community and attracts thousands of visitors each year. The fountain, driven by three 600 horsepower (450kW) turbine pumps, sprays water at a rate of 7,000 gal- lons per minute though an 18-inch nozzle. With all three pumps and un- der ideal conditions, the fountain reaches 560 feet (170m) in height, though in normal operation only two of the pumps are used, with a foun- tain height of around 300 feet (91m). When built, it was the world's tallest fountain and held that record for over a decade. Fountain Hills is home to over 100 pieces of publicly displayed artwork throughout its downtown and at public buildings. Art is a significant part of the Town's heritage. The eight foun- tains along the Avenue of the Foun- tains were the beginning of the public art collection. Community Profile The Height of Desert Living 21 Bronze sculptures and fountains with Community Profile themes ranging from the whimsical to the serious dot the streets and adorn the public build- ings, plazas and parks. The collection also contains a wide variety of other art types and media, including paint- ings, stone, photography and metals. Residents and visitors are invited to wander the streets or take the “Art Walk” guided tour. Located on 12,996 acres of land, Fountain Hills is surrounded by the 3,500-foot McDowell Mountains and Scottsdale on the west, the Fort McDowell Yavapai Nation on the east, the Salt River Pima Maricopa Indian Community on the south and the McDowell Mountain Regional Park on the north. The elevation is 1,520 feet at the fountain, 3,000 feet on Golden Eagle Boulevard, and is 500 feet above Phoenix. Over the past twenty years Fountain Hills has grown from 10,190 residents to a town of 22,489 in 2010. Although the rate of growth has slowed due to the lack of available land on which to build, the Town continues to attract residents who are building large cus- tom homes to take advantage of the scenic vistas surrounding our moun- tain community. The Town offers a wide range of living accommodations; from small condo- minium complexes to large custom homes. Fountain Hills also offers rec- reational, cultural and retirement pro- grams that address the needs and lifestyles of active families as well as older adults. The community consists of a total of 12,996 acres of property, primarily residential and open space (9,664 acres or 74%). Of the remain- ing land, 3,273 acres are developable, with 334 acres being zoned commer- cial or industrial (approximately 3%) and 1,466 acres are right of way/ streets (11%). In 2006 Fountain Hills was named by Phoenix Magazine as the best place to live and was cited as "a welcome oasis on the outskirts of a metropolis." The magazine measured the quality of life in 22 Valley communities, including a statistical analysis of each community's population, income, home price, crime rate, miles to Sky Harbor Airport, and square feet of retail. The criteria used by the magazine in this ranking are Community Profile The Height of Desert Living 22 similar to the priorities established in the Town's Strategic Plan. The volun- teer spirit and high level of involve- ment of the citizens and business rep- resentatives were highlighted. Fountain Hills has also earned a top accolade from Business Week maga- zine. In its February, 2009 online edi- tion, Fountain Hills was named the “Best Affordable Suburb” in all of Ari- zona. The magazine evaluated sub- urbs on a variety of factors but weighted affordability most heavily. They also considered lifestyle (short commutes, clean air, low crime, good weather, and green space), the quality of schools, and the strength of the lo- cal economy. None of the places evaluated had populations of more than 60,000 or less than 5,000. Only one suburb per state was selected. Fountain Hills’ low population density is a major reason it is such a desir- able place to live. Unlike other re- gions of the Valley one can dine, play, and commute, without conges- tion. Fountain Hills’ land is currently devel- oped at an average density of 1.4 dwelling units per acre for single family homes and 6.9 units per acre for multi-family housing. At the end of the year there were 1,050 vacant single family lots and 62 vacant multi-family lots. Community Profile The Height of Desert Living 23 Demographics Community Profile The Height of Desert Living 24 Community Profile The Height of Desert Living 25 TOWN-WIDE BUILDING PERMITS ISSUED Community Profile The Height of Desert Living 26 TOWN-WIDE BUILDING PERMITS ISSUED VALUATION IN DOLLARS COMMERCIAL BUILDING PERMITS ISSUED AND VALUATION *2000-2011 Valuation includes commercial building permits as well as tenant improvements. Community Profile The Height of Desert Living 27 Public Schools Address 1. Fountain Hills High School 16100 E. Palisades Blvd 2. Fountain Hills Middle School 6100 E. Palisades Blvd 3. Four Peaks Elementary School - (CLOSED)17300 E. Calaveras Ave 4. McDowell Mountain Elementary School 14825 N. Fayette Drive Preschools Address 5. Creative Child Care Preschool 17150 E. Amhurst Drive 6. Here We Grow Learning Center 16901 E. Palisades Blvd 7. Maxwell Preschool Academy 15249 N. Fountain Hills Blvd 8. Promiseland Christian Preschool 15202 N. Fountain Hills Blvd Charter School Address 9. Fountain Hills Charter School 16811 E. El Pueblo Blvd The Fountain Hills Unified School District has earned a reputation for excellent aca- demic programs, noteworthy student achievement, and high levels of parent and community involvement. Over the past several years the district has earned re- spect throughout the state as a small, friendly, and high achieving system with well-trained and motivated staff (http://www.fhusd.org). Fountain Hills Schools Fountain Hills High School Fountain Hills Middle School McDowell Mountain School Community Profile The Height of Desert Living 28 Community Profile The Height of Desert Living 29 Community Profile The Height of Desert Living 30 TOWN-WIDE LAND USE Community Profile The Height of Desert Living 31 Town Council Town Council The Height of Desert Living 32 Town Council Organization Chart The Height of Desert Living 33 Town Council Linda M. Kavanagh Linda M. Kavanagh moved to Foun- tain Hills in 1993 with her husband of 36 years, John, and their two chil- dren, Jonathan and Nicholas. Mayor Kavanagh is a published au- thor, A+ certified computer repair technician, graphic designer and un- paid Director of Constituent Services for her husband, State Representa- tive John Kavanagh. Prior to her mar- riage, she helped run a book import company and managed a salon in New York City. She also earned a BA in English and Education from Queens College of the City of New York. Mayor Kavanagh was inducted into the Lower Verde River Valley Hall of Fame in 2009, as a tribute to her many years of active involvement with the town’s civic, cultural, ser- vice, religious and business commu- nities. Mayor Kavanagh was made a Special Deputy with the Maricopa County Sheriffs’ Department, was named Business Advocate of the Year by the Chamber of Commerce and also served as its Board of Directors Chair. She was also named Parks & Recreation Outstanding Volunteer of the Year, Community Center Volun- teer of the Year and received the River of Time Hero Award. Mayor Kavanagh is a member of many civic organizations including the American Legion Auxiliary, Cul- tural & Civic Association, ADOG, FH Republican Club, Falcon Boosters, Sister Cities Foundation, Arizona La- tino Republican Association, Library Association, Friend of the Chamber (past chair), McDowell Park Associa- tion and Chamber Ambassadors (past chair). She served on the Public Art Committee and created the Fountain Hills Docent-Guided Art Walk. She is also active with the Visitor’s Bureau and Business Vitality Committee. Mayor Kavanagh has helped raise money for many local organizations including the Maricopa County Sher- iff’s Posse, Falcon Athletics, Team Rychard, and the L. Alan Cruikshank River of Time Museum. The Height of Desert Living 34 Councilmember Dennis Brown and his wife, Judy, moved to Fountain Hills in 1996. In 1999, they opened their construction company, Echelon Company, building both commercial and residential products in Fountain Hills. Councilmember Brown was the Presi- dent of the Fountain Hills Licensed Contractors Association for five years from 2002 through 2007. In 2002, a Planning and Zoning Com- mission seat became available. He was appointed to serve on the com- mission and served for more than seven years, four of which were as Chair of the commission. During his seven year tenure on the Planning and Zoning Commission, the commis- sion rewrote the Town’s sign ordi- nance, passed the Saguaro protection ordinance, and wrote the Commercial Architectural Guidelines. Councilmember Brown and his wife have supported Little League baseball and football, the Fountain Hills Com- munity Theater, Movies in the Park, and numerous other local organiza- tions. They have two sons and one daughter who have given them five – count them five – granddaughters. Town Council Dennis Brown The Height of Desert Living 35 A resident of Fountain Hills since 1983, Councilmember Ginny Dickey has been very involved in the com- munity and was inducted into the Hall of Fame in 2010. She served on the Fountain Hills Unified School Dis- trict Board from 1994 to 2002, twice as President, and was elected to the Town Council during the 2006 March Election and to her second term in the 2010 Primary. A Charter Member of the Fountain Hills Cultural Council Board for seven years, Vice Mayor Dickey also served nine years on the Community Thea- ter Board, earning their Founders Award in 2009. She is a member of Metropolitan Business and Profes- sional Women (2007 Woman of the Year), the American Association of University Women, the League of Conservation Voters and the Sierra Club. She participated in all of the Fountain Hills Town Hall planning sessions, starting in 1984. Retired, Councilmember Dickey was Assistant Director of Legislative Af- fairs for the Arizona Department of Environmental Quality and previously employed at the Arizona State Sen- ate and the US Attorney's Office. Born and raised in New York, she lived in Vermont and New Hampshire before following her parents and fam- ily members to Fountain Hills. She has a Bachelor of Science degree in Mathematics from Tufts University. Councilmember Dickey's family in- cludes husband Jim, sons, Mike, Brian and Frank Chin, daughter-in- law Jessie and grandchildren Amelia, Colin and Jack. Born and raised in New York, she lived in Vermont and New Hampshire before following her parents and family members to Foun- tain Hills. She has a Bachelor of Sci- ence degree in Mathematics from Tufts University. Councilmember Dickey's family in- cludes husband Jim, sons, Mike, Brian and Frank Chin, daughter-in- law Jessie and grandchildren Amelia, Colin and Jack. Town Council Ginny Dickey The Height of Desert Living 36 Councilmember Tait D. Elkie has lived in Arizona for over 25 years, and moved to Fountain Hills in 2006. His volunteer activities include serv- ing as Judge Advocate and Color Guard member for the Veterans of Foreign Wars (Post #7507), member of the American Legion (Post #58), President of Sunset Kiwanis, Mentor for the Fountain Hills Teen Court, Treasurer for the Fountain Hills Re- publican Club, and as a Director for the Fountain Hills Community Foun- dation. Councilmember Elkie is also a supporter of the Golden Eagle Foun- dation, Fountain Hills High School (Falcon Fiesta), and the Fountain Hills Community Theater. Councilmember Elkie earned his Bachelor of Science in Justice Studies at Arizona State University, and his Juris Doctor at California Western School of Law in 2002. Councilmem- ber Elkie has been a licensed and practicing attorney in Arizona since 2002. In 2008 Councilmember Elkie opened his own practice in Fountain Hills, and became an active member of the Fountain Hills Chamber of Commerce. Prior to becoming an at- torney, Councilmember Elkie served in the United States Marine Corps for four years, attained the rank of Ser- geant, and was honorably discharged in 1993. While in the Marines, Coun- cilmember Elkie served during the first Gulf War in 1991, and also par- ticipated in Operation Restore Hope in Somalia in 1993. Councilmember Elkie and his wife Michele have been married since 2008, and are very happy to call Fountain Hills their home. Town Council Tait D. Elkie The Height of Desert Living 37 Councilmember Cassie Hansen moved to Arizona from Aurora, Illi- nois in 1977, and spent the sum- mer living in a spec home built by her parents in Fountain Hills. In 1980, she met husband Bruce in Phoenix where they began their telecommunications business in 1983. Moving to Fountain Hills in 1989, they worked on the success- ful incorporation effort. Appointed by the interim council to serve as Town Clerk, Hansen became the first Town employee. Serving as Town Clerk and Director of Administration for thirteen years, her areas of responsibility included human resources, facilities, finance, IT, and administrative support. She was the liaison with many commu- nity groups including the design and construction of the library/ museum and community center, and the re-location of Senior Ser- vices to Building C of the old Town Hall complex. Cassie has been an ongoing partici- pant in the community since 1989 having actively supported and/or par- ticipated in the Civic Association, the Community Chorus, the Arts Council and Public Art Committee, the Foun- tain Hills Community Theater, the Chamber Players, Sunridge Founda- tion, Fountain Hills Chamber of Com- merce (1998 Business Person of the Year), Fountain Lake Republican Women’s Club, the Fountain Hills Re- publican Club, the Library Associa- tion, the Historical Society (2004 First Hall of Fame), Boys & Girls Club, Cattleguard, PTO, and mentor/ director of various third grade musi- cal programs. Town Council Cassie Hansen The Height of Desert Living 38 Originally from Massachusetts, Vice Mayor Henry Leger moved to Ari- zona in 1970 to attend the University of Arizona. Henry and his wife, Janet, were attracted to Fountain Hills be- cause of its natural beauty, small town character and because it is a safe place to live and raise a family. Henry holds a Master’s Degree in Educational Psychology from the Uni- versity of Arizona and has worked as a professional in the field of leader- ship and organizational development for the past 25 years. Throughout his career, he has held a number of lead- ership positions in education and government and has worked as an internal consultant for several For- tune 500 companies. As a long time resident, Henry im- mersed himself into Fountain Hills so- ciety by volunteering much of his time on community activities and ini- tiatives. He has been very active in his neighborhood property owners’ association serving as a board mem- ber, treasurer and member of the as- sociation’s Committee of Architec- ture. Henry served as President and Vice President of the Church Council at Shepherd of the Hills Lutheran Church in Fountain Hills and has been involved in his children’s education as a teacher’s aide and parent volun- teer. Henry served as a member of the Technical Advisory Committee, Co-chair of the Youth Visioning Insti- tute, and member of the survey team for the town’s citizen-driven strategic planning initiative. Town Council Henry Leger The Height of Desert Living 39 Cecil A. Yates was born in New York City, but grew up in Bay Vil- lage, Ohio (a suburb of Cleveland). He graduated from Bay High School in 1985 and went on to earn two degrees; one in Marketing and the other in Management from the Uni- versity of Cincinnati in 1990. He and his family moved to Fountain Hills in 2005. Councilmember Yates has served on the Planning and Zoning committee for five years and two years as its' Vice Chairman. He has chaired the General Plan update committee, the economic and development commit- tee with BVAC, co-chaired the sign committee, and was treasurer of Sunridge Canyon HOA. In his spare time, Councilmember Yates coaches soccer and is active on his church council. Councilmember Yates is an award winning Commercial Real Estate De- veloper. He is presently the Director of Commercial Property for Tiempo, Inc. and operates over 400,000 square feet of office and retail space throughout Arizona. He has owned and operated several restaurants including Panini's Bar & Grill (as seen on "Man vs. Food") and Zeppes Pizzaria. Councilmember Yates and his wife, Nancy Yates, have been married since 1995 and are the proud par- ents of two children, Sophia, 13, and Mason, 10 (not to mention their black lab, Wizard, German Shep- herd, Gracie, their cat, Simba, and whatever other crawling creatures their kids adopt!) Town Council Cecil A. Yates The Height of Desert Living 40 Elected Officials’ Terms of Office Mayor: Linda M. Kavanagh Term of Office: Mayor: June 2012 - May 2014 Councilmembers: Dennis Brown Term of Office: Partial term: May 2009 – May 2012 Second term: June 2012 – May 2016 Ginny Dickey Term of Office: Partial term: April 2006 – May 2006 First term: June 2006 – May 2010 Second term: June 2010 – May 2014 Tait D. Elkie Term of Office: First term: June 2010 – May 2014 Cassie Hansen Term of Office: First term: June 2008 – May 2012 Second term: June 2012 – May 2016 Henry Leger Term of Office: First term: June 2006 – May 2010 Second term: June 2010 – May 2014 Cecil A. Yates Term of Office: First term: June 2012 – May 2016 Town Council Terms of Office The Height of Desert Living 41 Financial Overview & Policies Financial Overview & Policies The Height of Desert Living 42 Financial Overview & Policies Special revenue Funds General Fund (100) General/Operating Fund General Fund (100) Public Art Fund (410) General Internal Service Fund (800) Special Revenue Funds Debt Service Funds Capital Improvement Funds Vehicle & Equipment Replacement Fund (810) Highway Users Revenue Fund (HURF) (200) Excise Tax/Downtown Fund (300) Special Revenue/Grants Fund (400) Court Enhancement Fund (420) Revenue Bond Debt Service (500) General Obligation Debt Service (510) Eagle Mountain Debt Service (520) Cottonwoods Improvement District Debt Service (540) Municipal Property Corporation Debt Service (530) Capital Projects Fund (600) Law Enforcement Development Fee (710) Fire &Emergency Development Fee Fund (720) Streets Development Fee Fund (730) Parks/Recreation Development Fee Fund (740) Library/Museum Development Fee Fund (760) TOWN OF FOUNTAIN HILLS BUDGETARY FUNDS GOVERNMENTAL FUNDS FUND STRUCTURE The Height of Desert Living 43 RELATIONSHIP OF FUNDS TO DEPARTMENTS The preceding page depicts the budgetary funds of the town. The table above represents the Departments of the town and the funds that are used by those de- partments. Department/Fund General Fund Debt Service Funds Capital Improvement Funds Non-Major Funds Mayor & Town Council X Municipal Court X X Administration X X X X Community Services X X X Development Services X X X X Law Enforcement X X Fire & Emergency Medical X X Financial Overview & Policies The Height of Desert Living 44 Fund Structure The accounts of the Town are organized on the basis of funds, each of which is considered a separate accounting entity. Operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabili- ties, fund equity, revenues and expenditures. Town resources are allocated to and accounted for in individual funds based on the purposes for which they are to be spent and the means by which spending activities are controlled. The Town of Fountain Hills appropriates all funds in its budget process. The General Fund (Fund 100) is the primary operating fund of the Town and accounts for the resources and uses of various Fountain Hills departments. It ex- ists to account for the financing of services traditionally associated with local gov- ernment. These services include police and fire protection, development services (public works/planning), community services (parks and recreation/community center), general administration, and any other activity for which a special fund has not been created. Governmental accounting requires the General Fund be used for all financial resources except those required to be accounted for in another fund and have designations of non-spendable, restricted, committed, assigned or unas- signed. «The Public Art Fund (Fund 410) is funded by developer in-lieu contribu- tions. These funds may only be used for the purchase of art and for the installation of this art throughout the community. Maintenance of the art is provided through the General Fund. «Internal Service Funds (Fund 800-810) are used to account for the Town’s business-type activities. These funds are considered self-supporting in that the services rendered are financed through user charges or are on a cost reim- bursement basis. Internal Service Funds include: General Internal Service Fund (Fund 800) Vehicle & Equipment Replacement Fund (Fund 810) Special Revenue Funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes, desig- nated as committed or restricted. The Town maintains the following Special Reve- nue Funds: «The Highway Users Revenue Fund (HURF) (Fund 200) is funded by State Shared revenues. The State of Arizona taxes motor fuels and collects a vari- ety of fees and charges relating to the registration and operation of motor vehi- cles. These revenues are deposited in the Arizona Highway Users Revenue Fund (HURF) and are then distributed to the cities, towns and counties and to the State Highway Fund. This fund may only be used for street and highway purposes and is a restricted fund. Financial Overview & Policies The Height of Desert Living 45 «The Excise Tax/Downtown Fund (Fund 300) is a committed fund which may only be used for Economic Development, and the repayment of Civic Center and Mountain Preserve Bonds. Revenue for this fund comes from .4% of local sales tax collections that have been dedicated for this purpose. The fund bal- ance saved in this fund will be no less than the annual debt service payment and prior year available funds for Downtown Development. «The Special Revenue/Grants Fund (Fund 400) is restricted by the terms of the individual grants or program funds received. An example of this would be ARRA Funds. These funds are to be used only for the specific program or programs for which the funds have been awarded and in accordance with all the grant conditions. «The Court Enhancement Fund (Fund 420) is a restricted fund which may only be used to enhance the technological, operational and security capabili- ties of the Fountain Hills Municipal Court and to support the operation of the Court collection program. Revenues are derived from court fees and bond forfeitures. Debt Service Funds are established for the payment of principal and interest on bonded indebtedness. Revenues are derived from a secondary property tax levy, pledged excise taxes, municipal property lease payments and State-shared reve- nues. Revenues are received in amounts sufficient to pay the annual debt service payment; therefore, the fund balance will be no less than the annual debt service payment due on July 1 of the new fiscal year and no more than 2% greater than the annual delinquency factor based on the past five years delinquency rates, categorized as restricted. Debt Service funds include: Revenue Bond Debt Service (Fund 500) General Obligation Debt Service (Fund 510) Eagle Mountain CFD Debt Service (Fund 520) Municipal Property Corporation Debt Service (Fund 530) Capital Improvement Funds are used for the acquisition and or construction of major capital items including facilities, heavy equipment, technology, open space, park improvements and major road improvements. «The Capital Projects Fund (Fund 600) revenues are restricted reve- nues derived from excess General Fund revenues and 50% of the construction re- lated local sales tax. The Capital Projects Fund is the primary source of capital im- provements funding for the Town. The Development Fee Funds (Funds 710-760) are restricted funds which may only be used for the planning, design and construction of public facilities serving the needs of the new development from which it was collected and designated as Restricted. The Town is required to develop an Infrastructure Improvement Plan Financial Overview & Policies The Height of Desert Living 46 (IIP) that identifies each public improvement that is proposed to be the subject of a development fee. This IIP is incorporated as part of the Town’s Capital Improve- ment Program (CIP). Development Fee funds include: Law Enforcement (Fund 710) Fire & Emergency (Fund 720) Streets (Fund 730) Parks/Recreation (Fund 740) Library/Museum (Fund 760) Budgetary and Accounting Basis The budget is prepared on a budgetary basis of accounting for all fund types. Ex- penditures are recorded when the related fund liability is incurred, and revenues are recognized only when they are measurable and available. In all cases, when goods and services are not received by year-end, the encumbrances lapse. This basis means certain transactions are recognized in the budget on a basis other than Generally Accepted Accounting Principles (GAAP), which is the basis used to prepare the Town’s Comprehensive Annual Financial Report (CAFR). The major dif- ferences between the budgetary and GAAP basis are: Certain revenues, expenditures and transfers are not included on a budgetary ba- sis, but are accrued and reported on a GAAP basis. For example, increases or de- creases in compensated absences are not reported for budgetary purposes, but are presented as revenues or expenditures on a GAAP basis. Depreciation is not budgeted as an expense in budgetary accounting. Capital outlays are an expenditure in budgetary accounting and an asset in GAAP. Certain debt service principal and interest payments are accounted for as expendi- tures in the General Fund on a budgetary basis, but are reported as expenses in the Debt Service Fund on the GAAP basis. All actual amounts in the budget document are shown on the budgetary basis to facilitate meaningful comparisons. Operating and Capital Budget Relationship Included within the annual budget is a Capital Improvement Program presented on a budgetary basis. Capital Project budget funding sources are matched with budg- eted expenditures. Governmental accounting procedures do not require adequate budget to pay for an entire contract to be available and appropriated in the period in which a contract is entered. Therefore, expenditures are presented on a budget- ary basis which is a cash flow model. Financial Overview & Policies The Height of Desert Living 47 For example, a 180 day construction contract entered into in May of fiscal year one would have cash expenditures from May of fiscal year one through October of fis- cal year two; however, the entire budget for this project would not be appropri- ated in fiscal year one, the year in which the contract was entered. Any unspent funds at fiscal year-end are carried forward and budgeted again in year two. Financial Overview & Policies The Height of Desert Living 48 Town of Fountain Hills Financial Policies Introduction The principles of sound financial management establish the framework for overall fiscal planning and management. The principles set forth guidelines for both cur- rent activities and long range planning. Following these principles will enhance the Town’s financial health as well as its image and credibility with its citizens, the public in general, bond rating agencies and investors. The policies will be reviewed annually to assure the highest standards of fiscal management. Policy changes will be needed as the Town continues to grow and becomes more diverse and complex in the services it provides, as well as the organization under which it operates to provide these services to its citizens. The Town Manager and staff have the pri- mary role of reviewing and providing guidance in the financial area to the Town Council. Overall Goals The overall financial goals underlying these principles are: 1) Fiscal Conservatism: to ensure that the Town is at all times in a solid finan- cial condition, defined as: Cash solvency – the ability to pay bills Budgetary solvency – the ability to balance the budget Long run solvency – the ability to pay future costs Service level solvency – the ability to provide needed and desired ser- vices Adhering to the highest accounting and management practices for finan- cial reporting and budgeting as set forth by the Government Finance Of- ficers’ Association, the Governmental Accounting Standards Board (GASB) and other professional organizations. 2) To maintain an Aa3 or better bond rating in the financial community to as- sure the Town taxpayers that the Town government is well managed and finan- cially sound. 3) To have the ability to withstand local and regional economic fluctuations, to adjust to changes in the service requirements of our community, and to re- spond to changes in Federal and State priorities and funding as they affect the Town’s residents. 4) To deliver quality services in an affordable, efficient and cost-effective basis providing full value for each tax dollar. Fund Balance Fund balance is defined as the cumulative difference of all revenues and expendi- tures, also considered the difference between fund assets and fund liabilities, known as fund equity. The purpose of this policy is to establish a key element of the financial stability of the Town by setting guidelines for fund balance. It is es- Financial Overview & Policies The Height of Desert Living 49 sential that the Town maintain adequate levels of fund balance to mitigate finan- cial risk that can occur from unforeseen revenue fluctuations, unanticipated expen- ditures and similar circumstances. The fund balance also provides cash flow liquid- ity for the Town’s general operations. Fund balance is an important indicator of the Town’s financial position and adequate reserves must be maintained to allow the Town to continue providing services to the community during periods of economic downturns and/or unexpected emergencies or requirements. The level of Fund Balance is related to the degree of uncertainty that the Town faces. A prudent level of financial resources is necessary to protect against the need to reduce service levels or raise taxes and fees due to temporary revenue shortfalls or unpredicted one-time expenditures. With the Town dependency upon State Shared Income and State Sales Tax revenues for one third of the General Fund budget, there is increased opportunity for fluctuation. Additionally, a signifi- cant portion of Town revenue is received from sales taxes – both State Shared and local - which are sensitive to fluctuations in the economy. Therefore, the level of reserves needs to be sufficient to ensure stability in on-going government opera- tions during a slowdown in the economy or legislative changes to the revenue sharing formula. Fund balance is one of the most widely used elements of state and local govern- ment financial statements by (1) municipal bond analysts through credit reviews and ratings, (2) taxpayer associations, (3) research organizations and oversight bodies, (4) state, county and local legislators and officials, (5) financial statement users and (6) reporters. Other objectives that influence the size of the fund balance are: 1. Undergoing credit reviews performed by municipal bond analysts. 2. Preserving or improving the Aa3 bond rating. 3. Maintaining a positive trend to historical fund balances. 4. Maintaining a rating equal to or better than surrounding communities. 5. Maintaining ratios consistent with desired outcomes of ten key ratios of financial condition (Government Finance Review, Dec. 1993). The Governmental Accounting Standards Board (GASB) has found that the useful- ness and value of fund balance information provided is significantly reduced by misunderstandings regarding the message that it conveys, and the inconsistent treatment and financial reporting practices of governments. GASB recently issued a pronouncement, GASB Statement 54 (GASB 54), that applies to all financial re- ports of all state and local governmental entities; GASB 54 intended to improve financial reporting by providing fund balance categories and classifications that will be more easily understood. Definitions: Fund Equity – a fund’s equity is generally the difference between its assets and its liabilities Financial Overview & Policies The Height of Desert Living 50 Fund Balance – an accounting distinction is made between portions of fund equity that are spendable and nonspendable. These portions are broken into five catego- ries: Nonspendable fund balance—Includes amounts either not in spendable form or legally or contractually required to be maintained intact, such as the principal balance of an endowment or permanent fund. This would include in- ventory, prepaids, and non-current receivables such as long-term loan and notes receivable and property held for resale (unless the proceeds are re- stricted, committed or assigned). Restricted fund balance—Reflects the same definition as restricted net as- sets on the government-wide Statement of Net Assets; constraints placed on the use of amounts are either (1) externally imposed by creditors (such as through debt covenants), grantors, contributors, or laws or regulations of other governments or (2) imposed by law through constitutional provisions or enabling legislation. Committed fund balance—Includes amounts that are committed for specific purposes by formal action of the Town Council. Amounts classified as “committed” are not subject to legal enforceability like restricted fund bal- ance; however, those committed amounts cannot be used for any other pur- pose unless the Town Council removes or changes the limitation by taking the same form of action it employed to previously impose the limitation. The ac- tion to commit fund balances must occur prior to year end; however, actual amounts can be determined in the subsequent period. Assigned fund balance—Amounts that are intended by the Town to be used for specific purposes, but are neither restricted nor committed, should be re- ported as assigned fund balance. Intent should be expressed by the Town Council itself or a subordinate high-level body or official possessing the au- thority to assign amounts to be used for specific purposes in accordance with policy established by the Town Council. This assignment would include any activity reported in a fund other than the General Fund that is not otherwise restricted more narrowly by the above definitions. The Town is not allowed to assign balances that result in a residual deficit. • Unassigned fund balance—Includes any remaining amounts after applying the above definitions (amounts not classified as nonspendable, restricted, committed or assigned). Planned spending in the subsequent year’s budget would be included in the unassigned Fund Balance category. The General Fund is the only fund that will report a positive unassigned balance. General Fund The Town’s fund balance may consist of up to five (5) components, as described above. In order to satisfy the objective of maintaining a bond rating equal to or better than surrounding peer communities, a combined General Fund operating fund balance of at least 30% of revenues is recommended. Financial Overview & Policies The Height of Desert Living 51 Committed Fund Balance (previously Reserved Fund Balance): The Town will maintain a committed fund balance in the General Fund of 20% of the average ac- tual General Fund revenues for the preceding five fiscal years, indicating stable fis- cal policies. The maintenance of this fiscal balance is a particularly important factor considered by credit rating agencies in their evaluation of the credit worthiness of the Town. It is of primary importance that the Town’s credit rating be protected. 1. Rainy Day Fund to be Maintained. As a component of the Committed fund balance, the Town will maintain a Rainy Day Fund, separate and apart from the Unassigned General Fund, which shall be designated for use in the event of an unanticipated expenditure or loss of revenue. The Rainy Day Fund balance at the end of any fiscal year will be equal to no less than 30 days of operating ex- penditures for the upcoming fiscal year. This contingency will provide for the temporary financing of an unforeseen nature for that year. Expenditures for these emergency or unforeseen appropriations can only be undertaken with Town Manager approval and only if funds are not available in the department requesting the contingency funding. 2. Guidelines for Rainy Day Fund. In order to achieve the objectives of this pol- icy, and to maintain sufficient working capital and a comfortable margin of safety to address emergencies and unexpected declines in revenue without bor- rowing, the following guidelines shall be adhered to by the Town Manager, Town staff and Town Council: A. Deposit Rules. 1. The initial Rainy Day Fund deposit shall be made by transferring the total amount of the “undesignated unreserved fund balance” from the General Fund to the Rainy Day Fund. 2. At the end of each fiscal year, the Town Council shall transfer 5% of any surplus revenues (before transfers to the Capital Projects Fund) to the Rainy Day Fund. Deposits shall be made as set forth herein un- til the Rainy Day Fund balance is equal to 10% of the average of the General Fund revenues for the immediately preceding five years. B. Use Rules. Rainy Day Funds may only be expended for any one of the fol- lowing purposes or under the following circumstances: 1. To replace the loss of more than 25% of the Town’s local share of State Shared Revenues received pursuant to ARIZ. REV. STAT. § 43- 206. 2. For any event that threatens the health, safety or welfare of the Town’s citizens. 3. For any event that threatens the fiscal stability of the Town. 4. To address any matter declared as an emergency by the Governor or the Mayor. Financial Overview & Policies The Height of Desert Living 52 C. Withdrawal Rules. All withdrawals from the Rainy Day Fund shall be sub- ject to the following rules: 1. Any appropriation shall require the approval by at least 2/3 of the en- tire Town Council. 2. The maximum amount of Rainy Day withdrawals in any fiscal year shall not exceed one-half of the total balance in the fund. D. Replenishment Rules. Any amounts withdrawn from the Rainy Day Fund shall be replenished as follows (and such repayment shall be in addition to the annual deposits set forth above): 1. All amounts shall be repaid in not more than five years, in equal an- nual installments of not less than 1% of the previous fiscal year’s General Fund balance. 2. Repayments shall be appropriated as part of the annual budget adop- tion. Assigned Fund Balance (previously Designated, Unreserved Fund Balance). The Town will maintain an assigned fund balance in the General Fund of a minimum 10% of the average actual General Fund revenues for the preceding five fiscal years. These designated unreserved fund balances will be assigned for (1) “pay-as -you-go” capital replacement expenditures, (2) equipment replacement, (3) capital projects, (4) prepaying existing Town debt or (5) any other expenditure that is non-recurring in nature. The 10% is the minimum and is based on the Property and Equipment Replacement Schedule which may be increased to accelerate accu- mulation of funds for a large capital expenditure. To the extent these balances are expended, additional funds necessary to restore this additional 10% amount will be provided in at least approximately equal contributions during the five fiscal years following the fiscal year in which the event occurred. The assigned General Fund balance can only be authorized for expenditure by upon recommendation of the Town Manager and vote of the Town Council. Unassigned Fund Balance. Funds in excess of the balances described in the para- graphs above will be Unassigned General Fund balance, unless otherwise assigned in accordance with GASB 54. By Resolution, the Town Council has allocated Gen- eral Fund surplus funds to be (1) transferred to the Rainy Day Fund, (2) used to supplement “pay as you go” capital outlay expenditures Capital Projects Fund or (3) used to prepay existing Town debt. These funds may not be used to establish or support costs that are recurring in nature. During the annual budget process, the Town Manager will estimate the surplus or deficit for the current year and pre- pare a projection of the year-end unassigned General Fund balance. Such projec- tion will include an analysis of trends in fund balance levels on a historical and fu- ture projection basis. Financial Overview & Policies The Height of Desert Living 53 The Deputy Town Manager/Finance Director is authorized to assign available fund balance for specific purposes in accordance with GASB 54. It is the policy of the Town, that expenditures for which more than one category of fund balance could be used, that the order of use is: Nonspendable Fund Balance, Restricted Fund Balance, Committed Fund Balance, Assigned Fund Balance, and Unassigned Fund Balance. These guidelines will be reviewed by the Town Manager every three years following adoption (or sooner at the direction of the Town Council). Special Revenue Funds 1. HURF. The Highway User Revenue Fund (“HURF”), is required to be used solely for street and highway purposes. The fund depends upon State Shared revenues for over 90% of annual revenues. The restricted Fund Bal- ance will be based on the minimum requirement as specified in the schedule for projects funded with special revenue or grant funds. The schedule will be reviewed on an annual basis to determine the required revenue bond amount to be set aside as unassigned Fund Balance. 2. Excise Tax. The Excise Tax (0.3% of local sales tax) Fund is a committed fund dedicated to economic development and land preservation. The Fund Balance saved in this fund will be no less than the annual debt service pay- ment for land preservation and prior year available funds for Downtown De- velopment. Debt Service Funds The Debt Service Fund is established for the payment of principal and interest on bonded indebtedness and as such is a restricted fund. Revenues are derived from a property tax levy, pledged excise taxes, municipal property lease payments and shared revenues. Revenues are received in amounts sufficient to pay the annual debt service payment; therefore, the restricted Fund Balance will be no less than the annual debt service payment due on July 1 of the new fiscal year and no more than the annual debt service payment due on July 1 plus an amount equal to 2% greater than the annual delinquency factor based on the prior five years delin- quency rates. Capital Project Funds A capital improvement fund has been established as a committed fund to allow the Town to accumulate monies for (1) purchase of land or buildings, (2) improve- ments to Town-owned properties, (3) grant matches associated with capital im- provements, (4) public safety projects and equipment purchases, (5) economic de- velopment projects and (6) such other capital projects as determined by the Town Council. The capital improvement fund will be funded by: (A) sales of real and per- sonal property belonging to the Town, (B) general fund transfer of any excess revenues collected over budgeted and unexpended appropriations not needed to meet fund balance requirements or re-appropriation, and (C) interest earnings on the balance of the fund invested per the Town’s investment policy. Accounted for separately, but considered part of the Capital Project Fund, are accumulated de- velopment fees collected pursuant to ARIZ. REV. STAT. § 9-463.05 that are as- sessed on new construction for the purpose of funding growth. These funds are re- Financial Overview & Policies The Height of Desert Living 54 stricted to growth-related capital expenditures as designated in the Town’s adopted Infrastructure Improvements Plan. The Fund Balance will be established each fiscal year during the budget process depending on planned expenditures but cannot exceed accumulated revenues. The Town shall first be entitled to recoup the cost of any capital improvements, infrastructure, marketing or sales-related costs associated with the disposition of property before crediting the capital im- provement fund (for funds other than development fees). The Town Council may approve the uses of the capital improvement fund as a part of its annual budget or by motion and affirmative vote at a time the expenditures are approved. FINANCIAL PLANNING Fiscal planning refers to the process of identifying resources and allocating those resources among competing purposes. The primary vehicle for this planning is the preparation, monitoring and analyses of the Town’s budget. It is increasingly im- portant to monitor the performance of the programs competing to receive funding. 1. The Town Manager shall submit to the Town Council a proposed annual budget, which shall be submitted to the Town Council and the public for review in accordance with ARIZ. REV. STAT. § 42-17001, et seq. The Town will budget revenues and expenditures on the basis of a fiscal year which begins July 1 and ends on the following June 30. The Town Council will adopt the budget no later than June 30, and the Town Manager shall execute the Town Council policies as set forth in the finally adopted budget. 2. The Town Manager or authorized designee will prepare a budget in accor- dance with the guidelines established by the Government Finance Officers As- sociation in its Distinguished Budget Award Program. The proposed budget will contain the following: A. Revenue estimates by major category, by major fund. B. Expenditure estimates by department levels and major expenditure cate- gory, by major fund. C. Estimated fund balance by major fund. D. Debt service by issue detailing principal and interest amounts by fund. E. Proposed personnel staffing levels. F. A detailed schedule of capital projects, including a capital improvement program. G. Any additional information, data, or analysis requested of management by the Town Council. 3. The operating budget will be based on the principle that current operating expenditures, including debt service, will be funded with current revenues cre- ating a balanced budget. The Town will not balance the current budget at the expense of meeting future years’ expenditures; for example, accruing future years’ revenues or rolling over short-term debt to avoid planned debt retire- ment. Financial Overview & Policies The Height of Desert Living 55 4. Ongoing operating costs should be supported by ongoing, stable revenue sources. This policy protects the Town from fluctuating service levels, and avoids crises when one-time revenues are reduced or removed. Revenues from growth or development should be targeted to costs related to development, or invested in improvements that will benefit future residents or make future ser- vice provision efficient. 5. The Town Manager will provide an estimate of the Town’s revenues annually for each fiscal year. The estimates of special (grant, excise tax, etc.) revenues and interfund transfers will also be provided by the Town Manager. 6. The budget will fully appropriate the resources needed for authorized regular staffing. At no time shall the number of regular full-time employees on the pay- roll exceed the total number of full-time positions authorized by the Town Council. All personnel actions shall be in conformance with applicable Federal and State law and all Town ordinances and policies. 7. The Town Manager shall provide, annually, a budget preparation schedule outlining the preparation timelines for the proposed budget. Budget packages for the preparation of the budget, including forms and instructions, shall be dis- tributed to Town departments in a timely manner for the Department’s comple- tion. Department Directors shall prepare and return their budget proposals to the Administration Department, as required in the budget preparation schedule. 8. Performance measurement indicators will be integrated into the budget proc- ess as appropriate. 9. Alternatives for improving the efficiency and effectiveness of the Town’s pro- grams and the productivity of its employees will be considered during the budget process. Duplication of services and inefficiency in service delivery should be eliminated wherever they are identified. 10. Department Directors are required to monitor revenues and control expen- ditures to prevent exceeding their total departmental expenditure budget. It is the responsibility of these Department Directors to immediately notify the Town Manager of any exceptional circumstances that could result in a departmental expenditure budget to be exceeded. 11. A quarterly report on the status of the General Fund budget and trends will be prepared within 60 days of the end of each quarter by the Town Manager or authorized designee. In addition, the quarterly report shall include revenue and expenditure projections through the end of the fiscal year. 12. If a deficit is projected during any fiscal year, the Town will take steps to reduce expenditures, increase revenues or, if a deficit is caused by an emer- gency, consider using the Rainy Day Fund, to the extent necessary, to ensure a balanced budget at the close of the fiscal year. The Town Manager may insti- tute a cessation during the fiscal year on hirings, promotions, transfers, and Financial Overview & Policies The Height of Desert Living 56 capital equipment purchases. Such action will not be taken arbitrarily and with- out knowledge and support of the Town Council. EXPENDITURE CONTROL The Town Manager shall ensure compliance with the legally adopted budget. In ad- dition, purchases and expenditures must comply with all applicable legal require- ments. 1. Expenditures will be controlled by an annual budget at the departmental level. The Town Council shall adopt appropriations through the budget process. Written procedures will be maintained for administrative approval and process- ing of certain budget transfers within funds. 2. The Town will maintain a purchasing system that provides needed materials in a timely manner to avoid interruptions in the delivery of services. All pur- chases shall be made in accordance with the Town’s purchasing policies, guide- lines and procedures and applicable State and Federal laws. The Town will en- deavor to obtain supplies, equipment and services as economically as possible. 3. Expenditures will be controlled through appropriate internal controls and procedures in processing invoices for payment. 4. The State of Arizona sets a limit on the expenditures of local jurisdictions. The Town will comply with these expenditure limitations and will submit an au- dited expenditure limitation report, audited financial statements and audited reconciliation report as defined by the Uniform Expenditure Reporting System (ARIZ. REV. STAT. § 41-1279.07) to the State Auditor General each year. 5. Assets will be capitalized at $10,000 and will be recorded in the Town of Fountain Hills Summary of General Fixed Assets. REVENUES AND COLLECTIONS All government employees are considered stewards of public funds. In order to provide funding for service delivery, the Town must have reliable revenue sources. These diverse revenues must be collected equitably, timely and efficiently. 1. The Town’s goal is a General Fund revenue base that is equally balanced be- tween sales taxes, State Shared revenues, property tax, service fees and other revenue sources. 2. The Town will strive for a diversified and stable revenue base to shelter it from economic changes or short-term fluctuations and in any one revenue source by doing the following: A. Establishing new charges and fees as needed and as permitted by law at reasonable levels. Financial Overview & Policies The Height of Desert Living 57 B. Pursuing legislative change, when necessary, to permit changes or estab- lishment of user charges and fees. C. Aggressively collecting all revenues, late penalties, outstanding taxes owed and related interest as authorized by law. 3. The Town Manager or authorized designee will monitor all taxes to ensure they are equitably administered and collections are timely and accurate. Fees and charges should be based on benefits and/or privileges granted by the Town, or based on costs of a particular service. 4. The Town Manager or authorized designee should pursue intergovernmental aid for those programs and activities that address a recognized need and are consistent with the Town’s long-range objectives. Any decision to pursue inter- governmental aid should include the consideration of the following: A. Present and future funding requirements. B. Cost of administering the funds. C. Costs associated with special conditions or regulations attached to the grant award. 5. The Town will attempt to recover all allowable costs (both direct and indi- rect) associated with the administration and implementation of programs funded through intergovernmental aid. In the case of the Fountain Hills Unified School District, the Town may determine to recover less than full cost of ser- vices provided. In the case of State and federally mandated programs, the Town will attempt to obtain full funding for the service from the governmental entity requiring the service be provided. Allowable costs will be determined based upon a “Cost Allocation Study” prepared periodically. 6. Local sales tax revenues are derived from several sources with a significant portion from construction related activity. To ensure that the revenues from growth or development are targeted to costs related to development, or in- vested in improvements that will benefit future residents or make future ser- vice provision efficient, the Town will designate 85% of those one-time reve- nues to the Capital Projects Fund. At the end of each fiscal year, these reve- nues will be transferred from the General Fund to the Capital Projects Fund for future appropriation. USER FEE COST RECOVERY User fees and charges are payments for voluntarily purchased, publicly provided services that benefit specific individuals. The Town relies on user fees and charges to supplement other revenue sources in order to provide public services. Financial Overview & Policies The Height of Desert Living 58 1. The Town may establish user fees and charges for certain services pro- vided to users receiving a specific benefit. 2. User fees and charges will be established to recover as much as possible the direct and indirect costs of the program or service, unless the percent- age of full cost recovery has been mandated by specific action of the Town Council. It is recognized that occasionally competing policy objectives may result in reduced user fees and charges that recover a smaller portion of service costs. 3. Periodically, the Town will recalculate the full costs of activities supported by user fees to identify the impact of inflation and other attendant costs. DEBT POLICY The purpose of this debt policy is to provide for the preservation and enhancement of the Town’s bond ratings, the maintenance of adequate debt service reserves, compliance with debt instrument covenants and provisions and required disclo- sures to investors, underwriters and rating agencies. The Town’s overall debt man- agement policy is to ensure that financial resources are adequate in any general economic situation to not preclude the Town’s ability to pay its debt when due. These policies are meant to supplement the legal framework of public debt laws provided by the Arizona Constitution, State Statutes, Federal tax laws and the Town’s current bond resolutions and covenants. The Arizona Constitution limits a city or town’s bonded debt capacity (outstanding principal) to certain percentages of the Town’s secondary assessed valuation by the type of project to be con- structed. There is a limit of 20% of secondary assessed valuation for projects in- volving water, sewer, artificial lighting, parks, open space, public safety, transpor- tation, streets and recreational facility improvements. There is a limit of 6% of secondary assessed valuation for any other general-purpose project. 1. General. A. The Town will (1) use current revenues to pay for short-term capital projects, repair and maintenance items and (2) reserve long-term debt for capital improvements with useful lives of ten years or more. The Town will not use long-term debt to fund current governmental opera- tions and will manage its cash flow in a fashion that will prevent any bor- rowing to meet working capital needs. However, exclusive reliance upon pay-as-you-go funds for capital improvements requires existing residents to pay for improvements that will benefit new residents who relocate to the area after the expenditure is made. Financing capital projects with debt provides for an “inter-generational equity”, as the actual users of the capital asset pay for its cost over time, rather than one group of us- ers paying in advance for the costs of the asset. Where there is a benefit to all future residents, debt financing should be given consideration. Financial Overview & Policies The Height of Desert Living 59 B. To increase its reliance on current revenue to finance its capital im- provements, and promote a pay-as-you-go philosophy, the Town will ap- propriate each year a percentage of current revenues to maintain a mini- mum 10% of average actual General Fund revenues for the preceding five fiscal years in the Assigned Fund Balance. 2. Capital Improvement Plan. A. As part of the budget process each year, the Town Manager or author- ized designee will prepare a capital spending plan that provides a de- tailed summary of specific capital projects for the five fiscal years subse- quent to the fiscal year presented. The plan will include the name of the project, project schedule, capital cost by fiscal year and a recommended specific funding source. The five-year capital improvement plan will be developed within the constraints of the Town’s ability to finance the plan. B. The Town Manager and Department Directors will develop formal ranking criteria that will be used in the evaluation of all capital projects. The program ranking criteria will give greatest weight to those projects which protect the health and safety of its citizens. Pay-as-you-go project financing shall be given the highest priority. Capital improvements that must rely upon debt financing shall be accorded a lower priority and pro- jects with a useful life of less than ten years shall not be eligible for in- clusion in bond issues. C. Lease purchase financing shall only be undertaken when the project is considered essential to the efficient operation of the Town or to remove expenditures that would exceed the State imposed expenditure limita- tion. The Town Manager or authorized designee shall be responsible for ensuring that pay-as-you-go expenditures do not cause the State- imposed expenditure limitation to be exceeded in any fiscal year. D. All capital project requests will be accompanied by a description of the sources of funding to cover project costs. Where borrowing is recom- mended, a dedicated source of funds to cover debt service requirements must be identified. All capital project requests will be required to identify any impact the project may have on future operating costs of the Town. The Town will seek grants to finance capital improvements and will favor those projects which are likely to receive grant money. E. All capital project appropriations and amendments to the capital im- provement plan must be approved by the Town Council. F. The capital plan will include all equipment and facilities with a useful life of greater than ten years and a cost greater than $50,000. Debt fi- nancing shall not exceed the useful life of the infrastructure improve- ment or asset. Financial Overview & Policies The Height of Desert Living 60 G. Six steps in preparation of Capital Improvement Program: (1) Establish Capital Improvement policies. (a) Time period the CIP will cover. (b) Facilities/equipment that will be included in the CIP. (c) How acquisition of multiple items (e.g. computers) will be treated. (d) Identification of projects that are expected to be undertaken, but fall outside the time horizon of the plan. (2) Adopt standards to rank project requests. (a) Projects that address a public health or safety concern are given top priority. (b) Projects mandated by a court of competent jurisdiction or a government with authority over the Town are equal with public health or safety. (c) Major maintenance (preservation of assets). (d) Replacement of obsolete equipment (improving efficiency). (e) Expansion to meet demand caused by growth. (f) Coordination of projects to achieve cost savings. (g) Availability of cash to finance improvements from current revenues. (h) Acquisition of open space. (3) Perform and maintain a capital inventory and identify useful life. (4) Identify projects. (a) Status review of previously approved projects. (b) Identification of new projects. (c) Assess capital project alternatives. (d) Complete project request forms. (5) Assess funding sources. (a) Available grants. (b) Development fees shall be utilized to fund capital projects be- fore pay-as-you-go and bond issuance financing. (c) Developer contributions. (d) Public/Private partnerships. (e) Issuance of securities. (f) Capital leases. (6) Approve the CIP and Budget. (a) Legislative review. (b) Public hearing. (c) Adoption of the CIP and capital budget. Financial Overview & Policies The Height of Desert Living 61 The Town of Fountain Hills capital improvement program ranking criteria will give greatest weight to those projects which protect the health and safety of its citi- zens. Pay-as-you-go project financing shall be given the highest priority. Capital improvements that must rely upon debt financing shall be accorded a lower prior- ity. All capital project requests will be accompanied by a description of the sources of funding to cover project costs. Where borrowing is recommended, the source of funds to cover debt service requirements must be identified. All capital project re- quests will be required to identify any impact the project may have on future oper- ating costs of the Town. Department Directors will submit a detailed description of the useful life of capital projects submitted in conjunction with the preparation of the Town’s CIP. Projects with a useful life of less than ten years shall not be eligi- ble for inclusion in bond issues except in extraordinary circumstances. The Town Manager shall incorporate an estimate of the useful life of proposal capital im- provements in developing an amortization schedule for each bond issue. If a short- lived asset or project (less than ten years) is included in a bond issue, then the bond amortization schedule shall be adjusted to reflect the asset’s rapid deprecia- tion. At no time shall the amortization exceed the life of the asset. 3. Financing Alternatives. A. Financing alternatives include, but are not limited to: (1) Grants. (2) Developer contributions. (3) General Obligation (GO) Bonds – requires voter approval, sup- ported by an ad valorem (property) tax. (4) Revenue Bonds – repaid with dedicated revenue stream (HURF, revenue generated by project). (5) Municipal Property Corporation (MPC) Bonds – repaid with a dedi- cated revenue source. (6) CFD or Special District Bonds – supported by an ad valorem prop- erty tax. (7) Capital leases – repaid within operating budget. (8) Commercial paper (CP) or Bond Anticipation Notes (BAN) with terms less than two years. B. Town Debt Service costs (GO, Revenue Bonds, MPC, Leases) shall not exceed 20% of the Town’s operating revenue in order to control fixed costs and ensure expenditure flexibility. Improvement District (ID), Com- munity Facility District (CFD) and Special District debt service is not in- cluded in this calculation because it is paid by district property owners and is not an obligation of the general citizenry. Separate criteria have been established and included within the Town’s CFD policy. C. In accordance with requirements of the State of Arizona Constitution, total bonded indebtedness shall not exceed 20% of the Town’s total sec- ondary assessed valuation of taxable property in the Town for water, sewer, artificial lighting, parks, open space, public safety, transportation, Financial Overview & Policies The Height of Desert Living 62 streets and recreational facility improvements and 6% of the total secon- dary assessed valuation of taxable property in the Town for all general purposes. D. The Town shall comply with all U.S. Internal Revenue Service arbi- trage rebate requirements for bonded indebtedness. E. Where applicable, the Town will structure General Obligation Bond is- sues to create level debt service payments over the life of the issue. The goal will be to strive for a debt repayment schedule to be no more than 15 years; at no time will the debt exceed 25 years. F. Refunding bonds will be measured against a standard of the net pre- sent value debt service savings exceeding 3% of the principal amount of the bonds being refunded, or if savings exceed $750,000, or for the pur- poses of modifying restrictive covenants or to modify the existing debt structure to the benefit of the Town. Refinancings undertaken for other reasons should proceed only when the advantages have been clearly shown in a cost/benefit analysis of the transaction. G. The Town will seek to maintain and, if possible, improve the current bond rating in order to minimize borrowing costs and preserve access to credit. H. An analysis showing how a new issue combined with current debt im- pacts the Town’s debt capacity and conformance with Town debt policies will accompany every future bond issue proposal. The debt capacity analysis should reflect a positive trend and include: (1) Percent of debt outstanding as a percent of the legal debt limit. (2) Measures of the tax and revenue base. (3) Evaluation of trends relating to expenditures and fund balance. (4) Debt service as a percentage of assessed valuation. (5) Measures of debt burden on the community. (6) Tax-exempt market factors affecting interest costs. (7) Debt ratios. I. Municipal Property Corporation and contractual debt, which is non- voter approved, will be utilized only when a dedicated revenue source (e.g. excise taxes) can be identified to pay debt service expenses. The project to be financed will generate net positive revenues (i.e., the addi- tional revenues generated by the project will be greater than the debt service requirements). J. The Town’s privilege/excise tax to debt service goal will be a ratio of at least 3.5:1 to ensure the Town’s ability to pay for long-term debt from this elastic revenue source. Financial Overview & Policies The Height of Desert Living 63 4. Issuance of Obligations A. The Town shall select the underwriter and the paying agent/registrar for each debt issuance based on competitive bid. The underwriter must be a firm domiciled in Arizona with an office in the Phoenix area and a record of prior working relationships. B. The request for proposals process will be designed to select the ser- vice providers that offer the Town the best combination of expertise and price. The Town is not required to select the firm offering the lowest price, but a report must be prepared by the Town Manager providing jus- tification to the Town Council for a recommendation when other than the lowest bidder is chosen. The review of all proposals submitted shall be the responsibility of the Town Manager. C. The Town of Fountain Hills will use competitive sales as the primary means of selling new General Obligation or Revenue bonds that are re- paid through ad valorem (property) taxes. Negotiated sales will be per- mitted for all other debt issues when it is expected to result in a lower true interest cost than would a competitive sale of that same date and structure or there is evidence of volatile market conditions, complex se- curity features, or another overriding factor. D. The Town Manager or designee and Town Attorney will coordinate their activities to ensure that all securities are issued in the most effi- cient and cost-effective manner and in compliance with the governing statutes and regulations. The Manager and the Town Attorney shall con- sult and jointly select the bond counsel for a bond issue. The Town Attor- ney will review all documents related to the issuance of securities by the jurisdiction. E. The Town Manager or authorized designee will seek a rating on all new issues which are being sold in the public market if economically fea- sible. F. The Town will report, on an annual basis, all financial information and/ or notices of material events to the rating agencies and Electronic Mu- nicipal Market Access (EMMA). The annual report will include, but not be limited to, the Town’s annual Comprehensive Annual Financial Report (CAFR). G. Any institution or individual investing monies as an agent for the Town shall do so in a manner consistent and in compliance with the Town’s adopted Investment Policy. H. The Town Manager or authorized designee will provide detailed draw schedules for any project to be funded with borrowed monies. The Town Financial Overview & Policies The Height of Desert Living 64 will invest the proceeds or direct a trustee to invest the proceeds of all borrowings in a manner that will ensure the availability of funds as de- scribed in the draw schedules. I. The Town acknowledges the responsibilities of the underwriting com- munity and pledges to make all reasonable efforts to assist underwriters in their efforts to comply with SEC Rule 15c2-12 and MSRB Rule G-36. Financial Overview & Policies The Height of Desert Living 65 Budget Highlights Budget Highlights The Height of Desert Living 66 Budget Introduction In FY09-10, the Town introduced program budgeting. Program budgeting is a method of budgeting expenditures to meet programmatic objectives rather than budgeting on a line-item basis. In program budgeting, specific performance objec- tives or outcomes are defined and the costs to produce those outcomes are enu- merated in the budget. With each year’s budget, we have moved closer to produc- ing a true Program Budget. In FY12-13, the budget document includes Department level, Division level and Program level budgets. We believe program budgeting will provide the citizens with a much better picture of the true cost of providing Town services. The proposed budget is based on revenue projections that are conservative and based on the expectation that the local and national economy will continue at its existing pace and that we will not see any signifi- cant drop in revenues in the next fiscal year. As the chart on the right shows, 91% of the Town’s General Fund resources are derived from local sales tax and State Shared revenues. It should be noted that these sources of revenue are very sensitive to the fluctuations of the econ- omy as well as to annual legislative appropria- tions. Additionally, these revenues are distributed to cities and towns based on each municipality’s population compared to that of the entire state. Some municipalities have abundant available land for expansion and will continue to grow in population, while others, like Fountain Hills, have fixed borders and lim- ited population growth. Over time, Fountain Hills will, therefore, represent a smaller and smaller percentage of the total and will be allocated a smaller percent- age of State Shared revenues. General Fund Budget Overview The General Fund supports core services and is the largest fund with the greatest potential for revenue fluctuations. Revenues from taxes, State Shared revenues, license and permit fees, and charges for services provide the major resources to fund programs and services delivered by the Town. In FY08-09, the Town received $14,828,010 in General Fund revenues. By FY11- 12, budgeted General Fund revenues had decreased by 14% to $12,645,479. FY12 -13 revenues are anticipated to increase 7.9% to $13,654,389 reflecting an overall increase in the economy Following is a brief summary of what is included in the proposed General Fund Budget for FY12-13: Salaries and Benefits - After the staff reductions made during FY09-10, there remains a total of 57 full time equivalent employees (FTE) proposed for FY12-13, Shared Revenue 37% Other 9% Sales Taxes 54% Town of Fountain Hills General Fund Revenue FY12-13 Budget Highlights The Height of Desert Living 67 compared to 115 FTE in FY02-03, and 81 FTE in FY09-10. Most Town employees’ salaries and benefits are funded through the General Fund (except Streets and Ex- cise Tax/Downtown Development staff who are funded with restricted revenues). Salaries normally include overtime, sick leave, vacation and a set aside for merit increases. A 2.5% cost of living adjustment was awarded by the Council to the staff for FY12-13. Employee benefits include health insurance, employer taxes, disability, workers compensation insur- ance, and employer match retirement contributions. Because local govern- ments are primarily a service industry, salaries and benefits comprise a major portion of expenditures. For Fountain Hills, salaries & benefits represent 27% of the proposed General Fund budget in FY12-13. The chart to the right shows that the number of Town em- ployees is at the lowest level in over ten years while the level of service to the citizens has remained constant. Contractual Services - The Town contracts with outside professionals for a num- ber of services. Two major contracts included in this category are: 1.Fire protection and emergency medi- cal services ($3,050,078), currently under contract with Rural Metro Cor- poration; and 2.Police protection ($2,762,382), cur- rently provided through the Mari- copa County Sheriff’s Office. These contracts alone represent 46% of the General Fund budget in FY12-13. Repairs and Maintenance - Repairs and maintenance includes annual landscape maintenance contracts, equipment and vehicle repairs, and facilities maintenance (janitorial, building maintenance, etc.). Maintenance of the Town’s 122 acres of parks, Town medians, dams, and washes are provided by independent contractors. These contracts are solicited through a bid process to obtain the most competitive price for the Town. With the projected increases in revenue, the Town is placing a priority on infrastructure maintenance that has been deferred due to the recession (increase of $350,000 over the prior year). This increase does not include road maintenance. In FY12-13, Repairs and Maintenance represents 6% of the total budget. Supplies and Services - Supplies and services include operational costs such as utilities, insurance, office supplies, etc. for Town Hall and other Town-owned build- ings and accounts for 9% of the operating budget. The Town owns the Library, the Budget Highlights The Height of Desert Living 68 Museum, the Community Center, two fire stations, a vehicle maintenance facility, the Kiwanis building, and the Community Theater building. Other items in this category are gas and oil, postage, travel, and communications. Capital Outlays - Capital outlays include the purchase of furniture and equip- ment, and the improvement of Town facilities with a cost of at least $10,000 but less than $50,000. Expenditures of $50,000 or more are included in the Capital Improvement Program. The Town began, with the FY10-11 budget, the inclusion of equipment replacement within an expanded Vehicle Replacement Program. HURF/Streets Fund Overview The HURF/Streets fund is a fund restricted to streets and transportation related purposes. Due to recent leg- islative action and declining gasoline revenues in the State, the available resources in HURF have declined since 2009, but are anticipated to increase from $1.2M to $1.3M in FY12-13. Road maintenance has not been adequately funded for several years which has resulted in serious degradation of the Town’s 350 miles of arte- rial and collector streets. The FY12-13 program of work will focus on resolving the long-term fiscal needs for road maintenance. The HURF/Streets fund provides funding for the following Town programs: Streets Department—Administration Adopt-A-Street Legal Open Space Pavement Management Street Signage Street Sweeping Traffic Signals Vehicle Maintenance Special Revenue Fund Overview All special revenues (grants, etc) are received in the Special Revenue Fund. Oper- ating expenses are also recorded in the Special Revenue Fund unless the projects supported are in the Capital Improvement Program or the funds are in support of ongoing Town services. In these cases, funds are transferred from the Special Revenue Fund to either the Capital Projects Fund or the General Fund. Due to a potential for a $63,000 grant, the Town will investigate a pilot transit program that will extend the valley transit program from Scottsdale to Fountain Hills to bring visitors and workers into Town. Budget Highlights The Height of Desert Living 69 The Town is budgeting $5.8M in grant funds, $1.2M in Excise Tax/Downtown funds, $4.2M from Capital Projects Fund and $300,000 in other funding to support various capital projects in FY12-13. Debt Service Funds Overview Total debt service revenues for FY12-13 are budgeted at $2.2 million including secondary property taxes for voter approved bonds, transfers from the General Fund for the Community Center and excise taxes to pay for Municipal Property Corporation (MPC) debt (mountain bonds). The following is a summary of the debt payments for FY12-13: General Obligation Bonds (property taxes) $1.0 million Municipal Property Corporation (excise taxes) $1.1 million Eagle Mountain Facilities District (property taxes) $0.4 million Development Fees Fund Overview With limited funds from development anticipated, there are no capital projects budgeted to be funded from Development Fees in the next fiscal year. However, new legislation requires that the Town update the Infrastructure Improvement Plan (IIP) and conduct a revised development fee study prior to August 1, 2014. Therefore, funds have been included in the budget for the study. Capital Projects Fund Overview As mentioned earlier, ARRA and grant funds have given the Town the opportunity to move forward on $3,844,826 in major capital projects that might otherwise have been delayed due to the economy. The Capital Improvement Projects programmed for FY12-13 include: Downtown Improvements $2,142,000 Street/Sidewalk Projects 5,451,000 Drainage 65,000 Traffic Signal Projects 453,000 Parks & Recreation 350,000 General Government Projects 60,000 Library/Event Circle 48,000 Fire & Emergency Med Projects 2,960,000 Contingency 58,281 TOTAL CIP $11,587,281 The annual impact on the operating budget as a result of budgeted capital im- provement projects is estimated at $18,500 in additional operating expenses in FY12-13. At the same time, we anticipate a savings of $7,462 derived from energy audits and the photovoltaic installations. No ongoing personnel related costs are anticipated from the completion of these projects. Budget Highlights The Height of Desert Living 70 General Fund $.05M Excise Tax/ Downtown Fund $1.25M Cost Sharing Other $.22M Grants $5.81M Capital Project Reserves $4.27M Capital Projects By Funding Source TOTAL $11.6M Project Categorqy FY12-13 Budget Capital Projects Fund Excise Tax/ Downtown Fund General Fund Non-Town Funds Downtown Improvements $ 2,142,000 $ 796,000 $ 1,246,000 $ - $ 100,000 Street/Sidewalk Improvements 5,451,000 2,003,000 - - 3,448,000 Traffic Signals 453,000 453,000 - - - Park Improvements 350,000 350,000 - - - General Government Projects 60,000 - - 25,000 35,000 Fire & EMS Projects 2,960,000 495,000 - 28,000 2,437,000 Drainage 65,000 65,000 - - - Library/Event Circle 48,000 48,000 - - - Contingency 58,281 58,281 - - TOTAL 11,587,281$ 4,268,281$ 1,246,000$ 53,000$ 6,020,000$ Budget Highlights The Height of Desert Living 71 Budget Highlights General Fund Debt Service Funds Capital Projects Funds Non-Major Funds Total Revenues: Sales Tax 6,765,120$ 591,120$ 120,000$ 295,560$ 7,771,800$ Property Tax - 1,426,215 - - 1,426,215 Franchise Tax 603,000 - - - 603,000 Intergovernmental 5,015,416 - 5,758,000 2,765,640 13,539,056 Fines and Forfeitures 289,800 - - 14,250 304,050 Licenses and Permits 438,779 - 130,632 - 569,411 Charges for Services 524,382 - - 50,240 574,622 Rents and Royalties 135,456 - - - 135,456 Investment Earnings 60,000 2,300 100 1,500 63,900 Other 32,436 193,500 1,480,870 44,800 1,751,606 Reserves - - 4,669,919 - 4,669,919 Total Revenues 13,864,389$ 2,213,135$ 12,159,521$ 3,171,990$ 31,409,035$ Expenditures: Current: General Government Mayor and Council 82,811$ -$ -$ -$ 82,811$ Administration 2,585,022 2,097,927 2,661,281 1,723,968 9,068,198 Municipal Court 402,933 - - 47,250 450,183 Total General Government 3,070,766 2,097,927 2,661,281 1,771,218 9,601,192 Public Safety - Law Enforcement 2,946,102 - 5,000 - 2,951,102 Fire and Emergency Medical 3,255,335 - 2,965,000 - 6,220,335 Total Public Service 6,201,437 - 2,970,000 - 9,171,437 Community Services 2,443,838 - 418,000 - 2,861,838 Development Services 2,042,578 421,110 5,989,000 1,321,880 9,774,568 Total Expenditures 13,758,619$ 2,519,037$ 12,038,281$ 3,093,098$ 31,409,035$ Note: See page 42 for a listing of the funds included in each column. FY12-13 Summary of Proposed Budget Revenues and Expenditures - All Funds The Height of Desert Living 72 Budget Highlights Sales Tax 25% Property Tax 4% Franchise Tax 2% Inter- governmental 54% Fines and Forfeitures 1% Licenses and Permits 2% Charges for Services 2% Other 6% Reserves 15% TOWN OF FOUNTAIN HILLS REVENUES BY TYPE -ALL FUNDS Sales Tax Property Tax Franchise Tax Intergovernmental Fines and Forfeitures Licenses and Permits Charges for Services Rents and Royalties Investment Earnings Other Reserves Administration 29% Municipal Court 2% Law Enforcement 9% Fire and Emergency Medical 20% Community Services 9% Development Services 31% TOWN OF FOUNTAIN HILLS EXPENDITURES BY FUNCTION -ALL FUNDS Mayor and Council Administration Municipal Court Law Enforcement Fire and Emergency Medical The Height of Desert Living 73 Budget Highlights FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Revenues: Taxes: Sales Tax 7,198,555$ 7,527,581$ 7,619,604$ 7,771,800$ Property Tax 2,345,404 1,853,813 1,443,315 1,426,215 Franchise Tax 309,052 322,659 303,000 603,000 Intergovernmental 7,524,285 7,002,687 11,466,202 13,539,056 Fines and Forfeitures 288,334 236,221 274,680 304,050 Licenses and Permits 611,563 428,439 503,092 569,411 Charges for Services 391,977 389,274 351,850 574,622 Rents and Royalties - 102,103 145,464 135,456 Investment Earnings 21,345 26,277 61,332 63,900 Other 1,423,245 679,012 9,812,484 1,751,606 Reserves - - 5,113,475 4,669,919 Total Revenues 20,113,760$ 18,568,066$ 37,094,498$ 31,409,035$ Expenditures: Current: General Government Mayor and Council 67,819$ 66,759$ 75,745$ 82,811$ Administration 5,642,892 4,808,865 10,233,652 9,068,198 Municipal Court 272,667 421,931 466,094 450,183 Total General Government 5,983,378 5,297,555 10,775,491 9,601,192 Public Safety Law Enforcement 2,811,810 2,712,283 2,904,522 2,951,102 Fire and Emergency Medical 3,041,792 3,119,863 3,548,212 6,220,335 Total Public Service 5,853,602 5,832,146 6,452,734 9,171,437 Community Services 2,315,212 2,215,619 2,482,548 2,861,838 Development Services 4,170,172 3,705,011 17,383,725 9,774,568 Total Expenditures 18,322,364$ 17,050,331$ 37,094,498$ 31,409,035$ Summary of Revenues and Expenditures - All Funds The Height of Desert Living 74 Budget Highlights $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Town of Fountain Hills Revenues -By Year and Type Sales Tax Property Tax Franchise Tax Intergovernmental Fines and Forfeitures Licenses and Permits Charges for Services Rents and Royalties Investment Earnings Other Reserves $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 $18,000,000 $20,000,000 FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Town of Fountain Hills Expenditures -By Year and Function Mayor and Council Administration Municipal Court Law Enforcement Fire and Emergency Medical Community Services Development Services The Height of Desert Living 75 Budget Highlights The decrease of fund balance in the Debt Service Funds (449.4%) is related to Mu- nicipal Property Corporation (MPC) bonds that are repaid through the Town’s local sales tax. When the economy was booming, the sales tax revenues allocated for the debt service payment exceeded the annual requirement for debt payment cre- ating a surplus in the fund. As the economy pulled back, the sales tax revenues are less than the annual debt payment but there are sufficient reserves to satisfy General Fund Debt Service Funds Capital Projects Funds Non-Major Funds Total Revenues: Sales Tax 6,765,120$ 591,120$ 120,000$ 295,560$ 7,771,800$ Property Tax - 1,426,215 - - 1,426,215 Franchise Tax 603,000 - - - 603,000 Intergovernmental 5,015,416 - 5,758,000 2,765,640 13,539,056 Fines and Forfeitures 289,800 - - 14,250 304,050 Licenses and Permits 438,779 - 130,632 - 569,411 Charges for Services 524,382 - - 50,240 574,622 Rents and Royalties 135,456 - - - 135,456 Investment Earnings 60,000 2,300 100 1,500 63,900 Other 32,436 193,500 1,480,870 44,800 1,751,606 Reserves - - 4,669,919 - 4,669,919 Total Revenues 13,864,389$ 2,213,135$ 12,159,521$ 3,171,990$ 31,409,035$ Expenditures: Current: General Government Mayor and Council 82,811$ -$ -$ -$ 82,811$ Administration 2,585,022 2,097,927 2,661,281 1,723,968 9,068,198 Municipal Court 402,933 - - 47,250 450,183 Total General Government 3,070,766 2,097,927 2,661,281 1,771,218 9,601,192 Public Safety - Law Enforcement 2,946,102 - 5,000 - 2,951,102 Fire and Emergency Medical 3,255,335 - 2,965,000 - 6,220,335 Total Public Service 6,201,437 - 2,970,000 - 9,171,437 Community Services 2,443,838 - 418,000 - 2,861,838 Development Services 2,042,578 421,110 5,989,000 1,321,880 9,774,568 Total Expenditures 13,758,619$ 2,519,037$ 12,038,281$ 3,093,098$ 31,409,035$ Net Change in Fund Balance 105,770 (305,902) 121,240 78,892 - Fund Balance Beginning of Year - estimated 8,121,348 68,069 12,113,534 2,758,006 23,060,957 End of Year 8,227,118$ (237,833)$ 12,234,774$ 2,836,898$ 23,060,957$ Fund Balance Percentage Change 1.30%(449.40%)1.00%2.86%0.00% Note: See page 42 for a listing of the funds included in each column. FY12-13 Projected Changes in Fund Balances The Height of Desert Living 76 Budget Highlights FY12-13 PROPOSED BUDGET SUMMARY OF EXPENDITURES SPECIAL REVENUE FUNDS Fund/Department FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $1,174,557 $1,123,229 $1,278,299 $1,321,880 DEVELOPMENT SERVICES HIGHWAY USERS FUND $1,174,557 $1,123,229 $1,278,299 $1,321,880 118,580 131,631 211,364 183,968 ADMINISTRATION EXCISE TAX FUND $118,580 $131,631 $211,364 $183,968 224,688 158,015 1,438,435 1,540,000 ADMINISTRATION SPECIAL REVENUE FUND $224,688 $158,015 $1,438,435 $1,540,000 18,825 14,175 13,825 210,000 COMMUNITY SERVICES PUBLIC ART FUND $18,825 $14,175 $13,825 $210,000 8,793 12,443 33,250 47,250 MUNICIPAL COURT COURT ENHANCEMENT FUND $8,793 $12,443 $33,250 $47,250 $1,545,443 $1,439,493 $2,975,172 $3,303,098 TOTAL SPECIAL REVENUE FUNDS FY12-13 PROPOSED BUDGET SUMMARY OF EXPENDITURES GENERAL FUND Fund/Department FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $67,819 $66,759 $75,745 $82,811 MAYOR & COUNCIL 2,262,062 1,966,429 2,254,733 2,585,022 ADMINISTRATION 263,874 409,488 432,844 402,933 MUNICIPAL COURT 1,845,557 1,465,899 1,600,490 2,042,578 DEVELOPMENT SERVICES 2,295,108 2,193,398 2,186,655 2,233,838 COMMUNITY SERVICES 3,041,707 3,060,292 3,156,212 3,255,335 FIRE & EMERGENCY MED 2,811,426 2,712,284 2,899,522 2,946,102 LAW ENFORCEMENT TOTAL GENERAL FUND $12,587,553 $11,874,548 $12,606,201 $13,548,619 The Height of Desert Living 77 Budget Highlights FY12-13 PROPOSED BUDGET SUMMARY OF EXPENDITURES DEBT SERVICE FUNDS Fund/Department FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $136,413 $(388) $- $- DEVELOPMENT SERVICES REVENUE BOND DEBT SERV $136,413 $(388) $- $- 1,368,138 1,029,852 1,019,413 1,002,913 ADMINISTRATION GEN OBLIG BD DEBT SERV $1,368,138 $1,029,852 $1,019,413 $1,002,913 388,760 410,710 421,610 421,110 DEVELOPMENT SERVICES EAGLE MTN CFD DEBT SERV $388,760 $410,710 $421,610 $421,110 1,409,538 1,418,767 4,011,948 1,076,700 ADMINISTRATION MUNIC PROP CORP DEBT SERV $1,409,538 $1,418,767 $4,011,948 $1,076,700 3,850 - 3,315 18,315 ADMINISTRATION COTTONWOODS MAINT DIST $3,850 $- $3,315 $18,315 $3,306,698 $2,858,941 $5,456,286 $2,519,038 TOTAL DEBT SERVICE FUNDS The Height of Desert Living 78 Budget Highlights FY12-13 PROPOSED BUDGET SUMMARY OF EXPENDITURES CAPITAL FUNDS Fund/Department FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $255,269 $29,367 $1,189,445 $2,260,281 ADMINISTRATION 494,289 705,560 14,063,326 5,969,000 DEVELOPMENT SERVICES - 8,047 262,068 398,000 COMMUNITY SERVICES - 59,571 387,000 2,960,000 FIRE & EMERGENCY MED CAPITAL PROJECTS FUND $749,558 $802,546 $15,901,839 $11,587,281 384 - 5,000 5,000 LAW ENFORCEMENT LAW ENFORCEMENT DEV FEE $384 $- $5,000 $5,000 85 - 5,000 5,000 FIRE & EMERGENCY MED FIRE/EMERGENCY DEV FEE $85 $- $5,000 $5,000 130,597 - 20,000 20,000 DEVELOPMENT SERVICES STREETS DEV FEE $130,597 $- $20,000 $20,000 1,151 - 15,000 15,000 COMMUNITY SERVICES PARK/REC DEV FEE $1,151 $- $15,000 $15,000 OPEN SPACE DEV FEE $- $- $- $- 128 - 5,000 5,000 COMMUNITY SERVICES LIBRARY/MUSEUM DEV FEE $128 $- $5,000 $5,000 767 - 5,000 - ADMINISTRATION GENERAL GOVT DEV FEE $767 $- $5,000 $- - 74,803 100,000 401,000 ADMINISTRATION VEHICLE/EQUIP REPL FUND $- $74,803 $100,000 $401,000 $882,670 $877,349 $16,056,839 $12,038,281 TOTAL CAPITAL FUNDS $18,322,364 $17,050,331 $37,094,498 $31,409,035 TOTAL OF FUNDS The Height of Desert Living 79 Revenue Summary Revenue Summary $18,322,364 $17,050,331 $37,094,498 $31,409,035 TOTAL OF FUNDS The Height of Desert Living 80 Revenue This section provides a broad overview of the revenues included in the FY12-13 budget. Information is presented for General, Special Revenue, Debt Service and Capital Project funds. Total revenues for all funds are estimated at $31,409,035. The General Fund por- tion represents approximately 44% of the total. HURF/Streets funds represent 4% while the Excise Tax/Downtown and Public Art funds each represent 1% of the to- tal. Special Revenue funds represent another 5% of the budget. Debt Service represents 7%, Capital Projects represent 23% and Reserves/Fund Balance repre- sents the remaining 15% of the total revenues. Revenue Summary General Fund 44% HURF/Streets Fund 4%Excise Tax/Downtown Fund 1% Public Art Fund 1% Special Revenue Fund 5% Debt Service Fund 7% Capital Projects Fund 23% Reserves/Fund Balance 15% TOWN OF FOUNTAIN HILLS REVENUES BY SOURCE TOTAL ALL SOURCES $31.4M The Height of Desert Living 81 Revenue Summary FY12-13 PROPOSED BUDGET SUMMARY - REVENUES GENERAL FUND Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget SALES TAX-LOCAL $6,044,684 $6,387,106 $6,611,688 $6,715,080 LIQUOR LICENSE FEES - 50 - 1,500 BUSINESS LICENSE 99,475 102,795 113,544 114,679 ANIMAL LICENSE 49,182 48,842 46,896 47,365 BUILDING PERMIT 178,944 66,158 199,296 84,650 SIGN PERMITS 400 1,405 250 3,350 PLANNING & ZONING FEES 4,705 24,917 10,000 10,000 LANDSCAPE PERMITS 4,200 1,260 1,040 1,260 ENCROACHMENT PERMITS 17,002 28,385 25,000 35,000 VARIANCES 3,740 6,925 5,000 4,000 SUBDIVISION FEES 16,500 9,600 12,000 21,000 SPECIAL EVENT PERMIT 1,700 1,300 500 1,825 ENGINEERING FEES 2,080 1,430 2,500 2,500 PLAN REVIEW - 76,583 - 94,650 INSPECTION FEES - 12,006 - 17,000 FRANCHISE FEES 309,052 322,659 303,000 603,000 CELL TOWER LEASE - 102,103 145,464 135,456 SALES TAX-STATE 1,797,356 1,860,421 1,701,480 1,880,400 INCOME TAX-STATE 3,162,174 2,383,874 1,898,160 2,259,840 VEHICLE LICENSE TAX 821,321 799,551 758,400 758,400 FIRE INSURANCE PREM TAX 127,647 122,008 124,230 116,776 PROGRAM FEES 185,692 187,724 216,341 204,414 RENTAL FEES 92,602 118,999 79,584 76,454 TAXABLE SALES 12,364 10,801 15,000 15,000 NON-TAXABLE RENTAL 13,902 6,093 7,980 10,180 NON-TAXABLE FEES 2,005 2,400 2,520 2,200 SPONSORSHIPS 17,304 8,720 12,000 12,400 DONATIONS 255 3,399 700 - REIMBURSEMENTS/REFUNDS 27,538 16,152 - - AUCTION/RECYCLE PROCEEDS 814 524 - 1,150 RESTITUTION/INS PROCEEDS 1,399 40 - - MISCELLANEOUS REVENUE 31,095 20,122 9,996 18,886 COURT FINES/FEES 259,571 214,999 260,160 289,800 ABATEMENTS 33 - - - JCEF REVENUE - - - - INTEREST INCOME 7,459 11,608 60,000 60,000 TRANSFER IN - - 26,842 - TOTAL GENERAL FUND $13,292,194 $12,960,959 $12,649,571 $13,598,215 The Height of Desert Living 82 Revenue Summary FY12-13 PROPOSED BUDGET SUMMARY - REVENUES SPECIAL REVENUE FUNDS Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget HIGHWAY USERS TAX 1,391,100 1,396,075 1,132,332 1,265,640 LOCAL TRAN ASSIST (LTAF) - - - - IN-LIEU FEES 84,979 63,016 25,200 50,000 ADOPT-A-STREET FEE 240 240 - 240 REIMBURSEMENTS/REFUNDS 3,850 - - - RESTITUTION/INS PROCEEDS - 828 - - MISCELLANEOUS REVENUE 12,186 5,428 4,800 4,800 INTEREST INCOME 170 247 120 1,200 TOTAL HIGHWAY USERS FUND $1,492,525 $1,465,834 $1,162,452 $1,321,880 SALES TAX-LOCAL - - - - SALES-EXCISE TAX 285,497 293,415 272,136 295,560 MISCELLANEOUS REVENUE - - - - INTEREST INCOME 745 1,177 - - TOTAL EXCISE TAX FUND $286,242 $294,592 $272,136 $295,560 GRANTS 4,616 - 1,438,435 1,500,000 LOCAL TRAN ASSIST (LTAF) - - - - LTAF II 36,074 20,962 - - PROP 202/GAMING REV 183,998 152,332 - - DONATIONS - 4,000 - - TRANSFER IN - 15,513 - 40,000 TOTAL SPECIAL REVENUE FUND $224,688 $192,807 $1,438,435 $1,540,000 DEVELOPMENT FEES - - - - IN-LIEU FEES 194 - - 210,000 DONATIONS - - - - TRANSFER IN 12,325 14,175 10,000 - TOTAL PUBLIC ART FUND $12,519 $14,175 $10,000 $210,000 CCEF REVENUE 20,761 18,461 14,520 14,250 JCEF REVENUE 7,967 2,761 - - INTEREST INCOME 432 463 300 300 TOTAL COURT ENHANCEMENT FUND $29,161 $21,684 $14,820 $14,550 $2,045,135 $1,989,092 $2,897,843 TOTAL SPECIAL REVENUE FUNDS $3,381,990 The Height of Desert Living 83 Revenue Summary FY12-13 PROPOSED BUDGET SUMMARY - REVENUES DEVELOPMENT FEES Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget DEVELOPMENT FEES $8,646 $5,190 $8,352 $15,760 INTEREST INCOME 177 207 24 100 TOTAL LAW ENFORCEMENT DEV FEE $8,823 $5,397 $8,376 $15,860 DEVELOPMENT FEES 1,978 1,180 1,878 3,540 INTEREST INCOME 34 40 - - TOTAL FIRE/EMERGENCY DEV FEE $2,012 $1,220 $1,878 $3,540 DEVELOPMENT FEES 181,487 14,153 49,344 94,802 INTEREST INCOME 77 4 - - TOTAL STREETS DEV FEE $181,564 $14,157 $49,344 $94,802 DEVELOPMENT FEES 22,076 14,203 8,874 14,790 INTEREST INCOME (65) - - - TRANSFER IN - - - - TOTAL PARK/REC DEV FEE $22,011 $14,203 $8,874 $14,790 DEVELOPMENT FEES 3,253 1,936 1,044 1,740 INTEREST INCOME 35 41 - - TOTAL LIBRARY/MUSEUM DEV FEE $3,288 $1,977 $1,044 $1,740 DEVELOPMENT FEES 16,194 10,121 17,574 - INTEREST INCOME 472 551 198 - TOTAL GENERAL GOVT DEV FEE $16,666 $10,672 $17,772 $0 $234,365 $47,626 $87,288 TOTAL DEVELOPMENT FEES $130,732 The Height of Desert Living 84 FY12-13 PROPOSED BUDGET SUMMARY - REVENUES DEBT SERVICE AND CAPITAL PROJECTS Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget INTEREST INCOME $2 $- $- $- TRANSFER IN 136,413 - - - TOTAL REVENUE BOND DEBT SERV $136,415 $- $- $- PROPERTY TAX-CY 1,485,589 970,276 1,020,000 1,000,800 INTEREST INCOME (9) 79 102 1,200 TOTAL GEN OBLIG BD DEBT SERV $1,485,579 $970,355 $1,020,102 $1,002,000 PROPERTY TAX-CY 410,607 394,346 420,000 422,100 INTEREST INCOME - 27 84 600 TOTAL EAGLE MTN CFD DEBT SERV $410,607 $394,372 $420,084 $422,700 SALES-EXCISE TAX 856,492 880,244 631,200 591,120 INTEREST INCOME 1,997 1,474 504 500 TRANSFER IN 387,000 387,000 193,500 193,500 TOTAL MUNIC PROP CORP DEBT SERV $1,245,490 $1,268,718 $825,204 $785,120 PROPERTY TAX-CY 3,323 3,293 3,315 3,315 TAXABLE SALES - - - - INTEREST INCOME - 2 - - TOTAL COTTONWOODS MAINT DIST $3,323 $3,295 $3,315 $3,315 SALES TAX-LOCAL 457,767 283,567 104,580 120,000 GRANTS - 267,464 4,413,165 5,758,000 MISCELLANEOUS REVENUE - - - 15,000 INTEREST INCOME 9,819 10,357 - - TRANSFER IN 523,321 - 9,554,646 1,299,000 TOTAL CAPITAL PROJECTS FUND $990,907 $561,389 $14,072,391 $7,192,000 AUCTION/RECYCLE PROCEEDS 33,327 13,188 - - INTERNAL SERVICE CHARGES - 5,142 5,225 5,730 VEHICLE REPL CHARGES - 155,414 - 161,140 TRANSFER IN 236,418 29,367 - - TOTAL VEHICLE/EQUIP REPL FUND $269,745 $203,111 $5,225 $166,870 $4,542,066 $3,401,242 $16,346,321 TOTAL DEBT SERVICE AND CAPITAL PROJECTS $9,572,005 Revenue Summary 20,113,760 $18,568,067 $31,981,023 GRAND TOTAL ALL FUNDS $26,739,116 The Height of Desert Living 85 See the following pages for a discussion of the major revenue types, restrictions on use, and major influences for each type. The use of reserves is intended to be used for funding capital projects. Revenue Summary General Fund Debt Service Funds Capital Projects Funds Non-Major Funds Total % of Total Revenues: Sales Tax 6,765,120$ 591,120$ 120,000$ 295,560$ 7,771,800$ 25% Property Tax - 1,426,215 - - 1,426,215 5% Franchise Tax 603,000 - - - 603,000 2% Intergovernmental 5,015,416 - 5,758,000 2,765,640 13,539,056 43% Fines and Forfeitures 289,800 - - 14,250 304,050 1% Licenses and Permits 438,779 - 130,632 - 569,411 2% Charges for Services 524,382 - - 50,240 574,622 2% Rents and Royalties 135,456 - - - 135,456 0% Investment Earnings 60,000 2,300 100 1,500 63,900 0% Other 32,436 193,500 1,480,870 44,800 1,751,606 6% Reserves - - 4,669,919 - 4,669,919 15% Total Revenues 13,864,389$ 2,213,135$ 12,159,521$ 3,171,990$ 31,409,035$ 100% Note: See page 42 for a listing of the funds included in each column. FY12-13 Revenues by Type The Height of Desert Living 86 Revenue Summary State Shared Sales Tax Revenue The Height of Desert Living 87 Revenue Summary Vehicle License Tax Revenue The Height of Desert Living 88 Revenue Summary State Shared Sales Tax Revenue The Height of Desert Living 89 Revenue Summary Local Sales Tax-All Funds The Height of Desert Living 90 Revenue Summary Building Related Revenue The Height of Desert Living 91 Revenue Summary Fines and Forfeitures Revenue The Height of Desert Living 92 Revenue Summary Licensing Fee Revenue The Height of Desert Living 93 Revenue Summary Charges For Services-Recreation User Fees The Height of Desert Living 94 Revenue Summary Charges For Services-Rentals The Height of Desert Living 95 Revenue Summary Highway User (HURF) Revenue The Height of Desert Living 96 Expenditure Summary Expenditure Summary The Height of Desert Living 97 Expenditures This section provides a broad overview of the expenditures included in the FY12- 13 budget. Information is presented for General, Special Revenue, Debt Service and Capital Project funds. All Funds Expenditure Summary Total expenditures for all funds are $31,409,035 including transfers. The General Fund represents 43% of the total. Highway User Revenue Fund (Streets Fund) represents 4% of the total Town budget. The Excise Tax/Downtown and Public Art funds each represent 1% of the total. Other Special Revenue funds represent 5% of the budget, with Debt Service representing 8% and Capital Projects represent- ing 38%. With the introduction of program budgeting, all expenditures are categorized by line item or program. A summary of all programs and proposed costs are shown on the next pages. Expenditure Summary General Fund 43% HURF/Streets Fund 4% Excise Tax/ Downtown Fund 1% Public Art Fund 1% Special Revenue Fund 5% Debt Service Fund 8% Capital Projects Fund 38% TOWN OF FOUNTAIN HILLS EXPENDITURES BY USE TOTAL ALL USES $31.4M The Height of Desert Living 98 FY12-13 PROPOSED BUDGET EXPENDITURES BY FUND AND PROGRAM GENERAL FUND Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $62,773 $37,236 $54,356 $51,799 ACCOUNTING 4,963,262 1,871,078 1,627,282 2,044,282 ADMINISTRATION 166,952 192,397 218,178 235,229 AMENITIES 39,398 38,630 66,398 65,324 ANIMAL CONTROL - - - 9,807 ART ACQUISITION/MAINT 185,678 184,716 186,512 197,400 ATTORNEY SERVICES 78,759 74,438 70,141 65,232 AUDIT SERVICES 38,541 33,221 52,775 58,272 BOARDS & COMMISSIONS 49,135 47,759 39,318 41,389 BUDGET 95,949 229,818 270,080 243,767 BUILDING INSPECTION 520,296 613,828 602,214 945,220 BUILDING MAINTENANCE 121,151 89,174 85,688 87,581 CAPITAL IMPROVEMENT PROG - 41,761 47,235 44,266 CIVIL CASES 134,820 116,371 125,852 102,586 CODE COMPLIANCE 99,412 88,500 106,404 108,492 COMMUNITY EVENTS - 86,209 92,765 87,746 CRIMINAL CASES 162,869 120,985 99,206 100,833 CURRENT PLANNING 12,350 22,073 30,770 31,425 CUSTOMER SERVICE 58,060 20,619 173,985 88,595 ELECTIONS - 19,905 1,361,311 1,378,543 EMERGENCY MEDICAL 119,995 88,385 143,676 172,345 ENGINEERING 78,132 51,275 44,720 77,190 ENVIRONMENTAL SERVICE 70,685 52,845 49,261 54,991 EVENT PLANNING 138,506 149,035 184,980 193,406 FIELD PREP/MAINT 48,978 2,762,479 1,503,245 1,551,476 FIRE PROJECTS 187,742 175,010 200,724 201,300 FOUNTAIN 87,939 91,564 117,157 117,481 HOME DELIVERED MEALS 81,154 78,309 96,000 96,000 INCARCERATION/TRANSPORT 67,936 20,381 20,173 18,659 JUVENILE 187,280 170,505 233,331 218,888 LANDSCAPE MAINTENANCE 36,678 40,573 42,909 45,017 LEGISLATION 31,510 24,931 37,849 35,475 LICENSING 69,308 35,588 28,104 27,330 LONG RANGE PLANNING 105,242 81,147 79,995 101,563 MAPPING & GRAPHICS 2,428 40,245 34,057 40,677 OPEN SPACE 198,685 (99,418) 15,360 - OPERATIONAL SUPPORT 2,690,809 2,582,036 2,729,379 2,762,382 PATROL 16,028 14,917 14,795 15,111 PAYROLL 283,238 169,227 109,430 111,057 PERMITTING 8,250 2,750 9,960 9,960 PUBLIC DEFENDER 110,000 110,000 110,000 110,000 PROSECUTOR 18,610 34,392 16,716 17,142 PURCHASING 19,427 20,350 15,061 16,488 RECORDS MANAGEMENT 11,802 3,553 27,896 8,417 RECRUITMENT 249,127 268,573 270,968 255,912 RISK MANAGEMENT 16,414 68,055 58,404 85,356 SENIOR MEMBERSHIPS 11,471 513 2 - SENIOR PROGRAMS Expenditure Summary The Height of Desert Living 99 FY12-13 PROPOSED BUDGET EXPENDITURES BY FUND AND PROGRAM GENERAL FUND Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $452,577 $429,952 $372,435 $397,415 SOCIAL/COMMUNITY SERVICES 53,085 173,288 169,901 251,568 SUPPORT - 13,666 26,897 27,728 SPECIAL EVENTS 54,741 38,414 35,198 34,884 SPECIAL INTEREST PROGRAMS 86,053 66,279 65,317 67,610 SPORTS ACTIVITIES 92,208 48,181 208,991 215,669 STORMWATER MANAGEMENT 18,587 18,908 18,939 21,257 STRATEGIC PLANNING 5,451 693 1,964 5,000 TRAINING & DEVELOPMENT - 27,124 30,325 46,693 TREASURY 3,930 9,130 45,348 19,771 VIDEO SERVICES 30,299 34,697 56,994 57,111 VOLUNTEERS - 8,314 33,003 33,372 WEB SITE 53,841 39,963 36,269 39,130 YOUTH & TEEN PROGRAMS $12,587,553 $11,874,548 $12,606,201 $13,548,619 TOTAL GENERAL FUND HIGHWAY USERS FUND $389,028 $133,110 $200,017 $190,991 ADMINISTRATION 324 19,262 3,297 3,193 ADOPT A STREET 20,260 22,591 21,408 21,600 LEGAL SERVICES 99,922 310,621 299,644 302,698 OPEN SPACE 128,492 70,081 149,041 339,266 PAVEMENT MANAGEMENT 77,349 89,952 74,821 86,472 STREET SIGNS 147,180 141,605 150,188 126,805 STREET SWEEPING 1,089 93,494 96,355 - TRAFFIC MGMT 166,099 153,697 200,694 170,336 TRAFFIC SIGNALS 144,813 88,817 82,834 80,519 VEHICLE MAINTENANCE $1,174,557 $1,123,229 $1,278,299 $1,321,880 TOTAL HIGHWAY USERS FUND EXCISE TAX FUND $118,580 $131,631 $211,364 $183,968 ADMINISTRATION $118,580 $131,631 $211,364 $183,968 TOTAL EXCISE TAX FUND Expenditure Summary The Height of Desert Living 100 FY12-13 PROPOSED BUDGET EXPENDITURES BY FUND AND PROGRAM Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget SPECIAL REVENUE FUNDS $224,688 $158,015 $1,438,435 $1,540,000 GRANTS ADMIN $224,688 $158,015 $1,438,435 $1,540,000 TOTAL SPECIAL REVENUE FUND 18,825 14,175 13,825 210,000 ART ACQUISITION/MAINT $18,825 $14,175 $13,825 $210,000 TOTAL PUBLIC ART FUND 8,793 12,443 33,250 47,250 EQUIPMENT REPLACEMENT $8,793 $12,443 $33,250 $47,250 TOTAL COURT ENHANCEMENT FUND $252,306 $184,632 $1,485,510 $1,797,250 GRAND TOTAL SPECIAL REV FUNDS DEBT SERVICE FUNDS $136,413 $(388) $- $- REVENUE BOND DEBT SERV 1,368,138 1,029,852 1,019,413 1,002,913 GEN OBLIG BD DEBT SERV 388,760 410,710 421,610 421,110 EAGLE MTN CFD DEBT SERV 1,409,538 1,418,767 4,011,948 1,076,700 MUNIC PROP CORP DEBT SERV 3,850 - 3,315 18,315 COTTONWOODS MAINT DIST $3,306,698 $2,858,941 $5,456,286 $2,519,038 TOTAL DEBT SERVICE FUNDS CAPITAL PROJECTS FUND $- $29,367 $136,945 $58,281 ADMINISTRATION - - 755,000 2,142,000 DOWNTOWN DEVELOPMENT - 59,571 387,000 2,960,000 FIRE PROJECTS 255,269 - 297,500 60,000 GENERAL GOV'T PROJECTS - 8,047 111,893 48,000 LIBRARY/MUSEUM PROJ - - - 50,000 OPEN SPACE - - 150,175 300,000 PARK DEVELOPMENT 492,291 558,861 13,788,326 5,451,000 PAVEMENT MANAGEMENT - - 75,000 65,000 STORMWATER MANAGEMENT 1,998 146,699 200,000 453,000 TRAFFIC SIGNALS $749,558 $802,546 $15,901,839 $11,587,281 TOTAL CAPITAL PROJECTS FUND Expenditure Summary The Height of Desert Living 101 FY12-13 PROPOSED BUDGET EXPENDITURES BY FUND AND PROGRAM Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget DEVELOPMENT FEES $384 $- $5,000 $5,000 LAW ENFORCEMENT DEV FEE 85 - 5,000 5,000 FIRE/EMERGENCY DEV FEE 130,597 - 20,000 20,000 STREETS DEV FEE 1,151 - 15,000 15,000 PARK/REC DEV FEE - - - - OPEN SPACE DEV FEE 128 - 5,000 5,000 LIBRARY/MUSEUM DEV FEE 767 - 5,000 - GENERAL GOVT DEV FEE $133,112 $- $55,000 $50,000 TOTAL DEVELOPMENT FEES VEHICLE/EQUIP REPL FUND $- $30,151 $100,000 $401,000 ADMINISTRATION - 44,652 - - EQUIPMENT REPLACEMENT $- $74,803 $100,000 $401,000 TOTAL VEHICLE/EQUIP REPL FUND $18,322,364 $17,050,331 $37,094,498 $31,409,035 GRAND TOTAL OF ALL FUNDS Expenditure Summary The Height of Desert Living 102 Department Division Proposed Budget General Fund Operations Mayor & Council Mayor & Council 82,811$ Municipal Court Municipal Court 402,933 Administration Town Manager 940,491 Town Clerk 179,526 Human Resources/Risk Manamgement 415,624 Finance 324,318 Information Technology 317,799 Legal Services 317,360 Economic Development 89,904 Total Administration 2,585,022 Development Services Engineering 577,546 Facilities 850,578 Planning 205,353 Code Compliance 102,586 Mapping & Graphics 101,563 Building Safety 204,952 Total Development Services 2,042,578 Community Services Recreation 473,494 Community Center 421,050 Senior Activity Center 267,811 Parks-Fountain Park 416,409 Parks-Golden Eagle Park 371,467 Parks-Desert Vista Park 105,010 Parks-Four Peaks Park 128,113 Parks-Open Space/Trails 50,484 Total Community Services 2,233,838 Law Enforcement Law Enforcement 2,946,102 Fire & Emergency Medical Fire & Emergency Medical 3,255,335 Total General Fund Operations 13,548,619$ Special Revenue Fund Operations Development Services HURF/Streets 1,321,880 Administration Excise Tax/Downtown Fund 183,968 Total Special Revenue Fund Operations 1,505,848$ All Fund Operations 15,054,467$ FY12-13 Operating Expenditures by Division Expenditure Summary The Height of Desert Living 103 Expenditure Limitation Each year, the Economic Estimates Commission of the State of Arizona develops expenditure limits for local governments in Arizona based on a formula using 1979 -80 expenses adjusted for inflation and population growth. Cities and town are re- quired to stay within the limits or incur a penalty (reduction in State Shared reve- nues). The final FY12-13 expenditure limitation for the Town of Fountain Hills is $25,503,864 which is $722,293 more than the prior year. The limit applies to FY12 -13 expenditures of the Town (all funds) but allows for certain exemptions and de- ductions. For example, debt service payments, HURF, bond proceeds, ARRA funds, and grant expenditures are not included when determining compliance with the expenditure limitation. However, development fee and capital project expenditures are subject to the limitation. The table below is an estimate of the Town’s expendi- ture limitation, deductions and exclusions and final spending authority. 31,552,772$ Exclusions from Revenues: 2,504,038 60,000 7,547,000 1,363,800 2,694,279 Total Exclusions 14,169,117 Expenditures subject to limitation 17,383,655 Expenditure Limitation (estimated)25,503,864 Under/(Over) Limitation 8,120,209$ Prior Years Carryforward Highway User Revenues excess 1979-80 Debt Service Payments Dividends,Interest,Gains Grants EXPENDITURE LIMITATION ANALYSIS (Estimate) Total Expenditures Expenditure Summary The Height of Desert Living 104 Budget Process & Schedule Budget Process & Schedule The Height of Desert Living 105 Mission of the Budget Process Communication and involvement with citizens and other stakeholders is stressed. The broad nature of the budget mission allows issues to be addressed that have limited the success of budgeting in the past. Apathy is a serious illness of govern- ment; it is in the best interests of government to have involved stakeholders. The term stakeholder refers to anyone affected by or who has a stake in govern- ment. This term stakeholder includes, but is not limited to: citizens, customers, elected officials, management, employees and their representatives, businesses, vendors, other governments, and the media. It is vital that the budget processes include diverse stakeholders. Each year the Town of Fountain Hills budget is developed from the Town Council’s priorities by the Finance Division with the individual Departments and the Town Manager. Meetings with each department, the Town Manager and the Finance Divi- sion are held during the month of March. After these meetings are completed, a proposed town-wide balanced budget is prepared for submittal to the full Town Council and public in May. Recommended Budget Practices The Town of Fountain Hills budget process is designed to meet citizens’ needs for information and input; decision makers’ needs for information and advice from citi- zens on their desired blend of services; and the time line set by the State of Ari- zona through Arizona Budget Law. The Town of Fountain Hills budget process incorporates the recommended prac- tices promulgated by the National Advisory Council on State and Local Budgeting (NACSLB) and the Government Finance Officers Association (GFOA). Concurrently, Town staff apply diligent effort into improving the processes, decisions and out- comes with each new budget year. The NACSLB’s practices encourage govern- ments to consider the long-term consequences of actions to ensure that impacts of budget decisions are understood over a multi-year planning horizon and to assess whether program and service levels can be sustained. Budget Definition All cities and towns in Arizona are required to adopt an annual budget. State law dictates that fiscal years begin on July 1 and end on June 30. Certain parts of the budget document such as summaries of revenues and expenditures showing two years of spending history are required by State law. A good budget process is characterized by several essential features: Incorporates a long-term perspective Establishes linkages to broad goals Focuses budget decisions on results and outcomes Budget Process The Height of Desert Living 106 Involves and promotes effective communication with stakeholders Provides incentives to government management and employees These key characteristics of good budgeting make clear that the budget process is not simply an exercise in balancing revenues and expenditures one year at a time, but is strategic in nature, encompassing a multi-year financial and operating plan that allocates resources on the basis of identified goals. A good budget process moves beyond the traditional concept of line-item expenditure control, providing incentives and flexibility to managers that can lead to improved program efficiency and effectiveness. Principles and Elements of the Budget Process The budget process consists of four broad principles that stem from the definition and mission previously described. These principles are as follows: 1. A government should have broad goals that provide overall direction for the government and serve as a basis for decision making. 2. A government should have specific policies, plans, programs and man- agement strategies to define how it will achieve its long-term goals. 3. A financial plan and budget that moves toward town achievement of goals, within the constraints of available resources, should be prepared and adopted. 4. Program and financial performance should be continually evaluated, and ad- justments made, to encourage progress toward achieving goals. These principles encompass many functions that spread across a governmental or- ganization. They reflect the fact that development of a balanced budget is a politi- cal and managerial process that also has financial and technical dimensions. Each of the principles of the budget process incorporates components or elements that represent achievable results. These elements help translate the guiding principles into action components. Individual budgetary practices are derived from these ele- ments. The principles and elements provide a structure to categorize budgetary practices. The Town of Fountain Hills has broad goals that provide overall direction for the government and serves as a basis for decision-making. Assess community needs, priorities, challenges and opportunities Identify opportunities and challenges for governmental services, capital as- sets, and management Develop and disseminate broad goals Develop approaches to achieve goals – a government should have specific policies, plans, programs, and management strategies to define how it will achieve its long-term goals Adopt financial policies Develop programmatic, operating, and capital policies and plans Develop programs and services that are consistent with policies and plans Budget Process The Height of Desert Living 107 Develop management strategies Develop a budget consistent with approaches to achieve goals – a financial plan and budget that moves toward achievement of goals, within the con- straints of available resources, should be prepared and adopted Develop a process for preparing and adopting a budget Develop and evaluate financial options Make choices necessary to adopt a budget Evaluate performance and make adjustments – program and financial per- formance should be continually evaluated, and adjustments made, to en- courage progress toward achieving goals. Monitor, measure, and evaluate performance Make adjustments as needed When does the “budget season” start? The budget process typically begins in January when the Finance Division begins to review current levels of service, Council goals and objectives as identified at the annual Council retreat, proposed capital improvements, and financial forecasts. In reality, the budget process for the Town is actually an ongoing process. Throughout the fiscal year, citizens and staff submit suggestions for new services, regulations, funding sources, and improved service delivery, as well as concerns to the Town Council and Commissions for discussion, study, and/or implementation. Advisory Boards and Commissions develop plans for new or enhanced programs to be included in the following year’s budget proposal. Implementing, Monitoring, and Amending the Budget A budget is an annual planning tool - it identifies the Town’s work plan and matches the financial, material, and human resources available with the require- ments to complete the work plan. It includes information about the organization and identifies the Council policy that directed the budget preparation. Although a budget is often discussed as a financial document, the financial portion means very little without the policy and administrative information that explains what the organization intends to do with the financial resources. In July, the Town staff begins the process of implementing the newly adopted budget and is accountable for budgetary control throughout the fiscal year. Reve- nue and expenditure patterns are examined, compared to budget plans, and cor- rective action, if necessary, is taken during the fiscal year. Town management is provided with a monthly budget and activity report; the Town Council is provided a summary budget report at the end of each quarter disclosing actual revenue, ex- penditure, and fund balance performance as compared to the budget. The Town of Fountain Hills budget is adopted at a department level and the Capital Improvement Program is adopted at a project level. Control of each legally adopted annual budget is at the department level; the Town Manager may, at any time, transfer any unencumbered appropriation balance or portion thereof be- Budget Process The Height of Desert Living 108 tween general classifications of expenditure (line items) within a department. The items are reduced by a like amount. At the request of the Town Manager, the Council may transfer any unencumbered appropriation balance or portion thereof between one department to another. Pursuant to Arizona Revised Statutes, “No expenditure shall be made for a purpose not included in such budget...”. Thus a Contingency line item is included within the General Fund to accommodate most unplanned expenditures. The other option in amending the budget, according to State law, is for the Council to declare an emergency and then transfer the monies from one line item or department to an- other. In essence, any approved Council transfers do amend the budget although the budget is never reprinted. All transfers are reflected on the following year’s le- gal schedules as required by the Auditor General’s Office. What funds are included in this budget? The accounts of the Town are organized on the basis of funds, each of which is considered a separate accounting entity. Government resources are allocated to and accounted for in individual funds based on the purposes for which they are to be spent and the means by which spending activities are controlled. The Town of Fountain Hills appropriates all funds in its budget process: General Fund – revenues and expenditures to carry out basic governmental activities such as police and fire, recreation, planning, legal services, admin- istrative services, etc. (unrestricted). Special Revenue Funds – revenues derived from specific taxes or other ear- marked revenue sources, usually required by statute or ordinance to finance particular activities. Highway Users Revenue Fund (HURF) and grants are examples of special revenue funds (restricted by statute). Excise Tax/Downtown Funds – designated for bond payments for mountains, Civic Center phase II project, and downtown development (restricted by legislative action). Debt Service Funds – established to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Mu- nicipal Property Corporation (MPC) and Community Facilities District (CFD) funds are included within the debt service funds. Capital Projects Funds – to account for the purchase or construction of major capital facilities, heavy equipment, park improvements and major road im- provements. The Capital Project Fund revenues are derived from excess General Fund revenues and 85% of the construction related local sales tax. Budget Process The Height of Desert Living 109 When can a citizen have input into the budget process? Town staff welcomes comments and suggestions throughout the year. The first op- portunity for the Town Council to contribute to the budget is during the annual goal setting retreat which is typically held around the beginning of the calendar year. The proposed budget is presented to the public and Town Council in May at which time a public hearing is held to receive input. This hearing is the opportunity to increase the budget for the next fiscal year before the maximum spending amount is established. Once the maximum spending amount is adopted as the tentative budget, line items can only be exchanged or decreased prior to the budget’s final adoption. Budget Process The Height of Desert Living 110 Budget Schedule FY12-13 September Begin Executive Budget & CIP Committee meetings September 14, 2011 Open House (5 pm – 7 pm) October 3, 2011 5 yr Revenue Forecast due October 12, 2011 Open House (5 pm – 7 pm) November 9, 2011 Open House (5 pm – 7 pm) November 17, 2011 Council Retreat-Priorities for FY12-13 Council receives preliminary CIP Budget Strategic Plan Review December 14, 2011 Open House (5 pm – 7 pm) December 21, 2011 Staff Kick-off for FY12-13 Budget (8 am – 10:30 am) Budget templates distributed January 4, 2012 Publish fee and tax levy notice January 17, 2012 Budgets due to Finance January 26, 2012 Council Retreat February 8, 2012 Open House (5 pm – 7 pm) February 16, 2012 Department/division templates due to Finance February 21, 2012 Work Study-Fee schedule March 20, 2012 Council Meeting-Approve fee schedule & CIP Budget March 30, 2012 Council receives proposed budget Proposed budget posted online Month of April Public Outreach April 30, 2012 Council Work Study-Budget Open House May 1, 2012 Council Work Study-Budget Open House May 2, 2012 Council Work Study-Budget Open House if necessary May 3, 2012 Adoption of Tentative Budget Maximum May 9 & 16, 2012 Publish Tentative Budget in newspaper May 17, 2012 Council Meeting-Adoption of Final Budget June 21, 2012 Council Meeting-Adoption of Tax Levy Budget Schedule The Height of Desert Living 111 OPERATING BUDGETS MAYOR & TOWN COUNCIL MUNICIPAL COURT ADMINISTRATION DEVELOPMENT SERVICES COMMUNITY SERVICES LAW ENFORCEMENT FIRE & EMERGENCY MEDICAL Operating Budgets The Height of Desert Living 112 The Fountain on St. Patrick’s Day The Fountain on Veteran’s Day The Height of Desert Living 113 Operating Budgets Organization Chart Department Directors Town Manager Ken Buchanan Deputy Town Manager/ Julie A. Ghetti Finance Director Presiding Judge Mitchell S. Eisenberg Community Services Director Mark Mayer Development Services Director Paul Mood Fire Chief Scott LaGreca, Rural Metro Corporation District Commander Captain Joe Rodriquez, Maricopa County Sheriff’s Office Town Prosecutor Iacovino & Kayler Town Attorney Andrew McGuire, Gust Rosenfeld, P.L.C. The Height of Desert Living 114 Mayor & Town Council Operating Budgets Mayor & Town Council The Height of Desert Living 115 MAYOR & TOWN COUNCIL Mission Statement The Mayor & Town Council are charged with serving the best interests of the com- munity by providing for its safety and well-being; respecting its special, small- town character and quality of life; providing superior public services; sustaining the public trust through open and responsive government; and maintaining the stewardship and preservation of its financial and natural resources. FRONT ROW: Councilmember Cassie Hansen, Mayor Linda M. Kavanagh, Council- member Ginny Dickey BACK ROW: Councilmember Tait D. Elkie, Councilmember Cecil A. Yates, Vice Mayor Henry Leger, Councilmember Dennis Brown Operating Budgets Mayor & Town Council The Height of Desert Living 116 Department Overview The Town Council is comprised of the Mayor and six Councilmembers, all of whom are elected at large to serve the citizens of the Town of Fountain Hills. The term of office for the Mayor is two years, and Councilmembers serve overlapping terms of four years. The corporate powers of the Town are vested in the Council and are exercised only as directed or authorized by law via ordinance, resolution, order or motion. The Council appropriates funds and provides policy direction to Town staff. The Council appoints a Town Manager, who is responsible for the day-to-day ad- ministration of the Town. The Council also appoints the Municipal Court Judge, Town Attorney, and Town Prosecutor. Expenditures by Program Program FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Administration $ 67,819 $ 66,759 $ 75,745 $ 82,811 Total $ 67,819 $ 66,759 $ 75,745 $ 82,811 Administration 100% Use of Funds -Mayor & Town Council -By Program Where does the money go? Total Proposed Budget = $82,811 Operating Budgets Mayor & Town Council The Height of Desert Living 117 Variance Explanations: Wages, Employment Taxes and Benefits: Staff hours were reallocated with a .10 FTE increase in this department. Education and Training: Although budgeted, several Councilmembers elected not to attend the FY11-12 Arizona League of Cities and Towns (League) Conference. The FY12-13 League Conference will be held locally; lodging and some travel expenses were eliminated and seven staff attendees were added, for a net decrease of $3,740 over the pre- vious year’s League Conference expenses. Contractual Services: Programs to benefit Sister Cities were included in this category in the amount of $1,500. Expenditures by Category Category FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Wages $ 52,384 $ 53,015 $ 52,518 $ 59,704 Employment Taxes 3,750 3,986 3,983 5,575 Benefits 3,570 3,841 4,152 5,511 Dues and Memberships 360 360 - 360 Education and Training 5,331 2,558 11,950 8,510 Maintenance and Repair 34 115 - - Contractual Services 1,000 450 630 2,250 Supplies 1,390 1,918 1,950 350 Internal Service - 516 562 551 Total $ 67,819 $ 66,759 $ 75,745 $ 82,811 Wages 72% Employment Taxes 7% Benefits 7% Education and Training 10% Contractual Services 3% Internal Service 1% Use of Funds -Mayor & Town Council -By Category Where does the money go? Total Proposed Budget = $82,811 Operating Budgets Mayor & Town Council The Height of Desert Living 118 COUNCIL GOALS FOR FY12-13 From the Values listed in the Strategic Plan 2010, Council identified the following Strategic Directions as Goals for FY12-13. Civility C 2 Support community events and activities that create opportunities to build community. C 3 Genuinely solicit and consider public and stakeholder feedback as part of the decision-making process. Maintain and Improve Community Infrastructure I 2 Lower the reliance on State revenues by developing a locally controlled, reliable funding source for infrastructure maintenance. I 3 Maintain a current condition assessment of all roadways and sidewalks and prioritize and implement maintenance efforts to minimize costly recon- struction. Economic Vitality EV 1 Develop a comprehensive economic development strategy for the Town’s future and work with our partners to forward economic growth and awareness. EV 2 Develop and maintain a balanced, equitable, sustainable and local fi- nancing structure to support the Town’s core government services at de- sired service levels. EV 4 Promote retention, expansion and relocation of quality businesses. Civic Responsibility CR 1 Foster an environment of accessible, responsive governance. CR 2 Discover, recognize and utilize the talents of our citizens and use these assets to address community needs. CR 3 Foster a culture of public service and volunteerism. CR 6 Evaluate customer satisfaction with Town services on a regular basis and implement appropriate service improvements. Operating Budgets Mayor & Town Council The Height of Desert Living 119 CR 7 Communicate the role of local government and clearly define the trade- offs between service levels and amenities and the associated costs so resi- dents can make informed choices. Recreational Opportunities and Amenities R 2 Provide an interconnected, multi-use trail and bicycle system that pro- motes active living, physical activity, education and appreciation of our parks and natural resources. Operating Budgets Mayor & Town Council The Height of Desert Living 120 FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND MAYOR & COUNCIL Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $52,384 $53,015 $16,518 $23,704 SALARIES-FULL TIME - - 36,000 36,000 SALARIES-PART TIME 2,232 2,232 2,754 2,232 FICA 750 759 240 866 MEDICARE 558 579 651 707 WORKERS COMPENSATION 210 416 338 1,770 UNEMPLOYMENT INSURANCE 1,531 1,742 1,928 2,569 GROUP HEALTH INSURANCE 106 96 94 154 GROUP DENTAL INSURANCE 16 16 16 24 GROUP VISION INSURANCE 70 70 247 88 DISABILITY INSURANCE 1,799 1,868 1,817 2,608 RETIREMENT 49 49 50 68 LIFE INSURANCE 360 360 - 360 DUES, SUBSCRIPT & PUBLICAT 191 - - - TRAINING/CONT ED 5,140 2,557 11,950 8,510 MEETINGS & CONFERENCES 18 - - - BUILDING MAIN/REPAIR 17 115 - - SIGN REPAIR & REPLACEMENT - 450 - - PROFESSIONAL FEES - - 630 750 PRINTING EXPENSE 1,000 - - 1,500 COMMUNITY CONTRACTS/EVENTS 638 188 1,950 350 OFFICE SUPPLIES 706 1,647 - - FOOD & BEVERAGE SUPPLIES 46 84 - - MISCELLANEOUS EXPENSE - 40 48 50 ISF-COPIER CHARGES - 29 38 25 ISF-MAIL SERVICE CHARGES - 447 476 476 ISF-TELECOM CHARGES $67,819 $66,759 $75,745 $82,811 TOTAL MAYOR & COUNCIL Operating Budgets Mayor & Town Council The Height of Desert Living 121 Municipal Court Operating Budgets Municipal Court The Height of Desert Living 122 MUNICIPAL COURT Mission Statement The Fountain Hills Municipal Court is committed to professionally serving the citi- zens of Fountain Hills by administering justice in a fair, efficient and respectful manner, so as to enhance public trust and community confidence in our court sys- tem. Department Overview The Fountain Hills Municipal Court is the judicial branch of the Fountain Hills gov- ernment. Pursuant to State law and the Town Code, decisions regarding the over- all function of the Court are the sole responsibility of the Presiding Judge, who also has exclusive supervisory authority over all court personnel. The Court has juris- diction over civil traffic, criminal traffic and criminal misdemeanor offenses and violations of our Town Code and ordinances. The Court also has authority over specified juvenile offenses. In addition, the Presiding Judge has authority to issue arrest/search warrants, civil orders of protection and injunctions against harass- ment. As part of the Arizona State Court System, the Fountain Hills Municipal Court is subject to the authority and administrative supervision of the Arizona Su- preme Court. The Fountain Hills Municipal Court has legal obligations and reporting responsibilities to the State as well as to the Town of Fountain Hills. The Court must comply with constantly changing federal, state and local laws and adminis- trative rules, including those relating to crimes and criminal procedure, victims’ rights, record keeping, ADA, minimum accounting standards and judicial ethics. Expenditures by Program Program Name FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Administration $ 195,938 $ 261,138 $ 272,671 $ 252,262 Civil Cases - 41,761 47,235 44,266 Collections 142,894 - - - Criminal Cases - 86,208 92,765 87,746 Juvenile 67,936 20,381 20,173 18,659 Total $ 406,768 $ 409,488 $ 432,844 $ 402,933 Administration 62% Civil Cases 11% Criminal Cases 22% Juvenile 5% Use of Funds -Municipal Court -By Program Where does the money go? Total Proposed Budget = $402,933 Operating Budgets Municipal Court The Height of Desert Living 123 Expenditures by Category Category FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Wages $ 309,451 $ 296,564 $ 310,064 $ 299,119 Employment Taxes 5,244 5,218 5,379 6,129 Benefits 75,634 82,574 93,797 74,169 Dues & Memberships 3,482 4,242 3,750 4,025 Education and Training 33 250 800 800 Maintenance and Repair 696 476 800 800 Contractual Services 9,643 13,890 11,235 10,680 Supplies 2,190 2,270 3,500 3,600 Equipment 397 77 - - Internal Service - 3,927 3,519 3,611 Total $ 406,768 $ 409,488 $ 432,844 $ 402,933 Wages 74% Employment Taxes 2% Benefits 18% Dues and Memberships 1% Contractual Services 3% Supplies 1%Internal Service 1% Use of Funds -Municipal Court -By Category Where does the money go? Total Proposed Budget = $402,933 Operating Budgets Municipal Court The Height of Desert Living 124 FY11-12 Department Accomplishments Initiative Strategic Value Complied with recognized Supreme Court/AOC guidelines for timely case processing, manage- ment and finances. Civic Responsibility Continued the Fountain Hills Community Teen Court which includes students from Fountain Hills and the surrounding communities through a partnership with Fountain Hills High School and Juvenile Court of Maricopa County. Civic Responsibility Continued the review, updating and implemen- tation of policies, procedures and measures to enhance sentence enforcement and court secu- rity. Civic Responsibility FY12-13 Objectives Initiative Strategic Value Estimated Cost/ Funding Source Provide all court and judicial services as man- dated by the Constitution, statutes and ordi- nances as fairly, effectively and efficiently as possible. Civic Responsibility General Fund Effectively and efficiently monitor and enforce timely compliance with Court ordered sentenc- ing and diversion programs while holding defen- dants accountable for their actions and obliga- tions. Civic Responsibility General Fund Provide access to the Court for juvenile offend- ers including a diversion program for first time, minor violation offenders and provide an oppor- tunity for area teens to participate in the juve- nile justice process. Civility General Fund Provide timely and appropriate legal access to those individuals seeking the aid of the Court in the form of orders of protection and injunctions against harassment. Civility General Fund FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Cases Filed 3,520 2,584 2,492 2,565 Cases Terminated 3,782 2,858 2,804 2,750 Hearings/Trials Held 1,089 738 762 765 Operating Budgets Municipal Court The Height of Desert Living 125 Operating Budgets Municipal Court FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND MUNICIPAL COURT Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $309,414 $296,548 $310,064 $299,119 SALARIES-FULL TIME 37 16 - - OVERTIME 4,391 4,147 4,495 4,340 MEDICARE 664 468 569 582 WORKERS COMPENSATION 189 603 315 1,207 UNEMPLOYMENT INSURANCE 36,219 44,891 53,989 36,698 GROUP HEALTH INSURANCE 2,908 2,703 2,825 2,309 GROUP DENTAL INSURANCE 340 380 466 291 GROUP VISION INSURANCE 1,309 1,235 1,461 1,106 DISABILITY INSURANCE 34,040 32,622 34,107 32,905 RETIREMENT 818 742 949 860 LIFE INSURANCE 3,482 4,243 3,750 4,025 DUES, SUBSCRIPT & PUBLICAT - 100 300 300 TRAINING/CONT ED 33 150 500 500 MEETINGS & CONFERENCES 696 446 800 800 OFFICE EQUIP MAINT/ REPAIR - 30 - - SIGN REPAIR & REPLACEMENT - 2,500 - - AUDITING EXPENSE 49 61 135 130 PROFESSIONAL FEES 1,975 2,780 2,000 2,000 LEGAL FEES 490 1,967 2,000 2,000 PRINTING EXPENSE 4,500 4,500 4,600 4,600 INTERGOVT AGREEMENTS 2,629 2,082 2,500 1,950 BANK/MERC ACCT FEES 1,901 1,940 3,300 3,300 OFFICE SUPPLIES 13 - - - CLEANING/JANITORIAL SUPPLIES 275 330 200 300 FOOD & BEVERAGE SUPPLIES 397 - - - SMALL TOOLS - 77 - - PERIPHERALS - 54 32 32 ISF-COPIER CHARGES - 1,052 1,059 1,200 ISF-MAIL SERVICE CHARGES - - 50 - ISF-VEHICLE REPLACEMENT CHARGE - 172 - - ISF-MOTOR POOL CHARGES - 2,649 2,378 2,379 ISF-TELECOM CHARGES $406,768 $409,488 $432,844 $402,933 TOTAL MUNICIPAL COURT The Height of Desert Living 126 Administration Operating Budgets Administration The Height of Desert Living 127 Operating Budgets Administration Town Manager Executive Assistant *Volunteer Coordinator (.88) ADMINISTRATION DEPARTMENT IT Coordinator Financial Services Tech (.25) IT Tech (.75) Accounting Supervisor *CSR (.5) * Part Time **Accounting Clerk (.6) *Financial Services Tech (.5) *CSR (.5) Deputy Town Manager/ Finance Director Town Clerk Human Resources Administrator/ Risk Manager Economic Development Administrator The Height of Desert Living 128 ADMINISTRATION Mission Statement The Administration Department is dedicated to serving the citizens of Fountain Hills by providing administrative direction and support to the Town’s Departments. Administration provides accurate and current information on Council legislation and administrative actions; provides for the delivery of comprehensive financial services to internal and external customers; provides support to Town staff; reaches out to political leaders and geographical neighbors to continue to grow re- lationships in the best interests of the Town; and enhances the Town’s economic base through business attraction, retention and business vitality activities. Department Overview The Administration Department is made up of six (6) Divisions: Town Manager, Town Clerk, Human Resources/Risk Management, Finance, Information Technol- ogy, and Economic Development. The Town Manager provides direct supervision over the Town Clerk, Human Resources/Risk Management, and Economic Develop- ment. The Town Manager also administers the budget for Legal Services. The Dep- uty Town Manager is responsible for Finance and Information Technology. Expenditures by Division Division FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Town Manager $ 924,314 $ 570,016 $ 574,479 $ 940,491 Information Technology 165,621 211,515 260,897 317,799 Town Clerk 143,721 115,357 259,281 179,526 Human Resources/Risk Management 444,659 401,597 446,069 415,624 Finance 296,711 307,303 314,958 324,318 Economic Development 88,166 64,660 92,577 89,904 Public Information 179,315 - - - Legal Services 303,928 295,981 306,472 317,360 Total $ 2,546,435 $ 1,966,429 $ 2,254,733 $ 2,585,022 Operating Budgets Administration Town Manager 37% Information Technology 12% Town Clerk 7% Human Resources/Risk Management 17% Finance 13% Economic Development 2%Legal Services 12% Use of Funds -Administration -By Division Where does the money go? Total Proposed Budget = $2,585,022 The Height of Desert Living 129 Expenditures by Program Program Name FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Accounting $ 62,773 $ 37,237 $ 54,356 $ 51,799 Administration 603,418 519,435 490,136 869,239 Attorney Services 185,678 184,716 186,512 197,400 Audit Services 78,759 74,438 70,141 65,232 Boards & Commissions - 4,552 261 260 Broadcast/Channel 11 17,546 - - - Budget 49,135 47,759 39,318 41,389 Constituent Communication 30,643 - - - Customer Service 12,350 22,073 30,770 31,425 Elections 58,060 20,620 173,985 88,595 Legislation 36,678 42,044 42,909 45,017 Intergovernmental Relationships 27,614 - - - Legislation 36,678 - - - Licensing 31,510 24,931 37,849 35,475 Com Ctr Marketing 49,103 - - - Media Relations 12,947 - - - Operational Support 198,685 (99,418) 15,360 - Payroll 16,028 14,917 14,795 15,111 Public Defender 8,250 2,750 9,960 9,960 Prosecutor 110,000 110,000 110,000 110,000 Purchasing 18,610 34,392 16,716 17,142 Records Management 19,427 20,350 15,061 16,488 Recruitment 11,802 3,553 27,896 8,417 Risk Management 249,127 268,573 270,968 255,912 Social/Community Services 436,808 362,839 291,266 291,389 Support 53,085 173,288 169,901 251,568 Special Events 10,053 - - - Strategic Planning 18,587 18,908 18,939 21,257 Training & Development 10,872 693 1,964 5,000 Telecommunications 3,891 - - - Transportation 70,502 - - - Treasury - 27,124 30,325 46,693 Video Services 3,930 9,130 45,348 19,771 Volunteers 30,299 34,697 56,994 57,111 Web Site 19,265 8,314 33,003 33,372 Total $ 2,546,435 $ 1,966,429 $ 2,254,733 $ 2,585,022 Operating Budgets Administration Note: Programs that account for 1% of the total are not shown on the chart. Accounting 2% Administration 34%Attorney Services 8% Audit Services 3% Budget 2% Elections 3%Legislation 2% Prosecutor 4% Risk Management 10% Social/Commu nity Services 11% Support 10% Treasury 2% Volunteers 2% Use of Funds -Administration -By Program Where does the money go? Total Proposed Budget = $2,585,022 The Height of Desert Living 130 Expenditures by Category Category FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Wages $ 955,041 $ 609,576 $ 694,390 $ 720,125 Employment Taxes 19,617 16,845 17,647 19,613 Benefits 168,378 147,064 163,481 148,714 Dues & Memberships 51,603 124,268 137,698 163,127 Education and Training 13,255 13,107 18,606 23,381 Maintenance and Repair 45,566 1,053 7,805 10,120 Utilities 51,526 4,591 6,496 1,656 Contractual Services 1,176,286 985,152 1,127,078 1,046,196 Supplies 27,747 19,717 30,084 30,661 Equipment 6,930 9,904 27,092 54,450 Internal Service - 19,639 22,856 16,979 Transfers 30,487 15,513 - - Contingency - - 1,500 350,000 Total $ 2,546,435 $ 1,966,429 $ 2,254,733 $ 2,585,022 Variance Explanations: Contingency: There is an increase in this line in the event that revenues are not received as pro- jected. Operating Budgets Administration Wages 28% Employment Taxes 1% Benefits 6% Dues & Memberships 6% Education and Training 1%Contractual Services 40% Supplies 1% Equipment 2% Internal Service 1% Contingency 14% Use of Funds -Administration -By Category Where does the money go? Total Proposed Budget = $2,585,022 The Height of Desert Living 131 FY11-12 Department Accomplishments FY12-13 Objectives Initiative Strategic Value Coordinated with the national “Make a Differ- ence Day”, recruited over 200 volunteers Civility Conducted an Arizona Centennial event includ- ing the construction of an “event circle” to rec- ognize the event Civility Held the second annual “Citizen’s Academy” with 25 participants Civility Held five evening “Citizen Open Houses” for residents to meet Town staff and ask questions and get information Civility Expanded the Town website by adding “RAIDS On Line” for residents to view neighborhood crime Civility Expanded the Town phone capability by adding recorded voice messages sent out to residents Civility Recruited a volunteer to assist with financial reporting, policy creation, and annual audit Civic Responsibility Created a community calendar on Town website for community events Civic Responsibility Initiative Strategic Value Estimated Cost/ Funding Source Create a budget committee including two members of the public Civility N/A Conduct a statistically valid citizen survey Civility $30,000 Staff attend 12 meetings per year with community organizations Civility N/A Enhance Town website to promote citizen feedback Civility N/A Utilize telephone technology to inform citizens of upcoming events Civility N/A Outreach to community citizens regarding budget proposals Economic Vitality N/A Support Chaparral City Water franchise election Economic Vitality N/A Work with legislators on creation of a Public Safety District Economic Vitality N/A Consider a public safety fee on all prop- erty owners to pay for costs of police/fire Economic Vitality N/A Continue Citizen’s Academy Civic Responsibility N/A Create a reader friendly budget report Civic Responsibility N/A Prepare a Request for Qualifications for volunteers with a specific skill set Civic Responsibility N/A Continue coordinating with national “Make a Difference Day” Civic Responsibility N/A Upgrade citizen portal on Town website Civic Responsibility $10,000 Appoint a formal Ombudsman Civic Responsibility N/A Develop customer service performance measures utilizing ICMA standards Civic Responsibility N/A Solicit citizen feedback through mailer Civic Responsibility N/A Operating Budgets Administration The Height of Desert Living 132 Operating Budgets Administration FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND ADMINISTRATION Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $836,579 $546,888 $616,522 $640,675 SALARIES-FULL TIME 74,083 62,688 77,868 79,450 SALARIES-PART TIME 187 - - - OVERTIME 44,193 - - - SEVERANCE 4,680 4,042 5,957 4,928 FICA 12,023 9,992 9,228 10,357 MEDICARE 2,405 1,406 1,664 1,779 WORKERS COMPENSATION 508 1,404 798 2,549 UNEMPLOYMENT INSURANCE 75,649 66,812 78,339 69,400 GROUP HEALTH INSURANCE 5,733 4,279 4,256 4,616 GROUP DENTAL INSURANCE 791 668 607 658 GROUP VISION INSURANCE 3,067 2,643 3,047 2,369 DISABILITY INSURANCE 80,944 70,828 75,301 69,829 RETIREMENT 2,193 1,834 1,931 1,842 LIFE INSURANCE 4,330 84,635 85,572 112,263 LICENSES/FILING FEES 47,273 39,619 52,126 50,864 DUES, SUBSCRIPT & PUBLICAT 3,021 3,609 2,723 9,883 TRAINING/CONT ED 10,234 9,497 15,883 13,498 MEETINGS & CONFERENCES 44,480 71 7,000 10,000 EQUIPMENT MAINT/REPAIR 778 - 500 - VEHICLE MAINT/REPAIR 211 803 - - OFFICE EQUIP MAINT/ REPAIR 97 179 305 120 SIGN REPAIR & REPLACEMENT 50,732 3,570 4,837 1,656 TELECOMMUNICATIONS 794 1,021 1,659 - GAS & OIL 59,229 58,554 56,000 51,375 AUDITING EXPENSE 32,716 27,985 67,614 68,026 PROFESSIONAL FEES 301,350 294,454 305,460 324,860 LEGAL FEES - - - 18,500 MANAGEMENT FEES 216,246 228,675 231,700 215,840 INSURANCE EXPENSE 2,139 - - - RENTALS & LEASES 1,124 1,659 24,086 13,906 PRINTING EXPENSE 5,924 5,078 17,620 16,960 ADVERTISING/SIGNAGE 70,500 - 112,368 41,559 INTERGOVT AGREEMENTS 455,544 - - - CONTRACTUAL SERVICES 19,736 - 15,360 - CONSTITUENT COMMUNICATION 10,903 10,757 11,180 9,480 BANK/MERC ACCT FEES 874 358,003 182,490 182,490 COMMUNITY CONTRACTS/EVENTS - - 103,200 103,200 TOURISM 6,288 6,649 6,045 4,855 OFFICE SUPPLIES 7 - - 35 CLEANING/JANITORIAL SUPPLIES 862 2,151 7,820 6,970 OPERATING SUPPLIES 3,711 4,888 7,823 7,543 FOOD & BEVERAGE SUPPLIES 8,416 5,703 6,196 7,429 PROGRAM MATERIALS 8,351 327 2,200 3,829 POSTAGE & DELIVERY 112 - - - MISCELLANEOUS EXPENSE 782 66 - - SMALL TOOLS 1,721 3,891 250 - SOFTWARE 3,245 4,146 26,842 54,450 HARDWARE 1,182 1,900 - - PERIPHERALS - (99) - - EQUIPMENT - 4,234 2,448 4,055 ISF-COPIER CHARGES - 3,913 9,117 4,432 ISF-MAIL SERVICE CHARGES - 2,984 2,985 - ISF-VEHICLE REPLACEMENT CHARGE The Height of Desert Living 133 Operating Budgets Administration FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND ADMINISTRATION Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $ - $1,158 $845 $500 ISF-MOTOR POOL CHARGES - 7,350 7,462 7,991 ISF-TELECOM CHARGES 30,487 15,513 - - TRANSFER OUT - - 1,500 350,000 CONTINGENCY $2,546,435 $1,966,429 $2,254,733 $2,585,022 TOTAL ADMINISTRATION The Height of Desert Living 134 Town Manager Division Service Delivery Plan Provide leadership to ensure a high quality of life for the citizens of Fountain Hills by utilizing Town resources to the greatest extent possible and offering superior service. Work in conjunction with the Strategic Planning Advisory Commission (SPAC) for successful implementation of the Strategic Plan. In partnership with community organizations, provide youth services, promote youth arts, provide so- cial services, and promote tourism in the Town of Fountain Hills. Variance Explanations: Administration: The Administration program includes professional fees in the amount of $30,000 for a statistically valid citizen survey, an additional $2,831 for Arizona League of Cities & Towns dues, a contingency amount of $350,000 and a car allowance total- ing $6,000. Expenditures by Program Program Name FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Administration $ 270,234 $ 287,687 $ 248,914 $ 627,845 Operational Support 198,685 (99,418) 15,360 - Social/Community Services 436,808 362,839 291,266 291,389 Strategic Planning 18,587 18,908 18,939 21,257 Total $ 924,314 $570,016 $ 574,479 $ 940,491 Operating Budgets Town Manager Division Administration 67% Social /Community Services 31% Strategic Planning 2% Use of Funds -Town Manager -By Program Where does the money go? Total Proposed Budget = $940,491 The Height of Desert Living 135 Expenditures by Category Category FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Wages $ 315,116 $ 129,099 $ 184,104 $ 202,334 Employment Taxes 3,669 3,928 3,560 3,780 Benefits 45,857 47,098 48,843 41,534 Dues & Memberships 19,380 18,518 22,057 19,965 Education and Training 3,632 3,349 5,670 4,761 Maintenance and Repair 18,309 982 500 - Utilities 48,900 2,142 1,950 - Contractual Services 442,932 357,190 301,050 315,690 Supplies 11,223 3,401 1,000 1,000 Equipment - 96 - - Transfers 15,295 4,213 4,245 1,427 Contingency - - 1,500 350,000 Total $ 924,314 $ 570,016 $ 574,479 $ 940,491 Operating Budgets Town Manager Division Wages 22% Benefits 4% Dues & Memberships 2%Education and Training 1% Contractual Services 34% Contingency 37% Use of Funds -Town Manager -By Category Where does the money go? Total Proposed Budget = $940,491 The Height of Desert Living 136 Performance Measures FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Town-wide Full-Time Equivalents 81 61 59 57 Town-wide Full-Time Equivalents per 1,000 residents 3.3 2.5 2.7 2.5 Productivity FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Personnel Costs per Full-Time Equivalent $62,916 $68,128 $66,608 $58,890 Program Operating Budget (All Funds) $10.3M $11.8M $12.1M $15.0M Program Operating Budget expense per resi- dent $422 $481 $538 $667 Operating Budgets Town Manager Division Activities/Results The Height of Desert Living 137 Operating Budgets Town Manager Division FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND TOWN MANAGER Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $315,117 $129,099 $184,104 $202,334 SALARIES-FULL TIME 2,991 3,223 2,960 2,849 MEDICARE 598 462 478 488 WORKERS COMPENSATION 79 244 122 443 UNEMPLOYMENT INSURANCE 18,977 18,850 23,487 17,468 GROUP HEALTH INSURANCE 1,450 1,314 1,206 1,007 GROUP DENTAL INSURANCE 210 213 128 149 GROUP VISION INSURANCE 857 934 952 738 DISABILITY INSURANCE 23,718 25,126 22,452 21,598 RETIREMENT 646 661 618 574 LIFE INSURANCE 19,380 18,518 22,057 19,965 DUES, SUBSCRIPT & PUBLICAT 558 - - - TRAINING/CONT ED 3,074 3,349 5,670 4,761 MEETINGS & CONFERENCES 17,515 - - - EQUIPMENT MAINT/REPAIR 778 - 500 - VEHICLE MAINT/REPAIR - 803 - - OFFICE EQUIP MAINT/ REPAIR 17 179 - - SIGN REPAIR & REPLACEMENT 48,106 1,122 750 - TELECOMMUNICATIONS 794 1,021 1,200 - GAS & OIL 1,267 - - 30,000 PROFESSIONAL FEES 2,139 - - - RENTALS & LEASES 250 - - - PRINTING EXPENSE 427,500 - - - CONTRACTUAL SERVICES - - 15,360 - CONSTITUENT COMMUNICATION 10,903 50 - - BANK/MERC ACCT FEES 874 357,140 182,490 182,490 COMMUNITY CONTRACTS/EVENTS - - 103,200 103,200 TOURISM 2,785 3,106 1,000 1,000 OFFICE SUPPLIES 7 - - - CLEANING/JANITORIAL SUPPLIES 111 52 - - OPERATING SUPPLIES 265 244 - - FOOD & BEVERAGE SUPPLIES 113 - - - PROGRAM MATERIALS 7,942 - - - POSTAGE & DELIVERY - 96 - - PERIPHERALS - 275 269 400 ISF-COPIER CHARGES - 34 40 75 ISF-MAIL SERVICE CHARGES - 2,984 2,985 - ISF-VEHICLE REPLACEMENT CHARGE - 26 - - ISF-MOTOR POOL CHARGES - 895 951 952 ISF-TELECOM CHARGES 15,295 - - - TRANSFER OUT - - 1,500 350,000 CONTINGENCY $924,314 $570,016 $574,479 $940,491 TOTAL TOWN MANAGER The Height of Desert Living 138 Town Clerk Division Service Delivery Plan Serve as the Town’s election official and custodian of records; conduct municipal elections and all related activities in the most efficient and effective manner in full compliance with all applicable State statutes and Town Code provisions. Maintain documents necessary for the effective administration and operation of municipal government and preserve the Town’s permanent records. Expenditures by Program Program Name FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Administration $ 29,556 $ 30,859 $ 27,325 $ 29,425 Elections 58,060 20,619 174,795 88,596 Legislation 36,678 42,044 42,099 45,017 Records Management 19,427 20,350 15,061 16,488 Total $ 143,721 $ 113,872 $ 259,280 $ 179,526 Variance Explanations: Elections: The cost for one election is proposed in the FY12-13 budget for the purpose of a franchise election. Although this type of election is paid for by the utility compa- nies, the Town will coordinate the elections services provided by Maricopa County Elections with the utility companies and publication of elections notices to ensure statutory compliance. The cost of these services (publication and County election services) will be reimbursed to the Town by the utility companies; however, the Town must budget for the cost of the election for authorization to expend funds. Voter registration numbers were increased to take into account the probability of additional cost due to the anticipated increase in voter participation due to the No- vember 2012 Presidential Election. Administration 17% Elections 49% Legislation 25% Records Management 9% Use of Funds -Town Clerk -By Program Where does the money go? Total Proposed Budget = $179,526 Operating Budgets Town Clerk Division The Height of Desert Living 139 Expenditures by Category Category FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Wages $ 76,579 $ 79,525 $ 77,350 $ 79,280 Employment Taxes 1,271 1,329 1,364 1,593 Benefits 18,940 20,758 21,699 21,364 Dues & Memberships 275 300 582 495 Education and Training 525 390 641 2,103 Maintenance and Repair 81 - 305 120 Contractual Services 46,017 10,516 148,932 68,032 Supplies 33 467 2,273 4,154 Equipment - - - 1,000 Internal Service - 1,054 6,134 1,385 Total $ 143,721 $ 113,872 $ 259,280 $ 179,526 Wages 44% Employment Taxes 1% Benefits 12% Education and Training 1% Contractual Services 38%Supplies 2% Equipment 1% Internal Service 1% Use of Funds -Town Clerk -By Category Where does the money go? Total Proposed Budget = $179,526 Operating Budgets Town Clerk Division The Height of Desert Living 140 Performance Measures FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Registered Voters: Primary General 16,075 15,511 16,419 16,043 16,000 N/A Voter Turnout % Primary General 28% 50% 41% 39% 40% N/A Quality Productivity FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Percent of contracts processed within 5 busi- ness days after approval 100% 100% 100% 100% Percent of agenda meeting notices posted in compliance with State Law and Town Policy 100% 100% 100% 100% FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Town Council Agenda/Meeting notices posted 46/21 54/23 40/20 40/20 Ordinances processed 8 5 15 10 Resolutions processed 44 50 41 40 Contract and Agreements processed 17 36 15 15 Requests for Public Information processed 114 118 120 125 Operating Budgets Town Clerk Division Activities/Results The Height of Desert Living 141 FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND TOWN CLERK Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $76,579 $79,525 $77,351 $79,280 SALARIES-FULL TIME 1,022 1,056 1,120 1,151 MEDICARE 211 159 181 198 WORKERS COMPENSATION 38 113 63 244 UNEMPLOYMENT INSURANCE 9,200 10,779 11,954 11,378 GROUP HEALTH INSURANCE 655 570 549 644 GROUP DENTAL INSURANCE 90 90 93 94 GROUP VISION INSURANCE 341 341 360 294 DISABILITY INSURANCE 8,424 8,748 8,509 8,724 RETIREMENT 229 230 234 230 LIFE INSURANCE - 27 7 70 LICENSES/FILING FEES 275 273 575 425 DUES, SUBSCRIPT & PUBLICAT 525 80 541 618 TRAINING/CONT ED - 310 100 1,485 MEETINGS & CONFERENCES 81 - 305 120 SIGN REPAIR & REPLACEMENT 14,250 7,854 9,454 10,948 PROFESSIONAL FEES - - 18,000 9,075 PRINTING EXPENSE 3,722 2,195 8,300 6,450 ADVERTISING/SIGNAGE - - 113,178 41,559 INTERGOVT AGREEMENTS 28,045 - - - CONTRACTUAL SERVICES 33 403 168 470 OFFICE SUPPLIES - 64 2,105 3,684 POSTAGE & DELIVERY - - - 1,000 HARDWARE - 540 507 815 ISF-COPIER CHARGES - 51 5,151 94 ISF-MAIL SERVICE CHARGES - 16 - - ISF-MOTOR POOL CHARGES - 447 476 476 ISF-TELECOM CHARGES $143,721 $113,872 $259,280 $179,526 TOTAL TOWN CLERK Operating Budgets Town Clerk Division The Height of Desert Living 142 Human Resources/Risk Management Division Expenditures by Program Program Name FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Administration $ 61,450 $ 79,164 $ 73,952 $ 74,073 Payroll 16,028 14,917 14,795 15,111 Recruitment 11,802 3,553 27,396 8,417 Risk Management 249,127 268,573 270,968 255,912 Training & Development 5,451 693 1,964 5,000 Transportation 70,502 - - - Volunteers 30,299 34,697 56,994 57,111 Total $ 444,659 $ 401,597 $ 446,069 $ 415,624 Service Delivery Plan Lead the organization in the acquisition, maintenance, development, supervision and measurement of the human assets and the results of their work (quality, pro- ductivity and service). Variance Explanations: Recruitment: Recruitment is back to normal after the Town Manager search. Administration 18% Payroll 4% Recruitment 2% Risk Management 61% Training & Development 1% Volunteers 14% Use of Funds -Human Resources/Risk Management By Program Where does the money go? Total Proposed Budget = $415,624 Operating Budgets Human Resources/Risk Management Division The Height of Desert Living 143 Expenditures by Category Category FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Wages $ 111,729 $ 108,100 $ 120,289 $ 123,296 Employment Taxes 3,320 3,130 3,958 4,403 Benefits 17,190 17,460 18,858 18,731 Dues & Memberships 1,644 1,690 1,787 1,795 Education and Training 60 693 2,064 5,500 Utilities - - 1,460 - Contractual Services 298,702 241,084 276,130 240,168 Supplies 12,014 11,507 19,711 19,517 Equipment - 66 - - Internal Service - 2,354 1,812 2,214 Transfers - 15,513 - - Total $ 444,659 $ 401,597 $ 446,069 $ 415,624 Wages 30%Employment Taxes 1% Benefits 5% Education and Training 1% Contractual Services 57% Supplies 5% Internal Service 1% Use of Funds -Human Resources/Risk Management By Category Where does the money go? Total Proposed Budget = $415,624 Operating Budgets Human Resources/Risk Management Division The Height of Desert Living 144 Performance Measures Quality Productivity FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Increase the percentage of employee per- formance reviews completed on schedule N/A 88% 90% 94% Increase the number of applications received per recruitment for non-exempt positions N/A 12 45 20 Increase the number of applications received per recruitment for exempt positions N/A 20 43 20 FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Decrease the number of days lost to injury per workers’ compensation claim 0 1 2 1 Maintain the turnover rate of full-time em- ployees at an acceptable rate 3.4% 5.76% 8% 6% FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Number of full-time employees departed from Town service 15 4 5 3 Number of exit interviews conducted 0 2 3 3 Ensure supervisors receive performance evaluation documentation four weeks in ad- vance 100% 100% 100% 100% Quarterly track and analyze performance evaluation trends, including number of per- formance evaluations that were late, type of increases each employee received, etc. N/A N/A 100% 100% Number of exempt recruitments conducted 0 3 1 1 Number of full-time non-exempt recruitments conducted 1 0 1 1 Average number of days to fill a vacant re- cruitment N/A N/A 35 42 Number of workers’ compensation claims due to injury 3 3 1 1 Operating Budgets Human Resources/Risk Management Division Activities/Results The Height of Desert Living 145 TOTAL HUMAN RESOURCES/RISK MANAGEMENT FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND HUMAN RESOURCES/RISK MANAGEMENT Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $91,359 $88,871 $91,006 $93,277 SALARIES-FULL TIME 20,186 19,229 29,283 30,019 SALARIES-PART TIME 183 - - - OVERTIME 1,339 1,192 2,240 1,862 FICA 1,584 1,536 1,320 1,779 MEDICARE 332 218 280 306 WORKERS COMPENSATION 64 184 118 456 UNEMPLOYMENT INSURANCE 6,121 6,620 7,713 7,340 GROUP HEALTH INSURANCE 422 364 376 440 GROUP DENTAL INSURANCE 64 61 66 69 GROUP VISION INSURANCE 399 380 424 347 DISABILITY INSURANCE 9,911 9,778 10,002 10,265 RETIREMENT 270 258 277 270 LIFE INSURANCE 1,644 1,690 1,787 1,795 DUES, SUBSCRIPT & PUBLICAT - 693 1,964 5,300 TRAINING/CONT ED 60 - 100 200 MEETINGS & CONFERENCES - - 1,460 - TELECOMMUNICATIONS 11,355 10,834 42,750 12,208 PROFESSIONAL FEES - - 500 10,500 LEGAL FEES 216,246 228,675 231,700 215,840 INSURANCE EXPENSE 125 115 - - PRINTING EXPENSE 477 596 1,180 1,620 ADVERTISING/SIGNAGE - 863 - - COMMUNITY CONTRACTS/EVENTS 664 716 812 1,290 OFFICE SUPPLIES - - - 35 CLEANING/JANITORIAL SUPPLIES 138 1,130 4,930 3,270 OPERATING SUPPLIES 3,353 3,891 7,773 7,493 FOOD & BEVERAGE SUPPLIES 7,435 5,573 6,196 7,429 PROGRAM MATERIALS 232 196 - - POSTAGE & DELIVERY 100 - - - MISCELLANEOUS EXPENSE 92 66 - - SMALL TOOLS - 495 307 555 ISF-COPIER CHARGES - 388 470 653 ISF-MAIL SERVICE CHARGES - 128 80 50 ISF-MOTOR POOL CHARGES - 1,342 956 956 ISF-TELECOM CHARGES - 15,513 - - TRANSFER OUT $444,659 $401,597 $446,069 $415,624 Operating Budgets Human Resources/Risk Management Division The Height of Desert Living 146 Finance Division Service Delivery Plan Provide efficient and cost effective financial oversight of both the short and long- term components of the Town’s functions. Provide safe, secure and effective cash, banking, merchant service, tax service and debt service administration for the Town. Expenditures by Program Program Name FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Accounting $ 62,773 $ 37,236 $ 54,356 $ 51,799 Administration 33,521 34,798 35,223 34,903 Audit Services 78,759 74,438 70,141 65,232 Boards & Commissions - 4,552 261 260 Budget 49,135 47,759 39,317 41,389 Customer Service 12,350 22,073 30,770 31,425 Licensing 31,510 24,931 37,849 35,475 Purchasing 18,610 34,392 16,716 17,142 Special Events 10,053 - - - Treasury - 27,124 30,325 46,693 Total $ 296,711 $ 307,303 $ 314,958 $ 324,318 Operating Budgets Finance Division Accounting 16% Administration 11% Audit Services 20% Budget 13% Customer Service 10% Licensing 11% Purchasing 5%Treasury 14% Use of Funds -Finance -By Program Where does the money go? Total Proposed Budget = $324,318 Variance Explanations: Treasury: The increase is due to management and custody fees for the investment portfolio. The Height of Desert Living 147 Expenditures by Category Category FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Wages $ 186,548 $ 178,700 $ 183,734 $ 183,088 Employment Taxes 6,735 6,398 6,455 7,041 Benefits 33,622 32,528 37,753 31,612 Dues & Memberships 1,858 1,898 2,618 2,948 Education and Training 1,850 1,814 2,348 2,662 Utilities 539 705 780 780 Contractual Services 61,587 73,221 70,050 83,490 Supplies 3,582 3,058 3,310 3,570 Equipment 390 (99) - 400 Internal Service - 9,080 7,910 8,727 Total $ 296,711 $ 307,303 $ 314,958 $ 324,318 Wages 56% Employment Taxes 2% Benefits 10% Dues & Memberships 1% Education and Training 1% Contractual Services 26% Supplies 1%Internal Service 3% Use of Funds -Finance -By Category Where does the money go? Total Proposed Budget = $324,318 Variance Explanations: Contractual Services: The increase is due to management and custody fees for the investment portfolio. Operating Budgets Finance Division The Height of Desert Living 148 Performance Measures Quality Productivity FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Consecutive years for GFOA annual Certifi- cate of Achievement for Excellence in Finan- cial Reporting award 15 16 17 18 Consecutive years for GFOA annual Distin- guished Budget Presentation award 8 9 10 11 FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Actual revenue versus forecast 92% 103% 104% 100% Unqualified audit opinion Yes Yes Yes Yes FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Accounts payable checks issued 1,540 1,534 1,600 1,500 Purchase orders processed 1,343 1,060 1,200 1,200 Local tax revenues from audits $31,175 $19,940 $67,000 $30,000 Business licenses processed 2,214 2,255 2,273 2,275 Operating Budgets Finance Division Activities/Results The Height of Desert Living 149 FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND FINANCE Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $132,648 $135,241 $135,149 $133,657 SALARIES-FULL TIME 53,896 43,459 48,585 49,431 SALARIES-PART TIME 3 - - - OVERTIME 3,341 2,850 3,717 3,066 FICA 2,677 2,562 1,959 2,659 MEDICARE 641 338 426 456 WORKERS COMPENSATION 176 648 353 860 UNEMPLOYMENT INSURANCE 16,439 15,799 15,426 14,680 GROUP HEALTH INSURANCE 1,293 1,078 969 1,172 GROUP DENTAL INSURANCE 163 165 160 170 GROUP VISION INSURANCE 545 514 630 499 DISABILITY INSURANCE 14,780 14,615 20,158 14,705 RETIREMENT 402 357 410 386 LIFE INSURANCE 1,093 1,063 735 1,273 LICENSES/FILING FEES 765 835 1,883 1,675 DUES, SUBSCRIPT & PUBLICAT 742 115 90 90 TRAINING/CONT ED 1,109 1,699 2,258 2,572 MEETINGS & CONFERENCES 539 705 780 780 TELECOMMUNICATIONS 59,229 58,554 56,000 51,375 AUDITING EXPENSE 73 541 100 120 PROFESSIONAL FEES - - - 18,500 MANAGEMENT FEES 749 1,508 2,050 2,295 PRINTING EXPENSE 1,536 1,911 720 1,720 ADVERTISING/SIGNAGE - 10,707 11,180 9,480 BANK/MERC ACCT FEES 2,066 2,103 3,215 1,545 OFFICE SUPPLIES 491 685 - 1,930 OPERATING SUPPLIES - 91 50 50 FOOD & BEVERAGE SUPPLIES 868 130 - - PROGRAM MATERIALS 145 49 45 45 POSTAGE & DELIVERY 12 - - - MISCELLANEOUS EXPENSE 390 - - - SMALL TOOLS - - - 400 HARDWARE - (99) - - EQUIPMENT - 2,389 839 1,681 ISF-COPIER CHARGES - 3,367 3,419 3,390 ISF-MAIL SERVICE CHARGES - 3,324 3,652 3,656 ISF-TELECOM CHARGES $296,711 $307,303 $314,958 $324,318 TOTAL FINANCE Operating Budgets Finance Division The Height of Desert Living 150 Information Technology Division Service Delivery Plan The Information Technology Division is dedicated to providing professional support in a timely and responsive manner while focusing on high availability and reliable technology. The division also endeavors to implement alternative technologies to reduce operating and maintenance costs. Expenditures by Program Program Name FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Administration $ 99,294 $ 20,783 $ 12,645 $ 13,088 Support 53,085 173,288 169,901 251,568 Telecommunications 3,891 - - - Training & Development 5,421 - - - Video Services 3,930 9,130 45,348 19,771 Web Site - 8,314 33,003 33,372 Total $ 165,621 $ 211,515 $ 260,897 $ 317,799 Variance Explanations: Support: This fiscal year will start our computer and server replacement program again at a cost of $25,900 (ITNET). The FY12-13 budget also includes $20,000 to upgrade the security camera system at the Community Center, which will also include cam- eras at Town Hall (ITNET). $7,150 has also been added to ITNET to purchase Ap- ple iPads for the Mayor, Town Council and Department Directors. Video Services: The decrease in Video Services was due to the purchase of equipment for Channel 11 in FY11-12. Operating Budgets Information Technology Division Administration 4% Support 79% Video Services 6%Web Site 11% Use of Funds -Information Technology -By Program Where does the money go? Total Proposed Budget = $317,799 The Height of Desert Living 151 Expenditures by Category Category FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Wages $ 80,546 $ 82,752 $ 91,035 $ 93,305 Employment Taxes 1,428 1,519 1,641 2,015 Benefits 19,342 20,971 25,286 24,903 Dues & Memberships 14,074 92,725 101,830 128,770 Education and Training 684 75 - - Maintenance and Repair 27,176 71 7,000 10,000 Utilities 782 1,419 1,320 516 Contractual Services - 1,250 2,000 2,000 Supplies 248 418 3,190 2,120 Equipment 6,148 9,841 27,092 53,050 Transfers 15,291 - - - Internal Service - 474 503 1,120 Total $ 165,621 $ 211,515 $ 260,897 $ 317,799 Variance Explanations: Equipment: FY12-13 includes $53,050 in Equipment for computer and server replacement at a cost of $33,050 and $20,000 to upgrade the security camera system at the Com- munity Center. $7,150 has also been added to Equipment for the purchase of 13 Apple iPad tablets. Operating Budgets Information Technology Division Wages 29% Employment Taxes 1% Benefits 8%Dues & Memberships 40% Maintenance and Repair 3% Contractual Services 1% Supplies 1% Equipment 17% Use of Funds -Information Technology -By Category Where does the money go? Total Proposed Budget = $317,799 The Height of Desert Living 152 Performance Measures Quality Productivity FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Percentage of emergency related helpdesk tickets resolved within two business hours 98% 90% 99% 99% Percentage of high priority helpdesk tickets resolved within four hours 90% 97% 98% 99% Percentage of helpdesk tickets resolved within twelve hours 95% 95% 96% 97% FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Total number of ticket opened 1,612 1,171 1,200 1,000 Total number of tickets closed without resolu- tion N/A 0 0 0 Total number of tickets resolved within es- tablished timeframe 1531 1,112 1,188 990 Number of issues resolved during initial con- tact 1,000 1,053 958 950 FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Employee cost involved for support $29,445 $42,997 $32,858 $33,681 Operating Budgets Information Technology Division Activities/Results The Height of Desert Living 153 - FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND INFORMATION TECHNOLOGY Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $73,604 $82,752 $91,035 $93,305 SALARIES-FULL TIME 1,054 1,183 1,320 1,356 MEDICARE 199 166 211 234 WORKERS COMPENSATION 52 170 110 425 UNEMPLOYMENT INSURANCE 8,418 10,452 13,497 12,845 GROUP HEALTH INSURANCE 737 726 881 1,032 GROUP DENTAL INSURANCE 104 113 114 143 GROUP VISION INSURANCE 310 340 504 347 DISABILITY INSURANCE 7,906 9,103 10,013 10,266 RETIREMENT 213 237 277 270 LIFE INSURANCE 3,222 83,545 84,830 110,920 LICENSES/FILING FEES 10,852 9,180 17,000 17,850 DUES, SUBSCRIPT & PUBLICAT 169 10 - - TRAINING/CONT ED 36 65 - - MEETINGS & CONFERENCES 26,965 71 7,000 10,000 EQUIPMENT MAINT/REPAIR 211 - - - OFFICE EQUIP MAINT/ REPAIR 782 1,419 1,320 516 TELECOMMUNICATIONS - 1,250 2,000 2,000 PROFESSIONAL FEES 87 135 250 250 OFFICE SUPPLIES 122 284 2,890 1,770 OPERATING SUPPLIES 25 - - - FOOD & BEVERAGE SUPPLIES 14 - 50 100 POSTAGE & DELIVERY 1,721 3,891 250 - SOFTWARE 3,245 4,146 26,842 53,050 HARDWARE 1,069 1,804 - - PERIPHERALS - 21 21 100 ISF-COPIER CHARGES - 5 6 20 ISF-MAIL SERVICE CHARGES - 447 476 1,000 ISF-TELECOM CHARGES $165,621 $211,515 $260,897 $317,799 TOTAL INFORMATION TECHNOLOGY TRANSFER OUT 15,192 - - - Operating Budgets Information Technology Division The Height of Desert Living 154 Economic Development Division – (General Fund) Service Delivery Plan Enhance the Town’s economic base through business attraction and business vital- ity activities. Expenditures by Program Program Name FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Administration $ 88,166 $ 64,660 $ 92,577 $ 89,904 Total $ 88,166 $ 64,660 $ 92,577 $ 89,904 Expenditures by Category Category FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Wages $ 56,244 $ 31,401 $ 37,877 $ 38,822 Employment Taxes 983 540 669 781 Benefits 14,156 8,248 11,042 10,570 Dues & Memberships 10,797 6,121 7,324 6,154 Education and Training 4,343 6,786 7,883 8,355 Utilities 269 325 986 360 Contractual Services 1,200 7,917 23,956 22,456 Supplies 174 866 600 300 Internal Service - 2,456 2,240 2,106 Total $ 88,166 $ 64,660 $ 92,577 $ 89,904 Administration 100% Use of Funds - Economic Development (General Fund) -By Program Where does the money go? Total Proposed Budget = $89,904 Wages 43% Employment Taxes 1%Benefits 12% Dues & Memberships 7% Education and Training 9%Utilities 1% Contractual Services 25% Internal Service 2% Use of Funds -Economic Development (General Fund) By Category Where does the money go? Total Proposed Budget = $89,904 Operating Budgets Economic Development Division (General Fund) The Height of Desert Living 155 Performance Measures Quality FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Complete the economic development strat- egy document N/A N/A 100% N/A Host prospect visits N/A 2 3 1 Assist in the location of targeted office user N/A N/A 0 1 Assist in the location of retailer N/A N/A 3 1 FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Council adoption of the economic develop- ment strategy document N/A N/A 100% N/A Track and follow-up on all proposals sub- mitted to Greater Phoenix Economic Coun- cil (GPEC) and Arizona Commerce Author- ity (ACA) 100% 100% 100% 100% Response to “office users” targeted busi- ness outreach N/A N/A 2% 2% Response to retail outreach N/A N/A 2% 2% FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Oversee, draft and develop a comprehen- sive economic development strategy util- izing the Council’s adopted Strategic Plan, Economic Vitality area as the foundation for the document N/A N/A .5 N/A Develop and submit prospect proposals to the Greater Phoenix Economic Council (GPEC) and Arizona Commerce Authority (ACA) from leads which fit the targeted business sectors and which are able to be accommodated in Fountain Hills 3 7 1 3 Develop and implement strategy to at- tract “office user” businesses in targeted business sectors N/A N/A 1 1 Outreach to “office user” targets in identi- fied geographical markets N/A N/A 6 contacts 20 contacts Develop and implement strategy to at- tract retailers to shopping center property 2 3 3 1 Outreach to retailers, leasing agents and developers in conjunction with local shop- ping center property owners and leasing agents 45 contacts 72 contacts 48 contacts 20 contacts Hold an informational exchange forum with property owners and leasing agents of office and / or retail space N/A 2 1 1 Productivity Operating Budgets Economic Development Division (General Fund) Activities/Results The Height of Desert Living 156 FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND ECONOMIC DEVELOPMENT Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $52,897 $31,401 $37,877 $38,822 SALARIES-FULL TIME 3,347 - - - SEVERANCE 790 432 549 563 MEDICARE 155 63 88 97 WORKERS COMPENSATION 38 45 32 121 UNEMPLOYMENT INSURANCE 7,365 4,312 6,262 5,689 GROUP HEALTH INSURANCE 521 228 275 321 GROUP DENTAL INSURANCE 62 26 46 33 GROUP VISION INSURANCE 227 134 177 144 DISABILITY INSURANCE 5,821 3,459 4,167 4,271 RETIREMENT 161 90 115 112 LIFE INSURANCE 10,797 6,121 7,324 6,154 DUES, SUBSCRIPT & PUBLICAT 130 2,711 128 3,875 TRAINING/CONT ED 4,213 4,075 7,755 4,480 MEETINGS & CONFERENCES 269 325 527 360 TELECOMMUNICATIONS - - 459 - GAS & OIL 1,200 7,506 12,500 12,750 PROFESSIONAL FEES - 36 4,036 2,536 PRINTING EXPENSE - 376 7,420 7,170 ADVERTISING/SIGNAGE 157 186 600 300 OFFICE SUPPLIES - 662 - - FOOD & BEVERAGE SUPPLIES 18 18 - - POSTAGE & DELIVERY - 513 505 505 ISF-COPIER CHARGES - 60 19 200 ISF-MAIL SERVICE CHARGES - 989 765 450 ISF-MOTOR POOL CHARGES - 895 951 951 ISF-TELECOM CHARGES $88,166 $64,660 $92,577 $89,904 TOTAL ECONOMIC DEVELOPMENT Operating Budgets Economic Development Division (General Fund) The Height of Desert Living 157 Legal Services Division Service Delivery Plan The Town Attorney and Town Prosecutor are appointed by the Town Council to serve as general counsel for the Town in addition to responsibility for the efficient disposition of criminal cases prosecuted in the Municipal Court. Expenditures by Program Program Name FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Attorney Services $ 194,845 $ 184,716 $ 186,512 $ 197,400 Public Defender 8,250 2,750 9,960 9,960 Prosecutor 100,833 110,000 110,000 110,000 Total $ 303,928 $ 297,466 $ 306,472 $ 317,360 Expenditures by Category Category FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Dues & Memberships $ 2,577 $ 3,003 $ 1,500 $ 3,000 Contractual Services 301,350 294,454 304,960 314,360 Internal Service - 9 12 - Total $ 303,928 $ 297,466 $ 306,472 $ 317,360 Attorney Services 62% Public Defender 3% Prosecutor 35% Use of Funds -Legal Services -By Program Where the Money Goes Total Proposed Budget = $317,360 Operating Budgets Legal Services Division Variance Explanations: Attorney Services: The increase is due to anticipation of more hours of service required. The Height of Desert Living 158 FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Number of Resolutions prepared 41 50 35 30 Number of Ordinances prepared 8 5 15 9 Number of Contracts prepared 17 20 40 35 Number of Requests for Proposals 2 2 2 2 Number of IGAs prepared N/A 4 5 3 Number of Town Code Amendments prepared N/A 3 7 5 Dues & Memberships 1% Contractual Services 99% Uses of Funds -Legal Services -By Category Where the Money Goes Total Proposed Budget = $317,360 Productivity Operating Budgets Legal Services Division Activities/Results FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND LEGAL SERVICES Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $2,578 $3,003 $1,500 $3,000 DUES, SUBSCRIPT & PUBLICAT 301,350 294,454 304,960 314,360 LEGAL FEES - 9 12 - ISF-MAIL SERVICE CHARGES $303,928 $297,466 $306,472 $317,360 TOTAL LEGAL SERVICES The Height of Desert Living 159 Development Services Operating Budgets Development Services The Height of Desert Living 160 Operating Budgets Development Services The Height of Desert Living 161 DEVELOPMENT SERVICES Mission Statement The Development Services Department is dedicated to enhancing the quality of life in Fountain Hills by ensuring the construction of quality infrastructure; mainte- nance of roadways and traffic control devices; maintenance of Town-owned washes, dams, medians and open space; maintenance of public facilities; plan re- view, construction permitting, and building inspections; environmental compliance, enforcement of Town codes, improved environmental quality as well as the use of innovative and proven land planning techniques. The Department strives to pro- vide quality customer service in a professional and timely manner. Department Overview The Development Services Department is made up of seven (7) Divisions: Building Safety, Code Compliance, Engineering, Facilities, Mapping & Graphics and Planning in the General Fund. The Streets Division is funded through the Highway Users Revenue Fund (HURF). The Development Services Director provides direct supervi- sion over Division heads and the executive management assistant. Expenditures by Division Division FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Engineering $ 748,815 $ 278,115 $ 501,191 $ 577,546 Facilities 483,931 523,683 492,377 850,578 Planning 310,309 207,848 172,029 205,353 Building Safety 378,360 258,734 234,687 204,952 Code Compliance 134,820 116,372 125,851 102,586 Mapping & Graphics 105,242 81,147 74,355 101,563 Total $ 2,161,477 $ 1,465,899 $ 1,600,490 $ 2,042,578 Variance Explanations: Engineering: The increase is due to increased wash maintenance as well as increased expendi- tures for plan reviews and inspections. Facilities: Maintenance items that had been pushed back for several years are included this year causing the large increase in the Facilities budget. Planning: The $45,000 for the Household Hazardous Waste event is included here. Operating Budgets Development Services The Height of Desert Living 162 Expenditures by Program Program Name FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Administration $ 141,768 $ 59,514 $ 63,052 $ 110,283 Building Inspection 95,122 89,508 125,256 93,895 Building Maintenance 479,894 516,544 486,520 842,246 Capital Improvement Projects 121,151 89,174 85,688 87,581 Code Compliance 134,820 116,371 125,852 102,586 Current Planning 162,869 120,985 99,206 100,833 Engineering 119,995 88,385 149,316 172,345 Environmental Service 78,132 51,275 44,720 77,190 Long Range Planning 69,308 35,588 28,104 27,330 Mapping & Graphics 105,242 81,147 74,355 101,563 Permitting 283,238 169,227 109,430 111,057 Stormwater Management 92,209 48,181 208,991 215,669 Traffic Management 119,988 - - - Total $ 2,161,477 $ 1,465,899 $ 1,600,490 $ 2,042,578 Variance Explanations (cont): Building Safety: There is an increase in contractual services for inspections as well as a reduction in salary/benefits due to the reallocation of personnel. Code Compliance: This division has an increase in abatements and a reduction in salary/benefits. Mapping & Graphics: A new plotter is needed causing an increase in the budget. Engineering 28% Facilities 42% Planning 10% Building Safety 10% Code Compliance 5% Mapping & Graphics 5% Use of Funds -Development Services (General Fund) By Division Where does the money go? Total Proposed Budget = $2,042,578 Operating Budgets Development Services The Height of Desert Living 163 Expenditures by Category Category FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Wages $ 1,361,987 $ 819,343 $ 770,369 $ 708,864 Employment Taxes 46,407 28,416 24,805 29,115 Benefits 288,184 190,343 198,940 164,769 Dues & Memberships 8,212 7,992 18,181 19,178 Education and Training 6,469 1,263 11,195 12,405 Maintenance and Repair 102,943 139,402 234,808 583,998 Utilities 274,165 194,999 223,498 231,360 Contractual Services 7,626 15,986 50,773 146,915 Supplies 27,631 24,456 36,576 38,190 Equipment 8,389 14,083 4,915 41,285 Damages/Vandalism 89 260 - 250 Internal Service - 28,606 25,680 25,499 Transfers 24,326 750 750 40,750 Capital 5,050 - - - Total $ 2,161,477 $ 1,465,899 $ 1,600,490 $ 2,042,578 Administration 5% Building Inspection 5% Building Maintenance 41% Capital Improvement Projects 4% Code Compliance 5%Current Planning 5% Engineering 8%Environmental Service 4% Long Range Planning 1% Mapping & Graphics 5% Permitting 5% Stormwater Management 12% Use of Funds -Development Services (General Fund) By Program Where does the money go? Total Proposed Budget = $2,042,578 Operating Budgets Development Services The Height of Desert Living 164 Variance Explanations: Wages and Benefits: Decrease due to elimination of vacant position in Building Safety. Maintenance and Repair: Maintenance to Town-owned facilities has been postponed due to the recession; this budget begins to restore the equipment and property for long-term preserva- tion. Contractual Services: Increase due to restoring maintenance of Town washes for reducing risk of brush fires. Equipment: Increase due to new plotter needed in Mapping & Graphics. Transfer: Transfer to grant fund as matching funds for pilot transit program. Wages 35% Employment Taxes 1% Benefits 8% Dues & Memberships 1% Education and Training 1% Maintenance and Repair 29% Utilities 11% Contractual Services 7% Supplies 2%Equipment 2% Internal Service 1% Use of Funds -Development Services (General Fund) By Category Where does the money go? Total Proposed Budget = $2,042,578 Operating Budgets Development Services The Height of Desert Living 165 Initiative Strategic Value Completed Town-owned wash and ADWR jurisdictional dam maintenance Maintain and Improve Community Infra- structure Completed the 2011 edition of the "Land Use Analysis and Statistical Report" Economic Vitality Completed Medical Marijuana ordinance Public Safety, Health and Welfare Completed implementation of single trash hauler ordi- nance Maintain and Improve Community Infra- structure Organized paper shredding and electronics recycling events Environmental Stewardship Completed construction of the Shea Boulevard Gap Maintain and Improve Community Infra- Completed Zone 5 Pavement Management Program Maintain and Improve Community Infra- structure FY12-13 Objectives Initiative Strategic Value Estimated Cost/ Funding Source Foster a culture of public service and volunteer- ism Civic Responsibility $0 Explore and implement new technologies and opportunities that will minimize noise, air, and light pollution and reduce energy consumption Environmental Steward- ship $0 FY11-12 Department Accomplishments Operating Budgets Development Services The Height of Desert Living 166 Operating Budgets Development Services FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DEVELOPMENT SERVICES Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $1,191,585 $761,294 $732,701 $649,752 SALARIES-FULL TIME 76,338 55,939 37,668 59,112 SALARIES-PART TIME 756 2,110 - - OVERTIME 92,813 - - - SEVERANCE 4,620 3,474 2,881 3,668 FICA 18,572 11,785 10,662 10,283 MEDICARE 22,240 11,427 10,280 12,267 WORKERS COMPENSATION 795 1,730 982 2,897 UNEMPLOYMENT INSURANCE 136,723 93,917 105,844 82,538 GROUP HEALTH INSURANCE 11.221 6,299 6,088 5,515 GROUP DENTAL INSURANCE 1,596 1,006 987 959 GROUP VISION INSURANCE 4,884 3,035 3,270 2,405 DISABILITY INSURANCE 130,945 83,949 80,582 71,481 RETIREMENT 2,815 2,138 2,169 1,871 LIFE INSURANCE 2,935 3,006 9,800 12,700 LICENSES/FILING FEES 5,277 4,987 8,381 6,478 DUES, SUBSCRIPT & PUBLICAT 5,193 747 - 1,535 TRAINING/CONT ED 1,276 516 11,195 10,870 MEETINGS & CONFERENCES 18,454 22,105 2,023 124,396 BUILDING MAIN/REPAIR 26,614 64,834 45,782 81,377 HVAC REPAIR 4,123 8,280 8,765 29,410 PLUMBING REPAIR 2,180 4,383 2,360 13,025 ELECTRICAL REPAIR/MAINT 4,248 8,951 9,195 8,980 FIRE PROTECTION SYSTEMS 9,559 94 1,195 1,110 GROUNDS MAINT/REPAIR 129 - - - IRRIGATION REPAIR 2,703 385 465 1,185 BACKFLOW TESTING & MAINTENANCE - - 130,200 150,000 WASH MAINTENANCE 952 - 20,400 20,400 DAM INSPECTION AND MAINT 6,282 4,961 8,093 17,782 EQUIPMENT MAINT/REPAIR 2,345 1,797 1,912 2,512 VEHICLE MAINT/REPAIR - 717 2,363 1,521 OFFICE EQUIP MAINT/ REPAIR 18,542 7,896 5,675 12,605 OTHER MAINT/REPAIR 95 - - - ART MAINT/REPAIR/INSTALL 5 1,278 - 35,450 PARKING LOT REPAIR 15 1,319 - 1,785 SIDEWALK/PATHWAY REPAIR 1,921 737 - 2,275 SIGN REPAIR & REPLACEMENT 621 6,118 45 68,110 PAINTING 4,154 5,547 4,835 12,075 LIGHTING REPAIR 178,628 158,116 170,555 183,155 ELECTRICITY EXPENSE 19,000 2,640 6,150 6,350 REFUSE/RECYCLING 4,651 4,004 4,743 3,800 TELECOMMUNICATIONS 63,574 26,675 29,900 31,605 WATER/SEWER 8,312 3,563 4,150 6,450 GAS & OIL 4,647 10,862 10,748 10,005 PROFESSIONAL FEES - 3,500 14,360 20,000 ENGINEERING FEES - 43 - 2,050 RENTALS & LEASES 1,185 1,156 3,225 2,360 PRINTING EXPENSE 278 401 2,500 2,500 ADVERTISING/SIGNAGE 1,516 - 15,000 65,000 CONTRACTUAL SERVICES - 25 - - BANK/MERC ACCT FEES - - - 45,000 COMMUNITY CONTRACTS/EVENTS 6,321 6,334 9,151 9,676 OFFICE SUPPLIES 13,046 12,759 19,860 22,880 CLEANING/JANITORIAL SUPPLIES The Height of Desert Living 167 Operating Budgets Development Services FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DEVELOPMENT SERVICES Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $864 $868 $770 $925 SAFETY SUPPLIES 722 - - - OPERATING SUPPLIES 2,237 2,062 1,830 1,800 FOOD & BEVERAGE SUPPLIES 281 751 820 850 PROGRAM MATERIALS 1,013 1,328 1,569 1,883 UNIFORMS 63 353 176 176 POSTAGE & DELIVERY 7,253 4,037 1,915 2,315 SMALL TOOLS - - 1,200 600 SOFTWARE - 122 5,640 - HARDWARE 33 1,069 - - PERIPHERALS 967 6,045 3,000 5,500 FURNITURE/APPLIANCES - 2,810 - 32,870 EQUIPMENT 89 260 - 250 DAMAGES/VANDALISM - 2,972 2,421 1,295 ISF-COPIER CHARGES - 358 313 380 ISF-MAIL SERVICE CHARGES - 10,942 8,349 8,014 ISF-VEHICLE REPLACEMENT CHARGE - 3,753 3,870 5,078 ISF-MOTOR POOL CHARGES - 10,581 10,727 10,732 ISF-TELECOM CHARGES 24,326 750 750 40,750 TRANSFER OUT $2,161,477 $1,465,899 $1,600,490 $2,042,578 TOTAL DEVELOPMENT SERVICES The Height of Desert Living 168 Building Safety Division Service Delivery Plan The Building Safety Division is dedicated to processing applications for permits to construct homes, commercial buildings, fences, swimming pools and other struc- tures in a manner that is responsive and customer friendly. The Division coordi- nates the review of plans for the structures it permits and conducts construction inspections. Expenditures by Program Program Name FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Building Inspections $ 95,122 $ 89,509 $ 125,257 $ 93,895 Permitting 283,238 169,226 109,430 111,057 Total $ 378,360 $ 258,735 $ 234,687 $ 204,952 Expenditures by Category Category FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Wages $ 291,056 $ 194,111 $ 149,100 $ 125,163 Employment Taxes 7,983 5,673 4,000 3,821 Benefits 65,512 51,330 51,100 28,565 Dues & Memberships - 391 920 890 Education and Training 3,586 648 5,590 3,420 Maintenance and Repair 504 11 619 619 Utilities 2,280 1,598 1,816 1,360 Contractual Services 20 - 15,200 35,200 Supplies 147 565 1,350 1,350 Equipment 51 91 150 150 Internal Service - 4,317 4,842 4,414 Transfers 7,221 - - - Total $ 378,360 $ 258,735 $ 234,687 $ 204,952 Operating Budgets Building Safety Division Variance Explanations: Building Inspections: There is an increase in contractual services for inspections as well as a reduction in salary/benefits due to the reallocation of personnel. The Height of Desert Living 169 Performance Measures Quality FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Percentage of all residential building plan re- views completed within established turnaround times N/A 100% 97% 97% Percentage of all commercial building plan re- views completed within established turnaround times N/A 100% 97% 97% FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Number of building plan reviews conducted (multiple reviews possible) N/A 329 375 420 Number of residential plan reviews conducted (multiple reviews possible) N/A 92 100 125 Number of commercial plan reviews con- ducted (multiple reviews possible) N/A 237 250 250 Number of building inspection FTE’s N/A 2.5 2 2 Total number of permits N/A 354 400 425 Total number of inspections (all inspections) N/A 1,546 1,800 2,000 FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Average expenditure per inspection during the reporting period (includes all inspections) $49.13 $57.90 $69.59 $46.95 Average cost per permit $649.83 $478.04 $273.58 $261.31 Productivity Operating Budgets Building Safety Division Building Inspections 46%Permitting 54% Use of Funds -Building Safety -By Program Where does the money go? Total Proposed Budget = $204,952 Wages 61% Employment Taxes 2% Benefits 14% Education and Training 2%Utilities 1% Contractual Services 17%Supplies 1% Internal Service 2% Use of Funds -Building Safety -By Category Where does the money go? Total Proposed Budget = $204,952 Activities/Results The Height of Desert Living 170 FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND BUILDING SAFETY Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $261,841 $187,200 $149,100 $125,163 SALARIES-FULL TIME 10,327 6,910 - - SALARIES-PART TIME 18,889 - - - SEVERANCE 640 428 - - FICA 4,036 2,684 2,200 1,816 MEDICARE 3,166 2,192 1,500 1,474 WORKERS COMPENSATION 140 368 300 531 UNEMPLOYMENT INSURANCE 31,870 27,140 31,500 12,643 GROUP HEALTH INSURANCE 2,689 1,874 1,800 1,159 GROUP DENTAL INSURANCE 388 304 300 171 GROUP VISION INSURANCE 1,110 852 700 463 DISABILITY INSURANCE 28,837 20,583 16,400 13,769 RETIREMENT 617 576 400 360 LIFE INSURANCE - 17 - - LICENSES/FILING FEES - 375 920 890 DUES, SUBSCRIPT & PUBLICAT 3,586 648 - - TRAINING/CONT ED - - 5,590 3,420 MEETINGS & CONFERENCES - - 287 287 EQUIPMENT MAINT/REPAIR 504 11 332 332 VEHICLE MAINT/REPAIR 881 863 816 360 TELECOMMUNICATIONS 1,399 735 1,000 1,000 GAS & OIL 20 - 200 200 PRINTING EXPENSE - - 15,000 35,000 CONTRACTUAL SERVICES 147 566 800 800 OFFICE SUPPLIES - - 550 550 UNIFORMS 51 91 150 150 SMALL TOOLS - 75 62 103 ISF-COPIER CHARGES - 17 10 50 ISF-MAIL SERVICE CHARGES - 2,595 2,595 2,595 ISF-VEHICLE REPLACEMENT CHARGE - 65 510 - ISF-MOTOR POOL CHARGES - 1,566 1,665 1,666 ISF-TELECOM CHARGES 7,221 - - - TRANSFER OUT $378,360 $258,735 $234,687 $204,952 TOTAL BUILDING SAFETY Operating Budgets Building Safety Division The Height of Desert Living 171 Code Compliance Division Service Delivery Plan The Code Compliance Division is actively involved in maintaining an excellent quality of life by addressing community issues such as abandoned vehicles, prop- erty maintenance, improperly maintained pools, illegal signs, improper parking on private property, dumping or other destruction in Town-owned washes. The Code Compliance Division strives to address problems in a confidential, friendly and understanding way which allows for sufficient time to come into compliance voluntarily. Expenditures by Program Program Name FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Code Compliance $ 134,820 $ 116,371 $ 125,852 $ 102,586 Total $ 134,820 $ 116,371 $ 125,852 $ 102,586 Variance Explanations: Code Compliance: A decrease in the proposed FY12-13 budget is attributed to the reallocation of personnel. Code Compliance 100% Use of Funds -Code Compliance -By Program Where does the money go? Total Proposed Budget = $102,586 Operating Budgets Code Compliance Division The Height of Desert Living 172 Expenditures by Category Category FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Wages $ 101,924 $ 84,143 $ 95,671 $ 66,397 Employment Taxes 2,788 2,219 1,721 2,227 Benefits 26,593 19,337 21,673 17,546 Dues & Memberships 70 35 135 135 Education and Training 757 25 575 585 Maintenance and Repair 130 671 330 330 Utilities 1,886 946 1,408 1,360 Contractual Services 250 362 265 10,265 Supplies 275 785 580 580 Equipment 147 626 - - Internal Service - 7,222 3,494 3,161 Total $ 134,820 $ 116,371 $ 125,852 $ 102,586 Wages 65%Employment Taxes 2% Benefits 17% Education and Training 1% Utilities 1% Contractual Services 10%Supplies 1% Internal Service 3% Use of Funds -Code Compliance -By Category Where does the money go? Total Proposed Budget = $102,586 Operating Budgets Code Compliance Division The Height of Desert Living 173 Performance Measures Quality Productivity FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Percentage of code violations brought into voluntary compliance prior to initiation of administrative or judicial action 99% 99% 99% 99% FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Number of Code Enforcement Officers 2.0 1.0 1.0 1.0 Number of code violation cases 1024 843 840 800 Number of code violation cases reviewed in court proceedings (does not include barking dog cases) 1 2 2 1 FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Average cost per code violation case $131.66 $138.04 $149.82 $128.23 Operating Budgets Code Compliance Division Activities/Results The Height of Desert Living 174 FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND CODE COMPLIANCE Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $99,568 $84,144 $95,670 $66,397 SALARIES-FULL TIME 2,356 - - - SEVERANCE 1,455 1,203 1,387 963 MEDICARE 1,246 840 224 963 WORKERS COMPENSATION 87 175 110 301 UNEMPLOYMENT INSURANCE 13,610 9,059 9,641 9,175 GROUP HEALTH INSURANCE 1,146 497 657 548 GROUP DENTAL INSURANCE 168 86 115 83 GROUP VISION INSURANCE 436 253 446 245 DISABILITY INSURANCE 10,950 9,254 10,524 7,304 RETIREMENT 283 188 290 191 LIFE INSURANCE - - 100 100 LICENSES/FILING FEES 70 35 35 35 DUES, SUBSCRIPT & PUBLICAT 757 - - 360 TRAINING/CONT ED - 25 575 225 MEETINGS & CONFERENCES 130 671 330 330 VEHICLE MAINT/REPAIR 599 406 408 360 TELECOMMUNICATIONS 1,287 540 1,000 1,000 GAS & OIL 250 - - - PROFESSIONAL FEES - 362 265 265 PRINTING EXPENSE - - - 10,000 CONTRACTUAL SERVICES 91 194 450 450 OFFICE SUPPLIES - 150 - - PROGRAM MATERIALS 185 420 130 130 UNIFORMS - 20 - - POSTAGE & DELIVERY 146 98 - - SMALL TOOLS - 371 - - PERIPHERALS - 157 - - EQUIPMENT - 88 58 58 ISF-COPIER CHARGES - 25 32 32 ISF-MAIL SERVICE CHARGES - 5,522 2,929 2,595 ISF-VEHICLE REPLACEMENT CHARGE - 693 - - ISF-MOTOR POOL CHARGES - 895 476 476 ISF-TELECOM CHARGES $134,820 $116,371 $125,852 $102,586 TOTAL CODE COMPLIANCE Operating Budgets Code Compliance Division The Height of Desert Living 175 Engineering Division Service Delivery Plan The Engineering Division is responsible for design, contract administration and construction oversight for capital projects. The Division is also responsible for the review of commercial and residential plans, utility plans, encroachment permits as well as the maintenance of Town-owned washes and six ADWR jurisdictional dams. Expenditures by Program Program Name FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Administration $ 137,731 $ 52,374 $ 57,196 $ 101,951 Capital Improvement Program 121,151 89,175 85,688 87,581 Engineering 119,995 88,385 149,316 172,345 Open Space 157,842 - - - Stormwater Management 92,209 48,181 208,991 215,669 Traffic Management 119,888 - - - Total $ 748,815 $ 278,115 $ 501,191 $ 577,546 Administration 18% Capital Improvement Program 15% Engineering 30% Stormwater Management 37% Use of Funds -Engineering -By Program Where does the money go? Total Proposed Budget = $577,546 Operating Budgets Engineering Division Variance Explanations: Administration: Increase due to the potential for a pilot transit program that will require $40K in the General Fund as a match. The Height of Desert Living 176 Expenditures by Category Category FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Wages $ 514,332 $ 198,409 $ 229,601 $ 222,324 Employment Taxes 15,134 6,255 6,948 7,820 Benefits 111,185 51,657 62,509 57,629 Dues & Memberships 2,024 1,863 10,796 13,825 Education and Training 1,145 222 2,250 5,185 Maintenance and Repair 26,778 35 152,112 171,909 Utilities 59,026 2,435 3,970 3,720 Contractual Services 1,560 7,626 20,950 40,950 Supplies 4,365 360 2,152 2,152 Equipment 35 769 450 2,850 Internal Service - 8,484 9,453 9,182 Transfers 13,232 - - 40,000 Total $ 748,815 $ 278,115 $ 501,191 $ 577,546 Wages 39% Employment Taxes 1% Benefits 10% Dues & Memberships 2% Education and Training 1% Maintenance and Repair 30% Utilities 1% Contractual Services 7% Internal Service 2% Transfers 7% Use of Funds -Engineering -By Category Where does the money go? Total Proposed Budget = $577,546 Operating Budgets Engineering Division The Height of Desert Living 177 Performance Measures Quality Productivity FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Percentage of reviews of final plats, site plans and commercial plans completed within es- tablished turn-around time N/A 95% 95% 95% Percentage of inspections completed within 24-hours of notice 95% 95% 95% 95% FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Acres of Town-owned washes maintained 0 35 70 75 Number of right-of-way and encroachment permits issued 338 254 300 300 Number of easements released or acquired N/A 21 20 20 Number of capital improvement projects (CIP) completed 8 2 2 2 Total number of inspections (includes multi- ple inspection totals for residential, commer- cial & CIP projects) N/A 298 250 275 FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Expenditure per inspection (includes multiple inspection totals for residential, commercial & CIP projects) N/A $595.84 $940.02 $945.19 Activities/Results Operating Budgets Engineering Division The Height of Desert Living 178 FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND ENGINEERING Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $459,645 $196,452 $229,601 $222,324 SALARIES-FULL TIME - 1,957 - - OVERTIME 54,687 - - - SEVERANCE 6,879 2,934 3,329 3,224 MEDICARE 8,010 3,003 3,417 3,896 WORKERS COMPENSATION 246 318 202 700 UNEMPLOYMENT INSURANCE 53,235 26,687 33,735 29,452 GROUP HEALTH INSURANCE 3,906 1,524 1,664 1,814 GROUP DENTAL INSURANCE 554 247 242 443 GROUP VISION INSURANCE 1,814 788 916 823 DISABILITY INSURANCE 50,519 21,830 25,257 24,458 RETIREMENT 1,157 582 695 639 LIFE INSURANCE - 295 6,350 11,350 LICENSES/FILING FEES 2,024 1,568 4,446 2,475 DUES, SUBSCRIPT & PUBLICAT 481 99 - 175 TRAINING/CONT ED 664 124 2,250 5,010 MEETINGS & CONFERENCES - - 130,200 150,000 WASH MAINTENANCE 952 - 20,400 20,400 DAM INSPECTION AND MAINT 371 - - - EQUIPMENT MAINT/REPAIR 1,510 35 550 550 VEHICLE MAINT/REPAIR - - 962 959 OFFICE EQUIP MAINT/ REPAIR 1,880 1,181 1,870 1,620 TELECOMMUNICATIONS 4,705 1,254 2,100 2,100 GAS & OIL 1,400 3,789 - - PROFESSIONAL FEES - 3,500 20,000 20,000 ENGINEERING FEES 160 337 950 950 PRINTING EXPENSE - - - 20,000 CONTRACTUAL SERVICES 1,264 315 1,601 1,601 OFFICE SUPPLIES - - 100 100 SAFETY SUPPLIES - 32 - - FOOD & BEVERAGE SUPPLIES 545 - 275 275 UNIFORMS 22 14 176 176 POSTAGE & DELIVERY 35 144 450 450 SMALL TOOLS - - - 600 SOFTWARE - 122 - - HARDWARE - 503 - - PERIPHERALS - - - 1,800 EQUIPMENT - 1,218 1,170 72 ISF-COPIER CHARGES - 28 37 45 ISF-MAIL SERVICE CHARGES - 2,825 2,825 2,825 ISF-VEHICLE REPLACEMENT CHARGE - 1,953 2,805 3,623 ISF-MOTOR POOL CHARGES - 2,460 2,616 2,618 ISF-TELECOM CHARGES 13,232 - - 40,000 TRANSFER OUT $748,815 $278,115 $501,191 $577,546 TOTAL ENGINEERING Operating Budgets Engineering Division The Height of Desert Living 179 Service Delivery Plan The Facilities Division is dedicated to maintaining a safe and clean environment in Town-owned buildings for citizens and employees to enjoy. The Facilities Division maintains Town Hall, Community Center, Library, Fire Stations No. 1 and No. 2, Kiwanis Building and the Community Theatre. Facilities Division Expenditures by Location Location FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Town Hall $ 194,593 $ 176,010 $ 160,344 $ 212,252 Community Center 115,079 122,125 123,370 236,196 Library 94,794 96,627 122,783 223,795 Community Theater 3,328 4,205 2,813 13,465 Kiwanis Building 4,409 5,069 4,838 7,115 Physical Plant 2,318 79,931 44,907 69,528 Fire Station #1 30,332 30,374 27,864 74,487 Fire Station #2 5,938 9,342 5,458 13,740 Other 33,140 - - - Total $ 483,931 $ 523,683 $ 492,377 $ 850,578 Town Hall 25% Community Center 28% Library 26% Community Theater 1% Kiwanis Building 1% Physical Plant 8% Fire Station #1 9% Fire Station #2 2% Use of Funds -Facilities -By Location Where does the money go? Total Proposed Budget = $850,578 Operating Budgets Facilities Division Variance Explanations: The increase in this division budget is directly the result of deferred maintenance projects being prioritized this year. The Height of Desert Living 180 Expenditures by Category Category FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Wages $ 144,246 $ 132,327 $ 130,572 $ 134,861 Employment Taxes 12,561 8,992 9,187 11,094 Benefits 17,833 19,057 19,923 20,999 Dues & Memberships - 236 - 175 Education and Training 216 - - - Maintenance and Repair 75,051 137,958 79,604 409,173 Utilities 197,940 189,732 215,896 224,740 Contractual Services 3,355 2,325 3,578 5,585 Supplies 17,997 17,021 25,494 26,608 Equipment 8,123 12,015 4,215 13,185 Damages/Vandalism 88 260 - 250 Internal Service - 3,010 3,158 3,158 Transfers 1,471 750 750 750 Other 5,050 - - - Total $ 483,931 $ 523,683 $ 492,377 $ 850,578 Wages 16% Employment Taxes 1% Benefits 2% Maintenance and Repair 49% Utilities 26% Contractual Services 1%Supplies 3% Equipment 2% Use of Funds -Facilities -By Category Where does the money go? Total Proposed Budget = $850,578 Variance Explanations: The majority of the increase is for the maintenance projects as shown per facility on the previous page. Operating Budgets Facilities Division The Height of Desert Living 181 Performance Measures Quality Productivity FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Percentage of maintenance requests re- solved within 24 hours 95% 95% 80% 79% Percentage of maintenance requests re- solved within 48 hours 96% 96% 94% 92% Percentage of trade related work orders completed in house versus contracts 85% 85% 75% 70% FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Square footage of buildings maintained by staff 117,387 117,387 117,387 117,387 Square footage of buildings cleaned by staff 23,500 23,500 23,500 23,500 Number of annual maintenance requests 1,157 1,200 1,470 1,625 Number of custodial staff 1.25 1.25 1.25 1.25 Community Center custodial staff 0.10 .10 .10 .10 Library/Museum custodial staff 0.40 .40 .40 .40 Town Hall custodial staff 0.75 .75 .75 .75 FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Civic Center utility costs per square foot (water, sewer, electric - includes parking lot lighting and landscape irrigation) $0.47 $.049 $0.47 $0.47 Activities/Results Operating Budgets Facilities Division The Height of Desert Living 182 FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND FACILITIES Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $90,215 $93,509 $92,904 $75,749 SALARIES-FULL TIME 51,017 38,665 37,668 59,112 SALARIES-PART TIME 756 153 - - OVERTIME 2,258 - - - SEVERANCE 3,019 2,403 2,881 3,668 FICA 2,003 1,878 1,347 1,957 MEDICARE 7,387 4,257 4,750 4,672 WORKERS COMPENSATION 152 454 209 797 UNEMPLOYMENT INSURANCE 6,159 7,008 8,098 11,377 GROUP HEALTH INSURANCE 1,078 952 770 682 GROUP DENTAL INSURANCE 154 154 136 106 GROUP VISION INSURANCE 347 379 434 281 DISABILITY INSURANCE 9,831 10,293 10,204 8,334 RETIREMENT 264 270 281 219 LIFE INSURANCE - 236 - 175 DUES, SUBSCRIPT & PUBLICAT 216 - - - TRAINING/CONT ED 18,454 22,105 12,023 124,396 BUILDING MAIN/REPAIR 26,614 64,834 35,782 81,377 HVAC REPAIR 4,123 8,280 8,765 29,410 PLUMBING REPAIR 2,180 4,383 2,360 13,025 ELECTRICAL REPAIR/MAINT 4,248 8,951 7,895 8,980 FIRE PROTECTION SYSTEMS 131 94 1,195 1,110 GROUNDS MAINT/REPAIR 5 - - - IRRIGATION REPAIR 259 385 465 1,185 BACKFLOW TESTING & MAINTENANCE 5,686 4,578 4,625 15,690 EQUIPMENT MAINT/REPAIR 200 1,079 700 1,300 VEHICLE MAINT/REPAIR - 717 1,239 400 OFFICE EQUIP MAINT/ REPAIR 6,593 7,896 5,675 12,605 OTHER MAINT/REPAIR 95 - - - ART MAINT/REPAIR/INSTALL 5 1,278 - 35,450 PARKING LOT REPAIR 15 1,319 - 1,785 SIDEWALK/PATHWAY REPAIR 1,885 394 - 2,275 SIGN REPAIR & REPLACEMENT 403 6,118 45 68,110 PAINTING 4,154 5,547 4,835 12,075 LIGHTING REPAIR 168,421 158,116 172,555 183,155 ELECTRICITY EXPENSE 5,916 2,640 6,150 6,350 REFUSE/RECYCLING 1,027 1,267 1,241 1,280 TELECOMMUNICATIONS 21,655 26,675 29,900 31,605 WATER/SEWER 921 1,034 50 2,350 GAS & OIL 2,997 2,093 3,448 3,405 PROFESSIONAL FEES - 43 - 2,050 RENTALS & LEASES 41 165 130 130 PRINTING EXPENSE 316 - - - CONTRACTUAL SERVICES - 25 - - BANK/MERC ACCT FEES 182 191 150 175 OFFICE SUPPLIES 13,046 12,759 22,260 22,880 CLEANING/JANITORIAL SUPPLIES 889 868 670 825 SAFETY SUPPLIES Operating Budgets Facilities Division The Height of Desert Living 183 FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND FACILITIES Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $722 $ - $ - $ - OPERATING SUPPLIES 2,191 1,992 1,800 1,800 FOOD & BEVERAGE SUPPLIES 258 - - - PROGRAM MATERIALS 703 907 614 928 UNIFORMS 6 303 - - POSTAGE & DELIVERY 7,021 3,282 1,215 1,615 SMALL TOOLS - 35 - - PERIPHERALS 967 6,045 3,000 5,500 FURNITURE/APPLIANCES - 2,653 - 6,070 EQUIPMENT 89 260 - 250 DAMAGES/VANDALISM - 23 26 26 ISF-COPIER CHARGES - 15 15 ISF-MAIL SERVICE CHARGES - 2,976 3,117 3,117 ISF-TELECOM CHARGES 1,471 750 750 750 TRANSFER OUT $483,931 $523,683 $492,377 $850,578 TOTAL FACILITIES FURNITURE/EQUIPMENT 5,050 - - - - Operating Budgets Facilities Division The Height of Desert Living 184 Mapping & Graphics Division Service Delivery Plan The Mapping and Graphics Division is dedicated to providing excellent customer service in a professional and timely manner. The Division is responsible for provid- ing internal and external customers with maps, graphic information and research. Expenditures by Program Program Name FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Mapping & Graphics $ 105,242 $ 81,147 $ 74,355 $ 101,563 Total $ 105,242 $ 81,147 $ 74,355 $ 101,563 Mapping & Graphics 100% Use of Funds -Mapping & Graphics -By Program Where does the money go? Total Proposed Budget = $101,563 Operating Budgets Mapping & Graphics Division Variance Explanations: The increase in this budget includes $25K for a new plotter/printer for the Mapping & Graphics program. The Height of Desert Living 185 Expenditures by Category Category FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Wages $ 78,369 $ 54,526 $ 46,330 $ 47,847 Employment Taxes 1,348 996 828 1,071 Benefits 21,509 15,813 14,390 13,838 Dues & Memberships - - 150 150 Education and Training 290 - - 1,000 Maintenance and Repair 225 383 1,495 995 Utilities - - - - Contractual Services - 5,051 6,600 6,600 Supplies 3,501 3,836 4,000 4,500 Equipment - - - 25,000 Internal Service - 542 562 562 Total $ 105,242 $ 81,147 $ 74,355 $ 101,563 Wages 47% Employment Taxes 1% Benefits 14% Education and Training 1% Maintenance and Repair 1% Contractual Services 6%Supplies 4% Equipment 25% Internal Service 1% Use of Funds -Mapping & Graphics -By Category Where does the money go? Total Proposed Budget = $101,563 Operating Budgets Mapping & Graphics Division The Height of Desert Living 186 Performance Measures Quality FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target eFountain Work Order survey satisfaction rating 95% 95% 95% 95% FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Number of internal customer requests proc- essed 35 316 200 200 Number of aerial site plans completed 75 74 75 75 Number of external customer requests proc- essed 75 86 50 50 GIS database maintenance in hours 180 40 100 100 FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND MAPPING & GRAPHICS Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $72,266 $54,526 $46,330 $47,847 SALARIES-FULL TIME 6,103 - - - SEVERANCE 1,097 785 672 694 MEDICARE 217 109 109 196 WORKERS COMPENSATION 34 102 47 181 UNEMPLOYMENT INSURANCE 11,945 8,766 8,387 7,652 GROUP HEALTH INSURANCE 999 587 476 557 GROUP DENTAL INSURANCE 112 60 71 50 GROUP VISION INSURANCE 319 245 218 177 DISABILITY INSURANCE 7,948 5,996 5,096 5,264 RETIREMENT 186 158 142 138 LIFE INSURANCE - - 150 150 DUES, SUBSCRIPT & PUBLICAT - - - 1,000 TRAINING/CONT ED 290 - - - MEETINGS & CONFERENCES 225 383 1,495 995 EQUIPMENT MAINT/REPAIR - 4,980 6,600 6,600 PROFESSIONAL FEES - 71 - - PRINTING EXPENSE 3,501 3,837 4,000 4,500 OFFICE SUPPLIES - - - 25,000 EQUIPMENT - 41 35 35 ISF-COPIER CHARGES - 54 51 51 ISF-MOTOR POOL CHARGES - 447 476 476 ISF-TELECOM CHARGES $105,242 $81,147 $74,355 $101,563 TOTAL MAPPING & GRAPHICS Activities/Results Operating Budgets Mapping & Graphics Division The Height of Desert Living 187 Planning Division Service Delivery Plan The Planning Division is dedicated to enhancing the quality of life in Fountain Hills through innovative, proven planning techniques, and providing excellent customer service in a professional and timely manner. The Division implements land-use planning related goals, policies and programs as approved by the Town Council. The Division processes applications for zoning interpretations and verifications, preliminary and final subdivision plats, variances from the requirements of the Zoning Ordinance, Temporary Use Permits, Special Use Permits, Concept Plans (site plans), signs and amendments to the General Plan and Area Specific Plans. The Division also processes amendments to the Town’s regulations, the Zoning Or- dinance, Subdivision Ordinance and Town Code. Environmental Planning provides regulatory compliance oversight to Fountain Hills operations and facilities. These programs include, but are not limited to, Storm Water and Air Quality programs. Environmental Planning is also responsible for co- ordinating recycling programs, energy efficiency activities to and help promote and implement sustainable activities within the Town. This Division also maintains regulatory compliance permits for the Town. Expenditures by Program Program Name FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Current Planning $ 162,869 $ 120,985 $ 99,206 $ 100,833 Environmental Service 78,132 51,275 44,719 77,190 Long Range Planning 69,308 35,588 28,104 27,330 Total $ 310,309 $ 207,848 $ 172,029 $ 205,353 Operating Budgets Planning Division Variance Explanations: Environmental Service: This includes $45,000 to conduct a household hazardous waste event. The Height of Desert Living 188 Expenditures by Category Category FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Wages $ 232,060 $ 155,827 $ 119,096 $ 112,272 Employment Taxes 6,593 4,282 2,121 3,082 Benefits 45,551 33,149 29,345 26,192 Dues & Memberships 6,118 5,468 6,180 4,003 Education and Training 476 367 2,780 2,215 Maintenance and Repair 255 343 648 972 Utilities 13,033 288 408 180 Contractual Services 2,441 623 4,180 48,315 Supplies 1,346 1,889 3,000 3,000 Equipment 34 582 100 100 Internal Service - 5,030 4,171 5,022 Transfers 2,402 - - - Total $ 310,309 $ 207,848 $ 172,029 $ 205,353 Variance Explanations: Contractual Services: This is the $45,000 to conduct a household hazardous waste event. Operating Budgets Planning Division Current Planning 49% Environmental Service 38% Long Range Planning 13% Use of Funds -Planning -By Program Where does the money go? Total Proposed Budget = $205,353 The Height of Desert Living 189 Performance Measures Quality FY09- 10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Percentage of first reviews of plans completed within the established department turnaround time 100% 100% 100% 100% FY09- 10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Number of temporary use permits completed 10 9 9 9 Number of ordinance/code changes processed 5 4 6 4 Number of zoning cases 7 14 16 20 Number of subdivision cases 18 0 6 8 Number of concept plans reviewed 5 6 5 5 Number of A-frame sign permits 37 50 50 50 Number of paper shredding events held 4 2 2 2 Number of recycling events held 1 2 2 2 Activities/Results Wages 55% Employment Taxes 2% Benefits 13% Dues & Memberships 2% Education and Training 1%Contractual Services 24% Supplies 1% Internal Service 2% Use of Funds -Planning -By Category Where does the money go? Total Proposed Budget = $205,353 Operating Budgets Planning Division The Height of Desert Living 190 FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND PLANNING Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $208,051 $145,463 $119,096 $112,272 SALARIES-FULL TIME 15,490 10,365 - - SALARIES-PART TIME 8,519 - - - SEVERANCE 960 643 - - FICA 3,282 2,301 1,727 1,629 MEDICARE 2,213 1,025 280 1,066 WORKERS COMPENSATION 136 313 114 387 UNEMPLOYMENT INSURANCE 19,903 15,257 14,483 12,239 GROUP HEALTH INSURANCE 1,403 864 721 755 GROUP DENTAL INSURANCE 221 153 123 106 GROUP VISION INSURANCE 857 519 556 416 DISABILITY INSURANCE 22,861 15,994 13,101 12,352 RETIREMENT 307 363 361 324 LIFE INSURANCE 2,935 2,695 3,350 1,250 LICENSES/FILING FEES 3,183 2,773 2,830 2,753 DUES, SUBSCRIPT & PUBLICAT 154 - - - TRAINING/CONT ED 322 367 2,780 2,215 MEETINGS & CONFERENCES - - 486 810 EQUIPMENT MAINT/REPAIR - - 162 162 OFFICE EQUIP MAINT/ REPAIR 36 343 - - SIGN REPAIR & REPLACEMENT 219 - - - PAINTING 12,770 - - - REFUSE/RECYCLING 264 288 408 180 TELECOMMUNICATIONS 964 222 1,680 815 PRINTING EXPENSE 278 401 2,500 2,500 ADVERTISING/SIGNAGE 1,200 - - - CONTRACTUAL SERVICES - - - 45,000 COMMUNITY CONTRACTS/EVENTS 1,242 1,233 2,150 2,150 OFFICE SUPPLIES 46 38 30 - FOOD & BEVERAGE SUPPLIES 23 601 820 850 PROGRAM MATERIALS 35 16 - - POSTAGE & DELIVERY - 422 100 100 SMALL TOOLS 33 160 - - PERIPHERALS - 1,528 1,070 1,001 ISF-COPIER CHARGES - 277 219 238 ISF-MAIL SERVICE CHARGES - 988 504 1,404 ISF-MOTOR POOL CHARGES - 2,237 2,378 2,379 ISF-TELECOM CHARGES 2,402 - - - TRANSFER OUT $310,309 $207,848 $172,029 $205,353 TOTAL PLANNING Operating Budgets Planning Division The Height of Desert Living 191 Community Services Operating Budgets Community Services The Height of Desert Living 192 Operating Budgets Community Services The Height of Desert Living 193 COMMUNITY SERVICES Mission Statement The mission of the Community Services Department is to provide exceptional cus- tomer service to enhance the quality of life by providing and maintaining safe, available, and accessible parks and facilities, recreation programs, events, and services that will meet the intellectual, social, cultural, and leisure needs of all residents. Department Overview Management and operations of Parks, Recreation, Community Center, Senior Ser- vices, McDowell Mountain Preserve, Desert Botanical Garden, a growing public trails system, and public art. Expenditures by Division Division FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Recreation $ 561,247 $ 499,158 $ 471,595 $ 473,494 Parks 924,713 925,912 1,053,846 1,071,483 Community Center Operations 683,388 570,504 425,185 421,050 Senior Services 234,081 197,824 222,529 267,811 Total $ 2,403,429 $ 2,193,398 $ 2,173,155 $ 2,233,838 Variance Explanations: Parks: Increase for resurfacing parking lots in parks. Senior Services: Increase in meal costs for Home Delivered Meals and the implementation of Level 1 Background Checks, including fingerprinting. Recreation 21% Parks 48% Community Center Operations 19% Senior Activity Center 12% Use of Funds -Community Services -By Division Where does the money go? Total Proposed Budget = $2,233,838 Operating Budgets Community Services The Height of Desert Living 194 Expenditures by Program Program Name FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Administration $ 998,741 $ 813,339 $ 575,300 $ 562,347 Amenities 166,952 192,397 218,153 235,229 Art Acquisition - - - 9,807 Boards & Commissions 38,542 28,669 52,514 58,012 Building Maintenance 78,593 97,285 115,694 102,974 Community Events 113,272 88,500 106,404 108,492 Event Planning 70,685 52,845 49,261 54,991 Facility Rental 13,100 - - - Field Prep/Maint 138,506 149,035 184,980 193,406 Fountain 219,283 175,010 200,724 201,300 Home Delivered Meals 87,939 91,564 103,657 117,481 Landscape Maintenance 187,280 170,506 233,356 218,888 Community Center Marketing 19,851 - - - Open Space 2,428 40,245 34,057 40,677 Recreational Trips 29,970 - - - Senior Membership 16,414 68,055 58,403 85,356 Senior Programs 11,471 513 2 - Social/Community Services 15,769 67,113 76,969 75,526 Special Events - 13,666 26,897 27,728 Special Interest Programs 54,741 38,414 35,198 34,884 Sports Activities 86,036 66,279 65,317 67,610 Youth & Teen Programs 53,840 39,963 36,269 39,130 Total $ 2,403,429 $ 2,193,398 $ 2,173,155 $ 2,233,838 Variance Explanations: Administration: Reallocation of wages to other program areas such as Boards/Commissions and Home Delivered Meals. Amenities: A total of $38,500 has been budgeted to resurface parking lots in the parks. Art Acquisition: Budgeting for part-time staff to assist volunteers to clean the public art pieces. Boards and Commissions: Additional staff time has been allocated to serve these groups. Building Maintenance: Facilities under the Development Services Department has assumed more respon- sibility for maintenance at the Community Center and the cost for that mainte- nance. Event Planning: Additional staff time has been allocated for working with external groups on host- ing events. Operating Budgets Community Services The Height of Desert Living 195 Administration 25% Amenities 11% Boards & Commissions 3% Building Maintenance 5% Community Events 5% Field Prep/Maint 9% Fountain 9% Home Delivered Meals 5% Landscape Maintenance 10% Senior Membership 4% Sports Activities 3% Use of Funds -Community Services -By Program Where does the money go? Total Proposed Budget = $2,233,838 Variance Explanations (cont.): Field Prep/Maintenance: Design work for a pump system on the park side for irrigation. Water/Sewer cost was increased at Four Peaks - current budget shortfall anticipated. Home Delivered Meals: Reallocation of wages of Senior Services Supervisor and an increase in the costs of meals. Landscape Maintenance: Reduction to contractor work; more work performed by park staff. Open Space: Reallocation of wages to this program area based on demand. Senior Membership: Increase proposed for membership program offerings. Youth & Teen Programs: Increase in programs for tots and teens. Operating Budgets Community Services Note: Programs that account for 1% of the total are not shown on the chart. The Height of Desert Living 196 Expenditures by Category Category FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Wages $ 985,677 $ 863,737 $ 857,631 $ 876,770 Employment Taxes 43,272 38,745 41,727 45,225 Benefits 203,066 181,116 188,164 177,694 Dues & Memberships 4,663 5,842 7,443 7,924 Education and Training 4,058 5,805 4,500 5,065 Maintenance and Repair 92,585 82,395 137,029 171,810 Utilities 262,561 265,423 281,389 287,402 Contractual Services 253,766 205,209 258,653 282,320 Supplies 100,280 102,474 156,615 139,105 Equipment 6,310 7,126 6,800 5,090 Damages/Vandalism 2,131 587 2,400 2,400 Internal Service - 34,514 37,004 40,033 Transfers 414,517 400,425 193,800 193,000 Capital 31,541 - - - Total $ 2,403,429 $ 2,193,398 $ 2,173,155 $ 2,233,838 Variance Explanations: Wages: Increase of 2.5% to wages. Increase due to salary allocation from supervisor to director position. Employment Taxes: Due to wage increase. Benefits: Reduction in costs for health insurance. Maintenance and Repair: Resurfacing of parking lots in parks. Rebuild final cla-valve on the fountain. Contractual Service : Barricades/signage for Town special events was previously charged to Streets and now to Community Services. Supplies: Facilities under Development Services Department has revised the need for jani- torial and other supplies at the Community Center. Operating Budgets Community Services The Height of Desert Living 197 FY11-12 Department Accomplishments Initiative Strategic Value Received second year recognition as Playful City USA Recreational opportunities and amenities Expanded youth offerings at Community Center Recreational opportunities and amenities Completed additional phases of the “Greening of Downtown” in Fountain Park Civic Responsibility Updated special event application Civility Provided over 10, 000 meals under the Home Delivered meals program Public Safety, Health and Welfare Partnered with various travel companies for trips for seniors Recreational opportunities and amenities Developed various Trail Programs Recreational opportunities and amenities FY12-13 Objectives Initiative Strategic Value Estimated Cost/Funding Source Complete Level 1 Background Checks for the Home Delivered Meals program Public Safety, Health and Wel- fare $17,000 Grant/General Fund Continue to expand toddler/ youth (teen) programs Recreational opportunities and amenities $8,000 General Fund Complete final “Greening of Downtown” phase in Fountain Park Civic Responsibility None Resurface parks’ parking lots Recreational opportunities and amenities CIP Implement the Urban Trail Pro- gram Recreational opportunities and amenities CIP Wages 39% Employment Taxes 2% Benefits 8% Maintenance and Repair 8% Utilities 13% Contractual Services 13% Supplies 6%Internal Service 2% Transfers 9% Use of Funds -Community Services -By Category Where does the money go? Total Proposed Budget = $2,233,838 Operating Budgets Community Services The Height of Desert Living 198 FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND COMMUNITY SERVICES Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $807,945 $702,002 $665,854 $691,547 SALARIES-FULL TIME 159,292 159,355 191,777 185,223 SALARIES-PART TIME 2,475 2,380 - - OVERTIME 15,966 - - - SEVERANCE 12,270 10,512 14,669 11,599 FICA 13,999 12,350 9,652 12,731 MEDICARE 15,723 12,975 15,807 15,775 WORKERS COMPENSATION 1,280 2,909 1,599 5,120 UNEMPLOYMENT INSURANCE 102,085 92,387 102,144 88,083 GROUP HEALTH INSURANCE 8,892 6,369 6,497 7,724 GROUP DENTAL INSURANCE 1,208 975 978 1,439 GROUP VISION INSURANCE 3,351 2,885 3,287 2,560 DISABILITY INSURANCE 85,190 76,512 73,229 75,889 RETIREMENT 2,342 1,988 2,029 1,999 LIFE INSURANCE 2,065 2,727 1,205 2,305 LICENSES/FILING FEES 2,598 3,116 6,238 5,619 DUES, SUBSCRIPT & PUBLICAT 1,435 1,625 440 990 TRAINING/CONT ED 2,623 4,180 4,060 4,075 MEETINGS & CONFERENCES 5,508 664 900 900 BUILDING MAIN/REPAIR - 2,184 950 1,300 HVAC REPAIR 1,479 1,607 3,600 2,710 PLUMBING REPAIR 1,844 5,170 6,900 5,850 ELECTRICAL REPAIR/MAINT - 294 - 1,600 FIRE PROTECTION SYSTEMS 18,492 3,569 14,450 18,100 GROUNDS MAINT/REPAIR 10,879 10,711 7,400 14,500 IRRIGATION REPAIR 268 1,191 1,000 1,400 BACKFLOW TESTING & MAINTENANCE 13,254 19,537 30,575 32,675 EQUIPMENT MAINT/REPAIR 10,708 6,218 12,404 10,485 VEHICLE MAINT/REPAIR 2,034 2,004 1,700 1,700 OFFICE EQUIP MAINT/ REPAIR 5,270 18,388 15,300 9,500 OTHER MAINT/REPAIR 31 - - 6,300 ART MAINT/REPAIR/INSTALL - - - 38,500 PARKING LOT REPAIR 1,193 1,774 1,400 3,000 STRIPING 1,230 775 400 400 SIDEWALK/PATHWAY REPAIR 1,955 1,260 200 2,940 SIGN REPAIR & REPLACEMENT 2,404 - - - PAINTING 15,037 7,049 39,850 19,950 LIGHTING REPAIR 200,211 197,861 211,236 211,548 ELECTRICITY EXPENSE 5,558 5,477 7,780 6,830 REFUSE/RECYCLING 7,792 8,565 8,682 8,684 TELECOMMUNICATIONS 36,642 42,251 41,780 47,660 WATER/SEWER 12,358 11,267 11,911 12,680 GAS & OIL 30,297 20,328 21,640 43,465 PROFESSIONAL FEES 27,305 16,518 20,066 20,066 INSTRUCTOR FEES 20,449 20,244 19,573 32,373 RENTALS & LEASES 878 729 2,970 2,970 PRINTING EXPENSE 1.373 369 2,136 5,136 ADVERTISING/SIGNAGE Operating Budgets Community Services The Height of Desert Living 199 Operating Budgets Community Services FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND COMMUNITY SERVICES Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $2,044 $462 $1,000 $500 SAFETY SUPPLIES 39,970 47,945 72,605 69,761 OPERATING SUPPLIES 851 1,926 1,770 4,420 FOOD & BEVERAGE SUPPLIES 28,248 26,262 54,012 40,632 PROGRAM MATERIALS 5,154 5,226 3,775 4,303 UNIFORMS 28 2,642 1,900 - POSTAGE & DELIVERY 43 29 - - MISCELLANEOUS EXPENSE 6,310 5,564 6,800 5,090 SMALL TOOLS - 400 - - HARDWARE - 119 - - PERIPHERALS - 688 - - FURNITURE/APPLIANCES - 355 - - EQUIPMENT 2,131 587 2,400 2,400 DAMAGES/VANDALISM - 4,030 3,865 6,911 ISF-COPIER CHARGES - 2,993 661 511 ISF-MAIL SERVICE CHARGES - 11,043 13,044 13,136 ISF-VEHICLE REPLACEMENT CHARGE - 31 - - ISF-MOTOR POOL CHARGES - 16,418 19,434 19,475 ISF-TELECOM CHARGES 404,467 400,425 193,800 193,000 TRANSFER OUT $2,295,108 $2,193,398 $2,186,655 $2,233,838 TOTAL COMMUNITY SERVICES The Height of Desert Living 200 Operating Budgets Community Services The Height of Desert Living 201 Community Center Division Service Delivery Plan The Community Center strives to enhance the quality of life of Fountain Hills resi- dents by providing and maintaining a safe, available, and accessible facility that will meet the needs of all residents. Expenditures by Program Program Name FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Administration $ 504,581 $ 420,282 $ 250,252 $ 250,892 Boards & Commissions 16,429 92 9,978 12,193 Building Maintenance 78,593 97,285 115,694 102,974 Event Planning 70,685 52,845 49,261 54,991 Facility Rental 13,100 - - - Total $ 683,388 $ 570,504 $ 425,185 $ 421,050 Administration 60% Boards & Commissions 3% Building Maintenance 24% Event Planning 13% Use of Funds -Community Center -By Program Where does the money go? Total Proposed Budget = $421,050 Operating Budgets Community Center Division The Height of Desert Living 202 Expenditures by Category Category FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Wages $ 228,748 $ 134,478 $ 167,498 $ 162,977 Employment Taxes 8,933 7,041 9,554 8,671 Benefits 49,760 23,698 31,060 30,792 Dues & Memberships 314 383 188 583 Education and Training - - - - Maintenance and Repair 2,049 2,015 1,600 1,600 Utilities 1,079 1,198 816 720 Contractual Services 3,652 2,497 6,555 8,660 Supplies 1,795 3,034 4,650 3,950 Equipment 58 2,262 1,550 1,650 Internal Service - 6,898 8,214 8,447 Transfers 387,000 387,000 193,500 193,000 Total $ 683,388 $ 570,504 $ 425,185 $ 421,050 Wages 39% Employment Taxes 2% Benefits 7% Contractual Services 2% Supplies 1% Internal Service 2% Transfers 47% Use of Funds -Community Center -By Category Where does the money go? Total Proposed Budget = $421,050 Operating Budgets Community Center Division The Height of Desert Living 203 Performance Measures Quality Productivity FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Attain a high overall satisfaction rating (good or better) with the quality of Town recreation programs on rental evaluations N/A N/A N/A 90% Achieve a high return rate on rental surveys N/A N/A N/A 60% FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Number of bookings 3,396 3,315 3,400 3,370 Number of patrons served 74,517 68,492 70,000 71,000 Number of hours worked by volunteer staff in support of facility operations 866 875 875 875 FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Net operating costs of facility per capita1 $25.20 $20.02 $14.90 $14.72 1 Population for FY09-10 - FY12-13 is based on the 2010 US Census. Operating Budgets Community Center Division Activities/Results The Height of Desert Living 204 FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND COMMUNITY CENTER Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $178,385 $84,194 $97,531 $105,908 SALARIES-FULL TIME 42,233 50,284 69,967 57,069 SALARIES-PART TIME 50 - - - OVERTIME 8,079 - - - SEVERANCE 3,959 3,357 5,353 3,539 FICA 3,235 1,931 1,415 2,366 MEDICARE 1,379 1,135 2,320 1,729 WORKERS COMPENSATION 359 619 466 1,037 UNEMPLOYMENT INSURANCE 28,535 13,293 18,567 16,956 GROUP HEALTH INSURANCE 2,156 898 860 1,305 GROUP DENTAL INSURANCE 299 137 154 180 GROUP VISION INSURANCE 680 303 455 393 DISABILITY INSURANCE 17,611 8,837 10,728 11,651 RETIREMENT 479 230 296 307 LIFE INSURANCE 314 345 - 325 LICENSES/FILING FEES - 38 188 258 DUES, SUBSCRIPT & PUBLICAT - 4 - - EQUIPMENT MAINT/REPAIR 2,034 2,004 1,600 1,600 OFFICE EQUIP MAINT/ REPAIR 15 - - - OTHER MAINT/REPAIR - 7 - - SIGN REPAIR & REPLACEMENT 1,079 1,198 816 720 TELECOMMUNICATIONS - - 565 300 PROFESSIONAL FEES - 323 1,760 1,760 PRINTING EXPENSE 1,023 92 1,650 4,650 ADVERTISING/SIGNAGE 2,629 2,082 2,580 1,950 BANK/MERC ACCT FEES 1,141 1,679 1,500 750 OFFICE SUPPLIES 181 - - - CLEANING/JANITORIAL SUPPLIES - 33 1,000 1,000 OPERATING SUPPLIES 460 934 500 550 FOOD & BEVERAGE SUPPLIES 13 - 1,000 1,000 PROGRAM MATERIALS - 388 650 650 UNIFORMS 58 1,508 1,550 1,650 SMALL TOOLS - 400 - - HARDWARE - 80 - - PERIPHERALS - 274 - - FURNITURE/APPLIANCES - 89 118 322 ISF-COPIER CHARGES - 21 27 25 ISF-MAIL SERVICE CHARGES - 6,789 8,069 8,100 ISF-TELECOM CHARGES 387,000 387,000 193,500 193,000 TRANSFER OUT $683,388 $570,504 $425,185 $421,050 TOTAL COMMUNITY CENTER Operating Budgets Community Center Division The Height of Desert Living 205 Parks Division Service Delivery Plan The Parks Division staff is dedicated to providing safe, clean and green parks that will meet the intellectual, social, cultural, and leisure needs of all park patrons. The Town’s park system has been developed to enhance the quality of life of Fountain Hills residents with hiking trails and park facilities for Youth and Adult Sports Pro- grams; Youth and Teen Programs, Special Events, and Facility Rentals. Each year, our qualified staff works to meet the goals through efficient park maintenance and operations methods. Expenditures by Location Location Name FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Fountain Park $ 383,621 $ 352,242 $ 408,721 $ 416,409 Golden Eagle Park 319,483 312,571 378,014 371,467 Four Peaks Park 120,274 125,514 126,951 128,113 Desert Vista Park 98,907 95,340 106,103 105,010 Trails 2,428 40,245 34,057 40,677 Other - - - 9,807 Total $ 924,713 $ 925,912 $ 1,053,846 $ 1,071,483 Variance Explanations: Fountain Park: Increase due to the maintenance and operations primarily associated with the Fountain equipment repairs and also some reconfiguration of the turf irrigation heads. Trails: Increase related to trail maintenance necessary on the Lake Overlook Trail. Fountain Park 39% Golden Eagle Park 34% Four Peaks Park 12% Desert Vista Park 10% Trails 4%Other 1% Uses of Funds -Parks -By Location Where the Money Goes Total Proposed Budget = $1,071,483 Operating Budgets Parks Division The Height of Desert Living 206 Expenditures by Program Program Name FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Administration $ 210,265 $ 198,719 $ 182,576 $ 172,176 Amenities 166,952 192,397 218,153 235,229 Art Acquisition - - - 9,807 Field Prep/Maint 138,506 149,035 184,980 193,406 Fountain 219,283 175,010 200,724 201,300 Landscape Maintenance 187,280 170,506 233,356 218,888 Open Space 2,428 40,245 34,057 40,677 Total $ 924,713 $ 925,912 $ 1,053,846 $ 1,071,483 Administration 16% Amenities 22% Art Acquisition 1% Field Prep/Maint 18% Fountain 19% Landscape Maintenance 20% Open Space 4% Uses of Funds -Parks -By Program Where the Money Goes Total Proposed Budget = $1,071,483 Operating Budgets Parks Division The Height of Desert Living 207 Expenditures by Category Category FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Wages $ 289,357 $ 328,168 $ 313,386 $ 313,762 Employment Taxes 13,525 13,085 13,719 15,426 Benefits 77,433 88,928 91,875 81,935 Dues & Memberships 2,145 2,513 2,200 1,975 Education and Training 956 555 1,190 1,705 Maintenance and Repair 85,478 80,001 135,329 168,260 Utilities 256,813 260,550 276,120 282,042 Contractual Services 88,407 56,583 102,310 103,770 Supplies 56,039 63,537 91,916 80,850 Equipment 5,823 4,136 5,250 3,440 Damages/Vandalism 2,131 587 2,400 2,400 Internal Service - 14,845 17,851 15,918 Transfers 15,065 12,424 300 - Capital 31,541 - - - Total $ 924,713 $ 925,912 $ 1,053,846 $ 1,071,483 Variance Explanations: The Parks Division has been able to reduce some category cost in dues & member- ship, supplies and equipment by eliminating the non-essential memberships and consolidating supplies through efficient procurement. As for equipment, staff has purchased most of the high-dollar equipment/hand tools needed over the past three years. The increase in education and training is due to the cost to have the Golden Eagle Park lead staff person recertify as a Playground Safety Inspector. In maintenance and repairs, there are some additional expenditures related to postponed rebuild- ing of fountain cla-valve#2, trail maintenance on the Lake Overlook Trail and ad- justing irrigation heads at Fountain Park. Wages 29% Employment Taxes 1% Benefits 8% Maintenance and Repair 16% Utilities 26% Contractual Services 10% Supplies 8% Internal Service 2% Uses of Funds -Parks -By Category Where the Money Goes Total Proposed Budget = $1,071,483 Operating Budgets Parks Division The Height of Desert Living 208 Performance Measures Quality Productivity FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Maintain a high overall satisfaction rating (good or better) of maintenance/operations Good Good Good Good Number of Special Events hosted in parks N/A N/A 23 25 Appearance/availability Good Good Good Good FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Restrooms serviced and cleaned 365 days 365 days 365 days 365 days Ramadas serviced and cleaned 365 days 365 days 365 days 365 days Trails maintained and ready for use daily 365 days 365 days 365 days 365 days Trailhead promotions with brochures, maps and Town website 365 days 365 days 365 days 365 days FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Park bookings 861 2,437 2,500 2,600 Park rentals/revenue 217/ $5,660 313/ $17,081 350/ $18,000 370/ $19,000 Department hosted special events 10 10 10 10 Fountain Hills Hiking Trails visitors 1000+ 1000+ 1000+ 1000+ Operating Budgets Parks Division Activities/Results The Height of Desert Living 209 Operating Budgets Parks Division The Height of Desert Living 210 FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND PARKS Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $288,056 $328,168 $313,386 $311,586 SALARIES-FULL TIME - - - 2,176 SALARIES-PART TIME 37 - - - OVERTIME 1,264 - - - SEVERANCE 5 - - 135 FICA 4,079 4,649 4,543 4,559 MEDICARE 9,150 7,642 8,739 9,034 WORKERS COMPENSATION 291 794 437 1,698 UNEMPLOYMENT INSURANCE 39,977 47,171 51,177 41,087 GROUP HEALTH INSURANCE 3,143 2,861 3,304 3,587 GROUP DENTAL INSURANCE 491 486 490 915 GROUP VISION INSURANCE 1,265 1,397 1,477 1,157 DISABILITY INSURANCE 31,672 36,085 34,473 34,283 RETIREMENT 885 928 954 906 LIFE INSURANCE 1,215 2,105 1,205 1,340 LICENSES/FILING FEES 930 408 995 635 DUES, SUBSCRIPT & PUBLICAT 520 285 390 905 TRAINING/CONT ED 436 270 800 800 MEETINGS & CONFERENCES 5,508 664 900 900 BUILDING MAIN/REPAIR - 2,184 950 1,300 HVAC REPAIR 1,479 1,607 3,600 2,710 PLUMBING REPAIR 1,844 5,170 6,900 5,850 ELECTRICAL REPAIR/MAINT - 294 - 1,600 FIRE PROTECTION SYSTEMS 18,492 3,569 14,450 18,100 GROUNDS MAINT/REPAIR 10,879 10,711 7,400 14,500 IRRIGATION REPAIR 268 1,191 1,000 1,400 BACKFLOW TESTING & MAINTENANCE 13,235 19,475 30,575 32,675 EQUIPMENT MAINT/REPAIR 9,620 6,048 12,404 9,985 VEHICLE MAINT/REPAIR 2,331 18,388 15,300 9,500 OTHER MAINT/REPAIR 31 - - 6,300 ART MAINT/REPAIR/INSTALL - - - 38,500 PARKING LOT REPAIR 1,193 1,774 1,400 3,000 STRIPING 1,230 775 400 400 SIDEWALK/PATHWAY REPAIR 1,928 1,102 200 1,590 SIGN REPAIR & REPLACEMENT 2,404 - - - PAINTING 15,037 7,049 39,850 19,950 LIGHTING REPAIR 200,211 197,861 211,236 211,548 ELECTRICITY EXPENSE 5,558 5,477 7,780 6,830 REFUSE/RECYCLING 3,905 4,307 4,308 4,224 TELECOMMUNICATIONS 36,642 42,251 41,780 47,660 WATER/SEWER 10,497 10,652 11,016 11,780 GAS & OIL 14,704 8,790 13,950 13,700 PROFESSIONAL FEES 543 434 1,780 5,380 RENTALS & LEASES - 105 200 200 PRINTING EXPENSE 145 - - - ADVERTISING/SIGNAGE 73,015 - - - CONTRACTUAL SERVICES - 47,254 86,380 84,490 LANDSCAPE CONTRACTS Operating Budgets Parks Division The Height of Desert Living 211 Fountain Hills Park Statistics: Operating Budgets Parks Division - 122 Acres of Developed Parks - 740 Acres of Preserve Park Area - 4.74 Miles of Trails - 658 Acres of Town Owned Washes - FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND PARKS Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $52 $132 $300 $300 OFFICE SUPPLIES 14,207 10,812 11,204 10,139 CLEANING/JANITORIAL SUPPLIES 2,044 462 1,000 500 SAFETY SUPPLIES 36,677 46,609 66,722 64,343 OPERATING SUPPLIES 16 9 120 120 FOOD & BEVERAGE SUPPLIES - 2,224 10,250 2,600 PROGRAM MATERIALS 3,042 3,289 2,320 2,848 UNIFORMS 5,823 3,722 5,250 3,440 SMALL TOOLS - 414 - - FURNITURE/APPLIANCES 2,131 587 2,400 2,400 DAMAGES/VANDALISM - 683 733 1,633 ISF-COPIER CHARGES - 49 28 28 ISF-MAIL SERVICE CHARGES - 11,043 13,044 10,209 ISF-VEHICLE REPLACEMENT CHARGE 3,071 4,046 4,048 ISF-TELECOM CHARGES 15,065 12,425 300 - TRANSFER OUT $924,713 $925,912 $1,053,846 $1,071,483 TOTAL PARKS OTHER CAPITAL OUTLAY 31,541 - - - The Height of Desert Living 212 Recreation Division Service Delivery Plan The Recreation Division strives to enhance the quality of life of Fountain Hills resi- dents by providing recreation services that will meet the intellectual, social cul- tural, and leisure needs of all residents. Expenditures by Program Program Name FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Administration $ 229,319 $ 156,647 $ 95,168 $ 89,633 Boards & Commissions 22,113 28,577 29,372 30,491 Community Events 99,412 88,500 106,404 108,492 Social/Community Service 15,769 67,112 76,969 75,526 Special Events 17 13,666 26,897 27,728 Special Interest Programs 54,741 38,414 35,198 34,884 Sports Activities 86,036 66,279 65,317 67,610 Youth & Teen Programs 53,840 39,963 36,269 39,130 Total $ 561,247 $ 499,158 $ 471,594 $ 473,494 Operating Budgets Recreation Division Administration 20% Boards & Commissions 6% Community Events 23% Social/Commu nity Service 16% Special Events 6% Special Interest Programs 7% Sports Activities 14%Youth & Teen Programs 8% Use of Funds -Recreation -By Program Where does the money go? Total Proposed Budget = $473,494 The Height of Desert Living 213 Expenditures by Category Category FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Wages $ 336,220 $ 291,586 $ 260,288 $ 256,846 Employment Taxes 14,606 12,875 12,783 13,241 Benefits 62,070 58,703 53,125 52,066 Dues & Memberships 1,938 2,670 5,055 4,826 Education and Training 2,912 5,215 3,180 3,225 Maintenance and Repair 3,029 227 100 1,900 Utilities 3,563 3,214 4,045 3,920 Contractual Services 97,913 79,795 73,280 81,976 Supplies 36,164 32,690 51,367 43,637 Equipment 430 511 - - Internal Service - 10,672 8,371 11,857 Transfers 2,402 1,000 - - Total $ 561,247 $ 499,158 $ 471,594 $ 473,494 Variance Explanations: Contractual Services: Increased for programs relating to teens as well as co-ed softball. The elimination of the printing of the In The Loop Community Activity Guide resulted in a de- crease. Publication will now be online only. Program Materials: (included in supplies) Program Materials increased related to Council Goal C2 for the Centennial Celebra- tion and Council Goal EL2 for a local talent event. Operating Budgets Recreation Division Wages 54% Employment Taxes 3% Benefits 11% Dues & Memberships 1% Education and Training 1% Utilities 1%Contractual Services 17%Supplies 9% Internal Service 3% Use of Funds -Recreation -By Category Where does the money go? Total Proposed Budget = $473,494 The Height of Desert Living 214 Performance Measures Quality Productivity FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Attain a high overall satisfaction rating (good or better) with the quality of Town recreation programs on program evaluations N/A N/A N/A 90% Achieve a high return rate on recreation pro- gram surveys N/A N/A N/A 60% FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Number of individual program participants1 1,960 1,759 1,596 1,650 Number of team sports program participants 945 1,080 915 1,020 Number of hours worked by volunteer staff in support of recreation activities 3,250 3,350 950 1,000 Number of Youth Sports & School District Facility Bookings 1,512 1,251 1,462 1,400 1 Does not include participation at special events, drop-in teen programs, or BGC partnership 2 Populations are those used for distribution of shared revenues as of July 1, 2006. FY09-10, FY10-11, FY11-12 and FY12-13 are based on the 2010 US Census. FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Net operating costs of recreation programs per capita2 $19.90 $17.65 $14.67 $15.78 Operating Budgets Recreation Division Activities/Results The Height of Desert Living 215 Operating Budgets Recreation Division The Height of Desert Living 216 Operating Budgets Recreation Division FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND RECREATION Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $270,793 $233,023 $192,103 $196,632 SALARIES-FULL TIME 57,510 56,182 68,186 60,213 SALARIES-PART TIME 2,337 2,380 - - OVERTIME 5,581 - - - SEVERANCE 4,594 3,831 5,216 3,736 FICA 4,819 4,186 2,783 3,728 MEDICARE 4,752 3,853 4,393 4,280 WORKERS COMPENSATION 441 1,005 391 1,497 UNEMPLOYMENT INSURANCE 29,374 29,779 28,823 27,269 GROUP HEALTH INSURANCE 2,280 1,653 1,383 1,621 GROUP DENTAL INSURANCE 309 270 241 247 GROUP VISION INSURANCE 1,119 963 966 729 DISABILITY INSURANCE 28,217 25,374 21,124 21,633 RETIREMENT 771 664 588 567 LIFE INSURANCE 270 - - 350 LICENSES/FILING FEES 1,668 2,670 5,055 4,476 DUES, SUBSCRIPT & PUBLICAT 755 1,305 - - TRAINING/CONT ED 2,157 3,910 3,180 3,225 MEETINGS & CONFERENCES 19 57 - - EQUIPMENT MAINT/REPAIR 60 170 - 500 VEHICLE MAINT/REPAIR - - 100 100 OFFICE EQUIP MAINT/ REPAIR 2,924 - - - OTHER MAINT/REPAIR 27 - - 1,300 SIGN REPAIR & REPLACEMENT 2,465 2,654 3,150 3,020 TELECOMMUNICATIONS 1,097 560 895 900 GAS & OIL 15,593 11,538 7,125 12,305 PROFESSIONAL FEES 27,305 16,518 20,066 20,066 INSTRUCTOR FEES 19,906 19,601 17,565 26,765 RENTALS & LEASES 878 230 750 750 PRINTING EXPENSE 205 185 300 300 ADVERTISING/SIGNAGE 9,170 12,009 24,410 20,230 CONTRACTUAL SERVICES 22,754 18,000 1,000 - CONSTITUENT COMMUNICATION 2,103 1,715 2,064 1,560 BANK/MERC ACCT FEES 3,282 3,395 5,500 5,300 OFFICE SUPPLIES - 19 - - CLEANING/JANITORIAL SUPPLIES 2,189 429 - - OPERATING SUPPLIES 334 589 400 500 FOOD & BEVERAGE SUPPLIES 28,176 24,038 42,762 37,032 PROGRAM MATERIALS 2,112 1,549 805 805 UNIFORMS 28 2,642 1,900 - POSTAGE & DELIVERY 43 29 - - MISCELLANEOUS EXPENSE 430 118 - - SMALL TOOLS - 39 - - PERIPHERALS - 355 - - EQUIPMENT - 2,948 2,656 3,400 ISF-COPIER CHARGES - 2,753 423 230 ISF-MAIL SERVICE CHARGES - - - 2,928 ISF-VEHICLE REPLACEMENT CHARGE - - The Height of Desert Living 217 Operating Budgets Recreation Division FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND RECREATION Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $ - $31 $ - $ - ISF-MOTOR POOL CHARGES - 4,941 5,291 5,300 ISF-TELECOM CHARGES 2,402 1,000 - - TRANSFER OUT $561,247 $499,158 $471,594 $473,494 TOTAL RECREATION The Height of Desert Living 218 Senior Services Division Service Delivery Plan Provide meeting space to members for programs and presentations. Coordinate meeting schedule with support groups and offer social services for the community. Deliver a quality noon-time meal to Town residents who require assistance in ob- taining nutritional meals. Expenditures by Program Program Name FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Administration $ 54,577 $ 37,692 $ 47,303 $ 49,646 Boards & Commissions - - 13,164 15,328 Community Events 13,859 - - - Home Delivered Meals 87,939 91,564 117,157 117,481 Community Center Marketing 19,851 - - - Recreational Trips 29,970 - - - Senior Memberships 16,414 68,055 58,403 85,356 Senior Programs 11,471 513 2 - Total $ 234,081 $ 197,824 $ 236,029 $ 267,811 Variance Explanations: Home Delivered Meals: Increase in meal costs for Home Delivered Meals and the implementation of Level 1 Background Checks, including fingerprinting. Senior Memberships: Reallocation of a portion of Community Services Director’s wages. Also, an addi- tional .15 FTEs for Operations Worker were reallocated from Community Center to Senior Services. Increase proposed for membership program/event offerings. Operating Budgets Senior Services Division Adminstration 19% Boards & Commissions 6% Home Delivered Meals 43% Senior Memberships 32% Use of Funds -Senior Services-By Program Where does the money go? Total Proposed Budget = $267,811 The Height of Desert Living 219 Expenditures by Category Category FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Wages $ 131,353 $ 109,506 $ 116,458 $ 143,185 Employment Taxes 6,209 5,745 5,671 7,887 Benefits 13,802 9,788 12,104 12,901 Dues & Memberships 266 277 - 540 Education and Training 191 35 130 135 Maintenance and Repair 1,029 152 - 50 Utilities 1,106 461 408 720 Contractual Services 63,794 66,333 90,008 87,914 Supplies 6,281 3,212 8,683 10,668 Equipment - 216 - - Internal Service - 2,099 2,567 3,811 Transfers 10,050 - - - Total $ 234,081 $ 197,824 $ 236,029 $ 267,811 Variance Explanations: Wages, Employment Taxes, Benefits: Reallocation of a portion of Community Services Director’s wages. Also, an addi- tional .15 FTEs for Operations Worker were reallocated from Community Center to the Senior Services. Dues & memberships: Increase due to reallocation of movie license from Supplies and the increase in online registration fees. Contractual Services: Increase in meal costs for Home Delivered Meals and the implementation of Level 1 Background Checks, including fingerprinting. Internal Service: Increase due to addition of Community Center copy fees. Operating Budgets Senior Services Division Wages 54% Employment Taxes 3% Benefits 5% Contractual Services 33% Supplies 4% Internal Service 1% Use of Funds -Senior Services-By Category Where does the money go? Total Proposed Budget = $267,811 The Height of Desert Living 220 Performance Measures Quality Productivity FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Increase the number of members 1,105 1,208 1,208 1,220 Maintain a high overall satisfaction rating (good or better) of meal quality N/A N.A Good Good FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Number of members 1,105 1,208 1,208 1,220 Number of attendees to senior programs and presentations 21,636 22,113 22,200 22,300 Number of days per year meals delivered 365 365 365 365 FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Number of senior programs offered 29 31 33 33 Number of special presentations offered 10 30 41 30 Number of attendees at Activities EXPO 450 450 500 525 Number of meals delivered annually 10,169 9,742 8,000 10,000 Number of clients participating in HDM pro- gram 90 90 70 90 Operating Budgets Senior Services Division Activities/Results The Height of Desert Living 221 Operating Budgets Senior Services Division FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND SENIOR SERVICES Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $70,711 $56,617 $62,834 $77,420 SALARIES-FULL TIME 59,548 52,888 53,624 65,765 SALARIES-PART TIME 51 - - - OVERTIME 1,042 - - - SEVERANCE 3,711 3,324 4,100 4,189 FICA 1,866 1,584 911 2,078 MEDICARE 442 345 355 732 WORKERS COMPENSATION 190 491 305 888 UNEMPLOYMENT INSURANCE 4,199 2,144 3,577 2,771 GROUP HEALTH INSURANCE 1,312 958 950 1,211 GROUP DENTAL INSURANCE 108 82 93 97 GROUP VISION INSURANCE 287 222 389 281 DISABILITY INSURANCE 7,690 6,216 6,904 8,322 RETIREMENT 207 166 191 219 LIFE INSURANCE 266 277 - 290 LICENSES/FILING FEES - - - 250 DUES, SUBSCRIPT & PUBLICAT 160 35 50 85 TRAINING/CONT ED 31 - 80 50 MEETINGS & CONFERENCES - 152 - 50 SIGN REPAIR & REPLACEMENT 343 406 408 720 TELECOMMUNICATIONS 763 56 - - GAS & OIL - - 13,500 17,160 PROFESSIONAL FEES - 209 228 228 RENTALS & LEASES - 71 260 260 PRINTING EXPENSE - 92 186 186 ADVERTISING/SIGNAGE 62,743 63,128 72,684 69,300 CONTRACTUAL SERVICES - 2,000 2,100 - CONSTITUENT COMMUNICATION 1,051 833 1,050 780 BANK/MERC ACCT FEES 1,071 1,945 3,050 3,000 OFFICE SUPPLIES 4,831 874 4,883 4,418 OPERATING SUPPLIES 339 393 750 3,250 FOOD & BEVERAGE SUPPLIES 59 - - - PROGRAM MATERIALS - 216 - - SMALL TOOLS - 311 358 1,556 ISF-COPIER CHARGES - 170 183 228 ISF-MAIL SERVICE CHARGES - 1,617 2,026 2,027 ISF-TELECOM CHARGES $234,081 $197,824 $236,029 $267,811 TOTAL SENIOR SERVICES VEHICLE MAINT/REPAIR 1,029 TRANSFER OUT 10,050 - - - - - - The Height of Desert Living 222 Law Enforcement Operating Budgets Law Enforcement The Height of Desert Living 223 LAW ENFORCEMENT Department Overview The Maricopa County Sheriff’s Office is a fully integrated law enforcement agency committed to being the leader in establishing the standards for providing quality law enforcement, detention and support services to the citizens of Maricopa County and to other criminal justice agencies. Under the command of Captain Joe Rodriguez, twenty deputies are assigned full- time to the Town of Fountain Hills. Of these, nineteen deputies and three ser- geants are assigned to patrol. One deputy is assigned to the Schools and Commu- nity Services Department to address quality of life issues, court security and ad- ministrative duties. Additionally, there are three detectives and a detective ser- geant assigned, one Commander (Captain), one Deputy Commander (Lieutenant), and one administrative assistant. Mission Statement The Maricopa County Sheriff’s Office (MCSO) proudly provides contractual law en- forcement services to the Town of Fountain Hills by enforcing State and local laws; selective Town Ordinances and deterring criminal activity. MCSO will protect life and property, investigate criminal activity and will work in partnership with the Town Council, staff, community leaders, and residents to resolve issues and con- cerns. MCSO is dedicated to providing these services to the residents of Fountain Hills and the general public in a respectful, courteous, and professional manner and is supportive of the community based policing principles. Additionally, all sworn personnel will meet and stay current with established State training as delineated by Arizona Police Officer Standards and Training (AZ POST) and the Maricopa County Sheriff’s Office as a means of reducing liability. Expenditures by Program Program Name FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Administration $ 65 $ 13,308 $ 7,745 $ 22,396 Animal Control 39,398 38,630 66,398 65,324 Incarceration/Transport 81,154 60,618 96,000 96,000 Patrol 2,690,809 2,599,728 2,729,379 2,762,382 Total $ 2,811,426 $ 2,712,284 $ 2,899,522 $ 2,946,102 Operating Budgets Law Enforcement The Height of Desert Living 224 Expenditures by Category Category FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Wages $ 9,517 $ 7,172 $ 15,338 $ 13,591 Employment Taxes 747 493 962 780 Benefits - 576 1,143 1,254 Dues & Memberships - 19 - - Contractual Services 2,800,025 2,697,828 2,879,843 2,927,982 Supplies 1,137 585 - 275 Equipment - 3,300 - - Internal Service - 2,311 2,236 2,220 Total $ 2,811,426 $ 2,712,284 $ 2,899,522 $ 2,946,102 Operating Budgets Law Enforcement Administration 1% Animal Control 2% Incarceration/ Transport 3% Patrol 94% Use of Funds -Law Enforcement -By Program Where does the money go? Total Proposed Budget = $2,946,102 Contractual Services 100% Use of Funds -Law Enforcement -By Category Where does the money go? Total Proposed Budget = $2,946,102 The Height of Desert Living 225 FY11-12 Department Accomplishments Initiative Strategic Value Participate in Town Citizen Academy Civic Responsibility Expand business participation in Crime Free Multi-Housing program to include 25% of local businesses Public, Safety, Health and Welfare Expand neighborhood Block Watch program Public, Safety, Health and Welfare Partner with Fountain Hills Youth Substance Abuse Prevention Coalition with events for youths Public, Safety, Health and Welfare Operating Budgets Law Enforcement The Height of Desert Living 226 Operating Budgets Law Enforcement FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND LAW ENFORCEMENT Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $- $1,560 $4,552 $6,022 SALARIES-FULL TIME 9,513 5,611 10,786 7,569 SALARIES-PART TIME 3 - - - OVERTIME 590 348 825 470 FICA 138 104 66 198 MEDICARE - 19 36 34 WORKERS COMPENSATION 19 23 35 78 UNEMPLOYMENT INSURANCE - 348 386 514 GROUP HEALTH INSURANCE - 19 19 31 GROUP DENTAL INSURANCE - 3 3 5 GROUP VISION INSURANCE - 20 21 23 DISABILITY INSURANCE - 172 700 663 RETIREMENT - 14 14 18 LIFE INSURANCE - 19 - - LICENSES/FILING FEES 65 - - - ADVERTISING/SIGNAGE 2,799,960 2,697,828 2,879,843 2,912,982 INTERGOVT AGREEMENTS - - - 15,000 CONTRACTUAL SERVICES 413 - - - OFFICE SUPPLIES - - - 275 OPERATING SUPPLIES 725 636 - - PROGRAM MATERIALS - (51) - - POSTAGE & DELIVERY - 3,300 - - EQUIPMENT - 92 92 100 ISF-COPIER CHARGES - 2,220 2,144 2,120 ISF-MAIL SERVICE CHARGES $2,811,426 $2,712,284 $2,899,522 $2,946,102 TOTAL LAW ENFORCEMENT The Height of Desert Living 227 Fire & Emergency Medical Operating Budgets Fire & Emergency Medical The Height of Desert Living 228 FIRE & EMERGENCY MEDICAL Mission Statement The mission of the Fire & Emergency Medical Department is to protect the quality of life for the residents, businesses, and visitors of Fountain Hills with the highest level of protection against loss of life and property. We uphold the commitment through quality emergency services and a proactive emphasis on public education, code enforcement, hazard investigation, innovative life and safety awareness, and community service; while maintaining the highest level of professionalism in all aspects of rescue, emergency medical service, fire prevention and suppression and control of hazardous situations. Department Overview Fire protection and emergency medical services are provided to the residents through a unique public/private sector combination of municipally-owned equip- ment and facilities operated by contract personnel from Rural Metro Corporation. The Fire Department is responsible for prevention and suppression of structural and wild land fires within the Town limits. The Fire Department also provides build- ing safety inspections and plan review for construction activity, enforces the Town Fire Code and Ordinance’s, emergency medical services and transports, hazardous material mitigation, and takes the lead role in emergency response to natural dis- asters. In conjunction with its primary role, the Fire Department provides a wide range of auxiliary community services such as public education, youth-oriented ex- plorer post, car-seat installation, Crisis Activated Response Effort (CARE), and a community bicycle helmet program. Expenditures by Program Program Name FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget FD Administration $ 2,991,903 $ 137,599 $ 142,632 $ 144,944 FD Safety 826 140,309 146,224 149,872 FD EMS - 19,905 1,361,411 1,378,543 FD Suppression 48,978 2,762,479 1,501,745 1,551,476 FD Care - - 4,200 30,500 Total $ 3,041,707 $ 3,060,292 $ 3,156,212 $ 3,255,335 Operating Budgets Fire & Emergency Medical Variance Explanations: All Programs: The increase is due to the automatic contract escalator. The Height of Desert Living 229 Expenditures by Category Category FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Dues & Memberships $ 272 $ 160 $ 1,200 $ 750 Maintenance and Repair 44,196 44,314 47,150 45,250 Utilities 16,931 20,277 21,900 22,000 Contractual Services 2,853,693 2,853,939 2,940,940 3,053,578 Supplies 1,064 2,129 2,100 1,600 Equipment 4,942 24,317 28,500 16,500 Internal Service - 115,156 114,422 115,657 Transfers 120,609 - - - Total $ 3,041,707 $ 3,060,292 $ 3,156,212 $ 3,255,335 Maintenance and Repair 1% Utilities 1% Contractual Services 93% Equipment 1% Internal Service 4% Uses of Funds -Fire & Emergency Medical -By Category Where does the money go? Total Proposed Budget = $3,255,335 Operating Budgets Fire & Emergency Medical FD Administration 4% FD Safety 5%FD EMS 42% FD Suppression 48% FD C.A.R.E. 1% Use of Funds -Fire & Emergency Medical -By Program Where does the money go? Total Proposed Budget = $3,255,335 Variance Explanations (cont): FD Care: The increase is due to funding a part-time coordinator for this program. The Height of Desert Living 230 FY11-12 Department Accomplishments Initiative Strategic Value Continuation of the Bicycle Helmet Program; Youth Safety Public Safety, Health and Welfare Submitted FEMA Assistance to Firefighters grant for VHS/700-800 MHz radio equipment to con- tinue to move toward narrow band/auto aid communication system Public Safety, Health and Welfare Submitted Regional (Rio Verde, FT. McDowell) Assistance to Firefighters Grant for Burn Train- ing Trailer Public Safety, Health and Welfare Received Governors Office of Highway Safety grant ($21K) for extrication equipment. Public Safety, Health and Welfare Continued “Public Safety and Appreciation Day” with the Public Safety Committee. Public Safety, Health and Welfare FY12-13 Objectives Initiative Strategic Value Estimated Cost/Funding Source Station 1 Upgrades. Bunkroom addition, demolish trailer, and finish sidewalk Public Safety, Health and Wel- fare Capital Projects Fund Seek funding for Station 2 re- location Public Safety, Health and Safety, through improved re- sponse times Grant and/or Capital Projects Funds Seek funding for EOC (Emergency Operation Center) Public Safety, Health and Safety Grants Submit FEMA Assistance to Fire- fighters grant to replace/ upgrade Self Contained Breath- ing Apparatus per NFPA Stan- dards. Public Safety, Health and Safety Grant with a 10% match ($108,000 FEMA, $12,000 Town) Operating Budgets Fire & Emergency Medical The Height of Desert Living 231 FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND FIRE & EMERGENCY MEDICAL Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget - 10 - - LICENSES/FILING FEES 273 150 1,200 750 DUES, SUBSCRIPT & PUBLICAT 8,266 11,201 12,000 10,000 EQUIPMENT MAINT/REPAIR 35,903 33,112 35,000 35,000 VEHICLE MAINT/REPAIR 27 - 150 150 OFFICE EQUIP MAINT/ REPAIR - - - 100 SIGN REPAIR & REPLACEMENT - 83 - 100 TELECOMMUNICATIONS 16,931 20,193 21,900 21,900 GAS & OIL - 133 1,000 2,000 PRINTING EXPENSE - 120 500 - ADVERTISING/SIGNAGE 1,329 1,322 1,500 1,500 INTERGOVT AGREEMENTS 2,852,364 2,852,364 2,937,940 3,050,078 CONTRACTUAL SERVICES 651 1,535 1,100 600 OFFICE SUPPLIES 413 483 1,000 1,000 PROGRAM MATERIALS - 111 - - POSTAGE & DELIVERY 3,975 3,460 5,500 6,500 SMALL TOOLS 712 - - - SOFTWARE - 953 - - PERIPHERALS 255 19,905 23,000 10,000 EQUIPMENT - 76 93 100 ISF-COPIER CHARGES - 205 258 265 ISF-MAIL SERVICE CHARGES - 113,594 113,595 114,816 ISF-VEHICLE REPLACEMENT CHARGE - 1,281 476 476 ISF-TELECOM CHARGES 120,609 - - - TRANSFER OUT $3,041,707 $3,060,292 $3,156,212 $3,255,335 TOTAL FIRE & EMERGENCY MEDICAL Operating Budgets Fire & Emergency Medical The Height of Desert Living 232 Operating Budgets Fire & Emergency Medical The Height of Desert Living 233 Special Revenue Funds Special Revenue Funds The Height of Desert Living 234 Development Services Streets Division Highway User Revenue Fund (HURF) Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund The Height of Desert Living 235 Streets Division Service Delivery Plan The Streets Division is responsible for the maintenance of traffic signals; regula- tory signs; median landscape maintenance; storm debris clean up; street sweep- ing; street-related emergency responses; vehicle maintenance; contract admini- stration as well as minor asphalt, curb and sidewalk repairs. The Highway User Revenue Fund (HURF) pays for Streets personnel and contract work for street re- pair. Program Name FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Administration $ 389,028 $ 132,721 $ 200,017 $ 190,991 Adopt A Street 324 19,262 3,297 3,193 Legal Services 20,260 22,591 21,408 21,600 Open Space 99,922 310,621 299,644 302,698 Pavement Management 522,282 70,081 149,041 339,266 Street Signs 77,349 89,951 74,821 86,472 Street Sweepers 147,180 141,605 150,188 126,805 Traffic Management 1,089 93,494 96,355 - Traffic Signals 166,100 153,697 200,694 170,336 Vehicle Maintenance 144,813 88,817 82,834 80,519 Total $ 1,568,347 $ 1,122,840 $ 1,278,299 $ 1,321,880 Variance Explanations: The Town’s pavement management program has been severely unfunded. The in- crease in the FY12-13 budget is an attempt to make repairs to potholes and curbs as they occur. Administration 14% Legal Services 2% Open Space 23% Pavement Management 25% Street Signs 7%Street Sweepers 10% Traffic Signals 13% Vehicle Maintenance 6% Use of Funds -Streets -By Program Where does the money go? Total Proposed Budget = $1,321,880 Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund The Height of Desert Living 236 Expenditures by Category Category FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Wages 386,026 $ 410,816 $ 349,489 $ 350,446 Employment Taxes 31,377 30,548 27,881 30,083 Benefits 98,159 119,821 113,206 114,646 Dues & Memberships 4,403 3,905 5,110 5,040 Education and Training 2,775 1,475 2,500 1,300 Maintenance and Repair 91,293 147,801 198,624 230,350 Utilities 87,703 130,186 172,612 151,180 Contractual Services 208,877 227,771 353,596 364,133 Supplies 31,276 15,477 15,045 22,236 Equipment 35,217 10,069 4,800 8,300 Damages/Vandalism 42 1,517 - - Internal Service - 23,454 35,436 32,233 Transfers 591,199 - - - Contingency - - - 11,933 Total $ 1,568,347 $ 1,122,840 $ 1,278,299 $ 1,321,880 Wages 27% Employment Taxes 2% Benefits 9% Maintenance and Repair 17% Utilities 11% Contractual Services 28% Supplies 2% Equipment 1% Internal Service 2% Contingency 1% Use of Funds -Streets -By Category Where does the money go? Total Proposed Budget = $1,321,880 Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund The Height of Desert Living 237 Performance Measures Quality Productivity FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Percentage of residential sweeping completed within specified cycle 100% 100% 100% 100% Percentage of arterial sweeping completed within specified cycle 100% 100% 100% 100% Percentage of fleet preventive maintenance completed on time 100% 100% 100% 100% FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Total lane miles on sweeping schedule 336 336 336 336 Total lane miles swept annually 3,456 3456 3456 3456 Total residential lane miles 264 264 264 264 Total residential lane miles swept annually 1,584 1584 1584 1584 Total arterial lane miles 72 72 72 72 Total arterial lane miles swept annually 1,872 1872 1872 1872 Number of vehicles in fleet 57 44 41 39 Acreage of medians maintained 56 58 59 59 Number of Adopt-a-Street participants 59 60 64 64 FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Expenditure for street sweeping $206,676 $196,069 $150,188 $148,181 Expenditure per lane mile of streets swept $59.80 $56.73 $43.46 $42.88 FY11-12 and FY12-13 street sweeping expenditures does not include $54,465 for vehicle replace- ment costs. Activities/Results Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund The Height of Desert Living 238 FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES HIGHWAY USER REVENUE FUND STREETS Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $338,173 $373,137 $349,489 $350,447 SALARIES-FULL TIME 29,050 22,749 - - SALARIES-PART TIME 6,973 6,128 - - OVERTIME 5,983 8,802 - - ON CALL PAY 5,846 - - - SEVERANCE 2,488 1,410 - - FICA 5,288 5,948 4,917 5,088 MEDICARE 23,242 22,209 22,457 23,365 WORKERS COMPENSATION 360 981 507 1,630 UNEMPLOYMENT INSURANCE 54,658 68,089 68,109 68,297 GROUP HEALTH INSURANCE 4,020 3,996 3,486 4,367 GROUP DENTAL INSURANCE 551 604 511 1,220 GROUP VISION INSURANCE 1,388 1,686 1,632 1,052 DISABILITY INSURANCE 36,546 44,335 38,441 38,553 RETIREMENT 996 1,112 1,027 1,156 LIFE INSURANCE 2,000 - 1,340 1,340 LICENSES/FILING FEES 2,403 3,905 3,770 3,700 DUES, SUBSCRIPT & PUBLICAT 2,775 1,475 2,100 1,300 TRAINING/CONT ED - - 400 - MEETINGS & CONFERENCES 107 516 1,225 2,000 BUILDING MAIN/REPAIR 49 99 - - PLUMBING REPAIR - 21,363 3,000 3,000 ELECTRICAL REPAIR/MAINT 835 1,572 - 1,600 FIRE PROTECTION SYSTEMS 8,443 - - - GROUNDS MAINT/REPAIR 3,605 2,021 3,300 7,500 IRRIGATION REPAIR 35 8,749 4,860 7,800 BACKFLOW TESTING & MAINTENANCE 9,324 27,608 48,500 33,500 EQUIPMENT MAINT/REPAIR 31,116 30,119 29,225 30,825 VEHICLE MAINT/REPAIR - 199 300 300 OFFICE EQUIP MAINT/ REPAIR 6,685 21,662 12,000 13,800 OTHER MAINT/REPAIR 5,516 8,259 73,789 100,000 ROAD REPAIR - 1,074 - - PARKING LOT REPAIR 3,153 3,388 - - STRIPING 5,321 934 - - SIDEWALK/PATHWAY REPAIR 757 695 - 10,000 OTHER ROAD RELATED REPAIR 16,324 19,332 22,425 20,025 SIGN REPAIR & REPLACEMENT 23 212 - - PAINTING 34,793 12,649 48,900 43,500 ELECTRICITY EXPENSE 11,827 12,472 15,800 15,000 REFUSE/RECYCLING 3,793 4,357 5,372 3,800 TELECOMMUNICATIONS 6,431 70,931 61,540 51,880 WATER/SEWER 30,859 29,778 41,000 37,000 GAS & OIL 12,581 7,997 9,180 7,125 AUDITING EXPENSE - 1,165 500 34,000 PROFESSIONAL FEES - - 20,000 20,000 ENGINEERING FEES 20,260 22,591 21,408 21,600 LEGAL FEES 85,310 75,651 93,000 71,200 INSURANCE EXPENSE - 3,750 - - RENTALS & LEASES - 71 - - PRINTING EXPENSE 1,225 - - - ADVERTISING/SIGNAGE - - 25,008 25,008 INTERGOVT AGREEMENTS 89,501 1,526 13,800 14,500 CONTRACTUAL SERVICES - 25 - - BANK/MERC ACCT FEES Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund The Height of Desert Living 239 FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES HIGHWAY USER REVENUE FUND STREETS Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $ - $114,996 $170,700 $170,700 LANDSCAPE CONTRACTS 1,464 2,854 2,822 2,752 OFFICE SUPPLIES 665 117 600 1,000 CLEANING/JANITORIAL SUPPLIES 2,060 - 400 500 SAFETY SUPPLIES 20,776 11,049 7,531 14,240 OPERATING SUPPLIES 105 180 - - FOOD & BEVERAGE SUPPLIES 1,292 708 700 1,500 PROGRAM MATERIALS 4,640 850 2,992 2,244 UNIFORMS 273 109 - - POSTAGE & DELIVERY 4,897 3,778 4,800 6,300 SMALL TOOLS 1,035 4,273 - 2,000 SOFTWARE 27,170 - - - HARDWARE 2,116 2,019 - - EQUIPMENT 43 1,517 - - DAMAGES/VANDALISM - - - - ISF-COPIER CHARGES - 34 31 102 ISF-MAIL SERVICE CHARGES - 16,851 28,448 25,173 ISF-VEHICLE REPLACEMENT CHARGE - 6,568 6,957 6,958 ISF-TELECOM CHARGES 591,199 - - - TRANSFER OUT - - - 11,933 CONTINGENCY $1,568,347 $1,123,229 $1,278,299 $1,321,880 TOTAL STREETS Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund The Height of Desert Living 240 Special Revenue Funds Development Services-Streets Division Highway User Revenue Fund The Height of Desert Living 241 Administration Economic Development Division Excise Tax/Downtown Fund Special Revenue Funds Administration-Economic Development Division Excise Tax/Downtown Fund The Height of Desert Living 242 Economic Development Division – (Excise Tax/Downtown Fund) Service Delivery Plan Enhance the Town’s economic base through business attraction and business vital- ity activities. Expenditures by Program Program Name FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Administration $ 118,580 $ 131,630 $ 211,364 $ 183,968 Total $ 118,580 $ 131,630 $ 211,364 $ 183,968 Expenditures by Category Category FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget Wages $ 38,681 $ 45,326 $ 37,877 $ 38,822 Employment Taxes 640 801 669 781 Benefits 9,378 12,303 11,042 10,570 Dues & Memberships 1,398 4,990 6,704 3,419 Education and Training 4,018 2,719 7,528 3,725 Maintenance and Repair - 11,837 - - Utilities 269 379 680 360 Contractual Services 46,324 50,775 142,366 124,236 Supplies 422 1,412 600 300 Internal Service - 1,088 3,898 1,755 Transfers 17,450 - - - Total $ 118,580 $ 131,630 $ 211,364 $ 183,968 Administration 100% Use of Funds -Economic Development (Excise Fund) By Program Where does the money go? Total Proposed Budget = $183,968 Wages 21% Benefits 6% Dues & Memberships 2% Education and Training 2% Contractual Services 68% Internal Service 1% Use of Funds -Economic Development (Excise Fund) By Category Where does the money go? Total Proposed Budget = $183,968 Special Revenue Funds Administration-Economic Development Division Excise Tax/Downtown Fund The Height of Desert Living 243 Performance Measures Quality Productivity FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Complete economic development strategy document N/A N/A 100% N/A Hosted prospect visits (downtown) 3 0 1 2 Assist in the location of a retailer or other business (downtown) N/A N/A 1 1 FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Council adoption of the economic develop- ment strategy document N/A N/A 100% N/A Council approval of economic development tools and strategies N/A N/A 0% 100% Response to retail outreach N/A N/A 2% 2% FY09-10 Actual FY10-11 Actual FY11-12 Estimate FY12-13 Target Oversee, draft and develop a compre- hensive economic development strategy utilizing the Council’s adopted Strategic Plan, Economic Vitality area as the foun- dation for the document. N/A N/A .5 N/A Identify a slate of economic development tools and strategies for attraction of businesses to the downtown area which is in alignment with the Council’s adopted Downtown Area Specific Plan. N/A N/A 0 1 Develop and implement strategy to at- tract retailers & other businesses to Ave- nue of the Fountains and other down- town property. 2 3 1 1 Outreach to retailers and other business sectors, leasing agents, and developers in conjunction with local property owners and leasing agents. 23 contacts 37 contacts 15 contacts 20 con- tacts Hold an informational exchange forum with property owners and leasing agents of Avenue of the Fountains property and other downtown property. N/A N/A 0 1 Activities/Results Special Revenue Funds Administration-Economic Development Division Excise Tax/Downtown Fund The Height of Desert Living 244 EXCISE TAX/DOWNTOWN FUND FY12-13 PROPOSED BUDGET SUMMARY - EXPENDITURES ECONOMIC DEVELOPMENT Description FY09-10 Actual FY10-11 Actual FY11-12 Revised Budget FY12-13 Proposed Budget $38,681 $45,326 $37,877 $38,822 SALARIES-FULL TIME 518 639 549 563 MEDICARE 103 94 88 97 WORKERS COMPENSATION 19 68 32 121 UNEMPLOYMENT INSURANCE 4,613 6,467 6,262 5,689 GROUP HEALTH INSURANCE 328 342 275 321 GROUP DENTAL INSURANCE 32 39 46 33 GROUP VISION INSURANCE 168 212 177 144 DISABILITY INSURANCE 4,125 5,109 4,167 4,271 RETIREMENT 113 135 115 112 LIFE INSURANCE 1,398 4,990 6,704 3,419 DUES, SUBSCRIPT & PUBLICAT 127 787 128 725 TRAINING/CONT ED 3,891 1,933 7,400 3,000 MEETINGS & CONFERENCES - 11,837 - - SIGN REPAIR & REPLACEMENT 269 379 527 360 TELECOMMUNICATIONS - - 153 - GAS & OIL 18,592 24,019 52,500 41,100 PROFESSIONAL FEES 3,385 36 7,536 2,786 PRINTING EXPENSE 4,350 6,699 42,330 - ADVERTISING/SIGNAGE - 25 - - BANK/MERC ACCT FEES - - - 50,000 COMMUNITY CONTRACTS/EVENTS 19,996 19,996 40,000 30,350 HOLIDAY LIGHTING 398 229 600 300 OFFICE SUPPLIES 13 1,071 - - FOOD & BEVERAGE SUPPLIES 11 112 - - PROGRAM MATERIALS - 703 907 505 ISF-COPIER CHARGES - 358 2,736 1,100 ISF-MAIL SERVICE CHARGES - 27 255 150 ISF-MOTOR POOL CHARGES 17,450 - - - TRANSFER OUT $118,580 $131,631 $211,364 $183,968 TOTAL ECONOMIC DEVELOPMENT Special Revenue Funds Administration-Economic Development Division Excise Tax/Downtown Fund The Height of Desert Living 245 Debt Service Funds Debt Service Funds The Height of Desert Living 246 Debt Service Funds The Debt Service Funds provide for the payment of interest, principal, and related costs on General Obligation (GO) bonds and Municipal Property Corporation (MPC) Revenue bonds. There are three General Obligation bond issues outstanding that were approved by the voters for specific purposes: The first GO bond issue in 1991 (refunded in 1995) was to pave roads that remained unpaved at the time of incorporation. Additional GO bonds issued in 1999 and 2000 were for the construction of a library/museum. Bonds issued in 2001 were for the purchase of mountain preserve land in the McDowell mountains. Total General Obligation bond principal and interest payments for FY12-13 are $1,002,000 and will be paid through a levy of Town property at an estimated rate of $0.2651 per $100 of assessed valuation. Debt Service Funds GENERAL OBLIGATION DEBT SERVICE FY09-10 FY10-11 FY11-12 FY12-13 Actual Actual Budget Proposed REVENUE: Property Tax Revenue: Secondary Property Tax 1,485,579$ 1,040,484$ 1,020,000$ 1,000,800$ Interest Earnings - 300 100 1,200 TOTAL REVENUES 1,485,579$ 1,040,784$ 1,020,100$ 1,002,000$ EXPENDITURES: General Obligation Bonds: Principal 1,115,000$ 820,000$ 840,000$ 855,000$ Interest 251,538 208,713 177,313 145,813 Trustee, Admin and Report Fees 1,600 2,100 2,100 2,100 TOTAL EXPENDITURES 1,368,138$ 1,030,813$ 1,019,413$ 1,002,913$ The Cottonwoods Maintenance District was established to provide landscape installa- tion and maintenance for a special district within the Town of Fountain Hills. COTTONWOODS MAINTENANCE DISTRICT FY09-10 FY10-11 FY11-12 FY12-13 Actual Actual Budget Proposed REVENUE: Cottonwoods Maintenance District 3,323$ 3,315$ 3,315$ 3,315$ TOTAL REVENUES 3,323$ 3,315$ 3,315$ 3,315$ EXPENDITURES: Cottonwoods Maintenance District 3,850$ 3,315$ 3,315$ 18,315$ TOTAL EXPENDITURES 3,850$ 3,315$ 3,315$ 18,315$ The Height of Desert Living 247 The Eagle Mountain Community Facilities District debt payments are levied on the property owners within the district. These obligations are paid by the property owners using secondary property taxes, less any credits, carry-forward and/or in- terest earnings. The anticipated rate based on the assessed valuation of $23,911,534 (decrease of 12% from the prior year) is $1.55 per $100 of assessed valuation. EAGLE MTN COM FACILITIES DISTRICT FY09-10 FY10-11 FY11-12 FY12-13 Actual Actual Budget Proposed REVENUE: Property Tax Revenue 410,241$ 420,000$ 420,000$ 422,100$ Investment Earnings - 84 84 600 TOTAL REVENUES 410,241$ 420,084$ 420,084$ 422,700$ EXPENDITURES: Principal 230,000$ 260,000$ 280,000$ 290,000$ Interest 151,410 143,360 134,260 123,760 Administrative/Trustee Fees 7,350 7,350 7,350 7,350 TOTAL EXPENDITURES 388,760$ 410,710$ 421,610$ 421,110$ The Municipal Property Corporation owns the land and buildings purchased through bond proceeds (McDowell Mountain Preserve, Community Center and Town Hall). The annual debt payment on the bonds is paid for with proceeds from the dedi- cated portion of the local sales tax and is included as a transfer from Excise sales tax. The debt payment for the Community Center will be transferred from the General Fund and is included within the Community Center budget. Any fund bal- ance in this fund may be used only to retire the debt on the bonds. When the bonds are retired, any assets owned by the MPC will be turned over to the Town of Fountain Hills. During FY11-12, the town used surplus reserves to pay down bonds that were is- sued in 2005 for the Civic Center (Town Hall). The payoff provided a net savings of approximately $276,000 over the life of the bonds. The annual debt service pay- ment savings will be available in the General Fund for ongoing operations. MUNICIPAL PROPERTY CORPORATION FY09-10 FY10-11 FY11-12 FY12-13 Actual Actual Budget Proposed REVENUES: Excise Tax Transfers (.2%)570,995$ 551,667$ 631,200$ 591,120$ Excise Tax Transfers (.1%)285,497 275,833 - - Transfer from General Fund 387,000 387,000 193,500 193,500 Interest - 1,200 500 500 TOTAL REVENUES 1,243,492$ 1,215,700$ 825,200$ 785,120$ EXPENDITURES: Principal 985,000$ 1,035,000$ 958,625$ 880,000$ Interest 417,028 376,630 113,625 189,700 Admin Fee 7,510 7,000 7,000 7,000 TOTAL EXPENDITURES 1,409,538$ 1,418,630$ 1,079,250$ 1,076,700$ Debt Service Funds The Height of Desert Living 248 Below is the schedule of outstanding debt required for next fiscal year, including a breakdown of the debt service payments for FY12-13. The annual property tax levy is based on the total amount required for the pay- ment (with adjustments for carry-forward, delinquencies, etc.) divided by the total secondary assessed valuation for the Town of Fountain Hills. The Town’s secondary assessed property valuation for FY12-13 is estimated to be $377,521,718 for the upcoming year (a 16.5% drop from the prior year) and the estimated levy is $0.2651 per $100 of assessed value. The levy is $.04 higher than last year as a result of the decrease in the Town’s secondary assessed value. The Schedule includes an itemization of the outstanding debt as of June 30, 2012. OUTSTANDING DEBT SCHEDULE Debt Service Funds Bond Purpose Date of Interest Date of Original Principal Principal Amount Outstanding Type of Issue Bond Issue Rate Maturity Amount Amount Retired Refunded Principal GO Refunding 6/1/2005 4.00 7/1/2019 7,225,000$ 3,470,000$ -$ 3,755,000$ TOTAL 7,225,000$ 3,470,000$ -$ 3,755,000$ Rev Mtn. Bonds 12/1/2001 4.70 7/1/2021 7,750,000$ 3,440,000$ 3,910,000$ 400,000$ Rev Refunding 6/1/2005 4.15 7/1/2019 5,330,000 1,100,000 - 4,230,000 TOTAL 16,725,000$ 7,085,000$ 3,910,000$ 4,630,000$ SA Eagle Mtn 7/12/2005 3.95 7/1/2021 4,555,000$ 1,465,000$ -$ 3,090,000$ TOTAL 4,555,000$ 1,465,000$ -$ 3,090,000$ GRAND TOTAL 28,505,000$ 12,020,000$ 3,910,000$ 11,475,000$ GO General Obligation Bonds Rev Revenue Bonds SA Special Assessment Bonds The Height of Desert Living 249 Debt Service Funds 2012 2013 1. $$ 2. $ 3.Property tax levy amounts A. Primary property taxes $$ B. Secondary property taxes 1,020,000 1,000,800 C.Total property tax levy amounts $1,020,000 $1,000,800 4.Property taxes collected* A. Primary property taxes (1) Current year's levy $ (2) Prior years’ levies (3) Total primary property taxes $ B. Secondary property taxes (1) Current year's levy $1,020,000 (2) Prior years’ levies (3) Total secondary property taxes $1,020,000 C. Total property taxes collected $1,020,000 5.Property tax rates A. City/Town tax rate (1) Primary property tax rate (2) Secondary property tax rate 0.2230 0.2651 (3) Total city/town tax rate 0.2230 0.2651 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepared, the two (2)special assessment districts for which secondary property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the city/town. * city/town was operating Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. §42-17102(A)(18) Fountain Hills Summary of Tax Levy and Tax Rate Information Fiscal Year 2013 Maximum allowable primary property tax levy. A.R.S. §42-17051(A) The Height of Desert Living 250 This Page Intentionally Left Blank The Height of Desert Living 251 Capital Improvement Program Capital Improvement Program The Height of Desert Living 252 Capital Improvement Program (CIP) Policy and Procedures Objective To provide a policy and procedures for the development, approval, and implemen- tation of the Town of Fountain Hills’ five (5) year and twenty (20) year Capital Im- provement Programs (CIP). Scope This policy applies to all projects undertaken by the Town of Fountain Hills that meet the definition of a capital improvement project detailed in the definitions sec- tion. Policy The purpose of the Capital Improvement Program is to provide an authoritative decision-making process for the evaluation, selection, and multi-year scheduling of public physical improvements based on a projection of available fiscal resources and the community's priorities. The objectives of the Program are to: a) ensure the timely repair, replacement and expansion of the Town’s infra- structure; b) b) serve as a link in the Town’s planning between the Town’s Strategic Plan and all subsidiary plans with a 10-20 year horizon and the annual budget process with a one-year horizon; c) c) maintain control over the Town’s long-term cash flow in relation to the Town's financial capacity; and d) d) ensure efficient, effective and coordinated capital improvement. Definitions The following words, when used in connection with this policy, shall have the fol- lowing meanings: CAPITAL IMPROVEMENT PROGRAM: A multi-year planning document that is the product of a systematic evaluation of capital projects. This Program serves as a guide for the efficient and effective construction and maintenance of public facili- ties, outlining a detailed timeline and financing schedule of capital projects for a five (5) year period of time and a summary schedule of capital projects for a twenty (20) year period. CAPITAL IMPROVEMENT PROJECT: A capital project is a heavy equipment acquisi- tion, a computer/software systems acquisition, or a public improvement that in- volves construction of new infrastructure, additions to existing structures, renova- tion of existing structures, and major repairs to infrastructure of a comprehensive Capital Improvement Program The Height of Desert Living 253 and non-routine nature. A capital project is defined in financial terms as a project with a projected final cost of at least $50,000 and is a non-recurring expense. In addition, the capital asset(s) resulting from the project should have a useful life of at least 10 years. Studies, design and engineering fees greater than $10,000 which are preparatory to a capital project with a projected final cost of at least $50,000 should be included as part of the capital project cost. INFRASTRUCTURE IMPROVEMENT PLAN (IIP): A written plan that individually or collectively identifies each public service that is proposed to be the subject of a de- velopment fee. The Town of Fountain Hills’ IIP is incorporated as part of the Town’s CIP and follows the same timeline and procedure. Process A. Schedule: Annually, the CIP Coordinator and Finance Director will submit a proposed CIP development calendar to the Town Manager for review. Based on this calendar, the CIP Coordinator will initiate a request to the management team for submission of updates, revisions and new projects for the five (5) year Capital Improvement Program. A further, but less detailed, review of the twenty (20) year Program will also be conducted. B. Format: The management team will utilize the previous year's approved CIP as a base for developing recommended additions, deletions, or changes for incorporation in the updated CIP for the ensuing year. The management team will utilize the standard format provided to submit new projects or propose revisions to existing projects. All new projects will also include a comprehensive estimate of the impact of the new project on the Town's an- nual operating budget; e.g., salaries and benefits, supplies, utilities, fuel, maintenance requirements, etc. C. Finance Review: The Finance Director will assist the CIP Coordinator as necessary in all facets of Capital Improvement Program development and review including production of revenue estimates and estimated growth in assessed valuation as well as overall financial analysis of the proposed pro- gram. Additional assistance may be requested to help produce draft docu- ments, etc. D. Town Manager Review: The CIP Coordinator will provide a copy of the proposed CIP document to the Finance Director and Town Manager for re- view and comment prior to distribution of the CIP document to the Town Council as part of the budget package. E. Public Hearing: The proposed CIP will be considered at a public hearing convened by the Town Council to accept comments and input from the Capital Improvement Program The Height of Desert Living 254 public on the content of the Program. Notice of said public hearing date, place, and time will be made at least 60 days in advance of the scheduled hearing. Copies of the proposed CIP will be made available to the public at least 30 days prior to the scheduled hearing date and at the hearing itself. F. Town Council Approval: The final draft of the proposed CIP will be submit- ted as an agenda item for formal approval by the Town Council at the first Council Meeting in June. G. Distribution: A copy of the approved CIP document will be published on the Town’s website. H. Implementation: Upon adoption of the CIP, projects included within the applicable budget year may be implemented by the appropriate Manage- ment Team member in compliance with the Town’s purchasing policy, spe- cial benefit district, or applicable procedure. I. Amendments: The adopted CIP may be amended upon approval of the Town Council. Examples of amendments include cost increases for approved projects, the acceleration of projects to the applicable budget year from a future year, and the addition of projects not previously included in the CIP. An amendment to the CIP will be submitted to the Town Manager for ap- proval. Upon approval, the amendment should be prepared as an agenda item for formal approval by the Town Council at a regular or special call meeting. Upon approval, a copy of the amended CIP document will be pub- lished on the Town’s website. Procedure A. Form: The form listed as Attachment A shall be utilized to request inclu- sion of a project in the Capital Improvement Program. B. Funding Prioritization: As part of the project submittal process, manage- ment team members shall identify project priorities to help determine which projects are recommended for inclusion in the five-year CIP. The initial measure of the project’s priority is first established using the fol- lowing factors: HIGH Project protects the health and safety of the Town, its residents, visi- tors and employees Project is mandated by Federal, State or local, regulations Project is a high priority of the Town Council, based on the most cur- rent Strategic Plan or other subsidiary plans Capital Improvement Program The Height of Desert Living 255 Project prevents irreparable damage to existing facilities Project leverages local funding with other non-local funding sources Project finishes a partially completed project MEDIUM Project maintains existing service levels Project provides for the maintenance of existing systems and equip- ment Project results in increased efficiency Project reduces operational costs Project significantly reduces losses in revenue or provides for signifi- cant increased revenues LOW Project provides an expanded level of service or new public facility not included in the Town Council’s priorities Project is deferrable Project uses debt financing C.Funding Sources: The primary funding sources for the CIP are the Gen- eral Fund, Grants, Development Fees, Excise Taxes, HURF, bonded in- debtedness, Capital Leases and Capital Project funds. All potential pro- jects must identify the proposed sources of funding before submission of the CIP request. Projects that are funded by Development Fees must also identify the relationship between the IIP project and the Develop- ment Fee from which it is funded in the justification section of the CIP Form. D. Project Schedule: Each Project Manager shall provide a preliminary schedule which shall detail the various phases involved in the project and their starting and ending dates. It is the responsibility of the Project Manager to maintain this schedule or to provide schedule updates to the CIP Coordinator on at least a quarterly basis. Responsibility for Enforcement The Town Manager, Finance Director and CIP Coordinator will be responsible for ensuring that this policy is followed and/or updated as necessary. Capital Improvement Program The Height of Desert Living 256 Attachment A Town of Fountain Hills Capital Improvement Project Information Form PROJECT TITLE: Click here to enter text. PROJECT NUMBER: Click here to enter text. PROJECT DESCRIPTION/SCOPE: Click here to enter text. TIMEFRAME: Click here to enter text. Example FY 2012-15 YEAR PROJECT BEGAN: Click here to enter text. Example FY 2012-13 TOTAL ESTIMATED PROJECT COST: Click here to enter text. PROJECT JUSTIFICATION: Click here to enter text. FUNDING PRIORITY: Click here to select a Priority from the list Note: Double click on the below tables to update them in Excel. The totals will automatically calculate. Fund Type Prior Year FY2012-2013 FY2013-2014 FY 2014-2015 FY2015-2016 FY 2016-2017 Total General $0 Capital Projects $0 Excise Tax $0 Grant $0 HURF $0 Development Fee $0 Developer $0 Unfunded $0 Other $0 Total $0 $0 $0 $0 $0 $0 $0 Funding Sources Fund Type Prior Year FY2012-2013 FY2013-2014 FY 2014-2015 FY2015-2016 FY 2016-2017 Total Planning $0 Design $0 Construction $0 Other $0 Total $0 $0 $0 $0 $0 $0 $0 Project Expenses Fund Type FY2012-2013 FY2013-2014 FY 2014-2015 FY2015-2016 FY 2016-2017 Total Salaries & Benefits $0 Services & Supplies $0 Other $0 Total $0 $0 $0 $0 $0 $0 Operating Impact Capital Improvement Program The Height of Desert Living 257 Capital Projects Summary Capital Projects Summary The Height of Desert Living 258 PROPOSED CAPITAL PROJECTS FY12-13 THROUGH FY16-17 Capital Projects Summary Project No.Project Title Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 Total Stormwater Management/Drainage Projects D6030 Ashbrook Wash Channelization Improvements- Bayfield to Del Cambre -$ -$ 76,000$ 76,000$ 1,364,000$ -$ 1,516,000$ D6047 Miscellaneous Drainage Improvements 10,000 65,000 - - - - 75,000 TOTAL 10,000$ 65,000$ 76,000$ 76,000$ 1,364,000$ -$ 1,591,000$ Downtown Improvement Projects E8501 Downtown Vision Master Plan-Phase I (Greening)-$ 100,000$ -$ -$ -$ -$ 100,000$ E8502 Downtown Vision Master Plan-Phase II (Ave/Lakeside) - 250,000 250,000 250,000 250,000 - 1,000,000 E8504 Ave of the Fountains Median Improvements 8,000 1,792,000 - - - - 1,800,000 TOTAL 8,000$ 2,142,000$ 250,000$ 250,000$ 250,000$ -$ 2,900,000$ Fire & Emergency Projects F4005 Fire Station 2 Relocation 140,000$ 2,110,000$ -$ -$ -$ -$ 2,250,000$ F4015 Fire Station 1 Renovation - 495,000 - - - - 495,000 F4025 Portable Live Fire Training Unit - 160,000 - - - - 160,000 F4026 Emergency Operations Center - 75,000 - - - - 75,000 F4027 Assistance To Fire Fighters Grant – Radios - 120,000 - - - - 120,000 TOTAL 140,000$ 2,960,000$ -$ -$ -$ -$ 3,100,000$ Library, Art and Museum Projects F4012 Centennial Circle 75,000$ 48,000$ -$ -$ -$ -$ 123,000$ TOTAL 75,000$ 48,000$ -$ -$ -$ -$ 123,000$ General Government Projects F4002 Street Maintenance Facility Improvements -$ -$ -$ 2,544,000$ -$ -$ 2,544,000$ F4020 Voice & Data Communications Upgrade 100,000 25,000 - - - - 125,000 F4023 Energy Efficiency Program 146,000 35,000 - - - - 181,000 TOTAL 246,000$ 60,000$ -$ 2,544,000$ -$ -$ 2,850,000$ Open Space Projects O7002 Adero Canyon Trailhead -$ -$ -$ 1,649,000$ 1,063,000$ -$ 2,712,000$ TOTAL -$ -$ -$ 1,649,000$ 1,063,000$ -$ 2,712,000$ Parks & Recreation Projects P3008 Four Peaks Park Improvements -$ 50,000$ -$ -$ -$ -$ 50,000$ P3011 Fountain Park Improvements - - 825,000 675,000 - - 1,500,000 P3014 New Community Park-Ellman Property - - 9,200,000 18,400,000 - - 27,600,000 P3019 Joint Use School/Town-Fountain Hills High School Site - - 75,000 630,000 - - 705,000 P3020 Joint Use School/Town-McDowell Mountain Site - - 75,000 596,000 - - 671,000 P3022 Fountain Lake Water Quality Improvements 50,000 250,000 - - - - 300,000 P3024 Urban Trail Improvements - 50,000 20,000 20,000 20,000 20,000 130,000 TOTAL 50,000$ 350,000$ 10,195,000$ 20,321,000$ 20,000$ 20,000$ 30,956,000$ Street/Sidewalk Projects S6003 Unpaved Alley Paving Projects -$ 325,000$ 190,000$ 180,000$ -$ -$ 695,000$ S6005 Shea Boulevard Widening 100,000 3,903,000 - - - - 4,003,000 S6008 Pavement Management Program - 100,000 100,000 100,000 100,000 100,000 500,000 S6010 Saguaro Blvd Reconstruction - 300,000 7,200,000 - - - 7,500,000 S6047 Shea Blvd Multi Use Path - 50,000 50,000 366,000 - - 466,000 S6053 Fountain Hills Blvd Shoulder Paving 40,000 65,000 291,000 - - - 396,000 S6054 Highway Safety Improvement Program - 57,000 - - - - 57,000 S6056 Shea Blvd. Eastbound Bike Lane and Overlay - 651,000 - - - - 651,000 TOTAL 140,000$ 5,451,000$ 7,831,000$ 646,000$ 100,000$ 100,000$ 14,268,000$ Traffic Signal Projects T5010 Intelligent Transportation System (ITS)-$ 53,000$ 53,000$ 1,327,000$ -$ -$ 1,433,000$ T5011 Traffic Signal-Palisades & Saguaro Upgrades - 400,000 - - - - 400,000 TOTAL -$ 453,000$ 53,000$ 1,327,000$ -$ -$ 1,833,000$ Contingency -$ 58,281$ 184,050$ 268,130$ 27,970$ 1,200$ 539,631$ TOTAL PROPOSED CAPITAL PROJECTS 669,000$ 11,587,281$ 18,589,050$ 27,081,130$ 2,824,970$ 121,200$ 60,872,631$ The Height of Desert Living 259 PROPOSED CAPITAL PROJECTS FY12-13 THROUGH FY16-17 BY FUNDING SOURCE Project No.Project Title Capital Projects Fund Grants Excise Tax/Down- town Fund Development Fees Developer General Fund Other Unfunded Total Stormwater Management/Drainage Projects D6030 Ashbrook Wash Channelization Improvements- Bayfield to Del Cambre 758,000$ 758,000$ -$ -$ -$ -$ -$ -$ 1,516,000$ D6047 Miscellaneous Drainage Improvements 65,000 - - - - - - - 65,000 TOTAL 823,000$ 758,000$ -$ -$ -$ -$ -$ -$ 1,581,000$ Downtown Improvement Projects E8501 Downtown Vision Master Plan-Phase I (Greening) -$ 100,000$ -$ -$ -$ -$ -$ -$ 100,000$ E8502 Downtown Vision Master Plan-Phase II (Ave/Lakeside) - - 1,000,000 - - - - - 1,000,000 E8504 Ave of the Fountains Median Improvements 796,000 - 996,000 - - - - - 1,792,000 TOTAL 796,000$ 100,000$ 1,996,000$ -$ -$ -$ -$ -$ 2,892,000$ Fire & Emergency Projects F4005 Fire Station 2 Relocation -$ 2,110,000$ -$ -$ -$ -$ -$ -$ 2,110,000$ F4015 Fire Station 1 Renovation 495,000 - - - - - - - 495,000 F4025 Portable Live Fire Training Unit - 144,000 - - - 16,000 - - 160,000 F4026 Emergency Operations Center - 75,000 - - - - - - 75,000 F4027 Assistance To Fire Fighters Grant – Radios - 108,000 - - - 12,000 - - 120,000 TOTAL 495,000$ 2,437,000$ -$ -$ -$ 28,000$ -$ -$ 2,960,000$ Library, Art and Museum Projects F4012 Centennial Circle 48,000$ -$ -$ -$ -$ -$ -$ -$ 48,000$ TOTAL 48,000$ -$ -$ -$ -$ -$ -$ -$ 48,000$ General Government Projects F4002 Street Maintenance Facility Improvements -$ -$ -$ -$ -$ -$ -$ 2,544,000$ 2,544,000$ F4020 Voice & Data Communications Upgrade - - - - - 25,000 - - 25,000 F4023 Energy Efficiency Program - 35,000 - - - - - - 35,000 TOTAL -$ 35,000$ -$ -$ -$ 25,000$ -$ 2,544,000$ 2,604,000$ Open Space Projects O7002 Adero Canyon Trailhead -$ -$ -$ 1,649,000$ -$ -$ -$ 1,063,000$ 2,712,000$ TOTAL -$ -$ -$ 1,649,000$ -$ -$ -$ 1,063,000$ 2,712,000$ Parks & Recreation Projects P3008 Four Peaks Park Improvements 50,000$ -$ -$ -$ -$ -$ -$ -$ 50,000$ P3011 Fountain Park Improvements 1,500,000 - - - - - - - 1,500,000 P3014 New Community Park-Ellman Property - - - - 27,600,000 - - - 27,600,000 P3019 Joint Use School/Town-Fountain Hills High School Site - - - - - - - 705,000 705,000 P3020 Joint Use School/Town-McDowell Mountain Site - - - - - - - 671,000 671,000 P3022 Fountain Lake Water Quality Improvements 250,000 - - - - - - - 250,000 P3024 Urban Trail Improvements 130,000 - - - - - - - 130,000 TOTAL 1,930,000$ -$ -$ -$ 27,600,000$ -$ -$ 1,376,000$ 30,906,000$ Street/Sidewalk Projects S6003 Unpaved Alley Paving Projects 695,000$ -$ -$ -$ -$ -$ -$ -$ 695,000$ S6005 Shea Boulevard Widening 957,000 2,746,000 - - 200,000 - - - 3,903,000 S6008 Pavement Management Program 500,000 - - - - - - - 500,000 S6010 Saguaro Blvd Reconstruction 300,000 - - - - - - 7,200,000 7,500,000 S6047 Shea Blvd Multi Use Path 135,000 273,000 - - - - 58,000 - 466,000 S6053 Fountain Hills Blvd Shoulder Paving 101,000 255,000 - - - - - - 356,000 S6054 Highway Safety Improvement Program 10,000 47,000 - - - - - - 57,000 S6056 Shea Blvd. Eastbound Bike Lane and Overlay 211,000 440,000 - - - - - - 651,000 TOTAL 2,909,000$ 3,761,000$ -$ -$ 200,000$ -$ 58,000$ 7,200,000$ 14,128,000$ Traffic Signal Projects T5010 Intelligent Transportation System (ITS)511,000$ 922,000$ -$ -$ -$ -$ -$ -$ 1,433,000$ T5011 Traffic Signal-Palisades & Saguaro Upgrades 400,000 - - - - - - - 400,000 TOTAL 911,000$ 922,000$ -$ -$ -$ -$ -$ -$ 1,833,000$ Contingency 539,631$ -$ -$ -$ -$ -$ -$ -$ 539,631$ TOTAL PROPOSED CAPITAL PROJECTS 8,451,631$ 8,013,000$ 1,996,000$ 1,649,000$ 27,800,000$ 53,000$ 58,000$ 12,183,000$ 60,203,631$ Capital Projects Summary The Height of Desert Living 260 CAPITAL PROJECTS FIVE YEAR PROJECTION REVENUES & PROJECT COSTS REVENUES BY SOURCE FIVE YEAR AVAILABLE FUNDS FY12-13 Requested FY13-14 Requested FY14-15 Requested FY15-16 Requested FY16-17 Requested TOTAL FIVE YEAR PROJECTION SURPLUS/ DEFICIT General Fund 53,000$ 53,000$ -$ -$ -$ -$ 53,000$ -$ Excise Tax/Downtown Fund 3,359,422 1,246,000 250,000 250,000 250,000 - 1,996,000 1,363,422 Grants 8,013,000 5,805,000 293,000 1,233,000 682,000 - 8,013,000 - Capital Projects Fund 10,311,553 4,268,281 1,481,050 1,751,130 829,970 121,200 8,451,631 1,859,922 Development Fees: Streets 33,220 - - - - - - 33,220 Law Enforcement 201,304 - - - - - - 201,304 Fire & Emergency 39,667 - - - - - - 39,667 Open Space 1,647,146 - - 1,649,000 - - 1,649,000 (1,854) Recreation 5,963 - - - - - - 5,963 Library/Museum 42,046 - - - - - - 42,046 General Government 527,319 - - - - - - 527,319 Developers 27,800,000 200,000 9,200,000 18,400,000 - - 27,800,000 - Unfunded - - 7,350,000 3,770,000 1,063,000 - 12,183,000 (12,183,000) Other 58,000 15,000 15,000 28,000 - - 58,000 - Total Revenues By Source 52,091,640$ 11,587,281$ 18,589,050$ 27,081,130$ 2,824,970$ 121,200$ 60,203,631$ (8,111,991)$ PROJECT COSTS FY12-13 Requested FY13-14 Requested FY14-15 Requested FY15-16 Requested FY16-17 Requested TOTAL FIVE YEAR PROJECTION Stormwater Management/Drainage Projects 65,000$ 76,000$ 76,000$ 1,364,000$ -$ 1,581,000$ Downtown Improvement Projects 2,142,000 250,000 250,000 250,000 - 2,892,000 Fire & Emergency Projects 2,960,000 - - - - 2,960,000 Law Enforcement Projects - - - - - - Library, Art and Museum Projects 48,000 - - - - 48,000 General Government Projects 60,000 - 2,544,000 - - 2,604,000 Open Space Projects - - 1,649,000 1,063,000 - 2,712,000 Parks & Recreation Projects 350,000 10,195,000 20,321,000 20,000 20,000 30,906,000 Street/Sidewalk Projects 5,451,000 7,831,000 646,000 100,000 100,000 14,128,000 Traffic Signal Projects 453,000 53,000 1,327,000 - - 1,833,000 Contingency 58,281 184,050 268,130 27,970 1,200 539,631 Total Project Costs 11,587,281$ 18,589,050$ 27,081,130$ 2,824,970$ 121,200$ 60,203,631$ Capital Projects Summary The Height of Desert Living 261 CAPITAL PROJECTS FIVE YEAR PROJECTION Stormwater Management/ Drainage Projects 3% Downtown Improvement Projects 5% Fire & Emergency Projects 5% General Government Projects 4% Open Space Projects 5% Parks & Recreation Projects 51% Street/ Sidewalk Projects 23% Traffic Signal Projects 3% Contingency 1% Projects by Project Type Excise Tax/ Downtown Fund 4% Grants 13% Capital Projects Fund 14% Developer 46% Development Fees 3% Unfunded 20% Projects by Funding Source Capital Projects Summary The Height of Desert Living 262 PROPOSED CAPITAL PROJECTS FY12-13 THROUGH FY16-17 BY YEAR AND FUNDING SOURCE The highlights represent project funding through the Town’s Capital Improvement Program (CIP). Project No.Project Title/Funding Source Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 Source Total Project Total D6030 Ashbrook Wash Channelization Improvements-Bayfield to Del Cambre 1,516,000$ Capital Projects Fund $ - -$ 38,000$ 38,000$ 682,000$ -$ 758,000$ Grants 38,000 38,000 682,000 758,000 D6047 Miscellaneous Drainage Improvements 75,000 Capital Projects Fund 10,000 65,000 75,000 E8501 Downtown Vision Master Plan-Phase I (Greening)100,000 Grants 100,000 100,000 E8502 Downtown Vision Master Plan-Phase II (Ave/Lakeside) 1,000,000 Excise Tax/Downtown Fund 250,000 250,000 250,000 250,000 1,000,000 E8504 Ave of the Fountains Median Improvements 1,800,000 Capital Projects Fund 4,000 796,000 800,000 Excise Tax/Downtown Fund 4,000 996,000 1,000,000 F4002 Street Maintenance Facility Improvements 2,544,000 Unfunded 2,544,000 2,544,000 F4005 Fire Station 2 Relocation 2,250,000 Capital Projects Fund 140,000 140,000 Grants 2,110,000 2,110,000 F4012 Centennial Circle 123,000 Capital Projects Fund 75,000 48,000 123,000 F4015 Fire Station 1 Renovation 495,000 Capital Projects Fund 495,000 495,000 F4020 Voice & Data Communications Upgrade 125,000 General Fund 100,000 25,000 125,000 F4023 Energy Efficiency Program 181,000 Grants 146,000 35,000 181,000 F4025 Portable Live Fire Training Unit 160,000 General Fund 16,000 16,000 Grants 144,000 144,000 F4026 Emergency Operations Center 75,000 Grants 75,000 75,000 F4027 Assistance To Fire Fighters Grant – Radios 120,000 General Fund 12,000 12,000 Grants 108,000 108,000 O7002 Adero Canyon Trailhead 2,712,000 Development Fees 1,649,000 1,649,000 Unfunded 1,063,000 1,063,000 P3008 Four Peaks Park Improvements 50,000 Capital Projects Fund 50,000 50,000 P3011 Fountain Park Improvements 1,500,000 Capital Projects Fund 825,000 675,000 1,500,000 P3014 New Community Park-Ellman Property 27,600,000 Reimbursements from Developers 9,200,000 18,400,000 27,600,000 P3019 Joint Use School/Town-Fountain Hills High School Site 705,000 Unfunded 75,000 630,000 705,000 P3020 Joint Use School/Town-McDowell Mountain Site 671,000 Unfunded 75,000 596,000 671,000 P3022 Fountain Lake Water Quality Improvements 300,000 Capital Projects Fund 50,000 250,000 300,000 P3024 Urban Trail Improvements 130,000 Capital Projects Fund 50,000 20,000 20,000 20,000 20,000 130,000 Capital Projects Summary The Height of Desert Living 263 PROPOSED CAPITAL PROJECTS FY12-13 THROUGH FY16-17 BY YEAR AND FUNDING SOURCE Project No.Project Title/Funding Source Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 Source Total Project Total The highlights represent project funding through the Town’s Capital Improvement Program (CIP). S6003 Unpaved Alley Paving Projects 695,000 Capital Projects Fund 325,000 190,000 180,000 695,000 S6005 Shea Boulevard Widening 4,003,000 Capital Projects Fund 100,000 957,000 1,057,000 Grants 2,746,000 2,746,000 Reimbursements from Developers 200,000 200,000 S6008 Pavement Management Program 500,000 Capital Projects Fund 100,000 100,000 100,000 100,000 100,000 500,000 S6010 Saguaro Blvd Reconstruction 7,500,000 Capital Projects Fund 300,000 300,000 Unfunded 7,200,000 7,200,000 S6047 Shea Blvd Multi Use Path 466,000 Capital Projects Fund 35,000 35,000 65,000 135,000 Grants 273,000 273,000 Other 15,000 15,000 28,000 58,000 S6053 Fountain Hills Blvd Shoulder Paving 396,000 Capital Projects Fund 40,000 65,000 36,000 141,000 Grants 255,000 255,000 S6054 Highway Safety Improvement Program 57,000 Capital Projects Fund 10,000 10,000 Grants 47,000 47,000 S6056 Shea Blvd. Eastbound Bike Lane and Overlay 651,000 Capital Projects Fund 211,000 211,000 Grants 440,000 440,000 T5010 Intelligent Transportation System (ITS)1,433,000 Capital Projects Fund 53,000 53,000 405,000 511,000 Grants 922,000 922,000 T5011 Traffic Signal-Palisades & Saguaro Upgrades 400,000 Capital Projects Fund 400,000 400,000 Contingency 539,631 Capital Projects Fund 58,281 184,050 268,130 27,970 1,200 539,631 TOTAL PROPOSED CAPITAL PROJECTS 669,000$ 11,587,281$ 18,589,050$ 27,081,130$ 2,824,970$ 121,200$ 60,872,631$ 60,872,631$ Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 Project Total Capital Projects Fund 419,000$ 4,268,281$ 1,481,050$ 1,751,130$ 829,970$ 121,200$ 8,870,631$ Grants 146,000 5,805,000 293,000 1,233,000 682,000 - 8,159,000 Reimbursements from Developers - 200,000 9,200,000 18,400,000 - - 27,800,000 Excise Tax/Downtown Fund 4,000 1,246,000 250,000 250,000 250,000 - 2,000,000 Development Fees - - - 1,649,000 - - 1,649,000 Unfunded - - 7,350,000 3,770,000 1,063,000 - 12,183,000 General Fund 100,000 53,000 - - - - 153,000 Other - 15,000 15,000 28,000 - - 58,000 Total 669,000$ 11,587,281$ 18,589,050$ 27,081,130$ 2,824,970$ 121,200$ 60,872,631$ SUMMARY TOTALS BY FUNDING SOURCE Capital Projects Summary The Height of Desert Living 264 This Page Intentionally Left Blank The Height of Desert Living 265 Capital Projects Information Sheets Capital Projects Information Sheets The Height of Desert Living 266 PROJECT TITLE: Ashbrook Wash Channelization Improvements PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: D6030 TOWN GOALS TIMEFRAME: FY14-16 YEAR PROJECT BEGAN: FY13-14 TOTAL ESTIMATED PROJECT COST: $1,516,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities FUNDING SOURCES PROJECT EXPENSES Survey data and hydraulic calculations from the Maricopa County Flood Control District (MCFCD) show that 13 houses and duplex units are susceptible to flooding in the 100-year flood along Ashbrook Wash between Bayfield Drive and Del Cambre Avenue. The MCFCD had deferred its assess- ment of the Town's 2009 CIP submittal request pending confirmation of the flooding hazard. Based on this new information, the Town updated and re-submitted its Capital Improvement Program Prioritization Procedure request to the MCFCD. MCFCD staff has recommended approval of the project to their Board of Directors and if approved, the Town and the MCFCD will split the project costs equally, with the MCFCD managing the project's design and construction. This project will upgrade the channel and culverts along the Ashbrook Wash between Bayfield Drive and Del Cambre Avenue to carry run-off from a 100-year storm event without flooding adjacent residences. The work is anticipated to include a new culvert at Bayfield Drive (six barrel, 8' x 5' concrete box culvert), a new culvert at Saguaro Boulevard (seven barrel, 10' x 4' concrete box culvert), grading a portion of the channel length, excess vegetation removal, and two segments of masonry flood- wall. Capital Projects Information Sheets D6030 ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Engineering $76,000 $76,000 $152,000 Construction $1,364,000 $1,364,000 Acquisition Other TOTAL $76,000 $76,000 $1,364,000 $1,516,000 FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Capital Proj $38,000 $38,000 $682,000 $758,000 Debt Service Grant $38,000 $38,000 $682,000 $758,000 HURF TOTAL $76,000 $76,000 $1,364,000 $1,516,000 The Height of Desert Living 267 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL Capital Projects Information Sheets D6030 The Height of Desert Living 268 PROJECT TITLE: Miscellaneous Drainage Improvements PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: D6047 TOWN GOALS TIMEFRAME: FY11-13 YEAR PROJECT BEGAN: FY11-12 TOTAL ESTIMATED PROJECT COST: $75,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Leverage Local Funds FUNDING SOURCES PROJECT EXPENSES This project will provide for the construction of new drainage facilities or the extension of existing facilities at locations of future road widening projects so that excess excavated materials may be put in place when available. The project will also provide for the revegetation of these locations. The Town has worked successfully with municipal, private and utility construction contractors in the past to place excess excavation materials at locations where future Town road widening projects will require fill material. This work is done at no cost to the Town and will save on the costs to fill and compact these areas in the future. The locations where the excess materials can be placed are now limited without constructing or extending drainage culverts. Revegetation is also required in the ar- eas where fill materials are placed to help with erosion and aesthetics. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Capital Proj $10,000 65,000 $75,000 Developer General HURF Grant TOTAL $10,000 $65,000 $75,000 ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Engineering Construction $10,000 65,000 $75,000 Acquisition Other TOTAL $10,000 65,000 $75,000 Capital Projects Information Sheets D6047 The Height of Desert Living 269 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL Capital Projects Information Sheets D6047 The Height of Desert Living 270 PROJECT TITLE: Downtown Vision Master Plan - Phase I (Greening) PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: E8501 TOWN GOALS TIMEFRAME: FY12-13 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $100,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Finishes a Partially Completed Project FUNDING SOURCES Project is planned to introduce additional trees, and potentially shrubs, to Fountain Park and a num- ber of vacant lots principally in the downtown area. Grant funds and donations will be sought for this work. The "Greening of Downtown" was one of the recommendations to come from the Downtown Vision- ing Master Plan. The "Greening of Downtown" envisioned additional trees and shrubbery for Foun- tain Park to provide additional shade and aesthetic appeal and the planting of greenery in the Town's privately-owned, large vacant lots in the downtown area. The source of funding is to be donation driven. The project will include a demonstration planting area on the Park's east side, trees along the sidewalks and paths in and around the Park, and more intensely planted "grove" areas, which are envisioned to include both trees and shrubs. Lastly, addi- tional work that is envisioned included naturalization of the Park islands and a desert wildflower area among others. PROJECT EXPENSES ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design Construction $100,000 $100,000 Other TOTAL $100,000 $100,000 Capital Projects Information Sheets E8501 FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL General Capital Proj Grant $100,000 $100,000 Developer TOTAL $100,000 $100,000 The Height of Desert Living 271 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies $5,000 $5,000 $5,000 $5,000 $20,000 Other TOTAL $5,000 $5,000 $5,000 $5,000 $20,000 Capital Projects Information Sheets E8501 The Height of Desert Living 272 PROJECT TITLE: Downtown Vision Master Plan - Phase II (Avenue/ Lakeside Project) PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: E8502 TOWN GOALS TIMEFRAME: FY13-16 YEAR PROJECT BEGAN: N/A TOTAL ESTIMATED PROJECT COST: $1,000,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Town Council Priority FUNDING SOURCES In FY05-06 and FY06-07, the Town completed Phases I and II of the "Avenue of the Fountains En- hancement Project." Phase I included design of the entire project, and construction of the street- scape and sidewalks on the north side of the Avenue. Phase II included construction of the street- scape and sidewalks on the south side of the Avenue in front of Town Hall. In January 2009, the Town of Fountain Hills and the Fountain Hills Chamber of Commerce, em- barked on a journey to develop a master plan for downtown Fountain Hills. Swaback Partners was engaged to assist in this project. The process included input in structured group settings. Two dif- ferent groups, inclusive of community leaders and local constituents, formally assisted in defining the vision - the Project Team and the Focus Group. In addition, the process included numerous pub- lic meetings to discuss the project progress, and receive feedback and guidance. This project will continue the "Avenue of the Fountains Enhancement Project" in the form of an in- ducement up to $1,000,000 to reimburse a developer or developers for developing a project(s) in the Lakeside District or The Avenue District in alignment with the Downtown Vision Master Plan. It may also be in the form of a Town project to induce a development. The Town Council would for- malize the reimbursement or inducement through an adopted Development Agreement which would outline the conditions of the reimbursements or inducements. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Excise Tax $250,000 $250,000 $250,000 $250,000 $1,000,000 Capital Proj Grant Developer General TOTAL $250,000 $250,000 $250,000 $250,000 $1,000,000 This project may be used as an inducement to reimburse a developer(s) up to $1 million for con- struction of Town approved streetscape/sidewalks/road improvements for development of a project or projects in the Lakeside District and/or The Avenue District in alignment with the Downtown Vision Master Plan adopted by Council on 9/17/09 and in alignment with the Downtown Area Specific Plan framework. It may also be used by the Town for streetscape/sidewalks/road improvements/parking studies to induce a developer(s) to develop a project or projects in the above mentioned Districts. Capital Projects Information Sheets E8502 The Height of Desert Living 273 PROJECT EXPENSES OPERATING IMPACT ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design Construction Other $250,000 $250,000 $250,000 $250,000 $1,000,000 TOTAL $250,000 $250,000 $250,000 $250,000 $1,000,000 CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL Capital Projects Information Sheets E8502 The Height of Desert Living 274 PROJECT TITLE: Avenue of the Fountains Median Improvements PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: E8504 TOWN GOALS TIMEFRAME: FY12-13 YEAR PROJECT BEGAN: FY11-12 TOTAL ESTIMATED PROJECT COST: $1,800,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: Medium - Provides Maintenance of Existing Systems FUNDING SOURCES PROJECT EXPENSES This project will include improvements to the median along the Avenue of the Fountains from Sa- guaro Boulevard to La Montana to provide a more vibrant and pedestrian friendly downtown area as well as provide areas for special events. The Avenue of the Fountains median between Saguaro Boulevard and La Montana is utilized for nu- merous community events throughout the year. Due to its age and use, the median area is in need of improvements including but not limited to the replacement of trees, curbing, brick pavers, irriga- tion systems, electrical systems and resurfacing/replacement of the fountains. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL General Capital Proj $4,000 $796,000 $800,000 Grant Excise Tax $4,000 $996,000 $1,000,000 Debt Service TOTAL $8,000 $1,792,000 $1,800,000 ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning $8,000 $12,000 $20,000 Design $180,000 $180,000 Construction $1,600,000 $1,600,000 Other TOTAL $8,000 $1,792,000 $1,800,000 Capital Projects Information Sheets E8504 The Height of Desert Living 275 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other $1,000 $1,000 $1,000 $1,000 $1,000 $5,000 TOTAL $1,000 $1,000 $1,000 $1,000 $1,000 $5,000 Capital Projects Information Sheets E8504 The Height of Desert Living 276 PROJECT TITLE: Street Maintenance Facility Improvements PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4002 TOWN GOALS TIMEFRAME: FY14-15 YEAR PROJECT BEGAN: FY14-15 TOTAL ESTIMATED PROJECT COST: $2,544,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: Medium - Results in Increased Efficiency FUNDING SOURCES PROJECT EXPENSES The current Streets Maintenance Facility is not adequately sized or configured for day to day op- erations. The proposed facility improvements will allow for functional and efficient operations throughout build-out. Staff currently utilizes a 15' x 70' mobile home trailer that was brought to the site in 1993 as a temporary facility. The estimated cost of the improvements is $2,544,000 which includes design and construction per the Streets Operations Yard 2009 Master Plan. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Capital Proj Debt Service Grant Unfunded $2,544,000 $2,544,000 TOTAL $2,544,000 $2,544,000 ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design $424,000 $424,000 Construction $2,120,000 $2,120,000 TOTAL $2,544,000 $2,544,000 This project will provide new office, shop and storage space for the Streets Maintenance Division of Development Services through build-out. Capital Projects Information Sheets F4002 The Height of Desert Living 277 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL Capital Projects Information Sheets F4002 The Height of Desert Living 278 PROJECT TITLE: Fire Station 2 Relocation PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4005 TOWN GOALS TIMEFRAME: FY05-13 YEAR PROJECT BEGAN: FY04-05 TOTAL ESTIMATED PROJECT COST: $2,250,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: Medium - Results in Increased Efficiency FUNDING SOURCES The Fire Department has completed a study of seven sites, two current stations, and five potential locations to improve response times for all areas within the Town (in particular Eagle Mountain, Crestview, Copperwynd, Adero Canyon, Fire Rock, and the Westridge developments). The criteria used: response times, emergency unit coverage, Town owned property, (cost), and site requiring little or no Planning & Zoning or Council action. Five minute response 90% (entire town area of the time vs. the standard 4 minutes that all fire departments strive to reach). The current Rural Metro contract calls for 5 and 8 minute response areas. The logic for this decision was based on the Town Fire Sprinkler Ordinance of 1996. The new fire station location on Shea Boulevard will afford superior overlapping coverage for both fire stations, which will equitably distribute and balance call volume, thus allowing better call sup- port for multiple calls. This station will also enhance the Insurance Service Organization (ISO) station location rating. Upon completion of this project, the current station 2 may be retained by the Town for future needs or sold and funds returned to the CIP fund. This Study has been under review and develop- ment since 2003. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Capital Proj $140,000 $140,000 Debt Service Grant $2,110,000 $2,110,000 Unfunded TOTAL $140,000 $2,110,000 $2,250,000 Construction of a new 6,000 sq. ft. fire station on/near Shea between Fountain Hills Boulevard and Palisades Boulevard This station will replace the existing fire station on Saguaro Boulevard, south of Shea Boulevard. The project includes engineering, design, and construction. Capital Projects Information Sheets F4005 The Height of Desert Living 279 PROJECT EXPENSES OPERATING IMPACT ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design $140,000 $140,000 $280,000 Construction $1,970,000 $1,970,000 TOTAL $140,000 $2,110,000 $2,250,000 CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL Capital Projects Information Sheets F4005 The Height of Desert Living 280 PROJECT TITLE: Centennial Circle PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4012 TOWN GOALS TIMEFRAME: FY11-13 YEAR PROJECT BEGAN: FY11-12 TOTAL ESTIMATED PROJECT COST: $123,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: Low - Provides an Expanded Level of Service FUNDING SOURCES This project includes the installation of brick pavers and landscaping elements at the Civic Center courtyard area to allow various events to be held there and to improve the appearance. The original Civic Center project included a center courtyard event plaza between the Community Center and the Library/Museum. Due to escalations in construction costs, the event plaza was not completed. The plaza currently has a gravel surface which is not ADA compliant and cannot be util- ized for events. The plaza was envisioned and designed with a surface area of brick pavers. The intended use was for an event space managed by the Community Center staff as a revenue source as well as a public space for citizens and visitors to enjoy the arts. The project is estimated at $123,000 and would complete the brick paver surface, trees, plants, irrigation and electrical upgrades which would allow the plaza to be more fully utilized. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Grant Capital Proj $75,000 $48,000 $123,000 General HURF Developer TOTAL $75,000 $48,000 $123,000 Capital Projects Information Sheets F4012 The Height of Desert Living 281 PROJECT EXPENSES OPERATING IMPACT ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design Construction $75,000 $48,000 $123,000 Other TOTAL $75,000 $48,000 $123,000 CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies $1,000 $1,000 $1,000 $1,000 $1,000 $5,000 Other TOTAL $1,000 $1,000 $1,000 $1,000 $1,000 $5,000 Capital Projects Information Sheets F4012 The Height of Desert Living 282 PROJECT TITLE: Fire Station 1 Renovation PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4015 TOWN GOALS TIMEFRAME: FY12-13 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $495,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities FUNDING SOURCES This project will provide a 1,500 square foot addition for five bunkrooms, a shower room and stor- age space. This will be a one story addition to the north side of the existing building. The existing double wide trailer utilized for the ambulance crew will be tested for asbestos and de- molished. This space will be converted to parking to replace the parking space used for the addition. The ambulance crew will be relocated to the existing living space. 1. The existing station has a 12' X 20' sleeping space for five firefighters, a 12' X 12' captain’s of- fice/sleeping space and non-ADA compliant washroom/shower. 2. No female space. 3. Lack of station storage. 4. Existing external trailer, which houses the 2 person ambulance crew, is in deplorable condition ( the floor could collapse ) and is extremely expensive to power and cool, will be razed and re- moved. This area will be converted to parking space. 5. The existing living space in the station will be converted for the ambulance crew. The bathroom/ shower will be used for this crew. 6. Storage will be added to the existing space. 7. An opportunity to introduce energy efficiency technology to save on utility costs will then exist. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Debt Service Capital Proj $495,000 $495,000 Grant Unfunded TOTAL $495,000 $495,000 Capital Projects Information Sheets F4015 The Height of Desert Living 283 PROJECT EXPENSES OPERATING IMPACT ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design $75,000 $75,000 Construction $420,000 $420,000 Other TOTAL $495,000 $495,000 CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies $1,000 $2,000 $2,000 $2,000 $7,000 Other TOTAL $1,000 $2,000 $2,000 $2,000 $7,000 Capital Projects Information Sheets F4015 The Height of Desert Living 284 PROJECT TITLE: Voice & Data Communications Upgrade PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4020 TOWN GOALS TIMEFRAME: FY06-13 YEAR PROJECT BEGAN: FY05-06 TOTAL ESTIMATED PROJECT COST: $125,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities FUNDING SOURCES PROJECT EXPENSES Replace network equipment at the Civic Center (Town Hall and Community Center) with expansion to two fire stations and street yard in following years. Implementation of a voice over internet pro- tocol (VOIP) telephone system. Existing network hardware has exceeded life expectancy and is no longer supported by the manu- facturer. Existing voice communication hardware has also reached its end of life and replacement parts are extremely hard to acquire. Replacement of existing equipment will minimize threat of hardware fail- ures, increase network capacity, and improve efficiency of staff with features like unified messag- ing, remote office capabilities, and improved call routing while leveraging existing technology sys- tems. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL General $100,000 $25,000 $125,000 Debt Service Capital Proj HURF Grant TOTAL $100,000 $25,000 $125,000 ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning $10,000 $10,000 Acquisition $90,000 $25,000 $115,000 Construction Other TOTAL $100,000 $25,000 $125,000 Capital Projects Information Sheets F4020 The Height of Desert Living 285 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other $13,500 $17,500 $17,500 $17,500 $17,500 $83,500 TOTAL $13,500 $17,500 $17,500 $17,500 $17,500 $83,500 Capital Projects Information Sheets F4020 The Height of Desert Living 286 PROJECT TITLE: Energy Efficiency Program PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4023 TOWN GOALS TIMEFRAME: FY11-13 YEAR PROJECT BEGAN: FY10-11 TOTAL ESTIMATED PROJECT COST: $181,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: Medium - Results in Increased Efficiency FUNDING SOURCES The project is a three-tiered program that will update some of the high-energy use equipment currently in operation within Town-owned buildings. Tier one of the project was to conduct a level two energy audit that helped identify areas for increased efficiency. The energy audit identified our current Energy Management System and HVAC systems as the items with the most potential for energy and cost savings. Currently the Town Center Complex runs heating and cooling operations with two separate, manually run, Energy Management Systems. The two separate systems are not compatible and do not communicate with each other. The Town will be replacing the current system with a single system that is automated and can adjust heating and cooling when needed. Along with the En- ergy Management System upgrades, we will be adding seven separate mini -split cooling units to the IT server rooms and telecommunications rooms at Town Hall, Community Center and Library. Currently these rooms are being cooled by units that also handle office areas and meeting rooms thereby needlessly cooling them. The temperatures in the IT rooms are kept at a much lower level to protect the equipment from overheating. The final tier of the program will use any remaining funds to retrofit designated Town-owned buildings with more energy efficient products such as lighting, window tinting, etc. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Grant $146,000 $35,000 $181,000 Capital Proj HURF TOTAL $146,000 $35,000 $181,000 The Town received an energy efficiency and conservation grant totaling $146,000. The funds will be used to implement energy efficiency measures by upgrading the current energy management system computer program. The Town may also be eligible to receive rebates from SRP in the amount of $35,000, for a total project cost of $181,000. Capital Projects Information Sheets F4023 The Height of Desert Living 287 PROJECT EXPENSES OPERATING IMPACT ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning $9,500 $9,500 Design Construction $136,500 $35,000 $171,500 TOTAL $146,000 $35,000 $181,000 CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL Capital Projects Information Sheets F4023 The Height of Desert Living 288 PROJECT TITLE: Portable Live Training Unit PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4025 TOWN GOALS TIMEFRAME: FY12-13 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $160,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Protects Health & Safety of the Town FUNDING SOURCES PROJECT EXPENSES This grant will serve a two-fold purpose: better trained firefighters, which will provide each de- partment the ability to protect lives and property in our communities for years to come, and most importantly, better trained firefighters are safer firefighters which in turn could prevent injuries. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL General $16,000 $16,000 Grant $144,000 $144,000 Capital Proj TOTAL $160,000 $160,000 ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design Construction Acquisition $160,000 $160,000 TOTAL $160,000 $160,000 The Fountain Hills Fire Department will be applying for a regional (Rio Verde, Fort McDowell and Salt River Fire Departments) Assistance to Firefighters Grant for a portable Live Fire Training Unit. This grant is a 90% Federal grant with a 10% local match. Fountain Hills and Rio Verde would split the matching funds and either Fort McDowell or Salt River will donate a site to locate the training unit. Capital Projects Information Sheets F4025 The Height of Desert Living 289 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL Capital Projects Information Sheets F4025 The Height of Desert Living 290 PROJECT TITLE: Joint Use School / Town Park - McDowell Mountain Site PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3020 TOWN GOALS TIMEFRAME: FY14-15 YEAR PROJECT BEGAN: FY13-14 TOTAL ESTIMATED PROJECT COST: $671,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES PROJECT EXPENSES Develop McDowell Mountain Elementary School property to include a large open turf area with irri- gation for athletic practices and programs. The Town Council, School Board and Parks and Recreation Commission all recommended approval of the two (2) Joint Use Parks at Fountain Hills High School and McDowell Mountain Elementary school. Development of Town parks on School District property keeps the Town from having to acquire new land and helps meet the needs of both the Town and School District. By creating construction documents in FY13-14, the Town would be in a much better position to apply for grants or potential stimulus funding that may be available for development. Then the Town could quickly transition into construction when funding becomes available. Staff is proposing that construction documents for both P3019 and P3020 be done together ($150,000) due to an economy of scale applied by the landscape architect, potentially creating a savings to the Town on each project. FHUSD has indicated that they may have funding available in future years to assist in the comple- tion of this project. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL General Capital Proj Grant Unfunded $75,000 $596,000 $671,000 TOTAL $75,000 $596,000 $671,000 ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design $75,000 $10,000 $85,000 Construction $586,000 $586,000 TOTAL $75,000 $596,000 $671,000 Capital Projects Information Sheets P3020 The Height of Desert Living 291 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies $5,000 $5,000 $5,000 $15,000 Other TOTAL $5,000 $5,000 $5,000 $15,000 Capital Projects Information Sheets P3020 The Height of Desert Living 292 PROJECT TITLE: Emergency Operations Center PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4026 TOWN GOALS TIMEFRAME: FY12-13 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $75,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities FUNDING SOURCES PROJECT EXPENSES Currently the Town EOC is set up in the Council Chambers when needed. This area is an open space that does not lend itself to security and inter-operability with all the personnel and agencies that must operate within this space during a declared emergency. This proposed EOC would be the central location for communication equipment, emergency op- erations manuals and material, phone banks, and computer terminals. Staff will explore grant opportunities to fund the project. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Excise Tax Debt Service Grant $75,000 $75,000 HURF TOTAL $75,000 $75,000 ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design $10,000 $10,000 Construction $65,000 $65,000 TOTAL $75,000 $75,000 This project will improve the unfinished space adjacent to Town Council Chambers into an Emergency Operations Center (EOC). This room will become the primary center for emergency staff to operate in the event of a Town or Region-wide emergency. Capital Projects Information Sheets F4026 The Height of Desert Living 293 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies $1,000 $1,000 $2,000 Other TOTAL $1,000 $1,000 $2,000 Capital Projects Information Sheets F4026 The Height of Desert Living 294 PROJECT TITLE: Assistance to Firefighters Grant / Radios PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4027 TOWN GOALS TIMEFRAME: FY12-13 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $120,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Protects Health & Safety of the Town FUNDING SOURCES PROJECT EXPENSES This grant will serve a two-fold purpose: better trained firefighters, which will provide each de- partment the ability to protect lives and property in our communities for years to come, and most importantly, better trained firefighters are safer firefighters which in turn could prevent injuries. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL General $12,000 $12,000 Grant $108,000 $108,000 Capital Proj TOTAL $120,000 $120,000 ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design Construction Acquisition $120,000 $120,000 TOTAL $120,000 $120,000 Fountain Hills continues to move to a regional automatic aid communication system. We have com- mitted, through grants which we have received the past three years, to upgrade our VHF portable and mobile radios, and added 800 MHz mobile radios to our apparatus. This grant will purchase 12 portable VHF/700-800 MHz radios, 2 base station radios, and battery chargers. This grant is a 90% Federal grant with a 10% Town match. Capital Projects Information Sheets F4027 The Height of Desert Living 295 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL Capital Projects Information Sheets F4027 The Height of Desert Living 296 PROJECT TITLE: Adero Canyon Trailhead PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: O7002 TOWN GOALS TIMEFRAME: FY15-16 YEAR PROJECT BEGAN: FY14-15 TOTAL ESTIMATED PROJECT COST: $2,712,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: Low-Provides an Expanded level of Service FUNDING SOURCES This access and trailhead will be the main entrance into the Town's McDowell Mountain Preserve and would provide the public with a large parking area, trail access and information, restrooms, a shade ramada and drinking water. Parking for up to two buses will be provided on the site for the potential use of the local school district to conduct on-site environmental classes. The site would be designed to meet ADA requirements. This entrance would be the sole means by which people would be able to access the McDowell Mountain Preserve from the south without walking through existing MCO private property. The site has been planned for a number of years with a master plan for development. The timing of this project has been moved to FY14-15 to better reflect the realities of MCO's devel- opment schedule for the Adero Canyon development and the construction of the planned access road by MCO, which would serve as the means by which access to the trailhead site would be gained for the construction of the trailhead. Currently, MCO does not have a target date for when the Adero Canyon development might com- mence. The trailhead site, once completed, will be ADA compliant and provide access to the com- plete Preserve and its trail system which has already been constructed. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL General Capital Proj Grant Dev Fees $1,649,000 $1,649,000 Unfunded $1,063,000 $1,063,000 TOTAL $1,649,000 $1,063,000 $2,712,000 Capital Projects Information Sheets O7002 The Height of Desert Living 297 PROJECT EXPENSES OPERATING IMPACT ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design $300,000 $300,000 Construction $1,349,000 $1,063,000 $2,412,000 Other TOTAL $1,649,000 $1,063,000 $2,712,000 CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits $10,000 $10,000 $20,000 Services & Supplies $10,000 $10,000 $20,000 Other TOTAL $20,000 $20,000 $40,000 Capital Projects Information Sheets O7002 The Height of Desert Living 298 PROJECT TITLE: Four Peaks Park Improvements PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3008 TOWN GOALS TIMEFRAME: FY13-19 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $2,700,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES Future improvements to Four Peaks Park will focus on the 11 acres immediately adjacent to Four Peaks Elementary School and the Boys and Girls Club - McKee Branch. When the Town acquired the parcel from the Fountain Hills Unified School District in 2001, it was anticipated that improvements would occur within the next few years as the facilities were aging. Parking, sidewalk connectivity, and landscaping are just some of the areas that will be improved, along with additional recreational amenities as determined through public meetings. The Four Peaks Park master plan needs to be updated to reflect the changing recreational needs of the community since the original master plan was approved in 2001. For example, the Skate Park was originally included in the Four Peaks Park master plan, but that facility has since been included in the Desert Vista Park master plan and built at that park. Additionally, a roller hockey rink was planned for Four Peaks Park, but the popularity of the sport has declined locally and the facility is no longer necessary. By updating the master plan in FY12-13, the Town would be in a much better position to apply for grants or potential stimulus funding that may be available for development. With an updated and approved master plan, the Town could quickly transition into detailed design and construction documents, and ultimately construction when funding becomes available. Design and construction of the improvement are estimated at $2,650,000 and will be contingent upon grant funding. Improvements to this park will fill immediate recreational needs, due to the fact that much of the park has been developed or improved in the past 10 -15 years. It is anticipated that the master plan would focus on the 11 acres immediately adjacent to the elementary school and Boys and Girls Club - McKee Branch. Improvements would likely have a positive impact on the surrounding neighbor- hood and bring the park up to the standards of the Town's other municipal parks. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Capital Proj $50,000 $50,000 Excise Tax Grant Developer General TOTAL $50,000 $50,000 Capital Projects Information Sheets P3008 The Height of Desert Living 299 PROJECT EXPENSES OPERATING IMPACT ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning $50,000 $50,000 Design Construction Other TOTAL $50,000 $50,000 CATEGORY FY12-13 FY12-13 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL Capital Projects Information Sheets P3008 The Height of Desert Living 300 PROJECT TITLE: Fountain Park Improvements PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3011 TOWN GOALS TIMEFRAME: FY14-15 YEAR PROJECT BEGAN: FY13-14 TOTAL ESTIMATED PROJECT COST: $1,500,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Finishes a Partially Completed Project FUNDING SOURCES PROJECT EXPENSES OPERATING IMPACT Remaining improvements to Fountain Park include renovation of the east parking lot with lights, low level lighting of interior and exterior sidewalks, monument signage, and amphitheater area lighting and staging for day and evening events. Fountain Park has undergone several phases of improvements since the Town acquired the Park in 1997. All improvements are being done in conjunction with the approved Park master plan and will help keep Fountain Park the signature facility in Fountain Hills. These items represent the final im- provements to the Park as outlined in the most recent master plan, which was approved in 1999. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL General Capital Proj $825,000 $675,000 $1,500,000 Grant Developer TOTAL $825,000 $675,000 $1,500,000 ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design $150,000 $150,000 Construction $675,000 $675,000 $1,350,000 Other TOTAL $825,000 $675,000 $1,500,000 CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits $22,725 $22,725 $22,725 $68,175 Services & Supplies $28,300 $28,300 $28,300 $84,900 Other TOTAL $51,025 $51,025 $51,025 $153,075 Capital Projects Information Sheets P3011 The Height of Desert Living 301 Capital Projects Information Sheets P3011 The Height of Desert Living 302 PROJECT TITLE: New Community Park - Ellman Property PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3014 TOWN GOALS TIMEFRAME: FY14-15 YEAR PROJECT BEGAN: FY13-14 TOTAL ESTIMATED PROJECT COST: $27,600,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES PROJECT EXPENSES Design and development of 19 acres of community park in the Ellman Company property in north- ern Fountain Hills. There will be an additional 27 acre neighborhood park in the development across the street from the Community Park. The two parks will have community and neighborhood park amenities appropriate for each site. The Town of Fountain Hills is deficient in the number of acres for both community and neighborhood parks according to national guidelines from the National Recreation and Parks Association (NRPA). This park will help to bring the Town within acceptable minimal guidelines for community parks and closer to the minimal guidelines on neighborhood park acreages based on the Town's population. Development of the parks is also included in the General Plan as recommended at the time of an- nexation of the State Trust Land. The cost to develop the two parks is computed as follows: Acquisi- tion - $200,000 per acre and Development - $400,000 per acre for a combined total of $600,000 per acre. Based on a total of 46 acres X $600,000 would equal $27,600,000 for both acquisition and development. Design and construction of this project is the responsibility of the developer. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL General Capital Proj Grant Developer $9,200,000 $18,400,000 $27,600,000 TOTAL $9,200,000 $18,400,000 $27,600,000 ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design Acquisition $9,200,000 $18,400,000 $27,600,000 Construction TOTAL $9,200,000 $18,400,000 $27,600,000 Capital Projects Information Sheets P3014 The Height of Desert Living 303 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits $200,000 $200,000 $200,000 $600,000 Services & Supplies $150,000 $150,000 $150,000 $450,000 Other $50,000 $50,000 TOTAL $400,000 $350,000 $350,000 $1,100,000 Capital Projects Information Sheets P3014 The Height of Desert Living 304 PROJECT TITLE: Joint Use School / Town Park - Fountain Hills High School Site PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3019 TOWN GOALS TIMEFRAME: FY14-15 YEAR PROJECT BEGAN: FY13-14 TOTAL ESTIMATED PROJECT COST: $705,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES Develop Fountain Hills High School property to include a large open turf area with irrigation for ath- letic practices and programs. The Town Council, School Board and Parks and Recreation Commission all recommended approval of the two (2) Joint Use Parks at Fountain Hills High School and McDowell Mountain Elementary school. Development of Town parks on School District property keeps the Town from having to acquire new land and helps meet the needs of both the Town and School District. The Estimate of Probable Construction Costs was provided by Olsson Associates in 2007. By creating construction documents in FY13-14, the Town would be in a much better position to apply for grants or potential stimulus funding that may be available for development. Then the Town could quickly transition into construction when funding becomes available. Staff is proposing that construction documents for both P3019 and P3020 be done together ($150,000) due to an economy of scale applied by the landscape architect, potentially creating a savings to the Town on each project. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL General Capital Proj Grant Developer Unfunded $75,000 $630,000 $705,000 TOTAL $75,000 $630,000 $705,000 Capital Projects Information Sheets P3019 The Height of Desert Living 305 PROJECT EXPENSES OPERATING IMPACT ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design $75,000 $10,000 $85,000 Construction $620,000 $620,000 Other TOTAL $75,000 $630,000 $705,000 CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies $5,000 $5,000 $5,000 $15,000 Other TOTAL $5,000 $5,000 $5,000 $15,000 Capital Projects Information Sheets P3019 The Height of Desert Living 306 PROJECT TITLE: Fountain Lake Water Quality Improvements PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3022 TOWN GOALS TIMEFRAME: FY12-13 YEAR PROJECT BEGAN: FY11-12 TOTAL ESTIMATED PROJECT COST: $300,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES This project will help improve water quality in Fountain Lake by developing a comprehensive water quality management program. Fountain Lake serves as the centerpiece of the Town activities. The total lake area is approximately 29 acres and receives reclaimed wastewater with a high nutrient concentration. Over the years the lake has experienced episodes of low oxygen levels, occasional algae blooms, unpleasant odors and even fish die off. Meetings are being held between the Town and the Sanitary District to help determine the extent and funding levels needed to further improve the lake's water quality in the future. A comprehen- sive water quality management program is anticipated to be completed by a consultant in FY11 -12. Future improvements to help “mix” the lake may be required with estimated funding shown in FY12 -13. PROJECT EXPENSES ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning $50,000 $50,000 Design Construction $250,000 $250,000 TOTAL $50,000 $250,000 $300,000 Capital Projects Information Sheets P3022 FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Capital Proj $50,000 $250,000 $300,000 General Grant Developer HURF TOTAL $50,000 $250,000 $300,000 The Height of Desert Living 307 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL Capital Projects Information Sheets P3022 The Height of Desert Living 308 PROJECT TITLE: Urban Trail Improvements PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3024 TOWN GOALS TIMEFRAME: FY12-17 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $130,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: Low - Provides an Expanded Level of Service FUNDING SOURCES PROJECT EXPENSES Work to include the planning of both Phase II and III of the Urban Trail Plans and the continued im- plementation of the trails plan. Design work will include the work on Phases II and III. This design will also include work to complete a number of gaps in the Urban Trail Plan where sections of side- walks are needed and will include street striping and signage along the routes. Phase I has been budgeted and will be implemented in FY11-12. The proposed remaining work will complete the remaining two phases of the Urban Trail Plan. The Urban Trail Plan and its implemen- tation was one of the goals set by the Council in FY11-12. This work will complete the plan. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Capital Proj $50,000 $20,000 $20,000 $20,000 $20,000 $130,000 General Grant Developer HURF TOTAL $50,000 $20,000 $20,000 $20,000 $20,000 $130,000 ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design $19,000 $19,000 Construction $31,000 $20,000 $20,000 $20,000 $20,000 $111,000 Other TOTAL $50,000 $20,000 $20,000 $20,000 $20,000 $130,000 Capital Projects Information Sheets P3024 The Height of Desert Living 309 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other $1,000 $1,000 $1,000 $1,000 $1,000 $5,000 TOTAL $1,000 $1,000 $1,000 $1,000 $1,000 $5,000 Capital Projects Information Sheets P3024 The Height of Desert Living 310 PROJECT TITLE: Unpaved Alley Paving Projects PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6003 TOWN GOALS TIMEFRAME: FY10-15 YEAR PROJECT BEGAN: FY09-10 TOTAL ESTIMATED PROJECT COST: $695,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Federal, State or Local Mandate FUNDING SOURCES PROJECT EXPENSES This project involves paving a number of unpaved alleys throughout the Town. The paving project is divided into five phases as follows: Phase I: 1,400 LF from Panorama to Colony - Completed Phase II: 870 LF from Tower to Panorama - Completed Phase III: 890 LF from Panorama to Enterprise in FY12-13 Phase IV: 1,150 LF adjacent to Colony Wash and 770 linear feet from Fountain Hills Blvd to Glen- brook in FY13-14 Phase V: 635 LF from Desert Vista to Saxon Dr. and 410 LF from Tioga south and east of Panorama in FY14-15 Maricopa County has mandated that all municipalities stabilize unpaved alleys to mitigate air pollu- tion. The Town of Fountain Hills has entered into an IGA with Maricopa County requiring the un- paved alleys to be stabilized. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Capital Proj $325,000 $190,000 $180,000 $695,000 Debt Service General HURF TOTAL $325,000 $190,000 $180,000 $695,000 ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design $15,000 $15,000 $15,000 $45,000 Construction $310,000 $175,000 $165,000 $650,000 TOTAL $325,000 $190,000 $180,000 $695,000 Capital Projects Information Sheets S6003 The Height of Desert Living 311 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other $2,000 $2,000 $2,000 $2,000 $8,000 TOTAL $2,000 $2,000 $2,000 $2,000 $8,000 Capital Projects Information Sheets S6003 The Height of Desert Living 312 PROJECT TITLE: Shea Boulevard Widening PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6005 TOWN GOALS TIMEFRAME: FY10-13 YEAR PROJECT BEGAN: FY09-10 TOTAL ESTIMATED PROJECT COST: $4,003,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Leverage Local Funds FUNDING SOURCES PROJECT EXPENSES This project will widen Shea Boulevard to three lanes in each direction from the east Town boundary to approximately 1,000 feet west of Technology Drive. Also included in the project are improve- ments to the Shea and Saguaro intersection, a rubberized asphalt overlay of the existing pavement, curb and gutter, sidewalks, traffic signal improvements, traffic signal interconnect conduit, wiring and appurtenances. Shea Boulevard is a road of regional significance and has an average traffic volume of 25,000 vehi- cles per day at Saguaro Boulevard. This project is a MAG Proposition 400 project which will provide for 70% of the project funding with a 30% match from the Town. The MAG reimbursement is pro- grammed for FY13-14. The Town was also awarded MCDOT Special Project Funds in the amount of $152,000 to provide for a rubberized asphalt overlay from the Beeline Highway (SR 87) to the east- ern Town limit. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Capital Proj $100,000 $957,000 $1,057,000 Grant $2,746,000 $2,746,000 General Developer $200,000 $200,000 TOTAL $100,000 $3,903,000 $4,003,000 ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design $100,000 $127,000 $227,000 Construction $3,726,000 $3,726,000 Other $50,000 $50,000 TOTAL $100,000 $3,903,000 $4,003,000 Capital Projects Information Sheets S6005 The Height of Desert Living 313 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies $2,000 $2,000 $20,000 $20,000 $2,000 $48,000 Other TOTAL $2,000 $2,000 $20,000 $20,000 $2,000 $48,000 Capital Projects Information Sheets S6005 The Height of Desert Living 314 PROJECT TITLE: Pavement Management Program PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6008 TOWN GOALS TIMEFRAME: Ongoing YEAR PROJECT BEGAN: N/A TOTAL ESTIMATED PROJECT COST: PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities FUNDING SOURCES PROJECT EXPENSES The Pavement Management Program will consist of repairing areas of damaged asphalt, potholes, pavement marking, curbs, sidewalks etc. on an annual basis. Many of the roadways in Fountain Hills are currently 30 to 40 years old and past their useful life- span. The Pavement Management Program will provide repairs on an as needed basis until a sus- tainable program can be funded to rehabilitate/reconstruct roadways that are past their useful life- span. An additional $100,000 in Highway Users Revenue Funds are included in the Streets Division budget. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Capital Proj $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 General Bonds Grant TOTAL $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Planning Design Construction $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 Other TOTAL $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 Capital Projects Information Sheets S6008 The Height of Desert Living 315 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL Capital Projects Information Sheets S6008 The Height of Desert Living 316 PROJECT TITLE: Saguaro Boulevard Reconstruction PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6010 TOWN GOALS TIMEFRAME: FY13-14 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $7,500,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities FUNDING SOURCES PROJECT EXPENSES This project will reconstruct Saguaro Boulevard from Trevino Drive to Fountain Hills Boulevard in- cluding the removal and replacement of subgrade as required. Also included are major drainage improvements at Palisades, minor drainage improvements at various locations, and ADA improve- ments as required. It is anticipated that the medians at the Avenue of the Fountains will be modi- fied for pedestrian safety. Saguaro Boulevard was one of the first streets constructed in Fountain Hills and is a major truck route. This reconstruction is the first major work performed on the street. There have been some repairs performed in areas over time, however, the overall condition of the asphalt requires recon- struction. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Capital Proj $300,000 $300,000 HURF General Unfunded $7,200,000 $7,200,000 Grant TOTAL $300,000 $7,200,000 $7,500,000 ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Engineering $300,000 $200,000 $500,000 Design Construction $7,000,000 $7,000,000 Other TOTAL $300,000 $7,200,000 $7,500,000 Capital Projects Information Sheets S6010 The Height of Desert Living 317 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL Capital Projects Information Sheets S6010 The Height of Desert Living 318 PROJECT TITLE: Shea Boulevard Multi-Use Path PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6047 TOWN GOALS TIMEFRAME: FY12-15 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $466,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: Medium - Results in Increased Efficiency FUNDING SOURCES PROJECT EXPENSES Fountain Hills was awarded a $273,000 Congestion Mitigation Air Quality (CMAQ) grant from the Maricopa Association of Governments (MAG) to construct the Shea Boulevard multi-use pathway in FY12-13. Staff will apply for a two year deferral to move construction to FY14-15. The project will be administered by ADOT. The multi-use pathway will fill in the existing gap on the south side of Shea between Scottsdale's multi-use path which ends at 142nd Street and Fountain Hills' sidewalk which begins at Eagle Moun- tain Boulevard. This project will be a joint project between the Town (70%) and the City of Scotts- dale (30%) with the local funding split based upon the length of the project located within each ju- risdiction. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Capital Proj $35,000 $35,000 $65,000 $135,000 Grant $273,000 $273,000 General Scottsdale $15,000 $15,000 $28,000 $58,000 TOTAL $50,000 $50,000 $366,000 $466,000 ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Engineering $50,000 $50,000 $20,000 $120,000 Design Construction $346,000 $346,000 TOTAL $50,000 $50,000 $366,000 $466,000 This project will construct a new multi-use path on the south side of Shea Boulevard from 142nd Street to Eagle Mountain Parkway. Capital Projects Information Sheets S6047 The Height of Desert Living 319 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies $1,000 $1,000 $1,000 $3,000 Other TOTAL $1,000 $1,000 $1,000 $3,000 Capital Projects Information Sheets S6047 The Height of Desert Living 320 PROJECT TITLE: Fountain Hills Boulevard Shoulder Paving PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6053 TOWN GOALS TIMEFRAME: FY12-14 YEAR PROJECT BEGAN: FY11-12 TOTAL ESTIMATED PROJECT COST: $396,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Leverage Local Funds FUNDING SOURCES PROJECT EXPENSES This project will pave the dirt shoulders along Fountain Hills Boulevard from Segundo Drive to Pinto Drive, providing dust mitigation and erosion control. The Town applied for and was awarded a Congestion Mitigation Air Quality (CMAQ) grant through the Maricopa Association of Governments for the paving of the dirt shoulders on Fountain Hills Boulevard. This project will provide dust mitigation, erosion control, run -off-the-road hazard mitiga- tion, potential future use by bicycles, and will reduce maintenance costs. The project design is funded by the Town, with construction funded 94.3% through grant funds with a 5.7% local match requirement. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Capital Proj $40,000 $65,000 $36,000 $141,000 Grant $255,000 $255,000 General HURF Developer TOTAL $40,000 $65,000 $291,000 $396,000 ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Design $40,000 $65,000 $20,000 $125,000 Construction $271,000 $271,000 Other TOTAL $40,000 $65,000 $291,000 $396,000 Capital Projects Information Sheets S6053 The Height of Desert Living 321 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies $1,000 $1,000 $1,000 $1,000 $4,000 Other TOTAL $1,000 $1,000 $1,000 $1,000 $4,000 Capital Projects Information Sheets S6053 The Height of Desert Living 322 PROJECT TITLE: Highway Safety Improvement Program PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6054 TOWN GOALS TIMEFRAME: FY12-13 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $57,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Leverage Local Funds FUNDING SOURCES PROJECT EXPENSES OPERATING IMPACT This project will provide guardrail impact attenuators at five locations on Shea Boulevard and four locations on Palisades Boulevard. The project will also include the purchase of twenty traffic signal pedestrian countdown timers to be installed by the Streets Division. The Town applied for and was awarded a Highway Safety Improvement Program (HSIP) grant through the Maricopa Association of Governments for the installation of guardrail impact attenu- ators and traffic signal pedestrian countdown timers. This project will provide additional safety measures for motorists and pedestrians while being funded 82% through grant funds. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Capital Proj $10,000 $10,000 Grant $47,000 $47,000 General HURF Developer TOTAL $57,000 $57,000 ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Design Construction $57,000 $57,000 Other TOTAL $57,000 $57,000 CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL Capital Projects Information Sheets S6054 The Height of Desert Living 323 Capital Projects Information Sheets S6054 The Height of Desert Living 324 PROJECT TITLE: Shea Boulevard Eastbound Bike Lane and Overlay PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6056 This project will provide a rubberized asphalt overlay on Shea Boulevard from Palisades to Fountain Hills Boulevard and provide pavement for an eastbound bike lane. TOWN GOALS TIMEFRAME: FY12-13 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $651,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Leverage Local Funds FUNDING SOURCES PROJECT EXPENSES Staff is working with ADOT to reallocate savings from favorable construction bids received for the Shea Gap Project (S6025) to complete the eastbound bike lane and pavement overlay from Pali- sades to Fountain Hills Boulevard The rubberized asphalt overlay will provide for long -term mainte- nance restoration of the pavement surface. This project will be administered by ADOT. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Capital Proj $211,000 $211,000 Grant $440,000 $440,000 General HURF TOTAL $651,000 $651,000 ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Engineering Design $110,000 $110,000 Construction $541,000 $541,000 TOTAL $651,000 $651,000 Capital Projects Information Sheets S6056 The Height of Desert Living 325 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies $2,000 $2,000 $10,000 $2,000 $16,000 Other TOTAL $2,000 $2,000 $10,000 $2,000 $16,000 Capital Projects Information Sheets S6056 The Height of Desert Living 326 PROJECT TITLE: Intelligent Transportation System (ITS) PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: T5010 TOWN GOALS TIMEFRAME: FY13-15 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $1,433,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES PROJECT EXPENSES This project will install a hybrid Intelligent Transportation System (ITS) that will be part wireless and part fiber optic wiring for traffic signal interconnection on Shea, Palisades, Saguaro and Foun- tain Hills Boulevard In 2007 the Town hired a consultant to prepare a study with recommendations to implement an ITS system for the traffic signals throughout Fountain Hills. Fountain Hills was selected by MAG for a Federal Aid Grant (CMAQ) to construct the hybrid ITS system. Design is anticipated to start in FY12-13 and continue through FY13-14 with construction in FY14- 15. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Capital Proj $53,000 $53,000 $405,000 $511,000 Debt Service General Grant $922,000 $922,000 TOTAL $53,000 $53,000 $1,327,000 $1,433,000 ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Design $53,000 $53,000 $10,000 $116,000 Construction $1,317,000 $1,317,000 Acquisition Other TOTAL $53,000 $53,000 $1,327,000 $1,433,000 Capital Projects Information Sheets T5010 The Height of Desert Living 327 OPERATING IMPACT CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL Capital Projects Information Sheets T5010 The Height of Desert Living 328 PROJECT TITLE: Traffic Signal - Palisades and Saguaro Upgrades PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: T5011 TOWN GOALS TIMEFRAME: FY12-13 YEAR PROJECT BEGAN: FY12-13 TOTAL ESTIMATED PROJECT COST: $400,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES PROJECT EXPENSES OPERATING IMPACT Remove and replace existing traffic signal poles, foundations, mast arms, signal heads and conduits to meet current standards. The traffic signal at Palisades and Saguaro was built to Maricopa County standards prior to incorpo- ration of the Town of Fountain Hills. Conditions of the traffic signal will be assessed annually until replacement is warranted. FUND TYPE Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Capital Proj $400,000 $400,000 Debt Service General Grant TOTAL $400,000 $400,000 ACTIVITY Prior Years FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Design $40,000 $40,000 Construction $360,000 $360,000 Other Other TOTAL $400,000 $400,000 CATEGORY FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 TOTAL Salaries & Benefits Services & Supplies Other TOTAL Capital Projects Information Sheets T5011 The Height of Desert Living 329 Capital Projects Information Sheets T5011 The Height of Desert Living 330 Vehicle Replacement Program Policy and Procedure Vehicle Replacement Program The Height of Desert Living 331 Objective To provide a policy and procedures for the development, approval, and implemen- tation of the Town of Fountain Hills’ twenty (20) year Vehicle Replacement Pro- gram (VRP). Scope This policy applies to all vehicles owned by the Town of Fountain Hills that meet the definition detailed in the definitions section. Policy The purpose of the Vehicle Replacement Program is to provide an authoritative de- cision-making process for the evaluation, selection, and multi-year scheduling of vehicle replacements based on a projection of available fiscal resources and the vehicles age, mileage, engine hours and repair costs. The objectives of the pro- gram are to: Ensure the timely purchase, repair and replacement of the Town’s vehi- cles; Serve as a link in the Town’s planning between the Town’s operating and capital budgets; Maintain control over the Town’s long-term cash flow in relation to the Town's financial capacity; and Ensure efficient, effective and coordinated vehicle acquisition and re- placement. Definitions The following words when used in connection with this policy shall have the follow- ing meanings: VEHICLE REPLACEMENT PROGRAM: A multi-year planning document that is the product of a systematic evaluation of vehicle utilization, repair and maintenance. This plan serves as a guide for the efficient and effective replacement of vehicles, outlining a detailed timeline and financing schedule of vehicle replacement for a twenty (20) year period. VEHICLE: A vehicle is defined in financial terms as a piece of rolling stock with a projected final cost of at least $10,000 and a useful life of at least 7 years. Vehi- cles shall be subdivided into various classifications as follows: Sedans Sports Utility Vehicle (SUV) Light Duty Truck Vehicle Replacement Program The Height of Desert Living 332 Medium Duty Truck Heavy Duty Truck Passenger Van Street Sweeper Fire Ladder Truck Fire Pumper Truck Utility Vehicle/Bunker Rake Backhoe Loader/Grader/Tractor Gator Dump Truck Trailer PROCESS: A. Schedule: Annually, the Development Services Director and Finance Di- rector will submit an updated VRP to the Town Manager for review in Febru- ary of each fiscal year. The Town Manager will review the proposal and for- ward the approved VRP to the Finance Director in March for inclusion in the Town’s CIP budget proposal. B. Format: The Development Services Director will utilize the previous year's approved VRP as the base for developing recommended additions, deletions, or changes for incorporation in the updated VRP for the ensuing year. All new (not replacement) vehicle requests will also include a compre- hensive estimate of the impact of the new vehicle on the Town's annual op- erating budget; e.g., fuel, maintenance requirements, etc. C. Finance Review: The Finance Director will assist the Development Ser- vices Director as necessary in all facets of the Vehicle Replacement Program development and review including production of cost estimates, as well as an overall financial analysis of the proposed program. Additional assistance may be requested to help produce draft documents, etc. D. Town Manager Review: The Development Services Director will provide a copy of the proposed VRP document to the Finance Director and Town Man- ager for review and comment. Following approval by the Town Manager the Vehicle Replacement Program The Height of Desert Living 333 VRP will be incorporated into the CIP budget proposal for the coming year. E. Implementation: Upon adoption of the VRP in the operating budget, vehi- cles included within the applicable budget year may be purchased by the Development Services Director, or his/her designee in compliance with the Town’s Purchasing Policy. F. Amendments: The adopted VRP may be amended upon recommendation of the Development Services Director and approval of the Town Manager and Town Council. PROCEDURE: A. Form: The New Vehicle Request form (listed as Attachment A) shall be utilized to request inclusion of a new (not replacement) vehicle in the Vehi- cle Replacement Plan. Department Directors may request the addition of a new vehicle to the VRP by submitting their request to the Public Works Di- rector in January as part of the budget process. The Development Services Director shall include these requests in the VRP that is submitted to the Finance Director and Town Manager. B. Funding Prioritization: As part of the VRP development process, the Pub- lic Works Director shall create vehicle replacement priorities to help deter- mine the vehicle replacement schedule which will be incorporated in the five (5) year and twenty (20) year VRP. The following guidelines shall be utilized: Sedans 10 years/100,000 miles Sports Utility Vehicle (SUV) 10 years/100,000 miles Light Duty Truck 10 years/100,000 miles Medium Duty Truck 12 years/125,000 miles Heavy Duty Truck 12 years/125,000 miles Passenger Van 12 years/100,000 miles Street Sweeper 7 years/75,000 miles Fire Ladder Truck 15 years/100,000 miles Fire Pumper Truck 15 years/100,000 miles Utility Vehicle/Bunker Rake 12 years/100,000 miles Vehicle Replacement Program The Height of Desert Living 334 Backhoe 20 years/15,000 engine hours Loader/Grader/Tractor 20 years/15,000 engine hours Gator 12 years/15,000 engine hours Dump Truck 15 years/125,000 miles Trailer 10 years In addition to the factors listed above, the Development Services Director, or his/her designee shall also review the utilization, maintenance records of the vehicles, downtime and the overall condition of the vehicles when mak- ing recommendations for replacement. C. Funding Sources: The primary funding sources for the VRP are the Gen- eral Fund and Streets Fund. Revenues for the Vehicle Replacement Fund will also be generated from the replacement charges applied against the operat- ing funds that support the departments that utilize the subject vehicles. Surplus sale proceeds and insurance claim proceeds will also be deposited to the Vehicle Replacement Fund to help offset future vehicle and equipment costs. D. Vehicle Disposal: At least once annually, the Development Services Di- rector, or his/her designee shall prepare a list of vehicles to be retired from the Town’s fleet. The Town Manager shall authorize the sales of these vehi- cles at Auction by signing over the vehicle title(s). The Development Ser- vices Director, or his/her designee shall then transport the vehicles to the Auctioneer and shall be responsible to insure that payment on the vehicles is made to the Vehicle Replacement Fund. RESPONSIBILITY FOR ENFORCEMENT: The Town Manager, Finance Director and Development Services Director will be responsible for ensuring that this policy is followed and/or updated as necessary. Fiscal Year 12-13 Vehicle Replacement Recommendation In FY12-13, $400,000 is budgeted for vehicle replacements, however the vehicle replacement program is being reviewed and may change. Vehicle Replacement Program The Height of Desert Living 335 Vehicle Replacement Program Department Vehicle No.Description Mod Year Replacement Cost Replacement Schedule FY12-13 Depreciation Development Services 148 Ford Escape Hybrid 2008 $25,947 10 years/100,000 miles $2,595 Development Services 149 Ford Escape Hybrid 2008 $25,947 10 years/100,000 miles $2,595 Development Services 140 Ford Escape Hybrid 2007 $28,247 10 years/100,000 miles $2,825 Fire 821 American LaFrance 1998 $450,000 15 years/100,000 miles $30,000 Fire 823 Crimson 2008 $450,000 15 years/100,000 miles $30,000 Fire 204 Ford F-550 SUV 2001 $100,000 12 years/125,000 miles $8,333 Fire 822 American LaFrance 1999 $525,000 15 years/100,000 miles $35,000 Fire D822 Ford F150 4x4 Supercab 2011 $28,829 10 years/100,000 miles $2,883 Fire C100 Chrylser Van 2000 $4,900 12 years/125,000 miles $4,300 Fire 7 Ford F-150 4x4 Supercab 2009 $43,000 10 years/100,000 miles $4,300 Community Services 11 John Deere 4x2 Gator 2007 $6,590 12 years/15,000 hours $549 Community Services 141 Ford F-150 2007 $15,174 10 years/100,000 miles $1,517 Community Services 12 John Deere 4x2 Gator 2007 $6,590 12 years/15,000 hours $549 Community Services 146 Ford F-150 Pickup 2007 $18,288 10 years/100,000 miles $1,829 Community Services 13 Mule KAF400A7 2007 $8,000 12 years/15,000 hours $667 Community Services 14 Kubota KU 2007 $27,199 20 years/15,000 hours $1,360 Community Services 142 Ford F-250 Pickup 2007 $19,089 10 years/100,000 miles $1,909 Community Services 147 Ford F-150 Pickup 2007 $18,288 10 years/100,000 miles $1,829 Community Services 143 Ford Escape Hybrid 2006 $29,275 10 years/100,000 miles $2,928 FUND 100 TOTAL $135,967 Streets 145 Ford F-150 Supercab 2007 $25,403 10 years/100,000 miles $1,434 Streets 12 John Deere Tractor 1993 $55,403 20 years/15,000 hours $1,270 Streets 20 Caterpillar 426C 1999 $88,393 20 years/15,000 hours $1,245 Streets 5 Caterpillar 21B 1993 $24,898 20 years/10,000 hours $4,420 Streets 135 Freightliner M2106 2005 $63,170 15 years/125,000 miles $1,660 Streets 151 Ford F-450 Pickup 2008 $52,183 12 years/125,000 miles $5,264 Streets 134 Ford F-550 Pickup 2005 $41,994 12 years/125,000 miles $1,651 Streets Ariel Platform-2005 Ford F550 2005 $36,597 24 years/125,000 miles $2,470 Streets 138 Ford Escape Hybrid 2006 $27,748 10 years/100,000 miles $2,775 Streets 144 Ford Escape Hybrid 2007 $29,844 10 years/100,000 miles $2,984 FUND 200 TOTAL $25,173 Fund 100 $135,967 Fund 200 $25,173 Total $161,140 Vehicle Replacement Interfund Charges The Height of Desert Living 336 Vehicle Replacement Program The Height of Desert Living 337 Schedules Schedules The Height of Desert Living 338 This Page Intentionally Left Blank The Height of Desert Living 339 Comprehensive Fee Schedule Comprehensive Fee Schedule The Height of Desert Living 340 Comprehensive Fee Schedule Description Fee Services Notarization $2.00 per signature Affix Town Seal $2.00 each Faxing Service - Local Only $2.00 First Page, $.50 Each Additional Page Faxing Service - Long Distance $3.00 First Page, $.50 Each Additional Page E - Mail Document Service $0.00 Returned Check Fee $25.00 Campaign Fees Pro/Con Argument Fee $100.00 Campaign Finance - Late Filing Fee $10.00 per day Copies - Non - Commercial Photocopies (B&W) 8 1/2 x 11 $.25 per page Photocopies (B&W) 8 1/2 x 14 $.30 per page Photocopies (B&W) 11 x 17 $.40 per page Photocopies (Color) 8 1/2 x 11 $.50 per page Photocopies (Color) 8 1/2 x 14 $.60 per page Photocopies (Color) 11 x 17 $.70 per page Copies - Commercial Photocopies (B&W) 8 1/2 x 11 $.50 per page Photocopies (B&W) 8 1/2 x 14 $.60 per page Photocopies (B&W) 11 x 17 $.80 per page Photocopies (Color) 8 1/2 x 11 $1.00 per page Photocopies (Color) 8 1/2 x 14 $1.20 per page Photocopies (Color) 11 x 17 $1.40 per page Documents Town Code $25.00 (CD or hard copy) Zoning Ordinances $25.00 (CD or hard copy) Subdivision Code $25.00 (CD or hard copy) CAFR (Annual Financial Report) $25.00 (CD or hard copy) Annual Budget $45.00 (CD or hard copy) Land Use Analysis $25.00 (hard copy only) CD of Council Meeting $25.00 ea Other Materials on CD $25.00 ea Reports License Report (Non - Commercial Use) $25.00 (CD or hard copy) License Report (Commercial Use) $50.00 (CD or hard copy) The Height of Desert Living 341 Comprehensive Fee Schedule Description Fee Maps 8 1/2" x 11" Street/Index Map "Typical" (B&W) $0.50 8 1/2" x 11" Street/Index Map "Typical" (Color) $2.00 8 1/2" x 11" Street/Index Map "Typical" (Photo) $3.00 11" x 17" Street/Index Map "Typical" (B&W) $0.75 11" x 17" Street/Index Map "Typical" (Color) $3.00 11" x 17" Street/Index Map "Typical" (Photo) $5.00 11" x 17" Aerial Site Plan (Photo) $20.00 24" x 36" Street/Final Plat/As Built (B&W) $3.00 24" x 36" Street/Final Plat/As Built (Color) $20.00 24" x 36" Street/Final Plat/As Built (Photo) $30.00 60" x 60" Street/Bldg/Develop/Plat/Plot (B&W) $35.00 60" x 60" Street/Bldg/Develop/Plat/Plot (Color) $75.00 60" x 60" Street/Bldg/Develop/Plat/Plot (Photo) $125.00 Plat Map Book $25.00 Adopt A Street Fee, per sign $30.00 Dog License Non - neutered dog $42.00 Spayed/Neutered dog $17.00 Over 65 with neutered dog $6.00 Service Dog No fee Replacement Dog Tag $4.00 Late fee neutered dog (per month) $2.00 Late fee non - neutered dog (per month) $4.00 The Height of Desert Living 342 Description Fee Business License Fees Providers of services, wholesalers and manufacturers with a fixed place of business within the town limits $50.00/application and first year fee Retail merchants, restaurants, bars, contractors and rental of real and personal property with a fixed place of business within the town limits and persons engaging in the sale or rental of rental of real estate $50.00/application and first year fee Wholesalers, manufacturers and providers of services without a fixed place of business within the town limits $50.00/application and first year fee Retail merchants, etc. (as above) without a fixed place of business within the town limits $50.00/application and first year fee Annual renewal fee for business within the town limits $35.00 Annual renewal fee for business without a fixed place of business within the town limits $50.00 Temporary Vendor Permit (Special Events Only) $50.00/application and processing fee Peddlers, solicitors and mobile merchants $250.00/calendar quarter or fraction thereof Peddler investigation fee (per person) $25.00 Promoters of entertainments, circuses, bazaars, etc., who receive a percentage of receipts or other consideration for their services. Each such promoter shall also obtain liability insurance of a minimum of $1 million naming the Town as insured. $100.00/week Animal Show $100.00/week Circus Parade Only $50.00/day Handbill Distributor $10.00/day Amusement Company, such as ferris wheel, merry - go - round, etc., not part of a circus $100.00/day Tent Show $100.00/day Wrestling Exhibition $100.00/day Comprehensive Fee Schedule The Height of Desert Living 343 Comprehensive Fee Schedule Description Fee Business License Fees (cont.) Road Show, Carnival or Circus $100.00/day Practice of palmistry, phrenology, astrology, fortune telling, mind reading clairvoyancy, magic or any healing practices not licensed by the State of Arizona, or any similar calling without a fixed place of business $50.00/day Duplicate Business License $10.00 Verification of License Letter $10.00 Alarm License Application fee $100.00 Annual License fee $30.00 Criminal history investigation (per person) $25.00 Duplicate Alarm License $10.00 False Alarm Service Charges (per calendar year) First and second None Third $50.00 Fourth $75.00 Fifth and Sixth $100.00 Seventh or more $200.00 each Wireless Communications (Cell Tower on Town property) Application Fee, each location $100.00 Special Event Permits - Business Application Fee - Business $100.00 Permit Fee $50 per day (not to exceed $400) Special Event Permits - Non - Profit Application Fee - Charitable Organization $50.00 Permit Fee $25 per day (not to exceed $200) Special Event Permits - Extra Fees Special Event Liquor Application Fee See alcohol license application fees Utility Fees Actual cost of usage The Height of Desert Living 344 Description Fee Alcohol License Application Person Transfer Fee $150.00 Location Transfer Fee $150.00 Probate/Will Assignment/Divorce Decree $150.00 Extension of Premise $25.00 Initial Application Fee 01 - In State Producer $500.00 02 - Out of State Producer $500.00 03 - Domestic Microbrewery $500.00 04 - In State Wholesaler $500.00 05 - Government $500.00 06 - Bar, All Spirituous Liquors $500.00 07 - Beer & Wine Bar $500.00 08 - Conveyance $500.00 09 - Liquor Store $500.00 10 - Beer & Wine Store $500.00 11 - Hotel/Motel $500.00 12 - Restaurant $500.00 13 - Domestic Farm Winery $500.00 14 - Private Club $0.00 15 - Special Event $25.00 16 - Wine Festival/Wine Fair $25.00 Adult Oriented Business License Application Fee - Business $500.00 Application Fee - Provider $100.00 Application Fee - Manager $100.00 Application Fee - Employee (per person) $50.00 License Fee - annual - Business $200.00 License Fee - annual - Provider $100.00 License Fee - annual - Manager $100.00 Cable License Initial License Application $2,500.00 Transfer of ownership $2,000.00 License modification, pursuant to 47 USC Sec 545 $2,500.00 Other License modification up to $2000 License fee - quarterly 5% of gross receipts Late fee (after 30 days) 5% plus interest of 1 1/2% per mo Comprehensive Fee Schedule The Height of Desert Living 345 Comprehensive Fee Schedule Description Fee Excavations/In - Lieu Fees Base fee (per excavation) $250.00 plus: Trench cut fees: Newly paved or overlayed 0 - 1 yrs $55.00 per lineal ft. Newly paved or overlayed 1 - 2 yrs $45.00 per lineal ft. Newly paved or overlayed 2 - 3 yrs $35.00 per lineal ft. Newly paved or overlayed 3 - 4 yrs $25.00 per lineal ft. Newly paved or overlayed 4 - 5 yrs $15.00 per lineal ft. Newly paved or overlayed 5 - 6 yrs $10.00 per lineal ft. Slurry or chip sealed 0 - 2 years $4.00 per lineal ft. Pavement replacement greater than 600 ft in length $2.50 per sq. yd. Utility Pit fees: Newly paved or overlayed 0 - 1 yrs $5.00 per sq. ft. Newly paved or overlayed 1 - 2 yrs $4.50 per sq. ft. Newly paved or overlayed 2 - 3 yrs $3.50 per sq. ft. Newly paved or overlayed 3 - 4 yrs $2.50 per sq. ft. Newly paved or overlayed 4 - 5 yrs $1.50 per sq. ft. Newly paved or overlayed 5 - 6 yrs $1.00 per sq. ft. Slurry or chip sealed 0 - 2 years $5.00 per sq. ft. Adjustment (MH, valve, monument, etc) $500 ea. Striping $.55 per linear ft. Lane Markers $150.00 ea. Stop Bars $2.50 per sq. ft. Crosswalks $.79 per sq. ft. RPMs $7.00 ea. Encroachment Permits Base Permit Fee $50.00 2"/6" Paving A.C. $.35 per sq. yd. 1" Paving - Overlay or Top Course $.15 per sq. yd. 1" ABC or Select Subbase $.05 per sq. yd. Permanent Barricading $25.00 ea. Guard Rail/Hand Rail $.20 per linear ft. Survey Monuments $10.00 ea. Concrete Aprons $15.00 ea. Scuppers $15.00 ea. Review for Adjustments MH, etc. $10.00 ea. 4" Paving - PC Concrete $.22 per sq. yd. Decorative Sidewalk or Paving $.30 per linear ft. Sidewalk & Bike path $.30 per linear ft. The Height of Desert Living 346 Comprehensive Fee Schedule Description Fee Encroachment Permits (cont.) Curb & Gutter $.20 per linear ft. Valley Gutter $.50 per linear ft. Sign (regulator, street etc.) $5.00 ea. Pavement Cuts $2.00 per linear ft. Driveway Cuts $30.00 ea. Utility, Water Line, Sewer Line Trench $.15 per linear ft. Drywells (maxwell or similar) $100.00 ea. Storm Drain Pipe $2.00 per linear ft. Catch Basins, Headwells $50.00 ea. Cutoff Walls $.35 per linear ft. Slope Protection $.30 per sq. yd. Rip Rap $.90 sq. ft. Retaining Wall $1.53 per linear ft. Cut/Fill (Materials Moved) $.40 per cubic yd. Box Culverts 5% of attached estimate Miscellaneous 5% of attached estimate Landscaping 5% of attached estimate Irrigation 5% of attached estimate Lighting 5% of attached estimate Grading 5% of attached estimate Utility Splice/Repair Pits (outside pvmt) $2.00 sq. ft. (minimum $50.00) Other 5% of attached estimate In Lieu Payments Calculated for cuts greater than 600 feet in length Traffic Control Plan Review $200 Engineering Plan Review Fee $350 per sheet Failure to obtain an Encroachment Permit $200 Failure to obtain a Final Inspection $100 Reinspection Fee $150 Investigation Fee for Work Done Without Permit $250 or the permit fee, whichever is greater, but not to exceed $2,500 for every day or a portion of a day from the time unpermitted work began until a permit is obtained. Public Works Fees Easement or Right - of - Way Abandonment $350.00 Revocation Administrative Fee $300.00 Engineering Plan Review Fee $350 per sheet Failure to barricade or improper barricading Up to $1,000 Planning & Zoning Fees Area Specific Plans and amendments $3,000.00 plus $ 100.00 per acre ^ General Plan Amendments Minor $ 3,000.00 plus $ 100.00 per acre ^ Major $ 5,000.00 plus $ 100.00 per acre ^ The Height of Desert Living 347 Comprehensive Fee Schedule Description Fee Planning & Zoning Fees (cont.) Preliminary Plats $2,000.00 plus $50.00 per lot, unit or tract ^ Time Extension Fee $100.00 Final Plats $1,500.00 plus $ 50.00 per lot, unit or tract ^ Replats (lot joins, lot divisions, lot line adjustments) $500.00 up to three lots, more than 3 lots use Final Plat fees ^ Plat Abandonments $500.00 ^ Condominium Plats $1,500.00 plus $50.00 per unit ^ Cut & Fill Waiver $300 Final Plat Improvement Plan Checking $350.00 per sheet (includes 2nd and 3rd reviews) Except water and sewer plans $175.00 per sheet (includes 2nd and 3rd reviews) Water and sewer plans only $200.00 per sheet with corrections (4th + reviews) $75.00 per sheet for addendums (changes made after approval). Tract Housing $500.00 per Standard Plan + $100 per House Façade Variant Recording Fees (subject to change without notice) $24.00 first page for plat filed for record, + $20.00 per page for each additional copy, and; $9.00 for each instrument, + $1.00 for each additional page over 5 pages. Concept Plans or Design Review $500.00 plus $200.00 for every 5,000 square feet or portion thereof ^ Time Extension fee $ 100.00 Site Plan Review $500.00 plus $ 100 per acre or portion thereof Hillside Protection Easement (HPE) $20.00 + applicable recording fees Land Disturbance Fee $10.00 per sq. ft. Rezones (Map) $2,000.00 plus $100 per acre or portion thereof plus notification *^ Ordinances (Text Amendments) $2,000.00 plus notification * Planned Unit Developments (PUD) $2,000.00 plus $100 per acre or portion thereof plus notification * Development Agreements $2,500.00 plus $100 per acre or portion thereof Zoning Verification Letter $200.00 The Height of Desert Living 348 Comprehensive Fee Schedule Description Fee Planning & Zoning Fees (cont.) Continuance at Applicant Request $250.00 Variances $1,000.00 plus $300.00 for each additional variance plus notification *^ Appeal of a Decision by the Zoning Administrator $1,000.00 plus notification *^ Special Use Permits and amendments $500.00 plus notification *^ Temporary Use Permits $200.00 plus notification * Time extension Fee $100.00 Comprehensive Sign Plans and amendments $200.00 A Frame Sign Permit $5.00 Administrative Use Permit/Grand Opening Sign Permit $25.00 Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit ** Saguaro Cactus Permit $90.00 Temporary Visitor Permit (RV Parking): $25.00 New/Address Change $25.00 Notification fee $5.00 per mailing label and $ 25.00 per newspaper posting as appropriate *Plus a notification charge of $5.00 per mailing label and/or $25 per newspaper posting as appropriate ** Deposit refundable upon landscaping approval by Town ^All fees include up to 3 reviews by staff. Any additional reviews will be subject to an additional fee equal to 25% of the original fee. The "recording fee" is per Maricopa County's Fee Schedule and is, therefore, subject to change. The Height of Desert Living 349 Comprehensive Fee Schedule Description Fee Development Fees Single Family Residential $8,298 Multi - Family Residential $6,626/dwelling Commercial $4.139/s.f. Office $3.139/s.f. Hotel $2.562/s.f. Industrial $1.539/s.f. Fee Detail (From Above) General Government Residential (1) $168/dwelling Non - Residential (2) $0.105/s.f. Law Enforcement Residential (1) $112/dwelling Non - Residential (2) $0.070/s.f. Park & Recreation Residential (1) $2,118/dwelling Streets SF - Residential $5,614/dwelling MF - Residential $3,942/dwelling Commercial $3.835/s.f. Hotel $2.258/s.f. Industrial $1.235/s.f. Office $2.835/s.f. Fire and Emergency Residential (1) $207/dwelling Non - Residential (2) $0.129/s.f. Library and Museum Residential (1) $79/dwelling (1) Residential includes single and multi - family dwelling units (2) Non - residential includes commercial and industrial square footage The Height of Desert Living 350 Description Fee Building Permit/Plan Check – Single Family Residential Single Family Homes (Includes Permit and Plan Review) Livable Area with A/C $.75 Sq.ft. Covered Area: Garage and/or Patio (non A/C) $.45 Sq.ft. Single Family Addition $.75 Sq.ft. Area non A/C $.45 Sq.ft. Single Family Remodel $.23 Sq.ft. Area non A/C $.14 Sq.ft. Specialized Permits (Includes Permit and Plan Review) Solar Photovoltaic $140.00 Fence Walls $70 plus $.15 LF (Linear Footage) Retaining Walls $70 plus $1.53 LF (Linear Footage) Pools & Spas Attached $290 plus $.90 Sq.ft. Stand Alone Spas $235.00 Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit ** Miscellaneous Permits (Plan Review Fee Extra) One Discipline Permit $70.00 (building, plumbing, electrical or mechanical) Combination Permit $210.00 Miscellaneous Plan Review Minimum Plan Review $70.00 per hour (1 - hour Minimum) Revisions to Approved Plans $70.00 per hour (1 - hour Minimum) Over the Counter Permits (No Plan Review Fee Required) Plumbing - Water heater replacement/solar (minor) $70.00 Mechanical - HVAC replacement (minor) $70.00 Electrical - panel repair (minor) $70.00 Demolition (minor) $120.00 Plan Review Add On (After 3rd Review) 50% of Bldg Permit/Plan Review Fee Reinspection Fee $150.00 per Trip Comprehensive Fee Schedule The Height of Desert Living 351 Comprehensive Fee Schedule Description Fee Building Permit/Plan Check – Single Family Residential (cont.) Permit Extensions - Residential new construction only (If Town has all records and within current Code cycle) $400.00 Permit Extensions - Residential remodel only (If Town has all records and within current Code cycle) $100.00 Refund for cancelled Single Family Home permit 35% of building permit fee paid Penalty for failure to obtain a building permit 50% of Bldg Permit/Plan Review Fee The Height of Desert Living 352 Description Fee Building Permit/Plan Check - Commercial Commercial Building Permit (Includes Permit and Plan Review) Area with A/C $.75 Sq.ft. Covered Area (non A/C) $.45 Sq.ft. Commercial Building Addition Area with A/C $.75 Sq.ft. Covered Area (non - A/C) $.45 Sq.ft. Commercial Remodel (Existing) Area with A/C $145 plus $.23 Sq.ft. Covered Area (non - A/C) $145 plus $.14 Sq.ft. Shell Only for Commercial & Multi - Family Area with A/C $205 plus $.50 Sq.ft. Covered Area (non - A - C) $70 plus $.45 Sq.ft. Commercial Tenant Improvement Area with A/C $145 plus $.23 Sq.ft. Covered Area (non - A/C) $145 plus $.14 Sq.ft. Apartments/Condominiums Livable Area with A/C $.75 Sq.ft. Covered Area (non - A/C) $.45 Sq.ft. Apartments/Condominiums with 4 or more units & recurring floor plans (0 - 100,000 livable sq.ft.) Livable Area with A/C $.60 Sq.ft. Covered Area (non - A/C) $.37 Sq.ft. Apartments/Condominiums with 4 or more units & recurring floor plans (Over 100,000 livable sq.ft.) Livable Area with A/C $.53 Sq.ft. Covered Area (non - A/C) $.33 Sq.ft. Specialized Permits (Includes Permit and Plan Review) Solar Photovoltaic $140.00 Fence Walls $70 plus $.15 Lf (Linear Footage) Retaining Walls $70 plus $1.53 LF (Linear Footage) Pools & Spas Attached $290 plus $.90 Sq.ft. Stand Alone Spas $235.00 Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit ** Comprehensive Fee Schedule The Height of Desert Living 353 Comprehensive Fee Schedule Description Fee Miscellaneous Permits (Plan Review Fee is Separate) Minimum Permit (one discipline) $70.00 (or $210.00 for building, plumbing, electrical and mechanical) Minimum Combination (all disciplines) $210.00 Sign Permit, less than 32 sq.ft.. (Face Replacement Only) $50.00 per sign Sign Permit, greater than 32 sq.ft. (Face Replacement Only) $100.00 per sign Sign Permit, less than 32 sq.ft.. (New) $190.00 per sign Sign Permit, greater than 32 sq.ft. (New) $240.00 per sign Miscellaneous Plan Review Minimum Plan Review $70.00 per hour (1 - hour Minimum) Revisions to Approved Plans $70.00 per hour (1 - hour Minimum) Over the Counter Permits (No Plan Review Fee Required) Plumbing - Water heater replacement/solar (minor) $70.00 Mechanical - HVAC replacement (minor) $70.00 Electrical - panel repair (minor) $70.00 Demolition (minor) $120.00 Plan Review Add On (After 3rd Review) 50% of Bldg Permit/Plan Review Fee Reinspection Fee $150.00 per trip Permit Extensions - Commercial new construction only (If Town has all records and within current Code cycle) $400.00 Permit Extensions - Commercial remodel only (If Town has all records and within current Code cycle) $100.00 Penalty for failure to obtain a building permit $100.00 Refund for cancelled Commercial Building permit (must be done in writing) 35% of building permit fee paid The Height of Desert Living 354 Description Fee Fire Safety Fees Residential Automatic Sprinkler System Plan Review/Inspection 0.05 sq. ft. (minimum $25) Commercial Automatic Sprinkler System Plan Review/Inspection $.10 sq. ft. (minimum $50) Commercial Auto Sprinkler System Modification Plan Review/Inspection $75.00 Commercial Hood System Plan Review/Inspection $100.00 Commercial Fire Alarm System Plan Review/Inspection $100.00 Commercial Fire Alarm System Modification Plan Review/Inspection $50.00 Residential LPG Installation Review/Inspection $50.00 Annual Adult Residential Group Care Inspection $100.00 per year Annual Commercial Fire Inspection Fee $15.00 effective 1/1/12 Tent Permit Fee (any tent over 200 sq. ft. & any canopy over 400 sq. ft.) $100.00 Reinspection Fee (beyond one re - check) $150.00 per trip Abatement Fees Inspection fee $70.00 per hour (1 - hour minimum) Reinspection fee $150.00 per trip Comprehensive Fee Schedule The Height of Desert Living 355 Comprehensive Fee Schedule Description Fee Park Facility Rentals Park Rental Fees - Resident Small Ramada - Up to 4 hours $24.00 Over 4 Hours $48.00 Medium Ramada - Up to 4 hours $30.00 Over 4 Hours $60.00 Large Ramada - Up to 4 hours $72.00 Over 4 Hours $144.00 Meeting Rooms - Up to 4 hours $24.00 Over 4 Hours $48.00 Multi Purpose Fields - Up to 4 hours $30.00 Over 4 Hours $60.00 Open Turf Areas - Up to 4 hours $200.00 Over 4 Hours $400.00 Performance Pad (Amphitheater) - Up to 4 hours $240.00 Over 4 Hours $480.00 Tennis Courts - 90 minute reservation $5.00 (Day) Tennis Courts - 90 minute reservation $7.00 (Evening) Park Rental Fee Extras Athletic Field Lights (2 hour minimum) $10.00 Per Hour Athletic Field – Prep & Bases $25.00 Each Alcohol Permit with Park Reservation $10.00 For 50 Consuming Adults Fountain Operation $250.00 Per Half - Hour Park Personnel Labor $15 - $30 Per Hour Park Rental Fees - Non - Resident Small Ramada - Up to 4 hours $30.00 Over 4 Hours $60.00 Medium Ramada - Up to 4 hours $38.00 Over 4 Hours $76.00 Large Ramada - Up to 4 hours $90.00 Over 4 Hours $180.00 Meeting Rooms - Up to 4 hours $30.00 Over 4 Hours $60.00 Multi Purpose Fields - Up to 4 hours $38.00 Over 4 Hours $76.00 Open Turf Areas - Up to 4 hours $250.00 Over 4 Hours $500.00 The Height of Desert Living 356 Description Fee Park Rental Fees - Non – Resident (cont.) Performance Pad (Amphitheater) - Up to 4 hours $300.00 Over 4 Hours $600.00 Tennis Courts - 90 minute reservation $10.00 (Day) Tennis Courts - 90 minute reservation $14.00 (Evening) Park Rental Fee Extras Athletic Field Lights $10.00 Per Hour Athletic Field – Prep & Bases $25.00 Each Alcohol Permit with Park Reservation $10.00 For 50 Consuming Adults Fountain Operation $250.00 Per Half - Hour Park Personnel Labor $15.00 - $30.00 Per Hour Recreation Fees Program Cancellation Fee $10.00 Comprehensive Fee Schedule The Height of Desert Living 357 Comprehensive Fee Schedule Description Fee Community Center Rentals Community Center Rental - Resident/Non - Profit (Tier 2) Any Meeting Room $15.00 per Hour One Ballroom (30 - 90 people) 4 hours $130.00 Per hour thereafter $25.00 Two Ballrooms *(91 - 160 people) 4 hours $260.00 Per hour thereafter $50.00 Three Ballrooms*( 161 - 250 people) 4 hours $390.00 Per hour thereafter $75.00 Grand Ballroom *( 251 - 450 people) 4 hours $520.00 Per hour thereafter $100.00 Lobby 4 hours $125.00 Per hour thereafter $25.00 Grand Ballroom & Lobby All Day Rate (Monday - Thursday 7:00 am to Midnight) $1,600.00 All Day Rate (Friday - Saturday 7:00 am to Midnight) $2,000.00 Kitchen Usage Fee per Ballroom $30.00 Weekend Rates: Friday & Saturday ( no rentals on Sunday) Ballroom 3 (includes patio access and views)* 4 hours $150.00 Per hour thereafter $30.00 Ballroom 4 (includes patio access and views) 4 hours $150.00 Per hour thereafter $30.00 Tier 2 Groups meeting 6 or More Times per Year: 4 hours (with contract) $65.00/ballroom per meeting *Ballroom 3 not available as a standalone rental The Height of Desert Living 358 Description Fee Community Center Rental – Non - Resident/Commercial (Tier 3) Any Meeting Room $35.00 per Hour One Ballroom (30 - 90 people) 4 hours $300.00 Per hour thereafter $65.00 Two Ballrooms *(91 - 160 people) 4 hours $600.00 Per hour thereafter $130.00 Three Ballrooms*( 161 - 250 people) 4 hours $900.00 Per hour thereafter $195.00 Grand Ballroom *( 251 - 450 people) 4 hours $1,200.00 Per hour thereafter $260.00 Lobby 4 hours $250.00 Per hour thereafter $50.00 Grand Ballroom & Lobby All Day Rate (Monday - Thursday 7:00 am to Midnight) $4,000.00 All Day Rate (Friday - Saturday 7:00 am to Midnight) $5,000.00 Kitchen Usage Fee per Ballroom $60.00 Weekend Rates: Friday & Saturday ( no rentals on Sunday) Ballroom 3 (includes patio access and views)* 4 hours $450.00 Per hour thereafter $125.00 Ballroom 4 (includes patio access and views) 4 hours $450.00 Per hour thereafter $125.00 Tier 3 Groups meeting 6 or More Times per Year: 4 hours (with contract) $120.00/per ballroom per meeting *Ballroom 3 not available as a standalone rental Comprehensive Fee Schedule The Height of Desert Living 359 Comprehensive Fee Schedule Description Fee Community Center Extra Service Fees - Resident/Non - Profit Video Projector - Note Vission 3,000 Lumens $40.00 Overhead Projector $15.00 Slide Projector $15.00 TV/VCR (or DVD) $20.00 VCR or DVD Player $10.00 Small Screen $5.00 Large Screen (8' x 10') $10.00 Large Flat Panel Monitor $25.00 Internet Access Wireless $25.00 per day Hard Wire $125 per day Sound Reinforcement Microphones Wireless $5.00 Speaker Table (Includes Mixing Board) $15.00 each Conference Phone $10.00 Portable Sound System (Includes Mixing Board and/or Portable Speaker) $25.00 CD Player $10.00 Electricity (per booth) 110 V $15.00 220 V $40.00 Other Easel $5.00 Papers & Markers $10.00 Portable White Board $5.00 Walker Display Board $5.00 Items for Sale 25' Extension Cord $15.00 each Power Strip $15.00 each Masking Tape $5.00 per roll Miscellaneous Dance Floor - per 3' x 3' parquet square $3.00 Staging 6' x 8" section $5.00 Piano - Tuning Extra Upright $25.00 Grand $50.00 Coffee Service $5.00 per 8 cup pack The Height of Desert Living 360 Description Fee Community Center Extra Service Fees - Non - Resident/Commercial Video Projector - Note Vission 3,000 Lumens $75.00 Overhead Projector $30.00 Slide Projector $30.00 27" TV $40.00 Large Flat Panel Monitor $50.00 VCR or DVD Player $20.00 Small Screen $10.00 Large Screen (8' x 10') $20.00 Large Screen Border $30.00 Internet Access Wireless $25.00 per day Hard Wire $125.00 per day Sound Reinforcement Microphones Wireless $15.00 Speaker Table (Includes Mixing Board) $15.00 each Conference Phone $20.00 Portable Sound System (Includes Mixing Board and/or Portable Speaker) $50.00 CD Player $20.00 Electricity ( per booth) 110 V $25.00 220 V $75.00 Other Easel $10.00 Papers & Markers $20.00 Portable White Board $10.00 Walker Display Board $10.00 Items for Sale 25' Extension Cord $15.00 each Power Strip $15.00 each Masking Tape $5.00 each Miscellaneous Dance Floor - Per 3' x 3' parquet square $5.00 Staging 6' x 8" section $10.00 Piano - Tuning Extra Upright $50.00 Grand $100.00 Coffee Service $5.00 per (10) 8oz cup pack NOTE: All Rentals Are Subject To Applicable Arizona Sales Taxes Comprehensive Fee Schedule The Height of Desert Living 361 Comprehensive Fee Schedule Description Fee Senior Services Annual Membership Fees Resident $20.00 Non - Resident $30.00 Court Fees Non - Sufficient Funds (checks returned to Court) $29.00 per check Public Defender Actual costs for appointed attorney Jail Reimbursement Actual costs billed by County for jail time served Jury Costs (assessed if jury trial canceled within five days of trial) Actual administrative costs Civil Traffic Default $25.00 per defaulted charge Warrant $50.00 per warrant issued Diversion Program Rescheduling $25.00 Court Clerk $17.00 Court User $10.00 per charge, plus surcharges Public Records Search $2.00 per name Copies $0.50 per page Certified Copies $17.00 Copies of CDs $17.00 NOTE: Court fees are subject to change throughout the fiscal year in accordance with State Law and Arizona Supreme Court Rules. The Height of Desert Living 362 Schedule of Authorized Positions Schedule of Authorized Positions The Height of Desert Living 363 Schedule of Authorized Positions Position – Title FY09-10 FY10-11 FY11-12 FY12-13 Authorized Authorized Authorized Proposed FTE FTE FTE FTE Municipal Court Presiding Judge 1.00 1.00 1.00 1.00 Court Administrator 1.00 1.00 1.00 1.00 Senior Court Clerk 1.00 1.00 1.00 1.00 Court Clerk 2.00 2.00 2.00 2.00 Authorized FTE 5.00 5.00 5.00 5.00 Administration Town Manager 1.00 1.00 1.00 1.00 Assistant to the Town Manager 0.00 0.00 0.00 0.00 Deputy Town Manager/Finance Director 1.00 1.00 1.00 1.00 Executive Asst to Town Mgr/Council 1.00 1.00 1.00 1.00 Administrative Assistant 1.00 0.00 0.00 0.00 Town Clerk 1.00 1.00 1.00 1.00 H/R Adminstrator/Risk Manager 1.00 1.00 1.00 1.00 Volunteer Coordinator 0.75 0.75 0.88 0.88 Economic Development Administrator 1.00 1.00 1.00 1.00 Public Information Officer 0.00 0.00 0.00 0.00 Community Affairs/Media Relations 1.00 0.00 0.00 0.00 I/T Coordinator 1.00 1.00 1.00 1.00 I/T Technician 0.50 0.50 0.75 0.75 I/T Intern 0.00 0.00 0.00 0.00 Finance Director 0.00 0.00 0.00 0.00 Accounting Supervisor 1.00 1.00 1.00 1.00 Financial Services Technician 1.00 1.00 0.75 0.75 Accounting Clerk 0.50 0.50 0.50 0.50 Customer Service Rep 0.50 0.50 0.70 0.80 Receptionist 0.00 0.00 0.00 0.00 Authorized FTE 13.25 11.25 11.58 11.68 Schedule of Authorized Positions The Height of Desert Living 364 Schedule of Authorized Positions Position – Title FY09-10 FY10-11 FY11-12 FY12-13 Authorized Authorized Authorized Proposed FTE FTE FTE FTE Development Services Developmental Services Director 0.00 1.00 1.00 1.00 Public Works Director 1.00 0.00 0.00 0.00 Town Engineer 1.00 1.00 1.00 1.00 Civil Engineer 2.00 0.00 0.00 0.00 Senior Civil Engineer Inspector 0.00 0.00 0.00 0.00 Civil Engineer Inspector 1.00 1.00 1.00 1.00 Planner - Environmental (Stormwater)1.00 1.00 1.00 0.00 Executive Assistant 2.00 1.00 1.00 1.00 Facilities Supervisor 1.00 1.00 1.00 0.00 Facilities/Environmental Supervisor 0.00 0.00 0.00 1.00 Facilities Maintenance Tech 1.00 1.00 1.00 1.50 Maintenance/Custodial Worker 0.75 0.00 0.00 0.00 Custodian 1.50 1.25 1.25 1.25 Street Superintendent 1.00 1.00 1.00 1.00 Open Space & Landscape Spec.1.00 1.00 0.00 0.00 Fleet Mechanic/Open Space 1.00 1.00 1.00 1.00 Traffic Signal Technician I 1.00 0.50 0.00 0.00 Traffic Signal Technician II 1.00 1.00 1.00 1.00 Street Maintenance Tech 6.00 4.00 3.00 3.00 P&Z Director 1.00 0.00 0.00 0.00 Senior Planner 1.00 1.00 1.00 1.00 Planner 0.50 0.50 0.00 0.00 GIS Technician/CAD Operator 2.00 1.00 1.00 1.00 Senior Code Enforcement Officer 0.00 0.00 0.00 0.00 Code Enforcement Officer 2.00 1.00 1.50 1.00 Planning Assistant 0.00 0.00 0.00 0.00 Chief Building Official/Plans Examiner 0.00 0.00 0.00 1.00 Chief Building Official 1.00 1.00 1.00 0.00 Plans Examiner 1.00 1.00 0.50 0.00 Building Inspector 2.00 0.00 0.00 0.00 Building Permit Technician 2.00 1.00 1.00 1.00 Authorized FTE 35.75 23.25 20.25 18.75 Schedule of Authorized Positions The Height of Desert Living 365 Schedule of Authorized Positions The reduction in authorized FTEs from FY09-10 to FY10-11 was a result of the eco- nomic downturn and the need to reduce town expenditures, resulting in actual staff layoffs. Other staff reductions were created by consolidating positions. Compared to the high of 115 FTE in FY02-03, the current level of 57 represents a total decrease of 50%. Position – Title FY09-10 FY10-11 FY11-12 FY12-13 Authorized Authorized Authorized Proposed FTE FTE FTE FTE Community Services Community Services Director 1.00 1.00 1.00 1.00 Recreation Supervisor 1.00 1.00 1.00 1.00 Rec. Program Coordinator 2.00 2.00 2.00 2.00 Recreation Assistant 4.00 2.35 2.45 2.45 Recreation Aide 1.00 0.00 0.00 0.00 Recreation Intern 0.50 0.00 0.00 0.00 Executive Assistant 2.00 1.00 1.00 1.00 Parks Supervisor 1.00 1.00 1.00 1.00 Park Operations Lead 3.00 3.00 3.00 2.00 Park Ranger 0.00 0.00 0.00 0.00 Groundskeeper 2.00 2.00 2.00 3.00 Customer Service Representative 0.50 0.50 0.30 0.30 Comm Ctr Director 1.00 0.00 0.00 0.00 Comm Ctr Operations Supervisor 0.00 0.00 0.00 0.00 Comm Ctr Events Coordinator 1.00 1.00 1.00 1.00 Comm Ctr Operations Coordinator 1.00 1.00 1.00 1.00 Operations Support Worker 1.50 1.50 2.00 1.65 Operations Support Assistant 0.50 0.50 0.00 0.00 Receptionist 1.00 1.00 1.00 1.00 Bartender 0.00 0.00 0.00 0.00 Senior Services Supervisor 1.00 1.00 1.00 1.00 Senior Services Activities Coordinator 0.50 0.58 0.58 0.58 HDM/Special Programs Admin 0.00 0.00 0.00 0.00 HDM Coordinator 0.50 0.75 0.75 0.75 Senior Services Assistant 0.50 0.45 0.45 0.45 Senior Aide 0.50 0.00 0.00 0.00 Driver 0.10 0.00 0.00 0.00 Authorized FTE 27.10 21.63 21.53 21.18 Total Authorized FTE 81.10 61.13 58.36 56.61 Schedule of Authorized Positions The Height of Desert Living 366 Resolution 2012-11 Resolution 2012-11 The Height of Desert Living 367 Resolution 2012-11 The Height of Desert Living 368 Glossary Glossary The Height of Desert Living 369 Account A separate financial reporting unit for budgeting, management or accounting pur- poses. All budgetary transactions, whether revenue or expenditure, are recorded in accounts. Several related accounts may be grouped together in a fund. A list is called a chart of accounts. Accounting Standards The generally accepted accounting principles (GAAP) promulgated by the Govern- mental Accounting Standards Board (GASB) that guide the recording and reporting of financial information by state and local governments. Accrual Basis Accounting A basis of accounting in which transactions are recognized at the time they are in- curred, as opposed to when cash is received or sent. Actual vs. Budgeted Difference between the amounts projected (budgeted) in revenues or expenditures at the beginning of the fiscal year and the actual receipts or expenses, which are incurred by the end of the fiscal year. Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on all real, and cer- tain personal property according to the property’s assessed value and the tax rate. Used as a source of monies to pay general obligation debt and to support the Gen- eral Fund. Adoption Formal action by the Town Council, which sets the spending limits for the fiscal years. Appropriation Specific amount of monies authorized by the Council for the purpose of incurring obligations and acquiring goods and services. Arbitrage The ability to use tax exempt proceeds and, by investing those funds in higher yielding taxable securities, generate a profit to the issuer. Assessed Valuation A value set upon real and personal property by the Maricopa County Assessor for the purpose of levying property taxes. Asset The resources and property of the Town that can be used or applied to cover li- abilities. Glossary The Height of Desert Living 370 Audit Report The report prepared by an auditor covering the audit or investigation of an entity’s financial position for a given period of time, usually a year. As a general rule, the report should include: 1) a statement of the scope of the audit; 2) explanatory comments concerning exceptions from generally accepted auditing standards; 3) opinions; 4) explanatory comments concerning verification procedures; 5) financial statements and schedules; and 6) statistical tables, supplementary comments and recommendations. The auditors signature follows 3). The Town is required to have an annual audit conducted by qualified certified public accountants. Balanced Budget Arizona law (Title 42 Arizona Revised Statutes) requires the Town Council to annu- ally adopt a balanced budget by purpose of public expense. State law defines this balanced budget as “the primary property tax levy, when added together with all other available resources, must equal these expenditures.” The total of proposed expenditures will not exceed the total of estimated revenues and fund balances. Base Budget The ongoing expense for personnel, contractual services, commodities, and the replacement of equipment to maintain service levels previously established by the Council. Bond A written promise to pay a specified sum of money (called the principal amount) at a specified date or dates in the future (called the maturity dates), and carrying in- terest at a specified rate, usually paid periodically. The difference between a bond and a note is that a bond is issued for a longer period and requires greater legal formality. Bonds are primarily used to finance capital projects. The most common types of bonds are: General Obligation (GO) Bond: This type of bond is secured by the full faith, credit, and taxing power of the municipality. Revenue Bond: This type of bond is secured by the revenues from a specific source such as gas taxes or water revenues. Budget A financial plan of estimated expenditures and anticipated resources adopted for a specific period of time outlining a plan for achieving council goals and objectives. Budget Amendment A change of budget appropriation between expenditure accounts which does not change the legal spending limit adopted by Council. Budgetary Basis The method used to determine when revenues and expenditures are recognized for budgetary purposes. Glossary The Height of Desert Living 371 Capital Budget A spending plan for improvements to or acquisition of land, facilities and infra- structure that balances revenues and expenditures, specifies the sources of reve- nues, and lists each project or acquisition. Normally a capital budget must be ap- proved by the legislative body. The capital budget and accompanying appropria- tion ordinance may be included in a consolidated budget document that has a sec- tion devoted to capital expenditures and another to operating expenditures. Or two separate documents may be prepared – one for the capital budget and one for the operating budget. Capital Improvement Project Expenditures for the construction, purchase or renovation of Town facilities or property that have a value greater than $50,000. Capital Outlay Expenditures resulting in the acquisition of or addition to the Town’s fixed assets. Capital Project Funds Capital project funds are used to account for and report financial resources that are restricted, committed, or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets. Capital projects funds exclude those types of capital related outflows financed by proprie- tary funds or for assets that will be held in trust for individuals, private organiza- tions, or other governments. Capital Project Carryover An approved Capital Project that was not completed in the fiscal year and, there- fore, was budgeted again in the current fiscal year in order to finish the project. Cash Basis A basis of accounting in which transactions are recognized only when cash amounts are increased or decreased. Community Facilities District (CFD) A separate legal entity established by the Town which allows for financing of public improvements and services. Comprehensive Annual Financial Report (CAFR) The official annual financial report of the Town. The CAFR represents manage- ment’s report to the Town Council, constituents, investors and creditors. Contingency/Reserve An amount set aside as available, with Council approval, to cover unforeseen ex- penditures, emergency expenditures, or revenue short falls. Debt Limit Statutory or constitutional limit on the principal amount of debt that an issuer may incur (or that it may have outstanding at any one time). Glossary The Height of Desert Living 372 Debt Ratio Total debt divided by total assets. Debt Service Principal and interest payments on outstanding bonds. Debt Service Fund One or more funds established to account for revenues used to repay the principal and interest on debt. Department A functional group of the Town with related activities aimed at accomplishing a major Town service or program. Depreciation An accounting transaction which spreads the purchase cost of an asset across its useful life. Division A grouping of related activities within a particular department (example, Senior Services is a division of Community Services). Encumbrance The formal accounting recognition of committed funds to be set aside for a future expenditure. For budgetary purposes encumbrances are considered expenditures. Estimated Revenue The amount of projected revenue to be collected during the fiscal year. Expenditure If accounts are kept on the accrual basis, this term designates total charges in- curred, whether paid or unpaid. If they are kept on the cash basis, the term covers only actual disbursements for these purposes. Expenditure Limitation An amendment to the Arizona State Constitution that limits annual expenditures of all municipalities. The Economic Estimates Commission, based on population growth and inflation sets the limit. All municipalities have the option of Home Rule where the voters approve a four-year expenditure limit based on revenues re- ceived. Fiscal Year Any period of twelve consecutive months establishing the beginning and the end- ing of financial transactions. For the Town of Fountain Hills, this period begins July 1 and ends June 30. Glossary The Height of Desert Living 373 Fixed Assets Assets of a long-term character which are intended to continue to be in use or kept for more than five years and of a monetary value greater than $10,000. Full-Time Equivalent Position (FTE) A position converted to the decimal equivalent of a full-time position based on 2,080 hours per year. For example, a part-time typist working for 20 hours per week would be equivalent to a 0.5 FTE. Fund A fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources. Fund Balance A balance or carry over that occurs when actual revenues exceed budgeted reve- nues and/or when actual expenditures are less than budgeted expenditures. General Fund The major fund in most governmental entities. While other funds tend to be re- stricted to a single purpose, the General Fund is a catch all for general government purposes. The General Fund contains the activities commonly associated with mu- nicipal government, such as police and fire protection, parks and recreation. General Obligation Bonds Bonds that finance a variety of public projects. The repayment of these bonds is usually made from secondary property tax revenues. General Plan A plan approved by the Town Council that provides the fundamental policy direc- tion and guidance on development decisions in the Town. Governmental Funds Governmental Funds are those through which most governmental functions of the Town are recorded. Revenues are recognized as soon as they are both measurable and available. Expenditures generally are recorded when a liability is incurred except for unmatured interest on debt and certain similar obligations, which should be rec- ognized when due. Municipal Property Corporation (MPC) Bond Bonds that are backed by the excise taxes of the Town including local sales tax, fran- chise tax, State Shared sales tax, and auto lieu tax. The MPC is a non-profit corpora- tion established for the purpose of issuing debt to purchase municipal facilities, which it leases to the Town. Objectives A measurable output that an organization strives to achieve within a designated time frame. The achievement of the objective advances an organization toward a corre- sponding goal. Glossary The Height of Desert Living 374 Operating Budget Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing activities of the Town are controlled. Ordinance A formal legislative enactment by the Town Council. Performance Based Budget The Performance Based Budget is a customer based, performance driven, results ori- ented budget system based on Outcome Management. Outcome Management is a management approach that focuses on the results achieved when providing a ser- vice. Performance Indicators Measurement of service performance indicators that reflect amount of money spent on services and the resulting outcomes at a specific level of services provided. Program Activities performed by one or more organizational units for the purpose of accom- plishing a function for which the Town is responsible. Property Tax The total property tax levied by a municipality. Arizona’s municipal property tax sys- tem is divided into a primary and secondary tax rate. The rate is expressed as dol- lars per $100 of assessed valuation. Primary Property Tax Rate Arizona statute limits the primary property tax levy amount and municipalities may use this tax for any purpose. Resolution A special or temporary order of the Town Council. Requires less formality than an or- dinance. Resources Total amounts available for appropriation including estimated revenues, bond/loan proceeds, fund transfers, and beginning fund balances. Revenue Financial resources received from taxes, user charges, and other levels of govern- ment. Revenue Bonds Bonds whose principal and interest are payable exclusively from earnings of a reve- nue generating fund. Glossary The Height of Desert Living 375 Secondary Property Tax Rate Arizona statute does not limit the secondary tax levy amount and municipalities may only use this levy to retire the principal and interest or redemption charges on bonded debt. Sinking Fund A means of repaying funds that were borrowed through a bond issue. The issuer makes periodic payments to a trustee who retires part of the issue by purchasing the bonds in the open market. Special Revenue Fund Accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specific purposes. State Shared Revenue Includes the Town’s portion of state sales tax revenues, state income tax receipts, and motor vehicle in-lieu taxes. Strategic Plan The Strategic Plan defines the Town’s strategy, or direction, and assists Town man- agement in making decisions on the allocation of personnel and resources. Tax Levy The total amount of the general property taxes collected for purposes specified in the Tax Levy Ordinance. Tax Rate The amount of tax levied for each $100 of assessed valuation. Transfer Movement of resources between two funds. Example: An interfund transfer would include the transfer of operating resources from the General Fund to the Street Fund. User Fees The fee charged for the direct receipt of a public service to the party or parties who benefit from the service. Working Capital A financial metric which represents the amount of day-to-day operating liquidity available. Also known as operating capital, it is calculated as current assets minus current liabilities. Glossary The Height of Desert Living 376 Acronyms Acronyms The Height of Desert Living 377 ACA-Arizona Commerce Authority ACMA-Arizona City Manager’s Association ADA-Americans with Disabilities Act ADEQ-Arizona Department of Environmental Quality ADOG-Association of Dog Owners Group ADOT-Arizona Department of Transportation ADWR-Arizona Department of Water Resources AGIC-Arizona Geographic Information Council AICP-American Institute of Certified Planners AOC-Administrative Office of the Courts APA-American Planning Association APRA-American Park & Recreation Association APWA-American Public Works Association ARRA-American Recovery and Reinvestment Act of 2009 ARS-Arizona Revised Statutes ASCE-American Society of Civil Engineers AZBO-Arizona Building Officials AZDOR-Arizona Department of Revenue AZDOT-Arizona Department of Transportation BGC-Boys and Girls Club BVAC-Business Vitality Advisory Council CAD-Computer Aided Design CAFR-Comprehensive Annual Financial Report Acronyms Acronyms The Height of Desert Living 378 CARE-Crisis Activated Response Effort CELA-Code Enforcement League of Arizona CFD-Community Facilities District CIP-Capital Improvement Program CMAQ-Congestion Mitigation and Air Quality EMCFD-Eagle Mountain Community Facilities District EMMA-Electronic Municipal Market Access EOC-Emergency Operations Center FEMA-Federal Emergency Management Administration FHUSD-Fountain Hills Unified School District FTE-Full Time Equivalent FY-Fiscal Year GAAP-Generally Accepted Accounting Principles GADA-Greater Arizona Development Authority GASB-Government Accounting Standards Board GFOA-Government Finance Officers Association GIS-Geographical Information Systems GO-General Obligation GPEC-Greater Phoenix Economic Council HDM-Home Delivered Meals HURF-Highway Users Revenue Fund HVAC-Heating, Cooling, and Air Conditioning ICMA-International County Managers Association ICSC-International Council of Shopping Centers ID-Improvement District Acronyms The Height of Desert Living 379 IGA-Intergovernmental Agreement IIP-Infrastructure Improvement Plan ISO-International Standards Organization IT-Information Technology ITS-Intelligent Transportation System LTAP-Local Technical Assistance Program LTAF-Local Transportation Assistance Fund MAG-Maricopa Association of Governments’ MCFCD-Maricopa County Flood Control District MCSO-Maricopa County Sheriff’s Office MHz-Megahertz MPC-Municipal Property Corporation MSRB-Municipal Securities Rulemaking Board NRPA-National Recreation and Park Association RFP-Request for Proposals RPTA-Regional Public Transit Agency SEC-Securities and Exchange Commission SR-State Route STORM-Stormwater Outreach for Regional Municipalities VHF-Very High Frequency VOIP-Voice Over Internet Protocol Acronyms The Height of Desert Living 380 Town of Fountain Hills 16705 E. Avenue of the Fountains Fountain Hills, Arizona 85268 480-816-5100 www.fh.az.gov