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HomeMy WebLinkAboutFY12 Adopted BudgetThe Height of Desert Living 1 TOWN OF FOUNTAIN HILLS ARIZONA FISCAL YEAR 2011-2012 ADOPTED BUDGET Take Pride Day 2010 Art Walk The Height of Desert Living 2 The Height of Desert Living 3 TABLE OF CONTENTS INTRODUCTION Budget Message 6 Community Profile 18 Town Council 30 FINANCIAL OVERVIEW Financial Policies 39 Budget Highlights 56 Revenue Summary 66 Expenditure Summary 83 Budget Process & Schedule 92 OPERATING BUDGETS Operating Budgets 99 Mayor & Town Council 101 Municipal Court 109 Administration 114 Town Manager 122 Town Clerk 125 Human Resources 129 Finance 132 Information Technology 136 Economic Development (Gen Fund) 139 Legal 142 The Height of Desert Living 4 TABLE OF CONTENTS Development Services 144 Building Safety 151 Code Compliance 154 Engineering 157 Facilities 160 Mapping & Graphics 164 Planning 167 Community Services 170 Community Center 178 Parks 181 Recreation 186 Seniors 189 Law Enforcement 192 Fire & Emergency Medical 197 SPECIAL FUNDS Special Revenue Funds 203 Streets 205 Excise Tax Fund 210 Debt Service Funds 213 Tax Levy 218 CAPITAL IMPROVEMENT PROGRAM Capital Improvement Program 219 Capital Projects Summary 229 Capital Projects Information Sheets 233 The Height of Desert Living 5 TABLE OF CONTENTS VEHICLE REPLACEMENT PROGRAM Policy & Procedure 302 Vehicle List 307 SCHEDULES Comprehensive Fee Schedule 310 Authorized Positions 324 Resolution No. 2011-20 & Exhibit A 328 Pavement Management Map 336 Development Services Unfunded List 338 Glossary 341 Acronyms 350 The Height of Desert Living 6 BUDGET MESSAGE Honorable Mayor and Town Council: I am pleased to submit the Operating Budgets for the Town of Fountain Hills for the fiscal year beginning on July 1, 2011, and ending June 30, 2012 (FY2012). This budget is balanced and designed to convey to the public a budget message that articu- lates priorities and issues for the upcoming fiscal year. The budget also highlights any issues facing the staff in developing the budget, as well as short-term financial and op- erational policies that were instrumental in guiding the development of the annual budget. Although each fund should be viewed individually, the Town’s proposed total budget, including all funds, is estimated at $38.3M in expenditures, with projected revenues of $32.0 million (reserves in the capital projects fund will be used to fund some projects). Although the proposed resources are higher than last fiscal year’s projection, it is important to note that the budget includes the use of one-time re- sources such as stimulus and grant funds. These funds cannot be relied upon for on- going operations of the Town. The budget process involves participation of members of the Executive Budget Com- mittee consisting of Administrative staff, the Town Manager, a member of the Town Council and the Mayor. The committee was assigned the task of prioritizing expendi- ture requests to meet the Council goals and provide a sustainable level of service with the resources available. This budget is the product of that process and accomplishes that goal. The primary focus of the proposed budget is usually the operating, or Gen- eral Fund, the Town’s largest fund, which supports basic services. With the economic downturn came declining revenues. Developing the proposed budget, therefore, re- quired making choices to achieve a budget that balances the available resources with the Council goals, while maintaining a level of service to support a high quality of life in Fountain Hills. Budget Message The Height of Desert Living 7 The sources of funds included in the budget total $32.0 million, with the major components reflected in the table below: Actual Actual Projected Budget General Fund $14.8M $13.5M $12.6M $12.6M Highway User Fund $1.8M $1.6M $1.3M $1.2M Excise Tax $522K $286K $270K $272K Development Fees $134K $245K $89K $93K Debt Service $2.8M $3.3M $2.7M $2.3M Special Revenue Fund $657K $266K $5.5M $1.5M Capital Projects Fund $3.7M $1.0M $4.5M $14.1M GRAND TOTAL REVENUE $24.4M $20.2M $27.0M $32.0M The Financial Overview section provides additional detailed information on planned reve- nues. Budget Message General Fund 40% HURF/Streets Fund 4% Excise Tax Fund 1% Special Revenue Fund 5% Debt Service 7% Capital Projects 44% TOWN OF FOUNTAIN HILLS REVENUES BY FUND (in millions) TOTAL ALL FUNDS $32.0M The Height of Desert Living 8 Actual FY2009 Actual FY2010 Projected FY2011 Budget FY2012 General Fund $14.8M $13.4M $12.6M $12.6M Highway User Fund $2.0M $1.6M $1.3M $1.3M Excise Tax $766K $119K $573K $211K Development Fees $608K $134K $0 $70K Debt Service $3.2M $3.3M $2.9M $5.5M Special Revenue Fund $652K $252K $5.5M $1.5M Capital Projects Fund $4.2M $1.2M $6.4M $17.1M GRAND TOTAL EXPENDI- TURES $26.2M $20.1M $29.5M $38.3M Adopted budget expenditures total $38.3 million. The budget includes $14.1 million to support daily operations and services, with the remaining $24.2 million for debt, grants and capital projects. The following table shows expenses by fund: The Financial Overview section provides additional detailed information on planned expen- ditures. Budget Message General Fund 33% HURF/Streets Fund 3% Excise Tax Fund 1% Special Revenue Fund 4% Debt Service Fund 14% Capital Projects Fund 45% TOWN OF FOUNTAIN HILLS EXPENDITURES BY FUND (in millions) TOTAL ALL FUNDS $38.3M The Height of Desert Living 9 Long-Term Concerns and Issues The primary long-term issues that the Town of Fountain Hills is facing are: Prolonged economic recession leading to foreclosed properties Aging infrastructure Decreased proportionate share of State Shared revenues due to increased population of surrounding communities Lack of sustainable or diversified revenue base Dependence upon State Shared revenues Business attraction and retention Implementation of a Downtown Vision Plan Strategic Goals and Priorities Fountain Hills developed its first Strategic Plan in 2005 through a citizen-driven planning process. Strategic Plan 2006-2010 outlined strategic priorities for implementation through 2010. Strategic Plan 2006-2010 also established the Strategic Planning Advisory Commis- sion (SPAC), a Council-appointed body intended to foster implementation of the Strategic Plan. At the beginning of 2009, SPAC recognized the need to update the Strategic Plan. In the spring, SPAC Commissioners initiated a reconnaissance effort to learn from the public and stakeholders the successes of Strategic Plan 2006-2010 and to identify opportunities for the update. Over the course of the next year, SPAC led a grassroots engagement effort to update the Strategic Plan. In May 2010, Council adopted the revised Strategic Plan. Our Vision Fountain Hills is a distinctive community designed to invigorate the body, mind and spirit, and strives to: Be stewards of this unique enclave, dedicated to preserving the environment and visual aesthetic and to living in balance with the Sonoran Desert; Champion the diversity of experiences our residents bring to our community and rely on this depth of experience to innovatively address our challenges; Be economically sustainable and anchor our vitality in an active, vibrant town core that serves us culturally, socially and economically; and, Be civic-minded and friendly, taking responsibility for our Town’s success by building partnerships and investing our talent and resources. Budget Message The Height of Desert Living 10 Civility Our Pledge Build a community in which all can feel valued, welcome and as though they belong. Strategic Directions • C 1 Practice the art of civility in all public settings and encourage those around you to do the same. • C 2 Support community events and activities that create opportunities to build commu- nity and friendship. • C 3 Genuinely solicit and consider public and stakeholder feedback as part of the decision making process. • C 4 Be the friendliest place in the Valley. Environmental Stewardship Our Pledge Preserve the natural beauty that surrounds us and protect it so future genera- tions can enjoy it. Strategic Directions • ES 1 Educate residents about our environment to increase awareness and promote stew- ardship. • ES 2 Protect and enhance natural infrastructure, including native vegetation, terrain and open space. • ES 3 Explore and implement new technologies and opportunities that will minimize noise, air and light pollution and reduce energy consumption. • ES 4 Promote water conservation and identify ways to use of this precious desert re- source wisely. • ES 5 Protect selected view sheds from development and other manmade obstructions. • ES 6 Improve access to the Sonoran Desert experience. Civic Responsibility Our Pledge Take responsibility for our community’s future and foster opportunities for all residents to participate fully in our community through accessible, responsive leadership. Strategic Directions • CR 1 Foster an environment of accessible, responsive governance. • CR 2 Discover, recognize and utilize the talents of our citizens and use these assets to address community needs. • CR 3 Foster a culture of public service and volunteerism. • CR 4 Implement a comprehensive communications plan to encourage informed citizen participation in civic life. Budget Message The Height of Desert Living 11 • CR 5 Support and develop programs that educate and involve our youth in community governance. • CR 6 Evaluate customer satisfaction with Town services on a regular basis and implement appropriate service improvements. • CR 7 Communicate the role of local government and clearly define the trade-offs be- tween service levels and amenities and the associated costs so residents can make in- formed choices. Education, Learning and Culture Our Pledge Support quality, lifelong learning opportunities and cultural assets that enrich our lives. Strategic Directions • ELC 1 Partner with Fountain Hills’ schools and other institutions to develop quality educa- tional programming and opportunities. • ELC 2 Support partners in providing arts and cultural opportunities and amenities. • ELC 3 Promote and celebrate cultural diversity. • ELC 4 Position the community’s arts and cultural businesses, venues and amenities as economic drivers integrated into the Town’s comprehensive economic strategy. ELC 5 Encourage access to higher learning opportunities or the establishment of an edu- cational or training campus within our community. Economic Vitality Our Pledge Maintain a strong commitment to financial stability and local control, and will promote economic growth that leverages Fountain Hills’ assets by building a dynamic, di- verse economy that supports our community’s needs and promotes successful businesses. Strategic Directions • EV 1 Develop a comprehensive economic development strategy for the Town’s future and work with our partners to forward economic growth and awareness. • EV 2 Develop and maintain a balanced, equitable, sustainable and local financing struc- ture to support the Town’s core government services at desired service levels. • EV 3 Promote a mixed use core where residents can live, work, learn and play in an ur- ban village setting, as depicted in the Downtown Area Specific Plan (Downtown Vision Mas- ter Plan). EV 4 Promote retention, expansion and relocation of quality businesses. EV 5 Promote Fountain Hills as a visitor destination. EV 6 Identify a slate of economic development tools and strategies (including tax incen- tives, fee abatements, etc.) to stimulate economic growth. • EV 7 Identify areas for redevelopment, revitalization or reuse. Budget Message The Height of Desert Living 12 EV 8 Promote unique and vibrant neighborhood and business districts. Recreational Opportunities and Amenities Our Pledge Make Fountain Hills a pedestrian- and bicycle-friendly community by contrib- uting to healthy lifestyles, providing recreational and physical exercise opportunities to citi- zens, and taking advantage of Fountain Hills’ closeness to the Sonoran Desert. Strategic Directions • R 1 Offer a wide range of cost-effective and accessible programs and services for all ages to promote a healthy and active community. • R 2 Provide an interconnected, multi-use trail and bicycle system that promotes active living, physical activity, education and appreciation of our parks and natural resources. • R 3 Support local organizations in providing affordable quality programs to promote rec- reational, sports, fitness and wellness programs for all ages. R 4 Support community events and activities that create opportunities to build commu- nity and neighborhood identity. Maintain and Improve Community Infrastructure Our Pledge Maintain and improve our infrastructure to ensure a high quality living experi- ence, enhance economic opportunities, and support and protect property values and com- munity investments. Strategic Directions • I 1 Maintain a 5-year capital improvements plan that includes programmed maintenance projects. • I 2 Lower the reliance on state revenues by developing a locally controlled, reliable fund- ing source for infrastructure maintenance. • I 3 Maintain a current condition assessment of all roadways and sidewalks and prioritize and implement maintenance efforts to minimize costly reconstruction. • I 4 Partner with local civic and social organizations to assist in amenity upkeep and main- tenance. • I 5 Explore ways to reduce wear and tear on the transportation system including transit options and limiting of truck traffic. • I 6 Coordinate closely with downtown development efforts to ensure adequate infrastruc- ture is planned and amenities identified and programmed. • I 7 Maintain an up-to-date impact fee structure and equitable development agreements to ensure new growth is not a burden on existing residents and businesses. • I 8 Periodically meet with other community service providers to do joint planning and en- sure that service providers can accommodate new customers resulting from growth with- out compromising service levels to existing residents and businesses. Budget Message The Height of Desert Living 13 • I 9 Build a protected fund to finance the major periodic maintenance of community facili- ties. Public Safety, Health and Welfare Our Pledge Protect the health and safety of our community and promote a high quality life. Strategic Directions • P 1 Promote and enhance community-based partnerships in crime prevention, fire and emergency preparedness. • P 2 Reduce risk and increase safety through “community policing” and community-based fire prevention programs. • P 3 Ensure appropriate service levels for public safety. • P 4 Explore health and welfare opportunities, including the creation of a small hospital or a niche health-related service cluster. • P 5 Support health and wellness instruction throughout the community. Budget Message The Height of Desert Living 14 Short Term Goals and Initiatives Due to the protracted recession, staff has taken a very conservative outlook when project- ing FY2011-12 revenues and have made deep cuts in expenditures while trying to accom- plish the Council’s goals. Under the proposed budget, operating revenues for FY2011-12 are projected to decrease compared to the FY10-11 primarily due to a drop in State Shared Revenues of $0.6 million. The State income tax is shared among cities and towns based on population and based on corporate and personal income tax from two years prior. Therefore, it is expected that this source of revenue will continue to decline for the next two years based on the recession and global economy. Revenues from construction re- lated permits are anticipated to remain flat during FY2012; residential permits have de- clined 90% since FY2007. By addressing our problems early, and by observing prudent fiscal practices, the Town has minimized our financial exposure going forward. Nevertheless, the General Fund budget process has been challenging for the staff and budget committee to accommodate the de- crease in available resources. In order to balance the budget, not only for the upcoming fiscal year but for the foreseeable future, the budget committee and staff worked together with a plan that maintains as much of the service level as possible with minimized impact on citizens. The principal issues facing the Town Council in developing the FY2012 budget are: The 2010 census counted 2,003 less (8%) residents in Fountain Hills than the 2005 census; shared revenues are distributed based on census data The surrounding communities experienced high population growth which dilutes the distribution of shared revenues to communities with little or no growth The Town borders two Indian reservations, the City of Scottsdale and McDowell Moun- tain Regional Park restricting any opportunities for expanding borders Steps that the Town is taking to deal with the fiscal issues are: Reduce transfer from the General Fund to the Municipal Property Corporation for annual bond payments (there is sufficient surplus to continue to make the payments) Use of reserves to retire debt on Town Hall Proposal for voter initiative on $29.6M in road bonds for first phase of an updated pavement management program Support Phase I of Downtown Vision Plan (planting trees in downtown and Fountain Park) being provided by donations and volunteers Proposal for increasing the local sales tax for telecommunications (which was not im- plemented) Budget Message The Height of Desert Living 15 Priorities and Issues for FY11-12 To frame the many decisions that have laid the foundation for projections contained in the FY2012 budget, it is necessary to reflect briefly on the past fiscal year. For Fountain Hills, 2010 began with no expectation of an economic recovery but rather a further decline in revenues. The local economy has shown signs of a fragile but sustained recovery. The lo- cal retail sales tax receipts have slowly returned to FY2008 levels and restaurant/bar activ- ity has increased 9.8% over the prior year. In developing the proposed budget, Town staff follows a zero-based approach, leading to a focused review of services delivered by the Town, increased scrutiny of expenditures, and prioritization of programs to be funded using limited resources. This analysis is made more effective with the introduction in FY2009 of new software to implement program budgeting. Additionally, the Town remains committed to funding one-time capital projects with one-time revenue sources, such as construction related revenues and surplus General Fund revenues. Ongoing operating costs should be funded with stable and reliable revenue sources. During the slowdown, we used the opportunity to restructure the organization for more ef- ficiency, evaluate core services and better connect with our neighborhoods and citizens by concentrating on our core missions as defined by the Mayor and Town Council. The chart below is a historical look at past year General Fund revenues. Change in priorities: The challenges of prior years were re- lated to the national economy; how- ever, the economy appears to be ex- periencing a fragile recovery. The loss of population has created an unantici- pated loss in operating revenue of an estimated $915,000 (6% in the Gen- eral Fund and 17% in the Highway User Revenue Fund). New priorities for FY2012 developed by the Town Council during their an- nual retreat are: A focus on the 2010 strategic plan priorities which reflects the desires of the commu- nity; residents identified the Town’s fiscal sustainability as the Strategic Plan 2006- 2010’s key focus. It is the principal recommendation of the Strategic Plan that Council re-initiate a process to review and recommend a financing structure and implement policies by which the Town’s financial sustainability can be achieved. Creating a comprehensive citizens’ communications strategy which encourages citizen participation in Town events and governance Explore and implement new technologies and strategies to reduce noise, air and light Budget Message $16.9 $16.7 $14.8 $13.5 $13.1 $12.6 $10.0 $12.0 $14.0 $16.0 $18.0 FY06-07 FY07-08 FY08-09 FY09-10 FY10-11 FY11-12 General Fund Revenues (in millions) The Height of Desert Living 16 pollution and energy consumption Expand volunteer program with citizens to address community needs that the Town can no longer afford The 5-year capital improvement program totals $68 million, a 3.2% decrease from last year’s program. This represents an investment in public facilities and infrastructure over the next five years. Economic Factors There are indications that local retail activity has leveled off and has seen a slight increase for the last half of the current fiscal year. Other local activity such as restaurants and tele- communications have seen significant and sustained increases which provide signs of opti- mism. However, construction activity continues to decline and is not anticipated to recover until FY2015 when recently annexed land begins to develop. The Town’s goals are long-term and address the entire organization, such as the long-term impacts of revenue shortfalls related to the decline of construction related activity revenue due to build-out. The long and short-term forecasts show that the Town’s operating costs will begin to outpace revenues, and alternative revenue sources or program cuts will need to be considered. Given the cyclical nature of the economy, it is difficult to project reve- nues two or more years into the future with any degree of certainty. However, the long- range forecasts serve as an early warning that the Town must continue to exercise re- straint in its long-term fiscal planning. The Town is past its highest historic period of ex- pansion; with an economy that is maturing and moving to a slower – and more sustainable level of growth. Maintenance of the Reserve Fund During FY2009 the Town Council amended the Town’s financial policies related to Fund Bal- ance in order to create a Rainy Day Fund (RDF). The current policy sets aside a reserve equal to 30% of the General Fund budget to ensure that the Town can provide basic ser- vices in the event of major emergencies. This 30% is made up of three components – 20% of the previous five years revenues, 10% of the previous five years revenues plus 30 days expenditures of the upcoming fiscal year (now classified as Rainy Day Fund). The Rainy Day Fund is segregated from the General Fund and is programmed into the FY11-12 budget for the sole purpose of preparing for a catastrophic downturn in revenues. If util- ized, the RDF is to be replenished through future appropriations in the General Fund at a rate of 1% of General Fund revenue until restored. The reserve fund is very important in retaining the Town’s Aa3 bond ratings. The Town has not utilized any reserves to balance the budget through the end of FY2012, and it is not anticipated that they will be necessary to balance a future year budget. Reserves in excess of the fund balance policy are transferred to the Capital Projects fund for future ap- propriation by the Council. Award Program For the past nine years the Town of Fountain Hills has been awarded the Government Fi- nance Officers Association (GFOA) Distinguished Budget Presentation Award. This award is presented to government entities that meet certain criteria in the presentation of their Budget Message The Height of Desert Living 17 budget. This Budget Message section is designed to provide the layperson with a broad view of the contents included in the FY2012 Fountain Hills budget, its processes, issues and anticipated outcomes. Document sections are cited in order to guide the reader to more in-depth information and explanation of the drivers of Fountain Hills operating budget and capital improvement program. A Debt of Gratitude I would like to offer my special thanks to the Fountain Hills Mayor, Town Council members, and the numerous commission members for their many hours of volunteer service without which the Town could not function in the fine manner that it has over the years. This vol- unteer core of more than 700 citizens offers Town staff a vast bank of knowledge about subjects that contribute not only to planning for the present, but also for the future of Fountain Hills. I would also like to thank the Town of Fountain Hills department directors and supervisors for their diligence and great effort in preparing their departmental budg- ets. The directors and their staff attended several sessions with the Executive Budget Committee to justify their programs, develop cost estimates, and answer many questions. The team’s efforts have resulted in a balanced budget, which achieves the Council’s cur- rent goals and assists in future planning towards the vision of Fountain Hills. Respectfully submitted, Richard L. Davis, ICMA-CM Town Manager Budget Message The Height of Desert Living 18 Community Profile Shea Blvd at Palisades Blvd The Height of Desert Living 19 COMMUNITY PROFILE The Town of Fountain Hills is a master planned community established in 1970 by McCulloch Properties (now MCO Properties, Inc.). Prior to 1970 the area was a cattle ranch and was part of one of the largest land and cattle holdings in Arizona. The land was purchased by Robert McCulloch in the late 1960s and the community designed by Charles Wood, Jr. (designer of Disneyland in southern California). One of the community’s most valuable assets is its natural beauty. Incredible views and natural desert terrain provide for a wide range of outdoor activities including hiking, biking, boating and golf. In fact, Fountain Hills contains some of the more challenging and pic- turesque golf courses in the State of Arizona. The centerpiece of Fountain Hills is our beautiful fountain; one of the world's tallest man-made fountains. It serves as a focal point for the community and attracts thousands of visitors each year. The fountain, driven by three 600 horsepower (450kW) turbine pumps, sprays water at a rate of 7,000 gallons per minute though an 18-inch nozzle. With all three pumps and under ideal conditions, the fountain reaches 560 feet (170m) in height, though in normal operation only two of the pumps are used, with a fountain height of around Community Profile 300 feet (91m). When built, it was the world's tallest fountain and held that record for over a decade. Fountain Hills is home to nearly 100 pieces of publicly displayed artwork throughout its downtown and at public buildings. Art is a significant part of the Town's heritage. The eight fountains along the Avenue of the Fountains were the beginning of the public art collec- tion. Bronze sculptures and fountains with Community Profile themes ranging from the whimsical to the serious dot the streets and adorn the public buildings, plazas and parks. The collection also contains a wide variety of other art types and media, including paintings, stone, photography and metals. Resi- dents and visitors are invited to wander the streets or take the “Art Walk” guided tour. The Height of Desert Living 20 Located on 12,996 acres of land, Foun- tain Hills is surrounded by the 3,500- foot McDowell Mountains and Scottsdale on the west, the Fort McDowell Yavapai Nation on the east, the Salt River Pima Maricopa Indian Community on the south and the McDowell Mountain Re- gional Park on the north. The elevation is 1,520 feet at the fountain, 3,000 feet on Golden Eagle Boulevard, and is 500 feet above Phoenix Over the past twenty years Fountain Hills has grown from 10,190 residents to a town of 22,489 in 2010. Although the rate of growth has slowed due to the lack of available land on which to build, the Town continues to attract residents who are building large custom homes to take advantage of the scenic vistas surrounding our mountain com- munity. The Town offers a wide range of living accommodations; from small condomin- Community Profile ium complexes to large custom homes. Fountain Hills also offers recreational, cultural and retirement programs that address the needs and lifestyles of ac- tive families as well as older adults. The community consists of a total of 12,996 acres of property, primarily residential and open space (9,664 acres or 74%). Of the remaining land, 3,273 acres are developable, 334 acres are zoned commercial or industrial (approximately 3%) and 1,466 acres are right of way/streets (11%). In 2006 Fountain Hills was named by Phoenix Magazine as the best place to live and was cited as "a welcome oasis on the outskirts of a metropolis." The magazine measured the quality of life in 22 Valley communities, including a statistical analysis of each community's population, income, home price, crime rate, miles to Sky Harbor Airport, and square feet of retail. The criteria used by the magazine in this ranking are The Height of Desert Living 21 similar to the priorities established in the Town's Strategic Plan. The volun- teer spirit and high level of involve- ment of the citizens and business rep- resentatives were highlighted. Fountain Hills has also earned a top ac- colade from Business Week maga- zine. In its February, 2009 online edi- tion, Fountain Hills was named the “Best Affordable Suburb” in all of Ari- zona. The magazine evaluated suburbs on a variety of factors but weighted af- fordability most heavily. They also con- sidered lifestyle (short commutes, clean air, low crime, good weather, and green space), the quality of schools, and the strength of the local economy. None of the places evaluated had populations of more than 60,000 or less than 5,000. Only one suburb per state was selected. Fountain Hills’ low population density is Community Profile a major reason it is such a desirable place to live. Unlike other regions of the Valley one can dine, play, and com- mute, without congestion. Fountain Hills’ land is currently devel- oped at an average density of 1.37 dwelling units per acre for single family homes and 6.85 units per acre for multi-family housing. At the end of the year there were 1,058 vacant single family lots and 62 vacant multi-family lots. Based upon 2010 population, Fountain Hills’ has an average of 1,106.7 people per square mile, or 1.73 people per acre. The Height of Desert Living 22 Community Profile The Height of Desert Living 23 Community Profile The Town’s development activity peaked in 1998. In the middle of the last decade, Foun- tain Hills saw a change in development trends, from mostly single family development to an increasing number of multi-family complexes. Most recently, the Town has experienced a shift from new construction to remodeling. VALUATION OF TOWN-WIDE BUILDING PERMITS ISSUED IN DOLLARS The Height of Desert Living 24 Community Profile COMMERCIAL BUILDING PERMITS ISSUED AND VALUATION The Height of Desert Living 25 Community Profile FOUNTAIN HILLS SCHOOLS Public Schools 1. Fountain Hills High School 2. Fountain Hills Middle School 3. Four Peaks Elementary School 4. McDowell Mountain Elementary School Preschools 1. Creative Child Care Preschool 2. Here We Grow Learning Center 3. Maxwell Preschool Academy 4. Promiseland Christian Preschool Charter School Fountain Hills Charter School Fountain Hills High School Four Peaks Elementary School McDowell Mountain School Fountain Hills Middle School The Height of Desert Living 26 Community Profile TOWN-WIDE LAND USE The Height of Desert Living 27 This Page Intentionally Left Blank The Height of Desert Living 28 Community Profile SHOPPING CENTERS 1. Northside Business District (36, 900 sf) Along the east side of Fountain Hills Blvd in the north part of town 2. Palisades Plaza (91,445 sf) Located at Fountain Hills and Palisades Blvds (Anchored by Safeway) 3. Town Center I (44,010 sf) Includes all businesses bordered by Palisades Blvd, Fountain Hills Blvd, Avendia Vida Buena, and Avenue of the Fountains 4. Fountain Hills Plaza (140,421 sf) Located at Palisades Blvd and La Montana Drive (Anchored by Bashas) 5. La Montana & Palisades Plaza (42,585 sf) Located at the northeast corner of La Montana and Palisades Blvd 6. Red Mountain Plaza (132,192 sf) Corner of Palisades Blvd and Saguaro Blvd 7. Downtown (673,267 sf) Includes all businesses bordered by Saguaro Blvd, Palisades Blvd, La Montana Dr, and Avenue of the Fountains 8. Plaza Fountainside (87,656 sf) On the southwest side of Fountain Park 9. Enterprise Colony District (523,193 sf) Along Saguaro Blvd, Colony Drive, and Enterprise Drive between Rand and Colony Drives 10. Plat 202 (53,299 sf) Located along Saguaro Blvd between Kingstree Blvd and Malta Dr 11. Circle K Center (11,400 sf) Located at the northeast corner of Saguaro and Shea Blvds 12. Red Rock Business Center (52,282 sf) Located at the southeast corner of Saguaro and Shea Blvds 13. Crossroads Center (19,452 sf) NW of the Beeline Highway on Shea Blvd 14. Kern Plaza (9496 sf) Located between N. Firebrick Dr , E. Shea Blvd 15. Firebrick Plaza (18,768 sf) Located between N. Firebrick Dr and E. Shea Blvd 16. Plat 704 (41,855 sf) Located at the southeast corner of Saguaro and Shea Blvds 17. Four Peaks Plaza (306,307 sf) Located on Shea Blvd just west of Saguaro Blvd (Anchored by Target) 18. Industrial Park Located on the northwest side of Technology Dr and Saguaro Blvd 19. Eagle Mountain Village Plaza (82,712 sf) On Shea Blvd at the southwest edge of Fountain Hills (Anchored by Fry's) 20. Fountain View Plaza (12,544 sf) Located along N. Fountain Hills Blvd between Palisades and Avenida Vida Buena The Height of Desert Living 29 Community Profile SHOPPING CENTER LOCATION MAP The Height of Desert Living 30 Town Council The Height of Desert Living 31 Town Council The Height of Desert Living 32 Town Council Jay Schlum was re-elected Mayor of Fountain Hills in May, 2010 and is currently serving in his second full term. He moved to Fountain Hills 27 years ago when his family relocated from Michigan. There was no High School in town at that time so he at- tended Coronado High School in Scottsdale. After graduation he attended Northern Arizona Univer- sity where he studied Business Management and Public Speaking. Jay has been very active in the Fountain Hills community. He served as a Fountain Hills Plan- ning and Zoning Commissioner, PTA vice presi- dent and is actively involved with the local Com- munity Theater. Jay volunteers and performs in productions. He has also served on the advisory committee for the Boys and Girls Club of Foun- tain Hills. Presently, Jay is a coach with the Fountain Hills Little League. Jay and his wife, Denise, have two school age children, Carly and Timothy. Councilmember Dennis Brown and his wife, Judy, moved to Fountain Hills in 1996. In 1999, they opened their construction company, Echelon Com- pany, building both commercial and residential products in Fountain Hills. Councilmember Brown was the President of the Fountain Hills Licensed Contractors Association for five years from 2002 through 2007. In 2002, a Planning and Zoning Commission seat became available. He was appointed to serve on the commission and served for more than seven years, four of which were as Chair of the commission. Dur- ing his seven year tenure on the Planning and Zon- ing Commission, the commission rewrote the Town’s sign ordinance, passed the Saguaro protec- tion ordinance, and wrote the Commercial Architec- tural Guidelines. Councilmember Brown and his wife have supported Little League baseball and football, the Fountain Hills Community Theater, Movies in the Park, and numerous other local organizations. They have two sons and one daughter who have given them five – count them five – granddaughters. The Height of Desert Living 33 Town Council Vice Mayor Dennis Contino is a long-time Fountain Hills resident. Dennis and his wife, Renee, chose Fountain Hills for its safe, beautiful environment in which to raise and school their four children. Dennis has a BA in Business Administration and has owned and managed businesses during his career. He ran the local food bank for 19 years. He has belonged and been very active in local organizations including Kiwanis and Rotary. Dennis was a founding member of the Public Safety Commission in Fountain Hills. Previously, he chaired Maricopa County CDAC for community development funding. Dennis’ passion and love for Fountain Hills comes through with any conversation and throughout his campaign. Dennis encourages conversation and ideas from residents. He actively rides his scooter around town stopping to speak with residents and business owners. Councilmember Ginny Dickey was elected to her first term on the Town Council during the Primary Election on March 14, 2006. Since she received the highest number of votes, the Town Council unanimously appointed her to fill a vacancy on the Council for the remaining term ending May 31, 2006. Since 1983, Councilmember Dickey has been very in- volved in the community and was inducted into the Hall of Fame in 2010. She served on the Fountain Hills Unified School District Board from 1994 to 2002, twice as Presi- dent. A Charter Member of the Fountain Hills Cultural Council Board for seven years, Councilmember Dickey also served nine years on the Community Theater Board, earning their Founders Award in 2009. She is a member of Metro- politan Business and Professional Women, the American Association of University Women, the League of Conserva- tion Voters and the Sierra Club. She participated in all of the Fountain Hills Town Hall plan- ning sessions, starting in 1984. Councilmember Dickey was Assistant Director of Legislative Affairs for the Arizona Depart- ment of Environmental Quality for 7 years. She previously was on the staff of the Arizona State Senate and has been a bookkeeper and substitute teacher. Born and raised in New York, she lived in Vermont and New Hampshire before following her parents and family members to Fountain Hills. She has a Bachelor of Science degree in Mathematics from Tufts University. The Height of Desert Living 34 Councilmember Tait Elkie has lived in Arizona for over 25 years, and moved to Fountain Hills in 2006. His vol- unteer activities include serving as Judge Advocate and Color Guard member for the Veterans of Foreign Wars (Post #7507), member of the American Legion (Post #58), President of Sunset Kiwanis, Mentor for the Foun- tain Hills Teen Court, Treasurer for the Fountain Hills Republican Club, and as a Director for the Fountain Hills Community Foundation. Councilmember Elkie is also a supporter of the Golden Eagle Foundation, Fountain Hills High School (Falcon Fiesta), and the Fountain Hills Com- munity Theater. Councilmember Elkie earned his Bachelor of Science in Justice Studies at Arizona State University, and his Juris Doctor at California Western School of Law in 2002. Councilmember Elkie has been a licensed and practicing attorney in Arizona since 2002. In 2008 Councilmember Elkie opened his own practice in Fountain Hills, and became an active member of the Foun- tain Hills Chamber of Commerce. Prior to becoming an attorney, Councilmember Elkie served in the United States Marine Corps for four years, attained the rank of Sergeant, and was honorably discharged in 1993. While in the Marines, Councilmember Elkie served dur- ing the first Gulf War in 1991, and also participated in Operation Restore Hope in Somalia in 1993. Councilmember Cassie Hansen moved to Arizona from Aurora, Illinois in 1977, and spent the summer living in a spec home built by her parents in Fountain Hills. In 1980, she met husband Bruce in Phoenix where they began their telecommunications business in 1983. Moving to Fountain Hills in 1989, they worked on the successful incorporation effort. Appointed by the in- terim council to serve as Town Clerk, Hansen became the first Town employee. Serving as Town Clerk and Director of Administration for thirteen years, her areas of responsibility included human resources, facilities, finance, IT, and adminis- trative support. She was the liaison with many com- munity groups including the design and construction of the library/museum and community center, and the re- location of the Senior Center to Building C of the old Town Hall complex. Cassie has been an ongoing participant in the community since 1989 having actively sup- ported and/or participated in the Civic Association, the Community Chorus, the Arts Coun- cil and Public Art Committee, the Fountain Hills Community Theater, the Chamber Players, Sunridge Foundation, Fountain Hills Chamber of Commerce (1998 Business Person of the Year), Fountain Lake Republican Women’s Club, the Fountain Hills Republican Club, the Li- brary Association, the Historical Society (2004 First Hall of Fame), Boys & Girls Club, Cat- tleguard, PTO, and mentor/director of various third grade musical programs. Town Council The Height of Desert Living 35 Originally from Massachusetts, Councilmember Henry Leger moved to Arizona in 1970 to attend the Univer- sity of Arizona. Henry and his wife, Janet, were at- tracted to Fountain Hills because of its natural beauty, small town character and because it is a safe place to live and raise a family. Henry holds a Master’s Degree in Educational Psychology from the University of Arizona and has worked as a professional in the field of leader- ship and organizational development for the past 25 years. Throughout his career, he has held a number of leadership positions in education and government and has worked as an internal consultant for several Fortune 500 companies. As a long time resident, Henry immersed himself into Fountain Hills society by volunteering much of his time on community activities and initiatives. He has been very active in his neighborhood property owners’ association serving as a board member, treasurer and member of the association’s Committee of Architecture. Henry served as President and Vice President of the Church Council at Shepherd of the Hills Lutheran Church in Fountain Hills and has been involved in his children’s education as a teacher’s aide and parent volunteer. Henry served as a member of the Technical Advi- sory Committee, Co-chair of the Youth Visioning Institute, and member of the survey team for the town’s citizen-driven strategic planning initiative. Town Council The Height of Desert Living 36 Elected Officials Terms of Office Mayor: Jay Schlum Term of Office: Mayor: June 2008 – May 2010 Second term: June 2010 – May 2012 Councilmember: June 2004 – May 2008 Councilmembers: Dennis Brown Term of Office: Partial term: May 2009 – May 2012 Dennis Contino Term of Office First term: June 2008 – May 2012 Ginny Dickey Term of Office: Partial term: April 2006 – May 2006 First term: June 2006 – May 2010 Second term: June 2010 – May 2014 Tait Elkie Term of Office: First term: June 2010 – May 2014 Cassie Hansen Term of Office First term: June 2008 – May 2012 Henry Leger Term of Office: First term: June 2006 – May 2010 Second term: June 2010 – May 2014 Town Council The Height of Desert Living 37 Desert Canyon Golf Course The Height of Desert Living 38 This Page Intentionally Left Blank The Height of Desert Living 39 Financial Overview & Policies The Height of Desert Living 40 Financial Policies The Height of Desert Living 41 Financial Policies Fund Structure The accounts of the Town are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. Operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures. Town resources are allocated to and accounted for in individual funds based on the purposes for which they are to be spent and the means by which spending activities are controlled. The Town of Fountain Hills appropriates all funds in its budget process. The General Fund (Fund 100) is the primary operating fund of the Town and accounts for the resources and uses of various Fountain Hills departments. It exists to account for the financing of services traditionally associated with local government. These services in- clude police and fire protection, development services (public works/planning), community services (parks and recreation/community center), general administration, and any other activity for which a special fund has not been created. Governmental accounting requires the General Fund be used for all financial resources except those required to be accounted for in another fund. Special Revenue Funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. The Town maintains the following Special Revenue Funds: «The Highway User Revenue Fund (HURF) (Fund 200) is funded by State Shared Revenues. The State of Arizona taxes motor fuels and collects a variety of fees and charges relating to the registration and operation of motor vehicles. These revenues are deposited in the Arizona Highway User Revenue Fund (HURF) and are then distributed to the cities, towns and counties and to the State Highway Fund. This fund may only be used for street and highway purposes. «The Excise Tax Fund (Fund 300) is a restricted fund which may only be used for Economic Development, and the repayment of Civic Center and Mountain Bonds. Revenue for this fund comes from .4% of Local Sales Tax collections that have been dedi- cated for this purpose. The combined Designated Unreserved and Reserved fund balance saved in this fund will be no less than the annual debt service payment and prior year available funds for Downtown Development. «The Special Revenue/Grants Fund (Fund 400) is restricted by the terms of the individual Grants or Program funds received. An example of this would be ARRA/ Stimulus Funds. These funds are to be used only for the specific program or programs for which the funds have been awarded and in accordance with all the grant conditions. «The Public Art Fund (Fund 410) is funded by Developer In-Lieu contributions. These funds may only be used for the purchase of art and for the installation of this art throughout the community. Maintenance of the art is provided through the transfer of funds to the Public Art Fund from the General Fund. The Height of Desert Living 42 Financial Policies «The Court Enhancement Fund (Fund 420) is a restricted fund which may only be used to enhance the technological, operational and security capabilities of the Fountain Hills Municipal Court and to support the operation of the Court collection program. Reve- nues are derived from Court Fees and Bond Forfeitures. Debt Service Funds are established for the payment of principal and interest on bonded indebtedness. Revenues are derived from a secondary property tax levy, pledged excise taxes, municipal property lease payments and shared revenues. Revenues are received in amounts sufficient to pay the annual debt service payment; therefore, the Designated Un- reserved and Reserved Fund Balance will be no less than the annual debt service payment due on July 1 of the new fiscal year and no more than 2% greater than the annual delin- quency factor based on the past five years delinquency rates. Debt Service funds include: Revenue Bond Debt Service (Fund 500) General Obligation Debt Service (Fund 510) Eagle Mountain CFD Debt Service (Fund 520) Municipal Property Corporation Debt Service (Fund 530) Capital Improvement Funds are used for the acquisition and or construction of major capital items including facilities, heavy equipment, technology, open space, park improve- ments and major road improvements. «The Capital Projects Fund (Fund 600) The Capital Projects Fund revenues are restricted revenues derived from excess General Fund revenues and 50% of the construc- tion related local sales tax. The Capital Projects Fund is the primary source of Capital Im- provements funding for the Town. The Development Fee Funds (Funds 710-770) are restricted funds which may only be used for the planning, design and construction of public facilities serving the needs of the new development from which it was collected. The Town is required to develop an Infra- structure Improvement Plan (IIP) that identifies each public improvement that is proposed to be the subject of a development fee. This IIP is incorporated as part of the Town’s Capital Improvement Program (CIP). The Development Fees must be expended within six (6) years of collection or refunded to the taxpayer. Development Fee funds include: Law Enforcement (Fund 710) Fire/Emergency (Fund 720) Streets (Fund 730) Park/Recreation (Fund 740) Open Space (Fund 750) Library/Museum (Fund 760) General Government (Fund 770) Internal Service Funds (Fund 800-810) are proprietary funds used to account for the Town’s business-type activities. These funds are considered self-supporting in that the services rendered are financed through user charges or are on a cost reimbursement basis. The Height of Desert Living 43 Financial Policies Internal Service Funds include: General Internal Service Fund (Fund 800) Vehicle & Equipment Replacement Fund (Fund 810) Budgetary and Accounting Basis The budget is prepared on a modified accrual basis of accounting for all fund types. This means that expenditures are recorded when the related fund liability is incurred, and reve- nues are recognized only when they are measurable and available. In all cases, when goods and services are not received by year-end, the encumbrances lapse. It also means certain transactions are recognized in the budget on a basis other than Generally Accepted Accounting Principles (GAAP), which is the basis used to prepare the Town’s Comprehen- sive Annual Financial Report (CAFR). The major differences between the budgetary and GAAP basis are: Certain revenues, expenditures and transfers are not included on a budget basis, but are accrued and reported on a GAAP basis. For example, increases or decreases in compen- sated absences are not reported for budget purposes, but are presented as revenues or expenditures on a GAAP basis. Depreciation is not budgeted as an expenditure in budgetary accounting. Capital outlays are an expenditure in budgetary accounting and an asset in GAAP. Certain debt service principal and interest payments are accounted for as expenses in the General Fund for budget basis purposes, but are reported as expenses in the Debt Service Fund on the GAAP basis. All actual amounts in the budget document are shown on the budgetary basis to facilitate meaningful comparisons. Operating and Capital Budget Relationship Included within the annual budget is a Capital Improvement Program plan presented on a budget basis. Capital Project budget funding sources are matched with budgeted expendi- tures. Governmental accounting procedures require adequate budget to pay for an entire contract to be available and appropriated in the period in which a contract is entered. Therefore, expenditures are presented on a budget basis as opposed to cash flow basis. For example, a 180 day construction contract entered into in May of fiscal year one would have cash expenditures from May of fiscal year one through October of fiscal year two, however, the entire budget for this contract must be appropriated in fiscal year one, the year in which the contract was entered; any unspent funds at fiscal year-end are carried forward and budgeted again in year two. The Height of Desert Living 44 Financial Policies Town of Fountain Hills Financial Policies The principles of sound financial management establish the framework for overall fiscal planning and management. The principles set forth guidelines for both current activities and long range planning. Following these principles will enhance the Town’s financial health as well as its image and credibility with its citizens, the public in general, bond rat- ing agencies and investors. The policies will be reviewed annually to assure the highest standards of fiscal management. Policy changes will be needed as the Town continues to grow and becomes more diverse and complex in the services it provides, as well as the or- ganization under which it operates to provide these services to its citizens. The Town Man- ager and staff have the primary role of reviewing and providing guidance in the financial area to the Town Council. The overall financial goals underlying these principles are: Fiscal Conservatism: to ensure that the Town is at all times in a solid financial condi- tion, defined as: Cash solvency – the ability to pay bills Budgetary solvency – the ability to balance the budget Long run solvency – the ability to pay future costs Service level solvency – the ability to provide needed and desired services Adhering to the highest accounting and management practices as set by the Govern- ment Finance Officers’ Association standards for financial reporting and budgeting, by the Governmental Standards Board and other professional standards. One time capital costs are paid for with one time revenues. To maintain an Aa3 or better bond rating in the financial community to assure the Town taxpayers that the Town government is well managed and financially sound. To have the ability to withstand local and regional economic fluctuations, to adjust to changes in the service requirements of our community, and to respond to changes in Federal and State priorities and funding as they affect the Town’s residents. To deliver quality services in an affordable, efficient and cost-effective basis providing full value for each tax dollar. Fund Balance Policy Fund balance is defined as the cumulative difference of all revenues and expenditures, also considered are the difference between fund assets and fund liabilities, known as fund eq- uity. Fund balance is an important indicator of the Town’s financial position and adequate reserves must be maintained to allow the Town to continue providing services to the com- munity during periods of economic downturns and/or unexpected emergencies or require- ments. The Height of Desert Living 45 Financial Policies The level of Fund Balance is related to the degree of uncertainty that the Town faces. A prudent level of financial resources is necessary to protect against the need to reduce ser- vice levels or raise taxes and fees due to temporary revenue shortfalls or unpredicted one- time expenditures. With the Town dependency upon State Shared Income and State Sales Tax revenues for one third of the General Fund budget, there is increased opportunity for fluctuation. Additionally, a significant portion of Town revenue is received from sales taxes – both state shared and local - which are sensitive to fluctuations in the economy. Therefore, the level of reserves needs to be sufficient to ensure stability in ongoing government operations during a slowdown in the economy or legislative changes to the revenue sharing formula. Other objectives that influence the size of the fund balance are: - Preserving or improving the Aa3 bond rating - Maintaining a positive trend to historical fund balances - Maintaining a rating equal to or better than surrounding communities - Maintaining ratios consistent with desired outcomes of ten key ratios of financial condi- tion General Fund Balance The Town fund balance consists of three (3) components which are defined below. In or- der to satisfy the objective of maintaining a bond rating equal to or better than surround- ing peer communities, a fund balance of at least 30% of revenues is recommended. The three components added together will help achieve the 30% Guidelines: In order to achieve the objectives of this policy, and to maintain sufficient working capital and a comfortable margin of safety to address emergencies and unexpected declines in revenue without borrowing, the following guidelines shall be adhered to by the Town Man- ager, staff and Town Council. Designated Unreserved Fund – the Town will maintain a designated unreserved fund bal- ance in the General Fund of a minimum ten percent (10%) of the average actual General Fund revenues for the preceding five fiscal years. These reserves will be designated for “pay-as-you-go” capital replacement expenditures, equipment replacement, capital pro- jects, prepay existing Town debt, or any other expenditure that is non-recurring in nature. The 10% is the minimum and is based on the Property and Equipment Replacement Schedule, which may be increased to accelerate accumulation funds for a large capital ex- penditure. To the extent these reserves are expended, additional funds necessary to re- store this additional ten percent (10%) amount will be provided in at least approximately equal contributions during the five fiscal years following the fiscal year in which the event occurred. The designated General Fund Balance can only be authorized for expenditure upon recommendation of the Town Manager and vote of the Town Council. Rainy Day Fund - the Town will maintain a Rainy Day Fund separate and apart from the General Fund which shall be designated for use in the event of an unanticipated expendi- ture or loss of revenue. The Rainy Day Fund balance at the end of any fiscal year will be The Height of Desert Living 46 Financial Policies equal to no less than 30 days of annual operating expenditures for the upcoming year. This contingency will provide for the temporary financing of an unforeseen nature for that year. Expenditures for these emergency or unforeseen appropriations can only be under- taken with Town Manager approval and only if funds are not available in the department requesting the contingency funding. The initial Rainy Day Fund deposit shall be made by transferring the total amount of the “undesignated unreserved fund balance” from the General Fund to the Rainy Day Fund. At the end of each fiscal year, the Town Council shall transfer 5% of any surplus revenues (before transfers to the Capital Projects Fund) to the Rainy Day Fund. Deposits shall be made as set forth herein until the Rainy Day Fund balance is equal to 10% of the average of the General Fund revenues for the immediately preceding five years. Rainy Day funds may only be expended for any one of the following purposes or under the following circumstances: 1. To replace the loss of more than 25% of the Town’s local share of State Shared Revenues received pursuant to ARIZ REV STAT 43-206. 2. For any event that threatens the health, safety, or welfare of the Town’s citizens. 3. For any event that threatens the fiscal stability of the Town. 4. To address any matter declared as an emergency by the Governor or the Mayor. All withdrawals from the Rainy Day Fund shall be subject to the following rules: 1. Any appropriation shall require the approval by at least 2/3 of the entire Town Coun- cil. 2. The maximum amount of Rainy Day withdrawals in any fiscal year shall not exceed one-half of the total balance in the fund. Any amounts withdrawn from the Rainy Day Fund shall be replenished as follows: 1. All amounts shall be repaid in not more than five years, in equal annual installments of not less than 1% of the previous fiscal year General Fund balance. 2. Repayment shall be appropriated as part of the annual budget adoption. Reserved Fund Balance – the Town will maintain a reserved fund balance in the General Fund of 20% of the average actual General Fund revenues for the preceding five fiscal years, indicating stable fiscal policies. The maintenance of this fiscal balance is a particu- larly important factor considered by credit rating agencies in their evaluation of the credit worthiness of the Town. It is of primary importance that the Town’s credit rating be pro- tected. During the annual budget process, the Town Manager will estimate the surplus or deficit for the current year and prepare a projection of the year-end undesignated general fund balance. Such projection will include an analysis of trends in fund balance levels on an his- torical and future projection basis. The Height of Desert Living 47 Financial Policies Funds in excess of the fund balance goal will be retained in the undesignated unreserved General Fund Balance, and may be considered to supplement "pay as you go” capital out- lay expenditures, or may be used to prepay existing Town debt. These funds may not be used to establish or support costs that are recurring in nature. The undesignated unreserved, designated unreserved and reserved fund balance will be established each fiscal year during the budget process depending on planned expenditures but cannot exceed accumulated revenues. This policy will be reviewed by the Town Man- ager every three years following adoption or sooner at the direction of the Town Council. HURF Fund Balance The Highway User Revenue Fund (HURF) is a restricted fund and depends upon State Shared Revenues for over 90% of annual revenues. This fund may only be used for street and highway purposes. The combined undesignated unreserved, designated unreserved and reserved Fund Balance will be based on the minimum requirement as specified in the Property and Equipment Replacement Schedule. The schedule will be reviewed on an an- nual basis to determine the required amount to be set aside as designated unreserved . Financial Planning Fiscal planning refers to the process of identifying resources and allocating those resources among competing purposes. The primary vehicle for this planning is the preparation, monitoring and analysis of the Town’s budget. It is increasingly important to monitor the performance of the programs competing to receive funding. The Town Manager shall submit to the Town Council a proposed annual budget, with their recommendations, and shall execute the budget as finally adopted, pursuant to Section 15.1-602 of the Arizona Revised Statutes, as amended. The Town will budget revenues and expenditures on the basis of a fiscal year which begins July 1 and ends the following June 30. The Town Council will adopt the budget no later than June 30. The Town will prepare a budget in accordance with the guidelines established by the Gov- ernment Finance Officers Association in its Distinguished Budget Award Program. The pro- posed budget will contain the following: Revenue estimates by major category, by major fund; Expenditure estimates by department levels and major expenditure category, by major fund; Estimated fund balance by major fund; Debt service by issue detailing principal and interest amounts by fund; Proposed personnel staffing levels; A detailed schedule of capital projects, including a capital improvement program; Any additional information, data, or analysis requested of management by the Town Council. The operating budget will be based on the principle that current operating expenditures, The Height of Desert Living 48 Financial Policies including debt service, will be funded with current revenues creating a balanced budget. The Town will not balance the current budget at the expense of meeting future years’ ex- penditures; for example accruing future years' revenues or rolling over short-term debt to avoid planned debt retirement. Ongoing operating costs should be supported by ongoing, stable revenue sources. This protects the Town from fluctuating service levels, and avoids crises when one-time reve- nues are reduced or removed. Revenues from growth or development should be targeted to costs related to development, or invested in improvements that will benefit future resi- dents or make future service provision efficient. The Town Manager will provide an estimate of the Town's revenues annually for each fiscal year. The estimates of special (grant, excise tax, etc.) revenues and interfund transfers will also be provided by the Town Manager. The budget will fully appropriate the resources needed for authorized regular staffing. At no time shall the number of regular full-time employees on the payroll exceed the total number of full-time positions authorized by the Town Council. All personnel actions shall be in conformance with applicable federal and state law and all Town ordinances and poli- cies. The Town Manager shall provide annually a budget preparation schedule outlining the preparation timelines for the proposed budget. Budget packages for the preparation of the budget, including forms and instructions, shall be distributed to Town departments in a timely manner for the department’s completion. Department Directors shall prepare and return their budget proposals to the Administration Department, as required in the budget preparation schedule. Performance measurement indicators will be integrated into the budget process as appro- priate. Alternatives for improving the efficiency and effectiveness of the Town's programs and the productivity of its employees will be considered during the budget process. Duplication of services and inefficiency in service delivery should be eliminated wherever they are identi- fied. Department Directors are required to monitor revenues and control expenditures to pre- vent exceeding their total departmental expenditure budget. It is the responsibility of these department directors to immediately notify the Town Manager of any exceptional cir- cumstances that could result in a departmental expenditure budget to be exceeded. A quarterly report on the status of the General Fund budget and trends will be prepared within 60 days of the end of each quarter by the Administration Department. In addition, the quarterly report shall include revenue and expenditure projections through the end of the fiscal year. If a deficit is projected during any fiscal year, the Town will take steps to reduce expendi- tures, increase revenues or, if a deficit is caused by an emergency, consider using the un- designated unreserved General Fund Balance, to the extent necessary to ensure a bal- anced budget at the close of the fiscal year. The Town Manager may institute a cessation The Height of Desert Living 49 Financial Policies during the fiscal year on hiring's, promotions, transfers, and capital equipment purchases. Such action will not be taken arbitrarily and without knowledge and support of the Town Council. Expenditure Control Management must ensure compliance with the legally adopted budget. In addition, pur- chases and expenditures must comply with legal requirements. Expenditures will be controlled by an annual budget at the departmental level. The Town Council shall adopt appropriations through the budget process. Written procedures will be maintained for administrative approval and processing of certain budget transfers within funds. The Town will maintain a purchasing system that provides needed materials in a timely manner to avoid interruptions in the delivery of services. All purchases shall be made in accordance with the applicable state and federal laws. The Town will endeavor to obtain supplies, equipment and services as economically as possible. Expenditures will be controlled through appropriate internal controls and procedures in processing invoices for payment. The Town shall pay applicable contractor invoices in accordance with the requirements of Arizona Revised Statutes 34-221. The State of Arizona sets a limit on the expenditures of local jurisdictions. The Town will comply with these expenditure limitations and will submit an audited expenditure limitation report, audited financial statements, and audited reconciliation report as defined by the Uniform Expenditure Reporting System (A.R.S. Section 41-1279.07) to the State Auditor General each year. Assets will be capitalized at $10,000 and will be recorded in the Town of Fountain Hills Summary of General Fixed Assets. Revenues and Collections All government employees are considered stewards of public funds. In order to provide funding for service delivery, the Town must have reliable revenue sources. These diverse revenues must be collected equitably, timely, and efficiently. The Town's goal is a General Fund revenue base that is equally balanced between sales taxes, state shared revenues, property tax, service fees and other revenue sources. The Town will strive for a diversified and stable revenue base to shelter it from economic changes or short-term fluctuations and in any one revenue source by doing the following: Establishing new charges and fees as needed and as permitted by law at reasonable levels. Pursuing legislative change, when necessary, to permit changes or establishment of user charges and fees. The Height of Desert Living 50 Financial Policies Aggressively collecting all revenues, late penalties, outstanding taxes owed and related interest as authorized by the Arizona Revised Statutes. The Town will monitor all taxes to insure they are equitably administered and collections are timely and accurate. Fees and charges should be based on benefits and/or privileges granted by the Town, or based on costs of a particular service. The Town should pursue intergovernmental aid for those programs and activities that ad- dress a recognized need and are consistent with the Town's long-range objectives. Any decision to pursue intergovernmental aid should include the consideration of the following: - Present and future funding requirements. - Cost of administering the funds. - Costs associated with special conditions or regulations attached to the grant award. The Town will attempt to recover all allowable costs - both direct and indirect - associated with the administration and implementation of programs funded through intergovernmen- tal aid. In the case of the School District, the Town may determine to recover less than full cost of services provided. In the case of State and Federally mandated programs, the Town will attempt to obtain full funding for the service from the governmental entity re- quiring the service be provided. Allowable costs will be determined based upon a “Cost Allocation Study” prepared periodically. Local sales tax revenues are derived from several sources with a significant portion from construction related activity. To ensure that the revenues from growth or development are targeted to costs related to development, or invested in improvements that will benefit fu- ture residents or make future service provision efficient the Town will designate 50% of those one-time revenues to the Capital Projects Fund. At the end of each fiscal year these revenues will be transferred from the General Fund to the Capital Projects Fund for future appropriation. User Fees Cost Recovery User fees and charges are payments for voluntarily purchased, publicly provided services that benefit specific individuals. The Town may establish user fees and charges for certain services provided to users re- ceiving a specific benefit. User fees and charges will be established to recover as much as possible the direct and in- direct costs of the program or service, unless the percentage of full cost recovery has been mandated by specific action of the Town Council. It is recognized that occasionally com- peting policy objectives may result in reduced user fees and charges that recover a smaller portion of service costs. Periodically, the Town will recalculate the full costs of activities supported by user fees to identify the impact of inflation and other attendant costs. Debt Policy The purpose of this debt policy is to provide for the preservation and enhancement of the The Height of Desert Living 51 Financial Policies Town’s bond ratings, the maintenance of adequate debt service reserves, compliance with debt instrument covenants and provisions and required disclosures to investors, underwrit- ers and rating agencies. The overall debt management policy of the Town of Fountain Hills is to ensure that financial resources are adequate in any general economic situation to not preclude the Town’s ability to pay its debt when due. These policies are meant to supplement the legal framework of public debt laws provided by the Arizona Constitution, State Statutes, Federal tax laws and the Town’s current bond resolutions and covenants. The Arizona Constitution limits a city or town’s bonded debt capacity (outstanding principal) to certain percentages of the Town’s secondary assessed valuation by the type of project to be constructed. There is a limit of 20% of secondary assessed valuation for projects involving water, sewer, artificial lighting, parks, open space, and recreational facility improvements. There is a limit of 6% of secondary as- sessed valuation for any other general-purpose project. General The Town will use current revenues to pay for short-term capital projects, repair and main- tenance items and will reserve long-term debt for capital improvements with useful lives of ten (10) years or more. The Town will not use long-term debt to fund current governmen- tal operations and will manage its cash in a fashion that will prevent any borrowing to meet working capital needs. However, exclusive reliance upon pay-as-you-go funds for capital improvements requires existing residents to pay for improvements that will benefit new residents who relocate to the area after the expenditure is made. Financing capital projects with debt provides for an “intergenerational equity”, as the actual users of the capital asset pay for its cost over time, rather than one group of users paying in advance for the costs of the asset. Where there is a benefit to all future residents, debt financing should be given consideration. To increase its reliance on current revenue to finance its capital improvements, and pro- mote a “pay-as-you-go” philosophy, the Town will appropriate each year a percentage of current revenues to maintain a minimum 10% of average actual General Fund revenues for the preceding five fiscal years in the Designated Unreserved Fund. Capital Improvement Program As part of the budget process each year the Town will prepare a capital spending plan that provides a detailed summary of specific capital projects for the five fiscal years subsequent to the fiscal year presented. The plan will include the name of the project, project sched- ule, capital cost by fiscal year and a recommended specific funding source. The five-year capital improvement plan will be developed within the constraints of the Town’s ability to finance the plan. The Town Manager and Department Directors will develop formal ranking criteria that will be used in the evaluation of all capital projects. The Town of Fountain Hills’ capital im- provement program ranking criteria will give greatest weight to those projects which pro- tect the health and safety of its citizens. Pay-as-you-go project financing shall be given the highest priority. Capital improvements that must rely upon debt financing shall be ac- The Height of Desert Living 52 Financial Policies corded a lower priority. Department Directors will submit a detailed description of the useful life of capital projects submitted in conjunction with the preparation of the Town’s CIP. Projects with a useful life of less than ten years shall not be eligible for inclusion in bond issues. The Manager shall incorporate an estimate of the useful life of proposal capital improvements in developing an amortization schedule for each bond issue. If a short-lived asset or project (less than ten years) is included in a bond issue, then the bond amortization schedule shall be ad- justed to reflect the asset’s rapid depreciation. At no time shall the amortization exceed the life of the asset. Lease purchase financing shall be discouraged and only be undertaken when the project is considered essential to the efficient operation of the Town or to remove expenditures that would exceed the State imposed expenditure limitation. The Town Manager or designee shall determine that pay-as-you-go expenditures do not cause the state imposed expendi- ture limitation to be exceeded in any fiscal year. All capital project requests will be accompanied by a description of the sources of funding to cover project costs. Where borrowing is recommended, a dedicated source of funds to cover debt service requirements must be identified. All capital project requests will be re- quired to identify any impact the project may have on future operating costs of the Town. The Town will seek grants to finance capital improvements and will favor those projects which are likely to receive grant money. All capital project appropriations and amendments to the capital improvement plan must be approved by the Town Council. The capital program will include all equipment and facilities with a useful life of greater than ten years and a cost greater than $50,000. Debt financing shall not exceed the use- ful life of the infrastructure improvement or asset. Financing Alternatives Financing alternatives are listed below but are not limited to: - Grants - Developer Contributions - General Obligation Bond – requires voter approval, supported by an ad valorem (property) tax - Revenue Bonds – repaid with revenue stream (HURF, revenue generated by project) - Municipal Property Corporation Bonds – repaid with a dedicated revenue source - CFD or Special District Bonds – supported by an ad valorem property tax - Capital Leases – repaid within operating budget - Commercial Paper (CP) or Bond Anticipation Notes (BAN) with terms less than two years Town Debt Service costs (GO, Revenue Bonds, MPC, Leases) shall not exceed 20% of the Town’s operating revenue in order to control fixed costs and ensure expenditure flexibility. Improvement District (ID), Community Facility District (CFD) and Special District debt ser- vice is not included in this calculation because it is paid by district property owners and is not an obligation of the general citizenry. Separate criteria have been established and in- The Height of Desert Living 53 Financial Policies cluded within the Town’s CFD policy. In accordance with requirements of the State of Arizona Constitution, total bonded debt will not exceed the 20% limitation and 6% limitation of the total secondary assessed valuation of taxable property in the Town. The Town shall comply with all U.S. Internal Revenue Service arbitrage rebate require- ments for bonded indebtedness. Where applicable, the Town will structure General Obligation bond issues to create level debt service payments over the life of the issue. The goal will be to strive for a debt re- payment schedule to be no more than fifteen (15) years; at no time will the debt exceed twenty-five (25) years. Refunding bonds will be measured against a standard of the net present value debt service savings exceeding 3% of the principal amount of the bonds being refunded, or if savings exceed $750,000, or for the purposes of modifying restrictive covenants or to modify the existing debt structure to the benefit of the Town. Refinancing undertaken for other rea- sons should proceed only when the advantages have been clearly shown in a cost/benefit analysis of the transaction. The Town will seek to maintain and, if possible, improve the current bond rating in order to minimize borrowing costs and preserve access to credit. An analysis showing how a new issue combined with current debt impacts the Town’s debt capacity and conformance with Town debt policies will accompany every future bond issue proposal. The debt capacity analysis should reflect a positive trend and include: - Percent of debt outstanding as a percent of the legal debt limit - Measures of the tax and revenue base - Evaluation of trends relating to expenditures and fund balance - Debt service as a percentage of assessed valuation - Measures of debt burden on the community - Tax-exempt market factors affecting interest costs - Debt ratios Municipal Property Corporation and contractual debt, which is non-voter approved, will be utilized only when a dedicated revenue source (e.g. excise taxes) can be identified to pay debt service expenses. The project to be financed will generate net positive revenues (i.e., the additional revenues generated by the project will be greater than the debt service re- quirements). The Town’s privilege tax to debt service goal will be a ratio of at least 3.5:1 to ensure the Town’s ability to pay for long term debt from this elastic revenue source. Issuance of Obligations The Town shall select the underwriter and the paying agent/registrar for each debt issu- ance based on competitive bid. The underwriter must be a firm domiciled in Arizona with an office in the Phoenix area and a record of prior working relationships. The request for proposals process will be designed to select the service providers that offer The Height of Desert Living 54 Financial Policies the Town the best combination of expertise and price. The Town is not required to select the firm offering the lowest price, but a report must be prepared by the Town Manager providing justification to the Town Council for a recommendation when other than the low- est bidder is chosen. The review of all proposals submitted shall be the responsibility of the Town Manager. The Town of Fountain Hills will use competitive sales as the primary means of selling new General Obligation or Revenue bonds that are repaid through ad valorem (property) taxes. Negotiated sales will be permitted for all other debt issues when it is expected to result in a lower true interest cost than would a competitive sale of that same date and structure or there is evidence of volatile market conditions, complex security features, or another over- riding factor. The Town Manager or designee and Town Attorney will coordinate their ac- tivities to ensure that all securities are issued in the most efficient and cost-effective man- ner and in compliance with the Town’s governing statutes and regulations. The Manager and the Town Attorney shall consult and jointly select the bond counsel for a bond issue. The Town Attorney will review all documents related to the issuance of securities by the jurisdiction. The Town will seek a rating on all new issues which are being sold in the public market if economically feasible. The Town will report on an annual basis all financial information and/or notices of material events to the rating agencies and Nationally-Recognized Municipal Securities Information Repositories (NRMSIR’s). The annual report will include but not be limited to the Town’s Comprehensive Annual Financial Report (CAFR). The Town will require any institution or individual investing monies as an agent for the Town to do so in a manner consistent and in compliance with the Town’s adopted Invest- ment Policy. The Town will provide detailed draw schedules for any project to be funded with borrowed monies. The Town will invest the proceeds or direct a trustee to invest the proceeds of all borrowings in a manner that will ensure the availability of funds as described in the draw schedules. The Town acknowledges the responsibilities of the underwriting community and pledges to make all reasonable efforts to assist underwriters in their efforts to comply with SEC Rule 15c2-12 and MSRB Rule G-36. The Height of Desert Living 55 The Horse The Height of Desert Living 56 Budget Highlights The Height of Desert Living 57 Budget Highlights Town Council 1% Administration 18% Law Enforcement 23% Fire Department 25% Municipal Court 3% Community Services 17% Development Services 13% Uses of Funds-General Fund Where the money goes... Total General Fund Expenditures -$12.6M State Shared Revenues 34%Local Sales Tax 52% Chgs for Service 3% Licenses/Permits 3% Franchises & Leases 4% Fines 2%Interest 1% Sources of Funds - General Fund Where the money comes from... Total General Fund Revenues - $12.6M The Height of Desert Living 58 Budget Introduction In FY2010 the Town introduced program budgeting; program budgeting is a method of budgeting expenditures to meet programmatic objectives rather than budgeting on a line- item basis. In program budgeting, specific performance objectives or outcomes are defined and the costs to produce those outcomes are enumerated in the budget. With each year’s budget, we have moved closer to producing a true Program Budget. In FY2012 the budget document includes Department level, Division level and Program level budgets. We believe program budgeting will provide the citizens with a much better picture of the true cost of providing Town services. The proposed budget is based on revenue projections that are conservative and based on the expectation that the local and national economy will continue at its existing pace and that we will not see any significant improvement in revenues in the next fiscal year. As the “Sources of Funds-General Fund” chart on the previous page shows, 86% of the Town’s general fund resources are derived from local sales tax and state shared reve- nues. It should be noted that these sources of revenue are very sensitive to the upward and downward cycles of the economy as well as to annual legislative appropriations. Addition- ally, these revenues are distributed to cities and towns based on each municipality’s popu- lation compared to that of the entire state. Some municipalities have abundant available land for expansion and will continue to grow in population, while others, like Fountain Hills, have fixed borders and limited population growth. Over time, Fountain Hills will, therefore, represent a smaller and smaller percentage of the total and will be allocated a smaller per- centage of state shared revenues. General Fund Budget Overview The General Fund supports core services and is the largest fund with the greatest potential for revenue fluctuations. Revenues from taxes, state shared revenues, license and permit fees, and charges for services provide the major resources to fund programs and services delivered by the Town. In FY2009, the Town budgeted $16,142,395 in General Fund revenues. By FY2010 budg- eted General Fund revenues had decreased by 9% to $14,696,229. Following is a brief summary of what is included in the proposed General Fund Budget for FY2012: Salaries and Benefits - After the staff reductions made during FY2010, there remains a total of 59 full time equivalent employees (FTE)’s proposed for fiscal year 2012, compared to 115 FTE in FY2003, and 81 FTE in FY2010. Most Town employees’ salaries and benefits are funded through the General Fund (except Streets and Downtown Development staff who are funded with restricted revenues). Salaries normally include wages, overtime, sick leave, vacation and a set aside for merit increases. Wages for all Town employees have been frozen since FY2009. A one percent adjustment will be made across the board in FY2012. Employee benefits include health insurance, employer taxes, disability, workers Budget Highlights The Height of Desert Living 59 compensation insurance, and employer match retirement contributions. Because local governments are primarily a service industry, salaries and benefits comprise a major por- tion of expenditures. For Fountain Hills, salaries & benefits represent 28% of the total General Fund budget in FY2012. The chart below shows that the number of Town employ- ees is at the lowest level in over ten years while the level of service to the citizens has re- mained constant. Contractual Services - The Town contracts with outside professionals for a number of services. Two major contracts included in this category are: 1) Fire protection and emergency medi- cal services ($2,937,940), currently under contract with Rural Metro Cor- poration; and 2) Police protection ($2,879,843) cur- rently provided through the Maricopa County Sheriff’s Office. These contracts alone represent 46% of the General Fund budget in FY2012. Repairs and Maintenance - Repairs and maintenance includes annual landscape mainte- nance contracts, equipment and vehicle repairs, and facilities maintenance (janitorial, building maintenance, etc.). Maintenance of the Town’s 121 acres of parks, Town medi- ans, dams, and washes are provided by independent contractors. These contracts are so- licited through a bid process to obtain the most competitive price for the Town. The scope of these contracts has been significantly reduced over the last two fiscal years to compen- sate for the declining revenues available. In FY2012 Repair and Maintenance represents 3% of the total budget. Budget Highlights 77 82 87 88 88 81 61 59 50 55 60 65 70 75 80 85 90 95 100 FY05-06 FY07-08 FY09-10 FY11-12 Number of Town Employees 35%38%41%47%46% $2.0 $4.0 $6.0 $8.0 $10.0 $12.0 $14.0 $16.0 $18.0 FY07-08 FY08-09 FY09-10 FY10-11 FY11-12estGeneral FundBudget (Millions)Public Safety as a Percent of General Fund General Fund Public Safety The Height of Desert Living 60 Supplies and Services - Supplies and services include operational costs such as utilities, insurance, office supplies, etc. for Town Hall and other Town-owned buildings. The Town owns the Library, the Museum, the Community Center, two fire stations, a vehicle mainte- nance facility, the Kiwanis building, and the Community Theater building. Other items in this category are gas and oil, postage, travel, and communications. Capital Outlays - Capital outlays include the purchase of furniture and equipment, and the improvement of Town facilities with a cost of at least $10,000 but less than $50,000. Ex- penditures of $50,000 or more are included in the Capital Improvement Program. The Town began, with the FY2011 budget, the inclusion of equipment replacement within an expanded Vehicle Replacement Program. There are two vehicles being proposed for re- placement in FY2012. HURF/Streets Fund Overview The HURF/Streets fund is a fund restricted to Streets and Transportation related purposes. Due to recent legislative action the available resources in HURF have been reduced by an additional $176,138 in FY2012 for the fourth year in a row. The HURF/Streets fund provides funding for the following Town programs: Streets Dept Administration Adopt-A-Street Legal Open Space Pavement Management Street Signage Street Sweeping Traffic Management Traffic Signals Vehicle Maintenance Special Revenue Fund Overview All Special Revenues (Grants, etc) are received in the Special Revenue Fund. Operating expenses are also recorded in the Special Revenue Fund unless the projects supported are in the Capital Projects Program or the funds are in support of ongoing Town services. In these cases, funds are transferred from the Special Revenue Fund to either the Capital Pro- jects Fund or the General Fund. Due to State funding reductions, the Town will discontinue providing an elderly and handi- capped transportation program previously managed through contract with Maricopa County. The Town is budgeting $8,995,911 in bond proceeds, $4,351,600 in Grants, $505,000 in Excise Tax funds, $3,066,528 from Capital Projects Fund and $221,000 in other funding to support various Capital Projects in FY2012. Budget Highlights The Height of Desert Living 61 Debt Service Funds Overview Total debt service revenues for FY2012 are budgeted at $2.8 million including secondary property taxes for voter approved bonds, transfers from the General Fund for the Commu- nity Center and excise taxes to pay for Municipal Property Corporation (MPC) debt (mountain bonds and Civic Center phase II). The following is a summary of the debt pay- ments for FY2012: General Obligation Bonds (property taxes) $1.02 million Municipal Property Corporation (excise taxes) $4.01 million Eagle Mountain Facilities District (property taxes) $0.4 million Development Fees Fund Overview With limited funds from development anticipated, there are no projects budgeted to be funded from Development Fees in the next fiscal year. However, new legislation requires that the Town update the Infrastructure Improvement Plan (IIP) and conduct a revised de- velopment fee study prior to August 1, 2014. Therefore, funds have been included in the budget for the study. Capital Projects Fund Overview As mentioned earlier, ARRA/Stimulus and Grant funds have given the Town the opportunity to move forward on $3,844,826 in major capital projects that might otherwise have been delayed due to the economy. The Capital Improvement Projects programmed for FY2012 include: Downtown Improvements $ 805,000 Street/Sidewalk Projects $ 14,876,826 Drainage $ 75,000 Traffic Signal Projects $ 200,000 Parks & Recreation $ 155,000 General Government Projects $ 372,500 Fire & Emergency Med Projects $ 387,000 Vehicle Replacement Program $ 100,000 Contingency $ 168,713 TOTAL $17,140,039 The annual impact on the operating budget as a result of budgeted capital improvement projects is estimated at $12,500 in additional operating expenses in FY2012. At the same time, we anticipate a savings of $7,462 derived from energy audits and the photovoltaic installations. No ongoing personnel related costs are anticipated from the completion of these projects. Budget Highlights The Height of Desert Living 62 Budget Highlights General Fund $.11M Economic Development Funds $.51M Cost Sharing Other $.02M Grants $4.35M Bond Funds $9.0M Capital Project Fund Balance $3.17M Capital Projects By Funding Source TOTAL $17.1M The Height of Desert Living 63 Budget Highlights FY 2012 PROPOSED BUDGET SUMMARY OF EXPENDITURES GENERAL FUND Fund/Department 2009 Actual 2010 Actual 2011 Budget 2012 Proposed $64,141 $67,819 $72,427 $75,745MAYOR & COUNCIL $2,817,997 $2,546,435 $2,388,791 $2,241,390ADMINISTRATION $393,410 $406,768 $421,291 $432,844MUNICIPAL COURT $2,757,379 $2,161,477 $1,589,757 $1,600,490DEVELOPMENT SERVICES $2,643,314 $2,403,429 $2,348,680 $2,189,948COMMUNITY SERVICES $3,212,135 $3,041,707 $3,062,411 $3,156,212FIRE & EMERGENCY MED $2,880,355 $2,811,426 $2,751,687 $2,899,522LAW ENFORCEMENT GENERAL FUND $14,768,731 $13,439,063 $12,635,044 $12,596,151 $14,768,731 $13,439,063 $12,635,044 $12,596,151 TOTAL OF FUNDS FY 2012 PROPOSED BUDGET SUMMARY OF EXPENDITURES SPECIAL REVENUE FUNDS Fund/Department 2009 Actual 2010 Actual 2011 Budget 2012 Proposed $2,046,912 $1,568,347 $1,284,211 $1,278,299DEVELOPMENT SERVICES HIGHWAY USERS FUND $2,046,912 $1,568,347 $1,284,211 $1,278,299 $765,819 $118,580 $572,976 $211,364ADMINISTRATION EXCISE TAX FUND $765,819 $118,580 $572,976 $211,364 $592,161 $224,688 $5,286,874 $1,500,000ADMINISTRATION $0 $0 $199,000 $0DEVELOPMENT SERVICES SPECIAL REVENUE FUND $592,161 $224,688 $5,485,874 $1,500,000 $32,387 $18,825 $20,350 $3,825COMMUNITY SERVICES PUBLIC ART FUND $32,387 $18,825 $20,350 $3,825 $27,284 $8,793 $40,350 $33,250MUNICIPAL COURT COURT ENHANCEMENT FUND $27,284 $8,793 $40,350 $33,250 $3,464,563 $1,939,233 $7,403,761 $3,026,737 TOTAL OF FUNDS The Height of Desert Living 64 Budget Highlights FY 2012 PROPOSED BUDGET SUMMARY OF EXPENDITURES DEBT SERVICE FUNDS Fund/Department 2009 Actual 2010 Actual 2011 Budget 2012 Proposed $116,242 $136,413 $0 $0DEVELOPMENT SERVICES REVENUE BOND DEBT SERV $116,242 $136,413 $0 $0 $1,338,003 $1,368,138 $1,030,813 $1,019,413ADMINISTRATION GEN OBLIG BD DEBT SERV $1,338,003 $1,368,138 $1,030,813 $1,019,413 $369,510 $388,760 $410,710 $421,610DEVELOPMENT SERVICES EAGLE MTN CFD DEBT SERV $369,510 $388,760 $410,710 $421,610 $1,345,379 $1,409,538 $1,418,630 $4,011,948ADMINISTRATION MUNIC PROP CORP DEBT SERV $1,345,379 $1,409,538 $1,418,630 $4,011,948 $0 $0 $3,315 $0ADMINISTRATION COTTONWOODS IMP DIST $0 $0 $3,315 $0 $0 $3,850 $0 $3,315ADMINISTRATION COTTONWOODS MAINT DIST $0 $3,850 $0 $3,315 $3,169,133 $3,306,698 $2,863,468 $5,456,286 TOTAL OF FUNDS The Height of Desert Living 65 Budget Highlights FY 2012 PROPOSED BUDGET SUMMARY OF EXPENDITURES CAPITAL Fund/Department 2009 Actual 2010 Actual 2011 Budget 2012 Proposed $612,768 $402,911 $714,823 $1,271,213ADMINISTRATION $1,884,518 $846,697 $5,656,293 $15,251,826DEVELOPMENT SERVICES $1,734,924 $0 $9,000 $230,000COMMUNITY SERVICES $0 $0 $66,000 $387,000FIRE & EMERGENCY MED CAPITAL PROJECTS FUND $4,232,211 $1,249,608 $6,446,116 $17,140,039 $5,187 $384 $0 $5,000LAW ENFORCEMENT LAW ENFORCEMENT DEV FEE $5,187 $384 $0 $5,000 $1,293 $85 $0 $5,000FIRE & EMERGENCY MED FIRE/EMERGENCY DEV FEE $1,293 $85 $0 $5,000 $524,736 $130,597 $0 $20,000DEVELOPMENT SERVICES STREETS DEV FEE $524,736 $130,597 $0 $20,000 $17,457 $1,151 $0 $15,000COMMUNITY SERVICES PARK/REC DEV FEE $17,457 $1,151 $0 $15,000 $45,508 $682 $0 $15,000COMMUNITY SERVICES OPEN SPACE DEV FEE $45,508 $682 $0 $15,000 $2,294 $128 $0 $5,000COMMUNITY SERVICES LIBRARY/MUSEUM DEV FEE $2,294 $128 $0 $5,000 $11,561 $767 $0 $5,000ADMINISTRATION GENERAL GOVT DEV FEE $11,561 $767 $0 $5,000 $4,840,248 $1,383,401 $6,446,116 $17,210,039 TOTAL OF FUNDS The Height of Desert Living 66 Revenue Summary The Height of Desert Living 67 Revenue Summary Revenue This section provides a broad overview of the revenues included in the FY2012 budget. Information is presented for general, special revenue, debt service and capital project funds. Total revenues for all funds are estimated at $32,028,371. The general fund portion represents approximately 40% of the total. Special revenue funds represent another 5% of the budget. HURF/Street funds represent 4% while the excise tax fund repre- sents 1% of the total. Debt service represents 7% and capital projects represent the remaining 44% of the total revenues. General Fund 40% HURF/Streets Fund 4% Excise Tax Fund 1% Special Revenue Fund 5% Debt Service 7% Capital Projects 44% TOWN OF FOUNTAIN HILLS REVENUES BY FUND (in millions) TOTAL ALL FUNDS $32.0M The Height of Desert Living 68 Revenue Summary FY 2012 PROPOSED BUDGET SUMMARY - REVENUES GENERAL FUND Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed SALES TAX-LOCAL $6,375,366 $6,044,684 $6,020,520 $6,611,688 BUSINESS LICENSE $111,495 $99,475 $109,180 $113,544 ANIMAL LICENSE $42,168 $49,182 $45,088 $46,896 BUILDING PERMIT $294,356 $178,944 $155,140 $199,296 SIGN PERMITS $500 $400 $0 $250 PLANNING & ZONING FEES $19,058 $4,705 $6,000 $10,000 LANDSCAPE PERMITS $6,861 $4,200 $0 $1,040 ENCROACHMENT PERMITS $53,707 $17,002 $17,000 $25,000 VARIANCES $2,190 $3,740 $4,000 $5,000 SUBDIVISION FEES $8,842 $16,500 $15,000 $12,000 SPECIAL EVENT PERMIT $2,450 $1,700 $0 $500 ENGINEERING FEES $0 $2,080 $0 $2,500 PLAN REVIEW $0 $8,772 $4,506 $21,000 FRANCHISE FEES $321,964 $309,052 $300,000 $303,000 CELL TOWER LEASE $69,891 $109,016 $100,464 $145,464 SALES TAX-STATE $1,948,661 $1,797,356 $1,765,065 $1,701,480 INCOME TAX-STATE $3,659,964 $3,162,174 $2,384,218 $1,898,160 VEHICLE LICENSE TAX $889,826 $821,321 $850,000 $758,400 FIRE INSURANCE PREM TAX $145,895 $127,647 $119,452 $124,230 PROGRAM FEES $197,717 $192,728 $214,591 $218,091 RENTAL FEES $152,064 $92,602 $94,328 $79,584 TAXABLE SALES $14,596 $12,364 $15,000 $15,000 BAR SALES $21,256 $0 $0 $0 NON-TAXABLE RENTAL $28,776 $13,902 $6,500 $7,980 NON-TAXABLE FEES $3,851 $2,005 $1,500 $2,520 ADOPT-A-STREET FEE $360 $0 $0 $0 SPONSORSHIPS $7,943 $17,304 $13,900 $12,000 DONATIONS $4,591 $515 $700 $700 REIMBURSEMENTS/REFUNDS $0 $27,538 $0 $0 AUCTION/RECYCLE PROCEEDS $189 $814 $0 $0 RESTITUTION/INS PROCEEDS $4,081 $1,399 $0 $0 MISCELLANEOUS REVENUE $13,983 $31,158 $40,738 $9,996 COURT FINES/FEES $315,274 $259,571 $255,078 $260,160 ABATEMENTS $138 $33 $0 $0 JCEF REVENUE $4,493 $0 $0 $0 INTEREST INCOME $77,140 $7,459 $10,800 $60,000 TRANSFER IN $28,365 $36,074 $90,000 $0 TOTAL GENERAL FUND $14,828,010 $13,453,414 $12,638,768 $12,645,479 The Height of Desert Living 69 Revenue Summary FY 2012 PROPOSED BUDGET SUMMARY - REVENUES SPECIAL REVENUE FUNDS Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed HIGHWAY USERS TAX $1,468,335 $1,391,100 $1,315,800 $1,132,332 LOCAL TRAN ASSIST (LTAF) $108,000 $62,772 $0 $0 IN-LIEU FEES $0 $84,979 $15,068 $25,200 ADOPT-A-STREET FEE $0 $240 $120 $0 REIMBURSEMENTS/REFUNDS $0 $3,850 $2,482 $0 MISCELLANEOUS REVENUE $4,299 $12,186 $5,000 $4,800 INTEREST INCOME $6,225 $170 $120 $120 TRANSFER IN $191,638 $0 $0 $0 TOTAL HIGHWAY USERS FUND $1,778,496 $1,555,296 $1,338,590 $1,162,452 SALES TAX-LOCAL $1,337,066 $0 $0 $0 SALES-EXCISE TAX $(26,017) $285,497 $270,600 $272,136 INTEREST INCOME $11,122 $745 $29 $0 TOTAL EXCISE TAX FUND $1,322,171 $286,242 $270,629 $272,136 GRANTS $381,836 $4,616 $3,890,676 $1,500,000 FEDERAL STIMULUS FUNDS $0 $0 $1,081,614 $0 LOCAL TRAN ASSIST (LTAF) $45,971 $0 $0 $0 LTAF II $0 $36,074 $0 $0 PROP 202/GAMING REV $189,900 $183,998 $200,000 $0 REIMBURSEMENTS/REFUNDS $0 $0 $282,625 $0 TRANSFER IN $0 $0 $30,959 $0 TOTAL SPECIAL REVENUE FUND $617,707 $224,688 $5,485,874 $1,500,000 DEVELOPMENT FEES $8,409 $0 $0 $0 IN-LIEU FEES $0 $194 $20,416 $0 DONATIONS $5,500 $0 $0 $0 TRANSFER IN $0 $12,325 $10,350 $0 TOTAL PUBLIC ART FUND $13,909 $12,519 $30,766 $0 CCEF REVENUE $24,866 $20,761 $15,000 $14,520 JCEF REVENUE $0 $7,967 $4,000 $0 INTEREST INCOME $893 $432 $250 $300 TOTAL COURT ENHANCEMENT FUND $25,759 $29,161 $19,250 $14,820 $3,758,042 $2,107,906 $7,145,109 TOTAL FUNDS $2,949,408 The Height of Desert Living 70 Revenue Summary FY 2012 PROPOSED BUDGET SUMMARY - REVENUES DEVELOPMENT FEES Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed DEVELOPMENT FEES $10,497 $8,646 $7,980 $8,352 INTEREST INCOME $2,992 $177 $0 $24 TOTAL LAW ENFORCEMENT DEV FEE $13,489 $8,823 $7,980 $8,376 DEVELOPMENT FEES $2,378 $1,978 $1,795 $1,878 INTEREST INCOME $734 $34 $0 $0 TOTAL FIRE/EMERGENCY DEV FEE $3,111 $2,012 $1,795 $1,878 DEVELOPMENT FEES $50,408 $181,487 $48,775 $49,344 INTEREST INCOME $4,717 $77 $0 $0 TOTAL STREETS DEV FEE $55,125 $181,564 $48,775 $49,344 DEVELOPMENT FEES $14,621 $22,076 $7,425 $8,874 INTEREST INCOME $5,500 $(65) $0 $0 TRANSFER IN $541,416 $0 $0 $0 TOTAL PARK/REC DEV FEE $561,537 $22,011 $7,425 $8,874 DEVELOPMENT FEES $6,785 $9,897 $4,835 $5,202 INTEREST INCOME $6,180 $1,544 $0 $198 TOTAL OPEN SPACE DEV FEE $12,965 $11,441 $4,835 $5,400 DEVELOPMENT FEES $2,118 $3,253 $875 $1,044 INTEREST INCOME $734 $35 $0 $0 TOTAL LIBRARY/MUSEUM DEV FEE $2,853 $3,288 $875 $1,044 DEVELOPMENT FEES $20,898 $16,194 $16,910 $17,574 INTEREST INCOME $5,252 $472 $0 $198 TOTAL GENERAL GOVT DEV FEE $26,151 $16,666 $16,910 $17,772 $675,230 $245,806 $88,595 TOTAL FUNDS $92,688 The Height of Desert Living 71 Revenue Summary GRAND TOTAL ALL FUNDS $25,790,135 $20,112,089 $27,073,050 $32,028,371 FY 2012 PROPOSED BUDGET SUMMARY - REVENUES DEBT SERVICE AND CAPITAL PROJECTS Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed INTEREST INCOME $9 $2 $0 $0 TRANSFER IN $115,843 $136,413 $0 $0 TOTAL REVENUE BOND DEBT SERV $115,851 $136,415 $0 $0 PROPERTY TAX-CY $1,321,932 $1,485,589 $1,040,484 $1,020,000 INTEREST INCOME $563 $(9) $300 $102 TOTAL GEN OBLIG BD DEBT SERV $1,322,495 $1,485,579 $1,040,784 $1,020,102 PROPERTY TAX-CY $369,303 $410,607 $426,250 $420,000 INTEREST INCOME $29 $0 $100 $84 TOTAL EAGLE MTN CFD DEBT SERV $369,332 $410,607 $426,350 $420,084 SALES-EXCISE TAX $0 $856,492 $827,500 $631,200 INTEREST INCOME $20,400 $1,997 $1,200 $504 TRANSFER IN $983,287 $387,000 $387,000 $193,500 TOTAL MUNIC PROP CORP DEBT SERV $1,003,686 $1,245,490 $1,215,700 $825,204 PROPERTY ASSESSMENTS $662 $0 $3,315 $0 TRANSFER IN $(296) $0 $0 $0 TOTAL COTTONWOODS IMP DIST $366 $0 $3,315 $0 PROPERTY TAX-CY $1,360 $3,323 $0 $3,315 TAXABLE SALES $2,014 $0 $0 $0 TOTAL COTTONWOODS MAINT DIST $3,374 $3,323 $0 $3,315 SALES TAX-LOCAL $1,072,511 $457,767 $66,678 $104,580 GRANTS $769,573 $0 $0 $4,351,600 SALES TAX-STATE $0 $0 $0 $0 INTEREST INCOME $115,989 $9,819 $300 $0 TRANSFER IN $1,755,674 $555,964 $4,447,451 $9,615,911 TOTAL CAPITAL PROJECTS FUND $3,713,748 $1,023,550 $4,514,429 $14,072,091 $6,528,854 $4,304,963 $7,200,578 TOTAL FUNDS $16,340,796 The Height of Desert Living 72 Revenue Summary The Height of Desert Living 73 Revenue Summary The Height of Desert Living 74 . Revenue Summary . The Height of Desert Living 75 . Revenue Summary . The Height of Desert Living 76 . Revenue Summary . The Height of Desert Living 77 Revenue Summary The Height of Desert Living 78 Revenue Summary The Height of Desert Living 79 Revenue Summary The Height of Desert Living 80 Revenue Summary The Height of Desert Living 81 Revenue Summary The Height of Desert Living 82 Revenue Summary The Height of Desert Living 83 Expenditure Summary . The Height of Desert Living 84 Expenditure Summary Expenditures This section provides a broad overview of the expenditures included in the FY2012 budget. Information is presented for general, special revenue, debt service and capi- tal project funds. All Funds Expenditure Summary Total expenditures for all funds are $38,289,213, including transfers. The general fund portion of $12,596,151 represents 32.9% of the total. Highway User Revenue Fund (Streets Fund) represents 3.3% of the total Town budget. Other special reve- nue funds represent 4.7% of the budget, with debt service representing 14.3% and capital projects representing 44.8%. With the introduction of program budgeting all expenditures are categorized by line item or program. A summary of all programs and proposed costs are shown on the next pages. General Fund 33% HURF/Streets Fund 3% Excise Tax Fund 1% Special Revenue Fund 4% Debt Service Fund 14% Capital Projects Fund 45% TOWN OF FOUNTAIN HILLS EXPENDITURES BY FUND (in millions) TOTAL ALL FUNDS $38.3M The Height of Desert Living 85 Expenditure Summary FY 2012 PROPOSED EXPENDITURES BY FUND AND PROGRAM GENERAL FUND Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $82,423 $0 $0 $0 NOT DEFINED $0 $62,773 $36,896 $54,356 ACCOUNTING $11,202,454 $5,000,652 $1,893,210 $1,647,264 ADMINISTRATION $0 $166,952 $214,248 $218,153 AMENITIES $21,783 $39,398 $65,808 $66,398 ANIMAL CONTROL $0 $185,678 $194,100 $186,512 ATTORNEY SERVICES $0 $78,759 $71,160 $70,141 AUDIT SERVICES $230 $38,541 $28,621 $52,775 BOARDS & COMMISSIONS $0 $17,546 $0 $0 BROADCAST/CHANNEL 11 $0 $49,135 $45,946 $39,318 BUDGET $506,993 $95,949 $239,380 $271,480 BUILDING INSPECTION $2,310 $558,486 $635,676 $600,114 BUILDING MAINTENANCE $0 $121,151 $90,730 $85,688 CAPITAL IMPROVEMENT PROG $0 $0 $44,485 $47,235 CIVIL CASES $148,293 $134,820 $104,517 $125,852 CODE COMPLIANCE $76,345 $113,272 $102,083 $123,197 COMMUNITY EVENTS $0 $30,643 $0 $0 CONSTITUENT COMMUNICATIONS $0 $0 $89,918 $92,765 CRIMINAL CASES $252,191 $162,869 $132,992 $99,206 CURRENT PLANNING $0 $12,350 $27,393 $30,770 CUSTOMER SERVICE $0 $58,060 $41,042 $174,863 ELECTIONS $0 $0 $20,000 $1,361,411 EMERGENCY MEDICAL $760,604 $119,995 $103,639 $149,316 PW-ENGINEERING $7,966 $78,132 $56,736 $44,720 ENVIRONMENTAL SERVICE $0 $70,685 $51,235 $49,261 EVENT PLANNING $0 $13,100 $0 $0 FACILITY RENTAL $0 $138,506 $168,030 $184,980 FIELD PREP/MAINT $0 $142,894 $0 $0 FINANCIAL COLLECTIONS $1,754 $48,978 $2,762,381 $1,501,745 FIRE PROJECTS $0 $219,283 $190,102 $200,724 FOUNTAIN $51,599 $87,939 $100,533 $103,657 HOME DELIVERED MEALS $106,581 $81,154 $96,000 $96,000 INCARCERATION/TRANSPORT $0 $27,614 $0 $0 INTERGOVERNMENTAL RELATIONS $0 $67,936 $19,442 $20,173 JUVENILE $0 $187,280 $197,742 $233,356 LANDSCAPE MAINTENANCE $0 $36,678 $41,323 $42,099 LEGISLATION $0 $31,510 $23,617 $37,849 LICENSING $0 $69,308 $43,517 $28,104 LONG RANGE PLANNING $154,580 $105,242 $76,516 $74,355 MAPPING & GRAPHICS $0 $68,953 $0 $0 COM CTR MARKETING $0 $12,947 $0 $0 MEDIA RELATIONS $63,335 $160,270 $148,892 $34,057 OPEN SPACE $1,244,147 $198,685 $218,975 $30,360 OPERATIONAL SUPPORT $0 $2,690,809 $2,582,036 $2,729,379 PATROL $0 $16,028 $15,118 $14,795 PAYROLL $0 $283,238 $156,413 $109,430 PERMITTING $0 $8,250 $9,960 $9,960 PUBLIC DEFENDER The Height of Desert Living 86 Expenditure Summary FY 2012 PROPOSED EXPENDITURES BY FUND AND PROGRAM GENERAL FUND (CONT.) Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $0 $110,000 $110,000 $110,000 PROSECUTOR $0 $18,610 $34,157 $16,716 PURCHASING $0 $19,427 $19,770 $15,061 RECORDS MANAGEMENT $4,055 $29,970 $0 $0 RECREATIONAL TRIPS $95 $11,802 $3,559 $7,396 RECRUITMENT $0 $249,127 $328,131 $270,968 RISK MANAGEMENT $1,310 $16,414 $73,849 $59,454 SENIOR MEMBERSHIPS $1,869 $11,471 $0 $2 SENIOR PROGRAMS $0 $452,577 $434,235 $372,435 SOCIAL/COMMUNITY SERVICES $0 $53,085 $161,145 $169,901 SUPPORT $0 $10,053 $13,904 $26,897 SPECIAL EVENTS $7,828 $54,741 $40,621 $35,198 SPECIAL INTEREST PROGRAMS $26,827 $86,053 $72,018 $65,317 SPORTS ACTIVITIES $10,499 $92,208 $48,140 $208,991 STORMWATER MANAGEMENT $18 $18,587 $18,533 $18,939 STRATEGIC PLANNING $0 $3,891 $0 $0 TELECOMMUNICATIONS $0 $119,888 $0 $0 TRAFFIC MGMT $0 $10,872 $12,425 $1,964 TRAINING & DEVELOPMENT $0 $70,502 $0 $0 TRANSPORTATION $0 $0 $27,103 $30,325 TREASURY $0 $3,930 $7,856 $18,506 VIDEO SERVICES $28,431 $30,299 $31,685 $56,994 VOLUNTEERS $0 $19,265 $15,120 $33,003 WEB SITE $4,211 $53,841 $42,386 $36,269 YOUTH & TEEN PROGRAMS $14,768,731 $13,439,063 $12,635,044 $12,596,151 TOTAL GENERAL FUND HIGHWAY USER REVENUE FUND (HURF) $1,756,675 $389,028 $176,276 $200,717 ADMINISTRATION $0 $324 $19,319 $3,297 ADOPT A STREET $24,221 $20,260 $21,400 $21,408 LEGAL SERVICES $0 $99,922 $300,825 $298,944 OPEN SPACE $3,181 $522,282 $98,049 $149,041 PAVEMENT MANAGEMENT $81,221 $77,349 $106,336 $74,821 STREET SIGNS $0 $147,180 $206,023 $150,188 STREET SWEEPING $0 $1,089 $97,446 $96,355 TRAFFIC MGMT $53,972 $166,099 $166,407 $200,694 TRAFFIC SIGNALS $127,642 $144,813 $92,131 $82,834 VEHICLE MAINTENANCE $2,046,912 $1,568,347 $1,284,211 $1,278,299 TOTAL HIGHWAY USER REV FUND EXCISE TAX FUND $765,819 $118,580 $572,976 $211,364 ADMINISTRATION $765,819 $118,580 $572,976 $211,364 TOTAL EXCISE TAX FUND The Height of Desert Living 87 Expenditure Summary FY 2012 PROPOSED EXPENDITURES BY FUND AND PROGRAM SPECIAL REVENUE FUNDS Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $0 $0 $199,000 $0ENVIRONMENTAL SERVICE $592,161 $224,688 $5,168,451 $1,500,000 GRANTS ADMIN $0 $0 $118,423 $0TRANSPORTATION $592,161 $224,688 $5,485,874 $1,500,000 TOTAL SPECIAL REVENUE FUND $32,387 $18,825 $20,350 $3,825 ART ACQUISITION/MAINT $32,387 $18,825 $20,350 $3,825 TOTAL PUBLIC ART FUND $27,284 $8,793 $40,350 $33,250 COURT ENHANCEMENT $27,284 $8,793 $40,350 $33,250 TOTAL COURT ENHANCEMENT FUND $651,832 $252,306 $5,546,574 $1,537,075 GRAND TOTAL SPECIAL REV FUNDS CAPITAL PROJECTS FUND $0 $0 $54,823 $168,713 NOT DEFINED $0 $17,450 $570,000 $805,000 DOWNTOWN DEVELOPMENT $0 $0 $66,000 $387,000 FIRE PROJECTS $612,768 $385,461 $90,000 $297,500 GENERAL GOV'T PROJECTS $0 $0 $9,000 $75,000 LIBRARY/MUSEUM PROJ $31,112 $0 $0 $0 OPEN SPACE $1,703,813 $0 $0 $155,000 PARK DEVELOPMENT $1,436,508 $844,699 $5,507,493 $14,876,826 PAVEMENT MANAGEMENT $14,922 $0 $0 $75,000 STORMWATER MANAGEMENT $384,401 $1,998 $148,800 $200,000 TRAFFIC SIGNALS $48,687 $0 $0 $100,000 VEHICLE REPLACEMENT TOTAL CAPITAL PROJECTS $4,232,211 $1,249,608 $6,446,116 $17,140,039 DEBT SERVICE FUNDS GEN OBLIG BD DEBT SERVICE $1,338,003 $1,368,138 EAGLE MTN CFD DEBT SERVICE $369,510 $388,760 MUNIC PROP CORP DEBT SERVICE COTTONWOODS IMP DIST COTTONWOODS MAINT DIST TOTAL DEBT SERVICE FUNDS $116,242 $136,413 $0 $0 REVENUE BOND DEBT SERVICE $3,169,133 $3,306,698 $2,863,468 $5,456,286 $0 $0 $3,850 $0 $0 $3,315 $3,315 $0 $1,345,379 $4,011,948 $421,610 $1,409,538 $1,030,813 $1,418,630 $410,710 $1,019,413 The Height of Desert Living 88 Expenditure Summary FIRE/EMERGENCY DEV FEE $1,293 $85 $0 STREETS DEV FEE $524,736 $20,000 PARK/REC DEV FEE $17,457 $1,151 $15,000 OPEN SPACE DEV FEE $45,508 $682 LIBRARY/MUSEUM DEV FEE $5,000 TOTAL DEVELOPMENT FEES FY 2012 PROPOSED EXPENDITURES BY FUND AND PROGRAM DEVELOPMENT FEES Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $5,187 $384 $0 $5,000 LAW ENFORCEMENT DEV FEE $608,037 $133,794 $0 $70,000 GENERAL GOVT DEV FEE $2,294 $11,561 $130,597 $767 $128 $0 $0 $0 $0 $0 $5,000 $15,000 $5,000 $26,242,676 $20,068,395 $29,348,388 $38,289,213 GRAND TOTAL OF ALL FUNDS VEHICLE/EQUIP REPL FUND TOTAL VEHICLE/EQUIP REPL FUND $48,687 $0 $125,150 $0 $48,687 $0 $0 $0 ADMINISTRATION $0 $0 $125,150 $0 EQUIPMENT REPLACEMENT The Height of Desert Living 89 Expenditure Summary Operating Expenditures by Division Department Division Budget Mayor & Council Council Operations $75,745 Municipal Court Court Operations $432,844 Administration Town Manager $607,979 Town Clerk $259,280 Human Resources/Risk Mgmt $426,069 Finance $314,958 Information Technology $234,055 Legal Services $306,472 Economic Development $92,577 TOTAL ADMINISTRATION $2,241,390 Development Services Engineering $501,191 Facilities $492,377 Planning $172,029 Code Compliance $125,851 Mapping & Graphics $74,355 Building Safety $234,687 TOTAL DEVELOPMENT SERVICES $1,600,490 Community Services Recreation $471,594 Community Center Operations $425,185 Senior Services $239,322 Parks-Fountain Park $408,722 Parks-Golden Eagle Park $378,014 Parks-Desert Vista Park $106,103 Parks-Four Peaks Park $126,951 Parks-Open Space/Trails $34,057 TOTAL COMMUNITY SERVICES $2,189,948 Law Enforcement Law $2,899,522 Fire & Emergency Med Fire $3,156,212 Total General Fund Operations $12,596,151 Special Revenue Fund Operations Development Services Streets $1,278,299 Administration Economic/Downtown Development $211,364 All Fund Operations $14,085,814 The Height of Desert Living 90 Expenditure Limitation Each year the Economic Estimates Commission of the State of Arizona develops expendi- ture limits for local governments in Arizona based on a formula using 1979-80 expenses adjusted for inflation and population growth. Cities and town are required to stay within the limits or incur a penalty (reduction in State Shared revenues). The final FY11-12 expenditure limitation for the Town of Fountain Hills is $24,781,571 which is $3,809,807 less than the prior year due to the decreased population. The limit applies to FY12 expenditures of the Town (all funds) but allows for certain exemptions and deductions. For example, debt service payments, HURF, bond proceeds, stimulus and grant expenditures are not included when determining compliance with the expenditure limitation. However, development fee and capital project expenditures are subject to the limitation. The table below is an estimate of the Town’s expenditure limitation, deductions and exclusions and final spending authority. Expenditure Summary $38,289,213 Exclusions from Revenues: $0 $8,995,911 $5,456,285 $60,000 $4,253,100 $0 $0 $1,132,332 $0 $0 $0 $0 $2,694,279 Total Exclusions $22,591,907 Expenditures subject to limitation $15,697,306 Expenditure Limitation $24,781,571 Under/(Over) Limitation $9,084,265 Refunds, Reimbursements Voter Approved Exclusions Prior Years Carryforward Received from State(LTAF, GETUM Grants) Contributions from private organization Highway User Revenues excess 1979-80 Savings Reserved for Capital Purchase (voter approved) Contracts with Other Political Subdivisions Bond Proceeds carried forward Bond Proceeds Debt Service Payments Dividends,Interest,Gains Grants EXPENDITURE LIMITATION ANALYSIS (Estimate) Total Expenditures The Height of Desert Living 91 The Fountain at Night The Height of Desert Living 92 Budget Process And Schedule The Height of Desert Living 93 Mission of the Budget Process Communication and involvement with citizens and other stakeholders is stressed. The broad nature of the budget mission allows issues to be addressed that have limited the success of budgeting in the past. Apathy is a serious illness of government; it is in the best interests of government to have involved stakeholders. The term stakeholder refers to anyone affected by or who has a stake in government. This term stakeholder includes, but is not limited to: citizens, customers, elected officials, management, employees and their representatives, businesses, vendors, other govern- ments, and the media. It is vital that the budget processes include diverse stakeholders. Each year the Town of Fountain Hills budget is developed from the Town Council’s priorities by the Finance Department with the individual departments and the Town Manager. Meet- ings with each department, the Town Manager and the Finance Department are held during the month of March. After these meetings are completed, a proposed balanced budget is prepared for submittal to the full Town Council and public in May. Recommended Budget Practices The Town of Fountain Hills budget process is designed to meet citizens’ needs for informa- tion and input; decision makers’ needs for information and advice from citizens on their desired blend of services; and the time line set by the State of Arizona through Arizona Budget Law. The Town of Fountain Hills budget process incorporates the recommended practices prom- ulgated by the National Advisory Council on State and Local Budgeting (NACSLB). Concur- rently, Town staff apply diligent effort into improving the processes, decisions and out- comes with each new budget year. The NACSLB’s practices encourage governments to consider the long term consequences of actions to ensure that impacts of budget decisions are understood over a multi-year planning horizon and to assess whether program and service levels can be sustained. Budget Definition All cities and towns in Arizona are required to adopt an annual budget. State law dictates that fiscal years begin on July 1 and end on June 30. Certain parts of the budget docu- ment such as summaries of revenues and expenditures showing two years of spending his- tory are required by State law. A good budget process is characterized by several essential features: Incorporates a long-term perspective Establishes linkages to broad goals Focuses budget decisions on results and outcomes Budget Process The Height of Desert Living 94 Involves and promotes effective communication with stakeholders Provides incentives to government management and employees These key characteristics of good budgeting make clear that the budget process is not sim- ply an exercise in balancing revenues and expenditures one year at a time, but is strategic in nature, encompassing a multi-year financial and operating plan that allocates resources on the basis of identified goals. A good budget process moves beyond the traditional con- cept of line-item expenditure control, providing incentives and flexibility to managers that can lead to improved program efficiency and effectiveness. Principles and Elements of the Budget Process The budget process consists of four broad principles that stem from the definition and mis- sion previously described. These principles encompass many functions that spread across a governmental organization. They reflect the fact that development of a balanced budget is a political and managerial process that also has financial and technical dimensions. Each of the principles of the budget process incorporates components or elements that repre- sent achievable results. These elements help translate the guiding principles into action components. Individual budgetary practices are derived from these elements. The princi- ples and elements provide a structure to categorize budgetary practices. Establish broad goals to guide government decision-making – a government should have broad goals that provide overall direction for the government and serve as a basis for deci- sion-making. Assess community needs, priorities, challenges and opportunities Identify opportunities and challenges for governmental services, capital assets, and management Develop and disseminate broad goals Develop approaches to achieve goals – a government should have specific poli- cies, plans, programs, and management strategies to define how it will achieve its long-term goals Adopt financial policies Develop programmatic, operating, and capital policies and plans Develop programs and services that are consistent with policies and plans Develop management strategies Develop a budget consistent with approaches to achieve goals – a financial plan and budget that moves toward achievement of goals, within the constraints of available resources, should be prepared and adopted. Develop a process for preparing and adopting a budget Develop and evaluate financial options Budget Process The Height of Desert Living 95 Make choices necessary to adopt a budget Evaluate performance and make adjustments – program and financial perform- ance should be continually evaluated, and adjustments made, to encourage pro- gress toward achieving goals. Monitor, measure, and evaluate performance Make adjustments as needed When does the “budget season” start? The budget process typically begins in January when the Finance Department begins to re- view current levels of service, Council goals and objectives as identified at the annual Council retreat, proposed capital improvements, and financial forecasts. In reality, the budget process for the Town is actually an ongoing process. Throughout the fiscal year, citizens and staff submit suggestions for new services, regulations, funding sources, and improved service delivery, as well as concerns to the Town Council and com- missions for discussion, study, and/or implementation. Advisory boards and commissions develop plans for new or enhanced programs to be included in the following year’s budget proposal. Implementing, Monitoring, and Amending the Budget A budget is an annual planning tool - it identifies the Town’s work plan and matches the financial, material, and human resources available with the requirements to complete the work plan. It includes information about the organization and identifies the Council policy that directed the budget preparation. Although a budget is often discussed as a financial document, the financial portion means very little without the policy and administrative in- formation that explains what the organization intends to do with the financial resources. In July, the Town staff begins the process of implementing the newly adopted budget and is accountable for budgetary control throughout the fiscal year. Revenue and expenditure patterns are examined, compared to budget plans, and corrective action, if necessary, is taken during the fiscal year. Town management is provided with a monthly budget and activity report; the Town Council is provided a summary budget report at the end of each quarter disclosing actual revenue, expenditure, and fund balance performance as com- pared to the budget. The Town of Fountain Hills budget is adopted at a department level and the Capital Im- provement Plan is adopted at a project level. Control of each legally adopted annual budget is at the department level; the Town Manager may at any time transfer any unen- cumbered appropriation balance or portion thereof between general classifications of ex- penditure (line items) within a department. The items are reduced by a like amount. At the request of the Town Manager, the Council may transfer any unencumbered appropria- tion balance or portion thereof between one department to another. Budget Process The Height of Desert Living 96 Pursuant to Arizona Revised Statutes, “No expenditure shall be made for a purpose not in- cluded in such budget..”. Thus a Contingency line item is included within the General Fund to accommodate most unplanned expenditures. The other option in amending the budget, according to state law, is for the Council to declare an emergency and then transfer the monies from one line item or department to another. In essence, any approved Council transfers do amend the budget although the budget is never reprinted. All transfers are reflected on the following year’s legal schedules as required by the Auditor General’s Of- fice. What funds are included in this budget? The accounts of the Town are organized on the basis of funds or account groups, each of which is considered a separate accounting entity. Government resources are allocated to and accounted for in individual funds based on the purposes for which they are to be spent and the means by which spending activities are controlled. The Town of Fountain Hills ap- propriates all funds in its budget process: General Fund – revenues and expenditures to carry out basic governmental activities such as police and fire, recreation, planning, legal services, administrative services, etc. (non- restricted). Special Revenue Funds – revenues derived from specific taxes or other earmarked revenue sources, usually required by statute or ordinance to finance particular activities. Highway User Revenue Fund (HURF) and grants are examples of special revenue funds (restricted by statute). Excise Tax Revenue Funds – designated for bond payments for mountains, Civic Center phase II project, and downtown development (restricted by legislative action). Debt Service Funds – established to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Municipal Property Corporation (MPC) and Community Facilities District (CFD) funds are included within the debt service funds. Capital Projects Funds – to account for the purchase or construction of major capital facili- ties, heavy equipment, park improvements and major road improvements. The Capital Project Fund revenues are derived from excess General Fund revenues and 85% of the construction related local sales tax. When can a citizen have input into the budget process? Town staff welcomes comments and suggestions throughout the year. The first opportu- nity for the Town Council to contribute to the budget is during the annual goal setting re- treat which is typically held around the beginning of the calendar year. The proposed budget is presented to the public and Town Council in May at which time a public hearing is held to receive input. This is the opportunity to increase the budget for the next fiscal year before the maximum spending amount is established. Once the maximum spending amount is adopted as the tentative budget, line items can only be exchanged or decreased prior to the budget’s final adoption. Budget Process The Height of Desert Living 97 Budget Schedule Budget Process Monday, August 23, 2010 Budget Retreat for all Town Staff Strategic Plan Review Program Performance Budget Update Monday, August 30, 2010 Capital Improvement Program Budget Kick-off Meeting w/ Budget Managers 20 year CIP/IIP distributed to Directors for review and 5 year update Begin Sidewalk Master Plan Update Begin Pavement Management Plan - Debt Service Scheduling Overview of capital budget process Thursday, September 16, 2010 Directors submit updated 20 year CIP and 5-year CIP project information sheets to Finance Sidewalk Master Plan completed Pavement Management Plan completed September 20 - September 30, 2010 Finance prepares Capital Improvement Program Tuesday, October 5, 2010 Council receives preliminary CIP budget Tuesday, October 12, 2010 Council Budget Meeting on CIP Thursday, October 28, 2010 Council Strategic Planning/Goal Setting Retreat Develop broad policies or ideas to drive budget process Develop Council Goals/Priorities for fiscal year Wednesday, November 10, 2010 Staff Retreat regarding Implementation of Council Goals Draft Council Goals/Priorities distributed to Department Directors and Budget Managers Monday, November 15, 2010 Operating Budget Kick-off Meeting with Department Directors and Budget Managers Wednesday, November 24, 2010 Written Dept Mission Statement (Word Template) due to Finance Directors submit requests for new/revised programs with justification Directors submit requests for new staff/reclassifications with justification The Height of Desert Living 98 Budget Schedule Budget Process Tuesday, November 30, 2010 Council/Staff Retreat on Goals for FY2011-12 Finance submits early revenue projections to Executive Budget Committee Update Executive Budget Committee on program and staffing requests Monday, December 6, 2010 Executive Budget Committee review Goals expenses prior to Council Work Study Tuesday, December 14, 2010 Council Work Study on Goals Thursday, December 16, 2010 Council formally adopts Council Goals for FY2011-12 Monday, December 20, 2010 Public Budget Open House Strategic Plan Review and Council Goals Update Thursday, December 23, 2010 Performance Budget Forms (Program level) due to Finance Deadline for input of operating budget into accounting program December 27, 2010 - January 27, 2011 Finance prepares preliminary Operating & CIP budget document Tuesday, February 1, 2011 Finance submits preliminary Operating & CIP Budget to Executive Budget Committee Tuesday, February 8, 2011 Council Work Study on preliminary budget February 8 - February 24, 2011 Department Budget Meetings with Working Budget Committee Monday, March 7, 2011 Update Executive Budget Committee on Operating Budget March 8 - March 24, 2011 Finance prepares Proposed Budget incorporating items from Executive Budget Committee Monday, May 2, 2011 Council receives proposed budget Proposed budget published on line May 4 - May 19, 2011 Finance meets with individual Council members to review Proposed Budget Tuesday, May 10, 2011 Council Budget Meeting - Work Study Public Budget Open House Thursday, May 19, 2011 Council Budget Meeting -Adopt Tentative Budget (maximum expenditures) Wednesday, May 25 & June 1 Publish Tentative Budget in newspaper Thursday, June 2, 2011 Council Budget Meeting - Adopt Final budget Thursday, June 16, 2011 Council Budget Meeting -Adopt Tax Levy The Height of Desert Living 99 OPERATING BUDGETS MAYOR & TOWN COUNCIL MUNICIPAL COURT ADMINISTRATION DEVELOPMENT SERVICES COMMUNITY SERVICES LAW ENFORCEMENT FIRE & EMERGENCY MEDICAL The Height of Desert Living 100 Sunridge Canyon Golf Course The Height of Desert Living 101 Operating Budgets Mayor & Town Council The Height of Desert Living 102 Operating Budgets MAYOR & TOWN COUNCIL Mission Statement The Mayor and Town Council are charged with serving the best interests of the community by pro- viding for its safety and well-being; respecting its special, small-town character and quality of life; providing superior public services; sustaining the public trust through open and responsive govern- ment; and maintaining the stewardship and preservation of its financial and natural resources. Front Row: Councilmember Ginny Dickey, Mayor Jay T. Schlum, Councilmember Cassie Hansen Back Row: Councilmember Tait D. Elkie, Councilmember Dennis Brown, Vice Mayor Dennis Contino, Councilmember Henry Leger The Height of Desert Living 103 Operating Budgets Department Overview The Town Council is comprised of the Mayor and six Councilmembers, all of whom are elected at large to serve the citizens of the Town of Fountain Hills. The term of office for the Mayor is two years, and Councilmembers serve overlapping terms of four years. The corporate powers of the Town are vested in the Council and are exercised only as directed or authorized by law via ordi- nance, resolution, order or motion. The Council appropriates funds and provides policy direction to Town staff. The Council appoints a Town Manager, who is responsible for the day-to-day admini- stration of the Town. The Council also appoints the Municipal Court Judge, Town Attorney, and Prosecuting Attorney. Expenditures by Category Category FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Wages $35,600 $52,384 $52,354 $52,518 Employment Taxes $3,407 $3,750 $3,972 $3,983 Benefits $0 $3,570 $4,015 $4,152 Dues & Memberships $0 $360 $360 $0 Education and Training $12,975 $5,331 $8,480 $11,950 Maintenance & Repair $0 $34 $0 $0 Utilities $0 $0 $476 $0 Contractual Services $8,649 $1,000 $2,295 $630 Supplies $3,510 $1,390 $350 $1,950 Internal Service $0 $0 $25 $562 TOTAL $64,141 $67,819 $72,427 $75,745 The Height of Desert Living 104 Operating Budgets COUNCIL GOALS FOR FY2011-12 From the Values listed in Strategic Plan 2010, Council identified the following Strategic Directions as Goals for FY2011-12. Strategic Value: CIVILITY C1 Practice the art of civility in all public settings and encourage those around you to do the same. C2 Support community events and activities that create opportunities to build community and friendship. Build on success of current service events and opportunities. Provide new event to provide opportunity for community service and camaraderie building. Support and contribute to state centennial activities and incorporate centennial activities. Develop a proposal to reduce the cost of facility use and rental fees for residents and or- ganizations in Fountain Hills. Develop a program to encourage organizations to partner with the Town in facility mainte- nance and upkeep. C3 Genuinely solicit and consider public and stakeholder feedback as part of the decision- making process. Encourage greater citizen participation in Town Halls. Expand web-based feedback instruments to encourage public stakeholder feedback. Consider strategies that utilize social media as a feedback instrument. Strategic Value: ENVIRONMENTAL SUSTAINABILITY ES3 Explore and implement new technologies and opportunities that will minimize noise, air, and light pollution and reduce energy consumption. Conduct and analyze Town energy audit and employ strategies to reduce energy consump- tion. Investigate ways to reduce energy costs. Recommend sustainable practices. Strategic Value: CIVIC RESPONSIBILITY CR2 Discover, recognize, and utilize the talents of our citizens and use these assets to ad- dress community needs. Expand “Take Pride” Day where volunteers complete small jobs to promote facility mainte- nance and upkeep of amenities, perhaps as a semi-annual event or as part of Centen- nial activities. Establish a senior mobility program that uses volunteers to escort seniors to doctor’s ap- pointments, services, and other errands. The Height of Desert Living 105 Operating Budgets CR3 Foster a culture of public service and volunteerism. Continue to utilize Volunteer Coordinator to foster volunteerism for activities and initia- tives. Expand on the Adopt A Street program to include citizen stewardship of community as- sets. CR4 Implement a comprehensive communications plan to encourage informed citizen participation in civic life. Develop a communications strategy to effectively provide information to citizens. Develop a single community activities and events calendar to showcase Town, partner, and regional activities and serve as a clearinghouse to communicate opportunities. Close the loop on citizen inquiries and inform council members of final answers/ resolution. Utilize civic events to share information about Town issues. CR7 Communicate the role of local government and clearly define the trade-offs be- tween service levels and amenities and the associated costs so residents can make in- formed choices. Deliver budget presentations to identified community stakeholder groups. Continue to present Citizens Academy. Create an easy-to-understand, meaningful document that translates the budget for pub- lic consumption. Clearly communicate policy decisions and implications of decisions. Investigate the potential of becoming an Arizona We Want pilot community. Strategic Value: EDUCATION, LEARNING AND CULTURE ELC2 Support partners in providing arts and cultural opportunities and amenities. Identify local talent and promote opportunities to showcase talents at community events and activities. Support public art walk. ELC4 Position the community’s arts and cultural businesses, venues, and amenities as economic drivers integrated into the Town’s comprehensive economic strategy. Increase external awareness of and interest in public art. Continue to support Greening project. Continue to support the arts district. ELC5 Encourage access to higher learning opportunities or the establishment of an educational or training campus within our community. Broker a commitment from an organization to establish an educational or training facil- ity/program in Fountain Hills. Report on activities to date. The Height of Desert Living 106 Operating Budgets Strategic Value: ECONOMIC VITALITY EV1 Develop a comprehensive economic development strategy for the Town’s future and work with our partners to forward economic growth and awareness. Develop a comprehensive community marketing plan/campaign. EV2 Develop and maintain a balanced, equitable, sustainable, local financing structure to support the Town’s core government services at desired service levels. Revisit the 2007 Revenue Enhancement Analysis Report and identify potential strategies for consideration and/or implementation. Review and consider implementation of a storm water maintenance fee. Consider establishing a financial sustainability commission to review and recommend strategies to ensure long-term financial sustainability. EV4 Promote retention, expansion, and relocation of quality businesses. Provide opportunities to receive feedback from those investing in our community. Develop strategies that focus on business retention within the community. Continue to review codes to identify opportunities to relieve businesses of unnecessary regulation. Examine possibilities associated with acquisition of properties not used by school district for possible business location or other municipal uses. EV5 Promote Fountain Hills as a visitor destination. Continue to support and partner with the Fountain Hills and Fort McDowell Tourism Bureau. EV6 Identify a slate of economic development tools and strategies (including tax incen- tives, fee abatements, etc.) to stimulate economic growth. Develop a strategy to focus new development and business relocation to the Downtown Core (along Avenue of the Fountains). Analyze and facilitate necessary rezoning (and related activities) to support future Lakeside District development and look at other tools that might prepare us for making the Downtown Vision Plan come to life as the economy improves. Strategic Value: RECREATIONAL OPPORTUNITIES AND AMENITIES R2 Provide an interconnected, multi-use trail and bicycle system that promotes active liv- ing, physical activity, education, and appreciation of our parks and natural resources. Utilizing the Urban Trails Plan, identify improvements along circuits that better accommo- date and promote multi-modal use of urban trails. Provide analysis of pedestrian movements with the Town and identify interconnect gaps. Work with Sonoran Conservancy and other organizations to expand and maintain Preserve Trails. The Height of Desert Living 107 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND MAYOR & COUNCIL Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed SALARIES-FULL TIME $35,600 $52,384 $52,354 $16,518 SALARIES-PART TIME $0 $0 $0 $36,000 FICA $2,723 $2,232 $2,991 $2,754 MEDICARE $0 $750 $0 $240 WORKERS COMPENSATION $474 $558 $643 $651 UNEMPLOYMENT INSURANCE $210 $210 $338 $338 GROUP HEALTH INSURANCE $0 $1,531 $1,791 $1,928 GROUP DENTAL INSURANCE $0 $106 $113 $94 GROUP VISION INSURANCE $0 $16 $17 $16 DISABILITY INSURANCE $0 $70 $246 $247 RETIREMENT $0 $1,799 $1,799 $1,817 LIFE INSURANCE $0 $49 $49 $50 DUES, SUBSCRIPT & PUBLICAT $0 $360 $360 $0 TRAINING/CONT ED $3,159 $191 $0 $0 MEETINGS & CONFERENCES $9,815 $5,140 $8,480 $11,950 BUILDING MAIN/REPAIR $0 $18 $0 $0 SIGN REPAIR & REPLACEMENT $0 $17 $0 $0 TELECOMMUNICATIONS $0 $0 $476 $0 PROFESSIONAL FEES $0 $0 $0 $0 PRINTING EXPENSE $0 $0 $795 $630 ADVERTISING/SIGNAGE $6,168 $0 $0 $0 COMMUNITY SERVICE CONTRACTS $2,481 $1,000 $1,500 $0 OFFICE SUPPLIES $3,415 $638 $350 $1,950 FOOD & BEVERAGE SUPPLIES $0 $706 $0 $0 POSTAGE & DELIVERY $95 $0 $0 $0 MISCELLANEOUS EXPENSE $0 $46 $0 $0 ISF-COPIER CHARGES $0 $0 $100 $48 ISF-MAIL SERVICE CHARGES $0 $0 $25 $38 ISF - TELECOM CHARGES $0 $0 $0 $476 $64,141 $67,819 $72,427 $75,745 TOTAL MAYOR & COUNCIL The Height of Desert Living 108 Operating Budgets The Height of Desert Living 109 Operating Budgets Municipal Court The Height of Desert Living 110 Operating Budgets MUNICIPAL COURT Mission Statement The Fountain Hills Municipal Court is committed to professionally serving the citizens of Fountain Hills by administering justice in a fair, efficient and respectful manner, so as to enhance public trust and community confidence in our court system. Department Overview The Fountain Hills Municipal Court is the judicial branch of the Fountain Hills government. Pursuant to State law and the Town Code, decisions regarding the overall function of the Court are the sole responsibility of the Presiding Judge, who also has exclusive supervisory authority over all court personnel. The Court has jurisdiction over civil traffic, criminal traffic and criminal misdemeanor of- fenses and violations of our Town Code and ordinances. The Court also has authority over specified juvenile offenses. In addition the Municipal Court Judge has authority to issue arrest/search war- rants, civil orders of protection and injunctions against harassment. As part of the Arizona State Court System, the Fountain Hills Municipal Court is subject to the authority and administrative su- pervision of the Arizona Supreme Court. The Fountain Hills Municipal Court has legal obligations and reporting responsibilities to the State as well as to the Town of Fountain Hills. The Court must com- ply with constantly changing federal, state and local laws and administrative rules, including those relating to crimes and criminal procedure, victims’ rights, record keeping, ADA, Minimum Accounting Standards and judicial ethics. Cost Effectiveness: The increase in Administration and Compliance program costs is primarily due to two factors—the increased cost of employee benefits and internal service charges for telecommunications. Expenditures by Program FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Program Name Administration $393,410 $195,938 $267,446 $272,671 Collections $0 $142,894 $0 $0 Compliance $0 $0 $89,918 $92,765 Juvenile $0 $67,936 $19,442 $20,173 Protective Orders $0 $0 $44,485 $47,235 TOTAL $393,410 $406,768 $421,291 $432,844 The Height of Desert Living 111 Operating Budgets Expenditures by Category FY09 Actual FY10 Actual FY11 FY12 Proposed Category Budget Wages $295,942 $309,451 $308,400 $310,064 Employment Taxes $4,995 $5,244 $5,388 $5,379 Benefits $73,613 $75,634 $78,540 $93,797 Dues & Memberships $1,102 $3,482 $3,750 $3,750 Education and Training $2,757 $33 $800 $800 Maintenance and Repair $929 $696 $800 $800 Utilities $19 $0 $2,378 $0 Contractual Services $11,087 $9,643 $16,235 $11,235 Supplies $2,966 $2,190 $3,500 $3,500 Equipment $0 $397 $0 $0 Internal Service $0 $0 $1,500 $3,519 TOTAL $393,410 $406,768 $421,291 $432,844 Performance Indicators: FY08-09 FY09-10 FY10-11* Cases Filed 4,971 3.520 2,500 Cases Terminated 5,240 3,782 2,800 Hearings/Trials Held 1,225 1,089 750 *estimated The Height of Desert Living 112 Operating Budgets FY2010-11 Department Accomplishments Initiative Strategic Value Implemented home detention/electronic monitoring alterna- tive for eligible defendants as a cost reduction measure. Civility Complied with recognized Supreme Court/AOC guidelines for timely case processing, management and finances. Civility Continued the Fountain Hills Community Teen Court which includes students from Fountain Hills and the surrounding communities through a partnership with Fountain Hills High School, Boys & Girls Clubs and Juvenile Court of Maricopa County. Civic Responsibility Continued the review, updating and implementation of poli- cies, procedures and measures to enhance sentence enforce- ment and court security. Civility FY2011-12 Objectives Initiative Strategic Value Provide all court and judicial services as mandated by the Consti- tution, statutes and ordinances as fairly, effectively and effi- ciently as possible. Civic Responsibility Effectively and efficiently monitor and enforce timely compli- ance with Court ordered sentencing and diversion programs while holding defendants accountable for their actions and obli- gations. Civic Responsibility Provide access to the Court for juvenile offenders including a diversion program for first time, minor violation offenders and provide an opportunity for area teens to participate in the juve- nile justice process. Civility Provide timely and appropriate legal access to those individuals seeking the aid of the Court in the form of orders of protection and injunctions against harassment. Civility The Height of Desert Living 113 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND MUNICIPAL COURT Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed SALARIES-FULL TIME $294,099 $309,414 $308,400 $310,064 OVERTIME $1,843 $37 $0 $0 FICA $4,232 $0 $0 $0 MEDICARE $0 $4,391 $4,468 $4,495 WORKERS COMPENSATION $557 $664 $580 $569 UNEMPLOYMENT INSURANCE $205 $189 $340 $315 GROUP HEALTH INSURANCE $31,198 $36,219 $39,050 $53,989 GROUP DENTAL INSURANCE $2,513 $2,908 $2,890 $2,825 GROUP VISION INSURANCE $305 $340 $280 $466 DISABILITY INSURANCE $1,358 $1,309 $1,470 $1,461 RETIREMENT $37,458 $34,040 $33,910 $34,107 LIFE INSURANCE $781 $818 $940 $949 DUES, SUBSCRIPT & PUBLICAT $1,102 $3,482 $3,750 $3,750 TRAINING/CONT ED $1,987 $0 $300 $300 MEETINGS & CONFERENCES $771 $33 $500 $500 EQUIPMENT MAINT/REPAIR $298 $0 $0 $0 OFFICE EQUIP MAINT/ REPAIR $631 $696 $800 $800 TELECOMMUNICATIONS $19 $0 $2,378 $0 AUDITING EXPENSE $283 $0 $5,000 $0 PROFESSIONAL FEES $0 $49 $135 $135 LEGAL FEES $816 $1,975 $2,000 $2,000 PRINTING EXPENSE $2,286 $490 $2,000 $2,000 ADVERTISING/SIGNAGE $200 $0 $0 $0 INTERGOVT AGREEMENTS $4,500 $4,500 $4,600 $4,600 BANK/MERC ACCT FEES $3,003 $2,629 $2,500 $2,500 OFFICE SUPPLIES $2,966 $1,901 $3,300 $3,300 CLEANING/JANITORIAL SUPPLIES $0 $13 $0 $0 FOOD & BEVERAGE SUPPLIES $0 $275 $200 $200 SMALL TOOLS $0 $397 $0 $0 ISF-COPIER CHARGES $0 $0 $0 $32 ISF-MAIL SERVICE CHARGES $0 $0 $1,500 $1,059 ISF-VEHICLE REPLACEMENT CHARGE $0 $0 $0 $50 ISF - TELECOM CHARGES $0 $0 $0 $2,378 $393,410 $406,768 $421,291 $432,844 TOTAL MUNICIPAL COURT The Height of Desert Living 114 Operating Budgets Administration The Height of Desert Living 115 Operating Budgets ADMINISTRATION DEPARTMENT Mission Statement The Administration Department is dedicated to serving the citizens of Fountain Hills by providing Administrative direction and support to the Town Departments. Administration provides accurate and current information on Council legislation and administrative actions; provides for the delivery of comprehensive financial services to internal and external customers; provides support to Town staff; reaches out to political leaders and geographical neighbors to continue to grow relationships in the best interests of the Town and enhances the Town’s economic base through business attrac- tion, retention and business vitality activities. Department Overview The Administration Department is made up of six (6) Divisions: Town Manager, Town Clerk, Human Resources/Risk Management, Finance, Information Technology, and Economic Development. The Town Manager provides direct supervision over the Town Clerk, Human Resources/Risk Manage- ment, and Economic Development. The Town Manager also administers the budget for Legal Ser- vices. The Deputy Town Manager is responsible for Finance and Information Technology. Expenditures by Division Division Name FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Town Manager $1,619,526 $924,314 $882,336 $607,979 Information Technology $352,852 $165,621 $198,517 $234,055 Town Clerk $103,833 $143,721 $134,389 $259,280 Human Resources/Risk Management $150,034 $444,659 $483,947 $426,069 Finance $347,421 $296,711 $302,182 $314,958 Public Information $161,908 $179,316 $0 $0 Economic Development $0 $88,166 $73,359 $92,577 Legal Services $0 $303,928 $314,060 $306,472 Undefined $82,423 $0 $0 $0 TOTAL $2,817,997 $2,546,435 $2,388,791 $2,241,390 Cost Effectiveness: Town Manager 27% Information Technology 10% Town Clerk 12% Human Resources/Risk Management 19% Finance 14% Economic Development 4% Legal Services 14% Use of Funds - Administration Where does the money go? Total Expenditures = $2,241,390 The Height of Desert Living 116 Operating Budgets Expenditures by Program Program Name FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Not Defined $82,423 $0 $0 $0 Accounting $0 $62,773 $36,896 $54,356 Administration $1,462,884 $603,418 $531,139 $509,068 Attorney Services $0 $185,678 $194,100 $186,512 Audit Services $0 $78,759 $71,160 $70,141 Boards & Commissions $0 $0 $0 $261 Broadcast/Channel 11 $0 $17,546 $0 $0 Budget $0 $49,135 $45,946 $39,318 Constituent Communication $0 $30,643 $0 $0 Customer Service $0 $12,350 $27,393 $30,770 Elections $0 $58,060 $41,041 $174,862 Intergovernmental Relationships $0 $27,614 $0 $0 Legislation $0 $36,678 $41,323 $42,099 Licensing $0 $31,510 $23,617 $37,849 Com Ctr Marketing $0 $49,103 $0 $0 Media Relations $0 $12,947 $0 $0 Operational Support $1,244,147 $198,685 $218,975 $30,360 Payroll $0 $16,028 $15,118 $14,795 Public Defender $0 $8,250 $9,960 $9,960 Prosecutor $0 $110,000 $110,000 $110,000 Purchasing $0 $18,610 $34,157 $16,716 Records Management $0 $19,427 $19,770 $15,061 Recruitment $95 $11,802 $3,559 $7,396 Risk Management $0 $249,127 $328,131 $270,968 Social/Community Services $0 $436,808 $362,640 $291,266 Support $0 $53,085 $161,145 $169,901 Special Events $0 $10,053 $0 $0 Strategic Planning $17 $18,587 $18,533 $18,939 Telecommunications $0 $3,891 $0 $0 Training & Development $0 $10,872 $12,425 $1,964 Transportation $0 $70,502 $0 $0 Treasury $0 $0 $27,103 $30,325 Video Services $0 $3,930 $7,856 $18,506 Volunteers $28,431 $30,299 $31,684 $56,994 Web Site $0 $19,265 $15,120 $33,003 TOTAL $2,817,997 $2,546,435 $2,388,791 $2,241,390 The Height of Desert Living 117 Operating Budgets Expenditures by Category Category FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Wages $827,898 $955,041 $680,136 $714,390 Employment Taxes $20,201 $19,617 $16,103 $17,647 Benefits $160,581 $168,378 $154,051 $163,481 Dues & Memberships $51,120 $51,603 $117,657 $137,691 Education and Training $14,055 $13,255 $30,702 $18,605 Maintenance and Repair $88,488 $45,566 $6,570 $7,500 Utilities $54,638 $51,526 $14,168 $6,496 Contractual Services $1,322,106 $1,176,286 $1,086,256 $1,107,078 Supplies $49,450 $27,747 $17,626 $28,291 Equipment $0 $6,930 $2,800 $250 Internal Service $0 $0 $16,289 $24,961 Transfers $75,704 $30,487 $39,959 $0 Contingency $96,601 $0 $206,475 $15,000 Capital $57,240 $0 $0 $0 TOTAL $2,817,997 $2,546,435 $2,388,791 $2,241,390 Accounting 2% Administration 23% Attorney Services 8% Audit Services 3% Budget 2% Customer Service 1% Elections 8% Legislation 2%Licensing 2% Operational Support 1% Payroll 1%Prosecutor 5% Purchasing 1% Records Management 1% Risk Management 12% Social/Comm Service 13% Support 8% Strategic Planning 1% Treasury 1% Video Services 1% Volunteers 3% Web Site 1% Use of Funds - Administration Where does the money go? Total Expenditures = $2,241,390 Wages 32% Employment Taxes 1% Benefits 7% Dues & Memberships 6% Education and Training 1% Contractual Services 50% Supplies 1% Internal Service 1% Contingency 1% Use of Funds - Administration Where does the money go? Total Expenditures = $2,241,390 The Height of Desert Living 118 Operating Budgets Initiative Strategic Value Staff developed a “Citizen’s Academy” program for resi- dents of Fountain Hills Education, Learning and Culture Presentation in the Freedom Series debuted at the Com- munity Center Education, Learning and Culture A performance by a local artist kicked off a number of con- certs that were offered this spring in Fountain Park. Education, Learning and Culture Docent led art walks and new art pieces added to Town collection at Town Hall and the Community Center Education, Learning and Culture Second annual Make a Difference Day; renamed to Take Pride Day Civic Responsibility Explore citizen satisfaction with Town services and infra- structure Maintain and Improve Community Infra- structure Town has recently begun posting weekly reports on the Town website Civility The week of December 12, 2010 was proclaimed as Meet Your Neighbor Week; a Mayoral proclamation and public- ity preceded this event Civility The Town is a member of “Water Use It Wisely” an organi- zation that helps promote water conservation through Public Service Announcements, printed material and spe- cial event appearances Environmental Stewardship Enhanced local business vitality by supporting local busi- ness vitality through the Customer Loyalty Program. Economic Vitality FY2010-11 Department Accomplishments The Height of Desert Living 119 Operating Budgets Initiative Strategic Value Estimated Cost/Funding Source Build on success of current service events and op- portunities Civility $5,000 General Fund Provide new event to provide opportunity for com- munity service and camaraderie building Civility $2,000 General Fund Support and contribute to state centennial activi- ties Civility $10,000 General Fund $75,000 CIP Fund Encourage greater citizen participation in Town Halls Civility $200 General Fund Expand web-based feedback instruments to en- courage public stakeholder feedback Civility $500 General Fund Discover, recognize, and utilize the talents of our citizens and use these assets to address commu- nity needs Civic Responsibility $4,400 General Fund Develop a single activities calendar to showcase Town, community, and regional events. Civic Responsibility $0 FY2011-12 Objectives The Height of Desert Living 120 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND ADMINISTRATION Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed SALARIES-FULL TIME $827,337 $836,579 $632,274 $636,522 SALARIES-PART TIME $0 $74,083 $47,862 $77,868 OVERTIME $561 $187 $0 $0 SEVERANCE $0 $44,193 $0 $0 FICA $17,469 $4,680 $3,539 $5,957 MEDICARE $0 $12,023 $10,225 $9,228 WORKERS COMPENSATION $2,015 $2,405 $1,573 $1,664 UNEMPLOYMENT INSURANCE $717 $508 $766 $798 GROUP HEALTH INSURANCE $67,525 $75,649 $70,465 $78,339 GROUP DENTAL INSURANCE $5,128 $5,733 $5,260 $4,256 GROUP VISION INSURANCE $757 $791 $570 $607 DISABILITY INSURANCE $3,216 $3,067 $2,901 $3,047 RETIREMENT $81,802 $80,944 $73,002 $75,301 LIFE INSURANCE $2,153 $2,193 $1,853 $1,931 LICENSES/FILING FEES $88 $4,330 $75,700 $85,565 DUES, SUBSCRIPT & PUBLICAT $51,032 $47,273 $41,956 $52,126 TRAINING/CONT ED $2,188 $3,021 $12,425 $2,723 MEETINGS & CONFERENCES $11,867 $10,234 $18,277 $15,883 BUILDING MAIN/REPAIR $359 $0 $0 $0 EQUIPMENT MAINT/REPAIR $86,117 $44,480 $5,000 $7,000 VEHICLE MAINT/REPAIR $35 $778 $500 $500 OFFICE EQUIP MAINT/ REPAIR $1,977 $211 $1,070 $0 SIGN REPAIR & REPLACEMENT $0 $97 $0 $0 REFUSE/RECYCLING $200 $0 $0 $0 TELECOMMUNICATIONS $53,027 $50,732 $12,718 $4,837 GAS & OIL $1,411 $794 $1,450 $1,659 AUDITING EXPENSE $41,331 $59,229 $55,000 $56,000 PROFESSIONAL FEES $56,460 $32,716 $33,676 $46,804 LEGAL FEES $413,354 $301,350 $312,560 $305,460 INSURANCE EXPENSE $256,592 $216,246 $290,000 $231,700 RENTALS & LEASES $0 $2,139 $0 $0 PRINTING EXPENSE $1,939 $1,124 $14,230 $24,086 ADVERTISING/SIGNAGE $10,881 $5,924 $12,610 $17,620 INTERGOVT AGREEMENTS $79,644 $70,500 $0 $113,178 CONTRACTUAL SERVICES $13,333 $455,544 $0 $0 CONSTITUENT COMMUNICATION $48,561 $19,736 $0 $15,360 BANK/MERC ACCT FEES $10,791 $10,903 $11,040 $11,180 ELECTION EXPENSE $0 $0 $0 $0 COMMUNITY SERVICE CONTRACTS $389,135 $874 $357,140 $182,490 HOLIDAY LIGHTING $0 $0 $0 $0 TOURISM $0 $0 $0 $103,200 OFFICE SUPPLIES $21,799 $6,288 $4,550 $6,357 CLEANING/JANITORIAL SUPPLIES $0 $7 $0 $0 SAFETY SUPPLIES $27 $0 $0 $0 OPERATING SUPPLIES $113 $862 $2,085 $7,820 FOOD & BEVERAGE SUPPLIES $3,567 $3,711 $4,292 $7,823 PROGRAM MATERIALS $2,882 $8,416 $6,699 $6,196 The Height of Desert Living 121 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND ADMINISTRATION Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed POSTAGE & DELIVERY $20,880 $8,351 $0 $95 MISCELLANEOUS EXPENSE $184 $112 $0 $0 SMALL TOOLS $0 $782 $0 $0 SOFTWARE $0 $1,721 $2,800 $250 HARDWARE $0 $3,245 $0 $0 PERIPHERALS $0 $1,182 $0 $0 ISF-COPIER CHARGES $0 $0 $4,066 $2,448 ISF-MAIL SERVICE CHARGES $0 $0 $8,014 $11,222 ISF-VEHICLE REPLACEMENT CHARGE $0 $0 $2,984 $2,985 ISF-MOTOR POOL CHARGES $0 $0 $1,225 $845 ISF - TELECOM CHARGES $0 $0 $0 $7,462 TRANSFER OUT $75,704 $30,487 $48,959 $0 CONTINGENCY $96,601 $0 $197,475 $15,000 FURNITURE/EQUIPMENT $0 $0 $0 $0 COMPUTER HARDWARE $20,379 $0 $0 $0 COMPUTER SOFTWARE $36,862 $0 $0 $0 $2,817,997 $2,546,435 $2,388,791 $2,241,390 TOTAL ADMINISTRATION The Height of Desert Living 122 Operating Budgets Town Manager Division Service Delivery Plan: Provide leadership to ensure a high quality of life for the citizens of Fountain Hills by utilizing Town resources to the greatest extent possible and offering superior service. Work in conjunction with the Strategic Planning Advisory Commission (SPAC) for successful implementation of the strategic plan. Provide citizens, in partnership with community organizations, youth services, promotion of youth, the arts, social services, and tourism related activities. Expenditures by Program Program Name FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Administration $373,361 $270,234 $282,188 $267,414 Operational Support $1,244,147 $198,685 $218,975 $30,360 Social/Community Service Programs $0 $436,808 $362,640 $291,266 Strategic Planning $18 $18,587 $18,533 $18,939 TOTAL $1,619,526 $924,314 $882,336 $607,979 Cost Effectiveness: Expenditures by Category Category FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Wages $269,729 $315,117 $220,113 $204,104 Employment Taxes $5,159 $3,669 $3,837 $3,560 Benefits $56,441 $45,856 $50,195 $48,843 Dues & Memberships $17,605 $19,380 $18,320 $22,057 Education and Training $6,633 $3,632 $8,775 $5,670 Maintenance and Repair $20,597 $18,309 $1,570 $500 Utilities $2,235 $48,900 $2,701 $1,950 Contractual Services $1,116,590 $442,932 $357,140 $301,050 Supplies $27,936 $11,223 $750 $1,000 Internal Service $0 $0 $3,460 $4,245 Contingency $96,601 $10,296 $215,475 $15,000 TOTAL $1,619,526 $924,314 $882,336 $607,979 The Height of Desert Living 123 Operating Budgets Activities/Outcomes: Performance Measures: FY 08-09 Actual FY 09-10 Actual FY 10-11 Actual FY 11-12 Proposed Townwide Full-Time Equivalents 88 81 61 59 Townwide Full-Time Equivalents per 1,000 residents 3.6 3.3 2.5 2.7 Quality: Citizen satisfaction survey results of above average N/A N/A N/A 100% Citizens rating the services provided by the Town of Fountain Hills as 3.5 or higher N/A N/A N/A 72% Productivity: Personnel Costs per Full-Time Equivalent $58,057 $62,916 $68,128 $66,608 Program Operating Budget (All Funds) $11.7M $10.3M $11.8M $12.1M Program Operating Budget expense per resident $479 $422 $481 $538 Administration 44% Operational Support 5% Social/ Community Service Programs 33% Strategic Planning 3% Use of Funds - Town Manager Where does the money go? TotalExpenditures= $607,979 Wages 34% Benefits 8% Dues & Memberships 4% Education and Training 1% Contractual Services 49% Internal Service 1% Contingency 2% Use of Funds - Town Manager Where does the money go? Total Expenditures = $607,979 The Height of Desert Living 124 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DIVISION - TOWN MANAGER Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $269,488 $315,117 $220,113 $204,104 SALARIES-FULL TIME $240 $0 $0 $0 OVERTIME $4,313 $0 $0 $0 FICA $0 $2,991 $3,192 $2,960 MEDICARE $638 $598 $510 $478 WORKERS COMPENSATION $208 $79 $135 $122 UNEMPLOYMENT INSURANCE $22,918 $18,977 $22,562 $23,487 GROUP HEALTH INSURANCE $1,751 $1,450 $1,580 $1,206 GROUP DENTAL INSURANCE $256 $210 $145 $128 GROUP VISION INSURANCE $1,094 $857 $1,034 $952 DISABILITY INSURANCE $29,667 $23,718 $24,213 $22,452 RETIREMENT $756 $646 $661 $618 LIFE INSURANCE $17,605 $19,380 $18,321 $22,057 DUES, SUBSCRIPT & PUBLICAT $468 $558 $0 $0 TRAINING/CONT ED $6,165 $3,074 $8,775 $5,670 MEETINGS & CONFERENCES $20,562 $17,515 $0 $0 EQUIPMENT MAINT/REPAIR $35 $778 $500 $500 VEHICLE MAINT/REPAIR $0 $0 $1,070 $0 OFFICE EQUIP MAINT/ REPAIR $0 $17 $0 $0 SIGN REPAIR & REPLACEMENT $969 $48,106 $1,701 $750 TELECOMMUNICATIONS $1,266 $794 $1,000 $1,200 GAS & OIL $27,331 $0 $0 $0 AUDITING EXPENSE $1,724 $1,267 $0 $0 PROFESSIONAL FEES $413,354 $0 $0 $0 LEGAL FEES $256,105 $0 $0 $0 INSURANCE EXPENSE $0 $2,139 $0 $0 RENTALS & LEASES $0 $250 $0 $0 PRINTING EXPENSE $6,239 $0 $0 $0 ADVERTISING/SIGNAGE $13,333 $427,500 $0 $0 CONTRACTUAL SERVICES $0 $0 $0 $15,360 CONSTITUENT COMMUNICATION $10,791 $10,903 $0 $0 BANK/MERC ACCT FEES $387,715 $874 $357,140 $182,490 COMMUNITY SERVICE CONTRACTS $0 $0 $0 $0 HOLIDAY LIGHTING $0 $0 $0 $103,200 TOURISM $11,458 $2,785 $750 $1,000 OFFICE SUPPLIES $0 $7 $0 $0 CLEANING/JANITORIAL SUPPLIES $27 $0 $0 $0 SAFETY SUPPLIES $0 $111 $0 $0 OPERATING SUPPLIES $1,172 $265 $0 $0 FOOD & BEVERAGE SUPPLIES $0 $113 $0 $0 PROGRAM MATERIALS $15,279 $7,942 $0 $0 POSTAGE & DELIVERY $0 $0 $400 $269 ISF-COPIER CHARGES $0 $0 $75 $40 ISF-MAIL SERVICE CHARGES $0 $0 $2,984 $2,985 ISF-VEHICLE REPLACEMENT CHARGE $0 $0 $0 $951 ISF - TELECOM CHARGES $0 $15,295 $9,000 $0 TRANSFER OUT $96,601 $0 $206,475 $15,000 CONTINGENCY $1,619,526 $924,314 $882,336 $607,979 TOTAL TOWN MANAGER DIVISION The Height of Desert Living 125 Operating Budgets Town Clerk Division Service Delivery Plan: Serve as the Town’s election official; conduct municipal elections and all related activities in the most efficient and effective manner in full compliance with all applicable State statutes and Town Code provisions. Maintain documents necessary for the effective administration and operation of the municipal government. Expenditures by Program Program Name FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Administration $103,833 $29,556 $32,254 $27,258 Elections $0 $58,061 $41,042 $174,862 Legislation $0 $36,678 $41,323 $42,099 Records Management $0 $19,427 $19,770 $15,061 TOTAL $103,833 $143,721 $134,389 $259,280 Proposed increase in elections program is due to the potential for three elections next fiscal year: Asking the voters to approve $30M in road bonds Primary election for Mayor and Council General election for Mayor and Council (if necessary) Expenditures by Category Category FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Wages $75,088 $76,579 $76,586 $77,351 Employment Taxes $1,232 $1,271 $1,350 $1,364 Benefits $18,386 $18,940 $20,914 $21,699 Dues & Memberships $653 $275 $425 $575 Education and Training $1,711 $525 $710 $641 Maintenance and Repair $0 $81 $0 $0 Utilities $0 $0 $476 $0 Contractual Services $6,163 $46,017 $29,430 $148,932 Supplies $600 $33 $400 $480 Internal Service $0 $0 $4,098 $8,239 TOTAL $103,833 $143,721 $134,389 $259,280 Proposed increase in contractual services is for the elections costs billed by Maricopa County. Cost Effectiveness: The Height of Desert Living 126 Operating Budgets STRATEGIC FOCUS: CIVIC RESPONSIBILITY FY08-09 Actual FY09-10 Actual FY10-11 Budget FY11-12 Proposed Performance Measures: Registered voters - 16,0751 15,5112 16,200 16,400 Voter Turnout % - 28%1 50%2 - 33% Quality: Percent of total contracts processed within 5 business days after approval 100% 100% 100% 100% Percent of agendas meeting notices posted in compliance with state law and Town policy 100% 100% 100% 100% Productivity: Town Council agendas/meeting notices posted 44/40 41/21 40/23 40/20 Ordinances processed 9 8 16 15 Resolutions processed 32 41 45 35 Contract and agreements processed 19 17 29 15 Request for Public Information processed 122 104 134 120 The Height of Desert Living 127 Operating Budgets ANALYSIS OF PERFORMANCE MEASURES: 1) In FY2010 two elections were held. The March 9, 2010 Primary Election was for Mayor and three Town Council seats. All seats were elected outright at the Primary Election and the General Election was not needed as a run-off election. This election had 16,075 registered voters and a 28% voter turnout. 2) The May 18, 2010 General Election was a Special Election held to obtain voter approval of the Town’s General Plan. This election had 15,511 registered voters and a 50% voter turnout; however, the State of Arizona placed their 1% sales tax measure on this ballot, which may have contributed to the increase in voter turnout for this election. 3) Current Town policy on posting of the Town Council agendas is to post by 6 p.m. the Thurs- day prior to the date of the Town Council meeting; State law requires a minimum of 24 hours notice for public meetings. The Town is proactive in meeting or exceeding State’s posting requirements on agenda and meeting notices. The Height of Desert Living 128 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DIVISION - TOWN CLERK Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $75,088 $76,579 $76,586 $77,351 SALARIES-FULL TIME $1,009 $0 $0 $0 FICA $0 $1,022 $1,110 $1,120 MEDICARE $182 $211 $176 $181 WORKERS COMPENSATION $41 $38 $64 $63 UNEMPLOYMENT INSURANCE $8,872 $9,200 $11,102 $11,954 GROUP HEALTH INSURANCE $610 $655 $704 $549 GROUP DENTAL INSURANCE $88 $90 $94 $93 GROUP VISION INSURANCE $343 $341 $360 $360 DISABILITY INSURANCE $8,256 $8,424 $8,424 $8,509 RETIREMENT $218 $229 $230 $234 LIFE INSURANCE $43 $0 $0 $0 LICENSES/FILING FEES $610 $275 $425 $575 DUES, SUBSCRIPT & PUBLICAT $777 $525 $0 $541 TRAINING/CONT ED $934 $0 $710 $100 MEETINGS & CONFERENCES $0 $81 $0 $0 SIGN REPAIR & REPLACEMENT $0 $0 $476 $0 TELECOMMUNICATIONS $6,021 $14,250 $16,645 $9,454 PROFESSIONAL FEES $30 $0 $0 $0 INSURANCE EXPENSE $30 $0 $7,635 $18,000 PRINTING EXPENSE $82 $3,722 $5,150 $8,300 ADVERTISING/SIGNAGE $0 $0 $0 $113,178 INTERGOVT AGREEMENTS $0 $28,045 $0 $0 CONTRACTUAL SERVICES $0 $0 $0 $0 ELECTION EXPENSE $564 $33 $400 $480 OFFICE SUPPLIES $36 $0 $0 $0 POSTAGE & DELIVERY $0 $0 $798 $507 ISF-COPIER CHARGES $0 $0 $3,300 $7,256 ISF-MAIL SERVICE CHARGES $0 $0 $0 $476 ISF - TELECOM CHARGES $103,833 $143,721 $134,389 $259,280 TOTAL TOWN CLERK DIVISION The Height of Desert Living 129 Operating Budgets Human Resources/Risk Management Division Service Delivery Plan: Lead the organization in the acquisition, maintenance, development, supervision and measurement of the human assets and the results of their work (quality, productivity and service). Expenditures by Program Program Name FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Administration $121,509 $61,450 $93,031 $73,952 Payroll $0 $16,028 $15,128 $14,795 Recruitment $95 $11,802 $3,559 $7,396 Risk Management $0 $249,127 $328,131 $270,968 Training & Development $0 $5,451 $12,425 $1,964 Transportation $9 $70,502 $0 $0 Volunteers $28,431 $30,299 $31,685 $56,994 TOTAL $150,034 $444,659 $483,947 $426,069 Expenditures by Category Category FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Wages $107,862 $111,729 $102,078 $120,289 Employment Taxes $3,039 $3,320 $2,826 $3,958 Benefits $16,433 $17,190 $15,804 $18,858 Dues & Memberships $1,728 $1,644 $1,647 $1,787 Education and Training $567 $60 $12,725 $2,064 Utilities $212 $0 $1,427 $1,460 Contractual Services $13,727 $298,702 $302,621 $256,130 Supplies $6,475 $12,014 $12,501 $19,711 Internal Service $0 $0 $1,360 $1,812 Transfers $0 $0 $30,959 $0 TOTAL $150,034 $444,659 $483,947 $426,069 Cost Effectiveness: Wages are now 100% funded out of the General Fund causing an increase due to the elimination of the Transportation program. Contractual Services decreased due to lower liability insurance premi- ums. The Height of Desert Living 130 Operating Budgets FY 09-10 Actual FY 10-11 Target FY 10-11 Actual FY 11-12 Target Increase the percentage of employee per- formance reviews completed on schedule N/A N/A 88% 90% Increase the number of applications re- ceived per recruitment for non-exempt positions N/A Over 10 average 12 average Over 15 average Increase the number of applications re- ceived per recruitment for exempt posi- tions N/A Over 20 average 20 average Over 25 average Activities/Outcomes: Performance Measures: Quality: Decrease the number of days lost to injury per worker’s compensation claim 0 1 1 1 Maintain the turnover rate of full-time em- ployees at an acceptable rate (less than 6%) 3.4% 4.5% 5.76% 5.75% Number of full-time employees departed from Town service 15 1 4 3 Number of exit interviews conducted 0 1 2 3 Ensure supervisors receive performance evaluation documentation four weeks in advance 100% 100% 100% 100% Quarterly track and analyze performance evaluation trends, including number of performance evaluations that were late, type of increases each employee received, etc. N/A N/A N/A 100% Number of exempt recruitments conducted 0 0 3 3 Number of full-time non-exempt recruit- ments conducted 1 0 0 1 Average number of days to fill a vacant recruitment N/A N/A N/A 35 Number of worker’s compensation claims due to injury 3 5 3 3 Productivity: The Height of Desert Living 131 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DIVISION - HUMAN RESOURCES Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $107,862 $91,359 $84,901 $91,006 SALARIES-FULL TIME $0 $20,186 $17,177 $29,283 SALARIES-PART TIME $0 $183 $0 $0 OVERTIME $2,684 $1,339 $1,000 $2,240 FICA $0 $1,584 $1,500 $1,320 MEDICARE $289 $332 $235 $280 WORKERS COMPENSATION $66 $64 $91 $118 UNEMPLOYMENT INSURANCE $5,553 $6,123 $5,233 $7,713 GROUP HEALTH INSURANCE $393 $422 $432 $376 GROUP DENTAL INSURANCE $63 $64 $64 $66 GROUP VISION INSURANCE $407 $399 $402 $424 DISABILITY INSURANCE $9,751 $9,911 $9,416 $10,002 RETIREMENT $265 $270 $257 $277 LIFE INSURANCE $1,728 $1,644 $1,647 $1,787 DUES, SUBSCRIPT & PUBLICAT $0 $0 $12,425 $1,964 TRAINING/CONT ED $567 $60 $300 $100 MEETINGS & CONFERENCES $43 $0 $0 $0 BUILDING MAIN/REPAIR $169 $0 $1,427 $1,460 TELECOMMUNICATIONS $11,583 $11,355 $11,931 $22,750 PROFESSIONAL FEES $0 $0 $0 $500 LEGAL FEES $457 $216,246 $290,000 $231,700 INSURANCE EXPENSE $0 $125 $0 $0 PRINTING EXPENSE $1,687 $477 $690 $1,180 ADVERTISING/SIGNAGE $0 $70,500 $0 $0 INTERGOVT AGREEMENTS $913 $664 $500 $812 OFFICE SUPPLIES $113 $138 $1,260 $4,930 OPERATING SUPPLIES $2,395 $3,353 $4,292 $7,773 FOOD & BEVERAGE SUPPLIES $2,882 $7,435 $6,449 $6,196 PROGRAM MATERIALS $162 $232 $0 $0 POSTAGE & DELIVERY $0 $100 $0 $0 MISCELLANEOUS EXPENSE $0 $92 $0 $0 SMALL TOOLS $0 $0 $356 $307 ISF-COPIER CHARGES $0 $0 $904 $470 ISF-MAIL SERVICE CHARGES $0 $0 $100 $80 ISF-MOTOR POOL CHARGES $0 $0 $0 $956 ISF - TELECOM CHARGES $0 $0 $30,959 $0 TRANSFER OUT $150,034 $444,659 $483,947 $426,069 TOTAL HUMAN RESOURCES DIVISION The Height of Desert Living 132 Operating Budgets Finance Division Service Delivery Plan: Provide efficient and cost effective financial oversight of both the short and long term components of the Town’s functions. Provide safe, secure and effective cash, banking, merchant service, tax service and debt service administration for the Town. Expenditures by Program Program Name FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Accounting $0 $62,773 $36,896 $54,355 Administration $347,421 $33,521 $35,911 $35,223 Audit Services $0 $78,759 $71,160 $70,141 Boards & Commissions $0 $0 $0 $261 Budget $0 $49,135 $45,946 $39,318 Customer Service $0 $12,350 $27,393 $30,770 Licensing $0 $31,510 $23,617 $37,849 Purchasing $0 $18,610 $34,157 $16,716 Special Events $0 $10,053 $0 $0 Treasury $0 $0 $27,103 $30,325 TOTAL $347,421 $296,711 $302,182 $314,958 Cost Effectiveness: The Height of Desert Living 133 Operating Budgets Expenditures by Category Category FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Wages $228,800 $186,548 $170,976 $183,734 Employment Taxes $8,130 $6,735 $6,113 $6,455 Benefits $41,963 $33,622 $39,832 $37,753 Dues & Memberships $19,197 $1,858 $3,478 $2,618 Education and Training $1,991 $1,850 $1,737 $2,348 Maintenance and Repair $316 $0 $0 $0 Utilities $833 $539 $4,312 $780 Contractual Services $42,600 $61,587 $69,170 $70,050 Supplies $3,888 $3,582 $2,725 $3,310 Equipment $0 $390 $0 $0 Internal Service $0 $0 $3,839 $7,910 Transfers ($296) $0 $0 $0 TOTAL $347,421 $296,711 $302,182 $314,958 Activities/Outcomes: Performance Measures: FY 08-09 Actual FY 09-10 Actual FY 10-11 Estimate FY 11-12 Target Consecutive years for GFOA annual Certificate of Achievement for Excellence in Financial Re- porting Award 14 15 16 17 Consecutive years for GFOA annual Distin- guished Budget Presentation Award 7 8 9 10 Fiscal plan for Pavement Management Pro- gram $0 $0 $0 $29.6M The Height of Desert Living 134 Operating Budgets Actual revenue versus forecast 93% 92% 96% 97% Unqualified audit opinion Yes Yes Yes Yes Accounts Payable Checks Issued N/A 1,540 1,560 1,550 Purchase Orders Processed 667 1,343 968 1,000 Local tax revenues from audits $14,771 $31,175 $20,000 $30,000 Business Licenses processed N/A 2,214 1,959 2,100 Quality: Productivity: FY 08-09 Actual FY 09-10 Actual FY 10-11 Estimate FY 11-12 Target FY 08-09 Actual FY 09-10 Actual FY 10-11 Estimate FY 11-12 Target The Height of Desert Living 135 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DIVISION - FINANCE Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $228,486 $132,648 $140,291 $135,149 SALARIES-FULL TIME $0 $53,896 $30,685 $48,585 SALARIES-PART TIME $314 $3 $0 $0 OVERTIME $7,254 $3,341 $2,539 $3,717 FICA $0 $2,677 $2,822 $1,959 MEDICARE $591 $541 $395 $426 WORKERS COMPENSATION $285 $176 $357 $353 UNEMPLOYMENT INSURANCE $19,059 $16,439 $18,621 $15,426 GROUP HEALTH INSURANCE $1,588 $1,293 $1,306 $969 GROUP DENTAL INSURANCE $224 $163 $139 $160 GROUP VISION INSURANCE $783 $545 $585 $630 DISABILITY INSURANCE $19,779 $14,780 $18,807 $20,158 RETIREMENT $530 $402 $374 $410 LIFE INSURANCE $45 $1,093 $900 $735 LICENSES/FILING FEES $19,152 $765 $2,578 $1,883 DUES, SUBSCRIPT & PUBLICAT $794 $742 $0 $90 TRAINING/CONT ED $1,197 $1,109 $1,737 $2,258 MEETINGS & CONFERENCES $316 $0 $0 $0 BUILDING MAIN/REPAIR $833 $539 $4,312 $780 TELECOMMUNICATIONS $14,000 $59,229 $55,000 $56,000 AUDITING EXPENSE $28,000 $73 $100 $100 PROFESSIONAL FEES $600 $749 $2,530 $2,050 PRINTING EXPENSE $0 $1,536 $500 $720 ADVERTISING/SIGNAGE $0 $0 $11,040 $11,180 BANK/MERC ACCT FEES $3,678 $2,066 $2,300 $3,215 OFFICE SUPPLIES $0 $491 $175 $0 OPERATING SUPPLIES $0 $0 $0 $50 FOOD & BEVERAGE SUPPLIES $0 $868 $250 $0 PROGRAM MATERIALS $26 $145 $0 $45 POSTAGE & DELIVERY $184 $12 $0 $0 MISCELLANEOUS EXPENSE $0 $390 $0 $0 SMALL TOOLS $0 $0 $1,637 $839 ISF-COPIER CHARGES $0 $0 $1,977 $3,419 ISF-MAIL SERVICE CHARGES $0 $0 $225 $0 ISF-MOTOR POOL CHARGES $0 $0 $0 $3,652 ISF - TELECOM CHARGES $(296) $0 $0 $0 TRANSFER OUT $347,421 $296,711 $302,182 $314,958 TOTAL FINANCE DIVISION The Height of Desert Living 136 Operating Budgets Information Technology Division Service Delivery Plan: The Information Technology Division is dedicated to providing professional support in a timely and responsive manner while focusing on high availability and reliable technology. The division also en- deavors to implement alternative technologies to reduce operating and maintenance costs. Expenditures by Program Program Name FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Administration $352,852 $99,294 $14,396 $12,645 Support $0 $53,085 $161,145 $169,901 Telecommunications $0 $3,891 $0 $0 Training & Development $0 $5,421 $0 $0 Video Services $0 $3,930 $7,856 $18,506 Web Site $0 $0 $15,120 $33.003 TOTAL $352,852 $165,621 $198,517 $234,055 Cost Effectiveness: Expenditures by Category Category FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Wages $74,507 $80,546 $80,381 $91,035 Employment Taxes $1,371 $1,428 $1,448 $1,641 Benefits $12,932 $19,342 $21,362 $25,286 Dues & Memberships $9,952 $14,074 $83,299 $101,830 Education and Training $0 $684 $0 $0 Maintenance and Repair $67,532 $27,176 $5,000 $7,000 Utilities $50,071 $782 $3,527 $1,320 Contractual Services $244 $0 $0 $2,000 Supplies $3,004 $248 $650 $3,190 Equipment $0 $6,148 $2,850 $271 Transfers $76,000 $15,291 $0 $482 Capital $57,240 $0 $0 $0 TOTAL $352,852 $165,621 $198,517 $234,055 Wages increased due to an increase in existing staff time for the website and MUNIS program. The increase in Dues & Memberships includes a server upgrade. The increase in Contractual Services includes a new website design. The Height of Desert Living 137 Operating Budgets Activities/Outcomes: FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed Percentage of emergency related helpdesk tickets re- solved within 2 business hours 98% 98% 100% 100% Percentage of high priority helpdesk tickets resolved within 4 hours 85% 90% 95% 99% Percentage of helpdesk tickets resolved within 12 hours 95% 95% 95% 95% FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed Total number of tickets opened 1,279 1,612 1,361 1,500 Total number of tickets closed without resolution N/A N/A 20 10 Total number of tickets resolved within established timeframe 1,275 1,500 1,300 1,500 Number of issues resolved during initial contact 1,000 1,200 1,200 1,300 Quality: FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed Employee cost involved for support $13,322 $15,197 $15,479 $17,695 Productivity: Performance Measures: Administration 17% Support 73% Video Services $18,506 Web Site 14% Use of Funds - Information Technology Where does the money go? Total IT Expenditures = $234,055 Wages 39% Employment Taxes 1% Benefits 11% Dues & Memberships 43% Maintenance and Repair 3% Utilities 1% Contractual Services 1% Supplies 1% Use of Funds - Information Technology Where does the money go? Total IT Expenditures = $234,055 The Height of Desert Living 138 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DIVISION - INFORMATION TECH Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $74,500 $80,546 $80,381 $91,035 SALARIES-FULL TIME $7 $0 $0 $0 OVERTIME $1,152 $0 $0 $0 FICA $0 $1,154 $1,166 $1,320 MEDICARE $142 $218 $188 $211 WORKERS COMPENSATION $77 $57 $94 $110 UNEMPLOYMENT INSURANCE $5,569 $9,184 $10,743 $13,497 GROUP HEALTH INSURANCE $393 $798 $1,056 $881 GROUP DENTAL INSURANCE $63 $112 $101 $114 GROUP VISION INSURANCE $264 $340 $379 $504 DISABILITY INSURANCE $6,470 $8,673 $8,842 $10,013 RETIREMENT $173 $234 $241 $277 LIFE INSURANCE $0 $3,222 $74,800 $84,830 LICENSES/FILING FEES $9,952 $10,852 $8,499 $17,000 DUES, SUBSCRIPT & PUBLICAT $0 $648 $0 $0 TRAINING/CONT ED $0 $36 $0 $0 MEETINGS & CONFERENCES $65,555 $26,965 $5,000 $7,000 EQUIPMENT MAINT/REPAIR $1,977 $211 $0 $0 OFFICE EQUIP MAINT/ REPAIR $50,071 $782 $3,527 $1,320 TELECOMMUNICATIONS $244 $0 $0 $2,000 PROFESSIONAL FEES $3,004 $87 $0 $250 OFFICE SUPPLIES $0 $122 $650 $2,890 OPERATING SUPPLIES $0 $25 $0 $0 FOOD & BEVERAGE SUPPLIES $0 $14 $0 $50 POSTAGE & DELIVERY $0 $1,721 $2,800 $250 SOFTWARE $0 $3,245 $0 $0 HARDWARE $0 $1,182 $0 $0 PERIPHERALS $0 $0 $50 $21 ISF-COPIER CHARGES $0 $0 $0 $6 ISF-MAIL SERVICE CHARGES $0 $0 $0 $476 ISF - TELECOM CHARGES $76,000 $15,192 $0 $0 TRANSFER OUT $20,379 $0 $0 $0 COMPUTER HARDWARE $36,862 $0 $0 $0 COMPUTER SOFTWARE $352,852 $165,621 $198,517 $234,055 TOTAL INFORMATION TECH DIVISION The Height of Desert Living 139 Operating Budgets Economic Development Division - (General Fund) Service Delivery Plan: Enhance the Town’s economic base through business attraction and business vitality activities. Expenditures by Program Program Name FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Administration $0 $88,166 $73,359 $92,577 TOTAL $0 $88,166 $73,359 $92,577 Expenditures by Category Category FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Wages $0 $56,244 $30,002 $37,877 Employment Taxes $0 $983 $529 $669 Benefits $0 $14,156 $5,944 $11,042 Dues & Memberships $0 $10,797 $8,987 $7,324 Education and Training $0 $4,343 $6,755 $7,883 Utilities $0 $269 $1,725 $986 Contractual Services $0 $1,200 $15,335 $23,956 Supplies $0 $174 $600 $600 Internal Service $0 $1,192 $2,658 $2,240 TOTAL $0 $88,166 $73,359 $92,577 Cost Effectiveness: Administration 100% Use of Funds - Economic Development (General Fund) Where does the money go? Total ED Expenditures = $92,577 Wages 37% Employment Taxes 1% Benefits 12% Dues & Memberships 8% Education and Training 8% Utilities 1% Contractual Services 26% Supplies 1% Internal Service 2% Use of Funds - Economic Development (General Fund) Where does the money go? Total ED Expenditures = $92,577 The Height of Desert Living 140 Operating Budgets Activities/Outcomes: Performance Measures: Complete economic development strategy document. 100% Host prospect visits (town wide) 2 Assist in the location of targeted office user 1 Assist in the location of a retailer townwide 2 Quality: Council adoption of the economic development strategy document adopted Track and follow-up on all proposals submitted to GPEC and ACA. 100% Response to “office users” targeted business outreach 5% Response to retail outreach 5% Productivity: Oversee, draft and develop a comprehensive economic development strategy utilizing the Council’s adopted Strategic Plan, Economic Vitality area as the foundation for the document. .5 Develop and submit prospect proposals to the Greater Phoenix Economic Council (GPEC) and Arizona Commerce Authority (ACA) from leads which fit the targeted business sec- tors and which are able to be accommodated in Fountain Hills. 7 Develop and implement strategy to attract “office user” businesses in targeted business sectors. 1 Outreach to “office user” targets in an identified geographical market. 30 contacts Develop and implement strategy to attract retailers to shopping center property. 1 Outreach to retailers in conjunction with shopping center property owners & leasing agents. 30 contacts Hold an informational exchange forum with property owners & leasing agents of office space and / or retail space. 1 The Height of Desert Living 141 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DIVISION - ECONOMIC DEVELOPMENT Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $0 $52,897 $30,002 $37,877 SALARIES-FULL TIME $0 $3,347 $0 $0 SEVERANCE $0 $790 $435 $549 MEDICARE $0 $155 $69 $88 WORKERS COMPENSATION $0 $38 $25 $32 UNEMPLOYMENT INSURANCE $0 $7,365 $2,204 $6,262 GROUP HEALTH INSURANCE $0 $521 $182 $275 GROUP DENTAL INSURANCE $0 $62 $27 $46 GROUP VISION INSURANCE $0 $227 $141 $177 DISABILITY INSURANCE $0 $5,821 $3,300 $4,167 RETIREMENT $0 $161 $90 $115 LIFE INSURANCE $0 $10,797 $8,987 $7,324 DUES, SUBSCRIPT & PUBLICAT $0 $130 $0 $128 TRAINING/CONT ED $0 $4,213 $6,755 $7,755 MEETINGS & CONFERENCES $0 $269 $1,275 $527 TELECOMMUNICATIONS $0 $0 $450 $459 GAS & OIL $0 $1,200 $5,000 $12,500 PROFESSIONAL FEES $0 $0 $4,065 $4,036 PRINTING EXPENSE $0 $0 $6,270 $7,420 ADVERTISING/SIGNAGE $0 $157 $600 $600 OFFICE SUPPLIES $0 $18 $0 $0 POSTAGE & DELIVERY $0 $0 $825 $505 ISF-COPIER CHARGES $0 $0 $1,758 $19 ISF-MAIL SERVICE CHARGES $0 $0 $900 $765 ISF-MOTOR POOL CHARGES $0 $0 $0 $951 ISF - TELECOM CHARGES $0 $88,166 $73,359 $92,577 TOTAL ECONOMIC DEVELOPMENT DIVISION The Height of Desert Living 142 Operating Budgets Legal Services Division Service Delivery Plan: The Town Attorney and Town Prosecutor are appointed by the Town Council to serve as general counsel for the Town in addition to responsibility for the efficient disposition of criminal cases prose- cuted in the Municipal Court. Cost Effectiveness: Expenditures by Program Program Name FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Attorney Services $0 $194,845 $194,100 $186,512 Public Defender $0 $8,250 $9,960 $9,960 Prosecutor $0 $100,833 $110,000 $110,000 TOTAL $0 $303,928 $314,060 $306,472 Expenditures by Category Category FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Dues & Memberships $0 $2,578 $1,500 $1,500 Contractual Services $0 $301,350 $312,560 $304,960 Internal Service $0 $0 $0 $12 TOTAL $0 $303,928 $314,060 $306,472 The Height of Desert Living 143 Operating Budgets Activities/Outcomes: Productivity FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed Number of Resolutions prepared 32 41 45 35 Number of Ordinances prepared 9 8 16 15 Number of Contracts prepared 19 17 29 15 Number of Requests for Proposals N/A N/A 2 4 Number of IGA’s prepared N/A N/A 9 2 Number of Town Code Amendments prepared N/A N/A 4 4 FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DIVISION - LEGAL SERVICES Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $0 $2,578 $1,500 $1,500 DUES, SUBSCRIPT & PUBLICAT $0 $301,350 $312,560 $304,960 LEGAL FEES $0 $0 $0 $12 ISF-MAIL SERVICE CHARGES $0 $303,928 $314,060 $306,472 TOTAL LEGAL SERVICES DIVISION Desert Botanical Garden The Height of Desert Living 144 Operating Budgets Development Services The Height of Desert Living 145 Operating Budgets DEVELOPMENT SERVICES DEPARTMENT Mission Statement The Development Services Department is dedicated to enhancing the quality of life in Fountain Hills by ensuring the construction of quality infrastructure; maintenance of roadways and traffic control devices; maintenance of Town-owned washes, dams, medians and open space; maintenance of public facilities; plan review, construction permitting, and building inspections; environmental com- pliance, enforcement of Town codes, improved environmental quality as well as the use of innova- tive and proven land planning techniques. The department strives to provide quality customer ser- vice in a professional and timely manner. Department Overview The Development Services Department is made up of seven (7) Divisions: Engineering, Facilities, Planning, Building Safety, Code Compliance and Mapping in the General Fund. The Streets Division is funded through the Highway Users Revenue Fund (HURF). The Development Services Director provides direct supervision over Division heads and the executive management assistant. Expenditures by Division Division Name FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Engineering $1,103,613 $748,815 $394,284 $501,191 Facilities $471,544 $483,931 $526,641 $492,377 Planning $372,355 $310,309 $233,245 $172,029 Building Safety $506,993 $378,360 $254,554 $234,687 Code Compliance $148,293 $134,820 $104,517 $125,852 Mapping & Graphics $154,580 $105,242 $76,516 $74,354 TOTAL DEVELOPMENT SERVICES $2,757,379 $2,161,477 $1,589,757 $1,600,490 Cost Effectiveness: Engineering 31% Facilities 31% Planning 11% Building Safety 15% Code Compliance 8% Mapping & Graphics 4% Use of Funds - Development Services (General Fund) Where does the money go? Total General Fund Expenditures = $1,600,490 The overall Development Services budget increased less than 1%. If the additional wash mainte- nance totaling $68,500 is excluded, the department budget decreased 3.6%. While the overall budget stayed fairly flat, divisions will have variances due to program budgeting. Each employee’s time was evaluated and adjusted by program. Therefore, causing changes in salaries, employment taxes, and benefits between divisions. The Height of Desert Living 146 Operating Budgets Expenditures by Program Program FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Administration $850,607 $141,768 $54,875 $65,152 Building Inspection $506,993 $95,122 $98,141 $125,256 Building Maintenance $2,310 $479,894 $521,549 $199,032 Capital Improvement Projects $0 $121,151 $90,730 $18,181 Code Compliance $148,293 $134,820 $104,517 $11,195 Current Planning $252,191 $162,869 $132,992 $229,868 Engineering $760,605 $119,995 $103,639 $230,698 Environmental Service $7,966 $78,132 $56,736 $51,013 Long Range Planning $0 $69,308 $43,517 $37,076 Mapping & Graphics $154,580 $105,242 $76,516 $1,915 Open Space $63,335 $157,842 $101,993 $0 Permitting $0 $283,238 $156,412 $25,680 Plan Review $0 $0 $0 $750 Stormwater Management $10,499 $92,208 $48,140 $208,991 Traffic Management $0 $119,888 $0 $0 TOTAL $2,757,379 $2,161,477 $1,589,757 $1,600,490 Administration 4%Building Inspection 8% Building Maintenance 30% Capital Improvement Projects 5% Code Compliance 8% Current Planning 6% Engineering 9% Environmental Service 3% Long Range Planning 2% Mapping & Graphics 5% Permitting 7%Stormwater Management 13% Use of Funds - Development Services (General Fund) Where does the money go? Total General Fund Expenditures = $1,600,490 The Height of Desert Living 147 Operating Budgets Expenditures by Category Category FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Wages $1,484,831 $1,361,987 $803,834 $770,369 Employment Taxes $46,247 $46,407 $26,515 $24,805 Benefits $333,620 $288,184 $208,290 $198,940 Dues & Memberships $8,288 $8,212 $8,766 $18,181 Education and Training $16,180 $6,469 $10,450 $11,195 Maintenance and Repair $458,340 $102,943 $226,412 $229,868 Utilities $246,442 $274,165 $211,391 $230,698 Contractual Services $74,964 $7,626 $46,810 $51,013 Supplies $10,602 $27,631 $27,041 $37,076 Equipment $1,919 $8,389 $1,895 $1,915 Damages/Vandalism $0 $89 $155 $0 Internal Service $0 $0 $17,448 $25,680 Transfers $31,680 $24,326 $750 $750 Capital $44,267 $5,050 $0 $0 TOTAL $2,757,379 $2,161,477 $1,589,757 $1,600,490 Wages 48% Employment Taxes 2% Benefits 13% Dues & Memberships 1% Education and Training 1% Maintenance and Repair 14% Utilities 14% Contractual Services 3% Supplies 2% Internal Service 2% Use of Funds - Development Services (General Fund) Where does the money go? Total General Fund Expenditures = $1,600,490 The Height of Desert Living 148 Operating Budgets FY2010-11 Department Accomplishments Initiative Strategic Value Completed Town-owned wash and ADWR jurisdictional dam maintenance Maintain and Improve Community In- frastructure Completed the 2010 edition of the "Land Use Analysis and Statistical Report" Economic Vitality Completed Medical Marijuana, Tract Housing, Planned Area Development Ordinances Public Safety, Health and Welfare Completed a Manufactured Housing IGA with Maricopa County Civility Coordinated the Arizona Technical Advisory Panel review of the Downtown Area Specific Plan Economic Vitality Completed single trash hauler RFP process and Ordinance Maintain and Improve Community In- frastructure Organized paper shredding and electronics recycling events Environmental Stewardship Completed construction of the Shea Blvd. Climbing Lane, Fountain Hills Blvd. Sidewalk to the Middle School and Del Cambre Sidewalk capital projects Maintain and Improve Community In- frastructure Completed Zone 4 Pavement Management Program Maintain and Improve Community In- frastructure FY2011-12 Objectives Initiative Strategic Value Estimated Cost/Funding Source Foster a culture of public service and volunteer- ism. Civic Responsibility $0 Explore and implement new technologies and opportunities that will minimize noise, air, and light pollution and reduce energy consumption Environmental Stew- ardship $0 The Height of Desert Living 149 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DEVELOPMENT SERVICES Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed SALARIES-FULL TIME $1,479,565 $1,191,585 $773,834 $732,701 SALARIES-PART TIME $0 $76,833 $30,000 $37,668 OVERTIME $5,265 $756 $0 $0 SEVERANCE $0 $92,813 $0 $0 FICA $25,299 $4,620 $3,077 $2,881 MEDICARE $0 $18,752 $11,872 $10,662 WORKERS COMPENSATION $19,682 $22,240 $10,272 $10,280 UNEMPLOYMENT INSURANCE $1,265 $795 $1,295 $982 GROUP HEALTH INSURANCE $175,281 $136,723 $109,126 $105,844 GROUP DENTAL INSURANCE $13,728 $11,221 $7,321 $6,088 GROUP VISION INSURANCE $1,999 $1,596 $1,593 $987 DISABILITY INSURANCE $6,318 $4,884 $3,528 $3,270 RETIREMENT $132,233 $130,945 $84,363 $80,582 LIFE INSURANCE $4,060 $2,815 $2,359 $2,169 LICENSES/FILING FEES $339 $2,935 $2,100 $9,800 DUES, SUBSCRIPT & PUBLICAT $7,949 $5,277 $6,666 $8,381 TRAINING/CONT ED $7,407 $5,193 $0 $0 MEETINGS & CONFERENCES $8,773 $1,276 $10,450 $11,195 BUILDING MAIN/REPAIR $71,071 $18,454 $16,419 $10,623 HVAC REPAIR $0 $26,614 $75,253 $29,782 PLUMBING REPAIR $0 $4,123 $7,065 $8,765 ELECTRICAL REPAIR/MAINT $0 $2,180 $3,730 $2,360 FIRE PROTECTION SYSTEMS $0 $4,248 $6,819 $6,955 GROUNDS MAINT/REPAIR $382,684 $9,559 $155 $1,195 IRRIGATION REPAIR $0 $129 $0 $0 BACKFLOW TESTING & MAINTENANCE $0 $2,703 $500 $465 WASH MAINTENANCE $0 $0 $61,700 $130,200 DAM INSPECTION AND MAINT $0 $952 $20,570 $20,400 EQUIPMENT MAINT/REPAIR $2,166 $6,282 $9,825 $6,393 VEHICLE MAINT/REPAIR $2,227 $2,345 $2,818 $1,912 OFFICE EQUIP MAINT/ REPAIR $0 $0 $1,712 $2,363 OTHER MAINT/REPAIR $193 $18,542 $7,656 $3,575 ART MAINT/REPAIR/INSTALL $0 $95 $0 $0 PARKING LOT REPAIR $0 $5 $891 $0 SIDEWALK/PATHWAY REPAIR $0 $15 $0 $0 SIGN REPAIR & REPLACEMENT $0 $1,921 $125 $0 PAINTING $0 $621 $6,385 $45 LIGHTING REPAIR $0 $4,154 $4,790 $4,835 ELECTRICITY EXPENSE $154,763 $178,628 $162,600 $184,055 REFUSE/RECYCLING $7,664 $19,000 $4,005 $6,150 TELECOMMUNICATIONS $8,998 $4,651 $13,571 $5,243 WATER/SEWER $61,787 $63,574 $23,515 $29,900 GAS & OIL $13,230 $8,312 $7,700 $5,350 PROFESSIONAL FEES $66,580 $4,647 $9,635 $10,288 ENGINEERING FEES $0 $0 $19,800 $20,000 PRINTING EXPENSE $2,471 $1,185 $1,875 $3,225 ADVERTISING/SIGNAGE $1,958 $278 $500 $2,500 The Height of Desert Living 150 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DEVELOPMENT SERVICES Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed CONTRACTUAL SERVICES $3,176 $1,516 $15,000 $15,000 CONSTITUENT COMMUNICATION $433 $0 $0 $0 COMMUNITY SERVICE CONTRACTS $346 $0 $0 $0 OFFICE SUPPLIES $6,378 $6,427 $9,380 $9,651 CLEANING/JANITORIAL SUPPLIES $705 $13,046 $12,690 $22,260 SAFETY SUPPLIES $277 $889 $780 $770 OPERATING SUPPLIES $0 $3,255 $0 $0 FOOD & BEVERAGE SUPPLIES $0 $2,237 $2,000 $2,100 PROGRAM MATERIALS $0 $281 $650 $550 UNIFORMS $2,413 $1,433 $1,541 $1,569 POSTAGE & DELIVERY $828 $63 $0 $176 SMALL TOOLS $1,919 $7,389 $1,895 $1,915 PERIPHERALS $0 $33 $0 $0 FURNITURE/APPLIANCES $0 $967 $0 $0 DAMAGES/VANDALISM $0 $89 $155 $0 ISF-COPIER CHARGES $0 $0 $2,442 $2,421 ISF-MAIL SERVICE CHARGES $0 $0 $920 $313 ISF-VEHICLE REPLACEMENT CHARGE $0 $0 $13,286 $8,349 ISF-MOTOR POOL CHARGES $0 $0 $800 $3,870 ISF - TELECOM CHARGES $0 $0 $0 $10,727 TRANSFER OUT $31,680 $24,326 $750 $750 VEHICLES $0 $0 $0 $0 FURNITURE/EQUIPMENT $0 $5,050 $0 $0 BUILDING IMPROVEMENTS $44,267 $0 $0 $0 $2,757,379 $2,161,477 $1,589,757 $1,600,490 TOTAL DEVELOPMENT SERVICES Salaries were reduced to eliminate excess FTE’s due to retirement while redistributing the work. Wash Maintenance increased $68,500 in order to keep up with required maintenance. Cleaning/ Janitorial Supplies increased approximately $10,000 to align with needs. The Height of Desert Living 151 Operating Budgets Building Safety Division Service Delivery Plan: The Building Safety Division is dedicated to processing applications for permits to construct homes, commercial buildings, fences, swimming pools and other structures in a manner that is responsive and customer friendly. The Division coordinates the review of plans for the structures it permits and conducts construction inspections. Expenditures by Program Program Name FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Building Inspections $506,993 $95,122 $98,141 $125,257 Permitting $0 $283,238 $156,413 $109,430 TOTAL $506,993 $378,360 $254,554 $234,687 The increase in the proposed FY12 budget for building inspections is attributed to the reallocation of personnel within the Division. The decrease in the proposed FY12 budget for permitting is attrib- uted to the elimination of a part-time position due to retirement and reallocation of personnel within the Building Safety Division to the Code Compliance Division. Cost Effectiveness: Expenditures by Category Category FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Wages $362,658 $291,056 $179,600 $149,100 Employment Taxes $9,769 $7,983 $4,700 $4,000 Benefits $109,137 $65,512 $40,000 $51,100 Dues & Memberships $731 $0 $920 $920 Education and Training $7,631 $3,586 $5,590 $5,590 Maintenance and Repair $267 $504 $940 $619 Utilities $5,571 $2,280 $3,481 $1,816 Contractual Services $176 $20 $15,200 $15,200 Supplies $892 $147 $800 $1,350 Equipment $10 $51 $150 $150 Internal Service $0 $0 $3,174 $4,842 Transfers $10,149 $7,221 $0 $0 TOTAL $506,993 $378,360 $254,554 $234,687 The Height of Desert Living 152 Operating Budgets Activities/Outcomes: Performance Measures FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed Percentage of all residential building plan reviews completed within established turnaround times NA 96% 97% 97% Percentage of all commercial building plan reviews completed within established turnaround times NA 95% 97% 97% Quality FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed Number of building plan reviews conducted (multiple reviews possible) NA 411 375 415 Number of residential plan reviews conducted (multiple reviews possible) NA 349 325 360 Number of commercial plan reviews conducted (multiple reviews possible) NA 62 50 55 Number of building inspection FTEs NA 3 2.5 2.5 Total number of permits NA 436 380 420 Total number of inspections (all inspections) NA 1,936 1,745 1,920 Productivity FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed Average expenditure per inspection during the report- ing period (includes all inspections) NA $49.13 $56.24 $65.26 Average cost per permit NA $649.83 $669.88 $559.30 Building Inspections 53% Permitting 47% Use of Funds - Building Safety Where does the money go? Total BS Expenditures = $234,687 Wages 64% Employment Taxes 2% Benefits 22% Education and Training 2% Utilities 1% Contractual Services 6% Supplies 1%Internal Service 2% Use of Funds - Building Safety Where does the money go? Total BS Expenditures = $234,687 The Height of Desert Living 153 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DIVISION - BUILDING SAFETY Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $362,658 $261,841 $179,600 $149,100 SALARIES-FULL TIME $0 $10,327 $0 $0 SALARIES-PART TIME $0 $0 $0 $0 OVERTIME $0 $18,889 $0 $0 SEVERANCE $4,996 $640 $0 $0 FICA $0 $4,036 $2,600 $2,200 MEDICARE $4,457 $3,166 $1,500 $1,500 WORKERS COMPENSATION $316 $140 $600 $300 UNEMPLOYMENT INSURANCE $57,841 $31,870 $16,200 $31,500 GROUP HEALTH INSURANCE $4,220 $2,689 $1,600 $1,800 GROUP DENTAL INSURANCE $578 $388 $900 $300 GROUP VISION INSURANCE $1,588 $1,110 $900 $700 DISABILITY INSURANCE $43,711 $28,837 $19,800 $16,400 RETIREMENT $1,199 $617 $600 $400 LIFE INSURANCE $731 $0 $920 $920 DUES, SUBSCRIPT & PUBLICAT $5,858 $3,586 $0 $0 TRAINING/CONT ED $1,774 $0 $5,590 $5,590 MEETINGS & CONFERENCES $0 $0 $287 $287 EQUIPMENT MAINT/REPAIR $267 $504 $653 $332 VEHICLE MAINT/REPAIR $2,220 $881 $2,481 $816 TELECOMMUNICATIONS $3,351 $1,399 $1,000 $1,000 GAS & OIL $176 $20 $200 $200 PRINTING EXPENSE $0 $0 $0 $0 ADVERTISING/SIGNAGE $0 $0 $15,000 $15,000 CONTRACTUAL SERVICES $613 $147 $800 $800 OFFICE SUPPLIES $279 $0 $0 $550 UNIFORMS $10 $51 $150 $150 SMALL TOOLS $0 $0 $28 $62 ISF-COPIER CHARGES $0 $0 $51 $10 ISF-MAIL SERVICE CHARGES $0 $0 $2,595 $2,595 ISF-VEHICLE REPLACEMENT CHARGE $0 $0 $500 $510 ISF-MOTOR POOL CHARGES $0 $0 $0 $1,665 ISF - TELECOM CHARGES $10,149 $7,221 $0 $0 TRANSFER OUT $0 $0 $0 $0 VEHICLES $506,993 $378,360 $254,554 $234,687 TOTAL BUILDING SAFETY DIVISION The Height of Desert Living 154 Operating Budgets Code Compliance Division Service Delivery Plan: The Code Compliance Division is actively involved in maintaining an excellent quality of life by ad- dressing community issues such as abandoned vehicles, property maintenance, improperly main- tained pools, illegal signs, improper parking on private property, dumping or other destruction in Town-owned washes. The Code Compliance Division strives to address problems in a confidential, friendly and understanding way which allows for sufficient time to come into compliance voluntar- ily. Cost Effectiveness: Expenditures by Program Program Name FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Code Compliance $148,293 $134,820 $104,517 $125,852 TOTAL $148,293 $134,820 $104,517 $125,852 Increases in the proposed FY12 budget are attributed to the reallocation of personnel from the Plan- ning Division to the Code Compliance Division. Expenditures by Category Category FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Wages $107,768 $101,924 $71,781 $95,670 Employment Taxes $3,394 $2,788 $1,295 $1,721 Benefits $29,523 $26,593 $18,644 $21,673 Dues & Memberships $70 $70 $70 $135 Education and Training $198 $757 $720 $575 Maintenance and Repair $90 $130 $616 $330 Utilities $4170 $1,886 $4,767 $1,408 Contractual Services $2,727 $250 $65 $265 Supplies $250 $275 $684 $580 Equipment $103 $146 $0 $0 Internal Service $0 $0 $5,875 $3,495 TOTAL $148,293 $134,820 $104,517 $125,852 The Height of Desert Living 155 Operating Budgets Activities/Outcomes: Performance Measures FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed Percentage of code violations brought into voluntary compliance prior to initiation of administrative or judi- cial action NA 99% 99% 99% Quality FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed Number of Code Enforcement Officers NA 2.0 1.0 1.5 Number of code violation cases NA 1024 850 1000 Number of code violation cases reviewed in court pro- ceedings (does not include barking dog cases) NA 1 3 2 Productivity FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed Average cost per code violation case NA $131.66 $122.96 $126.08 Code Compliance 100% Use of Funds - Code Compliance Where does the money go? Total Expenditures = $125,852 Wages 76% Employment Taxes 1% Benefits 17% Education and Training 1% Utilities 1% Supplies 1% Internal Service 3% Use of Funds - Code Compliance Where does the money go? Total Expenditures = $125,852 The Height of Desert Living 156 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DIVISION - CODE COMPLIANCE Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $107,276 $99,568 $71,781 $95,670 SALARIES-FULL TIME $492 $0 $0 $0 OVERTIME $0 $2,356 $0 $0 SEVERANCE $1,544 $0 $0 $0 FICA $0 $1,455 $1,041 $1,387 MEDICARE $1,750 $1,246 $166 $224 WORKERS COMPENSATION $100 $87 $88 $110 UNEMPLOYMENT INSURANCE $15,939 $13,610 $9,391 $9,641 GROUP HEALTH INSURANCE $1,232 $1,146 $710 $657 GROUP DENTAL INSURANCE $188 $168 $95 $115 GROUP VISION INSURANCE $0 $436 $337 $446 DISABILITY INSURANCE $11,855 $10,950 $7,896 $10,524 RETIREMENT $310 $283 $215 $290 LIFE INSURANCE $0 $0 $0 $100 LICENSES/FILING FEES $70 $70 $70 $35 DUES, SUBSCRIPT & PUBLICAT $0 $757 $0 $0 TRAINING/CONT ED $198 $0 $720 $575 MEETINGS & CONFERENCES $90 $130 $616 $330 VEHICLE MAINT/REPAIR $1,330 $599 $1,767 $408 TELECOMMUNICATIONS $2,840 $1,287 $3,000 $1,000 GAS & OIL $2,727 $250 $0 $0 PROFESSIONAL FEES $0 $0 $65 $265 PRINTING EXPENSE $51 $91 $450 $450 OFFICE SUPPLIES $185 $185 $234 $130 UNIFORMS $14 $0 $0 $0 POSTAGE & DELIVERY $103 $146 $0 $0 SMALL TOOLS $0 $0 $77 $58 ISF-COPIER CHARGES $0 $0 $276 $32 ISF-MAIL SERVICE CHARGES $0 $0 $5,522 $2,929 ISF-VEHICLE REPLACEMENT CHARGE $0 $0 $0 $476 ISF - TELECOM CHARGES $148,293 $134,820 $104,517 $125,852 TOTAL CODE COMPLIANCE DIVISION The Height of Desert Living 157 Operating Budgets Engineering Division Service Delivery Plan: The Engineering Division is responsible for design, contract administration and construction over- sight for capital projects. The Division is also responsible for the review of commercial and resi- dential plans, utility plans, encroachment permits as well as the maintenance of Town-owned washes and six ADWR jurisdictional dams. Cost Effectiveness: Expenditures by Program Program Name FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Administration $269,174 $137,731 $49,843 $57,196 Capital Improvement Program $0 $121,151 $90,730 $85,688 Engineering $760,604 $119,995 $103,778 $149,316 Open Space $63,335 $157,842 $101,993 $0 Stormwater Management $10,499 $92,208 $47,940 $208,991 Traffic Management $0 $119,888 $0 $0 TOTAL $1,103,613 $748,815 $394,284 $501,191 Increases in the proposed FY12 budget include the reallocation of personnel within the Development Services Department and increased wash maintenance. Expenditures by Category Category FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Wages $490,482 $514,332 $205,455 $229,601 Employment Taxes $13,789 $15,134 $6,608 $6,948 Benefits $98,357 $111,185 $59,473 $62,509 Dues & Memberships $4,203 $2,024 $2,256 $10,796 Education and Training $5,270 $1,145 $600 $2,250 Maintenance and Repair $384,180 $26,778 $83,369 $152,112 Utilities $75,518 $59,026 $6,981 $3,970 Contractual Services $15,101 $1,560 $20,800 $20,950 Supplies $3,630 $4,365 $1,587 $2,152 Equipment $208 $35 $150 $450 Internal Service $0 $0 $7,005 $9,453 Transfers $12,875 $13,232 $0 $0 TOTAL $1,103,613 $748,815 $394,284 $501,191 The Height of Desert Living 158 Operating Budgets Activities/Outcomes: Performance Measures FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed Percentage of reviews of final plats, site plans and commercial plans completed within established turn- around time NA NA 90% 95% Percentage of inspections completed within 24-hours of notice NA 95% 97% 98% Quality FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed Acres of Town-owned washes maintained 108 0 35 75 Number of right-of-way and encroachment permits issued NA 338 242 300 Number of easements released or acquired NA NA 15 15 Number of Capital improvement (CIP) projects com- pleted NA 8 3 5 Total number of inspections (includes multiple inspec- tion totals for residential, commercial & CIP projects) NA NA NA NA Decreased wash maintenance in FY10 is due to budget constraints. Productivity FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed Expenditure per inspection (includes multiple inspec- tion totals for residential, commercial & CIP projects) NA NA NA NA Tracking of the total number of inspections and associated costs will begin in FY12. Administration 11%Capital Improvement Program 17% Engineering 30% Stormwater Management 42% Use of Funds - Engineering Where does the money go? Total Expenditures = $501,191 Wages 28% Employment Taxes 1% Benefits 5%Education and Training 1% Contractual Services 60% Supplies 5% Use of Funds - Engineering Where does the money go? Total Expenditures = $501,191 The Height of Desert Living 159 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DIVISION - ENGINEERING Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $487,172 $459,645 $205,455 $229,601 SALARIES-FULL TIME $3,310 $0 $0 $0OVERTIME $0 $54,687 $0 $0SEVERANCE $6,858 $0 $0 $0FICA $0 $6,879 $2,979 $3,329 MEDICARE $6,629 $8,010 $3,455 $3,417 WORKERS COMPENSATION $302 $246 $174 $202 UNEMPLOYMENT INSURANCE $56,582 $53,235 $33,109 $33,735 GROUP HEALTH INSURANCE $4,067 $3,906 $2,096 $1,664 GROUP DENTAL INSURANCE $624 $554 $218 $242 GROUP VISION INSURANCE $2,282 $1,814 $836 $916 DISABILITY INSURANCE $33,491 $50,519 $22,599 $25,257 RETIREMENT $1,310 $1,157 $615 $695 LIFE INSURANCE $0 $0 $0 $6,350 LICENSES/FILING FEES $4,203 $2,024 $2,256 $4,446 DUES, SUBSCRIPT & PUBLICAT $1,084 $481 $0 $0TRAINING/CONT ED $4,187 $664 $600 $2,250 MEETINGS & CONFERENCES $382,638 $9,428 $0 $0GROUNDS MAINT/REPAIR $0 $123 $0 $0IRRIGATION REPAIR $0 $2,444 $0 $0BACKFLOW TESTING & MAINTENANCE $0 $0 $61,700 $130,200 WASH MAINTENANCE $0 $952 $20,570 $20,400 DAM INSPECTION AND MAINT $0 $371 $0 $0EQUIPMENT MAINT/REPAIR $1,542 $1,510 $549 $550 VEHICLE MAINT/REPAIR $0 $0 $550 $962 OFFICE EQUIP MAINT/ REPAIR $0 $11,950 $0 $0OTHER MAINT/REPAIR $13,128 $10,207 $0 $0ELECTRICITY EXPENSE $7,664 $315 $0 $0REFUSE/RECYCLING $3,486 $1,880 $4,280 $1,870 TELECOMMUNICATIONS $45,004 $41,919 $0 $0WATER/SEWER $6,237 $4,705 $2,700 $2,100 GAS & OIL $10,243 $1,400 $200 $0PROFESSIONAL FEES $0 $0 $19,800 $20,000 ENGINEERING FEES $1,079 $160 $800 $950 PRINTING EXPENSE $603 $0 $0 $0ADVERTISING/SIGNAGE $3,176 $0 $0 $0CONTRACTUAL SERVICES $2,911 $1,264 $1,330 $1,601 OFFICE SUPPLIES $0 $0 $50 $100 SAFETY SUPPLIES $0 $2,533 $0 $0OPERATING SUPPLIES $685 $545 $207 $275 UNIFORMS $34 $22 $0 $176 POSTAGE & DELIVERY $208 $35 $150 $450 SMALL TOOLS $0 $0 $1,500 $1,170 ISF-COPIER CHARGES $0 $0 $336 $37ISF-MAIL SERVICE CHARGES $0 $0 $5,169 $2,825 ISF-VEHICLE REPLACEMENT CHARGE $0 $0 $0 $2,805 ISF-MOTOR POOL CHARGES $0 $0 $0 $2,616 ISF - TELECOM CHARGES $12,875 $13,232 $0 $0 TRANSFER OUT $1,103,613 $748,815 $394,284 $501,191 TOTAL ENGINEERING DIVISION The Height of Desert Living 160 Operating Budgets Facilities Division Service Delivery Plan: The Facilities Division is dedicated to maintaining a safe and clean environment in Town-owned buildings for citizens and employees to enjoy. The Facilities Division maintains Town Hall, Com- munity Center, Library, Fire Stations No.1 and No. 2, Kiwanis Building and the Community Thea- tre. Cost Effectiveness: Expenditures by Location Location FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Town Hall $469,574 $194,593 $168,593 $164,004 Community Center $597 $115,079 $124,119 $121,970 Library $1,053 $94,794 $100,236 $123,783 Community Theater $0 $3,328 $9,640 $2,813 Kiwanis Building $0 $4,409 $9,915 $4,438 Physical Plant $0 $2,318 $70,200 $45,407 Fire Station #1 $0 $30,332 $25,645 $24,864 Fire Station #2 $16 $5,938 $17,916 $5,098 Other $304 $33,140 $0 $0 TOTAL $471,544 $483,931 $526,642 $492,377 Expenditures by Category Category FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Wages $159,730 $144,246 $127,359 $130,572 Employment Taxes $12,183 $12,561 $9,005 $9,187 Benefits $14,692 $17,833 $33,847 $19,923 Education and Training $165 $216 $0 $0 Maintenance and Repair $73,017 $75,051 $140,008 $75,164 Utilities $161,103 $197,940 $193,053 $223,096 Contractual Services $610 $3,355 $4,500 $3,818 Supplies $2,715 $17,997 $16,470 $25,494 Equipment $1,590 $8,123 $1,495 $1,215 Damages/Vandalism $0 $88 $155 $0 Internal Service $0 $0 $0 $3,132 Transfers $1,471 $1,471 $750 $776 Capital $44,267 $5,050 $0 $0 TOTAL $471,544 $483,931 $526,642 $492,377 The Height of Desert Living 161 Operating Budgets Activities/Outcomes: Performance Measures FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed Percentage of maintenance requests resolved within 24 hours 95% 95% 80% 79% Percentage of maintenance requests resolved within 48 hours 98% 96% 94% 92% Percentage of trade related work orders completed in- house versus contracts 90% 85% 75% 70% Decrease in percentages due to Staff reductions, buildings aging and more maintenance/repairs re- quired. Quality FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed Square footage of buildings maintained by staff 85,957 117,387* 117,387* 117,387* Square footage of buildings cleaned by staff 56,332 23,500** 23,500** 23,500** Number of annual maintenance requests 1,960 1,157 1,201 1,625 Number of Custodial Staff 2.0 1.25 1.25 1.25 Community Center Custodial Staff 0.50 0.10 0.10 0.10 Library / Museum Custodial Staff 0.50 0.40 0.40 0.40 Town Hall Custodial Staff 1.0 0.75 0.75 0.75 *Building square footage maintained increased due to Facilities assuming maintenance of the Com- munity Center building in FY10. ** Building square footage cleaned by Staff decreased due to reductions in staff. Productivity FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed Civic Center utility costs per square foot (water, sewer, electric) $0.57 $0.47 $0.49 $0.47 Civic Center utility costs include parking lot lighting and landscape irrigation. Town Hall 33% Community Center 25% Library 25% Community Theater 1% Kiwanis Building 1% Physical Plant 9% Fire Station #1 5% Fire Station #2 1% Use of Funds - Facilities Where does the money go? Total Expenditures = $492,377 Wages 27% Employment Taxes 2% Benefits 4% Maintenance and Repair 15% Utilities 45% Contractual Services 1% Supplies 5%Internal Service 1% Use of Funds - Facilities Where does the money go? Total Expenditures = $492,377 The Height of Desert Living 162 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DIVISION - FACILITIES MAINTENANCE Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $158,267 $90,215 $97,359 $92,904 SALARIES-FULL TIME $0 $51,017 $30,000 $37,668 SALARIES-PART TIME $1,463 $756 $0 $0 OVERTIME $0 $2,258 $0 $0 SEVERANCE $5,923 $3,019 $3,077 $2,881 FICA $0 $2,003 $1,082 $1,347 MEDICARE $5,999 $7,387 $4,642 $4,750 WORKERS COMPENSATION $260 $152 $205 $209 UNEMPLOYMENT INSURANCE $2,422 $6,159 $22,203 $8,098 GROUP HEALTH INSURANCE $1,027 $1,078 $907 $770 GROUP DENTAL INSURANCE $114 $154 $136 $136 GROUP VISION INSURANCE $395 $347 $423 $434 DISABILITY INSURANCE $10,495 $9,831 $9,908 $10,204 RETIREMENT $238 $264 $270 $281 LIFE INSURANCE $165 $216 $0 $0 TRAINING/CONT ED $71,071 $18,454 $16,419 $10,623 BUILDING MAIN/REPAIR $0 $26,614 $75,253 $29,782 HVAC REPAIR $0 $4,123 $7,065 $8,765 PLUMBING REPAIR $0 $2,180 $3,730 $2,360 ELECTRICAL REPAIR/MAINT $0 $4,248 $6,819 $6,955 FIRE PROTECTION SYSTEMS $46 $131 $155 $1,195 GROUNDS MAINT/REPAIR $0 $5 $0 $0 IRRIGATION REPAIR $0 $259 $500 $465 BACKFLOW TESTING & MAINTENANCE $1,688 $5,686 $8,220 $4,625 EQUIPMENT MAINT/REPAIR $20 $200 $1,000 $700 VEHICLE MAINT/REPAIR $0 $0 $1,000 $1,239 OFFICE EQUIP MAINT/ REPAIR $193 $6,593 $7,656 $3,575 OTHER MAINT/REPAIR $0 $95 $0 $0 ART MAINT/REPAIR/INSTALL $0 $5 $891 $0 PARKING LOT REPAIR $0 $15 $0 $0 SIDEWALK/PATHWAY REPAIR $0 $1,885 $125 $0 SIGN REPAIR & REPLACEMENT $0 $403 $6,385 $45 PAINTING $0 $4,154 $4,790 $4,835 LIGHTING REPAIR $141,635 $168,421 $162,600 $184,055 ELECTRICITY EXPENSE $0 $5,916 $4,005 $6,150 REFUSE/RECYCLING $1,914 $1,027 $1,933 $1,741 TELECOMMUNICATIONS $16,783 $21,655 $23,515 $29,900 WATER/SEWER $771 $921 $1,000 $1,250 GAS & OIL $0 $2,997 $4,435 $3,688 PROFESSIONAL FEES $324 $41 $65 $130 PRINTING EXPENSE $286 $0 $0 $0 ADVERTISING/SIGNAGE $0 $316 $0 $0 CONTRACTUAL SERVICES $641 $182 $150 $150 OFFICE SUPPLIES $705 $13,046 $12,690 $22,260 CLEANING/JANITORIAL SUPPLIES $277 $889 $730 $670 SAFETY SUPPLIES $0 $722 $0 $0 OPERATING SUPPLIES $0 $2,191 $1,800 $1,800 FOOD & BEVERAGE SUPPLIES The Height of Desert Living 163 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DIVISION - FACILITIES MAINTENANCE Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $0 $258 $0 $0 PROGRAM MATERIALS $1,092 $703 $1,100 $614 UNIFORMS $0 $6 $0 $0 POSTAGE & DELIVERY $1,590 $7,157 $1,495 $1,215 SMALL TOOLS $0 $967 $0 $0 FURNITURE/APPLIANCES $0 $89 $155 $0 DAMAGES/VANDALISM $0 $0 $0 $26 ISF-COPIER CHARGES $0 $0 $0 $15 ISF-MAIL SERVICE CHARGES $0 $0 $0 $3,117 ISF - TELECOM CHARGES $1,471 $1,471 $750 $750 TRANSFER OUT $0 $5,050 $0 $0 FURNITURE/EQUIPMENT $44,267 $0 $0 $0 BUILDING IMPROVEMENTS $471,544 $483,931 $526,642 $492,377 TOTAL FACILITIES MAINTENANCE DIVISION The Height of Desert Living 164 Operating Budgets Mapping & Graphics Division Service Delivery Plan: The Mapping and Graphics Division is dedicated to providing excellent customer service in a pro- fessional and timely manner. The Division is responsible for providing internal and external cus- tomers with maps, geographic information and research. Cost Effectiveness: Expenditures by Program Program Name FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Mapping & Graphics $154,580 $105,242 $76,516 $74,355 TOTAL $154,580 $105,242 $76,516 $74,355 Expenditures by Category Category FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Wages $109,105 $78,369 $52,491 $46,330 Employment Taxes $1,844 $1,348 $940 $828 Benefits $31,350 $21,509 $11,606 $14,390 Dues & Memberships $0 $0 $0 $150 Education and Training $668 $290 $360 $0 Maintenance and Repair $479 $225 $995 $995 Utilities $0 $0 $476 $0 Contractual Services $10,697 $0 $5,065 $6,600 Supplies $429 $3,501 $4,500 $4,500 Equipment $8 $0 $0 $0 Internal Service $0 $0 $83 $562 TOTAL $154,580 $105,242 $76,516 $74,355 The Height of Desert Living 165 Operating Budgets Activities/Outcomes: Performance Measures FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed eFountain Work Order survey satisfaction rating NA 95% 94% 95% Quality FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed Number of internal customer requests processed NA 35 73 75 Number of aerial site plans completed NA 75 94 100 Number of external customer requests processed NA 75 78 75 GIS database maintenance in hours NA 180 86 100 Wages 62% Employment Taxes 1% Benefits 20% Maintenance and Repair 1% Contractual Services 9% Supplies 6% Internal Service 1% Use of Funds - Mapping & Graphics Where does the money go? Total Expenditures = $74,355 Mapping & Graphics 100% Use of Funds - Mapping & Graphics Where does the money go? Total Expenditures = $74,355 The Height of Desert Living 166 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DIVISION - MAPPING & GRAPHICS Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $109,105 $72,266 $52,491 $46,330 SALARIES-FULL TIME $0 $6,103 $0 $0 SEVERANCE $1,490 $0 $0 $0 FICA $0 $1,097 $761 $672 MEDICARE $265 $217 $122 $109 WORKERS COMPENSATION $90 $34 $57 $47 UNEMPLOYMENT INSURANCE $17,430 $11,945 $4,959 $8,387 GROUP HEALTH INSURANCE $1,430 $999 $408 $476 GROUP DENTAL INSURANCE $194 $112 $61 $71 GROUP VISION INSURANCE $0 $319 $247 $218 DISABILITY INSURANCE $12,002 $7,948 $5,774 $5,096 RETIREMENT $294 $186 $157 $142 LIFE INSURANCE $0 $0 $0 $150 DUES, SUBSCRIPT & PUBLICAT $668 $290 $360 $0 MEETINGS & CONFERENCES $479 $225 $995 $995 EQUIPMENT MAINT/REPAIR $0 $0 $476 $0 TELECOMMUNICATIONS $9,842 $0 $5,000 $6,600 PROFESSIONAL FEES $855 $0 $65 $0 PRINTING EXPENSE $429 $3,501 $4,500 $4,500 OFFICE SUPPLIES $8 $0 $0 $0 SMALL TOOLS $0 $0 $23 $35 ISF-COPIER CHARGES $0 $0 $10 $0 ISF-MAIL SERVICE CHARGES $0 $0 $50 $51 ISF-MOTOR POOL CHARGES $0 $0 $0 $476 ISF - TELECOM CHARGES $154,580 $105,242 $76,516 $74,355 TOTAL MAPPING & GRAPHICS DIVISION The Height of Desert Living 167 Operating Budgets Planning Division Service Delivery Plan: The Planning and Zoning Division is dedicated to enhancing the quality of life in Fountain Hills through innovative, proven planning techniques, and providing excellent customer service in a professional and timely manner. The Division implements land-use planning related goals, poli- cies and programs as approved by the Town Council. The Department processes applications for zoning interpretations and verifications, preliminary and final subdivision plats, variances from the requirements of the Zoning Ordinance, Temporary Use Permits, Special Use Permits, Concept Plans (site plans), signs and amendments to the General Plan and Area Specific Plans. We also process amendments to the Town’s regulations; the Zoning Ordinance, Subdivision Ordinance and Town Code. Environmental Planning provides regulatory compliance oversight to Fountain Hills operations and facilities. These programs include, but are not limited to, Storm Water and Air Quality programs. Environmental Planning is also responsible for coordinating recycling programs, energy efficiency activities to and help promote and implement sustainable activities within the Town. This Division also maintains regulatory compliance permits for the Town. Cost Effectiveness: Expenditures by Program Program Name FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Administration $112,198 $0 $0 $0 Current Planning $252,191 $162,869 $132,992 $99,206 Environmental Service $7,966 $78,132 $56,736 $44,719 Long Range Planning $0 $69,308 $43,517 $28,104 TOTAL $372,355 $310,309 $233,245 $172,029 Administration 0% Current Planning 58% Environmental Service 26% Long Range Planning 16% Use of Funds - Planning Where does the money go? Total Expenditures = $172,029 Wages 69% Employment Taxes 1% Benefits 17% Dues & Memberships 4% Education and Training 2% Contractual Services 3% Supplies 2% Internal Service 2% Use of Funds -Planning Where does the money go? Total Expenditures = $172,029 The Height of Desert Living 168 Operating Budgets Expenditures by Category Category FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Wages $255,088 $232,060 $167,148 $119,096 Employment Taxes $5,267 $6,593 $3,967 $2,121 Benefits $50,560 $45.551 $44,720 $29,345 Dues & Memberships $3,284 $6,118 $5,520 $6,180 Education and Training $2,247 $476 $3,180 $2,780 Maintenance and Repair $307 $255 $485 $648 Utilities $80 $13,033 $2,634 $408 Contractual Services $45,651 $2,441 $1,180 $4,180 Supplies $2,686 $1,346 $3,000 $3,000 Equipment $0 $34 $100 $100 Internal Service $0 $0 $1,311 $4,171 Transfers $7,185 $2,402 $0 $0 TOTAL $372,355 $310,309 $233,245 $172,029 Decreases in the proposed FY12 budget are attributed to the reallocation of personnel within the Planning Division to the Code Compliance Division. Quality FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed Number of temporary use permits completed 14 10 8 9 Number of ordinances/code changes processed 4 5 9 5 Number of zoning cases 24 7 0 1 Number of subdivision cases 20 18 6 6 Number of concept plan reviews 45 5 1 4 Number of A-frame sign permits NA 37 43 50 Number of paper shredding events held 4 4 2 2* Number of recycling events held 2 1 1 1 Performance Measures FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed Percentage of first reviews of plans completed within the established department turn-around time 100% 100% 100% 100% Activities/Outcomes: *Funding for paper shredding events was eliminated after FY10; paper shredding events held after FY10 will be based on the availability of sponsorships. The Town holds an annual electronics recy- cling event and in FY09 a household hazardous waste recycling event was held through a grant from the Arizona Department of Environmental Quality. The Height of Desert Living 169 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DIVISION - PLANNING Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $255,088 $208,051 $167,148 $119,096 SALARIES-FULL TIME $0 $15,490 $0 $0 SALARIES-PART TIME $0 $0 $0 $0 OVERTIME $0 $8,519 $0 $0 SEVERANCE $4,489 $960 $0 $0 FICA $0 $3,282 $3,409 $1,727 MEDICARE $582 $2,213 $387 $280 WORKERS COMPENSATION $197 $136 $171 $114 UNEMPLOYMENT INSURANCE $25,067 $19,903 $23,264 $14,483 GROUP HEALTH INSURANCE $1,752 $1,403 $1,600 $721 GROUP DENTAL INSURANCE $300 $221 $183 $123 GROUP VISION INSURANCE $2,053 $857 $785 $556 DISABILITY INSURANCE $20,681 $22,861 $18,386 $13,101 RETIREMENT $709 $307 $502 $361 LIFE INSURANCE $339 $2,935 $2,100 $3,350 LICENSES/FILING FEES $2,945 $3,183 $3,420 $2,830 DUES, SUBSCRIPT & PUBLICAT $300 $154 $0 $0 TRAINING/CONT ED $1,947 $322 $3,180 $2,780 MEETINGS & CONFERENCES $0 $0 $323 $486 EQUIPMENT MAINT/REPAIR $308 $0 $0 $0 VEHICLE MAINT/REPAIR $0 $0 $162 $162 OFFICE EQUIP MAINT/ REPAIR $0 $36 $0 $0 SIGN REPAIR & REPLACEMENT $0 $219 $0 $0 PAINTING $0 $12,770 $0 $0 REFUSE/RECYCLING $48 $264 $2,634 $408 TELECOMMUNICATIONS $31 $0 $0 $0 GAS & OIL $43,767 $0 $0 $0 PROFESSIONAL FEES $36 $964 $680 $1,680 PRINTING EXPENSE $1,069 $278 $500 $2,500 ADVERTISING/SIGNAGE $0 $1,200 $0 $0 CONTRACTUAL SERVICES $433 $0 $0 $0 CONSTITUENT COMMUNICATION $346 $0 $0 $0 COMMUNITY SERVICE CONTRACTS $1,733 $1,242 $2,150 $2,150 OFFICE SUPPLIES $0 $46 $200 $300 FOOD & BEVERAGE SUPPLIES $0 $23 $650 $550 PROGRAM MATERIALS $173 $0 $0 $0 UNIFORMS $780 $35 $0 $0 POSTAGE & DELIVERY $0 $0 $100 $100 SMALL TOOLS $0 $33 $0 $0 PERIPHERALS $0 $0 $814 $1,070 ISF-COPIER CHARGES $0 $0 $247 $219 ISF-MAIL SERVICE CHARGES $0 $0 $250 $504 ISF-MOTOR POOL CHARGES $0 $0 $0 $2,378 ISF - TELECOM CHARGES $7,185 $2,402 $0 $0 TRANSFER OUT $0 $0 $0 $0 VEHICLES $372,355 $310,309 $233,245 $172,029 TOTAL PLANNING DIVISION The Height of Desert Living 170 Operating Budgets Community Services The Height of Desert Living 171 Operating Budgets COMMUNITY SERVICES Mission Statement The mission of the Fountain Hills Community Services Department is to provide exceptional cus- tomer service to enhance the quality of life by providing and maintaining safe, available, and ac- cessible parks and facilities, recreation programs, events, and services that will meet the intellec- tual, social, cultural, and leisure needs of all residents. Department Overview Management and operations of Parks, Recreation, Community Center, Senior Services, McDowell Mountain Preserve, Desert Botanical Garden, a growing public trails system, and public art. Expenditures by Division Division Name FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Recreation $650,743 $561,247 $521,543 $471,595 Parks $969,904 $924,713 $1,004,997 $1,053,846 Community Center Operations $830,743 $683,388 $589,860 $425,185 Senior Activity Center $191,924 $234,081 $232,280 $239,322 TOTAL $2,643,314 $2,403,429 $2,348,680 $2,189,948 Cost Effectiveness: Recreation 22% Parks 48% Community Center Operations 19% Senior Activity Center 11% Use of Funds -Community Services Where does the money go? Total Expenditures = $2,189,948 The Height of Desert Living 172 Operating Budgets Expenditures by Program Program Name FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Administration $2,469,040 $998,741 $821,288 $574,250 Amenities $0 $166,952 $214,248 $218,153 Boards & Commissions $230 $38,541 $28,621 $52,514 Building Maintenance $0 $78,593 $113,527 $115,694 Community Events $76,345 $113,272 $102,083 $123,197 Event Planning $0 $70,685 $51,235 $49,261 Facility Rental $0 $13,100 $0 $0 Field Prep/Maint $0 $138,506 $168,030 $184,980 Fountain $0 $219,283 $190,102 $200,724 Home Delivered Meals $51,599 $87,939 $100,533 $103,657 Landscape Maintenance $0 $187,280 $197,742 $233,356 Community Center Marketing $0 $19,851 $0 $0 Open Space $0 $2,428 $46,899 $34,057 Recreational Trips $4,055 $29,970 $0 $0 Senior Memberships $1,310 $16,414 $73,849 $59,455 Senior Programs $1,869 $11,471 $0 $0 Social/Community Serv $0 $15,769 $71,595 $76,969 Special Events $0 $0 $13,904 $26,897 Special Interest Programs $7,828 $54,741 $40,621 $35,198 Sports Activities $26,827 $86,053 $72,017 $65,317 Youth & Teen Programs $4,211 $53,840 $42,386 $36,269 TOTAL $2,643,314 $2,403,429 $2,348,680 $2,189,948 Administration 26% Amenities 10% Boards & Commissions 2%Building Maintenance 5% Community Events 6% Event Planning 2% Field Prep/Maint 8% Fountain 9% Home Delivered Meals 5% Landscape Maintenance 11% Senior Memberships 3% Social/ Community Serv 4% Special Events 1%Special Interest Programs 2% Sports Activities 3%Youth & Teen Programs 2% Use of Funds - Community Services Where does the money go? Total Expenditures = $2,189,948 The Height of Desert Living 173 Operating Budgets Expenditures by Category Category FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Wages $1,019,788 $985,677 $882,507 $872,796 Employment Taxes $47,282 $43,272 $43,476 $42,659 Benefits $188,479 $203,066 $196,716 $188,860 Dues & Memberships $3,121 $4,663 $3,576 $7,443 Education and Training $3,850 $4,058 $4,450 $4,500 Maintenance and Repair $344,775 $92,585 $102,033 $137,029 Utilities $317,336 $262,561 $294,432 $281,389 Contractual Services $151,523 $253,766 $250,608 $258,953 Supplies $104,559 $100,280 $139,936 $156,616 Equipment $4,223 $6,310 $8,210 $6,800 Damages/Vandalism ($2,610) $2,131 $2,400 $2,400 Internal Service $0 $0 $23,736 $37,003 Transfers $411,953 $414,517 $396,600 $193,500 Capital $49,033 $31,541 $0 $0 TOTAL $2,643,314 $2,403,429 $2,348,680 $2,189,948 Wages 40% Employment Taxes 2% Benefits 9% Maintenance and Repair 6% Utilities 13% Contractual Services 12% Supplies 7% Internal Service 2% Transfers 9% Use of Funds - Community Services Where does the money go? Total Expenditures = $2,189,948 Each employee’s time was evaluated and adjusted by program; therefore, causing changes in sala- ries, employment taxes, and benefits between divisions. The Height of Desert Living 174 Operating Budgets FY2010-11 Department Accomplishments Initiative Strategic Value Received designation as a Playful City USA from Kaboom!, a national recognition for communities dedicated to play. Recreational Opportunities and Ameni- ties Implemented teen programming at the Community Center. Recreational Opportunities and Ameni- ties Continued "Greening of Downtown" at Fountain Park with trees, a wildflower garden, demonstration area, and donor column. Civic Responsibility Celebrated 20 years of the Turkey Trot 5K Run and Fitness Walk with expanded event and increased sponsorships. Recreational Opportunities and Ameni- ties Updated special event application, review and fees to streamline the process for applicants and staff. Civility Completed initial signage package in the Fountain Hills McDowell Mountain Preserve. Recreational Opportunities and Ameni- ties Partnered with Fountain Hills/Fort McDowell Visitors Bureau to expand wedding destination marketing. Economic Vitality Provided over 10,000 meals to approximately 100 Home Delivered Meals clients. Public Safety, Health and Welfare Fingerprinted 260 HDM volunteers as required by new state law. Public Safety, Health and Welfare Partnered with various travel companies to provide trip op- tions to Senior Activity Center members. Recreational Opportunities and Ameni- ties Hosted 30 special educational and health related seminars for Senior Activity Center members and the community. Public Safety, Health and Welfare The Height of Desert Living 175 Operating Budgets FY2011-12 Objectives Initiative Strategic Value Estimated Cost/Funding Source Continue dialogue with representatives of the Maricopa Community College to bring a satellite facility to the Town. Education, Learning and Culture $0 Continue to work with special event sponsors to host events and with the Public Art Committee to expand the collection on display. Education, Learning and Culture $0 Support through either funding or staff assisted events that help build community and develop friendships. Civility $5,000 Gen- eral Fund Develop and implement a comprehensive Urban Trail Plan, including the installation of signage. Recreational Opportunities and Amenities $10,000 Gen- eral Fund Support locally the State’s Centennial effort by en- couraging events locally that promote the Centen- nial. Civility $10,000 Gen- eral Fund Continue to work with the Special Event Commit- tee to streamline the special event application process. Civility $0 Provide exceptional customer service including quality programs and events, and easy registration and facility rentals. Recreational Opportunities and Amenities $0 Continue to expand community events through partnerships and other resources. Civility $0 The Height of Desert Living 176 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND COMMUNITY SERVICES Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed SALARIES-FULL TIME $1,013,477 $807,945 $746,174 $670,980 SALARIES-PART TIME $0 $159,292 $136,333 $201,816 OVERTIME $6,311 $2,475 $0 $0 SEVERANCE $0 $15,966 $0 $0 FICA $30,349 $12,270 $9,361 $15,437 MEDICARE $0 $13,999 $16,097 $9,726 WORKERS COMPENSATION $14,829 $15,723 $16,359 $15,843 UNEMPLOYMENT INSURANCE $2,103 $1,280 $1,659 $1,653 GROUP HEALTH INSURANCE $94,601 $102,085 $106,364 $102,144 GROUP DENTAL INSURANCE $8,007 $8,892 $7,497 $6,582 GROUP VISION INSURANCE $1,171 $1,208 $1,003 $985 DISABILITY INSURANCE $3,476 $3,351 $3,277 $3,311 RETIREMENT $78,996 $85,190 $76,487 $73,793 LIFE INSURANCE $2,229 $2,342 $2,088 $2,045 LICENSES/FILING FEES $577 $2,065 $1,245 $1,205 DUES, SUBSCRIPT & PUBLICAT $2,544 $2,598 $2,331 $6,238 TRAINING/CONT ED $1,534 $1,435 $0 $440 MEETINGS & CONFERENCES $2,316 $2,623 $4,450 $4,060 BUILDING MAIN/REPAIR $52,765 $5,508 $1,600 $900 HVAC REPAIR $0 $0 $950 $950 PLUMBING REPAIR $0 $1,479 $3,800 $3,600 ELECTRICAL REPAIR/MAINT $0 $1,844 $4,600 $6,900 GROUNDS MAINT/REPAIR $263,263 $18,492 $3,000 $14,450 IRRIGATION REPAIR $0 $10,879 $5,550 $7,400 BACKFLOW TESTING & MAINTENANCE $0 $268 $0 $1,000 EQUIPMENT MAINT/REPAIR $14,550 $13,254 $23,450 $30,575 VEHICLE MAINT/REPAIR $7,105 $10,708 $13,755 $12,404 OFFICE EQUIP MAINT/ REPAIR $1,485 $2,034 $2,830 $1,700 OTHER MAINT/REPAIR $159 $5,270 $25,185 $15,300 ART MAINT/REPAIR/INSTALL $0 $31 $0 $0 PARKING LOT REPAIR $0 $0 $2,000 $0 STRIPING $0 $1,193 $2,275 $1,400 SIDEWALK/PATHWAY REPAIR $0 $1,230 $400 $400 SIGN REPAIR & REPLACEMENT $0 $1,955 $600 $200 PAINTING $5,450 $2,404 $688 $0 LIGHTING REPAIR $0 $15,037 $11,350 $39,850 ELECTRICITY EXPENSE $238,876 $200,211 $203,176 $211,236 REFUSE/RECYCLING $1,121 $5,558 $6,140 $7,780 TELECOMMUNICATIONS $13,249 $7,792 $29,574 $8,682 WATER/SEWER $50,606 $36,642 $39,572 $41,780 GAS & OIL $13,486 $12,358 $15,970 $11,911 PROFESSIONAL FEES $23,095 $30,297 $16,315 $14,815 INSTRUCTOR FEES $10,254 $27,305 $26,504 $20,066 RENTALS & LEASES $13,213 $20,449 $18,495 $19,573 PRINTING EXPENSE $1,049 $878 $2,710 $2,970 ADVERTISING/SIGNAGE $11,320 $1,373 $460 $2,136 CONTRACTUAL SERVICES $20,802 $144,928 $93,549 $104,219 The Height of Desert Living 177 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND COMMUNITY SERVICES Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed CONSTITUENT COMMUNICATION $23,463 $22,754 $19,950 $3,100 BANK/MERC ACCT FEES $6,606 $5,783 $5,270 $5,694 COMMUNITY SERVICE CONTRACTS $41,721 $0 $0 $0 LANDSCAPE CONTRACTS $0 $0 $67,355 $86,380 OFFICE SUPPLIES $9,871 $5,547 $12,250 $10,350 CLEANING/JANITORIAL SUPPLIES $4 $14,388 $12,024 $11,204 SAFETY SUPPLIES $182 $2,044 $1,260 $1,000 OPERATING SUPPLIES $2,757 $43,697 $69,910 $72,605 FOOD & BEVERAGE SUPPLIES $4,931 $851 $1,720 $1,770 PROGRAM MATERIALS $80,552 $28,528 $31,859 $54,012 UNIFORMS $6,210 $5,154 $6,296 $3,775 POSTAGE & DELIVERY $52 $28 $4,617 $1,900 MISCELLANEOUS EXPENSE $0 $43 $0 $0 SMALL TOOLS $4,223 $6,310 $8,210 $6,800 DAMAGES/VANDALISM $(2,610) $2,131 $2,400 $2,400 ISF-COPIER CHARGES $0 $0 $10,270 $3,865 ISF-MAIL SERVICE CHARGES $0 $0 $2,424 $661 ISF-VEHICLE REPLACEMENT CHARGE $0 $0 $11,042 $13,044 ISF - TELECOM CHARGES $0 $0 $0 $19,434 TRANSFER OUT $411,953 $414,517 $396,600 $193,500 VEHICLES $0 $0 $0 $0 FURNITURE/EQUIPMENT $0 $0 $0 $0 BUILDING IMPROVEMENTS $38,116 $0 $0 $0 PARK IMPROVEMENTS $10,917 $0 $0 $0 OTHER CAPITAL OUTLAY $0 $31,541 $0 $0 $2,643,314 $2,403,429 $2,348,680 $2,189,948 TOTAL COMMUNITY SERVICES The Height of Desert Living 178 Operating Budgets Community Center Division Service Delivery Plan: The Community Center strives to enhance the quality of life of Fountain Hills’ residents by provid- ing and maintaining a safe, available, and accessible facility that will meet the needs of all resi- dents. Cost Effectiveness: Expenditures by Program Program Name FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Administration $830,743 $504,581 $425,098 $250,252 Boards & Commissions $0 $16,429 $0 $9,978 Building Maintenance $0 $78,593 $113,527 $115,694 Event Planning $0 $70,685 $41,485 $49,261 Facility Rental $0 $13,100 $0 $0 TOTAL $830,743 $683,388 $589,860 $425,185 Administration 59% Boards & Commissions 2% Building Maintenance 27% Event Planning 12% Use of Funds - Community Center Where does the money go? Total Expenditures = $425,185 Wages 39% Employment Taxes 2% Benefits 7% Contractual Services 2% Supplies 1% Internal Service 2% Transfers 46% Use of Funds - Community Center Where does the money go? Total Expenditures = $425,185 The Height of Desert Living 179 Operating Budgets Expenditures by Category Category FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Wages $252,141 $228,748 $142,584 $167,498 Employment Taxes $10,028 $8,933 $8,802 $9,554 Benefits $51,746 $49,760 $25,110 $31,060 Dues & Memberships $340 $314 $113 $188 Education and Training $74 $0 $0 $0 Maintenance and Repair $9,828 $2,049 $4,423 $1,600 Utilities $59,824 $1,079 $9,533 $816 Contractual Services $14,179 $3,652 $4,665 $6,555 Supplies $7,467 $1,795 $3,950 $4,650 Equipment $0 $58 $2,500 $1,550 Internal Service $0 $0 $1,180 $8,214 Transfers $387,000 $387,000 $387,000 $193,500 Capital $38,116 $0 $0 $0 TOTAL $830,743 $683,388 $589,860 $425,185 Activities/Outcomes: Performance Measures: OUTCOMES OUTPUTS EFFICIENCY FY09 Actual FY10 Actual FY11 Budget FY12 Pro- posed To attain a high overall satisfaction rating (good or bet- ter) with the quality of service on rental evaluations. N/A N/A N/A 95% To achieve a high return rate on rental surveys. N/A N/A N/A 75% Number of bookins 3,644 3,396 3,315 3,300 Number of patrons served 83,309 74,517 68,492 68,000 Number of hours worked by volunteer staff in support of facility operations N/A 866 900 900 Net operating costs of facility per capita. N/A $23.68 $19.17 $14.90 The decrease in Transfers is attributed to the restructuring of the debt on the facility. The Height of Desert Living 180 Operating Budgets DIVISION - COMMUNITY CENTER OPERATIONS FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $252,009 $178,385 $122,584 $97,531 SALARIES-FULL TIME $0 $42,233 $20,000 $69,967 SALARIES-PART TIME $132 $50 $0 $0 OVERTIME $0 $8,079 $0 $0 SEVERANCE $7,846 $3,959 $2,482 $5,353 FICA $0 $3,235 $3,709 $1,415 MEDICARE $1,758 $1,379 $2,186 $2,320 WORKERS COMPENSATION $423 $359 $425 $466 UNEMPLOYMENT INSURANCE $32,650 $28,535 $14,952 $18,567 GROUP HEALTH INSURANCE $2,304 $2,156 $1,060 $860 GROUP DENTAL INSURANCE $355 $299 $143 $154 GROUP VISION INSURANCE $923 $680 $357 $455 DISABILITY INSURANCE $14,987 $17,611 $8,370 $10,728 RETIREMENT $528 $479 $228 $296 LIFE INSURANCE $302 $314 $0 $0 LICENSES/FILING FEES $38 $0 $113 $188 DUES, SUBSCRIPT & PUBLICAT $0 $0 $0 $0 TRAINING/CONT ED $74 $0 $0 $0 MEETINGS & CONFERENCES $8,177 $0 $0 $0 BUILDING MAIN/REPAIR $166 $0 $1,500 $0 EQUIPMENT MAINT/REPAIR $1,485 $2,034 $2,423 $1,600 OFFICE EQUIP MAINT/ REPAIR $0 $15 $0 $0 OTHER MAINT/REPAIR $0 $0 $500 $0 SIGN REPAIR & REPLACEMENT $45,569 $0 $0 $0 ELECTRICITY EXPENSE $3,131 $1,079 $9,533 $816 TELECOMMUNICATIONS $11,123 $0 $0 $0 WATER/SEWER $544 $0 $565 $565 PROFESSIONAL FEES $0 $0 $1,760 $1,760 PRINTING EXPENSE $10,633 $1,023 $150 $1,650 ADVERTISING/SIGNAGE $3,003 $2,629 $2,190 $2,580 BANK/MERC ACCT FEES $2,111 $1,141 $1,500 $1,500 OFFICE SUPPLIES $0 $181 $0 $0 CLEANING/JANITORIAL SUPPLIES $182 $0 $0 $0 SAFETY SUPPLIES $0 $0 $1,000 $1,000 OPERATING SUPPLIES $4,309 $460 $500 $500 FOOD & BEVERAGE SUPPLIES $0 $13 $500 $1,000 PROGRAM MATERIALS $864 $0 $450 $650 UNIFORMS $0 $58 $2,500 $1,550 SMALL TOOLS $0 $0 $180 $118 ISF-COPIER CHARGES $0 $0 $1,000 $27 ISF-MAIL SERVICE CHARGES $0 $0 $0 $8,069 ISF - TELECOM CHARGES $387,000 $387,000 $387,000 $193,500 TRANSFER OUT $38,116 $0 $0 $0 BUILDING IMPROVEMENTS $830,743 $683,388 $589,860 $425,185 TOTAL COMMUNITY CENTER OPERATIONS DI The Height of Desert Living 181 Operating Budgets Parks Division Service Delivery Plan: The Parks Division staff is dedicated to providing safe, clean and green parks that will meet the intellectual, social cultural, and leisure needs of all park patrons. The Town’s park system has been developed to enhance the quality of life of Fountain Hills’ residents with hiking trails and park facilities for Youth and Adult Sports Programs; Youth and Teen Programs, Special Events, and Facility Rentals. Each year our qualified staff works to meet these goals through efficient park maintenance and operations methods. Expenditures by Location Location Name FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Fountain Park $365,855 $383,621 $384,443 $408,722 Golden Eagle Park $402,204 $319,483 $339,527 $378,014 Four Peaks Park $144,715 $120,274 $124,503 $126,950 Desert Vista Park $57,130 $98,907 $109,625 $106,103 Trails $0 $2,428 $46,899 $34,057 TOTAL $969,904 $924,713 $1,004,997 $1,053,846 Expenditures by Program Program Name FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Parks Administration $969,904 $210,265 $187,976 $182,576 Park Amenities $0 $166,952 $214,248 $218,153 Field Preparation/Maintenance $0 $138,506 $168,030 $184,980 Fountain $0 $219,283 $190,102 $200,724 Landscape Maintenance $0 $187,280 $197,742 $233,356 Open Space $0 $2,428 $46,899 $44,057 TOTAL $969,904 $924,713 $1,004,997 $1,053,846 Cost Effectiveness: Fountain Park 39% Golden Eagle Park 36% Four Peaks Park 12% Desert Vista Park 10% Trails 3% Uses of Funds - Parks Where the Money Goes Total Parks = $1,053,846 Administration 17% Amenities 21% Field Prep/Maint 18% Fountain 19% Landscape Maintenance 22% Open Space 3% Uses of Funds - Parks Where the Money Goes Total Parks = $1,053,846 The Height of Desert Living 182 Operating Budgets Expenditures by Category Category FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Wages $254,437 $289,357 $318,664 $313,386 Employment Taxes $11,893 $13,525 $13,844 $13,719 Benefits $66,253 $77,433 $99,073 $91,875 Dues & Memberships $1,219 $2,145 $2,010 $2,200 Education and Training $1,335 $956 $800 $1,190 Maintenance and Repair $333,672 $85,478 $96,388 $135,329 Utilities $249,416 $256,813 $273,455 $276,120 Contractual Services $16,814 $88,407 $84,285 $102,610 Supplies $5,367 $56,039 $85,926 $91,916 Equipment $4,223 $5,823 $5,210 $5,250 Damages/Vandalism ($2,610) $2,131 $2,400 $2,400 Internal Service $0 $0 $14,342 $17,851 Transfers $16,968 $15,065 $8,600 $0 Capital $10,917 $31,541 $0 $0 TOTAL $969,904 $924,713 $1,004,997 $1,053,846 Wages 30% Employment Taxes 1% Benefits 9% Maintenance & Repair 13% Utilities 26% Contractual Services 10% Supplies 9% Internal Service 2% Uses of Funds - Parks Where the Money Goes Total Parks = $1,053,846 The Height of Desert Living 183 Operating Budgets Activities/Outcomes: Performance Measures: To maintain a high overall satisfaction rating (good or better) with the appearance and availability of the Town Parks and recreation facilities. Keep track of the number of bookings, rentals, special events and revenue generated from increased activity in the Towns’ park system. Quality: To keep the Parks Division operating cost and trail maintenance as efficient as possible with the current staff and equipment. Also to continue to provide the level of service to meet the expectations of park patrons without major increases in the Parks Division Budget. Productivity: Provide the public with safe, clean amenities to increase rentals at each town park. Also provide clean and safe environment for special events held annually in the parks. Outcomes: FY09 Actual FY10 Actual FY11 Estimate FY12 Target Restrooms serviced and cleaned 365/days 365/days 365/days 365/days Ramadas serviced and available 365/days 365/days 365/days 365/days Towns Signature Fountain operational 365/days 365/days 365/days 365/days Park Facilities and Amenities available for Special Events * closed 1 month for overseeding/maintenance 11 months 11 months 11 months 11 months FY09 Actual FY10 Actual FY11 Estimate FY12 Target Park bookings N/A 861 2,437 2,500 Park rentals/ revenue N/A 217/ $5,660 313/ $17,081 350/ $18,000 Park hosted special events N/A 10 10 10 Outputs: Four Peaks Park Golden Eagle Park The Height of Desert Living 184 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DIVISION - PARKS Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $253,734 $288,056 $318,664 $313,386 SALARIES-FULL TIME $703 $37 $0 $0 OVERTIME $0 $1,264 $0 $0 SEVERANCE $3,599 $5 $479 $0 FICA $0 $4,079 $4,141 $4,543 MEDICARE $8,048 $9,150 $8,781 $8,739 WORKERS COMPENSATION $246 $291 $443 $437 UNEMPLOYMENT INSURANCE $33,960 $39,977 $57,301 $51,177 GROUP HEALTH INSURANCE $2,488 $3,143 $3,783 $3,304 GROUP DENTAL INSURANCE $439 $491 $471 $490 GROUP VISION INSURANCE $1,026 $1,265 $1,506 $1,477 DISABILITY INSURANCE $27,621 $31,672 $35,055 $34,473 RETIREMENT $718 $885 $957 $954 LIFE INSURANCE $275 $1,215 $1,245 $1,205 LICENSES/FILING FEES $944 $930 $765 $995 DUES, SUBSCRIPT & PUBLICAT $1,320 $520 $0 $390 TRAINING/CONT ED $15 $436 $800 $800 MEETINGS & CONFERENCES $44,588 $5,508 $1,600 $900 BUILDING MAIN/REPAIR $0 $0 $950 $950 HVAC REPAIR $0 $1,479 $3,800 $3,600 PLUMBING REPAIR $0 $1,844 $4,600 $6,900 ELECTRICAL REPAIR/MAINT $263,263 $18,492 $3,000 $14,450 GROUNDS MAINT/REPAIR $0 $10,879 $5,550 $7,400 IRRIGATION REPAIR $0 $268 $0 $1,000 BACKFLOW TESTING & MAINTENANCE $13,800 $13,235 $21,950 $30,575 EQUIPMENT MAINT/REPAIR $6,413 $9,620 $12,940 $12,404 VEHICLE MAINT/REPAIR $159 $2,331 $25,185 $15,300 OTHER MAINT/REPAIR $0 $31 $0 $0 ART MAINT/REPAIR/INSTALL $0 $0 $2,000 $0 PARKING LOT REPAIR $0 $1,193 $2,275 $1,400 STRIPING $0 $1,230 $400 $400 SIDEWALK/PATHWAY REPAIR $0 $1,928 $100 $200 SIGN REPAIR & REPLACEMENT $5,450 $2,404 $688 $0 PAINTING $0 $15,037 $11,350 $39,850 LIGHTING REPAIR $193,306 $200,211 $203,176 $211,236 ELECTRICITY EXPENSE $0 $5,558 $6,140 $7,780 REFUSE/RECYCLING $4,730 $3,905 $9,146 $4,308 TELECOMMUNICATIONS $39,483 $36,642 $39,572 $41,780 WATER/SEWER $11,897 $10,497 $15,420 $11,016 GAS & OIL $14,883 $14,704 $15,250 $14,250 PROFESSIONAL FEES $1,849 $543 $1,580 $1,780 RENTALS & LEASES $81 $0 $100 $200 PRINTING EXPENSE $0 $145 $0 $0 ADVERTISING/SIGNAGE $0 $73,015 $0 $0 CONTRACTUAL SERVICES $0 $0 $67,355 $86,380 LANDSCAPE CONTRACTS $0 $52 $300 $300 OFFICE SUPPLIES $4 $14,207 $12,024 $11,204 CLEANING/JANITORIAL SUPPLIES The Height of Desert Living 185 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DIVISION - PARKS Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $0 $2,044 $1,260 $1,000 SAFETY SUPPLIES $1,648 $36,677 $63,832 $66,722 OPERATING SUPPLIES $0 $16 $120 $120 FOOD & BEVERAGE SUPPLIES $594 $0 $4,200 $10,250 PROGRAM MATERIALS $3,121 $3,042 $4,190 $2,320 UNIFORMS $4,223 $5,823 $5,210 $5,250 SMALL TOOLS $(2,610) $2,131 $2,400 $2,400 DAMAGES/VANDALISM $0 $0 $3,300 $733 ISF-COPIER CHARGES $0 $0 $0 $28 ISF-MAIL SERVICE CHARGES $0 $0 $11,042 $13,044 ISF-VEHICLE REPLACEMENT CHARGE $0 $0 $0 $4,046 ISF - TELECOM CHARGES $16,968 $15,065 $8,600 $0 TRANSFER OUT $0 $0 $0 $0 VEHICLES $10,917 $0 $0 $0 PARK IMPROVEMENTS $0 $31,541 $0 $0 OTHER CAPITAL OUTLAY $969,904 $924,713 $1,004,997 $1,053,846 TOTAL PARKS DIVISION Grounds Maintenance/Repair increased in order to landscape in front of the amphitheater. Lighting Repair increased due to several periodic repairs to the lighting systems in the parks. Landscape Contracts increased for tree trimming and maintenance of existing and new trees. Desert Vista Park Fountain Park The Height of Desert Living 186 Operating Budgets Recreation Division Service Delivery Plan: The Recreation Division strives to enhance the quality of life of Fountain Hills’ residents by providing recreation services that will meet the intellectual, social cultural, and leisure needs of all residents. Program activities include: Special Interest Classes, Youth and Adult Sports Programs; Youth and Teen Programs, Special Events, and Facility Rentals. Expenditures by Program FY09 Actual FY10 Actual FY11 FY12 Proposed Program Name Budget Administration $537,235 $229,319 $167,774 $95,168 Boards & Commissions $230 $22,113 $28,621 $29,372 Community Events $74,412 $99,412 $83,624 $106,404 Social/Community Service $0 $15,769 $71,595 $76,969 Special Events $0 $0 $13,904 $26,897 Special Interest Programs $7,828 $54,741 $40,621 $35,198 Sports Activities $26,827 $86,053 $73,018 $65,317 Youth & Teen Programs $4,211 $53,840 $42,386 $36,269 TOTAL $650,743 $561,247 $521,543 $471,594 Cost Effectiveness: Administration 20%Boards & Commissions 6% Community Events 23%Social/Community Service 16% Special Events 6% Special Interest Programs 7% Sports Activities 14% Youth & Teen Programs 8% Use of Funds - Recreation Where does the money go? Total Expenditures = $471,594 Wages 55% Employment Taxes 3% Benefits 11% Dues & Memberships 1% Education and Training 1% Utilities 1% Contractual Services 15% Supplies 11% Internal Service 2% Use of Funds - Recreation Where does the money go? Total Expenditures = $471,594 Contractual Services increased for programs relating to teens as well as co-ed softball. The elimina- tion of the printing of the In The Loop Community Activity Guide resulted in a decrease in Constitu- ent Communications. Publication will now be online only. Program Materials increased related to Council Goal C2 for the Centennial Celebration and Council Goal EL2 for a local talent event. The Height of Desert Living 187 Operating Budgets Expenditures by Category Category FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Wages $407,509 $336,220 $295,285 $260,289 Employment Taxes $19,830 $14,606 $14,121 $12,783 Benefits $63,617 $62,071 $62,122 $53,125 Dues & Memberships $1,562 $1,938 $1,453 $5,055 Education and Training $2,441 $2,912 $3,450 $3,180 Maintenance and Repair $661 $3,029 $1,115 $100 Utilities $6,464 $3,573 $8,769 $4,045 Contractual Services $98,807 $97,913 $88,439 $73,280 Supplies $46,891 $36,164 $39,732 $51,367 Equipment $0 $430 $500 $0 Internal Service $0 $0 $5,556 $8,370 Transfers $2,960 $2,402 $1,000 $0 TOTAL $650,743 $561,247 $521,543 $471,594 Activities/Outcomes: Performance Measures: OUTCOMES OUTPUTS EFFICIENCY 1 Does not include participation at special events, drop-in teen programs, or BGC partnerships 2 Populations are those used for distribution of shared revenues as of July 1, 2006. FY10 & FY11 are based on the US Census. FY09 Actual FY10 Actual FY11 Budget FY12 Pro- posed To attain a high overall satisfaction rating (good or bet- ter) with the quality of Town recreation programs on program evaluations. N/A N/A N/A 95% To achieve a high return rate on recreation program sur- veys. N/A N/A N/A 75% Number of individual program participants1 1,926 1,950 2,425 2,083 Number of team sports program participants 975 945 960 1,080 Number of hours worked by volunteer staff in support of recreation activities N/A 1,360 1,380 1,400 Number of Youth Sports & School District Facility Book- ings 1,805 1,585 1,554 1,500 Net operating costs of recreation programs per capita2 N/A $18.22 $15.45 $15.68 The Height of Desert Living 188 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DIVISION - RECREATION Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $402,165 $270,793 $263,952 $192,103 SALARIES-FULL TIME $0 $57,510 $31,333 $68,186 SALARIES-PART TIME $5,344 $2,337 $0 $0 OVERTIME $0 $5,581 $0 $0 SEVERANCE $13,837 $4,594 $3,500 $5,216 FICA $0 $4,819 $5,231 $2,783 MEDICARE $4,770 $4,752 $4,965 $4,393 WORKERS COMPENSATION $1,223 $441 $425 $391 UNEMPLOYMENT INSURANCE $27,955 $29,374 $31,515 $28,823 GROUP HEALTH INSURANCE $2,182 $2,280 $1,998 $1,383 GROUP DENTAL INSURANCE $315 $309 $297 $241 GROUP VISION INSURANCE $1,307 $1,119 $1,131 $966 DISABILITY INSURANCE $31,020 $28,217 $26,459 $21,124 RETIREMENT $839 $771 $722 $588 LIFE INSURANCE $0 $270 $0 $0 LICENSES/FILING FEES $1,562 $1,668 $1,453 $5,055 DUES, SUBSCRIPT & PUBLICAT $214 $755 $0 $0 TRAINING/CONT ED $2,227 $2,157 $3,450 $3,180 MEETINGS & CONFERENCES $0 $19 $0 $0 EQUIPMENT MAINT/REPAIR $661 $60 $815 $0 VEHICLE MAINT/REPAIR $0 $0 $300 $100 OFFICE EQUIP MAINT/ REPAIR $0 $2,924 $0 $0 OTHER MAINT/REPAIR $0 $27 $0 $0 SIGN REPAIR & REPLACEMENT $1,121 $0 $0 $0 REFUSE/RECYCLING $4,647 $2,465 $8,219 $3,150 TELECOMMUNICATIONS $697 $1,097 $550 $895 GAS & OIL $7,469 $15,593 $500 $0 PROFESSIONAL FEES $10,179 $27,305 $26,504 $20,066 INSTRUCTOR FEES $10,839 $19,906 $16,915 $17,565 RENTALS & LEASES $0 $878 $850 $750 PRINTING EXPENSE $639 $205 $150 $300 ADVERTISING/SIGNAGE $3,000 $9,170 $23,565 $31,535 CONTRACTUAL SERVICES $23,463 $22,754 $17,955 $1,000 CONSTITUENT COMMUNICATION $2,402 $2,103 $2,000 $2,064 BANK/MERC ACCT FEES $40,817 $0 $0 $0 COMMUNITY SERVICE CONTRACTS $4,469 $3,282 $6,250 $5,500 OFFICE SUPPLIES $495 $2,189 $0 $0 OPERATING SUPPLIES $0 $334 $50 $400 FOOD & BEVERAGE SUPPLIES $39,701 $28,176 $27,159 $42,762 PROGRAM MATERIALS $2,225 $2,112 $1,656 $805 UNIFORMS $0 $28 $4,617 $1,900 POSTAGE & DELIVERY $0 $43 $0 $0 MISCELLANEOUS EXPENSE $0 $430 $500 $0 SMALL TOOLS $0 $0 $4,790 $2,656 ISF-COPIER CHARGES $0 $0 $766 $423 ISF-MAIL SERVICE CHARGES $0 $0 $0 $5,291 ISF - TELECOM CHARGES $2,960 $2,402 $1,000 $0 TRANSFER OUT $650,743 $561,247 $521,543 $471,594 TOTAL RECREATION DIVISION The Height of Desert Living 189 Operating Budgets Seniors Division Service Delivery Plan: The Senior Services Division strives to enhance the quality of life of Fountain Hills’ seniors by pro- viding meeting space to members for programs and presentations. Host special socialization events and an annual membership drive event. Coordinate meeting schedule with support groups and offer social services for the community. Coordinate delivery of a quality noon time meal to Town resi- dents who require assistance in obtaining nutritional meals. Expenditures by Program Program Name FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Administration $131,159 $54,577 $40,440 $46,253 Boards & Commissions $0 $0 $0 $13,164 Community Events $1,932 $13,859 $17,459 $16,793 Home Delivered Meals $51,599 $87,939 $100,533 $103,657 Community Center Marketing $0 $19,851 $0 $0 Recreational Trips $4,055 $29,970 $0 $0 Senior Memberships $1,310 $16,414 $73,849 $59,455 Senior Programs $1,869 $11,471 $0 $0 TOTAL $191,924 $234,081 $232,280 $239,322 Cost Effectiveness: Administration 19% Boards & Commissions 6% Community Events 7% Home Delivered Meals 43% Senior Memberships 25% Use of Funds - Senior Programs Where does the money go? Total Expenditures = $239,322 Wages 55% Employment Taxes 3% Benefits 5% Contractual Services 32% Supplies 4% Internal Service 1% Use of Funds - Senior Programs Where does the money go? Total Expenditures = $239,322 The Height of Desert Living 190 Operating Budgets Expenditures by Category Category FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Wages $105,701 $131,353 $125,974 $131,623 Employment Taxes $5,531 $6,209 $6,709 $6,603 Benefits $6,862 $13,802 $10,411 $12,800 Dues & Memberships $0 $266 $0 $0 Education and Training $0 $191 $200 $130 Maintenance and Repair $615 $1,029 $107 $0 Utilities $1,633 $1,106 $2,674 $408 Contractual Services $21,724 $63,794 $73,219 $76,508 Supplies $44,834 $6,281 $10,328 $8,683 Internal Service $0 $0 $2,658 $2,567 Transfers $5,025 $10,050 $0 $0 TOTAL $191,924 $234,081 $232,280 $239,322 Activities/Outcomes: Performance Measures: OUTCOMES OUTPUTS EFFICIENCY FY09 Actual FY10 Actual FY11 Budget FY12 Pro- posed To attain a high level of memberships 1,159 1,105 1,125 1,150 To achieve a high overall attendance for programs, presentations, and events. 21,443 21,636 21,636 21,650 To deliver a noon time meal to qualified residents 89 90 90 90 Number of programs offered 28 29 33 31 Number of special presentations offered 0 10 20 20 Number of support groups offered 6 8 5 5 Number of special events offered 3 5 6 4 Number of social services offered 5 5 5 5 Number of meals served 8,586 10,169 10,800 10,800 Net operating costs of SAC program per member N/A $112 $89 $105 Net operating costs of HDM program per client N/A $128 $214 $316 The Height of Desert Living 191 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND DIVISION - SENIOR ACTIVITY CENTER Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $105,570 $70,711 $40,974 $67,960 SALARIES-FULL TIME $0 $59,548 $85,000 $63,663 SALARIES-PART TIME $131 $51 $0 $0OVERTIME $0 $1,042 $0 $0SEVERANCE $5,066 $3,711 $2,900 $4,868 FICA $0 $1,866 $3,016 $985 MEDICARE $253 $442 $427 $391 WORKERS COMPENSATION $212 $190 $366 $359 UNEMPLOYMENT INSURANCE $36 $4,199 $2,596 $3,577 GROUP HEALTH INSURANCE $1,033 $1,312 $656 $1,035 GROUP DENTAL INSURANCE $63 $108 $92 $100 GROUP VISION INSURANCE $219 $287 $283 $413 DISABILITY INSURANCE $5,367 $7,690 $6,603 $7,468 RETIREMENT $144 $207 $181 $207 LIFE INSURANCE $0 $266 $0 $0LICENSES/FILING FEES $0 $160 $0 $50TRAINING/CONT ED $0 $31 $200 $80MEETINGS & CONFERENCES $584 $0 $0 $0EQUIPMENT MAINT/REPAIR $30 $1,029 $0 $0VEHICLE MAINT/REPAIR $0 $0 $107 $0OFFICE EQUIP MAINT/ REPAIR $741 $343 $2,674 $408 TELECOMMUNICATIONS $892 $763 $0 $0GAS & OIL $200 $0 $0 $0PROFESSIONAL FEES $75 $0 $0 $0INSTRUCTOR FEES $525 $0 $0 $228 RENTALS & LEASES $968 $0 $0 $260 PRINTING EXPENSE $49 $0 $160 $186 ADVERTISING/SIGNAGE $17,802 $62,743 $69,984 $72,684 CONTRACTUAL SERVICES $0 $0 $1,995 $2,100 CONSTITUENT COMMUNICATION $1,201 $1,051 $1,080 $1,050 BANK/MERC ACCT FEES $904 $0 $0 $0COMMUNITY SERVICE CONTRACTS $3,291 $1,071 $4,200 $3,050 OFFICE SUPPLIES $614 $4,831 $5,078 $4,883 OPERATING SUPPLIES $621 $40 $1,050 $750 FOOD & BEVERAGE SUPPLIES $40,257 $339 $0 $0PROGRAM MATERIALS $52 $0 $0 $0POSTAGE & DELIVERY $0 $0 $2,000 $358 ISF-COPIER CHARGES $0 $0 $658 $183 ISF-MAIL SERVICE CHARGES $0 $0 $0 $2,026 ISF - TELECOM CHARGES $5,025 $10,050 $0 $0TRANSFER OUT $0 $0 $0 $0FURNITURE/EQUIPMENT $191,924 $234,081 $232,280 $239,322 TOTAL SENIOR ACTIVITY CENTER DIVISION Contractual Services increased due to the increased Home Delivered Meals cost. The Height of Desert Living 192 Operating Budgets Law Enforcement The Height of Desert Living 193 Operating Budgets LAW ENFORCEMENT Mission Statement Sheriff Joe Arpaio and the Maricopa County Sheriff’s Office (MCSO) proudly provides contractual Law Enforcement Services to the Town of Fountain Hills by enforcing State and local laws; selec- tive Town Ordinances, and deterring criminal activity without racially profiling. MCSO will protect life and property, investigate criminal activity, and will work in partnership with the Town Council, staff, community leaders, and residents to resolve issues and concerns. The Office is dedicated to providing these Services to the residents of Fountain Hills and the gen- eral public in a respectful, courteous, and professional manner and is supportive of the community based policing principles. Additionally, all sworn personnel will meet and stay current with established State training as de- lineated by Arizona Police Officer Standards and Training (AZ POST), and the Maricopa County Sheriff’s Office as a means of reducing liability. Department Overview The Maricopa County Sheriff's Office is a fully integrated law enforcement agency committed to being the leader in establishing the standards for providing quality law enforcement, detention and support services to the citizens of Maricopa County and to other criminal justice agencies. Under the command of Captain Joe Rodriguez, twenty deputies are assigned full-time to the Town of Fountain Hills. Of these, nineteen deputies and three sergeants are assigned to patrol. One deputy is assigned to the Schools and Community Services Section to address quality of life is- sues, court security, and administrative duties. Additionally, there are three detectives and a de- tective sergeant assigned, one Commander (Captain), one Deputy Commander (Lieutenant), and one administrative assistant. Cost Effectiveness: Expenditures by Program Program Name FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Administration $2,751,991 $65 $7,843 $7,745 Animal Control $21,783 $39,398 $65,808 $66,398 Incarceration $106,581 $81,154 $96,000 $96,000 Patrol $0 $2,690,809 $2,582,036 $2,729,379 TOTAL $2,880,355 $2,811,426 $2,751,687 $2,899,522 The Height of Desert Living 194 Operating Budgets Expenditures by Category Category FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Wages $0 $9,517 $13,227 $15,338 Employment Taxes $0 $747 $790 $962 Benefits $0 $0 $1,093 $1,143 Contractual Services $2,879,431 $2,800,025 $2,732,565 $2,879,843 Supplies $924 $1,138 $1,600 $0 Internal Service $0 $0 $2,412 $2,236 TOTAL $2,880,355 $2,811,426 $2,751,687 $2,899,522 Cost Effectiveness: FY2010-11 Department Accomplishments Initiative Strategic Value Council Goal Worked with the Public Safety Advisory Commission to im- plement a Community Safe Place program in concert with the Block Watch program Public Safety, Health and Welfare 7.c Partnered with the Fountain Hills Youth Substance Abuse Prevention Coalition to reduce substance abuse in Fountain Hills and identify potential collaborative efforts Public Safety, Health and Welfare 7.e Introduced the Crime Free Multi Housing program to com- mercial businesses through the Public Safety Advisory Com- mission Public Safety, Health and Welfare 7.c Animal Control 2% Incarceration 4% Patrol 94% Use of Funds -Law Enforcement Where the Money Goes TotalExpenditures = $2,899,522 Wages 1% Contractual Services 99% Use of Funds -Law Enforcement Where the Money Goes TotalExpenditures = $2,899,522 The Height of Desert Living 195 Operating Budgets FY2011-12 Objectives Initiative Strategic Value Estimated Cost/Funding Source Participate in Town Citizen Academy Civic Responsibility $0 Expand business participation in Crime Free Multi Housing program to include 25% of local businesses Public Safety, Health and Welfare $0 Expand neighborhood Block Watch program by partici- pating in four neighborhood meetings Public Safety, Health and Welfare $0 Partner with Fountain Hills Youth Substance Abuse Pre- vention Coalition with events for youths Public Safety, Health and Welfare $0 The Height of Desert Living 196 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND LAW ENFORCEMENT Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed SALARIES-FULL TIME $0 $0 $4,507 $4,552 SALARIES-PART TIME $0 $9,513 $8,720 $10,786 OVERTIME $0 $3 $0 $0 FICA $0 $590 $689 $825 MEDICARE $0 $138 $43 $66 WORKERS COMPENSATION $0 $0 $30 $36 UNEMPLOYMENT INSURANCE $0 $19 $28 $35 GROUP HEALTH INSURANCE $0 $0 $358 $386 GROUP DENTAL INSURANCE $0 $0 $23 $19 GROUP VISION INSURANCE $0 $0 $3 $3 DISABILITY INSURANCE $0 $0 $21 $21 RETIREMENT $0 $0 $674 $700 LIFE INSURANCE $0 $0 $14 $14 PRINTING EXPENSE $890 $0 $0 $0 ADVERTISING/SIGNAGE $0 $65 $65 $0 INTERGOVT AGREEMENTS $1,935,909 $2,799,960 $2,732,500 $2,879,843 CONTRACTUAL SERVICES $942,632 $0 $0 $0 OFFICE SUPPLIES $0 $413 $425 $0 PROGRAM MATERIALS $924 $725 $1,175 $0 ISF-COPIER CHARGES $0 $0 $300 $92 ISF-MAIL SERVICE CHARGES $0 $0 $2,112 $2,144 $2,880,355 $2,811,426 $2,751,687 $2,899,522TOTAL LAW ENFORCEMENT The Height of Desert Living 197 Operating Budgets Fire & Emergency Medical The Height of Desert Living 198 Operating Budgets FIRE DEPARTMENT Mission Statement The mission of the Fire Department is to protect the quality of life for the residents, businesses, and visitors of Fountain Hills with the highest level of protection against loss of life and property. We uphold the commitment through quality emergency services and a proactive emphasis on public education, code enforcement, hazard investigation, innovative life and safety awareness, and com- munity service; while maintaining the highest level of professionalism in all aspects of rescue, emer- gency medical service, fire prevention and suppression and control of hazardous situations. Department Overview Fire protection and emergency medical services are provided to the residents through a unique pub- lic/private sector combination of municipally owned equipment and facilities operated by contract personnel from Rural Metro Corporation. The Fire Department is responsible for prevention and suppression of structural and wild land fires within the town limits. The Fire Department also provides building safety inspections and plan re- view for construction activity, enforces the Town Fire Code and Ordinance’s, emergency medical services and transports, hazardous material mitigation, and takes the lead role in emergency re- sponse to natural disasters. In conjunction with its primary role, the Fire Department provides a wide range of auxiliary community services such as public education, youth-oriented explorer post, Car seat installation, Crisis Activated Response Effort (CARES), and a community bicycle helmet program. Expenditures by Program Program Name FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Fire Department Administration $3,210,381 $2,991,903 $139,251 $142,632 Fire Department Safety $0 $826 $141,238 $146,224 Fire Department EMS $0 $0 $20,000 $1,361,411 Fire Department Suppression $1,754 $48,978 $2,761,922 $1,501,745 Fire Department CARE $0 $0 $0 $4,200 TOTAL $3,212,135 $3,041,707 $3,062,411 $3,156,212 Cost Effectiveness: The Height of Desert Living 199 Operating Budgets Expenditures by Category Category FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Dues & Memberships $410 $272 $750 $1,200 Maintenance and Repair $40,959 $44,196 $48,294 $47,150 Utilities $20,223 $16,931 $17,609 $21,900 Contractual Services $3,028,926 $2,853,693 $2,854,278 $2,940,940 Supplies $1,624 $1,064 $2,899 $2,100 Equipment $6,507 $4,942 $24,460 $28,500 Internal Service $0 $0 $114,121 $114,422 Transfers $112,276 $120,609 $0 $0 Capital $1,210 $0 $0 $0 TOTAL $3,212,135 $3,041,707 $3,062,411 $3,156,212 FY2010-11 Department Accomplishments Initiative Strategic Value FEMA Firefighters Grant for emergency generators and awarded ($59K) and installed at stations 1 & 2. Provide power for EOC center and emergency cooling centers for public. Public Safety, Health and Wel- fare Fire Marshal data base and fee schedule installed in financial system. Revenue enhancement for Fire Marshal Program Economic Vitality Bicycle Helmet reward program implemented. Public Safety, Health and Welfare Received Governors Stimulus Grant ($28K) for thermal imaging cam- eras to provide Firefighter safety Economic Vitality; Public Safety, Health and Welfare Continued “Public Safety and Appreciation Day” with the Public Safety Committee Public Safety, Health and Welfare The Height of Desert Living 200 Operating Budgets Activities/Outcomes: FY2011-12 Objectives Initiative Strategic Value Council Goal Estimated Cost/ Funding Source Study Station #2 re-location project to improve response times Public Safety, Health and Welfare N/A Capital Projects Fund Submit FEMA Assistance to Firefighters Grant for VHS/700-800 MHz radio equip- ment to continue to move toward narrow band/auto aid communication system Public Safety, Health and Welfare N/A Grant with a 10% match ($108,000 FEMA, $12,000 Town) Submit FEMA Regional ( Rio Verde, Ft McDowell) Assistance to Firefighters Grant for Burn Training Trailer Public Safety, Health and Welfare N/A Grant with 10% match ($144,000 FEMA, $8,000 Town, $8,000 Rio Verde, and Ft. McDowell providing the Continuation of the Bicycle Helmet Pro- gram; Youth Safety Public Safety, Health and Welfare N/A Privately funded The Height of Desert Living 201 Operating Budgets FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES GENERAL FUND FIRE & EMERGENCY MED Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed DUES, SUBSCRIPT & PUBLICAT $410 $273 $750 $1,200 MEETINGS & CONFERENCES $0 $0 $0 $0 EQUIPMENT MAINT/REPAIR $13,342 $8,266 $12,000 $12,000 VEHICLE MAINT/REPAIR $27,618 $35,903 $36,144 $35,000 OFFICE EQUIP MAINT/ REPAIR $0 $27 $150 $150 TELECOMMUNICATIONS $210 $0 $309 $0 GAS & OIL $20,012 $16,931 $17,300 $21,900 PROFESSIONAL FEES $0 $0 $0 $0 PRINTING EXPENSE $261 $0 $450 $1,000 ADVERTISING/SIGNAGE $332 $0 $120 $500 INTERGOVT AGREEMENTS $0 $1,329 $1,340 $1,500 CONTRACTUAL SERVICES $3,028,332 $2,852,364 $2,852,368 $2,937,940 OFFICE SUPPLIES $1,624 $651 $1,856 $1,100 SAFETY SUPPLIES $0 $0 $593 $0 PROGRAM MATERIALS $0 $413 $450 $1,000 SMALL TOOLS $6,507 $3,975 $3,507 $5,500 SOFTWARE $0 $712 $0 $0 PERIPHERALS $0 $0 $953 $0 EQUIPMENT $0 $255 $20,000 $23,000 ISF-COPIER CHARGES $0 $0 $73 $93 ISF-MAIL SERVICE CHARGES $0 $0 $204 $258 ISF-VEHICLE REPLACEMENT CHARGE $0 $0 $113,594 $113,595 ISF-EQUIP REPLACEMENT CHG $0 $0 $250 $0 ISF - TELECOM CHARGES $0 $0 $0 $476 TRANSFER OUT $112,276 $120,609 $0 $0 COMMUNICATION EQUIP $1,210 $0 $0 $0 $3,212,135 $3,041,707 $3,062,411 $3,156,212 TOTAL FIRE & EMERGENCY MED The Height of Desert Living 202 This Page Intentionally Left Blank The Height of Desert Living 203 Special Revenue Funds The Height of Desert Living 204 This Page Intentionally Left Blank The Height of Desert Living 205 Special Revenue Funds Streets Division Service Delivery Plan: The Streets Division is responsible for the maintenance of traffic signals; regulatory signs; median landscape maintenance; storm debris clean up; street sweeping; street-related emergency re- sponses; vehicle maintenance; contract administration as well as minor asphalt, curb and side- walk repairs. The Highway User Revenue Fund (HURF) pays for Street personnel and contract work for street repair. Cost Effectiveness: Program increases in the proposed FY12 budget are attributed to increased maintenance and repair of streets and landscaped areas as well as funding of a potential intergovernmental agreement with the City of Scottsdale for traffic signal on-call services. These increases are offset by reductions in personnel due to retirement and elimination of contributions to the vehicle replacement fund for street sweepers. These adjustments net for an overall budget decrease. Expenditures by Program FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Program Name Administration $1,756,675 $389,028 $180,276 $200,717 Adopt A Street $0 $324 $19,319 $3,297 Legal Services $24,221 $20,260 $21,400 $21,408 Open Space $0 $99,922 $296,825 $298,944 Pavement Management $3,181 $522,282 $98,049 $149,041 Street Signs $81,221 $77,349 $106,336 $74,821 Street Sweeping $0 $147,180 $206,023 $150,188 Traffic Management $0 $1,089 $97,446 $96,355 Traffic Signals $53,972 $166,099 $166,407 $200,694 Vehicle Maintenance $127,642 $144,813 $92,130 $82,834 TOTAL $2,046,912 $1,568,347 $1,284,211 $1,278,299 The Height of Desert Living 206 Special Revenue Funds Expenditures by Category FY09 Actual FY10 Actual FY11 FY12 Proposed Category Budget Wages $383,347 $386,025 $439,750 $349,489 Employment Taxes $31,285 $31,377 $33,945 $27,881 Benefits $102,651 $98,159 $133,606 $113,206 Dues & Memberships $4,532 $4,403 $5,830 $5,110 Education and Training $3,109 $2,775 $2,400 $2,500 Maintenance and Repair $229,178 $91,293 $124,154 $200,915 Utilities $94,740 $87,703 $177,866 $172,612 Contractual Services $138,648 $208,877 $267,840 $354,296 Supplies $86,205 $31,276 $11,169 $12,054 Equipment $11,709 $35,217 $5,650 $4,800 Damages/Vandalism $0 $43 $2,000 $0 Internal Service $0 $0 $80,001 $35,436 Transfers $961,507 $591,199 $0 $0 Capital $0 $0 $0 $0 TOTAL $2,046,912 $1,568,347 $1,284,211 $1,278,299 Administration 16%Legal Services 2% Open Space 23% Pavement Management 12% Street Signs 6% Street Sweeping 12% Traffic Management 7% Traffic Signals 16% Vehicle Maintenance 6% Use of Funds - Streets Where does the money go? Total Expenditures = $1,278,299 Wages 27% Employment Taxes 2% Benefits 9% Maintenance and Repair 16% Utilities 14% Contractual Services 28% Supplies 1% Internal Service 3% Use of Funds - Streets Where does the money go? Total Expenditures = $1,278,299 The Height of Desert Living 207 Special Revenue Funds Quality FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed Total lane miles on sweeping schedule NA 336 336 336 Total lane miles swept annually NA 3,456 34,56 3,456 Total residential lane miles NA 264 264 264 Total residential lane miles swept annually NA 1,584 1,584 1,584 Total arterial lane miles NA 72 72 72 Total arterial lane miles swept annually NA 1,872 1,872 1,872 Number of vehicles in fleet NA 57 43 43 Acreage of medians maintained NA 56 58 58 Number of Adopt-a-Street participants NA 59 56 48 Activities/Outcomes: Performance Measures FY09 Actual FY10 Actual FY11 Budget FY11-12 Proposed Percentage of residential sweeping completed within specified cycle NA 100 100 100 Percentage of arterial sweeping completed within specified cycle NA 100 100 100 Percentage of fleet preventive maintenance com- pleted on time NA 100 100 100 Productivity FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Expenditure for street sweeping NA $206,676 $206,022 $208,966 Expenditure per lane mile of streets swept NA $59.80 $59.61 $60.46 Proposed FY12 street sweeping expenditure includes vehicle replacement for comparison purposes only. The Height of Desert Living 208 Special Revenue Funds FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES HIGHWAY USERS FUND DIVISION - STREETS Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $376,686 $338,173 $439,750 $349,489 SALARIES-FULL TIME $0 $29,050 $0 $0 SALARIES-PART TIME $6,661 $6,973 $0 $0 OVERTIME $0 $5,983 $0 $0 ON CALL PAY $0 $5,846 $0 $0 SEVERANCE $7,129 $2,488 $0 $0 FICA $0 $5,288 $6,376 $4,917 MEDICARE $23,782 $23,242 $26,977 $22,457 WORKERS COMPENSATION $374 $360 $592 $507 UNEMPLOYMENT INSURANCE $54,698 $54,658 $76,439 $68,109 GROUP HEALTH INSURANCE $4,073 $4,020 $4,839 $3,486 GROUP DENTAL INSURANCE $596 $551 $601 $511 GROUP VISION INSURANCE $1,605 $1,388 $2,067 $1,632 DISABILITY INSURANCE $40,578 $36,546 $48,372 $38,441 RETIREMENT $1,101 $996 $1,288 $1,027 LIFE INSURANCE $2,000 $2,000 $2,000 $1,340 LICENSES/FILING FEES $2,532 $2,403 $3,830 $3,770 DUES, SUBSCRIPT & PUBLICAT $3,109 $2,775 $2,400 $2,100 TRAINING/CONT ED $0 $0 $0 $400 MEETINGS & CONFERENCES $8,896 $107 $1,225 $1,225 BUILDING MAIN/REPAIR $0 $49 $0 $0 PLUMBING REPAIR $0 $0 $0 $3,000 ELECTRICAL REPAIR/MAINT $0 $835 $0 $0 FIRE PROTECTION SYSTEMS $0 $8,443 $4,000 $0 GROUNDS MAINT/REPAIR $0 $3,605 $3,300 $3,300 IRRIGATION REPAIR $0 $35 $4,850 $4,860 BACKFLOW TESTING & MAINTENANCE $62,874 $9,324 $33,500 $48,500 EQUIPMENT MAINT/REPAIR $58,273 $31,116 $29,155 $29,225 VEHICLE MAINT/REPAIR $0 $0 $300 $300 OFFICE EQUIP MAINT/ REPAIR $35,456 $6,685 $11,424 $12,000 OTHER MAINT/REPAIR $63,679 $5,516 $20,000 $75,080 ROAD REPAIR $0 $3,153 $0 $0 STRIPING $0 $5,321 $0 $0 SIDEWALK/PATHWAY REPAIR $0 $757 $0 $0 OTHER ROAD RELATED REPAIR $0 $16,324 $20,400 $23,425 SIGN REPAIR & REPLACEMENT $0 $23 $0 $0 PAINTING $35,521 $34,793 $44,660 $48,900 ELECTRICITY EXPENSE $0 $11,827 $15,800 $15,800 REFUSE/RECYCLING $6,683 $3,793 $10,953 $5,372 TELECOMMUNICATIONS $8,661 $6,431 $61,501 $61,540 WATER/SEWER $43,875 $30,859 $40,952 $41,000 GAS & OIL $8,736 $12,581 $9,180 $9,180 AUDITING EXPENSE $22,607 $0 $600 $500 PROFESSIONAL FEES $0 $0 $5,000 $20,000 ENGINEERING FEES $24,221 $20,260 $21,400 $21,408 LEGAL FEES $78,467 $85,310 $93,000 $93,000 INSURANCE EXPENSE $17 $0 $0 $0 PRINTING EXPENSE The Height of Desert Living 209 Special Revenue Funds FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES HIGHWAY USERS FUND DIVISION - STREETS Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $0 $1,225 $0 $0 ADVERTISING/SIGNAGE $0 $0 $0 $25,008 INTERGOVT AGREEMENTS $4,600 $89,501 $4,500 $14,500 CONTRACTUAL SERVICES $0 $0 $134,160 $170,700 LANDSCAPE CONTRACTS $2,452 $1,464 $3,290 $3,147 OFFICE SUPPLIES $4 $665 $0 $0 CLEANING/JANITORIAL SUPPLIES $0 $2,060 $450 $400 SAFETY SUPPLIES $73,491 $20,776 $3,026 $5,240 OPERATING SUPPLIES $0 $105 $0 $0 FOOD & BEVERAGE SUPPLIES $8,469 $1,292 $2,000 $0 PROGRAM MATERIALS $1,699 $4,640 $2,403 $3,267 UNIFORMS $89 $273 $0 $0 POSTAGE & DELIVERY $11,709 $4,897 $5,650 $4,800 SMALL TOOLS $0 $1,035 $0 $0 SOFTWARE $0 $27,170 $0 $0 HARDWARE $0 $2,116 $0 $0 EQUIPMENT $0 $43 $2,000 $0 DAMAGES/VANDALISM $0 $0 $75 $0 ISF-COPIER CHARGES $0 $0 $50 $31 ISF-MAIL SERVICE CHARGES $0 $0 $79,876 $28,448 ISF-VEHICLE REPLACEMENT CHARGE $0 $0 $0 $6,957 ISF - TELECOM CHARGES $961,507 $591,199 $0 $0 TRANSFER OUT $2,046,912 $1,568,347 $1,284,211 $1,278,299 TOTAL STREETS DIVISION The Height of Desert Living 210 Special Revenue Funds Economic Development Division- (Excise Tax Fund) Service Delivery Plan: Enhance the Town’s economic base through business attraction and business vitality activities. Expenditures by Program Program Name FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Administration $765,819 $118,580 $572,976 $211,364 TOTAL $765,819 $118,580 $572,976 $211,364 Expenditures by Category Category FY09 Actual FY10 Actual FY11 Budget FY12 Proposed Wages $40,418 $38,681 $45,003 $37,877 Employment Taxes $776 $640 $795 $669 Benefits $8,075 $9,378 $8,916 $11,042 Dues & Memberships $4,562 $1,398 $7,826 $6,704 Education and Training $6,949 $4,018 $8,975 $7,528 Utilities $930 $269 $374 $680 Contractual Services $104,694 $46,324 $124,545 $142,366 Supplies $128 $422 $600 $600 Internal Service $0 $9 $2,668 $3,898 Transfers $599,287 $17,450 $370,000 $0 TOTAL $765,819 $118,580 $572,976 $211,364 Cost Effectiveness: Administration 100% Use of Funds - Economic Development (Excise Fund) Where does the money go? Total ED Expenditures = $211,364 Wages 18%Benefits 5% Dues & Memberships 3% Education and Training 4% Contractual Services 67% Internal Service 2% Use of Funds - Economic Development (Excise Fund) Where does the money go? Total ED Expenditures = $211,364 The Height of Desert Living 211 Special Revenue Funds Activities/Outcomes: Performance Measures: Quality: Productivity: Complete economic development strategy document 100% Complete plan for economic development tools and strategies 1 Hosted prospect visits (downtown) 1 Assist in the location of a retailer (downtown) 1 Council adoption of the economic development strategy document adopted Council approval of economic development tools and strategies approved Response to retail outreach 5% Oversee, draft and develop a comprehensive economic development strategy utilizing the Council’s adopted Strategic Plan, Economic Vitality area as the foundation for the document. .5 Identify a slate of economic development tools and strategies for attraction of busi- nesses to the downtown area which is in alignment with the Council’s adopted Down- town Area Specific Plan. 1 Develop and implement strategy to attract retailers to Avenue of the Fountains prop- erty. 1 Outreach to retailers in conjunction with property owners & leasing agents. 20 contacts Hold an informational exchange forum with property owners & leasing agents of Ave- nue of the Fountains property. 1 The Height of Desert Living 212 Special Revenue Funds FY 2012 PROPOSED BUDGET SUMMARY - EXPENDITURES EXCISE TAX FUND DIVISION - ECONOMIC DEVELOPMENT Description 2009 Actual 2010 Actual 2011 Revised Budget 2012 Proposed $40,418 $38,681 $45,003 $37,877 SALARIES-FULL TIME $563 $0 $0 $0 FICA $0 $518 $653 $549 MEDICARE $172 $103 $104 $88 WORKERS COMPENSATION $42 $19 $38 $32 UNEMPLOYMENT INSURANCE $3,189 $4,613 $3,306 $6,262 GROUP HEALTH INSURANCE $216 $328 $272 $275 GROUP DENTAL INSURANCE $29 $32 $41 $46 GROUP VISION INSURANCE $185 $168 $212 $177 DISABILITY INSURANCE $4,346 $4,125 $4,950 $4,167 RETIREMENT $110 $113 $135 $115 LIFE INSURANCE $4,562 $1,398 $7,826 $6,704 DUES, SUBSCRIPT & PUBLICAT $364 $127 $1,450 $128 TRAINING/CONT ED $6,584 $3,891 $7,525 $7,400 MEETINGS & CONFERENCES $930 $269 $324 $527 TELECOMMUNICATIONS $0 $0 $50 $153 GAS & OIL $36,753 $18,592 $40,000 $52,500 PROFESSIONAL FEES $0 $3,385 $14,565 $7,536 PRINTING EXPENSE $37,098 $4,350 $44,980 $42,330 ADVERTISING/SIGNAGE $195 $0 $0 $0 COMMUNITY SERVICE CONTRACTS $30,648 $19,996 $25,000 $40,000 HOLIDAY LIGHTING $101 $398 $600 $600 OFFICE SUPPLIES $0 $13 $0 $0 FOOD & BEVERAGE SUPPLIES $0 $11 $0 $0 PROGRAM MATERIALS $26 $0 $0 $0 POSTAGE & DELIVERY $0 $0 $3,275 $907 ISF-COPIER CHARGES $0 $0 $2,568 $2,736 ISF-MAIL SERVICE CHARGES $0 $0 $100 $255 ISF-MOTOR POOL CHARGES $599,287 $17,450 $370,000 $0 TRANSFER OUT $765,819 $118,580 $572,976 $211,364 TOTAL ECONOMIC DEVELOPMENT DIVISION The Height of Desert Living 213 Debt Service Funds The Height of Desert Living 214 Debt Service Funds The Debt Service Funds provide for the payment of interest, principal, and related costs on General Obligation (GO) bonds, Highway User Revenue Fund bonds and Municipal Property Corporation (MPC) Revenue bonds. There are three General Obligation bond issues outstanding that were approved by the voters for specific purposes: The first GO bond issue in 1991 (refunded in 1995) was to pave roads that remained unpaved at the time of incorporation. Additional GO bonds issued in 1999 and 2000 were for the construction of a library/ museum and community center. Bonds issued in 2001 were for the purchase of mountain preserve land in the McDowell mountains. Total General Obligation bond principal and interest payments for fiscal year 2011-12 are $1,019,413 and will be paid through a levy of Town property at an estimate rate of $. 2230 per $100 of assessed valuation. GENERAL OBLIGATION DEBT SERVICE FY 2007-2008 FY 2008-2009 FY 2009-2010 FY 2010-2011 FY 2011-2012 Actual Actual Actual Budget Budget REVENUE: Property Tax Revenue: Secondary Property Tax $1,330,000 $1,400,000 $1,485,579 $1,040,484 $1,020,000 Interest Earnings $800 $1,500 $0 $300 $100 TOTAL REVENUES $1,330,800 $1,401,500 $1,485,579 $1,040,784 $1,020,100 EXPENDITURES: General Obligation Bonds: Refunded Bonds-Principal $1,389,596 $1,188,057 $1,115,000 $820,000 $840,000 Refunded Bonds-Interest $0 $148,057 $251,538 $208,713 $177,313 Trustee, Admin and Report Fees $4,250 $4,250 $1,600 $2,100 $2,100 TOTAL EXPENDITURES $1,393,846 $1,340,364 $1,368,138 $1,030,813 $1,019,413 Debt Service Funds The Height of Desert Living 215 The Highway User Revenue Fund (HURF) Bonds were paid off during FY2009-10. There are no principal or interest payments scheduled for the future. The Eagle Mountain Community Facilities District debt payments are levied on the property owners within the district. These obligations are paid by the Fountain Hills’ property owners using secondary property taxes, less any credits, carry-forward and/or interest earnings. The anticipated rate based on the assessed valuation of $27,162,254 (decrease of 17% from the prior year) is $1.50 per $100 of assessed valuation. REVENUE BOND DEBT SERVICE FY 2007-2008 FY 2008-2009 FY 2009-2010 FY 2010-2011 FY 2011-2012 Actual Actual Actual Budget Budget REVENUE: Transfer from HURF Fund $126,300 $115,843 $136,413 $0 $0 Interest $0 $0 $2 $0 $0 TOTAL REVENUES $126,300 $115,843 $136,415 $0 $0 EXPENDITURES: Bond Payment - Principal $125,793 $110,422 $130,000 $0 $0 Bond Payment - Interest $0 $5,421 $6,413 $0 $0 TOTAL EXPENDITURES $125,793 $115,843 $136,413 $0 $0 EAGLE MTN COM FACILITIES DISTRICT FY 2007-2008 FY 2008-2009 FY 2009-2010 FY 2010-2011 FY 2011-2012 Actual Actual Actual Budget Budget REVENUE: Property Tax Revenue $340,000 $375,000 $410,241 $420,000 $420,000 Investment Earnings $4,000 $4,000 $0 $84 $84 TOTAL REVENUES $344,000 $379,000 $410,241 $420,084 $420,084 EXPENDITURES: Principal $190,000 $210,000 $230,000 $260,000 $280,000 Interest $160,235 $158,760 $151,410 $143,360 $134,260 Administrative/Trustee Fees $7,600 $7,600 $7,350 $7,350 $7,350 TOTAL EXPENDITURES $357,835 $376,360 $388,760 $410,710 $421,610 Debt Service Funds The Height of Desert Living 216 The Municipal Property Corporation owns the land and buildings purchased through bond proceeds (McDowell Mountain Preserve, Community Center and Town Hall). The annual debt payment on the bonds is paid for with proceeds from the dedicated portion of the local sales tax and is included as a transfer from the Excise Sales Tax. The debt payment for the Community Center will be transferred from the General Fund and is included within the Community Center budget. Any fund balance in this fund may be used only to retire the debt on the bonds. When the bonds are retired, any assets owned by the MPC will be turned over to the Town of Fountain Hills. The FY2011-12 budget includes a proposal to use reserves to retire a portion of the Municipal Property Corporation debt that funded the Town Hall. The payoff is $2,932,697 and will provide a net savings of approximately $276,000 over the life of the bonds. The annual debt service payment savings will be available in the General Fund for ongoing operations. The Cottonwood Improvement District was established to provide landscape installa- tion and maintenance for a special district within the Town of Fountain Hills. COTTONWOOD MAINTENANCE DIST FY 2007-2008 FY 2008-2009 FY 2009-2010 FY 2010-2011 FY 2011-2012 Actual Actual Actual Budget Budget REVENUE: Cottonwoods Maintenance District $3,850 $3,850 $3,323 $3,315 $3,315 TOTAL REVENUES $3,850 $3,850 $3,323 $3,315 $3,315 EXPENDITURES: Cottonwoods Impr. Dist.$3,850 $3,850 $3,850 $3,315 $3,315 TOTAL EXPENDITURES $3,850 $3,850 $3,850 $3,315 $3,315 Debt Service Funds MUNICIPAL PROP CORP FY 2007-2008 FY 2008-2009 FY 2009-2010 FY 2010-2011 FY 2011-2012 Actual Actual Actual Budget Budget REVENUES: Excise Tax Transfers (.2%) $628,562 $591,718 $570,995 $551,667 $631,200 Excise Tax Transfers (.1%) $314,281 $295,859 $285,497 $275,833 $0 Transfer from General Fund $387,000 $387,000 $387,000 $387,000 $193,500 Interest $40,000 $30,000 $0 $1,200 $500 TOTAL REVENUES $1,369,843 $1,304,577 $1,243,492 $1,215,700 $825,200 EXPENDITURES: MPC Debt Service Mountain Bond Payment (.2%) $415,005 $0 $0 $0 $0 Civic Center Phase II Bonds (.1%) $298,338 $0 $0 $0 $2,932,697 MPC - Community Center $255,419 $0 $0 $0 $0 Refunded Bonds $320,412 $0 $0 $0 $0 Principal $0 $885,000 $985,000 $1,035,000 $958,625 Interest $0 $452,486 $417,028 $376,630 $113,625 Admin Fee $0 $0 $7,510 $7,000 $7,000 TOTAL EXPENDITURES $1,289,173 $1,337,486 $1,409,538 $1,418,630 $4,011,947 The Height of Desert Living 217 Below is the schedule of Debt Service payments required for next fiscal year, including a breakdown of the debt service payments for FY2011-12. The annual property tax levy is based on the total amount required for the payment (with adjustments for carry-forward, delinquencies, etc.) divided by the total assessed valuation for the Town of Fountain Hills. The Town’s secondary assessed property valuation for fiscal year 2011-12 is estimated to be $451,860,136 for the upcoming year (a 21.6% drop from the prior year) and the estimated levy is $0.2230 per $100 of assessed value. The levy is 1% lower than last year as a result of the decrease in the Town’s assessed value. The Schedules section includes an itemization of the outstanding debt as of June 30, 2011. Bond Purpose Date of Interest Date of Original Principal Principal Amount Outstanding Type of Issue Bond Issue Rate Maturity Amount Amount Retired Refunded Principal GO Land Acq-Lake 8/1/1999 5.10 7/1/2014 $1,400,000 $900,000 $500,000 $0 GO Mtn. Bonds 12/1/2001 4.90 7/1/2020 $6,000,000 $2,275,000 $3,425,000 $300,000 GO Refunding 6/1/2005 4.00 7/1/2019 $7,225,000 $2,110,000 $0 $5,115,000 TOTAL $24,310,000 $9,585,000 $9,310,000 $5,415,000 Rev Refunding 8/1/1998 4.63 7/1/2010 $1,075,000 $1,075,000 $0 $0 Rev Comm. Center 7/1/2000 5.40 7/1/2020 $4,680,000 $1,750,000 $2,475,000 $455,000 Rev Mtn. Bonds 12/1/2001 4.70 7/1/2021 $7,750,000 $2,705,000 $3,910,000 $1,135,000 Rev Civic Center 12/1/2004 4.50 7/1/2019 $3,645,000 $1,440,000 $0 $2,205,000 Rev Refunding 6/1/2005 4.15 7/1/2019 $5,330,000 $635,000 $0 $4,695,000 TOTAL $23,680,000 $7,170,000 $7,385,000 $8,490,000 SA Eagle Mtn-A 6/1/1996 6.50 7/1/2021 $4,435,000 $410,000 $4,025,000 $0 SA Eagle Mtn-B 6/1/1996 7.25 7/1/2021 $470,000 $40,000 $430,000 $0 SA Eagle Mtn 7/12/2005 3.95 7/1/2021 $4,555,000 $925,000 $0 $3,630,000 SA Improvmnts 6/16/1999 5.25 7/1/2009 $32,276 $32,276 $0 ($0) TOTAL $9,492,276 $1,407,276 $4,455,000 $3,630,000 GRAND TOTAL $57,482,276 $18,162,276 $21,150,000 $17,535,000 GO General Obligation Bonds Rev Revenue Bonds SA Special Assessment Bonds Debt Service Funds The Height of Desert Living 218 Debt Service Funds TOWN OF FOUNTAIN HILLS, ARIZONA Summary of Tax Levy and Tax Rate Information Fiscal Year 2011-12 2010-11 2011-12 FISCAL YEAR FISCAL YEAR 1. Maximum allowable primary property tax levy A.R.S. §42-17051(A). $ 0 $ 0 2. Amount received from primary property taxation in the fiscal year 2010-11 in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. §42-17102(A)(18). $0 0 3. Property tax levy amounts A. Primary property taxes $ 0 $ 0 B. Secondary property taxes 1,020,000 1,007,500 C. Total property tax levy amounts $ 1,020,000 $ 1,007,500 4. Property taxes collected* A. Primary property taxes (1) 2010-11 levy $ 0 0 (2) Prior years’ levy 0 0 (3) Total primary property taxes $ 0 0 B. Secondary property taxes (1) 2010-11 levy $ 1,020,000 1,007,500 (2) Prior years’ levy $ 0 0 (3) Total secondary property taxes $ 1,020,000 1,007,500 C. Total property taxes collected $ 1,020,000 1,007,500 5. Property tax rates A. Town tax rate (1) Primary property tax rate 0.0000 0.0000 (2) Secondary property tax rate (estimate) 0.1836 0.2230 (3) Total city/town tax rate 0.1836 0.2230 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepared, the town was operating two (2) special assessment districts for which secondary property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the town. *Includes actual property taxes collected as of the date the proposed budget was prepared plus estimated property tax collections for the remainder of the fiscal year. The Height of Desert Living 219 Capital Improvement Program The Height of Desert Living 220 Capital Improvement Program Capital Improvement Program (CIP) Policy and Procedures Objective To provide a policy and procedures for the development, approval, and implemen- tation of the Town of Fountain Hills’ five (5) year and twenty (20) year Capital Im- provement Programs (CIP). Scope This policy applies to all projects undertaken by the Town of Fountain Hills that meet the definition of a capital improvement project detailed in the definitions sec- tion. Policy The purpose of the Capital Improvement Program is to provide an authoritative decision-making process for the evaluation, selection, and multi-year scheduling of public physical improvements based on a projection of available fiscal resources and the community's priorities. The objectives of the program are to: a) ensure the timely repair, replacement and expansion of the Town’s infra- structure; b) serve as a link in the Town’s planning between the Town’s strategic plan and all subsidiary plans with a 10-20 year horizon and the annual budget process with a one-year horizon; c) maintain control over the Town’s long-term cash flow in relation to the Town's financial capacity; and d) ensure efficient, effective and coordinated capital improvement. Definitions The following words when used in connection with this policy shall have the follow- ing meanings: CAPITAL IMPROVEMENT PROGRAM: A multi-year planning document that is the product of a systematic evaluation of capital projects. This plan serves as a guide for the efficient and effective construction and maintenance of public facilities, out- lining a detailed timeline and financing schedule of capital projects for a five (5) year period of time and a summary schedule of capital projects for a twenty (20) year period. CAPITAL IMPROVEMENT PROJECT: A capital project is a heavy equipment acquisi- tion, a computer/software systems acquisition, or a public improvement that in- volves construction of new infrastructure, additions to existing structures, renova- tion of existing structures, and major repairs to infrastructure of a comprehensive The Height of Desert Living 221 Capital Improvement Program and non-routine nature. A capital project is defined in financial terms as a project with a projected final cost of at least $50,000 and is a non-recurring expense. In addition, the capital asset(s) resulting from the project should have a useful life of at least 10 years. Studies, design and engineering fees greater than $10,000 which are preparatory to a capital project with a projected final cost of at least $50,000 should be included as part of the capital project cost. INFRASTRUCTURE IMPROVEMENT PLAN (IIP): A written plan that individually or collectively identifies each public service that is proposed to be the subject of a de- velopment fee. The Town of Fountain Hills’ IIP is incorporated as part of the Town CIP and follows the same timeline and procedure. PROCESS A. Schedule: Annually, the CIP Coordinator and Finance Director will submit a proposed CIP development calendar to the Town Manager for review. Based on this calendar, the CIP Coordinator will initiate a request to the Management Team for submission of updates, revisions and new projects for the five (5) year Capital Improvement Program. A further, but less de- tailed, review of the twenty (20) year plan will also be conducted. B. Format: The Management Team will utilize the previous year's approved CIP as a base for developing recommended additions, deletions, or changes for incorporation in the updated CIP for the ensuing year. The Management Team will utilize the standard format provided to submit new projects or propose revisions to existing projects. All new projects will also include a comprehensive estimate of the impact of the new project on the Town's an- nual operating budget; e.g., salaries and benefits, supplies, utilities, fuel, maintenance requirements, etc. C. Finance Review: The Finance Director will assist the CIP Coordinator as necessary in all facets of Capital Improvement Program development and review including production of revenue estimates and estimated growth in assessed valuation as well as overall financial analysis of the proposed pro- gram. Additional assistance may be requested to help produce draft docu- ments, etc. D. Town Manager Review: The CIP Coordinator will provide a copy of the proposed CIP document to the Finance Director and Town Manager for re- view and comment prior to distribution of the CIP document to the Town Council as part of the budget package. E. Public Hearing: The proposed CIP will be considered at a public hearing convened by the Town Council to accept comments and input from the The Height of Desert Living 222 Capital Improvement Program public on the content of the Plan. Notice of said public hearing date, place, and time will be made at least 60 days in advance of the scheduled hearing. Copies of the proposed CIP will be made available to the public at least 30 days prior to the scheduled hearing date and at the hearing itself. F. Town Council Approval: The final draft of the proposed CIP will be submit- ted as an agenda item for formal approval by the Town Council at the first Council Meeting in June. G. Distribution: A copy of the approved CIP document will be published on the Town’s website. H. Implementation: Upon adoption of the CIP, projects included within the applicable budget year may be implemented by the appropriate Manage- ment Team member in compliance with the Town’s Purchasing Policy, Spe- cial Benefit District, or applicable procedure. I. Amendments: The adopted CIP may be amended upon approval of the Town Council. Examples of amendments include cost increases for approved projects, the acceleration of projects to the applicable budget year from a future year, and the addition of projects not previously included in the CIP. An amendment to the CIP will be submitted to the Town Manager for ap- proval. Upon approval, the amendment should be prepared as an agenda item for formal approval by the Town Council at a regular or special call meeting. Upon approval, a copy of the amended CIP document will be pub- lished on the Town’s website. PROCEDURE: A. Form: The form listed as Attachment A shall be utilized to request inclu- sion of a project in the Capital Improvement Plan. B. Funding Prioritization: As part of the project submittal process, Manage- ment Team members shall identify project priorities to help determine which projects are recommended for inclusion in the five-year CIP. The initial measure of the project’s priority is first established using the fol- lowing factors: HIGH Project protects the health and safety of the Town, its residents, visitors and employees Project is mandated by local, State or Federal regulations Project is a high priority of the Town Council, based on the most current Strategic Plan or other subsidiary plans The Height of Desert Living 223 Capital Improvement Program Project prevents irreparable damage to existing facilities Project leverages local funding with other non-local funding sources Project finishes a partially completed project MEDIUM Project maintains existing service levels Project provides for the maintenance of existing systems and equipment Project results in increased efficiency Project reduces operational costs Project significantly reduces losses in revenue or provides for significant increased revenues LOW Project provides an expanded level of service or new public facility not in- cluded in the Town Council’s priorities Project is deferrable Project uses debt financing C. Funding Sources: The primary funding sources for the CIP are the General Fund, Grants, Development Fees, Excise Taxes, HURF, Bonded Indebted- ness, Capital Leases and Capital Project funds. All potential projects must identify the proposed sources of funding before submission of the CIP re- quest. Projects that are funded by Development Fees must also identify the relationship between the IIP project and the Development Fee from which it is funded in the justification section of the CIP Form. D. Project Schedule: Each Project Manager shall provide a preliminary sched- ule which shall detail the various phases involved in the project and their starting and ending dates. It is the responsibility of the Project Manager to maintain this schedule or to provide schedule updates to the CIP Coor- dinator on at least a quarterly basis. RESPONSIBILITY FOR ENFORCEMENT: The Town Manager, Finance Director and CIP Coordinator will be responsible for en- suring that this policy is followed and/or updated as necessary. The Height of Desert Living 224 May 2011 Honorable Mayor and Council: We are pleased to submit the FY2012-2016 Five Year Capital Improvement Program (CIP) for the Town of Fountain Hills. Council approves the Five Year CIP with the an- nual budget in June and this document represents the next annual review and update. This annual process and resulting document represents a key element in the transition of the financial management of the community from an annual planning horizon to a long range, well planned and publicly communicated plan for the future. The Capital Improvement Plan is designed to identify and prioritize any and all known future capital needs of the community which are to be constructed from public sources. The Five Year Capital Improvement Program is a component of the longer range finan- cial planning process, but it is focused on the next five years. Placement of a project in the FY2012-2016 timeframe indicates a higher priority, and requires the project to have realis- tic funding sources for construction, as well as sufficient operating and maintenance fund- ing for its future costs. The Program identifies all sources of construction funding, and to identify the total cost of operating and maintenance costs, including staffing, for each pro- ject. The FY2012-2016 plan includes project costs that total $68,014,022 which is a decrease of $2,248,167 (3.2%) from the FY11-15 capital plan. The total budget change includes re- moval of completed projects, the addition of new projects, moving projects out to year six, and updated project cost estimates. Those changes are summarized below: Project Number Description Increase/ (Decrease) D6033 Drainage-Oxbow Wash Crossing ($.5M) E8504 Avenue of the Fountains Median $1.8M F4002 Street Maintenance Facility Improvements ($1.7M) F4005 Fire Station 2 Relocation ($2.2M) F4015 Fire Station 1 Renovation $.4M P3013 Neighborhood Park-South ($6M) S6001 Shea Blvd. Climbing Lane-Completed ($1.1M) S6006 FH Blvd. Sidewalk-Completed ($.5M) S6007 Annual Sidewalk Program ($1.5M) S6008 Annual Pavement Management $7M S6010 Saguaro Blvd Mill & Overlay $3M S6014 Turn Lanes-Palisades at FH Blvd. ($.5M) S6019 Saguaro Blvd. Service Rd Elimination ($.8M) S6025 Shea Blvd. Gap Overlay ($.5M) S6046 FH Blvd. Sidewalk ($.5M) S6050 Shea Blvd. Bike Lane ($.5M) S6056 Shea Blvd. Eastbound Bike Lane & Overlay $.6M T5004 Traffic Signal-AOTF & Saguaro ($.5M) T5005 Traffic Signal-Palisades & Eagle Ridge/Palomino ($.5M) T5006 Traffic Signal-FHB & Glenbrook ($.5M) T5010 Intelligent Transportation System $1.2M None Vehicle Replacement Program $1.6M Capital Improvement Program The Height of Desert Living 225 Capital Improvement Program The Five Year Capital Improvement Plan project budget totals $68,014,022 and are planned in the following program areas: Funding Sources and Planning The program blends multiple sources of funds to construct public improvements including General Fund, Excise Tax Fund, Development Fees, Development Agreements, Grants, Capital Projects Fund, Bonds, Vehicle Replacement Fund and other funds. Reduced capital and operating revenue will require the delay or deferral of several capital projects—the matrix on the following pages is a summary of the five year projects and the funding sources for each. As presented the Capital Projects Fund currently shows a surplus of $90,795 if all projects were to move forward. The purpose of the matrix is to identify funding sources for the projects and make adjustments when there are deficits. The pro- ject costs have been adjusted with an inflation factor over the five years. The plan re- quires annual review and update to remain effective and functional. The document repre- sents the combined efforts of staff and the executive budget committee to prepare, priori- tize and propose for your consideration and approval as the elected representatives of the community. Respectfully submitted, Richard L. Davis, ICMA-CM Town Manager Program Area Five Year Total Downtown Improvements $2,905,000 Open Space Projects $2,712,000 Street/Sidewalk Projects $26,058,271 Traffic Signals $2,033,000 Drainage Projects $75,000 Parks & Recreation Projects $30,681,000 General Government Projects $397,500 Fire & Emergency Projects $882,000 Vehicle Replacement Program $1,612,813 Contingency $657,438 TOTAL $68,014,022 The Height of Desert Living 226 Capital Improvement Program Resource Summary REVENUES BY SOURCE FIVE YEAR AVAILABLE FUNDS FY11-12 Requested FY12-13 Requested FY13-14 Requested FY14-15 Requested FY15-16 Requested TO TAL FIVE YEAR PRO JEC TIO N SURPLUS/ DEFICIT General Fund 141,000$ 106,000$ 25,000$ -$ -$ -$ 131,000$ 10,000$ Highway User Fund -$ -$ -$ -$ -$ -$ -$ -$ Excise Tax Fund -$ -$ Sales Taxes 717,900$ 159,169$ 135,960$ 143,518$ 151,368$ -$ 590,015$ 127,885$ Fund Balance 1,800,000$ 345,831$ 364,040$ 356,482$ 348,632$ -$ 1,414,985$ 385,015$ Grants, MAG, etc. 6,636,100$ 4,351,600$ -$ 528,000$ 922,000$ -$ 5,801,600$ 834,500$ Capital Projects Fund 10,578,200$ 3,066,528$ 1,127,771$ 2,019,534$ 4,064,852$ 390,168$ 10,668,853$ (90,653)$ Development Fees: Streets 360,929$ -$ -$ -$ -$ -$ -$ 360,929$ Law Enforcement 297,042$ -$ -$ -$ -$ -$ -$ 297,042$ Fire & Emergency 61,166$ -$ -$ -$ -$ -$ -$ 61,166$ Open Space 1,761,206$ -$ -$ 1,627,000$ 1,085,000$ -$ 2,712,000$ (950,794)$ Recreation 424,171$ -$ -$ -$ -$ -$ -$ 424,171$ Library/Museum 64,119$ -$ -$ -$ -$ -$ -$ 64,119$ General Government 729,171$ -$ -$ -$ -$ -$ -$ 729,171$ Bonds 13,500,000$ 8,995,911$ 1,583,229$ 2,944,141$ 2,633,528$ 1,267,947$ 17,424,756$ (3,924,756)$ Reimbursements from Developers 29,363,000$ -$ -$ 9,200,000$ 18,400,000$ -$ 27,600,000$ 1,763,000$ Other 1,670,813$ 115,000$ 450,891$ 388,372$ 611,101$ 105,449$ 1,670,813$ -$ Total Revenues 68,104,817$ 17,140,039$ 3,686,891$ 17,207,047$ 28,216,481$ 1,763,564$ 68,014,022$ 90,795$ PRO JEC T C O STS FY11-12 Requested FY12-13 Requested FY13-14 Requested FY14-15 Requested FY15-16 Requested TO TAL FIVE YEAR PRO JEC TIO N Downtown Improvements 805,000$ 700,000$ 700,000$ 700,000$ -$ 2,905,000$ Open Space Projects -$ -$ 1,627,000$ 1,085,000$ -$ 2,712,000$ Street/Sidewalk Projects 14,876,826$ 2,240,812$ 4,209,876$ 3,089,059$ 1,641,698$ 26,058,271$ Traffic Signals 200,000$ 53,000$ 53,000$ 1,727,000$ -$ 2,033,000$ Stormwater Management/Drainage Projects 75,000$ -$ -$ -$ -$ 75,000$ Park & Recreation Projects 155,000$ 200,000$ 10,025,000$ 20,301,000$ -$ 30,681,000$ General Government Projects 297,500$ 25,000$ -$ -$ -$ 322,500$ Fire & Emergency Projects 387,000$ -$ 65,000$ 430,000$ -$ 882,000$ Library, Art and Museum Projects 75,000$ -$ -$ -$ -$ 75,000$ Vehicle Replacement Program 100,000$ 435,891$ 360,372$ 611,101$ 105,449$ 1,612,813$ Contingency 168,713$ 32,188$ 166,799$ 273,321$ 16,417$ 657,438$ Total Project Costs 17,140,039$ 3,686,891$ 17,207,047$ 28,216,481$ 1,763,564$ 68,014,022$ The Height of Desert Living 227 Capital Improvement Program FY12-16 CAPITAL RESOURCES BY CATEGORY FY12-16 CAPITAL EXPENDITURES BY CATEGORY The Height of Desert Living 228 This Page Intentionally Left Blank The Height of Desert Living 229 Capital Projects Summary The Height of Desert Living 230 Capital Projects Summary PROJ NO. PROJECT TITLE FY11-12 FY12-13 FY13-14 FY14-15 FY15-16 FIVE YEAR TOTAL Downtown Improvements E8501 Downtown Vision Plan-Phase I (Greening) $100,000 $0 $0 $0 $0 $100,000 E8502 Downtown Vision Plan-Phase II (Ave/Lakeside) $250,000 $250,000 $250,000 $250,000 $0 $1,000,000 E8503 Downtown Vision Plan-Phase III (Ave/Saguaro) $5,000 $0 $0 $0 $0 $5,000 E8504 Ave of the Fountains Median & Right-Of-Way Improvements $450,000 $450,000 $450,000 $450,000 $0 $1,800,000 TOTAL $805,000 $700,000 $700,000 $700,000 $0 $2,905,000 Open Space Projects O7002 Adero Canyon Trailhead $0 $0 $1,627,000 $1,085,000 $0 $2,712,000 TOTAL $0 $0 $1,627,000 $1,085,000 $0 $2,712,000 Street/Sidewalk Projects S6003 Unpaved Alley Paving Projects $0 $310,000 $175,000 $165,000 $0 $650,000 S6005 Shea Boulevard Widening $2,999,000 $0 $0 $0 $0 $2,999,000 S6008 Annual Pavement Management $2,561,226 $1,840,812 $3,387,876 $2,924,059 $1,641,698 $12,355,671 S6010 Saguaro Blvd Mill & Overlay $7,500,000 $0 $0 $0 $0 $7,500,000 S6025 Shea Bldv Gap-Overlay $691,000 $0 $0 $0 $0 $691,000 S6047 Shea Blvd Multi Use Path $50,000 $50,000 $366,000 $0 $0 $466,000 S6053 Fountain Hills Blvd Shoulder Paving $40,000 $40,000 $281,000 $0 $0 $361,000 S6054 Highway Safety Improvement Program $57,000 $0 $0 $0 $0 $57,000 S6055 San Marcus Drive Sidewalk-Four Peaks Elementary School $327,600 $0 $0 $0 $0 $327,600 S6056 Shea Blvd. Eastbound Bike Lane and Overlay $651,000 $0 $0 $0 $0 $651,000 TOTAL $14,876,826 $2,240,812 $4,209,876 $3,089,059 $1,641,698 $26,058,271 Traffic Signals T5009 Traffic Signal Upgrades $200,000 $0 $0 $0 $0 $200,000 T5010 Intelligent Transportation System (ITS) $0 $53,000 $53,000 $1,327,000 $0 $1,433,000 T5011 Traffic Signal-Palisades & Sa- guaro Upgrades $0 $0 $0 $400,000 $0 $400,000 TOTAL $200,000 $53,000 $53,000 $1,727,000 $0 $2,033,000 Stormwater Management/ Drainage Projects D6047 Miscellaneous Drainage Improve- ments $75,000 $0 $0 $0 $0 $75,000 TOTAL $75,000 $0 $0 $0 $0 $75,000 The Height of Desert Living 231 Capital Projects Summary PROJ NO. PROJECT TITLE FY11-12 FY12-13 FY13-14 FY14-15 FY15-16 FIVE YEAR TOTAL Park & Recreation Projects P3008 Four Peaks Park Improvements $0 $50,000 $0 $0 $0 $50,000 P3011 Fountain Park Improvements $0 $0 $825,000 $675,000 $0 $1,500,000 P3014 New Community Park-Ellman Property $0 $0 $9,200,000 $18,400,000 $0 $27,600,000 P3019 Joint Use School/Town-Fountain Hills High School Site $0 $75,000 $0 $630,000 $0 $705,000 P3020 Joint Use School/Town- McDowell Mountain Site $0 $75,000 $0 $596,000 $0 $671,000 P3021 Fountain Renovation $105,000 $0 $0 $0 $0 $105,000 P3022 Fountain Lake Water Quality Improvements $50,000 $0 $0 $0 $0 $50,000 TOTAL $155,000 $200,000 $10,025,000 $20,301,000 $0 $30,681,000 General Government Projects F4020 Voice & Data Communications Upgrade $90,000 $25,000 $0 $0 $0 $115,000 F4023 Energy Efficiency Program $207,500 $0 $0 $0 $0 $207,500 TOTAL $297,500 $25,000 $0 $0 $0 $322,500 Fire & Emergency Projects F4015 Fire Station 1 Renovation $0 $0 $65,000 $430,000 $0 $495,000 F4021 Fire Station Emergency Genera- tors $35,000 $0 $0 $0 $0 $35,000 F4025 Portable Live Fire Training Unit $160,000 $0 $0 $0 $0 $160,000 F4026 Emergency Operations Center/ Prop 202 $72,000 $0 $0 $0 $0 $72,000 F4027 Assistance To Fire Fighters Grant – Radios $120,000 $0 $0 $0 $0 $120,000 TOTAL $387,000 $0 $65,000 $430,000 $0 $882,000 Library, Art and Museum Pro- jects F4012 Civic Center Event Circle $75,000 $0 $0 $0 $0 $75,000 TOTAL $75,000 $0 $0 $0 $0 $75,000 Vehicle Replacement Program Vehicle Replacement Per Sched- ule $100,000 $435,891 $360,372 $611,101 $105,449 $1,612,813 TOTAL $100,000 $435,891 $360,372 $611,101 $105,449 $1,612,813 Contingency $168,713 $32,188 $166,799 $273,321 $16,417 $657,438 TOTAL CAPITAL PROJECTS $17,140,039 $3,686,891 $17,207,047 $28,216,481 $1,763,564 $68,014,022 The Height of Desert Living 232 This Page Intentionally Left Blank The Height of Desert Living 233 Capital Projects Information Sheets The Height of Desert Living 234 Capital Projects Information Sheets PROJECT TITLE: Miscellaneous Drainage Improvements PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: D6047 TOWN GOALS: TIMEFRAME: FY 2011-12 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $75,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Leverage Local Funds FUNDING SOURCES PROJECT EXPENSES This project will provide for the construction of new drainage facilities or the extension of existing facilities at locations of future road widening projects so that excess excavated materials may be put in place when available. The project will also provide for the revegetation of these locations. The Town has worked successfully with municipal, private and utility construction contractors in the past to place excess excavation materials at locations where future Town road widening projects will require fill material. This work is done at no cost to the Town and will save on the costs to fill and compact these areas in the future. The locations where the excess materials can be placed are now limited without constructing or extending drainage culverts. Revegetation is also required in the areas where fill materials are placed to help with erosion and aesthetics. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Capital Proj $75,000 $75,000 Developer General HURF Grant TOTAL $75,000 $75,000 ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Engineering Construction $75,000 $75,000 Acquisition Other TOTAL $75,000 $75,000 The Height of Desert Living 235 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 236 Capital Projects Information Sheets PROJECT TITLE: Downtown Vision Plan - Phase I (Greening) PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: E8501 TOWN GOALS: TIMEFRAME: FY 2010-11 YEAR PROJECT BEGAN: FY 2010-11 TOTAL ESTIMATED PROJECT COST: $100,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Finishes a Partially Completed Project FUNDING SOURCES Project is planned to introduce additional trees and potentially shrubs to Fountain Park and a num- ber of vacant lots principally in the downtown area. Donations will be sought for this work which is to be completed in time for the State's Centennial on February 14, 2012. The "Greening of Downtown" was one of the recommendations to come from the recently completed Downtown Visioning Project. The "Greening of Downtown" envisioned additional trees and shrub- bery for Fountain Park to provide additional shade and aesthetic appeal and the planting of green- ery in the Town's privately-owned, large vacant lots in the downtown area. The source of funding is to be donation driven. The project will include a demonstration planting area on the park's east side, trees along the sidewalks and paths in and around the park, and more intensely planted "grove" areas, which are envisioned to include both trees and shrubs. Lastly, ad- ditional work that is envisioned included naturalization of the park islands and a desert wildflower area among others. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL General Capital Proj Grant $100,000 $100,000 Developer TOTAL $100,000 $100,000 The Height of Desert Living 237 Capital Projects Information Sheets PROJECT EXPENSES OPERATING IMPACT ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design Construction $100,000 $100,000 Other TOTAL $100,000 $100,000 CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies $5,000 $5,000 $5,000 $5,000 $5,000 $25,000 Other TOTAL $5,000 $5,000 $5,000 $5,000 $5,000 $25,000 The Height of Desert Living 238 Capital Projects Information Sheets PROJECT TITLE: Downtown Vision Plan - Phase II (Avenue/Lakeside Project) PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: E8502 TOWN GOALS: TIMEFRAME: FY 2012-15 YEAR PROJECT BEGAN: N/A TOTAL ESTIMATED PROJECT COST: $1,000,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Town Council Priority In FY 2005/2006 and FY 2006/2007, the Town completed Phases I and II of the "Avenue of the Fountains Enhancement Project." Phase I included design of the entire project, and construction of the streetscape and sidewalks on the north side of the Avenue. Phase II included construction of the streetscape and sidewalks on the south side of the Avenue in front of Town Hall. In January 2009, the Town of Fountain Hills and the Fountain Hills Chamber of Commerce, em- barked on a journey to develop a master plan for downtown Fountain Hills. Swaback Partners were engaged to assist in this project. The process included input in structured group settings. Two dif- ferent groups, inclusive of community leaders and local constituents, formally assisted in defining the vision - the Project Team and the Focus Group. In addition, the process included numerous public meetings to discuss the project progress, and receive feedback and guidance. This project will continue the "Avenue of the Fountains Enhancement Project" in the form of an in- ducement up to $1,000,000 to reimburse a developer or developers for developing a project(s) in the Lakeside District or The Avenue District in alignment with the Downtown Vision Plan. It may also be in the form of a Town project to induce a development. The Town Council would formalize the reimbursement or inducement through an adopted Development Agreement which would outline the conditions of the reimbursements or inducements. This project may be used as an inducement to reimburse a developer(s) up to $1 million for con- struction of Town approved streetscape/sidewalks/road improvements for development of a project or projects in the Lakeside District and/or The Avenue District in alignment with the Downtown Vision Plan adopted by Council on 9/17/09 and in alignment with the Downtown Area Specific Plan frame- work. It may also be used by the Town for streetscape/sidewalks/road improvements/parking stud- ies to induce a developer(s) to develop a project or projects in the above mentioned Districts. The Height of Desert Living 239 Capital Projects Information Sheets FUNDING SOURCES PROJECT EXPENSES OPERATING IMPACT FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Excise Tax $250,000 $250,000 $250,000 $250,000 $1,000,000 Capital Proj Grant Developer General TOTAL $250,000 $250,000 $250,000 $250,000 $1,000,000 ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design Construction Other $250,000 $250,000 $250,000 $250,000 $1,000,000 TOTAL $250,000 $250,000 $250,000 $250,000 $1,000,000 CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 240 Capital Projects Information Sheets PROJECT TITLE: Downtown Vision Plan - Phase III (Avenue/Saguaro Project) PROJECT ESCRIPTION/SCOPE: PROJECT NUMBER: E8503 TOWN GOALS: TIMEFRAME: FY 2011-12 YEAR PROJECT BEGAN: FY 2010-11 TOTAL ESTIMATED PROJECT COST: $30,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Town Council Priority FUNDING SOURCES In FY 2005/2006 and FY 2006/2007, the Town completed Phases I and II of the "Avenue of the Fountains Enhancement Project." Phase I included design of the entire project, and construction of the streetscape and sidewalks on the north side of the Avenue. Phase II included construction of the streetscape and sidewalks on the south side of the Avenue in front of Town Hall. In January 2009, the Town of Fountain Hills and the Fountain Hills Chamber of Commerce embarked on a journey to develop a master plan for downtown Fountain Hills. Swaback Partners were en- gaged to assist in this project. The process included input in structured group settings. The Town then added the Mill & Overlay of Saguaro Blvd. to the Capital Improvement Program. In order to insure that the Downtown Vision Plan is followed, this project will study various alterna- tives for the ultimate configuration of the Saguaro Blvd. and Avenue of the Fountains intersection. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL General Capital Proj Grant Excise Tax $25,000 $5,000 $30,000 Developer TOTAL $25,000 $5,000 $30,000 This project will conduct traffic counts and study various alternatives for the ultimate configuration of the Saguaro Blvd. and Avenue of the Fountains intersection. The Height of Desert Living 241 Capital Projects Information Sheets PROJECT EXPENSES OPERATING IMPACT ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design Construction Other $25,000 $5,000 $30,000 TOTAL $25,000 $5,000 $30,000 CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 242 Capital Projects Information Sheets PROJECT TITLE: Avenue of the Fountains Median and Right-Of-Way Improvements PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: E8504 TOWN GOALS: TIMEFRAME: FY 2012-15 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $1,800,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: Medium - Provides Maintenance of Existing Systems FUNDING SOURCES PROJECT EXPENSES This project will include improvements to the median and right-of-way areas along the Avenue of the Fountains from Saguaro to La Montana to provide a more vibrant and pedestrian friendly down- town area as well as provide areas for special events. The Avenue of the Fountains median between Saguaro and La Montana is utilized for numerous community events throughout the year. Due to its age and use the median and right-of-way areas are in need of improvements including but not limited to the replacement of trees, curbing, brick pavers, irrigation systems, electrical systems and resurfacing/replacement of the fountains. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL General Capital Proj $200,000 $200,000 $200,000 $200,000 $800,000 Grant Excise Tax $250,000 $250,000 $250,000 $250,000 $1,000,000 Debt Service TOTAL $450,000 $450,000 $450,000 $450,000 $1,800,000 ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning $10,000 $10,000 $10,000 $10,000 $40,000 Design $40,000 $40,000 $40,000 $40,000 $160,000 Construction $400,000 $400,000 $400,000 $400,000 $1,600,000 Other TOTAL $450,000 $450,000 $450,000 $450,000 $1,800,000 The Height of Desert Living 243 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other $500 $1,000 $1,000 $1,000 $1,000 $4,500 TOTAL $500 $1,000 $1,000 $1,000 $1,000 $4,500 The Height of Desert Living 244 Capital Projects Information Sheets PROJECT TITLE: Civic Center Event Circle PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4012 TOWN GOALS: TIMEFRAME: FY 2011-12 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $75,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: Low - Provides an Expanded Level of Service FUNDING SOURCES This project includes the installation of brick pavers or similar material in FY11-12 at the Civic Cen- ter courtyard area to allow various events to be held there and to improve the appearance. The original Civic Center project included a center courtyard event plaza between the Community Center and the Library/Museum. Due to escalations in construction costs the event plaza was not completed. The plaza currently has a gravel surface which is not ADA compliant and cannot be util- ized for events. The plaza was envisioned and designed with a surface area of brick pavers. The intended use was for an event space managed by the Community Center staff as a revenue source as well as a public space for citizens and visitors to enjoy the arts. The project is estimated at $75,000 and would complete the brick paver surface which would allow the plaza to be more fully utilized. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Grant Capital Proj $75,000 $75,000 General HURF Developer TOTAL $75,000 $75,000 The Height of Desert Living 245 Capital Projects Information Sheets PROJECT EXPENSES OPERATING IMPACT ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design Construction $75,000 $75,000 Other TOTAL $75,000 $75,000 CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 246 Capital Projects Information Sheets PROJECT TITLE: Fire Station 1 Renovation PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4015 TOWN GOALS: TIMEFRAME: FY 2013-15 YEAR PROJECT BEGAN: FY 2013-14 TOTAL ESTIMATED PROJECT COST: $495,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities This project will provide a 1,500 square foot addition for five bunkrooms, a shower room and stor- age space. This will be a one story addition to the north side of the existing building. The existing double wide trailer will be tested for asbestos and demolished. This space will be con- verted to parking to replace the parking space used for the addition. 1. The exisiting station has a 12' X 20' sleeping space for five firefighters, a 12' X 12' captains of- fice/sleeping space and non ADA compliant washroom/shower. 2. No female space. 3. Lack of station storage. 4. Existing external trailer, which houses the 2 person ambulance crew, is in deplorable condition ( the floor could collapse ) and is extremely expensive to power and cool, will be razed and re- moved. This area will be converted to parking space. 5. The existing living space in the station will be converted for the ambulance crew. The bathroom/ shower will be used for this crew. 6. Storage will be added to the existing space. 7. This will be an opportunity to introduce energy efficiency technology to save on utility costs. The Height of Desert Living 247 Capital Projects Information Sheets FUNDING SOURCES PROJECT EXPENSES OPERATING IMPACT FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Excise Tax Debt Service Capital Proj $65,000 $430,000 $495,000 HURF Grant TOTAL $65,000 $430,000 $495,000 ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design $65,000 $10,000 $75,000 Construction $420,000 $420,000 Other TOTAL $65,000 $430,000 $495,000 CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies $1,000 $2,000 $3,000 Other TOTAL $1,000 $2,000 $3,000 The Height of Desert Living 248 Capital Projects Information Sheets PROJECT TITLE: Voice & Data Communications Upgrade PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4020 TOWN GOALS: TIMEFRAME: FY 2006-13 YEAR PROJECT BEGAN: FY 2005-06 TOTAL ESTIMATED PROJECT COST: $125,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities FUNDING SOURCES Replace network equipment at the Civic Center (Town Hall and Community Center) with expansion to two fire stations and street yard in following years. Implementation of a voice over internet pro- tocol (VOIP) telephone system. Existing network hardware has exceeded life expectancy and is no longer supported by the manu- facturer. Existing voice communication hardware has also reached its end of life and replacement parts are extremely hard to acquire. Replacement of existing equipment will minimize threat of hardware failures, increase network capacity, and improve efficiency of staff with features like unified mes- saging, remote office capabilities, and improved call routing while leveraging existing technology FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL General $10,000 $90,000 $25,000 $125,000 Debt Service Capital Proj HURF Grant TOTAL $10,000 $90,000 $25,000 $125,000 The Height of Desert Living 249 Capital Projects Information Sheets PROJECT EXPENSES OPERATING IMPACT ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning $10,000 $10,000 Acquisition $90,000 $25,000 $115,000 Construction Other TOTAL $10,000 $90,000 $25,000 $125,000 CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other $13,500 $17,500 $17,500 $17,500 $66,000 TOTAL $13,500 $17,500 $17,500 $17,500 $66,000 The Height of Desert Living 250 Capital Projects Information Sheets PROJECT TITLE: Fire Station Emergency Generators PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4021 TOWN GOALS: TIMEFRAME: FY 2010-12 YEAR PROJECT BEGAN: FY 2010-11 TOTAL ESTIMATED PROJECT COST: $101,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Protects Health & Safety of the Town FUNDING SOURCES PROJECT EXPENSES The Town was awarded a Federal Emergency Management Firefighters Grant to replace the 15kW generator at Station No. 1 with an 80kW generator and add a new 50kW generator at Station No. 2. The generator purchase and electrical design is funded 90% through Grant funds and 10% through CIP funds. The installation of the generators and associated electrical equipment is to be funded by the Town in FY2011-12. Fire Station No. 1 is the Town's secondary Emergency Operations Center. The existing 15kW gen- erator can only power the existing VHF radio system, emergency lighting, overhead doors and a few recepticles. The new generator will power the entire facility including the HVAC system and the proposed 800MHZ radio system. The generator for Station No.2 is sized to power the entire facility as well. The fire stations will be able to act as an area of refuge should there be a prolonged power outage in Fountain Hills. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Excise Tax Capital Proj $6,600 $35,000 $41,600 Grant $59,400 $59,400 HURF TOTAL $66,000 $35,000 $101,000 ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design $5,000 $5,000 Construction $35,000 $35,000 Acquisition $61,000 $61,000 TOTAL $66,000 $35,000 $101,000 The Height of Desert Living 251 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 252 Capital Projects Information Sheets PROJECT TITLE: Energy Efficiency Program PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4023 TOWN GOALS: TIMEFRAME: FY 2010-12 YEAR PROJECT BEGAN: FY 2010-11 TOTAL ESTIMATED PROJECT COST: $217,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: Medium - Results in Increased Efficiency FUNDING SOURCES The Town received an energy efficiency and conservation grant totaling $146,000. The funds will be used to implement energy efficiency measures by upgrading the current energy management sys- tem computer program. The Town may also be eligible to receive rebates from SRP in the amount of $71,000, for a total project cost of $217,000. The project is a three-tiered program that will update some of the high-energy use equipment cur- rently in operation within Town-owned buildings. Tier one of the project was to conduct a level two energy audit that helped identify areas for increased efficiency. The energy audit identified our cur- rent Energy Management System and HVAC systems as the items with the most potential for en- ergy and cost savings. Currently the Town Center Complex runs heating and cooling operations with two separate, manu- ally run, Energy Management Systems. The two separate systems are not compatible and do not communicate with each other. The Town will be replacing the current system with a single system that is automated and can adjust heating and cooling when needed. Along with the Energy Man- agement System upgrades we will be adding five separate mini-split cooling units to the IT server rooms and telecommunications rooms at Town Hall and the Community Center. Currently these rooms are being cooled by units that also handle office areas and meeting rooms thereby needlessly cooling them. The temperatures in the IT rooms are kept at a much lower level to protect the equipment from overheating. The final tier of the program will use any remaining funds to retrofit designated Town-owned build- ings with more energy efficient products such as lighting, window tinting, etc. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Grant $9,500 $207,500 $217,000 Capital Proj General HURF TOTAL $9,500 $207,500 $217,000 The Height of Desert Living 253 Capital Projects Information Sheets PROJECT EXPENSES OPERATING IMPACT ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning $9,500 $9,500 Design Construction $207,500 $207,500 TOTAL $9,500 $207,500 $217,000 CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 254 Capital Projects Information Sheets PROJECT TITLE: Portable Live Fire Training Unit PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4025 TOWN GOALS: TIMEFRAME: FY 2011-12 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $160,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Protects Health & Safety of the Town FUNDING SOURCES PROJECT EXPENSES The Fountain Hills Fire Department will be applying for a regional (Rio Verde, Fort McDowell and Salt Fiver Fire Departments) Assistance to Firefighters Grant for a portable Live Fire Training Unit. This is a 90% Federal grant with a 10% local match. Fountain Hills and Verde River would split the matching funds and either Fort McDowell or Salt River will donate a site to locate the training unit. This grant will serve a two-fold purpose: better trained firefighters, which will provide each depart- ment the ability to protect lives and property in our communities for years to come, and most im- portantly better trained firefighters are safer firefighters which in turn could prevent injuries. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Excise Tax General $16,000 $16,000 Grant $144,000 $144,000 HURF TOTAL $160,000 $160,000 ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design Construction AcquisitionC. $160,000 $160,000 TOTAL $160,000 $160,000 The Height of Desert Living 255 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 256 Capital Projects Information Sheets PROJECT TITLE: Emergency Operations Center/Prop 202 PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4026 TOWN GOALS: TIMEFRAME: FY 2011-12 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $72,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities FUNDING SOURCES PROJECT EXPENSES Currently the Town EOC is being set up in the co uncil chambers. This is an open space that does not lend itself to security and inter-operability with all the personnel and agency's that must oper- ate within this space during a declared emergency. This proposed EOC would be the central location for communication equipment, emergency op- erations manuals and material, phone banks, and computer terminals. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Excise Tax Debt Service Grant $72,000 $72,000 HURF TOTAL $72,000 $72,000 ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design $10,000 $10,000 Construction $62,000 $62,000 TOTAL $72,000 $72,000 This project will improve the unfinished space adjacent to Town Council Chambers into an Emergency Operations Center (EOC). This room will become the primary center for emergency staff to operate in the event of a Town or Region wide emergency. This project is a Proposition 202 request. The Height of Desert Living 257 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies $1,000 $1,000 $1,000 $1,000 $4,000 Other TOTAL $1,000 $1,000 $1,000 $1,000 $4,000 The Height of Desert Living 258 Capital Projects Information Sheets PROJECT TITLE: Assistance to Firefighters Grant / Radios PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: F4027 TOWN GOALS: TIMEFRAME: FY 2011-12 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $120,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Protects Health & Safety of the Town FUNDING SOURCES This project is to purchase VHS / 700-800 MHz, portable and 2 base station radios, and to continue the progression to valley wide interoperability to communicate with the Mesa Auto-aid system (Rio Verde FD); the Phoenix Auto-aid system (Scottsdale FD and our mutual aid partners), when they turn their systems on next year. We currently have the ability to communicate with MCSO via mo- bile radios, however not operationally with portables. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Excise Tax Capital Proj $12,000 $12,000 Grant $108,000 $108,000 HURF TOTAL $120,000 $120,000 Fountain Hills continues to move to a regional automatic aid communication system. We have com- mitted, through grants which we have received the past three years, to upgrade our VHS portable and mobile radios, and added 800 MHz mobile radios to our apparatus. This grant will purchase 12 portable VHS/700-800 MHz radios, 2 base station radios, and battery chargers. This is a 90% Federal grant with a 10% Town match. The Height of Desert Living 259 Capital Projects Information Sheets PROJECT EXPENSES OPERATING IMPACT ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design Construction Acquisitionitem. $120,000 $120,000 TOTAL $120,000 $120,000 CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 260 Capital Projects Information Sheets PROJECT TITLE: Adero Canyon Trailhead PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: O7002 TOWN GOALS: TIMEFRAME: FY 2013-18 YEAR PROJECT BEGAN: FY 2013-14 TOTAL ESTIMATED PROJECT COST: $2,712,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: Low-Provides an Expanded level of Service FUNDING SOURCES This access and trailhead will be the main entrance into the Town's McDowell Mountain Preserve and would provide the public with a large parking area, trail access and information, restrooms, a shade ramada and drinking water. Parking for up to two buses will be provided on the site for the potential use of the local school district to conduct on-site environmental classes. The site would be designed to meet ADA requirements. This entrance would be the sole means by which people would be able to access the McDowell Mountain Preserve from the south without walking through existing MCO private property. The site has been planned for a number of years with a master plan for development. The timing of this project has been moved to FY 2013-2014 to better reflect the realities of MCO's development schedule for the Adero Canyon development and the construction of the planned ac- cess road by MCO, which would serve as the means by which access to the trailhead site would be gained for the construction of the trailhead. Currently, MCO does not have a target date for when the Adero Canyon development might com- mence. The trailhead site, once completed, will be ADA compliant and provide access to the com- plete Preserve and its trail system which has already been constructed. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL General Capital Proj Grant Dev Fees $1,627,000 $1,085,000 $2,712,000 TOTAL $1,627,000 $1,085,000 $2,712,000 The Height of Desert Living 261 Capital Projects Information Sheets PROJECT EXPENSES OPERATING IMPACT ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design $300,000 $300,000 Construction $1,327,000 $1,085,000 $2,412,000 Other TOTAL $1,627,000 $1,085,000 $2,712,000 CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits $10,000 $10,000 $20,000 Services & Supplies $10,000 $10,000 $20,000 Other TOTAL $20,000 $20,000 $40,000 The Height of Desert Living 262 Capital Projects Information Sheets PROJECT TITLE: Four Peaks Park Improvements PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3008 TOWN GOALS: TIMEFRAME: FY 2012-17 YEAR PROJECT BEGAN: FY 2012-13 TOTAL ESTIMATED PROJECT COST: $2,700,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: Medium - Maintains Existing Service Level Future improvements to Four Peaks Park will focus on the 11-acres immediately adjacent to Four Peaks Elementary School and the Boys and Girls Club - McKee Branch. When the Town acquired the parcel from the Fountain Hills Unified School District in 2001, it was anticipated that improve- ments would occur within the next few years as the facilities were aging. Parking, sidewalk connec- tivity, and landscaping are just some of the areas that will be improved, along with additional rec- reational amenities as determined through public meetings. The Four Peaks Park master plan needs to be updated to reflect the changing recreational needs of the community since the original master plan was approved in 2001. For example, the Skate Park was originally included in the Four Peaks Park master plan, but that facility has since been included in the Desert Vista Park master plan and built at that park. Additionally, a roller hockey rink was planned for Four Peaks Park, but the popularity of the sport has declined locally and the facility is no longer necessary. By updating the master plan in FY12-13, the Town would be in a much better position to apply for grants or potential stimulus funding that may be available for development. With an updated and approved master plan, the Town could quickly transition into detailed design and construction documents, and ultimately construction when funding becomes available. Design and construction of the improvement are estimated at $2,650,000 and will be contingent upon grant funding. Improvements to this park will fill immediate recreational needs, due to the fact that much of the park has been developed or improved in the past 10-15 years. It is anticipated that the master plan would focus on the 11-acres immediately adjacent to the elementary school and Boys and Girls Club - McKee Branch. Improvements would likely have a positive impact on the surrounding neighborhood and bring the park up to the standards of the Town's other municipal parks. The Height of Desert Living 263 Capital Projects Information Sheets FUNDING SOURCES PROJECT EXPENSES OPERATING IMPACT FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Capital Proj $50,000 $50,000 Excise Tax Grant Developer General TOTAL $50,000 $50,000 ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning $50,000 $50,000 Design Construction Other TOTAL $50,000 $50,000 CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 264 Capital Projects Information Sheets PROJECT TITLE: Fountain Park Improvements PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3011 TOWN GOALS: TIMEFRAME: FY 2013-15 YEAR PROJECT BEGAN: FY 2013-14 TOTAL ESTIMATED PROJECT COST: $1,500,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Finishes a Partially Completed Project FUNDING SOURCES Remaining improvements to Fountain Park include renovation of the east parking lot with lights, low level lighting of interior and exterior sidewalks, monument signage, and amphitheater area lighting and staging for day and evening events. Fountain Park has undergone several phases of improvements since the Town acquired the park in 1997. All improvements are being done in conjunction with the approved park master plan and will help keep Fountain Park the signature facility in Fountain Hills. These items represent the final im- provements to the park as outlined in the most recent master plan, which was approved in 1999. Until detailed construction documents and an Opinion of Probable Costs (OPC) can be determined, the numbers shown are estimates. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL General Capital Proj $825,000 $675,000 $1,500,000 Grant Developer TOTAL $825,000 $675,000 $1,500,000 The Height of Desert Living 265 Capital Projects Information Sheets PROJECT EXPENSES OPERATING IMPACT ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design $150,000 $150,000 Construction $675,000 $675,000 $1,350,000 Other TOTAL $825,000 $675,000 $1,500,000 CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits $22,725 $22,725 $44,450 Services & Supplies $28,300 $28,300 $56,600 Other TOTAL $51,025 $51,025 $102,050 The Height of Desert Living 266 Capital Projects Information Sheets PROJECT TITLE: New Community Park - Ellman Property PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3014 TOWN GOALS: TIMEFRAME: FY 2013-15 YEAR PROJECT BEGAN: FY 2013-14 TOTAL ESTIMATED PROJECT COST: $27,600,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES PROJECT EXPENSES Design and development of 19 acres of community park in the Ellman Company property in north- ern Fountain Hills. There will be an additional 27 acre neighborhood park in the development across the street from the Community Park. The two parks will have community and neighborhood park amenities appropriate for each site. The Town of Fountain Hills is deficient in the number of acres for both community and neighborhood parks according to national guidelines from the National Recreation and Parks Association (NRPA). This park will help to bring the Town within acceptable minimal guidelines for community parks and closer to the minimal guidelines on neighborhood park acreages based on the Town's population. Development of the parks is also included in the General Plan as recommended at the time of an- nexation of the State Trust Land. The cost to develop the two parks is computed as follows: Acqui- sition - $200,000 per acre and Development - $400,000 per acre for a combined total of $600,000 per acre. Based on a total of 46 acres X $600,000 would equal $27,600,000 for both acquisition and development. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL General Capital Proj Grant Developer $9,200,000 $18,400,000 $27,600,000 TOTAL $9,200,000 $18,400,000 $27,600,000 The Height of Desert Living 267 Capital Projects Information Sheets OPERATING IMPACT ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design Acquisition $9,200,000 $18,400,000 $27,600,000 Construction TOTAL $9,200,000 $18,400,000 $27,600,000 CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits $200,000 $200,000 $400,000 Services & Supplies $150,000 $150,000 $300,000 Other $50,000 $50,000 TOTAL $400,000 $750,000 The Height of Desert Living 268 Capital Projects Information Sheets PROJECT TITLE: Joint Use School / Town Park - Fountain Hills High School Site PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3019 TOWN GOALS: TIMEFRAME: FY 2012-15 YEAR PROJECT BEGAN: FY 2012-13 TOTAL ESTIMATED PROJECT COST: $705,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES Develop Fountain Hills High School property to include a large open turf area with irrigation for ath- letic practices and programs. The Town Council, School Board and Parks and Recreation Commission all recommended approval of the two (2) Joint Use Parks at Fountain Hills High School and McDowell Mountain Elementary school. Development of Town parks on School District property keeps the Town from having to acquire new land and helps meet the needs of both the Town and School District. The Estimate of Probable Construction Costs (OPC) was provided by Olsson Associates in 2007. By creating construction documents in FY11-12, the Town would be in a much better position to apply for grants or potential stimulus funding that may be available for development. Then the Town could quickly transition into construction when funding becomes available. Staff is proposing that construction documents for both P3019 and P3020 be done together ($150,000) due to an economy of scale applied by the landscape architect, potentially creating a savings to the Town on each project. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL General Capital Proj $75,000 $630,000 $705,000 Grant Developer HURF TOTAL $75,000 $630,000 $705,000 The Height of Desert Living 269 Capital Projects Information Sheets PROJECT EXPENSES OPERATING IMPACT ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design $75,000 $10,000 $85,000 Construction $620,000 $620,000 Other TOTAL $75,000 $630,000 $705,000 CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies $5,000 $5,000 $10,000 Other TOTAL $5,000 $5,000 $10,000 The Height of Desert Living 270 Capital Projects Information Sheets PROJECT TITLE: Joint Use School / Town Park - McDowell Mountain Site PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3020 TOWN GOALS: TIMEFRAME: FY 2012-15 YEAR PROJECT BEGAN: FY 2012-13 TOTAL ESTIMATED PROJECT COST: $671,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES Develop McDowell Mountain Elementary School's property to include a large open turf area with irri- gation for athletic practices and programs. The Town Council, School Board and Parks and Recreation Commission all recommended approval of the two (2) Joint Use Parks at Fountain Hills High School and McDowell Mountain Elementary school. Development of Town parks on School District property keeps the Town from having to acquire new land and helps meet the needs of both the Town and School District. By creating construction documents in FY11-12, the Town would be in a much better position to apply for grants or potential stimulus funding that may be available for development. Then the Town could quickly transition into construction when funding becomes available. Staff is proposing that construction documents for both P3019 and P3020 be done together ($150,000) due to an economy of scale applied by the landscape architect, potentially creating a savings to the Town on each project. FHUSD has indicated that they may have funding available in future years to assist in the comple- tion of this project. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL General Capital Proj $75,000 $596,000 $671,000 Grant Developer TOTAL $75,000 $596,000 $671,000 The Height of Desert Living 271 Capital Projects Information Sheets PROJECT EXPENSES OPERATING IMPACT ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design $75,000 $10,000 $85,000 Construction $586,000 $586,000 TOTAL $75,000 $596,000 $671,000 CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies $5,000 $5,000 $10,000 Other TOTAL $5,000 $5,000 $10,000 The Height of Desert Living 272 Capital Projects Information Sheets PROJECT TITLE: Fountain Renovation PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3021 TOWN GOALS: TIMEFRAME: FY 2011-12 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $105,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities FUNDING SOURCES PROJECT EXPENSES In 2010, one of the three pumps/motors that operates the "World Famous Fountain" failed, result- ing in over $30,000 in repairs that were unbudgeted. This project proactively pulls the remaining two pumps/motors, inspects, and rebuilds each, if necessary, so that all three pumps/motors are operating properly. Additionally, work is required in the wet well beneath the pump house due to its deteriorating condition and to prevent debris from entering the pumps. The work is necessary to ensure the continued operation of the "World Famous Fountain" without unexpected interruptions and unscheduled funding requests. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Capital Proj $105,000 $105,000 General Grant Developer HURF TOTAL $105,000 $105,000 ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design Construction Other $105,000 $105,000 TOTAL $105,000 $105,000 The Height of Desert Living 273 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 274 Capital Projects Information Sheets PROJECT TITLE: Fountain Lake Water Quality Improvements PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: P3022 TOWN GOALS: TIMEFRAME: FY 2011-12 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $50,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES PROJECT EXPENSES This project will help improve water quality in Fountain Lake by developing a comprehensive water quality management program. Fountain Lake serves as the centerpiece of the Town activities. The total lake area is approximately 29 acres and receives reclaimed wastewater with a high nutrient concentration. Over the years the lake has experienced episodes of low oxygen levels, occasional algae blooms, unpleasant odors and even fish die off. Meetings are being held between the Town and the Sanitary District to help determine the extent and funding levels needed to further improve the lake's water quality in the future. A comprehen- sive water quality management program is anticipated to be completed by a consultant in FY11-12. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Capital Proj $50,000 $50,000 General Grant Developer HURF TOTAL $50,000 $50,000 ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning $50,000 $50,000 Design Construction Other TOTAL 50,000 $50,000 The Height of Desert Living 275 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 276 Capital Projects Information Sheets PROJECT TITLE: Unpaved Alley Paving Projects PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6003 TOWN GOALS: TIMEFRAME: FY 2010-15 YEAR PROJECT BEGAN: FY 2009-10 TOTAL ESTIMATED PROJECT COST: $650,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Federal, State or Local Mandate FUNDING SOURCES This project involves paving a number of unpaved alleys throughout the Town. The paving project is divided into five phases as follows: Phase I: 1,400 LF from Panorama to Colony - Completed Phase II: 870 LF from Tower to Panorama - Completed Phase III: 890 LF from Panorama to Enterprise in FY2012-13 Phase IV: 1,150 LF adjacent to Colony Wash and 770 linear feet from Fountain Hills Blvd to Glen- brook in FY2013-14 Phase V: 635 LF from Desert Vista to Saxon Dr. and 410 LF from Tioga south and east of Panorama in FY2014-15 Maricopa County has mandated that all municipalities stabilize unpaved alleys to mitigate air pollu- tion. The Town of Fountain Hills has entered into an IGA with Maricopa County requiring the un- paved alleys to be stabilized. Design will be conducted by Town staff and bid for construction. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Capital Proj $310,000 $175,000 $165,000 $650,000 Debt Service General HURF TOTAL $310,000 $175,000 $165,000 $650,000 The Height of Desert Living 277 Capital Projects Information Sheets PROJECT EXPENSES OPERATING IMPACT ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design Construction $310,000 $175,000 $165,000 $650,000 TOTAL $310,000 $175,000 $165,000 $650,000 CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other $2,000 $2,000 $2,000 $6,000 TOTAL $2,000 $2,000 $2,000 $6,000 The Height of Desert Living 278 Capital Projects Information Sheets PROJECT TITLE: Shea Boulevard Widening PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6005 TOWN GOALS: TIMEFRAME: FY 2010-12 YEAR PROJECT BEGAN: FY 2009-10 TOTAL ESTIMATED PROJECT COST: $3,104,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Leverage Local Funds FUNDING SOURCES This project will widen Shea Boulevard to three lanes in each direction from the east Town boundary to approximately 1,000 feet west of Technology Drive. Also included in the project are improve- ments to the Shea and Saguaro intersection, a rubberized asphalt overlay of the existing pavement, curb and gutter, sidewalks, traffic signal improvements, traffic signal interconnect conduit, wiring and appurtenances. Shea Boulevard is a road of regional significance and has an average traffic volume of 25,000 vehi- cles per day at Saguaro Boulevard. This is a MAG Proposition 400 project which will provide for 70% of the project funding with a 30% match from the Town. The Town was also awarded MCDOT Special Project Funds in the amount of $152,000 to provide for a rubberized asphalt overlay from the Beeline Highway to the eastern Town limit. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Capital Proj $105,000 $781,000 $886,000 Grant $2,218,000 $2,218,000 General HURF Developer TOTAL $105,000 $2,999,000 $3,104,000 The Height of Desert Living 279 Capital Projects Information Sheets PROJECT EXPENSES OPERATING IMPACT ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design $80,000 $72,000 $152,000 Construction $2,927,000 $2,927,000 Other $25,000 $25,000 TOTAL $105,000 $2,999,000 $3,104,000 CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies $2,000 $2,000 $20,000 $2,000 $2,000 $28,000 Other TOTAL $2,000 $2,000 $20,000 $2,000 $2,000 $28,000 The Height of Desert Living 280 Capital Projects Information Sheets PROJECT TITLE: Annual Pavement Management PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6008 TOWN GOALS: TIMEFRAME: FY 2012-31 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $12,355,671 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities FUNDING SOURCES The pavement management program includes various levels of treatment such as surface seal, slurry seal, mill and overlay as well as reconstruction. Roadways typically have a life span of 20-30 years. Many of the roadways in Town are currently 20 to 30 years old and are approaching their useful life. This program will extend the useful life of the roadways in Fountain Hills in some instances to over 50 years. Fountain Hills has seven pavement zones which are maintained on an annual basis. The pavement maintenance program is designed to replace the roadway surface every 35 years. To accomplish this each zone will require 20% of the roadways to undergo a mill and overlay treatment annually as well as surface seal and/or slurry seal of the remaining 80% of the roadways in each zone to ex- tend the useful life out to 50+ years in some instances. This work is anticipated to be funded through voter approved bonds. In addition to the annual maintenance (every seven years) each zone will be surface sealed mid- way (approximately three to four years) into the maintenance cycle to properly maintain the road- way surfaces. The interim surface sealing is to be paid through the Capital Projects Fund. The annual pavement management schedule is as follows: Zone 6: FY11-12 Zone 7: FY12-13 (arterial roadways) Zone 1: FY13-14 Zone 2: FY14-15 Zone 3: FY15-16 Zone 4: FY16-17 Zone 5: FY17-18 The Height of Desert Living 281 Capital Projects Information Sheets PROJECT EXPENSES OPERATING IMPACT FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Capital Proj $1,065,315 $257,583 $443,735 $290,531 $373,751 $2,430,915 HURF General Debt Service $1,495,911 $1,583,229 $2,944,141 $2,633,528 $1,267,947 $9,924,756 Grant TOTAL $2,561,226 $1,840,812 $3,387,876 $2,924,059 $1,641,698 $12,355,671 ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design Construction $2,561,226 $1,840,812 $3,387,876 $2,924,059 $1,641,698 $12,355,671 Other TOTAL $2,561,226 $1,840,812 $3,387,876 $2,924,059 $1,641,698 $12,355,671 CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 282 Capital Projects Information Sheets PROJECT TITLE: Saguaro Boulevard Mill and Overlay PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6010 TOWN GOALS: TIMEFRAME: FY 2011-12 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $7,500,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities FUNDING SOURCES PROJECT EXPENSES This project will mill and overlay Saguaro Boulevard from Trevino to Fountain Hills Boulevard includ- ing the removal and replacement of subgrade as required. Also included are major drainage im- provements at Palisades, minor drainage improvements at various locations, sidewalks, ADA ramps and concrete curb removal and replacement as required. An allowance for intersection improve- ments at Avenue of the Fountains is also included. Saguaro Boulevard was one of the first streets constructed in Fountain Hills. This mill and overlay along with complete roadway replacement at various locations is the first major work performed on the street. There have been some repairs performed in areas over time, however, the overall con- dition of the asphalt requires extensive rehabilitation. This project is anticipated to be funded by voter approved bonds. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Excise Tax HURF General Debt Service $7,500,000 $7,500,000 Grant TOTAL $7,500,000 $7,500,000 ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Engineering $700,000 $700,000 Design Construction $6,800,000 $6,800,000 Other TOTAL $7,500,000 $7,500,000 The Height of Desert Living 283 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 284 Capital Projects Information Sheets PROJECT TITLE: Shea Boulevard Gap - Overlay PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6025 TOWN GOALS: TIMEFRAME: FY 2010-12 YEAR PROJECT BEGAN: FY 2009–10 TOTAL ESTIMATED PROJECT COST: $1,214,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Leverage Local Funds FUNDING SOURCES PROJECT EXPENSES The eastbound bike lane and median provide safety and aesthetic benefits to this roadway segment. The rubberized asphalt overlay provide a long-term maintenance restoration of the pavement sur- face. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Capital Proj $123,000 $10,000 $133,000 Grant $400,000 $681,000 $1,081,000 General HURF TOTAL $523,000 $691,000 $1,214,000 ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Planning Design $123,000 $10,000 $133,000 Construction $400,000 $681,000 $1,081,000 TOTAL $523,000 $691,000 $1,214,000 This project will provide a rubberized asphalt overlay on Shea Blvd. from Fountain Hills Blvd. to west of Technology Drive. The project will also construct and landscape the 2 median gaps and will widen the south roadway pavement for an eastbound bike lane. The Height of Desert Living 285 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies $2,000 $2,000 $2,000 $20,000 $2,000 $28,000 Other TOTAL $2,000 $2,000 $2,000 $20,000 $2,000 $28,000 The Height of Desert Living 286 Capital Projects Information Sheets PROJECT TITLE: Shea Boulevard Multi-Use Path PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6047 TOWN GOALS: TIMEFRAME: FY 2012-14 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $466,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: Medium - Results in Increased Efficiency FUNDING SOURCES PROJECT EXPENSES Fountain Hills was awarded a $273,000 Congestion Mitigation Air Quality (CMAQ) grant from the Maricopa Association of Governments (MAG) to construct the Shea Boulevard multi-use pathway in FY12-13. Staff will apply for a one year deferral to move construction to FY13-14. The project will be administered by ADOT. The multi-use pathway will fill in the existing gap on the south side of Shea between Scottsdale's multi-use path which ends at 142nd Street and Fountain Hills' sidewalk which begins at Eagle Moun- tain Boulevard. This will be a joint project between the Town(70%) and the City of Scottsdale (30%) with the local funding split based upon the length of the project located within each jurisdic- tion. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Capital Proj $35,000 $35,000 $65,000 $135,000 Grant $273,000 $273,000 General Scottsdale $15,000 $15,000 $28,000 $58,000 TOTAL $50,000 $50,000 $366,000 $466,000 ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Engineering $50,000 $50,000 $20,000 $120,000 Design Construction $346,000 $346,000 TOTAL $50,000 $50,000 $366,000 $466,000 This project will construct a new multi-use path on the south side of Shea Boulevard from 142nd Street to Eagle Mountain Parkway. The Height of Desert Living 287 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies $1,000 $1,000 $1,000 $3,000 Other TOTAL $1,000 $1,000 $1,000 $3,000 The Height of Desert Living 288 Capital Projects Information Sheets PROJECT TITLE: Fountain Hills Boulevard Shoulder Paving PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6053 TOWN GOALS: TIMEFRAME: FY 2012-14 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $361,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Leverage Local Funds FUNDING SOURCES PROJECT EXPENSES This project will pave the dirt shoulders along Fountain Hills Boulevard from Segundo Drive to Pinto Drive, providing dust mitigation and erosion control. The Town applied for and was awarded a Congestion Mitigation Air Quality (CMAQ) grant through the Maricopa Association of Governments for the paving of the dirt shoulders on Fountain Hills Boulevard. This project will provide dust mitigation, erosion control, run-off-the-road hazard miti- gation, potential future use by bicycles, and will reduce maintenance costs. The project design is funded by the Town, with construction funded 94.3% through grant funds with a 5.7% local match requirement. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Capital Proj $40,000 $40,000 $26,000 $106,000 Grant $255,000 $255,000 General HURF Developer TOTAL $40,000 $40,000 $281,000 $361,000 ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Design $40,000 $40,000 $10,000 $90,000 Construction $271,000 $271,000 Other TOTAL $40,000 $40,000 $281,000 $361,000 The Height of Desert Living 289 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies $1,000 $1,000 $1,000 $3,000 Other TOTAL $1,000 $1,000 $1,000 $3,000 The Height of Desert Living 290 Capital Projects Information Sheets PROJECT TITLE: Highway Safety Improvement Program PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6054 TOWN GOALS: TIMEFRAME: FY 2011-12 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $57,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Leverage Local Funds FUNDING SOURCES PROJECT EXPENSES This project will provide guardrail impact attenuators at five locations on Shea Boulevard and four locations on Palisades Boulevard. The project will also include the purchase of twenty traffic signal pedestrian countdown timers to be installed by the Streets Division. The Town applied for and was awarded a Highway Safety Improvement Program (HSIP) grant through the Maricopa Association of Governments for the installation of guardrail impact attenu- ators and traffic signal pedestrian countdown timers. This project will provide additional safety measures for motorists and pedestrians while being funded 95% through grant funds. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Capital Proj $3,500 $3,500 Grant $53,500 $53,500 General HURF Developer TOTAL $57,000 $57,000 ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Design Construction $57,000 $57,000 Other TOTAL $57,000 $57,000 The Height of Desert Living 291 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 292 Capital Projects Information Sheets PROJECT TITLE: San Marcus Drive Sidewalk - Four Peaks Elementary School PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6055 TOWN GOALS: TIMEFRAME: FY 2011-12 YEAR PROJECT BEGAN: FY 2010-11 TOTAL ESTIMATED PROJECT COST: $327,600 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Leverage Local Funds FUNDING SOURCES PROJECT EXPENSES Fountain Hills applied for a Safe Routes To School Grant with the support of the Fountain Hills School District, Maricopa County Department of Transportation and the Fort McDowell Yavapai Na- tion. If approved, the project will be funded 100% through the Grant and will provide a safe route for students from the Fort McDowell Yavapai Nation as well as local Fountain Hills students walking to and from Four Peaks Elementary School. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Capital Proj Grant $327,600 $327,600 General HURF TOTAL $327,600 $327,600 ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Engineering Design $106,500 $106,500 Construction $221,100 $221,100 TOTAL $327,600 $327,600 This project will construct a new sidewalk along San Marcus Drive from the Fort McDowell Yavapai Nation to Four Peaks Elementary School. The Height of Desert Living 293 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies $1,000 $1,000 $1,000 $1,000 $1,000 $5,000 Other TOTAL $1,000 $1,000 $1,000 $1,000 $1,000 $5,000 The Height of Desert Living 294 Capital Projects Information Sheets PROJECT TITLE: Shea Boulevard Eastbound Bike Lane and Overlay PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: S6056 This project will provide a rubberized asphalt overlay on Shea Blvd. from Palisades to Fountain Hills Blvd. and provide pavement for an eastbound bike. TOWN GOALS: TIMEFRAME: FY 2011-12 YEAR PROJECT BEGAN: FY 2011-12 TOTAL ESTIMATED PROJECT COST: $651,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: High - Leverage Local Funds FUNDING SOURCES Staff is working with ADOT to reallocate savings from favorable construction bids received for the Shea Gap Project (S6025) to complete the eastbound bike lane and pavement overlay from Pali- sades to Fountain Hills Blvd. The rubberized asphalt overlay will provide for long-term maintenance restoration of the pavement surface. This project will be administered by ADOT. Project Funding: STP Grant Funds $440,000 CIP Fund $211,000 Total $651,000 FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Capital Proj $211,000 $211,000 Grant $440,000 $440,000 General HURF TOTAL $651,000 $651,000 The Height of Desert Living 295 Capital Projects Information Sheets PROJECT EXPENSES OPERATING IMPACT ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Engineering Design $110,000 $110,000 Construction $541,000 $541,000 TOTAL $651,000 $651,000 CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies $2,000 $2,000 $2,000 $10,000 $2,000 $18,000 Other TOTAL $2,000 $2,000 $2,000 $10,000 $2,000 $18,000 The Height of Desert Living 296 Capital Projects Information Sheets PROJECT TITLE: Traffic Signal Upgrades PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: T5009 TOWN GOALS: TIMEFRAME: FY 2010-12 YEAR PROJECT BEGAN: FY 2009-10 TOTAL ESTIMATED PROJECT COST: $350,800 PROJECT JUSTIFICATION: FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES This project will upgrade traffic signal cabinets, controllers, foundations, uninterruptible power sup- plies (UPS) and underground conduits and wiring for existing traffic signals throughout Fountain Hills. The traffic signal controllers at existing signals throughout Fountain Hills are outdated and replace- ment parts are no longer available. The purchase and installation of new cabinets and controllers will bring the traffic signals up to industry standards. Seven cabinets and controllers were pur- chased in FY09-10 and will be installed in FY10-11. It is anticipated that two new cabinets and con- trollers and ten new UPS systems will be purchased and installed in FY11-12. It is also anticipated to purchase equipment to provide increased connectivity between signals and upgrades to under- ground conduits, wiring and pole foundations will be completed in FY11-12. The proposed upgrades will allow for better signal timing coordination which in turn will reduce the amount of air pollution by allowing for the efficient flow of traffic. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Capital Proj $150,800 $200,000 $350,800 Debt Service General HURF TOTAL $150,800 $200,000 $350,800 The Height of Desert Living 297 Capital Projects Information Sheets PROJECT EXPENSES OPERATING IMPACT ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Design Construction $150,800 $200,000 $350,800 Acquisition Other TOTAL $150,800 $200,000 $350,800 CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 298 Capital Projects Information Sheets PROJECT TITLE: Intelligent Transportation System (ITS) PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: T5010 TOWN GOALS: TIMEFRAME: FY 2012-15 YEAR PROJECT BEGAN: FY 2012-13 TOTAL ESTIMATED PROJECT COST: $1,433,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES PROJECT EXPENSES This project will install a hybrid Intelligent Transportation System (ITS) that will be part wireless and part fiber optic wiring for traffic signal interconnection on Shea, Palisades, Saguaro and Foun- tain Hills Blvd. In 2007 the Town hired a consultant to prepare a study with recommendations to implement an ITS system for the traffic signals throughout Fountain Hills. Fountain Hills was selected by MAG for a Federal Aid Grant (CMAQ) to construct the hybrid ITS system. Design is anticipated to start in FY12-13 and continue through FY13-14 with construction in FY14- 15. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Capital Proj $53,000 $53,000 $405,000 $511,000 Debt Service General Grant $922,000 $922,000 TOTAL $53,000 $53,000 $1,327,000 $1,433,000 ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Design $53,000 $53,000 $10,000 $116,000 Construction $1,317,000 $1,317,000 Acquisition Other TOTAL $53,000 $53,000 $1,327,000 $1,433,000 The Height of Desert Living 299 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 300 Capital Projects Information Sheets PROJECT TITLE: Traffic Signal - Palisades and Saguaro Upgrades PROJECT DESCRIPTION/SCOPE: PROJECT NUMBER: T5011 TOWN GOALS: TIMEFRAME: FY 2014-15 YEAR PROJECT BEGAN: FY 2014-15 TOTAL ESTIMATED PROJECT COST: $400,000 PROJECT JUSTIFICATION: FUNDING PRIORITY: Medium - Maintains Existing Service Level FUNDING SOURCES PROJECT EXPENSES Remove and replace existing traffic signal poles, foundations, mast arms, signal heads and conduits to meet current standards. The traffic signal at Palisades and Saguaro was built to Maricopa County standards prior to incorpo- ration of the Town of Fountain Hills. The current condition of the traffic signal and appurtenances require upgrades due to the age and original construction standards of the signal. FUND TYPE Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Capital Proj $400,000 $400,000 Debt Service General HURF Grant TOTAL $400,000 $400,000 ACTIVITY Prior Years FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Design $40,000 $40,000 Construction $360,000 $360,000 Other Other TOTAL $400,000 $400,000 The Height of Desert Living 301 Capital Projects Information Sheets OPERATING IMPACT CATEGORY FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 FY 2015-16 TOTAL Salaries & Benefits Services & Supplies Other TOTAL The Height of Desert Living 302 Vehicle Replacement Program Policy and Procedure The Height of Desert Living 303 Vehicle Replacement Program Objective To provide a policy and procedures for the development, approval, and implementa- tion of the Town of Fountain Hills’ twenty (20) year Vehicle Replacement Program (VRP). Scope This policy applies to all vehicles owned by the Town of Fountain Hills that meet the definition detailed in the definitions section. Policy The purpose of the Vehicle Replacement Program is to provide an authoritative deci- sion-making process for the evaluation, selection, and multi-year scheduling of vehi- cle replacements based on a projection of available fiscal resources and the vehicles age, mileage, engine hours and repair costs. The objectives of the program are to: Ensure the timely purchase, repair and replacement of the Town’s vehicles; Serve as a link in the Town’s planning between the Town’s operating and capi- tal budgets; Maintain control over the Town’s long-term cash flow in relation to the Town's financial capacity; and Ensure efficient, effective and coordinated vehicle acquisition and replace- ment. Definitions The following words when used in connection with this policy shall have the following meanings: VEHICLE REPLACEMENT PROGRAM: A multi-year planning document that is the prod- uct of a systematic evaluation of vehicle utilization, repair and maintenance. This plan serves as a guide for the efficient and effective replacement of vehicles, outlin- ing a detailed timeline and financing schedule of vehicle replacement for a twenty (20) year period. VEHICLE: A vehicle is defined in financial terms as a piece of rolling stock with a pro- jected final cost of at least $10,000 and a useful life of at least 7 years. Vehicles shall be subdivided into various classifications as follows: Sedans Sports Utility Vehicle (SUV) Light Duty Truck Medium Duty Truck Heavy Duty Truck The Height of Desert Living 304 Vehicle Replacement Program Passenger Van Street Sweeper Fire Ladder Truck Fire Pumper Truck Utility Vehicle/Bunker Rake Backhoe Loader/Grader/Tractor Gator Dump Truck Trailer PROCESS: A. Schedule: Annually, the Development Services Director and Finance Direc- tor will submit an updated VRP to the Town Manager for review in February of each fiscal year. The Town Manager will review the proposal and forward the approved VRP to the Finance Director in March for inclusion in the Town’s CIP budget proposal. B. Format: The Development Services Director will utilize the previous year's approved VRP as the base for developing recommended additions, deletions, or changes for incorporation in the updated VRP for the ensuing year. All new (not replacement) vehicle requests will also include a comprehensive estimate of the impact of the new vehicle on the Town's annual operating budget; e.g., fuel, maintenance requirements, etc. B. Finance Review: The Finance Director will assist the Development Services Director as necessary in all facets of the Vehicle Replacement Program devel- opment and review including production of cost estimates, as well as an over- all financial analysis of the proposed program. Additional assistance may be requested to help produce draft documents, etc. C. Town Manager Review: The Development Services Director will provide a copy of the proposed VRP document to the Finance Director and Town Man- ager for review and comment. Following approval by the Town Manager the VRP will be incorporated into the CIP budget proposal for the coming year. D. Implementation: Upon adoption of the VRP in the operating budget, vehi- cles included within the applicable budget year may be purchased by the De- velopment Services Director, or his/her designee in compliance with the Town’s Purchasing Policy. The Height of Desert Living 305 Vehicle Replacement Program E. Amendments: The adopted VRP may be amended upon recommendation of the Development Services Director and approval of the Town Manager and Town Council. PROCEDURE: A. Form: The New Vehicle Request form (listed as Attachment A) shall be util- ized to request inclusion of a new (not replacement) vehicle in the Vehicle Re- placement Plan. Department Directors may request the addition of a new ve- hicle to the VRP by submitting their request to the Public Works Director in January as part of the budget process. The Development Services Director shall include these requests in the VRP that is submitted to the Finance Director and Town Manager. B. Funding Prioritization: As part of the VRP development process, the Public Works Director shall create vehicle replacement priorities to help determine the vehicle replacement schedule which will be incorporated in the five (5) year and twenty (20) year VRP. The following guidelines shall be utilized: Sedans 10 years/100,000 miles Sports Utility Vehicle (SUV) 10 years/100,000 miles Light Duty Truck 10 years/100,000 miles Medium Duty Truck 12 years/125,000 miles Heavy Duty Truck 12 years/125,000 miles Passenger Van 12 years/100,000 miles Street Sweeper 7 years/75,000 miles Fire Ladder Truck 15 years/100,000 miles Fire Pumper Truck 15 years/100,000 miles Utility Vehicle/Bunker Rake 12 years/100,000 miles Backhoe 20 years/15,000 engine hours Loader/Grader/Tractor 20 years/15,000 engine hours Gator 12 years/15,000 engine hours Dump Truck 15 years/125,000 miles Trailer 10 years In addition to the factors listed above, the Development Services Director, or his/her The Height of Desert Living 306 Vehicle Replacement Program designee shall also review the utilization, maintenance records of the vehicles, down- time and the overall condition of the vehicles when making recommendations for re- placement. C. Funding Sources: The primary funding sources for the VRP are the General Fund and Streets Fund. Revenues for the Vehicle Replacement Fund will also be gener- ated from the replacement charges applied against the operating funds that support the departments that utilize the subject vehicles. Surplus sale proceeds and insur- ance claim proceeds will also be deposited to the Vehicle Replacement Fund to help offset future vehicle and equipment costs. D. Vehicle Disposal: At least once annually, the Development Services Director, or his/her designee shall prepare a list of vehicles to be retired from the Town’s fleet. The Town Manager shall authorize the sales of these vehicles at Auction by signing over the vehicle title(s). The Development Services Director, or his/her designee shall then transport the vehicles to the Auctioneer and shall be responsible to insure that payment on the vehicles is made to the Vehicle Replacement Fund. RESPONSIBILITY FOR ENFORCEMENT: The Town Manager, Finance Director and Development Services Director will be re- sponsible for ensuring that this policy is followed and/or updated as necessary. Fiscal Year 2011-12 Vehicle Replacement Recommendation In fiscal year 2011-12, $100,000 is budgeted for vehicle replacements, however the vehicle replacement program is being reviewed and may change. The Height of Desert Living 307 Vehicle Replacement Program Department AssignedEquipment No.Description Type Year ReplOdometerReplacement CostReplacement ScheduleAnnual DepreciationYearStreets STPAVE 129 Ford F-450 Utility Heavy Duty Truck 1992200469,485 $24,893 12 years/125,000 miles $2,074Parks & Rec GEP 103 Ford F-150 Pickup Light Duty Truck 1995200591,865 $15,087 10 years/100,000 miles $1,509Fire Suppression 138 Ford FMC Pumper Truck19902005136,187 $367,000 15 years/100,000 miles $24,467Public Works Facilities-Admin 105 Ford F-150 Pickup Light Duty Truck 1997200763,557 $19,174 10 years/100,000 miles $1,917Streets STTS/FMP 50/50 104 Chevrolet 1500 Pickup Light Duty Truck 1998200891,996 $14,367 10 years/100,000 miles $1,437Streets STTRAF 153 Ford F-150 Light Duty Truck 1998200889,252 $19,816 10 years/100,000 miles $1,982Streets 911 Ford F-150 Light Duty Truck 1998200881,413 $43,004 10 years/100,000 miles $4,300Public Works Facilities-Admin 101 Dodge 1500 Pickup Light Duty Truck 1999200925,791 $14,706 10 years/100,000 miles $1,471Parks & Rec P&R Director 102 Ford Crown Victoria Sedan 1999200950,600 $24,607 10 years/100,000 miles $2,461Streets STTRAF 124 Dodge 3500 Pickup Medium Duty Truck 1999200952,702 $24,062 10 years/100,000 miles $2,406Parks & Rec GEP 8 John Deere 4x2 Gator Gator 199820105,670 $10,000 12 years/15,000 hours $833Parks & Rec GEP? 9 John Deere 4x2 Gator Gator 199820102,982 $10,000 12 years/15,000 hours $833Parks & Rec DV? 10 John Deere 4x2 Gator Gator 199820103,200 $10,000 12 years/15,000 hours $833Parks & Rec GEP 2 John Deere 1200A Golden Bunker Rake 199920112,284 $10,000 12 years/15,000 hours $833Motor Pool Bldg Official 106 Chevrolet Silverado Pickup Light Duty Truck 2001201140,511 $18,517 10 years/100,000 miles $1,852Public Works Tom 112 Chevrolet S-10 Blazer SUV 2001201159,600 $23,445 10 years/100,000 miles $2,345Motor Pool STVEH 113 Ford F-150 Pickup Light Duty Truck 2001201151,315 $23,764 10 years/100,000 miles $2,376Streets Streets Supt 133 Ford F-150 Pickup Light Duty Truck 2001201158,616 $23,764 10 years/100,000 miles $2,376Fire Chief 668 Ford Explorer SUV 2001201168,459 $24,610 10 years/100,000 miles $2,461Fire Asst Chief 40 Ford Expedition SUV 20022012107,768 $35,000 10 years/100,000 miles $3,500Seniors Trips 121 Chevrolet Express Van Van 2000201249,525 $21,158 12 years/125,000 miles $1,763Streets STPAVE 5 Caterpillar 21B Roller19932013458 $24,898 20 years/10,000 hours $1,245Streets STPAVE 12 John Deere Tractor Tractor 199320137,084 $55,403 20 years/15,000 hours $2,770Streets Sweeping 139 Schwartz A9000 Sweeper Sweeper 2006201316,641 $195,300 7 years/75,000 miles $27,900Fire 204 Ford F-550 SUV Heavy Duty Truck 2001201339,725 $100,000 12 years/125,000 miles $8,333Fire Suppression 821 American LaFrance Pumper Truck1998201398,000 $450,000 15 years/100,000 miles $30,000Streets Sweeping 150 Freightliner Sweeper Sweeper 2007201413,645 $185,954 7 years/75,000 miles $26,565Fire Suppression 822 American LaFrance Ladder Truck1999201461,589 $525,000 15 years/100,000 miles $35,000Motor Pool Bldg Safety 138 Ford Escape Hybrid SUV 2006201633,905 $27,748 10 years/100,000 miles $2,775Planning & Zoning Code Enforcement 143 Ford Escape Hybrid SUV 2006201626,240 $29,275 10 years/100,000 miles $2,928Streets Traffic Signals 134 Ford F-550 Pickup Heavy Duty Truck 2005201731,563 $41,994 12 years/125,000 miles $3,500Public Works Eng Inspector 140 Ford Escape Hybrid SUV 2007201727,254 $28,247 10 years/100,000 miles $2,825Parks & Rec FP-Lead 141 Ford F-150 Light Duty Truck 2007201719,182 $15,174 10 years/100,000 miles $1,517Parks & Rec GEP-Lead 142 Ford F-250 Pickup Light Duty Truck 2007201714,304 $19,089 10 years/100,000 miles $1,909Administration Town Manager 144 Ford Escape Hybrid SUV 2007201722,118 $29,844 10 years/100,000 miles $2,984Public Works Open Space Spec 145 Ford F-150 Supercab Light Duty Truck2007201737,137 $25,403 10 years/100,000 miles $2,540Parks & Rec 4P-Lead 146 Ford F-150 Pickup Light Duty Truck 2007201724,322 $18,288 10 years/100,000 miles $1,829Parks & Rec GEP-Park Supv 147 Ford F-150 Pickup Light Duty Truck 2007201728,228 $18,288 10 years/100,000 miles $1,829 The Height of Desert Living 308 Vehicle Replacement Program Department AssignedEquipment No.Description Type Year ReplOdometerReplacement CostReplacement ScheduleAnnual DepreciationYearPlanning & Zoning Bldg Safety 148 Ford Escape Hybrid SUV 2008201817,230 $25,947 10 years/100,000 miles $2,595Planning & Zoning Code Enforcement 149 Ford Escape Hybrid SUV 2008201812,683 $25,947 10 years/100,000 miles $2,595Parks & Rec FP 11 John Deere 4x2 Gator Gator 200720191,862 $6,590 12 years/15,000 hours $549Parks & Rec 4P 12 John Deere 4x2 Gator Gator 20072019439 $6,590 12 years/15,000 hours $549Parks & Rec GEP 13 Mule KAF400A7 Utility Vehicle 20072019287 $8,000 12 years/15,000 hours $667Streets STPAVE 20 Caterpillar 426C Backhoe 199920194,898 $88,393 20 years/15,000 hours $4,420Fire Fire Safety FD7 Ford F-150 4x4 Supercab Medium Duty Truck20092019100 $43,004 10 years/100,000 miles $4,300Streets STPAVE/SWP 50/50 135 Freightliner M2106 Dump Truck 2005202018,479 $63,170 15 years/125,000 miles $4,211Streets Street Signs 151 Ford F-450 Utility Heavy Duty Truck 2008202024,802 $52,183 12 years/125,000 miles $4,349Fire Suppression 823 Crimson Pumper Truck2008202314,666 $450,000 15 years/100,000 miles $30,000Parks & Rec GEP 14 Kubota KU Tractor/Loader 20072027205 $27,199 20 years/15,000 hours $1,360Fire 198 Serro Trailer E.D.I.T.H. House1995 0 $0 non-replaceable$3,363,903 $276,073 The Height of Desert Living 309 Schedules The Height of Desert Living 310 Comprehensive Fee Schedule The Height of Desert Living 311 Comprehensive Fee Schedule Description Fee Services Notarization $2.00 per signature Affix Town Seal $2.00 each Faxing Service - Local Only $2.00 First Page, $.50 Each Additional Page Faxing Service - Long Distance $3.00 First Page, $.50 Each Additional Page E-Mail Document Service $.50 First Page, $.10 Each Additional Page Campaign Fees Pro/Con Argument Fee $100.00 Campaign Finance-Late Filing Fee $10.00 per day Copies-Non-Commercial Photocopies (B&W) 8 1/2 x 11 $.25 per page Photocopies (B&W) 8 1/2 x 14 $.30 per page Photocopies (B&W) 11 x 17 $.40 per page Photocopies (Color) 8 1/2 x 11 $.50 per page Photocopies (Color) 8 1/2 x 14 $.60 per page Photocopies (Color) 11 x 17 $.70 per page Copies-Commercial Photocopies (B&W) 8 1/2 x 11 $.50 per page Photocopies (B&W) 8 1/2 x 14 $.60 per page Photocopies (B&W) 11 x 17 $.80 per page Photocopies (Color) 8 1/2 x 11 $1.00 per page Photocopies (Color) 8 1/2 x 14 $1.20 per page Photocopies (Color) 11 x 17 $1.40 per page Documents Town Code $25.00 (CD or hard copy) Zoning Ordinances $25.00 (CD or hard copy) Subdivision Code $25.00 (CD or hard copy) CAFR (Annual Financial Report) $25.00 (CD or hard copy) Annual Budget $45.00 (CD or hard copy) Land Use Analysis $25.00 (hard copy only) CD of Council Meeting $25.00 ea Other Materials on CD $25.00 ea E-Mail Service (Request for Public Information) $25.00 ea Reports Current Business License Report $25.00 (CD or hard copy) (Non-commercial Use) Current Business License Report $50.00 (CD or hard copy) (Commercial Use) Maps 8 1/2" x 11" Street/Index Map "Typical" (B&W) $0.50 8 1/2" x 11" Street/Index Map "Typical" (Color) $2.00 8 1/2" x 11" Street/Index Map "Typical" (Photo) $3.00 11" x 17" Street/Index Map "Typical" (B&W) $0.75 11" x 17" Street/Index Map "Typical" (Color) $3.00 11" x 17" Street/Index Map "Typical" (Photo) $5.00 11" x 17" Aerial Site Plan (Photo) $20.00 24" x 36" Street/Final Plat/As Built (B&W) $3.00 24" x 36" Street/Final Plat/As Built (Color) $20.00 24" x 36" Street/Final Plat/As Built (Photo) $30.00 60" x 60" Street/Bldg/Develop/Plat/Plot (B&W) $35.00 60" x 60" Street/Bldg/Develop/Plat/Plot (Color) $75.00 60" x 60" Street/Bldg/Develop/Plat/Plot (Photo) $125.00 Plat Map Book $25.00 The Height of Desert Living 312 Comprehensive Fee Schedule Description Fee Adopt A Street Fee, per sign $30.00 Dog License Non-neutered dog $42.00 Spayed/Neutered dog $17.00 Over 65 with neutered dog $6.00 Service Dog No fee Replacement Dog Tag $2.00 Late fee neutered dog (per month) $2.00 Late fee non-neutered dog (per month) $4.00 Business License Fees Providers of services, wholesalers and manufacturers $50.00/application and first year fee with a fixed place of business within the town limits Retail merchants, restaurants, bars, contractors $50.00/application and first year fee and rental of real and personal property with a fixed place of business within the town limits and persons engaging in the sale or rental of real estate Wholesalers, manufacturers and providers of services $50.00/application and first year fee without a fixed place of business within the town limits Retail merchants, etc. (as above) without a fixed place $50.00/application and first year fee of business within the town limits Annual renewal fee for business within the town limits $35.00 Annual renewal fee for business without a fixed place $50.00 of business within the town limits Temporary Vendor Permit (Special Events Only) $50.00/application and processing fee Peddlers, solicitors and mobile merchants $250.00/calendar quarter or fraction thereof Peddler investigation fee (per person) $25.00 Promoters of entertainments, circuses, bazaars, etc., $100.00/week who receive a percentage of receipts or other consideration for their services. Each such promoter shall also obtain liability insurance of a minimum of $1 million naming the town as insured. Animal Show $100.00/week Circus Parade Only $50.00/day Handbill Distributor $10.00/day Amusement Company, such as ferris wheel, merry- $100.00/day go-round,etc., not part of a circus Tent Show $100.00/day Wrestling Exhibition $100.00/day Road Show, Carnival or Circus $100.00/day Practice of palmistry, phrenology, astrology, fortune $50.00/day telling, mind reading, clairvoyancy, magic or any heal- ing practices not licensed by the State of Arizona, or any similar calling without a fixed place of business Duplicate Business License $10.00 Verification of License Letter $10.00 The Height of Desert Living 313 Comprehensive Fee Schedule Description Fee Alarm License Application fee $100.00 Annual License fee $30.00 Criminal history investigation (per person) $25.00 Duplicate Alarm License $10.00 False Alarm Service Charges (per calendar year) First and second None Third $50.00 Fourth $75.00 Fifth and Sixth $100.00 Seventh or more $200.00 each Wireless Communications (Cell Tower on Town property) Application Fee, each location $100.00 Special Event Permits-Business Application Fee-Business $100.00 Permit Fee $50 per day (not to exceed $400) Special Event Permits-Non-Profit Application Fee-Charitable Organization $50.00 Permit Fee $25 per day (not to exceed $200) Special Event Permits-Extra Fees Special Event Liquor Application Fee $25.00 Utility Fees Actual cost of usage Alcohol License Application Special Event Liquor Application Fee $25.00 Transfer Fee $150.00 Extension of Premise $25.00 Initial Application Fee 01-In State Producer $500.00 02-Out of State Producer $500.00 03-Domestic Microbrewery $500.00 04-In State Wholesaler $500.00 05-Government $500.00 06-Bar, All Spirituous Liquors $500.00 07-Beer & Wine Bar $500.00 08-Conveyance $500.00 09-Liquor Store $500.00 10-Beer & Wine Store $500.00 11-Hotel/Motel $500.00 12-Restaurant $500.00 13-Domestic Farm Winery $500.00 14-Private Club $0.00 15-Special Event $0.00 16-Wine Festival/Wine Fair $0.00 Adult Oriented Business License Application Fee-Business $500.00 Application Fee-Provider $100.00 Application Fee-Manager $100.00 Application Fee-Employee (per person) $50.00 License Fee-annual-Business $200.00 License Fee-annual-Provider $100.00 License Fee-annual-Manager $100.00 The Height of Desert Living 314 Comprehensive Fee Schedule Description Fee Cable License Initial License Application $2,500.00 Transfer of ownership $2,000.00 License modification, pursuant to 47 USC Sec 545 $2,500.00 Other License modification up to $2000 License fee-quarterly 5% of gross receipts Late fee (after 30 days) 5% plus interest of 1 1/2%/mo Excavations/In-Lieu Fees Base fee (per excavation) $250.00 plus: Trench cut fees: Newly paved or overlayed 0-1 yrs $55.00 per lineal ft. Newly paved or overlayed 1-2 yrs $45.00 per lineal ft. Newly paved or overlayed 2-3 yrs $35.00 per lineal ft. Newly paved or overlayed 3-4 yrs $25.00 per lineal ft. Newly paved or overlayed 4-5 yrs $15.00 per lineal ft. Newly paved or overlayed 5-6 yrs $10.00 per lineal ft. Slurry or chip sealed 0-2 years $4.00 per lineal ft. Pavement replacement greater than 600 ft in length $2.50 per sq. yd. Utility Pit fees: Newly paved or overlayed 0-1 yrs $5.00 per sq. ft. Newly paved or overlayed 1-2 yrs $4.50 per sq. ft. Newly paved or overlayed 2-3 yrs $3.50 per sq. ft. Newly paved or overlayed 3-4 yrs $2.50 per sq. ft. Newly paved or overlayed 4-5 yrs $1.50 per sq. ft. Newly paved or overlayed 5-6 yrs $1.00 per sq. ft. Slurry or chip sealed 0-2 years $5.00 per sq. ft. Adjustment (MH, valve, monument, etc) $500 ea. Striping $.55 per linear ft. Lane Markers $150.00 ea. Stop Bars $2.50 per sq. ft. Crosswalks $.79 per sq. ft. RPMs $7.00 ea. Encroachment Permits Base Permit Fee $50.00 2"/6" Paving A.C. $.35 per sq. yd. 1" Paving-Overlay or Top Course $.15 per sq. yd. 1" ABC or Select Subbase $.05 per sq. yd. Permanent Barricading $25.00 ea. Guard Rail/Hand Rail $.20 per linear ft. Survey Monuments $10.00 ea. Concrete Aprons $15.00 ea. Scuppers $15.00 ea. Review for Adjustments MH, etc. $10.00 ea. 4" Paving-PC Concrete $.22 per sq. yd. Decorative Sidewalk or Paving $.30 per linear ft. Sidewalk & Bikepath $.30 per linear ft. Curb & Gutter $.20 per linear ft. Valley Gutter $.50 per linear ft. Sign (regulator, street etc.) $5.00 ea. Pavement Cuts $2.00 per linear ft. Driveway Cuts $30.00 ea. Utility, Water Line, Sewer Line Trench $.15 per linear ft. Drywells (maxwell or similar) $100.00 ea. Storm Drain Pipe $2.00 per linear ft. Catch Basins, Headwells $50.00 ea. Cutoff Walls $.35 per linear ft. The Height of Desert Living 315 Comprehensive Fee Schedule Description Fee Encroachment Permits (cont.) Slope Protection $.30 per sq. yd. Rip Rap $.90 sq. ft. Retaining Wall $1.53 per linear ft. Cut/Fill (Materials Moved) $.40 per cubic yd. Box Culverts 5% of attached estimate Miscellaneous 5% of attached estimate Landscaping 5% of attached estimate Irrigation 5% of attached estimate Lighting 5% of attached estimate Grading 5% of attached estimate Utility Splice/Repair Pits (outside pvmt) $2.00 sq. ft. (minimum $50.00) Other 5% of attached estimate In Lieu Payments Calculated for cuts greater than 600 feet in Length Traffic Control Plan Review $200.00 Engineering Plan Review Fee $350 per sheet Failure to obtain an Encroachment Permit $200.00 Failure to obtain a Final Inspection $100.00 Reinspection Fee $150.00 Investigation Fee for Work Done Without Permit $250 or the permit fee, whichever is greater, but not to exceed $2,500 for every day or a portion of a day from the time unpermitted work began until a permit is obtained. Public Works Fees Easement or Right-of-Way Abandonment $350.00 Revocation Administrative Fee $300.00 Engineering Plan Review Fee $350 per sheet Planning & Zoning Fees Area Specific Plans and amendments $3,000.00 plus $100.00 per acre ^ General Plan Amendments Minor $3,000.00 plus $100.00 per acre ^ Major $5,000.00 plus $100.00 per acre ^ Preliminary Plats $2,000.00 plus $50.00 per lot, unit or tract ^ Time Extension Fee $100.00 Final Plats $1,500.00 plus $50.00 per lot, unit or tract ^ Replats (lot joins, lot divisions, lot line adjustments)$500.00 up to three lots, more than 3 lots use Final Plat fees ^ Plat Abandonments $500.00 ^ Condominium Plats $1,500.00 plus $50.00 per unit ^ Cut & Fill Waiver $300 Final Plat Improvement: Plan Checking $350.00 per sheet (includes 2nd and 3rd reviews) Except water and sewer plans $175.00 per sheet (includes 2nd and 3rd reviews) Water and sewer plans only $200.00 per sheet with corrections (4th + reviews) $75.00 per sheet for addendums (changes made after approval) Tract Housing $500.00 per Standard Plan + $100 per House Façade Variant Recording Fees (subject to change without notice)$24.00 first page for plat filed for record, + $20.00 per page for each additional copy, and; $9.00 for each instrument, + $1.00 for each additional page over 5 pages. Concept Plans or Design Review $500.00 plus $200.00 for every 5,000 square feet or portion thereof ^ Time Extension fee $100.00 The Height of Desert Living 316 Comprehensive Fee Schedule Planning & Zoning Fees (cont.) Site Plan Review $500.00 plus $100 per acre or portion thereof Hillside Protection Easement (HPE) $20.00 + applicable recording fees Land Disturbance Fee $10.00 per sq. ft. Rezones (Map)$2,000.00 plus $100 per acre or portion thereof plus notification *^ Ordinances (Text Amendments) $2,000.00 plus notification * Planned Unit Developments (PUD)$2,000.00 plus $100 per acre or portion thereof plus notification * Development Agreements $2,500.00 plus $100 per acre or portion thereof Zoning Verification Letter $200.00 Continuance at Applicant Request $250.00 Variances $1,000.00 plus $300.00 for each additional variance plus notification *^ Appeal of a Decision by the Zoning Administrator $2,000.00 plus notification *^ Special Use Permits and amendments $1,000.00 plus notification *^ Temporary Use Permits $200.00 plus notification * Time extension Fee $100.00 Comprehensive Sign Plans and amendments $200.00 A Frame Sign Permit $5.00 Administrative Use Permit/Grand Opening Sign Permit $25.00 Landscape Plan Review $420.00 plus $2,500.00 refundable deposit ** Saguaro Cactus Permit $90.00 Temporary Visitor Permit (RV Parking): $25.00 Change of Address Fee $25.00 Notification fee $5.00 per mailing label and $25.00 per newspaper posting as appropriate Schedule and is, therefore, subject to change. Development Fees *Note: New Development Fees go into effect January 1, 2012* Law Enforcement Residential (1)$472/dwelling Non-Residential (2)$0.295/s.f. Park & Recreation Residential (1)$1,479/dwelling Fire and Emergency Residential (1)$106/dwelling Non-Residential (2)$0.066/s.f. Library and Museum Residential (1)$174/dwelling Streets SF-Residential $1,381/dwelling MF-Residential $819/dwelling Commercial $3.21/s.f. Hotel $1.61/s.f. Industrial $0.998/s.f. Office $2.35/s.f. (1) Residential includes single and multi-family dwelling units (2) Non-residential includes commercial and industrial square footage *Plus a notification charge of $5.00 per mailing label and/or $25 per newspaper posting as appropriate ** Deposit refundable upon landscaping approval by Town ^ All fees include up to 3 reviews by staff. Any additional reviews will be subject to an additional fee equal to 25% of the original fee charged. The "recording fee" is per Maricopa County's Fee The Height of Desert Living 317 Comprehensive Fee Schedule Description Fee Building Permit/Plan Check – Single Family Residential Single Family Homes (Includes Permit and Plan Review) · Livable Area with A/C $.75 Sq ft · Covered Area: Garage and/or Patio (non $.45 Sq ft A/C) · Single Family Addition $.75 Sq ft · Area non A/C $.45 Sq ft · Single Family Remodel $.23 Sq ft · Area non A/C $.14 Sq ft Specialized Permits (Includes Permit and Plan Review) · Solar Photovoltaic $140.00 · Fence Walls $70 plus $.15 LF (Linear Footage) · Retaining Walls $70 plus $1.53 LF (Linear Footage) · Pools & Spas Attached $290 plus $.90 Sq ft · Stand Alone Spas $235.00 · Landscape Plan Review $420.00 plus $2,500.00 refundable deposit ** Miscellaneous Permits (Plan Review Fee Extra) · One Discipline Permit $70.00 (building, plumbing, electrical or mechanical) · Combination Permit $210.00 Miscellaneous Plan Review · Minimum Plan Review $70.00 per hour (1-hour Minimum) · Revisions to Approved Plans $70.00 per hour (1-hour Minimum) Over the Counter Permits (No Plan Review Fee Required) · Plumbing-Water heater replacement/ $70.00 solar (minor) · Mechanical-HVAC replacement (minor) $70.00 · Electrical-panel repair (minor) $70.00 · Demolition (minor) $120.00 Plan Review Add On (After 3rd Review)50% of Bldg Permit/Plan Review Fee Reinspection Fee $150.00 per Trip Permit Extensions-Residential new $400.00 construction only (If Town has all records and within current Code cycle) Permit Extensions-Residential remodel only $100.00 (If Town has all records and within current Code cycle) Refund for cancelled Single Family Home 35% of building permit fee paid permit Penalty for failure to obtain a building permit 50% of Bldg Permit/Plan Review Fee The Height of Desert Living 318 Comprehensive Fee Schedule Description Fee Building Permit/Plan Check - Commercial Commercial Building Permit (Includes Permit and Plan Review) · Area with A/C $.75 Sq ft · Covered Area (non A/C) $.45 Sq ft Commercial Building Addition · Area with A/C $.75 Sq ft · Covered Area (non-A/C) $.45 Sq ft Commercial Remodel (Existing) · Area with A/C $145 plus $.23 Sq ft · Covered Area (non-A/C) $145 plus $.14 Sq ft Shell Only for Commercial & Multi-Family · Area with A/C $205 plus $.50 Sq ft · Covered Area (non-A-C) $70 plus $.45 Sq ft Commercial Tenant Improvement · Area with A/C $145 plus $.23 Sq ft · Covered Area (non-A/C) $145 plus $.14 Sq ft Apartments/Condominiums · Livable Area with A/C $.75 Sq ft · Covered Area (non-A/C) $.45 Sq ft Apartments/Condominiums with 4 or more units & reoccurring floor plans (0-100,000 livable sq ft) · Livable Area with A/C $.60 Sq ft · Covered Area (non-A/C) $.37 Sq ft Apartments/Condominiums with 4 or more units & reoccurring floor plans (Over 100,000 livable sq ft) · Livable Area with A/C $.53 Sq ft · Covered Area (non-A/C) $.33 Sq ft Specialized Permits (Includes Permit and Plan Review) · Solar Photovoltaic $140.00 · Fence Walls $70 plus $.15 LF (Linear Footage) · Retaining Walls $70 plus $1.53 LF (Linear Footage) · Pools & Spas Attached $290 plus $.90 Sq ft · Stand Alone Spas $235.00 · Landscape Plan Review $420.00 plus $2,500.00 refundable deposit ** Miscellaneous Permits (Plan Review Fee is Separate) · Minimum Permit (one discipline)$70.00 (or $210.00 for building, plumbing, electrical and mechanical) · Minimum Combination (all disciplines) $210.00 · Sign Permit, less than 32 sq ft (Face $50.00 per sign Replacement Only) · Sign Permit, greater than 32 sq ft (Face $100.00 per sign · Replacement Only) · Sign Permit, less than 32 sq ft (New) $190.00 per sign · Sign Permit, greater than 32 sq ft (New) $240.00 per sign Miscellaneous Plan Review · Minimum Plan Review $70.00 per hour (1-hour Minimum) · Revisions to Approved Plans $70.00 per hour (1-hour Minimum) The Height of Desert Living 319 Comprehensive Fee Schedule Description Fee Over the Counter Permits (No Plan Review Fee Required) · Plumbing-Water heater replacement/$70.00 solar (minor) · Mechanical-HVAC replacement (minor)$70.00 · Electrical-panel repair (minor)$70.00 · Demolition (minor) $120.00 Plan Review Add On (After 3rd Review)50% of Bldg Permit/Plan Review Fee Reinspection Fee $150.00 per trip Permit Extensions-Commercial new $400.00 construction only (If Town has all records and within current Code cycle) Permit Extensions-Commercial remodel only $100.00 (If Town has all records and within current Code cycle) Penalty for failure to obtain a building permit $100.00 Refund for cancelled Commercial Building 35% of building permit fee paid permit (must be done in writing) Fire Safety Fees Residential Automatic Sprinkler System Plan 0.05 sq. ft. (minimum $25) Review/Inspection Commercial Automatic Sprinkler System Plan $.10 sq. ft. (minimum $50) Review/Inspection Com Auto Sprinkler System Modification Plan $75.00 Commercial Hood System Plan Review/Inspection $100.00 Commercial Fire Alarm System Plan Review/ $100.00 Inspection Commercial Fire Alarm System Modification Plan $50.00 Review/Inspection Residential LPG Installation Review/Inspection $50.00 Annual Adult Residential Group Care Inspection $100.00 per year Annual Commercial Fire Inspection $25.00 Tent Permit Fee (any tent over 200 sq. ft. & any $100.00 canopy over 400 sq. ft.) Reinspection Fee (beyond one re-check) $150.00 per trip Abatement Fees Inspection fee $70.00 per hour (1-hour minimum) Reinspection fee $150.00 per trip Park Facility Rentals Park Rental Fees-Resident Small Ramada-Up to 4 hours $24.00 Over 4 Hours $48.00 Medium Ramada-Up to 4 hours $30.00 Over 4 Hours $60.00 Large Ramada-Up to 4 hours $72.00 Over 4 Hours $144.00 Meeting Rooms-Up to 4 hours $24.00 Over 4 Hours $48.00 Multi Purpose Fields-Up to 4 hours $30.00 Over 4 Hours $60.00 Open Turf Areas-Up to 4 hours $200.00 Over 4 Hours $400.00 The Height of Desert Living 320 Comprehensive Fee Schedule Description Fee Park Facility Rentals (cont.) Park Rental Fees-Resident Performance Pad (Amphitheater)-Up to 4 hours $240.00 Over 4 Hours $480.00 Tennis Courts-90 minute reservation $5.00 (Day) Tennis Courts-90 minute reservation $7.00 (Evening) Park Rental Fee Extras: Athletic Field Lights (2 hour minimum) $10.00 Per Hour Athletic Field – Prep & Bases $25.00 Each Alcohol Permit with Park Reservation $10.00 For 50 Consuming Adults Fountain Operation $250.00 Per Half-Hour Park Personnel Labor $15-$30 Per Hour Park Rental Fees-Non-Resident Small Ramada-Up to 4 hours $30.00 Over 4 Hours $60.00 Medium Ramada-Up to 4 hours $38.00 Over 4 Hours $76.00 Large Ramada-Up to 4 hours $90.00 Over 4 Hours $180.00 Meeting Rooms-Up to 4 hours $30.00 Over 4 Hours $60.00 Multi Purpose Fields-Up to 4 hours $38.00 Over 4 Hours $76.00 Open Turf Areas-Up to 4 hours $250.00 Over 4 Hours $500.00 Performance Pad (Amphitheater)-Up to 4 hours $300.00 Over 4 Hours $600.00 Tennis Courts-90 minute reservation $10.00 (Day) Tennis Courts-90 minute reservation $14.00 (Evening) Park Rental Fee Extras: Athletic Field Lights $10.00 Per Hour Athletic Field – Prep & Bases $25.00 Each Alcohol Permit with Park Reservation $10.00 For 50 Consuming Adults Fountain Operation $250.00 Per Half-Hour Park Personnel Labor $15.00-$30.00 Per Hour Recreation Fees Program Cancellation Fee $10.00 Community Center Rentals Community Center Rental - Resident / Non-Profit (Tier 2) Any Meeting Room $15.00 per Hour One Ballroom (30-90 people) 4 hours $130.00 Per hour thereafter $25.00 Two Ballrooms *(91-160 people) 4 hours $260.00 Per hour thereafter $50.00 Three Ballrooms*(161-250 people) 4 hours $390.00 Per hour thereafter $75.00 Grand Ballroom *(251-450 people) 4 hours $520.00 Per hour thereafter $100.00 The Height of Desert Living 321 Comprehensive Fee Schedule Description Fee Lobby 4 hours $125.00 Per hour thereafter $25.00 Grand Ballroom & Lobby All Day Rate (Monday-Thursday 7:00 am to Midnight) $1,600.00 All Day Rate (Friday-Saturday 7:00 am to Midnight) $2,000.00 Kitchen Usage Fee per Ballroom $30.00 Weekend Rates: Friday & Saturday (no rentals on Sunday) Ballroom 3 (includes patio access and views)* 4 hours $150.00 Per hour thereafter $30.00 Ballroom 4 (includes patio access and views) 4 hours $150.00 Per hour thereafter $30.00 Tier 2 Groups meeting 6 or More Times per Year: 4 hours (with contract) $65.00/ballroom per meeting *Ballroom 3 not available as a standalone rental Community Center Rental -Non-Resident / Commercial (Tier 3) Any Meeting Room $35.00 per Hour One Ballroom (30-90 people) 4 hours $300.00 Per hour thereafter $65.00 Two Ballrooms *(91-160 people) 4 hours $600.00 Per hour thereafter $130.00 Three Ballrooms*( 161-250 people) 4 hours $900.00 Per hour thereafter $195.00 Grand Ballroom *( 251-450 people) 4 hours $1,200.00 Per hour thereafter $260.00 Lobby 4 hours $250.00 Per hour thereafter $50.00 Grand Ballroom & Lobby All Day Rate (Monday-Thursday 7:00 am to Midnight) $4,000.00 All Day Rate (Friday-Saturday 7:00 am to Midnight) $5,000.00 Kitchen Usage Fee per Ballroom $60.00 Weekend Rates: Friday & Saturday (no rentals on Sunday) Ballroom 3 (includes patio access and views)* 4 hours $450.00 Per hour thereafter $125.00 Ballroom 4 (includes patio access and views) 4 hours $450.00 Per hour thereafter $125.00 Tier 3 Groups meeting 6 or More Times per Year: 4 hours (with contract) $120.00/per ballroom per meeting *Ballroom 3 not available as a standalone rental The Height of Desert Living 322 Comprehensive Fee Schedule Description Fee Community Center Extra Service Fees - Resident / Non - Profit Video Projector-Note Vission 3,000 Lumens $40.00 Overhead Projector $15.00 Slide Projector $15.00 TV/VCR (or DVD) $20.00 VCR or DVD Player $10.00 Small Screen $5.00 Large Screen (8' x 10') $10.00 Large Flat Panel Monitor $25.00 Internet Access Wireless $25.00 per day Hard Wire $125 per day Sound Reinforcement Microphones Wireless $5.00 Speaker Table* (Includes Mixing Board) $15.00 each Conference Phone $10.00 Portable Sound System (Includes Mixing Board and/ $25.00 or Portable Speaker) CD Player $10.00 Electricity (per booth) 110 V $15.00 220 V $40.00 Other Easel $5.00 Papers & Markers $10.00 Portable White Board $5.00 Walker Display Board $5.00 Items for Sale 25' Extension Cord $15.00 each Power Strip $15.00 each Masking Tape $5.00 per roll Miscellaneous Dance Floor- per 3' x 3' parquet square $3.00 Staging 6' x 8" section $5.00 Piano - Tuning Extra Upright $25.00 Grand $50.00 Coffee Service $5.00 per 8 cup pack Community Center Extra Service Fees - Non - Resident / Commercial Video Projector-Note Vission 3,000 Lumens $75.00 Overhead Projector $30.00 Slide Projector $30.00 27" TV $40.00 Large Flat Panel Monitor $50.00 VCR or DVD Player $20.00 Small Screen $10.00 Large Screen (8' x 10') $20.00 Large Screen Border $30.00 Internet Access Wireless $25.00 per day Hard Wire $125.00 per day The Height of Desert Living 323 Comprehensive Fee Schedule Description Fee Sound Reinforcement Microphones Wireless $15.00 Speaker Table* (Includes Mixing Board) $15.00 each Conference Phone $20.00 Portable Sound System (Includes Mixing Board and/$50.00 or Portable Speaker) CD Player $20.00 Electricity (per booth) 110 V $25.00 220 V $75.00 Other Easel $10.00 Papers & Markers $20.00 Portable White Board $10.00 Walker Display Board $10.00 Items for Sale 25' Extension Cord $15.00 each Power Strip $15.00 each Masking Tape $5.00 each Miscellaneous Dance Floor- Per 3' x 3' parquet square $5.00 Staging 6' x 8" section $10.00 Piano - Tuning Extra: Upright $50.00 Grand $100.00 Coffee Service $5.00 per (10) 8 oz cup pack NOTE: All Rentals Are Subject To Applicable Arizona Sales Taxes Court Fees Non-Sufficient Funds (checks returned to Court) $29.00 per check Public Defender Actual costs for appointed attorney Jail Reimbursement Actual costs billed by County for jail time served Jury Costs (assessed if jury trial canceled within Actual administrative costs five days of trial) Civil Traffic Default $25.00 per defaulted charge Warrant $50.00 per warrant issued Diversion Program Rescheduling $25.00 Court Clerk $17.00 Court User $10.00 per charge, plus surcharges Public Records Search $2.00 per name Copies $0.50 per page Certified Copies $17.00 Copies of CDs $17.00 NOTE: Court fees are subject to change throughout the fiscal year in accordance with State Law and Arizona Supreme Court Rules. The Height of Desert Living 324 Authorized Positions The Height of Desert Living 325 Authorized Positions Position – Title 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 Authorized Authorized Authorized Authorized Proposed FTE FTE FTE FTE FTE Municipal Court Presiding Judge 1.00 1.00 1.00 1.00 1.00 Court Administrator 1.00 1.00 1.00 1.00 1.00 Senior Court Clerk 1.00 1.00 1.00 1.00 1.00 Court Clerk 2.00 2.00 2.00 2.00 2.00 Authorized FTE 5.00 5.00 5.00 5.00 5.00 Administration Town Manager 1.00 1.00 1.00 1.00 1.00 Assistant to the Town Manager 1.00 1.00 0.00 0.00 0.00 Deputy Town Manager/Finance Director 0.00 0.00 1.00 1.00 1.00 Executive Asst to Town Mgr/Council 1.00 1.00 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 0.00 0.00 Town Clerk 1.00 1.00 1.00 1.00 1.00 H/R Adminstrator/Risk Manager 1.00 1.00 1.00 1.00 1.00 Volunteer Coordinator 0.50 0.50 0.75 0.75 0.88 Economic Development Administrator 0.00 0.00 1.00 1.00 1.00 Public Information Officer 1.00 1.00 0.00 0.00 0.00 Community Affairs/Media Relations 0.00 0.00 1.00 0.00 0.00 I/T Coordinator 1.00 1.00 1.00 1.00 1.00 I/T Technician 0.00 0.50 0.50 0.50 0.75 I/T Intern 0.50 0.00 0.00 0.00 0.00 Finance Director 1.00 1.00 0.00 0.00 0.00 Accounting Supervisor 1.00 1.00 1.00 1.00 1.00 Financial Services Technician 0.00 0.00 1.00 1.00 0.75 Accounting Clerk 1.50 1.50 0.50 0.50 0.50 Customer Service Rep 1.00 1.00 0.50 0.50 0.70 Receptionist 0.00 0.00 0.00 0.00 0.00 Authorized FTE 13.50 13.50 13.25 11.25 11.58 Schedule of Authorized Positions The Height of Desert Living 326 Authorized Positions Position – Title 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 Authorized Authorized Authorized Authorized Proposed FTE FTE FTE FTE FTE Schedule of Authorized Positions Development Services Developmental Services Director 0.00 0.00 0.00 1.00 1.00 Public Works Director 1.00 1.00 1.00 0.00 0.00 Town Engineer 1.00 1.00 1.00 1.00 1.00 Civil Engineer 2.00 2.00 2.00 0.00 0.00 Senior Civil Engineer Inspector 1.00 0.00 0.00 0.00 0.00 Civil Engineer Inspector 1.00 2.00 1.00 1.00 1.00 Planner - Environmental (Stormwater) 0.00 1.00 1.00 1.00 1.00 Executive Assistant 1.00 2.00 2.00 1.00 1.00 Facilities Supervisor 1.00 1.00 1.00 1.00 1.00 Facilities Maintenance Tech 1.00 1.00 1.00 1.00 1.00 Maintenance/Custodial Worker 0.50 0.50 0.75 0.00 0.00 Custodian 2.00 1.50 1.50 1.25 1.25 Street Superintendent 1.00 1.00 1.00 1.00 1.00 Open Space & Landscape Spec. 1.00 1.00 1.00 1.00 0.00 Fleet Mechanic/Open Space 1.00 1.00 1.00 1.00 1.00 Traffic Signal Technician I 0.00 1.00 1.00 0.50 0.00 Traffic Signal Technician II 0.00 1.00 1.00 1.00 1.00 Street Maintenance Tech 8.00 6.00 6.00 4.00 3.00 P&Z Director 1.00 1.00 1.00 0.00 0.00 Senior Planner 1.00 1.00 1.00 1.00 1.00 Planner 2.00 1.00 0.50 0.50 0.00 GIS Technician/CAD Operator 2.00 2.00 2.00 1.00 1.00 Senior Code Enforcement Officer 1.00 1.00 0.00 0.00 0.00 Code Enforcement Officer 2.00 2.00 2.00 1.00 1.50 Planning Assistant 1.00 0.00 0.00 0.00 0.00 Chief Building Official 1.00 1.00 1.00 1.00 1.00 Plans Examiner 2.00 2.00 1.00 1.00 0.50 Building Inspector 3.00 3.00 2.00 0.00 0.00 Building Permit Technician 2.00 2.00 2.00 1.00 1.00 Authorized FTE 40.50 40.00 35.75 23.25 20.25 The Height of Desert Living 327 Authorized Positions Position – Title 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 Authorized Authorized Authorized Authorized Proposed FTE FTE FTE FTE FTE Schedule of Authorized Positions Community Services Community Services Director 1.00 1.00 1.00 1.00 1.00 Recreation Supervisor 1.00 1.00 1.00 1.00 1.00 Rec. Program Coordinator 2.00 2.00 2.00 2.00 2.00 Recreation Assistant 4.00 4.00 4.00 2.35 2.45 Recreation Aide 1.00 1.00 1.00 0.00 0.00 Recreation Intern 0.50 0.50 0.50 0.00 0.00 Executive Assistant 2.00 2.00 2.00 1.00 1.00 Parks Supervisor 1.00 1.00 1.00 1.00 1.00 Park Operations Lead 3.00 4.00 3.00 3.00 3.00 Park Ranger 2.00 1.00 0.00 0.00 0.00 Groundskeeper 2.00 2.00 2.00 2.00 2.00 Customer Service Representative 1.00 1.00 0.50 0.50 0.30 Comm Ctr Director 1.00 1.00 1.00 0.00 0.00 Comm Ctr Operations Supervisor 1.00 0.00 0.00 0.00 0.00 Comm Ctr Events Coordinator 0.00 1.00 1.00 1.00 1.00 Comm Ctr Operations Coordinator 0.00 1.00 1.00 1.00 1.00 Operations Support Worker 2.00 1.50 1.50 1.50 2.00 Operations Support Assistant 0.50 0.50 0.50 0.50 0.00 Receptionist 1.00 1.00 1.00 1.00 1.00 Bartender 0.25 0.25 0.00 0.00 0.00 Senior Services Supervisor 1.00 1.00 1.00 1.00 1.00 Senior Services Activities Coordinator 0.00 0.50 0.50 0.58 0.58 HDM/Special Programs Admin 0.50 0.00 0.00 0.00 0.00 HDM Coordinator 0.50 0.50 0.50 0.75 0.75 Senior Services Assistant 0.50 0.50 0.50 0.45 0.45 Senior Aide 0.50 0.50 0.50 0.00 0.00 Driver 0.00 0.00 0.10 0.00 0.00 Authorized FTE 29.25 29.75 27.10 21.63 21.53 Total Authorized FTE 88.25 88.25 81.10 61.13 58.36 The Height of Desert Living 328 Resolution No. 2011-20 and Exhibit A The Height of Desert Living 329 Resolution No. 2011-20 The Height of Desert Living 330 Resolution No. 2011-20 The Height of Desert Living 331 Resolution No. 2011-20 The Height of Desert Living 332 Resolution No. 2011-20 The Height of Desert Living 333 Resolution No. 2011-20 The Height of Desert Living 334 Resolution No. 2011-20 The Height of Desert Living 335 Resolution No. 2011-20 The Height of Desert Living 336 Pavement Management Map The Height of Desert Living 337 Pavement Maintenance Map CIP Project S6008 The Height of Desert Living 338 Development Services Unfunded Maintenance & Replacement Items The Height of Desert Living 339 Development Services-Unfunded Items Development Services - Unfunded Maintenance and Replacement Items Items in red are of higher priority. Equipment Replacement Fund 1 FUNDING OF AN EQUIPMENT REPLACEMENT FUND AT APPROXIMATELY $75,000 PER YEAR FOR REPLACEMENT OF 75,000$ FACILITIES EQUIPMENT SUCH AS CHILLERS, COOLING TOWERS, ROOFS, HVAC SYSTEMS, ETC. THAT WILL NEED REPLACEMENT IN THE FUTURE. CAD/GIS 1 REPLACE 10 YEAR OLD PLOTTER WITH NEW HEWITT PACKARD T1000 PLOTTER THAT HAS SC ANNING CAPABILITES 12,000$ NOTE: APPROXIMATELY $1,000 PER YEAR IS SPENT ON PLOTTER MAINTENANCE AND $1,500 PER PER YEAR ON SCANNING BY AN OUTSIDE VENDOR. Community Center Building Maint./Repair 1 3 THERMO PANE WINDOWS HAVE BROKEN SEALS AND "FOG UP" BETWEEN THE PANES AND NEED TO BE REPLACED 1,700$ 2 REPLACEMENT OF FAILING CARD ACCESS POWER SUPPLIES AND WORN PANIC BARS. 5,700$ POWER SUPPLIES ARE 11 YEARS OLD WITH A NORMAL LIFE SPAN OF 8 TO 10 YEARS. 3 CURRENT REPAIRS NEEDED FOR BALLROOM AIR CURTAIN WALLS 2,000$ 4 AUTOMATIC SLIDING DOOR ANNUAL PREVENTATIVE MAINTENANCE & ADJUSTMENTS (2 SETS) 1,000$ 5 DRIED OUT WINDOW SEALS ARE SAGGING AND FALLING OUT LETTING THE OUTSIDE AIR IN 600$ 6 REPLACEMENT OF DAMAGED DOOR WEATHER SEALS DUE TO BEING HIT BY CARTS WHEN RENTERS ARE MOVING 250$ ITEMS IN AND OUT OF THE BUILDING 4 X 50 = $200 7 THERE ARE 4 AIR CURTAIN BLOWER MOTORS IN NEED OF REPLACEMENT MOTOR MOUNT BUSHINGS, ONE MOTOR 500$ NEEDS REPLACING, TWO SWITCHES NEED REPLACING 8 10 DRYWALL CORNER PROTECTION COVERS TO COVER UP DAMAGED CORNERS THAT HAVE BEEN HIT BY CARTS 1,100$ Community Center HVAC Maint./Repair 1 REPLACE HEATER CONTACTORS, COILS, CONTROL MODULES, AND MOTORIZED VALVES THAT ARE FAILING DUE TO 4,000$ BEING PAST THEIR NORMAL LIFE SPAN OF 8 TO 10 YEARS 2 REPLACE FAN COIL CHILLED WATER VALVE ACTUATORS (MOTORS) THAT ARE FAILING DUE TO BEING PAST THEIR NORMAL LIFE SPAN OF 5 TO 7 YEARS 5,600$ Community Center Equipment Maint./Repair 1 REPLACEMENT OF AN 11 YEAR OLD COMMERCIAL ICE MAKER HEAD DUE TO EXISTING UNIT REQUIRING NUMEROUS 4,000$ SERVICE CALLS FOR BREAK DOWNS. UNIT PAST NORMAL LIFE SPAN OF 8 TO 9 YEARS 2 REPLACEMENT DOOR TO ICE BIN. EXISTING DOOR WARPED AND NOT SEALING PROPERLY. 500$ Community Center Sidewalk Repair 1 WATER COLLECTS OUTSIDE THE SENIOR SERVICES PATIO/STORAGE AREA DOOR WHEN IT RAINS CAUSING A 1,800$ SLIPPING HAZARD WHEN STAFF EXITS OR ENTERS THE BUILDING. SUGGEST INSTALLING A DRAIN GRATE TO DRAIN WATER AWAY FROM THE DOOR. Community Center Equipment 1 TILE-GROUT SCRUBBER TO CLEAN AND MAINTAIN FLOOR TILE AND GROUT. NORMAL MOPPING WILL NOT GET INTO 2,500$ THE GROUT TO CLEAN. ANY GROUT CLEANING IS CURRENTLY DONE BY HAND AND TIME CONSUMING. THE TILE-GROUT SCRUBBER WILL BE UTILIZED AT THE COMMUNITY CENTER, TOWN HALL & LIBRARY. 2 WALK BEHIND BATTERY SWEEPER FOR ALL CARPETED AREAS FOR QUIET CARPET SWEEPING WHEN THE BUILDING IS 2,400$ OCCUPIED Community Theater Building Maint./Repair 1 EXISTING FLAT ROOF (ROLLED ROOFING) ON THE MAIN THEATER BUILDING IS OVER 20 YEARS OLD AND CONSTANTLY 28,000$ HAS LEAKING ISSUES WITH RAIN. EXISTING ROOF NEEDS TO BE REMOVED AND NEW FOAM ROOF INSTALLED. SLOPED ROOF AREAS HAVE CRACKED CLAY TILE AND THE UNDERLAYMENT IS DETERIORATED. TILES NEED TO BE REMOVED, UNDERLAYMENT REPLACED AND NEW TILES INSTALLED. 2 CHILDREN'S THEATER ROOF IS OVER 8 YEARS OLD AND NEEDS A RECOAT OF ELASTOMERIC SEALANT 2,900$ Community Theater Electrical Repair 1 ELECTRICAL WIRING IS OVER 30 YEARS OLD. SOME EXTERIOR WIRING IS DETERIORATING AND SHORTING OUT. 2,000$ REPLACEMENT OF UNDERGROUND CONDUIT AND WIRING IS NEEDED. 2 UNDERGROUND WIRE TO A CORNER PARKING LOT LIGHT WAS PREVIOUSLY CUT WHEN TRENCHING WAS DONE 1,000$ FOR INSTALLATION OF FIRE SPRINKLER PIPING. CUT WIRE NEEDS TO BE LOCATED AND REPAIRED. Community Theater Parking Lot Maint./Repair 1 SEAL COAT AND STRIPE PARKING LOT. ASPHALT HAS NOT BEEN SEAL COATED IN OVER 12 YEARS. 2,000$ The Height of Desert Living 340 Development Services-Unfunded Items Development Services - Unfunded Maintenance and Replacement Items Items in red are of higher priority. Fire Station No. 1 Building Maint./Repair 1 REPLACE 3 WORN OUT STEEL ENTRY DOORS, WITH HEAVY DUTY WIND RESISTANT DOORS. 4,000$ THESE DOORS ARE ORIGINAL, NOT HEAVY DUTY, AND HAVE BEEN INTERNALLY DAMAGED BY WIND GUSTS. Fire Station No. 2 Plumbing Maint./Repair 1 REPLACEMENT OF WATER HEATER OVER 10 YEARS OLD (1 OF 2 UNITS) 900$ Fire Station No. 2 Equipment Maint./Repair 1 REPLACEMENT OF 15+ YEAR OLD REFRIGERATOR WITH AN ENERGY EFFICIENT MODEL. 800$ Kiwanis Building Maint./Repair 1 COATING OF PLYWOOD ROOF WITH 2" OF FOAM OVER NORTH BANQUET ROOM, KITCHEN, AND GARAGE 20,000$ EXISTING ROOF IS PLYWOOD COATED WITH ELASTOMERIC COATING. SUGGEST APPLYING 1" INCH OF FOAM ROOFING TO LOWER HEAT LOAD AND ELECTRIC BILL IN THE SUMMER. Kiwanis Building HVAC Repair 1 REPLACE 20+ YEAR OLD PACKAGE A/C UNIT FOR KITCHEN, OFFICE AND RESTROOM COOLING 4,500$ Kiwanis Building Parking Lot Maint./Repair 1 SEAL COAT AND STRIPE PARKING LOT. ASPHALT HAS NOT BEEN SEAL COATED IN OVER 12 YEARS 2,000$ Library Building Maint./Repair 1 AUTOMATIC SLIDING DOOR ANNUAL PREVENTATIVE MAINTENANCE & ADJUSTMENTS (2 SETS) 1,000$ 2 REPLACEMENT OF FAILING POWER SUPPLIES AND WORN PANIC BARS. POWER SUPPLIES ARE 11 YEARS OLD WITH 3,700$ NORMAL LIFE SPAN OF 8 TO 10 YEARS. 3 REPLACEMENT OF 2 LARGE THERMO PANE WINDOW'S. THE SEAL ARE BROKEN AND THE INSIDE OF THE GLASS IS 1,400$ FOGGING UP. 4 REPLACEMENT OF DAMAGED DOOR WEATHER SEALS. 250$ Library HVAC Repair 1 REPLACE MINI-SPLIT A/C UNIT IN MUSEUM CLIMATE CONTROLLED ARTIFACT STORE ROOM 3,500$ 2 REPAIRS HAVE BEEN PUT OFF DUE TO LACK OF FUNDS. MANY HEATER CONTACTORS, COILS, CONTROL MODULES, 4,000$ AND MOTORIZED VALVES ARE FAILING DUE TO BEING PAST THEIR NORMAL LIFE SPAN OF 8 TO 10 YEARS 3 DUE TO LACK OF FUNDS REPLACEMENT OF FAN COIL CHILLED WATER VALVE ACTUATORS (MOTORS) HAVE BEEN PUT OFF. THE NORMAL LIFE SPAN OF A MOTOR IS 5 TO 7 YEARS AND SEVERAL UNITS ARE NOT OPERATING PROPERLY (CLOSING ALL THE WAY OR NOT OPENING ALL THE WAY). THERE ARE 14 UNITS IN THE BUILDING. 3,300$ Physical Plant HVAC Repair 1 REPLACEMENT OF 11 YEAR OLD 5" DUE TO RUST THROUGH AND LEAKING. THIS PIPE SUPPLIES THE HEAT 2,800$ EXCHANGER WHICH GIVES "FREE" COOLING IN THE WINTER MONTHS. Physical Plant Equipment 1 GOODWAY TUBE CLEANING MACHINE FOR CHILLER TUBES 2,200$ 2 PURCHASE AIR COMPRESSOR FOR SERVICING/BLOWING OUT MAINTENANCE EQUIPMENT/VACUUMS. 750$ Town Hall Building Maint./Repair 1 REPLACEMENT OF BROKEN BARREL SPRING FOR ROLL UP SECURITY GATE 1ST. FLOOR GATE CANNOT BE OPENED 3,200$ BY HAND IN CASE OF LOST POWER. IDENTIFIED AS NEEDING REPAIR DURING FIRE DEPARTMENT INSPECTION. Town Hall HVAC REPAIR 1 REPLACEMENT OF AIR HANDLER #1 TEN HP RETURN AIR FAN MOTOR DUE TO BEARING FAILURE. MOTOR CAN ONLY 2,000$ BE RUN AT 10% - 15% CAPACITY DUE TO WORN BEARINGS. 2 REPLACEMENT 2ND STAGE AIR FILTERS FOR AIR HANDLERS (TOTAL 24) 2,000$ Town Hall Painting 1 PAINT RUSTED AND PEELING STEEL SUN SHADES ON THE 2ND FLOOR EXTERIOR OF THE BUILDING. 5,000$ Town Hall Parking Lot Maint./Repair 1 SEAL COAT AND STRIPE PARKING LOT. 4,000$ Subtotal = 41,500$ Subtotal = 186,350$ Total = 227,850$ The Height of Desert Living 341 Glossary The Height of Desert Living 342 Glossary Account A separate financial reporting unit for budgeting, management or accounting pur- poses. All budgetary transactions, whether revenue or expenditure, are recorded in accounts. Several related accounts may be grouped together in a fund. A list is called a chart of accounts. Accounting Standards The generally accepted accounting principles (GAAP) promulgated by the Govern- mental Accounting Standards Board (GASB) that guide the recording and reporting of financial information by state and local governments. Accrual Basis Accounting A basis of accounting in which transactions are recognized at the time they are in- curred, as opposed to when cash is received or sent. Actual vs. Budgeted Difference between the amounts projected (budgeted) in revenues or expenditures at the beginning of the fiscal year and the actual receipts or expenses, which are in- curred by the end of the fiscal year. Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on all real, and certain personal property according to the property’s assessed value and the tax rate. Used as a source of monies to pay general obligation debt and to support the general fund. Adoption Formal action by the Town Council, which sets the spending limits for the fiscal years. Appropriation Specific amount of monies authorized by the Council for the purpose of incurring ob- ligations and acquiring goods and services. Arbitrage The ability to use tax exempt proceeds and, by investing those funds in higher yield- ing taxable securities, generate a profit to the issuer. Assessed Valuation A value set upon real and personal property by the Maricopa County Assessor for the purpose of levying property taxes. The Height of Desert Living 343 Glossary Asset The resources and property of the Town that can be used or applied to cover liabili- ties. Audit Report The report prepared by an auditor covering the audit or investigation of an entity’s financial position for a given period of time, usually a year. As a general rule, the report should include: 1) a statement of the scope of the audit; 2) explanatory com- ments concerning exceptions from generally accepted auditing standards; 3) opin- ions; 4) explanatory comments concerning verification procedures; 5) financial state- ments and schedules; and 6) statistical tables, supplementary comments and recom- mendations. The auditors signature follows 3). The Town is required to have an an- nual audit conducted by qualified certified public accountants . Balanced Budget Arizona law (Title 42 Arizona Revised Statutes) requires the Town Council to annually adopt a balanced budget by purpose of public expense. State law defines this bal- anced budget as “the primary property tax levy, when added together with all other available resources, must equal these expenditures.” The total of proposed expendi- tures will not exceed the total of estimated revenues and fund balances. Base Budget The ongoing expense for personnel, contractual services, commodities, and the re- placement of equipment to maintain service levels previously established by the Council. Bond A written promise to pay a specified sum of money (called the principal amount) at a specified date or dates in the future (called the maturity dates), and carrying interest at a specified rate, usually paid periodically. The difference between a bond and a note is that a bond is issued for a longer period and requires greater legal formality. Bonds are primarily used to finance capital projects. The most common types of bonds are: General Obligation (GO) Bond: This type of bond is secured by the full faith, credit, and taxing power of the municipality. Revenue Bond: This type of bond is secured by the revenues from a specific source such as gas taxes or water revenues. Budget A financial plan of estimated expenditures and anticipated resources adopted for a specific period of time outlining a plan for achieving council goals and objectives. The Height of Desert Living 344 Glossary Budget Amendment A change of budget appropriation between expenditure accounts which does not change the legal spending limit adopted by Council. Budgetary Basis The method used to determine when revenues and expenditures are recognized for budgetary purposes. Capital Budget A spending plan for improvements to or acquisition of land, facilities and infrastruc- ture that balances revenues and expenditures, specifies the sources of revenues, and lists each project or acquisition. Normally a capital budget must be approved by the legislative body. The capital budget and accompanying appropriation ordinance may be included in a consolidated budget document that has a section devoted to capital expenditures and another to operating expenditures. Or two separate documents may be prepared – one for the capital budget and one for the operating budget. Capital Improvements Expenditures for the construction, purchase or renovation of Town facilities or prop- erty that have a value greater than $50,000. Capital Outlay Expenditures resulting in the acquisition of or addition to the Town’s fixed assets. Capital Project Funds Capital project funds are used to account for and report financial resources that are restricted, committed, or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets. Capital pro- jects funds exclude those types of capital related outflows financed by proprietary funds or for assets that will be held in trust for individuals, private organizations, or other governments. Capital Project Carryover An approved Capital Project that was not completed in the fiscal year and, therefore, was budgeted again in the current fiscal year in order to finish the project. Cash Basis A basis of accounting in which transactions are recognized only when cash amounts are increased or decreased. Community Facilities District (CFD) A separate legal entity established by the Town which allows for financing of public improvements and services. The Height of Desert Living 345 Glossary Comprehensive Annual Financial Report (CAFR) The official annual financial report of the Town. The CAFR represents management’s report to the Town Council, constituents, investors and creditors. Contingency/Reserve An amount set aside as available, with Council approval, to cover unforeseen expen- ditures, emergency expenditures, or revenue short falls. Debt Limit Statutory or constitutional limit on the principal amount of debt that an issuer may incur (or that it may have outstanding at any one time). Debt Ratio Total debt divided by total assets. Debt Service Principal and interest payments on outstanding bonds. Debt Service Fund One or more funds established to account for revenues used to repay the principal and interest on debt. Department A functional group of the Town with related activities aimed at accomplishing a major Town service or program. Depreciation An accounting transaction which spreads the purchase cost of an asset across its useful life. Division A grouping of related activities within a particular department (example, Senior Ser- vices is a division of Community Services). Encumbrance The formal accounting recognition of committed funds to be set aside for a future ex- penditure. For budgetary purposes encumbrances are considered expenditures. Estimated Revenue The amount of projected revenue to be collected during the fiscal year. Expenditure If accounts are kept on the accrual basis, this term designates total charges in- The Height of Desert Living 346 Glossary curred, whether paid or unpaid. If they are kept on the cash basis, the term covers only actual disbursements for these purposes. Expenditure Limitation An amendment to the Arizona State Constitution that limits annual expenditures of all municipalities. The Economic Estimates Commission, based on population growth and inflation sets the limit. All municipalities have the option of Home Rule where the voters approve a four-year expenditure limit based on revenues received. Fiscal Year Any period of twelve consecutive months establishing the beginning and the ending of financial transactions. For the Town of Fountain Hills, this period begins July 1 and ends June 30. Fixed Assets Assets of a long term character which are intended to continue to be in use or kept for more than five years and of a monetary value greater than $10,000. Full-Time Equivalent Position (FTE) A position converted to the decimal equivalent of a full-time position based on 2,080 hours per year. For example, a part-time typist working for 20 hours per week would be equivalent to a 0.5 FTE. Fund A fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources. Fund Balance A balance or carry over that occurs when actual revenues exceed budgeted revenues and/or when actual expenditures are less than budgeted expenditures. General Fund The major fund in most governmental entities. While other funds tend to be re- stricted to a single purpose, the general fund is a catch all for general government purposes. The General Fund contains the activities commonly associated with mu- nicipal government, such as police and fire protection, parks and recreation. General Obligation Bonds Bonds that finance a variety of public projects. The repayment of these bonds is usually made from secondary property tax revenues. General Plan A plan approved by the Town Council that provides the fundamental policy direction and guidance on development decisions in the Town. The Height of Desert Living 347 Glossary Governmental Funds Governmental Funds are those through which most governmental functions of the are recognized in the accounting period in which the fund liability is incurred, if measurable, except for un-matured interest on general long-term debt and certain similar accrued obligations, which should be recognized when due. Municipal Property Corporation (MPC) Bond Bonds that are backed by the excise taxes of the Town including local sales tax, fran- chise tax, state shared sales tax, and auto lieu tax. The MPC is a non-profit corpora- tion established for the purpose of issuing debt to purchase municipal facilities, which it leases to the Town. Objectives A measurable output that an organization strives to achieve within a designated time frame. The achievement of the objective advances an organization toward a corre- sponding goal. Operating Budget Plans of current expenditures and the proposed means of financing them. The an- nual operating budget is the primary means by which most of the financing activities of the Town are controlled. Ordinance A formal legislative enactment by the Town Council. Performance Based Budget The Performance Based Budget is a customer based, performance driven, results ori- ented budget system based on Outcome Management. Outcome Management is a management approach that focuses on the results achieved when providing a ser- vice. Performance Indicators Measurement of service performance indicators that reflect amount of money spent on services and the resulting outcomes at a specific level of services provided. Program Activities performed by one or more organizational units for the purpose of accom- plishing a function for which the Town is responsible. Property Tax The total property tax levied by a municipality. Arizona’s municipal property tax sys- tem is divided into a primary and secondary tax rate. The rate is expressed as dol- The Height of Desert Living 348 Glossary lars per $100 of assessed valuation. Primary Property Tax Arizona statute limits the primary property tax levy amount and municipalities may use this tax for any purpose. Resolution A special or temporary order of the Town Council. Requires less formality than an ordinance. Resources Total amounts available for appropriation including estimated revenues, bond/loan proceeds, fund transfers, and beginning fund balances. Revenue Financial resources received from taxes, user charges, and other levels of govern- ment. Revenue Bonds Bonds whose principal and interest are payable exclusively from earnings of a reve- nue generating fund. Secondary Rate Arizona statute does not limit the secondary tax levy amount and municipalities may only use this levy to retire the principal and interest or redemption charges on bond debt. Sinking Fund A means of repaying funds that were borrowed through a bond issue. The issuer makes periodic payments to a trustee who retires part of the issue by purchasing the bonds in the open market. Special Revenue Fund Accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specific purposes. State-Shared Revenue Includes the Town’s portion of state sales tax revenues, state income tax receipts, motor vehicle in-lieu taxes. Strategic Plan The Strategic Plan defines the Town’s strategy, or direction, and assists Town man- agement in making decisions on the allocation of personnel and resources. The Height of Desert Living 349 Glossary Tax Levy The total amount of the general property taxes collected for purposes specified in the Tax Levy Ordinance. Tax Rate The amount of tax levied for each $100 of assessed valuation. Transfer Movement of resources between two funds. Example: An interfund transfer would include the transfer of operating resources from the General Fund to the Street Fund. User Fees The fee charged for the direct receipt of a public service to the party or parties who benefit from the service. Working Capital A financial metric which represents the amount of day-to-day operating liquidity available. Also known as operating capital, it is calculated as current assets minus current liabilities. The Height of Desert Living 350 Acronyms The Height of Desert Living 351 Acronyms ACMA-Arizona City Manager’s Association ADEQ-Arizona Department of Environmental Quality ADOG-Association of Dog Owners Group ADWR-Arizona Department of Water Resources AGIC-Arizona Geographic Information Council AICP-American Institute of Certified Planners APA-American Planning Association APRA-American Park & Recreation Association APWA-American Public Works Association ARRA-American Recovery and Reinvestment Act of 2009 ASCE-American Society of Civil Engineers AZBO-AZ Building Officials AZDOR-AZ Department of Revenue AZDOT-AZ Department of Transportation CAD-Computer Aided Design CAFR-Comprehensive Annual Financial Report CELA-Code Enforcement League of Arizona CIP-Capital Improvement Program EMCFD-Eagle Mountain Community Facilities District FEMA-Federal Emergency Management Administration FTE-Full Time Equivalent GAAP-Generally Accepted Accounting Principles GADA-Greater Arizona Development Authority GASB-Government Accounting Standards Board GFOA-Government Finance Officer’s Association GIS-Geographical Information Systems GO-General Obligation GPEC-Greater Phoenix Economic Council Acronyms The Height of Desert Living 352 Acronyms HDM-Home Delivered Meals HURF-Highway User Revenue Fund ICSC-International Council of Shopping Centers ID-Improvement District IGA-Intergovernmental Agreement IIP-Infrastructure Improvement Plan IT-Information Technology LTAP-Local Technical Assistance Program LTAF-Local Transportation Assistance Fund MAG-Maricopa Association of Governments’ MPC-Municipal Property Corporation NPRA-National Park & Recreation Association RPTA-Regional Public Transit Agency SAC-Senior Activity Center STORM-Stormwater Outreach for Regional Municipalities The Height of Desert Living Town of Fountain Hills 16705 E. Avenue of the Fountains Fountain Hills, Arizona 85268 480-816-5100