HomeMy WebLinkAboutFY05 Adopted BudgetTown of
Fountain Hills
Annual Budget
Fiscal Year 2004 - 2005
Arizona
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
TOWN OF FOUNTAIN HILLS, ARIZONA
MISSION STATEMENT
The Town of Fountain Hills’ purpose
is to serve the best interests of the community by:
providing for its safety and well-being;
respecting its special, small-town character and quality of life;
providing superior public services;
sustaining the public trust through open and responsive government;
and maintaining the stewardship and preservation of its
financial and natural resources.
Town of Fountain Hills
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
Town Manager
Citizens of the
Town of Fountain Hills
Mayor
and
Town Council
Parks and
Recreation
Commission
McDowell
Mountain
Preservation
Commission
Board of
Adjustment
Planning and
Zoning
Commission
Town AttorneyTown Prosecutor Town Magistrate
Law
Enforcement
Finance and
Administration
Parks &
Recreation and
Community Center
Public Works,
Planning,
Building Safety,
Streets
Community
Center Advisory
Commission
Fire Department
Fountain Hills Town Council
Mayor Wally Nichols
Vice Mayor Mike Archambault
Councilmember John Kavanagh
Councilmember Edwin Kehe
Councilmember Keith McMahan
Councilmember Kathleen Nicola
Councilmember Jay Schlum
Management Staff
Timothy G. Pickering, CEcD, ICMA-CM, Town Manager
Department Directors
Ted Armbruster, Town Magistrate
Mark Mayer, Director of Parks, Recreation, and Community Center
John Kleinheinz, Sheriff Captain
Thomas Ward, Director of Public Works, Building Safety and Planning
Mark Zimmerman, Fire Chief
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
FOUNTAIN HILLS TOWN COUNCIL
2004-2005
Wallace J. Nichols was elected Mayor of Fountain Hills in May 2003.
Mr. Nichols has served in highly regarded positions throughout his
career; such as Executive Director for WorldatWork (formerly ACA),
Managing Director for Nichols & Wharton, Inc., Senior Vice-
President Human Resources at Premark International, Inc., Vice-
President of Compensation & Benefits for Dart & Kraft International,
Inc. and Director of Compensation & Benefits for CPC International,
Inc. He was educated at Tufts University, earning a Bachelor’s degree
in Economics, and is an alumnus of the Harvard Business School. He
has served the community as an elected officer/Chairman of the
Fountain Hills Sanitary District, Los Arcos Multipurpose Facilities
District Board of Directors, Scottsdale Boys & Girls Club Board of
Directors, Fountain Hills Boys & Girls Club Advisory Chairman,
Chairman of the Fountain Hills Community Center Advisory
Commission, and on the Citizens Committee/Community Benefits
Committee Board. Other local affiliations include the Noon Kiwanis,
Fountain Hills Chamber of Commerce, Friend of the Fountain Hills
Community Theater, Senior Center, Civic Association, Library
Association, Republican Club, Fountain Hills Historical Society,
McDowell Park Association, and the Four Peaks Community Church.
Vice Mayor Mike Archambault moved to Fountain Hills from
Columbus, Ohio in 1972. He built one of the first homes in Fountain
Hills and was among the first 10 families to live here. In 1981, he
started Fountain Hills Wood Whims, Inc., a custom cabinet shop that
currently employs fifteen craftsmen. Mike and his crew have been
providing custom cabinets for Valley builders for more than 20 years.
Mike has been involved in community services since he moved here in
1972. He ran annual “Secret Santa” programs, bringing toys to
children and helping with food donations for needy families, served as
a Cub Scout and Boy Scout leader, and a Leader for Order of the
Arrow, graduating fourteen Eagle Scouts. Mike also helped with the
drive to bring the first health clinic to Fountain Hills in 1977. He
served on the Church of the Ascension Committee, and with the help
of volunteers, Mike built the Church’s rectory. He also helped
construct the original town library (now the Fountain Hills Theatre)
with the Contractors Association, and assisted in building the Sunset
Kiwanis clubhouse. He also served the community as President of the
Fountain Hills Youth Association, and as a member of the Sunset
Kiwanis.
Vice Mayor Mike Archambault
Mayor Wally Nichols
Town of Fountain Hills
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
John Kavanagh is a ten-year resident of Fountain Hills who is a
professor of criminal justice at Scottsdale Community College and
Director of the college’s Administration of Justice Studies Program.
Prior to teaching at Scottsdale Community College, John taught at
Arizona State University and spent 20 years as a police officer with
the Port Authority of New York and New Jersey Police.
John Kavanagh has a B.A. in Sociology from NYU, an M.A. in Public
Administration from St. John’s University (Queens, New York), and a
Ph.D. in Criminal Justice from Rutgers University. He also belongs to
professional associations, such as the American Society of
Criminology and the Arizona Criminal Justice Educators Association.
John Kavanagh is serving or has served with the following town
groups: Parks and Recreation Commission, Community Center
Advisory Committee, Vision 2000 Planning Committee, School Board
Calendar Committee, Youth Basketball League, Veterans Memorial
Sitting Committee, the Knights of Columbus, Civic Association, and
the American Legion.
Ed Kehe was awarded the degree of Bachelor of Arts cum laude by
Albion College (MI) and received a MSc degree from the University
of Illinois
Ed's career spanned thirty-three years in public secondary education,
teaching mathematics, physical education, and coaching football,
basketball, swimming, and wrestling. In 1968 Kehe founded and
directed the Loucks Memorial Games, an Olympic-style multiple
school interscholastic track meet that annually draws high school
athletes, boys and girls, from states along the East Coast and Canada.
Ed served in a significant number of leadership and service roles in
both his professional and private life. Among them were president of
athletic leagues; Sectional and New York State Track and Field
Chairman, member National Federation Track and Field Rules
Committee; St. Vincent de Paul Society; Holy Innocents building fund
raising committee; and yacht club commodore, a deference to his love
of sailboat racing. Councilmember Ed Kehe
Councilmember John Kavanagh
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
Keith McMahan moved to Arizona in 1971 as an advertising writer
with Lorne Pratt Enterprises, Inc., the ad agency for McCulloch
Properties until 1991 when he formed his own company, McMahan
and Company Advertising Agency. Keith has been actively involved
in community projects and organizations since he came to Fountain
Hills. He was the advertising and tourism chairman for the Chamber of
Commerce for nine years as well as serving on their Board of
Directors for three years. In 1997, he was honored as the "Business
Person of the Year" by the Chamber of Commerce.
He served as an elected member of the Fountain Hills School Board
from 1986 to 1990. For nine years, he was on the Road District Joint
Powers Board; chairman in 1978. He is presently a contributing
member of several organizations: the Fountain Hills Civic Association,
the Fountain Hills Republican Club, and the Fountain Hills Historical
Society Board of Directors.
A long-time Arizona resident, Kathleen Connelly Nicola moved to
Lake Havasu City in June 1967 and her family settled in Fountain
Hills in 1989.
Kathleen earned a Bachelor of Science degree in Justice Studies from
the College of Public Programs at Arizona State University. Kathleen
graduated from the Arizona School of Real Estate & Business, and
made a career change in the summer of 2000 to become a licensed real
estate salesperson. Her license currently hangs with John Hall &
Associates in Scottsdale.
As a local real estate professional, Kathleen is an active member of the
Fountain Hills Chamber of Commerce and the Scottsdale Association
of Realtors.
Councilmember Keith McMahan
Councilmember Kathleen Nicola
Town of Fountain Hills
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
Jay Schlum moved to Fountain Hills 27 years ago and he attended
Coronado High School in Scottsdale. After graduation he attended
Northern Arizona University where he studied Business
Management and Public Speaking. After college, he returned to
Fountain Hills and is currently employed by Qwest
Communications where he manages business development for the
company.
Jay has been active in the Fountain Hills community - he served as
a Fountain Hills Planning and Zoning Commissioner, PTA vice
president and is actively involved with the local Community
Theater. Jay volunteers and performs in productions. He has also
served on the advisory committee for the Boys and Girls Club of
Fountain Hills.
Presently Jay is the president of the Shepherd of the Hills Lutheran
Church and a coach with the Fountain Hills Little League.
Councilmember Jay Schlum
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
Table of Contents
Budget Overview ▬▬▬▬▬▬
Manager’s Message 1
Council Goals 2
Fiscal Year 2003-2004 Financial Accomplishments 4
Budget Process 15
Budget Schedule 18
Budget Summary ▬▬▬▬▬▬
All Funds Revenue Summary 19
All Funds Expenditures 21
Budget Expenditure by Account Code 23
General Fund Revenues and Expenditures Summary 25
General Fund Revenues 26
General Fund Expenditures 35
Department Budgets ▬▬▬▬▬▬
Town Council 36
Administration 39
Information Technology 49
Public Works 54
Building Safety 61
Streets 65
Planning 74
Parks and Recreation 80
Community Center 98
Public Safety
Law Enforcement 104
Fire Department 108
Municipal Court 112
Schedules/Summaries ▬▬▬▬▬▬
Special Revenue Funds 117
Debt Retirement 121
Development Fees 126
Capital Projects 132
Summary of Tax Levy and Tax Rate Information 133
Schedule of Fountain Hills Assessed Valuation 134
Schedule of Authorized Positions 135
Pay Plan 139
Succession Plan & Key Management Risk Analysis, Job Descriptions 144
Appendix ▬▬▬▬▬▬
Glossary 149
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
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Manager’s Message ▬▬▬▬▬▬
To the Honorable Mayor and Town Council:
The Town of Fountain Hills staff is pleased to present a balanced budget for fiscal year 2004-
2005. The proposed budget is designed to convey to the public a budget message that articulates
priorities and issues for the upcoming fiscal year, describe significant changes in priorities from
the current fiscal year, and explain the factors that led to those changes. The budget also
highlights any issues facing the staff in developing the budget, and short-term financial and
operational policies that were instrumental in guiding the development of the annual budget. The
proposed fiscal year 2004-2005 budget presents revenue estimates and spending
recommendations for $29.1 million in municipal operating and capital programs.
In presenting the second budget of my tenure in Fountain Hills, I continue to follow the same
sound financial and business practices that I began with in 2002. Our fiscal situation has
improved dramatically since then, which I believe can be attributed to the good stewardship that
the Council has demonstrated in overseeing the Town’s fiscal resources.
This proposed budget includes the following funds, their purpose, and expenditures. The Town
currently does not have any internal service or enterprise (business-like) funds, although the staff
anticipates the creation of such funds in the future.
FUND NAME PURPOSE FY 2004-2005
BUDGET
General Fund General government $13,887,023
Highway User Revenue
Fund (HURF)
Streets and highways $1,700,962
Special Revenue Funds Grants $1,780,770
Excise Tax Revenue Designated for bond payments for mountains,
Civic Center phase II, and downtown
development
$1,503,274
Debt Service Restricted for payment on outstanding bonds $2,417,700
Development Fees Capital Projects $1,281,123
Capital Projects Fund Previously approved capital projects $6,511,170
The above table is for illustrative purposes only; each fund is a separate entity.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 2 -
Council Goals ▬▬▬▬▬▬
In January 2004 the Town Council held a retreat to establish goals and guidelines for the fiscal
year 2004-2005 budget. The “magnificent seven” goals established by the Council are ranked as
follows:
Develop an operational contingency plan for fire service.
Monitor and analyze the impact of the pending State trust land ballot measure
regarding preservation. Additionally, work with State trust land staff to properly plan
for the annexation and development of the adjacent parcels.
Develop and present a comprehensive public information program.
Conduct a financial analysis of the potential impact of the water issue on the Town’s
long-range financial projections.
Prepare, if warranted, a revenue ballot measure that is consistent with the findings
and recommendations of the community strategic plan, no earlier than May 2006.
Complete a community strategic plan by July 2005.
Develop a succession plan staffing analysis and appropriate recommendations.
Developing the proposed budget required making choices to achieve a budget that balances the
available resources with the Council goals, while maintaining the same level of service to the
community. To meet these goals, additional new resources were proposed but not all were
appropriated in the Town’s operational budget. The proposed appropriations are described
below.
Operational contingency plan for fire service $ 56,613
This appropriation includes funds to support the staff needed to complete this task, and can be
found in the administration department’s budget. It includes one-half of the annual salary and
benefits, recruitment, training seminars, office supplies, business cards, and attendance at the
annual ICMA conference, for the assistant town manager. (Assistant town manager position was
eliminated, reducing the budget by $108,350.)
Impact of State trust land ballot measure $25,000
Funding of this item includes an estimated cost to hire the services of a professional land use
planner, and can be found in the Planning & Zoning division’s budget.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 3 -
Comprehensive public information program $121,804
This amount includes the funds related to the proposed public information officer position,
required to implement this goal. It includes salary and benefits, recruitment costs, training
seminars, supplies, communication (annual report, public information pamphlets, Channel 11
updates, Compass articles, and graphic art work), postage for mailings, advertising in the form of
a monthly manager report, business cards, annual conference, and related expenses. These funds
can be found in the administration department’s budget. (Public information officer position was
eliminated, reducing the budget by $63,500.)
Financial analysis of the water issue $0
No funds were appropriated, as no additional personnel were required to complete this item.
Prepare a revenue ballot measure $0
The potential revenue ballot measure would not impact the budget until fiscal year 2005-2006;
therefore, no funds were included.
Community strategic plan $166,613
The appropriation of funds to support the services of a professional consultant, along with one-
half of the proposed assistant town manager’s position is included. Funds can be found in the
administration department’s budget. (Assistant town manager position was eliminated and costs
for a consultant were reduced to $50,000.)
Succession plan $0
This item will be completed by existing staff, therefore requiring no new resources. The outline
of the process is located in the appendix section of the budget.
Subsequent to the preparation of the fiscal year 2004-2005 budget, the Town Council held two
public hearings to discuss, and take comment on, the proposed expenditures. Prior to adopting
the tentative budget as final, the Council eliminated the assistant town manager and public
information officer positions and significantly reduced the appropriation for a strategic plan. The
seven goals established by the Town Council have been modified with the adoption of this
budget. On July 1, 2004, a motion was approved by the Town Council to eliminate the public
information program, narrow the scope of the fire contingency plan, and delay the revenue ballot
issue until a strategic plan is complete. The four other goals remain intact.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 4 -
Fiscal Year 2003-2004 Financial Accomplishments
There are three significant accomplishments for fiscal year 2003-2004 of which the citizens of
Fountain Hills can be proud. The first accomplishment is the development of a five-year
financial and capital improvement plan that was reviewed and adopted by the Town Council in
November 2003. The plan is the Town’s five-year blueprint for creating and maintaining the
crucial infrastructure that will support the continued growth and development of the community.
The financial plan also gives residents and businesses a clear and tangible estimate of the Town’s
long-term direction in the area of finance and capital improvements as well as a better
understanding of the Town’s ongoing needs for stable revenue sources to fund large or multi-year
capital projects. Although a deficit for capital projects exists in the future, identifying financial
needs is a critical step to financial success. The five-year plan will be reviewed and re-aligned
with the wants and needs of the citizens of Fountain Hills as identified in the strategic plan.
The second accomplishment was the adoption of formal financial policies that established
parameters for fund balance reserves, debt issuance, investment criteria, community facility
districts and control of revenues and expenditures. Adoption of the financial policies and the
five-year financial and capital improvement plan were instrumental in removing the Town’s
General Obligation bonds’ negative outlook rating by Moody’s Investors Service, and
maintaining the Town’s Aa3 bond rating.
The overall financial goals underlying the policies are:
1. Fiscal conservatism – to ensure that the Town is at all times in a solid financial condition,
defined as having cash solvency, budgetary solvency, long run solvency, service level
solvency and adhering to the highest accounting and management practices as set by the
Government Finance Officers’ Association standards for financial reporting and
budgeting, by the Governmental Standards Board, and other professional standards
2. To maintain an Aa3 or better bond rating in the financial community to assure the Town
taxpayers that the Town government is well managed and financially sound.
3. To have the ability to withstand local and regional economic fluctuations, to adjust to
changes in the service requirements of our community, and to respond to changes in
Federal and State priorities and funding as they affect the Town’s residents.
4. To deliver quality, efficient, affordable services in a cost-effective manner, providing full
value for each tax dollar.
The final accomplishment is completing the fiscal year with a balanced budget, one which
restores the Town’s fund balance while maintaining the staff levels of approximately two-thirds
the size of previous fiscal years. This is a testimony to the dedicated staff which the Town is
fortunate to employ.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
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Budget Summary ▬▬▬▬▬▬
The following is a summary of the fiscal year 2004-2005 budget highlights. A more detailed
analysis of all the Town’s revenues and expenditures is included in the budget summary and
department sections.
Projected general fund reserves will be at policy levels of $5.7M by June 30, 2005.
Operate a balanced budget without the use of reserves.
Fiscal year 2004-2005 budget includes $6.5 million in pre-approved capital projects
including the Civic Center Phase II project (Town-owned municipal building),
improvements to Fountain Park, and a performance pad.
Reduced the number of authorized employees from fiscal year 2003-2004, and re-aligned
a few positions to accomplish Council strategic goals.
Non recurring revenues (construction related), subsidize the operating budget by
$520,000 – these revenues will continue to decline as the Town approaches build-out.
The estimated construction related general fund revenue for fiscal year 2004-2005 is $2.7
million. Expenditures for one time costs are $2.2 million, including $940,752 transferred
to the capital products fund. The remaining $520,000 is contributed to the general fund
operating expenditures.
In developing the proposed budget, Town staff followed a zero-based approach, leading to a
focused review of services delivered by the Town, increased scrutiny of expenditures, and
prioritization of programs to be funded using limited resources. Additionally, the Town will
strive towards the goal of funding one-time capital projects with one-time revenue sources, such
as construction funds, and fund operating costs with ongoing revenues.
The total fiscal year 2004-2005 projected revenues for all funds is $28.3 million, with over half
from local sales tax and state shared revenues (53%). The projection of state shared revenues are
provided by the League of Arizona Cities and Towns and do not factor in any reductions resulting
from potential legislative changes or distribution reductions. The Town’s local sales tax
continues to experience positive growth in the construction and retail activity sectors. In the
current fiscal year, the Town Council amended the tax code to eliminate an exemption on
advertising and residential rental activity. This change is projected to add approximately
$528,000 in revenue each year and is included as revenue in the capital projects fund. The local
sales tax rate in the Town is 2.6% with total estimated revenue of $9,096,131, including 2.2% in
the general fund for government purposes, 0.2% for mountain bond payment, 0.1% for downtown
development, and 0.1% for the Civic Center phase II bond payment, as well as newly enacted
advertising and rental revenue enhancements. The importance of a diversified revenue stream
will guide priorities in upcoming years.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 6 -
The total revenues and expenditures are shown below for illustrative purposes only. Individual
revenue and expense funds should be compared to determine a surplus or deficit for each fund.
Sources of Funds - All Funds
where the money comes from
Fines & Forfeitures
1%
Licenses and
Permits 6%
Grants
6%
Debt Service
2%
Capital Projects
23%Secondary Property
Tax 7%Shared Income
Tax/VLT/HURF
16%
State Shared Sales T ax
6%
Local Sales Tax
32%
Total funds available - $28,270,253
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 7 -
The total fiscal year 2004-2005 proposed expenditures for all funds is $29.1 million, a significant
increase ($10.4M) over the budgeted expenditures for fiscal year 2003-2004. The expenditures
that exceed current revenues will be made from accumulated capital project funds and street
reserves. A large portion of the increase is attributed to $7.8 million in one-time capital projects.
The largest project is phase II of the Civic Center complex, which includes a new municipal
building to house law enforcement, municipal court, public works, parks and recreation, and the
administrative offices. Currently the Town is located in leased premises at an annual operating
cost of approximately $600,000. There will be significant savings when the building is
completed and the Town occupies the new offices. Additionally, the budget provides for $1.4
million of unanticipated grant funds in the event an opportunity is presented that provides funding
for additional capital or one-time expenditures, and approximately $500,000 for downtown
investment.
Use of Funds - All Funds
Where the money goes - by fund
General Fund
49%
HURF Fund
6%
Special Revenue
Fund
6%
Excise Tax
5%
Debt Service
8%
Development Fees
4%
Capital Projects
22%
Total Fiscal Year 2005 Budget - $29,082,021
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 8 -
Revenues ▬▬▬▬▬▬
General Fund
The general fund is the core service delivery budget and the largest fund with the highest
potential for revenue fluctuations. The estimates in this proposal reflect a conservative but
cautious optimism of revenues, reflecting a growing consensus that the national, state, and local
economies are improving. The proposed budget is based on projections that the annual inflation
will be approximately 3.0 percent for the coming fiscal year. Service levels for public safety,
administration of Town government, and maintenance of Town-owned property are included in
the operating budget requests.
Charges for Services
2%
Local Sales Tax
51%
State Shared Revenues
32%
Miscellaneous
1%
Community Center
2%Fines & Forfeitures
2%Licenses and Permits
10%
Sources of Funds - General Fund
where the money comes from
Total General Fund Available - $14,209,907
Charts and descriptions of the major revenue sources with a ten-year history for the Town of
Fountain Hills are shown in the budget summary section.
As the above chart shows, the Town’s general fund resources rely heavily upon sales tax and state
shared revenues (83% of total revenue), much the same as many other cities and towns in
Arizona. These sources of revenue are not controlled by the Town and are therefore subject to
upward and downward cycles of the economy as well as annual legislative appropriations. The
Town will continue to focus efforts on alternative revenue options that will diversify resources
and provide a more financially stable future to facilitate the multi-year and capital improvement
planning. For fiscal year 2004-2005, state shared revenues in the General Fund are projected to
increase by $319,700, or 7.6 %, from the fiscal year 2003-2004 estimate of $4,203,000.
Local Sales Tax
Fountain Hills continues to rely on local sales tax revenues for 51% of the general fund operating
budget, while only 4% of the Town’s land is zoned for commercial or industrial uses. The
general fund is projecting an increase of 10.5% over fiscal year 2003-2004 in local sales tax
revenue as a result of increased retail activity at the Target shopping center (opened in October,
2002). A new Ross clothing store, Checker Auto, Streets of New York restaurant, and Petco pet
store opened in April 2004, which will provide additional sales tax revenues. With 51% of the
general fund revenue derived from local sales tax, it is important for the Town to continue to
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 9 -
focus on economic development as well as revenue diversification. A portion (0.4%) of the 2.6%
tax rate is dedicated to non-general fund activities.
A significant component of local sales tax collections has historically been due to construction
related activity ($1.8 million). Although residential construction permit activity in Fountain Hills
has been steadily declining over the past two years, the construction value of the custom homes
has increased dramatically, leading to higher than expected building permit and sales tax revenue.
Special Revenue Funds
In addition to the general fund, Fountain Hills maintains several other funds that are established
for specific purposes. Within the special revenue funds is the Highway Users Revenue Fund
(HURF), the resources of which are restricted for street and highway purposes (cost of right-of-
way acquisition, construction, reconstruction, maintenance, repairs, roadside development of
town roads, and payment of the interest and principal on highway and street bonds). Another
HURF revenue source is the Local Transportation Assistance Fund (LTAF), which is generated
by the State lottery. Statute allows that 10% of the proceeds may be used for cultural, educational,
historical, recreational, or scientific facilities or programs if the state receives a maximum
distribution of $23 million.
Within the special revenue fund is the excise tax special revenue, which accounts for revenue
received as the dedicated portion of the local sales tax. The tax collections are deposited to this
fund for mountain bonds (0.2%), Civic Center phase II bonds (0.1%), and downtown
development (0.1%) purposes as determined by the Council.
Grants are utilized whenever possible to supplement the Town’s general fund and are designated
for the specific purchases for which they are awarded. This budget includes an appropriation for
the possibility for grants that may be awarded in fiscal year 2004-2005, as follows:
Furniture, Fixtures and Equipment (FF&E) – Donations were received from the community for
furniture, fixtures and equipment at the new Community Center. Any unspent funds are carried
over to the subsequent year.
Land and Water Conservation (LWCF) – This grant was awarded to the Town of Fountain Hills
in fiscal year 2001-2002 for improvements to Fountain Park. These improvements have been
included in the fiscal year 2004-2005 capital projects fund.
Federal Emergency Management Agency (FEMA) – If awarded, this grant would pay for an
exhaust capture system for apparatus emissions in the apparatus bays that adjoin living and
sleeping quarters of two fire stations.
Undesignated Grant Revenue – This is an appropriation in the event the Town receives
unanticipated grant funding, including proceeds from the Proposition 202 initiative.
Debt Service Funds
Total debt service revenue for fiscal year 2004-2005 is $3,487,770 including secondary property
taxes for voter approved bonds, transfers from Highway User Revenue Fund to pay for road
improvements, and excise taxes to pay for Municipal Property Corporation (MPC) debt
(mountain bonds and Civic Center phase II).
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
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Expenditures ▬▬▬▬▬▬
General Fund
The proposed general fund expenditures for fiscal year 2004-2005 are $13,887,023, and reflect a
$1.7 million increase in expenditures (14%) over the prior year budget. The majority of the
increase is within the administration department ($821,000) and attributable to the additional
costs associated with building the Civic Center phase II project, and complying with the goals set
out by the Town Council. These goals are addressed fully in the administration department
budget. It should be noted that the Town’s fiscal year 2004-2005 general fund is operating at a
level of more than $1 million (8%) less than three years ago. The Council and staff should be
commended for doing more with less. The administration department is also responsible for all
non-departmental and overhead costs that are not allocated to individual departments. During an
upcoming fiscal year, staff will be creating an internal service fund to accumulate the non-
departmental and overhead costs to be allocated among all departments.
Salaries and Benefits
Most Town employees’ salaries and benefits are funded through the general fund (the exceptions
are Street division and Downtown Development staff who are funded with restricted revenues).
Salaries include wages, overtime, vacation and merit pay. There are no cost of living raises
included with this budget. An allowance of 4.5% is available for pay for performance merit
increases. Employee benefits include health insurance, employer taxes, disability and worker
compensation insurance, and employer match retirement contributions. The total salaries and
benefits proposed for fiscal year 2004-2005 is $4.3 million, or 15% of the budget. Although the
total authorized employee count is two less than last fiscal year’s count of 76, there were four
Uses of Funds - General Fund
where the money goes
Transfers (In)/Out
7%Town C ou n ci l
0%
Municipal Court
2%
Fire Department
18%
Law Enforcement
13%Parks, Recreation,
Community
Center
13%
Public Works,
Plannin g, Bldg
Safety
15%
Information
Te ch nol ogy
1%
Administration
31%
Total General Fund Budget - $13,887,023
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
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different positions being proposed: assistant town manager, public information officer, civil
engineer inspector, and accounting clerk. (Assistant town manager and public information officer
positions were not approved.) The proposed budgeted authorized positions has decreased from
fiscal year 2001-2002 level of 115 FTE’s to 74 FTE’s. The positions not included in this budget
were eliminated, unfilled, or transferred to another department. It should be noted that the total
number of employees budgeted in fiscal year 04-05 is over a third less than just three years ago.
Contractual Services
The Town contracts with outside professionals for recreational programs, consulting and legal
fees, outside auditing services, engineering/inspection fees, and contributions to special programs.
Two major contracts included in this category are: 1) Police protection (Maricopa County
Sheriff’s Office at $1,730,470) and 2) Fire protection and emergency medical services
($2,395,131), currently under contract with Rural Metro Corporation.
Contractual services also include contributions that the Town makes to social and community
benefit programs based on requests from the organizations. Total funding proposed for fiscal
year 2004-2005 is $245,000 and is described in the Administration department budget.
Repairs and Maintenance
Repairs and maintenance include annual landscape maintenance contracts, equipment and vehicle
repairs, and facilities maintenance (janitorial, building maintenance, etc.). Maintenance of the
Town’s 121 acres of parks, as well as medians, dams, and washes is solicited through a bid
process to obtain the most competitive price for the Town.
Supplies and Services
Supplies and services include operational costs such as rent, electricity, utilities, insurance, etc.
for town hall and other Town-owned buildings. The Town owns the Kiwanis building, two fire
stations, the Library/Museum, the Community Center, a vehicle maintenance garage, and the
community theater building. The Town leases three buildings to house town hall, municipal
court, and building safety. The annual town hall rent and overdue property taxes ($895,570),
electricity ($325,000), and general liability insurance ($318,600) comprise the largest portion of
supplies and services. Due to the high cost of leasing the 42,000 square foot town hall complex
and the need for less space, the Town Council has approved construction of a new town hall in
Civic Center phase II. Other items in this category are office supplies, gas and oil, postage,
travel, and communications.
Capital Projects
This budget includes two major capital projects that have been previously approved. The first is
the construction of the Civic Center phase II project. The objective in building a new town hall is
to cut costs by eliminating the need to rent space and developing a modern, town-owned facility
to utilize space in a more efficient manner, without compromising town services. Plans call for an
approximate 32,000 square foot building to house senior services, municipal law enforcement,
court, parks and recreation, planning and public works, and administrative offices.
Currently the Town is renting space, month-to-month, and does not have a signed lease
agreement. The draft lease ends in June 2005. Due to the unpredictable nature of this situation, it
makes financial sense to construct a new town hall within this time frame. $600,000 of the
current lease; taxes, landscaping, and utility costs would be saved each year; and more than $30
million would be saved over a thirty-year period.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 12 -
The second capital project comprises continuing work on the Phase II improvements to Fountain
Park, described more fully in the Parks and Recreation departmental budget.
New capital project requests are proposed from development fees, such as a skate park, spray
park, trailhead development, veterans memorial, and two new traffic signals. A summary of the
project, development fee costs and accounts are:
Project Name Estimated Cost Development Fee Account
McDowell Mountain trailhead $129,100 Open Space
Skatepark $206,000 Parks & Recreation
Fountain Spraypark $125,000 Parks & Recreation
Veterans Memorial $25,000 Parks & Recreation
Civic Center Phase II $40,068 Law Enforcement
Civic Center Phase II $390,955 General Government
Street Improvements $365,000 Streets
TOTAL $1,281,123
The development fees fund is a restricted fund and may only be spent with council approval.
Additionally, expenditures from this fund are also restricted by Ordinances 00-21 through 00-26
which state that the expenditures cannot be “appropriated for funding maintenance or repair of
public facilities nor operational or personnel expenses associated with the provision of the public
facility”. However, appropriations can be made by the council for financing public facilities and
public facility expenditures, and capital expenditures related to maintaining the level of service
standards for existing town residents (streets).
Special Revenue Funds ▬▬▬▬▬▬
The Highway User Revenue Fund (HURF), grant fund, and excise tax funds are considered
special revenue funds, which are dedicated for specific purposes. The HURF fund can only be
used for road maintenance, construction, and debt service on road improvement bonds. Grants
that are proposed will be used to purchase exhaust equipment for the fire stations (Federal
Emergency Management Agency), and an undesignated amount for grants that may be awarded
throughout the year.
Expenditures from the excise tax special revenue fund are restricted for bond payments and
downtown development. This budget provides that debt service payments for the Municipal
Property Corporation (MPC) portion of the mountain bonds be made out of this fund in addition
to the new bonds for the civic center phase II. This budget also provides for improvements to the
downtown area in the amount of $400,000 in order to encourage businesses to locate on Avenue
of the Fountains.
The debt service funds are for the payment of principal and interest on the Town’s general
obligation bonds for the retirement of debt. A schedule of outstanding debt is included in the
Schedules/Summaries section.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 13 -
Transfers
The general fund will transfer $910,250 in the current fiscal year and $940,752 in fiscal year
2004-2005 to the capital projects fund to reduce debt financing for the Civic Center phase II
project. The remainder of the project will be financed with development fees and bond proceeds.
Reserves
In May 2003, the Town Council adopted a formal fund balance policy appropriating funds as
designated reserves for future capital expenditures, a contingency fund for unanticipated
expenditures and/or revenue shortfalls, and an undesignated reserve fund. An important
component of the reserve funds is an amount set aside that is not available for appropriation but
will be maintained at a level that will satisfy the public and financial community regarding the
fiscal stability of the Town, referred to as undesignated reserves. This proposed budget exceeds
the policy requirement of $4.7M in reserves with revenues exceeding expenditures. Historic
highs have exceeded $6M. The projected general fund balance for June 30, 2005 is $5.7 million.
A contingency amount of $50,000 is included in non-departmental for minor unforeseen
expenditures. The following chart illustrates the rising trend of the general fund reserves over the
last two years.
Fund Balance & Reserves
General Fund
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000
$5,500,000
$6,000,000
$6,500,000
$7,000,000
$7,500,000
97-98 98-99 99-00 00-01 01-02 02-03 03-04 04-05
Fiscal Years
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 14 -
A Debt of Gratitude
I would like to offer my special thanks to the Fountain Hills Mayor, Town Council members, and
the numerous commission members for their many hours of volunteer service without which the
Town could not function in the fine manner that it has over the years. This volunteer core of
more than 200 citizens offers Town staff a vast bank of knowledge about subjects that contribute
not only to planning for the present, but also for the future of Fountain Hills.
I would also like to thank the Town of Fountain Hills department directors for their patience and
great effort in preparing their departmental budgets. The directors and their staffs endured
several sessions with me in justifying their programs, developing cost estimates, and answering
my many questions. My appreciation also goes to Julie Ghetti, for her professional and financial
talents in preparing this year’s budget; also to Joan McIntosh, Nancy Knihnisky, and Sue Stein
for their tireless assistance with this project. Staff’s efforts have resulted in a balanced budget,
which achieves the Council’s current goals, and assists in future planning towards the vision of
Fountain Hills.
Respectfully submitted,
Timothy G. Pickering, CEcD, ICMA-CM
Town Manager
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 15 -
Budget Process
Introduction ▬▬▬▬▬▬
The budget process for the Town of Fountain Hills is designed to meet citizens’ needs for
information and input; decision makers’ needs for information and advice from citizens on their
desired blend of services; and the time line set by the State of Arizona through Arizona Budget
Law.
The information in this section is intended to help the Town Council, citizens, and staff better
understand the budget process. The question and answer format is designed to assist the reader in
finding information.
When does the “budget season” start? ▬▬▬▬▬▬
The budget process typically begins in January when the Finance Department begins to review
current levels of service, council goals and objectives, proposed capital improvements, and
financial plans.
In reality, the budget process for the Town is actually an ongoing process. Throughout the fiscal
year, citizens and staff submit suggestions for new services, regulations, funding sources, and
improved service delivery, as well as concerns to the Town Council and commissions for
discussion, study, and/or implementation. Advisory boards and commissions develop plans for
new or enhanced programs to be included in the following year’s budget proposal.
What is a budget? ▬▬▬▬▬▬
Simply stated, a budget is an annual planning tool. It identifies the Town’s work plan and
matches the financial, material, and human resources available with the requirements to complete
the work plan. It includes information about the organization and identifies the council policy
that directed the budget preparation. Although a budget is often discussed as a financial
document, the financial portion means very little without the policy and administrative
information that explains what the organization intends to do with the financial resources.
What is a fund-based budget? ▬▬▬▬▬▬
The Town’s accounts are organized on the basis of funds. Each fund is a separate entity with its
own set of self-balancing accounts comprised of its assets, liabilities, fund equity, revenues, and
expenditures.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 16 -
What funds are included in this budget? ▬▬▬▬▬▬
• General Fund – general purpose operating revenues: expenditures (non-restricted).
• Special Revenue Funds (restricted to purpose) – Highway User Revenue Funds (roads),
excise tax special revenue (land preservation and downtown development), grants (varied
purposes).
• Excise Tax Revenue Funds – designated for bond payments for mountains, Civic Center
phase II project, and downtown development.
• Debt Service Fund – principal and interest payments on all general obligation bonds,
revenue bonds, special districts and Municipal Property Corporation.
• Development Fee Fund – capital projects related to growth
• Capital Projects Fund – accumulation of funds and administration of a large capital
project.
How can I find out what a department is doing? ▬▬▬▬▬▬
Departments are organizational units formed on the basis of compatible services. Departments
provide services based on departmental goals and objectives that fulfill work plans. In some
cases, a department will work within several funds. Although each of the operations in these
funds is different, they are similar enough that savings can be achieved by having people who can
share job responsibilities. Each department prepares a budget that includes information about the
organizational unit and matches the available resources with the requirements to complete the
department and fund work plans.
Why does a town create a budget? ▬▬▬▬▬▬
All cities and towns in Arizona are required to adopt an annual budget. State law dictates that
fiscal years begin on July 1 and end on June 30. Certain parts of the budget document such as
summaries of revenues and expenditures showing two years of spending history are required by
State law.
When can a citizen have input into the budget process? ▬▬▬▬▬▬
Town staff welcomes comments and suggestions throughout the year. The final opportunity
occurs in May when the Town Council holds a public hearing on the proposed budget as
recommended through the budget hearings. This is the last opportunity to increase the budget for
the next fiscal year. Once the tentative budget is adopted, line items can only be decreased prior
to the budget’s final adoption.
Many revenue estimates must be made based on assumptions regarding general economic
conditions. For example, development related revenues (building permits, system development
charges, etc.) are all based on assumptions regarding development forecasts for Fountain Hills
during the coming year. Revenue estimates are conservative to avoid setting expenditure budgets
that will not be supported by actual revenues.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 17 -
Can the budget be amended once it is adopted? ▬▬▬▬▬▬
During the fiscal year, the town manager may transfer appropriations between line items within a
department.
What basis of accounting/budgeting does the Town use? ▬▬▬▬▬▬
Governmental fund budgets (General, Special Revenue, Debt Service, Capital Projects) are
prepared on a modified accrual basis. This means that expenditures are recorded when the related
fund liability is incurred, and revenues are recognized only when they are measurable and
available. In all cases, when goods and services are not received by year-end, the encumbrances
lapse.
The Comprehensive Annual Financial Report (CAFR) shows the status of the Town’s finances on
the basis of “generally accepted accounting principles” (GAAP). In most cases, this conforms to
the way the Town prepares its budget. The exceptions are liabilities for compensated absences,
i.e. vacation pay, which are expected to be paid with available financial resources. The liability is
reported as accrued by employees (GAAP) as opposed to being expended when paid (Budget).
The Comprehensive Annual Financial Report shows fund expenditures and revenues on both a
GAAP basis and Budget basis for comparison purposes.
How do I get more information? ▬▬▬▬▬▬
All requests for public information in the Town of Fountain Hills are handled by the Town
Clerk’s office. Please call (480) 837-2003 or visit the Town’s website www.fh.az.gov and click
on the Accounting Department icon.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 18 -
Budget Schedule (Fiscal Year 2004-2005)
Date___________ Action_________________________________________
Jan. 6-7 Council holds goal-setting retreat to discuss budget priorities
Jan 20-21 Department directors hold retreat to identify budget priorities
Jan. 21-Feb 2 Department directors and accounting supervisor review YTD
2003-2004 budget and projected year end balance. Department
directors prepare initial budget requests
Feb. 5-27 Fiscal year 2004-2005 revenue projections are prepared and
reviewed with town manager
March 12 Departmental proposed budget numbers submitted to accounting
department (revenues and expenditures)
March 15-April 2 Department directors, town manager, and accounting supervisor
meet to review requested expenditures
April 2 Departmental budget documents electronically sent to
accounting department
April 5-April 14 Town manager reviews proposed budget
April 15 Document submitted electronically for final compilation
April 23 Council receives copy of draft budget
May 5 Public Council budget meeting
May 6 Regular Council meeting -Adopt maximum amount of budget
May 20 Regular Council meeting – Budget public hearing. (Budget
may be adopted any time after this date but before July 1.)
June 3 Regular Council meeting – Adopt final budget
July 1 Regular Council meeting – Adopt tax levy
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 19 -
All Funds Revenue Summary
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Proposed
Source of Revenues
GENERAL FUND
Intergovernmental
State Sales Tax $1,559,318 $1,582,535 $1,575,000 $1,500,000 $1,747,300
Fire Insurance Premium Tax $0 $207,244 $88,000 $88,000 $88,000
Shared Income Tax $2,110,536 $2,153,635 $1,826,315 $1,825,000 $1,862,500
Vehicle License Tax $667,570 $797,344 $760,822 $790,000 $824,900
Total Intergovernmental $4,337,424 $4,740,757 $4,250,137 $4,203,000 $4,522,700
Taxes
Property Tax $1,355,318 $68,765 $0 $0 $0
Local Sales Tax $4,355,701 $5,051,871 $6,459,293 $6,560,000 $7,249,767
Franchise Tax $130,694 $152,542 $150,000 $150,000 $150,000
Total Taxes $5,841,713 $5,273,178 $6,609,293 $6,710,000 $7,399,767
Charges for Services
Parks & Rec User Fees $175,376 $146,734 $188,750 $162,150 $181,800
Encroachment Permit Fee $185,431 $107,267 $41,000 $25,000 $50,000
Subdivision Fees $36,854 $28,378 $15,200 $17,000 $15,000
Total Charges for Services $397,661 $282,380 $244,950 $204,150 $246,800
Licenses and Permits
Animal License Fees $24,779 $25,335 $32,495 $25,000 $34,500
Business License Fees $87,394 $99,004 $95,210 $95,210 $95,540
Building Permit Fees $997,239 $1,007,036 $769,250 $1,000,000 $1,197,500
Rezoning/Variance Fees $27,327 $32,560 $15,300 $20,000 $15,850
Improvement Plan Review Fee $29,040 $37,545 $15,750 $15,750 $15,000
Total Licenses and Permits $1,165,779 $1,201,480 $928,005 $1,155,960 $1,358,390
Fines and Forfeitures
Court Fines $256,774 $195,091 $212,000 $200,600 $234,250
JCEF/CCEF Revenue $8,831 $0 $1,500 $0 $0
Total Fines and Forefeitures $265,605 $195,091 $213,500 $200,600 $234,250
Community Center
Rental Fees $71,057 $132,003 $195,000 $142,483 $179,300
Bar Sales/Commission $41,291 $61,027 $40,000 $49,773 $55,700
Total Community Center $112,347 $193,030 $235,000 $192,256 $235,000
Miscellaneous
Leases $36,556 $56,741 $63,000 $63,000 $63,000
Donations $12,760 $10,000 $0 $0 $0
Interest on Investments $188,681 ($54,422) $85,000 $85,000 $100,000
Miscellaneous $1,729,801 $79,706 $50,000 $100,000 $50,000
Total Miscellaneous $1,967,798 $92,026 $198,000 $248,000 $213,000
Transfer from County $0 $0 $0
Transfer from Development Fees $0 $137,300 $0
Transfer from MPC (BNY) $0 $1,255,000 $0
TOTAL GENERAL FUND REVENUES $14,088,326 $13,370,242 $12,678,885 $12,913,966 $14,209,907
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 20 -
All Funds Revenue Summary – continued
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Proposed
Source of Revenues
SPECIAL REVENUE FUNDS
Highway Users Revenue Funds
Local Transportation (LTAF) $114,861 $115,691 $115,000 $115,000 $113,700
Highway Users $1,254,816 $1,310,997 $1,401,400 $1,400,000 $1,390,900
In Lieu Payments $7,648 $298 $500 $1,000 $1,500
Interest $37,422 $31,775 $6,000 $27,000 $19,000
Miscellaneous $0 $7,410 $1,000 $100 $1,000
Transfers $588,079
Total Highway Users Revenue Fund $2,002,827 $1,466,170 $1,523,900 $1,543,100 $1,526,100
Excise Tax Special Revenue
Mountain Bonds $804,959 $1,084,814 $888,693 $996,485 $666,570
Civic Center MPC $0 $0 $0 $0 $350,000
Downtown Development $271,065 $358,978 $268,750 $268,750 $329,535
Total Excise Tax Special Revenue $1,076,024 $1,443,792 $1,157,443 $1,265,235 $1,346,105
Court Special Revenue
Court Enhancement Fund $0 $118,747 $0 $66,500 $70,000
Total Court Special Revenue $0 $118,747 $0 $66,500 $70,000
Community Center FF&E
Donations $174,000 $117,200 $0 $0 $0
Total Community Center FF&E $174,000 $117,200 $0 $0 $0
Grants
FEMA - Fire Department $0 $84,769 $83,000 $51,551 $67,500
Proposition 202 $0 $0 $0 $75,000 $50,000
Miscellaneous Grants $120,586 $59,244 $680,000 $28,601 $1,375,000
Total Grants $120,586 $144,012 $763,000 $155,152 $1,492,500
TOTAL SPECIAL REVENUE FUNDS $3,373,437 $3,289,921 $3,444,343 $3,029,987 $4,434,705
DEBT SERVICE FUNDS
General Obligation Bonds
Secondary Property Tax $1,341,025 $1,447,580 $1,540,000 $1,445,000 $1,450,000
Interest $953 $179 $1,000 $850 $1,000
Total General Obligation Bonds $1,341,978 $1,447,759 $1,541,000 $1,445,850 $1,451,000
HURF Street Paving Transfers $135,861 $126,000 $124,000 $124,000 $124,000
Eagle Mountain CFD $715,494 $262,641 $561,500 $270,023 $513,000
Community Center MPC $407,634 $385,022 $375,500 $375,500 $375,500
Cottonwoods Maintenance District $0 $0 $3,200 $3,200 $3,300
Cottonwoods Improvement District $4,520 $4,480 $4,500 $4,500 $4,500
TOTAL DEBT SERVICE FUNDS $2,605,487 $2,225,901 $2,609,700 $2,223,073 $2,471,300
DEVELOPMENT FEES
Law Enforcement Development Fees $10,843 $6,573 $9,950 $9,950 $11,742
Street Department Development Fees $144,761 $96,705 $138,175 $138,175 $154,475
Parks & Recreation Development Fees $176,759 $192,463 $347,200 $347,200 $410,480
Open Space Development Fees $198,023 $212,684 $386,500 $386,500 $456,948
General Government Development Fees $160,338 $96,234 $139,900 $139,900 $165,996
TOTAL DEVELOPMENT FEES $690,724 $604,658 $1,021,725 $1,021,725 $1,199,641
CAPITAL PROJECTS FUND
Local Sls Tax - CIP $0 $0 $0 $120,340 $528,225
Community Center MPC $0 $2,189,660 $0 $0 $0
Civic Center Phase II Bonds $0 $0 $0 $0 $3,500,000
LWCF Proceeds $0 $0 $0 $0 $237,300
Transfers $0 $0 $0 $1,001,620 $1,371,775
Mountain Bonds $13,826,973 $0 $0 $0 $0
Library Museum -$0$0$0
Developer Contributions - $0 $0 $317,500
TOTAL CAPITAL PROJECTS FUND $13,826,973 $2,189,660 $0 $1,121,960 $5,954,800
TOTAL ALL FUNDS $34,584,947 $21,680,382 $19,754,653 $20,310,711 $28,270,353
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 21 -
All Funds Expenditures
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Proposed
Fund/Department
GENERAL FUND
Community Center $1,023,873 $570,926 $469,994 $436,142 $511,497
Municipal Court $337,469 $278,915 $299,870 $293,798 $340,850
Town Council $102,491 $66,272 $85,360 $86,055 $60,010
Administration $2,930,827 $3,062,123 $3,329,771 $2,648,011 $4,150,777
Information Technology $213,318 $119,130 $178,169 $136,000 $166,231
Planning & Zoning $347,581 $272,798 $252,000 $227,720 $398,480
Building Safety $524,116 $379,879 $587,900 $552,412 $494,930
Public Works $1,181,919 $942,589 $1,082,560 $998,831 $1,193,235
Recreation $740,576 $620,751 $543,070 $503,801 $534,745
Parks $812,452 $719,690 $1,205,840 $695,084 $767,095
Law Enforcement $2,607,125 $2,440,402 $1,743,538 $1,699,514 $1,796,670
Fire Department $1,819,291 $2,324,935 $2,335,830 $2,337,130 $2,481,751
NonDepartmental $1,346,023 $1,138,353 $50,000 $47,500 $50,000
Transfers (In)/Out to CIP $1,075,000 ($1,256,178) $0 $910,250 $940,752
TOTAL GENERAL FUND $15,062,061 $11,680,585 $12,163,902 $11,572,249 $13,887,023
SPECIAL REVENUE FUNDS
Highway Users $2,011,832 $1,278,353 $1,523,900 $1,456,023 $1,700,962
AZ Commission on the Arts $2,500 $2,500 $0 $0 $0
FEMA - Fire Department $0 $0 $24,150 $41,389 $75,000
Community Center FF&E $51,706 $51,924 $187,294 $6,800 $180,770
Court Special Revenue (CCEF) $0 $0 $0 $1,500 $100,000
Proposition 202 $0 $0 $0 $75,000 $50,000
Miscellaneous Grants $0 $0 $1,000,000 $0 $1,375,000
Total Special Revenue $2,066,038 $1,332,776 $2,735,344 $1,580,712 $3,481,732
Excise Tax Special Revenue
Mountain Bonds $520,315 $607,411 $639,610 $645,400 $617,532
MPC - Civic Center Phase II $0 $0 $0 $0 $350,000
Downtown Development $50,000 $0 $318,455 $55,732 $535,742
Total Excise Tax Special Revenue $570,315 $607,411 $958,065 $701,132 $1,503,274
TOTAL SPECIAL REVENUE FUNDS $2,636,353 $1,940,188 $3,693,409 $2,281,844 $4,985,005
DEBT SERVICE FUNDS
General Obligation Bonds
Bond Payment - GO $338,220 $349,690 $360,000 $360,000 $355,000
Bond Payment - Lakeside $142,000 $137,500 $133,000 $133,000 $132,500
Bond Payment - Library/Museum $397,075 $382,975 $372,000 $372,000 $390,000
Bond Payment - Mtn Preserve GO $402,000 $513,200 $505,000 $505,000 $520,000
Total General Obligation Bonds $1,279,295 $1,383,365 $1,370,000 $1,370,000 $1,397,500
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 22 -
All Funds Expenditures – continued
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Proposed
Fund/Department
Special Districts/MPC Debt Service:
Bond Payment - HURF $135,861 $126,223 $124,000 $124,000 $124,000
Bond Payment - Cottonwoods ID. $3,821 $4,245 $4,500 $4,500 $4,500
MPC - Community Center $392,000 $385,022 $375,500 $375,500 $375,500
Cottonwoods Maintenance District $0 $0 $3,200 $3,200 $3,200
Eagle Mountain CFD $321,526 $512,425 $514,500 $514,500 $513,000
Total Special District Debt Service $853,208 $1,027,915 $1,021,700 $1,021,700 $1,020,200
TOTAL DEBT SERVICE FUNDS $2,132,503 $2,411,280 $2,391,700 $2,391,700 $2,417,700
DEVELOPMENT FEES
Law Enforcement Development Fees $0 $0 $0 $0 $40,068
Street Department Development Fees $0 $7,000 $200,000 $173,562 $365,000
Parks & Recreation Development Fees $80,954 $0 $129,670 $69,670 $356,000
Open Space Development Fees $0 $14,105 $33,500 $10,000 $129,100
General Government Development Fees $185,500 $0 $50,000 $0 $390,955
TOTAL DEVELOPMENT FEES $266,454 $21,105 $413,170 $253,232 $1,281,123
CAPITAL PROJECTS FUND
Community Center MPC $0 $362,500 $0 $0 $0
Mountain Preserve $13,750,000 $0 $0 $0 $0
Civic Center Phase II $0 $0 $0 $520,590 $5,421,700
Fountain Park Improvements $0 $0 $0 $45,000 $588,970
Performance Pad $0 $0 $0 $0 $183,000
Capital Contingency $0 $0 $0 $0 $317,500
TOTAL CAPITAL PROJECTS FUND $13,750,000 $362,500 $0 $565,590 $6,511,170
TOTAL ALL FUNDS $33,847,371 $16,415,657 $18,662,181 $17,064,615 $29,082,021
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 23 -
Budgeted Expenditure by Account Code – All Funds
Gen Fund Special Revenue Development Debt Capital TOTAL % of
TOTALS HURF Funds Fees Service Projects ALL FUNDS Total
5200 Wages $2,962,588 $424,247 $37,500 $0 $3,424,336 11.8%
5201 FICA $67,000 $6,220 $413 $0 $73,633 0.3%
5202 Unemployment Insurance $4,259 $531 $36 $0 $4,827 0.0%
5203 Employee's Health Insurance $306,388 $59,427 $6,367 $0 $372,181 1.3%
5204 Employee's Life Insurance $8,237 $1,346 $95 $0 $9,677 0.0%
5205 Employee's Dental Insurance $35,855 $6,527 $738 $0 $43,120 0.1%
5206 Employee's Eye Insurance $0 $0 $0 $0 $0 0.0%
5207 Worker's Compensation Insurance $33,980 $28,510 $90 $0 $62,580 0.2%
5208 Employee's Retirement Fund $288,609 $46,667 $3,094 $0 $338,370 1.2%
5209 Recruitment Costs $15,000 $0 $0 $0 $15,000 0.1%
5211 Disability Insurance $12,691 $2,036 $135 $0 $14,862 0.1%
Total Wages & Salaries $3,734,607 $575,512 $48,467 $0 $0 $4,358,585 15.0%
5901 Accounting Fees $19,500 $3,500 $0 $0 $23,000 0.1%
5902 Professional Fees $153,470 $40,500 $0 $193,970 0.7%
5903 Legal Fees $332,700 $9,250 $0 $0 $341,950 1.2%
5906 Jail/Prisoner Fees $38,000 $0 $0 $38,000 0.1%
5908 Engineering Fees $69,500 $25,000 $0 $94,500 0.3%
5907 Rabies & Animal Control $28,200 $0 $0 $28,200 0.0%
5915 Elections Expense $0 $0 $0 $0 0.0%
5920 Intergovernmental Agreements $4,500 $0 $0 $4,500 0.0%
5929 Special Programs - RPTA $61,750 $0 $0 $61,750 0.2%
5930 Special Programs - Chamber $0 $0 $0 $0 0.0%
5932 Special Programs $34,845 $10,000 $0 $0 $44,845 0.2%
5933 Youth And Teens $18,950 $0 $0 $18,950 0.1%
5935 Sports Activities $48,690 $0 $0 $48,690 0.2%
5936 Spec.Programs-Constituent Comm $40,500 $0 $0 $40,500 0.1%
5939 Boys & Girls Club $150,000 $0 $0 $150,000 0.5%
5940 Senior $55,000 $0 $0 $55,000 0.2%
5941 McDowell Mtn Preservation $23,000 $0 $0 $23,000 0.1%
5945 Community Benefit Programs $40,000 $0 $0 $40,000 0.1%
5947 Tourism $75,500 $0 $0 $75,500 0.3%
5950 Sheriff's Contract $1,730,470 $0 $0 $1,730,470 6.0%
5955 Rural Metro Contract $2,395,131 $0 $0 $2,395,131 8.2%
5980 Sales Tax Rebates $837,650 $34,132 $0 $871,782 3.0%
Total Contract Services $6,157,356 $22,750 $99,632 $0 $0 $0 $6,279,738 21.6%
6400 Vehicle Repairs & Maintenance $51,250 $38,000 $0 $0 $89,250 0.3%
6402 Road Repair & Maintenance $0 $120,200 $0 $0 $120,200 0.4%
6403 Equipment Rental $3,500 $500 $0 $0 $4,000 0.0%
6404 Building Repairs & Maintenance $110,600 $4,000 $15,000 $0 $129,600 0.4%
6405 Office Equip. Repairs & Maint.$74,550 $500 $0 $0 $75,050 0.3%
6406 Major Road Improvements $0 $490,000 $0 $0 $490,000 1.7%
6410 Field Preparation/Maintenance $106,850 $0 $0 $106,850 0.4%
6415 Mowing/Landscape Maintenance $337,800 $0 $0 $337,800 1.2%
6420 DAM/WASH MAINTENANCE $130,000 $0 $0 $130,000 0.4%
Total Repairs & Maintenance $814,550 $653,200 $15,000 $0 $0 $0 $1,482,750 5.1%
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 24 -
Budgeted Expenditure by Account Code – All Funds – continued
6501 Advertising/Signage $46,580 $300 $0 $0 $46,880 0.2%
6505 Conferences $25,690 $500 $5,025 $0 $31,215 0.1%
6507 Continuing Education $49,250 $1,800 $500 $0 $51,550 0.2%
6508 Dues & Publications $58,905 $4,600 $850 $0 $64,355 0.2%
6509 Dues - GPEC $8,300 $0 $0 $8,300 0.0%
6511 Electricity Expense $358,350 $28,000 $0 $0 $386,350 1.3%
6514 Gas & Oil Expense $61,900 $18,700 $0 $0 $80,600 0.3%
6517 Liability Insurance $318,610 $117,000 $0 $0 $435,610 1.5%
6520 Office Supplies $62,775 $1,200 $15,300 $0 $79,275 0.3%
6525 Tools, Shop Supplies $4,050 $5,500 $0 $0 $9,550 0.0%
6526 Firefighting Equipment $1,900 $75,000 $0 $76,900 0.3%
6529 Postage $25,600 $0 $0 $25,600 0.1%
6530 Bar Supplies $14,000 $0 $0 $14,000 0.0%
6531 Printing $16,450 $300 $2,000 $0 $18,750 0.1%
6534 Rent Expense $895,570 $0 $0 $895,570 3.1%
6537 Communication Expense $83,965 $7,500 $0 $0 $91,465 0.3%
6546 Water/Sewer $114,962 $5,000 $0 $0 $119,962 0.4%
6548 Travel Expense $6,050 $100 $1,500 $0 $7,650 0.0%
6549 Uniforms $11,075 $9,000 $0 $0 $20,075 0.1%
6550 Weapons and Ammunition $0 $0 $0 $0 0.0%
6560 Bank Charges $9,650 $0 $0 $9,650 0.0%
6650 CCEF Expenditures $0 $0 $0 $0 0.0%
Total Supplies & Services $2,173,632 $199,500 $100,175 $0 $0 $0 $2,473,307 8.5%
$0
8010 Capital Outlay - Vehicles $0 $120,000 $0 $0 $120,000 0.4%
8020 Capital Outlay - Furn & Equip.$0 $10,000 $150,770 $0 $160,770 0.6%
8025 Capital Outlay - Computers $7,500 $0 $0 $7,500 0.0%
8026 Capital Outlay - Software $8,626 $0 $0 $8,626 0.0%
8090 Capital Expend. - Improvements $0 $1,925,000 $1,281,123 $6,511,170 $9,717,293 33.4%
Total Capital/Contingency $16,126 $130,000 $2,075,770 $1,281,123 $0 $6,511,170 $10,014,189 34.4%
9000 Debt Service $0 $120,000 $595,000 $0 $2,767,700 $3,482,700 12.0%
9090 Transfers $940,752 $0 $940,752 3.2%
9999 Contingency $50,000 $0 $0 $50,000 0.2%
Total Debt/Transfers $1,006,878 $250,000 $2,670,770 $1,281,123 $2,767,700 $6,511,170 $14,487,641 49.8%
GRAND TOTAL $13,887,023 $1,700,962 $2,934,044 $1,281,123 $2,767,700 $6,511,170 $29,082,021 100.0%
Gen Fund Special Revenue Development Debt Capital TOTAL % of
TOTALS HURF Funds Fees Service Projects ALL FUNDS Total
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 25 -
General Fund Revenues and Expenditures Summary
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
REVENUES
State Sales Tax 1,559,318 1,582,535 1,575,000 1,500,000 1,747,300
Fire Insurance Premium Tax 0 207,244 88,000 88,000 88,000
State Income Tax 2,110,536 2,153,635 1,826,315 1,825,000 1,862,500
Vehicle License Tax 667,570 797,344 760,822 790,000 824,900
Local Sales Tax 4,355,701 5,051,871 6,459,293 6,560,000 7,249,767
Business License Fees 87,394 99,004 95,210 95,210 95,540
Building Permits 997,239 1,007,036 769,250 1,000,000 1,197,500
Animal License Fees 24,779 25,335 32,495 25,000 34,500
Court Fines & Fees 256,774 195,091 212,000 200,600 234,250
Rezoning/Variance/Special Use 27,327 32,560 15,300 20,000 15,850
Improvement Plan Review Fee 29,040 37,545 15,750 15,750 15,000
Encroachment Permit Fees 185,431 107,267 41,000 25,000 50,000
Subdivision Fees 36,854 28,378 15,200 17,000 15,000
Franchise Fees 130,694 152,542 150,000 150,000 150,000
Parks & Recreation User Fees 175,376 146,734 188,750 162,150 181,800
Rental 71,057 132,003 195,000 142,483 179,300
Bar Sales/Commission 41,291 61,027 40,000 49,773 55,700
Cellular Lease Payment 36,556 56,741 63,000 63,000 63,000
Interest/Investment Income 188,681 (54,422) 85,000 85,000 100,000
Donations 12,760 10,000 0 0 0
Miscellaneous 1,729,801 79,706 50,000 100,000 50,000
TOTAL CURRENT REVENUE $14,088,326 $11,977,942 $12,678,885 $12,913,966 $14,209,907
Mayor and Town Council 102,491 66,272 85,360 86,055 60,010
Administration 2,930,827 3,062,123 3,329,771 2,648,011 4,150,777
Information Technology 213,318 119,130 178,169 136,000 166,231
Building Safety 524,116 379,879 587,900 552,412 494,930
Public Works 1,181,919 942,589 1,082,560 998,831 1,193,235
Planning and Zoning 347,581 272,798 252,000 227,720 398,480
Recreation 740,576 620,751 543,070 503,801 534,745
Parks 812,452 719,690 1,205,840 695,084 767,095
Community Center 1,023,873 570,926 469,994 436,142 511,497
Law Enforcement 2,607,125 2,440,402 1,743,538 1,699,514 1,796,670
Fire Department 1,819,291 2,324,935 2,335,830 2,337,130 2,481,751
Municipal Court 337,469 278,915 299,870 293,798 340,850
Non Departmental 1,346,023 1,138,353 50,000 47,500 50,000
Previously Approved Capital Projects $910,250 $940,752
TOTAL EXPENDITURES $15,062,061 $11,680,585 $12,163,902 $11,572,249 $13,887,023
EXCESS OF REVENUES OVER/
(UNDER) EXPENDITURES (973,735) 297,357 514,983 1,341,717 322,884
Fund Balance Beginning of Year $4,710,060 $3,736,325 $3,380,677 $4,033,681 $5,375,399
Ending Fund Balance $3,736,325 $4,033,681 $3,895,660 $5,375,399 $5,698,283
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 26 -
General Fund Revenues
General fund operating revenues are estimated at $14,209,907 for fiscal year 2004-2005. The
following charts will summarize operating revenues by major source, as well as provide a ten-
year history. The following charts highlight the trends, account codes, restrictions on usage,
major influences, and assumptions for the fiscal year 2004-2005 estimate.
Licenses and
Permits
10%
Fines &
Forfeitures
2%
Community
Center
2%
Miscellaneous
1% Shared Revenues
32%
Local Sales Tax
51%
Charges for
Services
2%
Sources of Funds - General Fund
where the money comes from
Total General Fund Available - $14,209,907
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 27 -
State Shared Sales Tax
Percent
Restrictions Fiscal Year Amount Change
The State assesses a 6.3% sales tax rate, of which cities and towns share in the collections total on the basis
of the relation of its population to the total population of all incorporated cities and towns in the State using
the 2000 census figures. The FY 2004-2005 projection is prepared by the League of Arizona Cities and
Towns and is based on widespread optimism of a state-wide economic recovery continuing through the
upcoming fiscal year.
Influences: Construction Activity, Retail Sales, Population, and Economy
Assumptions
1995-96 $830,145 7.4%
1996-97 $998,459 20.3%
1997-98 $1,054,548 5.6%
1998-99 $1,130,422 7.2%
1999-00 $1,242,559 9.9%
2000-01 $1,320,401 6.3%
2001-02 $1,559,318 18.1%
2002-03 $1,582,535 1.5%
2003-04 (est.) $1,500,000 -5.2%
Account: 3010 2004-05 (est.) $1,747,300 16.5%
Increase as a result of mid-decade census population growth
No restrictions on usage. Must be expended for public
purposes.
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 2002-03 2003-04
(est.)
2004-05
(est.)
STATE SHARED SALES TAX
FY1996 through FY2005
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 28 -
State Income Tax
Assumptions
A 1972 citizens’ initiative gave the cities and towns a percentage share of the state income tax, officially
called urban revenue sharing. Arizona cities and towns receive 14.8% of the State's income tax collections
until FY2004-2005 when the percentage goes up to 15%. This state shared revenue is distributed to cities
and towns based on the relation of their population to the total population of all incorporated cities and
towns in the state according to the 2000 census. Amounts distributed are based on actual income tax
collections from two years prior to the fiscal year in which the Town receives the funds; thus the economic
slowdown in corporate and personal income tax would be reflected in the FY2005 distribution. The
projection for FY2004-2005 is provided by the League of Arizona Cities and Towns.
Major Influences: Personal Income, Corporate Net Profits, Population, and State Policy
Percent
Restrictions Fiscal Year Amount Change
1995-96 $766,077 6.0%
1996-97 $1,071,161 39.8%
1997-98 $1,210,113 13.0%
1998-99 $1,412,702 16.7%
1999-00 $1,567,610 11.0%
2000-01 $1,688,004 7.7%
2001-02 $2,110,536 25.0%
2002-03 $2,153,635 2.0%
2003-04 (est.) $1,826,315 -15.2%
2004-05 (est.) $1,862,487 2.0%
Account: 3020
Increase as a result of mid-decade census population growth
No restrictions on usage. Must be expended for public
purposes.
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 2002-03 2003-04
(est.)
2004-05
(est.)
STATE SHARED INCOME TAX
FY1996 through FY2005
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 29 -
Vehicle License Tax
Assumptions
Approximately 20% of the revenues collected for the licensing of motor vehicles is distributed to
incorporated cities and towns. The Town receives its share of the vehicle license tax collections based on
its population in relation to the total incorporated population of the county (0.7%). The remainder of the
revenues collected are shared by schools, counties, and the state. The fiscal year 2004-2005 estimate is
based on receiving 0.7% of the mid-point between Maricopa County's most likely ($122,303,883) and
pessimistic ($113,392,248) projection.
Major Influences: Automobile sales, Population, and State Policy
Percent
Restrictions Fiscal Year Amount Change
1995-96 $273,111 -4.2%
1996-97 $378,103 38.4%
1997-98 $403,775 6.8%
1998-99 $476,430 18.0%
1999-00 $524,796 10.2%
2000-01 $576,264 9.8%
2001-02 $667,570 15.8%
2002-03 $797,344 19.4%
2003-04 (est.) $790,000 -0.9%
Account: 3030 2004-05 (est.) $824,936 4.4%
No restrictions on usage. Must be expended for public
purposes.
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 2002-03 2003-04
(est.)
2004-05
(est.)
VEHICLE LICENSE TAX
FY1996 through FY2005
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 30 -
Local Sales Tax
Assumptions
Fountain Hills local sales tax rate is 2.6% of which 2.2% is unrestricted ($7,249,767). The remaining is
dedicated to bond payments (0.3%) $988,605, downtown development (0.1%) $329,535 and capital
projects ($528,224). The Town Council approved a 1% increase in the local sales tax rate that became
effective April 2003. FY2003-2004 was the first full year that the increased rate was in effect. The 19.2%
increase from the prior year is based on projected increases in residential construction values, the additional
of four (4) new major retail stores, (Ross Stores, Checker Auto, PetCo, Streets of New York) and a tax code
amendment eliminating the exemption on advertising and residential rental activity (within capital projects
fund).
Major Influences: Economy, Construction Activity, Retail Sales, Public Policy
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
$10,000,000
1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 2002-03 2003-04
(est.)
2004-05
(est.)
LOCAL SALES TAX
FY1996 through FY2005
Percent
Restrictions Fiscal Year Amount Change
1995-96 $1,610,116
1996-97 $2,664,923 65.5%
1997-98 $2,920,084 9.6%
1998-99 $3,394,152 16.2%
1999-00 $4,087,514 20.4%
2000-01 $4,923,174 20.4%1
2001-02 $4,355,701 -11.5%
2002-03 $5,051,871 16.0%1
2003-04 (est.)$7,633,710 51.1%
2004-05 (est.)$9,096,131 19.2%
Account: 3205
1Rate increase
Of the total proceeds from the 2.6% tax rate 0.2% of the revenue
is restricted for repayment of mountain bonds purchased through
the Municipal Property Corporation (MPC), 0.1% for proposed
Civic Center bond payments and 0.1% for Downtown
Development. Additionally, bond payments of an MPC
Agreement for the new community center are repaid from local
sales tax. Excess proceeds are not restricted but must be
expended for public purpose.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 31 -
Fines and Forfeitures
Assumptions
Magistrate Court fines come from traffic violations and other fines paid for the violation of municipal
ordinances. The decline in fines and forfeitures beginning in fiscal year 2001-2002 is related to the
elimination of duplicate law enforcement within the Town. The estimate for FY2004-2005 includes an
estimate for an increase in traffic enforcement activity.
Major Influences: Population, Enforcement, Public Policy
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 2002-03 2003-04
(est.)
2004-05
(est.)
FINES & FORFEITURES
FY2000 through FY2005
Percent
Restrictions Fiscal Year Amount Change
1995-96 $211,289
1996-97 $209,485 -0.9%
1997-98 $208,900 -0.3%
1998-99 $259,453 24.2%
1999-00 $293,910 13.3%
2000-01 $310,359 5.6%
2001-02 $265,605 -14.4%
2002-03 $195,091 -26.5%
2003-04 (est.)$193,000 -1.1%
Account: 3230 2004-05 (est.)$234,250 21.4%
No restrictions on usage. Must be expended for public purpose.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 32 -
Building Related Fees
Assumptions
Revenues from this source include the fees collected from building permits, rezoning, improvement plans,
encroachment permits and subdivision plans. The sharp decline from 2001 is due to the decrease in
production home building. The remaining lots will have custom homes with higher than average
valuations. The estimates for FY2004-05 was based on estimates of construction activity provided by local
engineering firms, the local developer, and planning staff. The projected number of permits for next fiscal
year is 125 single family, 225 multi-family units, and 6 commercial.
Major Influences: Population, Economy, Development, Public Policy
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 2002-03 2003-04
(est.)
2004-05
(est.)
BUILDING RELATED FEES
FY1996 through FY2005
Percent
Restrictions Fiscal Year Amount Change
1995-96 $1,688,321
1996-97 $1,759,326 4.2%
1997-98 $1,912,468 8.7%
1998-99 $2,433,602 27.2%
1999-00 $2,547,521 4.7%
2000-01 $2,127,305 -16.5%
2001-02 $1,275,891 -40.0%
2002-03 $1,213,553 -4.9%
2003-04 (est.)$1,100,000 -9.4%
Accounts: 3220-3250 2004-05 (est.)$1,293,350 16.8%
No restrictions on usage. Must be expended for public purpose.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 33 -
License Fees
Assumptions
License fees are derived from a license tax on professions, occupations, businesses, and animals within the
Town. The license fee is used primarily as a means of regulating businesses and animal control within the
community. The estimate for FY2004-2005 is based on 2,173 active business licenses and 2,921 animal
licenses.
Major Influences: Economy, Enforcement
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 2002-03 2003-04
(est.)
2004-05
(est.)
LICENSE FEES
FY1996 through FY2005
Restrictions Fiscal Year Amount Change
1995-96 $61,594
1996-97 $70,038 13.7%
1997-98 $81,125 15.8%
1998-99 $90,717 11.8%
1999-00 $100,134 10.4%
2000-01 $115,681 15.5%
2001-02 $112,173 -3.0%
2002-03 $124,292 10.8%
2003-04 (est.)$127,705 2.7%
Accounts: 3210, 3225 2004-05 (est.)$130,040 1.8%
No restrictions on usage. Must be expended for public
purpose.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 34 -
Charges for Services
Assumptions
Charges for services are collected from users of Town facilities (parks, community center) or programs
(recreation). In September 2001 a new Community Center opened providing a venue for weddings,
banquets, civic meetings, etc. The increase in FY2003-2004 reflects the new rates that were implemented
by the Council in April 2003. The projection for FY2005 was calculated based on the number of facility
bookings that have been received and a factor for growth. During FY1997-98 the master developer in
Fountain Hills transferred Fountain Park to the Town, which included a monetary contribution for two
years ($700,000). That subsidy expired in FY1999-00. The Town collects a service charge from cellular
providers for use of town property for their towers.
Major Influences: Population, Internal Policy on Rates
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
95-96 96-97 97-98 98-99 99-00 2000-01 2001-02 2002-03 2003-04
(est)
2004-05
(est.)
CHARGES FOR SERVICES
FY2000 through FY2005
Recreation Comm. Center
Percent
Restrictions Fiscal Year Amount Change
1995-96 $70,948
1996-97 $150,209 111.7%
1997-98 $656,283 336.9%
1998-99 $479,633 -26.9%
1999-00 $267,835 -44.2%
2000-01 $211,800 -20.9%
2001-02 $324,300 53.1%
2002-03 $341,479 5.3%
2003-04 (est.)$417,141 22.2%
Accounts: 3270, 3280, 3285 2004-05 (est.)$479,800 15.0%
No restrictions on usage. Must be expended for public purpose.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 35 -
General Fund Expenditure Summary
TOWN OF FOUNTAIN HILLS 2004-05 GENERAL FUND EXPENDITURE SUMMARY
Salaries Contract Repairs & Supplies Capital % of
Department & Benefits Services Maintenance & Services Outlay Total Total
Mayor and Town Council $39,560 $0 $0 $20,450 $0 $60,010 0.4%
Administration $935,900 $1,592,370 $71,000 $1,551,507 $0 $4,150,777 29.9%
Information Technology $0 $40,500 $47,550 $62,055 $16,126 $166,231 1.2%
Law Enforcement $0 $1,796,670 $0 $0 $0 $1,796,670 12.9%
Fire Department $0 $2,395,131 $31,500 $55,120 $0 $2,481,751 17.9%
Municipal Court $316,050 $8,500 $1,200 $15,100 $0 $340,850 2.5%
Parks & Recreation $604,690 $142,635 $315,600 $238,915 $0 $1,301,840 9.4%
Community Center $321,017 $76,050 $11,900 $102,530 $0 $511,497 3.7%
Public Works $719,110 $59,500 $333,000 $81,625 $0 $1,193,235 8.6%
Building Safety $456,500 $15,000 $1,800 $21,630 $0 $494,930 3.6%
Planning & Zoning $347,780 $25,000 $1,000 $24,700 $0 $398,480 2.9%
Contingency $50,000 0.4%
Previously Approved Capital $940,752 $940,752 6.8%
GENERAL FUND TOTALS $3,740,607 $6,151,356 $814,550 $2,173,632 $956,878 $13,887,023 100.0%
% of General Fund 26.9% 44.3% 5.9% 15.7% 6.9% 100.0%
Uses of Funds - General Fund
where the money goes
Transfers (In)/Out
7%Town C ou nci l
0%
Municipal Court
2%
Fire Department
18%
Law Enforcement
13%Parks, Recreation,
Community
Center
13%
Public Works,
Planning , Bldg
Safety
15%
Information
Te ch nol ogy
1%
Administration
31%
Total General Fund Budget - $13,887,023
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 36 -
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_______________________
Town Council
_______________________
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 37 -
Fountain Hills Town Council
Mayor Wally Nichols
Vice Mayor Mike Archambault
Councilmember John Kavanagh
Councilmember Edwin Kehe
Councilmember Keith McMahan
Councilmember Kathleen Connelly Nicola
Councilmember Jay Schlum
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 38 -
Town Council
Mission Statement ▬▬▬▬▬▬
Expenditures appearing in this section support the goals and objectives of the Mayor and Town
Council. These include maximizing public access to Council meetings, providing funding for
municipal elections, enhancing constituent communication, compensating and equipping the
Mayor and Town Council with the tools necessary to do their jobs; and promoting
communication and awareness of the Mayor, Town Council, and the Town with other
municipalities
Salaries and Benefits $39,560
This category of expenditures includes the salary and related taxes for the Mayor and Council
members. Town Council members are paid monthly at the same rate since June 2000.
Supplies and Services $20,450
An appropriation of $5,000 is included to support activities such as meetings with other
dignitaries, attending functions as Town representatives, hosting intergovernmental activities, and
welcoming special guests and visitors to the community. This line item provides funding to
purchase commemorative items to share with visiting dignitaries and to promote Fountain Hills at
the annual Arizona League of Cities and Towns conference. An amount of $3,000 has been
included this year to fund participation in the Town’s 15th year birthday celebration, to coincide
with the annual Stroll and Glow event in December.
During fiscal year 2003-2004, the Council attended a goal setting and strategic planning retreat
that gave them an opportunity to focus on issues such as budget priorities, economic
development, and council relations. The Council would like to incorporate the retreat as an
annual event as well as attend other related opportunities throughout the year such as League of
Arizona Cities and Towns functions, Maricopa Association of Government (MAG) workshops,
legislative events, and seminars. The estimated cost for these events is $6,000.
Monies are also included for travel reimbursement, communications, publications, ads/notices,
printing, portraits, and miscellaneous office items.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 39 -
Summary Expenditures – Town Council
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS $38,159 $39,381 $34,660 $39,285 $39,560
CONTRACTUAL SERVICES $0 $0 $0 $0 $0
REPAIRS & MAINTENANCE $0 $0 $0 $0 $0
SUPPLIES & SERVICES $64,332 $26,891 $50,700 $46,770 $20,450
CAPITAL EXPENDITURES $0 $0 $0 $0 $0
TOTAL EXPENDITURES $102,491 $66,272 $85,360 $86,055 $60,010
TOWN COUNCIL
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS
Wages 35,000 36,000 31,200 36,000 36,000
Employer Taxes 3,159 3,381 3,460 3,285 3,560
TOTAL $38,159 $39,381 $34,660 $39,285 $39,560
SUPPLIES & SERVICES:
Election Expense 36,201 24,483 36,000 36,000 0
Advertising 23,482 0 5,000 3,550 8,000
Conferences 1,200 0 500 500 2,500
Continuing Education 0 0 4,000 5,220 6,000
Office Supplies/Portraits 957 1,434 2,200 500 2,200
Printing 113 0 500 500 300
Communications 0 533 1,250 0 200
Travel 2,379 441 1,250 500 1,250
TOTAL $64,332 $26,891 $50,700 $46,770 $20,450
TOTAL EXPENDITURES $102,491 $66,272 $85,360 $86,055 $60,010
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
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_______________________
Administration
_______________________
Information Technology
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 41 -
Administration
Facilities Finances Human
Resources
Information
Technology
Finance
and
Administration
Town Clerk
Mission Statement ▬▬▬▬▬▬
The Administration Department is dedicated to serving the citizens of Fountain Hills by
providing accurate and current information on Council legislation and administrative actions;
supporting the Town of Fountain Hills and its departments; providing for the delivery of
comprehensive financial services to internal and external customers; protecting the integrity of
Town assets; maintaining Town facilities; and delivering the finest municipal services to ensure
the highest quality of life for Fountain Hills residents.
Department Description ▬▬▬▬▬▬
The Administration Department provides all administrative services for the Town including: town
manager; town clerk; human resources; finance; risk management; facilities; information
technology; legal; council, operational and community support.
Performance Standards ▬▬▬▬▬▬
• Process zoning-approved business license applications within 2 working days;
peddlers license applications within 10 working days.
• Respond to all citizen inquiries within the same working day.
• Serve the public as a source of reliable information on Town Council legislation
and actions and insure the preservation of legal documents.
• Perform all duties required to conform to the Arizona Open Meeting Law.
• Conduct elections in accordance with current state law and facilitate the public's
ability to vote.
• Coordinate and compile agenda packets on Fridays, prior to Town Council
meetings; prepare Council meeting minutes within 10 working days, and process
resolutions and ordinances on a timely basis.
• Update the Town Code on a regular basis to reflect legislation enacted by the
Council.
• Maintain the Town’s “Certificate of Achievement for Excellence in Financial
Reporting”.
• Maintain the Town’s “Distinguished Budget Presentation Award”.
• Update Town policies and procedures to stay current with local, state, and federal
law.
• Provide a comprehensive personnel program based on merit principles
administered in compliance with applicable local, state, and federal laws.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 42 -
• Administer and coordinate all employee-related programs and benefits.
Management Indicators ▬▬▬▬▬▬
2002-2003 2003-2004 2004-2005
Actual Estimated
Televised regular council meetings 24 24 24
Council sessions 21 38 37
Number of resolutions processed 40 67 67
Number of ordinances processed 15 20 20
New business licenses 490 576 120
Business license renewals 1,500 1,465 2,173
Number of registered voters 12,712 13,073 --
Number of ballots cast 2,561 2,902
% of ballots cast to number of registered voters 20.15% 22.2%
Adopt-A-Street commercial/residential 65/58 59/56 65/59
Certificate of Achievement for Excellence in
Financial Reporting Award 6th year 7th year 8th year
Distinguished Budget Presentation Award 1st year 2nd year 3rd year
Invoices/accounts payable checks 8,600/2,900 8,200/2,500 8,600/2,900
Requisitions/purchase orders 2,700/160 2100/145 2,700/160
Sales tax recovered $165,244 $71,292 $160,000
Insurance claims managed 12 13 12
Bond rating Aa3 Aa3 Aa3
Fiscal Year 2003-2004 Accomplishments ▬▬▬▬▬▬
• Restored an Aa3 bond rating by Moody’s Financial Services.
• Reestablished general fund balance to near historic levels.
• Adopted formal debt policy.
• Prepared five year financial and capital improvement plan (CIP).
• Approved plans to construct new municipal building for Town Hall.
• Implemented new financial reporting model per Governmental Accounting Standards
Board (GASB) Statement 34.
• Investment policy certified by Association of Public Treasurers United States and
Canada.
• Enhanced Channel 11 programming and Town website by offering current weather, live
webcast for meetings, live webcam of the fountain.
• Prepared council policies and procedures for eventual adoption.
• Prepared administrative help manual outlining and documenting administrative
procedures.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 43 -
Fiscal Year 2004-2005 Objectives ▬▬▬▬▬▬
• Continue to identify and implement new locally controlled revenue sources for capital
project funding.
• Complete a community strategic long-range plan.
• Develop a succession plan staffing analysis and appropriate recommendations.
• Develop an operational contingency plan for fire service.
Summary Expenditures – Administration (includes Information Technology)
Summary Expenditures - Administration
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS $831,256 $940,398 $830,300 $665,056 $935,900
CONTRACTUAL SERVICES $914,724 $642,437 $1,432,410 $975,980 $1,632,870
REPAIRS & MAINTENANCE $151,993 $120,270 $124,551 $103,750 $118,550
SUPPLIES & SERVICES $846,389 $1,112,041 $1,103,629 $1,024,225 $1,613,562
CAPITAL EXPENDITURES $212,141 $1,531 $17,050 $15,000 $16,126
TOTAL EXPENDITURES $2,956,503 $2,816,677 $3,507,940 $2,784,011 $4,317,008
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 44 -
Authorized Personnel
Position-Title 2001-2002 2002-2003 2003-2004 2004-2005
Authorized Authorized Authorized Proposed
FTE FTE FTE FTE
Administration
Town Manager 1.00 1.00 1.00 1.00
Undesignated Position 1.00 2.00 0 0
Director of Admin/Town Clerk 1.00 1.00 0 0
Town Clerk 0 0 1.00 1.00
Accounting Supervisor 1.00 1.00 1.00 1.00
I/T Administrator 1.00 1.00 0 0
I/T Intern 0.50 0.50 0.50 0.50
Accountant 1.00 0 0 1.00
Accounting/H.R.Clerk 0.50 1.00 1.00 0
Accounting Clerk 0 0 0 1.00
Administrative Intern 0.50 1.00 0 0
Exec.Asst to Town Mgr/Council 1.00 1.00 1.00 1.00
Executive Assistant 1.00 1.00 0 0
Human Resource. Administrator 1.00 1.00 1.00 1.00
I. T. Coordinator 1.00 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 0 0
Facilities Supervisor 1.00 1.00 1.00 1.00
Facilities Maintenance Tech 0 0 0 1.00
Maintenance/Custodial Worker 1.00 1.00 1.00 0.50
Custodian 2.50 2.00 1.50 1.00
Customer Service Represent. 1.00 1.00 1.50 1.00
Administrative Clerk 0 0 0 0.50
Authorized FTE 18.00 18.50 12.50 13.50
Salaries and Benefits $935,900
This category of expenditure provides salary and employee related expenses for 13.5 full time
equivalent positions including the town manager, town clerk, finance, human resources,
information technology, risk management, and support staff. One new position is included in the
fiscal year 2004-2005 budget, an accounting clerk. The assistant town manager and public
information officer were proposed to meet the council goals for a strategic planning process and a
comprehensive public information program. These two programs could not be completed with
existing staff due to the excessive workload staff has assumed with the elimination of four
positions in the administration department last fiscal year. The accounting/HR clerk position is
currently vacant resulting from a promotion to accountant. However, the accountant is still
divided between accounting and human resources. The accounting clerk will assume the data
entry, licensing applications (both animal and business), accounts payable, and cash receipts
functions that are divided between the front desk customer service representative, town clerk, and
the accountant. The accountant would then be able to provide support to both human resources
and the accounting supervisor.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 45 -
Contract Services $1,592,370
The administration department coordinates and manages all non-departmental and overhead
functions of the government, including contracts for outside professional services. These funds
provide for contracts with outside vendors who provide specialized functions for the Town in the
areas of accounting, auditing, legal fees, intergovernmental and miscellaneous fees. The
following line item summaries will provide an explanation and amount for those items that
represent a significant portion of the administration budget.
Accounting Fees and Professional/Outside Services $175,420
The Town is required by law to have an annual audit conducted by an independent auditor at the
end of each fiscal year. The Town issued a request for proposals for auditing services; the
successful bidder will conduct the fiscal year 2003-2004 audit for an estimated cost of $17,500.
Professional/outside services ($97,920) include an estimated cost of $50,000 for a community
strategic plan consultant to prepare a limited analysis of the wants versus the needs of the
community and satisfy the council goal of a community strategic plan by July 2005. Also
included is a contract payment of $24,000, which is the final payment under the current three-
year agreement with the sales tax auditor. The auditor works with the accounting staff in
assisting taxpayers with sales tax matters, including remittance, compliance, reporting and refund
requests. In the first seven months of fiscal year 2003-2004 the auditor has identified an
additional $71,300 of local sales tax liability, of which $53,850 has been paid. Property tax liens
are filed with those that are unpaid. Another outside service is for transcription service for Town
Council meeting minutes ($10,000), which was previously handled by the executive assistant
position that has been eliminated. The Town also utilizes an outside service for payroll
processing ($6,500).
Legal Fees $330,700
Legal fees include the services of the town attorney, town prosecutor, and needed legal services
for employment issues, bond counsel, or other specialized attorneys broken down as follows:
Town attorney (95% administration, 5% street fund) $184,500
Town prosecutor $110,000
Employee retirement, IRS compliance $ 2,700
Employment issues $ 3,500
Public defender, unanticipated legal costs, etc. $ 30,000
Total $330,700
Community Benefit and Special Programs $245,000
The Town of Fountain Hills has traditionally supported the community in a variety of ways
through the community benefit program and special programs. Each year, various groups have
submitted funding requests to be considered in the budget. This year the senior services center
has requested $55,000, the Boys and Girls Club has asked for $150,000, and the Community
Theatre requested $40,000. The community benefit program includes funds to assist non-profit
organizations with projects that benefit the community.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 46 -
Sales Tax Rebate $837,650
In July 2001, the Town Council entered into an economic development agreement with the Shea
Retail Center providing Target stores with 50% of the local sales tax collected and paid to the
Town by the merchants doing business on the project. The total rebate cannot exceed $989,000
or ten years, whichever comes first; the fiscal year 2004-2005 payment is estimated to be
approximately $293,000, assuming that the tax rate remains at 2.6%. If the tax rate stays in
effect, it is estimated that the rebate will be paid in full by 2007. The Town received two large
requests for local sales tax refunds that the town has determined to be invalid. The taxpayer has
referred the decision to the municipal tax hearing office in Phoenix. Pending the outcome of the
hearing funds have been included in the proposed budget in the event that the town’s decision is
overturned (approximately $545,000).
Public Transit/RPTA $61,750
The Town currently has two Intergovernmental Agreements (IGA’s) for transportation related
services. The agreement with Maricopa County Human Services Department has provided the
Town with Special Transportation Services (STS) since 1995-1996. STS provides cost effective
transportation for low-income, elderly, and disabled Fountain Hills residents for medical
appointments, social services, shopping trips, adult day-care, recreational activities, employment
as well as home-delivered meals. The STS vans are driven by Maricopa County employees with
trips coordinated through the Fountain Hills senior center. The request for fiscal year 2004-2005
is estimated to be $56,250. A new IGA was entered into in July 2002 with the Valley Metro
Regional Public Transportation Authority (RPTA). The IGA will provide funding to the RPTA
for a portion of the annual costs to run the bus service from Fountain Hills to Phoenix over the
next three years. The fiscal year 2004-2005 cost is estimated at $5,500.
Repairs and Maintenance $71,000
This section of the budget funds vehicle maintenance for two vehicles, office copier maintenance
contract ($10,800), and all overhead expenditures dealing with maintaining and operating town-
owned facilities. Budgeted amounts are based on the current costs and reflect reductions that
were a result of the budget reduction plan. The following is a breakdown of the costs:
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 47 -
HVAC (Heating, Ventilation and Air Conditioning) $11,500
HVAC for Town Center $18,500
Waste Collection $ 1,700
Cleaning Supplies $ 5,000
Electrical, plumbing, fuel station repairs $10,000
Maintenance/Repair Supplies (Home Depot, Paul’s, etc) $11,000
$57,700
These costs assume that routine maintenance will be continue to done by in house staff and
outside service calls will be done only when technical service is required.
Supplies and Services $1,551,507
This category of expenditures for the Administration Department includes all routine operating
costs associated with the Town governmental functions. Administration supports all other
departments in the areas of public notices, public facility utilities and/or rent, and postage costs.
The most significant portion of supplies and services is rent and utilities for the current town hall.
These costs were a major determining factor in making the decision to construct a new municipal
building that will save the taxpayers significant money over the long term.
Advertising $14,500
The annual cost of placing meeting notices, the annual budget, resolutions, and ordinances in the
local newspaper; includes costs associated with employee recognition and service awards.
The following is a breakdown of the costs:
Public notices, resolutions etc. $8,500
Employment ads $2,500
Recognition and service awards: $3,000
Monthly manager’s report for newspaper $ 500
Conferences $12,250
The increase over fiscal year 2003-2004 is to include some funds for a public information
program. In the conferences line item, funds have been included to permit staff to attend
professional conferences, such as International City/County Managers Association (ICMA),
Arizona City Managers Association (ACMA), and Government Finance Officers Association
(GFOA) - $4,000. Additionally, the annual League of Arizona Cities and Towns conference
($4,000) is included in the Administration budget
Education/Training $22,300
The Town of Fountain Hills includes in the employee benefit package a tuition reimbursement
policy that encourages employees to further their education. Additionally, the town manager will
attend the Kennedy Program for Senior Executives in Local Government in July. Several of the
other administration employees have certifications that require continuing education as part of
their continued professional development. The following is a breakdown of the costs:
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 48 -
Tuition reimbursement $ 2,000
Program for Senior Executives in Local Government (by contract) $10,000
Continued professional development $ 1,650
Costs for off-site director meeting $ 3,000
Miscellaneous seminars $ 2,250
Town Manager seminars $ 1,400
Staff meeting speakers $ 2,000
Dues and Publications $47,665
The estimated cost is $47,665 for fiscal year 2004-2005; the following is a breakdown of the
costs:
Annual dues of the League of Arizona Cities and Towns $ 8,400
Maricopa Association of Governments (MAG) $ 4,000
ICMA/ACMA $ 1,500
GFOA, AGTS, State Procurement $ 1,500
Subscriptions (FH Times, Republic, AM Best, West Group, etc) $ 5,400
MAG Special Census $18,500
Greater Phoenix Economic Council (GPEC) $ 8,300
The allocation of $18,500 has been included as an initial payment to MAG for a possible special
census in 2005. The Management Committee for MAG approved the establishment of a
Subcommittee on 2005 population options to explore alternatives to deriving a 2005 population
figure for distributing state shared revenues. The subcommittee approved reserving a total of
$6M over a four-year period to keep options open regarding taking a 2005 Special Census. The
Town’s portion is 1%.
In past years, the Town Council has funded the Greater Phoenix Economic Council (GPEC) to
promote Fountain Hills. This budget includes GPEC’s request in the amount of $8,300 to focus
the Town on development of its tax base.
Electricity/Water/Sewer $162,712
Utility costs for Town-owned buildings include electricity and water/sewer charges for a total of
$162,700. The following is a breakdown of the costs:
Town Hall $137,900
Kiwanis Building $ 4,200
Library/Museum $ 20,650
Liability Insurance $318,360
The Town of Fountain Hills is a member of the Arizona Municipal Risk Retention Pool
(AMRRP) which provides municipal insurance to most Arizona cities and towns. The limit for
basic coverage is $2,000,000 per occurrence on a claims-made basis, excess coverage in the
amount of $8,000,000 is included in the premium. The anticipated increase in insurance includes
coverage for land use liability, liquor liability (for the community center), commuting coverage
and deductibles. The Town’s coverage maintains a $10,000 per occurrence deductible. There is
$20,000 included within this line item in the event two claims are made and the Pool settles on
behalf of the Town, as well as $5,000 for additional endorsements for any equipment added.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 49 -
Office Supplies $15,700
The Administration Department is responsible for supplying copy paper for all the departments of
the Town; the following is a breakdown of the other costs:
Copy paper for all copy machines $2,600
Misc. first aid supplies, flags, name plates $2,400
Consumables (binders, pens, staples, paper, etc.) $3,500
Annual holiday party, Chamber mixer $3,600
Water service $1,100
Miscellaneous supplies $2,500
Rent Expense $895,570
The Town leases office space under the provisions of an unsigned five-year lease agreement that
would expire on June 30, 2005, and includes annual adjustments to the rent. The rate for fiscal
year 2004-2005 increased from $9.26 to $9.64/square feet – plus property taxes. The annual total
is approximately $500,000. The annual property taxes are not included in the monthly rent but as
a separate property owner expense that the landlord has requested that the town pay on behalf of
the owner. This issue has not been resolved and past property taxes on this property remain
unpaid. The past due amounts are included in the proposed budget should the town and property
owner come to an agreement that the taxes will be paid by the town ($400,000).
Communications $20,000
New this fiscal year is an appropriation for public information such annual reports, pamphlets,
mailings, development of public service announcements, articles, etc, as outlined in the council
goals for fiscal year 2004-2005.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 50 -
ADMINISTRATION
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS:
Wages 653,995 757,212 673,300 546,203 751,200
FICA 13,959 16,267 15,100 11,432 20,100
Unemployment Insurance 968 733 1,000 1,000 1,200
Employee's Health Insurance 53,969 59,384 57,800 36,917 56,100
Employee's Life Insurance 634 587 700 1,360 2,100
Employee's Dental Insurance 6,607 6,668 7,100 5,355 7,400
Employee's Eye Insurance 1,404 669 0 0 0
Worker's Compensation Insurance 4,906 5,696 6,400 4,378 8,600
Employee's Retirement Fund 66,760 77,558 66,000 56,511 71,100
Recruitment Costs 25,850 13,446 0 0 15,000
Disability Insurance 2,204 2,178 2,900 1,900 3,100
TOTAL $831,256 $940,398 $830,300 $665,056 $935,900
CONTRACT SERVICES
Accounting Fees 13,443 11,665 22,500 11,800 17,500
Professional/Outside Services 91,407 45,436 50,000 50,000 97,920
Legal Fees 491,675 446,474 296,200 340,000 330,700
Public Transit /RPTA 0 11,436 56,250 22,150 61,750
Civil Defense 1,415 1,502 1,800 1,530 1,850
Boys & Girls Club 100,000 20,000 130,000 130,000 150,000
Senior Center Services 34,500 10,000 40,000 40,000 55,000
Community Benefits/Theater 80,000 0 15,000 15,000 40,000
Sales Tax Rebates 0 77,824 798,460 350,000 837,650
TOTAL $887,656 $630,622 $1,410,210 $960,480 $1,592,370
REPAIRS & MAINTENANCE:
Vehicle Maintenance 507 1,406 2,000 750 2,500
Building Repairs & Maintenance 83,812 72,990 54,522 50,000 57,700
Office Equipment Repairs 15,848 12,601 15,000 10,000 10,800
TOTAL $100,168 $86,997 $71,522 $60,750 $71,000
SUPPLIES & SERVICES:
Advertising 12,236 5,638 13,050 8,000 14,500
Conferences 11,972 4,482 7,975 7,975 12,250
Education/Training 2,343 1,362 14,450 12,000 22,300
Dues & Publications 29,026 20,223 33,400 19,000 39,365
Dues - GPEC 0 0 8,300 7,900 8,300
Electricity 131,488 139,648 139,932 160,000 138,350
Gas & Oil 1,117 2,280 2,850 2,850 5,700
Liability Insurance 183,128 421,811 250,000 295,000 318,610
Office Supplies 36,061 22,585 15,000 12,000 15,700
Postage 16,682 16,951 17,200 17,200 25,600
Printing 2,358 3,659 4,500 4,500 4,950
Rent Expense 323,648 371,178 482,920 390,000 895,570
Communications 0 0 0 0 20,000
Water/Sewer 18,892 22,801 24,662 20,000 24,362
Travel 3,517 3,449 2,000 1,800 2,100
Uniforms 1,028 1,635 0 500 500
Bank Charges 1,474 1,828 1,500 3,000 3,350
TOTAL $774,968 $1,039,530 $1,017,739 $961,725 $1,551,507
TOTAL EXPENDITURES $2,743,185 $2,697,547 $3,329,771 $2,648,011 $4,150,777
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 51 -
Information Technology Division
Mission Statement ▬▬▬▬▬▬
The mission of the Information Technology Division is to work in partnership with the Town
staff, facilitating their use of computing, telephone, and network technologies. The division also
endeavors to provide excellent information technology, internal and external customer support,
and resources to enable and encourage staff to effectively use technology to achieve town-wide
missions and strategic goals.
Department Description ▬▬▬▬▬▬
Information Technology (I/T Division) functions are incorporated within the Administration
Department but the appropriation is shown separately to highlight the total investment in
technology. Responsibilities include all aspects of Information Technology: computers, the
Internet, town website, local and wide-area networks, inter-networking, voice and data
communications systems, and cablecast technologies (Channel 11). All hardware and software
requests in this section are based on departmental requests.
Performance Standards ▬▬▬▬▬▬
• Coordinate and implement technology related purchases and processes Town-wide.
• Enhance the functionality of the Information Technology division.
• Expand and enhance internal training programs.
• Act as technology consultant and coordinator for Town departments to aid in
identification, selection, and implementation of technology driven or assisted needs.
• Develop enterprise-wide technology architecture to drive standards that enable
information sharing and maximize return on technology investments.
• Provide strategic I/T services and serve as an enabler to improve the delivery of town
services and improve the efficiency, productivity, and financial performance of town
operations.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 52 -
Management Indicators ▬▬▬▬▬▬
FY 2002
Actual
FY 2003
Actual
FY 2004
Actuals
FY 2005
Estimated
Number of training programs
offered
N/A N/A 13 20
Average time to resolve
HelpDesk requests
N/A 48 Hours 4 Hours 2 Hours
Average time for set-up of
new systems
N/A N/A 48 Hours 24 Hours
Documented service requests 825 703 680 650
Channel 11 requests N/A 153 162 200
Fiscal Year 2003-2004 Accomplishments ▬▬▬▬▬▬
• Enhanced Town’s website with revised magistrate court, law enforcement, and building
safety homepages.
• Increased public information offered on Town’s website and Channel 11 by posting press
releases, bid openings, employment opportunities, and road construction information.
• Upgraded Channel 11 with improved graphics and current weather information.
• Made Fountain Hills weather information available on Town’s website and is updated
every five minutes.
• Increased content on Channel 11 through the use of County-produced videos, “Our
Town” seminar videos, and other government produced content.
• Provided live Fountain Park webcam for viewing on Town’s website with sunrise to
sunset shots of Fountain Park.
• Achieved significant telephone savings by switching long distance carriers.
Fiscal Year 2004-2005 Objectives ▬▬▬▬▬▬
• Respond to HelpDesk requests within 90 minutes.
• Expand co-operative IT intern program with local high school.
• Enhance functionality and appearance of Town website.
• Coordinate implementation of electronic council packets.
• Prepare new municipal building with latest technology .
• Increase programming on Channel 11.
Salaries and Benefits
The I/T division currently has one Information Technology Support Specialist and a part-time
Information Technology Intern. These positions are appropriated within the Administration
Department. There are no new positions for information technology in the upcoming fiscal year.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 53 -
Contract Services $40,500
An amount of $1,000 is included in this budget for an outside contractor to assist with the
installation of the virtual private network that will allow the street department interface with the
main server at town hall. Also included under contract services is the annual appropriation for
videotaping council meetings (2 meetings per month = 24 meetings at an average $450 each, plus
the “Our Town” series = $13,500). Additional funds have been provided for the Compass
newsletter for distribution to the residents ($26,000) as outlined in the fiscal year 2004-2005
council goals.
Repairs and Maintenance $47,550
This expenditure line item includes required maintenance and service on all Town-owned
computer hardware and software. It includes annual software maintenance agreements and pay-
per-call service calls for the various programs. The I/T staff is researching the practicality of
eliminating annual maintenance contracts for some programs. It may be possible to reduce the
annual contract costs without jeopardizing the program updates. The cost by department is as
follows:
Information Technology Division
Repairs & Maintenance FY 2004-2005
Information
Technology
All computer repairs, internet connection, domain
registration, software support
Scheduled server replacement
$ 6,420
$ 7,000
Parks & Recreation Software support for program registration and facility
booking program
$12,000
Street Division Pavement and fleet vehicle maintenance software support $ 7,875
Public Works CAD software support $ 4,654
Fire Dept. Firehouse annual support $ 700
Planning & Zoning Set up, training, code enforcement on-line software $ 8,900
Supplies and Services $62,055
An appropriation of $5,000 is included in education/training for I/T staff to take professional
development/certification courses that will enhance the level of service to the public and the staff
(4 classes at $1,000 each). An additional $1,000 is included to provide basic computer hardware
training for the high school intern program. In addition to the monthly line charges for the
Internet, the Town pays a subscription service to ASU and Qwest for the Internet connection at an
annual amount of $7,000.
The I/T division is responsible for all costs associated with telecommunications, networking, and
phones ($48,965). During fiscal year 2003-2004 the staff saved the town $20,000 by researching
alternate long distance carriers. The monthly line charges through Qwest, ASU (internet),
Muzak, and others comprise the majority of this category at approximately $44,350. Long
distance service is in addition to the monthly line charges and has been reduced from an estimated
$20,000 in prior years to $1,800. The remainder of charges in this line item are for cell phones
and Maricopa Association of Government (MAG) videoconferencing.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 54 -
Capital Expenditures $16,126
Capital expenditures included in the I/T budget are for the rotation of old computers being
replaced with newer units (5 at $1,500 each). Two new software programs in the amount of
$8,626 are proposed – one to begin the foundation of a Geographic Information System (GIS) for
public works and a second software site keeper program for automatic upgrading computer
workstations when new versions of software are introduced. The software allows I/T staff to
upgrade computers from their workstation rather than have to manually load each computer.
INFORMATION TECHNOLOGY
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
CONTRACT SERVICES Actual Actual Budget Estimate Budget
Professional/Outside Services 12,175 0 4,200 3,500 1,000
Video Council Mtgs/Newsletter 14,893 11,815 18,000 12,000 39,500
TOTAL $27,068 $11,815 $22,200 $15,500 $40,500
REPAIRS & MAINTENANCE:
Computer Repairs & Maintenance 51,825 33,273 53,029 43,000 47,550
TOTAL $51,825 $33,273 $53,029 $43,000 $47,550
SUPPLIES & SERVICES:
Conferences 1,568 0 0 0 0
Education/Training 1,015 900 6,000 4,500 5,000
Dues & Publications 1,297 9,741 9,390 7,500 7,090
Office Supplies 2,751 4,928 500 500 1,000
Communications 64,789 56,943 70,000 50,000 48,965
TOTAL $71,420 $72,511 $85,890 $62,500 $62,055
CAPITAL EXPENDITURES
Capital Outlay - Computers 47,454 1,531 4,050 4,000 7,500
Capital Outlay - Software 14,527 0 13,000 11,000 8,626
Capital Outlay - Communications 1,023 0 0 0 0
TOTAL CAPITAL EXPENDITURE $63,004 $1,531 $17,050 $15,000 $16,126
TOTAL EXPENDITURES $213,318 $119,130 $178,169 $136,000 $166,231
_______________________
Public Works
_______________________
Building Safety
Planning
Streets
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 55 -
Public Works Department
EngineeringOpen Space
Management Street Maintenance
Public Works
Planning
and
Code Enforcement
Building Safety
Mission Statement ▬▬▬▬▬▬
The Public Works department’s mission is to express and enhance the beauty, value, and quality
of the environment by operating and maintaining public grounds, dams, medians, natural washes,
and open space, as well as protecting the health, safety, and well being of the public by assuring
properly designed and constructed infrastructure, correct property transfers, quality mapping, and
excellent customer service.
Department Description ▬▬▬▬▬▬
The open space and engineering divisions are responsible for the operation and maintenance of
Town-owned wash parcels, open space, dams, public grounds, and median landscaping. The
department is responsible for six ADWR jurisdictional dams and numerous smaller dams. The
department maintains landscaping at all Town-owned buildings and facilities (except public
parks), including Town Hall, Community Center/Library, two fire stations, Community Theatre
building, and the street yard.
Engineering also processes, reviews, permits, and inspects encroachment permits, including
subdivision plans, “off-site” improvement plans, and utility cuts. Engineering supports the
Building Safety division by reviewing and inspecting site work plans for building permits.
Engineering also supports the Planning division by technical review of area specific plans,
rezonings, preliminary plats, special use permits, and other land use matters. Public Works is
responsible for all right-of-way capital projects including streets, traffic, drainage, and
landscaping, and it provides technical support for park and building projects. It provides project
planning, design and drafting (or design contract management and plan review), construction
inspection, and contract administration. The division also handles all street related construction
maintenance contracts, including their design, layout, and inspection.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 56 -
Fiscal Year 2002-2003 Accomplishments ▬▬▬▬▬▬
• Hired a new planning & zoning administrator to manage the P&Z division.
• Submitted the Stormwater Management Plan to ADEQ and EPA for municipal
stormwater discharges.
• Drafted new annual contracts for emulsion seal, wash cleanup, concrete, and asphalt
work.
• Completed the Emergency Management Plan as required by Maricopa County. This
covers floods, wildfires, severe weather, drought, hazardous materials, and other
human-caused hazards.
• Continued the wash management program in Emerald Wash, Ironwood Wash, Mimosa
Drain, and Ashbrook Wash (north of Aspen Dam).
• Received inspection reports by ADWR indicating that all of our dams are in compliance.
Annual maintenance is performed to all six Town-owned dams to ensure the upkeep and
safety of the dams.
• Reviewed 382 site plans for building permits. *
• Reviewed 12 subdivision preliminary plats and condo replats. *
• Reviewed and permitted 4 subdivision project improvement plan projects. *
• Reviewed, permitted and inspected 275 utility permit requests. *
• Reviewed and processed 17 easement and right-of-way abandonments and acquisitions.*
• Reviewed 16 applications for cut and fill waivers, concept plans and special use permits.*
• Inspected (or liaison for) major projects including:
• Firerock Parcels M-2, K and A-1
• Balera Development - grading and infrastructure
• Desert Vista Condos
• Town Center Crossing Condos
• Microsurface on Fountain Hills Boulevard, Palisades Boulevard and
Pepperwood Circle
• Slurry sealed 21.4 miles between Fountain Hills Boulevard and Palisades
• Prepared section maps for all field employees and public.
• Updated plat, zoning, and building development maps.
*During 7 months ended February 29, 2004
Fiscal Year 2004-2005 Objectives ▬▬▬▬▬▬
• Fulfill the first six requirements of the Stormwater Management Plan as required by the
Arizona Department of Environmental Quality (ADEQ) and Environmental Protection
Agency (EPA).
• Continue the wash management program at urgent and moderate fire hazard areas in
coordination with the fire department requests.
• Assist the McDowell Mountain Preservation Commission (MMPC) with both trailheads
in the mountain plats.
• Continue the storm drain atlas maps as required by the Stormwater Management Plan.
• Continue capital project planning, design, and construction consistent with the budget.
• Continue street major maintenance work (see street division section).
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 57 -
Performance Standards ▬▬▬▬▬▬
• Provide information to the public regarding the medians, dams, preservation areas, and
washes.
• Provide a high level of median maintenance, recognizing that medians are a very
important element of the “first impression” people have of Fountain Hills.
• Inspect all dams quarterly.
• Check irrigation operation monthly to ensure proper coverage.
• Spray herbicides semi-annually for weed control in median areas.
• Respond promptly to citizen inquiries and concerns (within 24 hours, when feasible).
• Perform building permit first review plan checks within:
• 15 working days for single-family residences and miscellaneous permits and 7-10
working days for multi-family and commercial permits.
• Subsequent plan reviews in 5 working days.
• Perform subdivision (encroachment permit) first review plan checks within 20
working days and subsequent plan reviews in 5 working days. Perform utility cut
(encroachment permit) plan checks within 5 working days.
• Identify all plan review concerns in the first submittal.
• Provide a customer friendly environment for citizen and developer access to services.
• Provide thorough, timely subdivision (and other development related) technical review
comments to the planning division.
• Provide technical input to the town council and advisory commissions as requested.
• Provide positive support to all departments by way of trust, respect, and communication.
• Assist Planning & Zoning division with technical support of the annexation process of
state trust land.
Management Indicators ▬▬▬▬▬▬
FY 2002-2003 FY 2003-2004 FY 2004-05
Actual Estimates Projected
Engineering Plan review time (1st submittal) goal
• Single family residence: 15 working days 90% 90% 90%
• Commercial: 15 working days 90% 90% 90%
• Subdivision: 20 working days 90% 90% 90%
• Utility: 5 working days 90% 90% 90%
• Easement abandonments: 35 working days 40% 80% 80%
(including Council action)
FY 2002-2003 FY 2003-2004 FY 2004-2005
Actual Estimates Projected
Town owned maintained property 1,528 acres 1,528 acres 1,529 acres
Wash management program 17.0 acres 33.1 acres 51.4 acres
Note: Acres can vary depending on density of vegetation
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 58 -
Summary Expenditures – Public Works
Authorized Personnel
Position-Title 2001-2002 2002-2003 2003-2004 2004-2005
Authorized Authorized Authorized Proposed
FTE FTE FTE FTE
Public Works
Public Works Director 1.00 1.00 1.00 1.00
Town Engineer 1.00 1.00 1.00 1.00
Senior Civil Engineer 1.00 1.00 1.00 1.00
Civil Engineer 1.00 1.00 1.00 1.00
Eng. Tech/CAD Operator 1.00 1.00 1.00 1.00
Sr. Civil Engineering Inspector 0 0 0 1.00
Civil Engineer Inspector 2.00 2.00 1.00 1.00
Drafting/CAD Technician 1.00 1.00 1.00 1.00
Executive Assistant 1.00 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 0 0
Open Space & Landscape Sup. 1.00 0 0 0
Open Space & Landscape Spec. 1.00 1.00 1.00 1.00
Traffic Engineering Analyst 1.00 0 0 0
Authorized FTE 13.00 11.00 9.00 10.00
Salaries and Benefits $719,110
There are currently nine full-time positions in the Public Works department. The addition of a
second civil engineering inspector is anticipated during the fiscal year.
Contract Services $59,500
Engineering regularly contracts with design professionals (traffic engineers, land surveyors,
architects and landscape architects) for services. These contracts provide disciplines and special
expertise that are not available among the Town’s regular staff; provide technical manpower for
major projects; and can provide a reserve of technical manpower during overflow time periods.
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS $664,480 $653,944 $635,710 $579,396 $719,110
CONTRACTUAL SERVICES $58,700 $28,575 $44,000 $44,500 $59,500
REPAIRS & MAINTENANCE $343,771 $185,781 $303,000 $303,500 $333,000
SUPPLIES & SERVICES $96,699 $74,290 $99,850 $71,435 $81,625
CAPITAL EXPENDITURES $18,269 $0 $0 $0 $0
TOTAL EXPENDITURES $1,181,919 $942,589 $1,082,560 $998,831 $1,193,235
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 59 -
The anticipated major projects are:
• Civil Engineer - Shea Boulevard Bike Lanes (Federal Aid) - construction phase - $5,000
• Civil Engineer - Stormwater Management Plan - $8,000
• Civil Engineer - Design northbound right turn lane on Palisades Boulevard @ Westridge
Village - $5,000 (Design will be done in-house)
• Traffic Engineer - Design signal at Saguaro Boulevard and El Lago Boulevard - 50%
Developer contribution - $25,000
• Traffic Engineer - Design Shea Boulevard interconnect from Eagle Mountain to Palisades
Boulevard - $10,000
• Contribution to floodplain management, appraisals and mylar scanning - $4,500
• Environmental assessment of Fountain Hills and Shea Boulevard.
Repairs and Maintenance $333,000
Vehicle Repairs and Maintenance $3,000
The division has five assigned vehicles; one for the department director, one for the engineering
inspector, one for the open space and landscape specialist, and two for field work by the other six
personnel.
Median Landscape Maintenance $200,000
This item is revised due to an anticipated 46% increase in median maintenance contract costs.
New bids should be established by July 1, 2004. The total median maintenance to date is 46
acres. The Town assumed responsibility for the medians on Avenue of the Fountains from the
Post Office to Palisades Boulevard.
The request for median landscape maintenance covers spraying pre-emergent (surflan) and post-
emergent (roundup) twice a year - $17,171, mowing, aeration, fertilizer and application -
$23,118, landscape maintenance (3,000 hours) - $120,470, palm tree trimming - $6,890, tree
trimming-(75 trees) - $3,713, scalp, vacuum, dispose of clippings, mulch, overseed - $4,118,
annual backflow assembly inspection and repairs (required by law) - $1,300, fountain
maintenance/supplies (this work is done in-house and includes chlorine, algaecide, shock
treatment, pump/motor maintenance and cleaning bronze statues) - $3,500, irrigation maintenance
supplies (includes valves, clocks, heads, pipes, etc.) - $3,000, and an irrigation tech - $16,720.
Dam/Wash Maintenance $130,000
The item includes fire hazard, drainage control, trash and dumping removal in the wash and
preservation areas. It also includes maintenance of items required at the six Town-owned
jurisdictional dams. Most of this budget amount will be expended for urgent fire hazard removal
areas during next fall, winter, and spring. Due to increased rainfall amounts this year, a sense of
urgency does exist for this item. Total open space, including washes and dams, is 1,442 acres.
The request for dam and wash maintenance includes bridge inspections performed by the Arizona
Department of Transportation (ADOT) on box culverts and corrugated metal pipe, and the
removal of sediment and vegetation - $3,000, dam inspections by the Arizona Department of
Water Resources (ADWR) and the required cleanup and maintenance - $8,000. Wash
maintenance required to prevent any drainage problems and for fire protection, we propose to
work in five washes: Powder Wash - 7.34 acres, Tumbleweed Wash - 3.26 acre, Arrow Wash
14.55 - acres, Sunflower Wash - 2.09 acres and Ashbrook Wash - 24.18 acres. The work is
estimated at $108,000.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 60 -
After the cutting and removal of debris from the washes, a post-emergent spray is applied to
prevent re-growth of vegetation not indigenous to the area. The spraying and labor is estimated at
$10,000. Re-vegetation of native plant material (seed) is applied - done in-house. Cost of the
seed is estimated at $1,000.
Supplies and Services $81,625
This item includes water, electricity, advertising, education and training, dues and publications,
fuel costs, office supplies, tool and shop supplies, printing, communication expenses, travel
expenses, and uniforms. The water is for irrigation of medians, fountains, and other town-owned
properties. Electricity for water features is estimated at $11,500, while water estimates are
$45,000.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 61 -
PUBLIC WORKS
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS:
Wages 528,422 512,668 501,300 459,377 560,200
FICA 7,323 7,086 7,320 6,503 8,190
Unemployment Insurance 534 402 450 462 480
Employee's Health Insurance 54,894 62,159 56,530 48,806 70,250
Employee's Life Insurance 567 536 540 1,263 1,780
Employee's Dental Insurance 7,099 7,080 6,740 6,129 7,920
Employee's Eye Insurance 1,266 607 0 0 0
Worker's Compensation Insurance 4,140 4,769 5,280 4,143 5,970
Employee's Retirement Fund 57,988 56,393 55,140 50,513 61,630
Disability Insurance 2,246 2,243 2,410 2,200 2,690
TOTAL $664,480 $653,944 $635,710 $579,396 $719,110
CONTRACT SERVICES
Contractual Services 0 0 500 500 2,000
Engineering Fees 58,700 28,575 43,500 44,000 57,500
TOTAL $58,700 $28,575 $44,000 $44,500 $59,500
REPAIRS & MAINTENANCE:
Vehicle Repair & Maint. 4,280 3,023 3,000 3,500 3,000
Office Equipment Repairs 250 0 0 0 0
Mowing/Landscape Maintenance 211,173 139,516 150,000 150,000 200,000
Wash Maintenance 128,068 43,242 150,000 150,000 130,000
TOTAL $343,771 $185,781 $303,000 $303,500 $333,000
SUPPLIES & SERVICES:
Advertising 154 19 200 2,000 2,000
Conferences 70 0 500 0 500
Education/Training 1,058 35 1,900 1,900 2,200
Dues & Publications 843 937 1,000 1,000 1,300
Electricity 9,184 9,725 11,800 10,000 11,500
Gas & Oil 6,262 4,610 5,000 6,000 7,500
Office Supplies 5,167 3,889 4,000 5,000 5,000
Tools, Shop Supplies 511 315 500 250 500
Printing 2,612 144 1,000 700 1,000
Communications Expense 3,359 2,929 3,500 3,000 3,500
Water/Sewer 65,497 50,308 68,500 40,000 45,000
Travel 262 0 500 100 100
Uniforms 1,685 1,343 1,450 1,450 1,525
Bank Charges 35 35 0 35 0
TOTAL $96,699 $74,290 $99,850 $71,435 $81,625
TOTAL EXPENDITURES $1,181,919 $942,589 $1,082,560 $998,831 $1,193,235
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 62 -
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Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 63 -
Building Safety Division
Mission Statement ▬▬▬▬▬▬
The Building Safety division of the Public Works department is dedicated to providing the
highest quality construction permitting, plan review, and building inspection services in a
responsive and friendly manner.
Division Description ▬▬▬▬▬▬
The Building Safety division processes applications for permits to construct buildings, fences,
pools, and any other structures. The division serves as a receiving and processing center for
interdivisional review of these plans. The division’s review and inspection staff includes a
building official, two certified residential plans examiners, and two certified building inspectors
to assure compliance with the adopted building codes of the town. The Building Safety division
also issues numerous reports concerning building activity to other public agencies.
The Building Safety division anticipates that it will process building permit applications and
perform inspections at approximately 700 building sites in fiscal year 2004-2005. Most of the
division’s activity will be concentrated in the developing portions of Firerock Country Club,
Crestview, Hilton Condos, Eagle’s Nest and Town Center. The division expects the same levels
of construction inspection activity due to on-going construction projects that have been permitted
in fiscal year 2002-2003 (550 active and open permits), and new residential and commercial
projects permitted early in fiscal year 2003-2004.
Fiscal Year 2003-2004 Accomplishments ▬▬▬▬▬▬
Projected from figures based on first nine months of fiscal year 2003-2004, the Building Safety
division accomplished the following:
• Reviewed 524 building plans and permit applications.
• Performed 9,756 commercial and residential building inspections.
• Provided technical assistance in the construction of the Boys and Girls Club and Sanitary
District buildings.
• Maintained an automated building permit system to better enhance customer service and
reduce paper work.
Fiscal Year 2004-2005 Objectives ▬▬▬▬▬▬
• Provide staff educational opportunities to best serve the community with the highest level
of expertise in the building safety field.
• Provide highly trained and qualified team of plan examiners, building inspectors, and
building permit technicians.
• Present the highest professional service and image to our customers.
• Maintain high workplace safety standards in the field and in the office.
• Educate the community about the new International Building Codes and the addition of
an energy conservation code.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 64 -
Performance Standards ▬▬▬▬▬▬
• Perform first review plan reviews within 15 working days, and subsequent plan reviews
in 7-10 working days.
• Identify all plan review concerns in the first review.
• Perform all requested inspections within 24 hours.
• Provide a customer friendly environment for citizens to access the services of the division
and process the needed applications.
• Respond to all citizens inquiries within the same working day.
Management Indicators ▬▬▬▬▬▬
2002-2003
Actual
2003-2004
Estimated
2004-2005
Estimated
Building Permit Activity
• Single-family 115 150 125
• Multi-family 215 175 225
• Commercial 10 10 6
• Pools, Fences, Additions and
Remodels
647 725 400
Building Counter Activity 600 797 800
On-site Inspection 9,469 9,756 11,000 *
* Large custom homes require 25% more inspections than production homes.
Summary Expenditures - Building Safety
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS $413,646 $337,056 $553,100 $459,112 $456,500
CONTRACTUAL SERVICES $85,674 $27,629 $15,000 $70,000 $15,000
REPAIRS & MAINTENANCE $4,075 $1,384 $2,500 $2,500 $1,800
SUPPLIES & SERVICES $20,721 $13,811 $17,300 $20,800 $21,630
CAPITAL EXPENDITURES $0 $0 $0 $0 $0
TOTAL EXPENDITURES $524,116 $379,879 $587,900 $552,412 $494,930
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 65 -
Authorized Personnel
Position-Title 2001-2002 2002-2003 2003-2004 2004-2005
Authorized Authorized Authorized Proposed
FTE FTE FTE FTE
Building Safety
Chief Building Official 1.00 1.00 1.00 1.00
Plans Examiner 2.00 2.00 2.00 2.00
Building Inspector 1.00 1.00 2.00 2.00
Building Permit Technician 2.00 2.00 2.00 3.00
Senior Building Inspector 2.00 2.00 0 0
Building Safety Clerk 1.00 0 0 0
Administrative Assistant 0 0 1.00 0
Authorized FTE 9.00 8.00 8.00 8.00
Salaries and Benefits $456,500
Contractual Services $15,000
When commercial building plans are submitted for review, or when the residential plan check or
inspection load exceeds the division’s ability to maintain its turn-around goals, outside consulting
firms are utilized. The Town currently has a contract with GP Engineering. An estimate of
$15,000 for this service is budgeted based on past experience.
Repairs and Maintenance $1,800
This item includes regular service and repair and maintenance for the three division vehicles.
Supplies and Services $21,630
Funds are included for advertising, signage, conferences, education and training, dues and
publications, gas and oil, office supplies, printing, communication expenses, travel, and uniforms.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 66 -
BUILDING SAFETY
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS:
Wages 334,965 266,119 425,400 352,563 345,400
FICA 4,391 3,724 6,200 4,951 5,000
Unemployment Insurance 615 455 500 512 400
Employee's Health Insurance 29,000 29,712 57,900 50,657 55,200
Employee's Life Insurance 370 312 600 992 1,100
Employee's Dental Insurance 3,898 3,787 7,200 6,528 6,500
Employee's Eye Insurance 699 288 0 0 0
Worker's Compensation Insurance 2,325 2,306 6,500 2,657 3,200
Employee's Retirement Fund 36,066 29,273 46,800 38,772 38,000
Disability Insurance 1,319 1,080 2,000 1,480 1,700
TOTAL $413,646 $337,056 $553,100 $459,112 $456,500
CONTRACT SERVICES
Professional Fees 85,674 27,629 15,000 70,000 15,000
TOTAL $85,674 $27,629 $15,000 $70,000 $15,000
REPAIRS & MAINTENANCE:
Vehicle Maintenance 4,075 1,384 2,500 2,500 1,800
TOTAL $4,075 $1,384 $2,500 $2,500 $1,800
SUPPLIES & SERVICES:
Advertising 1,672 1,549 1,000 1,500 1,000
Conferences 2,027 129 500 0 1,000
Education/Training 300 950 2,500 2,500 5,000
Dues & Publications 1,400 3,099 1,500 1,500 2,200
Gas & Oil 4,538 2,491 4,000 4,200 4,680
Office Supplies 4,131 860 1,500 1,500 1,000
Tools, Shop Supplies 249 0 300 300 300
Printing 1,149 859 1,000 2,500 1,500
Communications Expense 3,714 2,852 3,300 5,100 3,300
Travel 1,031 63 300 300 300
Uniforms 508 948 1,400 1,400 1,350
Bank Charges 4 10 0 0 0
TOTAL $20,721 $13,811 $17,300 $20,800 $21,630
TOTAL EXPENDITURES $524,116 $379,879 $587,900 $552,412 $494,930
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 67 -
Street Division (Highway User Revenue Fund)
STREET FUND SUMMARY
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
REVENUE:
LTAF 114,861 115,691 115,000 115,000 113,700
Highway User 1,254,816 1,310,997 1,401,400 1,400,000 1,390,900
Charges for Svcs/In Lieu Pmts 37,422 31,775 6,000 27,000 19,000
Interest 7,648 298 500 1,000 1,500
Misc. Income 0 7,410 1,000 100 1,000
TOTAL CURRENT REVENUE $1,414,748 $1,466,170 $1,523,900 $1,543,100 $1,526,100
EXPENDITURES:
Salaries and Benefits 628,585 613,036 612,425 495,773 575,511
Contractual Services 16,450 1,200 17,500 17,500 22,750
Repairs and Maintenance 1,018,005 340,540 571,075 612,600 653,200
Supplies and Services 176,845 194,991 194,900 195,150 199,500
Capital Outlay 37,906 2,585 5,000 12,000 130,000
Debt Retirement 134,041 126,000 123,000 123,000 120,000
TOTAL CURRENT EXPENDITURES $2,011,832 $1,278,353 $1,523,900 $1,456,023 $1,700,961
EXCESS OF REVENUES OVER/
(UNDER) EXPENDITURES (597,084)187,817 0 87,077 (174,862)
Fund Balance Beginning of Year $9,005 $0 $0 $187,817 $274,894
Ending Fund Balance ($588,079)$187,817 $0 $274,894 $100,033
In memory of George A. Roth
Town Fleet Mechanic
March 18, 1951 – August 20, 2004
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 68 -
Highway User Revenue (Street) Fund
Assumptions
Cities and towns receive 27.5% of gasoline tax and transportation related fees collected by the state based
on population and county of origin of gasoline sales. The increases in HURF allocations in FY 1997 and
2002 were the result of the 1995 and 2000 census population growth. The estimate for FY2005 is based on
information prepared by the League of Arizona Cities and Towns. Absent further unforeseen legislative
changes the HURF revenue to cities and towns is projected to increase approximately 6% per year. The
population factor has been reduced dramatically with the slowdown in growth as Fountain Hills approaches
build out. The Local Transportation Assistance Fund (LTAF) is distributed to cities and towns based on
population as a percentage of all incorporated cities and towns.
Major Influences: Gasoline sales, Population, Economy, and State Policy
Percent
Restrictions Fiscal Year Amount Change
1995-96 $818,458 7.8%
1996-97 $1,017,600 24.3%
1997-98 $996,805 -2.0%
1998-99 $1,082,173 8.6%
1999-00 $1,136,051 5.0%
2000-01 $1,171,463 3.1%
2001-02 $1,369,677 16.9%
2002-03 (est.) $1,413,000 3.2%
2003-04 (est.) $1,516,400 7.3%
Accounts: 3040, 3050 2004-05 (est.) $1,504,600 -0.8%
There is a State constitutional restriction on the use of these funds
which requires that these funds be used solely for street and
highway purposes. Payment of principal and interest on highway
and street bonds are an approved use.
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 2002-03 2003-04
(est.)
2004-05
(est.)
HIGHWAY USER REVENUES
FY2000 through FY2005
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 69 -
Street Division
Mission Statement ▬▬▬▬▬▬
The Street division is dedicated to quality customer service by operating, preserving, and
maintaining Town-owned roadways and traffic control systems safely and efficiently.
Division Description ▬▬▬▬▬▬
The HURF (Highway User Revenue Fund) pays for Street division personnel and contract work
for street repairs, operations, maintenance and improvements. Major street division staff tasks
include crack sealing, asphalt patching, signing, striping, traffic signals, brush removal, house
number painting, and street sweeping. The division provides vehicle maintenance services and
fuel procurement for the entire town fleet, and traffic barricading for town-approved and
sponsored special events. Contracted tasks include construction and renovation of streets,
sidewalks, drainage facilities, and traffic signals. Contracted major street maintenance items
include concrete curb replacement, asphalt reconstruction, asphalt overlays, slurry seal, and
emulsion seal.
Performance Standards ▬▬▬▬▬▬
• Gutter sweep all streets quarterly (at a minimum), with full width sweeping annually.
Gutter sweep all arterial streets and commercial area collector streets monthly. Under the
influence of the Storm Water Management Plan, street sweeping will return to five days
per week.
• Respond to citizen inquiries within one working day, whenever possible.
• Schedule requested street maintenance in a reasonable time frame, consistent with
maintaining a high level of productivity.
• Minimize disruption to the motoring public due to maintenance and construction work.
• Patch asphalt at concrete curb placement areas on an as-needed basis.
• Minimize vehicle maintenance “down-time”.
Management Indicators ▬▬▬▬▬▬
FY 2002-2003 FY 2003-2004 FY 2004-2005
Estimated Projected Actual
Slurry seal (includes microsurfacing) 6.8 miles 21.4 miles 17.0 miles
Emulsion seal applications 0 miles 10.5 miles 9.6 miles
Striping applied 25 miles 22.0 miles 25.0 miles
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 70 -
Fiscal Year 2003-2004 Accomplishments ▬▬▬▬▬▬
• Barricaded and closed streets for all special events (600 man-hours total for 4 special
events).
• Crack sealed in the west central quadrant of town (4 miles of streets).
• Street patched in miscellaneous areas - 110 tons of asphalt.
• Gutter swept all roadways - 4 times.
• Gutter swept all arterial roadways - 6 times.
• Performed major storm cleanup on an as-needed basis.
• Installed over 500 tons of riprap for drainage improvements.
• Began a cross-training program for all department related computer software.
• Painted addresses on curbs (over 1,500)
• Performed 1,300 man-hours on special projects (holiday lights, installation of banners,
etc).
• Assisted other town departments (over 1,200 man-hours).
• Graded 20 miles of shoulder.
• Installed over 250 signs.
• Removed 35 tons of brush and debris.
• Performed 300 computerized traffic counts.
• Applied 1,000 feet of crosswalk and stop bars, and 150 reflective pavement markers.
• Slurry sealed 21 miles of streets.
• Emulsion sealed 10.5 miles of streets.
• Maintained vehicles and equipment.
• Performed 322 service repairs and routine maintenance.
Fiscal Year 2004-2005 Objectives ▬▬▬▬▬▬
• Continue visibility and reflectivity sign checks.
• Crack seal in the northwest area of town.
• Complete all construction and major maintenance projects budgeted.
• Complete a Town-wide evaluation of all streets relative to asphalt conditions.
• Complete a street maintenance program for addressing short and long-range goals.
• Track and minimize vehicle maintenance down time.
• Check and verify sign inventory with sign maintenance program.
• Increase hours spent on signs and brush control (line-of-sight).
• Increase street sweeping to five days a week as desired by the Stormwater Management
Program.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 71 -
Summary Expenditures – Streets
Authorized Personnel
Position-Title 2001-2002 2002-2003 2003-2004 2004-2005
Authorized Authorized Authorized Proposed
FTE FTE FTE FTE
Street Division
Street Superintendent 1.00 1.00 1.00 1.00
Street Maintenance Supervisor 1.00 0 1.00 1.00
Fleet Mechanic 1.00 1.00 1.00 1.00
Fleet Equipment Mechanic 1.00 1.00 1.00 0
Street Maintenance Tech 9.00 9.00 7.00 6.00
Equipment Operator 2.00 2.00 2.00 2.00
Authorized FTE 15.00 14.00 13.00 11.00
Salaries and Benefits $575,511
The Street division currently has eleven full-time regular employees including the street
superintendent, field supervisor and one mechanic.
Contract Services $22,750
Accounting (auditor) and town attorney legal fees are annually prorated to the street fund. LTAF
special programs are budgeted at 10% of the estimated LTAF revenue. These funds are used for
non-street “grants”. The Council has traditionally awarded these funds based on the
recommendations of a special citizens’ review committee in the spring.
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS $628,585 $613,036 $612,425 $495,773 $575,511
CONTRACTUAL SERVICES $16,450 $1,200 $17,500 $17,500 $22,750
REPAIRS & MAINTENANCE $1,018,005 $340,540 $571,075 $612,600 $653,200
SUPPLIES & SERVICES $176,845 $194,991 $194,900 $195,150 $199,500
CAPITAL EXPENDITURES $171,947 $128,585 $128,000 $135,000 $250,000
TOTAL EXPENDITURES $2,011,832 $1,278,353 $1,523,900 $1,456,023 $1,700,961
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 72 -
Repairs and Maintenance $653,200
The street maintenance budget should be maintained. Asphalt conditions are nearing the end of
their life expectancy and further deterioration in pavement quality, traffic safety, and Town
liability needs to be prevented.
From fiscal years 1996 to 2002, the annual expenditure for major road improvements averaged
over $970,000. During these years the general fund subsidized major road improvements. The
average expenditure for major road improvements since fiscal year 2002 has been $375,800.
Over 50% of the streets in Fountain Hills are over 20 years old. Twenty years is the normal life
expectancy of asphalt without any regular maintenance. Sufficient maintenance programs over
the last 12 years proved to be the right investment, considering most of the streets are in good to
fair condition.
Arterial roadways, such as Palisades, Fountain Hills, Saguaro, and Shea Boulevards make up
12% of the total network system and should always receive first preference when considering
street maintenance. These streets carry more traffic than any others and represent the quality of
the community, not to mention that properly maintained streets minimize the liability for the
town.
The town-wide street maintenance study is not yet complete and more data is needed. During this
time period, staff feels it is important to continue to perform street maintenance on as many
streets as possible. Approximately 50% of Town streets are 20+ years old and require mill and
overlay (the street maintenance study will indicate this), that is approximately 74 miles and mill
and overlay presently costs $135,000 per mile. This shows a cost of just under $10 million
dollars for these street improvements. Therefore, the need to start considering large amounts of
funding for mill and overlay while still maintaining the other 50% of the newer streets, is
imperative.
If no source of funding is available through bonds or property taxes, then the street maintenance
portion of the budget must increase. The probability of mill and overlay is a welcome idea but
we must continue with regular street maintenance must continue until catch up with the overlay
projects is possible.
$38,000 has been budgeted for vehicle repairs and maintenance. This amount includes
maintenance of six vehicles - $7,200, sweepers and striper - $15,000, backhoe, tractors and dump
trucks - $13,000, miscellaneous expenses for other departments - $2,500, and repairs and
maintenance on miscellaneous equipment -$300.
$120,200 has been budgeted under road repair and maintenance for the following: Adopt-a-Street
- $1,000, curb painting - $200, replacement of 300 street signs - $9,000, 150 directional signs -
$6,000, 150 stop signs - $4,500, 150 cones - $1,500, vertical barricades - $2,500, 8 foot
barricades - $1,500, Phoenix Highway services contract for traffic signals - $50,000, striping
materials - $15,000, crack seal materials - $12,000, paving materials - $10,000, dump fees -
$6,000, and miscellaneous materials - $1,000.
Under the major road improvements line item, $490,000 has been budgeted to include an amount
of $245,000 for slurry seal, which will be applied primarily in the northwest area of town.
$106,000 was included for microsurfacing planned for two locations: Palisades Boulevard
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 73 -
(Avenue of the Fountains to Lost Hills Dr.) and Fountain Hills Boulevard (Saguaro Blvd. to
Palisades Blvd).
Plastic (emulsion) seal $46,000 is planned for the northwest area of town. (See street maintenance
map for exact locations.) Striping (thermoplastic) contract is $35,000, which will be applied to
all streets being re-surfaced (see map). $36,000 for concrete curb repairs, handicap ramps and
aprons, $2,000 for traffic calming as needed, and $20,000 for the Stormwater Management Plan
have also been included.
Supplies and Services $199,500
This item includes advertising, education and training, dues and publications, fuel costs, liability
insurance, office supplies and printing, tool and shop supplies, communication expenses, water
and sewer, travel expenses, and uniforms for the street division employees. Liability insurance is
$117,000. This item also includes electricity and lighting for the street yard, office trailer,
maintenance building, and eleven traffic signals in the amount of $28,000.
Capital Expenditures $130,000
The amount includes funds to replace a 1991 7-yard dump truck for $80,000, and a 1992 one-ton
550 pickup truck for $40,000, and purchase a clean-out rack (EPA mandated) -$10,000.
Debt Retirement $120,000
The voter-approved street paving bonds of 1991 are paid from highway user revenues. The
annual payment is transferred from HURF to the debt service fund.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 74 -
STREET DIVISION
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS:
Wages 482,087 460,424 460,176 378,050 424,247
FICA 6,745 7,078 6,910 5,510 6,220
Unemployment Insurance 660 557 646 658 531
Employee's Health Insurance 56,003 59,030 54,768 42,394 59,427
Employee's Life Insurance 698 713 780 1,131 1,346
Employee's Dental Insurance 6,882 7,237 6,542 4,890 6,527
Employee's Eye Insurance 1,432 709 0 0 0
Worker's Compensation Insurance 19,677 24,316 28,627 19,397 28,510
Employee's Retirement Fund 52,584 51,133 51,719 41,930 46,667
Disability Insurance 1,817 1,838 2,257 1,814 2,036
TOTAL $628,585 $613,036 $612,425 $495,773 $575,511
CONTRACT SERVICES
Accounting Fees 2,750 0 3,500 3,500 3,500
Legal Fees 7,200 1,200 4,000 4,000 9,250
LTAF Special Programs 6,500 0 10,000 10,000 10,000
TOTAL $16,450 $1,200 $17,500 $17,500 $22,750
REPAIRS & MAINTENANCE:
Vehicle/Equipment Rep/Maint. 40,828 30,772 30,000 36,800 38,000
Equipment Rental 0 0 500 500 500
Road Repair/Maintenance 115,312 94,144 128,600 120,800 120,200
Building Repairs/Maint. 8,433 2,916 4,000 4,000 4,000
Office Equipment Rep/Maint. 0 496 500 500 500
Major Road Improvements 853,433 212,212 407,475 450,000 490,000
TOTAL $1,018,005 $340,540 $571,075 $612,600 $653,200
SUPPLIES & SERVICES:
Advertising 749 0 100 500 300
Conferences 0 0 0 0 500
Education/Training 1,602 368 1,300 1,300 1,800
Dues & Publications 4,616 5,402 4,600 4,600 4,600
Electricity 22,511 23,153 25,000 28,300 28,000
Gas & Oil 17,394 13,979 17,000 15,000 18,700
Liability Insurance 91,864 121,812 117,000 117,000 117,000
Office Supplies 1,997 1,208 2,000 1,500 1,200
Tools, Shop Supplies 8,160 7,862 5,000 7,000 5,500
Printing 41 41 300 300 300
Rent Expense 3,168 0 0 0 0
Communication Expense 10,868 6,971 7,500 7,500 7,500
Water/Sewer 5,059 4,396 6,000 3,500 5,000
Travel 79 0 100 25 100
Uniforms 8,736 9,800 9,000 8,625 9,000
TOTAL $176,845 $194,991 $194,900 $195,150 $199,500
CAPITAL EXPENDITURES
Capital Equipment - Vehicles 18,269 0 0 0 120,000
Capital Outlay - Equipment 19,638 2,585 5,000 5,000 10,000
Capital Outlay - Software 0 0 0 7,000 0
Capital Outlay - Improvements 0 0 0 0 0
Debt Retirement 134,041 126,000 123,000 123,000 120,000
TOTAL CAPITAL EXPENDITURE $171,947 $128,585 $128,000 $135,000 $250,000
TOTAL EXPENDITURES $2,011,832 $1,278,353 $1,523,900 $1,456,023 $1,700,961
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 75 -
Planning Division
Mission Statement ▬▬▬▬▬▬
The Planning and Zoning division is dedicated to enhancing the quality of life in Fountain Hills
through innovative planning techniques and to providing customer service in a professional and
timely manner.
Division Description ▬▬▬▬▬▬
The Planning and Zoning division provides and implements the Town of Fountain Hills’
planning, code enforcement, and economic development services and programs. Planning
functions include the processing of applications for general plan amendments, area specific plans,
special use permits, rezonings, subdivisions, variances, and other land use related requests. Code
enforcement responds to citizen concerns and provides proactive services with the goal of
eliminating blight and improving the appearance of business and residential areas to maintain the
quality of life within the Town. Economic development programs provide support to existing
businesses and seek to attract new opportunities to the town.
The division provides staff support to the Town Council, the Planning and Zoning Commission,
and the Board of Adjustment. Staff represents the Town at intergovernmental meetings,
Maricopa Association of Governments committees, boards and special interest associations, and
neighborhood groups.
Performance Standards ▬▬▬▬▬▬
Perform first review plan checks within 15 working days and subsequent plan reviews in
7-10 working days.
Identify all plan review concerns in the first submittal.
Provide a customer friendly environment for citizens to access the services of the division
and process the needed applications.
Provide clear direction and suggestions to applicants at concept plan review and pre-
application meetings.
Provide clear and objective staff recommendations to the Planning and Zoning
Commission, the Town Council, and the appropriate advisory commissions.
Respond to all citizen inquiries within the same working day.
Treat all people with the utmost respect.
Keep the Council and appropriate commissions informed of new legislation and legal
rulings pertaining to land use matters.
Provide educational opportunities to Council members, commissioners, and staff on
pertinent and evolving land use matters.
Identify and correct any and all land use ordinance conflicts.
Assure Council approved ordinances are upheld within the Town.
Encourage the development of economic opportunities within the town.
Maintain open relationships with Town businesses and economic organizations to foster
public / private partnerships for the betterment of the town.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 76 -
Management Indicators ▬▬▬▬▬▬
FY 2002-2003
Actual
FY 2003-2004
Estimated
FY 2004-2005
Projected
Special use permits 16 5 10
Temporary use permits 9 11 12
Cut/fill waivers 5 4 10
Subdivisions w/improvements 34 12 15
Replats 5 2 5
Administrative use permits 1 3 6
Variances 0 2 1
Comprehensive sign plans 10 9 10
Concept plans 19 9 15
HPE abandonments 1 0 1
Plan of development 1 0 1
Zoning text amendments 6 1 10
Re-zoning 2 1 5
General plan amendments 1 1 1
Annexations 0 1 1
Fiscal Year 2003-2004 Accomplishments ▬▬▬▬▬▬
In the first nine months of fiscal year 2003-2004, the Planning & Zoning division accomplished
the following:
• Processed the final plats for Adero Canyon, Eagles Nest, and Sierra Madre.
• Prepared a comprehensive revision to chapter 6 of the Town’s zoning ordinance (Sign
Regulations) to identify policies for the use of A-frame signage.
• Completed annexation of the CopperWynd property.
• Processed concept plan approvals for CopperWynd Phase II, Plaza Fountainside,
Hollywood Video, and Checker Auto.
• Processed final plats for Adero Canyon (171 lots), Eagles Nest (244 lots), Sierra Madre
(19 lots), Summit at Crestview (68 lots), Town development (145 units), and the Trevino
Business Center.
• Processed general plan amendment and rezoning applications for Villas @ Fountain Hills
resort (71 units).
• Provided landscape and site improvement inspections for Firerock Phase II, Hollywood
Video, Crestview, Eagle Mountain (Parcels 4, 13, and 3B), Bella Lago, and Diamante del
Lago.
• Worked with the Town Council and the Planning & Zoning Commission on the
development of a basement ordinance to provide for administrative approval of certain
cut and fill waivers.
• Developed and implemented the Town’s code enforcement program and processed 1,009
code violations.
• Developed the Avenue of the Fountains concept plan after issuance of a request for
proposal.
• Hired a downtown economic development coordinator.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 77 -
Fiscal Year 2004-2005 Objectives ▬▬▬▬▬▬
• Begin implementation of the Avenue of the Fountains concept plan.
• Annex and plan for development of State Trust land.
• Obtain written commitment from the State to allow for planning and annexation of the
State Trust land.
• Analyze and interpret the State’s ballot measure relative to the State Trust land.
• Continue to process development proposals and building permit applications in a
thorough and timely manner.
• Process text amendments to the Town’s zoning and subdivision ordinances to clarify
policies and remove grammatical and typographical errors.
• Continue to enforce Town ordinances and policies to maintain the Town’s quality of life,
provide safe living conditions, and protect the environment and preserve resources.
• Develop business retention programs and policies to support existing businesses within
the town.
• Identify attractive development sites and develop economic development programs and
policies to attract businesses and industries to the Town.
• Provide staff educational opportunities to best serve the community with the highest level
of expertise in the planning, code enforcement, and economic development fields.
Summary Expenditures - Planning & Zoning Division
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS $283,271 $256,296 $227,950 $188,795 $347,780
CONTRACTUAL SERVICES $0 $0 $2,500 $25,000 $25,000
REPAIRS & MAINTENANCE $296 $298 $500 $300 $1,000
SUPPLIES & SERVICES $40,570 $16,204 $21,050 $13,625 $24,700
CAPITAL EXPENDITURES $23,445 $0 $0 $0 $0
TOTAL EXPENDITURES $347,581 $272,798 $252,000 $227,720 $398,480
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 78 -
Authorized Personnel
Position-Title 2001-2002 2002-2003 2003-2004 2004-2005
Authorized Authorized Authorized Proposed
FTE FTE FTE FTE
Planning
Director 1.00 1.00 0 0
P & Z Administrator 0 0 1.00 1.00
Senior Planner 2.00 2.00 1.00 1.00
Planner 1.00 1.00 1.00 1.00
Executive Assistant 1.00 1.00 0 0
Planning Assistant .50 1.00 1.00 1.00
Economic/Downtown Dev. Coord. 0 0 0 1.00
Code Enforcement Officer 0 0 3.00 2.00
Authorized FTE 5.50 6.00 8.00 7.00
Salaries and Benefits $347,780
There are currently five full-time positions in the Planning & Zoning division. Code enforcement
will transfer to Planning and Zoning in fiscal year 2004-2005, resulting in seven full-time
positions within the division.
The function of the planning & zoning administrator is to assist the public works director with
day-to-day operations and help handle caseloads for the planners. Other responsibilities would
involve program goals, preparing the division budget, supervising code enforcement and
economic development activities, negotiating and implementing development agreements, and
attending all Planning & Zoning and MAG meetings.
The purpose for a downtown development coordinator is to provide special planning and research
projects, analyze the needs of the downtown business community, monitor the implementation of
long range financial and capital improvements, and assist the public works director and planning
manager with the goals of the Town Council.
Contractual Service $25,000
These contracts provide disciplines and special expertise that are not available among the Town’s
regular staff; provide technical manpower for major projects; and can provide a reserve of
technical manpower during overflow time periods. One of the goals established by the Council
was for staff to monitor and analyze the impact of legislation regarding the sale of State Trust
land bordering Fountain Hills. Staff will be working with the State Land department to properly
plan for the annexation and development of the adjacent parcels. A proposed ballot measure will
be monitored and its progress will be followed by staff and regularly reported to the Town
Council. $25,000 is included for professional fees to hire a consultant to assist with the
preparation of a State Trust land use plan that will be used for planning guidelines when the state
land is annexed into Fountain Hills.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 79 -
Repairs and Maintenance $1,000
This includes regular service and maintenance for the division vehicle.
Supplies and Services $24,700
Funds are included for advertising, signage, conferences, education and training, dues and
publications, gas and oil, office supplies, printing, communication expenses, travel, and uniforms.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 80 -
PLANNING & ZONING
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS:
Wages 234,839 206,771 181,700 141,511 275,200
FICA 4,358 4,812 2,660 2,018 3,890
Unemployment Insurance 347 325 200 209 300
Employee's Health Insurance 16,621 21,264 19,560 13,146 31,840
Employee's Life Insurance 202 207 240 414 860
Employee's Dental Insurance 2,078 2,177 2,230 1,676 3,700
Employee's Eye Insurance 457 247 0 0 0
Worker's Compensation Insurance 423 380 500 11,423 1,470
Employee's Retirement Fund 23,122 19,373 19,990 15,309 29,240
Recruitment Costs 2,623
Disability Insurance 824 740 870 468 1,280
TOTAL $283,271 $256,296 $227,950 $188,795 $347,780
Professional Fees $0 $0 2,500 25,000 25,000
TOTAL $0 $0 $2,500 $25,000 $25,000
REPAIRS & MAINTENANCE:
Vehicle Repairs & Maintenance 296 298 500 300 1,000
TOTAL $296 $298 $500 $300 $1,000
SUPPLIES & SERVICES:
Advertising/Signage 11,067 6,479 9,000 5,000 6,500
Conferences 8,615 0 500 500 3,700
Education/Training 1,953 806 1,000 1,200 2,450
Dues & Publications 3,146 3,403 3,000 2,500 2,550
Gas & Oil 862 777 1,000 800 2,500
Office Supplies 7,335 1,778 2,500 2,400 2,000
Printing 5,886 2,397 3,000 1,000 2,800
Communication 802 362 500 0 1,500
Travel 569 165 300 100 200
Uniforms 160 0 250 125 500
Bank Charges 174 37 0 0 0
TOTAL $40,570 $16,204 $21,050 $13,625 $24,700
CAPITAL EXPENDITURES
Capital Expenditures - Vehicles 23,445 0 0 0 0
TOTAL CAPITAL EXPENDITURE $23,445 $0 $0 $0 $0
TOTAL EXPENDITURES $347,581 $272,798 $252,000 $227,720 $398,480
_______________________
Parks, Recreation, and
Community Center
_______________________
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 81 -
Parks, Recreation, and Community Center
Mission Statement
The mission of the Fountain Hills Parks and Recreation Department is to enhance the quality of
life by providing and maintaining safe, available, and accessible parks and recreation services that
will meet the intellectual, social, cultural, and leisure needs of all residents.
Vision Statement
In April 2000, the Parks and Recreation Commission developed a Vision Statement for the
department. The Vision Statement is contained in the department’s Strategic Plan, which is
reviewed annually. The Vision Statement states, “By the year 2008, Fountain Hills Parks and
Recreation Department will achieve full agency accreditation, a National Gold Medal, and a
100% excellent rating from our citizens.”
Department Description
The Parks and Recreation Department is responsible for providing safe and accessible recreation
services for all age groups. Parks and Recreation services include senior programs, adult and
youth sports, pre-school programs, cultural programs, teen services, outdoor programs, special
events, special interest classes, adult education classes, and after school programs. In 2002, the
department also assumed the responsibility for management of the Community Center.
Performance Standards
• Increase participation through unique marketing techniques.
• Increase the department’s volunteer base and continue to explore and use creative
methods to recognize volunteers.
• Provide Little League baseball, PONY League baseball, Soccer Club, and Pop Warner
Football with assistance to help ensure the success of their respective organizations.
• Solicit special events sponsorship by community businesses.
Parks Recreation
Programs
Parks and
Recreation
Community
Center
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 82 -
Management Indicators
FY 2002-2003 FY 2003-2004 FY 2004-2005
Actual Estimated Projected
Recreation
• Special events 5 4 4
• Adult and youth sports activities/
number courses offered 12/60 13/85 13/80
• Special interest programs/
number of courses offered 11/61 12/90 10/80
• Youth and teen programs/
number of courses offered 9/27 8/50 4/23
• Clubs co-sponsored by
Parks and Recreation 8 0 0
• Volunteer hours (estimated) 3,800 4,000 4,000
Administrative Support
Youth sports organizations – Facility bookings:
• Little League Baseball 448 450 495
• PONY League Baseball 115 5 0
• Jr. Miss Softball 48 0 0
• Soccer Club 345 350 385
• Lacrosse Club 109 0 0
• Pop Warner Football 95 85 95
Total 1,160 890 975
Parks and Recreation Revenue
FY 2002-2003 FY 2003-2004 FY 2004-2005
Actual Estimated Projected
• Recreation programs $ 128,635 $ 139,150 $ 161,300
• Facility rentals $ 14,850 $ 16,000 $ 15,000
• Park ramada reservations $ 3,250 $ 2,000 $ 3,000
• Youth sports organizations $ 0 $ 5,000 $ 0
Total $ 146,753 $ 162,150 $ 179,300
Fiscal Year 2003-2004 Accomplishments
• Continued to work with the local VFW and American Legion groups on the plan that was
approved for the Veterans Memorial.
• Continued to work with the McDowell Mountain Preservation Commission regarding the
hiring of a firm to complete design work for a planned permanent trailhead into the
McDowell Mountain preserve. Staff also assisted the group in its continuing efforts to
establish an initial trail from the trailhead.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 83 -
• Continued the positive relationship between the Town and the Fountain Hills School
District to jointly utilize school facilities for various programs in return for the district’s
use of park facilities.
• Successfully gained sponsorship of several special events including St. Patrick’s Day,
Eggstravaganza, and the Fantastic Fall Festival to allow the community to continue
enjoying these traditions.
• Increased participation in the Mayor’s Youth Council for the third straight year. The
Mayor’s Youth Council volunteered over 2,000 hours last year and is on track to have
over 2,000 hours this school year. Utilizing the conservative Federal minimum wage
rate, this equates to over $10,000 in volunteer labor contributed to the community.
• Continued cooperative relationship with MCSO Midnight Madness Foundation to offer a
number of youth and late night programs throughout the year.
• Continued to provide expanded opportunities to utilize park facilities by the local Little
League, Soccer, and Pop Warner youth organizations.
• Successfully implemented and trained staff on the “Class” software point-of-sale modules
and credit card processing module to enhance customer service.
• Entered into a partnership with the Phoenix Suns to integrate the Jr. Suns and Jr. Mercury
program into our existing youth basketball program. Additionally, experienced the
highest registrations in the ten year history of the youth basketball program with 368
youth participating this year.
• Successfully trained all parks and recreation staff on the Automatic External Defibrillator
(AED) units that were donated to the Town by the the Law Enforcement Advisory Panel
(L.E.A.P) with funding made available by the SunRidge Foundation.
• Coordinated the Town’s annual September 11th memorial at the Community Center.
• A recreation coordinator served as chair of the APRA’s youth and teen branch as well as
served on the Arizona Parks and Recreation Association (APRA) board of directors for
2003. Additionally, the supervisor of recreation and the recreation coordinator presented
the session Youth Councils-Allowing Youth to Lead at the 2003 APRA Conference and
Trade Show. Another recreation coordinator was elected treasurer of APRA’s sports and
aquatics branch for 2004.
• Continued seeking sponsorship for special event programs.
• Pursued grants through the Parks and Recreation Commission for the amphitheater in
support of the concerts in the park program.
Fiscal Year 2004-2005 Objectives
• Provide excellent customer service including information referral, quality programs, and
easy registration.
• Provide staff support to all events and activities scheduled at all town parks.
• Work closely with Fountain Hills Unified School District to assist with scheduling and
maintenance of facilities utilized by the parks and recreation department.
• Identify new recreation and leisure education programs to be offered in fiscal year 2005-
2006.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 84 -
Summary Expenditures – Recreation Program
Authorized Personnel
Position-Title 2001-2002 2002-2003 2003-2004 2004-2005
Authorized Authorized Authorized Proposed
FTE FTE FTE FTE
Parks & Recreation
Parks & Rec/ Comm Ctr Director 1.00 1.00 0.50 0.50
Parks Supervisor 1.00 1.00 1.00 1.00
Recreation Supervisor 1.00 1.00 1.00 1.00
Rec. Program Coordinator 3.00 3.00 2.00 2.00
Groundskeeper 1.00 1.00 1.00 1.00
Parks Intern 0.50 0 0 0
Recreation Intern 1.00 0 0 0
Park Operations Lead 3.00 3.00 2.00 2.00
Recreation Assistant 4.00 4.00 4.00 3.00
Recreation Aide 0 0 0 1.00
Executive Assistant 1.00 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 0 0
Receptionist 0 0 0.50 0.50
Authorized FTE 17.50 16.00 13.00 13.00
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS $482,995 $440,348 $372,620 $367,651 $379,260
CONTRACTUAL SERVICES $221,448 $142,189 $142,550 $109,800 $124,635
REPAIRS & MAINTENANCE $2,837 $2,866 $2,950 $1,950 $2,050
SUPPLIES & SERVICES $35,742 $18,063 $24,950 $24,400 $28,800
CAPITAL EXPENDITURES $0 $17,857 $0 $0 $0
TOTAL EXPENDITURES $743,022 $621,323 $543,070 $503,801 $534,745
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 85 -
Recreation Programs
Salaries and Benefits $379,260
This category includes projected salary and employee related benefits for five full-time staff and
several part-time/seasonal staff.
Contract Services $124,635
Recreation programs include special interest programs, special events, adult and youth sports
activities, and youth and teen programs. The special programs line item of $32,995 is broken
down as follows: $1,730 for an adult education courses with an estimated 144 participants;
$5,230 for supplies and instruction for art classes with 104 participants; $610 for refreshments for
668 bridge participants; $2,110 for a adult dance class instruction for 96 participants; $810 for a
dog obedience instructor for 30 participants; $4,320 for fitness classes instruction for 180
participants; $940 for hiking leader with 48 participants; $2,040 for language lessons instruction
for 85 participants; $2,910 for Tai Chi instructors with 104 participants; $3,315 for the Kartchner
Caverns trips; and $8,980 for the newly restored Concerts in the Park program.
The youth and teen programs line item of $18,950 is broken down as follows: $2,595 for art class
supplies with 184 participants; $2,370 for a dance class instructor for 85 participants; $550 for
Kiddie Rhythmics supplies for 70 participants; and $1,300 for Mayor’s Youth Council supplies
with 100 participants.
The sports activities line item of $48,690 is broken down as follows: $1,245 for adult basketball
referees and supplies for 12 teams; $13,415 for youth basketball referees and supplies for 350
participants; $1,560 for golf instructors for 70 participants; $4,120 for gymnastics instructor for
80 participants; $720 for karate instructor with 48 participants; $7,265 for adult softball umpires
and supplies for 40 teams; $1,540 for senior softball umpires and supplies for 38 teams; $7,005
for senior softball tournament umpires and supplies for 40 teams; $5,110 for youth and adult
tennis instructors for 132 participants; $4,400 for turkey trot supplies with 600 participants;
$1,235 for a youth volleyball coach and supplies for 36 participants; $405 for a youth wrestling
coach and supplies for 15 participants; and $670 for youth sports competition supplies for 175
participants.
Each program was analyzed comparing expenses, including overhead versus fees, to ensure at
least a break-even program.
This year’s constituent communications has been focused strictly on three recreation brochures to
be sent to all households. The project’s $23,000 amount indicates a reduction from prior fiscal
years. The Compass cost will now be included in the public information program.
Repairs and Maintenance $2,050
This refers to expenses relating to the department’s 15-passenger van and an administrative
vehicle, as well as maintenance and repairs to office equipment.
Supplies and Services $28,800
This category includes advertising, conferences, continuing education, dues and publications, gas
and oil, office supplies, printing, communications, travel, and uniforms.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 86 -
PARKS & RECREATION
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS:
Wages 391,524 360,493 307,800 $299,914 309,200
FICA 12,412 10,629 10,400 $8,681 10,100
Unemployment Insurance 971 600 800 $800 800
Employee's Health Insurance 26,945 30,487 23,300 $22,563 27,200
Employee's Life Insurance 326 321 300 $611 600
Employee's Dental Insurance 2,992 3,036 2,400 $2,734 2,900
Employee's Eye Insurance 644 349 0 $0 0
Worker's Compensation Insurance 3,053 3,372 3,220 $2,622 3,260
Employee's Retirement Fund 30,342 29,871 23,400 $28,763 24,100
Recruitment Costs 12,683 0 0 $0 0
Disability Insurance 1,104 1,189 1,000 $963 1,100
TOTAL $482,995 $440,348 $372,620 $367,651 $379,260
CONTRACT SERVICES
Special Programs 69,551 39,686 39,150 26,500 32,995
Youth and Teen Programs 43,459 22,267 11,100 6,300 18,950
Sports Activities 55,354 42,559 51,100 45,000 48,690
Constituent Communications 49,521 37,104 40,200 31,000 23,000
McDowell Mtn Preservation 3,564 572 1,000 1,000 1,000
TOTAL $221,448 $142,189 $142,550 $109,800 $124,635
REPAIRS & MAINTENANCE:
Vehicle Maintenance & Repair 475 891 500 250 250
Office Equipment Maintenance 2,362 1,975 2,450 1,700 1,800
TOTAL $2,837 $2,866 $2,950 $1,950 $2,050
SUPPLIES & SERVICES:
Advertising 1,885 811 1,500 1,500 3,300
Conferences 8,842 1,115 1,700 1,700 2,400
Education/Training 1,729 629 3,200 2,250 2,900
Dues & Publications 1,859 1,460 1,400 1,400 1,200
Gas & Oil 1,094 740 1,500 750 1,500
Office Supplies 7,042 5,223 7,000 7,000 7,000
Printing 3,138 2,933 2,500 2,000 2,000
Communications 3,549 2,779 2,500 2,700 2,900
Travel 3,095 123 500 500 500
Uniforms 3,421 2,140 3,000 3,000 3,000
Bank Charges 89 111 150 1,600 2,100
TOTAL $35,742 $18,063 $24,950 $24,400 $28,800
TOTAL EXPENDITURES $743,022 $621,323 $543,070 $503,801 $534,745
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 87 -
Parks
Mission Statement
The park staff is dedicated to maintaining over 113 acres of park land throughout the Fountain
Hills’ park system to department standards by professionally maintaining and operating each
park’s facilities and amenities enhancing the beauty, value, quality of the park’s environment; and
continuing to provide quality recreation opportunities, safe and clean parks, and superior park
beautification.
Park Descriptions
Each of the four parks in the Town’s system is in a different stage of development based on
master plans that were developed specific to each park. The Parks and Recreation Commission
and Town Council have reviewed and approved these master plans, which included public input
during their planning.
Desert Vista Neighborhood Park
Desert Vista Neighborhood Park is an all turf 12-acre park located between Desert Vista and
Tower Drives, south of Tioga Drive. The Town acquired this site on May 21, 1998, from MCO
Properties, Inc. The Town, in cooperation with the Fountain Hills Sanitary District, is using the
12-acre site for effluent water disposal. However, the Town has fenced 3.5 acres to be used as an
off-leash recreational facility and uses the remainder of the park for soccer and open field play.
Fountain Park
Fountain Park is a 62-acre passive recreation facility and home of the Town’s world famous
fountain, the signature park of the community. The park was built in 1970 and includes 33 acres
of turf, a 29-acre million gallon effluent lake, pump house station, dam, 18-hole disc golf course,
restroom/control building, children’s playground, two ramadas with picnic tables and grills, and
two parking lots. The Town acquired the park on May 1, 1997, from MCO Properties, Inc., and
approximately nine months later, the Parks and Recreation Commission developed a new park
master plan. The revised plan includes approximately 7,200 linear feet of walkways complete
with lighting, five picnic ramadas with tables and barbecue grills, one restroom/control building,
two parking lots with over 130 parking spaces, a tot lot, and a playground. Additional amenities
include a veterans’ memorial and an outdoor performance pad. Several park improvement
projects were made during fiscal year 2000-2001 including the replacement of the lake liner,
construction and installation of injection wells, and the completion of Phase I improvements.
Phase II improvements are projected to start in June 2004.
Four Peaks Neighborhood Park
Four Peaks Neighborhood Park is a 14-acre recreation facility adjacent to Four Peaks Elementary
School. The Parks and Recreation department acquired approximately 9.9 acres of land from the
School District in May 2001, bringing the total acreage of the park to 14 acres. The Parks and
Recreation department has maintained this land over the last several years and will continue to
maintain the property in the future. The park currently includes a lighted soccer field with
seating, a multi-purpose field with lights, one Little League field, one softball field, two lighted
tennis courts, two lighted basketball courts, two children’s playgrounds, a restroom/control
building, one ramada with a grill, and parking for twenty vehicles.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 88 -
Golden Eagle Park
Golden Eagle Park is a 25-acre active recreation facility adjacent to Fountain Hills High School.
The park includes four multi-purpose lighted ball fields with covered dugouts and seating for 550
spectators, four lighted tennis courts with a shaded waiting area, two lighted basketball courts
with bleachers, two lighted sand volleyball courts with a shower tower, a shaded tot lot, a shaded
children’s playground with a shaded seat wall, a 2,500 square foot restroom/control building,
three parking lots with a total of 223 parking spaces, three picnic ramadas with grills, one
pedestrian foot bridge, eight chilled drinking fountains, a horse shoe pit, six open turf areas, a
large equipment storage yard, and over one mile of sidewalks and concrete pathways. Golden
Eagle Park is the first park to complete all phases of capital improvements.
Performance Standards
Fountain Hills Park System
(Fountain Park, Desert Vista Neighborhood Park, Four Peaks Neighborhood Park, and Golden
Eagle Park)
• Provide safe and clean facilities daily.
• Secure restroom/control buildings and park entry gates daily.
• Prepare and line all ball fields for scheduled activities.
• Maintain athletic facilities at standards acceptable for all scheduled sports activities.
• Maintain safe and beautiful green turf.
• Maintain an accident free work place.
• Provide excellent customer service.
Management Indicators – Parks
FY 2002-2003 FY 2003-2004 FY 2004-2005
Actual Estimated Projected
Grounds Maintenance
Mowing frequency 50 weeks 50 weeks 42 weeks
Aeration 4 x annually 4 x annually 2 x annually
2 x in-house
Post emergence spraying 3 x annually 3 x annually In house
Pre emergence spraying 2 x annually 2 x annually In house
Park Facility Bookings
Desert Vista Neighborhood Park 68 70 78
Fountain Park 64 75 85
Four Peaks Neighborhood Park 439 445 465
Golden Eagle Park 1,864 1,875 1,880
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 89 -
Fiscal Year 2003 – 2004 Accomplishments (Parks)
Fountain Hills Park System
• Maintained our high standards of maintenance for all park amenities and facilities.
• Over-seeded all of the parks within the park system.
• Posted new signage throughout the park system.
• Installed several new memorial park benches and trees at several parks.
• Provided support services and field preparation for various Fountain Hills organizations,
such as, the Chamber of Commerce, Ministerial Association, Little League, the Soccer
Club, Pop Warner Football, the Senior Softball program, and the Men’s League.
• Provided support services and field preparation to High School, Middle School, and Four
Peaks Elementary School personnel and associated sports teams.
• Upgraded turf and field conditions at all parks.
• Maintained good working relationships with staff at SunRidge Canyon Golf Course and
the Fountain Hills Unified School District.
Desert Vista Neighborhood Park
• Constructed ten new aluminum containers for mutt mitts.
• Installed six ficus trees and new drip system at the off-leash recreational facility.
• Set up for the annual Paws in the Park special event.
• Prepared and lined the turf for soccer games and practices.
• Backfilled low areas of the park.
• Repaired pet drinking fountains.
• Successfully completed the fall over-seeding.
Fountain Park
• Continued the St. Patrick’s Day annual tradition of dyeing the fountain green.
• Repaired two aeration pumps for better circulation of oxygen into the fountain lake.
• Continued to repair the irrigation system for 100% automatic clock operation.
• Completed water quality assessment of the Fountain Lake.
• Initiated soils testing throughout the park in order to improve the appearance of the turf.
• Commenced Phase II Improvements.
• Initiated aquatic maintenance program for Fountain Lake.
• Successfully completed the fall over-seeding.
Four Peaks Neighborhood Park
• Reconditioned the Little League field.
• Continued park operations with staff reduction.
• Installed new park signage.
• Successfully completed fall over-seeding.
Golden Eagle Park
• Replaced gate and isolation valves throughout the park.
• Worked with SunRidge Canyon to repair and maintain the required level of pump
pressure to ensure effective pump operations.
• Worked with SunRidge Canyon to continue access to the pump house.
• Reconditioned Field #1 with new sod and stabilizer.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 90 -
• Successfully over-seeded all turf areas throughout the park.
• Commenced ball field lighting replacement program.
• Maintained buildings and amenities with a high level of service.
• Maintained grounds and landscaping with a high level of service.
Fiscal Year 2004-2005 Objectives (Parks)
Fountain Hills Park System
• Maintain current support services and professional assistance to customers, youth and
adult organizations, school sports activities, and other community organizations using the
facilities and amenities within the Fountain Hills’ park system.
• Provide exceptional weekly maintenance of the parks, and emphasize restroom
cleanliness and a litter free environment.
• Eliminate turf weeds and weeds on dirt slopes and open areas.
• Level low and uneven turf areas throughout each park.
• Cross-train recreation assistants to assist with park maintenance.
• Manage financial resources to meet authorized expenditures.
• Maintain high staff visibility and provide friendly help for park patrons.
Desert Vista Neighborhood Park
• Install additional benches and trees.
• Work with ADOG to continue safe and clean operations of the off-leash recreational
facility.
• Improve turf and field conditions at the off-leash recreational facility.
Fountain Park
• Continue to decrease the migratory bird population at the lake.
• Perform major clean up of pump house building and yard to address risk management
concerns.
• Work with contractors on the Veterans Memorial project.
• Start major work on Phase II improvements of the approved master plan.
• Improve turf conditioning and appearance where needed.
Four Peaks Neighborhood Park
• Continue annual reconditioning of all athletic fields.
• Meet with neighborhood watch groups to discuss issues.
• Streamline maintenance operations as a result of staff reductions.
• Install additional impact surface material in playgrounds.
Golden Eagle Park
• Maintain park amenities, courts, ball fields, landscaping, and building with a high level of
service.
• Maintain good a relationship with SunRidge Canyon Golf Course for pump house access.
• Manage budgets to projected expenditures.
• Provide excellent customer service.
• Continue to provide excellent field preparation for scheduled sports activities.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 91 -
Summary Expenditures - Parks
Salaries and Benefits $225,430
The parks are maintained by a staff consisting of a park supervisor, two parks operations
supervisors, and one parks operations worker. Although the staff members are assigned to a
specific park, they share responsibilities for all parks and perform their duties wherever
necessary.
Desert Vista Neighborhood Park $ 0
Fountain Park $ 59,220
Four Peaks Neighborhood Park $ 0
Golden Eagle Park $166,210
Contract Services $18,000
Update and revise master plans to include $6,000 for Desert Vista Neighborhood Park, $6,000 for
Four Peaks Neighborhood Park, and $6,000 for Fountain Park for a total of $18,000.
Repairs and Maintenance $313,550
These expenses relate to the daily maintenance of the park, as well as renting power tools and
small equipment to perform park maintenance repairs. The major component to this category is
the annual landscape contract, which accounts for most of the expenditures for this category. The
annual landscape contract was to be re-bid during fiscal year 2001-2002 and renewed on an
annual basis for up to four additional years. We are in the second year of renewal for the annual
landscape contract. However, the Fountain Park Phase II improvements, landscaping section,
will require a modest increase in the annual landscape contract. Additionally, the annual
landscape contract is adjusted annually to include the Consumer Price Index.
Desert Vista Neighborhood Park $ 42,000
Fountain Park $136,650
Four Peaks Neighborhood Park $ 39,500
Golden Eagle Park $ 95,400
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS $237,080 $235,519 $214,290 $204,534 $225,430
CONTRACTUAL SERVICES $0 $0 $12,800 $7,000 $18,000
REPAIRS & MAINTENANCE $344,772 $291,005 $292,550 $271,200 $313,550
SUPPLIES & SERVICES $205,789 $178,167 $176,200 $167,350 $210,115
CAPITAL EXPENDITURES $24,810 $15,000 $510,000 $45,000 $0
TOTAL EXPENDITURES $812,452 $719,690 $1,205,840 $695,084 $767,095
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 92 -
Desert Vista Neighborhood Park has $42,000 budgeted for repairs and maintenance, primarily
mowing and landscaping work in the amount of $30,000. This line item consists of mowing 42
times, equaling $18,000; irrigation technician at $1,400; herbicide spraying at $2,200, and over-
seeding the park at $8,400. The remaining $12,000 is for field preparation at $10,800 and rentals
of equipment at $1,200.
Fountain Park’s budget of $136,650 for repairs and maintenance consists of $1,200 for vehicle
maintenance and repairs, $500 for rentals, $6,000 for building repairs, and $12,000 to replace or
repair valves on the “world famous” fountain. Field and park maintenance line item at $49,950
consists of liquid fertilizer $5,000, acid supplies $5,000, granular fertilizer $11,000, irrigation
repairs $5,000, hydroseeding $2,500, concrete pads $2,000, trees $1,000, memorial benches
$5,000, lake management program, midget fly mitigation, odor control at $12,950, flags at $500,
and $1,200 for vehicle maintenance and repairs. Also included is $6,000 for building repairs, and
$500 for rentals. Fountain Park’s mowing and landscaping line item of $67,000 breaks down as
follows: Mowing 42 times at $23,000; irrigation $2,000; irrigation tech $4,000; pesticide
spraying $4,020; trimming $6,000; and over-seeding and scalping at $25,200. Also included is
$2,780 for maintenance of Phase II landscaping improvements.
Four Peaks Neighborhood Park budget of $39,500 consists mainly of two line items, $16,000 for
field preparation and $16,800 for mowing and landscape maintenance. The $16,000 field
preparation consists of $2,500 for lighting repairs, $4,000 for stabilizer and paint, $4,000 for
fertilizer, $2,500 for irrigation repairs, $1,000 for herbicides, $2,000 for rye and bermuda seed.
The mowing and landscaping $16,800 line item breaks down as 42 mows, totaling $14,000; and
$2,800 for over-seeding. Also included is $5,000 for building repairs, $700 for equipment
rentals, and $1,000 for vehicle maintenance/repairs.
Golden Eagle Park’s request of $95,400 consists of $31,200 for building repairs and maintenance
which includes $6,000 for painting ramada roofs, $10,000 for supplies for plumbing repairs,
concession stand, maintenance shed repairs, painting fire lanes, and $15,200 for tennis court
repairs. $30,100 is budgeted under line item “Field Preparation and Maintenance”, as follows:
$3,000 for stabilizer, $5,000 for lighting repairs, $5,000 for fertilizer, $3,000 for electrical repairs,
$4,000 for irrigation, $2,500 for chemicals, $2,500 for benches and picnic tables, and $2,100 for
sports field repairs, and $3,000 for field marking paint. $24,000 is budgeted under “Mowing and
Landscape Maintenance” as follows: $12,000 for 42 mowings, $7,500 for trimming, $3,000
irrigation tech, and $1,500 for scalping. $9,000 is for vehicle maintenance/repairs, and $1,100 for
equipment rentals.
Supplies and Services $210,115
Expenses in this category pertain to the daily operations of the park and include costs for
electricity, water, sewer, trash pick-up, associated operational signage, and miscellaneous tools
and supplies. The major portion of this category consists of the electricity required to operate the
fountain pumps. Also included are expenditures associated with continuing education and
conferences for park staff to keep current with certifications.
Desert Vista Neighborhood Park $ 5,150
Fountain Park $118,340
Four Peaks Neighborhood Park $ 34,400
Golden Eagle Park $ 52,225
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 93 -
Fountain Park has the largest line item, $83,340, which includes $69,000 for electricity to operate
the fountain pumps, ramadas, parking lot lights, and control building. The remaining $14,340
includes $8,700 for water and sewer, $1,700 for gas and oil, and all other associated line items
equal $1,000 or less. Four Peaks Neighborhood Park, $34,400 has two major line items:
electricity at $14,000 for lights, and water and sewer costs $19,300 for irrigation. Golden Eagle
Park, $52,225 has a major line item expense for electricity at $31,500 for lighting the ball fields,
tennis courts, parking lots, area lighting, and the control building. The remaining $20,725 is
accounted for in line items for gas and oil at $4,500, tools and shop supplies at $1,800, water and
sewer at $7,800, uniforms at $3,500, and communication expense at $1,700. All other associated
line items equal $1,000 or less.
Capital Improvement Projects $0
Expenses in this category are budgeted in the Parks and Recreation development fee fund or the
capital fund for previously approved projects. Two park improvement projects are carried over
from last fiscal year’s budget: a skate park project at Desert Vista Neighborhood Park and a
portion of Fountain Park Phase II improvements. $56,000 of costs associated with the skate park
will include either engineering/design fees or modular components for the skate park, and will
come from development fee monies, and the Parks and Recreation Commission requested an
additional $150,000 for an in-ground skate park facility.
Fountain Park Phase II improvements, costing $510,000 in general fund monies, including an
activity area with a shared tot lot and playground, the north sidewalk to complete the walking
path around the park, and a performance pad, which are budgeted under the previously approved
capital projects fund. The Town was awarded a Land and Water Conservation Fund (LWCF)
grant for the Fountain Park project in December 2000 in the amount of $237,307 for the Fountain
Park Phase II improvements.
Also included in the Parks and Recreation development fee fund is the Fountain Park capital
improvement line item for $125,000 to construct a sprayground at Fountain Park. Donations
from Rotary and nearby developers will cause the entire project to be near $200,000.
Desert Vista Neighborhood Park $206,000*
Fountain Park (Phase II improvements) $702,300**
Fountain Park (spraypark) $125,000*
Fountain Park picnic ramada $ 69,670*
*From development fees.
**From previously approved capital project fund.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 94 -
Desert Vista Off Leash Recreational Park
DESERT VISTA PARK
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
CONTRACT SERVICES:
Engineering/Design Fees 0 0 0 0 6,000
TOTAL 0 0 0 0 6,000
REPAIRS & MAINTENANCE:
Equipment Rental 0 54 1,900 1,600 1,200
Field Preparation/Maintenance 2,536 4,740 5,000 7,700 10,800
Mowing/Landscape Maintenance 35,726 32,614 30,000 29,300 30,000
TOTAL $38,263 $37,408 $36,900 $38,600 $42,000
SUPPLIES & SERVICES:
Advertising 0 0 500 0 300
Electricity 3,628 3,851 5,000 4,000 4,000
Tools/Shop Supplies 132 392 500 100 250
Water/Sewer 1,096 490 600 600 600
TOTAL $4,856 $4,734 $6,600 $4,700 $5,150
CAPITAL EXPENDITURES
Capital Outlay - Park Improvements 0 0 0 0 0
TOTAL $0 $0 $0 $0 $0
TOTAL EXPENDITURES $43,118 $42,142 $43,500 $43,300 $53,150
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 95 -
FOUNTAIN PARK
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS:
Wages 40,945 37,981 40,800 38,211 42,600
FICA 552 495 610 522 630
Unemployment Insurance 46 39 50 50 50
Employee's Health Insurance 6,002 7,011 7,820 7,250 8,490
Employee's Life Insurance 53 53 60 117 130
Employee's Dental Insurance 632 883 950 934 980
Employee's Eye Insurance 135 64 0 0 0
Worker's Compensation Insurance 829 1,025 1,390 1,040 1,450
Employee's Retirement Fund 4,504 4,801 4,490 4,203 4,690
Disability Insurance 151 143 200 167 200
TOTAL $53,849 $52,495 $56,370 $52,494 $59,220
CONTRACT SERVICES:
Consultant Fees 0 0 12,800 7,000 6,000
TOTAL $0 $0 $12,800 $7,000 $6,000
REPAIRS & MAINTENANCE:
Vehicle Maintenance/Repair 910 357 2,000 1,100 1,200
Equipment Rental 96 199 950 500 500
Building Repairs/Maintenance 5,670 3,026 5,000 7,500 6,000
Equipment Repair 1,648 25,199 12,000 17,500 12,000
Field and Park Maintenance 62,350 38,928 43,300 30,000 49,950
Mowing/Landscape Maintenance 110,446 67,439 70,000 55,000 67,000
TOTAL $181,119 $135,149 $133,250 $111,600 $136,650
SUPPLIES & SERVICES:
Advertising 978 0 1,000 400 500
Conferences 125 75 240 0 240
Education/Training 100 80 780 600 600
Dues & Publications 120 145 100 100 100
Electricity 87,155 74,365 59,900 68,000 104,000
Gas and Oil 1,800 1,286 1,500 1,400 1,700
Office Supplies 500 303 200 100 200
Tools, Shop Supplies 659 1,058 1,000 500 500
Printing 0 195 300 300 300
Communications Expense 498 500 500 550 600
Water 7,375 7,416 9,200 8,300 8,700
Travel 5 0 0 0 0
Uniforms 1,130 788 1,000 850 900
TOTAL $100,445 $86,211 $75,720 $81,100 $118,340
CAPITAL EXPENDITURES
Capital Outlay - Improvements 0 15,000 510,000 45,000 0
TOTAL $0 $15,000 $510,000 $45,000 $0
TOTAL EXPENDITURES $335,414 $288,855 $788,140 $297,194 $320,210
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 96 -
Four Peaks Neighborhood Park
FOUR PEAKS NEIGHBORHOOD PARK
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
CONTRACT SERVICES:
Engineering/Design Fees 0 0 0 0 6,000
TOTAL 0 0 0 0 6,000
REPAIRS & MAINTENANCE:
Vehicle Maintenance/Repair 357 1,277 1,300 1,000 1,000
Equipment Rental 1,829 108 1,900 500 700
Building Repairs/Maintenance 6,135 5,024 5,000 5,000 5,000
Field Preparation/Maintenance 15,318 16,318 16,000 16,000 16,000
Mowing/Landscape Maintenance 13,798 18,437 17,800 16,400 16,800
TOTAL $37,437 $41,164 $42,000 $38,900 $39,500
SUPPLIES & SERVICES:
Advertising 95 0 150 100 100
Conferences 1,491 75 0 0 0
Education/Training 75 0 0 0 0
Dues and Publications 305 70 0 0 0
Electricity 13,729 14,341 14,000 13,200 14,000
Gas and Oil 1,351 570 600 200 300
Office Supplies 89 151 0 0 0
Tools, Shop Supplies 1,097 979 1,000 700 700
Printing 51 0 0 0 0
Communication Expense 572 313 0 0 0
Water/Sewer 20,763 18,775 23,000 18,400 19,300
Uniforms 709 938 0 0 0
TOTAL $40,328 $36,212 $38,750 $32,600 $34,400
TOTAL EXPENDITURES $116,375 $110,359 $80,750 $71,500 $79,900
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 97 -
GOLDEN EAGLE PARK
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS:
Wages 110,708 113,610 120,700 $117,067 126,100
FICA 1,445 1,567 1,780 $1,651 1,850
Unemployment Insurance 139 118 150 $150 140
Employee's Health Insurance 14,957 16,521 15,260 $14,501 16,980
Employee's Life Insurance 158 158 180 $346 400
Employee's Dental Insurance 1,568 1,686 1,800 $1,782 1,880
Employee's Eye Insurance 354 168 0 $0 0
Worker's Compensation Insurance 2,674 3,231 4,190 $3,136 4,380
Employee's Retirement Fund 12,171 12,497 13,280 $12,869 13,870
Disability Insurance 447 484 580 $538 610
TOTAL $144,622 $150,040 $157,920 $152,040 $166,210
REPAIRS & MAINTENANCE:
Vehicle Maintenance/Repair 9,098 9,502 9,000 8,000 9,000
Equipment Rental 628 830 1,400 1,100 1,100
Building Repairs/Maintenance 22,828 19,350 16,000 16,000 31,200
Field Preparation/Maintenance 26,857 23,482 26,000 33,000 30,100
Mowing/Landscape Maintenance 28,541 24,120 28,000 24,000 24,000
TOTAL $87,953 $77,284 $80,400 $82,100 $95,400
SUPPLIES & SERVICES:
Advertising 395 0 500 200 300
Conferences 630 180 780 200 800
Education/Training 1,245 240 1,000 900 900
Dues and Publications 495 385 250 250 250
Electricity 34,041 35,233 33,000 30,000 31,500
Gas and Oil 3,674 3,461 3,900 4,200 4,500
Office Supplies 79 198 200 100 175
Tools, Shop Supplies 2,069 1,865 2,000 1,800 1,800
Printing 0 135 0 0 0
Communication Expense 1,485 1,509 1,900 1,600 1,700
Water/Sewer 13,300 5,236 8,000 7,400 7,800
Travel 372 0 0 0 0
Uniforms 2,377 2,567 3,600 2,300 2,500
TOTAL $60,160 $51,009 $55,130 $48,950 $52,225
CAPITAL EXPENDITURES
Park Equipment 19,434 0 0 0 0
Park Improvements 5,376 0 0 0 0
TOTAL $24,810 $0 $0 $0 $0
TOTAL EXPENDITURES $317,545 $278,334 $293,450 $283,090 $313,835
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 98 -
Fountain Park
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 99 -
Community Center
Mission Statement
Like the trademark fountain that stands at the heart of the community, so too does the Community
Center. Its mission is to enhance the quality of life for Fountain Hills’ citizens by providing a
gathering place for civic, non-profit, and community events, promoting the arts, and developing a
conference and convention trade. The Community Center shall be “All that is Fountain Hills”.
Department Description
The Fountain Hills Community Center provides rental space for recreational, civic, educational,
commercial, and personal events that require meeting, banquet, seminar, classroom, or exhibit
space. The Center staff works with clients to ensure that meeting rooms and other areas are
clean, properly set, and prepared for their use. License agreements ensure that users comply with
the policies and procedures as adopted by the Town.
Goals and Objectives
The Fountain Hills Community Center is dedicated to service the residents and community
groups of Fountain Hills in the manner and spirit established by the former Community Center.
A variety of amenities and spaces combined with a very affordable rate structure provide
residents with increased opportunities for personal and local non-profit use. The Center will
continue to make community and resident usage a number one priority.
Additionally, the department will incorporate the following goals and objectives previously
established: maintain a safe and accessible facility, satisfy clients’ requirements, maximize
facility usage, and bring additional revenues into Fountain Hills. The Center will provide a
positive economic stimulus to the Town by scheduling and booking as many outside groups as
possible while continuing to meet the needs of the Fountain Hills community.
Community
Center
Communtiy
Meetings Conferences Cultural Events Trade Shows
Parks and Recreation
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 100 -
Performance Standards
• The Community Center shall meet with clients, obtain all necessary event information,
discuss rental fees and obtain a signed license agreement within ten working days.
• Clients shall be furnished a detailed scale drawing of their event showing the set. The
drawing requires client approval before the event set-up begins.
• All events shall be properly supervised with Center personnel readily available to assist
with clients’ needs.
• Outstanding billings for events are to be processed in a prompt manner within ten days of
the events.
Management Indicators
FY 2002-2003 FY 2003-2004 FY 2004-2005
Actual Estimated Projected
Events/Activities 2,054 1,800 1,900
Attendance 82,105 76,500 83,089
Revenues $175,024 $195,000 $235,000
Fiscal Year 2003-2004 Accomplishments
The Fountain Hills Community Center has accomplished the following:
• Hired and trained new staff for a number of part-time positions.
• Renewed the State of Arizona liquor license.
• Continued to meet monthly with the Community Center Advisory Commission.
• With Advisory Commission assistance, developed and recommended to the Town
Council an updated rental rate for local civic groups to meet free of charge. Potential
revisions for frequent users and civic organizations that donated $50,000 or more to the
Community Center Contribution Fund were also recommended.
• Updated the policies and procedures manual in cooperation with the Advisory
Commission, including new cancellation policy.
• Continued to utilize volunteer staff that not only oversees the front desk but also has
created several community activities: the Holiday Celebration and tree decorating,
“Munch and Music”, “Summer Serendipity”, and was the first Town department to enter
the Chamber of Commerce Thanksgiving Day Parade.
• Continued working to reduce the annual operational subsidy of the Community Center. It
is anticipated that the previously anticipated operational deficit of over $300,000 will be
reduced to under $200,000 for fiscal year 2003-2004. The operational budget for the
Center, combined with the revenues for fiscal year 2004-2005, is anticipated to be close
to those lower numbers again.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 101 -
Fiscal Year 2004-2005 Objectives
• Continue serving as the location of choice for many service club meetings, civic
functions, and major community social, fundraising, and Chamber of Commerce events.
• Work on making the facility one of the premier wedding destinations in the valley by
exposing the public to the location through a marketing campaign, including bridal
exhibitions and trade shows, hosting bridal consultant meetings, and other venues. 50
weddings per year is the goal.
• Revise the existing booking system to a more effective system that will save time and
allow staff to focus more energy on creating in-house events with focus on customer
service and cutting operational costs.
• Work on new marketing ideas for the Community Center to include more information on
Channel 11; update current website information, put together a monthly newsletter, and
make all marketing materials uniform in order to “brand” the Community Center.
• Along with Town staff and the Arts Council, finish the work of the Plaza Circle making it
an extension of the Community Center to enhance its use for special events to allow
generation of additional revenues.
• Extend liquor license to include the courtyard area.
Summary Expenditures – Community Center
Authorized Personnel
Position-Title 2001-2002 2002-2003 2003-2004 2004-2005
Authorized Authorized Authorized Proposed
FTE FTE FTE FTE
Community Center
Parks & Rec/Comm Ctr Director 1.00 1.00 0.50 0.50
Comm. Ctr Supervisor 1.00 1.00 1.00 1.00
Comm Ctr Operations Supervisor 1.00 1.00 1.00 1.00
Administrative Assistant 0.50 1.00 1.00 1.00
Operations Support Worker 1.00 1.00 1.50 1.50
Custodian 0 1.00 1.00 1.00
Volunteer Coordinator 0.50 0.50 0.50 0.50
Authorized FTE 5.00 6.50 6.50 6.50
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS $223,448 $287,858 $301,144 $272,142 $321,017
CONTRACTUAL SERVICES $65,701 $66,529 $52,000 $51,700 $76,050
REPAIRS & MAINTENANCE $3,928 $10,637 $8,300 $11,500 $11,900
SUPPLIES & SERVICES $106,796 $85,902 $104,950 $100,800 $102,530
CAPITAL EXPENDITURES $18,082 $0 $3,600 $0 $0
TOTAL EXPENDITURES $417,955 $450,926 $469,994 $436,142 $511,497
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 102 -
Salaries and Benefits $321,017
This item includes compensation and benefits for three full time and several part time employees.
Contract Services $76,050
Contract services line items include costs associated with providing law enforcement security.
An amount of $550 is appropriated for contractual services with deputies from Maricopa County
Sheriffs Office to provide security for liquor events. Additionally, included within this category
is an amount of $75,500 requested by the Tourism Bureau to promote tourism in Fountain Hills.
The Bureau has also requested additional funding, which has been included in the Special
Revenue Funds under Proposition 202 grants.
Repairs and Maintenance $11,900
This category includes costs for normal repair and maintenance of the facility, equipment rental
such as sound or lighting systems, and normal office equipment repair and maintenance. Though
certain pieces of equipment are under warranty, it is anticipated that some repairs will be
required.
Supplies and Services $102,530
This category includes the Community Center printing budget, which is used for all brochures,
flyers, promotional, and trade show materials. Also included are office supplies for daily
operations, dues and publications, and conferences. The largest line item in this category is
electricity at $55,000 to run the building. Additionally, the Salt River Project will be increasing
its rates by 1.8% beginning November 1, 2004. Liquor sales are also a significant part of the
overall revenues and supplies costs at $14,000. The Community Center’s margins are lower than
private commercial centers; this allows lower prices to be charged, which gives an advantage for
major events to be held there. Lastly, volunteer programs are also included under the office
supply line item. Volunteer programs include our Homecoming Celebration, Holiday Party,
Summer Serendipity, and the Spring Volunteer Reception. The volunteer coordinator also works
on new programs for the upcoming year to increase usage of the art rooms.
Fountain Hills Community Center
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 103 -
COMMUNITY CENTER FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS
Wages 192,370 238,347 242,613 225,733 263,488
FICA 6,031 9,061 9,030 8,293 9,980
Unemployment Insurance 542 496 845 845 639
Employee's Health Insurance 8,121 12,722 13,692 12,543 14,858
Employee's Life Insurance 123 176 210 436 447
Employee's Dental Insurance 873 1,375 1,502 1,467 1,565
Employee's Eye Insurance 195 153 0 0 0
Worker's Compensation Insurance 527 1,593 4,530 1,353 5,120
Employee's Retirement Fund 14,165 16,282 16,981 15,712 18,129
Recruitment Costs 0 0 0 0 0
Disability Insurance 502 609 741 660 791
Bartender Services 0 7,046 11,000 5,100 6,000
TOTAL 223,448 287,858 301,144 272,142 321,017
CONTRACT SERVICES
Contract Security Fees 3,300 1,040 1,500 1,200 550
Tourism 62,401 65,489 50,500 50,500 75,500
TOTAL $65,701 $66,529 $52,000 $51,700 $76,050
REPAIRS & MAINTENANCE:
Building Repairs & Maintenance 3,480 9,572 7,000 10,200 10,700
Office Repairs/Maintenance 448 1,065 1,300 1,300 1,200
TOTAL $3,928 $10,637 $8,300 $11,500 $11,900
SUPPLIES & SERVICES:
Advertising 2,860 3,173 8,000 9,000 9,680
Conferences 0 0 0 400
Education/Training 514 450 500 500 500
Dues/Publications 1,700 1,795 600 600 650
Electricity 33,653 43,449 50,000 54,700 55,000
Office Supplies 35,521 7,638 7,000 7,000 7,000
Bar Supplies 19,550 20,727 25,000 13,000 14,000
Printing 1,622 351 2,500 2,500 1,500
Communications Expense 2,002 1,031 1,150 1,400 1,300
Water/Sewer 7,554 7,017 9,000 9,400 9,800
Travel 136 189 200 0 200
Uniforms 1,559 0 800 1,100 800
Bank Charges 126 82 200 1,600 1,700
TOTAL $106,796 $85,902 $104,950 $100,800 $102,530
CAPITAL EXPENDITURES
Capital - Furniture/Equipment 18,082 0 3,600 0 0
TOTAL $18,082 $0 $3,600 $0 $0
TOTAL EXPENDITURES $417,955 $450,926 $469,994 $436,142 $511,497
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 104 -
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_______________________
Public Safety
_______________________
Law Enforcement
Fire Department
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 105 -
Law Enforcement Department
Mission Statement ▬▬▬▬▬▬
The Maricopa County Sheriff's Office, in partnership with our citizens and contract cities, will
enforce state laws, deter criminal activity, protect life and property, maintain order, and operate a
safe, constitutional jail system.
Through innovative leadership and dedication to providing quality services, the Sheriff's Office
will maximize the use of its resources to provide the highest quality service, which will aid in
improving the quality of life for the citizens of Maricopa County.
The office is also dedicated to providing a caring and supportive environment for our employees
because they are the backbone of the system and have a need for continued growth and
development through education and training. Each employee will have opportunities for career
development, professional growth, and a challenging work environment.
Employee creativity and innovations are encouraged for improving the effectiveness of the
Office. Employees will be provided the same concern, respect, and caring attitude within the
Office, that they are expected to share when contacting the citizens of Maricopa County
Department Description ▬▬▬▬▬▬
Law enforcement services are provided to our residents through contract services from the
Maricopa County Sheriff’s Office (MCSO). The office enforces State and local laws as well as
addressing “quality of life” issues such as crime prevention, traffic safety, drug enforcement,
youth services, special events, barking dogs, and community services.
Performance Standards ▬▬▬▬▬▬
• All department members will support the principles of community based policing.
• The public will be treated with courtesy and respect by all members of the Sheriff’s Office.
• Members of the Sheriff’s Office will not engage in racial profiling.
• All certified personnel will meet, or exceed, state training standards (AZ-POST) as a means
of reducing liability.
Public Safety
Fire Department Law
Enforcement
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 106 -
Management Indicators ▬▬▬▬▬▬
2001 2002 2003
Actual Actual Actual
Crimes Part I* 370 443 387
Crimes Part II** 637 410 713
Ordinance violations 1,554 1,764 2,047
Traffic accidents 208 212 233
Driving under the influence (DUI) 86 46 60
*Part I Crimes – Homicide, Sex Assault, Robbery, Aggravated Assault, Residential/Business Burglaries, Auto
Burglaries, Auto Theft, Theft, Arson.
**Part II Crimes – All other crimes, except Part I crimes and traffic violations.
Fiscal Year 2003-2004 Accomplishments ▬▬▬▬▬▬
In the first nine months of the fiscal year, the Maricopa County Sheriff’s Office accomplished the
following:
• Sponsored and presented a wide variety of youth service activities including Stranger-
Danger, Teen Court, youth camp, and Midnight Madness.
• Promoted crime prevention through a wide variety of community programs including
public service articles on crime resistance techniques, vacation watches, and bicycle
patrols.
• Supported a successful and growing Block Watch program.
• Introduced several new programs including VIN etching, Watch Your Car Program, and
the RUOK (elderly welfare check system).
• Became a stand-alone patrol district (District 7), allowing the Sheriff’s Office to better
meet the needs of the Town.
• Successfully transitioned to a single agency law enforcement service.
Fiscal Year 2004-2005 Objectives ▬▬▬▬▬▬
• The primary objective of the Maricopa County Sheriff’s Office for this upcoming fiscal
year is to continue to provide the Town with quality law enforcement services at an
affordable price.
• Achieve a clearance rate on violations of at least 85% based on the criteria of handling
and resolving complaints to the resident’s satisfaction within 30 days of receipt.
• Continue to promote effective communications between the Town and Sheriff’s Office.
• Develop and implement an organized traffic safety strategy for the community to help
prevent an increase in the traffic accident rate. The program will emphasize a
combination of education and enforcement for this purpose.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 107 -
• Sponsor, participate, or present youth oriented community service programs during the
upcoming fiscal year including, but not limited to, bike safety inspections and
registration, child restraint inspections, “Stranger-Danger” presentations, Teen Court,
youth camp, Midnight Madness, and support of the Torch Run for Special Olympics.
• Promote public visibility, accessibility, and community relations through clearly marked
cars and high profile uniformed personnel.
Summary Expenditures – Law Enforcement
Authorized Personnel
Position-Title 2001-2002 2002-2003 2003-2004 2004-2005
Authorized Authorized Authorized Proposed
FTE FTE FTE FTE
Law Enforcement
Pub.Safety Dir./Town Marshal 1.00 1.00 0 0
Emergency Mgmt.Coordinator 0 0 1.00 0
Sergeant 4.00 3.00 0 0
Deputy Marshal 4.00 8.00 0 0
Dispatcher 7.00 7.00 0 0
Administrative Assistant 0 1.00 0 0
Authorized FTE 26.00 20.00 1.00 0
Contract Services $1,796,670
The Town of Fountain Hills contracts with the Maricopa County Sheriff’s Office for law
enforcement services. The contract amount is $1,730,470, or an increase of 4% over the previous
fiscal year. This contract provides for 24 law enforcement officers for the Town of Fountain
Hills at a ratio of more than one officer per 1,000 residents and provides for a school resource
officer requested by the Fountain Hills School District. The Town’s cost for law enforcement
services has dropped significantly (35% or over $900,000) and excellent service levels have been
maintained. In a separate agreement with Maricopa County Office of Management and Budget,
prisoners are transported to the Maricopa County jail and the Town is charged a per diem fee,
estimated at $38,000. The Town also contracts with Maricopa County Animal Care and Control
Services for animal control and shelter services in the amount of $28,200.
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS $975,029 $896,570 $75,900 $36,756 $0
CONTRACTUAL SERVICES $1,535,156 $1,499,336 $1,662,588 $1,661,188 $1,796,670
REPAIRS & MAINTENANCE $25,843 $7,193 $500 $288 $0
SUPPLIES & SERVICES $75,521 $37,239 $4,550 $1,282 $0
CAPITAL EXPENDITURES $34,381 $36,994 $0 $0 $0
TOTAL EXPENDITURES $2,645,929 $2,477,332 $1,743,538 $1,699,514 $1,796,670
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 108 -
LAW ENFORCEMENT
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS:
Wages 773,700 720,694 55,200 31,813 0
FICA 10,709 14,399 800 909 0
Unemployment Insurance 858 1,098 0 38 0
Employee's Health Insurance 79,041 76,906 7,800 1,579 0
Employee's Life Insurance 966 726 100 26 0
Employee's Dental Insurance 10,272 8,431 900 139 0
Employee's Eye Insurance 2,014 903 0 0 0
Worker's Compensation Insurance 14,510 13,630 1,700 1,050 0
Employee's Retirement Fund 78,254 57,190 6,100 1,136 0
Recruitment Costs 1,699 333 3,000 0 0
Disability Insurance 3,007 2,261 300 65 0
TOTAL $975,029 $896,570 $75,900 $36,756 $0
CONTRACT SERVICES
Jail/Prisoner Fees 38,804 36,930 38,000 36,000 38,000
Rabies/Animal Control 0 0 26,200 26,800 28,200
Sheriff's Contract 1,496,352 1,462,406 1,598,388 1,598,388 1,730,470
TOTAL $1,535,156 $1,499,336 $1,662,588 $1,661,188 $1,796,670
REPAIRS & MAINTENANCE:
Vehicle Repairs & Maintenance 18,707 5,640 0 288 0
Office Equipment Repairs/Maintenance 7,136 1,553 500 0 0
TOTAL $25,843 $7,193 $500 $288 $0
SUPPLIES & SERVICES:
Advertising/Signage 7,147 58 200 0 0
Conferences 2,750 89 400 0 0
Education/Training 5,846 1,981 500 0 0
Dues & Publications 2,087 910 500 0 0
Gas & Oil 15,912 8,260 0 94 0
Office Supplies 14,327 4,271 500 11 0
Printing 6,035 1,299 500 0 0
Communication Expense 8,286 15,823 1,400 1,177 0
Travel 2,579 570 500 0 0
Uniforms 7,770 2,892 0 0 0
Weapons/Ammunition 2,663 1,076 0 0 0
Bank Charges 119 10 50 0 0
TOTAL $75,521 $37,239 $4,550 $1,282 $0
CAPITAL EXPENDITURES
Capital Outlay-Commun. 29,330 36,994 0 0 0
TOTAL CAPITAL EXPENDITURE $34,381 $36,994 $0 $0 $0
TOTAL EXPENDITURES $2,645,929 $2,477,332 $1,743,538 $1,699,514 $1,796,670
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 109 -
Fire Department
Mission Statement ▬▬▬▬▬▬
The mission of the Fire department is to preserve life and property through fire prevention,
education, suppression, and emergency medical services, while maintaining the highest level of
training, professionalism, and dedication to customer service.
Department Description ▬▬▬▬▬▬
Fire fighting and emergency medical services are provided to the residents through a unique
combination of municipally owned equipment and facilities operated by contract personnel from
the Rural Metro Corporation.
The fire department is responsible for prevention and suppression of structural and wild land fires
within the town limits. The fire department also provides inspections, emergency medical
services, emergency transport, hazardous material handling, and takes the lead role in emergency
response to natural disasters. In conjunction with its primary role, the fire department provides a
wide range of auxiliary community services such as public education, snake removal, a fire
support program, and a youth-oriented explorer post.
Performance Standards ▬▬▬▬▬▬
• Response time of 5 minutes or less to the scene of fire and medical calls at least 90% of
the time.
• Provide a minimum of 240 hours of training to each individual assigned to Fountain Hills
per year.
• Inspect and test all fire hydrants in Fountain Hills on an annual basis.
Emergency
Medical Fire Protection
Fire Department
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 110 -
Management Indicators ▬▬▬▬▬▬
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2004-2005
Actual Actual Estimated Projected
Emergency response time 3min 39min 2min 46sec 3min 32 sec 4min
EMS response time 3min 40min 2min 38sec 3min 25 sec 4min
Percentage of EMS calls 81% 88% 87% 85%
Emergency calls 1,359 1,367 1,456 1,450
Non-emergency service call 1,071 1,318 1,146 1,100
Construction inspections/
safety surveys 1,742 1,682 1,520 1,450
Fiscal Year 2003-2004 Accomplishments ▬▬▬▬▬▬
• Brush 822 put in service at Station 1 as a Type 6 rated wildland unit.
• Reconfigured Utility 822 to Rehab 822 with additional firefighter rehabilitation gear and
self contained breathing apparatus (SCBA) blast containment filling station.
• Applied for a Federal Emergency Management (FEMA) grant to install exhaust fume
collection units in both fire stations.
• Executive fire officer program candidate completed second year of program at the
National Fire Academy in Maryland.
• Two firefighters in the deputy fire marshal positions completed fire investigator training
from the Arizona Chapter of the International Association of Arson Investigators.
• Maintained 4 minutes or less emergency response time community-wide.
• Maintained 4 minutes or less emergency medical response time community-wide.
Fiscal Year 2004-2005 Objectives ▬▬▬▬▬▬
• Assist the town manager in meeting the town council goal of creating a contingency plan for
fire and emergency medical services.
• Qualify for the FEMA fire grant for the purchase of exhaust fume collection units for both
fire stations.
• Complete upgrades of the self contained breathing apparatus to meet new National Fire
Protection Association (NFPA) standards.
• Maintain or improve upon a 4-minute response time for all emergency calls.
• Continue building the relationship with Maricopa County Sheriffs’ Office District in Fountain
Hills.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 111 -
Summary Expenditures – Fire Department
Contract Services $2,395,131
This represents the amount of the Town’s fire protection and emergency medical services
contract with Rural Metro Corporation.
Repairs and Maintenance $31,500
This refers to expenses relating to the department’s fleet of fire equipment for field operations as
well as maintenance and repair of office equipment for administrative activities. Fleet expenses
include tires, brakes, batteries, and vehicle parts essential to keeping equipment in operating
order. Office equipment includes service contracts on existing copiers, printers, and computer
equipment. Tires are budgeted at $8,000, repairs at $22,500, and $1,000 for miscellaneous
expenses.
Supplies and Services $55,120
Expenses in this category pertain to daily operations of the department and range from fuel costs
to fire fighting tools, office supplies, specialized training, printing, and publications. Items in this
category are outside of the parameters of the Rural Metro contract and represent expenses
specifically for Fountain Hills. Gas is the largest line item within this category at $33,510.
$18,500 of fire fighting equipment will be purchased by the Town; including $2,200 for SCBA
upgrades, $600 for stokes basket, $3,000 for Holmatro upgrades, $1,000 to rehab equipment,
$1,900 for a 14 inch saw to cut through commercial roofs, such as Target’s, $2,300 for hose, and
$7,500 for matching funds for exhaust systems for both stations.
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS $0 $0 $0 $0 $0
CONTRACTUAL SERVICES $1,305,562 $2,275,672 $2,273,480 $2,283,480 $2,395,131
REPAIRS & MAINTENANCE $24,110 $24,513 $27,200 $30,500 $31,500
SUPPLIES & SERVICES $2,706 $24,749 $35,150 $23,150 $55,120
CAPITAL EXPENDITURES $485,540 $0 $0 $0 $0
TOTAL EXPENDITURES $1,817,918 $2,324,935 $2,335,830 $2,337,130 $2,481,751
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 112 -
FIRE DEPARTMENT
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
CONTRACT SERVICES
Rural Metro Contract 1,281,362 2,275,672 2,273,480 2,283,480 2,395,131
TOTAL $1,305,562 $2,275,672 $2,273,480 $2,283,480 $2,395,131
REPAIRS & MAINTENANCE:
Vehicle Repairs & Maintenance 0 24,513 26,200 30,500 31,500
Office Equipment Repairs/Maintenance 17,700 0 1,000 0 0
TOTAL $24,110 $24,513 $27,200 $30,500 $31,500
SUPPLIES & SERVICES:
Dues & Publications 0 563 650 650 700
Gas & Oil 0 15,245 20,800 17,500 33,520
Office Supplies 2,706 8,942 1,000 500 1,900
Fire Fighting Equipment 0 0 12,000 4,500 18,500
Printing 0 0 700 0 500
TOTAL $2,706 $24,749 $35,150 $23,150 $55,120
TOTAL EXPENDITURES $1,817,918 $2,324,935 $2,335,830 $2,337,130 $2,481,751
_______________________
Municipal Court
_______________________
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 113 -
Municipal Court
Misdemeanor
and Traffic
Violations
Domestic
Violence Orders
Local Juvenile
Violations
Municipal Court
Mission Statement ▬▬▬▬▬▬
The Fountain Hills Municipal Court is committed to professionally serving the citizens of
Fountain Hills by administering justice in a fair, efficient, and respectful manner, so as to enhance
public trust and community confidence in our court system.
Department Description ▬▬▬▬▬▬
The Fountain Hills Municipal Court is the judicial branch of the Fountain Hills government. The
court has jurisdiction over civil traffic, criminal traffic, and criminal misdemeanor offenses and
violations of our town codes and ordinances. The Municipal Court judge also presides over some
juvenile violations and has authority to issue search warrants, orders of protection, and
injunctions against harassment.
As part of the Arizona State Court System, the Fountain Hills Municipal Court is subject to the
authority and administrative supervision of the Arizona Supreme Court. The court has legal
obligations and reporting responsibilities to the State, as well as to the Town of Fountain Hills.
The court must comply with constantly changing federal, state, and local laws and administrative
rules, including those relating to crimes and criminal procedure, victims rights, domestic
violence, driving under the influence, record keeping, ADA, minimum accounting standards, and
judicial ethics. Decisions regarding the overall function of the court are the sole responsibility of
the presiding judge who also has exclusive supervisory authority over all court personnel.
Performance Standards ▬▬▬▬▬▬
• Adjudicate 95% of all civil traffic cases within 60 days.
• Adjudicate 80% of criminal and criminal traffic cases within 60 days and 95% within 120
days.
• Maintain a fair and impartial environment to resolve legal disputes.
• Respond to incoming mail requests within 24 hours.
• Issue warrants for failure to appear within two business days.
• Keep written procedures current with changes in laws and rules.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 114 -
Management Indicators ▬▬▬▬▬▬
FY 2002-2003
Actual
FY 2003-2004
Actual
FY 2004-2005
Projected
Cases filed 3,135 3,605 3,700
Cases terminated 3,780 3,700 3,650
Hearings held 803 840 880
Civil traffic cases closed within 60
days
92% 95% 95%
Criminal/criminal traffic cases closed
within 60 days
80% 85% 85%
Criminal/criminal traffic cases closed
within 120 days
95% 95% 95%
Fiscal Year 2003–2004 Accomplishments ▬▬▬▬▬▬
• Expanded the “court” section of the Town’s website with user-friendly information
relating to the Fountain Hills municipal court specifically, as well as to the law/court
system generally.
• Drafted comprehensive court security policies and installed a metal detector to enhance
court security and public safety.
• Attended the Arizona Judicial Conference, the Arizona Limited Jurisdiction Judicial and
Court Administration Conference.
• Attended all Limited Jurisdiction Presiding Judges meetings to keep the court current
with changing laws and updated best practices and procedures.
• The entire court staff completed at least 16 hours of mandatory continuing education.
• Continued to participate in the Tax Intercept Program that intercepts and collects state
income tax refunds of defendants with financial obligations to the court.
• The court was chosen by the Supreme Court’s Administrative Office of the Courts
(AOC) as a model court for training new AOC employees on the administrative practices
and customer service in a smaller community court.
Fiscal Year 2004-2005 Objectives ▬▬▬▬▬▬
• Complete the review, updating, and implementation of court policies and procedures.
• Continue enhancement of collection methods and procedures.
• Implement the video conferencing program for certain court proceedings involving in-
custody defendants. The court has obtained Maricopa County approval for the program.
• Continue to work with the Civic Center Phase II architectural design team in the proper
design and planning of the new court facility, with the shared goal of obtaining the
required Maricopa County Superior Court approval for the facility.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 115 -
Summary Expenditures – Municipal Court
Authorized Personnel
Position-Title 2001-2002 2002-2003 2003-2004 2004-2005
Authorized Authorized Authorized Proposed
FTE FTE FTE FTE
Municipal Court
Presiding Judge 1.00 1.00 1.00 1.00
Court Administrator 1.00 1.00 1.00 1.00
Senior Court Clerk 0 0 0 1.00
Court Collections Clerk 1.00 1.00 0 0
Court Clerk 3.00 3.00 3.00 2 .00
Authorized FTE 6.00 6.00 5.00 5.00
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS $300,515 $259,064 $276,320 $273,760 $316,050
CONTRACTUAL SERVICES $8,084 $7,800 $8,200 $5,000 $8,500
REPAIRS & MAINTENANCE $1,057 $1,126 $1,100 $1,100 $1,200
SUPPLIES & SERVICES $20,853 $10,925 $14,250 $13,938 $15,100
CAPITAL EXPENDITURES $6,960 $0 $0 $0 $0
TOTAL EXPENDITURES $337,469 $278,915 $299,870 $293,798 $340,850
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 116 -
Salaries and Benefits $316,050
This item includes compensation for the judge, court administrator, and three court clerks within
this department.
Contract Services $8,500
This category includes required interpreting services other than day-to-day Spanish, which is
provided by court staff, and the services of pro tem judges when the presiding judge is
unavailable. The court also has a contract for $4,500 with the Supreme Court for the use and
maintenance of the Arizona Court Automation Program (ACAP).
Repairs and Maintenance $1,200
This supports routine service and annual maintenance of office equipment.
Supplies and Services $15,100
This line item includes funding to support advertising and signage, $3,300 for the presiding judge
and court staff to attend mandatory continuing education conferences as required by the Arizona
Supreme Court, court-related association dues, fees for publications, updated Arizona statutes and
court rules, subscriptions for the Cole’s Directory and Experian credit reporting services. Also
included in this item is funding for office supplies, printing, travel for required training and
committee meetings, and bank charges.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 117 -
MUNICIPAL COURT
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS
Wages 241,629 205,809 220,600 219,723 253,200
FICA 3,404 2,917 3,230 3,151 3,700
Unemployment Insurance 249 243 250 250 250
Employee's Health Insurance 23,719 21,761 23,480 21,751 25,470
Employee's Life Insurance 290 251 300 643 820
Employee's Dental Insurance 2,754 2,343 2,670 2,740 3,010
Employee's Eye Insurance 536 175 0 0 0
Worker's Compensation Insurance 329 387 460 349 530
Employee's Retirement Fund 26,579 22,639 24,270 24,156 27,850
Recruitment Costs 0 1,704 0 0
Disability Insurance 1,025 835 1,060 997 1,220
TOTAL $300,515 $259,064 $276,320 $273,760 $316,050
CONTRACT SERVICES
Accounting Fees 2,000 0 0 0 2,000
Interpreters/Pro-Tem Judge 3,084 4,800 5,200 2,000 2,000
Intergovernmental Agreements 3,000 3,000 3,000 3,000 4,500
TOTAL $8,084 $7,800 $8,200 $5,000 $8,500
REPAIRS & MAINTENANCE:
Office Equipment Repairs 1,057 1,126 1,100 1,100 1,200
TOTAL $1,057 $1,126 $1,100 $1,100 $1,200
SUPPLIES & SERVICES:
Advertising/Signage 456 0 400 200 400
Conferences 719 1,460 1,000 1,000 1,900
Education/Training 537 25 700 1,400 1,400
Fees & Publications 4,163 3,138 3,100 3,400 3,500
Office Supplies 2,139 1,771 2,200 3,000 3,000
Printing 1,375 1,574 2,000 2,000 1,600
Communication Expense 0 302 450 38 0
Travel 358 55 400 400 800
Bank Charges 2,275 2,599 2,500 2,500 2,500
TOTAL $20,853 $10,925 $14,250 $13,938 $15,100
CAPITAL EXPENDITURES
Capital Outlay - Furniture/Equipment 6,960 0 0 0 0
TOTAL CAPITAL EXPENDITURE $6,960 $0 $0 $0 $0
TOTAL EXPENDITURES $337,469 $278,915 $299,870 $293,798 $340,850
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 118 -
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Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 119 -
Special Revenue Fund – Grants
Special Revenue Fund – Community Center -Furniture, Fixtures & Equipment (FF&E)
SPECIAL REVENUE FUND - FF&E FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
REVENUE:
Contributions $174,000 $117,200 $0 $0 $0
TOTAL CURRENT REVENUE $174,000 $117,200 $0 $0 $0
Contract Services $0 $0 $0 $0 $0
Repairs & Maintenance $0 $13,433 $15,000 $1,200 $15,000
Supplies & Services $0 $10,615 $12,294 $5,600 $15,000
Capital Expenditures $51,706 $27,876 $160,000 $0 $150,770
TOTAL EXPENDITURES $51,706 $51,924 $187,294 $6,800 $180,770
EXCESS OF REVENUES OVER/
(UNDER) EXPENDITURES 122,294 65,276 (187,294) (6,800) (180,770)
Fund Balance Beginning of Year $0 $122,294 $187,294 $187,570 $180,770
Ending Fund Balance $122,294 $187,570 $0 $180,770 $0
SPECIAL REVENUE FUND FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
REVENUE:
Land and Water Conservation (LWCF)$0 $0 $160,000 $0 $0
FEMA - Fire Department $0 $84,769 $21,600 $21,600 $67,500
Proposition 202 $0 $0 $0 $75,000 $50,000
Undesignated Grant Revenue $0 $59,244 $680,000 $28,601 $1,375,000
TOTAL CURRENT REVENUE $0 $144,012 $861,600 $125,201 $1,492,500
Fountain Park Phase II $0 $0 $320,000 $0 $0
FEMA - Fire Department $0 $67,530 $24,150 $41,389 $75,000
Proposition 202 $0 $0 $0 $75,000 $50,000
Undesignated Grant Expenditure $0 $59,244 $680,000 $28,601 $1,375,000
Transfer from General Fund $0 $0 ($162,550) ($2,550) ($7,500)
TOTAL EXPENDITURES & TRANSFERS $126,774 $861,600 $142,440 $1,492,500
EXCESS OF REVENUES OVER/
(UNDER) EXPENDITURES 0 17,239 0 (17,239) 0
Fund Balance Beginning of Year $0 $0 $0 $17,239 ($0)
Ending Fund Balance $0 $17,239 $0 ($0) ($0)
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 120 -
Excise Tax – Special Revenue – Mountain Bonds
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
Revenue:
Mountain Bonds (.2%) $804,959 $1,076,934 $880,813 $988,605 $659,070
Interest $7,880 $7,880 $7,880 $7,500
TOTAL REVENUES $804,959 $1,084,814 $888,693 $996,485 $666,570
EXPENDITURES:
MPC Debt Service
Mountain Bond Payment $520,315 $607,411 $605,000 $605,000 $595,000
Sales Tax Rebate $0 $0 $34,610 $40,400 $22,532
TOTAL EXPENDITURES $520,315 $607,411 $639,610 $645,400 $617,532
EXCESS OF REVENUES OVER/
(UNDER) EXPENDITURES 284,644 477,402 249,083 351,085 49,038
Fund Balance Beginning of Year 635,243 919,887 1,098,387 1,397,289 1,748,374
Ending Fund Balance 919,887 1,397,289 1,347,470 1,748,374 1,797,412
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 121 -
Excise Tax – Special Revenue – Downtown Development
EXCISE TAX SPECIAL REVENUE
Downtown Development FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
REVENUES:
Downtown Development (.1%) 271,065 358,978 268,750 268,750 329,535
TOTAL REVENUES $271,065 $358,978 $268,750 $268,750 $329,535
EXPENDITURES:
SALARIES & BENEFITS:
Wages 0 0 37,500 9,375 37,500
FICA 0 0 550 310 413
Unemployment Insurance 0 0 50 27 36
Employee's Health Insurance 0 0 7,824 4,775 6,367
Employee's Life Insurance 0 0 60 71 95
Employee's Dental Insurance 0 0 946 554 738
Employee's Eye Insurance 0 0 0 0 0
Worker's Compensation Insurance 0 0 120 68 90
Employee's Retirement Fund 0 0 4,125 2,321 3,094
Recruitment Costs 0 0 0 476 0
Disability Insurance 0 0 180 101 135
TOTAL SALARIES/BENEFITS $0 $0 $51,355 $18,077 $48,467
CONTRACT SERVICES
Engineering Fees 0 0 25,000 25,735 25,000
Professional Fees 0 0 0 0 40,500
Sales Tax Rebate 0 0 11,600 11,600 11,600
TOTAL CONTRACT SERVICES $0 $0 $36,600 $37,335 $77,100
SUPPLIES & SERVICES
Advertising/Signage 0 0 $0 $289 $0
Conferences $0 $0 $2,500 $0 $5,025
Education/Training $0 $0 $3,000 $0 $500
Dues/Publications $0 $0 $0 $0 $850
Office Supplies $0 $0 $0 $0 $300
Printing $0 $0 $0 $31 $2,000
Travel $0 $0 $0 $0 $1,500
TOTAL $0 $0 $5,500 $320 $10,175
CAPITAL EXPENDITURES
Capital Projects Fund 50,000 0 225,000 0 400,000
TOTAL CAPITAL EXPENDITURES $50,000 $0 $225,000 $0 $400,000
TOTAL EXPENDITURES $50,000 $0 $318,455 $55,732 $535,742
EXCESS OF REVENUES OVER/
(UNDER) EXPENDITURES $221,065 $358,978 ($49,705) $213,018 ($206,207)
Fund Balance Beginning of Year $211,748 $432,813 $431,755 $791,791 $1,004,809
Ending Fund Balance $432,813 $791,791 $382,050 $1,004,809 $798,602
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 122 -
Downtown Development
Salaries and Benefits $48,468
The Town has hired a downtown economic development coordinator whose salary is funded by
the dedicated $0.01 downtown development local sales tax. The coordinator will dedicate 75% of
the time with a focus on developing the downtown area; the remainder of the time will be spent
on promoting economic development for the community as a whole.
Contractual Service $77,100
The Town of Fountain Hills will be celebrating its fifteen-year anniversary in December 2004. In
conjunction with the Chamber of Commerce, the Town will have a professional firm provide a
fantastic holiday/anniversary lighting display in the downtown area. The contract for repair,
erection, dismantling, and storage of the Town-owned holiday lighting displays is estimated to be
$40,500. A landscape design contract for the grounds adjacent to the Civic Center phase II
project is included in the amount of $25,000, which will tie the project together with the entire
downtown area.
Supplies and Services $10,175
The downtown economic development coordinator is planning to attend three major conferences
in the upcoming fiscal year; the national International Economic Development (IEDC)
conference in St. Louis on September 19, 2004 ($3,150 including the Town Manager), the
Arizona Economic Development Association conferences (fall and spring) for $1,075, and the
International Conference of Shopping Centers for $800. Memberships in Arizona Association for
Economic Development, International Economic Development Council, and associated
publications will cost $850.
Capital Expenditures $400,000
The capital request is for funding for the Avenue of the Fountain construction design. It is
anticipated that the construction drawings will be completed by the end of fiscal year 2004-2005
and construction to begin in the following fiscal year. The capital request also includes $250,000
for landscape construction for the area of the Civic Center phase II project.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 123 -
Debt Retirement
The Debt Service Fund provides for the payment of interest, principal, and related costs on General
Obligation (GO) Bonds, Highway User Revenue Fund bonds and Municipal Property Corporation
(MPC) Revenue bonds. There are three General Obligation bond issues outstanding that were
approved by the voters for specific purposes. The first GO bond issue in 1991 (refunded in 1995)
was to pave roads that remained unpaved at the time of incorporation. Additional GO bonds issued
in 1999 and 2000 were for the construction of a library/museum and community center. Bonds
issued in 2001 were for the purchase of mountain preservation land in the McDowell mountains.
Total General Obligation bond principal and interest payments for fiscal year 2004-2005 are
$1,450,000 and will be paid through a levy of Town property. The Summary/Schedules section
includes an itemization of the outstanding debt as of June 30, 2004.
The HURF Bond principal and interest payment is $124,000 for fiscal year 2004-2005 and will be
paid from HURF revenues received during the year. The Cottonwoods Improvement District and
Eagle Mountain CFD debt payments are levied on the property owners within those districts. These
obligations are paid by the Fountain Hills property owners using secondary property taxes, less any
credits, carry-forward and/or interest earnings. The annual Municipal Property Corporation debt
service for the Community Center will be paid with residual proceeds from the PG&E refund. The
annual Mountain Bond MPC debt service is included as an expenditure in the Excise Sales Tax –
Mountain Bond Fund. Below is the schedule of Debt Service payments required for next fiscal year.
The annual property tax levy is based on the total amount required for the payment (with adjustments
for carry-forward, delinquencies, etc.) divided by the total assessed valuation for the Town of
Fountain Hills. The Town’s secondary assessed property valuation for fiscal year 2004-2005 is
estimated to be $349,398,334 for the upcoming year and the estimated levy is $0.4021 per $100 of
assessed value.
ISSUE PRINCIPAL INTEREST TOTAL
Street Paving - GO $255,000 $100,000 $355,000
Lakeside - GO $75,000 $57,500 $132,500
Mountain Bonds - GO $250,000 $270,000 $520,000
Library/Museum - GO $225,000 $165,000 $390,000
Street Paving - HURF Revenue $90,000 $34,000 $124,000
Cottonwoods ID $3,228 $1,000 $4,228
Community Center/MPC $150,000 $225,500 $375,500
Mountain Bonds MPC $275,000 $320,000 $595,000
Eagle Mountain CFD $160,000 $353,000 $513,000
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 124 -
Debt Retirement – HURF/GO Bonds
DEBT RETIREMENT - HURF/GO BONDS
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
REVENUE:
Property Tax Revenue:
General Obligation Bonds 1,341,025 1,447,580 1,540,000 1,445,000 1,450,000
Other Debt Retirement Issues:
HURF Street Paving Transfers 135,861 126,000 124,000 124,000 124,000
Cottonwoods Improvement District 4,520 4,480 4,500 4,500 4,500
MPC - Community Center 407,634 385,022 375,500 375,500 375,500
MPC - Civic Center Phase II 0 0 0 0 350,000
Interest Earnings 953 179 1,000 850 1,000
TOTAL REVENUES $1,889,993 $1,963,261 $2,045,000 $1,949,850 $2,305,000
EXPENDITURES:
General Obligation Bonds:
Bond Payment - GO 338,220 349,690 360,000 360,000 355,000
Bond Payment - Lakeside 142,000 137,500 133,000 133,000 132,500
Bond Payment - Library/Museum 397,075 382,975 372,000 372,000 390,000
Bond Payment - Mtn Bonds GO 402,000 513,200 505,000 505,000 520,000
Special Districts/MPC Debt Service:
MPC - Community Center 392,000 385,022 375,500 375,500 375,500
MPC - Civic Center Phase II 0 0 0 0 350,000
Bond Payment - HURF 135,861 126,223 124,000 124,000 124,000
Bond Payment - Cottonwoods Impr. Dist 3,821 4,245 4,500 4,500 4,500
TOTAL EXPENDITURES $1,810,977 $1,898,855 $1,874,000 $1,874,000 $2,251,500
EXCESS OF REVENUES OVER/
(UNDER) EXPENDITURES 79,016 64,406 171,000 75,850 53,500
Fund Balance Beginning of Year (113,857) (34,841) (134,841)29,565 105,415
Ending Fund Balance (34,841) 29,565 36,159 105,415 158,915
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 125 -
Computation of Legal Debt Margin – Fiscal Year 2004-2005
The Arizona Constitution provides that the general obligation bonded indebtedness for a
municipality for general municipal purposes may not exceed six percent (6%) of the secondary
assessed valuation of the taxable property in that city or town. In addition to the six percent
limitation for general municipal purpose bonds, municipalities may issue general obligation
bonds up to an additional twenty percent (20%) of the secondary assessed valuation for supplying
water, artificial light, or sewers, and for the acquisition and development of land for open space
preserves, parks, playgrounds and recreational facilities
Net Assessed Value $362,191,458 $362,191,458
6% Limitation $21,731,487 20% Limitation $72,438,292
Less Bonds Outstanding ($9,445,000) ($13,300,000)
Unused Borrowing $12,286,487 $59,138,292
Capacity
General Municipal Purpose Bonds
Water, Light, Sewer, Open Space
and Park Bonds
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 126 -
Schedule of Outstanding Debt (As of June 30, 2004)
Bond Purpose Date of Interest Date of Original Principal Principal Amount Outstanding
Type of Issue Bond Issue Rate Maturity Amount Amount Retired Refunded Principal
GO Street Paving 5/1/1991 7.00 7/1/2010 $3,530,000 $1,075,000 $2,455,000 $0
GO Refunding 11/1/1995 5.30 7/1/2010 $2,455,000 $670,000 $0 $1,785,000
GO Library/Museum 6/1/2000 5.50 7/1/2014 $3,700,000 $750,000 $0 $2,950,000
GO Land Acq-Lake 8/1/1999 5.10 7/1/2014 $1,400,000 $350,000 $0 $1,050,000
GO Mtn. Bonds 12/1/2001 4.90 7/1/2020 $6,000,000 $675,000 $0 $5,325,000
Rev Street Paving 5/1/1991 7.50 7/1/2010 $1,200,000 $200,000 $1,000,000 $0
Rev Refunding 8/1/1998 4.63 7/1/2010 $1,075,000 $445,000 $0 $630,000
Rev Comm. Center 7/1/2000 5.40 7/1/2020 $4,680,000 $600,000 $0 $4,080,000
Rev Mtn. Bonds 12/1/2001 4.70 7/1/2021 $7,750,000 $825,000 $0 $6,925,000
SA Eagle Mtn-A 6/1/1996 6.50 7/1/2021 $4,435,000 $260,000 $0 $4,175,000
SA Eagle Mtn-B 6/1/1996 7.25 7/1/2021 $470,000 $20,000 $0 $450,000
SA Improvmnts 6/16/1999 5.25 7/1/2009 $32,276 $16,137 $0 $16,139
GO General Obligation Bonds
Rev Revenue Bonds
SA Special Assessment Bonds
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 127 -
Eagle Mountain Community Facilities District
Cottonwoods Maintenance District
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
REVENUE:
Maintenance District Revenue 0 0 3,200 3,200 3,200
TOTAL REVENUES 0 0 3,200 3,200 3,200
EXPENDITURES:
Maintenance Costs 3,200 3,200 3,200
TOTAL EXPENDITURES 3,200 3,200 3,200
Annual Statement of Estimates of Expenses
FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
REVENUE:
Property Tax Revenue 413,962 458,288 561,500 566,000 513,000
Investment Earnings 301,532 (195,647) 0 (295,977) 0
TOTAL REVENUES 715,494 262,641 561,500 270,023 513,000
EXPENDITURES:
Debt Service 316,526 507,425 455,500 455,500 457,000
Administrative Fees 0 0 54,000 54,000 51,000
Trustee Fees 5,000 5,000 5,000 5,000 5,000
TOTAL EXPENDITURES 321,526 512,425 514,500 514,500 513,000
EXCESS OF REVENUES OVER/
(UNDER) EXPENDITURES 393,968 (249,784) 47,000 (244,477) 0
Fund Balance Beginning of Year 646,529 1,040,497 1,022,147 790,713 546,236
Ending Fund Balance 1,040,497 790,713 1,069,147 546,236 546,236
Annual Statement of Estimates of Expenses
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 128 -
Development Fees
Assumptions
Major Influences: Development
$10,843
$82,514
$62,247
$176,759
$198,023
$6,550
$55,012
$41,500
$192,667
$212,843
$9,600
$76,125
$57,050
$339,000
$377,400
$11,392$76,125
$73,350
$402,280
$447,848
DEVELOPMENT FEES
FY2002 through FY2005
Law Enforcement Streets - SF Streets - MF Parks & Recreation Open Space
Fiscal Year 2002 through Fiscal Year 2005
Percent
Restrictions Fiscal Year Amount Change
2000-01 $11,840
2001-02 $121,800 928.7%
2002-03 $604,658 396.4%
2003-04 (est.)$998,975 65.2%
Accounts: 802 - 819 2004-05 (est.)$1,199,641 20.1%
There is a State constitutional restriction on the use of these funds
which requires that these funds be used solely for infrastructure
expansion required by new development. The Development Fund
is a restricted fund and may only be appropriated for the
particular purpose for which they were imposed. The projection
for FY2005 is based on information provided by local
engineering firms, developers, and planning staff estimates of
construction activity.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 129 -
Development Fee Expenditures
In November 2000, the Town Council of Fountain Hills passed Ordinance 00-21 to establish and
impose development fees on new residential permits to offset the costs associated with growth.
The development fee accounts are restricted and may only be spent for the particular public
facility for which they were imposed. Each year during the budget process, the Town of Fountain
Hills will identify the projects anticipated to be funded in whole or in part with development fees.
For fiscal year 2004-2005, the following schedule is presented for Council consideration and
itemizes the proposed development fee expenditures based on available balance in each account
as of June 30, 2005.
Law Open General
Enforcement Street Parks Space Government TOTALS
Balance 6/3/2001 $960 $13,742 $33,900 $37,740 $13,987 $100,329
FY 2001-2002 Revenues $10,843 $144,761 $176,759 $198,023 $160,338 $690,724
FY 2001-2002 Expenditures $0 $0 ($80,954) $0 ($185,500) ($266,454)
FY 2002-2003 Revenues $6,573 $96,705 $192,463 $212,684 $96,234 $604,659
FY 2002-2003 Expenditures 0 ($7,000) $0 ($14,105) $0 ($21,105)
FY 2003-2004 Revenues $9,950 $138,175 $347,200 $386,500 $139,900 $1,021,725
FY 2003-2004 Expenditures $0 ($173,562) ($69,670) ($10,000) $0 ($253,232)
FY 2004-2005 Revenues $11,742 $154,475 $410,480 $456,948 $165,996 $1,199,641
FY 2004-2005 Expenditures1 ($40,068) ($365,000) ($356,000) ($129,100) ($390,955) ($1,281,123)
FY 2002-2003 Ending Bal. $0 $2,296 $654,178 $1,138,690 $0 $1,795,164
1Fiscal year 2004-2005 proposed projects
There are several capital projects proposed with this budget, the majority of which are street
projects, the specific ones are listed below:
Streets
1. Fountain Hills/El Lago traffic signal – The traffic signal for this intersection has been in
development for two years. The design work has been completed and the project was
placed for bid in March, 2004, with expected completion by the winter of 2004. A
developer contribution will reduce the cost of this signal by $100,000. $85,000
2. Shea/Saguaro extension of left turn lane – The eastbound left turn lane needs to be
extended due to the long lines of traffic that extend through the eastbound through lanes.
The design will be completed in-house. $30,000
3. Saguaro/Monterey left turn lane – Required to create a left turn. $40,000
4. Shea/Eagle Mountain signal interconnect – This will provide a connection between the
two traffic lights at Eagle Mountain Parkway and Palisades Boulevard and will better
control traffic flow. $20,000
5. Shea bike lanes – This will be the Town’s portion of a Federal aid project for bike lanes
on the south side of Shea Boulevard. The project will also completely pave the gravel
center median gaps. $10,000
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 130 -
6. Drainage project at Ruskin/Kipling – During periods of heavy rain, the water runoff does
not drain properly but accumulates at the end of the street, causing minor flooding. The
drainage project will remove and replace curbs to re-route the runoff. $40,000
7. Various sidewalks – Sidewalks will be constructed on Saguaro Boulevard, Eagle Lane,
Malta Drive, and Oxford-Glenbrook to interconnect the sidewalk system. $55,000
8. Saguaro/El Lago traffic signal – A developer contribution will reduce the cost of the
proposed new signal at this intersection. The signal is necessary to accommodate the
added foot traffic at Fountainside Plaza as well as the proposed downtown development
projects. $85,000
Parks
1. Fountain Park spray park – This budget includes plans for a Rotary spray park. The
Rotary Club of Fountain Hills and the owners of Plaza Fountainside will contribute funds
for a spray park that will be located at Fountain Park. The Town’s portion of the cost is
estimated to be $125,000.
2. Skate Park – The proposed new site for the skate park is Desert Vista Neighborhood Park
with an estimated cost of $150,000 for construction and $56,000 in design fees.
3. Veterans Memorial – The Fountain Hills Veterans Memorial Committee requested
additional funding in the amount of $25,000 to complete the Veteran’s Memorial under
construction in Fountain Park.
Open Space
1. There is an expenditure of $129,100 proposed in the fiscal year 2004-2005 budget for
design work on the trailhead ($54,000) and public restrooms ($75,000) in the McDowell
Mountain Preserve
General Government and Law Enforcement
1. The Civic Center Phase II municipal building will include new law enforcement and
general government facilities, including a sally-port, holding cells, security, as well as the
general governmental services. The accumulated development fees in these two accounts
will be used to fund the project.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 131 -
Development Fees – Law Enforcement
Development Fees – Parks and Recreation
DEVELOPMENT FEES
LAW ENFORCEMENT FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
REVENUES:
Law Enforcement Development Fees 10,809 6,550 9,600 9,600 11,392
Interest 34 23 350 350 350
TOTAL REVENUES 10,843 6,573 9,950 9,950 11,742
EXPENDITURES:
Capital Project - Law Enf 0 0 0 0 40,068
TOTAL EXPENDITURES $0 $0 $0 $0 $40,068
EXCESS OF REVENUES OVER/ 10,843 6,573 9,950 9,950 (28,326)
(UNDER) EXPENDITURES
Fund Balance Beginning of Year $960 $11,803 $17,503 $18,376 $28,326
Ending Fund Balance $11,803 $18,376 $27,453 $28,326 $0
DEVELOPMENT FEES
PARKS & RECREATION FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
REVENUES:
P & R Department Development Fees $176,280 $192,100 $339,000 $339,000 $402,280
Interest $479 $363 $8,200 $8,200 $8,200
TOTAL REVENUES $176,759 $192,463 $347,200 $347,200 $410,480
EXPENDITURES:
CAPITAL EXPENDITURES
Fountain Park Spray Park $0 $0 $0 $0 $125,000
Skate Park $0 $0 $60,000 $0 $206,000
Veteran's Memorial $0 $0 $0 $0 $25,000
Previously Approved Projects $80,954 $0 $69,670 $69,670 $0
TOTAL EXPENDITURES $80,954 $0 $129,670 $69,670 $356,000
EXCESS OF REVENUES OVER/ $95,805 $192,463 $217,530 $277,530 $54,480
(UNDER) EXPENDITURES
Fund Balance Beginning of Year $33,900 $129,705 $329,430 $322,168 $599,698
Ending Fund Balance $129,705 $322,168 $546,960 $599,698 $654,178
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 132 -
Development Fees – Streets
Development Fees – Open Space
DEVELOPMENT FEES
STREETS FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
REVENUES:
Street Department Development Fees 144,391 96,512 133,175 133,175 149,475
Interest 370 193 5,000 5,000 5,000
TOTAL REVENUE 144,761 96,705 138,175 138,175 154,475
CAPITAL EXPENDITURES
FH Blvd/El Lago Signal $0 $7,000 $200,000 $55,500 $85,000
Shea Widening (MCDOT) $0 $0 $0 $118,062 $0
Shea/Saguaro Left Turn Lane $0 $0 $0 $0 $30,000
Saguaro/Monterey Turn Lanes $0 $0 $0 $0 $40,000
Shea Signal (Eagle Mtn/Palisades) $0 $0 $0 $0 $20,000
Shea Bike Lanes $0 $0 $0 $0 $10,000
Drainage Ruskin/Kipling $0 $0 $0 $0 $40,000
Sidewalks $0 $0 $0 $0 $55,000
Saguaro/El Lago Signal $0 $0 $0 $0 $85,000
TOTAL EXPENDITURES $0 $7,000 $200,000 $173,562 $365,000
EXCESS OF REVENUES OVER/$144,761 $89,705 ($61,825) ($35,387) ($210,525)
(UNDER) EXPENDITURES
Fund Balance Beginning of Year $13,742 $158,503 $240,573 $248,208 $212,821
Ending Fund Balance $158,503 $248,208 $178,748 $212,821 $2,296
DEVELOPMENT FEES
OPEN SPACE FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
REVENUES:
Open Space Development Fees $197,506 $212,276 $377,400 $377,400 $447,848
Interest $517 $408 $9,100 $9,100 $9,100
TOTAL REVENUES $198,023 $212,684 $386,500 $386,500 $456,948
EXPENDITURES:
CAPITAL EXPENDITURES
Capital Outlay - Trailhead Restroom $0 $0 $0 $0 $75,000
Capital Outlay-Trailhead Development $0 $14,105 $33,500 $10,000 $54,100
TOTAL EXPENDITURES $0 $14,105 $33,500 $10,000 $129,100
EXCESS OF REVENUES OVER/ $198,023 $198,579 $353,000 $376,500 $327,848
(UNDER) EXPENDITURES
Fund Balance Beginning of Year $37,740 $235,763 $458,113 $434,342 $810,842
Ending Fund Balance $235,763 $434,342 $811,113 $810,842 $1,138,690
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 133 -
Development Fees – General Government
DEVELOPMENT FEES
GENERAL GOVERNMENT FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
Actual Actual Budget Estimate Budget
REVENUES:
General Government Development Fees 159,942 96,087 139,800 139,800 165,896
Interest 396 147 100 100 100
TOTAL REVENUE 160,338 96,234 139,900 139,900 165,996
EXPENDITURES:
Capital Project - Civic Center 185,500 0 50,000 0 390,955
CAPITAL EXPENDITURES
Capital Outlay 0 0 0 0 0
TOTAL EXPENDITURES 185,500 0 50,000 0 390,955
EXCESS OF REVENUES OVER/ (25,162) 96,234 89,900 139,900 (224,959)
(UNDER) EXPENDITURES
Fund Balance Beginning of Year $13,987 ($11,175) $21,175 $85,059 $224,959
Ending Fund Balance ($11,175) $85,059 $111,075 $224,959 ($0)
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 134 -
Capital Project Fund
During the last half of fiscal year 2003-2004, two capital projects that were previously approved
by the Town Council began. The first project is Phase II of Fountain Park, which includes an
activity area with a shared tot lot and playground, a third picnic ramada, completion of the north
sidewalk to provide a walking path around the perimeter of the fountain, and a performance pad.
The construction phase is expected to begin in June 2004 and be completed by the end of
November 2004.
The second major capital project is Civic Center phase II, which was approved by the Town
Council in February 2004. Because the Town currently rents space at an annual rate of $600,000
including maintenance, taxes, and rent, this project is expected to save the Town more than $30
million over thirty years. The new facility will serve as the municipal offices for law
enforcement, planning and zoning, parks and recreation, senior center, administrative offices, and
the court. The project will primarily be funded through bonds sold by the Town of Fountain Hills
Municipal Property Corporation as well as general government and law enforcement
development fees. Additionally, a portion of the local sales tax has been designated for capital
projects and will contribute approximately $528,000 towards the construction cost of the project
($5.4M). The project is expected to break ground in August 2004 and be completed by June 30,
2005.
PREVIOUS APPROVED CAPITAL FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2003-2004 FY 2004-2005
PROJECTS FUND Actual Actual Budget Estimate Budget
REVENUE:
Development Fees - Gen Govt $0 $0 $0 $0 $390,955
Development Fees - Law Enforc $0 $0 $0 $0 $40,068
Department Development Fees-P&R $0 $0 $0 $69,670 $0
Lcl Sales Tax - Advert/Rentals $0 $0 $0 $120,340 $528,225
Grant for Fountain Park $0 $0 $0 $0 $237,300
Transfer for Fountain Park $0 $0 $0 $510,000 $0
Transfer for Civ Ctr II $0 $0 $0 $400,250 $940,752
Proceeds from sale of assets $0 $0 $0 $21,700 $0
Bond Proceeds $0 $0 $0 $0 $3,500,000
Developer Proceeds $0 $0 $0 $0 $317,500
TOTAL REVENUES $0 $0 $0 $1,121,960 $5,954,800
EXPENDITURES:
Civic Center Phase II $0 $0 $0 $520,590 $5,421,700
Fountain Park Ramada (1) $0 $0 $69,670 $0 $69,670
Shared Tot Lot $0 $0 $0 $45,000 $332,300
Fountain Park Sidewalk $0 $0 $0 $0 $187,000
Performance Pad $0 $0 $0 $0 $183,000
Capital Contingency $0 $0 $0 $0 $317,500
TOTAL EXPENDITURES $0 $0 $69,670 $565,590 $6,511,170
EXCESS OF REVENUES OVER/
(UNDER) EXPENDITURES $0 $0 ($69,670) $556,370 ($556,370)
Fund Balance Beginning of Year $0 $0 $0 $0 $556,370
Ending Fund Balance $0 $0 ($69,670) $556,370 $0
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 135 -
Summary of Tax Levy and Tax Rate Information
TOWN OF FOUNTAIN HILLS, ARIZONA
Summary of Tax Levy and Tax Rate Information
Fiscal Year 2004-05
2003-04 2004-05
FISCAL YEAR FISCAL YEAR
1.Maximum allowable primary property tax levy
A.R.S. §42-17051(A). $ 0 $ 0
2.Amount received from primary property taxation in the
2002-03 fiscal year in excess of the sum of that year's
maximum allowable primary property tax levy.
A.R.S. §42-17102(A)(18). $ 0
3. Property tax levy amounts
A. Primary property taxes $ 0 $ 0
B. Secondary property taxes 1,540,000
C. Total property tax levy amounts $ 1,540,000 $ 0
4. Property taxes collected*
A. Primary property taxes
(1) 2003-04 levy $0
(2) Prior years’ levy
(3) Total primary property taxes $ 0
B. Secondary property taxes
(1) 2003-04 levy $ 1,445,000
(2) Prior years’ levy
(3) Total secondary property taxes $ 1,445,000
C. Total property taxes collected $ 1,445,000
5. Property tax rates
A. Town tax rate
(1) Primary property tax rate 0.0000 0.0000
(2) Secondary property tax rate (estimate) 0.4716 0.4021
(3) Total city/town tax rate 0.4716 0.4021
B. Special assessment district tax rates
Secondary property tax rates - As of the date the proposed budget was prepared, the
town was operating two (2) special assessment districts for which secondary property
taxes are levied. For information pertaining to these special assessment districts and
their tax rates, please contact the town.
*Includes actual property taxes collected as of the date the proposed budget was prepared plus estimated property
tax collections for the remainder of the fiscal year.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 136 -
Schedule of Fountain Hills Assessed Valuation 1995-2004
Tax % %
Year Primary Change Secondary Change
1995 $94,188,635 $100,161,566
1996 $100,649,833 6.9% $103,944,051 3.8%
1997 $112,285,569 11.6% $116,333,406 11.9%
1998 $133,721,181 19.1% $146,943,730 26.3%
1999 $160,963,931 20.4% $174,760,640 18.9%
2000 $190,102,361 18.1% $212,415,476 21.5%
2001 $220,229,137 15.8% $238,714,537 12.4%
2002 $247,151,729 12.2% $270,602,866 13.4%
2003 $282,800,857 14.4% $323,385,230 19.5%
2004* $319,213,464 12.9% $349,398,334 8.0%
*estimate as of April, 2004
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 137 -
Schedule of Authorized Positions ▬▬▬▬▬▬
Position – Title 2001-2002 2002-2003 2003-2004 2004-2005
Authorized Authorized Authorized Proposed
FTE FTE FTE FTE
Court
Presiding Judge 1.00 1.00 1.00 1.00
Court Administrator 1.00 1.00 1.00 1.00
Senior Court Clerk 0 0 0 1.00
Court Collection Clerk 1.00 1.00 0 0
Court Clerk 3.00 3.00 3.00 2.00
Authorized FTE 6.00 6.00 5.00 5.00
Administration
Town Manager 1.00 1.00 1.00 1.00
Undesignated Position 1.00 2.00 0 0
Director of Admin/Town Clerk 1.00 1.00 0 0
Town Clerk 0 0 1.00 1.00
Accounting Supervisor 1.00 1.00 1.00 1.00
I/T Administrator 1.00 1.00 0 0
I/T Intern 0.50 0.50 0.50 0.50
Accountant 1.00 0 0 1.00
Accounting/HR Clerk 0.50 1.00 1.00 0
Accounting Clerk 0 0 0 1.00
Administrative Intern 0.50 1.00 0 0
ExecAsst to Town Mgr/Council 1.00 1.00 1.00 1.00
Executive Assistant 1.00 1.00 0 0
Human Resources Administr 1.00 1.00 1.00 1.00
I/ T Coordinator 1.00 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 0 0
Facilities Supervisor 1.00 1.00 1.00 1.00
Facilities Maintenance Tech 0 0 0 1.00
Maintenance/Custodial Wkr 1.00 1.00 1.00 0.50
Custodian 2.50 2.00 1.50 1.00
Customer Service Rep. 1.00 1.00 1.50 1.00
Administrative Clerk 0 0 0 0.50
Authorized FTE 18.00 18.50 12.50 13.50
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 138 -
Schedule of Authorized Positions ▬▬▬▬▬▬
Position – Title 2001-2002 2002-2003 2003-2004 2004-2005
Authorized Authorized Authorized Proposed
FTE FTE FTE FTE
Public Works
Public Works Director 1.00 1.00 1.00 1.00
Town Engineer 1.00 1.00 1.00 1.00
Senior Civil Engineer 1.00 1.00 1.00 1.00
Civil Engineer 1.00 1.00 1.00 1.00
Eng. Tech/CAD Operator 1.00 1.00 1.00 1.00
Senior Civil Eng. Inspector 0 0 0 1.00
Civil Engineer Inspector 2.00 2.00 1.00 1.00
Drafting/CAD Technician 1.00 1.00 1.00 1.00
Executive Assistant 1.00 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 0 0
Open Space &Landscape Sup. 1.00 0 0 0
Open Space & Landscape Spec. 1.00 1.00 1.00 1.00
Traffic Engineering Analyst 1.00 0 0 0
Authorized FTE 13.00 11.00 9.00 10.00
Street
Street Superintendent 1.00 1.00 1.00 1.00
Street Maint. Supervisor 1.00 0 1.00 1.00
Fleet Mechanic 1.00 1.00 1.00 1.00
Fleet Equipment Mechanic 1.00 1.00 1.00 0
Street Maintenance Tech. 9.00 9.00 7.00 6.00
Equipment Operator 2.00 2.00 2.00 2.00
Authorized FTE 15.00 14.00 13.00 11.00
Building Safety
Chief Building Official 1.00 1.00 1.00 1.00
Plans Examiner 2.00 2.00 2.00 2.00
Building Inspector 1.00 1.00 2.00 2.00
Building Permit Technician 2.00 2.00 2.00 3.00
Senior Building Inspector 2.00 2.00 0 0
Building Safety Clerk 1.00 0 0 0
Administrative Assistant 0 0 0 0
Authorized FTE 9.00 8.00 8.00 8.00
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 139 -
Schedule of Authorized Positions ▬▬▬▬▬▬
Position – Title 2001-2002 2002-2003 2003-2004 2004-2005
Authorized Authorized Authorized Proposed
FTE FTE FTE FTE
Planning
Director 1.00 1.00 0 0
P&Z Administrator 0 0 1.00 1.00
Senior Planner 2.00 2.00 1.00 1.00
Planner 1.00 1.00 1.00 1.00
Executive Assistant 1.00 1.00 0 0
Planning Assistant .50 1.00 1.00 1.00
Economic/Downtn Dev. Coord. 0 0 1.00 1.00
Code Enforcement Officer 0 0 3.00 2.00
Authorized FTE 5.50 6.00 8.00 7.00
Parks & Recreation
Parks & Rec/CommCtr Dir 1.00 1.00 0.50 0.50
Parks Supervisor 1.00 1.00 1.00 1.00
Recreation Supervisor 1.00 1.00 1.00 1.00
Rec. Program Coordinator 3.00 3.00 2.00 2.00
Groundskeeper 1.00 1.00 1.00 1.00
Parks Intern 0.50 0 0 0
Recreation Intern 1.00 0 0 0
Parks Operations Lead 3.00 3.00 2.00 2.00
Recreation Assistant 4.00 4.00 4.00 4.00
Recreation Aide 0 0 0 1.00
Executive Assistant 1.00 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 0 0
Receptionist 0 0 0.50 0.50
Authorized FTE 17.50 16.00 13.00 13.00
Law Enforcement
Pub.Safety Dir./Town Marshal 1.00 1.00 0 0
Emergency Mgmt.Coordinator 0 0 1.00 0
Sergeant 4.00 3.00 0 0
Deputy Marshal 14.00 8.00 0 0
Dispatcher 7.00 7.00 0 0
Administrative Assistant 0 1.00 0 0
Authorized FTE 26.00 20.00 1.00 0
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 140 -
Schedule of Authorized Positions ▬▬▬▬▬▬
Position – Title 2001-2002 2002-2003 2003-2004 2004-2005
Authorized Authorized Authorized Proposed
FTE FTE FTE FTE
Community Center
Parks & Rec/Comm Ctr Dir. 1.00 1.00 0.50 0.50
Comm.Center Supervisor. 1.00 1.00 1.00 1.00
CommCtr Oper. Supervisor 1.00 1.00 1.00 1.00
Administrative Assistant 0.50 1.00 1.00 1.00
Operations Support Worker 1.00 1.00 1.50 1.50
Custodian 0 1.00 1.00 1.00
Volunteer Coordinator 0.50 0.50 0.50 0.50
Authorized FTE 5.00 6.50 6.50 6.50
Total Authorized FTE 115.00 106.00 76.00 74.00
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 141 -
Pay Plan ▬▬▬▬▬▬
The Town Council last adopted the pay plan for the Town of Fountain Hills in June 2002. It is
imperative that the salary ranges for each position be updated on a regular basis to remain
competitive in the market. Consequently, the Human Resources division has surveyed the salary
ranges from competing towns and cities for like positions. The information from those surveys
has resulted in the proposed pay plan for the 2004-05 fiscal year.
In the proposed pay plan, there are twelve employees currently below the proposed starting wage
for their position. The approximate dollar amount affecting the budget will be $24,786. The
positions affected are:
Senior Planner Community Center Supervisor Planner
Facilities Supervisor Community Center Operations Super. Accountant
Recreation Program Coordinator Civil Engineer Plans Examiner
Building Inspector I/T Coordinator St. Maint. Tech.
Six positions have been reclassified as follows:
Events & Marketing Coordinator to Community Center Supervisor
Civil Engineer Inspector to Sr. Civil Engineer Inspector
Administrative Assistant to Planning Assistant
I/T Support Specialist to I/T Coordinator
Maintenance/Custodial Worker to Facilities Maintenance Technician
Administrative Assistant to Permit Technician
Street Maintenance Supervisor (Non-exempt to exempt)
Human Resources has also changed titles for the following positions:
Facilities Operations Supervisor to Facilities Supervisor
Fleet Master Mechanic to Fleet Mechanic
Park Operations Supervisor to Park Operations Lead
Park Worker to Groundskeeper
Court Services Specialist III to Sr. Court Clerk
Court Services Specialist II to Court Clerk
Clerk Typist/Receptionist to Customer Service Representative
Recreation Assistant III & II to Recreation Assistant
Recreation Assistant I to Recreation Aide
Human Resources received approval from the affected divisions for these title changes. While
doing research, Human Resources found the Town’s new job descriptions to be a closer match
with the recommended titles.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 142 -
Explanation of the Pay Plan ▬▬▬▬▬▬
1. All Town positions, except that of town manager and presiding judge, are classified and
covered in the pay plan.
2. Persons shall be recruited into the municipal service at the appropriate salary within that
position, according to experience and/or market demand.
3. Advancement within the salary range shall be obtained on the basis of merit.
4. Supervisors and department directors recommend incremental increases. The Town
Manager is authorized to place the salary of each employee at a rate of pay within the
salary range for the position title to which said employee is assigned. The rates of pay so
established for various employees shall be effective at the time of review.
5. Increases may be granted after six months of service and annually thereafter.
6. The town manager shall make whatever administrative regulations, not inconsistent with
the plan or the ordinances of the Town of Fountain Hills, he/she deems necessary, for the
effective administration of the plan.
7. Employees in section 1 are exempt and are not eligible for any overtime compensation.
Employees in sections 2 and 3 are hourly non-exempt and therefore entitled to overtime
compensation.
8. The pay plan shall be reviewed annually as part of the budget process. Approval of the
budget, which contains the pay plan and/or employee salaries, shall constitute approval.
9. The minimum and maximum rates and the ranges constituting the salary range of a
position title shall supersede any previously adopted for said title.
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
- 143 -
SECTION 1: That the minimum and maximum annual salaries for the employees of the Town of
Fountain Hills described herein by position title shall be as follows:
Position Title Minimum Maximum Previous Range
Assistant Town Manager 78,775 112,025
Public Works Director 66,399 94,426 57,146 – 84,432
Town Engineer 62,799 89,307 64,656 – 95,520
Accounting Supervisor 59,132 84,092 50,508 – 74,628
Parks & Rec./Comm. Ctr. Director 58,182 82,741 57,146 – 84,432
Human Resources Administrator 57,567 81,866 50,508 – 74,628
Senior Civil Engineer 54,699 77,787 49,272 – 72,804
Court Administrator 54,580 77,619 48,072 – 71,028
Planning & Zoning Administrator 53,848 76,578
Town Clerk 52,737 74,997 57,146 – 84,432
Economic Downtown Development Coord. 49,630 70,578
Senior Planner 49,630 70,578 43,548 – 64,344
Chief Building Official 48,265 68,639 51,768 – 76,488
Street Superintendent 46,225 65,738 50,508 – 74,628
Recreation Supervisor 45,615 64,869 39,456 – 58,296
Parks Supervisor 43,752 62,220 39,456 – 58,296
Community Center Supervisor 43,752 62,220
Public Information Officer 43,752 62,220
Planner 42,804 60,870 38,496 – 56,868
Street Maintenance Supervisor 42,016 59,751 37,565 - 55,494
Facilities Supervisor 39,166 55,697 35,748 – 52,812
Community Center Operations Supervisor 39,166 55,697 35,748 – 52,812
Exec. Assistant to Town Manager/Council 37,008 52,628 36,636 – 54,132
Accountant 36,247 51,547 35,748 – 52,812
Recreation Program Coordinator 34,071 48,452 33,192 – 49,044
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
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SECTION 2: That the hourly pay ranges for Public Works and Parks Department employees of
the Town of Fountain Hills described herein by position title shall be as follows:
Position Title Minimum Maximum Previous Range
Civil Engineer 23.34 33.20 18.97 – 28.03
Senior Civil Engineer Inspector 21.32 30.32 16.77 – 24.77
Plans Examiner 21.32 30.32 16.77 – 24.77
Engineering Technician/CAD Operator 19.80 28.15 17.18 – 25.39
Building Inspector 18.24 25.95 16.77 – 24.77
Civil Engineer Inspector 16.77 23.84 16.77 – 24.77
Code Enforcement Officer 16.36 23.27 16.36 – 24.17
Fleet Mechanic 16.21 23.05 16.77 – 24.77
Park Operations Lead 15.96 22.71 15.96 – 23.58
Open Space & Landscape Specialist 15.96 22.71 15.19 – 22.44
Planning Assistant 14.82 21.09 14.46 – 21.36
Equipment Operator 14.61 20.79 13.76 – 20.33
Drafting/CAD Technician 14.24 20.24 14.11 – 20.84
Street Maintenance Technician 13.70 19.47 12.47 – 18.42
Building Permit Technician 13.33 18.97 13.10 – 19.35
Groundskeeper 11.69 16.64 11.58 – 17.11
Receptionist 10.23 14.55
Recreation Assistant 8.78 12.48 8.61 – 14.04
Recreation Aide 7.50 10.67 7.24 – 10.70
Town of Fountain Hills
Fiscal Year 2004-2005 Budget
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SECTION 3: That the hourly pay ranges for the administrative support employees of the Town
of Fountain Hills described herein by position title shall be as follows:
Position Title Minimum Maximum Previous Range
I/T Coordinator 20.94 29.77 14.82 – 21.89
Executive Assistant 14.80 21.06 14.82 – 21.89
Senior Court Clerk 14.62 20.80 13.10 – 19.35
Facilities Maintenance Technician 14.62 20.80
Administrative Assistant 13.70 19.47 14.11 – 20.84
Court Clerk 13.35 19.00 12.16 – 17.97
Customer Service Representative 12.05 17.15 11.02 – 16.28
Maintenance/Custodial Worker 11.89 16.92 11.87 – 17.53
Accounting Clerk 11.48 16.32 13.43 – 19.83
Volunteer Coordinator 11.02 15.69 12.78 – 18.88
Administrative Clerk 10.23 14.55 10.23 – 15.12
Operations Support Worker 9.76 13.88 9.74 – 14.39
Custodian 9.76 13.88 9.74 – 14.39
I.T. Intern 7.50 10.67 7.24 – 10.70
Town of Fountain Hills
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Town of Fountain Hills - Succession Plan – 2004 ▬▬▬▬▬▬
As the Town Council and Town Manager set out ambitious plans to improve services, the Town
faces enormous challenges recruiting and retaining staff to implement. The workforce is aging.
Retirements will increase over the next few years. Finding qualified candidates may be difficult
in a wide range of occupations - engineering to name one. These issues provide many challenges
for Town staff. They may need to redesign departments, modify existing classification patterns,
or it may require new and innovative approaches to recruiting qualified candidates.
It is the responsibility of the Town Council to determine the mission of our organization and
provide the resources to hire the number of employees needed for services offered. It is the
staff’s responsibility to classify those positions and facilitate the recruitment and selection of
qualified candidates to perform the work. The purpose of this report is to outline a succession
plan process that eliminates or reduces the chances of the organization being crippled by the loss
of an individual.
Planning Steps
1. Scope: It is important that the first step in a succession plan identify a
manageable scope for the project. It should be something that can be accomplished within a
reasonable period of time. The scope could involve the following:
• Issue: Problems with a particular title or occupation. It could have short-term and long-
term implications, such as recruiting for certain titles.
• Initiative: A special initiative as part of a strategic plan or operational plan. The Town
may set a particular goal or objective that will be met by the initiative.
• Organization: This may mean the organization as a whole, department or division.
2. Context: The outcome of this step is to have a clear idea of where the Town is
headed and to understand the impact of external factors on planning the scope. The questions to
be considered in understanding the context of the planning effort require thoughtful reflection on
the direction that the Town of Fountain Hills is taking, the changing culture of the organization,
and its strengths and weaknesses.
3. Work: In this step, Town staff needs to clearly identify the functions to be
staffed within the chosen scope and context identified. The focus will be on the functions, not the
people doing them. To determine the desired future functions within their departments,
managers will take into consideration the timing of the potential changes and be proactive to
allow the necessary actions to be accomplished in the required time frames.
4. Demand: Having identified the future functions that will need to be staffed, the
next step is to focus on the type and number of personnel that will be required to perform the
functions. Focus should be on:
• The knowledge, skills, abilities, and personal characteristics or competencies
staff must have to be successful in performing each of the functions or positions;
and
• The number of staff needed with the knowledge, skills and abilities or
competencies set.
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When the analysis on the type and number of personnel that will be needed to perform the
functions is complete, some modification in expectations and capabilities may be needed.
5. Supply: This step in the planning process directs the managers to profile their
workforce and determine what the supply of available workers will be within their departments.
At this point, determining the supply assumes no hiring to replace the employees who leave. The
supply is internal only. Managers will determine which employees now work within their
departments and calculate the attrition rate. Past attrition may not be an accurate predictor of
future attrition; however, it is one variable Town staff will use to help determine the future supply
of employees necessary to provide the needed knowledge, skills and abilities for our organization.
6. Gaps: In this step a comparison of the expected staffing needs against the
projected internal supply and focus on identifying if there are any gaps. The gaps will be in the
following areas:
• Excess staff performing obsolete or declining functions, or functions likely to be
outsourced.
• Inadequate supply of qualified people for positions in titles that will likely remain
the same.
• Inadequate supply of people with needed skillsets for positions that may require
further classification action.
Whether there is a gap for each title and, if so, the extent of the gap needs to be identified. The
first part of this step involves identifying where candidates will come from for the titles or
positions being considered. In the Demand step, titles to accomplish the new or modified
functions are identified, but not where the qualified candidates would could from. In the Supply
step, the workforce is characterized, but not evaluated, in terms of whether current employees
will meet the supply needs of the agency for the titles in the new or revised functions. In the gap
analysis, the issues regarding where to recruit to find the necessary employees are addressed. The
managers conduct a gap analysis by comparing the internal supply of employees with the
demand. Frank discussions need to take place regarding what staff will no longer be needed.
7. Priority: This step is a matter of prioritizing staffing gaps in terms of the biggest
impact on the success of the organization, department, division, etc. It is a process that must
include the direct input and agreement from the Town Manager and Council. The questions that
follow need meaningful communication between the Town Manager and Council and the
management staff.
• Which staffing gaps can be handled in a routine way with a minimum
commitment of resources?
• Of the remaining staffing needs, what is the benefit of addressing each?
• What would be the impact of not addressing each?
• Based on the benefits and impact identified above, what is the relative priority of
each of the needs?
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8. Solutions: In this step, potential solutions are developed to meet the staffing
needs on the priority list. Solutions typically fall in the broad categories of:
• Position classification actions, including redefining titles and special salary
treatments.
• Recruitment/selection strategies to find and hire recent graduates or qualified
candidates from other public or private sectors.
• Retention strategies to encourage employees to stay with the Town.
• Staff development strategies to prepare employees for specific positions.
• Organizational intervention such as reorganization.
• Knowledge transfer strategies to capture the knowledge of experienced employees
before they leave the Town (cross training).
By making provision for the development of employees to be qualified for fundamental positions
that become vacant over time, the Town will continue to provide uninterrupted quality services to
its customers. By cultivating talent from within the Town of Fountain Hills through planned
development activities, those positions identified as critical to successfully providing core
services and meeting the mission and goals of the Town can be more readily filled with internal
talent.
In summary, the succession plan is a management and planning tool to ensure a ready supply of
internal talent for fundamental positions at all times. The Town of Fountain Hills is firmly
committed to promotion from within, when qualified talent is available, for fundamental
positions. However, the intent of the succession plan is not meant to eliminate the use of
competitive internal and external recruitment and testing processes. The Town is also firmly
committed to helping employees, regardless of race, age, gender, national original or disability, to
develop their potential so they are prepared and qualified to assume positions in line with
individual career goals and organizational requirements.
Succession planning ensures that there are highly qualified people in all positions, not just today,
but tomorrow, next year, and five years from now. Succession planning establishes a process that
recruits employees, develops their skills and abilities, and prepares them for advancement, all
while retaining them to ensure a return on the Town’s training investment. Succession planning
involves understanding the Town’s long term goals and objectives, identifying the workforce’s
development needs, and determining workforce trends and predictions
In the past, succession planning typically targeted only key leadership positions. In today’s
organizations, it is important to include key positions in a variety of job categories.
With good succession planning, employees are ready for new leadership roles as the need arises,
and when someone leaves, a current employee is ready to step up to the plate. In addition,
succession planning can help develop a diverse workforce, by enabling decision makers to look at
the future make-up of the organization as a whole.
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Timeline for Implementing Succession Plan ▬▬▬▬▬▬
Context As defined by Council & Town Manager at Retreat 1/04
Work H.R. to meet with department directors to discuss any desired future
functions within their department as well as any staff plans for
retirement, etc.
9/1/04
Demand H.R. to meet with department directors to discuss staffing needs to
fulfill future plans.
10/01/04
Supply Identify supply of available internal employees by knowledge, skills,
abilities and personal characteristics or competencies.
11/01/04
Gaps Compare future needs with employees available internally as well as
external recruitment.
12/01/04
Priority Prioritize gaps in terms of biggest impact on success of organization 1/1/05
Solutions Recruitment, retention, staff development, reorganization, etc. 4/1/05
Town of Fountain Hills
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Key Management Risk Analysis ▬▬▬▬▬▬
A key management risk analysis is essential if organizations are to assure a diverse group of high-
performing, well-prepared individuals with an understanding of the Town’s mission, values, and
future.
The Town of Fountain Hills has several key management positions such as department directors
and other one-person divisions, such as the town clerk and human resources. However, not all of
these key positions are at risk. For example, the public works director is a key position, but the
Town does have town engineer and street superintendent positions, either of which could become
acting public works director on a temporary basis if necessary. The director of parks &
recreation is a key position; however, the Town has both parks supervisor and recreation
supervisor positions that could become acting director on a temporary basis if necessary.
Two key management positions that are immediately at risk should they become vacant are the
town manager and the accounting supervisor.
An assistant town manager would eliminate the risk should the town manager position become
vacant. A perfect example is when the Town’s previous town manager, Paul Nordin, became ill.
The Town did not have a position that could immediately take over and perform the duties of a
town manager. An assistant town manager could also fulfill the duties on a temporary basis of
positions such as the town clerk and human resources administrator should either of these
positions become vacant. It is recommended that an assistant town manager be hired to eliminate
the immediate risk the Town has.
An additional finance position would eliminate the risk should the accounting supervisor position
become vacant. Although the other member of the Town’s two person accounting team could
fulfill the duties of the accounting supervisor on a temporary basis, the workload does not allow
one person to fulfill the responsibilities of both positions, even on a temporary basis, when such a
small-staffed division exists. Employees and vendors have to be paid and cannot wait until a
position has been filled. It is recommended that an accounting clerk be hired to eliminate the
immediate risk the Town has.
A risk analysis of all positions in the Town will be performed during implementation of the
succession plan.
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Glossary ▬▬▬▬▬▬
Accrual Basis
A basis of accounting in which transactions are recognized at the time they are incurred, as
opposed to when cash is received or sent.
Actual vs. Budgeted
Difference between the amounts projected (budgeted) in revenues or expenditures at the
beginning of the fiscal year and the actual receipts or expenses, which are incurred by the end of
the fiscal year.
Adoption
Formal action by the Town Council, which sets the spending limits for the fiscal years.
Appropriation
Specific amount of monies authorized by the Council for the purpose of incurring obligations and
acquiring goods and services.
Assessed Valuation
A value set upon real and personal property by the County Assessor for the purpose of levying
property taxes.
Base Budget
The ongoing expense for personnel, contractual services, commodities, and the replacement of
equipment to maintain service levels previously established by the Council.
Bond
A municipality will issue this debt instrument and agree to repay the face amount of the bond on
the designated maturity date. Bonds are primarily used to finance capital projects.
• General Obligation (GO) Bond
This type of bond is secured by the full faith, credit, and taxing power of the
municipality.
• Revenue Bond
This type of bond is secured by the revenues from a specific source such as gas taxes
or water revenues.
Budget
Financial plan of estimated expenditures and anticipated resources adopted for a specific period
of time outlining a plan for achieving council goals and objectives.
Budgetary Basis
The method used to determine when revenues and expenditures are recognized for budgetary
purposes.
Capital Budget
The appropriation of bonds or operating revenue for improvements to city facilities that may
include buildings, streets, and parks.
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Carry Over
Year-end savings that can be carried forward to cover any one-time expenses such as supplies,
equipment, or special contracts.
Cash Basis
A basis of accounting in which transactions are recognized only when cash amounts are increased
or decreased.
Contingency/Reserve
An amount set aside as available, with Council approval, to cover unforeseen expenditures,
emergency expenditures, or revenue short falls.
Debt Ratio
Total debt divided by total assets.
Debt Service
Principal and interest payments on outstanding bonds.
Estimated Revenue
The amount of projected revenue to be collected during the fiscal year.
Expenditure
Represents a decrease in fund resources.
Expenditure Limitation
An amendment to the Arizona State Constitution that limits annual expenditures of all
municipalities. The Economic Estimates Commission, based on population growth and inflation
sets the limit. All municipalities have the option of Home Rule where the voters approve a four-
year expenditure limit based on revenues received.
Fiscal Year
Any period of twelve consecutive months establishing the beginning and the ending of financial
transactions. For the Town of Fountain Hills, this period begins July 1 and ends June 30.
Full-Time Equivalent Position (FTE)
A position converted to the decimal equivalent of a full-time position based on 2,080 hours per
year. For example, a part-time typist working for 20 hours per week would be equivalent to a 0.5
FTE.
Fund
A fiscal and accounting entity with a self-balancing set of accounts recording cash and other
financial resources.
Fund Balance
A balance or carry over that occurs when actual revenues exceed budgeted revenues and/or when
actual expenditures are less than budgeted expenditures.
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General Fund
The fund used to measure all financial transactions of the municipality except those required by
law or agreement to be accounted for in another fund.
Highway Users Revenue Bond
Proceeds used solely for street and highway purposes and require voter authorization. Bonds are
payable from highway user revenue up to 50% of total received for the past twelve month period
(stipulated by state law).
Highway Users Revenue Fund (HURF)
This revenue source consists of state taxes collected on gasoline, vehicle licenses, and a number
of other additional transportation related fees. These funds must be used for street and highway
purposes.
Infrastructure
Facilities that support the continuance and growth of a community. Examples include roads,
water lines, sewers, public buildings, and parks.
Intergovernmental Revenue
Federal and state grants and other forms of revenue (e.g. state sales tax, state income tax, gasoline
tax, motor vehicle license).
Long Term Debt
Debt with a maturity of more than one year after date of issuance.
Management Indicators
A measurable means of evaluating impact of budget on achieving stated objectives.
Modified Accrual Basis of Accounting
Basis of accounting according to which; a) revenues are recognized in the accounting period in which
they become available and measurable, and b) expenditures are recognized in the accounting period in
which the fund liability is incurred, if measurable, except for un-matured interest on general long-
term debt and certain similar accrued obligations, which should be recognized when due.
Municipal Property Corporation (MPC) Bond
Bonds that are backed by the excise taxes of the Town including local sales tax, franchise tax,
state shared sales tax, and auto lieu tax. The MPC is a non-profit corporation established for the
purpose of issuing debt to purchase municipal facilities, which it leases to the Town.
Objectives
A measurable output that an organization strives to achieve within a designated time frame. The
achievement of the objective advances an organization toward a corresponding goal.
Operating Budget
Day-to-day costs of delivering city services.
Performance Indicators
Measurement of service performance indicators that reflect amount of money spent on services
and the resulting outcomes at a specific level of services provided.
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Property Tax
The total property tax levied by a municipality. Arizona’s municipal property tax system is
divided into a primary and secondary rate.
Primary Tax
Arizona statute limits the primary property tax levy amount and municipalities may use this tax
for any purpose.
Secondary Rate
Arizona statute does not limit the secondary tax levy amount and municipalities may only use this
levy to retire the principal and interest or redemption charges on bond debt.
Resources
Total amounts available for appropriation including estimated revenues, bond/loan proceeds, fund
transfers, and beginning fund balances.
Revenue
Financial resources received from taxes, user charges, and other levels of government.
State-Shared Revenue
Includes the Town’s portion of state sales tax revenues, state income tax receipts, motor vehicle
in-lieu taxes.
Tax Levy
The total amount of the general property taxes collected for purposes specified in the Tax Levy
Ordinance.
Tax Rate
The amount of tax levied for each $100 of assessed valuation.
Transfer
Movement of resources between two funds. Example: An interfund transfer would include the
transfer of operating resources from the General Fund to the Street Fund.