HomeMy WebLinkAboutFY04 Adopted BudgetTown of
Fountain Hills
Annual Budget
Fiscal Year 2003 -2004
Town Manager
Citizens of the
Town of Fountain Hills
Mayor
and
Town Council
Parks and
Recreation
Commission
McDowell
Mountain
Preservation
Commission
Board of
Adjustment
Planning and
Zoning
Commission
Town AttorneyTown Prosecutor Town Magistrate
Law
Enforcement
Finance and
Administration
Parks &
Recreation and
Community Center
Public Works,
Planning,
Building Safety,
Streets
Community
Center Advisory
Commission
Fire Department
Fountain Hills Town Council
Mayor Wally Nichols
Vice Mayor Susan Ralphe
Councilmember Mike Archambault
Councilmember John Kavanagh
Councilmember Rick Melendez
Councilmember Kathleen Nicola
Councilmember Leesa Stevens
Management Staff
Timothy G. Pickering, CEcD, CM, Town Manager
Department Directors
Ted Armbruster, Town Magistrate
Mark Mayer, Director of Parks, Recreation, and Community Center
Scott Penrose, Sheriff Captain and Interim Town Marshal
Thomas Ward, Director of Public Works, Building Safety and Planning
Mark Zimmerman, Fire Chief/Fire Marshal
Town of Fountain Hills
Fiscal Year 2003-2004 Budget
Town of Fountain Hills
Table of Contents
Budget Overview ▬▬▬▬▬▬
Manager’s Message 1
Budget Process 15
Budget Schedule 18
Budget Summary ▬▬▬▬▬▬
All Funds Revenue Summary 19
All Funds Expenditures 21
Budget Expenditure by Account Code 23
General Fund Revenues and Expenditures Summary 25
General Fund Revenues 27
General Fund Expenditures 36
Department Budgets ▬▬▬▬▬▬
Town Council 37
Administration 45
Information Technology 55
Public Safety 59
Law Enforcement 59
Fire Department 65
Municipal Court 69
Parks and Recreation 75
Community Center 93
Public Works 99
Building Safety 107
Planning 113
Streets 118
Schedules/Summaries ▬▬▬▬▬▬
Special Revenue Funds 125
Debt Retirement 128
Development Fees 133
Capital Improvement Goals 138
Miscellaneous Statistics 141
Summary of Tax Levy and Tax Rate Information 142
Schedule of Fountain Hills Assessed Valuation 143
Schedule of Authorized Positions 144
Appendix ▬▬▬▬▬▬
Glossary 147
Job Descriptions 151
Town of Fountain Hills
Fiscal Year 2003-2004 Budget
Town of Fountain Hills
Town of Fountain Hills
Fiscal Year 2003-2004 Budget
Town of Fountain Hills
Manager’s Message ▬▬▬▬▬▬
To the Honorable Mayor and Town Council:
The Town of Fountain Hills staff is pleased to present a balanced budget for fiscal year 2003-
2004. The proposed budget is designed to meet the economic challenges confronting the Town in
the upcoming year and to restore financial stability during times of economic uncertainty.
Developing the proposed budget required making choices to achieve a budget that balances the
following objectives:
1. identifying a revenue source to fund fire and emergency medical services;
2. restoring financial stability, increasing general fund balance, and retaining our Aa3 bond
rating;
3. streamlining operations and concentrating on offering only mandatory services;
4. maintaining, completing and/or replacing equipment and infrastructure;
5. balancing citizen expectations and investing in the Town’s future needs; and
6. investing in economic generators for the downtown area.
To meet unforeseen demands, prior year budgets have relied heavily on using one-time sources of
revenue (e.g., fund balance) to fund ongoing expenditures, including the addition of fire
protection services. Over the past three fiscal years, expenditures have exceeded revenues. The
proposed budget that follows reverses that trend. While expedient, this practice reduced the
Town general fund balance to a level that created concern among the financial community. The
budget presented has addressed these issues, while beginning the trend of restoring reserves to
mandated levels.
Fountain Hills’ reliance on sales tax revenues has led to a situation where town services are
dependent upon the fluctuations of the economy. Almost two-thirds of the Town’s general fund
resources are derived from state and local sales tax, while only 4% of the Town’s land is zoned
for commercial or industrial uses. The importance of a diversified revenue stream will guide
priorities in upcoming years.
In developing the proposed budget, Town staff followed a zero-based approach, leading to a
focused review of services delivered by the Town, increased scrutiny of expenditures, and
prioritization of programs to be funded using limited resources.
The following is a summary of budget highlights. A more detailed analysis of all the Town’s
revenues and expenditures is included in the budget summary and department sections.
Fiscal Year 2003-2004 Budget
- 1 -
Town of Fountain Hills
Budget Summary ▬▬▬▬▬▬
The Town relies heavily on state shared revenues and the local sales tax for resources (75%).
State shared revenues are projected to decrease by $187,863, or 4.2 %, from the current year-end
estimate of $4,438,000. The projections are based on estimates provided by the League of
Arizona Cities and Towns and do not factor in any reductions resulting from legislative changes
or reductions. Local sales tax is projected to increase by $2,687,500 due to the 1% temporary rate
increase that went into effect on April 1, 2003, primarily for fire operations.
The expenditures for all Town funds for fiscal year 2003-2004 is $18,658,981 and represents a
44% decrease from the prior fiscal year. The most significant portion of the decrease is
attributable to the purchase of preservation land during fiscal year 2002-2003. The Town
purchased 354 acres of open space in the McDowell Mountains at a cost of $13,750,000, using
proceeds from General Obligation bonds and Municipal Property Corporation bonds.
The budget is balanced with total expenditures equal or less than total projected revenues. The
use of one-time revenue sources to fund ongoing operations has been eliminated in fiscal year
2003-2004. The budget also begins the process of restoring the fund balance to levels that are
consistent with the fund balance policy adopted by the Council.
REVENUE SOURCES - ALL FUNDS
$19,867,023
Local Sales Tax
40%
State Shared Sales Tax
8%
Shared Income
Tax/VLT/HURF
22%
Secondary Property
Tax
11%
Miscellaneous
1%Grants
5%
Rental Income
1%
Fines & Forfeitures
1%
Licenses and Permits
10%
Charges for
Services
1%
Fiscal Year 2003-2004 Budget
- 2 -
Town of Fountain Hills
EXPENDI TURES - ALL FUNDS
$18,658,981
Ge ne r a l F und
65%
HU RF F und
8%
Special Revenue
F und
7%
Exc ise Tax
5%
Debt Service
13%
Development
Fees
2%
Revenues ▬▬▬▬▬▬
General Fund
The general fund is the core service delivery budget and the largest fund with the highest
potential for revenue fluctuations. The estimates in this proposal reflect a very conservative and
cautious assessment of revenues due to the uncertainty regarding the national, state, and local
economies. The proposed budget is based on projections that the annual inflation will be
approximately 2.0 percent for the coming fiscal year.
The general fund revenues are projected to be $12,678,885, which reflects a slight increase over
the prior year. However, there were one-time revenues last fiscal year of $2,207,300 which will
not recur. The difference in the current year will be made up from a 1% increase in the local
sales tax rate to primarily fund fire operations. Without the increase, it was anticipated that the
local sales tax collections would remain level due to the economic slowdown. Current service
levels for public safety, administration of Town government and maintenance of Town-owned
property are included in the operating budget request.
GENERAL FUND REVENUES
TOTAL $12,678,885
Rental Fees
2%
Miscellaneous
2%
State Sales Tax
12%
Local Sales Tax
52%
Licenses and Permits
7%
Charges for Services
2%
Fines and Forfeitures
2%
State Income Tax
14%
Vehicle License/Fire Ins Tax
7%
Charts and descriptions of the major revenue sources with a ten-year history for the Town of Fountain Hills
are shown in the budget summary section.
Fiscal Year 2003-2004 Budget
- 3 -
Town of Fountain Hills
It is apparent from the previous chart, that the Town’s general fund is heavily dependent upon
sales tax and state shared revenues for over 85% of revenue sources. These revenue sources are
not controlled by the Town and are therefore subject to fluctuations in the economy and
legislative appropriations. The Town should focus efforts on alternative revenue options that will
diversify resources and provide a more financially stable future to allow multi-year planning and
budgeting. Options that could be considered for Council approval are:
1. expand current tax code to eliminate tax exemptions on rentals $ 75,000
2. eliminate tax exemption on advertising, health spas $270,000
3. institute higher trash collection license fees $ 90,000
4. increase permit and license fees $ 74,500
Other options that would require voter approval are:
5. implement a .93 primary property tax $2,600,000
6. propose to the voters a utility franchise fee $350,000
As the Town has no primary property tax, Fountain Hills’ largest revenue source is the local sales
tax (52%). On April 1, 2003, the Town increased the local sales tax rate to 2.6 percent on taxable
activity occurring within the Town borders: 2.2% for general fund use, 0.1% for downtown
development and 0.3% for land preservation. (The dedicated downtown development and land
preservation sales tax is discussed further in the Excise Tax Special Revenue Fund.)
A major component of local sales tax collections has historically been due to construction related
activity. However, residential construction activity in Fountain Hills has been steadily declining
over the past two years. In April and October 2002, two new major retail shopping centers within
Town borders opened that have increased retail sales tax activity and made up for the loss in
construction sales tax. The chart below highlights the decline in the construction activity and the
increase in retail activity.
S A L ES TA X C O L L EC TI O NS B Y C A TEGO R Y
1995 THROUGH 2004
0
500000
1000000
1500000
2000000
2500000
1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 2002-03 (es t)2003-04 (e s t)
Construction T ransport ation/Util W h o lesale/Ret ail Rest auran t s/Bars Se r v i c e s
Fiscal Year 2003-2004 Budget
- 4 -
Town of Fountain Hills
Another major portion (34%) of general fund revenue is derived from state shared revenues,
which are controlled by the State Legislature. The State of Arizona shares a portion of its sales,
income and motor vehicle taxes with cities and towns based on a set of population formulas
established by state law. Estimates for these non-locally controlled revenues are provided
annually by the State. These estimates are considered conservative and are expected to decrease
slightly from the prior year revised estimate (total projected revenue is $4,250,137) due to lower
income tax collections.
Licenses and building permit revenue, related to the construction market, is expected to decline in
fiscal year 2003-2004, specifically building related fees. The Town’s building permit fees are
expected to be better in fiscal year 2002-2003, based on better than anticipated home construction
activity. For the upcoming year, the Town expects a downward trend and therefore is projecting
only $769,250 in permit revenue. The Building Safety Division estimates that 125 single-family
units will be constructed next year compared to an estimated 144 during fiscal year 2002-2003.
Special Revenue Funds
In addition to the general fund, Fountain Hills maintains several other funds that are established
for specific purposes. Within the special revenue funds is the Highway Users Revenue Fund
(HURF), the resources of which are restricted for street and highway purposes (cost of right-of-
way acquisition, construction, reconstruction, maintenance, repairs, roadside development of
Town roads, and payment of the interest and principal on highway and street bonds). Another
HURF revenue source is the Local Transportation Assistance Fund (LTAF), which is generated
by the State lottery. Statute allows that 10% of the proceeds may be used for cultural, educational,
historical, recreational or scientific facilities or programs if the state receives a maximum
distribution of $23 million. The HURF fund also includes in-lieu payments ($6,000), which are
payments made to the Town for road work completed by the Street Division on behalf of a utility
and/or developer.
Within the special revenue fund is the excise tax special revenue, which accounts for the
dedicated local sales tax. The tax collections are deposited to this fund for land preservation
(0.3%) and downtown development (0.1%) purposes as determined by the Council.
Grants are utilized whenever possible to supplement the Town’s general fund and are designated
for the specific purchases for which they are awarded. The Town has a few grants that will be
utilized in fiscal year 2003-2004, as follows:
Furniture, Fixtures and Equipment (FF&E) – Funds are donations received by the community for
furniture, fixtures and equipment at the new Community Center. Any unspent funds are carried
over to the subsequent year.
Land and Water Conservation (LWCF) – This grant was awarded to the Town of Fountain Hills
in fiscal year 2001-2002, but has not been utilized until this fiscal year due to lack of Town
matching funds.
Federal Emergency Management Agency (FEMA) – This grant is for the fire department’s
upgrade for firefighting equipment.
Undesignated Grant Revenue – An appropriation in the event the Town receives unanticipated
grant funding, unspecified at this time.
Fiscal Year 2003-2004 Budget
- 5 -
Town of Fountain Hills
Debt Service Funds
Debt service funds account for the payment of principal and interest on the Town’s outstanding
debt. Total debt service payments for fiscal year 2003-2004 are $2,606,500 including general
obligation bond, HURF, and improvement districts. General obligation debt is approved by the
voters and retired through a secondary property tax. The tax rate is determined by dividing the
total amount required by the Fountain Hills Secondary Assessed Valuation provided by the
Maricopa County Assessor. The valuation for 2003 increased from $270,602,866 to $323,385,230
(+19.5%). The Town’s secondary property tax portion of the 2003 property tax levy rate is
estimated to be $0.4716 per hundred dollars of assessed valuation.
HURF debt is paid through receipts from the Highway Users Revenue Fund. There are two MPC
issues, one to repay debt for the construction of the Community Center and the other to repay
debt for the purchase of land preservation. The Community Center debt will be repaid with
residual funds from recovered PG&E investment. Land preservation bonds are repaid through the
dedicated portion of the local sales tax proceeds (.3%). The Eagle Mountain and Cottonwoods
Special Districts are levied by the County through the secondary property tax.
Financial Planning & Policies
During fiscal year 2002-2003, the Mayor and Town Council adopted several formal policies that
will guide the Town in making major policy decisions that have financial implications.
• An investment policy was adopted on March 20, 2003 specifying that Town idle cash
reserves may only be invested in securities that are backed by the full faith and credit of
the Federal government. The policy has been submitted to the Municipal Treasurers’
Association of the United States and Canada for certification of standards set forth by the
Association.
• The Council adopted a policy on the formation of community facilities districts on March
6, 2003 that outlines the requirements and procedures for developers who present the
Town with a proposal to form a facilities district to finance infrastructure.
• In May 2003, the Council approved financial policies that include the establishment of a
formal reserve fund amount of no less than 30%, including an allowance for designated
reserves and contingency. For more information, refer to the Reserves section further
into this budget message.
A key component of the annual budget is the Town’s five-year capital improvement program
(CIP) for infrastructure and public facilities including roads, parks, buildings and information
technology. The proposed five-year plan is the beginning of the process of long range planning.
During better economic times an appropriation would be designated for the CIP; however, this
year’s budget will focus on restoring reserved fund balance to the level established by policy.
Fiscal Year 2003-2004 Budget
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Town of Fountain Hills
Expenditures ▬▬▬▬▬▬
General Fund
GENERAL FUND EXPENDITURES
TOTAL $12,163,902
Town Council
1%
Municipal Court
2%Fire Department
20%
Law Enforcement
14%
Parks, Recreation, Community
Center
18%
Public Works, Planning, Bldg
Safety
16%
Information Technology
1%
Administration
28%
The proposed general fund expenditures for fiscal year 2003-2004 are $12,163,902 and reflect a
decrease in expenditures of 14.4% over the prior year, primarily in salaries and benefits. During
fiscal year 2002-2003, the Town implemented a budget reduction plan, which affected all levels
of service within the Town government.
One should note that the Administration Department is responsible for all non-departmental costs
that are not allocated to individual departments. For example; legal costs, rent and utilities for
Town-owned and/or occupied buildings, general liability insurance, information technology and
developer sales tax rebates are included in the Administration Department budget, although these
costs affect all departments. The total cost for these line items is $2,175,597 and represents
17.9% of the entire general fund budget. Without these expenditures, the Administration
Department budget would equal 9.5% of the general fund budget.
Fiscal Year 2003-2004 Budget
- 7 -
Town of Fountain Hills
The following chart illustrates the operating expenditures that were most affected by the budget
reduction plan:
THREE YEAR EXPENDITURE COMPARISON
FY01-02 Actual FY02-03 Budget
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
Salaries &Co ntr act Repairs &Supplies &Capital
Benefit s Services Maintenance Services Out lay
FY03-04 Proposed
Salaries and Benefits
Most Town employees’ salaries and benefits are funded through the general fund (the exception
is the Street Division staff who are funded through Highway User Revenue Fund revenues).
Salaries include wages, overtime, vacation pay and merit. There are no cost of living raises
included with this budget. An allowance of 4.5% is available for pay for performance merit
increases. Employee benefits include health insurance, employer taxes, disability and worker
compensation insurance, and employer match retirement contributions. The total salaries and
benefits proposed for fiscal year 2003-2004 is $3,298,290 (a 34% decrease from the fiscal year
2002-2003 budget).
The proposed budgeted authorized positions has decreased from fiscal year 2002-2003 level of
106 FTE’s to 77 FTE’s. As a result of assuming responsibility for fire and emergency medical
service without a dedicated revenue source, the decline in state shared revenues, ongoing deficits,
and the slowdown in residential construction; the Town was forced to implement a reduction-in-
force, which was completed on January 31, 2003. This resulted in a total estimated savings of
approximately $2.8M; the Town has no plans to repeat this in fiscal year 2003-2004. However,
although no new positions are included in the proposed general fund budget, a planning manager
vacancy will be recruited due to the workload in Public Works, Planning and Zoning, and
Building Safety.
One new position is proposed in the excise tax (downtown development fund), which is the
position of downtown development coordinator. This position will insure a focus on the
completion of the downtown area, which is one of Council’s objectives for fiscal year 2003-2004.
The person hired for this position will work on projects such as enhancement of Avenue of the
Fountains, inventorying developable parcels, shepherding economic development projects to
fruition, overseeing consulting contracts, working with the local Fountain Hills Chamber of
Commerce and meeting with local businesses to promote the development of the downtown area.
Currently the Town does not have the staff resources available for such activities.
Fiscal Year 2003-2004 Budget
- 8 -
Town of Fountain Hills
The Law Enforcement Department has undergone a significant change during the last year. The
Town has maintained a dual law enforcement agency system since 1990 with a Marshal
Department and a contract with the Maricopa County Sheriff’s Office. However, during the
budget reduction plan analysis it was concluded that eliminating the in-house dispatching service
was more economical and code enforcement would be transferred to a Building Safety Division
responsibility. Furthermore, the Town Council passed a resolution in April 2003 to contract out
all law enforcement activities, thereby eliminating the dual agency system. Additionally, the
Town Council has requested that the position of emergency management coordinator be
considered in the event that law enforcement is fully contracted.
The fiscal year 2003-2004 budget as proposed is based on minimum staffing requirements due to
the lack of stable revenue source. Consequently, there are staffing needs that are being
postponed. There are four positions that are critical to the future of the organization – a public
information officer for handling media requests, an accounting clerk to free up the accounting
supervisor to handle the finance director responsibilities, an assistant town manager who can
assist the town manager and assume those duties in the event of an extended illness or absence,
and a risk manager to handle liability/worker compensation insurance requirements and a safety
program due to the upcoming retirement of our volunteer risk manager.
Contractual Services
The Town contracts with outside professionals for recreational programs, consulting and legal
fees, outside auditing services, engineering/inspection fees and contributions to special programs.
Unlike past years, there will be no special events sponsored by the Town without private sector
contributions.
Two major contracts included in this category are: 1) Police protection (Maricopa County
Sheriffs Office at $1,598,388) and 2) Fire protection and emergency medical services
($2,273,480), currently under contract with Rural Metro Corporation. The MCSO contract has
been increased in anticipation of the final determination of the U.S. Department of Justice for
increased police officers.
Contractual services also include contributions that the Town makes to social and community
benefit programs based on requests from the organizations. Total funding for fiscal year 2003-
2004 is $207,000 and is described in the Administration Department budget.
Fiscal Year 2003-2004 Budget
- 9 -
Town of Fountain Hills
Repairs and Maintenance
Repairs and maintenance include annual landscape maintenance contracts, equipment and vehicle
repairs, and facilities maintenance (janitorial, building maintenance, etc.). The contracts were
reduced in fiscal year 2002-2003 as part of the budget reduction plan and there are no plans to
increase this level of service until there is sufficient revenue to do so. However, despite the many
cost savings reductions, the Town is able to afford over-seeding the parks in the next year.
Maintenance of the Town’s 121 acres of parks, as well as medians, dams and washes is solicited
through a bid process to obtain the most competitive price for the Town.
Supplies and Services
Supplies and services include operational costs such as rent, electricity, utilities, insurance, etc.
for Town Hall and other Town-owned buildings. The Town owns the Kiwanis building, two fire
stations, the Library/Museum, the Community Center, the vehicle maintenance garage, and the
community theater building. The Town leases three buildings for Town Hall, Municipal Court
and Building Safety. The annual rent including the property tax ($482,920), electricity ($442,000)
and insurance ($250,000 general fund portion) makes up the largest portion of supplies and
services. Due to the high cost of leasing a 42,000 square foot town hall complex and the need for
less space due to the reduction-in-force, a less expensive alternative needs to be explored for
future space requirements. Other items in this category are office supplies, gas and oil, postage,
travel and communications.
Capital Outlay
Due to the uncertainty regarding a stable revenue source, a limited number of capital requests
have been included in this budget until the reserves have been replenished. Only 4.7% of the
general fund is dedicated to capital outlays. Some capital requests will be partially funded with
grant funds or development fees.
Work will continue on Phase II Improvements to Fountain Park. All items planned are consistent
with the park’s previously approved park master plan. These include the removal and
replacement of the existing playground with two ADA compliant structures for different age
groups, costing $300,000 from which $160,000 is derived from grant funding. The remaining
section of sidewalk would be completed, which would run from the park’s east side northwesterly
to Saguaro Boulevard, estimated at $187,000. Currently pedestrians are forced to either walk in
the park or more commonly, in the street, which is unsafe. An additional picnic ramada will be
constructed, which will help to disperse users throughout the park. The ramada will be adjacent
to the restroom/control building at a cost of $69,670, which will be paid for with development
fees. The $183,000 performance pad will be used for weddings, stage and musical performances,
and will bring activity to the downtown area. This work will complete most of the items, but not
all of the items planned under this phase.
The other three projects, the Four Peaks Neighborhood Park skate park, one additional picnic
ramada, and the traffic signal at El Lago and Fountain Hills Boulevards will be constructed using
proceeds from development fees. A summary of the project, associated costs and development
fee account are:
Fiscal Year 2003-2004 Budget
- 10 -
Town of Fountain Hills
Project Name Estimated Cost Development Fee Account
McDowell Mountain trailhead study/design $33,500 Open Space
Four Peaks Park Skatepark $60,000 Parks & Recreation
Fountain Park Picnic Ramada $69,670 Parks & Recreation
El Lago/Fountain Hills Blvd Traffic Light $200,000 Streets
TOTAL $363,170
FISCAL YEAR 2003-2004 DEVELOPMENT FEE EXPENDITURES
These projects are described in the Parks & Recreation – Parks and Streets sections of the budget.
Special Revenue Funds ▬▬▬▬▬▬
The Highway User Revenue Fund, grant fund, and excise tax funds are considered special
revenue funds, which are dedicated for specific purposes. The HURF fund can only be used for
road maintenance, construction, and debt service on road improvement bonds. The grants that are
proposed will be used to purchase fire equipment (Federal Emergency Management Agency), and
Phase II of Fountain Park as well as an undesignated amount should we receive grants throughout
the year.
Expenditures from the excise tax special revenue fund are restricted for land preservation and
downtown development. This budget provides that debt service payments for the MPC portion of
the mountain preservation purchase be made out of this fund in order to free up general fund
revenues ($639,610 for fiscal year 2003-2004). This budget also provides for capital expenditure
from the downtown development fund in the amount of $225,000 for improvements to the
Avenue of the Fountains. The downtown development funds are also proposed for use to hire a
downtown development coordinator. If these expenditures are approved, the projected fund
balance at the end of fiscal year 2003-2004 is estimated to be $1,339,590 for land preservation
and $669,108 for downtown development.
The debt service funds are for the payment of principal and interest on the Town’s general
obligation bonds for the retirement of debt. A schedule of outstanding debt is included in the
Schedules/Summaries section, page 133.
The development fees fund is a restricted fund and may only be spent with Council approval.
Additionally, expenditures from this fund are also restricted by Ordinances 00-21 through 00-26
which state that the expenditures cannot be “appropriated for funding maintenance or repair of
public facilities nor operational or personnel expenses associated with the provision of the public
facility”. However, appropriations can be made by the Council for financing public facilities and
public facility expenditures, and capital expenditures related to maintaining the level of service
standards for existing Town residents (streets).
Fiscal Year 2003-2004 Budget
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Town of Fountain Hills
Transfers
In prior years the Town’s general fund has allocated a portion of its revenues to the Highway
Users Revenue Fund to help offset the costs of maintaining the community roads. However, a
general fund transfer is not being proposed this fiscal year due to the need to increase the general
fund balance. Two projects that require general fund matching funds, Fountain Park ($160,000)
and FEMA firefighting equipment ($2,430), are included in the department budgets.
Reserves
One of the main goals of the Town Council is to ensure that adequate funding will be available to
fund the designated and undesignated reserves. In May 2003, the Town Council adopted a formal
fund balance policy appropriating funds as designated reserves for future capital expenditures, a
contingency fund for unanticipated expenditures, and/or revenue shortfalls and an undesignated
reserve fund. An important component of the reserve funds is an amount set aside that is not
available for appropriation but will be maintained at a level that will satisfy the public and
financial community regarding the fiscal stability of the Town, referred to as undesignated
reserves. With the adoption of this budget the Town will set aside approximately 1/5 of the
amount needed to reach the five-year goal to regain the fund balances to the designated amounts
of roughly $4.7M. A contingency amount of $50,000 is included in non-departmental for minor
unforeseen expenditures. The following chart depicts the historic and future trend of the general
fund reserves.
F und B a la nc e & R e s e r v e s
Ge ne r al Fund
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000
$5,500,000
$6,000,000
$6,500,000
$7,000,000
$7,500,000
1997-
1998
1998-
1999
1999-
2000
2000-
2001
2001-
2002
2002-
2003
2003-
2004
2004-
2005
Fis c al Ye ars
Fiscal Year 2003-2004 Budget
- 12 -
Town of Fountain Hills
A Debt of Gratitude
A special thanks to the Mayor, Town Council members, and all commission members for their
many hours of volunteer service without with the Town could not function in the fine manner that
it has. This volunteer core of more than 200 citizens offers staff a vast bank of knowledge in
many areas that contribute to the planning for the present but also for the future. Once again, my
very sincere thanks.
I would also like to thank the Town of Fountain Hills department directors for their patience and
great effort in preparing their first departmental budgets under my leadership. Under very
difficult times, these individuals have assumed more responsibility, endured more scrutiny and
have been asked to provide more justification without one complaint. The directors and their staff
endured several sessions with me justifying their programs, educating me about the uniqueness of
Fountain Hills, developing cost estimates and answering my many questions. Their efforts have
not gone unnoticed and have resulted in a balanced budget that achieves many goals for the vision
of Fountain Hills.
I would also like to thank Sue Stein, assistant to the town manager and town council, for
coordinating the production of this budget document. Other contributors from the Administration
Department who I would like to recognize are: Mike Ciccarone who provided the great
photographs in the budget, and all staff members who helped assemble, review, and distribute the
budget by the deadline date.
Finally, I would like to thank Julie Ghetti, accounting supervisor, for her willingness to explore
new and better methods of forecasting revenues and expenditures, the ability to meet any
deadlines and implementing an improved budget format that succeeded in being awarded the
GFOA (Government Finance Officers Association) Distinguished Budget Award for fiscal year
2002-2003 on its first submittal. I have confidence that the Town will be successful in receiving
this award on an annual basis.
Respectfully submitted,
Timothy G. Pickering, CEcD, CM
Town Manager
Submitted June 19, 2003
Fiscal Year 2003-2004 Budget
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Town of Fountain Hills
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Fiscal Year 2003-2004 Budget
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Town of Fountain Hills
Budget Process
Introduction ▬▬▬▬▬▬
The budget process for the Town of Fountain Hills is designed to meet citizens’ needs for
information and input; decision makers’ needs for information and advice from citizens on their
desired blend of services; and the time line set by the State of Arizona through Arizona Budget
Law.
The information in this section is intended to help the Town Council, citizens, and staff better
understand the budget process. The question and answer format is designed to assist the reader in
finding information.
When does the “budget season” start? ▬▬▬▬▬▬
The budget process typically begins in January when the Finance Department begins to review
current levels of service, council goals and objectives, proposed capital improvements, and
financial plans.
In reality, the budget process for the Town is actually an ongoing process. Throughout the fiscal
year, citizens and staff submit suggestions for new services, regulations, funding sources, and
improved service delivery, as well as concerns to the Town Council and commissions for
discussion, study, and/or implementation. Advisory boards and commissions develop plans for
new or enhanced programs to be included in the following year’s budget proposal.
What is a budget? ▬▬▬▬▬▬
Simply stated, a budget is an annual planning tool. It identifies the Town’s work plan and
matches the financial, material, and human resources available with the requirements to complete
the work plan. It includes information about the organization and identifies the council policy
that directed the budget preparation. Although a budget is often discussed as a financial
document, the financial portion means very little without the policy and administrative
information that explains what the organization intends to do with the financial resources.
What is a fund-based budget? ▬▬▬▬▬▬
The Town’s accounts are organized on the basis of funds. Each fund is a separate entity with its
own set of self-balancing accounts comprised of its assets, liabilities, fund equity, revenues and
expenditures.
Fiscal Year 2003-2004 Budget
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Town of Fountain Hills
What funds are included in this budget? ▬▬▬▬▬▬
• General Fund – general purpose operating revenues: expenditures (non-restricted).
• Special Revenue Funds (restricted to purpose) – Highway User Revenue Funds (roads),
excise tax special revenue (land preservation and downtown development), grants (varied
purposes).
• Debt Service Fund – principal and interest payments on all general obligation bonds,
revenue bonds, special districts and Municipal Property Corporation.
• Development Fee Fund – capital projects related to growth
• Capital Projects Fund – accumulation of funds and administration of a large capital
project.
How can I find out what a department is doing? ▬▬▬▬▬▬
Departments are organizational units formed on the basis of compatible services. Departments
provide services based on departmental goals and objectives that fulfill work plans. In some
cases, a department will work within several funds. Although each of the operations in these
funds is different, they are similar enough that savings can be achieved by having people who can
share job responsibilities. Each department prepares a budget that includes information about the
organizational unit and matches the available resources with the requirements to complete the
department and fund work plans.
Why does a town create a budget? ▬▬▬▬▬▬
All cities and towns in Arizona are required to adopt an annual budget. State law dictates that
fiscal years begin on July 1 and end on June 30. Certain parts of the budget document such as
summaries of revenues and expenditures showing two years of spending history are required by
State law.
When can a citizen have input into the budget process? ▬▬▬▬▬▬
Town staff welcomes comments and suggestions throughout the year. The final opportunity
occurs in May when the Town Council holds a public hearing on the proposed budget as
recommended through the budget hearings. This is the last opportunity to increase the budget for
the next fiscal year. Once the tentative budget is adopted, line items can only be decreased prior
to the budget’s final adoption.
Many revenue estimates must be made based on assumptions regarding general economic
conditions. For example, development related revenues (building permits, system development
charges, etc.) are all based on assumptions regarding development forecasts for Fountain Hills
during the coming year. Revenue estimates are conservative to avoid setting expenditure budgets
that will not be supported by actual revenues.
Fiscal Year 2003-2004 Budget
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Town of Fountain Hills
Can the budget be amended once it is adopted? ▬▬▬▬▬▬
During the fiscal year, the town manager may transfer appropriations between line items within a
department.
What basis of accounting/budgeting does the Town use? ▬▬▬▬▬▬
Governmental fund budgets (General, Special Revenue, Debt Service, Capital Projects) are
prepared on a modified accrual basis. This means that expenditures are recorded when the related
fund liability is incurred, and revenues are recognized only when they are measurable and
available. In all cases, when goods and services are not received by year-end, the encumbrances
lapse.
The Comprehensive Annual Financial Report (CAFR) shows the status of the Town’s finances on
the basis of “generally accepted accounting principles” (GAAP). In most cases, this conforms to
the way the Town prepares its budget. The exceptions are liabilities for compensated absences,
i.e. vacation pay, which are expected to be paid with available financial resources. The liability is
reported as accrued by employees (GAAP) as opposed to being expended when paid (Budget).
The Comprehensive Annual Financial Report shows fund expenditures and revenues on both a
GAAP basis and Budget basis for comparison purposes.
How do I get more information? ▬▬▬▬▬▬
All requests for public information in the Town of Fountain Hills are handled by the Town
Clerk’s office. Please call (480) 837-2003 or visit the Town’s website www.fh.az.gov and click
on the Accounting Department icon.
Fiscal Year 2003-2004 Budget
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Town of Fountain Hills
Budget Schedule (Fiscal Year 2003-2004)
Date___________ Action______________________________________
Jan. 20 – Feb. 14 Department directors and accounting supervisor review YTD
2002-2003 budget and projected year end balance. Department
directors prepare initial budget requests.
February 10 Summary of estimated fiscal year end 2002-2003 revenue,
expenditures, and fund balance submitted to town manager,
department directors
Feb. 3 – March 21 Fiscal year 2003-2004 revenue projections are prepared and
reviewed with town manager.
February 14 Departmental proposed budget numbers submitted to accounting
department (revenues and expenditures).
March 11 Department justifications for expenditures due.
March 17 – March 28 Department directors, town manager and accounting supervisor
meet to review requested expenditures.
March 28 Departmental language finalized and electronically submitted to
accounting department.
April 4 Draft budget document submitted to town manager.
April 7 – April 15 Staff review of proposed budget.
April 28 Document submitted electronically for final compilation.
May 7 Council receives copy of draft budget.
May 15 Public Council budget meeting – Adopt tentative budget.
June 19 Regular Council meeting – Adopt final budget.
July 1 Regular Council meeting – Adopt tax levy.
Fiscal Year 2003-2004 Budget
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Town of Fountain Hills
All Funds Revenue Summary
FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Revised Est.Proposed
Source of Revenues
GENERAL FUND
Intergovernmental
State Sales Tax $1,320,401 $1,559,318 $1,500,000 $1,500,000 $1,575,000
State Income Tax $1,688,004 $2,110,536 $2,100,000 $2,100,000 $1,826,315
Vehicle License Tax $576,264 $667,570 $660,000 $750,000 $760,822
Fire Insurance Premium Tax $0 $0 $28,000 $88,000 $88,000
Total Intergovernmental $3,584,669 $4,337,424 $4,288,000 $4,438,000 $4,250,137
Taxes
Property Tax $0 $1,355,318 $0 $10,000 $0
Local Sales Tax $4,923,174 $4,355,701 $4,300,000 $4,971,875 $6,459,293
Franchise Tax $125,982 $130,694 $130,000 $150,000 $150,000
Total Taxes $5,049,156 $5,841,713 $4,430,000 $5,131,875 $6,609,293
Charges for Services
Parks & Rec User Fees $175,724 $175,376 $190,000 $160,000 $188,750
Encroachment Permit Fee $112,731 $185,431 $50,000 $90,000 $41,000
Subdivision Fees $61,284 $36,854 $15,000 $20,000 $15,200
Total Charges for Services $349,739 $397,661 $255,000 $270,000 $244,950
Licenses and Permits
Animal License Fees $24,072 $24,779 $25,000 $25,000 $32,495
Business License Fees $87,521 $87,394 $65,000 $90,000 $95,210
Building Permit Fees $1,871,925 $997,239 $700,000 $900,000 $769,250
Rezoning/Variance Fees $28,160 $27,327 $15,000 $25,000 $15,300
Improvement Plan Review Fee $53,205 $29,040 $15,000 $20,000 $15,750
Total Licenses and Permits $2,064,884 $1,165,779 $820,000 $1,060,000 $928,005
Fines and Forfeitures
Court Fines $303,261 $256,774 $260,000 $250,000 $212,000
JCEF/CCEF Revenue $7,098 $8,831 $0 $0 $1,500
Total Fines and Forefeitures $310,358 $265,605 $260,000 $250,000 $213,500
Community Center
Rental Fees $14,166 $71,057 $100,000 $120,000 $195,000
Bar Sales/Commission $0 $41,291 $35,000 $40,000 $40,000
Total Community Center $14,166 $112,347 $135,000 $160,000 $235,000
Miscellaneous
Leases $21,615 $36,556 $36,600 $51,600 $63,000
Donations $400 $12,760 $0 $10,000 $0
Interest on Investments $380,824 $188,681 $150,000 $0 $85,000
Miscellaneous $10,957 $1,729,801 $12,000 $50,000 $50,000
Total Miscellaneous $413,796 $1,967,798 $198,600 $111,600 $198,000
Transfer from County $0 $0 $1,070,000 $0 $0
Transfer from Development Fees $0 $0 $137,300 $137,300 $0
Transfer from MPC (BNY)$0 $0 $1,000,000 $1,255,000 $0
TOTAL GENERAL FUND REVENUES $11,786,768 $14,088,326 $12,593,900 $12,813,775 $12,678,885
Fiscal Year 2003-2004 Budget
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Town of Fountain Hills
All Funds Revenue Summary – continued
FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Revised Est.Proposed
Source of Revenues
SPECIAL REVENUE FUNDS
Highway Users Revenue Funds
Highway Users $1,061,521 $1,254,816 $1,310,000 $1,300,000 $1,401,400
Local Transportation (LTAF)$109,942 $114,861 $110,000 $113,000 $115,000
In Lieu Payments $93,986 $37,422 $20,000 $35,000 $6,000
Interest $7,749 $7,648 $2,000 $0 $500
Miscellaneous $0 $0 $0 $7,500 $1,000
Transfers In $1,034,234 $588,079 $249,000 $0 $0
Total Highway Users Revenue Fund $2,307,432 $2,002,827 $1,691,000 $1,455,500 $1,523,900
Excise Tax Special Revenue
Land Preservation $635,243 $804,959 $806,250 $806,250 $880,813
Downtown Development $211,748 $271,065 $268,750 $268,750 $293,600
Total Excise Tax Special Revenue $846,991 $1,076,024 $1,075,000 $1,075,000 $1,174,413
Community Center FF&E
Donations $0 $174,000 $0 $117,000 $0
Total Community Center FF&E $0 $174,000 $0 $117,000 $0
Grants
COPS Universal $190,991 $118,086 $28,900 $28,900 $0
State Parks $238,679 $0 $0 $0 $160,000
AZ Commission on the Arts $1,500 $2,500 $4,000 $0 $0
FEMA - Fire Department $0 $0 $83,000 $51,551 $21,600
Miscellaneous Grants $0 $0 $750,000 $0 $680,000
Total Grants $431,170 $120,586 $865,900 $80,451 $861,600
TOTAL SPECIAL REVENUE FUNDS $3,585,593 $3,373,437 $3,631,900 $2,727,951 $3,559,913
DEBT SERVICE FUNDS
General Obligation Bonds
Secondary Property Tax $697,684 $1,341,025 $1,250,000 $1,290,000 $1,540,000
Interest $0 $953 $2,650 $0 $1,000
Total General Obligation Bonds $697,684 $1,341,978 $1,252,650 $1,290,000 $1,541,000
HURF Street Paving Transfers $112,800 $135,861 $126,000 $126,000 $124,000
Eagle Mountain CFD $645,240 $715,494 $490,000 $490,000 $561,500
Community Center MPC $394,600 $407,634 $380,000 $380,000 $375,500
Cottonwoods Improvement District $7,958 $4,520 $4,500 $4,500 $4,500
TOTAL DEBT SERVICE FUNDS $1,858,282 $2,605,487 $2,253,150 $2,290,500 $2,606,500
DEVELOPMENT FEES
Marshal Department Development Fees $960 $10,843 $8,510 $5,700 $9,950
Street Department Development Fees $13,742 $144,761 $84,235 $89,070 $138,175
Parks & Recreation Development Fees $33,900 $176,759 $292,650 $199,725 $347,200
Open Space Development Fees $37,740 $198,023 $367,790 $222,350 $386,500
General Government Development Fees $13,987 $160,338 $123,030 $82,350 $139,900
TOTAL DEVELOPMENT FEES $100,329 $690,724 $876,215 $599,195 $1,021,725
CAPITAL PROJECTS FUND
Community Center MPC $0 $0 $2,100,000 $2,189,660 $0
Land Preservation $13,826,973 $13,826,973 $0 $0 $0
Library Museum $1,530,431 -$0 $0 $0
TOTAL CAPITAL PROJECTS FUND $15,357,404 $13,826,973 $2,100,000 $2,189,660 $0
TOTAL ALL FUNDS $32,688,376 $34,584,947 $21,455,165 $20,621,081 $19,867,023
Fiscal Year 2003-2004 Budget
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Town of Fountain Hills
All Funds Expenditures
FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Bud
get Revised Est.Proposed
Fund/Department
GENERAL FUND
Community Center $765,444 $1,067,997 $660,704 $585,030 $469,994
Municipal Court $296,802 $337,469 $327,470 $286,489 $299,870
Town Council $58,290 $102,491 $64,660 $57,460 $85,360
Administration $2,855,337 $2,826,034 $3,109,900 $3,025,525 $3,329,771
Information Technology $262,693 $213,318 $184,555 $150,050 $178,169
Planning & Zoning $337,693 $347,581 $409,510 $301,450 $252,000
Building Safety $650,018 $524,116 $501,700 $389,215 $587,900
Public Works $1,663,118 $1,181,919 $1,205,200 $982,050 $1,082,560
Recreation $644,256 $744,139 $728,350 $652,400 $543,070
Parks $2,016,483 $812,452 $845,620 $733,795 $1,205,840
Law Enforcement $2,483,545 $2,645,929 $2,696,380 $2,556,760 $1,743,538
Fire Department $0 $1,819,291 $2,361,270 $2,326,700 $2,335,830
NonDepartmental $45,833 $50,825 $47,500 $47,500 $50,000
Transfers (In)/Out $1,357,489 $2,324,389 ($1,132,300)($317,300)$0
TOTAL GENERAL FUND $13,437,001 $14,997,951 $12,010,519 $11,777,124 $12,163,902
SPECIAL REVENUE FUNDS
Highway Users $2,298,427 $2,011,832 $1,689,447 $1,389,449 $1,523,900
COPS Universal $28,900 $28,900 $0
State Parks $238,679 $0 $0 $0 $320,000
AZ Commission on the Arts $1,500 $2,500 $4,000 $0 $0
FEMA - Fire Department $0 $0 $83,000 $51,551 $24,150
Community Center FF&E $0 $51,706 $120,000 $52,000 $187,294
Miscellaneous Grants $0 $0 $750,000 $0 $680,000
Total Grants $2,538,606 $2,066,038 $2,675,347 $1,521,900 $2,735,344
Excise Tax Special Revenue
Land Preservation $0 $520,315 $605,000 $627,750 $639,610
Downtown Development $0 $50,000 $175,000 $7,600 $318,455
Total Excise Tax Special Revenue $0 $570,315 $780,000 $635,350 $958,065
TOTAL SPECIAL REVENUE FUNDS $2,538,606 $2,636,353 $3,455,347 $2,157,250 $3,693,409
DEBT SERVICE FUNDS
General Obligation Bonds
Bond Payment - GO $351,573 $338,220 $354,000 $354,000 $360,000
Bond Payment - Lakeside $156,875 $142,000 $137,500 $137,500 $133,000
Bond Payment - Library/Museum $380,602 $397,075 $385,000 $385,000 $372,000
Bond Payment - Mtn Preserve GO $0 $402,000 $513,500 $513,500 $505,000
Total General Obligation Bonds $889,050 $1,279,295 $1,390,000 $1,390,000 $1,370,000
Fiscal Year 2003-2004 Budget
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Town of Fountain Hills
All Funds Expenditures – continued
1 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Bud
FY 2000-200
Actual get Revised Est.Proposed
und/DepartmentF
Special Districts/MPC Debt Service:
Bond Payment - HURF $113,223 $135,861 $126,000 $126,000 $124,000
Bond Payment - Cottonwoods ID.$4,667 $3,821 $4,500 $4,500 $4,500
MPC - Community Center $394,600 $392,000 $380,000 $380,000 $375,500
Eagle Mountain CFD $324,231 $321,526 $458,350 $508,350 $514,500
Total Special District Debt Service $836,721 $853,208 $968,850 $1,018,850 $1,018,500
TOTAL DEBT SERVICE FUNDS $1,725,771 $2,132,503 $2,358,850 $2,408,850 $2,388,500
DEVELOPMENT FEES
Law Enforcement Development Fees $0 $0 $0 $0 $0
Street Department Development Fees $0 $0 $245,835 $7,000 $200,000
Parks & Recreation Development Fees $0 $80,954 $0 $0 $129,670
Open Space Development Fees $0 $0 $15,000 $0 $33,500
General Government Development Fees $0 $185,500 $137,300 $50,000 $50,000
TOTAL DEVELOPMENT FEES $0 $266,454 $398,135 $57,000 $413,170
CAPITAL PROJECTS FUND
Community Center MPC $0 $0 $362,500 $0 $0
Land Preservation $1,400,000 $13,750,000 $0 $0 $0
Library Museum $0
TOTAL CAPITAL PROJECTS FUND $1,400,000 $13,750,000 $362,500 $0 $0
TOTAL ALL FUNDS $19,101,378 $33,783,261 $18,585,351 $16,400,224 $18,658,981
Fiscal Year 2003-2004 Budget
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Town of Fountain Hills
Budgeted Expenditure by Account Code – All Funds
Gen Fund Special Development Debt TOTAL % of
TOTALS Rev Funds FF&E Fees Service ALL FUNDS Total
$3,298,290 17.7%
201 FICA $60,590 $7,460 $68,050 0.4%
5202 Unemployment Insurance $4,245 $696 $4,941 0.0%
5203 Employee's Health Insurance $283,142 $62,592 $345,734 1.9%
5204 Employee's Life Insurance $3,230 $840 $4,070 0.0%
5205 Employee's Dental Insurance $33,492 $7,488 $40,980 0.2%
5206 Employee's Eye Insurance $0 $0 $0 0.0%
5207 Worker's Compensation Insurance $34,170 $28,747 $62,917 0.3%
5208 Employee's Retirement Fund $276,451 $55,844 $332,295 1.8%
5209 Recruitment Costs $2,257 $2,257 0.0%
5211 Disability Insurance $12,061 $180 $12,241 0.1%
Total Wages & Salaries $3,510,994 $663,780 $0 $0 $0 $4,174,774 22.4%
5901 Accounting Fees $35,300 $3,500 $38,800 0.2%
5902 Professional Fees $84,700 $84,700 0.5%
5903 Legal Fees $301,400 $4,000 $305,400 1.6%
5906 Jail/Prisoner Fees $38,000 $38,000 0.2%
5908 Engineering Fees $43,500 $25,000 $68,500 0.4%
Rabies & Animal Control
5915 Elections Expense $36,000 $36,000 0.2%
5920 Intergovernmental Agreements $3,000 $3,000 0.0%
5929 Special Programs - RPTA $56,250 $56,250 0.3%
5930 Special Programs - Chamber $0 $0 0.0%
5932 Special Programs $225,950 $10,000 $235,950 1.3%
5933 Youth And Teens $11,100 $11,100 0.1%
5935 Sports Activities $51,100 $51,100 0.3%
5936 Spec.Programs-Constituent Comm $58,200 $58,200 0.3%
5941 McDowell Mtn Preservation $1,000 $1,000 0.0%
5947 Tourism $50,500 $50,500 0.3%
5950 Sheriff's Contract $1,598,388 $1,598,388 8.6%
5955 Rural Metro Contract $2,273,480 $2,273,480 12.2%
5980 Sales Tax Rebates $798,460 $46,210 $844,670 4.5%
Total Contract Services $5,692,528 $88,710 $0 $0 $0 $5,781,238 31.0%
6400 Vehicle Repairs & Maintenance $47,000 $30,000 $77,000 0.4%
6402 Road Repair & Maintenance $0 $128,600 $128,600 0.7%
6403 Equipment Rental $6,150 $500 $6,650 0.0%
6404 Building Repairs & Maintenance $99,522 $4,000 $7,500 $111,022 0.6%
6405 Office Equip. Repairs & Maint. $74,379 $500 $7,500 $82,379 0.4%
6406 Major Road Improvements $0 $407,475 $407,475 2.2%
6410 Field Preparation/Maintenance $90,300 $90,300 0.5%
6415 Mowing/Landscape Maintenance $295,800 $295,800 1.6%
6420 Dam/Wash Maintenance $150,000 $150,000 0.8%
Total Repairs & Maintenance $763,151 $571,075 $15,000 $0 $0 $1,349,226 7.2%
5200 Wages $2,800,614 $497,676
5
Fiscal Year 2003-2004 Budget
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Town of Fountain Hills
Budgeted Expenditure by Account Code – All Funds – continued
Gen Fund Special Developmen Debt TOTAL % of
TOTALS Rev Funds FF&E Fees Service ALL FUNDS Total
6501 Advertising/Signage $40,500 $100 $5,000 $45,600 0.2%
6505 Conferences $14,095 $2,500 $16,595 0.1%
6507 Continuing Education $36,530 $4,300 $40,830 0.2%
6508 Dues & Publications $54,890 $4,600 $59,490 0.3%
6509 Dues - GPEC $8,300 $8,300 0.0%
6511 Electricity Expense $313,632 $25,000 $338,632 1.8%
6514 Gas & Oil Expense $41,150 $17,000 $58,150 0.3%
6517 Liability Insurance $250,000 $117,000 $367,000 2.0%
6520 Office Supplies $43,800 $2,000 $4,794 $50,594 0.3%
6525 Tools, Shop Supplies $5,300 $5,000 $10,300 0.1%
Firefighting Equipment $12,000 $24,150 $36,150 0.2%
6529 Postage $17,200 $17,200 0.1%
6530 Bar Supplies $25,000 $25,000 0.1%
6531 Printing $18,500 $300 $2,500 $21,300 0.1%
6534 Rent Expense $482,920 $482,920 2.6%
6537 Communication Expense $86,450 $7,500 $93,950 0.5%
6546 Water/Sewer $142,362 $6,000 $148,362 0.8%
6548 Travel Expense $6,550 $100 $6,650 0.0%
6549 Uniforms $11,500 $9,000 $20,500 0.1%
6550 Weapons and Ammunition $0 $0 0.0%
6560 Bank Charges $4,400 $4,400 0.0%
6650 CCEF Expenditures $1,500 $1,500 0.0%
Total Supplies & Services $1,616,579 $224,550 $12,294 $0 $0 $1,853,423 9.9%
8020 Capital Outlay - Furn & Equip.$3,600 $685,000 $20,000 $708,600 3.8%
8025 Capital Outlay - Computers $4,050 $4,050 0.0%
8026 Capital Outlay - Software $13,000 $13,000 0.1%
8090 Capital Expend. - Improvements $510,000 $545,000 $413,170 $1,468,170 7.9%
9000 Debt Service $0 $123,000 $2,388,500 $2,511,500 13.5%
9030 Debt Retirement $0 $605,000 $605,000 3.2%
9999 Contingency $50,000 $140,000 $190,000 1.0%
Total Capital/Contingency $580,650 $1,958,000 $160,000 $413,170 $2,388,500 $5,500,320 29.5%
GRAND TOTAL $12,163,902 $3,506,115 $187,294 $413,170 $2,388,500 $18,658,981 100.0%
Fiscal Year 2003-2004 Budget
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Town of Fountain Hills
General Fund Revenues and Expenditures Summary
FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Estimate Budget
REVENUES
State Sales Tax 1,320,401 1,559,318 1,500,000 1,500,000 1,575,000
State Revenue Sharing 1,688,004 2,110,536 2,100,000 2,100,000 1,826,315
Vehicle License Tax 576,264 667,570 660,000 750,000 760,822
Fire Insurance Premium Tax 0 0 28,000 88,000 88,000
Property Tax 0 1,355,318 0 10,000 0
Local Sales Tax 4,923,174 4,355,701 4,300,000 4,971,875 6,459,293
Business License Fees 87,521 87,394 65,000 90,000 95,210
Building Permits 1,871,925 997,239 700,000 900,000 769,250
Court Fines & Fees 303,261 256,774 260,000 250,000 212,000
Animal License Fees 24,072 24,779 25,000 25,000 32,495
JCEF Revenue 5,578 0 1,500
CCEF Revenue 1,520 8,831 0 0 0
Rezoning/Variance/Special Use 28,160 27,327 15,000 25,000 15,300
Improvement Plan Review Fee 53,205 29,040 15,000 20,000 15,750
Encroachment Permit Fees 112,731 185,431 50,000 90,000 41,000
Subdivision Fees 61,284 36,854 15,000 20,000 15,200
Franchise Fees 125,982 130,694 130,000 150,000 150,000
Parks & Recreation User Fees 175,724 175,376 190,000 160,000 188,750
Rental 14,166 71,057 100,000 120,000 195,000
Cellular Lease Payment 21,615 36,556 36,600 51,600 63,000
Bar Sales/Commission 0 41,291 35,000 40,000 40,000
Donations 400 12,760 0 10,000 0
Interest/Investment Income 380,824 188,681 150,000 0 85,000
Miscellaneous 10,957 1,729,801 12,000 50,000 50,000
TOTAL CURRENT REVENUE $11,786,768 $14,088,326 $10,386,600 $11,421,475 $12,678,885
EXPENDITURES:
Mayor and Town Council 58,290 102,491 64,660 57,460 85,360
Administration 2,855,337 2,826,034 3,109,900 3,025,525 3,329,771
Information Technology 262,693 213,318 184,555 150,050 178,169
Building Safety 650,018 524,116 501,700 389,215 587,900
Public Works 1,663,118 1,181,919 1,205,200 982,050 1,082,560
Planning and Zoning 337,693 347,581 409,510 301,450 252,000
Recreation 644,256 744,139 728,350 652,400 543,070
Parks 2,016,483 812,452 845,620 733,795 1,205,840
Community Center 765,444 1,086,274 660,704 585,030 469,994
Law Enforcement 2,483,545 2,645,929 2,696,380 2,556,760 1,743,538
Fire Department 0 1,819,291 2,361,270 2,326,700 2,335,830
Municipal Court 296,802 337,469 327,470 286,489 299,870
Non Departmental (Contingency)45,833 50,825 47,500 47,500 50,000
Transfer from County 0 (1,070,000)0 0
Transfer from Development Fees 0 0 (137,300)(137,300)0
Transfer from MPC (BNY)0 0 (1,000,000)(1,255,000)0
Street Department 1,357,489 217,518 0 0 0
MPC 1,031,871 0 0 0
Land Preservation Fund 806,250 806,250 806,250 0
owntown Development Fund 268,750 268,750 268,750 0
OTAL EXPENDITURES &TRANSFERS $13,437,001 $15,016,228 $12,010,519 $11,777,124 $12,163,902
XCESS OF REVENUES OVER/
(UNDER) EXPENDITURES (1,650,233)(927,902)(1,623,919)(355,649)514,983
und Balance Beginning of Year $6,314,461 $4,664,228 $2,483,712 $3,736,326 $3,380,677
nding Fund Balance $4,664,228 $3,736,326 $859,793 $3,380,677 $3,895,660
D
T
E
F
E
Fiscal Year 2003-2004 Budget
- 25 -
Town of Fountain Hills
This page intentionally left blank
Fiscal Year 2003-2004 Budget
- 26 -
Town of Fountain Hills
General Fund Revenues
General fund operating revenu r fiscal year 2003-2004. The
llowing charts are a new addition to the budget this year and will summarize operating revenues
y major source, as well as show a ten-year history. The charts highlight the trends, account
des, restrictions on usage, major influences and assumptions for the fiscal year 2003-2004
timate.
es are estimated at $12,678,885 fo
fo
b
co
es
Fiscal Year 2003-2004 Budget
- 27 -
Town of Fountain Hills
State Shared Sales Tax
f
e
ajor influences: Construction Activity, Retail Sales, Population and Economy
Percent
1994-95 $772,609 9.6%
1995-96 $830,145 7.4%
1996-97 $998,459 20.3%
1997-98 $1,054,548 5.6%
1998-99 $1,130,422 7.2%
1999-00 $1,242,559 9.9%
2000-01 $1,320,401 6.3%
2001-02 $1,559,318 18.1%
2002-03 (est.)$1,500,000 -3.8%
ccount: 3010 2003-04 (est.)$1,575,000 5.0%
crease as a result of mid-decade census population growth
Restrictions Fiscal Year Amount Change
1990-91 $397,853
1991-92 $602,256 51.4%
1992-93 $650,250 8.0%
1993-94 $705,184 8.4%
No restrictions on usage. Must be expended for public
purposes.
A
In
T
th
he State assesses a 6.3% sales tax, of which cities and towns share in the collections total on the basis o
e relation of its population to the total population of all incorporated cities and towns in the state using th
000 census figures. The drop in sales tax receipts in FY 2002-2003 reflects the slowdown in the economy
at has been felt statewide. The revenue estimate for FY 2003-2004 as provided by the League of Arizona
ities and Towns was compared to State-wide estimates from the Joint Legislative Budget Committee.
he FY 2003-2004 estimate is lower than the League estimate of $1,600,687 for conservatism but still
flects a 5.0% growth over the FY 2002-2003 estimate.
Assumptions
2
th
C
T
re
M
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
1994-95 1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 2002-03
(est .)
2003-04
(est .)
S TATE S HAR ED S ALES TAX
La s t Te n Fis ca l Ye a rs
Fiscal Year 2003-2004 Budget
- 28 -
Town of Fountain Hills
State Income Tax
Restrictions Fiscal Year Amount Change
1990-91 $390,512
1991-92 $621,504 59.2%
1992-93 $648,456 4.3%
1993-94 $653,838 0.8%
1994-95 $722,920 10.6%
1995-96 $766,077 6.0%
1996-97 $1,071,161 39.8%
1997-98 $1,210,113 13.0%
1998-99 $1,412,702 16.7%
1999-00 $1,567,610 11.0%
2000-01 $1,688,004 7.7%
2001-02 $2,110,536 25.0%
2002-03 (est.)$2,100,000 -0.5%
Account: 3020 2003-04 (est.)$1,826,315 -13.0%
Increase as a result of mid-decade census population growth
No restrictions on usage. Must be expended for public
purposes.
Percent
Assumptions
A 1972 citizen's initiative gave the cities and towns a percentage share of the state income tax, officially
called urban revenue sharing. Arizona cities and towns receive 14.8% of the State's income tax collection
ntil FY 2004-2005 when the percentage will go back up to 15%. This state shared revenue is distribu
cities and towns based on the relation of their population to the total population of all incorporated ci
nd towns in the state according to the 2000 census. Amounts distributed are based on actual income ta
s
ted
ties
x
u
to
a
collections from two years prior to the fiscal year in which the Town receives the funds. The estimated
revenue for next fiscal year is provided by the Arizona League of Cities and Towns and is the first time in
thirty years that this revenue source has gone down over the previous year (16.32%).
Major Influences: Personal Income, Corporate Net Profits, Population and State Policy
S TATE S HAR ED IN
La s t Te n Fis c a l Ye a rs
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
1994-95 1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 2002-03
(est .)
2003-04
(est .)
COM E TAX
Fiscal Year 2003-2004 Budget
- 29 -
Town of Fountain Hills
Vehicle License Tax
Percent
Restrictions Fiscal Year Amount Change
1990-91 $85,000
1991-92 $134,247 57.9%
1992-93 $170,922 27.3%
1993-94 $228,936 33.9%
1994-95 $285,044 24.5%
1995-96 $273,111 -4.2%
1996-97 $378,103 38.4%
1997-98 $403,775 6.8%
1998-99 $476,430 18.0%
1999-00 $524,796 10.2%
2000-01 $576,264 9.8%
2001-02 $667,570 15.8%
2002-03 (est.) $750,000 12.3%
Account: 3030 2003-04 (est.) $760,822 1.4%
Assumptions
No restrictions on usage. Must be expended for public
purposes.
Approximately 20% of the revenues collected for the licensing of motor vehicles is distributed to
corporated cities and towns. The Town receives its share of the vehicle license tax collections based on
its population in relation to the total incorporated population of the county (0.7%). The remainder of the
revenues collected are shared by schools, counties, and the state. The fiscal year 2003-2004 estimate is
based on receiving 0.7% of the mid-point between the County's most likely and pessimistic projection
in
($108,688,909).
Major Influences: Automobile Sales, Population, and State Policy
$800,000
VEHI CLE LICEN S E TAX
La s t Te n Fis c a l Ye a rs
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$700,000
1994-95 1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 2002-03
(est .)
2003-04
(est.)
$600,000
Fiscal Year 2003-2004 Budget
- 30 -
Town of Fountain Hills
Local Sales Tax
Fo restricted. The ining is de ated to
cland preservation
the local sales
e Town Counci
emergency me
roved a 1%
services a
rease
estore a
19 -9
19 -96 $1,610,1
19
19
-9
-9
$2
$3
19 -00 87,514
20 -01 923,174 .4%
20 -02 355,701 .5%
20
20
-03 (est.)
-04 (est.)
971,875
633,710
.1%
.5%A
R
C
purpose.
Percent
strictions Fiscal Year Amount Change
1990-91 $0
1991-92 $0
1992-93 $0
93 4 $0
1994-95 $16,622
95 16
1996-97 $2,664,923 65.5%
97 8 ,920,084 9.6%
98 9 ,394,152 16.2%
99 $4,0 20.4%
00 $4,20
01 $4,-11
02 $4,14
ccount: 3205 03 $7,53
ate increase
f the total proceeds from the 2.6% tax rate .4% of the revenue
ation and Downtown Development.
due under the Municipal Property
orporation Agreement are repaid from local sales tax. Excess
proceeds are not restricted but must be expended for public
Re
O
is restricted for Land Preserv
Additionally, bond payments
Assumptions
untain Hills’ local sales tax rate is 2.6% of which 2.2% is un rema dic
(0.3%) and downtown development (0.1%). Th l app in
tax effective April 1, 2003 to help fund fire nd dical nd r
nancial stability to the Town, providing an additional $671,875 in FY 2002-2003. Sales tax collections
for FY 2003-2004 are estimated to increase by approximately 9.2% excluding the rate increase proceeds.
in
fi
The additional revenue will be provided by th ter that opened in October 2002. e new shopping cen
Major Influences: Economy, Construction Activity, Retail Sales, and Public Policy
LOCAL S ALES TAX
Las t Te n Fis cal Ye ars
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
1994-95 1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 2002-03
(est .)
2003-04
(est .)
Fiscal Year 2003-2004 Budget
- 31 -
Town of Fountain Hills
Fines and Forfeitures
Fiscal Year 2003-2004 Budget
- 32 -
$0
$50,000
$100,000
$150,000
1994-95 1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 2002-03
(est .)
2003-04
(est .)
Assumptions
Municipal Court fines come from traffic violations and other fines paid for the violation of municipal
ordinances. The decline in fines and forfeitures beginning in FY 2001-2002 is related to the reductions in
the Marshal Department that were initiated in October 2001. A dual law enforcement agency system has
tain Hills since 1991. The Town will revert to a single agency law enforcement
stem beginning in FY 2003-2004 due to financial constraints.
1996-97 $209,485 -0.9%
1997-98 $208,900 -0.3%
1998-99 $259,453 24.2%
1999-00 $293,910 13.3%
2000-01 $310,359 5.6%
2001-02 $265,605 -14.4%
2002-03 (est.)$250,000 -5.9%
Account: 3230 2003-04 (est.)$212,000 -15.2%
Percent
strictions Fiscal Year Amount Change
1990-91 $0
1991-92 $123,498
1992-93 $134,618
1993-94 $166,736
1994-95 $171,675
1995-96 $211,289
Re
No restrictions on usage. Must be expended for public purpose.
been utilized in Foun
sy
FINES URES
Las t Te n Fis cal Ye ars
& FORFEIT
$250,000
$300,000
$350,000
$200,000
Town of Fountain Hills
Building Related Fees
Percent
trictions Fiscal Year Amount Change
1990-91 $0
1991-92 $427,949
1992-93 $490,837
1993-94 $807,940
1994-95 $1,379,965
1995-96 $1,688,321
1996-97 $1,759,326 4.2%
1997-98 $1,912,468 8.7%
1998-99 $2,433,602 27.2%
1999-00 $2,547,521 4.7%
2000-01 $2,127,305 -16.5%
2001-02 $1,275,891 -40.0%
2002-03 (est.)$1,055,000 -17.3%
Accounts: 3220-3250 2003-04 (est.)$872,250 -17.3%
o restrictions on usage. Must be expended for public purpose.
Res
N
Assumptions
Revenues from this source include the fees collected from building permits, rezoning, improvement pl
encroachment and subdivision plans. The sharp decline from 2001 to present is due to the absence of
production home building, economic downturn and completion of several major development project
such as Eagle Mountain, Monterra Ranch, Diamonte del Lago and the Target shopping center. While th
number of permits being issued has decreased the permit valuation will increase with the construction
mes on large lots.
Permits Valuation
Y1999-2000 510 $146,408,220
FY2000-2001 342 $105,687,713
FY2001-2002 218 2,831 (large commercial project)
Y2002-2003 (est.) 144 $53,736,500
an,
s,
e
of
primarily residential custom ho
F
$113,12
F
Major Influences: Population, Economy, Development, Public Policy
B UI LD IN G R ELATED FEES
La s t Te n Fis ca l Ye a r
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
1994-95 1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 2002-03
(e s t .)
2003-04
(e s t .)
s
Fiscal Year 2003-2004 Budget
- 33 -
Town of Fountain Hills
icense Fees
Fiscal Year 2003-2004 Budget
- 34 -
L
Assumptions
Percent
Restrictions Fiscal Year Amount Change
1990-91 $0
1991-92 $23,628
1992-93 $29,488
1993-94 $39,523
1994-95 $53,925
1995-96 $61,594
1996-97 $70,038 13.7%
1997-98 $81,125 15.8%
1998-99 $90,717 11.8%
1999-00 $100,134 10.4%
2000-01 $115,681 15.5%
2001-02 $112,173 -3.0%
2002-03 (est.)$115,000 2.5%
Accounts: 3210, 3225 2003-04 (est.)$127,705 11.0%
No restrictions on usage. Must be expended for public purpose.
License fees are derived from a license tax on professions, occupations, businesses and animals within the
d primarily as a means of regulating businesses and animal control within the
mmunity. The estimate for FY 2003-2004 is based on 2,041 active business licenses and 2,761 animal
censes.
Major Influences: Economy, Enforcement
Town. The license fee is use
co
li
$140,000
LICEN S E FEES
Las t Te n Fis cal Ye ars
$120,000
$100,000
$0
$20,000
$40,000
$60,000
$80,000
1994-95 1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 2002-03
(est .)
2003-04
(est .)
Town of Fountain Hills
Charges for Services
Assumptions
Charges for services are collected from users lities (parks, community center) or programs
1991-92 $33,819
1992-93 $39,183
1993-94 $37,934
1994-95 $44,827
1995-96 $70,948
1996-97 $150,209 111.7%
1997-98 $656,283 336.9%
1998-99 $479,633 -26.9%
1999-00 $267,835 -44.2%
2000-01 $211,800 -20.9%
2001-02 $324,300 53.1%
2002-03 (est.)$371,600 14.6%
Accounts: 3270, 3280, 3285 2003-04 (est.)$486,750 31.0%
Percent
strictions Fiscal Year Amount Change
1990-91 $0
Re
No restrictions on usage. Must be expended for public purpose.
of Town faci
developer in F(recreation). During FY 1997-1998 the master ountain Hills transferred Fountain Park to the
proved by the Council in April and is reflected in the FY 2003-2004 estimate.
y on Rates
CHAR GES FOR S ER VICES
Last Ten Fiscal Years
Town along with a monetary contribution for the two years following. In September 2001 the new
Fountain Hills Community Center opened providing a venue for weddings, banquets, civic meetings, etc.
The Community Center Advisory Commission reviewed the rates in early 2003 and the recommended
increase was ap
Major Influences: Population, Internal Polic
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
91-92 92-93 93-94 94-95 95-96 96-97 97-98 98-99 99-00 00-01 01-02 02-03
(e s t )
03-04
(e s t )
Recreation Com m . Center
Fiscal Year 2003-2004 Budget
- 35 -
Town of Fountain Hills
General Fund Expenditure Summary
TOWN OF FOUNTAIN HILLS 2003-04 GENERAL FUND EXPENDITURE SUMMARY
Salaries Contract Repairs &Supplies Capital % of
Department & Benefits Services Maintenance & Services Outlay Total Total
ayor and Town Council $34,660 $0 $0 $50,700 $0 $85,360 0.7%
dministration $830,300 $1,410,210 $71,522 $1,017,739 $0 $3,329,771 27.4%
Information Technology $0 $22,200 $53,029 $85,890 $17,050 $178,169 1.5%
Law Enforcement $75,900 $1,662,588 $500 $4,550 $0 $1,743,538 14.3%
Fire Department $0 $2,273,480 $27,200 $35,150 $0 $2,335,830 19.2%
Municipal Court $276,320 $8,200 $1,100 $14,250 $0 $299,870 2.5%
Parks & Recreation $586,910 $155,350 $295,500 $201,150 $510,000 $1,748,910 14.4%
Community Center $301,144 $52,000 $8,300 $104,950 $3,600 $469,994 3.9%
Public Works $635,710 $44,000 $303,000 $99,850 $0 $1,082,560 8.9%
Building Safety $553,100 $15,000 $2,500 $17,300 $0 $587,900 4.8%
Planning & Zoning $227,950 $2,500 $500 $21,050 $0 $252,000 2.1%
Contingency $50,000 0.4%
GENERAL FUND TOTALS $3,521,994 $5,645,528 $763,151 $1,652,579 $530,650 $12,163,902 100.0%
% of General Fund 29.0%46.4%6.3%13.6%4.4%100.0%
M
A
Fiscal Year 2003-2004 Budget
- 36 -
_______________________
Town Council
_______________________
Town of Fountain Hills
Fountain Hills Town Council
Mayor Wally Nichols
Vice Mayor Susan Ralphe
Councilmember Mike Archambault
ber John Kavanagh
ber Rick Melendez
Councilmember Kathleen Nicola
Councilmember Leesa Stevens
Councilmem
Councilmem
Fiscal Year 2003-2004 Budget
- 37 -
Town of Fountain Hills
Fountain Hills Town Council
ayor Wally Nichols
_____________________________________________________________________________
allace J. Nichols was elected Mayor of Fountain Hills in May 2003. His background in the
mmunity began in 1985, when Wally and his wife, Sheila, bought their first condominium in
Fountain Hills as a retreat f s the years went by, they
found themselves staying lo Sheila made the Town of
Fountain Hills their permanent home in 1995. The Nichols keep busy with their family of two
sons, three grandchildren, and four fo
Mr. Nichols has served in h s career; such as Executive
Director for WorldatWork (fo or Nichols & Wharton, Inc.,
Senior Vice-President Human nal, Inc., Vice-President of
Compensation & Benefits for Director of Compensation &
Benefits for CPC International,iversity, earning a Bachelor’s
egree in Economics, and is an alumnus of the Harvard Business School.
ocally, Wally Nichols currently serves as President of Nichols International, Inc., which
rovides consulting and educational services to the human resource community. He is also
hairman/CEO of Hawk Enterprises, Inc., a local rental/property management company. His
rofessional affiliations include member and past board member of WorldatWork (32 years) and
CP, Certified Compensation Professional. He is also a member of the teaching faculty for
orldatWork specializing in accounting and finance, and the use of equity in pay plans.
ally’s previous public service record in Fountain Hills is impressive. He served the community
an elected officer/Chairman of the Fountain Hills Sanitary District, Los Arcos Multipurpose
acilities District Board of Directors, Scottsdale Boys & Girls Club Board of Directors, Fountain
ills Boys & Girls Club Advisory Chairman, Chairman of the Fountain Hills Community Center
dvisory Commission, and on the Citizens Committee/Community Benefits Committee Board.
ther local affiliations include the Noon Kiwanis, Fountain Hills Chamber of Commerce, Friend
f the Fountain Hills Community Theater, Senior Center, Civic Association, Library Association,
epublican Club, Fountain Hills Historical Society, McDowell Park Association, and the Four
eaks Community Church.
M
_
W
co
rom the Barrington, Illinois winters. A
nger here than in llinois. Wally and I
ster daughters.
ighly regarded positions throughout hi
rmerly ACA), Managing Director f
Resources at Premark Internatio
Dart & Kraft International, Inc. and
Inc. He was educated at Tufts Un
d
L
p
C
p
C
W
W
as
F
H
A
O
o
R
P
Fiscal Year 2003-2004 Budget
- 38 -
Town of Fountain Hills
Councilmember Mike Archambault
_____________________________________________________________________________
ike Archambault moved to Fountain Hills from Columbus, Ohio in 1972. He built one of the
rst homes in Fountain Hills and was among the first ten families to live here. Mike worked in
ountain Hills with his father for almost ten years under the company name of Archie’s
onstruction. In 1981, he saw a need for quality cabinets in Fountain Hills and started Fountain
et shop that currently employs fifteen craftsmen. Mike
cabinets for Valley builders for more than 20 years.
en involved in community services since he moved here in 1972. He
r needy families, served as a Cub Scout and Boy Scout leader, and a Leader for Order of the
the Sunset Kiwanis.
_____________
ohn Kavanagh is serving or has served with the following town groups: Parks and Recreation
_
M
fi
F
C
Hills Wood Whims, Inc., a custom cabin
and his crew have been providing custom
Mike Archambault has be
ran annual “Secret Santa” programs, bringing toys to children and helping with food donations
fo
Arrow, graduating fourteen Eagle Scouts. Mike also helped with the drive to bring the first health
clinic to Fountain Hills in 1977. He served on the Church of the Ascension Committee, and with
the help of volunteers, Mike built the Church’s rectory. He also helped construct the original
town library (now the Fountain Hills Theatre) with the Contractors Association, and assisted in
building the Sunset Kiwanis clubhouse. He also served the community as President of the
Fountain Hills Youth Association, and as a member of
Mike has been married to Charla for 28 years. The Archambaults have two children, Michelle,
25, and Eric, 22.
Councilmember John Kavanagh
______________________________________________________________
John Kavanagh is a ten-year resident of Fountain Hills who is married to Linda and has two sons,
Jonathan and Nicholas. He is a professor of criminal justice at Scottsdale Community College and
Director of the college’s Administration of Justice Studies Program. Prior to teaching at
Scottsdale Community College, John taught at Arizona State University and spent 20 years as a
police officer with the Port Authority of New York and New Jersey Police, retiring as a detective
sergeant. He also served three years as a town council member in Lafayette, New Jersey.
John Kavanagh has a B.A. in Sociology from NYU, an M.A. in Public Administration from St.
John’s University (Queens, New York), and a Ph.D. in Criminal Justice from Rutgers University.
He also belongs to professional associations, such as the American Society of Criminology and
the Arizona Criminal Justice Educators Association.
J
Commission, Community Center Advisory Committee, Vision 2000 Planning Committee, School
Board Calendar Committee, Youth Basketball League, Veterans Memorial Sitting Committee, the
Knights of Columbus, Civic Association, and the American Legion.
Fiscal Year 2003-2004 Budget
- 39 -
Town of Fountain Hills
Councilmember Kathleen Nicola
_______________________________________________________________________
long-time Arizona resident, Kathleen Connelly Nicola moved to Lake Havasu City in June
967. After a move to Mesa in 1985, Kathleen and her family settled in Fountain Hills in 1989.
he is married to John Nicola. Kathleen’s daughter Tonya, son-in-law Jim, and grandson
atthew reside in Chandler.
dministrator of the court over the following nine years, Kathleen’s extensive duties included
eal
A
1
S
M
Kathleen’s service to the Town of Fountain Hills began in 1990, when she began working for the
municipal court, after a brief period of volunteering her services. During her tenure as
a
budget preparation and day-to-day management of the court. Kathleen’s responsibilities included
the court’s compliance with local, county and state statutes, rules and administrative orders, in
addition to statistical and financial reports.
Kathleen earned a Bachelor of Science degree in Justice Studies from the College of Public
Programs at Arizona State University. Kathleen graduated from the Arizona School of R
Estate & Business, and made a career change in the summer of 2000 to become a licensed real
estate salesperson. Her license currently hangs with John Hall & Associates in Scottsdale.
As a local real estate professional, Kathleen is an active member of the Fountain Hills Chamber
of Commerce and the Scottsdale Association of Realtors. Other professional memberships she
holds are with the Arizona Association of Realtors, National Association of Realtors, and the
Real Estate Buyers Advisory Council.
Fiscal Year 2003-2004 Budget
- 40 -
Town of Fountain Hills
Councilmember Rick Melendez
________________________________________________________________________
nrique (Rick) Melendez and his wife, Pam (an Arizona native) moved from California to the
untain Hills area nine years ago. He has a son, daughter, and grandchildren who reside in
lifornia. Rick was born in El Salvador and came to the U. S. for his education. He is the only
ember of his family who decided to stay in our country, although he continues to represent his
mily’s business interests in Central America.
h Day
dventist Church, California Judges Association, SOKA University, and many others. His firm
mittee of the California Manufacturers Association, the
ultiple Sclerosis Association Board, California Chamber of Commerce, Sacramento Blood
rive, Sacramento Opera, and the Hispanic Chamber of Commerce. His Arizona community
rvice includes membership in the Maricopa County Jail Committee, Fountain Hills Charter City
ommittee, Fountain Hills Law Enforcement Advisory Panel, Fountain Hills FAA Committee,
d an active member of the Scottsdale Police Department’s Chief Advisory Council.
ick attended Loyola High School in Los Angeles and holds a B.S. in Foreign Trade from the
niversity of San Francisco and also earned certificates during his oil business career in
rofessional Management sponsored by Stanford University and the Petroleum Educational
stitute. Rick looks forward to serving the Fountain Hills community and continuing to improve
e quality of life for its residents.
E
Fo
aC
m
fa
Rick’s professional business background for 35 years in the petroleum industry covered many
assignments including marketing, human resources, advertising, and public affairs. He served in
many areas of senior management. His last assignment with Atlantic Richfield Company was
Regional Manager for Public Affairs in the Western Region of the U. S. During this time, he was
a member of the negotiating team that established the Arco Arena, home of the NBA Sacramento
Kings.
In 1982, Rick was honored at the White House by President Reagan and received an award as one
of the top 20 Hispanics in the country. In 1983, California State Senate President Pro Tempore,
David Roberti, appointed Mr. Melendez to the World Trade Commission. During the next 12
years, Rick served on this commission and was instrumental in the development of World Trade
Offices in Tokyo, Hong Kong, Mexico City, Frankfurt, and London.
Those years brought him invaluable practical and business experience, which he later used to
open his own consulting company following early retirement from Atlantic Richfield Company.
His company included clients such as ARCO, General Dynamics, The Port of Long Beach,
California Steel, E&J Gallo Winery, California Wine Institute, Sacramento Kings, Sevent
A
specialized in developing business opportunities in the areas of environmental technology,
marketing, distribution of products, and government interface on behalf of clients.
Rick also served on the Executive Com
M
D
se
C
an
R
U
P
In
th
Fiscal Year 2003-2004 Budget
- 41 -
Town of Fountain Hills
Vice Mayor Susan Ralphe
_______________________________________________________________________
ice Mayor Susan Ralphe is a Milwaukee, Wisconsin, native who grew up in Norway in
ichigan's Upper Peninsula. An alumnus of Northern Michigan University in Marquette,
ichigan, she graduated summa cum laude in 1968 with a B.S. degree in business education. She
30 years, have lived in Fountain Hills since 1993 and in
porting awards for three consecutive years in
statewide Minnesota Newspaper Association contests. As a freelance writer, her articles have
nsored initiative approved by voters in 1996.
idents of a nearby nursing
home.
ved here from
her home state of Michigan. Mrs. Stevens, a cum laude graduate, received a B.A. degree in art
ouncil member Stevens was a former Fountain Hills environmental activist, advocating
nsitive and sensible development. She was appointed to the position of Commissioner and
_
V
M
M
and Roger, her husband of more than
Arizona since 1978. They have two grown sons - Jason, Reno, Nevada, and Matt, Portland,
regon. O
A journalist, Ralphe covered government and consumer affairs for 15 years as a newspaper
reporter for large dailies - The Phoenix Gazette, Phoenix, Arizona, and The Duluth Herald,
Duluth, Minnesota -- and a weekly, the Hastings Star, in the Minneapolis-St. Paul, MN. area. She
is the recipient of First-Place Investigative Re
appeared in national magazines.
In 1994 Ralphe founded the Fountain Hills grassroots citizen group, the Committee to Preserve
the Environment (CPE), and chaired it for two years. Today more than 400 acres of town-owned
washes remain under the protection of the Watercourse Preservation and Habitat Ordinance, a
CPE-spo
In the spring of 1999 she founded another local volunteer citizen group-- Save the Mountains
(STM), a coalition of organizations and individuals active in McDowell Mountain preservation
and wise mountain land-use. She stepped down as President after being elected to the Council.
Ralphe is a member of the McDowell Park Association (MPA) and the Fountain Hills Historical
Society, and for several years has been making weekly visits to res
Councilmember Leesa Stevens
______________________________________________________________________________
Formerly Leesa Fraverd, Leesa married Michael Stevens, President of Eagles View Custom
Homes, on Christmas Eve 2002. A thirteen-year resident of Fountain Hills, Council member
Leesa Stevens has been active in community service almost since the day she arri
education from Michigan State University. She taught art education in Charlotte and St. Joseph,
Michigan. Leesa obtained a second degree after moving to Arizona, an A.A.S. in Environmental
Drafting and Design. She is currently the president of Architectural Angles, a drafting and design
firm specializing in custom home design in the northeast valley, since 1996. Recently Leesa and
her husband, Mike, have joined forces to form a design/build team in Fountain Hills.
C
se
Chair of the Fountain Hills Planning and Zoning Commission from 1995 to 2000. Leesa Stevens
is an active member of the Neighborhood Property Owners Committee of Architecture (since
1994) and the Fountain Hills Civic Association.
Fiscal Year 2003-2004 Budget
- 42 -
Town of Fountain Hills
Town Council
Mission Statement ▬▬▬▬▬▬
xpenditures appearing in this section support the goals and objectives of the Mayor and Town
izing public access to Council meetings, providing funding for
communication and awareness of the Mayor, Town Council, and the Town with other
Town Council members are paid monthly at the same rate since June 2000.
oter ballot and printing costs.
omote Fountain Hills at
the annual Arizona League of Cities and Towns conference.
ed cost for these events is $4,000.
E
Council. These include maxim
municipal elections, enhancing consistent communication, compensating and equipping the
Mayor and Town Council with the tools necessary to do their jobs; and promoting
municipalities
Salaries and Benefits $34,660
This category of expenditures includes the salary and related taxes for the Mayor and Council
members.
Supplies and Services $50,700
Every two years, citizens of the Town are given the opportunity to vote for Mayor and three
Council members. The next scheduled election is May 2004, which falls within this budget year.
An appropriation of $36,000 includes one primary and one general election at $18,000 each,
payable to the Maricopa County Elections Department. This charge is based on $0.78 per
registered voter, $1.47 per early v
An appropriation of $5,000 is included to support activities such as meetings with other
dignitaries, attending functions as Town representatives, hosting intergovernmental activities, and
welcoming special guests and visitors to the community. This line item provides funding to
purchase commemorative items to share with visiting dignitaries and to pr
During fiscal year 2002-2003, the Council attended a strategic planning retreat that gave them an
opportunity to focus on issues such as goal setting, economic development, and council relations.
The Council would like to incorporate the retreat as an annual event as well as attend other
related opportunities throughout the year such as League of Arizona Cities and Towns functions,
Maricopa Association of Government (MAG) workshops, legislative events, and seminars. The
estimat
Monies are also included for travel reimbursement, communications, publications, ads/notices,
printing, portraits, and miscellaneous office items.
Fiscal Year 2003-2004 Budget
- 43 -
Town of Fountain Hills
Summary Expenditures – Town Council
FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Estimate Budget
ALARIES & BENEFITS $38,257 $38,159 $39,460 $39,460 $34,660
39 460 $0 $0 $0 $0 $0
EPAIRS & MAINTENANCE $0 $0 $0 $0 $0
$64,332 $25,200 $18,000 $50,700
S
CONTRACTUAL SERVICES
R
SUPPLIES & SERVICES $20,033
CAPITAL EXPENDITURES $0 $0 $0 $0 $0
TOTAL EXPENDITURES $58,290 $102,491 $64,660 $57,460 $85,360
Y 2 3-2004
B get
ALARIES & BENEFITS
35,200 35,000 0 36,00
3,057 3,159 0 3,46
5,000 0 5,000
onferences 1,800 1,200 700 0 500
TOWN COUNCIL
FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 F 00
Actual Actual Budget Estimate ud
S
Wages 36,00 0 31,200
Employer Taxes 3,46 0 3,460
TOTAL $38,257 $38,159 $39,460 $39,460 $34,660
SUPPLIES & SERVICES:
Election Expense 7,845 36,201 15,000 15,000 36,000
Advertising 6,029 23,482
C
CAPITAL EXPENDITURES
Capital Outlay 0 0 0 0
TOTAL CAPITAL EXPENDITURES $0 $0 $0 $0 $0
TOTAL EXPENDITURES $58,290 $102,491 $64,660 $57,460 $85,360
Continuing Education 0 0 0 0 4,000
Dues & Publications 48 0 0 0 0
Community Outreach 300 0 500 0 0
Office Supplies/Portraits 2,549 957 1,500 1,500 2,200
Printing 613 113 0 0 500
Communications 0 0 1,250 1,000 1,250
Travel 849 2,379 1,250 500 1,250
TOTAL $20,033 $64,332 $25,200 $18,000 $50,700
Fiscal Year 2003-2004 Budget
- 44 -
_______________________
Administration
_______________________
Information Technology
Town of Fountain Hills
Administration Department
Facilities Finances Human
Resources
Information
Technology
Finance
and
Ad inistration
Town Clerk
m
Mission Statement ▬▬▬▬▬▬
The Administration Department is dedicated to serving the citizens of Fountain Hills by
providing accurate and current information on Council legislation and administrative actions;
supporting the Town of Fountain Hills and its departments; providing for the delivery of
comprehensive financial services to internal and external customers; protecting the integrity of
own assets; maintaining Town facilities; and delivering the finest municipal services to ensure
e highest quality of life for Fountain Hills residents.
T
th
epartment Description ▬▬▬▬▬▬
he Administration Department provides all administrative services for the Town including: town
manager; town clerk; human resources; finance; risk management; facilities; information
technology; legal; council, operational and community support.
Performance Standards ▬▬▬▬▬▬
• Process zoning-approved business license applications within 2 working days,
peddlers license applications within 10 working days.
• Respond to all citizen inquiries within the same working day.
• Serve the public as a source of reliable information on Town Council legislation
and actions and insure the preservation of legal documents.
• Perform all duties required to conform to the Arizona Open Meeting Law.
• Conduct elections in accordance with current state law and facilitate the public's
ability to vote.
• Coordinate and compile agenda packets prior to Town Council meetings; prepare
Council meeting minutes within 10 working days and process resolutions and
ordinances on a timely basis.
• Update the Town Code on a regular basis to reflect legislation enacted by the
Council.
• Maintain the Town’s “Certificate of Achievement for Excellence in Financial
Reporting”.
D
T
Fiscal Year 2003-2004 Budget
- 45 -
Town of Fountain Hills
• Maintain the Town’s “Distinguished Budget Presentation Award”.
• Update Town policies and procedures to stay current with local, state and federal
law.
• Provide a comprehensive personnel program based on merit principles
administered in compliance with applicable local, state, and federal laws.
• Administer and coordinate all employee-related programs and benefits.
Management Indicators ▬▬▬▬▬▬
2001-2002 2002-2003 2003-2004
Actual Estimated Estimated
Televised Regular Council Meetings 24 24 24
Special or Executive Sessions 19 21 23
Number of Resolutions Processed 45 40 49
Number of Ordinances Processed 18 15 19
New Business Licenses 471 490 545
Business License Renewals 1,432 1,500 1,653
Number of Registered Voters 12,482 12,712 --
Number of Ballots Cast 3,793 2,561
of Ballots Cast to Number of Registered Voters 30.39% 20.15%
dopt-A-Street Commercial/Residential 62/57 65/58
ertificate of Achievement for Excellence in
Financial Reporting Award 5th year 6th year 7th year
istinguished Budget Presentation Award - 1st year 2nd year
voices/Accounts Payable Checks 11,241/3,150 8,600/2,900 9,000/3,000
equisitions/Purchase Orders 5,800/300 2,700/160 4,000/200
$56,801 $32,400 $170,000
10 12 13
ond Rating Aa3 Aa3 Aa3
Fiscal Year 2002-2003 Accomplishments ▬▬▬▬▬▬
• Received first Distinguished Budget Presentation Award from the Government Finance
Officers Association (GFOA).
• Restored financial stability through a budget reduction plan.
• Maintained an Aa3 bond rating after Town review by Moody’s Financial Services.
• Reorganized several departments to streamline operations eliminating three department
directors.
Initiated a recruitment process for two key management positions – a new town manager
• Adopted formal community facilities district, investment and financial policies.
%
A
C
D
In
R
Sales Tax Recovered
nsurance Claims Managed I
B
•
and a town Judge.
• Expanded web casting to include live Council meetings, minutes, maps, general plan,
budget, license applications, requests for public information and agendas.
• Created and implemented a new agenda process.
Fiscal Year 2003-2004 Budget
- 46 -
Town of Fountain Hills
Fiscal Year 2003-2004 Objectives ▬▬▬▬▬▬
• Identify and implement new locally controlled revenue sources to diversify Town
• Improve Aa3- general obligation bond rating.
• Move toward implementing a strategic long range planning process including a
performance measurement system.
ities and insurance losses.
• Expand functionality of Channel 11 broadcasting to include other community members.
•
• Prepare
Summary Exp echnology)
resources.
• Adopt a formal debt policy.
• Implement new financial reporting model per Governmental Accounting Standards Board
(GASB) Statement 34.
• Create safety programs to decrease liabil
Prepare capital equipment and infrastructure replacement policy with financing schedule.
a popular financial report.
enditures – Administration (includes Information T
000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
SALARIES & BENE
CONTRA L SE
REPAIRS AINT
SUPPLIES & SERVI $790,598 $846,389 $1,204,500 $1,209,375 $1,103,629
CAPITAL PEND $17,050
TOTAL EXPENDITU $3,108,511 $3,007,588 $3,294,455 $3,175,575 $3,507,940
FY 2
Actual Actual Budget Estimate Budget
FITS $766,354 $831,256 $1,080,700 $972,300 $830,300
CTUA RVICES $1,020,212 $965,809 $837,000 $874,850 $1,432,410
& M ENANCE $167,662 $151,993 $172,255 $117,500 $124,551
CES
EX ITURES $363,685 $212,141 $0 $1,550
RES
Fiscal Year 2003-2004 Budget
- 47 -
Town of Fountain Hills
Authorized Personnel
01 003 2003-2004
uthor zed Authorized Proposed
E TE E
Position-Title 2000-20 2001-2002 2002-2
Authorized A i
FT FTE F FT
.00 .00
0 .00 0
rk .00 .00 0
0 00
.00 1.00 1.00 1.00
T Administrator 1.00 1.00 1.00 0
0.50 0.50
ccountant 1.00 1.00 0 0
Acc n
Admini 0.50 0.50 1.00 0
Ass 1.00 1.00
Exe ti 0
H.R d
I. T. Su alist 1.00 1.00 1.00 1.00
Adm i
Facilitie 1.00 1.00 1.00 1.00
Mai n 1.00
Cus i
Clerk T 1.50
Administration
Town Manager 1 1.00 1 1.00
Undesignated Position 1.00 2
Director of Admin/Town Cle 1 1.00 1
Town Clerk 0 0 1.
Supervisor/Accounting 1
I/
I/T Intern 0.50 0.50
A
ou ting/H.R.Clerk 0.50 0.50 1.00 1.00
strative Intern
t to Town Mgr/Council 1.00 1.00
cu ve Assistant 1.00 1.00 1.00
. A ministrator 1.00 1.00 1.00 1.00
pport Speci
in strative Assistant 1.00 1.00 1.00 0
s Operations Sup.
nte ance/Custodial Worker 1.00 1.00 1.00
tod an 1.00 2.50 2.00 1.50
ypist/Receptionist 1.00 1.00 1.00
uthor .00 18.50 12.50
$830,300
hi a
equ l
informa staff. Salaries and benefits decreased by
$25 0 ination of three full-time positions
when the budget reduction plan was implemented in January 2003. There are no new full-time
pos n
Co a
These f ide vendors who provide specialized functions for the
Tow i d miscellaneous fees.
In p t s
incl in
Clu C ountain Hills School District. The fiscal year 2003-
2004 budget includes some funding for the Boys & Girls Club, Community Theater, and Senior
ervices. The following line item explanations will provide an explanation and amount for those
A ized FTE 15.50 18
alaries and Benefits S
T s c tegory of expenditure provides salary and employee related expenses for 12.5 full time
iva ent positions including the town manager, town clerk, finance, human resources,
tion technology, risk management and support
0,4 0 from fiscal year 2002-2003 as a result of the elim
itio s being requested in the fiscal year 2003-2004 proposed budget.
ntr ct Services $1,410,210
unds provide for contracts with outs
n n the areas of accounting, auditing, legal fees, intergovernmental an
as years the Town has been able to provide funding to support the community service
ud g special social and community benefit programs, such as Senior Services, Boys & Girls
b, ommunity Theater as well as the F
S
items that represent a significant portion of the Administration budget.
Fiscal Year 2003-2004 Budget
- 48 -
Town of Fountain Hills
Accounting Fees and Professional/Outside Services $72,500
The Town is required by law to have an annual audit conducted by an independent auditor at the
end of each fiscal year. The Town plans on submitting a request for proposals for auditing
services; the successful bidder will conduct the fiscal year 2002-2003 audit. The estimated cost
($22,500) is based on the State average of auditing fees paid by other municipalities in the
surrounding area, plus an allowance for assistance with the Comprehensive Annual Financial
Report (CAFR) and conversion to a new Financial Reporting Model required by the
Governmental Accounting Standards Board (GASB).
Professional/outside services ($50,000) include the contract payment of $24,000 under the current
three-year agreement with the sales tax auditor. The auditor works with the accounting staff in
assisting taxpayers with sales tax matters, including remittance, compliance, reporting and refund
quests. In the first nine months of fiscal year 2002-2003 the auditor has identified an additional
296,300 of local sales tax liability, of which $32,400 has been paid; property tax liens have been
led with those that are unpaid. Another outside service is for transcription service for Town
ouncil meeting minutes ($12,000), which was previously handled by the executive assistant.
he executive assistant has assumed the duties of Town Clerk; additionally, an administrative
osition was eliminated during the reduction in force, which requires staff to take on more job
sponsibilities. The use of an outside service for transcribing meeting minutes frees up a
gnificant amount of administrative time. The Town also utilizes an outside service for payroll
rocessing ($6,500).
egal Fees
re
$
fi
C
T
p
re
si
p
L $296,200
he proposed legal fees budget has been reduced significantly from fiscal year 2002-2003; the
own was involved in a lawsuit with a former Municipal Property Corporation (MPC) trustee and
nancial investment company over an investment with Pacific Gas & Electric (PG&E) which was
ttled in August 2002. An amount of $215,000 had been included in the estimate of legal fees
st fiscal year that is not required in fiscal year 2003-2004.
vices of the town attorney, town prosecutor and needed legal services
nd counsel or other specialized attorneys broken down as follows:
rney (5% adm %
p
mploy nt, IR
$ 3,500
20,00
T
T
fi
se
la
Legal fees include the ser
for employment issues, bo
own a T tto 9 inistration, 5 street fund) $170,000
Town rosecutor $100,000
E ee retireme S compliance $ 2,700
Employment issues
ict, mis ellaneous, public Fire distr c defender $ 0
Total $0 296,20
School District, Community Benefits, and Special Programs 185,000 $
ills h tradit y pporte c muni riety
l Dis ict, the ommu en fit pro specia
ups ave su itted funding requests to be considered in the budget. This
00, the Boys and Girls lub w iv $130,e Com
00. Th comm benefit program in ludes
hat nefit t m nity.
The Town of Fountain H as ionall su d the om ty in a va of ways
e Sch o s. Each year, through th o tr c nity b e gram and l program
various gro h bm year the
seniors will receive $40,0 C ill rece e 000, and th munity
15 tTheatre will receive $,0 e unity c funds to assist non-profi
organizations with projects t be he com u
Fiscal Year 2003-2004 Budget
- 49 -
Town of Fountain Hills
Sales Tax Rebate 798,460 $
ouncil ntered n econom
arget stores with 50%of the local sales tax c d pa
ebate cannot exceed $989,000
first; ear ym stimated to be
y $254,000, assum ate remains a 2.6%. If the tax rate
e rebate will be paid full w ou years.n rece
large requests for local sales tax refunds that will require considerable research for verification. It
n
545,000.
In July 2001, the Town C e into a ic development agreement with the Shea
Retail Center providing T ollected an id to the
Town by the merchants doing business on the project. The total r
or ten years, whichever comes the fiscal y 2003-2004 pa ent is e
approximatel ing that the tax r t stays in
effect, it is estimated that th in ithin f r The Tow ived two
is likely that these refunds will be made i fiscal year 2003-2004 and total approximately
$
Public Transit/RPTA $56,250
The Town currently has two Intergovernmental Agreements (IGA’s) for transportation related
services. The agreement with Maricopa County Human Services Department has provided the
Town with Special Transportation Services (STS) since 1995-1996. STS provides cost effective
transportation for low-income, elderly, and disabled Fountain Hills residents for medical
appointments, social services, shopping trips, adult day-care, recreational activities, employment
as well as home-delivered meals. The STS vans are driven by Maricopa County employees with
ips coordinated through the Fountain Hills senior center. The request for fiscal year 2003-2004
Jul 2002 with th
d operating town-owned
cilities except minor maintenance and cleaning of the Community Center, Theater, and fire
nt
$10,000
Maintenance/Repair Supplies (Home Depot, Paul’s, etc) $10,000
tr
is $50,750. A new IGA was entered into in y e Valley Metro Regional Public
Transportation Authority (RPTA). The IGA will provide funding to the RPTA for a portion of
the annual costs to run the bus service from Fountain Hills to Phoenix over the next three years.
The fiscal year 2003-2004 cost is estimated at $5,500 and is expected to increase each fiscal year.
The next two years’ costs were not available at the time this budget was prepared.
Repairs and Maintenance $71,522
This section of the budget funds vehicle maintenance for two vehicles, office copier maintenance
contract ($15,000), and all expenditures dealing with maintaining an
fa
stations. Budgeted amounts are based on the curre costs and reflect reductions that were a
result of the budget reduction plan. The following is a breakdown of the costs:
HVAC (Heating, Ventilation and Air Conditioning) $14,500
HVAC for Town Center $ 9,680
Waste Collection $ 4,342
Cleaning Supplies $ 6,000
Electrical, plumbing, fuel station repairs
$54,522
These costs assume that routine maintenance will be done by in house staff and outside service
calls only when technical service is required.
Supplies and Services $1,017,739
This category of expenditures for the Administration Department includes all routine operating
costs associated with the Town governmental functions. Administration supports all other
departments in the areas of public notices, public facility utilities and/or rent and postage costs.
Fiscal Year 2003-2004 Budget
- 50 -
Town of Fountain Hills
Advertising $13,050
The annual cost of placing meeting notices, the annual budget, resolutions and ordinances in the
cal newspaper; includes costs associated with employee recognition and service awards. lo
The following is a breakdown of the costs:
Notices, resolutions etc. $8,500
Recognition and service awards: $4,000
The awards are particularly important this year when staff is being asked to assume more
responsibilities as a result of the reduction in force.
Education/Training $14,450
The Town of Fountain Hills includes in the employee benefit package a tuition reimbursement
olicy that encourages employees to further their education. Two employees are currently
n well as the em
ons that require continuing education as part
the costs:
Tuition reimbur
ontinued professional development $1,500
3,000
p
enrolled in a college degree program, which benefits the Tow as ployees. When
the employee receives a grade of “B” or better the class qualifies for reimbursement. Several of
the other Administration employees have certificati
of their continued professional development.
The following is a breakdown of
sement $7,000
C
Costs for two off-site director meetings $
Miscellaneous seminars $2,250
Staff meeting speakers $ 700
Dues and Publications $33,400
The estimated cost is $33,400 for fiscal year 2003-2004; the following is a breakdown of the
costs:
Annual dues of the League of Arizona Cities and Towns $ 7,500
aricopa Association of Governments (MAG) $ 4,000
1,500
on is 1%.
M
ICMA $
Subscriptions (FH Times, Republic, AM Best, West Group, etc) $ 5,400
MAG Special Census $15,000
The allocation of $15,000 has been included as an initial payment to MAG for a possible special
census in 2005. The Management Committee for MAG approved the establishment of a
Subcommittee on 2005 population options to explore alternatives to deriving a 2005 population
figure for distributing state shared revenues. The subcommittee approved reserving a total of
$6M over a four-year period to keep options open regarding taking a 2005 Special Census. The
Town’s porti
In past years, the Town Council has funded the Greater Phoenix Economic Council (GPEC) to
promote Fountain Hills; during the past two fiscal years GPEC has received no funding.
However, this budget includes GPEC’s request in the amount of $8,300 to refocus the Town on
development of its tax base.
Fiscal Year 2003-2004 Budget
- 51 -
Town of Fountain Hills
Electricity/Water/Sewer $164,594
Utility costs for Town-owned buildings include electricity and water/sewer charges for a total of
$164,600. The following is a breakdown of the costs:
Town Hall $138,800
Kiwanis Building $ 4,500
Library/Museum $ 21,300
Liability Insurance $250,000
The Town of Fountain Hills is a member of the Arizona Municipal Risk Retention Pool
(AMRRP) which provides municipal insurance to most Arizona cities and towns. The limit for
s $2,000,000 per occurrence on a claims-made basis, excess coverage in the
amount icipated increase in insurance
stry for
overage
item in
0 for
basic coverage i
of $8,000,000 is included in the premium. The ant
premiums of approximately 15% in this budget reflects the trend in the insurance indu
increases (the premium for next fiscal year has not yet been determined). The Town’s c
maintains a $10,000 per occurrence deductible; there is $20,000 included within this line
the event two claims are made and the Pool settles on behalf of the Town as well as $5,00
additional endorsements for any equipment added.
Office Supplies $15,000
The Administration Department is responsible for supplying copy paper for all the departments of
e Town; the following is a breakdown of the other costs:
nnual holiday party $1,500
ater service $1,200
th
Five (5) pallets of copy paper @ $1,000 each $5,000
Misc. first aid supplies, flags, name plates $3,800
Consumables (binders, pens, staples, paper, etc.) $3,500
A
W
Rent Expense $482,920
eet, or
476,920. The terms of the lease agreement also require that the Town reimburse the landlord for
$85,0 annually. The lease will expire on June 30,
tion staff
s space needs and res rching lternat ns to long term
omes the most economical decision, it would
quire that reserves be set aside over the next two years so that the project can be on a pay-as-
The Town leases office space under the provisions of a long-term lease agreement that provides
for annual adjustments to the rent. The rate for fiscal year 2003-2004 is $9.26/square f
$
property taxes in the estimated amount of 00
2005. With the implementation of budget reduction plan reorganization, the administra
has begun reevaluating the Town’ea a ive optio
leasing. One option being considered is the construction of a new town municipal building and
senior center on Town-owned property. If this bec
re
you-go plan.
Fiscal Year 2003-2004 Budget
- 52 -
Town of Fountain Hills
003-2004
dget
673,300
15,100
nemployment Insurance 725 968 1,000 1,000 1,000
35,609 53,969 7 0 61,50
681 634 900 70
Eye Insurance 1,389 1,404 1,900 700 0
0 6,400
66,760 8 0 66,000
0
2,900
$830,300
NTRACT SERVICES
51,868 0 0 0 56,250
owntown Partnership 0 47,971 0 0 0
$1,001,313 $938,741 $804,000 $855,850 $1,410,210
PAIRS & MAINTENANCE:
hicle Maintenance 1,473 507 1,000 1,500 2,000
uilding Repairs & Maintenance 124,593 83,812 102,000 52,000 54,522
ffice Equipment Repairs 13,566 15,848 16,000 14,000 15,000
OTAL $139,632 $100,168 $119,000 $67,500 $71,522
ADMINISTRATION
FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2
Actual Actual Budget Estimate Bu
SALARIES & BENEFITS:
Wages 640,634 653,995 860,000 785,000
FICA 13,278 13,959 18,200 14,000
U
Employee's Health Insurance 8,10 0 57,800
Employee's Life Insurance 0 700
Employee's Dental Insurance 5,492 6,607 8,400 7,500 7,100
Employee's
Worker's Compensation Insurance 2,653 4,906 6,80 5,900
Employee's Retirement Fund 63,004 6,90 80,000
Recruitment Costs 0 25,850 15,000 13,500
Disability Insurance 2,889 2,204 3,500 2,500
TOTAL $766,354 $831,256 $1,080,700 $972,300
CO
Accounting Fees 11,875 13,443 18,000 15,000 22,500
Professional/Outside Services 114,245 91,407 82,500 52,000 50,000
IGA's (School District)32,200 50,800 17,200 0 0
Legal Fees 273,331 491,675 469,800 630,000 296,200
Litigation and/or Land Use ProfessionalFees 394,437 285 0 0 0
Community Benefit Programs 40,000 80,000 0 0 15,000
Chamber of Commerce 22,610 15,031 4,500 4,500 0
Civil Defense 1,269 1,415 1,500 1,500 1,800
Public Transit /RPTA
D
Drug Rehabilitation Counseling (7,123)12,214 8,000 4,000 0
Sales Tax Rebates 0 0 62,500 118,850 798,460
Senior Center Services 31,600 34,500 40,000 10,000 40,000
Boys & Girls Club 35,000 100,000 100,000 20,000 130,000
TOTAL
RE
Ve
B
O
T
Fiscal Year 2003-2004 Budget
- 53 -
Town of Fountain Hills
Bank Charges 1,443 1,474 1,500 1,500 1,500
TOTAL $729,480 $774,968 $1,106,200 $1,129,875 $1,017,739
CAPITAL EXPENDITURES
Capital Outlay-Vehicles 17,551 0 0 0
Capital Outlay-Furniture/Equip 72,440 71,031 0 0 0
Capital Improvements-Town Hall 119,048 78,106 0 0 0
TOTAL CAPITAL EXPENDITURES $209,038 $149,137 $0 $0 $0
TOTAL EXPENDITURES $2,845,818 $2,794,270 $3,109,900 $3,025,525 $3,329,771
:
5,000 2,000 14,450
16,100 20,000 33,400
es - GPEC 7,681 0 0 0 8,300
1,488 17 00 139,932
1,117 300 2,850
3,128 19 00 250,000
15,000
17,200
4,500
482,920
er/Sewer 14,720 18,892 22,000 22,000 24,662
3,651 3,517 0 2,00
0 1,028 200 2,200
SUPPLIES & SERVICES
Advertising 7,939 12,236 11,000 10,000 13,050
Conferences 11,450 11,972 8,900 6,800 7,975
Education/Training 6,321 2,343
es & Publications 17,819 29,026Du
Du
Electricity 115,260 13 0,7 170,700
Gas & Oil 1,341 1,2,500
Liability Insurance 154,792 18 4,0 228,175
Office Supplies 36,276 36,061 30,000 20,000
Postage 14,630 16,682 17,200 17,200
Printing 5,006 2,358 4,500 4,500
Rent Expense 331,152 323,648 620,300 620,300
Wat
Travel 1,50 0 2,000
Uniforms 2,0
Fiscal Year 2003-2004 Budget
- 54 -
Town of Fountain Hills
Information Technology Division
Mission Statement ▬▬▬▬▬▬
The mission of the Information Technology Division is to work in partnership with the Town
staff, facilitating their use of computing, telephone, and network technologies. The division also
endeavors to provide excellent information technology, internal and external customer support,
and resources to enable and encourage staff to effectively use technology to achieve their town-
wide missions and strategic goals.
Department Description ▬▬▬▬▬▬
Information Technology (I/T Division) functions are incorporated within the Administration
Department but the appropriation is shown separately to highlight the total investment in
technology. Responsibilities include all aspects of Information Technology: computers, the
Internet, local and wide-area networks, inter-networking, voice and data communications
systems, and cablecast technologies (Channel 11). All hardware and software requests in this
section are based on departmental requests.
Performance Standards ▬▬▬▬▬▬
• Increase coordination and development of all technology related purchases and processes
Town-wide.
• Improve the functionality of the Information Technology Division.
• Expand and enhance internal training programs
• Act as technology consultants and coordinators for Town departments to aid in identification,
selection, and implementation of technology driven or assisted needs.
Develop enterprise-wide technology architecture to drive standards that enable information
sharing and maximize return on technology investments.
Provide strategic I/T services and serve as an enabler to improve the delivery of town services
and improve the efficiency, productivity, and financial performance of town operations.
anagement Indicators ▬▬▬▬▬▬
FY 2001 FY 2002 FY 2003 FY 2004
Actual Actual Actual Estimated
umber of training programs offered N/A N/A N/A 1
verage of time to resolve HelpDesk
lated problems N/A N/A 48 hrs. 24 hrs.
Average time for set-up of new systems N/A N/A N/A 48 hrs.
Documented service requests 761 825 703 650
Channel 11 requests N/A N/A 153 200
•
•
M
N
A
re
Fiscal Year 2003-2004 Budget
- 55 -
Town of Fountain Hills
Fiscal Year 2002-2003 Accomplishments ▬▬▬▬▬▬
• Initiated live web casting of Town Council meetings on the Internet.
• Enhanced Town website to make available business license forms and information, zoning
and building permit status.
• Made available downloadable maps from Public Works including zoning, building
development, aerial photography and benchmark maps.
• Placed the Town’s annual budget online in downloadable PDF format through the website.
• Placed the Town’s general plan online in downloadable PDF format through the website.
• Created online library of forms – business license, request for public records, alarm permits
and Channel 11 announcements.
Fiscal Year 2003-2004 Objectives ▬▬▬▬▬▬
• Expand internal training programs to reduce support needed in the future.
• Respond to HelpDesk requests within 90 minutes.
• Expand Government Access Channel 11 for civic issues.
• Expand co-operative IT intern program with local high school.
Expand functionality of Town website.
alaries and Benefits
he I/T division currently has one Information Technology Support Specialist and a part-time
formation Technology Intern. These positions are appropriated through the Administration
epartment.
ontract Services $22,200
ith the reduction in staff levels in the I/T division to 1.5 employees, an amount of $4,200 is
cluded in this budget for an outside contractor to cover during I/T staff’s absence. The annual
ppropriation for videotaping council meetings is included within this category. (24 meetings at
750 each = $18,000).
epairs and Maintenance $53,029
his expenditure line item includes required maintenance and service on all Town-owned
mputer hardware and software. It includes annual software maintenance agreements and pay-
er-call service calls for the various programs. The I/T staff is researching the practicality of
iminating annual maintenance contracts for some programs; it may be possible to reduce the
nual contract costs without jeopardizing the program updates. The cost by department is as
llows:
•
S
T
In
D
C
W
in
a
$
R
T
co
p
el
an
fo
Fiscal Year 2003-2004 Budget
- 56 -
Town of Fountain Hills
Information Technology Division
Repairs & Maintenance FY 2003-2004
Information All computer repairs, internet connection, domain
are support
$28,900
Technology registration, softw
Community Center Software support for facility booking program $ 2,900
Parks & Recreation Software support for program registration & facility booking
program
$ 8,000
Street Dept. Pavement and fleet vehicle maintenance software support $ 7,875
Public Works CAD software support $ 4,654
Fire Dept. Firehouse annual support $ 700
Supplies and Services $85,890
the Internet, the Town pays a subscription service to
SU and Qwest for the Internet connection at an annual amount of $9,240.
sociated with telecommunications, networking, and
hones ($70,000). The monthly line charges through Qwest, ASU (internet), Muzak, and others
m
add
An appropriation of $4,000 is included in education/training for Parks & Recreation staff to
implement a new software program requested with this budget. The I/T Support Specialist is
planning on taking some professional development courses that will enhance his level of service
to the public and the staff ($2,000).
In addition to the monthly line charges for
A
The I/T Division is responsible for all costs as
p
co prise the majority of this category at approximately $44,350. Long distance service is in
ition to the monthly line charges and is estimated to be approximately $20,000.
Capital Expenditures $17,050
Capital expenditures included in the I/T budget are for a new software program for Parks &
Recreation that will allow program participants to register for programs on-line using a credit
card. The cost of the Point of Sale/Payment Processing Server Module is $12,000 for the
software and $2,550 for the required hardware. The I/T division is also requesting a new large
format scanner to replace the outdated one that the Town currently has.
Fiscal Year 2003-2004 Budget
- 57 -
Town of Fountain Hills
Fiscal Year 2003-2004 Budget
- 58 -
3 FY 2002-2003 FY 2003-2004
ONTRACT SERVICES Actual Actual Budget Estimate Budget
fe 3,000 4,200
e
TOT $18,899 $27,068 $33,000 $19,000 $22,200
REP
Com 53,255 50,000 53,029
T 9
P
Conf 528 1,568 2,300 0 0
Educ ,956 1,015 6,500 2,000 6,000
ues & Publications $1,283 1,297 10,000 10,000 9,390
ffice Supplies $1,545 2,751 1,500 2,500 500
ommunications 53,806 64,789 78,000 65,000 70,000
$98,300 $79,500 $85,890
P
pit 0 1,550 4,050
pit 0 0 13,000
pit 0 0 0
T $63,004 $0 $1,550 $17,050
TOTAL EX ENDITURES $262,693 $213,318 $184,555 $150,050 $178,169
INFORMATION TECHNOLOGY
FY 2000-2001 FY 2001-2002 FY 2002-200
C
Pro ssional/Outside Services 9,867 12,175 15,000
Vid o Tape Council Meetings 9,031 14,893 18,000 16,000 18,000
AL
AIRS & MAINTENANCE:
puter Repairs & Maintenance 28,030 51,825
TO AL $28,030 $51,825 $53,255 $50,000 $53,02
SU PLIES & SERVICES:
erences
ation/Training 3
D
O
C
TOTAL $61,118 $71,420
CA ITAL EXPENDITURES
Ca al Outlay - Computers 52,194 47,454
Ca al Outlay - Software 26,970 14,527
Ca al Outlay - Communications 75,483 1,023
TO AL CAPITAL EXPENDITURES $154,647
P
_______________________
Public Safety
_______________________
Law Enforcement
Fire Department
Town of Fountain Hills
Law Enforcement Department
ission Statement ▬▬▬▬▬▬
.
Clearance rates for ordinances and zoning code violations will be based on closing a case to
the satisfaction of the complainant within 30 days of receipt
• Acknowledgement of all ordinance and zoning complaints, as well as assignment to an
investigating officer, will occur within one working day of receipt.
• All certified personnel will meet, or exceed, state training standards (AZ-POST) as a means
of reducing liability.
Notification on dog license renewals will be given to all animal owners at least 30 days
before expiration. Animal control will be contracted out with the Maricopa County Animal
Care and Control Program.
M
The Law Enforcement Department is dedicated to creating a safe and secure environment for our
residents through voluntary compliance with statutes and codes, impartial resolution of
neighborhood disputes, a commitment to “quality of life” issues, and timely law enforcement
services.
Department Description ▬▬▬▬▬▬
Law enforcement services are provided to our residents through contract services from the
Maricopa County Sheriff’s Office (MCSO) include “quality of life” issues such as municipal
code enforcement, crime prevention, traffic safety, special events, and community services, as
well as “life and death” issues such as criminal investigations and traffic enforcement are
rovided by the County Sheriff under a contract administered by the Town Managerp
Performance Standards ▬▬▬▬▬▬
• All department members will subscribe to the principles of community based policing.
• The public will be treated with courtesy and respect by all members of the department
• The department will not engage in racial profiling
•
•
Fiscal Year 2003-2004 Budget
- 59 -
Public Safety
Fire Department Law
Enforcement
Town of Fountain Hills
Management Indicators ▬▬▬▬▬▬
2000 2001 2002
Actual Actual Actual
Crimes Part I* 328 370 443
Crimes Part II** 882 637 410
Ordinance Violations 1,557 1,554 1,764
Traffic Accidents 213 208 212
Driving Under the Influence (DUI) 61 86 46
*Part I Crimes – Homicide, Sex Assault, Robbery, Aggravated Assault, Residential/Business Burglaries, Auto
Burglaries, Auto Theft, Theft, Arson.
**Part II Crimes – All other crimes, except Part I crimes and traffic violations.
Fiscal Year 2002-2003 Accomplishments ▬▬▬▬▬▬
In the first nine months of the fiscal year, the Law Enforcement Department accomplished the
following:
• Received 3,107 calls for service.
• Handled 1,023 ordinance and zoning complaints, closing approximately 83% to the
resident’s satisfaction within 30 days of receipt.
• Responded to 256 law enforcement service calls including violations of state statutes and
liquor laws as well as warrant related arrests, alarm calls, and criminal investigations.
• Issued 420 citations for traffic safety violations and apprehended 12 motorists operating
their vehicles under the influence of alcohol.
• Responded to 438 animal complaints.
• Apprehended 104 loose dogs.
• Dispatchers handled 13,872 telephone calls on a 24-hour a day basis and 5,833 citizen
service requests at the front window.
• Issued 2,013 dog licenses, representing more than $17,998 in revenue for the Town of
Fountain Hills.
• Collected over $47,699 in delinquent fines for the Municipal Court as well as serving 56
court orders cases and apprehending 28 convicted persons on outstanding warrants.
• Provided traffic, security, and parking s at special events authorized by the Town
Council.
• Sponsored and presented a wide variety of youth service activities including Special
Olympics, the KidCare-id Program, “Stranger-Danger” presentations, Teen Court,
“Twilight Tuesday and “Wednesday in the Park” teen programs in conjunction with the
Parks Department as well as Bicycle Safety Rodeos, child restraint inspections and
sponsorship of the Fountain Hills Law Enforcement Explorer Post.
• Promoted crime prevention through a wide variety of community programs including
anti-graffiti efforts, public service articles on crime resistance techniques, vacation
watches, business security evaluations, block watches, bicycle patrols, elderly welfare
checks, park security programs, wash watches, residential risk analysis, and public
property protection efforts.
ervices
Fiscal Year 2003-2004 Budget
- 60 -
Town of Fountain Hills
• Received “exemplary ratings” on each of the quarterly peace officers standards audits and
the annual ACJIS (criminal history information system) compliance audit.
Fiscal Year 2003-2004 Objectives ▬▬▬▬▬▬
• Achieve a clearance rate on violations of at least 85% based on the criteria of handling
resolving complaints to the resident’s satisfaction within 30 days of receipt.
• Eliminate any increase in property crime, despite a growing population, through an
aggressive crime prevention and public information effort.
• Enhance the concept of community based policing by supporting the Law Enforcement
Advisory Panel (LEAP).
• Increase dog licenses by at least 5% through an aggressive program of public information
is particularly important because licensing ensures that
bies and other diseases. Unlicensed dogs represent a
engineering, education and enforcement for this purpose.
oriented community service programs during the
ot limited to, KidCare-id, bike safety inspections
ent will be
ummary Expenditures – Law Enforcement
and enforcement. This objective
dogs have been vaccinated for ra
threat to the health and welfare of the community.
• Continue to promote effective communications between the Town and Sheriffs Office.
• Develop and implement an organized traffic safety strategy for the community to stop the
increased traffic accident rate. The program will emphasize a combination of
• Sponsor, participate, or present youth
upcoming fiscal year including, but n
and registration, child restraint inspections, distribution of bicycle helmets, “Stranger-
Danger” presentations, and support of Special Olympics.
• Promote public visibility, accessibility, and community relations through clearly marked
cars and high profile uniformed personnel.
• All excess equipment will be sold and a transition to an all-contract departm
implemented.
S
FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-
Actual Actual Budget Estimate Bud
2004
get
L
CON 00 $1,497,500 $1,662,588
REP $26,000 $ 500
P
TOT
SA ARIES & BENEFITS $857,661 $975,029 $983,100 $949,000 $ 75,900
TRACTUAL SERVICES $1,473,920 $1,535,156 $1,547,7
AIRS & MAINTENANCE $19,512 $25,843 $29,500
SUPPLIES & SERVICES $84,411 $75,521 $82,080 $47,260 $ 4,550
CA ITAL EXPENDITURES $48,040 $34,381 $54,000 $37,000 $0
AL EXPENDITURES $2,483,546 $2,645,929 $2,696,380 $2,556,760 $1,743,538
Fiscal Year 2003-2004 Budget
- 61 -
Town of Fountain Hills
Authorized Personnel
Position-Titl 2000-2001 2001-2002 2002-2003 2003-2004
FTE
tor/T wn Ma shal .00
r 0
ergeant 4.00 4.00 3.00 0
0
ispatcher 6.00 7.00 7.00 0
1.00 0
e
Authorized Authorized Authorized Proposed
FTE FTE FTE
Law Enforcement
Public Safety Direc o r 1 1.00 1.00 0
Emergency Management Coordinato 0 0 1.00
S
Deputy Marshal 14.00 14.00 8.00
D
Administrative Assistant 0 0
uthorized FTE 25.00 26.00 20.00 1.00
ry includes projected salary and employee related expenses for one full-time
mergency management coordinator. This is a decrease from the twenty full-time positions
auth iz 002-2003 budget. The reduction is due primarily to
elim
Safety D t system.
Contra 88
One f
Fountai enforcement and
crim rted to the Maricopa County jail and the Town is
cha d 8,000. The Town also contracts with Maricopa County
Ani l
Rep r
These c tenance of the miscellaneous office equipment that will be utilized by the
Em
Sup i
Expens category are for miscellaneous office and communication supplies for the
Em
A
Salaries and Benefits $75,900
This catego
e
or ed in the Town’s fiscal year 2
ination of dispatchers, transferring of code enforcement responsibilities to the Building
ivision, and using an all-contract law enforcemen
ct Services $1,662,5
o the primary objectives of the department is to provide for public safety. The Town of
n Hills contracts with the Maricopa County Sheriffs’ Office for traffic
inal investigations. Prisoners are transpo
rge a per diem fee, estimated $3
ma Care and Control for animal control and shelter services in the amount of $26,200.
ai s and Maintenance $500
osts are for main
ergency Management Services Coordinator.
pl es and Services $4,550
es in this
ergency Management Coordinator.
Fiscal Year 2003-2004 Budget
- 62 -
Town of Fountain Hills
Fiscal Year 2003-2004 Budget
- 63 -
LAW ENF
FY 2003-2004
Actual Actual Budget Estimate Budget
ALARIES & BENEFITS:
773,700 740,500 740,000 55,200
10,900 10,900 800
nemployment Insurance 1,054 858 1,100 1,100 0
mployee's Health Insurance 52,814 79,041 123,800 97,500 7,800
Empl 's
Employee's
Employee's 0
Work
Employee's
Recruitmen 0 500 3,000
Disab I
TOTAL 857,661 $975,029 $983,100 $949,000 $75,900
CONTRAC
Jail/Prisone
Rabies/Ani
Sheriff's Co 1,509,700 1,462,500 1,598,388
TOT 8
REP S
Vehicle Re
Office Equi ,500 4,000 500
TOT
SUPPLIES
Advertising
Conferences ,150 500 400
Education/T
Dues ub
Gas & Oil ,912 16,000 10,000 0
Office Supp ,327 14,000 5,000 500
Printi
Communic 3,782 8,286 15,000 15,000 1,400
ravel 5,181 2,579 2,000 2,000 500
niforms 11,038 7,770 9,000 3,330 0
eapons/Ammunition 1,882 2,663 4,250 4,250 0
119 80 80 50
TOTAL $83,983 $75,521 $82,080 $47,260 $4,550
CAPITAL EXPENDITURES
Capital Outlay-Vehicles 48,040 0 0 0 0
Office Furniture & Equipment 0 5,051 0 0 0
Capital Outlay-Commun.0 29,330 54,000 37,000 0
TOTAL CAPITAL EXPENDITURES $48,040 $34,381 $54,000 $37,000 $0
TOTAL EXPENDITURES $2,483,545 $2,645,929 $2,696,380 $2,556,760 $1,743,538
ORCEMENT
FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003
S
Wages 698,682
FICA 9,755 10,709
U
E
oyee Life Insurance 1,108 966 1,200 1,000 100
Dental Insurance 8,204 10,272 13,200 11,000 900
Eye Insurance 2,039 2,014 2,700 900
er's Compensation Insurance 8,874 14,510 16,200 16,200 1,700
Retirement Fund 69,714 78,254 67,200 67,200 6,100
t Costs 2,005 1,699 3,00
ility nsurance 3,413 3,007 3,300 2,700 300
$
T SERVICES
r Fees 37,511 38,804 38,000 35,000 38,000
mal Control 428 0 0 0 26,200
ntract 1,436,409 1,496,352
AL $1,474,348 $1,535,156 $1,547,700 $1,497,500 $1,662,58
AIR & MAINTENANCE:
pairs & Maintenance 18,673 18,707 22,000 22,000 0
pment Repairs/Maintenance 839 7,136 7
AL $19,512 $25,843 $29,500 $26,000 $500
& SERVICES:
/Signage 6,701 7,147 6,500 500 200
2,644 2,750 1
raining 3,698 5,846 6,500 2,500 500
& P lications 1,985 2,087 2,100 2,100 500
24,639 15
lies 16,209 14
ng 6,185 6,035 5,500 2,000 500
ation Expense
T
U
W
Bank Charges 40
Town of Fountain Hills
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Fiscal Year 2003-2004 Budget
- 64 -
Town of Fountain Hills
Fire Department
Mission Statement ▬▬▬▬▬▬
The mission of the Fire Department is to preserve life and property through fire prevention,
education, suppression and emergency medical services, while maintaining the highest level of
training, professionalism and dedication to customer service.
Department Description ▬▬▬▬▬▬
Fire fighting and emergency medical services are provided to the residents through a unique
combination of municipally owned equipment and facilities operated by contract personnel from
the Rural Metro Corporation.
The Fire Department is responsible for prevention and suppression of structural and wild land
fires within the town limits. The fire department also provides inspections, emergency medical
services, emergency transport, hazardous material handling, and takes the lead role in emergency
response to natural disasters. In conjunction with its primary role, the Fire Department provides a
wide range of auxiliary community services such as public education, snake removal, a fire
support program, and a youth-oriented explorer post.
Performance Standards ▬▬▬▬▬▬
• Response time of 5 minutes or less to the scene of fire and medical calls at least 90% of
the time.
• Provide a minimum of 240 hours of training to each individual assigned to Fountain Hills
per year.
• Inspect and test all fire hydrants in Fountain Hills on an annual basis.
Emergency
Medical Fire Protection
Fire Department
Fiscal Year 2003-2004 Budget
- 65 -
Town of Fountain Hills
Management Indicators ▬▬▬▬▬▬
2002-2003 2003-2004
Actual Actual Estimated Projected
mergency response time 3min 54min 3min 39sec 3min 39 sec 4min
MS response time 3min 43min 3min 40sec 3min 08 sec 4min
ercentage of EMS calls 76% 81% 89% 85%
mergency calls 1,585 1,359 1,383 1,450
on-emergency service calls 1,372 1,071 947 1,000
onstruction inspections/safety surveys 2,395 1,742 1,520 1,400
Fiscal Year 2002-2003 Accomplishments ▬▬▬▬▬▬
• Utilized a FEMA grant to acquire fifteen new self-contained breathing apparatus (SCBA)
and new wildland firefighting gear.
• Maintained 4 minutes or less emergency response time community-wide.
• Maintained 4 minutes or less emergency medical response time community-wide.
• Expanded hazardous material capability.
• Enrolled a candidate in the Executive Fire Officer program at the National Fire Academy
in Maryland.
• Implemented an Automatic External Defibulator (AED) training program through
cooperative effort with the Law Enforcement Advisory Panel (LEAP).
Fiscal Year 2003-2004 Objectives ▬▬▬▬▬▬
• Maintain or improve upon a 4-minute response time for all emergency calls.
• Continue to convert all fire and emergency service records from 2000 forward to the new
fire management software system.
• Continue the E.D.I.T.H. House program, school fire prevention programs and senior
citizen safety program.
• Qualify for a FEMA fire grant for the purchase of upgrades to meet new National Fire
Protection Association (NFPA) standards for the self contained breathing apparatus.
• Enhance relationship with Maricopa County Sheriffs’ Office due to their expanded role in
Fountain Hills.
2000-2001 2001-2002
E
E
P
E
N
C
Fiscal Year 2003-2004 Budget
- 66 -
Town of Fountain Hills
Summary Expenditures – Fire Department
CAPITAL EXPENDITURES
Contract Services $2,273,480
his represents the amount of the Town’s fire protection and emergency medical services
of office equipment for administrative activities. Fleet expenses
clude tires, brakes, batteries, and vehicle parts essential to keeping equipment in operating
the department and range from fuel costs
fire fighting tools, office supplies, specialized training, printing, and publications. Items in this
tegory are outside of the parameters of the Rural/Metro contract and represent expenses
largest line item within this category at $20,800,
llowed by furniture, fixtures, and equipment (FF&E) at $12,000. FF&E to be purchased
incl e
tips and or ladder truck at $2,600, and $2,415 matching funds towards the cost of
purc s
FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS $0 $0 $0 $0 $0
CONTRACTUAL SERVICES $0 $1,305,562 $2,275,700 $2,275,700 $2,273,480
REPAIRS & MAINTENANCE $0 $24,110 $38,570 $22,000 $27,200
SUPPLIES & SERVICES $0 $4,079 $42,000 $29,000 $35,150
$0 $485,540 $5,000 $0 $0
TOTAL EXPENDITURES $0 $1,819,291 $2,361,270 $2,326,700 $2,335,830
T
contract with Rural/Metro Corporation.
Repairs and Maintenance $27,200
This refers to expenses relating to the department’s fleet of fire equipment for field operations as
well as maintenance and repair
in
order. Office equipment includes service contracts on existing copiers, printers, and computer
equipment. Tires are budgeted at $7,500, repairs at $18,700, and $1,000 for miscellaneous
expenses.
Supplies and Services $35,150
Expenses in this category pertain to daily operations of
to
ca
specifically for Fountain Hills. Gas is the
fo
ud s ten SCBA upgrades at $700 each, totaling $7,000, foam at $2,400, and lifelines, hoses,
nozzle f
ha ing equipment upgrades.
Fiscal Year 2003-2004 Budget
- 67 -
Town of Fountain Hills
Fiscal Year 2003-2004 Budget
- 68 -
IRE DEPARTMENT
FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Budget Estimate Budget
ALARIES & BENEFITS:
OTAL $0 $0 $0 $0 $0
NTRAC SERVICE
ofessional ees 0 0
ural Metro Contract 0 1,281,362 2,275,700 2,275,700 2,273,480
$0 480
0 0
0 6,200
000
,200
UPPLIES & SERVICES:
ues & Publications 0 0 0 1,000 650
0,000 17,000 20,800
0 0 12,000
ffice Supplies 0 2,706 20,000 10,000 1,000
Printi
Com
Travel 0 0 0 0
TOT $35,150
CAP L
Capit utl 0 0 0 0
Offic rn
Capital Out 0 0 0 0 0
TOT
OTAL EXPENDITURES $0 $1,819,291 $2,361,270 $2,326,700 $2,335,830
F
Actual
S
T
CO T S
Pr F 24,200 0 0
R
TOTAL $1,305,562 $2,275,700 $2,275,700 $2,273,
REPAIRS & MAINTENANCE:
nceBuilding Repairs/Maintena 6,410 0 0
Vehicle Repairs & Maintenance 0 37,000 22,000 2
Office Equipment Repairs/Maintenance 0 17,700 1,570 0 1,
TOTAL $0 $24,110 $38,570 $22,000 $27
S
D
Gas & Oil 0 0 2
e Fighting Equipment 0 0Fir
O
ng 0 0 2,000 1,000 700
munication Expense 0 1,373 0 0 0
0
AL $0 $4,079 $42,000 $29,000
ITA EXPENDITURES
al O ay-Vehicles 0
e Fu iture & Equipment 0 485,540 5,000 0 0
lay-Commun.
AL CAPITAL EXPENDITURES $0 $485,540 $5,000 $0 $0
T
_______________________
Municipal Court
_______________________
Town of Fountain Hills
Municipal Court
Court Services
Specialist III
Court Services
Specialist I
Court Services
Specialist I
Court
Administrator
Presiding Judge
Mission Statement ▬▬▬▬▬▬
he Fountain Hills Municipal Court is committed to professionally serving the citizens of
inistering justice i
s part of the Arizona State Court System, the Fountain Hills Municipal Court is subject to the
ve su ervisio of the Arizona Supreme Court. The
erformance Standards ▬▬▬▬▬▬
• Adjudicate 95% of all civil traffic cases within 60 days.
• Adjudicate 80% of criminal and criminal traffic cases within 60 days and 95% within 120
days.
• Maintain a fair and impartial environment to resolve legal disputes.
• Respond to incoming mail requests within 24 hours.
• Issue warrants for failure to appear within two business days.
• Keep written procedures current with changes in laws and rules.
T
Fountain Hills by adm n a fair, efficient and respectful manner, so as to enhance
public trust and community confidence in our court system.
Department Description ▬▬▬▬▬▬
The Fountain Hills Municipal Court is the judicial branch of the Fountain Hills government. The
court has jurisdiction over civil traffic, criminal traffic and criminal misdemeanor offenses and
violations of our town codes and ordinances. The Municipal Court judge also presides over some
juvenile violations and has authority to issue search warrants, orders of protection and injunctions
against harassment.
A
authority and administrati p n court has legal
obligations and reporting responsibilities to the State, as well as to the Town of Fountain Hills.
The court must comply with constantly changing federal, state and local laws and administrative
rules, including those relating to crimes and criminal procedure, victims rights, domestic
violence, driving under the influence, record keeping, ADA, minimum accounting standards and
judicial ethics. Decisions regarding the overall function of the court are the sole responsibility of
the presiding judge, who also has exclusive supervisory authority over all court personnel.
P
Fiscal Year 2003-2004 Budget
- 69 -
Town of Fountain Hills
Management Indicators ▬▬▬▬▬▬
FY 2001-2002
Actual
FY 2002-2003
Projected
FY 2003-2004
Projected
Cases filed 3,780 3,200 3,600
Cases terminated 4,418 3,400 3,500
Hearings held 777 770 800
Civil traffic cases closed within 60
days
96%96% 96%
Criminal/criminal traffic cases closed
within 60 days
75%88% 90%
Criminal/criminal traffic cases closed
within 120 days
95%96% 95%
Fiscal Year 2002–2003 Accomplishments ▬▬▬▬▬▬
• The new presiding judge completed the 2003 Orientation for Limited Jurisdiction Courts
as required by the Arizona Supreme Court, as well as DUI, civil traffic and domestic
violence judicial training.
• The court created and implemented a community service program for juvenile and adult
sentencing alternatives, benefiting town departments and community entities.
• The presiding judge or court administrator attended all Limited Jurisdiction Presiding
Judges meetings, gathering information to keep the court current with ever changing laws
and procedures.
• The entire court staff completed at least 16 hours of mandatory continuing education.
• The court continued to participate in the Tax Intercept Program that intercepts and
collects state income tax refunds of defendants with financial obligations to the court.
• The court initiated a comprehensive review of court policies and procedures.
Fiscal Year 2003-2004 Objectives ▬▬▬▬▬▬
• Complete the review, updating and implementation of court policies and procedures.
• Review and enhance collection methods and procedures.
• Provide training and education opportunities to staff that will best serve the needs of the
Municipal Court as well as any mandates from the Supreme Court while staying within
reduced budget recommendations.
• Form and initiate a local Criminal Justice Committee involving court, prosecution, law
enforcement and defense bar representat n.
io
Fiscal Year 2003-2004 Budget
- 70 -
Town of Fountain Hills
Summary Expenditures – Municipal Court
FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS $269,937 $300,515 $304,920 $264,214 $276,320
CONTRACTUAL SERVICES $7,079 $8,084 $7,000 $9,000 $8,200
REPAIRS & MAINTENANCE $618 $1,057 $1,200 $1,000 $1,100
SUPPLIES & SERVICES $19,168 $20,853 $14,350 $12,275 $14,250
CAPITAL EXPENDITURES $0 $6,960 $0 $0 $0
TOTAL EXPENDITURES $296,802 $337,469 $327,470 $28 89 $299,8706,4
Authorized Personnel
Position-Title 2000-2001 2001-2002 2002-2003 2003-2004
Authorized Authorized Authorized Proposed
FTE FTE FTE
FTE
Municipal Court
Presiding Judge 1.00 1.00 1.00 1.00
Court Administrator 1.00 1.00 1.00 1.00
Court Collection Specialist 1.00 1.00 1.00 0
Court Services Specialist 2.50 3.00 3.00 3.00
Authorized FTE 5.50 6.00 6.00 5.00
Fiscal Year 2003-2004 Budget
- 71 -
Town of Fountain Hills
Salaries and Benefits $276,320
is item includes compensation for five full time equivalent employees within this department.
Contract Services
This category includes required interpreting services other than Spanish, wh h is provided by
court staff, and the services of pro tem judges when t iding judge ilable. The
also has a contract for $3,000 with the Supreme Court for the use and ma ce of the Ar
Court Automation Program (ACAP).
Repairs and Maintenance $1,100
T maintenance ice equipment
S $14
This line item includes funding to support advertising and signage, $1,700 for staff to attend
andatory continuing education conferences to fulfill training requirements required by the
upreme Court, fees and publications, updated A.R.S. volumes and Rules of Court, subscriptions
ting services. Also included in
is item are funding for office supplies, printing, communication, travel, bank charges and Court
Col ti
Th
$8,200
ic
he pres is unava court
intenan izona
his supports routine service and annual
of off .
upplies and Services ,250
m
S
for the Cole’s Directory and Credit Data Southwest credit repor
th
lec on Enhancement Fund (CCEF) expenditures to improve the court’s recording equipment.
Fiscal Year 2003-2004 Budget
- 72 -
Town of Fountain Hills
Fiscal Year 2003-2004 Budget
- 73 -
002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS
Wages 222,147 241,629 238,200 210,000 220,600
FICA 3,480 3,404 3,490 3,100 3,230
Unemployment Insurance 511 249 300 300 250
Employee's Health Insurance 15,289 23,719 31,100 22,000 23,480
Employee's Life Insurance 387 290 360 260 300
Employee's Dental Insurance 2,171 2,754 3,000 2,350 2,670
Employee's Eye Insurance 517 536 700 175 0
Worker's Compensation Insurance 375 329 480 400 460
Employee's Retirement Fund 23,846 26,579 26,210 23,100 24,270
Recruitment Costs 0 0 0 1,704
Disability Insurance 1,214 1,025 1,080 825 1,060
TOTAL $269,937 $300,515 $304,920 $264,214 $276,320
CONTRACT SERVICES
ccounting Fees 0 2,000 0 0 0
terpreters/Pro-Tem Judge 2,929 3,084 4,000 6,000 5,200
tergovernmental Agreements 4,150 3,000 3,000 3,000 3,000
OTAL $7,079 $8,084 $7,000 $9,000 $8,200
618 1,057 1,200 1,000 1,100
$
PLIES & SERVIC :
tising gnage
onferences
ucation/Training 169 537 1,000 500 700
3,453 4,163 3,000 3,500 3,100
4,135 2,139 0
2,165 1,375 0
151 0 250
356 358 500
2,542 2,275 0
0 0 0
4,566 8,831 0
$19,168 0,853 1 50
S
Capital Outlay - Furniture/Equipment 0 6,960 0 0 0
TOTAL CAPITAL EXPENDITURES $0 $6,960 $0 $0 $0
TOTAL EXPENDITURES $296,802 $337,469 $327,470 $286,489 $299,870
MUNICIPAL COURT
FY 2000-2001 FY 2001-2
A
In
In
T
REPAIRS & MAINTENANCE:
Office Equipment Repairs
TOTAL $618 $1,057 1,200 $1,000 $1,100
SUP ES
Adver /Si 326 456 400 0 400
C 1,305 719 200 1,300 1,000
Ed
Fees & Publications
Office Supplies 4,50 1,900 2,200
Printing 2,00 2,000 2,000
Communication Expense 375 450
Travel 200 400
Bank Charges 2,50 2,500 2,500
Local JCEF Expenditures 0 0
Local CCEF Expenditures 0 1,500
TOTAL $2 $4,3 $12,275 $14,250
CAPITAL EXPENDITURE
Town of Fountain Hills
T e eft blank his pag intentionally l
Fiscal Year 2003-2004 Budget
- 74 -
_______________________
Parks, Recreation, and
Community Center
_______________________
Town of Fountain Hills
Parks, Recreation, and Community Center
Mission Statement ▬▬▬▬▬▬
The mission of the Fountain Hills Parks and Recreation Department is to enhance the quality of
life by providing and maintaining safe, available, and accessible parks and recreation services that
will meet the intellectual, social cultural, and leisure needs of all residents.
Vision Statement ▬▬▬▬▬▬
In April 2000, the Parks and Recreation Commission developed a vision statement for the
department. The vision statement is contained in the department’s strategic plan, which is
reviewed annually. The vision statement states, “By the year 2007, Fountain Hills Parks and
Recreation Department will achieve full agency accreditation, a national gold medal, and a 100%
excellent rating from our citizens”.
Department Description ▬▬▬▬▬▬
The Parks and Recreation Department is responsible for providing safe and accessible recreation
services for all age groups. Parks and Recreation services include senior programs, adult and
youth sports, pre-school programs, cultural programs, teen services, outdoor programs, special
events, special interest classes, adult education classes, and after school programs. In 2002, the
epartment also assumed the responsibility for management of the Community Center.
erformance Standards ▬▬▬▬▬▬
• Increase participation through unique marketing techniques.
• Increase the department’s volunteer base and continue to explore and use creative
methods to recognize volunteers.
• Provide Little League baseball, PONY League baseball, Soccer Club, Pop Warner
Football, Jr. Miss Softball, and Lacrosse Club with assistance to help ensure the success
of their respective organizations.
• Special events sponsorship by community businesses.
Parks Recreation
Programs
Parks and
Recreation
Community
Center
d
P
Fiscal Year 2003-2004 Budget
- 75 -
Town of Fountain Hills
Management Indicators ▬▬▬▬▬▬
2001-2002 2002-2003 2003-2004
Actual Estimated Projected
ecreationR
• Special Events 10 7 4
• Adult and Youth Sports Activities/
• Number of Courses Offered 191/126 12/60 12/83
• Special Interest Programs/
• Number of Courses Offered 27/142 11/61 12/124
• Youth and Teen Programs/
Number of Courses Offered 11/36 9/27 8/50
• Clubs Co-Sponsored by
Parks and Recreation 7 8 0
• Volunteer Hours (estimated) 3,700 3,800 4,000
dministrative Support
A
outh Sports Organizations – Facility Bookings
• Little League Baseball 426 443 425
• PONY League Baseball 110 133 135
• Jr. Miss Softball 6 48 50
• Soccer Club 255 377 325
• Lacrosse Club 132 110 150
• Pop Warner Football 130
Y
94 100
Total 1,059 1,205 1,185
arks and Recreation Revenue ▬▬▬▬▬▬
2001-2002 2002-2003 2003-2004
Actual Estimated Projected
• Recreation Programs $ 175,376 $ 145,070 $ 170,750
• Facility Rentals $ 10,434 $ 12,000 $ 15,000
• Park Ramada Reservations $ 2,985
P
$ 3,000 $ 3,000
Parks and Recreation Grand Total $ 188,795 $ 160,070 $ 188,460
Fiscal Year 2003-2004 Budget
- 76 -
Town of Fountain Hills
Fiscal Year 2002-2003 Accomplishments ▬▬▬▬▬▬
• Completed the department’s consolidation with and relocation to the Community Center,
effective February 1.
• Worked with the local VFW and American Legion groups on the plan that was approved
for the Veterans Memorial. The cannon pad is the first phase of the project, and is
currently being review by Town staff prior to beginning construction.
• Continued to work with the McDowell Mountain Preservation Commission regarding the
hiring of a firm to complete design work for a planned permanent trailhead into the
McDowell Mountain preserve. Staff also assisted the group in its continuing efforts to
establish an initial trail from the trailhead.
• Continued the positive relationship between the Town and the Fountain Hills School
District to jointly utilize school facilities for various programs in return for the District’s
use of park facilities.
e department began a number of arts and crafts classes
utilizing the newly furnished art rooms in the Community Center.
rd straight year. The
Mayor’s Youth Council volunteered over 1,000 hours last year and is on track to have
ear. Utilizing the conservation Federal minimum wage
rate, this equates to over $10,000 in volunteer labor contributed to the community.
ation, by naming Milo Bonnin the “Young Professional of the
Year”, and Bryan Hughes receiving the “Outstanding Partnership Award” for
cted Chair of the APRA’s Youth and Teen Branch
for 2003.
▬▬▬
erral, quality programs, and
• nd activities scheduled at all town parks.
• education programs to be offered in fiscal year 2004-
• Despite tight economic times, th
• Successfully gained sponsorship of several special events including St. Patrick’s Day and
Eggstravaganza in order that the community may continue enjoying these traditions.
• Increased participation in the Mayor’s Youth Council for the thi
over 2,000 hours this school y
• Continued cooperative relationship with the Fountain Hills Branch of the Boys and Girls
Club and MCSO Midnight Madness Foundation to offer a number of youth and late night
programs throughout the year.
• Members of the staff received professional recognition this year, through the Arizona
Recreation and Park Associ
programming. Corey Hromek was ele
• Continued to provide expanded opportunities to utilize park facilities by the local Little
League, soccer, Pop Warner, and Lacrosse youth organizations.
• Continued successful partnership with Senior Services, Inc. of Fountain Hills to provide
excursions throughout the state for senior citizens.
Fiscal Year 2003-2004 Objectives ▬▬▬
• Provide excellent customer service including information ref
easy registration.
Provide staff support to all events a
• Work closely with Fountain Hills Unified School District to assist with scheduling and
maintenance of facilities utilized by the Parks and Recreation department.
Identify new recreation and leisure
2005 that meet or exceed program break-even factors.
Fiscal Year 2003-2004 Budget
- 77 -
Town of Fountain Hills
Summary Expenditures – Recreation Programs
FY 2000-2001 FY 2001-2002 FY 2002 003 FY 2002-2003 FY 2003-2004-2
Actual Act e
NEFITS $403,199 $482,995 $478,300 $450,400 $372,620
CON A $222,565 $217,500 $147,550 $142,550
REP S 631 $3 5
SUP E 47 $9,0
CAP L $0 $0 $0 $30,000 $0
TOT E $7 0
ual Budg t Estimate Budget
SALARIES & BE
TR CTUAL SERVICES $195,879
0
AIR & MAINTENANCE $$2,837 ,000 $3,6 0 $2,950
PLI S & SERVICES $44,5 35,742 $2 550 $20,8 0 $24,950
ITA EXPENDITURES
AL XPENDITURES $644,256 44,139 $728,350 $652,4 0 $543,070
Au
thorized Personnel
Pos n 2000-2001
uthor ed
FTE
arks &e ion
irector 1.00 1.00 1.00 0.50
ark Supervisor 1.00 1.00 1.00 1.00
1.00 1.00 1.00
ec. Program Coordinator 3.00 3.00 3.00 2.00
Parks Worker .00
arks In rn .50
ecreation Intern 1.00 1.00 0 0
Par O .00
Rec t .00
Exe ti .00
Admini 0
eceptionist 0 0 0 .50
itio -Title 2001-2002 2002-2003 2003-2004
A iz Authorized Authorized Proposed
FTE FTE FTE
P
D
Recr at
P
Recreation Supervisor 1.00
R
2 1.00 1.00 1.00
P te 0 0.50 0 0
R
ks peration Supervisor 3 3.00 3.00 2.00
rea ion Assistant 5 4.00 4.00 4.00
cu ve Assistant 1 1.00 1.00 1.00
strative Assistant 1.0 1.00 1.00 0
R
uthorized FTE 19.50 17.50 16.00 13.00 A
Fiscal Year 2003-2004 Budget
- 78 -
Town of Fountain Hills
Recreation Programs ▬▬▬▬▬▬
Sal ie
This category includes projected salary and employee related benefits for 4.5 full-time staff and
sev l
Contra $142,550
No r
special
program
instruct ipants; $11,920 for supplies and instructions
for e
particip
instruct $1,890 for a dog obedience instructor for 60 participants; $1,110
for hiki
for a instructors with 90
par p
trips.
The you
supplies
Kiddie with
100
The spo 0 is broken down as follows, $1,420 for adult basketball
refe s
particip
120 pa
umpires
$7,005 for senior softball tournament umpires and supplies for 40 teams; $6,564 for youth and
adu e
$1,236 74 for a youth wrestling
coa a
particip
ch program was analyzed comparing expenses, including overhead versus fees, to insure at
ar s and Benefits $372,620
era part-time/seasonal staff.
ct Services
inc ease was anticipated for recreation programs, which include special interest programs,
events, adult and youth sports activities, and youth and teen programs. The special
s line item of $34,350 is broken down as follows: $4,250 for an adult education class
ors for 3 sessions with estimated 250 partic
thr e sessions of art classes with 260 participants; $500 for refreshments for 958 bridge
ants; $900 for computer class instructors for 60 participants; $2,250 for a dance class
or for 120 participants;
ng leader with 120 participants; $2,240 for language instructor for 70 participants; $1,260
photography instructor for 45 participants; $2,070 for TaiChi
tici ants; $2,440 for a Yoga instructor with 100 participants, and $3,520 for Karchner Caverns
th and teen programs line item of $11,100 is broken down as follows: $1,175 for art class
with 159 participants, $6,863 for a dance class instructor for 305 participants; $500 for
Rythmics supplies for 48 participants; $1,300 for Mayor’s Youth Council supplies
participants, and $1,225 for Roar n’ Snore for 330 participants.
rts activities line item of $51,10
ree and supplies for 18 teams; $11,605 for youth basketball referees and supplies for 320
ants; $1,140 for golf instructors for 60 participants; $5,880 for a gymnastics instructor for
rticipants; $1,200 for karate instructor with 80 participants; $7,120 for adult softball
and supplies for 36 teams; $6,440 for senior softball umpires and supplies for 46 teams;
lt t nnis instructor for 168 participants; $4,625 for turkey trot supplies with 600 participants;
for a youth volleyball coach and supplies for 36 participants; $6
ch nd supplies for 25 participants; and $670 for youth sports competition supplies for 300
ants.
Ea
least a break-even program.
R
epairs and Maintenance $2,950
Thi f
repair to
Sup i
This ca blications, gas
and oil,
s re ers to expenses relating to the department’s 15-passenger van, as well as maintenance and
office equipment.
pl es and Services $24,950
tegory includes advertising, conferences, continuing education, dues and pu
office supplies, printing, communications, travel, and uniforms.
Fiscal Year 2003-2004 Budget
- 79 -
Town of Fountain Hills
2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS:
Wages 344,226 391,524 384,700 $367,000 307,800
FICA 10,375 12,412 10,300 $7,500 10,400
Unemployment Insurance 868 971 800 $700 800
Employee's Health Insurance 16,372 26,945 38,100 $34,200 23,300
Employee's Life Insurance 388 326 400 $350 300
Employee's Dental Insurance 2,338 2,992 3,900 $3,400 2,400
Employee's Eye Insurance 645 644 900 $350 0
Worker's Compensation Insurance 2,074 3,053 3,700 $3,600 3,220
Employee's Retirement Fund 24,379 30,342 34,100 $32,000 23,400
Disability Insurance 1,163 1,104 1,400 $1,300 1,000
Recruitment Costs 370 12,683 0 $0 0
TOTAL $403,199 $482,995 $478,300 $450,400 $372,620
CONTRACT SERVICES
ngineering Fees 2,000 1,117 5,000 0 0
pecial Programs 46,296 69,551 63,000 40,000 39,150
outh and Teen Programs 38,288 43,459 44,000 27,500 11,100
ports Activities 62,472 55,354 48,500 43,000 51,100
cDowell Mtn Preservation 3,631 3,564 500 600 1,000
onstituent Communications 43,191 49,521 56,500 36,450 40,200
OTAL $195,879 $222,565 $217,500 $147,550 $142,550
EPAIRS & MAINTENANCE:
Vehicle Maintenance & Repair 183 475 1,000 1,200 500
ffice Equipment Maintenance 448 2,362 2,000 2,450 2,450
$631 $2,837 $3,000 $3,650 $2,950
SUPPLIES & SERVICES:
ucation/T ining
ues & Pub ions
as & Oil
ffice Supplies 15,138 7,042 8,000 7,000 7,000
rinting 5,376 3,138 2,500 2,500 2,500
3,726 3,549 4,200 3,000 2,500
2,451 3,095 250
2,387 3,421 0
46 89 150
$44,547 5,742 $2 50
es 0 0 0
ove ents 0 0 0
DITUR $0 $0 $0
$644,256 44,139 $72 0
PARKS & RECREATION
FY 2000-2001 FY 2001-2002 FY
E
S
Y
S
M
C
T
R
O
TOTAL
Advertising 4,222 1,885 1,500 1,000 1,500
Conferences 4,285 8,842 1,000 1,200 1,700
Ed ra 3,786 1,729 5,500 1,000 3,200
D licat 1,961 1,859 1,450 1,200 1,400
G 1,168 1,094 2,000 1,000 1,500
O
P
Communications
Travel 250 500
Uniforms 3,00 2,500 3,000
Bank Charges 150 150
TOTAL $3 9,5 $20,800 $24,950
CAPITAL EXPENDITURES
Capital Outlay - Vehicl 0 0
Capital Outlay - Impr m 30,000 0
TOTAL CAPITAL EXPEN ES $30,000 $0
TOTAL EXPENDITURES $7 8,35 $652,400 $543,070
Fiscal Year 2003-2004 Budget
- 80 -
Town of Fountain Hills
Parks
ission Statement ▬▬▬▬▬▬
ards by professionally maintaining and operating each
rk’s facilities and amenities enhancing the beauty, value, quality of the park’s environment; and
q ality recreation opport ities, safe and clean parks, and superior park
M
The park staff is dedicated to maintaining over 112 acres of park land throughout the Fountain
Hills park system to department stand
pa
continuing to provide u un
beautification.
Park Descriptions ▬▬▬▬▬▬
Each of the four parks in the Town’s system is in a different stage of development based on
master plans that were developed specific to each park. The Parks and Recreation Commission
and Town Council have reviewed and approved these master plans, which included public input
during their planning.
Desert Vista Neighborhood Park
esert D Vista Neighborhood Park is an all turf 11-acre park located between Desert Vista and
Tower Drives, south of Tioga Drive. The Town acquired this site on May 21, 1998, from MCO
Properties, Inc. The Town, in cooperation with the Fountain Hills Sanitary District, is using the
11-acre site for effluent disposal. However, the Town has fenced 3.5 acres to be used as an off-
leash recreational facility and uses the remainder of the park for lacrosse, soccer, and open play.
Fountain Park
Fountain Park is a 62-acre passive recreation facility and home of the Town’s world famous
fountain, which is the heart of the community. The park was built in 1970 and includes 33 acres
of turf, a 29-acre million gallon effluent lake, pump house station, dam, 18-hole disc golf course,
restroom/control building, children’s playground, two ramadas with picnic tables and grills, and
two parking lots. The Town acquired the park on May 1, 1997, from MCO Properties, Inc., and
approximately nine months later, the Parks and Recreation Commission developed a new park
master plan. The revised plan includes approximately 7,200 linear feet of walkways complete
with lighting, five picnic ramadas with tables and barbecue grills, one restroom/control building,
two parking lots with over 130 parking spaces, a tot lot and a playground. Additional amenities
nclude a vetierans’ memorial and an outdoor performance pad. Several park improvement
k
projects were made during fiscal year 2000-2001 including the replacement of the lake liner,
construction and installation of injection wells, and the completion of Phase I improvements.
Four Peaks Neighborhood Par
1, bringing the total acreage of the park to 14 acres. The Parks and
s mai ained is land over th
nds, a restroom/control
building, one ramada with a grill, and parking for 20 vehicles.
Four Peaks Neighborhood Park is a 14-acre recreation facility adjacent to Four Peaks Elementary
School. The Parks and Recreation Department acquired approximately 9.9 acres of land from the
chool District in May 200S
Recreation Department ha nt th e last several years and will continue to
maintain the property in the future. The park currently includes a lighted soccer field with
seating, a multi-purpose field with lights, one Little League field, one softball field, two lighted
tennis courts, two lighted basketball courts, two children’s playgrou
Fiscal Year 2003-2004 Budget
- 81 -
Town of Fountain Hills
Golden Eagle Park
Golden Eagle Park is a 25-acre active recreation facility adjacent to Fountain Hills High School.
The park includes four multi-purpose lighted ball fields with covered dugouts and seating for 550
spectators, four lighted tennis courts with a shaded waiting area, two lighted basketball courts
with bleachers, two lighted sand volleyball courts with a shower tower, a shaded tot lot, a shaded
children’s playgrounds with a shaded seat wall, a 2,500 square foot restroom/control building,
three parking lots with a total of 223 parking spaces, three picnic ramadas with grills, one
pedestrian foot bridge, eight chilled drinking fountains, a horse shoe pit, six open turf areas, a
large equipment storage yard, and over one mile of sidewalks and concrete pathways.
Performance Standards ▬▬▬▬▬▬
Fountain Hills Park System
(Fountain Park, Desert Vista Park, Four Peaks Park and Golden Eagle Park)
• Provide safe and clean facilities daily.
• Secure restroom/control buildings and park entry gates daily.
• Prepare and line all ball fields for scheduled activities.
• Maintain athletic facilities at standards acceptable for all scheduled sports activities.
• Maintain safe and beautiful green turf year-round.
• Maintain an accident free work place.
Desert Vista Neighborhood Park
• Provide pet waste bags.
• Eliminate irrigation leaks and standing water within the off-leash recreational facility.
Management Indicators – Parks ▬▬▬▬▬▬
2001-2002 2002-2003 2003-2004
Actual Estimated Projected
Grounds Maintenance
Mowing Frequency 50 weeks 50 weeks 42 weeks
Aeration 4 x annually 4 x annually 2 x annually
2 In house
ost Emergent Spraying 3 x annually 3 x annually In house
re Emergent Spraying 2 x annually 2 x annually In house
ark Ramada Rental Hours
esert Vista Neighborhood Park 0 0 0
ountain Park 0 75 150
our Peaks Neighborhood Park 29 35 35
olden Eagle Park 551 525 550
P
P
P
D
F
F
G
Fiscal Year 2003-2004 Budget
- 82 -
Town of Fountain Hills
Fiscal Year 2002-2003 Accomplishments - Parks ▬▬▬▬▬▬
• Reduced the annual landscape contract for the park system.
, the Chamber of Commerce, Ministerial Association, Little League, the Soccer
Club, Pop Warner Football, Lacrosse Club, the Senior Softball program, and the Men’s
• Provided support services and field preparation to high school, middle school, and
Fountain Hills Park System
• Over-seeded all of the parks within the park system.
• Posted new signage throughout the park system.
• Installed several new memorial park benches and trees at several parks.
• Provided support services and field preparation for various Fountain Hills organizations,
such as
League.
elementary school personnel and associated sports teams.
• Upgraded turf and field conditions at all parks.
• Acquired access to Golden Eagle Park pump station for better control of routine
maintenance.
Desert Vista Neighborhood Park
• Constructed new containers for mutt mitts.
• Installed trees at the off-leash recreational facility.
• Set up for the annual Paws in the Park special event.
• Prepared and lined the turf for lacrosse and soccer games
ountain Park
the St. Patrick’s Day annual tradition of dyeing the fountain green.
• Worked with SunRidge Canyon to repair and maintain the required level of pump
mp operations.
F
• Continued
• Repaired four aeration pumps for better circulation of oxygen into the fountain lake.
• Successfully repaired the irrigation system for 100% automatic clock operation.
• Restocked Fountain Park Lake with fish to help control insects, odors, and algae.
Four Peaks Neighborhood Park
• Reconditioned the Little League field.
• Constructed a field-marking device to the gator.
• Continued park operations with staff reduction.
Golden Eagle Park
• Replaced gate and isolation valves throughout the park.
pressure to ensure effective pu
• Worked with SunRidge Canyon to gain access to the pump house.
• Reconditioned field #1 with new sod and stabilizer.
• Successfully overseeded all turf areas throughout the park.
Fiscal Year 2003-2004 Budget
- 83 -
Town of Fountain Hills
Fiscal Year 2003-2004 Objectives - Parks ▬▬▬▬▬▬
• Level all low and uneven turf areas throughout each park.
• Cross-train recreation assistants to assist with park maintenance.
thorized expenditures.
• Maintain high staff visibility and provide friendly help for park patrons.
f the off-leash recreational
ou a
igratory bird population at the lake.
use building and yard for possible public tours.
of all athletic fields.
• treamline maintenance
hase II skate park.
Fountain Hills Park System
• Maintain current support services and professional assistance to customers, youth and
adult organizations, school sports activities, and other community organizations using the
facilities and amenities within the Fountain Hills park system.
• Provide exceptional weekly maintenance of the parks, and emphasize restroom
cleanliness and a litter free environment.
• Eliminate turf weeds and weeds on dirt slopes and open areas.
• Manage financial resources to meet au
Desert Vista Neighborhood Park
• Install additional benches and trees.
• Work with ADOG to continue safe and clean operations o
facility.
• Install drip irrigation to trees.
F nt in Park
• Continue to decrease the m
ho• Major clean up of pump
• Install concrete slab for Veterans Memorial.
• Complete major work on Phase II of master plan.
Four Peaks Neighborhood Park
• Continue annual reconditioning
• Meet with neighborhood watch groups to discuss issues.
S operations as a result of staff reductions.
• Install or design P
Summary Expenditures – Parks
000 FY 2001-2002 Y 2002-2003 FY 2002-2003 FY 2003-20
T
FY 2 -2001 F 04
Actual
ALARIES & BENEFITS $221,880 $237,080 $254,740 $237,970 $214,290
$79,514 $800
T NANCE 320,389 $3 $321,$287,80 ,550
129,498 $2 $254,$193,02 ,200
APITAL EXPENDITURES $1,265,203 $24,810 $15,000 $15,000 $510,000
OTAL EXPENDITURES $2,016,483 $812,452 $845,620 $733,795 $1,205,840
Actual Budget Estimate Budget
S
CONTRACTUAL SERVICES $0 $0 0 $12,
REPAIRS & MAIN E $44,772 000 0 $292
SUPPLIES & SERVICES $05,789 880 5 $176
C
Fiscal Year 2003-2004 Budget
- 84 -
Town of Fountain Hills
Parks ▬▬▬▬▬▬
Salaries and Benefits $214,290
The a visor, two parks operations
sup i e staff members are assigned to a
spec c s and perform their duties wherever
necessa ult of the budget
redu io
operatio
sta Neighborhood Park $ 0
$ 0
$157,920
Contra $12,800
quatic consulting fees paid to maintain Fountain Lake, reduce midge flies and mitigate other
Rep r $292,550
Thi e the park, as well as renting power
tool n major component to this
ate ry this
ategory. The annual landscape contract was be re-bid during fiscal year 2001-2002 and renewed
s for up to four additional years. During fiscal year 2002-2003 the annual
land a plemented
during t ude
the n
Desert Vista Neighborhood Park $ 36,900
$133,250
$ 42,000
$ 80,400
Des d maintenance, primarily mowing and
landscaping work in the amount of $30,000. This line item consists of mowing 42 times,
ation technician at $2,400; spraying fields at $2,200 and over seeding the
field a
Fountai ent repairs at $12,000 to replace valves on
the o ark maintenance line
item supplies $5,000, granular fertilizer
$5,0 ,eding $2,500, concrete pads
000, trees $800, memorial benches $5,000, waterfowl removal $3,000, and flags at $500.
ountain Park’s mowing and landscaping line item of $70,000 breaks down as follows: Mowing
2 times at $23,000; irrigation $4,800; irrigation tech $7,000; pesticide spraying $4,020;
imming $6,000; and over seeding and scalping at $25,200.
p rks are maintained by a staff that consists of a park super
erv sors, and one parks operations worker. Although th
ifi park, they share responsibilities for all park
ry. One park operations supervisor accepted a severance package as a res
ct ns this fiscal year. However, the remaining park staff will cover the maintenance and
ns of the park until the position can be filled.
Desert Vi
Fountain Park $ 56,370
Four Peaks
Golden Eagle Park
ct Services
A
problems.
ai s and Maintenance
s r fers to expenses relating to the daily maintenance of
s a d small equipment to perform park maintenance repairs. The
go is the annual landscape contract, which comprises most of the expenditures forc
c
on an annual basi
sc pe contract was significantly reduced to meet the budget reduction plan im
his fiscal year. Additionally, the annual landscape contract is adjusted annually to incl
Co sumer Price Index.
Fountain Park
Four Peaks Park
Golden Eagle Park
ert Vista Park has $36,900 budgeted for repairs an
equaling $17,000; irrig
s t $8,400.
n Park’s budget of $133,250 consists of equipm
“w rld famous” fountain and make any necessary repairs. Field and p
of $43,300 consists of; liquid fertilizer $11,000, acid
00 irrigation repairs $6,000, Wercon service $2,500, hydrose
$2,
F
4
tr
Fiscal Year 2003-2004 Budget
- 85 -
Town of Fountain Hills
Four Peaks Park budget of $42,000 consists mainly of two line items, $16,000 for field
reparation and $17,800 for mowing and landscape maintenance. The $16,000 field preparation
repairs, $4,000 stabilizer and paint, $4,000 fertilizer, $2,500
irrig o
$17,800
over see
Golden f $16,000 for building repairs and maintenance
whi ies for plumbing repairs,
shel ,fire lanes and painting walls.
$26 0 e”, as follows: $3,000
stab e ,000 electrical repairs,
$3,0 hes and picnic tables and
50 000 is budgeted
der “Mowing and Landscape Maintenance” as follows: $12,600 for 42 mowings, $7,700 for
,700 for scalping.
Supplies and Services $176,200
Exp s the daily operations of the park and include costs for
ctricity, water, sewer, trash pick-up, associated operational signage, and miscellaneous tools
so included are expenditures associated with continuing education and
con e
$ 6,600
$ 75,720
Four Peaks $ 38,750
$ 55,130
Fou i 59,500 for electricity to operate
the n ction of the fountain’s
ope io aks Park, $38,750, has
o a for lights and water and sewer costs $18,000 for
0, has a major line item expense for electricity at $33, 000
urts.
Capital Improvement Projects $510,000
Expenses in this category pertain to two park improvement projects: a skate park project at Four
Peaks Neighborhood Park and a portion of Fountain Park Phase II Improvements. $60,000 of
costs associated with the skate park will include either engineering/design fees or modular
components for the skate park and will come from development fee monies. Fountain Park Phase
II Improvements, costing $510,000 in general fund monies, include an activity area with a shared
tot lot and playground ($300,000 less $160,000 in grant funding), and the north sidewalk to
complete the walking path around the park ($187,000), and a performance pad ($183,000).
p
consists of $2,500 for lighting
ati n repairs, $1,000 herbicides, $2,000 rye and Bermuda seed. The mowing and landscaping
line item breaks down as 42 mows, totaling $14,000; $1,500 for trimming, $1,800 for
ding, and $500 for spraying.
Eagle Park’s request of $80,400 consists o
ch includes $6,000 for painting shelter roofs, $10,000 for suppl
ter concession stand and maintenance shed repairs, painting
,00 is budgeted under line item “Field Preparation and Maintenanc
r, $2ilizr on running track, $5,000 lighting repairs, $3,000 fertilize
00 irrigation, $2,500 chemicals, $2,000 vandalism, $1,500 benc
3,
un
0 sports chalk and equipment, and $500 for emergency funding. While $28,
trimming, $5,000 irrigation tech, and $2
en es in this category pertain to
ele
and supplies. Al
fer nces for park staff to keep current with certifications.
Desert Vista Neighborhood Park
Fountain Park
Golden Eagle Park
nta n Park has the largest line item, $75,720, which includes $
fou tain pumps. This cost has been dramatically reduced by the redu
10 minutes per hour. Four Peratn time from 15 minutes per hour to
m jor line items: electricity at $14,000tw
sprinkling. Golden Eagle Park, $55,13
for lighting the ball fields and tennis co
Fiscal Year 2003-2004 Budget
- 86 -
Town of Fountain Hills
The Town was awarded a Land and Water Conservation Fund (LWCF) grant for the Fountain
ark project in December 2000 in the amount of $237,307, of which approximately $160,000 will
uced s e of th projec
P
be available due to the red iz e t.
Fountain Park $ 510,000
Four Peaks Neighborhood Park $ 60,000*
*From development fees.
Fiscal Year 2003-2004 Budget
- 87 -
Town of Fountain Hills
Fiscal Year 2003-2004 Budget
- 88 -
TOTAL 0 0 0 0 0
1,300 550 600
TOTAL $4,858 $4,856 $7,300 $5,750 $6,600
TOTAL EXPENDITURES $48,297 $43,118 $49,800 $40,250 $43,500
DESERT VISTA PARK
FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Estimate Budget
CONTRACT SERVICES:
Professional Fees 0 0 0 0 0
Engineering/Design Fees 0 0 0 0 0
REPAIRS & MAINTENANCE:
Equipment Rental 0 0 500 0 1,900
Field Preparation/Maintenance 4,201 2,536 2,000 4,500 5,000
Mowing/Landscape Maintenance 32,505 35,726 40,000 30,000 30,000
TOTAL $36,706 $38,263 $42,500 $34,500 $36,900
SUPPLIES & SERVICES:
Advertising 109 0 500 0 500
Electricity 3,256 3,628 5,000 4,700 5,000
Tools/Shop Supplies 200 132 500 500 500
Water/Sewer 1,293 1,096
CAPITAL EXPENDITURES
Capital Outlay - Equipment 6,733 0 0 0 0
Capital Outlay - Park Improvements 0 0 0 0 0
TOTAL $6,733 $0 $0 $0 $0
Town of Fountain Hills
Fiscal Year 2003-2004 Budget
- 89 -
,945 39,100 39,100 40,800
CA 515 552 590 590 610
50 50
mployee's 6,002 7,600 7,820
ployee's 53 60 60
mployee's Dental Insurance 476 632 900 1,000 950
138 135 150 75 0
682 829 1,210 900 1,390
mployee's Retirement Fund 4,228 4,504 4,310 4,310 4,490
isability Insurance 174 151 180 160 200
OTAL $48,708 $53,849 $55,000 $53,845 $56,370
NTRACT SERVICES:
nsultant Fees 0 0 0 0 12,800
ngineering/Design Fees 72,514 0 0 0 0
OTAL $72,514 $0 $0 $0 $12,800
PAIRS & MAINTENANCE:
quipment Repair 6,213 1,648 11,000 12,000 12,000
hicle Maintenance/Repair 2,093 910 2,000 1,000 2,000
quipment Rental 182 96 500 500 950
uilding Repairs/Maintenance 5,626 5,670 3,000 4,500 5,000
Park Maintenance 61,927 62,350 36,000 50,000 43,300
wing/Landscape Maintenance 81,246 110,446 90,000 69,300 70,000
OTAL $157,287 $181,119 $142,500 $137,300 $133,250
PLIES & SERVICES:
tising 1,522 978 3,000 1,000 1,000
onferences 0 125 100 100 240
ducation/Training 309 100 500 300 780
ues & Publications 65 120 100 100 100
ectricity 35,195 87,155 125,000 72,600 59,900
as and Oil 2,776 1,800 2,000 1,000 1,500
ffice Supplies 198 500 500 200 200
op Supplies 592 659 1,000 1,000 1,000
ng 75 0 3,000 50 300
ommunications Expense 243 498 1,600 9,200 500
er 4,192 7,375 8,000 8,000 9,200
el 5 5 0 0 0
niforms 660 1,130 2,000 1,000 1,000
OTAL $45,832 $100,445 $146,800 $94,550 $75,720
APITAL EXPENDITURES
Capital Outlay - Equipment 2,233 0 0 0 0
Capital Outlay - Improvements 1,225,295 0 15,000 15,000 510,000
TOTAL $1,227,528 $0 $15,000 $15,000 $510,000
TOTAL EXPENDITURES $1,551,870 $335,414 $359,300 $300,695 $788,140
FOUNTAIN PARK
FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS:
ages 38,456 40W
FI
Unemployment Insurance 53 46 50
E Health Insurance 3,922 8,450
Em Life Insurance 64 60
E
Employee's Eye Insurance
ker's Compensation InsuranceWor
E
D
T
CO
Co
E
T
RE
E
Ve
E
B
Field and
Mo
T
SUP
Adver
C
E
D
El
G
O
Tools, Sh
Printi
C
Wat
Trav
U
T
C
Town of Fountain Hills
Fiscal Year 2003-2004 Budget
- 90 -
FOUR PEAKS NEIGHBORHOOD PARK
FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS:
Wages 33,996 29,184 33,900 $25,100 0
FICA 455 377 500 $900 0
Unemployment Insurance 53 60 50 $75 0
Employee's Health Insurance 4,246 4,035 6,950 $4,120 0
Employee's Life Insurance 64 40 60 $50 0
Employee's Dental Insurance 662 613 900 $800 0
Employee's Eye Insurance 151 103 150 $75 0
Worker's Compensation Insurance 645 881 1,040 $500 0
Employee's Retirement Fund 3,740 3,210 3,730 $1,820 0
Disability Insurance 174 106 150 $75 0
TOTAL $44,185 $38,609 $47,430 $33,515 $0
CONTRACT SERVICES:
Engineering/Design Fees 7,000 0 0 0 0
TOTAL 7,000 0 0 0 0
REPAIRS & MAINTENANCE:
Vehicle Maintenance/Repair 2,879 357 2,000 2,000 1,300
Equipment Rental 2,349 1,829 2,500 500 1,900
Building Repairs/Maintenance 5,644 6,135 5,000 5,000 5,000
Field Preparation/Maintenance 14,208 15,318 17,500 15,000 16,000
Mowing/Landscape Maintenance 11,256 13,798 14,000 15,000 17,800
TOTAL $36,336 $37,437 $41,000 $37,500 $42,000
SUPPLIES & SERVICES:
Advertising 155 95 3,000 100 150
Conferences 10 1,491 100 100 0
ducation/Training 505 75 300 300 0
ues and Publications 135 305 200 100 0
ectricity 13,734 13,729 14,000 13,600 14,000
as and Oil 1,394 1,351 2,400 600 600
ffice Supplies 206 89 100 0 0
ools, Shop Supplies 1,959 1,097 1,000 1,000 1,000
rinting 82 51 0 0 0
ommunication Expense 220 572 800 350 0
ater/Sewer 7,521 20,763 15,000 24,400 23,000
ravel 39 0 0 0 0
niforms 482 709 1,000 1,000 0
OTAL $26,442 $40,328 $37,900 $41,550 $38,750
APITAL EXPENDITURES
apital Outlay - Vehicles 0 0 0 0 0
ark Improvements 11,158 0 0 0 0
OTAL $11,158 $0 $0 $0 $0
TOTAL EXPENDITURES $125,121 16,375 $126,330 $112,565 $80,750
E
D
El
G
O
T
P
C
W
T
U
T
C
C
P
T
$1
Town of Fountain Hills
GOLDEN EAGLE PARK
FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS:
Wages 102,331 110,708 112,200 $113,900 120,700
FICA 1,367 1,445 1,660 $1,660 1,780
Unemployment Insurance 214 139 150 $150 150
Employee's Health Insurance 9,514 14,957 19,650 $16,550 15,260
Employee's Life Insurance 191 158 180 $180 180
Employee's Dental Insurance 1,315 1,568 1,700 $1,850 1,800
Employee's Eye Insurance 373 354 410 $200 0
Worker's Compensation Insurance 1,927 2,674 3,520 $3,000 4,190
Employee's Retirement Fund 11,256 12,171 12,340 $12,600 13,280
Disability Insurance 497 447 500 $520 580
TOTAL $128,987 $144,622 $152,310 $150,610 $157,920
CONTRACT SERVICES:
TOTAL 0 0 0 0 0
REPAIRS & MAINTENANCE:
Vehicle Maintenance/Repair 8,406 9,098 9,000 9,000 9,000
Equipment Rental 322 628 2,000 1,500 1,400
Building Repairs/Maintenance 8,667 22,828 22,000 16,000 16,000
Field Preparation/Maintenance 47,358 26,857 30,000 26,000 26,000
Mowing/Landscape Maintenance 25,306 28,541 32,000 26,000 28,000
TOTAL $90,060 $87,953 $95,000 $78,500 $80,400
SUPPLIES & SERVICES:
Advertising 485 395 1,000 500 500
Conferences (20)630 255 200 780
Education/Training 750 1,245 2,500 250 1,000
Dues and Publications 650 495 225 225 250
Electricity 30,340 34,041 30,000 33,000 33,000
Gas and Oil 3,264 3,674 3,000 3,300 3,900
Office Supplies 1,696 79 1,000 200 200
Tools, Shop Supplies 2,209 2,069 3,000 1,700 2,000
Printing 0 0 500 0 0
Communication Expense 681 1,485 2,400 1,500 1,900
Water/Sewer 10,527 13,300 15,000 7,000 8,000
Travel 0 372 0 0 0
Uniforms 1,784 2,377 4,000 3,300 3,600
TOTAL $52,365 $60,160 $62,880 $51,175 $55,130
CAPITAL EXPENDITURES
Park Equipment 0 19,434 0 0 0
Park Improvements 19,784 5,376 0 0 0
TOTAL $19,784 $24,810 $0 $0 $0
TOTAL EXPENDITURES $291,195 $317,545 $310,190 $280,285 $293,450
Fiscal Year 2003-2004 Budget
- 91 -
Town of Fountain Hills
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Fiscal Year 2003-2004 Budget
- 92 -
Town of Fountain Hills
Community Center
Mission Statement ▬▬▬▬▬▬
Like the trademark fountain that stands at the heart of the community, so too does the Community
Center. Its mission is to enhance the quality of life for Fountain Hills’ citizens by providing a
gathering place for civic, non-profit and community events, promoting the arts, and developing a
conference and convention trade. The Community Center shall be “All that is Fountain Hills”.
Department Description ▬▬▬▬▬▬
The Fountain Hills Community Center provides rental space for recreational, civic, educational,
commercial, and personal events that require meeting, banquet, seminar, and classroom or exhibit
space. The Center staff works with clients to ensure that meeting rooms and other areas are
clean, properly set, and prepared for their use. License agreements ensure that users comply with
the policies and procedures as adopted by the Town.
Goals and Objectives ▬▬▬▬▬▬
The Fountain Hills Community Center is dedicated to service the residents and community
groups of Fountain Hills in the manner and spirit established by the former Community Center.
A variety of amenities and spaces combined with a very affordable rate structure provide
residents with increased opportunities for personal and local non-profit use. The Center will
continue to make community and resident usage a number one priority.
Additionally, the department will incorporate the following goals and objectives previously
established: maintaining a safe and accessible facility, satisfying client’s requirements,
maximizing facility usage, and bringing additional revenues into Fountain Hills. The Center will
provide a positive economic stimulus to the To n by scheduling and booking as many outside
groups as possible while continuing to meet the needs of the Fountain Hills community.
Community
Center
Communtiy
Meetings Conferences Cultural Events Trade Shows
Parks and Recreation
w
Fiscal Year 2003-2004 Budget
- 93 -
Town of Fountain Hills
erformance Standards ▬▬▬▬▬▬
• The Center shall meet with clients, obtain all necessary event information, discuss rental
fees and mail a license agreement within ten working days.
• Clients shall be furnished a detailed scale drawing of their event showing the set. The
drawing requires client approval before the event set-up begins.
• All events shall be properly supervised with Center personnel readily available to assist
with clients’ needs.
• Outstanding billings for events are to be processed in a prompt manner within ten days of
the events.
anagement Indicators ▬▬▬▬▬▬
2001–2002 2002–2003 2003–2004
Actual Estimated Projected
vents/Activities 1,316 1,400 1,630
ttendance 55,628 80,000 96,000
evenues $101,075 $152,000 $195,000
iscal Year 2002–2003 Accomplishments ▬▬▬▬▬▬
he Fountain Hills Community Center has accomplished the following:
• Hired and trained new staff for a number of part-time positions.
• Renewed the State of Arizona liquor license and transferred the agent of record.
• Continued to meet monthly with the Community Center Advisory Commission.
• With Advisory Commission assistance, developed and recommended to the Town
Council an updated rental rate schedule intended to encourage local participation.
• Updated the policies and procedures manual in cooperation with the Advisory
Commission.
• Continued to utilize volunteer staff that not only oversees the front desk but also has
created several community activities: the Holiday Celebration and tree decorating,
“Munch and Music”, and “Summer Serendipity”.
• Developed and operated within the first full year budget.
• Cross-trained four additional departmental employees to serve as manager for events
where alcohol is served.
• Continue working toward the reduction of the annual operation subsidy of the facility. It
is anticipated that the previously budgeted deficit of over $300,000 will be reduced to
approximately $240,000 for fiscal year 2002-2003. The budget for the facility combined
with revenues for fiscal year 2003-2004 will reduce the annual deficit amount even
further to approximately $220,000, with actual numbers probably being at or even
possibly under $200,000.
P
M
E
A
R
F
T
Fiscal Year 2003-2004 Budget
- 94 -
Town of Fountain Hills
Fiscal Year 2003–2004 Objectives ▬▬▬▬▬▬
• Continue serving as the location of choice for many service club meetings, civic
functions, and major community social, fundraising, and Chamber events.
• The Center is working on making the facility one of the premier wedding destinations in
the Valley by exposing the public to a facility through a marketing campaign that
includes bridal exhibitions and trade shows, hosting bridal consultant meetings and other
venues. A goal of 50 weddings per year appears realistic.
Summary Expenditures – Community Center
FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Estimate Budget
$32,366 $223,448 $329,804 $302,730 $301,144
$75,986 $85,000 $55,000 $52,000
0
TAL EXPENDITURES $765,444 $1,086,274 $660,704 $585,030 $469,994
SALARIES & BENEFITS
CONTRACTUAL SERVICES $41,140
REPAIRS & MAINTENANCE $12,524 $6,744 $10,500 $10,600 $8,300
SUPPLIES & SERVICES $395,573 $113,628 $115,400 $96,700 $104,950
CAPITAL EXPENDITURES $283,841 $666,468 $120,000 $120,000 $3,60
TO
Authorized Personnel
Position-Title 2000-2001 2001-2002 2002-2003 2003-2004
Authorized Authorized Proposed
E FTE FTE FTE
1.00 1.00
Authorized
FT
Community Center
Director 0 1.00 1.00 0.50
Events/Marketing Coordinator 0 1.00 1.00 1.00
Operations Supervisor 0 1.00 1.00 1.00
dministrative Assistant 0 0.50 A
Operations Worker 0 1.00 1.00 1.50
Custodian 0 0 1.00 1.00
Volunteer Coordinator 0 0.50 0.50 0.50
Authorized FTE 0.00 5.00 6.50 6.50
Fiscal Year 2003-2004 Budget
- 95 -
Town of Fountain Hills
Salaries and Benefits $301,144
his item includes compensation for three full time and several part-time employees.
ontract Services $52,000
Con c
include ain Hills’ participation with
Sco
and stat
Repairs and Maintenance $8,300
Thi a
rental such as sound or lighting systems, and normal office equipment repair and maintenance.
hough certain pieces of equipment are under warranty, it is anticipated that some repairs will be
quired.
$104,950
This budget reflects needs based on u of actual usage. Also i
advertising from community event pro omot
ffice supplies for daily operations, and volunteer expenses. The largest line item in this category
,000 t run the buildin
s are a signi cant pa t of ov
argins are lower than private commercial centers, allowing lower prices to be charged. This is
advantage in holding major events at the Center.
and event supervisor staff for a
rofessional, recognizable appearance.
Ca a $3,600
This am
T
C
tra t services include costs associated with event security. Additionally, this category
s $50,500 requested under Tourism: $30,000 is for Fount
ttsdale Convention and Visitors Bureau. Also included is $20,500 for brochures, advertising,
ionery printing.
s c tegory includes the costs for normal repair and maintenance of the facility, equipment
T
re
Supplies and Services
pon analysis ncluded is local
grams, user brochures, flyers, pr ional reminders,
o
is electricity at $50 o g.
Liquor sale fi r erall revenues and supplies cost $25,000. The Center’s
m
an
niforms are for polo shirts to be worn by operational, custodial,U
p
pit l Expenditures
ount represents a shaded parking canopy.
Fiscal Year 2003-2004 Budget
- 96 -
Town of Fountain Hills
FY 2002-2003 FY 2002-2003 FY 2003-2004
Budget Estimate Budget
ALARIES & BENEFITS
Wage
FICA
Unemploym 845
Empl 's
Empl 's
Employee's
Employee's
Worker's C
Employee's 84 16,600 16,981
Recru ment Costs 14,409 0 0 0 0
sab ty Insurance 0 502 673 650 741
rtender Services 0 0 10,000 10,000 11,000
8 329,804 302,730 301,144
CONTRACT SERVICES
Contract Security Fees 0 3,300 5,000 5,000 1,500
Touris
ment Costs 14,409 0 0 0 0
sab ty Insurance 0 502 673 650 741
rtender Services 0 0 10,000 10,000 11,000
8 329,804 302,730 301,144
CONTRACT SERVICES
Contract Security Fees 0 3,300 5,000 5,000 1,500
Tourism 0 62,401 80,000 50,000 50,500
TOTAL $0 $65,701 $85,000 $55,000 $52,000
REPAIRS & MAINTENANCE:
Equipment Rental 0 0 0 0 0
Building Repairs & Maintenance 172 3,480 7,000 9,300 7,000
Office Repairs/Maintenance 0 448 3,500 1,300 1,300
TOTAL $172 $3,928 $10,500 $10,600 $8,300
SUPPLIES & SERVICES:
Advertising 4,335 2,860 3,000 2,800 8,000
Conferences 0 1,656 1,500 0 0
ducation/Training 0 514 500 500 500
ues/Publications 0 1,700 1,000 1,600 600
ectricity 0 33,653 60,000 46,500 50,000
ffice Supplies 118 35,521 10,500 10,000 7,000
ar Supplies 0 19,550 25,000 22,500 25,000
92 1,622 2,500 2,500 2,500
94 2,002 2,000 1,250 1,150
Water/Sewer 186 7,554 7,500 8,700 9,000
nk Charg
ease Paym t
TOTAL $388,709 $108,452 $115,400 $96,700 $104,950
ture/Equip ent 5,844 8,082 12 00
77,996 0
841 66,468 12 0
088 $1 7,997 66 4
COMMUNITY CENTER FY 2000-2001 FY 2001-2002
Actual Actual
S
s 15,536 192,370 265,050 248,000 242,614
189 6,031 9,150 9,150 9,030
ent Insurance 41 542 447 600
oyee Health Insurance 387 8,121 18,450 14,200 13,692
oyee Life Insurance 0 123 240 220 210
Dental Insurance 52 873 1,900 1,650 1,502
Eye Insurance 22 195 480 160 0
ompensation Insurance 25 527 3,630 1,500 4,530
Retirement Fund 1,705 14,165 19,7
it
ili
it
iliDi
Ba
Di
Ba
TOTAL 32,366 223,44TOTAL32,366 223,44
E
D
El
O
B
Printing
Communications Expense
Travel 881 136 200 200 200
Uniforms 0 1,559 1,500 0 800
Ba es 35 126 200 150 200
L en 382,968 0 0 0 0
CAPITAL EX
Capital - Furni m 1 0,0 120,000 3,600
PENDITURES
Construction Costs 2 648,387 0 0
TOTAL $283,$6 $0,00 $120,000 $3,600
TOTAL EXPENDITURES $705,,06 $0,70 $585,030 $469,994
Fiscal Year 2003-2004 Budget
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Town of Fountain Hills
This e eft blank pag intentionally l
Fiscal Year 2003-2004 Budget
- 98 -
_______________________
Public Works
_______________________
Building Safety
Planning
Streets
Town of Fountain Hills
Public Works Department
EngineeringOpen Space
Management Street Maintenance
Public Works
Planning
Building Safety
and
Code Enforcement
Mission Statement ▬▬▬▬▬▬
The Public Works Department’s mission is to express and enhance the beauty, value, and quality
of the environment by operating and maintaining public grounds, dams, medians, natural washes
and open space, as well as protecting the health, safety, and well being of the public by assuring
properly designed and constructed infrastructure, correct property transfers, quality mapping, and
excellent customer service.
Department Description ▬▬▬▬▬▬
The Open Space Management and Engineering Divisions are responsible for the operation and
maintenance of Town-owned wash parcels, open space, dams, public grounds and median
landscaping. The department is responsible for six ADWR jurisdictional dams and numerous
smaller dams. The department maintains landscaping at all Town-owned buildings and facilities
(except public parks), including Town Hall, Community Center/Library, two fire stations,
Community Theatre buildings, and the street yard.
Engineering also processes, reviews, permits and inspects encroachment permits, including
subdivision plans, “off-site” improvement plans and utility cuts. The department supports
Building Safety by reviewing and inspecting site work plans for building permits. The
department supports the Planning Division by technical review of area specific plans, rezonings,
preliminary plats, special use permits and other land use matters. Public Works is responsible for
all right-of-way capital projects including streets, traffic, drainage and landscaping, and it
provides technical support for park and building projects. It provides project planning, design
and drafting (or design contract management and plan review), construction inspection and
ntract administration. The department also handles all street related construction maintenance
ntracts, including their design, layout and inspection.
iscal Year 2002-2003 Accomplishments ▬▬▬▬▬▬
• Continued the wash management program in Colony Wash and a small portion of
Emerald Wash until the budget was reduced.
• Assumed maintenance responsibility f r the medians on Shea Boulevard (Palisades-
Fountain Hills Boulevard) and Avenue the Fountains (Post Office to Palisades).
co
co
F
o
of
Fiscal Year 2003-2004 Budget
- 99 -
Town of Fountain Hills
• Received favorable insp l maintenance is performed to
all six Town-owned dams to ensure the upkeep and safety of the dams.
• Reviewed 393 site plans for building permits *
• Reviewed 27 subdivision preliminary plats and condo replats *
• Reviewed, permitted, and inspected 31 subdivision project improvement plan projects *
• Reviewed, permitted and inspected 275 utility permit requests *
• Reviewed and processed 17 easement and right-of-way abandonments and acquisitions*
• Reviewed 34 applications for cut and fill waivers, concept plans and special use permits*
* During 8 months ended March 31, 2003
• Inspected (or liaison for) major public projects including:
• Target on-site and off-site infrastructure
• Microsurface for 3 miles on Shea Boulevard
• Slurry seal 3.8 miles in southwest area
• Chip seal with MCDOT at east and west ends of Shea Boulevard
• Signing and striping for all of Shea Boulevard
• Prepared section maps for all field employees and public.
• Updated plat, zoning and building development maps.
• Provided legal descriptions and boundary maps for the Verde River abandonment.
ection reports by ADWR. Annua
iscal Year 2003-2004 Objectives ▬▬▬▬▬▬
• Fulfill the requirements of National Pollutant Discharge Elimination System as required
by ADEQ and EPA agencies.
• Continue the wash management program at urgent and moderate fire hazard areas in
coordination with the Fire Department requests.
• Assist the MMPC with their goals and objectives for the open space areas.
• Continue the storm drain atlas maps and traffic signal conduit maps.
• Continue data conversion to a GIS system.
• Continue capital project planning, design and construction consistent with the budget.
• Continue street major maintenance work (see Street Section).
erformance Standards ▬▬▬▬▬▬
• Provide information to the public regarding the medians, dams, preservation areas and
washes.
• Provide a high level of median maintenance, recognizing that medians are a very
important element of the “first impression” people have of Fountain Hills.
• Inspect all dams quarterly.
• Check irrigation operation monthly to ensure proper coverage.
• Spray herbicides semi-annually for weed control in median areas.
• Respond promptly to citizen inquiries and concerns (within 24 hours, when feasible).
• Perform building permit first review plan checks within:
• 15 working days for single-family residences and miscellaneous permits and 7-10
working days for multi-family and commercial permits.
F
P
Fiscal Year 2003-2004 Budget
- 100 -
Town of Fountain Hills
• Subsequent plan reviews in 5 working days.
• Perform subdivision (encroachment permit) first review plan checks within 20 working
days and subsequent plan reviews in 5 working days. Perform utility cut (encroachment
permit) plan checks within 5 working days.
• Identify all plan review concerns in the first submittal.
• Provide a customer friendly environment for citizen and developer access to services.
• Provide thorough, timely subdivision (and other development related) technical review
comments to the Planning Division.
• Provide technical input to the Town Council and advisory commissions as requested.
• Provide positive support to all departments by way of trust, respect and communication.
▬
FY 2002-2003 FY 2003-2004
Management Indicators ▬▬▬▬▬
Estimated Projected
Engineering Plan Review Time Goal (1st submittal)
Single family residence 15 working days 90% 90%
Commercial 15 working days 90% 90%
Subdivision 20 working days 90% 90%
Utility 5 working days 90% 90%
40% 80%
(including Council action)
22.7 acres 17.0 acres 33.1 acres
ote: Acreage can vary depending on density of vegetation
Easement abandonments 35 working days
FY 2001-2002 FY 2002-2003 FY 2003-2004
Actual Estimated Projected
Town Owned Maintained Property 1523 acres 1528 acres 1528 acres
Wash Management Program
N
Summary Expenditures - Public Works
FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS $641,930 $664,480 $716,100 $652,150 $635,710
CONTRACTUAL SERVICES $198,917 $58,700 $36,000 $35,000 $44,000
REPAIRS & MAINTENANCE $424,653 $343,771 $355,500 $200,000 $303,000
UPPLIES & SERVICES $98,155 $96,699 $97,600 $94,900 $99,850
$0 $0 $0
OTAL EXPENDITURES $1,663,118 $1,181,919 $1,205,200 $982,050 $1,082,560
S
CAPITAL EXPENDITURES $299,463 $18,269
T
Fiscal Year 2003-2004 Budget
- 101 -
Town of Fountain Hills
Authorized Personnel
Pos n 02-2003 2003-2004
FTE FTE
Pub
Directo 1.00 1.00 1.00
Tow E 1.00 1.00
Senior C i 1.00 1.00 1.00
Civil En n 1.00 1.00
Eng. Te /CAD 1.00 1.00 1.00
Civil En neerin 1.00
Drafting AD T 1.00 1.00
Exe ti 1.00 1.00
Adm i 1.00 0
Ope 0 0
pe 1.00
raffic Engineering Analyst 1.00 1.00 0 0
itio -Title 2000-2001 2001-2002 20
Authorized Authorized Authorized Proposed
FTE FTE
lic Works
r 1.00
n ngineer 1.00 1.00
iv l Engineer 1.00
gi eer 1.00 1.00
ch Operator 1.00
gi g Inspector 2.00 2.00 2.00
/C echnician 1.00 1.00
cu ve Assistant 1.00 1.00
in strative Assistant 1.00 1.00
n Space/Landscape Sup. 1.00 1.00
O
T
n Space/Landscape Spec. 1.00 1.00 1.00
3.00 11.00 9.00
Sal e
There a lic Works Department. No increase in
pers n
Con a $44,000
Eng e rs,
arch c ide disciplines and special
pertise that are not available among the Town’s regular staff; provide technical manpower for
ajor projects; and can provide a reserve of technical manpower during overflow time periods.
he anticipated major projects are:
•
• Traffic Engineer - Design signal at Saguaro Boulevard and El Lago Boulevard
• Tra n to Palisades
• and on-call surveying
Authorized FTE 13.00 1
ari s and Benefits $635,710
re currently nine full-time positions in the Pub
on el is anticipated during the fiscal year.
tr ct Services
ine ring regularly contracts with design professionals (traffic
ite ts and landscape architects) for services. These contracts prov
engineers, land surveyo
ex
m
T
Civil Engineer - Shea Boulevard Bike Lanes (Federal aid) - construction phase ($10,000).
-50% developer contribution ($12,500).
ffic Engineer - Design Shea Boulevard interconnect from Eagle Mountai
Boulevard ($15,000).
Contribution to flood plain management, mylar scanning, appraisals
($6,500).
Fiscal Year 2003-2004 Budget
- 102 -
Town of Fountain Hills
Rep r $303,000
Vehicle
ai s and Maintenance
Repairs and Maintenance $3,000
partment has five assigned vehicles; one for the departThe de ment director, one for the
eng e ecialist, and two for field work by
the e
Median
ine ring inspector, one for the open space and landscape sp
oth r six personnel.
Landscape Maintenance $150,000
Thi e int
effo w
reage has quintupled. The total median maintenance to date is 45 acres. The Town assumed
sponsibility for all medians on Shea Boulevard except adjacent to the Target site and on
ent (roundup) twice a year ($17,000)
• ($22,88
• 00)
•
•
inspection and repairs (required by law) ($1,760)
Fountain maintenance/supplies - this work is done in-house and includes chlorine, algaecide,
shock treatment, pump/motor maintenance a
Irrigation maintenance supplies - this work is
heads, pipes, etc. ($3,000)
D
s it m will remain approximately the same due to a successful bidding process and a jo
rt ith the Fountain Hills Unified School District. From 1996 to 2002, median landscape
ac
re
Avenue of the Fountains from the Post Office to Palisades Boulevard.
The request for median landscape maintenance covers:
• Spraying pre-emergent (surflan) and post-emerg
Mowing, aeration, fertilizer and application 5)
Landscape maintenance-3,000 hours ($86,4
Palm tree trimming ($6,864)
Tree trimming-117 trees ($5,792)
• Scalp, vacuum, dispose of clippings, mulch, overseed ($3,960)
• Annual backflow assembly
•
nd cleaning bronze statues ($2,500)
• done in house and includes valves, clocks,
am/Wash Maintenance $150,000
and dumping removal in the wash and
reservation areas. It also includes maintenance of items required at the six Town-owned
t will be expended for urgent fire hazard removal
areas during next fall, winter, and spring. Due to increased rainfall amounts this year, a sense of
urgency does exist for this item. Total open space, including dames and washes, is 1,442 acres.
The request for dam and wash maintenance includes:
• Bridge inspections performed by ADOT on box culverts and CMPs and the removal of
sediment and vegetation ($3,000)
• Dam inspections by ADWR and the required cleanup and maintenance ($8,000)
• Wash maintenance: To prevent any drainage problems and for fire protection, we propose to
work in (1) Ironwood Wash (Fountain Hills Boulevard to Chicory) 6.6 acres, (2) Mimosa
Drain (Mountainside to El Lago 1.0 acre, (3) Emerald Wash (Saguaro to Fountain Hills
Boulevard) 11.0 acres and (4) Ashbrook Wash (Aspen Dam to North Boundary 14.5 acres.
The work is estimated at $128,000.
After the cutting and removal of debris from the washes, a post-emergent spray is applied to
prevent re-growth of vegetation not indigenous to the area. The spraying and labor is
estimated at $10,000.
Re-vegetation of native plant material (seed) is applied - done in-house. Cost of the seed is
estimated at $1,000.
The item includes fire hazard, drainage control, trash
p
jurisdictional dams. Most of this budget amoun
•
•
Fiscal Year 2003-2004 Budget
- 103 -
Town of Fountain Hills
Supplies and Services $99,850
electricity, advertising, education and training, dues and publications,
fuel costs, office supplies, tool and shop supplies, printing, communication expenses, travel
forms. The wa , f
roperti . Electricity for water features is estim 0,
re $68,00.
This item includes water,
expenses and uni ter is for irrigation of medians ountains and other Town-owned
p es ated at $11,80 while water and sewer estimates
a 5
Fiscal Year 2003-2004 Budget
- 104 -
Town of Fountain Hills
OTAL EXPENDITURES $1,663,118 $1,181,919 $1,205,200 $982,050 $1,082,56
FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
621 534 550 600 450
35,759 54,894 71,850 62,100 56,530
Employee's Life Insurance 717 567 660 600 540
0 500
Engineering Fees 198,917 58,700 35,000 35,000 43,500
$44,000
R
Ve 5,000 5,000 3,000
O 250 500 0 0
M 266,550 211,173 200,000 150,000 150,000
W 150,983 128,068 150,000 45,000 150,000
T ,500 $200,000 $303,000
SU
A 0
C 0
Ed 1,900
D 1,000
El
600 450
35,759 54,894 71,850 62,100 56,530
Employee's Life Insurance 717 567 660 600 540
0 500
Engineering Fees 198,917 58,700 35,000 35,000 43,500
$44,000
R
Ve 5,000 5,000 3,000
O 250 500 0 0
M 266,550 211,173 200,000 150,000 150,000
W 150,983 128,068 150,000 45,000 150,000
T ,500 $200,000 $303,000
SU
A 0
C 0
Ed 1,900
D 1,000
El 11,800
G 8,362 6,262 5,000 5,000 5,000
O 13,370 5,167 4,000 4,000 4,000
Tools, Shop Supplies 3,970 511 500 500 500
0
0
,850
C
T $0
T 0
PUBLIC WORKS
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS:
Wages 526,581 528,422 556,700 510,000 501,300
FICA 7,503 7,323 8,150 7,400 7,320
Unemployment Insurance
Employee's Health InsuranceEmployee's Health Insurance
Employee's Dental Insurance 5,856 7,099 7,820 7,400 6,740
Employee's Eye Insurance 1,371 1,266 1,530 750 0
Employee's Dental Insurance 5,856 7,099 7,820 7,400 6,740
Employee's Eye Insurance 1,371 1,266 1,530 750 0
Worker's Compensation Insurance 3,135 4,140 5,090 4,800 5,280
Employee's Retirement Fund 57,887 57,988 61,240 56,100 55,140
Disability Insurance 2,498 2,246 2,510 2,400 2,410
TOTAL $641,930 $664,480 $716,100 $652,150 $635,710
CONTRACT SERVICES
Contractual Services 0 0 1,000
Worker's Compensation Insurance 3,135 4,140 5,090 4,800 5,280
Employee's Retirement Fund 57,887 57,988 61,240 56,100 55,140
Disability Insurance 2,498 2,246 2,510 2,400 2,410
TOTAL $641,930 $664,480 $716,100 $652,150 $635,710
CONTRACT SERVICES
Contractual Services 0 0 1,000
TOTOTAL $198,917 $58,700 $36,000 $35,000TAL$198,917 $58,700 $36,000 $35,000
EPAIRS & MAINTENANCE:
hicle Repair & Maint.7,121 4,280
EPAIRS & MAINTENANCE:
hicle Repair & Maint.7,121 4,280
ffice Equipment Repairs 0ffice Equipment Repairs 0
edian/Landscape Maintenance
ash Maintenance/Fire Prevention
edian/Landscape Maintenance
ash Maintenance/Fire Prevention
OTAL $424,653 $343,771 $355OTAL$424,653 $343,771 $355
PPLIES & SERVICES:PPLIES & SERVICES:
dvertising 155 154 500 0 20
onferences 426 70 0 0 50
ucation/Training 1,318 1,058 1,000 1,000
dvertising 155 154 500 0 20
onferences 426 70 0 0 50
ucation/Training 1,318 1,058 1,000 1,000
ues & Publications 1,257 843 500 500
ectricit
ues & Publications 1,257 843 500 500
ectricity 6,204 9,184 8,000 11,500
as & Oil
ffice Supplies
Printing 3,739 2,612 2,000 1,000 1,00
Communications Expense 4,695 3,359 3,500 3,000 3,500
Water/Sewer 52,269 65,497 70,000 66,800 68,500
Travel 257 262 0 0 500
Vehicle Lease Payments 0 0 0 0 0
Uniforms 2,097 1,685 2,500 1,500 1,450
Bank Charges 35 35 100 100
TOTAL $98,155 $96,699 $97,600 $94,900 $99
CAPITAL EXPENDITURES
Capital Outlay - Vehicles 0 18,269 0 0 0
apital Outlay - Improvements 299,463 0 0 0 0
OTAL CAPITAL EXPENDITURES $299,463 $18,269 $0 $0
Fiscal Year 2003-2004 Budget
- 105 -
Town of Fountain Hills
T e his pag intentionally left blank
Fiscal Year 2003-2004 Budget
- 106 -
Town of Fountain Hills
Building Safety Division
Mission Statement ▬▬▬▬▬▬
The Building Safety Division of the Public Works Department is dedicated to providing the
highest quality construction permitting; plan review and building inspection services in a
responsive and friendly manner.
Division Description ▬▬▬▬▬▬
The Building Safety Division processes applications for permits to construct buildings, fences,
pools, and any other structures. The division serves as a receiving and processing center for
interdepartmental review of these plans. The division’s review and inspection staff includes a
building official, two certified residential plans examiner, and two certified building inspectors to
assure compliance with the adopted building codes of the Town. The Building Safety Division
also issues numerous reports concerning building activity to other public agencies.
The Building Safety Division anticipates that it will process building permit applications and
perform inspections at approximately 700 building sites in fiscal year 2003-2004. Most of the
division’s activity will be concentrated in the developing portions of Firerock Country Club,
Crestview, Palatial Estates, Eagle’s Nest and Town Center. While the number of building permit
applications is expected to decrease in fiscal year 2003-2004, the division expects the same levels
of construction inspection activity due to on-going construction projects that have been permitted
in fiscal year 2002-2003, and new residential and commercial projects permitted early in fiscal
year 2003-2004.
Code enforcement will transition into the Building Safety Division with the downsizing of the
Marshals Department. In the past, this area was mostly complaint driven by the citizens of
Fountain Hills. As our Town gets larger, more Town code and ordinance violations are obvious.
With this in mind, it is time for a more proactive approach, rather than a reactive approach. The
Town is also moving into the build-out phase where we will want to preserve the beauty of
Fountain Hills by maintaining residential and commercial establishments. This can only be
accomplished with firm code enforcement.
Performance Standards ▬▬▬▬▬▬
• Perform first review plan reviews within 15 working days, and subsequent plan reviews
in 7-10 working days.
• Identify all plan review concerns in the first review.
• Perform all requested inspections within 4 hours.
• Provide a customer friendly environment for citizens to access the services of the
department and process the needed applications.
2
Fiscal Year 2003-2004 Budget
- 107 -
Town of Fountain Hills
• Continue to have buildi lding permits over one year old
scanned and stored on compact discs.
• Respond to all citizens inquires within th same working day.
Management Indicators ▬▬▬▬▬▬
2001-2002
Actual
2002-2003
Estimated
2003-2004
Projected
Building Permit Activity
• Single-family 227 150 125
• Multi-family 74 215 175
• Commercial 8 10 10
• Pools & Fences 305 250 275
• Other 402 402 300
Building Counter Activity 600 600 650
On-site Inspection 14,500 15,000 9,000
Fiscal Year 2002-2003 Accomplishments ▬▬▬▬▬
Projected from figures based on first nine months of fiscal year 2002-2003, the Building Safety
Division accomplished the following:
• Reviewed 497 building plans and permit applications.
• 4,758 commercial and residential buildi s.
• Provided technical assistance in the construction of the library, museum and community
center project.
• Maintained an automated building perm system to better enhance customer service and
reduce paper work.
Fiscal Year 2003-2004 Objectives ▬▬▬▬▬▬
• Provide staff educational opportunities to serve the community with the highest level
of expertise in the building safety field.
• Provide highly trained and qualified te m of plan examiners, building inspectors and
building permit technicians.
• Provide the division with the latest electr nic information storage and retrieval system.
• Reduce the massive storage facilities presently utilized by the division.
• Present the highest professional service and image to our customers.
• Maintain high workplace safety standards in the field and in the office.
• Provide staff with the most up-to-date UBC books and technical manuals.
ng permits and site plans of all bui
e
▬
ng inspection
it
best
a
o
Fiscal Year 2003-2004 Budget
- 108 -
Town of Fountain Hills
Summary Expenditures - Building Safety
FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Estimate Budget
$413,646 $454,600 $361,665 $553,100
NTRACTUAL SERVICES $106,313 $85,674 $25,000 $10,000 $15,000
$38,492 $20,721 $19,600 $15,050 $17,300
APITAL EXPENDITURES $21,586 $0 $0 $0 $0
$524,116 $501,700 $389,215 $587,900
SALARIES & BENEFITS $477,978
CO
REPAIRS & MAINTENANCE $5,649 $4,075 $2,500 $2,500 $2,500
SUPPLIES & SERVICES
C
TOTAL EXPENDITURES $650,018
Authorized Personnel
1.00 2.00 2.00 2.00
uilding Inspector 2.00 1.00 1.00 2.00
Position-Title 2000-2001 2001-2002 2002-2003 2003-2004
Authorized Authorized Authorized Proposed
FTE FTE FTE FTE
Building Safety
Chief Building Official 1.00 1.00 1.00 1.00
Plans Examiner
B
Building Permit Technician 2.00 2.00 2.00 2.00
Senior Building Inspector 2.00 2.00 2.00 0
Building Safety Clerk 1.00 1.00 0 0
Code Enforcement Officer 0 0 0 3.00
Administrative Assistant 0 0 0 1.00
Authorized FTE 9.00 9.00 8.00 11.00
Fiscal Year 2003-2004 Budget
- 109 -
Town of Fountain Hills
Sal ie
Three c his fiscal year.
ontractual Services $15,000
he level of commercial activity in Fountain Hills is not sufficient to justify a commercial plans
are submitted for review, or when the residential
lan check or inspection load exceeds the division’s ability to maintain its turn-around goals,
utside consulting firms are utilized. The Town s P E
An estimated $15,000 for this service is budgeted based on prior
p ntenance $2,500
regular service and repair and maintenan for the three d n vehicles.
p ces $17,300
nd included for advertising, signage, conferen education an ning, dues
ffice supplies, printing, commu tion expenses,l and unifo
ar s and Benefits $553,100
ode compliance officers will be added t
C
T
examiner. When commercial building plans
p
o currently ha a contract with G ngineering.
experience.
Re airs and Mai
This item includes ce ivisio
Su plies and Servi
Fu s are ces, d trai and
publications, gas and oil, o nica trave rms.
Fiscal Year 2003-2004 Budget
- 110 -
Town of Fountain Hills
Fiscal Year 2003-2004 Budget
- 111 -
-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS:
Wages 394,441 334,965 352,000 285,000 425,400
FICA 5,993 4,391 5,100 4,200 6,200
Unemployment Insurance 638 615 300 600 500
Employee's Health Insurance 26,615 29,000 46,800 31,500 57,900
Employee's Life Insurance 553 370 500 365 600
Employee's Dental Insurance 4,367 3,898 5,300 4,450 7,200
Employee's Eye Insurance 958 699 1,000 300 0
Worker's Compensation Insurance 2,007 2,325 3,300 2,500 6,500
Employee's Retirement Fund 40,396 36,066 38,700 31,500 46,800
Disability Insurance 2,012 1,319 1,600 1,250 2,000
TOTAL $477,978 $413,646 $454,600 $361,665 $553,100
CONTRACT SERVICES
Professional Fees 106,313 85,674 25,000 10,000 15,000
OTAL $106,313 $85,674 $25,000 $10,000 $15,000
PAIRS & MAINTENANCE:
ehicle Maintenance 5,649 4,075 2,500 2,500 2,500
quipment Maintenance 0 0 0 0
OTAL $5,649 $4,075 $2,500 $2,500 $2,500
UPPLIES & SERVICES:
Advertising 556 1,672 1,000 1,000 1,000
onferences 2,702 2,027 0 0 500
ducation/Training 4,204 300 1,000 1,000 2,500
1,993 1,400 2,000 2,000 1,500
6,394 4,538 4,000 2,500 4,000
Office Supplies 7,567 4,131 4,000 2,000 1,500
ommunica ns Expense
el
niforms
ank Charges 0 4 100 50 0
$38,492 $20,721 $19,600 $15,050 $17,300
17,517 0 0
4,069 0 0
$21,586 $0 $0
$650,018 24,116 $50 0
BUILDING SAFETY
FY 2000-2001 FY 2001
T
RE
V
E
T
S
C
E
Dues & Publications
Gas & Oil
Tools, Shop Supplies 133 249 500 500 300
Printing 3,530 1,149 1,000 1,000 1,000
C tio 6,462 3,714 4,500 3,300 3,300
Trav 3,020 1,031 500 300 300
U 1,932 508 1,000 1,400 1,400
B
TOTAL
CAPITAL EXPENDITURES
Capital Outlay - Vehicles 0 0
Capital Outlay - Improvements 0 0
TOTAL CAPITAL EXPENDITURES $0 $0
TOTAL EXPENDITURES $5 1,70 $389,215 $587,900
Town of Fountain Hills
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Fiscal Year 2003-2004 Budget
- 112 -
Town of Fountain Hills
Planning Division
Mission Statement ▬▬▬▬▬▬
The Planning Division of the Public Works Department is dedicated to enhancing the quality of life
in Fountain Hills through innovative planning techniques and to providing customer service in a
professional and timely manner.
Division Description ▬▬▬▬▬▬
The Planning Division processes applications for general plan amendments, area specific plans,
special use permits, rezonings, subdivisions, variances, and other land use matters. The division
provides staff support to the Town Council, the Planning and Zoning Commission, the Board of
Adjustment, and the McDowell Mountain Preservation Commission. Other service areas are census,
on-site inspections, and code enforcement. The Planning Division represents the Town at
intergovernmental meetings and at Maricopa Association of Governments functions, boards, special
interest, and neighborhood groups.
Performance Standards ▬▬▬▬▬▬
• Perform first review plan checks within 15 working days and subsequent plan reviews in 7-
10 working days.
• Identify all plan review concerns in the first check.
• Provide a customer friendly environment for citizens to access the services of the department
and process the needed applications.
• Provide thorough subdivision technical review comments at the subdivision technical review
committee meetings.
• Provide clear direction and suggestions to applicants at concept plan review and pre-
application meetings.
• Provide clear and objective staff recommendations to the Planning and Zoning Commission,
Town Council and the appropriate advisory commissions.
• Respond to all citizen inquiries within the same working day.
• Treat all people with the utmost respect.
• Keep the Council and appropriate commissions informed of new Supreme Court rulings
concerning land use matters.
• Provide educational opportunities to all Council members, commissioners and staff on
pertinent and evolving land use matters.
• Identify and correct any and all land use ordinance conflicts.
• Assure that the Council approved ordinances are upheld within the Town.
Fiscal Year 2003-2004 Budget
- 113 -
Town of Fountain Hills
Management Indicators ▬▬▬▬▬▬
2001-2002
Actual
2002-2003
Estimated
2003-2004
Projected
ases Processed
pecial Use Permits 13 14 14
emporary Use Permits 5 5 5
ut/Fill Waivers 7 4 6
ubdivisions w/improvements 11 22 15
eplats 23 15 15
dministrative Use Permits 2 4 6
ariances 0 0 0
omprehensive Sign Plans 7 4 6
oncept Plans 17 16 15
PE Abandonments 0 1 2
lan of Development 1 1 1
oning Text Amendments 7 5 8
e-zoning 1 3 2
eneral Plan Amendments 1 1 1
nnexations 0 1 1
iscal Year 2002-2003 Accomplishments ▬▬▬▬▬▬
the first ten months of fiscal year 2002-2003, the Planning Division accomplished the following:
• Processed requests for subdivisions applied for in the prior fiscal year, including
Crestview Condos (64 units), Desert Vista Place Condos (21 units), Colony Wash Vistas
Condos (20 units), Town Center Crossing Condos (36 units), Lakeside Villas (12 units),
Cornerstone II Condos (15 units), Firerock Country Club Parcel C (115 units), Lakeside
Villas Condos (12 units), La Montana Crossing Condos (15 units) and LaStrada (60
units)
• Received requests for Adero Canyon, Eagles Nest, Sierra Madre, and Palatial Estates
Final Plats, totaling 442 new single-family lots.
• Received Preliminary Plat requests for Town Center III Condos (145 units) and Fountain
Peak Condos (42 units).
• Received five requests for development agreements with the Town.
• Received and/or processed 37 subdivision requests, 14 special use requests, five (5)
temporary use requests, four (4) cut and fill waivers, four (4) comprehensive sign plans,
16 concept site plans, five (5) zoning ordinance text amendments, and one (1) general
plan amendment.
• Provided landscape and site improvement final inspections for Eagle Mountain Village
Market Place, Four Peaks Plaza Phase I, Diamante Del Lago On year warranty
inspection, and Firerock Country Club Phase II.
• Received approximately 126 zoning complaints.
• Reviewed and processed approximately 540 building permits.
• Prepared a request for proposal for downtown improvements.
• Prepared a comprehensive revision to the Town’s sign code, Chapter 6 of the Zoning
Ordinance.
• Prepared the 2002 General Plan update, which was adopted in October 2002.
C
S
T
C
S
R
A
V
C
C
H
P
Z
R
G
A
F
In
Fiscal Year 2003-2004 Budget
- 114 -
Town of Fountain Hills
• Processed and received approval for the Copperwynd Resort and Fountain Hills Resort
s.
Fiscal Year 2003-2004 Objectives ▬▬▬▬▬▬
• Continue the final parcel plat review for the proposed Eagles Nest and Adero Canyon
roposal if approved by Town Council.
• Continue to process existing multi-family development proposals, the Town Center
commercial and industrial plans.
• Develop policies and procedures for the sign permit application process.
ties to best serve the community with the highest level of
expertise in the community development field.
Sum
expansion project
subdivision applications.
• Review and select a proposal for downtown public improvements and begin
implementation of the p
development proposals and other
• Prepare a comprehensive update to the existing lighting code.
• Provide staff educational opportunities to best serve the community with the highest level
of expertise in the community development field.
• Organize and implement an effective policy to provide proactive code enforcement.
• Identify attractive sites and develop the implementing ordinances to encourage greater
hospitality industry development.
• Provide staff educational opportuni
mary Expenditures - Planning Division
2002-2003 FY 2002-2003 FY 2003-2004
Budget Estimate Budget
SALARIE $283,271 $376,010 $278,725 $227,950
CON A
REP S
SUPPLIE $39,131 $40,570 $28,000 $21,225 $21,050
CAPITAL
TOT E $301,450 $252,000
FY 2000-2001 FY 2001-2002 FY
Actual Actual
S & BENEFITS $227,899
TR CTUAL SERVICES $63,910 $0 $5,000 $1,000 $2,500
AIR & MAINTENANCE $727 $296 $500 $500 $500
S & SERVICES
EXPENDITURES $6,025 $23,445 $0 $0 $0
AL XPENDITURES $337,693 $347,581 $409,510
Fiscal Year 2003-2004 Budget
- 115 -
Town of Fountain Hills
Authorized Personnel
osition-Title 2000-2001 2001-2002 2002-2003 2003-2004
Authorized ed Authorized
FTE TE TE E
1.00 .00 00
0 0 0 1 0
1.00 .00 2.00 1 0
1.00 .00 00 0
e Assistant 1.00 .00 00
0 .50 1.00 1 0
Downtown Devlpmt Coord. 0 0 0 1 *
P
Authoriz Proposed
FT F F
Planning
Director 1 1. 0
Planning Supervisor .0
Senior Planner 2 .0
Planner 1 1. 1.0
Executiv 1 1. 0
Administrative Assistant .0
Economic/.00
Authorized FT 5 6. 5.0
*25% budgeted from Gener ve
Salaries an
At beginning fiscal year, th
of a planning
E 4.00 .50 00 0
al Fund, 75% budgeted from Downtown De lopment Excise Tax.
d Benefits $227,950
ere are four full-time positions in the Planning Division. The addition
supervisor and an economic/downtown development coordinator is anticipated.
The function of the planning supervisor is to assist the public works director with day-to-day
responsibilities would involve
ogram goals, preparing the division budget, negotiating and implementing development
e
of a e
projects
develop
range f
supervi
Cona
These c that are not available among the Town’s
regu r
technica low time periods.
Rep r
This inc
Suppli $21,050
Fun
publica
operations and help handle caseloads for the planners. Other
pr
agreements and attending all Planning and Zoning Commission and MAG meetings. The purpos
n conomic/downtown development coordinator is to provide special planning and research
, analyze the needs of the downtown business community, institute an economic
ment business retention and attraction program, monitor the implementation of long-
inancial and capital improvements, and assist the public works director and planning
sor with the goals of the Town Council.
trct Services $2,500
ontracts provide disciplines and special expertise
la staff; provide technical manpower for major projects; and can provide a reserve of
l manpower during overf
ai s and Maintenance $500
ludes regular service and maintenance for the division’s vehicle.
es and Services
ds are included for advertising, signage, conferences, education and training, dues and
tions, gas and oil, office supplies, printing, communication expenses, travel and uniforms.
Fiscal Year 2003-2004 Budget
- 116 -
Town of Fountain Hills
Fiscal Year 2003-2004 Budget
- 117 -
PLA N
SALARIE
es 189,229 234,839 288,600 220,000 181,700
CA 2,686 4,358 4,230 3,200 2,660
300 500 200
43,600 26,100 19,560
mployee's Life Insurance 233 202 360 275 240
Empl 's
Empl 's
Worker's C 261 423 710 450 500
Empl 's
Disab I
TOT
Professiona 1,000 2,500
TOT $2,500
REP S
Vehi e
TOT $500
SUP S
Advertising 11,067 9,000 9,000 9,000
Conferences 8,615 0 0 500
Educ T
Dues & Pub 4,000 3,000 3,000
& Oil 1,800 1,000 1,000
ffice Supplies 5,925 7,335 5,000 3,000 2,500
ng 3,929 5,886 6,000 3,200 3,000
802 500 500 500
9 500 300 300
Uniforms 85 160 100 125 250
Bank Charges 59 174 100 100 0
TOTAL $39,131 $40,570 $28,000 $21,225 $21,050
CAPITAL EXPENDITURES
Capital Expenditures - Vehicles 0 23,445 0 0 0
Capital Expenditures - Improvements 6,025 0 0 0 0
TOTAL CAPITAL EXPENDITURES $6,025 $23,445 $0 $0 $0
TOTAL EXPENDITURES $337,693 $347,581 $409,510 $301,450 $252,000
NNI G & ZONING
FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Estimate Budget
S & BENEFITS:
Wag
FI
Unemployment Insurance 259 347
mployee's Health Insurance 11,162 16,621E
E
oyee Dental Insurance 1,831 2,078 4,310 2,950 2,230
oyee Eye Insurance 467 457 860 250 0
ompensation Insurance
oyee Retirement Fund 20,815 23,122 31,740 24,200 19,990
ility nsurance 956 824 1,300 800 870
AL $227,899 $283,271 $376,010 $278,725 $227,950
l Fees $63,910 $0 5,000
AL $63,910 $0 $5,000 $1,000
AIR & MAINTENANCE:
cle R pairs & Maintenance 727 296 500 500 500
AL $727 $296 $500 $500
PLIE & SERVICES:
/Signage 14,374
6,273
ation/raining 1,388 1,953 1,000 1,000 1,000
lications 4,352 3,146
313 862Gas
O
Printi
Communication 629
Travel 1,804 56
Town of Fountain Hills
Fund Balance Beginning of Year $0 $9,005 $0 $0 $66,051
Ending Fund Balance $9,005 ($0)$1,553 $66,051 $66,051
FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Estimate Budget
,31
TAF 11
terest
2
0 0 7,500 1,000
eneral Fu d 1,034,234 8,079 0
0 24 00
0 0
RENT RE ENUE 2,307,432 $2 2,827 ,69 0
Repairs and Maintenance 1,342,910 1,018,005 684,600 445,850 571,075
168,052 6,845 19 00
63,686 37,906 1 0
ebt Retirement 113,340 134,041 126,000 126,000 123,000
1,389,449 $1,523,900
STREET FUND SUMMARY
REVENUE:
ighway Us r H e 1,061,521 1,254,816 1 0,000 1,300,000 1,401,400
L 109,942 114,861 0,000 113,000 115,000
In 7,749 7,648 2,000 0 500
37,422 0,000 35,000 6,000Charges for Svcs/In Lieu Pmts 93,986
Misc. Income 0
Transfer from G n 58 0 0
Transfer from Development Fees 5,8 0 0
Transfer from Cottonwoods ID 3,20 0 0
TOTAL CUR V $,00 $1 1,00 $1,455,500 $1,523,900
EXPENDITURES:
Salaries and Benefits 592,888 628,585 638,347 624,699 612,425
Contractual Services 17,552 16,450 31,300 7,500 17,500
Supplies and Services 17 4,2 182,400 194,900
Capital Outlay 5,00 3,000 5,000
D
TOTAL CURRENT EXPENDITURES $2,298,427 $2,011,832 $1,689,447 $
EXCESS OF REVENUES OVER/
(UNDER) EXPENDITURES 9,005 (9,005)1,553 66,051 (0)
Fiscal Year 2003-2004 Budget
- 118 -
Town of Fountain Hills
Highway User Revenue Funds
Percent
Restrictions Fiscal Year Amount Change
1990-91 $522,100
1991-92 $651,082 24.7%
1992-93 $672,957 3.4%
1993-94 $723,375 7.5%
1994-95 $758,980 4.9%
1995-96 $818,458 7.8%
1996-97 $1,017,600 24.3%
1997-98 $996,805 -2.0%
1998-99 $1,082,173 8.6%
1999-00 $1,136,051 5.0%
2000-01 $1,171,463 3.1%
2001-02 $1,369,677 16.9%
2002-03 (est.)$1,413,000 3.2%
Accounts: 3040, 3050 2003-04 (est.)$1,516,400 7.3%
There is a State constitutional restriction on the use of these funds
which requires that these funds be used solely for street and
highway purposes. Payment of principal and interest on highway
and street bonds are an approved use.
Assumptions
Cities and towns receive 27.5% of gasoline tax and transportation related fees collected by the state based on
population and county of origin of gasoline sales. The increases in HURF allocations in FY 1997 and 2002
were the result of the 1995 and 2000 census population growth. The estimate for FY 2003-2004 is provided by
the League of Arizona Cities and Towns. Absent further unforeseen legislative changes the League estimate
that the HURF revenue to cities and towns is up approximately 6.62% over last year's estimate. The Loca
Transportation Assistance Fund (LTAF) is distributed to cities and towns based on population as a percenta
of all incorporated cities and towns.
Major Influences: Gasoline sales, Population, Economy and State Policy
s
l
ge
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
1994-95 1995-96 1996-97 1997-98 1998-9 1999-00 2000-01 2001-02 2002-03
(est .)
2003-04
(est .)
HIGHWAY US ER R EVEN UES
La s t Te n Fis c a l Ye a rs
9
Fiscal Year 2003-2004 Budget
- 119 -
Town of Fountain Hills
Street Division
Mission Statement ▬▬▬▬▬▬
The Street Division of the Public Works Department is dedicated to quality customer service by
operating, preserving and maintaining Town-owned roadways and traffic control systems safely
and efficiently.
Division Description ▬▬▬▬▬▬
The HURF (Highway User Revenue Fund) pays for Street Division personnel and contract work
for street repairs, operations, maintenance and improvements. Major Street Division staff tasks
include crack sealing, asphalt patching, signing, striping, traffic signals, brush removal, house
number painting and street sweeping. The division provides vehicle maintenance services for the
entire town fleet, and traffic barricading for town-approved and sponsored special events.
Contracted tasks include construction and renovation of streets, sidewalks, drainage facilities and
traffic signals. Contracted major street maintenance items include concrete curb replacement,
asphalt reconstruction, asphalt overlays, slurry seal and emulsion seal.
Performance Standards ▬▬▬▬▬▬
• Gutter sweep all streets quarterly (at a minimum), with full width sweeping annually. Gutter
sweep all arterial streets and commercial area collector streets monthly. Sweeping has been
reduced to three days per week due to financial constraints.
Respond to citizen inquiries within one working day, whenever possible.
Schedule requested street maintenance in a reasonable time frame, consistent with
maintaining a high level of productivity.
Minimize disruption to the motoring public due to maintenance and construction work.
Patch asphalt at concrete curb placement areas on an as-needed basis.
Minimize vehicle maintenance “down-time”.
anagement Indicators ▬▬▬▬▬▬
2002-2003 2002-2003 2003-2004
Estimated Actual Projected
lurry Seal (includes Microsurfacing) 19 miles 6.8 miles 20 miles
mulsion Seal Applications 0 miles 0 miles 11 miles
triping Applied 95 miles 25 miles 35 miles
•
•
•
•
•
M
S
E
S
Fiscal Year 2003-2004 Budget
- 120 -
Town of Fountain Hills
Fiscal Year 2002-2003 Accomplishments ▬▬▬▬▬▬
Major projects and accomplishments included:
• Barricading and street closures for all special events (1,200 man-hours total for 8 special
events).
• Crack sealing in the west central quadrant of Town (2 miles of streets).
• Street patching in miscellaneous areas - 77 tons of asphalt.
• Gutter sweeping all roadways - 10 times.
• Gutter sweeping all arterial roadways - 12 times.
• Performing major storm cleanup on an as-needed basis.
• Assisted other town departments (over 1,200 man-hours).
• Graded 39 miles of shoulder.
• Installed over 800 signs.
• Removed 67 tons of brush and debris.
• Performed 15 computerized traffic counts.
• Applied 25 miles of roadway striping, 3,000 feet of crosswalk and stop bars, and 2,000
reflective pavement markers.
• Slurry sealed 6.8 miles of street.
heast area, along the north boundary, to minimize motorized
vehicles in washes and open space areas.
Vehicle and equipment maintenance:
• 317 scheduled service repairs and routine maintenance
• 278 unscheduled repairs
major maintenance projects budgeted.
Perform a town-wide evaluation of all streets relative to asphalt conditions.
long-range goals.
Develop a cross-training program for traffic signal maintenance and school flasher
maintenance.
Track and minimize vehicle maintenance down time.
• Installed new guardrails in nort
•
Fiscal Year 2003-2004 Objectives ▬▬▬▬▬▬
• Continue visibility and reflectivity sign checks.
• Crack seal in the west central area of Town.
• Complete all construction and
•
• Create a street maintenance program for addressing short and
•
•
Fiscal Year 2003-2004 Budget
- 121 -
Town of Fountain Hills
Summary Expenditures – Streets
FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Estimate Budget
$628,585 $638,347 $624,699 $612,425
PPLIES & SERVICES $168,052 $176,845 $194,200 $182,400 $194,900
$171,947 $141,000 $129,000 $128,000
OTAL EXPENDITURES $2,298,427 $2,011,832 $1,689,447 $1,389,449 $1,523,900
SALARIES & BENEFITS $592,888
CONTRACTUAL SERVICES $17,552 $16,450 $31,300 $7,500 $17,500
REPAIRS & MAINTENANCE $1,342,910 $1,018,005 $684,600 $445,850 $571,075
SU
CAPITAL EXPENDITURES $177,026
Authorized Personnel
Position-Title 2000-2001 2001-2002 2002-2003 2003-2004
Authorized Authorized Authorized Proposed
FTE FTE
T
FTE FTE
treet Division
1.00 1.00 1.00
upervisor/Maintenance 1.00 1.00 0 1.00
Flee
Mai
00 2.00
S
Superintendent of Streets 1.00
S
Fleet Master Mechanic 1.00 1.00 1.00 1.00
t Equipment Mechanic 1.00 1.00 1.00 1.00
ntenance 9.00 9.00 9.00 7.00
Equipment Operator 2.00 2.00 2.
$612,425
e gular employees including two mechanics and
e street superintendent. The division is not anticipating hiring any new employees for this fiscal
Contract Services
c unting (auditor) and town attorney legal fees pror
a
u has
l ci ens’ review co
epairs and Maintenance $571,075
ajor road improvements in fiscal year 2002-2003 were reduced by 41% of the previously
udged amounts, due to other major town priorities. The previous work levels should be restored,
our streets are not getting younger, to prevent deterioration in pavement quality, traffic safety
d town liability. These funds will be used on contract maintenance and construction projects
cluded in each division.
Authorized FTE 15.00 15.00 14.00 13.00
Salaries and Benefits
h Street Division currently has 13 full-time reT
th
year, nor replacing positions through attrition.
$17,500
co are annually ated to the Street Fund.
A
LTAF special programs are budgeted t 10% of the estimated LTAF revenue. These funds are
. T e Co cil used for non-street “grants”h n traditionally awarded these funds based on the
of a speciarecommendations tiz mmittee in the spring.
R
M
b
as
an
in
Fiscal Year 2003-2004 Budget
- 122 -
Town of Fountain Hills
$30,000 has been budgeted under vehicle repairs and maintenance for five vehicles ($5,000), two
($10,000), such as a backhoe
nd $1,000 for miscellaneous equipment.
$2,5 painting $1,000; replace street signs $9,300; directional signs $4,000; 200 stop signs
,0 des $1,200; Phoenix
g materials $18,600; crack seal
00; and miscellaneous materials
has been budgeted for slurry seal
l area of Town. This amount will
l seven-year cycle.
ree locations; Palisades Boulevard (Westby Drive to
(Saguaro Boulevard to the north boundary), and
a lanned for SunRidge Canyon. Note: This excludes gated
n
200 $20,000 will be applied to all of Fountain Hills
ap ramps, and aprons will be budgeted at $20,000, and
upplies and Services $194,900
his includes advertising, education and training, dues and publications, fuel costs, liability
plies, communication expenses, water
vision employees. Liability insurance
lone is $117,000. This item also includes electricity and lighting for the street yard, office
($25,000).
$128,000
e for $3,500 and
d geted for the
sweepers and a striper ($14,000), five major pieces of equipment
a
$128,600 has been budgeted under road repair/maintenance for the following: Adopt-a-Street
00; curb
$6 00; 200 street cones $2,000; vertical barricades $2,500; 8 foot barrica
Highway services contract for traffic signals $52,500; stripin
; dump fees $6,0materials $15,000; paving materials $7,000
$1,000.
Under the major road improvements line item $407,475
($246,975), which will be applied primarily in the west centra
serve as a “catch-up” to our norma
Microsurfacing ($75,000) is planned for th
Saguaro Boulevard), Fountain Hills Boulevard
Pepperwood Circle.
Pl stic emulsion seal ($46,000) is p
areas. SunRidge Drive and Desert Canyon are also excluded since these streets were sealed i
1. Striping (thermoplastic) contract of
Boulevard. Concrete curb repairs, handic
traffic calming, as needed, at $2,000.
S
T
insurance, office supplies and printing, tool and shop sup
nd sewer, travel expenses and uniforms for the Street dia
a
trailer, maintenance building and eleven traffic signals
Capital Expenditures
Equipment includes items recommended by OSHA, as a wheel changer machin
hy raulic lift upgrade for $1,500. A transfer in the amount of $123,000 is bud
annual debt payment on the HURF Bonds.
Fiscal Year 2003-2004 Budget
- 123 -
Town of Fountain Hills
Fiscal Year 2003-2004 Budget
- 124 -
FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Estimate Budget
SALARIES & BENEFITS:
Wages 469,864 482,087 467,691 470,000 460,176
FICA 6,707 6,745 6,840 6,850 6,910
Unemployment Insurance 821 660 696 700 646
Employee's Health Insurance 39,280 56,003 73,450 59,000 54,768
Employee's Life Insurance 874 698 840 750 780
Employee's Dental Insurance 5,700 6,882 7,610 7,300 6,542
Employee's Eye Insurance 1,501 1,432 1,780 710 0
Worker's Compensation Insurance 13,756 19,677 25,889 25,889 28,627
Employee's Retirement Fund 51,911 52,584 51,446 51,500 51,719
Disability Insurance 2,473 1,817 2,105 2,000 2,257
TOTAL $592,888 $628,585 $638,347 $624,699 $612,425
CONTRACT SERVICES
Accounting Fees 0 2,750 3,500 3,500 3,500
egal Fees 6,552 7,200 8,000 4,000 4,000
TAF Special Programs 11,000 6,500 19,800 0 10,000
OTAL $17,552 $16,450 $31,300 $7,500 $17,500
Vehicle/Equipment Rep/Maint.54,016 40,828 39,000 27,000 30,000
Equipment Rental 575 0 0 0 500
12
uilding Re irs/Maint.
ffice Equipment Rep/M
or Road provemen 51
$1 8,005 $68 0
1,542 749 100
0 0 0
3,732 1,602 300
7,195 4,616 0
15,866 22,511 3 0
18,382 17,394 1 0
82,736 91,864 11 00
Office Supplies 2,763 1,997 2,000 2,000 2,000
rinting 7 41 100 100 300
ent Expense 3,682 3,168 0 0 0
ommunication Expense 4,259 10,868 6,000 7,000 7,500
5,360 5,059 0 5,20
203 79 100 10
pital Equipment - Vehicles 0 18,269 0 0 0
63,686 19,638 1 0 3,00
0 0 0
$1,389,449 $1,523,900
STREET DIVISION
FY 2000-2001
L
L
T
REPAIRS & MAINTENANCE:
Road Repair/Maintenance 199,661 115,312 5,000 115,000 128,600
B pa 6,167 8,433 5,000 1,750 4,000
O aint.623 0 1,000 500 500
Maj Im ts 1,081,867 853,433 4,600 301,600 407,475
TOTAL ,01 4,60 $445,850 $571,075$1,342,910
SUPPLIES & SERVICES:
Advertising 100 100
Conferences 0 0
Education/Training 1,1,300 1,300
Dues & Publications 4,60 4,600 4,600
Electricity 0,00 22,000 25,000
Gas & Oil 5,00 15,000 17,000
Liability Insurance 0,0 110,000 117,000
Tools, Shop Supplies 13,363 8,160 9,000 6,000 5,000
P
R
C
Water/Sewer 6,00 0 6,000
Travel 0 100
Uniforms 8,963 8,736 10,000 9,000 9,000
TOTAL $168,052 $176,845 $194,200 $182,400 $194,900
CAPITAL EXPENDITURES
Ca
Capital Outlay - Equipment 5,00 0 5,000
Capital Outlay - Communications 0 0
Capital Outlay - Improvements 0 0 0 0 0
Debt Retirement 113,340 134,041 126,000 126,000 123,000
TOTAL CAPITAL EXPENDITURES $177,026 $171,947 $141,000 $129,000 $128,000
TOTAL EXPENDITURES $2,298,427 $2,011,832 $1,689,447
Town of Fountain Hills
Special Revenue Fund – Grants
Ending Fund Balance $0 $0 ($781,449)$0 $0
General Fund $0 $0 $0 $0 ($162,550)
TAL EXPENDITURES & TRANSFERS $0 $833,000 $51,551 $861,600
und Balance Beginning of Year $0 $0 $0 $0 $0
SPECIAL REVENUE FUND - GRANTS FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Estimate Budget
REVENUE:
Land and Water Conservation (LWCF)$0 $0 $0 $0 $160,000
MA - Firefighting Equipment $0 $0 $51,551 $51,551 $21,600
ndesignated Grant Revenue $0 $0 $0 $0 $680,000
FE
U
TOTAL CURRENT REVENUE $0 $0 $51,551 $51,551 $861,600
Fountain Park Phase II $0 $0 $0 $0 $320,000
FEMA - Firefighting Equipment $0 $0 $83,000 $51,551 $24,150
Undesignated Grant Expenditure $0 $0 $750,000 $0 $680,000
Transfer from
TO
EXCESS OF REVENUES OVER/
(UNDER) EXPENDITURES 0 0 (781,449)0 0
F
Special Revenue Fund - FF&E
SPECIAL REVENUE FUND - FF&E FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Estimate Budget
ontributions $0 $174,000 $0 $117,000 $0
OTAL EXPENDITURES $0 $51,706 $120,000 $52,000 $187,294
REVENUE:
C
TOTAL CURRENT REVENUE $0 $174,000 $0 $117,000 $0
Contract Services $0 $0 $0 $0 $0
Repairs & Maintenance $0 $0 $10,000 $14,000 $15,000
Supplies & Services $0 $0 $45,000 $13,000 $12,294
Capital Expenditures $0 $51,706 $65,000 $25,000 $160,000
T
EXCESS OF REVENUES OVER/
(UNDER) EXPENDITURES 0 122,294 (120,000)65,000 (187,294)
Fund Balance Beginning of Year $0 $0 $120,000 $122,294 $187,294
Ending Fund Balance $0 $122,294 $0 $187,294 $0
Fiscal Year 2003-2004 Budget
- 125 -
Town of Fountain Hills
Excise Tax – Special Revenue – Land Preservation
EXCISE TAX SPECIAL REVENUE
Land Preservation FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Estimate Budget
REVENUES:
Local Sales Tax (.3%)$635,243 $804,959 $806,250 $806,250 $880,813
TOTAL REVENUES $635,243 $804,959 $806,250 $806,250 $880,813
EXPENDITURES:
Preservation Bond Payment $0 $520,315 $605,000 $605,000 $605,000
Sales Tax Rebate $0 $0 $0 $22,750 $34,610
TOTAL EXPENDITURES $0 $520,315 $605,000 $627,750 $639,610
EXCESS OF REVENUES OVER/
(UNDER) EXPENDITURES $635,243 $284,644 $201,250 $178,500 $241,203
Fund Balance Beginning of Year $0 $635,243 $920,945 $919,887 $1,098,387
Ending Fund Balance $635,243 $919,887 $1,122,195 $1,098,387 $1,339,590
Fiscal Year 2003-2004 Budget
- 126 -
Town of Fountain Hills
Excise Tax – Special Revenue – Downtown Development
XCISE TAX SPECIAL REVENUE
001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Budget Estimate Budget
REVENUES:
Downtown Development 211,748 271,065 268,750 268,750 293,600
TOTAL REVENUES $211,748 $271,065 $268,750 $268,750 $293,600
EXPENDITURES:
SALARIES & BENEFITS:
Wages 0 0 0 0 37,500
FICA 0 0 0 0 550
Unemployment Insurance 0 0 0 0 50
Employee's Health Insurance 0 0 0 0 7,824
Employee's Life Insurance 0 0 0 0 60
Employee's Dental Insurance 0 0 0 0 946
Employee's Eye Insurance 0 0 0 0 0
Worker's Compensation Insurance 0 0 0 0 120
Employee's Retirement Fund 0 0 0 0 4,125
Recruitment Costs 0 0 0 0 0
Disability Insurance 0 0 0 0 180
TOTAL SALARIES/BENEFITS $0 $0 $0 $0 $51,355
CONTRACT SERVICES
Engineering Fees 0 0 0 0 25,000
Sales Tax Rebate 0 0 0 7,600 11,600
Downtown Development Expenditures 0 50,000 175,000 0 0
OTAL CONTRACT SERVICES $0 $50,000 $175,000 $7,600 $36,600
UPPLIES & SERVICES
onferences 00$0 $0 $2,500
ducation/Training 00$0 $0 $3,000
OTAL 0 0 0 0 $5,500
Capital Outlay-Ave Fountains Construction 0 0 0 0 225,000
TOTAL CAPITAL EXPENDITURES 0 0 0 0 225,000
TOTAL EXPENDITURES $0 $50,000 $175,000 $7,600 $318,455
EXCESS OF REVENUES OVER/
(UNDER) EXPENDITURES $211,748 $221,065 $93,750 $261,150 ($24,855)
Fund Balance Beginning of Year $0 $211,748 $431,755 $432,813 $693,963
Ending Fund Balance $211,748 $432,813 $525,505 $693,963 $669,108
E
Downtown Development FY 2000-2
Actual
T
S
C
E
T
CAPITAL EXPENDITURES
Fiscal Year 2003-2004 Budget
- 127 -
Town of Fountain Hills
Debt Retirement
he Debt Service Fund provides for the payment of interest, principal and related costs on General
ds and Municipal Property Corporation
(MPC) Revenue bonds. There are three General Obligation bond issues that have been voter-
approved. The first GO bond issue was used to pave the roads that were unfinished at the time of
incorporation. Two other GO bond issues were used for land preservation and the latest was used to
construct the Fountain Hills Library/Museum. Total general obligation bond principal and interest
payments are $1,540,000 and will be paid through a levy of Town property.
The HURF Bond principal and interest payment is $124,000 for fiscal year 2003-2004 and will be
paid from HURF revenues received during the year. The Cottonwoods Improvement District and
Eagle Mountain CFD debt payments are levied on the property owners within those districts. These
obligations are paid by the Fountain Hills property owners using secondary property taxes, less any
credits, carry-forward and/or interest earnings. The annual Municipal Property Corporation debt
service for the Community Center will be paid with residual proceeds from the PG&E refund. The
annual land preservation MPC debt service is included as an expenditure in the Excise Sales Tax –
Land Preservation Fund. Below is the schedule of debt service payments required for fiscal year
2003-2004.
T
Obligation (GO) Bonds, Highway User Revenue Fund bon
ISSUE PRINCIPAL INTEREST TOTAL
Street Paving - GO $255,000 $105,000 $360,000
Lakeside - GO $75,000 $58,000 $133,000
Mountain Preserve - GO $225,000 $280,000 $505,000
Library/Museum - GO $200,000 $172,000 $372,000
Street Paving - HURF Revenue $90,000 $33,000 $123,000
Cottonwoods ID $3,228 $1,000 $4,228
Community Center/MPC $150,000 $230,000 $380,000
Land Preservation MPC $275,000 $325,000 $600,000
Eagle Mountain CFD $150,000 $310,500 $460,500
he annual property tax levy is based on the total amount required for the payment (with adjustments
r carry-forward, delinquencies, etc.) divided by the total assessed valuation for the Town of
ountain Hills. The Town’s secondary assessed property valuation is $323,385,230 for the upcoming
ear and the estimated levy is $0.4716 per $100 of assessed value.
T
fo
F
y
Fiscal Year 2003-2004 Budget
- 128 -
Town of Fountain Hills
Debt Retirement – HURF/GO Bonds
EBT RETIREMENT - HURF/GO BONDS
FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Estimate Budget
EVENUE:
roperty Tax Revenue:
0,000 1,290,000 1,540,000
Other Debt Retirement Issues:
HURF Street Paving Transfers 112,800 135,861 126,000 126,000 124,000
Cottonwoods Improvement District 7,958 4,520 4,500 4,500 4,500
Community Center MPC 394,600 407,634 380,000 380,000 375,500
Interest Earnings 953 2,650 0 1,000
TOTAL REVENUES $1,213,042 $1,889,993 $1,763,150 $1,800,500 $2,045,000
EXPENDITURES:
General Obligation Bonds:
Bond Payment - GO 351,573 338,220 354,000 354,000 360,000
Bond Payment - Lakeside 156,875 142,000 137,500 137,500 133,000
Bond Payment - Library/Museum 380,602 397,075 385,000 385,000 372,000
Bond Payment - Mtn Preserve GO 0 402,000 513,500 513,500 505,000
Special Districts/MPC Debt Service:
Bond Payment - HURF 113,223 135,861 126,000 126,000 124,000
Bond Payment - Cottonwoods Impr. Dist.4,667 3,821 4,500 4,500 4,500
Bond Payment - MPC Comm Center 394,600 392,000 380,000 380,000 375,500
TOTAL EXPENDITURES $1,401,540 $1,810,977 $1,900,500 $1,900,500 $1,874,000
EXCESS OF REVENUES OVER/
(UNDER) EXPENDITURES (188,498)79,016 (137,350)(100,000)171,000
Fund Balance Beginning of Year 74,641 (113,857)238,600 (34,841)(134,841)
Ending Fund Balance (113,857)(34,841)101,250 (134,841)36,159
D
R
P
General Obligation Bonds 697,684 1,341,025 1,25
Fiscal Year 2003-2004 Budget
- 129 -
Town of Fountain Hills
Computation of Legal Debt Martin – Fiscal Year 2003-2004
he Arizona Constitution provides that the general obligation bonded indebtedness for a
unicipality for general municipal purposes may not exceed six percent (6%) of the secondary
sessed valuation of the taxable property in that city or town. In addition to the six percent
mitation for general municipal purpose bonds, municipalities may issue general obligation
onal twenty percent (20%) of the secondary assessed valuation for supplying
, or sewers, and for the acquisition and development of land for open space
T
m
as
li
bonds up to an additi
ater, artificial lightw
preserves, parks, playgrounds and recreational facilities
General Municipal Purpose Bonds
Water, Light, Sewer, Open Space
and Park Bonds
Net Assessed Value $323,385,230 $323,385,230
6% Limitation $19,403,114 20% Limitation $64,677,046
Less Bonds Outstanding ($5,625,000)($6,975,000)
Unused Borrowing $13,778,114 $57,702,046
Capacity
Fiscal Year 2003-2004 Budget
- 130 -
Town of Fountain Hills
Schedule of Outstanding Debt (As of June 30, 2003)
B
T
ond Purpose Date of Interest Date of Original Principal Principal Amount Outstanding
ype of Issue Bond Issue Rate Maturity Amount Amount Retired Refunded Principal
GO Street Paving 5/1/1991 7.00 7/1/2010 $3,530,000 $1,075,000 $2,455,000 $0
GO Refunding 11/1/1995 5.30 7/1/2010 $2,455,000 $180,000 $0 $2,275,000
GO Library/Museum 6/1/2000 5.50 7/1/2014 $3,700,000 $350,000 $0 $3,350,000
GO Land Acq-Lake 8/1/1999 5.10 7/1/2014 $1,400,000 $200,000 $0 $1,200,000
GO Mtn. Preserve 12/1/2001 4.90 7/1/2020 $6,000,000 $225,000 $0 $5,775,000
Rev Street Paving 5/1/1991 7.50 7/1/2010 $1,200,000 $200,000 $1,000,000 $0
Rev Refunding 8/1/1998 4.63 7/1/2010 $1,075,000 $265,000 $0 $810,000
Rev Comm. Center 7/1/2000 5.40 7/1/2020 $4,680,000 $300,000 $0 $4,380,000
Rev Mtn. Preserve 12/1/2001 4.70 7/1/2021 $7,750,000 $275,000 $0 $7,475,000
SA Eagle Mtn-A 6/1/1996 6.50 7/1/2021 $4,435,000 $0 $0 $4,435,000
SA Eagle Mtn-B 6/1/1996 7.25 7/1/2021 $470,000 $0 $0 $470,000
SA Improvmnts 6/16/1999 5.25 7/1/2009 $32,276 $9,683 $0 $22,593
GO General Obligation Bonds
Rev Revenue Bonds
SA Special Assessment Bonds
Fiscal Year 2003-2004 Budget
- 131 -
Town of Fountain Hills
Eagle Mountain Community Facilities District
FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Estimate Budget
roperty Tax Revenue 339,770 413,962 490,000 490,000 561,500
OTAL EXPENDITURES 324,231 321,526 458,350 508,350 514,500
XCESS OF REVENUES OVER/
(UNDER) EXPENDITURES 321,009 393,968 31,650 (18,350)47,000
Fund Balance Beginning of Year 325,520 646,529 849,829 1,040,497 1,022,147
Ending Fund Balance 646,529 1,040,497 881,479 1,022,147 1,069,147
EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT
Annual Statement of Estimates of Expenses
Actual Actual Budget
EVENUE:R
P
Investment Earnings 305,470 301,532 0 0 0
TOTAL REVENUES 645,240 715,494 490,000 490,000 561,500
EXPENDITURES:
Debt Service 320,231 316,526 453,350 453,350 455,500
Administrative Fees 0 0 0 50,000 54,000
Trustee Fees 4,000 5,000 5,000 5,000 5,000
T
E
Fiscal Year 2003-2004 Budget
- 132 -
Town of Fountain Hills
Development Fees
Percent
estrictions Fiscal Year Amount Change
2000-01 $100,329
2001-02 $690,724 588.5%
2002-03 $946,215 37.0%
Accounts: 802 - 819 2003-04 $998,975 5.6%
here is a State constitutional restriction on the use of these funds
expansion required by new development. The Development Fund
is a restricted fund and may only be appropriated for the
particular purpose for which they were imposed.
R
T
which requires that these funds be used solely for infrastructure
Assumptions
ajor Influences: Development
$37,740
$13,987
$198,023
$160,338
$367,790
$193,030
$377,400
$139,800
D EVELOPM EN T FEES
La s t Fo ur Fis c a l Ye a rs
M
$960
$13,742
$33,900
$10,843
$144,761
$176,759
$8,510
$84,235
$292,650
2000-01 2001-02 2002-03 (est )2003-04 (est )
$9,600
$133,175
$339,000
La w En f o r c e me n t Streets Parks Open Space General Government
Fiscal Year 2003-2004 Budget
- 133 -
Town of Fountain Hills
Development Fee Expenditures
November 2000, the Town Council of Fountain Hills passed Ordinance 00-21 to establish and
pose development fees on new residential permits to offset the costs associated with growth.
he development fee accounts are restricted and may only be spent for the particular public
cility for which they were imposed. Each year during the budget process, the Town of Fountain
d in whole or in part with development fees.
is presented for Council consideration and
itemizes the proposed development fee expenditures based on available balance in each account
as of June 30, 2004.
In
im
T
fa
Hills will identify the projects anticipated to be funde
For fiscal year 2003-2004, the following schedule
Law Open General
Enforcement Street Parks Space Government TOTALS
Balance 6/3/2001 $960 $13,742 $33,900 $37,740 $13,987 $100,329
FY 2001-2002 Revenues $10,843 $144,761 $176,759 $198,023 $160,338 $690,724
FY 2001-2002 Expenditures $0 $0 ($80,954)$0 ($185,500)($266,454)
FY 2002-2003 Revenues $5,700 $89,070 $199,725 $222,350 $82,350 $599,195
FY 2002-2003 Expenditures 0 ($7,000)$0 $0 ($50,000)($57,000)
FY 2003-2004 Revenues $9,950 $138,175 $347,200 $386,500 $139,900 $1,021,725
FY 2003-2004 Expenditures1 $0 ($200,000)($129,670)($33,500)($50,000)($413,170)
FY 2003-2004 Ending Bal.$27,453 $178,748 $546,960 $811,113 $111,075 $1,675,349
1Fiscal Year 2003-2004 Proposed Projects:
treet: Major road improvements: design and install traffic signal at El Lago and
Fountain Hills Boulevards.
arks: Design of skate park at Four Peaks Neighborhood Park and one picnic ramada at
Fountain Park.
pen Space: Trailhead study/design for preservation land.
eneral Government: Review the general fund for proportionate share of costs of municipal
office space; these were included in the calculation of the impact fee for
general government expenditures and therefore is an appropriate use of
development fee funds; potential development fee study.
S
P
O
G
Fiscal Year 2003-2004 Budget
- 134 -
Town of Fountain Hills
Development Fees – Law Enforcement
EVELOPMENT FEES
AW ENFORCEMENT FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Estimate Budget
EVENUES:
aw Enforcement Development Fees 960 10,809 8,160 5,600 9,600
terest 34 350 100 350
OTAL REVENUES 960 10,843 8,510 5,700 9,950
EXPENDITURES:
Law Enforcement Capital 0 0 0 0 0
TOTAL EXPENDITURES $0 $0 $0 $0 $0
EXCESS OF REVENUES OVER/960 10,843 8,510 5,700 9,950
(UNDER) EXPENDITURES
Fund Balance Beginning of Year $0 $960 $14,560 $11,803 $17,503
Ending Fund Balance $960 $11,803 $23,070 $17,503 $27,453
D
L
R
L
In
T
Parks and Recreation
EVELOPMENT FEES
ARKS & RECREATION FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Development Fees –
D
P
Actual Actual Budget Estimate Budget
REVENUES:
P & R Department Development Fees 33,900 288,150 197,750 339,000
terest 479 4,500 1,975 8,200
33,900 176,759 292,650 199,725 347,200
XPENDITURES:
APITAL EXPENDITURES
ountain Park (1) Ramada 0 0 0 0 69,670
our Peaks Skate Par
176,280
In
TOTAL REVENUES
E
C
F
F k 0 80,954 0 0 60,000
OTAL EXPENDITURES 0 80,954 0 0 129,670
XCESS OF REVENUES OVER/33,900 95,805 292,650 199,725 217,530
(UNDER) EXPENDITURES
und Balance Beginning of Yea
T
E
r $0 $33,900 $149,050 $129,705 $329,430
nding Fund Balance $33,900 $129,705 $441,700 $329,430 $546,960
F
E
Fiscal Year 2003-2004 Budget
- 135 -
Town of Fountain Hills
Development Fees – Streets
DEVELOPMENT FEES
STREETS FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Estimate Budget
REVENUES:
Street Department Development Fees 13,742 144,391 80,835 88,180 133,175
Interest 370 3,400 890 5,000
TOTAL REVENUE 13,742 144,761 84,235 89,070 138,175
EXPENDITURES:
APITAL EXPENDITURES
apital Outlay-El Lago Traffic Signal 0 0 245,835 7,000 200,000
TOTAL EXPENDITURES 0 0 245,835 7,000 200,000
EXCESS OF REVENUES OVER/13,742 144,761 (161,600)82,070 (61,825)
(UNDER) EXPENDITURES
Fund Balance Beginning of Year $0 $13,742 $179,742 $158,503 $240,573
Ending Fund Balance $13,742 $158,503 $18,142 $240,573 $178,748
C
C
Development Fees – Open Space
DEVELOPMENT FEES
OPEN SPACE FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Estimate Budget
197,506 320,790 220,150 377,400
terest 517 47,000 2,200 9,100
VENUES
PENDITURES:
PITAL EXPENDITURES
lay-Trailhead
TOTAL EXPENDITUR 0 0 15,000 0 33,500
NU 352,790 222,350 353,000
DIT
REVENUES:
Open Space Development Fees 37,740
In
TOTAL RE 37,740 198,023 367,790 222,350 386,500
EX
CA
Capital Out Development 0 0 15,000 0 33,500
ES
EXCESS OF REVE ES OVER/37,740 198,023
(UNDER) EXPEN URES
Fund Balance Beginning of Year $0 $37,740 $149,050 $235,763 $458,113
$37,740 $235,763 $501,840 $458,113 $811,113Ending Fund Balance
Fiscal Year 2003-2004 Budget
- 136 -
Town of Fountain Hills
Development Fees – General Government
DEVELOPMENT FEES
GENERAL GOVERNMENT FY 2000-2001 FY 2001-2002 FY 2002-2003 FY 2002-2003 FY 2003-2004
Actual Actual Budget Estimate Budget
REVENUES:
General Government Development Fees 13,987 159,942 118,830 81,550 139,800
Interest 396 4,200 800 100
TOTAL REVENUE 13,987 160,338 123,030 82,350 139,900
EXPENDITURES:
General Fund 0 185,500 137,300 50,000 50,000
CAPITAL EXPENDITURES
Capital Outlay 0 0 0 0 0
TOTAL EXPENDITURES 0 185,500 137,300 50,000 50,000
EXCESS OF REVENUES OVER/13,987 (25,162)(14,270)32,350 89,900
(UNDER) EXPENDITURES
und Balance Beginning of Year $0 $13,987 $149,050 ($11,175)$21,175
nding Fund Balance $13,987 ($11,175)$134,780 $21,175 $111,075
F
E
Fiscal Year 2003-2004 Budget
- 137 -
Town of Fountain Hills
Capital Improvement Goals
capital improvement project is defined as a non-recurring project costing more than $10,000,
ovation, or acquisition of infrastructure with an expected useful
life of many years. The most common examples include land and building purchases,
construction of municipal buildings, street improvements, equipment replacement, flood control
projects, median improvements and parks. Sources of funding for capital improvement projects
include fund revenues and reserves, grants, or other forms of long-term financing recommended
to the Council.
The Town of Fountain Hills capital improvement goals will become an integral part of the five-
year blueprint for creating and maintaining the infrastructure and equipment replacement program
to maximize the use of “pay-as-you-go” financing. Much of the work involved in the
development of the Town’s capital improvement goals involves identifying the priorities for the
most urgent capital projects and balancing those projects with available revenue sources.
The goals also give residents and businesses a clear and concrete view of the Town’s long-term
direction in the area of capital improvements and a better understanding of the Town’s ongoing
needs for stable revenue sources to fund large or multi-year capital projects. It should be noted
that over the five-year period, the cost of a project and projected completion date could vary from
e initial plan. Reasons for this variance include Council priorities, greater or less than
ticipated revenue sources, greater than anticipated construction or replacement costs, and
nforeseen events.
direct relationship exists between the Town of Fountain Hills’ capital and operating budgets.
apital projects completed generally require additional operating budget resources for upkeep,
ts associated with additional acreage, mileage or square
s resulting from capital projects must be considered in
planning future operating budgets. The Town will consider new capital projects only if future
operating revenues are sufficient to support future operating costs.
A summary of the proposed capital improvement goals for fiscal year 2003-2004 through fiscal
year 2007-2008 follows.
A
resulting in the construction, ren
th
an
u
A
C
maintenance, security and other cos
footage. Additional operating cost
Fiscal Year 2003-2004 Budget
- 138 -
Town of Fountain Hills
Capital Improvement Goals (FY 2003 – FY 2008) - ($ x 100)
Project Description 03-04 04-05 05-06 06-07 07-08
MAJOR LANDSCAPE IMPROVEMENTS - MEDIANS
25 25 25 25
La Montana Medians @ Community Center 70
Palisades-Fountain Hills Boulevard east to existing median 40
Palisades-Westby to La Montana 70
Palisades-La Montana to Saguaro 120
3 Upgrade 2 waterfalls on Avenue of the Fountains (1)30
4 Upgrade Avenue of the Fountains Electrical (East End) (1)130
5 Avenue of the Fountains RFP 225
(1) Dependent upon RFP
BEQUIPMENT
1 Replace Truck (Open Space)35
2 Replace Truck (Engineering Inspector)25
3 Replace Truck (All Purpose)25
4 Replace Truck (Building Safety 25 25
5 1/2 Ton Pickup (Supervisor) Streets 25
6 Dump Truck 100
7 Bucket/lift truck (signal maintenance, tree trimming)100
8 Street Sweeper 15
9 Sign Maintenance Truck 40
10 Compressor/Trailer 10
11 New Striper 100
12 New Grade Tractor 100
PARK IMPROVEMENTS
1 Activity Area with Shaded Tot Lot and Playground - Fountain Park 300
2 North Sidewalk - Fountain Park 187
3 Three Small Picnic Ramadas and Associated Amenities - Ftn Park 209
4 Engineering/design fees or modular components for Skate Park 60
5 Spray/Water Play Park - Fountain Park 125
6 Performance Pad - Fountain Park 184
7 Walking Path - Phase III Fountain Park 214
8 Engineering/design fees for Phase II Improvements - Four Peaks Park 212 665
9 Phase II Construction - Four Peaks Park 1,553
10 East Parking Lot - Fountain Park 306
11 Children's Water Feature - Golden Eagle Park 10
12 Phase II Design fees - Desert Vista Neighborhood Park 67
13 Phase II Construction - Desert Vista Neighborhood Park 665
14 Sprinkler System Reconstruct - Fountain Park 500
15 Park Signage 84
16 Educational Arboretum/Signage 58
17 BMX Track 30
18 Trail/Connectivity paths 1,000
19 Aquatic/Fitness Facility 1,000
A
1 Landscape Upgrades (Locations to be determined)
2 Landscape New Medians
C
Fiscal Year 2003-2004 Budget
- 139 -
Town of Fountain Hills
Capital Improvement Goals – continued
Project Description 03-04 04-05 05-06 06-07 07-08
D FACILITIES
1 Municipal and Senior Center 1,500 1,500
300
2,000
TRAFFIC SIGNALS
Ridge Drive-Palomino 220
STREET IMPROVEMENTS
6 Guardrail Modifications/removals 50
na to Saguaro 180
DRAINAGE
Firebrick Drive and Laser Drain 100
750 1,000 1,000
2 Reconstruct *100 100 100
* Assessment study will be performed to determine the extent of the
street maintenance. (Dollar amounts are estimated at this time.)
Total - Capital Projects 1,200 4,239 5,701 3,457 5,242
2 Street Yard Building
3 Performing Arts Building
E
1 Signal Interconnect: (1) Shea (Eagle Mtn Pkwy to Palisades) (2) Shea
(Technology to Saguaro) (3) Saguaro (El Lago to Grande)90 40 50
2 New Traffic Signals:
Fountain Hills Boulevard/El Lago (50% developer)
Saguaro/El Lago (50% developer)200
Palisades/Sunridge Drive (50% developer)200
Avenue of the Fountains/La Montana 220
Palisades/Eagle
F
1 Shea Bke Lanes/Median (Construction Management)
2 Shea @ Saguaro--EB to NB LT lane lengthening 30
3 Town Center Improvement District (Avenue of the Fountains)100 100
4 WB Shea Climbing Lane--Fountain Hills Boulevard to Palisades (Federal
Aid Project)200
5 WB Shea west from Saguaro, 3rd lane taper-back 200
G STREET ENHANCEMENTS
1 Sidewalks 30505050
2 Traffic Calming 5 5 5 5
3 La Montana Medians @ Community Center (Curbs)100
4 Construct New Median and Curbs on Exist. Streets
a.Palisades-Fountain Hills Boulevard east to existing median 60
b.Palisades-Westby to La Montana 100
c.Palisades-La Monta
H
1 Drainage Projects
a.Ruskin and Kipling (remove & replace curbs and AC - ponding)40
b.Malta and Saguaro (west side) Add CMP and catch basins 60
c.Saguaro (south of Palmer); Saguaro (west side of Baptist Church);
Saguaro (west side of Ledferd Lane) New catch basins 60
d.Del Cambre - Rosita to Ashbrook Wash (Add catch basins and CMP)50
2 Participation Agreement with Mirage Homes for a culvert project.
I MAJOR STREET REPAIR
1 Mill and Overlay *
Fiscal Year 2003-2004 Budget
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Town of Fountain Hills
Miscellaneous Statistics
Date of Incorporation December 5, 1989
rm of Government Council - Manager
umber of employees (no police and fire):
Classified - Full time 57
16
22
Area in Square Miles 18.27 square miles
Town of Fountain Hills facilities and services:
Miles of Street:
Surfaced 178.5
Unsurfaced 2
Population (2000 Special Census) 20,235
Housing Units 11,601
Building Permits Issued 897
Culture and Recreation:
Community Centers 1
Parks 4
Park Acreage 121
Tennis Courts 6
Senior Center 1
Fire Protection:
Number of stations 2
Number of fire personnel and officers 26
Number of calls answered 2670
Number of inspections conducted 3177
Facilities and services not included in the primary government:
Police Protection: Contracted
Number of stations (substation) 1
Number of police personnel and officers 23
Number of patrol units 9
Number of law violations:
Physical arrests 503
Traffic/Parking violations 3186
Sewerage System: Special District
Miles of sanitary sewers 200
Number of treatment plants 1
Number of service connections 10916
Daily average treatment in gallons 1.7 mgd
Maximum daily capacity of treatment plant in gallons 2,600,000 mgd
Water S ystem: Private
Miles of water mains 178.4
Number of service connections 11448
Number of fire hydrants 1217
Daily average consumption in gallons 4.4 mgd
Maximum daily capacity of plant in gallons 11570000
Education
Number of elementary schools 3
Number of secondary schools 1
Number of students - elementary 1658
Number of students - secondary 833
ce: Town government offices and related districts.
Fo
N
Classified - Part time
Exempt
Sour
Fiscal Year 2003-2004 Budget
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Town of Fountain Hills
Summary of Tax Levy and Tax Rate Information
TOWN OF FOUNTAIN HILLS, ARIZONA
Summary of Tax Levy and Tax Rate Information
Fiscal Year 2003-04
2002-03 2003-04
FISCAL YEAR FISCAL YEAR
1.Maximum allowable primary property tax levy
A.R.S. §42-17051(A).$0 $0
2.Amount received from primary property taxation in the
2002-03 fiscal year in excess of the sum of that year's
maximum allowable primary property tax levy.
A.R.S. §42-17102(A)(18).$0
3.Property tax levy amounts
A. Primary property taxes $0 $0
B. Secondary property taxes 1,394,650
C. Total property tax levy amounts $1,394,650 $0
4.Property taxes collected*
A. Primary property taxes
(1) 2002-03 levy $0
(2) Prior years’ levy
(3) Total primary property taxes $0
B. Secondary property taxes
(1) 2002-03 levy $1,390,000
(2) Prior years’ levy
(3) Total secondary property taxes $1,390,000
C. Total property taxes collected $1,390,000
5.Property tax rates
A. Town tax rate
(1) Primary property tax rate 0.0000 0.0000
(2) Secondary property tax rate 0.5136 0.4716
(3) Total city/town tax rate 0.5136 0.4716
B. Special assessment district tax rates
Secondary property tax rates - As of the date the proposed budget was prepared, the
town was operating two (2) special assessment districts for which secondary property
taxes are levied. For information pertaining to these special assessment districts and
their tax rates, please contact the town.
*Includes actual property taxes collected as of the date the proposed budget was prepared plus estimated property
tax collections for the remainder of the fiscal year.
Fiscal Year 2003-2004 Budget
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Town of Fountain Hills
Fiscal Year 2003-2004 Budget
- 143 -
Schedule of Fountain Hills Assessed Valuation 1995-2003
Tax %%
Year Primary Change Secondary Change
4,188,635 $100,161,566
1996 $100,649,833 6.9%$103,944,051 3.8%
1997 $112,285,569 11.6%$116,333,406 11.9%
1998 $133,721,181 19.1%$146,943,730 26.3%
1999 $160,963,931 20.4%$174,760,640 18.9%
2000 $190,102,361 18.1%$212,415,476 21.5%
2001 $220,229,137 15.8%$238,714,537 12.4%
2002 $247,151,729 12.2%$270,602,866 13.4%
2003 $282,800,857 14.4%$323,385,230 19.5%
1995 $9
Town of Fountain Hills
Schedule of Authorized Positions ▬▬▬▬▬▬
Position – Title 2000-2001 2001-2002 2002-2003 2003-2004
Authorized Authorized Authorized Proposed
FTE FTE FTE FTE
Court
Presiding Judge 1.00 1.00 1.00 1.00
Court Administrator 1.00 1.00 1.00 1.00
Court Collection Specialist 1.00 1.00 1.00 0
Court Services Specialist 2.50 3.00 3.00 3.00
Authorized FTE 5.50 6.00 6.00 5.00
Administration
Town Manager 1.00 1.00 1.00 1.00
Undesignated Position 0 1.00 2.00 0.00
Director of Admin/Town Clerk 1.00 1.00 1.00 0
Town Clerk 0 0 0 1.00
Supervisor/Accounting 1.00 1.00 1.00 1.00
I/T Administrator 1.00 1.00 1.00 0
I/T Intern 0.50 0.50 0.50 0.50
Accountant 1.00 1.00 0 0
Accounting/HR Clerk 0.50 0.50 1.00 1.00
Administrative Intern 0.50 0.50 1.00 0
Asst to Town Mgr/Council 1.00 1.00 1.00 1.00
Executive Assistant 1.00 1.00 1.00 0
H.R. Administrator 1.00 1.00 1.00 1.00
I. T. Support Specialist 1.00 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00 0
Facilities Operations Sup. 1.00 1.00 1.00 1.00
Maintenance/Custodial Worker 1.00 1.00 1.00 1.00
Custodian 1.00 2.50 2.00 1.50
Clerk Typist/Receptionist 1.00 1.00 1.00 1.50
Authorized FTE 15.50 18.00 18.50 12.50
Building Safety
Chief Building Official 1.00 1.00 1.00 1.00
Plans Examiner 1.00 2.00 2.00 2.00
Building Inspector 2.00 1.00 1.00 2.00
Building Permit Technician 2.00 2.00 2.00 2.00
Senior Building Inspector 2.00 2.00 2.00 0
Building Safety Clerk 1.00 1.00 0 0
Code Enforcement Officer 0 0 0 3.00
Administrative Assistant 0 0 0 1.00
Authorized FTE 9.00 9.00 8.00 11.00
Fiscal Year 2003-2004 Budget
- 144 -
Town of Fountain Hills
Schedule of Authorized Positions ▬▬▬▬▬▬
Position – Title 2000-2001 2001-2002 2002-2003 2003-2004
Authorized Authorized Authorized Proposed
FTE FTE FTE FTE
Public Works
Director 1.00 1.00 1.00 1.00
Town Engineer 1.00 1.00 1.00 1.00
Senior Civil Engineer 1.00 1.00 1.00 1.00
Civil Engineer 1.00 1.00 1.00 1.00
Eng. Tech/CAD Operator 1.00 1.00 1.00 1.00
Civil Engineering Inspector 2.00 2.00 2.00 1.00
Drafting/CAD Technician 1.00 1.00 1.00 1.00
Executive Assistant 1.00 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00 0
Open Space/Landscape Sup. 1.00 1.00 0 0
Open Space/Landscape Spec. 1.00 1.00 1.00 1.00
Traffic Engineering Analyst 1.00 1.00 0 0
Authorized FTE 13.00 13.00 11.00 9.00
Street
Superintendent of Streets 1.00 1.00 1.00 1.00
Supervisor/Maintenance 1.00 1.00 0 1.00
Fleet Master Mechanic 1.00 1.00 1.00 1.00
Fleet Equipment Mechanic 1.00 1.00 1.00 1.00
Maintenance 9.00 9.00 9.00 7.00
Equipment Operator 2.00 2.00 2.00 2.00
Authorized FTE 15.00 15.00 14.00 13.00
Planning
Director 1.00 1.00 1.00 0
Planning Supervisor 0 0 0 1.00
Senior Planner 1.00 2.00 2.00 1.00
Planner 1.00 1.00 1.00 1.00
Executive Assistant 1.00 1.00 1.00 0
Administrative Assistant 0 .50 1.00 1.00
Economic/Downtn Dev. Coord. 0 0 0 1.00
Authorized FTE 4.00 5.50 6.00 5.00
Fiscal Year 2003-2004 Budget
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Town of Fountain Hills
Schedule of Authorized Positions ▬▬▬▬▬▬
Position – Title 2000-2001 2001-2002 2002-2003 2003-2004
Authorized Authorized Authorized Proposed
FTE FTE FTE FTE
Parks & Recreation
Director 1.00 1.00 1.00 0.50
Park Supervisor 1.00 1.00 1.00 1.00
Recreation Supervisor 1.00 1.00 1.00 1.00
Rec. Program Coordinator 3.00 3.00 3.00 2.00
Parks Worker 2.00 1.00 1.00 1.00
Parks Intern 0.50 0.50 0 0
Recreation Intern 1.00 1.00 0 0
Parks Operation Supervisor 3.00 3.00 3.00 2.00
Recreation Assistant 5.00 4.00 4.00 4.00
Executive Assistant 1.00 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00 0
Receptionist 0 0 0 .50
Authorized FTE 19.50 17.50 16.00 13.00
aw Enforcement
ub.Saf. Directr/Town Marshal 1.00 1.00 1.00 0
mergency Mgmt Coord. 0 0 0 1.00
ergeant 4.00 4.00 3.00 0
eputy Marshal 14.00 14.00 8.00 0
ispatcher 6.00 7.00 7.00 0
dministrative Assistant 0 0 1.00 0
L
P
E
S
D
D
A
uthorized FTE 25.00 26.00 20.00 1.00
ommunity Center
irector 0 1.00 1.00 0.50
vents/Marketing Coordinator 0 1.00 1.00 1.00
perations Supervisor 0 1.00 1.00 1.00
dministrative Assistant 0 0.50 1.00 1.00
perations Worker 0 1.00 1.00 1.50
ustodian 0 0 1.00 1.00
olunteer Coordinator 0 0.50 0.50 0.50
A
C
D
E
O
A
O
C
V
5.00 6.50 6.50
Total Authorized FTE 104.50 115.00 106.00 77.00
Authorized FTE 0.00
Fiscal Year 2003-2004 Budget
- 146 -
Town of Fountain Hills
Glossary ▬▬▬▬▬▬
ccrua asis
transactions are recognized at the time they are incurred, as
ou oj cted (b ed in re r expe t the
beginning of the fiscal year and the actual receipts or expenses, which are incurred by the end of
ing limits for the fiscal years.
or he pur curring s and
ds nd ser ces.
n
t upon real and personal property by y Assessor for the purpose of levying
s.
ces, comm nd the ent of
n s vice levels previously shed by th .
this de tru ent an ee o repay amoun nd on
e. Bo re rimaril
) B nd
This type of bond is secured by ll faith, credit, and taxing power of the
pe of red y the s taxes
or water revenues.
d exp re and an ted resourc d for period
a plan r achie o cil go o jective
ary
of bo ds or provem at may
A l B
A basis of accounting in which
opposed to when cash is received or sent.
Actual vs. Budgeted
Difference between the am nts pr e udget )venues o nditures a
the fiscal year.
Adoption
Formal action by the Town Council, which sets the spend
Appropriation
Specific amount of monies authorized by the Council f t pose of in obligation
acquiring goo a vi
Assessed Valuatio
A value se the Count
property taxe
Base Budget
The ongoing expense for personnel, contractual servi odities, a replacem
equipment to maintai er establi e Council
Bond
A municipality will issue bt ins m d agr t the face t of the bo
the designated maturity dat nds a p y used to finance capital projects.
• General Obligation (GO o
the fu
municipality.
• Revenue Bond
This ty bond is secu b revenue from a specific source such as gas
Budget
Financial plan of estimate enditu s ticipa es adopte a specific
of time outlining fo ving c un als and b s.
Budgetary Basis
The method used to determine when revenues and expenditures are recognized for budget
purposes.
Capital Budget
The appropriation n operating revenue for im ents to city facilities th
include buildings, streets, and parks.
Fiscal Year 2003-2004 Budget
- 147 -
Town of Fountain Hills
Carry Over
Year-end savings that can be carried rward to cover any one-time expenses such as supp
e nt e ntracts.
fo lies,
quipme , or sp cial co
Cash Basis
hich transactions are recognized only when cash amounts are increased
ed.
r al, to forese ures,
r revenue short falls.
to l assets
s sta b
Estimated Revenue
jected u c
xpenditure
a decrease in fund resources.
Arizon te Consti t at lim l exp f all
ic E tes Comm , b sed on growth and inflation
A l municipalities have th m Rule four-
ed on es eceive
e months establishing the beginning and the ending of financial
ansactions. For the Town of Fountain Hills, this period begins July 1 and ends June 30.
e Equ alent P sition )
q ull ime po
e, a part-time t o king fo ours per week would be equivalent to a 0.5
lf-bala se of acc ording other
financial resources.
balance or carry over that occurs when actual revenues exceed budgeted revenues and/or when
tual expenditures are less than budgeted expenditures.
A basis of accounting in w
or decreas
Contingency/Reserve
An amount set aside as available, with Council app ov cover un en expendit
emergency expenditures, o
Debt Ratio
Total debt divided by ta .
Debt Service
Principal and interest payment on out nding onds.
The amount of pro reven e to be ollected during the fiscal year.
E
Represents
Expenditure Limitation
An amendment to the a Sta tution h its annua enditures o
municipalities. The Econom stima ission a population
sets the limit. l e option of Ho e where the voters approve a
year expenditure limit bas revenu r d.
Fiscal Year
Any period of twelve consecutiv
tr
Full-Tim iv o (FTE
A position converted to the decimal e uivalent of a f -t sition based on 2,080 hours per
year. For exampl ypist w r r 20 h
FTE.
Fund
A fiscal and accounting entity with a se ncing t ounts rec cash and
Fund Balance
A
ac
Fiscal Year 2003-2004 Budget
- 148 -
Town of Fountain Hills
General Fund
T d u re all financia ransactions of the municipality excep
law or agreement to be accounted for in an fund.
he fun sed to measu l t t those required by
other
u Bond
way u o r eived r the p el e month period
source consists of state taxes colle n asoline nse , and a er
trans ortatio ed ees. T us use str t and ay
conti e nd gro comm ity. E
w s, pub buildi nd parks.
forms of revenue (e.g. state sales tax, state income tax, gasoline
x, motor vehicle license).
re than one y
Modified Accrual Basis of Accounting
h; which
rable, and b) expenditures are recognized in the accounting period in
which the fund liability is incurred, if measurable, except for un-matured interest on general long-
imilar accrued obligations, which should be recognized when due.
P
n ncludi local sales tax, franchise tax,
x. he MPC is a non-profit corpo es
ipal facilities, which it leases to the Town.
A measurable output that an organization strives to achieve within a designated time frame. The
dv organization toward a corresponding goal.
perating Budget
s.
Performance Indicators
f service performance indicators that reflect amount of money spent on services
and the resulting outcomes at a specific level of services provided.
Highway Users Reven e
Proceeds used solely for street and highway purposes and require voter authorization. Bonds are
payable from high ser revenue up to 50%f total ec fo ast tw v
(stipulated by state law).
Highway Users Revenue Fund (HURF)
This revenue cted o g , vehicle lice s numb
of other additional p n relat f hese funds m t be d for ee highw
purposes.
Infrastructure
Facilities that support the nuanc a wth of a un xamples include roads,
water lines, se er lic ngs, a
Intergovernmental Revenue
Federal and state grants and other
ta
Long Term Debt
Debt with a maturity of mo ear after date of issuance.
Management Indicators
A measurable means of evaluating impact of budget on achieving stated objectives.
Basis of accounting according to whic a) revenues are recognized in the accounting period in
they become available and measu
term debt and certain s
Municipal Property Corporation (M C) Bond
Bonds that are backed by the excise taxes of the Tow i ng
state shared sales tax, and auto lieu ta T ration tablished for the
purpose of issuing debt to purchase munic
Objectives
achievement of the objective a ances an
O
Day-to-day costs of delivering city service
Measurement o
Fiscal Year 2003-2004 Budget
- 149 -
Town of Fountain Hills
Property Tax
The total property tax levied by a municipality. Arizona’s municipal property tax system is
ivided into a primary and secondary rate.
.
Rate
ly use this
vy to retire the principal and interest or redemption charges on bond debt.
ppropriation including estimated revenues, bond/loan proceeds, fund
ansfers and beginning fund balances.
ces received from taxes, user charges and other levels of government.
Revenue
vy
Tax Rate
The amount of tax levied for each $100 of assessed valuation.
Transfer
Movement of resources between two funds. Example: An interfund transfer would include the
ansfer of operating resources from the General Fund to the Street Fund.
d
Primary Tax
Arizona statute limits the primary property tax levy amount and municipalities may use this tax
for any purpose
Secondary
Arizona statute does not limit the secondary tax levy amount and municipalities may on
le
Resources
Total amounts available for a
tr
Revenue
Financial resour
State-Shared
Includes the Town’s portion of state sales tax revenues, state income tax receipts, motor vehicle
in-lieu taxes.
Tax Le
The total amount of the general property taxes collected for purposes specified in the Tax Levy
Ordinance.
tr
Fiscal Year 2003-2004 Budget
- 150 -
Town of Fountain Hills
JOB DESCRIPTION – CODE ENFORCEMENT OFFICER
ing ordinances, zoning, land use, signage, and
ublic nuisance codes in the Town.
hief Building Official.
IES AND RESPONSIBILITIES
and in writing. Investigates possible violations of
own property maintenance, nuisance and zoning codes; identifies violations and properties not
and follows up with warning notices and citations to ensure compliance with city
ers to correct violations.
erforms preventative enforcement and conducts field inspections; inspects assigned areas of the
observe violations of city codes including zoning nuisance, environment,
ance violations.
eets with residents to discuss accused violation, using diplomacy and tact.
istories, approval documents, approved blueprints, property ownership records,
e records, utility records and other related documents as
ecessary.
ublic, other Town departments, architects, engineers, contractors,
abase for reporting and record keeping.
proactive regarding sign code enforcement.
ists the Prosecutor’s Office in determining appropriate
rites positive letters of encouragement to residents and business owners who upgrade property.
cts of a variety of business and residential structures, and those areas covered by Town
odes related to buildings, land use, fire, parking, signs, zoning, and public nuisance regulations.
ive techniques used to inspect residential, business, and land-use activities for non-
on and layout of streets and zones, computer hardware, software and
eripherals, ordinances, practices, procedures and terminology of governmental operations.
ships with citizens and neighborhood
ssociations;
eliver quality services that meet customer needs in a respectful and professional manner through
ositive, effective and honest communication;
tively with others, orally and in writing, using proper sentence construction
JOB OBJECTIVES
Performs skilled technical work in enforcing build
p
SUPERVISION RECEIVED
Work is performed under the supervision of the C
ESSENTIAL DUT
Responds to complaints from the public, orally
T
in compliance
codes. Works with citizens, property and business own
P
Town to locate and
swimming pool, neighborhood enhancement and health and safety ordin
M
Researches case h
sales tax licenses, aerial photos, microfich
n
Provides information to the p
and interested parties regarding zoning and other regulations, variances, related departmental
programs and policies.
Prepares reports, documents inspections, issues notices or letter, photographs property conditions
and maintains required records. Uses a computer dat
Is
Prepares cases for court actions, ass
disposition of outstanding cases and testifies in court.
Performs systematic review of every property in Town on an annual basis.
W
Performs related duties as assigned.
KNOWLEDGE, SKILLS, ABILITIES
Basic aspe
c
Investigat
conformance and/or to ensure compliance with codes and ordinances, Town’s geography,
including the locati
p
Ability to:
Resolve issues and conflicts through working partner
a
D
p
Communicate effec
and clearly organized thoughts in the explanation and application of regulations and procedures;
Fiscal Year 2003-2004 Budget
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Town of Fountain Hills
Perceive and interpret customer needs and translate them into effective solutions and operational
eye, arm, and hand movement.
stablish and maintain effective working relationships with co-workers, supervisors, and the
; and maintain regular consistent attendance and punctuality.
INIMUM QUALIFICATIONS
d experience equivalent to two years of recent public contact
nce in general construction work; or any equivalent combination of
xperience and education which provides the knowledge, skills, and abilities to perform this
DDITIONAL REQUIREMENTS
equires the mobility to stoop, stand, reach and bend. Requires mobility of arms to reach and
small objects.
ay be required to work within enclosed spaces or at heights above ground level.
round loud noise.
ay be required to work weekend hours.
ossession of a valid driver’s license issued by the State of Arizona.
d within the first year of employment.
policy;
Work in a variety of weather conditions with exposure to the outdoor elements;
Operate a variety of standard office equipment, including a personal computer that requires
continuous and repetitive
E
general public;
Produce letters and reports, which present case facts clearly and concisely;
Analyze, interpret, and acquire knowledge of the Town’s sign and zoning ordinances and
regulations
Skill in:
Use of computers, databases, and software.
M
Any combination of education an
experience, preferably including the application and interpretation of rules and regulations; or two
years of supervisory experie
e
work.
A
Physical Requirements:
Requires vision (which may be corrected) to read small print.
R
dexterity of hands to grasp and manipulate
Requires the ability to stand for long periods.
Requires the ability to walk long distances.
Performs lifting, pushing and/or pulling which does not exceed 50 pounds and is an infrequent
aspect of the job.
Work Environment:
Is subject to inside and outside environmental conditions.
May be required to work in inclement weather without effective protection from the sun, cold and
rain.
M
May be required to work a
May be required to attend periodic evening meetings and/or to travel within and out of district
boundaries to attend meetings.
M
License or Certificate:
P
AACE certification is require
FLSA Status: Non-exempt.
Fiscal Year 2003-2004 Budget
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Town of Fountain Hills
JOB DESCRIPTION – ECONOMIC/DOWNTOWN DEVELOPMENT
COORDINATOR
ES
lans, organizes, and implements an economic development program to promote the growth and
Town’s economic base, assists in the retention and expansion of existing
N RECEIVED
SSENTIAL DUTIES AND RESPONSIBILITIES
rganizes downtown development programs related to generating business and
oordinates all administrative aspects of the downtown development program including
g, grant administration, budget development and accounting. Prepares
ants.
evelops strategies for downtown economic development utilizing the Town’s human and
sources. Becomes familiar with all persons and groups directly or indirectly involved
,
mmittees in developing an annual action plan for implementing a downtown
vitalization program focused on the aspects of design preservation, promotion,
/management, and economic restructuring/development.
programs designed to enhance
ppreciation of the downtown’s assets. Fosters an understanding of the downtown development
goals and objectives through speaking arrangements, media interviews and
Commerce, Economic
evelopment Councils and various federal, state and local government agencies.
Assists individual tenants or property owners with physical improvement projects through
personal consultation or by obtaining and supervising professional design consultants; assists in
cating appropriate contractors and materials; when possible, participate in construction
pervision; provides advise and guidance on necessary financial mechanisms for physical
provements.
ssesses the management capacity of major downtown organizations and encourages
provements in the downtown community’s ability to undertake joint activities such as
promotional events, advertising, uniform store hours, special events, business recruitment,
arking management, and so on. Provides advice and information on successful downtown
management. Encourages a cooperative climate between downtown interests and local public
fficials.
Provides leadership for the active participation of business and community residents in presenting
e Town to visitors.
Monitors the downtown’s success by developing and maintaining data systems to track and assess
e progress of the downtown development program. These systems should include at minimum
, accurate and up-to-date
hic documentation of all
hysical changes and information on job creation and business retention.
JOB OBJECTIV
P
development of the
businesses, and vigorously seeks out new businesses for the Town, focusing in the downtown
area.
SUPERVISIO
Reports to the Planning Supervisor.
E
Plans and o
development opportunities.
C
purchasing, record keepin
all reports required by the Town, assisting with the preparation of reports to funding agencies and
supervising staff or consult
D
economic re
in the downtown commercial area. Is mindful of the roles of various downtown interest groups
assisting co
re
organization
Develops and conducts ongoing public awareness and educational
a
program’s
appearances, while keeping the downtown highly visible in the community.
Acts as liaison between the Town, local and regional Chambers of
D
lo
su
im
A
im
p
o
th
th
economic monitoring, leads reports and other accountability measures
tax base information, individual building files, thorough photograp
p
Fiscal Year 2003-2004 Budget
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Town of Fountain Hills
Proposes strategy to achieve goals and objectives for downtown development to the Planning
evelops and maintains an inventory of community resources including: commercially and
frastructure, social, cultural and education advantages and related
repares and administers the Town’s Business and Industry Marketing Program.
d develops prospectus client list.
s.
cipals and practices of economic and community development;
and regulations, sections of the Fountain Hills Town Code, standards,
ake important judgments with regard to varied business matters of significance to the Town.
se of computers, databases, and software.
tion of education and experience equivalent to a Bachelor’s Degree, and preferably
experience in an economic development or real
Supervisor; exercises broad discretion and makes independent judgments to attain goals and
objectives.
D
industrially zones land, public in
demographic information.
P
Maintains inventory of potential business relocations an
Assists in negotiating business incentive programs.
Establishes, maintains and coordinates working relationship with federal, state, municipal, and
regional agencies involved in economic development and workfare education and training.
Addresses businesses and civic groups regarding economic development activitie
Attracts businesses to locate in Fountain Hills and facilitates building construction in the
downtown area and throughout the town.
Administers a business retention and service program.
KNOWLEDGE, SKILLS, ABILITIES
Knowledge of:
Theory, prin
Theory and practices of micro and macro economics, finance, marketing and general business
administration;
State and Federal laws
policies and practices of the State Economic Development Department;
Industrial, foreign trade, and enterprise zone law;
Private activity bond practices and procedures;
State, federal, and regional grant programs pertaining to economic and community development.
Ability to:
Communicate effectively in oral and written form.
Direct consultants and project teams.
M
Think analytically and creatively.
Work independently.
Establish and maintain effective working relationships with local business leaders, business
association officials, federal, state, local and regional economic development officials, Town
staff, Boards and Commissions and the general public.
Skill in:
U
MINIMUM QUALIFICATIONS
Any combina
a Master’s Degree, in urban and regional planning, market economics, architecture, urban
geography or a related field, and three years
estate environment. A CEcD or AICP designation preferred.
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Town of Fountain Hills
ADDITIONAL REQUIREMENTS
Physical Requirements:
Requires the ability to sit for potentially long periods of time throughout the workday.
Manual dexterity and vision sufficient to operate computer systems for potentially long periods of
bility to operate a Town or personal vehicle in the course of work.
orking conditions in the office are clean, well lit, and free from extremes of temperature and
on of a valid Arizona driver’s license is required.
rofessional certification as Certified Economic Developer preferred.
time without experiencing abnormal hand, wrist or eye strain.
Hearing sufficient to understand conversations, both in person and on the telephone.
Ability to work out-of-doors in all weather conditions.
A
Work Environment:
W
humidity.
Working conditions in the field are subject to extreme variations in temperature and can include
high wind and rain.
License or Certificate:
Possessi
P
FLSA Status: Exempt.
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Town of Fountain Hills
JOB DESCRIPTION – EMERGENCY MANAGEMENT COORDINATOR
e as the Town’s liaison on emergency preparedness issues, coordinating training programs
nd emergency operations drills, and assisting departments with their emergency and mitigation
ivities. Assist in evaluating emergency service contracts.
UPERVISION RECEIVED
e Town Manager and works only under the
ills emergency plans to identify and resolve hazards and
anpower.
by the state, county and town, including preparation of written reports with
aw enforcement and fire departments, focusing on contract negotiation and
JOB OBJECTIVES
To serv
a
plans, response and recovery act
S
The Emergency Management Coordinator reports to th
most general supervision. Work is evaluated primarily on the basis of results achieved.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Manages the daily activities and coordination of Town’s emergency management program and
services.
Reviews the Town of Fountain H
potential shortfalls in preparedness for community emergencies.
Provides or coordinates training and instruction in disaster preparedness, emergency operations
and procedures with State and regional emergency management programs, orientations, drills and
exercises.
Serves as liaison to state emergency management agency (ADEM) and Maricopa County
Emergency Management.
Administers the Emergency Management Program budget, supplies, grants and reporting
compliance requirements.
Coordinates the response and recovery activities of departments, organizations and agencies
involved in disasters.
Establishes, implements and evaluates operational emergency response systems such as alerting
the public, recalling personnel, managing resources and cost recovery.
Responsible for ensuring that all emergency management documents, manuals, plans and recall
lists are up to date.
Identifies resources and/or agencies available to the Town of Fountain Hills in the event of an
emergency. The resources should include, but are not limited to, other agencies, available
equipment and m
Initiates, develops and delivers public outreach and awareness campaigns, public service
announcements and media releases for emergency and non-emergency information.
Develops marketing materials, pamphlets, brochures and instruction manuals on emergency
awareness, preparedness and safety procedures.
Coordinates with sheriff’s department all investigations for liquor, alarm and peddler licenses as
required
recommendations on all investigations.
Acts as liaison with l
developing accountability measurements.
Assists in reviewing, evaluating and negotiating contracts for emergency services (police, fire,
medical, and animal control).
Writes memos, Town Council reports, damage reports, and other administrative reports.
Point person for homeland security grants and issues.
Resolves routine problems encountered in performance of work assignments.
Performs other related duties as assigned.
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Town of Fountain Hills
KNOWLEDGE, SKILLS, ABILITIES
Knowledge of:
Federal, State, regional, County and Town emergency operations plans and management laws,
inistration and management;
evelop and present public awareness education and training;
variety of resolutions;
oordinate resources for emergency management;
intain effective working relationships with others.
INIMUM QUALIFICATIONS
te’s Degree in Emergency Management or related field; five (5) years emergency
equivalent combination of experience,
he knowledge, skills and ability to perform these duties.
S
class is required to live within fifteen (15) miles of the Town limits, and
volves extended workdays outside the regular working hours to respond, manage and
e emergency response incidents.
nsporting equipment weighing up to 50 pounds.
ision and hearing is required to perform essential functions.
fluids, infectious diseases and air
nd water borne pathogens when responding to and managing emergency situations.
equires the safe use of a Town vehicle on Town business.
icense or Certificate: Must possess a valid Arizona Driver’s License, Certified Emergency
statutes, rules, regulations, guidelines practices and procedures;
Education and training methods and practices;
Emergency management program development, adm
Geographical layout of local and regional area;
Computer hardware, software and peripherals;
Customer service and public relations practices and procedures
Ability to:
Communicate effectively in oral and written form;
D
Identify emergency hazards and develop a
Administer and c
Research, analyze and interpret cost recovery regulations;
Determine long range planning;
Establish and ma
Work independently.
Skill in:
Use of computers, databases, and software.
M
An Associa
planning and disaster operations experience; or any
education and training which provides t
ADDITIONAL REQUIREMENT
An employee in this
within the United States.
Physical Requirements:
In
investigat
Requires data entry, lifting, carrying, and tra
V
Work Environment:
Work is performed in office and field environments.
May involve potential exposure to extreme weather conditions, extreme heat, hazardous
chemicals and materials, emergency disaster situations, body
a
R
L
Manager (CEM) is preferred.
FLSA Status: Exempt.
Fiscal Year 2003-2004 Budget
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Town of Fountain Hills
JOB DESCRIPTION – PLANNING SUPERVISOR
JOB OBJECTIVES
Manage/coordinate Town planning and development activities, to include overseeing the
staff recommendations to
own officials, coordinating current and long range planning projects, and ensuring compliance
laws, codes, and ordinances. Provide highly responsible and complex
sor receives general direction from the Public Works Director.
ND RESPONSIBILITIES
ommends and administers policies and
onducts and supervises the planning studies in the community to gather data for evaluating current
projects. Conducts special studies and assignments; researches complex
lanning problems; prepares a variety of comprehensive reports. Responsible for General Plan
mendments and compliance.
irects the preparation of agenda items for the Town Council, Planning & Zoning Commission,
oard of Adjustment, and other committees and boards involved in land use, development, and
eneral planning activities.
irects and coordinates site plan and preliminary subdivision review; recommends amendments
Town Codes and Zoning Ordinances as needed.
upervises and participates in the development and administration of the Planning Division
perating budget; directs the forecast of additional funds needed for staffing, equipment,
aterials and supplies; monitors and approves expenditures; implements mid-year adjustments.
erves as a technical advisor to the Planning and Zoning Commission, Board of Adjustment,
ublic Works Director, other Town divisions and departments, and civic groups on planning,
oning and related matters; interprets ordinances and regulations as they apply to respective areas.
irects, coordinates and reviews amendments to the general comprehensive master plan; provides
lan and code interpretations as needed.
rains, motivates and evaluates personnel; establishes and monitors employee performance
bjectives; prepares and presents employee performance reviews; provides or coordinates staff
aining; works with employees to correct deficiencies, implements discipline and termination
rocedures.
onfers with engineers, developers, architects, agencies and the general public in acquiring
formation and coordinating planning and zoning matters; provides information regarding Town
oning requirements.
evelops and implements annexation plans.
cts as Zoning Administrator.
esponds to and resolves difficult citizen inquiries and complaints.
erforms related duties as assigned.
NOWLEDGE, SKILLS, ABILITIES
nowledge of:
esearch methods and sources of information related to urban growth and development
development review process, supervising assigned staff, presenting
T
with applicable Town
administrative support to the Public Works Director.
SUPERVISION RECEIVED
The Planning Supervi
ESSENTIAL DUTIES A
Develops, plans and implements goals and objectives; rec
procedures.
C
and advanced planning
p
a
D
B
g
D
to
S
o
m
S
P
z
D
p
T
o
tr
p
C
in
z
D
A
R
P
K
K
Principles and practices of urban planning and zoning
R
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Town of Fountain Hills
Laws and regulations regarding general plans, environmental matters, zoning and land use
ubdivision and site plan review and submittal procedures.
el.
elegate authority and responsibility, as well as schedule and program work on a long-term basis.
and economic impacts on urban planning.
minister sound division policies
velopment policy issues.
ience and training that would likely provide the required knowledge
helor’s Degree from an accredited college or university with major course
ENTS
or eye strain.
the course of work.
ive work and is not substantially exposed to adverse environmental
d Planners certificate.
Principles and techniques of budget development and administration
Principles and practices of organization, administration, and personnel management
Economic Development principals and techniques
S
Ability to:
Plan, prioritize, assign, and direct the work of professional, technical and clerical personn
D
Respond to changing perspectives of the environmental
Interpret planning and zoning policies and procedures to the general public
Develop and ad
Prepare and administer a division budget
Identify, coordinate, and resolve a wide variety of land use and de
Communicate clearly and concisely, both orally and in writing.
Skill in:
Use of computers, databases, and software.
MINIMUM QUALIFICATIONS
Any combination of exper
and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Five years of professional planning experience. Three years of supervisory and administrative
planning experience.
Training:
Equivalent to a Bac
work in urban planning or a related field.
ADDITIONAL REQUIREM
Physical Requirements:
Requires the ability to sit for potentially long period of time throughout the workday.
Manual dexterity and vision sufficient to operate computer systems for potentially long periods of
time without experiencing abnormal hand, wrist
Hearing sufficient to understand conversations, both in person and on the telephone.
Ability to work out-of-doors in all weather conditions.
Operation of Town or personal vehicle in
Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to
move objects.
Work Environment:
Typically office or administrat
conditions.
License or Certificate:
Possession of a valid Arizona driver’s license is required.
Possession of American Institute of Certifie
FLSA Status: Exempt.
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