HomeMy WebLinkAboutC2021-027 - Jamie Paul TEMPORARY EMPLOYMENT AGREEMENT (THE “AGREEMENT”)
THIS AGREEMENT entered into this 3rd day of December, 2020, between the
Town of Fountain Hills (hereinafter "Town") and Jamie Paul (formerly Jamie Salentine)
(hereinafter "Temporary Employee").
WHEREAS, the Town has a need for temporary services in the Community
Services Department.
WHEREAS, Temporary Employee represents he/she has the necessary skills and
experience to provide the temporary services required by the said Department.
NOW, THEREFORE, IT IS AGREED between the Town and Temporary Employee
as follows:
Temporary Employee agrees to provide temporary services as an Executive
Assistant to the said Town Department. The services to be provided shall include, but
may not necessarily be limited to the responsibilities as indicated in the job description
and/or those services as designated by the Community Services Director or a duly
appointed designee. The work schedule and duties will be determined in the sole
discretion of the Community Services Director or designee. The overall physical strength
demands for the position shall include, but are not necessarily limited to, sedentary and
light. Physical demands shall include, but are not necessarily limited to, standing, sitting,
walking, carrying, bending, kneeling, crouching frequently.
The term of this Agreement shall be for no greater than 90 (ninety) days,
commencing on December 3, 2020, and concluding on March 3, 2021. In no event, may
the term of this Agreement exceed 90 days.
Town agrees to pay Temporary Employee twenty-six dollars and 92 cents,
($26.92) per hour for all services provided pursuant to this Agreement. Temporary
Employee may not work in excess of forty (40) hours within a Town workweek or (7) day
period.
Temporary Employee understands and agrees that they shall not be entitled to any
employee benefits provided to other Town employees except paid Sick Leave, workers'
compensation insurance, and other benefits required by federal, state, or local law.
Temporary Employee understands and agrees to abide by all Town policies, rules,
and regulations, including those set forth in the Town’s Personnel Policies. Temporary
Employee acknowledges that they have received a copy of the Town’s Personnel
Policies. To the extent that Town policies, rules, and/or regulations conflict with the terms
Executive Assistant- Temporary Employment Agreement dated December 3, 2020
2
of this Agreement, the specific terms of this Agreement will control. Temporary Employee
understands that and agrees that they are not entitled to any rights or benefits afforded
by the Town’s Personnel Policies or any other Town policy, including but not limited to
any appeal and/or grievance rights.
Temporary Employee understands and agrees that their employment with the
Town is “at-will” and may be terminated at any time, with or without notice or cause, and
with or without reason, so long as it is not otherwise unlawful. This Agreement shall be
subject to termination pursuant to A.R.S. 38-511 relating to conflicts of interest or any
other applicable law.
I HAVE READ THIS AGREEMENT AND TOWN OF FOUNTAIN HILLS,
AGREE TO THE TERMS THEREIN. a Municipal Corporation
Temporary Employee-Jamie Paul
Community Services Director
Town Manager
Account Line Item to be Charged: CSAD
APPROVED AS TO FORM:
Town Attorney
ATTEST
___________________________
Town Clerk
Jamie Paul (Dec 3, 2020 12:32 MST)
Rachael Goodwin (Dec 8, 2020 11:03 MST)
Rachael Goodwin
Grady E. Miller (Dec 8, 2020 11:36 MST)
Grady E. Miller
Elizabeth A Burke (Dec 8, 2020 12:49 MST)
Job Title: Executive Assistant
Department: Community Services
Immediate
Supervisor: Community Services Director
FLSA Status: Non-Exempt
BRIEF DESCRIPTION OF THE JOB:
Provides support services and executive assistance for the Director and Division Supervisors of the department by
performing highly responsible secretarial, clerical, and administrative duties. Serves as the budget aide for all divisions
of the department.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The
following examples do not identify all duties performed by any single incumbent.
Physical Strength
Code ESSENTIAL FUNCTIONS
1 S Assists Department management in budget preparation; prepares Department budget
reports. Prepares bidding documents and administers contract documents for the
annual landscape contract. Assists Community Services Managers and Supervisors
in project construction management by reporting, file management, and contract
administration.
2 S Prepares and distributes Commission Meeting packets and postings; secures meeting
rooms, attends Commission meetings, transcribes Commission minutes. Prepares
all paperwork pertaining to Commission recruitment and attends recruitment
interviews.
3 S Provides administrative support in the day-to-day operations of the department.
Processes the department’s time sheets and leaves slips. Reviews incoming mail,
distributes it accordingly, and responds to correspondence as directed.
4 S Prepares requisitions and receives products on purchase orders using the MUNIS
software system. Maintains a department purchase card and codes purchases.
Monitors and orders departmental supplies. Calls for equipment repair when
necessary. Monitors and stocks the department’s brochures and flyers in kiosks.
5 S Provides support for the Town Hall CSRs; assists in participant registration and park
facility booking, and other areas as needed. Assists staff at the Community
Center/Activity Center with conducting tours of the Community Center, booking
events, registrations, memberships, proofreading, and other areas when requested.
6 S Conducts research, accomplishes special projects, and sits on committees as
assigned. Responds to requests for information from staff and the general public in a
timely manner to achieve satisfactory resolutions.
7 S Maintains all of the records/documents for the department. Adheres to the records
retention requirements.
* See page 3 – Overall Physical Strength Demands
2
JOB REQUIREMENTS:
JOB REQUIREMENTS
Formal Education /
Knowledge
Work requires knowledge of a specific vocational, administrative, or technical nature,
which may be obtained with six months/one year of advanced study or training past the
high school equivalency. Junior college, vocational, business, technical or
correspondence schools are likely sources. Appropriate certification may be awarded
upon satisfactory completion of advanced study or training. Must be literate in
Microsoft Word, Excel, PowerPoint, and Microsoft Outlook.
Experience Minimum five years in progressively responsible administrative work.
Certifications and
Other Requirements
Notary Public; Automated External Defibrillator/CPR Certification; First Aid
Certification.
** Equivalent combination of experience and training that meet the minimum qualifications
may be substituted.
Reading Work requires the ability to read and understand reports, letters, correspondence,
schedules, budget material and purchase orders.
Math Work requires the ability to perform general ma th calculations such as addition,
subtraction, multiplication and division.
Writing Work requires the ability to write reports, letters, correspondence, schedules and
purchase orders.
Managerial None
Budget Responsibility None
Supervisory /
Organizational Control
None
Complexity Work requires analysis and judgment in accomplishing diversified duties. Work requires
the exercise of independent thinking within the limits of policies, standards and
precedents.
Interpersonal / Human
Relations Skills
The incumbents in this position contact others within the organization. These contacts
may involve similar work units or departments within the Town, which may be involved
in decision-making or providing approval or decision-making authority for purchases or
projects. In addition, these incumbents work with individuals outside the City who may
belong to professional or peer organizations. Working with various state and federal
agencies may also be required of the employee. Vendors and suppliers may also be
called upon for information on purchases, supplies or products. Meetings and
discussions may be conducted with customers, vendors, brokers and sales
representatives.
3
OVERALL PHYSICAL STRENGTH DEMANDS:
PHYSICAL DEMANDS:
C = Continuously
2/3 or more of the time
F = Frequently
From 1/3 to 2/3 of the time
O = Occasionally
Up to 1/3 of the time
R = Rarely
Less than 1 hour per week
N = Never
Never occurs
This is a description of the way this job is currently performed; it does not address the potential
for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE DESCRIPTION
Standing O Filing, copying, assembling packet materials, and assisting the public
Sitting F Deskwork and meetings
Walking O To and from office equipment and other departments and during programs
Lifting O Receiving and restocking supplies
Carrying R Light weight equipment and office supplies
Pushing/Pulling R Light weight equipment
Reaching O For supplies and files
Handling C Paperwork, resolving problems associated with software systems
Fine Dexterity C Computer keyboard and calculator
Kneeling O Retrieving filing items and organizing equipment and supplies
Crouching O Retrieving filing items and organizing equipment and supplies
Crawling R Retrieving small pieces of equipment and supplies under tables
Bending O Retrieving filing items, small equipment, and supplies
Twisting O Retrieving filing items, small equipment, and supplies
Climbing O Stairs and ladder
Balancing R On ladder
Vision C Reading, computer monitor, driving, observing work activities
Hearing C Communicating with staff and the general public on the telephone
Talking C Communicating with staff and the general public on the phone and in person
Foot Controls O Transcription/recording equipment
Sedentary Light Medium Heavy Very Heavy
S=sedentary
Exerting up to 10 lbs.
occasionally or negligible
weights frequently; sitting
most of the time
L=Light
Exerting up to 20 lbs.
occasionally, 10lbs.
frequently, or negligible
amounts constantly OR
requires walking or
standing to a significant
degree.
M=Medium
Exerting 20-50 lbs.
occasionally, 10-25 lbs.
frequently, or up to 10-20
lbs. constantly.
H=Heavy
Exerting 50-100 lbs.
occasionally, 25-50 lbs.
frequently, or up to 10-20
lbs. constantly.
VH=Very Heavy
Exerting over 100 lbs.
occasionally, 50-100 lbs.
frequently, or up to 20-50
lbs. constantly.
4
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Computer and related software, Copy machine, fax machine, laminator, paper autofolder machine, binding machine,
recording equipment, telephone, calculator, general office supplies, typewriter, laser printer, inkjet printer, department
vehicles, Automated External Defibrillator and first aid kits.
ENVIRONMENTAL FACTORS:
D = Daily W = Several
Times Per Week
M = Several
Times Per Month S = Seasonally N = Never
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
Hazards N Extreme
Temperatures N
Chemical
Hazards N Noise and
Vibration N
Electrical
Hazards N Wetness/Humidity N
Fire Hazards N Respiratory
Hazards N
Explosives N Physical Hazards N
Communicable
Diseases N
Physical
Danger or
Abuse
N
Other (see 1
Below) N
(1)
(2)
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
C = Continuously
2/3 or more of the time
F = Frequently
From 1/3 to 2/3 of the time
O = Occasionally
Up to 1/3 of the time
R = Rarely
Less than 1 hour per week
N = Never
Never occurs
NON-PHYSICAL DEMANDS
Time Pressures F
Emergency Situations R
Frequent Change of Tasks F
Irregular Work Schedule/Overtime R
Performing Multiple Tasks Simultaneously C
Working Closely with Others as Part of a Team C
Tedious or Exacting Work O
Noisy/Distracting Environment O
Other (see 3 below)
(3)
PRIMARY WORK LOCATION
Office
Environment X
Warehouse
Shop
Vehicle
Outdoors
Recreation Center
Other (see 2
Below)
Temporary Employment Agreement_2020_Exec
utive Assistant Community Services - Jamie_Pa
ul_(Salentine) (003)
Final Audit Report 2020-12-08
Created:2020-12-03
By:Jamie Paul (jsalentine@fh.az.gov)
Status:Signed
Transaction ID:CBJCHBCAABAAwAMw6i7HQ9qJNeRK5wwKnBqXSo6hfdOc
"Temporary Employment Agreement_2020_Executive Assistant
Community Services - Jamie_Paul_(Salentine) (003)" History
Document created by Jamie Paul (jsalentine@fh.az.gov)
2020-12-03 - 7:27:24 PM GMT- IP address: 138.207.161.143
Document e-signed by Jamie Paul (jsalentine@fh.az.gov)
Signature Date: 2020-12-03 - 7:32:38 PM GMT - Time Source: server- IP address: 138.207.161.143
Document emailed to Rachael Goodwin (rgoodwin@fh.az.gov) for signature
2020-12-03 - 7:32:40 PM GMT
Email viewed by Rachael Goodwin (rgoodwin@fh.az.gov)
2020-12-03 - 9:11:43 PM GMT- IP address: 184.178.192.162
Email viewed by Rachael Goodwin (rgoodwin@fh.az.gov)
2020-12-07 - 8:39:00 PM GMT- IP address: 184.178.192.162
Document e-signed by Rachael Goodwin (rgoodwin@fh.az.gov)
Signature Date: 2020-12-08 - 6:03:57 PM GMT - Time Source: server- IP address: 184.178.192.162
Document emailed to Aaron Arnson (aaron@piercecoleman.com) for signature
2020-12-08 - 6:03:59 PM GMT
Email viewed by Aaron Arnson (aaron@piercecoleman.com)
2020-12-08 - 6:10:10 PM GMT- IP address: 174.238.140.180
Document e-signed by Aaron Arnson (aaron@piercecoleman.com)
Signature Date: 2020-12-08 - 6:10:19 PM GMT - Time Source: server- IP address: 174.238.140.180
Document emailed to Grady E. Miller (gmiller@fh.az.gov) for signature
2020-12-08 - 6:10:21 PM GMT
Email viewed by Grady E. Miller (gmiller@fh.az.gov)
2020-12-08 - 6:35:39 PM GMT- IP address: 184.178.192.162
Document e-signed by Grady E. Miller (gmiller@fh.az.gov)
Signature Date: 2020-12-08 - 6:36:23 PM GMT - Time Source: server- IP address: 184.178.192.162
Document emailed to Elizabeth A Burke (eburke@fh.az.gov) for signature
2020-12-08 - 6:36:24 PM GMT
Email viewed by Elizabeth A Burke (eburke@fh.az.gov)
2020-12-08 - 7:48:29 PM GMT- IP address: 24.251.212.19
Document e-signed by Elizabeth A Burke (eburke@fh.az.gov)
Signature Date: 2020-12-08 - 7:49:14 PM GMT - Time Source: server- IP address: 24.251.212.19
Agreement completed.
2020-12-08 - 7:49:14 PM GMT