HomeMy WebLinkAboutC2021-059 - National Business Furniture
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date
and year first set forth above.
“Town”
TOWN OF FOUNTAIN HILLS,
an Arizona municipal corporation
Grady E. Miller, Town Manager
ATTEST:
Elizabeth A. Klein, Town Clerk
APPROVED AS TO FORM:
Aaron D. Arnson, Town Attorney
[SIGNATURES CONTINUE ON FOLLOWING PAGES]
Elizabeth A. Klein (Jun 1, 2021 11:27 PDT)
Elizabeth A. Klein
“Contractor”
____________________________________,
By:
Name:
Title:
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Contract No. 2021-059
COOPERATIVE PURCHASING AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS AND
NATIONAL BUSINESS FURNITURE, LLC
THIS COOPERATIVE PURCHASING AGREEMENT (this “Agreement”) is entered into
as of the date of execution, between the Town of Fountain Hills, an Arizona municipal corporation
(the “Town”), and National Business Furniture, LLC., a Delaware limited liability company (the
“Contractor”).
RECITALS
A. After a competitive procurement process, The National Purchasing Cooperative
(“BuyBoard”), a cooperative formed between the National School Boards Association and several
state school board associations pursuant to MD. Code Ann., State Fin., & Proc. Section 13-110
and R.I. Gen Laws Section 16-2-9.2, entered into Contract No. 584-19, dated April 1, 2019 (the
“BuyBoard Contract”), for the Contractor to provide office furniture and associated ancillary
services (“Materials & Services”). A copy of the BuyBoard Contract is attached hereto as Exhibit
A and incorporated herein by reference, to the extent not inconsistent with this Agreement.
B. The Town is permitted, pursuant to Section 3-3-27 of the Town Code and Section 10
of the Town Procurement Policy, to make purchases under the BuyBoard Contract, at its discretion
and with the agreement of the awarded Contractor, and the BuyBoard Contract permits its
cooperative use by other public entities, including the Town.
C. The Town and the Contractor desire to enter into this Agreement for the purpose of
(i) acknowledging their cooperative contractual relationship under the BuyBoard Contract and this
Agreement, (ii) establishing the terms and conditions by which the Contractor may provide labor,
equipment, and materials necessary to deliver and place office furniture (the “Materials and
Services”) and (iii) setting the maximum aggregate amount to be expended pursuant to this
Agreement related to the Materials and Services.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing introduction and recitals, which
are incorporated herein by reference, the following mutual covenants and conditions, and other
good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,
the Town and the Contractor hereby agree as follows:
1. Term of Agreement. This Agreement shall be effective as of the date first set forth
above and shall remain in full force and effect until October 31, 2022 (the “Initial Term”), unless
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terminated as otherwise provided in this Agreement or the BuyBoard Contract. After the
expiration of the Initial Term, this Agreement may be renewed for up to one successive one-year
term (the “Renewal Term”) if: (i) it is deemed in the best interests of the Town, subject to
availability and appropriation of funds for renewal in each subsequent year, (ii) the term of the
BuyBoard Contract has not expired or has been extended, (iii) at least 30 days prior to the end of
the then-current term of this Agreement, the Contractor requests, in writing, to extend this
Agreement for an additional one-year term and (iv) the Town approves the additional one-year
term in writing (including any price adjustments approved as part of the BuyBoard Contract), as
evidenced by the Town Manager’s signature thereon, which approval may be withheld by the
Town for any reason. The Contractor’s failure to seek a renewal of this Agreement shall cause this
Agreement to terminate at the end of the then-current term of this Agreement; provided, however,
that the Town may, at its discretion and with the agreement of the Contractor, elect to waive this
requirement and renew this Agreement. The Initial Term and any Renewal Term(s) are collectively
referred to herein as the “Term.” Upon renewal, the terms and conditions of this Agreement shall
remain in full force and effect.
2. Scope of Work. Contractor shall provide to the Town the Materials & Services
(delivery, unloading, and placement/assembling of office furniture as directed by the Town) under
the terms and conditions of the BuyBoard Contract and according to the specifications set forth in
the Contractor’s Proposal attached hereto as Exhibit B and incorporated herein by reference.
2.1 Inspection; Acceptance. All Materials and Services are subject to final
inspection and acceptance by the Town and shipped “FOB destination.” Materials failing to
conform to the requirements of this Agreement and/or the BuyBoard Contract will be held at
Contractor’s risk and may be returned to the Contractor. If so returned, all costs are the
responsibility of the Contractor. Upon discovery of non-conforming Materials or Services, the
Town may elect to do any or all of the following by written notice to the Contractor: (i) waive the
non-conformance; (ii) stop the work immediately; or (iii) bring Materials or Services into
compliance and withhold the cost of same from any payments due to the Contractor.
2.2 Cancellation. The Town reserves the right to cancel any work order within
a reasonable time after issuance that is not in production and has not shipped. Should a work
order be canceled, the Town agrees to reimburse the Contractor, but only for actual and
documentable costs incurred by the Contractor due to and after issuance of the work order. The
Town will not reimburse the Contractor for any costs incurred after receipt of the Town notice of
cancellation, or for lost profits, shipment of product prior to issuance of a work order or for anything
not expressly permitted pursuant to this Agreement.
3. Compensation. The Town shall pay Contractor an amount not to exceed $49,999.00
for the Materials and Services at the rates set forth in the BuyBoard Contract and as more
particularly set forth in Exhibit B. The aggregate not-to-exceed amount, inclusive of all Renewal
Terms, shall not exceed $49,999.00.
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4. Payments. The Town shall pay the Contractor monthly, based upon acceptance and
delivery of Materials and/or Services performed and completed to date, and upon submission and
approval of invoices. Each invoice shall (i) contain a reference to this Agreement and the
BuyBoard Contract and (ii) document and itemize all work completed to date. The invoice
statement shall include a record of materials delivered, time expended, and work performed in
sufficient detail to justify payment. Additionally, invoices submitted without referencing this
Agreement and the BuyBoard Contract will be subject to rejection and may be returned.
5. Records and Audit Rights. To ensure that the Contractor and its subcontractors are
complying with the warranty under Section 6 below, Contractor’s and its subcontractors’ books,
records, correspondence, accounting procedures and practices, and any other supporting evidence
relating to this Agreement, including the papers of any Contractor and its subcontractors’
employees who perform any work or services pursuant to this Agreement (all of the foregoing
hereinafter referred to as “Records”), shall be open to inspection and subject to audit and/or
reproduction during normal working hours by the Town, to the extent necessary to adequately
permit evaluation of the Contractor’s and its subcontractors’ compliance with the Arizona
employer sanctions laws referenced in Section 6 below. To the extent necessary for the Town to
audit Records as set forth in this Section, Contractor and its subcontractors hereby waive any rights
to keep such Records confidential. For the purpose of evaluating or verifying such actual or
claimed costs or units expended, the Town shall have access to said Records, even if located at its
subcontractors’ facilities, from the effective date of this Agreement for the duration of the work
and until three years after the date of final payment by the Town to Contractor pursuant to this
Agreement. Contractor and its subcontractors shall provide the Town with adequate and
appropriate workspace so that the Town can conduct audits in compliance with the provisions of
this Section. The Town shall give Contractor or its subcontractors reasonable advance notice of
intended audits. Contractor shall require its subcontractors to comply with the provisions of this
Section by insertion of the requirements hereof in any subcontract pursuant to this Agreement.
6. E-verify Requirements. To the extent applicable under ARIZ. REV. STAT. § 41- 4401,
the Contractor and its subcontractors warrant compliance with all federal immigration laws and
regulations that relate to their employees and their compliance with the E-verify requirements
under ARIZ. REV. STAT. § 23-214(A). Contractor’s or its subcontractors’ failure to comply with
such warranty shall be deemed a material breach of this Agreement and may result in the
termination of this Agreement by the Town.
7. Israel. Contractor certifies that it is not currently engaged in and agrees for the
duration of this Agreement that it will not engage in a “boycott,” as that term is defined in ARIZ.
REV. STAT. § 35-393, of Israel.
8. Conflict of Interest. This Agreement may be canceled by the Town pursuant to ARIZ.
REV. STAT. § 38-511.
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9. Applicable Law; Venue. This Agreement shall be governed by the laws of the State
of Arizona and a suit pertaining to this Agreement may be brought only in courts in Maricopa
County, Arizona.
10. Agreement Subject to Appropriation. The Town is obligated only to pay its
obligations set forth in this Agreement as may lawfully be made from funds appropriated and
budgeted for that purpose during the Town’s then current fiscal year. The Town’s obligations
under this Agreement are current expenses subject to the “budget law” and the unfettered
legislative discretion of the Town concerning budgeted purposes and appropriation of funds.
Should the Town elect not to appropriate and budget funds to pay its Agreement obligations, this
Agreement shall be deemed terminated at the end of the then-current fiscal year term for which
such funds were appropriated and budgeted for such purpose and the Town shall be relieved of
any subsequent obligation under this Agreement. The parties agree that the Town has no obligation
or duty of good faith to budget or appropriate the payment of the Town’s obligations set forth in
this Agreement in any budget in any fiscal year other than the fiscal year in which this Agreement
is executed and delivered. The Town shall be the sole judge and authority in determining the
availability of funds for its obligations under this Agreement. The Town shall keep Contractor
informed as to the availability of funds for this Agreement. The obligation of the Town to make
any payment pursuant to this Agreement is not a general obligation or indebtedness of the Town.
Contractor hereby waives any and all rights to bring any claim against the Town from or relating
in any way to the Town's termination of this Agreement pursuant to this section.
11. Conflicting Terms. In the event of any inconsistency, conflict or ambiguity among
the terms of this Agreement, the BuyBoard Contract, the Proposal, and invoices, the documents
shall govern in the order listed herein. Notwithstanding the foregoing, and in conformity with
Section 2 above, unauthorized exceptions, conditions, limitations or provisions in conflict with the
terms of this Agreement or the BuyBoard Contract (collectively, the “Unauthorized Conditions”),
other than the Town’s project-specific requirements, are expressly declared void and shall be of
no force and effect. Acceptance by the Town of any work order or invoice containing any such
Unauthorized Conditions or failure to demand full compliance with the terms and conditions set
forth in this Agreement or under the BuyBoard Contract shall not alter such terms and conditions
or relieve Contractor from, nor be construed or deemed a waiver of, its requirements and
obligations in the performance of this Agreement.
12. Rights and Privileges. To the extent provided under the BuyBoard Contract, the
Town shall be afforded all of the rights and privileges afforded to BuyBoard and shall be
“BuyBoard” (as defined in the BuyBoard Contract) for the purposes of the portions of the
BuyBoard Contract that are incorporated herein by reference.
13. Indemnification; Insurance. In addition to and in no way limiting the provisions set
forth in Section 12 above, the Town shall be afforded all of the insurance coverage and
indemnifications afforded to the State to the extent provided under the BuyBoard Contract, and
such insurance coverage and indemnifications shall inure and apply with equal effect to the Town
under this Agreement including, but not limited to, the Contractor’s obligation to provide the
indemnification and insurance. In any event, the Contractor shall indemnify, defend and hold
5
harmless the Town and each council member, officer, employee or agent thereof (the Town and
any such person being herein called an “Indemnified Party”), for, from and against any and all
losses, claims, damages, liabilities, costs and expenses (including, but not limited to, reasonable
attorneys’ fees, court costs and the costs of appellate proceedings) to which any such Indemnified
Party may become subject, under any theory of liability whatsoever (“Claims”), insofar as such
Claims (or actions in respect thereof) relate to, arise out of, or are caused by or based upon the
negligent acts, intentional misconduct, errors, mistakes or omissions, in connection with the work
or services of the Contractor, its officers, employees, agents, or any tier of subcontractor in the
performance of this Agreement.
14. Notices and Requests. Any notice or other communication required or permitted to
be given under this Agreement shall be in writing and shall be deemed to have been duly given if
(i) delivered to the party at the address set forth below, (ii) deposited in the U.S. Mail, registered
or certified, return receipt requested, to the address set forth below or (iii) given to a recognized
and reputable overnight delivery service, to the address set forth below:
If to the Town:
Town of Fountain Hills
16705 E. Avenue of the Fountains
Fountain Hills, Arizona 85268
Attn: Grady E. Miller, Town Manager
With Copy to: Town of Fountain Hills
16705 E. Avenue of the Fountains
Fountain Hills, Arizona 85268
Attn: Aaron D. Arnson, Town Attorney
If to Contractor: National Business Furniture
770 S. 70th St.
Milwaukee, WI. 53214
Attn: Kristin Gill
or at such other address, and to the attention of such other person or officer, as any party may
designate in writing by notice duly given pursuant to this subsection. Notices shall be deemed
received: (i) when delivered to the party, (ii) three business days after being placed in the U.S.
Mail, properly addressed, with sufficient postage or (iii) the following business day after being
given to a recognized overnight delivery service, with the person giving the notice paying all
required charges and instructing the delivery service to deliver on the following business day. If a
copy of a notice is also given to a party’s counsel or other recipient, the provisions above governing
the date on which a notice is deemed to have been received by a party shall mean and refer to the
date on which the party, and not its counsel or other recipient to which a copy of the notice may
be sent, is deemed to have received the notice.
6
[SIGNATURES APPEAR ON FOLLOWING PAGES]
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date
and year first set forth above.
“Contractor”
NATIONAL BUSINESS FURNITURE, LLC,
A Delaware limited liability company
By: __________________________
Name: __Joanna Terry___________
Its: ____Director of Vertical Markets
EXHIBIT A
TO
COOPERATIVE PURCHASING AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
NATIONAL BUSINESS FURNITURE, LLC
[The National Purchasing Cooperative D/B/A “BuyBoard” Contract]
See following pages.
EXHIBIT B
TO
COOPERATIVE PURCHASING AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
NATIONAL BUSINESS FURNITURE, LLC
[Contractor’s Proposal]
See following pages.
4853-0792-1819, v. 1
Page 1 of 6
(Revised by the Cooperative Board of Trustees on March 10, 2016).
NATIONAL PURCHASING COOPERATIVE
INTERLOCAL PARTICIPATION AGREEMENT
This Interlocal Participation Agreement ("Agreement") is made and entered into on the date indicated
below by and between The National Purchasing Cooperative ("Cooperative"), an administrative agency of
cooperating local governments, acting on its own behalf and the behalf of all participating local governments,
and the undersigned local government ("Cooperative Member").
I. RECITALS
WHEREAS, the National Purchasing Cooperative was formed on May 26, 2010, pursuant to MD. CODE
ANN., STATE FIN. & PROC. § 13-110 (West 2009), and R.I.GEN.LAWS § 16-2-9.2 (2009); and
WHEREAS, the purpose of this Agreement is to facilitate compliance with state procurement
requirements, to identify qualified vendors of commodities, goods and services, to relieve the burdens of the
governmental purchasing function, and to realize the various potential economies, including administrative cost
savings, for Cooperative Members;
NOW THEREFORE, in consideration of the mutual covenants, promises and obligations contained
herein, the undersigned Cooperative Member and the Cooperative agree as follows.
II. TERMS AND CONDITIONS
1. Adopt Organizational Interlocal Cooperation Agreement. The Cooperative Member by the execution
or acceptance of this Agreement hereby adopts and approves the Organizational Interlocal Agreement
dated May 26, 2010, which agreement is incorporated herein by reference (and is available from the
Cooperative upon request). The Organizational Interlocal Agreement established the Cooperative as an
administrative agency of its collective participants, and Cooperative Member agrees to become a
participant or additional party to that Organizational Interlocal Agreement.
2. Term. The initial term of this Agreement shall commence on the date it is executed by both parties and
shall automatically renew for successive one-year terms unless sooner terminated in accordance with the
provisions of this Agreement.
3. Termination.
(a) By the Cooperative Member. This Agreement may be terminated by the Cooperative Member
at any time by thirty (30) days prior written notice to the Cooperative, provided any amounts
owed to any vendor have been fully paid.
Page 2 of 6
(Revised by the Cooperative Board of Trustees on March 10, 2016).
(b) By the Cooperative. The Cooperative may terminate this Agreement by:
(1) Giving ten (10) days notice by certified mail to the Cooperative Member if the Cooperative
Member breaches this Agreement; or
(2) Giving thirty (30) days notice by certified mail to the Cooperative Member with or without
cause.
(c) Termination Procedure. If the Cooperative Member terminates its participation under this
Agreement or breaches this Agreement, or if the Cooperative terminates participation of the
Cooperative Member, the Cooperative Member shall bear the full financial responsibility for all
of its purchases made from vendors under or through this Agreement. The Cooperative may seek
the whole amount due, if any, from the terminated Cooperative Member. In addition, the
Cooperative Member agrees it will not be entitled to a distribution which may occur after the
Cooperative Member terminates from the Cooperative.
4. Payments by Cooperative Member. The Cooperative Member will make timely payments to the vendor
for the goods, materials and services received in accordance with the terms and conditions of the bid
invitation, instructions, and all other applicable procurement documents. Payment for goods, materials
and services and inspections and acceptance of goods, materials and services ordered by the procuring
Cooperative Member shall be the exclusive obligation of the procuring Cooperative Member, and not the
Cooperative. Furthermore, the Cooperative Member is solely responsible for negotiating and securing
ancillary agreements from the vendor on such other terms and conditions, including provisions relating to
insurance or bonding, that the Cooperative Member deems necessary or desirable under federal, state or
local law, local policy or rule, or within its business judgment.
5. Payments by Vendors. The parties agree that the Cooperative will require payment from vendors which
are selected to provide goods, materials or services to Cooperative Members. Such payment (hereafter
“Vendor Fees”) may be up to two percent (2%) of the purchase price paid by Cooperative Members or a
flat fee amount that may be set from time to time by the Cooperative Board of Directors. Cooperative
Member agrees that these Vendor Fees fairly compensate the Cooperative for the services and functions
performed under this Agreement and that these Vendor Fees enable the Cooperative to pay the
administrative, endorsement, licensing, marketing, and other expenses involved in successfully operating a
program of electronic commerce for the Cooperative Members. Further, Cooperative Member
affirmatively disclaims any rights to such Vendor Fees, acknowledging all such fees are the property of
the Cooperative. Similarly, in no event shall a Cooperative Member be responsible for payment of
Vendor Fees.
6. Distribution. From time to time, and at the sole discretion of the Cooperative Board of Directors, the
Cooperative may issue a distribution to Cooperative Members under a plan developed by the Cooperative
Board of Directors. The Cooperative Member acknowledges that a distribution is never guaranteed and
will depend on the overall financial condition of the Cooperative at the time of the distribution and the
purchases made by the Cooperative Member.
7. Administration. The Cooperative may enter into contracts with others, including non-profit associations,
for the administration, operation and sponsorship of the purchasing program provided by this Agreement.
The Cooperative will provide reports, at least annually, to the Cooperative Member electronically or by
Page 3 of 6
(Revised by the Cooperative Board of Trustees on March 10, 2016).
mail. Cooperative Member will report purchase orders generated under this Agreement to the Cooperative
or its designee, in accordance with instructions of the Cooperative.
8. BuyBoard®. Cooperative Member will have a non-exclusive license to use the BuyBoard electronic
purchasing application (BuyBoard) during the term of this Agreement. Cooperative Member
acknowledges and agrees that the BuyBoard electronic application and trade name are owned by the Texas
Association of School Boards, Inc., and that neither the Cooperative nor the Cooperative Member has any
proprietary rights in the BuyBoard electronic application or trade name. The Cooperative Member will
not attempt to resell, rent, or otherwise distribute any part of BuyBoard to any other party; nor will it
attempt to modify the BuyBoard programs on the server or acquire the programming code. The
Cooperative Member may not attempt to modify, adapt, translate, distribute, reverse engineer, decompile,
or disassemble any component of the application. The Cooperative Member will use BuyBoard in
accordance with instructions from the Cooperative (or its designee) and will discontinue use upon
termination of participation in the Cooperative. The Cooperative Member will maintain equipment,
software and conduct testing to operate the BuyBoard system at its own expense.
III. GENERAL PROVISIONS
1. Amendment by Notice. The Board may amend this Agreement, provided that prior written notice is sent
to the Cooperative Member at least 60 days prior to the effective date of any change described in such
amendment and provided that the Cooperative Member does not terminate its participation in the
Cooperative before the expiration of said 60 days.
2. Authorization to Participate and Compliance with Local Policies. Each Cooperative Member
represents that its governing body has duly authorized its participation in the Cooperative and that the
Cooperative Member will comply with all state and local laws and policies pertaining to purchasing of
goods and services through its membership in the Cooperative.
3. Bylaws. The Cooperative Member agrees to abide by the Bylaws of the Cooperative, as they may be
amended, and any and all written policies and procedures established by the Cooperative. Notwithstanding
the foregoing, the Cooperative shall provide written notice to the Cooperative Member of any amendment
to the Bylaws of the Cooperative and any written policy or procedure of the Cooperative that is intended to
be binding on the Cooperative Member. The Cooperative shall promptly notify all Cooperative Members
in writing of any Bylaw amendment, policy or procedure change.
4. Cooperation and Access. The Cooperative Member agrees that it will cooperate in compliance with any
reasonable requests for information and/or records made by the Cooperative. The Cooperative reserves the
right to audit the relevant records of any Cooperative Member. Any breach of this provision shall be
considered material and shall make the Agreement subject to termination on ten (10) days written notice to
the Cooperative Member.
5. Coordinator. The Cooperative Member agrees to appoint a program coordinator who shall have express
authority to represent and bind the Cooperative Member, and the Cooperative will not be required to
contact any other individual regarding program matters. Any notice to or any agreements with the
coordinator shall be binding upon the Cooperative Member. The Cooperative Member reserves the right to
change the coordinator as needed by giving written notice to the Cooperative. Such notice is not effective
until actually received by the Cooperative.
Page 4 of 6
(Revised by the Cooperative Board of Trustees on March 10, 2016).
6. Current Revenue. The Cooperative Member hereby represents that all payments, fees, and
disbursements required of it hereunder shall be made from current revenues budgeted and available to the
Cooperative Member.
7. Defense and Prosecution of Claims. The Cooperative Member authorizes the Cooperative to regulate the
commencement, defense, intervention, or participation in a judicial, administrative, or other governmental
proceeding or in an arbitration, mediation, or any other form of alternative dispute resolution, or other
appearances of the Cooperative in any litigation, claim or dispute which arises from the services provided
by the Cooperative on behalf of its members, collectively or individually. Neither this provision nor any
other provision in this Agreement will create a legal duty for the Cooperative to provide a defense or
prosecute a claim; rather, the Cooperative may exercise this right in its sole discretion and to the extent
permitted or authorized by law. The Cooperative Member shall reasonably cooperate and supply any
information necessary or helpful in such prosecution or defense. Subject to specific revocation, the
Cooperative Member hereby designates the Cooperative to act as a class representative on its behalf in
matters arising out of this Agreement.
8. Governance. The Board of Directors (Board) will govern the Cooperative in accordance with the Bylaws.
9. Legal Authority. The Cooperative Member represents to the Cooperative the following:
a) The Cooperative Member has conferred with legal counsel and determined it is duly authorized by
the laws of the jurisdiction in which the Cooperative Member lies to participate in cooperative
purchasing, and specifically, the National Purchasing Cooperative.
b) The Cooperative Member possesses the legal authority to enter into this Agreement and can allow
this Agreement to automatically renew without subsequent action of its governing body.
c) Purchases made under this Agreement will satisfy all procedural procurement requirements that the
Cooperative Member must meet under all applicable local policy, regulation, or state law.
d) All requirements––local or state–for a third party to approve, record or authorize the Agreement
have been met.
10. Disclaimer. THE COOPERATIVE, ITS ENDORSERS, SPONSORS AND SERVICING
CONTRACTORS, INCLUDING THE NATIONAL SCHOOL BOARDS ASSOCIATION (NSBA) AND
THE TEXAS ASSOCIATION OF SCHOOL BOARDS, INC. (TASB), DO NOT WARRANT THAT THE
OPERATION OR USE OF COOPERATIVE SERVICES WILL BE UNINTERRUPTED OR ERROR
FREE.
THE COOPERATIVE, ITS ENDORSERS, SPONSORS AND SERVICING CONTRACTORS, HEREBY
DISCLAIM ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, IN REGARD TO ANY
INFORMATION, PRODUCT OR SERVICE FURNISHED UNDER THIS AGREEMENT, INCLUDING
WITHOUT LIMITATION, ANY AND ALL IMPLIED WARRANTIES OF MERCHANTABILITY OR
FITNESS FOR A PARTICULAR PURPOSE.
11. Limitation of Liability. Without waiver of the disclaimer or other limitation of liability in this
Agreement, the parties agree that:
(a) Neither party waives any immunity from liability afforded under law;
Page 5 of 6
(Revised by the Cooperative Board of Trustees on March 10, 2016).
(b) In regard to any lawsuit or formal adjudication arising out of or relating to this Agreement, neither
party shall be liable to the other under any circumstance for special, incidental, consequential, or
exemplary damages;
(c) The maximum amount of damages recoverable will be limited to the amount of fees which the
Cooperative received as a direct result of the Cooperative Member’s purchase activity, within 12
months of when the lawsuit or action was filed; and
(d) In the event of a lawsuit or formal adjudication the prevailing party will be entitled to recover
reasonable attorney’s fees.
Without waiver of the disclaimer or other limitation of liability in this Agreement, the parties further agree
to limit the liability of the Cooperative’s Endorsers, Sponsors and Servicing Contractors (defined in
Paragraph 11, above) up to the maximum amount each received from or through the Cooperative, as a
direct result of the undersigned Cooperative Member’s purchase activity, within 12 months of the filing of
any lawsuit or action.
12. Limitation of Rights. Except as otherwise expressly provided in this Agreement, nothing in this
Agreement is intended to confer upon any person, other than the parties hereto, any benefits, rights, or
remedies under or by reason of this Agreement.
13. Merger/Entirety. This Agreement, together with the Cooperative’s Bylaws and Organizational Interlocal
Agreement, represents the complete understanding of the Cooperative and Cooperative Member. To the
extent there exists any conflict between the terms of this Agreement and that of prior agreements, the terms
of this Agreement shall control and take precedence over all prior participation agreements.
14. Notice. Any written notice to the Cooperative may be given by e-mail to NSBA at BuyBoard@nsba.org;
by U.S. mail, postage prepaid, and delivered to the National Purchasing Cooperative, 1680 Duke Street
FL2, Alexandria, VA, 22314; or other mode of delivery typically used in commerce and accessible to the
intended recipient. Notices to Cooperative Member may be given by e-mail to the Cooperative Member’s
Coordinator or other e-mail address of record provided by the Cooperative Member; by U.S. mail, postage
prepaid, and delivered to the Cooperative Member’s Coordinator or chief executive officer (e.g.,
superintendent, city manager, county judge or mayor); or other mode of delivery typically used in
commerce and accessible to the intended recipient.
15. Severability. If any portion of this Agreement shall be declared illegal or held unenforceable for any
reason, the remaining portions shall continue in full force and effect.
16. Signatures/Counterparts. The failure of a party to provide an original, manually executed signature to
the other party will not affect the validity, enforceability or binding effect of this Agreement because
either party may rely upon an electronic or facsimile signature as if it were an original. Furthermore, this
Agreement may be executed in several separate counterparts, each of which shall be an original and all of
which shall constitute one and the same instrument.
17. Authority. By the execution and delivery of this Agreement, each undersigned individual represents that
he or she is authorized to bind the entity that is a party to this Agreement.
Welcome to the BuyBoard.
Below is acknowledgement of your electronic execution of the Interlocal Participation Agreement between
your entity and the National Purchasing Cooperative, d/b/a BuyBoard®. By executing the Agreement, you have
agreed that you are the Authorized Representative for your entity, that you have read the Agreement, and that
your entity is legally bound by the terms and conditions of the Agreement. If action by your entity’s governing
body was required prior to joining, you have agreed that you have followed your policy/procedure before
establishing membership.
Your electronic submission is the legal equivalent of your manual signature.
You will receive a separate email with the fully executed counter signed agreement for your records.
Log-in information will be sent by email to the BuyBoard Coordinator as identified in the acknowledgement
below.
Contact information for questions:
info@buyboard.com
800.695.2919
BuyBoardRegistrationID 3063
Entity Town of Fountain Hills
Coordinator Name (May be different from signor of Agreement
below) David J Pock
Coordinator E-mail dpock@fh.az.gov
Coordinator Title Finance Director
Entity Address 16705 E. Avenue of the
Fountains
Entity City Fountain Hills
State AZ
Zip Code 85268
Entity Phone (408) 816-5162
Entity Fax (480) 837-3145
I AGREE True
Governing Body Approval Required no
If yes, Date Approved
Name of Authorized Representative/Electronic Signor David J Pock
Title of Authorized Representative Finance Director
E-mail of Authorized Representative dpock@fh.az.gov
Today's Date 05/13/2021
Form inserted 5/13/2021 3:01:21 PM
The Local Government Purchasing Cooperative
For the Period 4/1/2019 to 3/31/2020
Final Catalog Award Report for Furniture for School, Office, Science, Library and Dormitory #584-19
7
Vendor Award
Discount (%) Off Catalog/Pricelist for All Modular Furniture, New
Percent DiscountVendor Catalog Info
Library Interiors of Texas, LLC NoLibrary Bureau Steel pricelist - Library
Interiors of Texas
35%
iOffice YesLogi-Flex pricelist - iOffice 40%
Lone Star Furnishings, LLC NoLogiflex pricelist - Lone Star Furnishings 35%
Lone Star Furnishings, LLC YesLonestar Furnishings F&E pricelist 25%
iOffice NoLorell pricelist - iOffice 30%
Accents and Accessories NoLyon pricelist - Accents and Accessories 20%
Indeco Sales, Inc.YesMaco Vision pricelist - Indeco Sales 35%
M.A.N.S. Distributors, Inc.NoMans Furniture pricelist 51%
Hertz Furniture Systems, LLC YesMarco Group pricelist - Hertz Furniture
Systems
34%
Library Interiors of Texas, LLC NoMartin Battrud Contract Furniture pricelist -
Library Interiors of Texas
35%
Martin Brattrud YesMartin Brattrud pricelist 50.6%
Staples Business Advantage YesMarvel Group pricelist (36% to 64%
discount) - Staples
51%
Hertz Furniture Systems, LLC YesMaxon pricelist - Hertz Furniture Systems 70.74%
Built for Dreams, Inc.YesMayline pricelist - Built for Dreams 50%
Staples Business Advantage YesMayline pricelist - Staples 50%
Library Interiors of Texas, LLC NoMedia Technologies Furniture pricelist -
Library Interiors of Texas
35%
Hertz Furniture Systems, LLC YesMedia Technologies pricelist - Hertz
Furniture Systems
46.8%
Accents and Accessories NoMidwest pricelist - Accents and Accessories 20%
Azteca Designs, Inc.NoMidwest pricelist - Azteca Designs 5%
Mity-Lite YesMity-Lite pricelist 62.45%
Library Interiors of Texas, LLC NoMontel pricelist - Library Interiors of Texas 40%
MooreCo, Inc.YesMooreCo pricelist (30% to 49% discount)30%
Library Interiors of Texas, LLC NoMuzo Furniture pricelist - Library Interiors of
Texas
35%
National Business Furniture YesNational Business Furniture pricelist 2%
Staples Business Advantage YesNational Office Furniture pricelist - Staples 54%
Perry Office Plus YesNational pricelist - Perry Office Plus 51%
The Local Government Purchasing Cooperative
For the Period 4/1/2019 to 3/31/2020
Final Catalog Award Report for Furniture for School, Office, Science, Library and Dormitory #584-19
7
Vendor Award
Discount (%) Off Catalog/Pricelist for All Modular Furniture, New
Percent DiscountVendor Catalog Info
Library Interiors of Texas, LLC NoLibrary Bureau Steel pricelist - Library
Interiors of Texas
35%
iOffice YesLogi-Flex pricelist - iOffice 40%
Lone Star Furnishings, LLC NoLogiflex pricelist - Lone Star Furnishings 35%
Lone Star Furnishings, LLC YesLonestar Furnishings F&E pricelist 25%
iOffice NoLorell pricelist - iOffice 30%
Accents and Accessories NoLyon pricelist - Accents and Accessories 20%
Indeco Sales, Inc.YesMaco Vision pricelist - Indeco Sales 35%
M.A.N.S. Distributors, Inc.NoMans Furniture pricelist 51%
Hertz Furniture Systems, LLC YesMarco Group pricelist - Hertz Furniture
Systems
34%
Library Interiors of Texas, LLC NoMartin Battrud Contract Furniture pricelist -
Library Interiors of Texas
35%
Martin Brattrud YesMartin Brattrud pricelist 50.6%
Staples Business Advantage YesMarvel Group pricelist (36% to 64%
discount) - Staples
51%
Hertz Furniture Systems, LLC YesMaxon pricelist - Hertz Furniture Systems 70.74%
Built for Dreams, Inc.YesMayline pricelist - Built for Dreams 50%
Staples Business Advantage YesMayline pricelist - Staples 50%
Library Interiors of Texas, LLC NoMedia Technologies Furniture pricelist -
Library Interiors of Texas
35%
Hertz Furniture Systems, LLC YesMedia Technologies pricelist - Hertz
Furniture Systems
46.8%
Accents and Accessories NoMidwest pricelist - Accents and Accessories 20%
Azteca Designs, Inc.NoMidwest pricelist - Azteca Designs 5%
Mity-Lite YesMity-Lite pricelist 62.45%
Library Interiors of Texas, LLC NoMontel pricelist - Library Interiors of Texas 40%
MooreCo, Inc.YesMooreCo pricelist (30% to 49% discount)30%
Library Interiors of Texas, LLC NoMuzo Furniture pricelist - Library Interiors of
Texas
35%
National Business Furniture YesNational Business Furniture pricelist 2%
Staples Business Advantage YesNational Office Furniture pricelist - Staples 54%
Perry Office Plus YesNational pricelist - Perry Office Plus 51%
The Local Government Purchasing Cooperative
For the Period 4/1/2019 to 3/31/2020
Final Catalog Award Report for Furniture for School, Office, Science, Library and Dormitory #584-19
9
Vendor Award
Discount (%) Off Catalog/Pricelist for All Filing Cabinets
Percent DiscountVendor Catalog Info
Staples Business Advantage YesMayline pricelist - Staples 50%
Library Interiors of Texas, LLC NoMedia Technologies Furniture pricelist -
Library Interiors of Texas
35%
Accents and Accessories NoMidwest pricelist - Accents and Accessories 20%
Azteca Designs, Inc.NoMidwest pricelist - Azteca Designs 5%
Library Interiors of Texas, LLC NoMontel pricelist - Library Interiors of Texas 40%
MooreCo, Inc.YesMooreCo pricelist (30% to 49% discount)30%
Library Interiors of Texas, LLC NoMuzo Furniture pricelist - Library Interiors of
Texas
35%
National Business Furniture YesNational Business Furniture pricelist 2%
Staples Business Advantage YesNational Office Furniture pricelist - Staples 54%
Perry Office Plus NoNational pricelist - Perry Office Plus 51%
Neutral Posture, Inc.YesNeutral Posture Equity pricelist 64%
Library Interiors of Texas, LLC NoNevins Furniture pricelist - Library Interiors
of Texas
35%
Library Interiors of Texas, LLC NoNienkamper pricelist - Library Interiors of
Texas
35%
NorvaNivel USA LP NoNorvaNivel USA pricelist 30%
School Outfitters YesNorwood pricelist - School Outfitters 32%
School Outfitters YesOffice Star pricelist - School Outfitters 50%
School Specialty NoOffice To Go pricelist - School Specialty 51%
The Caprock Group, LLC NoOffice To Go pricelist - The Caprock Group 53%
OFGO YesOFGO Complete pricelist 30%
Staples Business Advantage NoOFM pricelist - Staples 60%
Perry Office Plus NoOFS Brands pricelist - Perry Office Plus 40%
Library Interiors of Texas, LLC NoOFS-Carolina pricelist - Library Interiors of
Texas
40%
Library Interiors of Texas, LLC NoPaladin Furniture pricelist - Library Interiors
of Texas
35%
Library Interiors of Texas, LLC NoPalmer Hamilton Nomad Furniture pricelist -
Library Interiors of Texas
35%
Library Interiors of Texas, LLC NoPalmieri Furniture pricelist - Library Interiors
of Texas
35%
The Local Government Purchasing Cooperative
For the Period 4/1/2019 to 3/31/2020
Final Catalog Award Report for Furniture for School, Office, Science, Library and Dormitory #584-19
14
Vendor Award
Discount (%) Off Catalog/Pricelist for All Other Furniture
Percent DiscountVendor Catalog Info
MeTEOR Education, LLC.NoMien pricelist - MeTEOR Education 15%
School Specialty NoMien pricelist - School Specialty 42%
Staples Business Advantage YesMien pricelist (39% to 44.50% discount) -
Staples
39%
Educator s Depot NoMitv-Lite pricelist - Educator's Depot 12%
Mity-Lite YesMity-Lite pricelist 55.75%
School Specialty NoMity-Lite pricelist - School Specialty 44%
Haldeman-Homme, Inc YesMontel pricelist - Haldeman-Homme 30%
MooreCo, Inc.YesMooreCo pricelist (30% to 49% discount)30%
Moving Minds (Play with a Purpose YesMoving Minds pricelist 10%
Lone Star Furnishings, LLC YesMTS Seating pricelist - Lone Star Furnishings 30%
Library Interiors of Texas, LLC YesMuzo Furniture pricelist - Library Interiors of
Texas
35%
MeTEOR Education, LLC.NoMuzo pricelist - MeTEOR Education 30.5%
Staples Business Advantage YesMuzo pricelist (30.50% to 34.50%
discount) - Staples
30.5%
Educator s Depot NoMyTCoat pricelist - Educator's Depot 10%
South Texas School Furniture YesMyTCoat pricelist - South Texas School
Furniture
25%
National Business Furniture YesNational Business Furniture pricelist 2%
MeTEOR Education, LLC.YesNational Office Furniture pricelist - MeTEOR
Education
41%
Staples Business Advantage YesNational Office Furniture pricelist (41% to
44.50% discount) - Staples
41%
Perry Office Plus NoNational pricelist - Perry Office Plus 51%
National Public Seating YesNational Public Seating pricelist 35%
ACP Direct NoNational Public Seating pricelist - ACP Direct 0%
Educator s Depot NoNational Public Seating pricelist - Educator's
Depot
38%
Staples Business Advantage NoNational Public Seating pricelist - Staples 45%
Office Design Concepts,LLC YesNDI pricelist - Office Design Concepts 45%
Groupe Lacasse LLC YesNeocase pricelist - Group Lacasse 56%
Perry Office Plus NoNeutral Posture pricelist - Perry Office Plus 52%
The Local Government Purchasing Cooperative
For the Period 4/1/2019 to 3/31/2020
Final Catalog Award Report for Furniture for School, Office, Science, Library and Dormitory #584-19
15
Vendor Award
Discount (%) Off Catalog/Pricelist for All Moveable Walls and Partitions
Percent DiscountVendor Catalog Info
Office Design Concepts,LLC YesKI pricelist - Office Design Concepts 50%
Kimball NoKimball Office pricelist 65%
K-Log, Inc.YesK-Log pricelist 5%
Groupe Lacasse LLC YesLacasse pricelist - Group Lacasse 56%
Liberty Office Products NoLiberty Office Products pricelist (10% to
55% discount)
10%
Austin Business Furniture YesLoftwall pricelist - Austin Business Furniture 40%
Business Interiors NoLoftwall pricelist - Business Interiors 35%
Staples Business Advantage NoLuxor pricelist - Staples 45%
Accents and Accessories NoLyon pricelist - Accents and Accessories 20%
M.A.N.S. Distributors, Inc.NoMans Furniture pricelist 51%
Staples Business Advantage NoMarvel Group pricelist (36% to 64%
discount) - Staples
51%
Hertz Furniture Systems, LLC YesMaxon pricelist - Hertz Furniture Systems 70.74%
Accents and Accessories NoMidwest pricelist - Accents and Accessories 20%
Azteca Designs, Inc.NoMidwest pricelist - Azteca Designs 5%
Mity-Lite YesMity-Lite pricelist 65%
MooreCo, Inc.YesMooreCo pricelist (30% to 49% discount)30%
National Business Furniture YesNational Business Furniture pricelist 2%
Staples Business Advantage NoNational Office Furniture pricelist - Staples 54%
Perry Office Plus NoNational pricelist - Perry Office Plus 51%
Groupe Lacasse LLC YesNeocase pricelist - Group Lacasse 56%
Neutral Posture, Inc.YesNeutral Posture pricelist 64%
Evans Facility Consultants YesNevins pricelist - Evans Facility Consultants 50%
NorvaNivel USA LP YesNorvaNivel USA pricelist 30%
School Outfitters NoNorwood pricelist - School Outfitters 32%
Groupe Lacasse LLC YesNvision Brand pricelist - Group Lacasse 66%
Staples Business Advantage NoOFM pricelist - Staples 60%
Perry Office Plus NoOFS Brands pricelist - Perry Office Plus 40%
Evans Facility Consultants YesPerformance pricelist - Evans Facility
Consultants
50%
The Local Government Purchasing Cooperative
For the Period 4/1/2019 to 3/31/2020
Final Catalog Award Report for Furniture for School, Office, Science, Library and Dormitory #584-19
19
Vendor Award
State the Percent (%) Rate of Total Order for Installation of Furniture
Percent DiscountVendor Catalog Info
Libra-Tech Corporation YesPercent Rate of Total Order for Installation
of Furniture
15%
HiTouch Business Services, LLC YesPercent Rate of Total Order for Installation
of Furniture
15%
McCoy Rockford, Inc.YesPercent Rate of Total Order for Installation
of Furniture
15%
Kimball YesPercent Rate of Total Order for Installation
of Furniture
15%
ADP Lemco YesPercent Rate of Total Order for Installation
of Furniture
15%
School Specialty YesPercent Rate of Total Order for Installation
of Furniture
15%
National Public Seating YesPercent Rate of Total Order for Installation
of Furniture
15%
Krug Inc.YesPercent Rate of Total Order for Installation
of Furniture
12%
Sauder Education YesPercent Rate of Total Order for Installation
of Furniture
12%
Built for Dreams, Inc.YesPercent Rate of Total Order for Installation
of Furniture
12%
Exemplis, LLC YesPercent Rate of Total Order for Installation
of Furniture
10%
Hekman Contract YesPercent Rate of Total Order for Installation
of Furniture
10%
RightAngle Products YesPercent Rate of Total Order for Installation
of Furniture
10%
Business Interiors YesPercent Rate of Total Order for Installation
of Furniture
10%
Steelcase YesPercent Rate of Total Order for Installation
of Furniture
0%
Custom Educational Furnishings YesPercent Rate of Total Order for Installation
of Furniture
0%
DeBourgh Manufacturing Company YesPercent Rate of Total Order for Installation
of Furniture
0%
National Business Furniture YesPercent Rate of Total Order for Installation
of Furniture
0%
Lakeshore Learning Materials YesPercent Rate of Total Order for Installation
of Furniture
0%
The Local Government Purchasing Cooperative
For the Period 4/1/2019 to 3/31/2020
Final Award Report for Furniture for School, Office, Science, Library and Dormitory #584-19
18
Bid PriceVendor Award
Not to Exceed Hourly Labor Rate for Installation/Repair Service of All Types of Furniture
Vendor Brand and Model Number
$0.00Indeco Sales, Inc.YesHourly Labor Rate for Installation/Repair Service of
All Types of Furniture
$0.00Haskell Office YesHourly Labor Rate for Installation/Repair Service of
All Types of Furniture
$0.10Palmer Hamilton, LLC YesHourly Labor Rate for Installation/Repair Service of
All Types of Furniture (Call for quote)
$0.10The Library Store YesHourly Labor Rate for Installation/Repair Service of
All Types of Furniture (Call for quote)
$0.10National Business Furniture YesHourly Labor Rate for Installation/Repair Service of
All Types of Furniture (Call for quote)
$0.10Martin Brattrud YesHourly Labor Rate for Installation/Repair Service of
All Types of Furniture (Call for Quote)
$0.10Custom Educational Furnishings YesHourly Labor Rate for Installation/Repair Service of
All Types of Furniture (Call for Quote)
$0.10ECFS, LLC YesHourly Labor Rate for Installation/Repair Service of
All Types of Furniture (Call for quote)
$0.10Raspberry Med, Inc.YesHourly Labor Rate for Installation/Repair Service of
All Types of Furniture (Call for quote)
$0.10Steelcase YesHourly Labor Rate for Installation/Repair Service of
All Types of Furniture (Call for quote)
$0.10Gressco Ltd.YesHourly Labor Rate for Installation/Repair Service of
All Types of Furniture (Call for Quote)
$0.10The Brill Company, Inc.YesHourly Labor Rate for Installation/Repair Service of
All Types of Furniture (Call for quote)
$0.10Wildcat Mfg YesHourly Labor Rate for Installation/Repair Service of
All Types of Furniture (Call for quote)
$10.00Accents and Accessories YesHourly Labor Rate for Installation/Repair Service of
All Types of Furniture
$20.00Thompson Educational Furnishings YesHourly Labor Rate for Installation/Repair Service of
All Types of Furniture ($20.00 per person/per hour
in Oklahoma only)
$20.00Capitol Blind and Drapery YesHourly Labor Rate for Installation/Repair Service of
All Types of Furniture
$25.00PS Furniture, Inc.YesHourly Labor Rate for Installation/Repair Service of
All Types of Furniture
$25.00Office Design Concepts,LLC YesHourly Labor Rate for Installation/Repair Service of
All Types of Furniture
$29.00Business Interiors YesHourly Labor Rate for Installation/Repair Service of
All Types of Furniture ($29.00 to $60.00)
TOWN OF FOUNTAIN HILLS
KIMBERLY WICKLAND
16705 E AVENUE OF THE FOUNTANS
FOUNTAIN HLS, AZ 85268
Phone: (480) 816-5180
Fax: (480) 837-3145
Qty Description Options Price Each Ext. Price
Small Reception Desk
1 Curved Reception Desk Counter Driftwood Laminate/Silver Laminate Desktop Kickplate and Accents/Glass Top $247.91 $247.91
1 Curved Reception Desk Panels Driftwood Laminate/Silver Laminate Desktop Kickplate and Accents $299.69 $299.69
2 48" Reception Desk Panels Driftwood Laminate/Silver Laminate Desktop Kickplate and Accents $325.87 $651.74
2 48" Reception Desk Counter Driftwood Laminate/Silver Laminate Desktop Kickplate and Accents/Glass Top $218.36 $436.72
1 Mobile Ped Box/Box/File Driftwood Laminate $176.89 $176.89
Subtotal $1,812.95
Large Reception Desk-Option A
2 Curved Reception Desk Counter Driftwood Laminate/Silver Laminate Desktop Kickplate and Accents/Glass Top $247.91 $495.82
2 Curved Reception Desk Panels Driftwood Laminate/Silver Laminate Desktop Kickplate and Accents $299.69 $599.38
1 ADA Return Driftwood Laminate/Silver Laminate Desktop Kickplate and Accents $170.89 $170.89
4 48" Reception Desk Panels Driftwood Laminate/Silver Laminate Desktop Kickplate and Accents $325.87 $1,303.48
4 48" Reception Desk Counter Driftwood Laminate/Silver Laminate Desktop Kickplate and Accents/Glass Top $218.36 $873.44
3 Mobile Ped Box/Box/File Driftwood Laminate $176.89 $530.67
1 Storage Cabinet Mahogany Laminate/Silver Laminate Kickplate and Hardware $220.45 $220.45
Subtotal $4,194.13
Conference Room Rectangular Table - 16' Long / No
10 Faux Leather Conference Chair Stratus Polyurethane/Chrome Steel Base/Aluminum Arm $206.56 $2,065.60
1 Conference Table 192"Empire Mahogany Top/Platinum Base $1,762.18 $1,762.18
Subtotal $3,827.78
Open Lobby Areas
1 Buffet Monterey Point Butcher Block Top $1,283.64 $1,283.64
5 End Table Monterey Point Butcher Block Top $386.64 $1,933.20
4 Coffee Table Monterey Point Butcher Block Top $522.73 $2,090.92
12 Lenox Wood Fabric Guest Chair Grade 2 Fabric- Dorset : Ash / Standard Walnut Finish $248.71 $2,984.52
10 Lenox Wood Fabric 3 Seat Bench Grade 2 Fabric- Connelly: Dove / Standard Walnut Finish $512.14 $5,121.40
3 48" Round Tbl W/No Shelf Wood Finish: Walnut / Leg Finish: Bronze / Includes: Grommet In Center Of Table With No Shelf $614.23 $1,842.69
6 Lenox Oversized Chair W/ Arms Grade 2 Fabric: Connelly-Dove / Standard Walnut Finish $292.51 $1,755.06
3 Cable Mgmt F/ Tables Finish: Silver Only $107.00 $321.00
4 Chance Upholstered Sofa Gray $1,069.87 $4,279.48
8 Chance Upholstered Armchair Fabric: Gray $599.25 $4,794.00
6 8' Yucca Tree Red/Green Foliage/Black Container $387.00 $2,322.00
Subtotal $28,727.91
Subtotal $38,562.77
Design Services / Project Management $0.00
Installation $3,598.00
All items are quoted with BUY BOARD Cooperative Delivery $3,732.26
*Lead Time: 2-4 Weeks Sales Tax $3,547.77
*50% Deposit and/or PO Required to Place Order Project Total $49,440.80
*Changes in quantity may result in price change
*All products have a LIFETIME GUARANTEE
May 21, 2021
Quote QL275738 v(4)
Fax: (480) 837-3145
Phone: (480) 816-5160
FOUNTAIN HLS, AZ 85268
16705 E AVENUE OF THE FOUNTANS
JANICE BAXTER
TOWN OF FOUNTAIN HILLS
5/21/2021 QL275738-v4-05-21-21-Kimberly-UPDATED
**YOUR ORDER IS MADE-TO-ORDER AND NON-RETURNABLE.
NOTE: If Choose to REMOVE Install the following applies:
DELIVERY LEVEL - TAILGATE DELIVERY, YOU WILL NEED PERSONNEL OR EQUIPMENT TO LOWER THE ITEMS
FROM THE TRUCK AND BRING THEM INSIDE. PLEASE CONTACT US IF INSIDE DELIVERY IS REQUIRED
Kristen Gill
Executive Consultant Sales Rep for Arizona territory
National Business Furniture
480.273.2113
Kristeng@nbf.com
5/21/2021 QL275738-v4-05-21-21-Kimberly-UPDATED
1
Robert Durham
From:Kristen Gill <KristenG@nbf.com>
Sent:Friday, May 14, 2021 7:03 AM
To:Robert Durham
Cc:Kimberly Wickland
Subject:RE: NBF and BuyBoard solicitation & contract number
Attachments:CSA NBF.pdf
Importance:High
This message originated from outside the organization. Do not click links or open attachments unless you
have verified the sender and know the content is safe.
Good morning! Please see the attached document with red lines and the signature.
Please let me know if you have any questions.
Thank you and make it a great day!
Kristen
480.273.2113
Working from Home Resource Page
Kristen Gill
National Business Furniture
E: kristeng@nbf.com
Vizient Contract # CE0318
GSA Schedule Contract: # GS‐27F‐0024V
Tax ID: 20‐3851320
DUNS Number: 07‐6164‐771
From: Robert Durham
Sent: Thursday, May 13, 2021 2:05 PM
To: Kristen Gill
Cc: Kimberly Wickland
Subject: RE: NBF and BuyBoard solicitation & contract number
Importance: High
Afternoon……well if corporate is willing to sign our document (draft attached) it will move things along. Plan B will have
to be a competitive process of the Town receiving quotes from multiple vendors (in the first case that process has been
done via BuyBoard) or one of our State contract vendors. Since time is of the essence this will have to be resolved fairly
quickly.
Let me know what your corporate says regarding the attached draft.
Thanks,
Rob
2
Rob Durham
Procurement Officer
Town of Fountain Hills
p: (480) 816‐5128 m: (816) 786‐8931
a: 16705 E. Avenue of the Fountains, Fountain Hills, AZ 85268
w: www.fh.az.gov e: rdurham@fh.az.gov
Follow us on:
From: Kristen Gill <KristenG@nbf.com>
Sent: Thursday, May 13, 2021 1:50 PM
To: Robert Durham <rdurham@fh.az.gov>
Subject: RE: NBF and BuyBoard solicitation & contract number
This message originated from outside the organization. Do not click links or open attachments unless you
have verified the sender and know the content is safe.
Good afternoon…
The response I received from my corporate office is the following:
We are on page 90
https://app.buyboard.com/Reports/CurrentVendors_TX.pdf
I am hoping you can link your pro cam information up to this link?
Let me know if you have any questions.
Thank you!
Kristen
480.273.2113
Working from Home Resource Page
Kristen Gill
National Business Furniture
E: kristeng@nbf.com
Vizient Contract # CE0318
GSA Schedule Contract: # GS‐27F‐0024V
Tax ID: 20‐3851320
DUNS Number: 07‐6164‐771
From: Robert Durham <rdurham@fh.az.gov>
Sent: Thursday, May 13, 2021 10:28 AM
3
To: Kristen Gill <KristenG@nbf.com>
Subject: RE: NBF and BuyBoard solicitation & contract number
Thanks…..under our Town policy the agreement I draft will satisfy our end to do business. If this is not a route NBF can
take I’d need know asap as I’d have to then start a new procurement process to satisfy our policy.
From: Kristen Gill <KristenG@nbf.com>
Sent: Thursday, May 13, 2021 10:19 AM
To: Robert Durham <rdurham@fh.az.gov>; 'info@buyboard.com' <info@buyboard.com>
Subject: RE: NBF and BuyBoard solicitation & contract number
This message originated from outside the organization. Do not click links or open attachments unless you
have verified the sender and know the content is safe.
Good morning. I have reached out to my key contact person at my corporate office to see what we
can do two links this together.
Thank you
Kristen
480.273.2113
Working from Home Resource Page
Kristen Gill
National Business Furniture
E: kristeng@nbf.com
Vizient Contract # CE0318
GSA Schedule Contract: # GS‐27F‐0024V
Tax ID: 20‐3851320
DUNS Number: 07‐6164‐771
From: Robert Durham <rdurham@fh.az.gov>
Sent: Thursday, May 13, 2021 10:03 AM
To: Kristen Gill <KristenG@nbf.com>; 'info@buyboard.com' <info@buyboard.com>
Subject: RE: NBF and BuyBoard solicitation & contract number
Sorry…..and contract date.
From: Robert Durham
Sent: Thursday, May 13, 2021 9:59 AM
To: 'KristenG@nbf.com' <KristenG@nbf.com>; 'info@buyboard.com' <info@buyboard.com>
Subject: RE: NBF and BuyBoard solicitation & contract number
Importance: High
Good morning….
I am drafting an agreement to link NBF and the Town to The National Purchasing Cooperative (“BuyBoard”), is there a
solicitation number and contract number I can reference to trace the BuyBoard solicitation and award to NBF……and
also the contract resulting?
Thanks,
4
Rob
Rob Durham
Procurement Officer
Town of Fountain Hills
p: (480) 816‐5128 m: (816) 786‐8931
a: 16705 E. Avenue of the Fountains, Fountain Hills, AZ 85268
w: www.fh.az.gov e: rdurham@fh.az.gov
Follow us on:
Disclaimer: All messages created in this system are the property of the Town of Fountain Hills, Arizona and should be considered a public record subject to disclosure under
the Arizona Public Records Law (ARS 39‐121). Town employees, town public officials, and those who generate email to them, should have no expectation of privacy related to
the use of this technology.
This e‐mail and any files transmitted with it are confidential and intended solely for the use of the individual or company
to whom they are addressed. If you have received this e‐mail in error, please notify the sender immediately and delete
this e‐mail including all attachments from your system. Thank you.
Disclaimer: All messages created in this system are the property of the Town of Fountain Hills, Arizona and should be considered a public record subject to disclosure under
the Arizona Public Records Law (ARS 39‐121). Town employees, town public officials, and those who generate email to them, should have no expectation of privacy related to
the use of this technology.
Disclaimer: All messages created in this system are the property of the Town of Fountain Hills, Arizona and should be considered a public record subject to disclosure under
the Arizona Public Records Law (ARS 39‐121). Town employees, town public officials, and those who generate email to them, should have no expectation of privacy related to
the use of this technology.