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HomeMy WebLinkAbout2021.1005.TCRM.Minutes TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR MEETING OF THE FOUNTAIN HILLS TOWN COUNCIL OCTOBER 5, 2021 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE — Mayor Dickey Mayor Dickey called the meeting of October 5, 2021, to order at 5:30 p.m. and led the Town Council and audience in the Pledge of Allegiance. 2. MOMENT OF SILENCE A Moment of Silence was held. 3. ROLL CALL—Mayor Dickey Present: Mayor Ginny Dickey; Vice Mayor Alan Magazine (telephonically); Councilmember Peggy McMahon; Councilmember Gerry Friedel; Councilmember Mike Scharnow (telephonically); Councilmember David Spelich (telephonically); Councilmember Sharron Grzybowski Staff Town Manager Grady E. Miller; Town Attorney Aaron D. Arnson; Town Clerk Elizabeth Present: A. Klein 4. REPORTS BY MAYOR, COUNCILMEMBERS AND TOWN MANAGER Mr. Miller said that staff and Mayor Dickey hosted the Know Your Government day for the Leadership Academy. It was a good overview of the organization and their specific departments. Councilmember McMahon said that she is in the current Leadership class and it was really great to learn about what everyone does in detail. She thanked everyone involved. She also attended the recent MAG meeting that addressed draft steps to be taken for homelessness. She is also involved in planning the Fountain Hills Cares forum for the end of October. They are finalizing plans for that to be held in the newly-remodeled Community Center and they will be hosting interesting speakers on substance abuse, homelessness, etc. Last week the Town hosted the Ballet Arizona "Ballet Under the Stars" and she appreciated the opportunity to welcome everyone. She said that she also attended the Oktoberfest, and attended a MAG meeting today where they addressed tourism picking up in Arizona, with a presentation from the Indian Chamber of Commerce. Councilmember Friedel said that he attended the first part of the Leadership Academy. He thanked Councilmember Grzybowski for hosting it. He also attended the Community Center reopening ribbon cutting. He said that the project turned out even better than he expected. He added that October is Domestic Violence Awareness Month, and he will be attended a meeting later in the week of the MAG Domestic Violence Council. Councilmember Grzybowski said that she attended the Leadership Academy in last year's class Town Council Regular Meeting of October 5, 2021 2 of 8 which is how she was involved with planning this year's program. She said that she always tells people that they are never going to have all of the attendees in the same room so it is a great way to have questions answered. She also attended the Make a Difference Day planning meeting for the event scheduled for October 23, 2021. She said that those interested could register online on the Town's website. She also attended yesterday's grand reopening of the Community Center, and she was so impressed. It is revitalized, relevant and current, and she was excited to have it available to the community. Councilmember Scharnow reported that he also attended Oktoberfest as well as the planning meeting for the Fountain Hills Cares. There will be more information in the newspaper tomorrow. He also attended the Community Center ribbon cutting and last week's event put on by the Friends of the Library, which is funding a study room. He said that Guardian Training & Consultants had a presentation last week at the Chamber patio and the Drug Coalition did a presentation on opioid overdose and a Narcan instructional. He also noted that he serves on the Valley Metro Board and they have job searches going for a new CEO and new CFO. He said that there will be big shoes to fill, but he is sure the search will go well. Mayor Dickey said that she attended the MAG Council Meeting on homelessness, as well as the Oktoberfest. She thanked Bo Larson for the presentation put together for the Leadership Academy and she was also present for the reopening of the Community Center. She also went to the East Valley Partnership meeting on economic development and the Governor's Candidate Forum. At this time, Mayor Dickey noted that Item 8F, the noise ordinance, was being postponed to probably the second meeting in November. A. RECOGNITION: Stellar Students of the Month for September 2021 Mayor Dickey welcomed the students and family members. She then read each of the following names and asked them to come forward to receive a certificate and have a photograph taken. Macy Bush McDowell Mountain Elementary School Ezekiel Coughlin McDowell Mountain Elementary School Lola Grace Monroe Fountain Hills Middle School Dylan Tobias Fountain Hills Middle School Ariana Pensy Fountain Hills High School Tyler Ludwig Fountain Hills High School Town Council Regular Meeting of October 5, 2021 3 of 8 B. PROCLAMATION: October as Domestic Violence Awareness Month Councilmember Friedel read the proclamation noting that every weekend during the month of October the fountain will be purple to raise awareness on domestic violence, and also Town Hall will be lit in the evenings with purple light. Mayor Dickey said that the Town was lucky to have a very involved Council and having Councilmember Friedel serve on this committee. C. PROCLAMATION: October as Fire Prevention Month Mayor Dickey read the proclamation and presented it to Fire Chief Dave Ott. 5. SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS None 6. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H),public comment is permitted(not required)on matters NOT listed on the agenda.Any such comment(i)must be within the jurisdiction of the Council, and(ii)is subject to reasonable time,place, and manner restrictions. The Council will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action.At the conclusion of the Call to the Public, individual councilmembers may(i)respond to criticism, (ii)ask staff to review a matter, or (iii)ask that the matter be placed on a future Council agenda. None 7. CONSENT AGENDA ITEMS All items listed on the Consent Agenda are considered to be routine, noncontroversial matters and will be enacted by one motion of the Council.All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a councilmember or member of the public so requests. If a councilmember or member of the public wishes to discuss an item on the Consent Agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the agenda. MOVED BY Councilmember Sharron Grzybowski, SECONDED BY Councilmember Peggy McMahon to approve Consent Agenda Items 7-A through 7-D. Vote: 7 - 0 Passed - Unanimously Town Council Regular Meeting of October 5, 2021 4 of 8 A. CONSIDERATION AND POSSIBLE ACTION: Approval of the minutes of the Special Meeting of September 21, 2021. B. CONSIDERATION AND POSSIBLE ACTION: Approving two Special Event Liquor License applications for the Fountain Hills VFW Post 7507 for beer gardens in two separate locations in conjunction with the Fountain Festival of Arts and Crafts on November 12-14, 2021. C. CONSIDERATION AND POSSIBLE ACTION: Approving a Special Event Liquor License application for the Arizona Parks and Recreation Association (APRA)for a beer garden in conjunction with the APRA Conference social on November 2, 2021. D. CONSIDERATION AND POSSIBLE ACTION: Adopting Resolution 2021-33 -A resolution of the Mayor and Town Council of Fountain Hills, Maricopa County, Arizona, approving the Town of Fountain Hills, Arizona Town Council Rules of Procedure, Amended and Restated October 5, 2021. 8. REGULAR AGENDA A. CONSIDERATION and POSSIBLE ACTION: Supporting legislative and congressional district boundaries with Fort McDowell Yavapai Nation as part of the Arizona Independent Redistricting Commission's public input process. Mr. Miller explained that every time there is a decennial census they are required to have a redistricting independent commission established to redraw boundary lines. Mayor Dickey was recently approached by Fort McDowell Yavapai Nation to sign a letter stating that since the Town and Nation share a lot of mutual interest on legislative a policy matters, they want to ensure that they are in the same legislative boundary as each other. Mr. Miller said that since the last redistricting there has been very little population change, but Scottsdale has grown, so the boundaries may look different. They just want to request that Fountain Hills and Fort McDowell Yavapai Nation are in whatever district is chosen, together. MOVED BY Councilmember Peggy McMahon, SECONDED BY Councilmember Sharron Grzybowski to provide direction and input to the Arizona Independent Redistricting Commission that Fountain Hills and Fort McDowell Yavapai Nation are included in the same legislative and congressional districts following its completion of redistricting in Arizona. Vote: 7 - 0 Passed - Unanimously Town Council Regular Meeting of October 5, 2021 5 of 8 B. CONSIDERATION AND POSSIBLE ACTION: Approving Cooperative Purchasing Agreement 2021-054 with Econolite Control Products, Inc, for Traffic Signal Controllers. Mr. Weldy said that staff is requesting permission to purchase new controllers for the 13 signalized intersections within the Town of Fountain Hills. He said that they continually to upgrade the signals, and most of the components are below the threshold of the Town Manager's approval. He said that these controllers have been a long time in the planning stages. At this time, they have an opportunity to procure them through a cooperative. He said that if these are approved, the new controllers will be shipped and each will receive a new one and one backup. The current ones are still valuable to other organizations, and will be sold at public auction. Councilmember McMahon asked where in the budget these were from. Mr. Weldy said that the $50,000 shown is for the on-call and call out services. This comes out of the street fund they have, which includes state shared funding, CIP and general funds. MOVED BY Councilmember Peggy McMahon, SECONDED BY Councilmember Gerry Friedel to approve Cooperative Purchasing Agreement 2021-054 with Econolite Control Products, Inc. in the amount of$52,550.40/ Vote: 7 - 0 Passed - Unanimously C. CONSIDERATION AND POSSIBLE ACTION: Approving Amendment#1 to Cooperative Purchasing Agreement 2018-093 with Wood Environment & Infrastructure for storm water support services. Mr. Weldy said that this was an amendment to an agreement they have had in place for several years to help the Town meet regulations for stormwater. He said that the Town was selected to have the audit of ADEQ. With staff and this consultant it was performed and there was a minimal amount of corrections necessary. He said that they learned there are several state and federal mandates and they will need this amendment to remain compliant and meet those future regulations. Councilmember Grzybowski if this was the kind of thing that their environmental fund could be used for, if it was allowed to continue to be collected. Mr. Weldy said that it was. He said that they currently are using the minimum amount of funding left in the fund, but they did use that fund for this purpose. Mr. Arnson added that the court decision has still not been made. Mr. Miller said that in the past staff had asked for a position of Environmental Planner, but he has been reluctant to go down that path. It would cost considerably more to do that and this firm is the expert on ADEQ and federal requirements. For$41,000 they get a lot, and there is always someone there to back them up. He said that under Arizona law the manager's feet are held to the fire on submittals. There is a lot of paperwork involved, and laws are always changing. This is a good investment. Mayor Dickey noted that she read a report yesterday on ADEQ that they are not good Town Council Regular Meeting of October 5, 2021 6 of 8 on keeping up with what they should do. MOVED BY Councilmember Sharron Grzybowski, SECONDED BY Councilmember Gerry Friedel to approve the First Amendment to Cooperative Purchasing Agreement 2018-093 with Wood Environment& Infrastructure, Inc. in the amount of$41,270. Vote: 7 - 0 Passed - Unanimously D. CONSIDERATION AND POSSIBLE ACTION: Approving Amendment No.1 to Cooperative Purchasing Agreement C2021-052 with Climatec, LLC, for Security Cameras. Mr. Weldy said that this has been an ongoing project. Through the CIP they have been able to install cameras, including Town Hall campus buildings, and the park. The next phase is to upgrade some of the Town Hall complex and additional camera locations at Golden Eagle to address vandalism. He said that since the Town Council approved this originally the installation of cameras has aided in the prosecution of the vandalism and is also a tool for campus staff. Councilmember Spelich said that when this first came up he suggested to staff that they look into having MCSO allowing the shift supervisor to be able to look at these on their phones to see if anything is going on. He asked if these would have the capability of doing that. Mr. Weldy said that he did not have the expertise to answer that, but he could research and get an answer back to the question. Councilmember Spelich said that he was all for these, but if they are going to invest they should have the ability for MCSO to view them, and keep them on the road doing other things. If it does not have the ability, they need to look into it. Mr. Miller said that staff would look into it. Each has a separate IP address, which would allow IT Administration, or possibly MCSO, to check. He would get back to the Council. Councilmember Friedel said that they had some issues at Adero Trailhead, and he asked if that trailhead was on the list for getting cameras. Mr. Weldy replied that it was, along with Desert Vista Park. Vice Mayor Magazine said that the presence of cameras might stop certain individuals from doing things, but for others, he asked what good it was to see them. Ms. Goodwin said that they were able to reference the recordings and through their resources, identify the repeat offenders. They talked with their parents and are actively pursuing the situation. They serve as a deterrent. Vice Mayor Magazine asked if the cameras were visible. Ms. Goodwin said that they are; they have high visibility locations and they do not try to conceal them. MOVED BY Councilmember Gerry Friedel, SECONDED BY Councilmember Sharron Grzybowski to approve Amendment No. 1 to the Cooperative Purchasing Agreement 2021-052 with Climatec, LLC for Security Cameras in an amount in the amount of $31,683.39. Vote: 7 - 0 Passed - Unanimously Town Council Regular Meeting of October 5, 2021 7 of 8 E. CONSIDERATION AND POSSIBLE ACTION Approving the reauthorization of Capital Improvement Project F4036 for Fire Alarm Control Panels in the Community Center and Library/Museum and approving any necessary budget transfers. Mr. Weldy said that he previously stood in front of the Town Council and guaranteed that the project would be done by the end of the year. However, he did not ensure that there were on hand. He said that he was there to ask for reauthorization to purchase the components necessary. Mr. Miller noted that the money is in the budget. MOVED BY Councilmember Sharron Grzybowski, SECONDED BY Councilmember Gerry Friedel to authorize the completion of Capital Improvement Project F4036 Fire Alarm Control Panels in the Community Center and Library/Museum in the amount of$101,590 and approving any necessary budget transfers. Vote: 7 - 0 Passed - Unanimously F. CONSIDERATION AND DISCUSSION: Options for possible amendment to Section 11-1-7, Noise, of the Town Code. This item was moved to a meeting in November. 9. COUNCIL DISCUSSION/DIRECTION to the TOWN MANAGER Item(s)listed below are related only to the propriety of(i)placing such item(s)on a future agenda for action, or(ii)directing staff to conduct further research and report back to the Council. None 10. ADJOURNMENT MOVED BY Councilmember Sharron Grzybowski, SECONDED BY Councilmember Peggy McMahon to adjourn. Vote: 7 - 0 Passed - Unanimously The Regular Meeting of the Fountain Hills Town Council held October 5, 2021, adjourned at 6:11 p.m. TOWN OF FOUNTAIN HILLS Pyor' Ginny ickey, Town Council Regular Meeting of October 5, 2021 8 of 8 ATTEST AND PREPARED BY: E izabeth ein, Town Cler CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Regular Meeting held by the Town Council of Fountain Hills in the Town Hall Council Chambers on the 5th day of October, 2021. I further certify that the meeting was duly called and that a quorum was present. DATED this 19th day of October, 2021. E .zabeth lein, Town Cle