HomeMy WebLinkAboutC2021-031.1 - Kimley-HornContract No. 2021-031.1
FIRST AMENDMENT
TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
KIMLEY-HORN & ASSOCIATES, INC.
THIS FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT (this
“First Amendment”) is entered into as of August 18, 2021, between the Town of Fountain Hills,
an Arizona municipal corporation (the “Town”) and Kimley-Horn & Associates, Inc., a North
Carolina corporation (the “Consultant”).
RECITALS
A.The Town and the Consultant entered into a Professional Services Agreement (the
“Agreement”), dated March 2, 2021, for the Consultant to provide engineering design services (the
“Services”). All capitalized terms not otherwise defined in this First Amendment have the same
meanings as contained in the Agreement.
B.The Town has determined that it is necessary to amend the Agreement to reflect
additional services (“Project”) attached hereto as Exhibit B and incorporated by this reference.
C.The Town and the Consultant desire to enter this First Amendment to amend the
Agreement to provide for compensation to the Consultant for the Services.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing introduction and recitals, which
are incorporated herein by reference, the following mutual covenants and conditions, and other
good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,
the Town and the Consultant hereby agree as follows:
1.Compensation. The Town shall pay Consultant an amount not to exceed $105,570
for the Services, resulting in an increase of the cumulative contract amount from
$49,027 to $154,597.
2.Exhibit B is attached hereto and is incorporated into this Agreement.
3.Notices and Requests. Any notice or other communication required or permitted
to be given under this Agreement shall be in writing and shall be deemed to have been duly given
if (A) delivered to the party at the address set forth below, (B) deposited in the U.S. Mail, registered
or certified, return receipt requested, to the address set forth below or (C) given to a recognized
and reputable overnight delivery service, to the address set forth below:
If to the Town: Town of Fountain Hills
16705 East Avenue of the Fountains
Fountain Hills, Arizona 85268
Attn: Grady E. Miller, Town Manager
With Copy to : Town of Fountain Hills
16705 East Avenue of the Fountains
Fountain Hills, Arizona 85268
Attn: Aaron D. Arnson, Town Attorney
If to Consultant: Kimley-Horn & Associates, Inc.
7740 N.16th St., Ste 300
Phoenix, Arizona 85020
Attn: Kimberly Carroll, P.E.
or at such other address, and to the attention of such other person or officer, as any party may
designate in writing by notice duly given pursuant to this subsection. Notices shall be deemed
received (A) when delivered to the party, (B) three business days after being placed in the U.S.
Mail, properly addressed, with sufficient postage or (C) the following business day after being
given to a recognized overnight delivery service, with the person giving the notice paying all
required charges and instructing the delivery service to deliver on the following business day. If
a copy of a notice is also given to a party’s counsel or other recipient, the p rovisions above
governing the date on which a notice is deemed to have been received by a party shall mean and
refer to the date on which the party, and not its counsel or other recipient to which a copy of the
notice may be sent, is deemed to have received the notice.
4.Effect of Amendment. In all other respects, the Agreement is affirmed and ratified
and, except as expressly modified herein, all terms and conditions of the Agreement shall remain
in full force and effect.
5.Non-Default. By executing this First Amendment, the Consultant affirmatively
asserts that (i) the Town is not currently in default, nor has it been in default at any time prior to
this First Amendment, under any of the terms or conditions of the Agreement and (ii) any and all
claims, known and unknown, relating to the Agreement and existing on or before the date of this
First Amendment are forever waived.
6.Israel. Consultant certifies that it is not currently engaged in, and agrees for the
duration of this Agreement that it will not engage in a “boycott,” as that term is defined in Ariz.
Rev. Stat. § 35-393, of Israel.
7.Conflict of Interest. This First Amendment and the Agreement may be cancelled
by the Town pursuant to Ariz. Rev. Stat. § 38-511.
[SIGNATURES ON FOLLOWING PAGES]
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date
and year first set forth above.
“Town”
TOWN OF FOUNTAIN HILLS,
an Arizona municipal corporation
Grady E. Miller, Town Manager
ATTEST:
Elizabeth A. Klein, Town Clerk
APPROVED AS TO FORM:
Aaron D. Arnson, Town Attorney
[SIGNATURES CONTINUE ON FOLLOWING PAGES]
Elizabeth Klein (Sep 27, 2021 11:06 PDT)
“Contractor”
____________________________________,
By:
Name:
Title:
KIMLEY-HORN & ASSOCIATES, INC., a North Carolina corporation
Dave Leistiko
SR VP
EXHIBIT B
TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
KIMLEY-HORN & ASSOCIATES, INC.
[Project Scope/Fees]
See following pages.
kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500
June 23, 2021
Mr. Justin Weldy
Public Works Director
Town of Fountain Hills
16705 E. Avenue of the Fountains
Fountain Hills, AZ 85268
Re:Palisades Boulevard and Eagle Ridge/Palomino Drive
Intersection and Traffic Signal Final Design
Scope and Fee
Dear Mr. Weldy:
Kimley-Horn and Associates, Inc. (“Kimley-Horn” or “Consultant”) is pleased to submit this
letter agreement (the “Agreement”) to the Town of Fountain Hills (“Client” or “Town”) to provide
professional engineering services associated with the intersection of Palisades Boulevard and
Eagle Ridge/Palomino Drive.
PROJECT UNDERSTANDING
As directed by Town Staff, via email and meeting held on 06/08/2021), this scope of work
includes project Alternative 1 to Final Design, which generally consists of the development
of construction plans, estimate, and specifications to construct the improvements. The
following outlines Kimley-Horn’s detailed scope of services:
SCOPE OF SERVICES
Task 1.1 Topographic Survey, Right of Way, and Coordination
a. Kimley-Horn’s subconsultant (RLF) will provide horizontal and vertical control and
topographic survey. A copy of the our subconsultants scope and fee is provided in
Appendix C.
b. Kimley-Horn subconsultant (RLF) has included right of way investigation to assist
with delineation of existing ROW.
c. Kimley-Horn’s subconsultant (RLF) has included an allowance for two (2) right-of-
way legal descriptions and exhibits. This right of way legal/exhibit allowance will only
be utilized if determined to be necessary. This task assumes the title reports will be
provided by the Town.
d. Kimley-Horn will obtain title reports from the Town. A Maricopa County Assessor
Parcel list will be provided to the Town to collect the title reports.
e. Kimley-Horn will update the right-of-way base file to be shown on the construction
plans and review all legal descriptions and exhibits to confirm descriptions are
consistent with the proposed design requirements.
Exhibit B
Palisades Blvd & Eagle Ridge/Palomino Drive
Intersection Improvement Final Design
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f. Kimley-Horn will develop base design and right-of-way needs using the survey
provided by RLF and based on the final design layout.
Task 1.2 Utility Coordination
a. Kimley-Horn will prepare an electronic CADD file depicting the horizontal locations of
existing utilities both overhead and underground.
b. Kimley-Horn will update the utility base file based on comments received from the
utility companies.
c. Kimley-Horn will hold two (2) utility coordination meetings.
d. Kimley-Horn will submit utility clearance letters to each of the utilities identified within
the project limits at each stage of the project.
e. Kimley-Horn’s subconsultant (RT Underground) will obtain up to (6) potholes. The
exact number and location of pothole’s will be determined in coordination between
the Town and Kimley-Horn. Kimley-Horn will provide the pot-hole data to the Town
and update the base utility design file to reflect the results of the pothole data
received. See Appendix C for RT Underground scope of services.
f. Kimley-Horn will coordinate with SRP Distribution to obtain point of service and
coordinate the agreements between SRP and Town. Kimley-Horn will assist the
Town with preparation of the new electrical service request letter, which will be
necessary to establish service for the intersection.
g. Kimley-Horn will develop utility specifications that will detail special requirements or
for the protection of existing facilities that will remain in place.
h. Kimley-Horn will determine if any utility conflicts will require the utility to be relocated
or adjusted and shall advise the Town. Kimley-Horn will verify that prior rights
documentation submitted by the utility companies represent the correct relocation
area.
Task 1.3 Intersection/Roadway Plans
a. Kimley-Horn’s design will provide for:
i. ADA Sidewalk ramps on all four corners of the intersection
ii. Northbound left turn lane and median improvements
iii. Removal of existing valley gutter on west leg
iv. Median nose improvements
b. Kimley-Horn will coordinate with the City of Scottsdale and the Town on the design
and specifications for work being completed with Scottsdale right-of-way. Kimley-
Horn will assist the Town with encroachment permit application to be submitted with
sealed pre-final plans.
c. Kimley-Horn will develop intersection/roadway construction drawings in accordance
with Town guidelines and details. Plans will be developed at 60%, 90%, and Final.
Palisades Blvd & Eagle Ridge/Palomino Drive
Intersection Improvement Final Design
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Intersection Roadway construction drawings will be prepared at 1” = 20’ scale and
includes the following sheets:
i. Cover Sheet (1 Sheet)
ii. General Notes, Typical Section, and Legend Sheet (1 Sheet)
iii. ADA Sidewalk Ramp Details (1 Sheet) (1” = 10’ Scale)
iv. Intersection Improvement Sheet (1 Sheet) (1” = 20’ Scale)
v. Palisades Median Half Plan & Profile (1 Sheet) (1” = 20’ Scale)
Task 1.4 Signing and Pavement Marking Plans
a. Kimley-Horn will conduct a field inventory of the existing conditions for pavement
markings and signing within the project limits.
b. Kimley-Horn will prepare final design signing and permanent pavement marking
construction documents. The permanent pavement marking and signing plans will
be designed in conformance Town requirement and in accordance with the MUTCD.
Plans will be prepared at 1” = 40’ scale and will be submitted with 60%, 90%, and
final. Signing and pavement marking sheets include:
i. Signing and Marking General Notes and Legend (1 Sheet)
ii. Pavement Marking/Signing Plan (1 Sheet) (1” = 40’ Scale) (Double Stacked)
Task 1.5 Traffic Signal Plans
a. Kimley-Horn will conduct a field inventory of the existing conditions for the existing
intersection at Palisades and Eagle Ridge/Palomino. Field investigation will confirm
location of equipment and consider constraints.
b. Kimley-Horn will prepare traffic signal design improvements for the intersections.
Design will be done in accordance with the City of Scottsdale’s Traffic Signal
Standards and Specifications, ADA PROWAG, and intersection design files
(roadway, right-of-way, and utility). Conductor and pole schedules will be developed
along with a detailed estimate of costs and any special provisions.
c. Kimley-Horn will prepare traffic signal plans at 1” = 20’ scale consisting of a total of
four (4) sheets described as follows:
i. General Notes and Legend (1 Sheet)
ii. Traffic Signal Layout (1 Sheet)
iii. Pole Layout Schedule (1 Sheet)
iv. Conductor Schedule (1 Sheet)
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Task 1.6 Technical Specifications, Engineer’s Cost Opinion and Scottsdale
Encroachment permit
a. Kimley-Horn will prepare the technical specifications in accordance with the
Maricopa Association of Governments (MAG) Standard Specifications and Town’s
Supplement to MAG Specifications and details.
b. Kimley-Horn will provide draft technical specifications and special provisions starting
with the 90% through final design submittals.
c. Kimley-Horn will prepare an engineer’s opinion of probable cost for each design
submittal.
d. Kimley-Horn will prepare quantities at each design submittal using standard
measurement and payment methods start at 60%.
Task 1.7 Project Management and Meetings
a. Kimley-Horn will attend up to three (3) project meetings, which will be scheduled
following the approval from Town staff to proceed with work. The meetings are
described as follows:
i. Final Design Kick Off Meeting
ii. 60% and 90% Comment Resolution meetings (2 Meetings)
Meetings will be held virtually and will consist of no more than two Kimley-Horn staff
members.
b. Kimley-Horn will be responsible for preparing the meeting agenda and submitting
notes of the meeting to the Town.
c. Kimley-Horn’s project management task covers the management and administration
hours for the duration of project activities identified in the project schedule in
Appendix B. Project management task includes contract management, internal staff
coordination, and coordination with Town staff outside of the meetings described.
This task coordinates and administers the day-to-day operations of the project,
including organizing and filing project data and communication files, responding to
project correspondence including emails, and budget and schedule monitoring. This
task also includes the management of sub-consultants (RLF and RT Underground).
This task includes the preparation of monthly invoices to the Town for services
performed.
Task 1.8 Post Design Allowance
a. Kimley-Horn will prepare for and attend up to five (5) meetings with the construction
team. Meetings will be held virtually and/or at the project site. No more than one
Kimley-Horn’s representatives will be present each meeting. Agenda’s and Minutes
will be prepared by the City or Contractor.
b. Kimley-Horn will respond to Contractor requests for information and issue necessary
clarifications and interpretations of the Contract Documents to Town as appropriate
to the orderly completion of Contractor's work. Any orders authorizing variations
Palisades Blvd & Eagle Ridge/Palomino Drive
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from the Contract Documents will be made by the Town. Kimley-Horn will track
RFI’s using an electronic logging format.
c. Kimley-Horn will shop drawings submittals on behalf of the Town. We estimate
reviewing and responding to ten (10) submittals, including electrical, concrete,
asphalt, signing, and marking. Kimley-Horn will track submittals using an electronic
logging format.
d. Kimley-Horn will prepare final record drawings, consisting of transferring redline
changes shown on the Contractor and Inspector field plans onto the original final
construction documents. These changes will be done using CAD.
Kimley-Horn shall not be responsible for the acts or omissions of any Contractor, or of
any of their subcontractors, suppliers, or of any other individual or entity performing or
furnishing the Work.
Task 1.9 Right of Way (ROW) Phase I Environmental Site Assessment (ESA)
ALLOWANCE
The Phase I ESA scope of services described in this proposal addresses the due diligence
procedures and methodology presented in the ASTM E 1527-13. The purpose of the Phase I ESA
is to provide the following:
1. An identification of Recognized Environmental Conditions (RECs) as defined in ASTM E
1527-13
2. An opinion of the impacts on the property resulting from conditions identified during the
investigation, by a qualified Environmental Professional (EP) (ASTM E 1527-13)
3. An opinion, by a qualified EP, on the need for additional investigations (ASTM E 1527-13)
4. A statement consistent with ASTM E 1527-13, on the qualifications of the EP and the
suitability of the Phase I ESA to meet the requirements of The All Appropriate Inquiry Rule,
40 CFR 312.
The assessment will reflect the general national standard of practice and the local customary
practice as understood by the EP. The EP will use ASTM 1527-13 along with our judgment and
experience when reviewing results of the assessment and in identifying findings and RECs (ASTM
E 1527-13).
Kimley-Horn’s scope of services for conducting the Phase I ESA consists of the tasks set forth
below. The following tasks refer to only that information that is defined as reasonably ascertainable
(ASTM E 1527-13).
Records Review
This task consists of the following:
1.Record Search – An environmental database search will be prepared encompassing the
minimum search distances listed in ASTM E1527-13. This report will be reviewed for
known and suspect contaminated sites. Where available, local environmental agency,
and other local governmental authority files, as defined in ASTM E 1527-13 may be
reviewed, if the EP determines the files to be reasonably ascertainable and relevant to
the successful completion of the Phase I ESA.
2.IC/EC Registries – Kimley-Horn will review readily available databases on institutional and
engineering (IC/EC) controls and Activity Use Limitations (AULs).
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3.Aerial Photograph Review – Kimley-Horn will retrieve and examine readily available
historical aerial photographs of the site and the surrounding vicinity. Aerial photographs
will be researched to the earliest date that is reasonably obtainable.
4.Review of Local City Directories and Historical Maps- Kimley-Horn will obtain and review
readily available historical city directories, fire insurance maps, and historical topographic
maps.
5.Other Historical Sources - Should Kimley-Horn determine that other non-traditional
sources may provide information relevant to the completion of the Phase I ESA, these
sources will be reviewed and documented. Kimley-Horn will review the chain of title that
will be provided by the Client.
Site Reconnaissance
Kimley-Horn will conduct a site reconnaissance consistent with ASTM E 1527-13, which will consist
of the following:
1. Observations of exterior site conditions
2. Observations of interior site conditions
3. Determination of current use of the property
4. Determination of current use of the adjoining properties
5. Identify evidence of past use of property
6. Identify evidence of past use of adjoining properties
7. Identification of the following visually or physically accessible items:
a. Hazardous substances and petroleum products
b. Storage tanks
c. Odors, pools of liquid, drums
d. HVAC system power/fuel source
e. Containers of known /and unknown substances
f. Possible Polychlorinated Biphenyls (PCBs)
g. Stains and corrosion on floors, walls and ceilings
h. Drains and sumps
i. Pits, ponds or lagoons
j. Distressed vegetation
k. Stained soil or pavement
l. Solid waste
m. Waste water
n. Wells
o. Septic systems
The Site Reconnaissance will be non-invasive. Kimley-Horn will not collect or analyze any
samples. Kimley-Horn assumes that we will be allowed appropriate access to all areas of the site
and that the site reconnaissance shall be conducted as a single event. Should, an additional site
reconnaissance be required due to access limitations, the additional site reconnaissance shall be
considered additional services.
Interviews
Consistent with ASTM E 1527-13, Kimley-Horn will make a reasonable attempt to conduct the
following interviews:
1. Kimley-Horn will interview current and past owners, operators and occupants of
the property that have or are likely to have material information regarding uses,
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physical characteristics and the potential for RECs at the subject property
consistent with ASTM E 1527-13.
2. In the case of abandoned properties as defined in ASTM E 1527-13, where there
is evidence of uncontrolled access or unauthorized uses, Kimley-Horn will attempt
to interview current neighboring or nearby property owners (ASTM E 1527-13).
3. Kimley-Horn will interview one or more of the following state or local agencies:
a. Local fire department
b. Local health agency
c. Local environmental regulatory agency
Report Preparation
Kimley-Horn will prepare a summary report of the results of the Phase I ESA. The report will be
formatted consistent with ASTM E 1527-13 and will contain the following:
1. Phase I documentation
2. USGS Quad map(s)
3. Aerial photograph(s) of the site
4. Database search records
5. Site photographs
6. Description of field activities and site reconnaissance documentation
7. Interview documentation
8. Findings and identified RECs
9. EP opinion on need for additional investigation
10. Identification of and opinion on significant data gaps
11. Conclusions
12. EP statement consistent with ASTM E 1527-13
13. Qualifications of EP and staff working on Phase I ESA
Information Provided By Client
The following information shall be provided by the Client, the accuracy of which Kimley-Horn will
be entitled to rely upon.This information is required for the Client to meet the requirements of the
Landowner Liability Protections (LLPs) (ASTM E 1527-13) and for Kimley-Horn to conduct the
Phase I ESA consistent with ASTM E 1527-13. This information is required prior to the site
reconnaissance.
1. A completed ASTM User Questionnaire
2. If applicable, reason for significant reduction in purchase price of the subject
property
3. Any specialized knowledge or experience relating to RECs in connection with the
subject and adjacent properties
4. All environmental reports available for the property
5. Commonly known or reasonably ascertainable information that the Client is aware
of relevant to RECs associated with the property
6. Chain of title
7. Title Commitment
Other information that is required by Kimley-Horn for completion of the Phase I but not for
application to the LLPs is as follows:
1. Property owner and operator contact names and telephone numbers
2. List of tenants
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3. Access to all areas of the site
Direct Expenses
a. Direct reimbursable expenses such as express delivery services, vehicular mileage,
and other direct expenses will be billed at cost. A summary of anticipated expenses
is shown in Appendix A of this document.
Services Not Included
Any other services, including but not limited to the following, are not included in this
Agreement:
· Attending more meetings than specifically described in the sections above
· Environmental services beyond Phase I ESA
· Public involvement
· Additional submittals
· Landscape/Irrigation Services
· Water/Sewer Service
Information Provided by Town
Kimley-Horn shall be entitled to rely on the completeness and accuracy of all information
provided by the Town or the Town’s consultants or representatives. The Town shall provide
all information requested by Kimley-Horn during the project.
FEE ESTIMATE
Kimley-Horn will complete the project for in accordance with the fee estimate provided in
Appendix A.
SCHEDULE
We will provide our services as expeditiously as practicable with the goal of completing the
project as outline in the project schedule included in Appendix B. This design schedule
assumes a Notice to Proceed date of September 1, 2021. Following the official Notice to
Proceed, Kimley-Horn will submit an updated schedule to the Town for approval.
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We greatly appreciate the opportunity to provide these services to you. Please contact me if
you have any questions at 602-906-1122 or kim.carroll@kimley-horn.com.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
By: Kimberly Carroll, P.E., PTOE
Sr. Project Manager
Palisades Blvd & Eagle Ridge/Palomino Drive
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kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500
APPENDIX A
FEE ESTIMATE
Summary of Consultant's Compensation
6/23/2021
Project Location:
Project Description:
Palisades Boulevard & Eagle Ridge/Palomino Drive
Intersection and Traffic Signal Final Design
7740 N. 16th Street
Suite 300
Phoenix, AZ 85020
602.944.5500
CONTRACT LABOR
Classification Man Hours Billable Rates Labor Costs
Senior Project Manager 48 210.00$10,080.00$
Senior Prof 76 185.00$14,060.00$
Prof 136 150.00$20,400.00$
Analyst/ Designer 195 118.00$23,010.00$
Admin 18 93.00$1,674.00$
Subtotal Contract Labor 69,224.00$
DIRECT AND OUTSIDE EXPENSES
General Expenses 500.00$
Subtotal Direct & Outside Expenses 500.00$
DESIGN ALLOWANCES
Classification Man Hours Billable Rates Labor Costs
Senior Project Manager 12 210.00$2,520.00$
Senior Prof 35 185.00$6,475.00$
Prof 30 150.00$4,500.00$
Analyst/ Designer 63 118.00$7,434.00$
Admin 19 93.00$1,767.00$
Subtotal Design Allowances 22,696.00$
SUBCONSULTANT
Subconsultant Task Fee
RLF Consulting Survey 5,200.00$
RLF Consulting ROW 950.00$
RT Underground Utility Pot Hole Investigtion 7,000.00$
Subtotal Subconsultant Allowances 13,150.00$
TOTALS
Subtotal Contract Labor 69,224.00$
Subtotal Direct & Outside Expenses 500.00$
Subtotal Contract Fee 69,724.00$
Subtotal Design Allowances 22,696.00$
Subtotal Subconsultant Allowances 13,150.00$
Subtotal Allowances 35,846.00$
Total Contract Fee & Allowances 105,570.00$
Detail of Consultant's Compensation
Town of Fountain Hills
Palisades Blvd Eagle Ridge/Palomino Drive
Intesection Final Design
Fee Proposal
Senior
Project
Manager
Senior Prof Prof Analyst/
Designer Admin
TASK DESCRIPTION SUBTOTAL $ 210.00 $ 185.00 $ 150.00 $ 118.00 $ 93.00
Task 1.1 - Topo Survey, ROW, & Coordination 1,729.00$-1 4 8 -
Develop Base Survey Design Files/Coordination with RLF 1,729.00$1 4 8
Task 1.2 - Utility Coordination 5,663.00$5 5 13 10 6
Utility Base Map (AutoCAD)775.00$1 5
Utility Meeting (2 mtgs)(Virtual)1,230.00$3 4
SRP Service Request Letter/Coordination 660.00$1 3
Pot Hole Data Request and base file adjustments 960.00$2 5
Utility Clearance Letters and Conflict Resolution 2,038.00$1 2 6 6
Task 1.3 - Intersection/Roadway Plans 20,253.00$6 25 36 76 -
Intersection Design (ADA Ramps, Lanes)1,499.00$3 8
Plans (6 Shts) (60%, 90%, and Final)14,015.00$4 15 30 50
Modeling (Design level)1,263.00$3 6
Address Comments 3,476.00$2 4 6 12
-$
Task 1.4 - Signing and Pavement Marking Plans 9,122.00$3 8 20 34 -
Signing Inventory 1,072.00$4 4
Signing/Marking Plans (2 Shts)(60%, 90%, Final)6,162.00$2 6 12 24
Comment Resolution 1,888.00$1 2 4 6
-$
Task 1.5 - Traffic Signal Plans 13,563.00$2 15 29 51 -
Signal Design 1,375.00$1 4 5
Traffic Signal Plans (4 Shts)(60%, 90% and Final)10,660.00$2 12 22 40
Comment Resolution 1,528.00$2 3 6
-$
Task 1.6 - Technical Specs, Engineer Cost Opinion & Scottsdale
Encroachment 9,804.00$8 10 28 16 2
Technical Specs (90% and Final)2,340.00$4 10
Quantities (Discplines & Master Compliation)3,948.00$2 4 6 16
Cost Estimates (60%, 90%, Final)2,360.00$2 4 8
Scottsdale Encroachment Permit Submittal 1,156.00$2 4 2
-$
Task 1.7 - Project Management and Meetings 9,090.00$24 12 6 -10
Three (3) Project (Virtual) Meetings (KO, 60% & 90% Cmt Res)1,740.00$4 6
Project Management and Administration 2,610.00$8 10
QA/QC (12 Shts)4,740.00$12 12
-$
SUBTOTAL DIRECT LABOR 69,224.00$48 76 136 195 18
EXPENSES 500.00$
Subconsultant 13,150.00$
Topographic Survey (RLF Consulting/See Appendix C)5,200.00$
RT Underground - See Appendix C 7,000.00$
ROW Legal/Exhibits (RLF Consulting/See Appendix C)950.00$
SUBTOTAL SUBCONSULTANT EXPENSES 13,150.00$
TOTAL CONTRACT FEE (W/OUT ALLOWANCES)82,874.00$
SUBTOTAL ALLOWANCES 22,696.00$12 35 30 63 19
Task 1.8 - Post Design 17,079.00$9 34 28 28 15
Construction Meetings (5 mtgs)(1 Person)2,775.00$15
Respond to Information (RFI) & Tracking 3,411.00$2 6 12 5
Submittal Review & Tracking (10)6,830.00$5 10 20 10
Record Drawings 4,063.00$2 3 8 16
Task 1.9 - EB Right ROW / Phase I Environmental Site Assessment (ESA)5,617.00$3 1 2 35 4
Right of Way Layout (by KHA)485.00$1 2
Phase I ESA (By KHA)5,132.00$3 35 4
TOTAL CONTRACT FEE (W/ ALLOWANCES)105,570.00$
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Palisades Blvd & Eagle Ridge/Palomino Drive
Intersection Improvement Final Design
June 23, 2021 / Page 11
kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500
APPENDIX B
PROJECT SCHEDULE
ID Task
Mode
Task Name Duration Start Finish
1 NOTICE TO PROCEED 0 days Wed 9/1/21 Wed 9/1/21
2 Design Kick Off Meeting 0 days Tue 9/7/21 Tue 9/7/21
3 Topographic Survey & ROW Investigation 20 days Wed 9/1/21 Tue 9/28/21
4 Utility and ROW mapping (Design level)5 days Wed 9/29/21 Tue 10/5/21
5 60% Design Stage 55 days Wed 9/29/21 Tue 12/14/21
6 60% Design and Plans 25 days Wed 9/29/21 Tue 11/2/21
7 Pot Hole Data Collection 15 days Wed 10/6/21 Tue 10/26/21
8 60% EOPC 5 days Wed 11/3/21 Tue 11/9/21
9 60% Plan Submittal 0 days Tue 11/9/21 Tue 11/9/21
10 60% Town and Utility Review 20 days Wed 11/10/21 Tue 12/7/21
11 Town 60% Comment Resolution Mtg 0 days Fri 12/10/21 Fri 12/10/21
12 Utility 60% Coordination Meeting 0 days Tue 12/14/21 Tue 12/14/21
13 90% Design Stage 48 days Mon 12/13/21Wed 2/16/22
14 90% Design and Plans 20 days Mon 12/13/21 Fri 1/7/22
15 90% EOPC and Technical Specs 5 days Mon 1/10/22 Fri 1/14/22
16 90% Submittal (Town/Scottsdale/Utilities)0 days Fri 1/14/22 Fri 1/14/22
17 90% Town and Utility Review 20 days Mon 1/17/22 Fri 2/11/22
18 90% Town Comment Resolution 0 days Wed 2/16/22 Wed 2/16/22
19 90% Utility Coord Meeting 0 days Wed 2/16/22 Wed 2/16/22
20 Final Design Stage 15 days Thu 2/17/22 Wed 3/9/22
21 Final (Sealed) Plans, Specs and Estimate 15 days Thu 2/17/22 Wed 3/9/22
22 Final Submittal 0 days Wed 3/9/22 Wed 3/9/22
9/1
9/7
11/9
12/10
12/14
1/14
2/16
2/16
3/9
8/21 9/1 9/11 9/21 10/110/1110/21 11/1 11/1111/21 12/112/1112/21 1/1 1/11 1/21 2/1 2/112/21 3/1 3/11
September October November December January February March
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
TOFH - PALISADES AND PALOMINO/EAGLE RIDGE
FINAL DESIGN SCHEDULE
2021_0623_Schedule_Palomino.mpp Page 1 Wed 6/23/21
Project: 2021_0623_Schedule_P
Date: Wed 6/23/21
Palisades Blvd & Eagle Ridge/Palomino Drive
Intersection Improvement Final Design
June 23, 2021 / Page 12
kimley-horn.com 7740 N. 16th Street, Suite 300, Phoenix, AZ 85020 602 944 5500
APPENDIX C
SUBCONSULTANT SERVICES
RLF – Topographic and ROW Services
RT Underground – Pothole Data Services
2165 W. PECOS RD STE. 5 | CHANDLER, AZ 85224| P. 480.445.9189 | www. rlfconsulting.com
August 20, 2020, Revised June 21, 2021
Project: P2020073 Town of Fountain Hills - Palisades & Palomino/Eagle Ridge
Reference: Right-of-Way determination, Topographic Survey & Aerial Mapping & Descriptions
Kimberly Carroll, P.E., PTOE
Kimley-Horn | 7740 North 16th Street, Suite 300, Phoenix, Arizona 85020
Direct: 602.906.1122 | Mobile: 602.525.9098
RLF Consulting is pleased to submit this proposal for Land Surveying Services
Our scope and fee are based on the following assumptions:
The project area per scope and attached exhibit A
The Horizontal Datum will be based on the Arizona Coordinate System, 1983, (Central) Zone
The Vertical Datum will be based on NAVD 88
Task 001 – Topographic Survey
Verify horizontal and vertical control
The subject Right-of-Way boundary shall be verified and referenced to the deed of record and depicted on the
survey
o Topographic survey (landscape especially large trees and boulders, pavement
marking/signing/curbing/sidewalk, ramps, and driveways, above ground utilities). FYI, we plan to call for
blue stake so if you can pick up the staking that should also be included.
o Limits on Palisades from 600 feet south of Palomino/Eagle Ridge to 750 feet north of Palomino/Eagle
Ridge. Note the following for these limits:
o Curb and pavement improvement in the median and at the intersection will be done approximately 300
feet to the south and 100 feet to the north. In this limits we will want pavement shots, curb line,
sidewalk, etc. to make sure we can get a feel for pavement drainage/cross slopes, etc.
o Outside of the limits specified in 2.a. we have small conduit/pole placement. Just need to delineate the
roadway and above ground landscape features.
o Limits on Palomino/Eagle Ridge include 150 feet east and west of Palisades Blvd. We will be removing
an existing valley gutter on the west leg, so we will need elevations and pavement shots to make sure
we fix the pavement area to drain. I would stake the gutter through the intersection as well as some
shots at least 10 feet east and west of the gutter line.
o KHA scope also includes installing a new traffic signal so the corners will be key to design.
o Survey limits need to go to the at least 15 feet beyond existing R/W.
o R/W investigation is necessary. RLF to generate and provide the linework for the existing R/W for all four
corners of the intersection.
o include 2 R/W L&E’s as an allowance, which will be used if we determine we need R/W.
2165 W. PECOS RD STE. 5 | CHANDLER, AZ 85224| P. 480.445.9189 | www. rlfconsulting.com
RLF will use traditional survey methodology along with UAS obtained close range photogrammetric data to
produce high precision 3D models to produce topographic mapping.
RLF will produce a geo-referenced ortho-rectified aerial image of the parcel with a GSD (Ground Sampling
Distance) of 0.70 inch/pixel.
Task 001 – Topo Survey Fee…T&M NOT TO EXCEED ………………………………$5,200.00
Task 002 – Prepare Property Description(s):
Property/easement Description and Exhibit Document-
Legal Descriptions and exhibits for the Southwest Corner. Potential for two parcels to be impacted (APN 176-14-
548 & 176-14-549).
The Description will be based on record information and locations from the engineer.
The documents will contain a metes and bounds description prepared in accordance to current Arizona
Boundary Survey Minimum Standards.
The Exhibit will contain a sketch or graphical representation of the legal description associated with it.
Task 002 – Descriptions and exhibits.2 @ $475.......................................................................$950.00
Project deliverables-
o 2D/3D CAD Basemap in Civil 3D format.
o DTM Surface in Civil 3D format.
o Project Control & Meta Data.
o Georeferenced Ortho Image ASCII Point Files.
2165 W. PECOS RD STE. 5 | CHANDLER, AZ 85224| P. 480.445.9189 | www. rlfconsulting.com
NOTES:
1. The following services, if required, will be provided upon separate written authorization by the Client at cost plus
and or time and materials.
Title reports and/or mapping of additional documents |Legal Descriptions and exhibits| Mailings & printings |
Agency related fees | Additional Land Surveying items
Sincerely,
RLF CONSULTING, LLC ACCEPTED BY:
__________________________
By: __________________
____________________ _________
Printed Name and Title Date
Maricopa County GIO, Maricopa County Assessor's OfficeO8/19/2020 4:57:50 PMMap
Date:
Kimley-Horn
Project:
Location:
ITEM QUANTITY UNIT UNIT PRICE EXTENDED
1 6 EACH $650.00 $3,900.00
2 1 Day $1,400.00 $1,400.00
3 1 EACH $750.00 $750.00
4 1 LS $950.00 $950.00
TOTAL:$7,000.00
(Potholing Only)
Respectfully Submitted ,Accepted By :
RT Underground _____________________________________
________________________________For : ________________________________
Jeff Martinez Date : ___________________
Permits, Traffic Control Plans drawn & submitted
Traffic Control
Survey Minimum
Terms:
Permits, Bonding Fees, Const. Staking, Testing & Inspection Fees, Removal or Replacement of Traffic Loops, Sawcutting,
Removal or Relocating of Existing Utilities. Unforseen conditions: rock excavation, excessive cobble (over 4") and any other
conditions that affect completion of work.
30 Days
Includes:
Town of Fountain Hills
85th Ave & OliveEmail:
Phoenix, AZ 85020
Excludes:
DESCRIPTION
Potholing Services
POTHOLE PRICE INCLUDES:, Soft dig to find utility, Spread sheet with utility info including location by RLS.
Price for item 1 is not to exceed 4' wide and 7' deep. Dry hole is charged same as regular. All work to be done at
night. Plans with locations of potholes will be provided and used for permit application. Police officers will be used
within 300' of signalized intersections. If not used, this item will not be invoiced. If we go over the alloted 4 hours,
the hourly rate of $85.00 will apply.
ASPHALT MILLING UTILITY POTHOLING
Trench, Plates, Small Areas SUE (Subsurface Utility Engineering)
Phone:(602) 509-2763
Palisades and Palomino/Eagle Ridge
7740 N 16th Street
Submitted to:Kim Carroll, PE 6/21/21
23604 N 56th Avenue Glendale, AZ 85310 (602) 622-6789 jeff.martinez@rtunderground.com
8/17 Council: Fountain Hills Contract
2021-031.1 Kimley-Horn
Interim Agreement Report 2021-08-05
Created:2021-07-20
By:Rob Durham (rdurham@fh.az.gov)
Status:Out for Approval
Transaction ID:CBJCHBCAABAA0PxPuwAAa90ZYcwAGptIcX4ugoCkxUBN
Agreement History
Agreement history is the list of the events that have impacted the status of the agreement prior to the final signature. A final audit report will
be generated when the agreement is complete.
"8/17 Council: Fountain Hills Contract 2021-031.1 Kimley-Horn"
History
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