HomeMy WebLinkAboutC2022-040 - J2 Media1
Contract No. 2022-040
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
J2 MEDIA, LLC
THIS PROFESSIONAL SERVICES AGREEMENT (this “Agreement”) is entered into as
of November 1, 2021, between the Town of Fountain Hills, an Arizona municipal corporation (the
“Town”) and J2 Media, LLC, a(n) Arizona limited liability company (the “Vendor”).
RECITALS
A. The Town issued a Request for Proposals, RFP No. 2022-007 Video
Production/Editing (the “RFP”), a copy of which is on file with the Town and incorporated herein
by reference, seeking proposals from vendors interested in providing professional services
consisting of video production & editing (the “Services”).
B. The Vendor responded to the RFP by submitting a proposal (the “Proposal”),
attached hereto as Exhibit A and incorporated herein by reference.
C. The Town desires to enter into an Agreement with the Vendor to perform the
Services, as set forth below.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing introduction and recitals, which
are incorporated herein by reference, the following mutual covenants and conditions, and other
good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,
the Town and the Vendor hereby agree as follows:
1. Term of Agreement. This Agreement shall be effective as of the date first set forth
above and shall remain in full force and effect until October 31, 2022 (the “Initial Term”), unless
terminated as otherwise provided in this Agreement. After the expiration of the Initial Term, this
Agreement may be renewed for up four successive one-year terms (the “Renewal Term”) if (i) it
is deemed in the best interests of the Town, subject to availability and appropriation of funds for
renewal, (ii) at least 30 days prior to the end of the then-current term of this Agreement, the Vendor
requests, in writing, to extend this Agreement for an additional one-year term and (iii) the Town
approves the additional one-year term in writing (including any price adjustments approved as part
of this Agreement), as evidenced by the Town Manager’s signature thereon, which approval may
be withheld by the Town for any reason. The Vendor’s failure to seek a renewal of this Agreement
shall cause this Agreement to terminate at the end of the then-current term of this Agreement;
provided, however, that the Town may, at its discretion and with the agreement of the Vendor,
elect to waive this requirement and renew this Agreement. The Initial Term and the Renewal Term
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are collectively referred to herein as the “Term.” Upon renewal, the terms and conditions of this
Agreement shall remain in full force and effect.
2. Scope of Work. This is an indefinite quantity and indefinite delivery Agreement
for Services as previously set forth herein. Services shall only be provided when the Town
identifies a need and proper authorization and documentation have been approved. For project(s)
determined by the Town to be appropriate for this Agreement, the Vendor shall provide the
Services to the Town on an as-required basis relating to the specific Services as may be agreed
upon between the parties in writing, in the form of a written acknowledgment between the parties
describing the Services to be provided (each, a “Work Order”). Each Work Order issued for
Services pursuant to this Agreement shall be (i) in the form provided and approved by the Town
for the Services, (ii) contain a reference to this Agreement and (iii) be attached to hereto as Exhibit
B and incorporated herein by reference. By signing this Agreement, Vendor acknowledges and
agrees that Work Order(s) containing unauthorized exceptions, conditions, limitations, or
provisions in conflict with the terms of this Agreement, other than Town's project-specific
requirements, are hereby expressly declared void and shall be of no force and effect. The Town
does not guarantee any minimum or maximum amount of Services will be requested under this
Agreement.
3. Compensation. The Town shall pay the Vendor an aggregate amount not to exceed
$50,000 at the rates set forth in the Fee Proposal attached hereto as Exhibit A and incorporated
herein by reference. The aggregate, including all renewal terms, shall not exceed $50,000 in any
case unless the Agreement is affirmed and ratified via an executed amendment. All remaining
terms and conditions of the Agreement shall remain in full force and effect.
4. Payments. The Town shall pay the Vendor monthly (and the Vendor shall invoice
the Town monthly), based upon work performed and completed to date, and upon submission and
approval of invoices. All invoices shall document and itemize all work completed to date. Each
invoice statement shall include a record of time expended and work performed in sufficient detail
to justify payment. This Agreement must be referenced on all invoices.
5. Documents. All documents, including any intellectual property rights thereto,
prepared and submitted to the Town pursuant to this Agreement shall be the property of the Town.
6. Vendor Personnel. Vendor shall provide adequate, experienced personnel, capable
of and devoted to the successful performance of the Services under this Agreement. Vendor agrees
to assign specific individuals to key positions. If deemed qualified, the Vendor is encouraged to
hire Town residents to fill vacant positions at all levels. Vendor agrees that, upon commencement
of the Services to be performed under this Agreement, key personnel shall not be removed or
replaced without prior written notice to the Town. If key personnel are not available to perform
the Services for a continuous period exceeding 30 calendar days, or are expected to devote
substantially less effort to the Services than initially anticipated, Vendor shall immediately notify
the Town of same and shall, subject to the concurrence of the Town, replace such personnel with
personnel possessing substantially equal ability and qualifications.
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7. Inspection; Acceptance. All work shall be subject to inspection and acceptance by
the Town at reasonable times during Vendor’s performance. The Vendor shall provide and
maintain a self-inspection system that is acceptable to the Town.
8. Licenses; Materials. Vendor shall maintain in current status all federal, state and
local licenses and permits required for the operation of the business conducted by the Vendor. The
Town has no obligation to provide Vendor, its employees or subcontractors any business
registrations or licenses required to perform the specific services set forth in this Agreement. The
Town has no obligation to provide tools, equipment or material to Vendor.
9. Performance Warranty. Vendor warrants that the Services rendered will conform
to the requirements of this Agreement and with the care and skill ordinarily used by members of
the same profession practicing under similar circumstances at the same time and in the same
locality.
10. Indemnification. To the fullest extent permitted by law, the Vendor shall
indemnify, defend and hold harmless the Town and each council member, officer, employee or
agent thereof (the Town and any such person being herein called an “Indemnified Party”), for,
from and against any and all losses, claims, damages, liabilities, costs and expenses (including, but
not limited to, reasonable attorneys’ fees, court costs and the costs of appellate proceedings) to
which any such Indemnified Party may become subject, under any theory of liability whatsoever
(“Claims”), insofar as such Claims (or actions in respect thereof) relate to, arise out of, or are
caused by or based upon the negligent acts, intentional misconduct, errors, mistakes or omissions,
breach of contract, in connection with the work or services of the Vendor, its officers, employees,
agents, or any tier of subcontractor in the performance of this Agreement. The amount and type
of insurance coverage requirements set forth below will in no way be construed as limiting the
scope of the indemnity in this Section.
11. Insurance.
11.1 General.
A. Insurer Qualifications. Without limiting any obligations or
liabilities of Vendor, Vendor shall purchase and maintain, at its own expense, hereinafter
stipulated minimum insurance with insurance companies authorized to do business in the
State of Arizona pursuant to ARIZ. REV. STAT. § 20-206, as amended, with an AM Best,
Inc. rating of A- or above with policies and forms satisfactory to the Town. Failure to
maintain insurance as specified herein may result in termination of this Agreement at the
Town’s option.
B. No Representation of Coverage Adequacy. By requiring insurance
herein, the Town does not represent that coverage and limits will be adequate to protect
Vendor. The Town reserves the right to review any and all of the insurance policies and/or
endorsements cited in this Agreement but has no obligation to do so. Failure to demand
such evidence of full compliance with the insurance requirements set forth in this
Agreement or failure to identify any insurance deficiency shall not relieve Vendor from,
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nor be construed or deemed a waiver of, its obligation to maintain the required insurance
at all times during the performance of this Agreement.
C. Additional Insured. All insurance coverage, except Workers’
Compensation insurance and Professional Liability insurance, if applicable, shall name, to
the fullest extent permitted by law for claims arising out of the performance of this
Agreement, the Town, its agents, representatives, officers, directors, officials and
employees as Additional Insured as specified under the respective coverage sections of this
Agreement.
D. Coverage Term. All insurance required herein shall be maintained
in full force and effect until all work or services required to be performed under the terms
of this Agreement are satisfactorily performed, completed and formally accepted by the
Town, unless specified otherwise in this Agreement.
E. Primary Insurance. Vendor’s insurance shall be primary insurance
with respect to performance of this Agreement and in the protection of the Town as an
Additional Insured.
F. Claims Made. In the event any insurance policies required by this
Agreement are written on a “claims made” basis, coverage shall extend, either by keeping
coverage in force or purchasing an extended reporting option, for three years past
completion and acceptance of the services. Such continuing coverage shall be evidenced
by submission of annual Certificates of Insurance citing applicable coverage is in force and
contains the provisions as required herein for the three-year period.
G. Waiver. All policies, except for Professional Liability, including
Workers’ Compensation insurance, shall contain a waiver of rights of recovery
(subrogation) against the Town, its agents, representatives, officials, officers and
employees for any claims arising out of the work or services of Vendor. Vendor shall
arrange to have such subrogation waivers incorporated into each policy via formal written
endorsement thereto.
H. Policy Deductibles and/or Self-Insured Retentions. The policies set
forth in these requirements may provide coverage that contains deductibles or self-insured
retention amounts. Such deductibles or self-insured retention shall not be applicable with
respect to the policy limits provided to the Town. Vendor shall be solely responsible for
any such deductible or self-insured retention amount.
I. Use of Subcontractors. If any work under this Agreement is
subcontracted in any way, Vendor shall execute written agreements with its subcontractors
containing the indemnification provisions set forth in this Agreement and insurance
requirements set forth herein protecting the Town and Vendor. Vendor shall be responsible
for executing any agreements with its subcontractors and obtaining certificates of insurance
verifying the insurance requirements.
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J. Evidence of Insurance. Prior to commencing any work or services
under this Agreement, Vendor will provide the Town with suitable evidence of insurance
in the form of certificates of insurance and a copy of the declaration page(s) of the insurance
policies as required by this Agreement, issued by Vendor’s insurance insurer(s) as evidence
that policies are placed with acceptable insurers as specified herein and provide the
required coverages, conditions and limits of coverage specified in this Agreement and that
such coverage and provisions are in full force and effect. Confidential information such as
the policy premium may be redacted from the declaration page(s) of each insurance policy,
provided that such redactions do not alter any of the information required by this
Agreement. The Town shall reasonably rely upon the certificates of insurance and
declaration page(s) of the insurance policies as evidence of coverage but such acceptance
and reliance shall not waive or alter in any way the insurance requirements or obligations
of this Agreement. If any of the policies required by this Agreement expire during the life
of this Agreement, it shall be Vendor’s responsibility to forward renewal certificates and
declaration page(s) to the Town 30 days prior to the expiration date. All certificates of
insurance and declarations required by this Agreement shall be identified by referencing
the RFP number and title or this Agreement. A $25.00 administrative fee shall be assessed
for all certificates or declarations received without the appropriate RFP number and title or
a reference to this Agreement, as applicable. Additionally, certificates of insurance and
declaration page(s) of the insurance policies submitted without referencing the appropriate
RFP number and title or a reference to this Agreement, as applicable, will be subject to
rejection and may be returned or discarded. Certificates of insurance and declaration
page(s) shall specifically include the following provisions:
(1) The Town, its agents, representatives, officers, directors,
officials and employees are Additional Insureds as follows:
(a) Commercial General Liability – Under Insurance
Services Office, Inc., (“ISO”) Form CG 20 10 03 97 or equivalent.
(b) Auto Liability – Under ISO Form CA 20 48 or
equivalent.
(c) Excess Liability – Follow Form to underlying
insurance.
(2) Vendor’s insurance shall be primary insurance with respect
to performance of this Agreement.
(3) All policies, except for Professional Liability, including
Workers’ Compensation, waive rights of recovery (subrogation) against Town, its
agents, representatives, officers, officials and employees for any claims arising out
of work or services performed by Vendor under this Agreement.
(4) ACORD certificate of insurance form 25 (2014/01) is
preferred. If ACORD certificate of insurance form 25 (2001/08) is used, the
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phrases in the cancellation provision “endeavor to” and “but failure to mail such
notice shall impose no obligation or liability of any kind upon the company, its
agents or representatives” shall be deleted. Certificate forms other than ACORD
form shall have similar restrictive language deleted.
11.2 Required Insurance Coverage.
A. Commercial General Liability. Vendor shall maintain “occurrence”
form Commercial General Liability insurance with an unimpaired limit of not less than
$1,000,000 for each occurrence, $2,000,000 Products and Completed Operations Annual
Aggregate and a $2,000,000 General Aggregate Limit. The policy shall cover liability
arising from premises, operations, independent contractors, products-completed
operations, personal injury and advertising injury. Coverage under the policy will be at
least as broad as ISO policy form CG 00 010 93 or equivalent thereof, including but not
limited to, separation of insured’s clause. To the fullest extent allowed by law, for claims
arising out of the performance of this Agreement, the Town, its agents, representatives,
officers, officials and employees shall be cited as an Additional Insured under ISO,
Commercial General Liability Additional Insured Endorsement form CG 20 10 03 97, or
equivalent, which shall read “Who is an Insured (Section II) is amended to include as an
insured the person or organization shown in the Schedule, but only with respect to liability
arising out of “your work” for that insured by or for you.” If any Excess insurance is
utilized to fulfill the requirements of this subsection, such Excess insurance shall be
“follow form” equal or broader in coverage scope than underlying insurance.
B. Vehicle Liability. Vendor shall maintain Business Automobile
Liability insurance with a limit of $1,000,000 each occurrence on Vendor’s owned, hired
and non-owned vehicles assigned to or used in the performance of the Vendor’s work or
services under this Agreement. Coverage will be at least as broad as ISO coverage code
“1” “any auto” policy form CA 00 01 12 93 or equivalent thereof. To the fullest extent
allowed by law, for claims arising out of the performance of this Agreement, the Town, its
agents, representatives, officers, directors, officials and employees shall be cited as an
Additional Insured under ISO Business Auto policy Designated Insured Endorsement form
CA 20 48 or equivalent. If any Excess insurance is utilized to fulfill the requirements of
this subsection, such Excess insurance shall be “follow form” equal or broader in coverage
scope than underlying insurance.
C. Professional Liability. If this Agreement is the subject of any
professional services or work, or if the Vendor engages in any professional services or
work in any way related to performing the work under this Agreement, the Vendor shall
maintain Professional Liability insurance covering negligent errors and omissions arising
out of the Services performed by the Vendor, or anyone employed by the Vendor, or
anyone for whose negligent acts, mistakes, errors and omissions the Vendor is legally
liable, with an unimpaired liability insurance limit of $2,000,000 each claim and
$2,000,000 annual aggregate.
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D. Workers’ Compensation Insurance. Vendor shall maintain
Workers’ Compensation insurance to cover obligations imposed by federal and state
statutes having jurisdiction over Vendor’s employees engaged in the performance of work
or services under this Agreement and shall also maintain Employers Liability Insurance of
not less than $500,000 for each accident, $500,000 disease for each employee and
$1,000,000 disease policy limit.
11.3 Cancellation and Expiration Notice. Insurance required herein shall not
expire, be canceled, or be materially changed without 30 days’ prior written notice to the Town.
12. Termination; Cancellation.
12.1 For Town’s Convenience. This Agreement is for the convenience of the
Town and, as such, may be terminated without cause after receipt by Vendor of written notice by
the Town. Upon termination for convenience, Vendor shall be paid for all undisputed services
performed to the termination date.
12.2 For Cause. If either party fails to perform any obligation pursuant to this
Agreement and such party fails to cure its nonperformance within 30 days after notice of
nonperformance is given by the non-defaulting party, such party will be in default. In the event of
such default, the non-defaulting party may terminate this Agreement immediately for cause and
will have all remedies that are available to it at law or in equity including, without limitation, the
remedy of specific performance. If the nature of the defaulting party’s nonperformance is such
that it cannot reasonably be cured within 30 days, then the defaulting party will have such
additional periods of time as may be reasonably necessary under the circumstances, provided the
defaulting party immediately (A) provides written notice to the non-defaulting party and (B)
commences to cure its nonperformance and thereafter diligently continues to completion the cure
of its nonperformance. In no event shall any such cure period exceed 90 days. In the event of
such termination for cause, payment shall be made by the Town to the Vendor for the undisputed
portion of its fee due as of the termination date.
12.3 Due to Work Stoppage. This Agreement may be terminated by the Town
upon 30 days’ written notice to Vendor in the event that the Services are permanently abandoned.
In the event of such termination due to work stoppage, payment shall be made by the Town to the
Vendor for the undisputed portion of its fee due as of the termination date.
12.4 Conflict of Interest. This Agreement is subject to the provisions of ARIZ.
REV. STAT. § 38-511. The Town may cancel this Agreement without penalty or further obligations
by the Town or any of its departments or agencies if any person significantly involved in initiating,
negotiating, securing, drafting or creating this Agreement on behalf of the Town or any of its
departments or agencies is, at any time while this Agreement or any extension of this Agreement
is in effect, an employee of any other party to this Agreement in any capacity or a Vendor to any
other party of this Agreement with respect to the subject matter of this Agreement.
12.5 Gratuities. The Town may, by written notice to the Vendor, cancel this
Agreement if it is found by the Town that gratuities, in the form of economic opportunity, future
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employment, entertainment, gifts or otherwise, were offered or given by the Vendor or any agent
or representative of the Vendor to any officer, agent or employee of the Town for the purpose of
securing this Agreement. In the event this Agreement is canceled by the Town pursuant to this
provision, the Town shall be entitled, in addition to any other rights and remedies, to recover and
withhold from the Vendor an amount equal to 150% of the gratuity.
12.6 Agreement Subject to Appropriation. This Agreement is subject to the
provisions of ARIZ. CONST. ART. IX, § 5 and ARIZ. REV. STAT. § 42-17106. The provisions of
this Agreement for payment of funds by the Town shall be effective when funds are appropriated
for purposes of this Agreement and are actually available for payment. The Town shall be the sole
judge and authority in determining the availability of funds under this Agreement and the Town
shall keep the Vendor fully informed as to the availability of funds for this Agreement. The
obligation of the Town to make any payment pursuant to this Agreement is a current expense of
the Town, payable exclusively from such annual appropriations, and is not a general obligation or
indebtedness of the Town. If the Town Council fails to appropriate money sufficient to pay the
amounts as set forth in this Agreement during any immediately succeeding fiscal year, this
Agreement shall terminate at the end of then-current fiscal year and the Town and the Vendor shall
be relieved of any subsequent obligation under this Agreement.
13. Miscellaneous.
13.1 Independent Contractor. It is clearly understood that each party will act in
its individual capacity and not as an agent, employee, partner, joint venturer, or associate of the
other. An employee or agent of one party shall not be deemed or construed to be the employee or
agent of the other for any purpose whatsoever. The Vendor acknowledges and agrees that the
Services provided under this Agreement are being provided as an independent contractor, not as
an employee or agent of the Town. Vendor, its employees and subcontractors are not entitled to
workers’ compensation benefits from the Town. The Town does not have the authority to
supervise or control the actual work of Vendor, its employees or subcontractors. The Vendor, and
not the Town, shall determine the time of its performance of the services provided under this
Agreement so long as Vendor meets the requirements as agreed in Section 2 above and in Exhibit
A. Vendor is neither prohibited from entering into other contracts nor prohibited from practicing
its profession elsewhere. Town and Vendor do not intend to nor will they combine business
operations under this Agreement.
13.2 Applicable Law; Venue. This Agreement shall be governed by the laws of
the State of Arizona and suit pertaining to this Agreement may be brought only in courts in
Maricopa County, Arizona.
13.3 Laws and Regulations. Vendor shall keep fully informed and shall at all
times during the performance of its duties under this Agreement ensure that it and any person for
whom the Vendor is responsible abides by, and remains in compliance with, all rules, regulations,
ordinances, statutes or laws affecting the Services, including, but not limited to, the following: (A)
existing and future Town and County ordinances and regulations; (B) existing and future State and
Federal laws; and (C) existing and future Occupational Safety and Health Administration
standards.
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13.4 Amendments. This Agreement may be modified only by a written
amendment signed by persons duly authorized to enter into contracts on behalf of the Town and
the Vendor.
13.5 Provisions Required by Law. Each and every provision of law and any
clause required by law to be in this Agreement will be read and enforced as though it were included
herein and, if through mistake or otherwise any such provision is not inserted, or is not correctly
inserted, then upon the application of either party, this Agreement will promptly be physically
amended to make such insertion or correction.
13.6 Severability. The provisions of this Agreement are severable to the extent
that any provision or application held to be invalid by a Court of competent jurisdiction shall not
affect any other provision or application of this Agreement which may remain in effect without
the invalid provision or application.
13.7 Entire Agreement; Interpretation; Parol Evidence. This Agreement
represents the entire agreement of the parties with respect to its subject matter, and all previous
agreements, whether oral or written, entered into prior to this Agreement are hereby revoked and
superseded by this Agreement. No representations, warranties, inducements or oral agreements
have been made by any of the parties except as expressly set forth herein, or in any other
contemporaneous written agreement executed for the purposes of carrying out the provisions of
this Agreement. This Agreement shall be construed and interpreted according to its plain meaning,
and no presumption shall be deemed to apply in favor of, or against the party drafting this
Agreement. The parties acknowledge and agree that each has had the opportunity to seek and
utilize legal counsel in the drafting of, review of, and entry into this Agreement.
13.8 Assignment; Delegation. No right or interest in this Agreement shall be
assigned or delegated by Vendor without prior, written permission of the Town, signed by the
Town Manager. Any attempted assignment or delegation by Vendor in violation of this provision
shall be a breach of this Agreement by Vendor.
13.9 Subcontracts. No subcontract shall be entered into by the Vendor with any
other party to furnish any of the material or services specified herein without the prior written
approval of the Town. The Vendor is responsible for performance under this Agreement whether
or not subcontractors are used. Failure to pay subcontractors in a timely manner pursuant to any
subcontract shall be a material breach of this Agreement by Vendor.
13.10 Rights and Remedies. No provision in this Agreement shall be construed,
expressly or by implication, as waiver by the Town of any existing or future right and/or remedy
available by law in the event of any claim of default or breach of this Agreement. The failure of
the Town to insist upon the strict performance of any term or condition of this Agreement or to
exercise or delay the exercise of any right or remedy provided in this Agreement, or by law, or the
Town’s acceptance of and payment for services, shall not release the Vendor from any
responsibilities or obligations imposed by this Agreement or by law, and shall not be deemed a
waiver of any right of the Town to insist upon the strict performance of this Agreement.
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13.11 Attorneys’ Fees. In the event either party brings any action for any relief,
declaratory or otherwise, arising out of this Agreement or on account of any breach or default
hereof, the prevailing party shall be entitled to receive from the other party reasonable attorneys’
fees and reasonable costs and expenses, determined by the court sitting without a jury, which shall
be deemed to have accrued on the commencement of such action and shall be enforced whether or
not such action is prosecuted through judgment.
13.12 Liens. All materials or services shall be free of all liens and, if the Town
requests, a formal release of all liens shall be delivered to the Town.
13.13 Offset.
A. Offset for Damages. In addition to all other remedies at law or
equity, the Town may offset from any money due to the Vendor any amounts Vendor owes
to the Town for damages resulting from breach or deficiencies in performance or breach of
any obligation under this Agreement.
B. Offset for Delinquent Fees or Taxes. The Town may offset from
any money due to the Vendor any amounts Vendor owes to the Town for delinquent fees,
transaction privilege taxes and property taxes, including any interest or penalties.
13.14 Notices and Requests. Any notice or other communication required or
permitted to be given under this Agreement shall be in writing and shall be deemed to have been
duly given if (A) delivered to the party at the address set forth below, (B) deposited in the U.S.
Mail, registered or certified, return receipt requested, to the address set forth below or (C) given to
a recognized and reputable overnight delivery service, to the address set forth below:
If to the Town: Town of Fountain Hills
16705 East Avenue of the Fountains
Fountain Hills, Arizona 85268
Attn: Grady E. Miller, Town Manager
With copy to: Town of Fountain Hills
16705 East Avenue of the Fountains
Fountain Hills, Arizona 85268
Attn: Aaron D. Arnson, Town Attorney
If to Vendor: J2 Media, LLC
2775 N. Arizona Ave., Ste. 3
Chandler, Az. 85225
Attn: Jane Poston
or at such other address, and to the attention of such other person or officer, as any party may
designate in writing by notice duly given pursuant to this subsection. Notices shall be deemed
received (A) when delivered to the party, (B) three business days after being placed in the U.S.
Mail, properly addressed, with sufficient postage or (C) the following business day after being
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given to a recognized overnight delivery service, with the person giving the notice paying all
required charges and instructing the delivery service to deliver on the following business day. If
a copy of a notice is also given to a party’s counsel or other recipient, the provisions above
governing the date on which a notice is deemed to have been received by a party shall mean and
refer to the date on which the party, and not its counsel or other recipient to which a copy of the
notice may be sent, is deemed to have received the notice.
13.15 Confidentiality of Records. The Vendor shall establish and maintain
procedures and controls that are acceptable to the Town for the purpose of ensuring that
information contained in its records or obtained from the Town or from others in carrying out its
obligations under this Agreement shall not be used or disclosed by it, its agents, officers, or
employees, except as required to perform Vendor’s duties under this Agreement. Persons
requesting such information should be referred to the Town. Vendor also agrees that any
information pertaining to individual persons shall not be divulged other than to employees or
officers of Vendor as needed for the performance of duties under this Agreement.
13.16 Records and Audit Rights. To ensure that the Vendor and its subcontractors
are complying with the warranty under subsection 13.17 below, Vendor’s and its subcontractor’s
books, records, correspondence, accounting procedures and practices, and any other supporting
evidence relating to this Agreement, including the papers of any Vendor and its subcontractors’
employees who perform any work or services pursuant to this Agreement (all of the foregoing
hereinafter referred to as “Records”), shall be open to inspection and subject to audit and/or
reproduction during normal working hours by the Town, to the extent necessary to adequately
permit (A) evaluation and verification of any invoices, payments or claims based on Vendor’s and
its subcontractors’ actual costs (including direct and indirect costs and overhead allocations)
incurred, or units expended directly in the performance of work under this Agreement and (B)
evaluation of the Vendor’s and its subcontractors’ compliance with the Arizona employer
sanctions laws referenced in subsection 13.17 below. To the extent necessary for the Town to
audit Records as set forth in this subsection, Vendor and its subcontractors hereby waive any rights
to keep such Records confidential. For the purpose of evaluating or verifying such actual or
claimed costs or units expended, the Town shall have access to said Records, even if located at its
subcontractors’ facilities, from the effective date of this Agreement for the duration of the work
and until three years after the date of final payment by the Town to Vendor pursuant to this
Agreement. Vendor and its subcontractors shall provide the Town with adequate and appropriate
workspace so that the Town can conduct audits in compliance with the provisions of this
subsection. The Town shall give Vendor or its subcontractors reasonable advance notice of
intended audits. Vendor shall require its subcontractors to comply with the provisions of this
subsection by insertion of the requirements hereof in any subcontract pursuant to this Agreement.
13.17 E-verify Requirements. To the extent applicable under ARIZ. REV. STAT. §
41-4401, the Vendor and its subcontractors warrant compliance with all federal immigration laws
and regulations that relate to their employees and their compliance with the E-verify requirements
under ARIZ. REV. STAT. § 23-214(A). Vendor’s or its subcontractors’ failure to comply with such
warranty shall be deemed a material breach of this Agreement and may result in the termination
of this Agreement by the Town.
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13.18 Israel. Vendor certifies that it is not currently engaged in, and agrees for
the duration of this Agreement that it will not engage in a “boycott,” as that term is defined in
ARIZ. REV. STAT. § 35-393, of Israel.
13.19 Conflicting Terms. In the event of any inconsistency, conflict or ambiguity
among the terms of this Agreement, the Proposal, any Town-approved invoices, and the RFP, the
documents shall govern in the order listed herein.
13.20 Non-Exclusive Contract. This Agreement is entered into with the
understanding and agreement that it is for the sole convenience of the Town. The Town reserves
the right to obtain like goods and services from another source when necessary.
[SIGNATURES ON FOLLOWING PAGES]
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date
and year first set forth above.
“Town”
TOWN OF FOUNTAIN HILLS,
an Arizona municipal corporation
Grady E. Miller, Town Manager
ATTEST:
Elizabeth A. Klein, Town Clerk
APPROVED AS TO FORM:
Aaron D. Arnson, Town Attorney
[SIGNATURES CONTINUE ON FOLLOWING PAGES]
Elizabeth Klein (Nov 4, 2021 15:47 PDT)
“Contractor”
____________________________________,
By:
Name:
Title:
J2 Media, LLC, a(n) Arizona limited liability company
Jason Heinkel (Nov 2, 2021 16:00 PDT)
Jason Heinkel
President
Jason Heinkel
EXHIBIT A
TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
J2 MEDIA, LLC
[Consultant’s Proposal]
See following pages.
Town of Fountain Hills
Admin-Procurement
Robert Durham, Procurement Officer
16705 E. Avenue of the Fountains, Fountain Hills, AZ 85268
PROPOSAL DOCUMENT REPORT
RFP No. 2022-007
Video Production/Editing
RESPONSE DEADLINE: October 14, 2021 at 4:00 pm
Report Generated: Thursday, October 28, 2021
J2 Media Proposal
CONTACT INFORMATION
Company:
J2 Media
Email:
info@j2media.tv
Contact:
Jane Poston
Address:
2775 N. Arizona Ave.
Ste. 3
Chandler, AZ 85225
Phone:
(602) 899-2242
Website:
www.j2media.tv
Submission Date:
Oct 14, 2021 2:25 PM
PROPOSAL DOCUMENT REPORT
RFP No. 2022-007
Video Production/Editing
PROPOSAL DOCUMENT REPORT
Request for Proposals - Video Production/Editing
Page 2
ADDENDA CONFIRMATION
Addendum #1
Confirmed Oct 13, 2021 3:51 PM by Jane Poston
QUESTIONNAIRE
1. Certification
By confirming questions under this section, the Vendor certifies:
NO COLLUSION*
Pass
The submission of the Proposal did not involve collusion or other anti-competitive practices.
Confirmed
NO DISCRIMINATION*
Pass
It shall not discriminate against any employee or applicant for employment in violation of Federal Executive Order 11246.
Confirmed
NO GRATUITY*
Pass
It has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan,
gratuity, special discount, trip favor or service to a Town employee, officer or agent in connection with the submitted Propo sal. It
PROPOSAL DOCUMENT REPORT
RFP No. 2022-007
Video Production/Editing
PROPOSAL DOCUMENT REPORT
Request for Proposals - Video Production/Editing
Page 3
(including the Vendor’s employees, representatives, agents, lobbyists, attorneys, and subcontractors) has refrained, under penalty of
disqualification, from direct or indirect contact for the purpose of influencing the selection or creating bias in the selection process
with any person who may play a part in the selection process, including the Selection Committee, elected officials, the Town Manager,
Assistant Town Managers, Department Heads, and other Town staff. All contact must be addressed to the Town’s Procurement Agent,
except for questions submitted as set forth in Subsection 1.4 (Inquiries), above. Any attempt to influence the selection proc ess by any
means shall void the submitted Proposal and any resulting Agreement.
Confirmed
FINANCIAL STABILITY*
Pass
It is financially stable, solvent and has adequate cash reserves to meet all financial obligations including any potential co sts resulting
from an award of the Agreement.
Confirmed
NO SIGNATURE/FALSE OR MISLEADING STATEMENT*
Pass
The signature on the cover letter of the Proposal and the Vendor Information Form is genuine and the person signing has the
authority to bind the Vendor. Failure to sign the Proposal and the Vendor Information Form, or signing either with a false or
misleading statement, shall void the submitted Proposal and any resulting Agreement.
Confirmed
PROFESSIONAL SERVICES AGREEMENT*
Pass
In addition to reviewing and understanding the submittal requirements, it has reviewed the attached sample Professional Services
Agreement including the Scope of Work and other Exhibits.
PROPOSAL DOCUMENT REPORT
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Confirmed
REFERENCE CHECKS*
Pass
References will be checked, and it is Vendor’s responsibility to ensure that all information is accurate and current. Vendor authorizes
the Town’s representative to verify all information from these references and releases all those concerned from any liability in
connection with the information they provide. Inability of the Town to verify references shall result in the Proposal being considered
non-responsive.
Confirmed
2. Vendor Proposal
GENERAL INFORMATION*
Pass
A. One page cover letter as described in the section titled "RFP Submission Process", the subsection titled "Required Submittal".
B. Provide Vendor identification information. Explain the Vendor’s legal organization including the legal name, address,
identification number and legal form of the Vendor (e.g., partnership, corporation, joint venture, limited liability company, sole
proprietorship). If a joint venture, identify the members of the joint venture and provide all of the information required under
this section for each member. If a limited liability company, provide the name of the member or members authorized to act on
the company’s behalf. If the Vendor is a wholly owned subsidiary of another company, identify the parent company. If the
corporation is a nonprofit corporation, provide nonprofit documentation. Provide the name, address and telephone number of
the person to contact concerning the Proposal.
C. Identify the location of the Vendor’s principal office and the local work office, if different. Include any documentation that
supports the Vendor’s authority to provide services in Arizona.
D. Provide a general description of the Vendor’s organization, including years in business.
PROPOSAL DOCUMENT REPORT
RFP No. 2022-007
Video Production/Editing
PROPOSAL DOCUMENT REPORT
Request for Proposals - Video Production/Editing
Page 5
E. Identify any contract or subcontract held by the Vendor or officers of the Vendor that have been terminated within the last
five years. Briefly describe the circumstances and the outcome.
F. Identify any claims arising from a contract which resulted in litigation or arbitration within the last five years. Briefly d escribe
the circumstances and the outcome.
Town_of_Fountain_Hills_22022-007_Required_Submittal.pdf
EXPERIENCE AND QUALIFICATIONS OF THE VENDOR*
Pass
Provide a detailed description of the Vendor’s experience in providing similar services to municipalities or other entities of a similar
size to the Town.
A. Vendor must demonstrate successful completion of at least three similar projects within the past 60 m onths. Also,
demonstrate experience of the Submitter’s leadership and staff to meet the needs of the Town (i.e sufficiency to cover the
expected projects, which may include nights, weekends and holidays; ability to edit existing work to meet changing needs and
opportunities). For the purpose of this Solicitation, “successful completion” means completion of a project within the
established schedule and budget and “similar projects” resemble this project in size, nature and scope. Provide a list of at least
three organizations for which you successfully completed a similar project. This list shall include, at a minimum, the followi ng
information:
1. Name of company or organization.
2. Contact name.
3. Contact address, telephone number and e-mail address.
4. Type of services provided.
5. Dates of contract initiation and expiration.
Town_of_Fountain_Hills_22022-007_Experience_and_Qualifications.pdf
KEY POSITIONS*
PROPOSAL DOCUMENT REPORT
RFP No. 2022-007
Video Production/Editing
PROPOSAL DOCUMENT REPORT
Request for Proposals - Video Production/Editing
Page 6
Pass
A. Identify each key personnel member that will render services to the Town including title and relevant experience required,
including the proposed project manager and project staff.
B. Indicate the roles and responsibilities of each key position. Include senior members of the Vendor only from the perspective of
what their role will be in providing services to the Town.
C. If a subcontractor will be used for all work of a certain type, include information on this subcontractor. A detailed plan for
providing supervision must be included.
D. Attach a résumé and evidence of certification, if any, for each key personnel member and/or subcontractor to be involved in
this project. Résumés should be attached together as a single appendix at the end of the Proposal and will not count toward
the Proposal page limit. However, each resume shall not exceed two pages in length.
Town_of_Fountain_Hills_22022-007_Key_Positions.pdf
PROJECT APPROACH*
Pass
A. Describe the Vendor’s approach to performing the required Services in the section titled Scope of Work, and its approach to
contract management, including its perspective and experience on partnering, customer service, quality control, scheduling
and staff.
B. Describe any alternate approaches if it is believed that such an approach would best suit the needs of the Town. Include
rationale for alternate approaches, and indicate how the Vendor will ensure that all efforts are coordinated with the Town’s
Representatives.
Town_of_Fountain_Hills_22022-007_Project_Approach.pdf
PRICING (IF SUBMITTING HARDCOPY)
Pass
PROPOSAL DOCUMENT REPORT
RFP No. 2022-007
Video Production/Editing
PROPOSAL DOCUMENT REPORT
Request for Proposals - Video Production/Editing
Page 7
Vendor shall submit the same number of copies of the Fee Proposal as described in section titled "RFP Submission Process" subsection
titled "Pricing" in a separate, sealed envelope enclosed with the Vendor’s Proposal with the signature of the representative of the
Vendor who is authorized to make such an offer. The Fee Proposal shall list the individual cost for each of the program expenses and
shall be provided in a spreadsheet format to enable the Town staff to determine (1) total labor hours, (2) key team member(s)
proposed for each task and sub-task and (3) number of management, engineering, technical, drafting and support personnel hours
proposed for the project. The hourly rate, name of the team member and staff classification shall be included in the spreadsh eet.
Identify all other costs to be billed to the project, including project expenses (no mark-up on expenses will be allowed) and
subcontractor fees.
Confirmed
PRICING--SEE REQUIREMENTS IN 2.5*
Pass
1. Price for 2-5 minute video package encompassing scope items 1-15
2. Price for "add on" line items in scope (Add on items 1-7)
3. Average price per minute
Town_of_Fountain_Hills_22022-007_Pricing.pdf
PLEASE PASTE LINK TO YOUR 3 DEMOS*
Pass
Three (3) videos of approximately three (3) minutes to demonstrate past work--at least one demo showing work with a municipality.
vimeo.com/user/16693930/folder/6018470
DESCRIBE THE VIDEO EQUIPMENT USED IN VIDEO PRODUCTION*
Pass
2.8. Equipment provided for all potential productions.
PROPOSAL DOCUMENT REPORT
RFP No. 2022-007
Video Production/Editing
PROPOSAL DOCUMENT REPORT
Request for Proposals - Video Production/Editing
Page 8
J2 EQUIPMENT (Partial List) – June 28, 2021
BROADCAST CAMERAS
# MAKE MODEL SERIAL #
1 JVC GY-LS300CHU 4K 10060678
2 JVC GY-HM850 HD 16040037
3 JVC GY-HM850 HD 10059877
4 JVC GY-LS300CHU 4k 10040379
5 Sony PMW-EX1 103033
6 Sony PMW-EX1 101158
7 Sony PMW-EX1 113392
8 JVC GY-HD200CHU 103G0635
9 JVC GY-HD200CHU 063G0405
10 CANON EOS 6D MARK II
11 GOPRO BLACK
12 GOPRO HERO 3 HD3WA11 136CD95A
13 GOPRO HERO + HWHM1 C3191024653849
14 GOPRO HERO CHDHA-301 C3111025052102
15 GOPRO Ion – Air Pro B1402011011L0125861
16 DJI POCKET 2 360
CAMERA LENS
17 Sigma 18-35mm 013 $1,200
PROPOSAL DOCUMENT REPORT
RFP No. 2022-007
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18 Rokinon 3.1-10mm $1,500
19 Canon YJ19x9B4 08309A $1,950
20 Canon 50 mm f/1.8 STM Prime $750
21 Tamron 70-300mm f/4-5.6 Di LD $825
22 Tamron 500mm Telephoto $845
23 Canon YJ19x9B4 08412A $1,950
24 Fujinon XA20x45BRM A19411277 $5,995
25 Fujinon XA20x45BRM A98267531 $5,995
AUDIO
27 Sony URX-P03 Transmitter 108626
28 Sony UTX-E03 Receiver 108032
29 Sony UTX-P03 Plug 10236
30 Sony URX-P03 Transmitter 108729
31 Sony UTX-E03 Receiver 108140
32 Sony UTX-P03 Plug 102471
33 LectroSonic UM195B Transmitter 1461
34 LectroSonic UCR195 Receiver 3880
35 LectroSonic M185 Transmitter 14152
36 LectroSonic CR185 Receiver
37 LectroSonic M185B Plug
38 LectroSonic M185 Transmitter
PROPOSAL DOCUMENT REPORT
RFP No. 2022-007
Video Production/Editing
PROPOSAL DOCUMENT REPORT
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39 LectroSonic UH190 1516
40 LectroSonic UH190 Transmitter
41 LectroSonic UCR190 Receiver 2984
42 Azden WM-PRO Transmitter UMDJ0375
43 Azden WM-PRO Receiver URDJ0434
44 Comica CVM-WM200 (A) Trans
45 Comica CVM-WM200 Receiver
45 Rode Wireless GO Rec/Trans
46 Countryman B3W4FF05BLS 39175547
47 Countryman B3W4FF05BLS 39175548
48 Nady Ribbon RSM-5 00054375456
49 Shure FP33 00054375456
50 Zoom H4N 00660471
EDIT SYSTEM / COMPUTERS
51 Apple iMac A1419 Edit 1 – 27” (Adobe/FCP)
52 Apple iMac A1311 Edit 2 – 27” (Adobe/FCP)
53 Apple iMac Edit 3 – 27” (Adobe/FCP)
54 Apple iMac Edit 4 – 27” (Adobe/FCP)
LIGHTING / GRIP SUPPORT / DRONE
55 Lite Panel Astra 6x Bi-Color
56 Lite Panel Astra 6x Bi-Color
PROPOSAL DOCUMENT REPORT
RFP No. 2022-007
Video Production/Editing
PROPOSAL DOCUMENT REPORT
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Page 11
57 Lite Panel Astra 6x Bi-Color
58 Lite Panel Astra 6x Bi-Color
59 DJI Ronin MX 3 Stabilizer
60 DJI Air 2S Fly
61 Drone X Pro Limitless 3 4K
*Additional List of equipment can be provided upon request - ALL EQUIPMENT IS OWNED BY J2 MEDIA
YOUR STORY. YOUR WAY.
The Town of
Fountain Hills
RFP No. 2022-007
Video Production/Editing
ORIGINAL
Town of Fountain Hills
RFP No. 2022-007 2
Production/Editing Services
j2media.tv
2775 N. Arizona Ave., Ste. 3 | Chandler, AZ 85225
602.899.2242
2.1 General Information
A. Cover Letter & Minimum Qualifications
Thank you for the opportunity to submit this production proposal to the Town of Fountain Hills.
J2 Media was founded over 20 years ago, with its roots in video production. The company has grown to
12 employees and expanded with the evolution of the communications industry to include the functions of
web, graphic design, public relations, social media and marketing. We are located in metro Phoenix with
a global service area. We have a national client base and a strong local presence.
Additionally, you will see that we have a strong background in government production, including work for
the City of Phoenix, City of Chandler, City of Peoria, and the Town of Fountain Hills.
It would be our honor to assist the Town of Fountain Hills with their Video Production/Editing
Service needs.
Sincerely,
Jason Heinkel
President & Founder
J2 Media, LLC
Jane Poston
Vice President & co-
Founder J2 Media, LLC
Town of Fountain Hills
RFP No. 2022-007 3
Production/Editing Services
j2media.tv
2775 N. Arizona Ave., Ste. 3 | Chandler, AZ 85225
602.899.2242
2.1. General Information
2.1. B. J2 Media, LLC was established as an Arizona business entity in April 2000 to provide video
production services to network television organizations, corporations, and nonprofits. We have offered
full-service video production continuously in that time.
While our core business will always be video production, the company has grown with the evolution of
the communications industry to include the functions of web, graphic design, social media, public
relations, and marketing. We are located in metro Phoenix with a global service area. J2 Media has a
national client base and a strong local presence.
The Town of Fountain Hills Business License
Reference #: 8783930
2.1. C.
J2 Media, LLC.
2775 N. Arizona Ave
Ste. 3
Chandler, AZ 85225
2.1. D. J2 Media, LLC was established as an Arizona business entity in April 2000 to provide video
production services to network television organizations, corporations, and nonprofits. We have offered
full-service video production continuously in that time.
2.1. E. Not Applicable
2.1. F. Not Applicable
YOUR STORY. YOUR WAY.
The Town of
Fountain Hills
RFP No. 2022-007
Video Production/Editing
ORIGINAL
j2media.tv
2775 N. Arizona Ave., Ste. 3 | Chandler, AZ 85225
602.899.2242
2.2. Experience and Qualifications of Vendor
2.2. A. Company experience encompasses all aspects of video production including production for government agencies,
international corporations, small business, national network news and cable organizations, as well as creating
documentaries and original programing.
In addition, both principals, Jason Heinkel and Jane Poston have an additional decade of production
experience, including several years of work for the City of Phoenix Ch. 11.
Services include, but are not limited to, video conceptualization and production, scriptwriting, camera
operators, producers, studio and special effects makeup, audio technicians and editors.
City of Chandler City of Phoenix City of Peoria
Walmart Chandler Firefighter Charities City of Chandler Aquatics
Bell Mortgage Mt. Claret Catholic Retreat Chandler Channel 11
Travel Channel Discovery Channel NBC, FOX, CBS
HonorHealth OASIS Hospital Associated Press
Risk Assessment Group Maricopa Community College AZ Council Economic Educ.
Chandler Unified School St. Vincent DePaul Chandler Law Enforcement
AZCEND EVJCC Arizona State University
Risk Assessment Group
Description: We provide Risk Assessment Group with communication support for the clients through video
training, social media and collateral materials. These actions are provided daily with communications to all levels
of the company. This client is structured as a yearly contract where J2 Media has a dedicated team to provide all
services for their success.
Duration: 2019-Present
References: Brad Brigham, CEO
Brad.brigham@riskassessmentgroup.com
480-455-3384
Chandler Law Enforcement Association
Description: Working directly with Chandler Law Enforcement Association on yearly contract providing video
production, communication support, social media strategies/management and collateral material to educate the City
of Chandler and the public of the services that are provided by CPD.
Duration: 2020-Present
References: Mike Collins, CPD & President of CLEA
cleapresident@gmail.com
480-331-1852
j2media.tv
2775 N. Arizona Ave., Ste. 3 | Chandler, AZ 85225
602.899.2242
2.2. A. continued…
City of Chandler
Description: We provided a package of news stories for the City through four flat rate annual contracts, producing
15-36 videos per year that aired on Chandler Channel 11, social media and web sites. Each video included script
development, pre- production, location production and post-production. During that period an internal City video
library was developed for future use. This contract work was replaced with a full-time staff person. We continue to
provide video and technical support on an as-needed basis.
Duration: 2015-2018 (2019-Present as needed on call)
References: Stacy Sacco, Channel 11 Director and Station Manager
Stacy.sacco@chandleraz.gov
480-782-2236
Chandler Unified School District
Description: We provide the Chandler Unified School district a variety of video stories that inform and promote
various educational programs internally for the district and to the community. We established a set rate that is
recognized and approved through the State and Maricopa Community College District to provide video services
under contractual agreements.
Duration: 2017-Present
References: Frank Narducci, Interim Superintendent CUSD
Narducci.frank@cusd80.com
480-812-7600
Walmart
Description: We partner with Walmart to design and produce internal videos and animated communication
training modules for all North America Walmart Associates and stores. Our working agreement was established
in 2013 and have continued to provide multiple communication and educational material for Walmart.
Duration: 2013-Present
References: Wes Davis, Former Director of Talent and Training
Wesdavis76@yahoo.com
940-447-6909
YOUR STORY. YOUR WAY.
The Town of
Fountain Hills
RFP No. 2022-007
Video Production/Editing
ORIGINAL
Town of Fountain Hills 2 RFP No. 2022-007
Production/Editing Services
j2media.tv
2775 N. Arizona Ave., Ste. 3 | Chandler, AZ
85225
602.899.2242
2.3. Key Positions
2.3. A. J2 Media Team
Jason Heinkel Concept Development, Camera Operator, Project Oversight.
Will provide video support with organizational and technical experience. Manage team on location
and studio productions. Will communicate with Town staff to organize projects. Will operate
cameras when needed.
Jane Poston Concept Development, Scriptwriter, Producer, Project Lead.
Experienced Government communications producer. Will support and organize projects along with
script and content development. Communication between Town staff and crew to provide necessary
information to maintain projects.
Tray Goodman TV Director, Producer, Show Runner.
30 years of directing live televisions shows from city meetings to major network programs.
Experienced in Government television production assisting all levels of staff and elected officials.
Erin Ross Scriptwriter, Producer, MUA.
Provide necessary script development and location producing for video segments. Provide makeup when
needed for on camera talent.
Paula Moore Scriptwriter, Producer.
20 years of producing Government television segments and experienced with content and
communications within City Government staff and elected officials.
Meccah Muhammed Scriptwriter, Producer, Social Media.
Provide pre-production and script writing for long and short format town video projects. On camera
talent.
Paul Watkins Camera Operator, Editor.
30 years’ experience in live television production and on location segments. Technical video
experience and operation with current technology. TriCaster operator.
2.3. A. J2 Media Team
Town of Fountain Hills 3 RFP No. 2022-007
Production/Editing Services
j2media.tv
2775 N. Arizona Ave., Ste. 3 | Chandler, AZ
85225
602.899.2242
Spencer Schmitt Editor, Camera Operator.
Experienced editor and TriCaster operation. Experienced editing Education and
Government video projects.
Christopher Heinl Editor, Camera Operator, Producer.
Provides the extra set of eyes for any production. Experienced with camera operation, audio and
script development with an emphasis in directing.
Brian Hurst Grip, Production Assistant, Closed Captioning & Studio Technical Operation.
Experienced with the Tricaster and multiple studio camera configurations and audio.
Lyle Bonfigt Graphic Design, Branding
25 plus years of developing corporate brands, collateral material and digital imagery and content.
Adam Henriksen Technology Director
Extensive background in technical and studio truck productions. Additionally, supports video
and web through IT programming and applications.
Town of Fountain Hills 4 RFP No. 2022-007
Production/Editing Services
j2media.tv
2775 N. Arizona Ave., Ste. 3 | Chandler, AZ
85225
602.899.2242
2.3 D.
Jason Heinkel, President
Team player since January 2000
30 Years Production Experience
EDUCATION:
Metropolitan State College of Denver Bachelor’s Degree, 1990 Communications
BIO:
It’ s not often that you catch Jason without a camera on his shoulder. Working with every major Network
and most Cable channels, he’s captured video of Jim Belushi on a fishing boat in Alaska, Morgan Freeman
swimming with turtles in the Galapagos and Hugh Heffner lounging in his pajamas at the Playboy Mansion.
But his gift is making every interview subject look as great as the celebrities do. From the C-Suite to the
night shift, employees, executives and elected officials know they’ll come across like a rock star. Recently,
Jason has been using his skills most often to bring video storytelling, creative video and engaging interviews
to corporate America.
Jason is owner of J2 Media
RESPONSIBILITIES:
Director of Photography, concept development, project oversight
RELEVANT EXPERIENCE
Project management
30 years director of photography
Credits include: Travel Channel, Discovery Channel, ESPN, ABC, CBS, HBO, Inside
Edition, FOX News, Associated Press & A Current Affair
RELEVANT AWARDS
Rocky Mountain Emmy “Mystery Castle”
Diversity Award, Chandler Chamber of
Commerce Telly Awards, US West & Chandler
HS Football CLIO, 1st Place “Lost Boys of
Sudan”
CLIO, 1st Place “Sky Harbor Airport”
Town of Fountain Hills 5 RFP No. 2022-007
Production/Editing Services
j2media.tv
2775 N. Arizona Ave., Ste. 3 | Chandler, AZ
85225
602.899.2242
Jane Poston, Vice President
Team player since January 2000
30 Years Production Experience
EDUCATION:
University of Missouri-Columbia Bachelor’s Degree, 1991 Journalism
BIO: A professor at the University of Missouri, where Jane earned her Bachelors in Broadcast Journalism,
coined the phrase “D.B.I’s” (Dull But Important) for stories that no one wanted to see. Jane has spent the
last three decades making a living by proving him wrong. Her passion is taking complicated and difficult
topics and making them interesting and easy to understand. She has done this through her award-winning
work at local news stations across the country, in network and cable news, corporate video and work as
spokesperson and video producer for two municipal governments. Jane spent a decade with the
Communications & Public Affairs Department in Chandler, AZ, telling the stories that create interest,
engagement and pride in the community before returning full time to J2 Media in 2015.
PROJECT RESPONSIBILITIES:
Project lead, concept development, scriptwriting, voiceover, producing, interviewing and project oversight.
RELEVANT EXPERIENCE
J2 Media Video producer/Scriptwriter
City of Chandler PIO; liaison to Ch. 11, worked with all departments
City of Phoenix PIO; department communications, PSAs & promos
Freelance video producer (Ch. 11)
KCA Public Relations Manager
WAFF/KIEM/KULR Anchor Reporter
RELEVANT AWARDS
NATOA 1st Place in Magazine Format, “Public Works @
Work” NATOA “On the Issues”
NATOA “Neighborhood Community Action”
Telly Awards “Public Works @ Work” “Day Change Came to
Town” Videographer Award of Excellence, “Reclaimed Water”
Videographer Award of Distinction, “Public Works @ Work”
Communicator Awards (2), “Public Works @ Work”
Town of Fountain Hills 6 RFP No. 2022-007
Production/Editing Services
j2media.tv
2775 N. Arizona Ave., Ste. 3 | Chandler, AZ
85225
602.899.2242
Tray Goodman, Director
Team player since 2001
30 Years Production
EDUCATION:
Oklahoma State University, Stillwater, OK Bachelor’s Degree,
1983 TV Production
BIO: His work has been described as inspired, transformative, and urgent. Tray Goodman's expansive career
has been an exploration of the evolving models of communication, allowing him to internalize the impact of
narrative in a way makes film and literature his intuitive expression rather than an exercise of craft. In this
space, the moving image is Tray's native language, while the written and spoken word are translational;
modalities by which he navigates and documents our emergent global storyline.
Tray takes what he refers to as a "non-lateral," approach to storytelling, understanding that the most
comprehensive translation of our world involves not just looking backwards and forwards, but also looking
outward and inward. Reflection upon the past and anticipation of what is to come are the critical scaffolding
of our shared experiences, but aspiration and introspection are the dimensions that engender our most
authentic truths.
PROJECT RESPONSIBILITIES:
Film and video director, content development,
RELEVANT EXPERIENCE
35 years TV director, producer and camera operator
OK Cable TV/KMID/KOLD/PHX TV 11 – Television Director
Credits include: - Director/Producer over 20 Films (IMDb),
DP – ESPN, FOX Sports, ABC & MLB
RELEVANT AWARDS
Emmy – Live TV Directing Phoenix Channel 11
Town of Fountain Hills 7 RFP No. 2022-007
Production/Editing Services
j2media.tv
2775 N. Arizona Ave., Ste. 3 | Chandler, AZ
85225
602.899.2242
Erin Ross, Video Producer, Makeup Artist
Team player since May 2016
3 Years Production and MUA Experience
EDUCATION:
Maxima School of Makeup Artistry
BIO: Erin is J2’s triple threat, bringing her skills as a producer/writer, certified makeup artist and on-screen
talent to the team. Erin has her hand in most of the projects that come through J2’s door and works side by
side with businesses, writes scripts, and develops stories that people want to see. Erin is also involved in
content creation and social media management internally and for J2’s clients. She works heavily in
producing a variety of programing, including testimonial, informational, promotional, and instructional
video. Erin is dedicated to creating the perfect on-camera appearance for clients as she is certified for
makeup in film, theater, photography and special effects - making sure talent on screen is looking and feeling
their best.
PROJECT RESPONSIBILITIES:
Producing, scriptwriting, voiceover, talent, project management
RELEVANT EXPERIENCE:
J2 Media Video Producer/scriptwriting for CUSD, Arizona Council Economic Education, City of Chandler
Makeup Artist Experience includes: SFX artist for “Me” an independent horror short, 2 years makeup/hair
designer for East Valley Children’s Theatre, and 2017 Scottsdale Fashion Week.
Town of Fountain Hills 8 RFP No. 2022-007
Production/Editing Services
j2media.tv
2775 N. Arizona Ave., Ste. 3 | Chandler, AZ
85225
602.899.2242
Paula Moore, Video Producer, Public Relations (Bilingual/Spanish)
Team Player since 2015
25 Years Production Experience
EDUCATION: Northwestern University’s Medill School of Journalism, Bachelor & Masters
BIO: Strong interviewing and reporting equal, quality, informative, positive stories. That’s what you get
when Paula Moore produces a story for you. She has been on the scene in Phoenix for the past 20 years
reporting for NBC, Channel 12, Phoenix Channel 11, and the Phoenix Police Department’s public affairs
bureau. The Chandler resident has worked for commercial, government, educational and non-profit TV,
Radio, internet and print organizations. Her skills range from writing and producing to shooting digital
photography, video and Avid editing. Paula has received many local, regional and national awards for her
work. She has a strong connection with the community and strives to let the people or project tell the story in
a dynamic way. Paula began her career in Gary, Indiana, where she was raised and launched her career as a
teen scene reporter for the city’s first black newspaper.
RELEVANT EXPERIENCE:
Phoenix Ch. 11, Producer
Phoenix Police Department, Producer and Editor
Meccah Muhammad, Communication Specialist and Social Media Director
Team Player Since 2021
4 Years Media Production and Public Relations Experience
EDUCATION: Iowa State University, Bachelor Public Relations
BIO: Multiple skills in media strategy and content development. Her experience in the healthcare industry
marketing and strategic research was an attraction for J2 Media to continue our services we provide to
many corporate clients. She has an ability to open the door of creativity for all projects to captivate an
audience through her journalistic style.
RELEVANT EXPERIENCE:
Copywriting, Journalism, social media management, and video production support
Town of Fountain Hills 9 RFP No. 2022-007
Production/Editing Services
j2media.tv
2775 N. Arizona Ave., Ste. 3 | Chandler, AZ
85225
602.899.2242
Paul Watkins, Camera Operator, Director & Editor
Team Player since 2010
30 Years Production Experience
BIO: Paul is the go-to camera operator and technical director for J2 Media. In addition to shooting videos for
J2 Media’s corporate and retail clientele, Paul has worked in broadcast television production for nearly three
decades throughout Phoenix and LA. His work includes field sound for NBC Super Bowl, all major
networks and billion-dollar corporate clients. He has years of experience in sports production which includes
an ongoing relationship with the Diamondbacks, Coyotes, Cardinals, ASU and Phoenix Suns. Paul is a
skilled director, with his knowledge of camera work guiding his careful management of live and recorded
events. Paul is J2 Media’s technical genius on staff with a deep knowledge of gear and equipment stemming
from his experience as a tech for two professional rental houses in Arizona.
RELEVANT EXPERIENCE:
Paul is a respected professional and has deep experience working with elected officials, business leaders
and community stakeholders.
Credits include: CSPAN, as well as recording Vice President Dan Quayle, Senators John McCain, Ben
Nelson and Chuck Hagel as well as Supreme Court Justices Thomas and Ginsberg. Paul was the main
Midwest and Southwest crew contact for CSPAN 3 Book TV series.
Spencer Schmitt, Lead Video Editor, Camera Operator
Team Player since 2021
6 Years Editing and Video Production Experience
BIO: Spencer brings a creative eye and personal touch to each and every project. His experience includes
digital media production and editing within the Higley School District along with production support for the
Town of Fountain Hills. He has created animated training programs for Walmart and various corporate
clients. He brings his artistic touch to each project and informational health care videos, testimonials,
corporate training videos, local news, and more.
PROJECT RESPONSIBILITIES:
Post-production, animation and graphic design, closed captioning, camera operator and producer
RELEVANT EXPERIENCE:
Production Specialist, TriCaster Live productions - Higley School District Media Specialist
Town of Fountain Hills 10 RFP No. 2022-007
Production/Editing Services
j2media.tv
2775 N. Arizona Ave., Ste. 3 | Chandler, AZ
85225
602.899.2242
Christopher Heinl,
Team Player since 2021
1 Years Production Experience
BIO: Christopher is a new addition to the J2 Media team, bringing a unique passion for production and
directing through various techniques and designs. His ability to create a story has brought a new style and
fresh approach to developing video projects for our clients.
PROJECT RESPONSIBILITIES:
Video production, post-production and camera operator
RELEVANT EXPERIENCE:
Production specialist, camera operator and producer
Brian Hurst,
Team Player since 2013
8 Years Production Experience
BIO: Brian works on the technical side of J2 Media, running hard cameras for events and gripping on major
projects. He is a graduate of ASU, but a longstanding member of the team as he began interning with the
company in high school. He has gained valuable experience working with City Government Television
production as a technical director on monthly City Council meetings. He understands production equipment
and management and has a knack for picking up technology quickly.
PROJECT RESPONSIBILITIES
Grip, Production Assistant, Closed Captioning
RELEVANT EXPERIENCE:
Production Specialist, TriCaster Live productions – City of Chandler Council Meetings and Special Events
Town of Fountain Hills 11 RFP No. 2022-007
Production/Editing Services
j2media.tv
2775 N. Arizona Ave., Ste. 3 | Chandler, AZ
85225
602.899.2242
Lyle Bonfigt, Creative Director
Team player since March 2014
25 Years Graphic Design Experience
EDUCATION:
Creighton University, Omaha, NE Bachelor’s Degree, 1993
Journalism / Advertising
BIO: Lyle makes you look good when you are ready to show off a little. He has a talent for developing
robust branding and clean design that attracts and engages your clients and prospects. His marketing
experience spans more than 20 years and includes graphic design, sales support marketing, branding, and
trade show event planning and execution. His in-depth knowledge of printing and pre-press processes
translates in to cost-savings for you. Lyle also has an excellent ability to communicate with diverse groups
toward a common goal for effective project management. He is our creative guy but makes it a point to
understand your business and your goals first.
PROJECT RESPONSIBILITIES
Copy Writing
Graphic
Design
Branding & Campaign Development
RELEVANT EXPERIENCE
25 years of graphic design experience
Extensive project management experience
Multimedia graphic development
12 years of experience with Chandler Unified School District and Chandler Chamber of Commerce
Town of Fountain Hills
RFP No. 2022-007 12
Production/Editing Services
j2media.tv
2775 N. Arizona Ave., Ste. 3 | Chandler, AZ 85225
602.899.2242
Adam Henriksen, Technology Director
Team player since 2019
15 Years Video Production and Technical Web Development
BIO: Adam can take a blank canvas and transform it into a complete running website. His talent is the
ability to understand client needs and transform them into a site that blends form and function. His
background in video production combined with web programming expertise makes a valuable part of the J2
team and all its clients.
PROJECT RESPONSIBILITIES
Video production and live studio support. Video switching and streaming.
RELEVANT EXPERIENCE
Live studio production experience. City of Phoenix Channel 11 and Catholic Live Mass
Kevin Kelley, Web Creative Director
Team player since 2019
18 years Web Development and Design
BIO: Kevin’s background in design began with print management and promotional items and grew with
the digital age as he specializes in creating exceptional designs meant specifically for display on the
internet. is His knowledge in video production helps him leverage that technology to drive traffic to every
web site he develops.
PROJECT RESPONSIBILITIES
Streaming creation and development support
RELEVANT EXPERIENCE
Live studio streaming and capture
YOUR STORY. YOUR WAY.
The Town of
Fountain Hills
RFP No. 2022-007
Video Production/Editing
ORIGINAL
j2media.tv
2775 N. Arizona Ave., Ste. 3 | Chandler, AZ 85225
602.899.2242
2.4. Project Approach
2.4. A. At J2 Media, we believe in a hands-on collaborative approach. Our process is to work closely with
each client in partnership for the best results. We welcome individual contact with any member of our team
but provide every client a point person for ease of workflow.
J2 Mediaworks in partnership with the client to develop new ideas and determine the direction tone
and purpose of each project. We say its Your Story, Your Way because it’s our goal to make sure you
are happy with the final product.
Onboarding Procedure:
• Meet to determine goals & objectives
• Develop Content
• Client Review developed content
• Changes & Adjustments (as directed)
• Review adjusted content
• Product delivery: Annual Plan
2.4. B. J2 Media has years of experience producing City government video and believe our team
can easily step in as an extension of the communications department.
We will work to make the process seamless for the Town of Fountain Hills staff, keeping you
informed and in the loop but doing the heavy lifting to produce a completed produced video project.
YOUR STORY. YOUR WAY.
The Town of
Fountain Hills
RFP No. 2022-007
Video Production/Editing
ORIGINAL
2.5. Pricing
Scope of Work / Details – (1-15)
Rate Sheet: The Town of Fountain Hills
Job Classification Hourly
Rate
½ Day
Rate
Full
Day
Rate
Monthly
Retainer
Producer – Pre-Production, Creative Consulting & Planning $50 $250 $500
Director – Live Program $75
Director of Photography – 4k Camera Package $200 $1100 $2000
Camera Operator – HD camera Package $150 $750 $1500
Audio Technician – Complete Audio Package $55 $275 $550
Video Editor – Off Site at J2 Media $150 $750 $1500
Video Animation Editor – Off Site at J2 Media $185 $950 $1850
Video Graphics Design Editor – Off site at J2 Media $85
Scriptwriter – Includes basic story boarding $65
Scriptwriter – Full storyboard $75
Camera Assist (Grip) $40 $175 $350
Production Assistant $40 $175 $350
Aerial Drone Operator $50 $325 $750
Photographer – Complete Package & Lighting $75 $350 $750
Makeup Artist (MUA) $50 $250 $500
Event Support – Coordinator $50 $250 $500
Event Support – Personnel $25 $250 $250
PR/Digital Marketing $150
Graphic Design and Print $125
Voice Over – Agency $85
Voice Over – Staff $40
Closed Captioning $150
Stock Footage $0
Electronic Delivery $0
j2media.tv
2775 N. Arizona Ave., Ste. 3 | Chandler, AZ
85225
602.899.2242
2.6 Pricing – (1-4)
1. Price 2-5 minute video package:
Extra Day of Production Interview/Broll $150 $750 $1500
Video Exceeds 3 Minutes (price per min)
Additional Revisions 2 or More $100
Video Editing Only (per hour rate) $150
Live Stream Producing $75
Teleprompter (portable unit) $50
Two-Camera Production $300 $1500 $3000
EXHIBIT B
TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
J2 MEDIA, LLC
[Quote or Work Order]
See following pages.