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Home My WebLink AboutC2023-017 - Sponsorship Agreement - ReMax RE/MAX SUN PROPERTIES SPONSORSHIP AGREEMENT The Town of Fountain Hills Community Service Department respectfully submits this sponsor agreement for your support of the following events: Event Name Sponsor Level Event Location Event Date(s) Back to School Bash Presenting Four Peaks Park August 19, 2022 Concerts on the Ave-Fall Presenting Avenue of the Fountains Nov 2, 9, &1 16, 2022 Hiking Challenge Presenting Adero Canyon November 1-30, 2022 Turkey Trot Presenting Avenue of the Fountains November 24, 2022 Irish Fountain Fest Presenting Fountain Park March 11, 2023 Concerts on the Ave-Spring Presenting Avenue of the Fountains April 13, 20, & 27 Movie in the Park Platinum Four Peaks Park May 5, 2023 Adult Sports Programs Platinum Various Parks Annual Youth Sports Programs Platinum Various Parks Annual Senior Services Platinum Community Center Annual The term of this sponsorship agreement by and between the Town of Fountain Hills and Sponsor RE/MAX SUN PROPERTIES is effective July 1, 2022-June 30, 2023 1. Term. The term of this agreement is as stated above. All changes must be in writing and signed by each party. 2. Indemnification. To the extent permitted by law, each party (as indemnitor) agrees to indemnify, defend and hold harmless the other party (as indemnitee) from and against any claims, losses, liability, costs, or expenses (including reasonable attorneys’ fees) (hereinafter collectively referred to as claims) arising out of bodily injury of any person (including death) or property damage, but only to the extent that such claims which result in vicarious/derivative liability to the indemnitee, are caused by the act, omission, negligence, misconduct, or other fault of the indemnitor, its officers, officials, agents, employees, or volunteers. 3. Sponsor shall indemnify, defend and hold harmless the Town of Fountain Hills from all claims (whether valid or invalid), suits, judgments, proceedings, losses, damages, cost of expenses, of any nature whatsoever (including attorney’s fees) for which the Town of Fountain Hills or any of its affiliates may become liable by reason of the Town of Fountain Hills’s publication of sponsor’s trade content or logos. 4. Sponsor shall submit logo(s) in a high resolution vector file and jpg file a minimum of four months prior to the sponsored event. 5. Assignment. This agreement may not be assigned or transferred by client or agency. 6. Entire Agreement. This agreement constitutes the complete understanding of the parties and supersedes all prior agreements, understandings, negotiations and or arrangements between the parties and cannot be amended except in writing and signed by both parties. 7. Exhibit A. Attached exhibit is an integral and binding part of this agreement. 8. Event Cancellation. If the event must be canceled due to bad weather, the Town of Fountain Hills will notify the sponsor as soon as possible. It will be the sole discretion of the Town of Fountain Hills to cancel an event. 9. Set Up/Tear Down. The sponsor is required to adhere to the arrival, set-up and tear down times which are indicated in the sponsor packet for the event. The sponsor is responsible for any damage caused to Town property during the event, set-up and take down. It is the sponsor’s responsibility to clean their assigned area prior to leaving the event. 10. This agreement is not binding until properly signed and executed. Exhibit A Town of Fountain Hills Community Service Department The Town of Fountain Hills agrees to provide RE/MAX SUN PROPERTIES following benefits to as a sponsor for the following events: Back to School Bash-Presenting • Sponsor banner featured at the event • Sponsor recognition on Town website Sponsor recognition in Email blasts • Social media recognition • Sponsor recognition at Town booth • Live MC announcements-Sponsor Recognition • Sponsor tent at event Concerts on the Avenue- Fall & Spring • Sponsor name in event title Concerts on the Avenue presented by "Sponsor Name" • The sponsor may provide signage at the event Sponsor logo promotional materials • Sponsor recognition on social media post • Sponsor recognition on Event Brite • On-Site booth space • Sponsor logo on event banner • Sponsor logo on event promotional materials • Sponsor logo and link on the event website Sponsor logo on event digital ads • Sponsor logo in newspaper ads Hiking Challenge- Platinum • Sponsor name in event title FH Hiking Challenge presented by "Sponsor Name" • Sponsor name & logo in activity tracker app • Sponsor logo on T-shirt & promotional materials • Sponsor recognition in social media posts 8 complimentary entries • Sponsor logo on event promotional materials • Sponsor logo and link on the event website Sponsor logo on event digital ads • Full page ad distributed with T-shirts Turkey Trot- Presenting • Sponsor name in event title as presenting by Sponsor • Sponsor listed in the Fall In the Loop Recreation Guide • Sponsor logo on digital banner Sponsor recognition on Event Brite Exclusive logo on the T-shirt • Sponsor recognition in pre & post-event social media posts • Sponsor logo on participant racing bibs On-Site booth space • Booth display at early packet pick-up Full-page ad in Digital Race Packet • Live MC announcement-sponsor recognition 10 complimentary 5k entries • Sponsor logo on event banner • Sponsor logo on event promotional materials Sponsor logo and link on the event website(s) Sponsor logo on event digital ads • Sponsor logo in newspaper ads Irish Fountain Fest-Platinum • Sponsor name in event title Irish Fountain Fest presented by "Sponsor Name" • Naming Rights on the event stage. • Sponsor logo on a digital billboard and banners • Sponsor logo on event promotional materials • Sponsor recognition in pre & post-event social media posts • On-Site booth space • Sponsor recognition on Event Brite Opportunity to hang banner at Beer Garden Live MC announcement-sponsor recognition • Recognition in Fountain Hills Times • Sponsor logo and link on the tourism website Recognition in the "In The Loop" Recreation Guide Movie in the Park- Platinum • Sponsor recognition in Direct Email blasts • Social Media recognition • Recognition on event promotional materials • Sponsor logo on the pre-movie slide show • Sponsor logo and link on the website Adult Sport Programs-Platinum • Sponsor banner featured at the event • Sponsor recognition in email blasts • Social Media recognition • On-site sponsor booth opportunity • Live announcements throughout the event Youth Sports Programs-Platinum • Sponsor banner featured at 3 of the above events • Sponsor recognition in email blasts • Sponsor logo on program t-shirts • Social Media recognition • On-site sponsor booth opportunity (Picnic in the Park/CC Takeover) • Live announcements throughout the event Senior Services- Platinum • Sponsor banner featured at 3 of the above events • Sponsor recognition in email blasts • Social Media recognition • Live announcements throughout the event The Community Services department will provide ReMax Sun Properties the first right of refusal for the upcoming 2023/2024 fiscal year sponsorships. The RE/MAX SUN PROPERTIES collectively agrees to provide the Town of Fountain Hills the following: Sponsorship Fee: $31,500 Agreement due date: July 5, 2022 Payment due date: First Payment of $15,000 due July 14, 2022. Remaining balance due January 9, 2023 Payment can be submitted by the check. Checks can be made payable to: Town of Fountain Hills Check can be mailed to: Town of Fountain Hills Attention: Linda Ayres 16705 E Avenue of the Fountains Fountain Hills, AZ 85268 In witness whereof, duly authorized representatives of the parties have executed this agreement: SPONSOR NAME Town of Fountain Hills _______________________________ _______________________________ Signature Signature _______________________________ _______________________________ Print Name Print Name _______________________________ _______________________________ Title Date Title Date GENERAL INFORMATION CONTACT NAME: ___________________________________________ ADDRESS: __________________________________________________ CITY: ________________________ STATE: ________ ZIP: ___________ Dori Wittrig President 06/27/2022 Dori Wittrig 16824 E Ave of the Fountains #12 Fountain Hills AZ 85268 Aaron Arnson (Jun 28, 2022 09:33 PDT) Grady Miller Town Manager Linda Mendenhall (Jun 28, 2022 10:41 PDT) Linda Mendenhall PHONE: ___________________________________________________ E-MAIL: ___________________________________________________ 602-558-5901 doriw@sonoranlifestyle.com